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Home My WebLink AboutCSAC Agenda Packet 03.27.23 NOTICE OF MEETING REGULAR MEETING COMMUNITY SERVICES ADVISORY COMMISSION Chairman Natalie Varela Vice Chairman Carey Reddick, Jr. Youth Commissioner Sruti Peddi Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Rory Wilson TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, MARCH 27, 2023 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM , please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.PRESENTATION: Mr. David Pock, Chief Financial Officer 5.CONSIDERATION AND POSSIBLE ACTION: Approval of the February 27, 2023 CSAC Meeting Minutes 6.UPDATE: CIP and Park Projects 7.UPDATE: Mayor's Youth Council Adopt a Street & Toastmasters 8.UPDATE: Desert Vista Park Tour March 23, 2023 9.UPDATE: Future Agenda Items 10.UPDATE: Upcoming Events 11.UPDATE: Volunteer Opportunities 12.UPDATE: Next CSAC Meeting April 24, 2023 - Presenter: Joe Bill, Dark Sky Observatory. CSAC May 22, 2023 Meeting Presenter: David Janover, Town Engineer - Sidewalk Infill Project. 13.ADJOURNMENT Community Services Advisory Commission Meeting of March 27, 2023 2 of 3 CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 22nd day of March, 2023. _____________________________________________ Patti Lopuszanski, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office. Community Services Advisory Commission Meeting of March 27, 2023 3 of 3 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): PRESENTATION: Mr. David Pock, Chief Financial Officer Staff Summary (Background) Attachments CSAC Budget Presentation Form Review Form Started By: Patti Lopuszanski Started On: 03/16/2023 05:51 PM Final Approval Date: 03/16/2023 TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET Community Services Advisory Commission David Pock, Chief Financial Officer March 27, 2023 FOUNTAINHILLSAZ.GOV/BUDGET •Governmental Accounting •Governmental Budgets •Sources of Revenue •Budget-to-Actuals for Last Fiscal Year •General Fund •Streets Fund •Capital Projects Fund •Questions & Comments Outline FOUNTAINHILLSAZ.GOV/BUDGET •Differs from for-profit public accounting but is still regulated by Generally Accepted Accounting Principles (GAAP) set by Gov’t. Accounting Standards Board •Funds are used to segregate revenues and expenditures by purpose and restrictions on use •Funds may not be moved between funds unless approved by Council •Major funds for Fountain Hills are General Fund, Streets Fund, and Capital Projects Fund •Council-adopted financial policies govern the amount of reserves in the General Fund at year-end Governmental Accounting FOUNTAINHILLSAZ.GOV/BUDGET •Budgets are financial plans adopted by Council based on the Town’s priorities •Required by Arizona Revised Statutes •Expenditure Limitation set by Economic Estimates Commission per AZ Constitution •General Fund is required to be balanced between revenue and expenditures •If budgeted General Fund revenues exceed expenditures, a contingency expenditure line is added to balance it Governmental Budgets FOUNTAINHILLSAZ.GOV/BUDGET •General Fund •Transaction Privilege Tax (TPT or Sales Tax) •State -Shared Income Tax •State -Shared TPT •State -Shared Vehicle License Tax (VLT) •Licenses, Permits, Leases, and Rents •Charges for Services, Fines and Forfeitures •Investment Earnings and Other Revenue Sources of Revenue FOUNTAINHILLSAZ.GOV/BUDGET •Streets Fund •Highway Users Revenue Fund (HURF fuel tax) •Transaction Privilege Tax (TPT or Sales Tax) •Transfers from General Fund •Investment Earnings •Capital Projects Fund •Transaction Privilege Tax (TPT or Sales Tax) •Transfers from General Fund •Investment Earnings Sources of Revenue TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET General Fund FOUNTAINHILLSAZ.GOV/BUDGET General Fund -Revenues Name FY2022 Adopted Budget FY2022 Actual Percent of Total Revenues Revenue Source Transaction Privilege Tax (2.6%)$13,826,925 $15,342,729 62.3% Intergovernmental Revenue $6,597,456 $6,946,835 28.2% Licenses & Permits $831,786 $1,432,438 5.8% Leases & Rents $282,379 $330,492 1.3% Charges For Services $235,475 $167,478 0.7% Other $91,355 $371,515 1.5% Fines & Forfeitures $189,000 $197,381 0.8% Investment Earnings $24,000 ($146,307)(0.6%) Total Revenue Source:$22,678,296 $24,642,561 $1,964,267 more revenue than anticipated FOUNTAINHILLSAZ.GOV/BUDGET General Fund -Expenditures Name FY2022 Adopted Budget FY2022 Actual Percent of Total Expenditures Expenditures Public Safety $9,440,884 $4,971,958*35.6% General Government $7,606,494 $3,665,700 26.3% Culture & Recreation $3,195,569 $3,021,991 21.7% Public Works $1,251,933 $1,114,400 8.0% Development Services $1,183,416 $1,041,531 7.5% Capital Outlay $106,000 $129,336 0.9% Total Expenditures:$22,678,296 $13,944,916 * $4.2M of Public Safety Expenditures paid by Special Revenue Fund FOUNTAINHILLSAZ.GOV/BUDGET General Fund –Expenditures (without ARPA) Name FY2022 Adopted Budget FY2022 Actual Percent of Total Expenditures Expenditures Public Safety $9,440,884 $9,180,108 50.7% General Government $7,606,494 $3,665,700 20.2% Culture & Recreation $3,195,569 $3,021,991 16.6% Public Works $1,251,933 $1,114,400 6.1% Development Services $1,183,416 $1,041,531 5.7% Capital Outlay $106,000 $129,336 0.7% Total Expenditures:$22,678,296 $18,153,066 $4,525,230 less than budgeted TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET Streets Fund FOUNTAINHILLSAZ.GOV/BUDGET Streets Fund -Revenues Name FY2022 Adopted Budget FY2022 Actual Percent of Total Revenues Revenue Source Intergovernmental Revenue $2,494,416 $2,681,119 45.2% Transfer in from General Fund $2,000,000 $2,000,000 33.7% Transaction Privilege Tax (0.2%)$1,145,328 $1,217,983 20.5% Other $31,000 $24,481 0.4% Charges for Services/Leases & Rents $200,000 $7,133 0.1% Investment Earnings $24,000 $6,219 0.1% Total Revenue Source:$5,894,744 $5,936,935 FOUNTAINHILLSAZ.GOV/BUDGET Streets Fund -Expenditures Name FY2022 Adopted Budget FY2022 Actual Percent of Total Expenditures Expenditures Maintenance & Repair $4,243,033 $1,947,862 59.5% Wages & Benefits $605,735 $592,168 18.1% Contractual Services $508,296 $433,266 13.3% Equip/Supplies/Internal Service $136,347 $158,789 4.9% Utilities $141,406 $133,713 4.1% Other $11,750 $2,826 0.1% Total Expenditures:$5,646,567 $3,268,624 TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET Capital Projects FOUNTAINHILLSAZ.GOV/BUDGET Capital Projects Fund -Revenues Name FY2022 Adopted Budget FY2022 Actual Percent of Total Revenues Revenue Source Transfer in from General Fund $555,000 $3,597,952 82.8% Transaction Privilege Tax (Const.)$1,117,416 $890,062 20.5% Intergovernmental Revenue $472,344 $0 - Investment Earnings $19,200 ($143,089)(3.3%) Total Revenue Source:$2,163,960 $4,344,925 FOUNTAINHILLSAZ.GOV/BUDGET Capital Projects Fund -Expenditures Name FY2022 Adopted Budget FY2022 Actual Percent of Total Expenditures Expenditures Capital Expenditures*$5,874,000 $3,535,120 98.7% Equipment/Improvements $50,000 $45,723 1.3% Contractual Services $2,800 $823 0% Total Expenditures:$5,926,800 $3,581,666 •Projects: •Stormwater 182,839 •Facilities 617,309 •Parks 2,070,249 •Streets/Sidewalks 586,504 •Traffic Signals 78,219 FOUNTAINHILLSAZ.GOV/BUDGET •February 28th –Council Retreat •March 14th –Capital Projects Work Session •April 11th –Budget Work Session (Proposed Budget) •May 2nd –Tentative Budget adoption •Sets the maximum expenditure amount for FY24 •June 6th –Final Budget adoption Public Budget Meetings TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET Questions & Comments TO WN O F F O UNTAIN H ILLS FOUNTAINHILLSAZ.GOV/BUDGET Thank you •David Pock, Chief Financial Officer •dpock@fountainhillsaz.gov •(480) 518-5162 ITEM 5. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): CONSIDERATION AND POSSIBLE ACTION: Approval of the February 27, 2023 CSAC Meeting Minutes Staff Summary (Background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the town's website and maintained as permanent records in compliance with state law. Attachments CSAC February 27, 2023 Summary and Verbatim Minutes Form Review Form Started By: Patti Lopuszanski Started On: 03/16/2023 05:53 PM Final Approval Date: 03/16/2023 T�WI� DF FDLINTAIN HILI.S MINUTES DF T��E REGL]L�LR MEETING aF THE CaMM[]NITY SERV �CES ADVISQRY CQMMISSIaN FEBRLIARY 27, 2023 1. CALL TD ORDER 2. R�IaI, CALL Present: Chairman Natalie Varela; Commissioncr Stephcn Barncs; Vi�e Chairman Carey Reddick, Jr.; Commissioner Ron Ruppert; Cammissioncr Rory Wilsan; Youth Crammissioner Sruti Peddi; Commissioncr Craig Rudolphy Staff Present: Rachael Goadwin, �eputy Town ManagerlCommunity Ser�ices Directar; Patti Lopuszanski, Executi�e Assistant 3. CALL T� THE PUBLI� - I�IDN E Ptsf-si�ant to.4.R.S ,¢'38-43I.�1 �H), public comment rs per•mitted (not teqisir-ecl) on rraallers NQT lrstec� on the crgetadrt. �Irt,y such commerzt �i) mzrst be within the jirrrsdiction af the Comrnis.sinn, and (ii� is stshjecl to reasonahle time, place, caizcl maizner r-estrictions. The Corrtmissinn will not discc�ss or cakc� legal action on rnc�tiers raised �li�r-ing Call to the Pashlic unless the matters are prnperly nQticed for discirssian crnrl legul action. �It the conc[usior2 of the Call to the Pzrhlrc, if�dividaral commissioners mc�y (i} respoj2d ta criticism, {ir} ask staff to review a mcrtier, or (rir) ask thc�i the matter he plcreed on ra f rti�re Commis.rion agc�nda. 4. C�NSIDERATI�N AND PDSSIBLE ACTION: Appra�al c7f ]anuary 23, 2023, CSAC Meeting Minutes The Motivn tn Approve tfie CSAC Meeting Minutes of January 23, 2U23, was made hy Commissioner Wilson and seconded by Commissioner Reddick. Vc�te passed 6-0 Unanimousiy. 5. []PDATE CIPAND PARK PR�JECTS: Ms. G�odwin updated thc Commissinners on the status af'the construction g�ing on at the skate park and the prflgress being made. A new s�lade structure was being installed at Ficld 1 at Golden Eagle Park and twa additi�7na1 shades are being planned around the other threc fields. The main restroom at Fountain Park is going through reno�ations af'ter deterioration was faund. The leveling and drainage project will begin in April at the dog park. This will help to allc�iate the floading that occurs and allow f'or grass to corne back naturally as it transitions intv Bcrn�uda grass. 6. UPDATE G�LDEN EAGLE PARK TaUR RFPQRT: Commissianer Rupport reported Qn the park's purpose as a retention �rea fnr flond cc�ntrol. It was noted that there ha�e been new ba�kstops c�n se�eral c�f the fields, fencing, irrigation ianpro�ements, and new playgraund cquipment that has gone in. 7. UPDA'1'E FQUNTAIN H[LLS ENVIR�NMENTAL PLAIV 2�22: Ms. Goodwin infarmed the Commissioners #hat Town Coun�il had newiy adopted the Environ�nental Plan 2022 at their last Council mccting. Topics co�ered in the plan included conservatian and non-mo[flrized �ikeway pathways. It was further discusSe�E for CSAC tn re�iew the plan and come ba�k to see what role they wou�d play im m��in� the initiatives forward. 8. UPDATE SIDEWALK 1NF1LL PROJECT: Ms. Goodwin pro�ided an update an the status of the areas that would be addressed in the future. It was further discussed that Mr. David Jano�er, Town Engineer would be ir��ited as a presenter to a future CSAC meeting ta gi�e an o�er�iew of the praj�ct. 9. LIPDATE MAYDR'S YQUTH C�UIVCIL TEEN TAKE�VER AND UPC�MIIVG EVENTS: Irouth Commissioner Peddi reperrted on #h� c�cnt that toak place at the Community Center and pro�ided teens a place to enjay time with friends. Activities included nerf games, inflatables, tie dye, �oard games, video games, and raffles. Thc Mayor's Y�uth Council will be �olunteering at the Music Fest e�ent an April lst 10. UPDATE F[7TURE AGENDA ITEMS: The next CSAC Meeting will be on Mar�h 27`h and will in�lude ��resentation by �a�id Pc�ck, Chief Financial �f�cer whfl discuss the Tawn's budget and the distributic�n af feznds. The A�ril meeting will include a presentation fr�m the �ark Sky Qbservatc�ry and in May the Tnwn Engineer will report on the sidewalk infi�] proje�ts. The Community Serr�ices Strategic Flan expires at the end of 2023 and will be a summer praject warked ❑n hy staff to present to CSAC in the fall after the suinmer hreak for input hefflre hringing it to Town Council for final apprnval. 1 l. UPUATE L]PCOMING SPRING EVENTS: Ms. Goodwin re�iewed the dates of the upcoming spring e�ents with the Commissianers whi�h inclucied Irish Fest, Music Fest, Eggstra�aganaa, and Concerts on th� A�enue. 1Z. UPDATE V�LUNTEER OPPQRTUNITIES: It was shared that a grflup of �olunteers packed zneals at the Mic[west Fo�7d Pantry in Mesa in February. Ms. Gaodwin also invited the Cnmmissioners to attend ttle Volunteer Recc�gniti�7ii dinner for their servi�e to take place 4n March 30, 2023. l 3, UPDATE: Next CSAC Meeling March 27, 2423 - Presentation by �a�ic� Pc7ck, Chief Financial ❑fli�er 14. ADJnURNMEN7'; Chair Varela asked for a Motifln to Adjflurn. Comznissioncr Wilsc�n motioned to adjourn, and Commissioner Barnes seconded the motion. Vote passed 6-0 Llnanimously. Thc meetin� Adj�7urned at 5:39 ptn. C4MMLINITY SERVICES ADVIS�RY CaMMIS5I�1V Natalie Var�la, Chairman ATTEST AN❑ PREPARED SY: Patti Lopuszanski, Executi�e AssiStant CERTIFICATI�N I hereby �ertify that the foregoing minutes are a true and carrect copy of tl�e minutes of the Regular Meeting held by the I�ountain Hills Community Ser�ices Advisory Commission in the Town Ha]] Council Chambers on tt�e �7`�' day nf February 2023. I �ertify that the m�eting was duly �a]]cd and a quorum was present. ❑AI'ED this 27`�' day of' March 2�23. Patti Lc�puszanski, Executi�e Assistant C�MM[]NITY SERVICES AUVISORY C�MMISSION - February 27, ZU23, Meeting Minutes Post-Praduction File T�W1V OF F�UNTAIN HILLS FEBRUARY 27, Z�Z3 CUMMUNITYSERVICES ADVISURY C�MMISSIQN MEETING VERgATIM MEETIIVG MINllTES Transcription Pro�ided By: httns://�tter.ai �****��* Transcription is pro�ided in order to facilitate communication accessibili�y and may not be a totally �erbatim record �f the proceedings. *��*�x**� - 1 - � , .:. �,;, � ;-. �� h#tps:llotter.ai CUMMUNITY 5ERVICES ADVISORY C�MMI55IDN - February 27, 2��3, Meeting Minutes VARELA: I'm ready to call the meeting t� order. Can E get a Roll Call, please? LOPIJSZANSKI: Yes, thank you. Chair Varela? VARELA: Here. LOPU5ZAN5KI: Vice Chair Reddick? REDDICIt: Here. LOPlJSZANSKI: Commissioner Barnes? BARNES: Here. LOPLlSZANSKI: Cammissioner Rupert? RUPPERT: Here. LQPUSZANSKI: Cammissioner Wilsan? WILS�N: Here. L�PUSZANSKI: Youth Commissioner Peddi? PEDDI: Here. LQPUSZANSKI: Commissioner Rudoiphy is absent. VAREI�A: Thank you. Call ta the Public. LOPLlSZANSKI: Nvne VARELA: Let's see, did everybody have a chance t❑ review the minutes? Can I g�t a Motion to Apprave them? W1�5DN: I ma�e #a approve the past meeting minutes. VARELA: ❑kay. Can I get a second? RE�DIGK: I secand that appraval. VARELA: All in fa�or? AL.L.: Aye. VARELA: T�ank you. ❑kay, so lJpdate vn CIP antf Park Proje�ts, please. G�DOWIN: All right. There's a bunch going or� right nvw. Dne of the highest-visibility projects right now is the ska#e park. Has anybody been over there ta see it recently? They are going to town and it Ioaks really gvod, you can get a good idea of the faotprint of the new space, and how much bigger it is, they are really cracked getting to work. Sv, it's really impressive. I actually went vver #here the ather day, kind �f expecting nat a Ivt and it was really, really coal. Sa that is a good one. Sa even if you just do a drive-hy to get an it�ea that is underway. As sov� as we ha�e a prajected timeline and comp�etion date, we'll make sure to ha�e that out there and we'll prahably do some svrt of riE�ban cutting ar samething like that, that every�ody will �e invited to. Dnce again, once we get a little clvser tv that date. W� also ha�e the Galden Eag1e shade structures gving up. Those are really big, shaded areas going up around �ield 1, which is the far narth field, the hig haseball fie(d. ft's the ❑nly field that doesn't ha�e same shaded seating. An� then we're adding two additional shades dawn around the other three ball fields and that'll camplete vur shade effarts far alf af the speciators over there at Galden Eagle. �r� an aside, w� have been na#icing we ha�e Pastgrad 5ports, which is vur basehall program that uses Gviden Eagles as their hame feld. Bas�ball season right now, if anybody is a baseball fan, t�ey play collegiate-level baseball v�t there at leas# twice a week. They played GCLI and ASIJ, and are gaing to be playing Coiarado State. It's really coof, and it's totally free. 50, if yvu are a baseball fan, or mayhe yvu cauldn't get Cubs ti�kets, it's a really gaad way to see same really high-cali�er baseball ir� yaur backyard. So we're going ta pro�ably da a fittle pramatian of that here locally in the next cvuple af weeks. Pretty coa(. We're also daing some renovations that are nat CIP, but it is a park project over at Fountain Park the main restraam t�uilding, r�ot the twa new ones, but the old ane was due for standard - 2 - � httvs:llatter,ai CQMMUIVITY SERVICES AUVIS�RY COMMISSI�N - February 27, 2Q23, Meeting Minutes rena�ation and maintenance and updating and we g�t in there and there's a lot mvre deterivratian thar� we were anticipating. There are some sewage issues. 5o w�'re still working #hrough thase right naw. But they were nat anticipated as part af the renavatian. So you may see some work ovEr there, they've been out of cammissian. off and on far the last cauple af weeks, they were suppvsed ta be done and ready for Con�aurs, but we ran into same big unexpected snags. S❑ we're still working an what thaf means and haw big of a repair that's going ta be. Th�y are open right naw we were ahle to get them tempararily open. But there's a bigger issue at hand here. And then lastly, we ha�e our dog park reno�atians that should be startir�g prabably in April. There's a budget CIP pr�ject ta d❑ some le�eling, and drainage work over in the dog park. If you're familiar with the dog park at all, there's one particular area that always floads and gets muddy and the dags tear it up and it's a mess. It's a mess far the dvgs. !t's a mess for the owners and it means that the more the dogs tear it up, the mare the grass daesn't grow. Theref�re the mare mud there is, and sv it's �ust a sart vf perpetual cycle. 5o we're gaing to go in t�ere and do some grading and then let the grass came back naturally this spring as it transitions t�a�k into the Bermuda grass. Kevin's group will get in there and do some a# that. We're gving ta fence it vff far a cauple of weeks while the grass rees#ablishes. Sa, you may s�� some chatter prvhably be an incan�enience for a number of users. It will not close the dag park, it'll just �lose a portion of the park. 5o if yau do see something about that, that's why. Again, it's for the betterment Qf the spa�e and hapefufly, it �liminates a lot of that mud and that deterioratian on the north side. Th�se are my park projects uniess yau ha�e any questions about anything. REDDICK: I don't have questions, but ! did witness samethir�g at Golden Eagle in regards to the pillars that are heing installed. There's apen �vncrete that's pretty wide. Someane almvst fel� in that sa k don't know if we're capable of like, roping it off or putting cones because they're pretty wide and it's a huge liat�ility far the Town. G�ODWIN: Yeah, usually it is. I'm surpriserf i# wasn't. But I'll have Kevin take a loak. VARELA: For the dag park, did yvu see the pvst abvut someba�y asking abvut what ail those little holes were? G��DWIN: I did, and I have no idea. Kevin and I a�tually saw that and were kind of speculating on that one aursel�es. ❑id svmebody wear high heels? Aliens? I dan't know. Yeah, there's any number of things but no, that's nathing we did. It wasn't an aerating praject. RLlPPERT: 5omebody hitting gvlf balls in there. G��DWIN: It's possible. Anything�5 �?4551�7IE. VARELA: Dkay. �h, Gvlden Eagle Park Tour Repvrt, because I was nat there. Is #hat right Ron? Rl1PPERT: Yeah, an the 16th. We, that was the 15th, we alf inet most vf us dawn ta Galden Eagle Park. Yau know, shaut out ta the staff who sh�wed up, which was Rachel and Kevin and Da�id fram engineering and we had a nice tim�, it was a ni�e day. We talked abaut, you know, what the uses �f the park were o�erall, as far as you knvw, �eing a retention area for flood control. We talked a lat about past history of the park, the stvrms that have happened in the past things that have gone vr�. But mostly, we talked about improvements and the catastrophic storm that happened a few years back that pr�mpted the tawn to wake up and reaily realize, you knvw, what's gving on there and what ne�ds to he dane. To me, it was almost a blessing in disguise that that lcind af happened because as a resident and a user, it gat nat only the Town, but all the residents to realize what this is here for and that the mvney that the town puts inta this now will you know, it has been in�ested, they will, yau know, in the future, just take make sure they take care af the nuisan�e water that �omes down thare. But the new backstops were put in on se�eral af the fields, new fer�cing was put in on, you know, some af the fields, - 3 - • https:llotter.ai CUMMLiNITY SERVICES ADVIS�RY COMMISSION - February 27, Z�23, Meeting Minutes we went aver at lengtt� abvut the lighting. And at that time, they weren't cavered. But I know what yau mean. And I'm sure Rachel will take care of that tomorraw. 5o that should make a real rlifference. I thaught that the way that #hese lights will operate is going to he phenamenal for the future on of the low impa�t ta the neighbors. It needed to ba dane. 5o that was a reai�y gvod thirtg t❑ hear abvut. 5vrne vf the leveling that's gving ❑ver there. The irrigativn changes, the irrigatian improvements, some af the new playground equipment that's gvne ir�, k'sds were bvuncing all o�er the pla�e an that s❑ that was nice to see. To me it was nice to hear Ke�in and Rachel talk about, what they want ta da as far as you know, diverting water in the future and, yvu know, making sure it's maintained and of course with the tawn engineer being there, and Justin Wel�iy whv's a big instigator in this whole pracess as well as Grady Miller, ❑ur outgoing Town Manager. It's really enlightening far me to see as a#most a 3a-year resident, this is the first time I've really felt comfortable with that, you knaw, what's gaing on there and so that was just really nice to see. We were told about the flood control district, and you know what the holdups are for that drainage that's gaing ta �e dane in the future upstream. But it's really transfarmed inta a usage increase. I mean, if you dri�e by there an weekends, it's like a party e�ery weekend. I'm sure that translates into a little bit of revenue and yau know, not only at the fiefds but in town when people I mean because they're there from seven o'�lock in the morning till nine o'clock at night. Sa, you know, they gat ta ge# their gas and their faod and that kind af thing. So, I'm, it's a domino efFect with that. But m�st{y it's keeping everybody ha�ppy. And you knaw, that's the battom line there. 5a i thought it was a wonderFul deal. I'd like to suggest doing another taur in a few weeks, I'll send an email hlast ❑ut to e�erybody, and let e�erybady add what they want to do, maybe doing #he Cammunity Cen#er and the plaza slash the garden area over there and how that's going ta transpire, that's a gaod ane to do for the day, vr, yau know, we can d� the ather Desert Vista ar the Four Peaks Park. So I'll send another hlast out to everybody and get an informal survey, and then we'll figure out another time. But I want tfl keep these things going because it's just a good way for this commission to fun�tion. It's a good learning exp�rience, toa. 50, thanks, Rachel and yaur staff, yau guys are dair�g a great job at�d let's keep gaing. VARELA: Thanks, Ran. Vlle ware talking about it on #he way in so I don't knvw if yau heard but would it be possit�le to move tours to 5:15 pm? RLlPPERT: As the days are getting a little bit longer, absolutely, yau knaw, as we g❑ inta the spring. Sur�. VARELA: Thanic you. REDDICK: In regards to the park tour that yau had, did they discuss anything in r�gards to the engineers maybe possibly daing a presentatian of how the water would be streaming because I know as someone that is always walking thraugh the park... RUPPERT: The flvod contrvl �istrict of Arizvna has zero empfayees as we speak. S� the t�wn is in limba right now waiting for engineering to keep moving to have the flood controf adapted. There's another agen�y in the stata the Departm�nt of Water Resources, which has gat a little bit ta do with this flaod contral. Their responsi�ifity is �nly th� dam, but nvt, what they call a na�igable waterway. Sa I think the t�wn and correct me if I'm wrong, has actually e�en offered to pay upfront and then get reimbursed back when the money �omes back through the flood control distri�t just to expedite this whvle prvicess? But me living there and warking there fvr 3a years, if the town maintains what gaes dawr� the washes and gets it out af there and i feel really good, you know, both from all departments in this building will be ail right. You knaw, believe me, there were starms worse than the one that wre�k�d the park that had mvre water go through there. I mean, if yvu ha�e ever gone into the maintenance part af the building there and saw where the water leve! came, you knvw, at that ane particular storm, I'm - 4 - � htfAs:llatter.ai CDMM[IIYITY SER�ICES ADVIS�RY C�MMISSIDN - February 27, 2�23, Meeting Minutes nvt sure what year that was maybe 97 or 9$, vr svmething like t�at. 6ut the pracess is rolling. You knaw, we're cfealing with g�vernmental agencies, and yvu knaw haw #hey work. G�D�WIN: What I'll say Carey is, we are warking with same outside engineers ta help de�ise the plan and then the plan to run it has to ga thraugh ta get re�iewed. But ance the �lan is sort of completed, and I want #v say they're pushing like 9D°Io right now, they're pratty close. We can certainEy came in and have a Reader's Digest versian of that. Sa that if y�u want to get an idea, the real big questivn is cQst. And how much is i# going ta cast? How long will it take? Will it happen in phases? It will disable the park ta da a Ivt of these things. 5v, there are a lot af questions still to be answered that we dan't have the answers to yet. But ta Ron's paint, there are bigger issues as tv what we do when the water hits the park. Then there's the questian af what are we doing upstream t�efvre it gets here. And this specific part is really just about the park, the upstream and what are we doing with vur washes and dams t�rvughout the town is a much bigger question that's going to take a!ot longer. But regarding the fac� that they have done some temparary measures, you'�e prabably seen it as a park wa[ker, where they'�e expanded drop basins where they've created these bigger cvrridors #o allow wider and deeper flaws. And a lot af the things that th�y have done are helping and they're wvrking in the shart terrn. These are hopefully more long-term measures, but they're nat cheap, and they're not fast. 5o yeah, to answer yaur questivn, ance we have samething that's shareable and a litile mare appro�ed and vetted, we can say �kay, k�ring that before this graup. I think that's a gaad idea when we get there. WIL50N: Um, I have a question regardir►g paric tours, the park that's supposed t� be near like Sunris� ❑r whate�er. Um, I was wondering if maybe we �auld like drap by there and kind of like see where e�erything's going to be. We dvn't have to do it like, immediately since nathing's there right naw. But just for future reference? GOaDWIN: Yeah, we �an certainly add that. I'll have a little m�re infvrmatian after we get some direction fram Council as eariy as tomorrow actually, on what they would like to d� or not do with the future of that space. VARELA: All right, thank yvu. Llpdate an the Fvuntain Hills Enviranmenta� Plan. G�ODWIN: All right, t�e Environmental Plan. This is in yaur packet, if you guys hadn't had a chance ta IoQk at it. And I wanted to put i# out here be�ause it was adopted by the council on Tuesday nig�t. It is a hig plan. There's a[ot to it. It doesn't have dire�t impacts ❑n us, but it does have a lot o�erlaps with what we da. It talks a lat about conser�ati�n. It #alks a lat about bikeways, pathways, and non- matarized �ehicles. !t talks abaut conservation, it talks ta it has a fat vf averlap with what we da in this area. If you're not familiar with it, I was going to en�aurage yau to take a look and review it. Let's talk abaut f�vw and what we see our rv�e as �SAC as community services would be. !n this plan, it's not necessarily samethi►�g we have to discuss tonight but ! did want to put your eyes on ii and maybe �ome hack with a little k�it bigger discussion about that. I'll be honest, I hadn't seen it befare it came befvre the cauncil. So I was a little surprised, I thvught maybe we wauld ha�e a chan�e ta sart of �hime in. But that faeing said, nane vf it is unfamiliar, it cvmes directly fram ti�e General Plan, which is done e�ery 1 D years. So, it was done in 2a2�. So, a lot of it is repetiti�e fram that �lan. It's just pulled out and specifically identified as the en�ironmental �ampon�nt. It's a lot to digest. So I jt�st wanted ta sort af introduce you guys to it tanight so that we could came back with a little bit more deep di�e at a�uture meeting if that's okay. REDDIC4t: I was wand�ring why our pa�kets were such a large email yesterday. WILS�N: I have a question. Is this ane that was presented ta Council ar is it the arrzended onE? GaODWIN: it is the amended adopted versian. Gaad questian. - 5 - https:llatter.ai COMMC]NITY S�RVICES ADVI50RY C�MMIS5ION - February 27, 2023, Meeting Minutes VARELA: Yeah, beca�se I thought it didn't get adopted, hut I guess this is the amended �ersian. G��DWIN: If you watch the ping pong game �nough. Yes, it was adopted. I want to say four to three, but it was the hulk af it the most the hulk of it is the same, the changes are relati�ely minimal in the scheme vf things. But it was more abvut the idea that they feit like they shvuld be a�le tv review it befare adopting it. Sv yes, this is the adopted version. 5o again, it's pretty hefty. It's pretty lofty. 5� and I know, I think there'll be some questions. I think there'll be same ideas, and I'd like to gi�e it its fuil due, s❑ that you guys ha�e a chance to look thraugh it and then came ba�k and talk mor�. VARELA: akay, great. 5a, we'll add it tv the future agenda. PerFect, thank yvu. �kay, Update on the 5idewalk Infill Project. After I almost got rur� ❑ver by my Saguaro place where I would like sidewalks. G�ODWIN: I have good news anc! goad news. 5art of. I did ask specificaliy abaut that area. And yes, that is ❑n the plan. 5o that's good news. As Ran mentioned, our town engine�r, his name is david Janover. Dave is a great guy and he went intv sa much detail that I said, you need to come to talk about this and answer questians because I won't do it justice. 5o we actually have him scheduled for a fu#ure m�eting, prohably May to came and a�tually lay aut th� maps, talk about it answer questiQns for yau sa that you can get a little d�eper di�e and sense vf time and haw long thes� typ�s af prajects will last, what the priorities are, where the next facus will be. But I did ask specif�ally about your area in question and he's like, yes, that's on the pEan. Goad answer. VARELA: Thank you, because I literally talk�d about it ta my daughter. We were hath on it. I'm like, �h my gosh. Is such a problem here. G�ODWIN: Well, the gaod news is we have sa many presentars over the next couple of ineetings that I had tv push them tv May, but that's akay. That means we have a Iot of presentativns and a Ivt �f information coming your way in the next couple of m�etings. Sa that's good. VARELA: Great, thank yau. ❑kay, update ❑n tf�e Mayor's Youth Counci� Teen Takeo�er. PED01: �kay, so it was on February 'I 1, about two weeks aga. And it went fram seven to nine a'cla�k, and we had a Ivt af e�ents, we had, like a nerf wars ta inflatab4es, we had tie dye, the library came ta supporf far the tie-dye, and we had bvard games, video games, and it was I think arvund like 1�0 vr so plus peopl� shawed up. 50, it was pretty suc�essful. We've been planning this far like a few manths so it was pretty goad. This has became like our annual traditian at the Mayor's Yauth Council. We gat a bunch of vendars far a raffle a�d alsa far favd. 5a, it turned vut pretty well when it �ame ta that. And then as far upcoming events, I have them an my phone, �ut let me see real quick. Dkay, sa we ha�e the Irish fes# e�ent, whi�h I believe was in the packet �oming up on March 11. And it's an all-day event we're laaking fvr volunteers as well. We have a Musi� �est evenf service ❑n April 1, and then an Eggstravaganza event service an April 8, and we're alsa lavking far �alunteers far that as weli. Sa yeah, th�se are the main eve�ts that are caming up for the Mayor's Youth Councif. And we're just basically doing that far the tawn as a whole. VARELA: Great, thank you. Vllaw, that's an awesame turnaut. I think it sounds akay. All right. Um, �kay, LJpdate on Future Agenda items. GODOWlN: Qkay, sa as you kind of heard, I sor� of alluded to it. Next month, you'll see it down there, we're going ta have David Park here. He's aur Finance Diractor, he is going ta do sort of a fund discussion an money, what we gvt haw it's distributed, how the budget kind af warks. I calf it the different buckets that we have and what they do. ❑avid's great, he will, if you haven't ever warked with a muni�ipal budget, it's weird. And it's really different than when yau budget for yaur awn personal �r�ances. It's not like that, and it's really difficult ta get that concept. I think he expfains it well. So hopefully this wil! give yvu a gaod idea at tha#. And then I think the r�ext meeting will pr�bably focus - 6 - � � https:llatter.ai CUMM[]1VITY SERVIC�5 ADVISURY COMM[SSIUN - Fehruary 27, ZDZ3, Meeting Minutes mostly an �udget and on the proposed CIP for the next fiscal year, we'll talk a lo# about maney a lot about that, the impacts of how much we have or don't have and wYtat we're trying to da with what w�'�e gvt sa, the next meeting will really focus on that. Far the Apr�l meeting, Patti's wvrking an having darlc skies here. We believe they were available, so we're just con#irming securing them. So, they'll be l�ere ta talk about the Dark Sky Disco��ry Center, where they're at with ihat, what it fooks like, in terms of impac#s in terms af timeline in terms of again, financial That was frvm yvur guys' feedback, what yau wanted to know a�ouf, so we'ra going tv get them in t�ere prabably in April. And then in May, we'li laak at the sidewalk infill as wefl. Is there anything else ❑ut there that you guys were interested in learning about? So that's May, June is r�ally ❑ur last meeting. And then we take a break for the summ�rtime. And then we are usua�ly hack in September, in Septemt�er, Qctoher timeline, we're going ta be starting to talk about the department's Strategic Pfan because aur Strategic Plan and this grvup advpted it was d�ne in 2�20. It expires in the 2423 calendar, so the end of this calendar year. 5a, we're gaing to be working vn a new one. And "tt'll probably be this fall when it's time ta have y�ur guys' input and thoughts on that and then begir� ta push towards adoptian for that. 5v this fall, we'll be fv�using on that. 5o if ihere's any#hing yv� wanted t� Iovk at before we take our summer break, let me knaw. In the meantime, we`II do same park tvurs, we'll get same u�dates there, and anyfhing else that you want ta knaw RIJPPERT: I'm sure e�erybody in this building says tv learrt abaut the new council makes a differen�e on which way they will tend ta ga vr wh�ch you knvw, subjects a team, you knvw, tv be a privrity other than what o#hers did in the past. 5o that might be helpful to know after the re#reat if we can get svme infarmation at #he next meeting. Yau know what their thoughts and d�sires are? GOQDWIN: Yes, absolutely. I think tomarrow wili be very telling. I can feff you it's a very an#icipated Ivng day tomorrow. For staff and fvr co�ncil. This is why e�erything is set up the way yau see it today is fhat our budget retreat tvmorrvw. And that's sart af where we take the first loak at the bu�get with them. We talk about the proposed CIPS, i# is �r�t a formal meeting, and they �an't give direction they can'f �ote an anything. Y�s, no. But we can get a sense of th�ir direction, we can get a sense of, yeah, they seem tv support this ar nv, they were really not in �avvr vf that. And there's a Ivt at stake. There's a differe�t leadership grvup up here, with very �ifFerent pri�rities than we've seen in the past. We and I say we, as the department and Community 5er�ices, have really enjoyed a good relationship and a lat of trust fram our counsel. They ha�e put a lot of faith in the projects that we do, what we ar�d hQw we do them, Ar�d I think we'�e exceeded that I feel like we've learned, but when yvu have a new counsel, you have to start all o�er again, yau don't just autamatically get that. So we are warking ta reestahlish t�at and remind th�m, you kr�aw, kind Qf our tra�k history and wl�at w�'�e done and that we tried to d� we try ta over-deliver, you knaw, what is it over-promise? Na. lJnder pramise over deli�er? Yes, that's what we try ta da. 5ametimes it works. So that's our effort. Sa yeah, we'll have mare after tomorrow, they may want to watch. It'll be li�e-streamed. VARELA: ❑a yau? Da you ha�e som� support, maybe I don't knaw, in writing in lett�rs or any#hing to shvw haw important parks are to our cvmmunity? Tv, some who migh# nvt #hink it's as important. G��DWIN: we do in some cases, and nat in others, I'll �e I'll give yau a specific example is that we got a really great letter in a�er the w�ekend, yau know, aver the weekand, or really late last week about the dvg ar abvut the Skate Park abaut how excited this persan was far this skate park ta be part of our cammunity and that we're taking this seriously and redaing it. And it was from a resident who is a grandmother, if nat a great-grandmother, and talked about how her boys, bays wha are in their 40s still ska#e and how it was such a big part of their yauth and childhvvd that she's excited that the next - 7 - , htt�s:llvtter.ai COMMUNITY SERVICES AOVISURY COMM155ION - Fe6ruary 27, 2023, Meeting Minutes generatior� of youth have this opportunity. And so it came from a �ery unlikely person is where tF�at �ame from. 5o that to me hofds a lot of weight, �sp��ialiy when it comes �nsvlicited. gut that being said, there are still a Ivt af voices aut there that say, hey, that park shauldn't be aur priority anymare ar parks I�ak great just lea�e them alane we don't need tv facus on them. This is where I say, okay, if we leave them alane, that you know, we'r� moving in one direction ❑r anather, we're either moving 'forward ar we're ba�ksiiding I go, they don't really stay stagnant very much. Naw. Do we need to go? Can we work an different projects? Can we Ivak at things thai are a little mare and phase them a little (onger? So there's maybe not as much financial irr�pact all at once it's what we did with Four Peaks, that's haw we got for pay far peace was a fi��-y�ar project. It wasn't o�ernight, yau knaw, slam everything in with a bunch of money. It toak tirrze to figure aut how to do this, and get some grants, and haw �an we get some suppvrt? Hvw do we make the rrianey go as far as we can? I'd rather I'd like to see us take that approach. I'm haping that's what we can adva�ate for, and nat just scratch everything. I'd like us ta sustain what we've put so much wark and effort into. VARELA: Absolutely, that's going ta be my hope tao! GD�OWIN: if tt�ere's the apportunity. We'll ba proposing some projects, we'll get an idea and a sense vf what thase projec#s are. 6ut we won't really dive deep di�e into them until March. And in March, the March CIP workshop, that's when we'll start sharing ther-n more. I'll share them with you guys in the March meeting as well. So there will he a chance for this �ammission to say yes, this Cammission supparts, yvu knaw, this praject. And the mvre vur cammissions are invaived in tha# pro�ess, the more weight it holds t� be able to say yes, it was a unanimous decisian vr Na, it wasn'i that there are split thoughts an how we cauld do t�is. I think that that is a chance far this cammission to ha�e a voice in what the tawn does or doesn't do. It doesn't mean that they will always take that inta advisement, but we have to put it aut there at least. So, as we get up there on those prvjects I'If keep you pasted. VARELA: Thank y�u. Any vther camm�nts? akay, Update vn Upcaming Spring Even#s G�flDWIN: This is wha# has been known as 5tephen's one sheeter. We are hitting vur stride for the e�ent season Sr�ti talked ahout a few of them. Irish Fountain Fest is one of our biggest, it is �ne of the few that actually brings in money. This one and Turkey Trot are the only ones that have a financial compvnent. Nvw granted, Turkey Trat makes money like we recaver our cast frvm Turkey Trot, we dvn't recvver costs far this. But we do make samething we get at leasi samething hack. And that's all beer sales. 50, it takes a lot of hands. If you are around and interested in valunteering, we wauld Ivve to have same halp. You guys are spe�ial. If yau didn't already lcnow that you`re extra special. Because your c�mmissianers, yau guys can actualiy han�le mvney. Mast of vur vnlunteers are nat autharized to d� maney handling. When we sefi the heer ti�kets, somebody has ta take the �ash in and we are really short an those �ash-handling roles. 5a if you're here and you're a�ailable, Stephens like I'm in you came last year you helped us. Yeah. It's it is a lot of fun. You see s❑ many people and yau hear so much feedback, like, why don't you ha�e this beer? What about this? When d�es the t�and go vn? Why is #he Fauntain Gr�en? Haw about fountain ga like it's like you have to be a walking hook of knowledge. But it is a lat vf fun. An�4 if you'ra interested, we would love to have you there. There are usually two shifts, sa yvu dvn't have to spend all day if yvu dvn't want fa. Next, we have Eggstravaganza whi�h is mo�ing to a new park. That's probably the biggest thing about that e�ent. Et's normally at Golden Eagle for ages and ages and ages. It's always been ❑ut on the ball fields. But the ball fields are in su�h high demand that we wanted ta mvve them ta a different park sa thaE that Park was usable fvr tvurnament piay. 5o it'll be o�er at Four Pea€cs. Music Fest wi!! be coming up in April. That ane's always a goad one. The bands are aiready baoked. Bone Haus will be serving beer and Grapeables wiil he doing wine - 8 - i :. � � �' httvs:llatter.ai C�MMi]NITY SERVICES ADVISURY C�MMiSSI�N - February 27, Z023, Meeting Minutes this year. Sa that's always fun. Concerts an the Avenue will h� returr�ing and we'iE he doing an Earth �ay Pragram. And then we'll be raunding out before the summer with Mavie in the Park. 50, mark your calendars. If there's one or twa tha# you're interested in helping with, w� will always take the help. VARELA: For Eggstra�aganza, dv yo� have signs up at the parks letting peaple knaw about the park change? GDDOWfN: We probably will be getting those aut as we get a little closer. Because we have Irish Fest first, we'll probably wait till that one's past and then try to push that out. But we da ha�e a new MailChimp email that wili be going vut fhat wvrks each month tha# we've t�een supparting that. And then we have different targeted emails to families and things like that. 50, we will be pushing that aut. 6ut yeah, we gat Eo expect that as everybody else shows up at Golden Eagle hecause they're just conditioned to. We'�e also actualfy already had a meeting with a lot of our church partnars. Sa we have a lot of different churches that come aut and do crafts and games and stuff like that. Sa hapefufly they'll be helping get the w�rd vut fhrough their congregations and stuff like that ta VAREL.A: Maybe the library too, because I get their �mails. GDD�WIN: Oh, that's a gaod idea. VARELA: And so, is that gaing to also cvver aur volunieer ❑ppvrtunities? GDaDWIN: Yes. There are also a couple of other oppartunities heyond just e�ents if you are nat an event persvn. We dv a Iot of other volunteer e�enEs. We just did a faod there's a foad pack at the Cammunity Cenfer on Thursday. That's not ours. We didn't arganize it. It's just for the hast facility. Bu# iast month we did 13D0 meals, I think or no it was 13,fl00 meals. Yes, there were abaut 23 �vlunteers fram �ountain Hills that went down ta a big three-day-lang fvad pack e�ent. Fvuntain Hills was represented t�y a handful af staff and a handfu! of valunteers went down. 50 once a month they do a Day af Giving and it usually rotates on a Friday during the workday. It's an appartunity t� get out and da something regularly as oppased to waiting for Make a Difference Day or something like tha#. Sa it is more reg�lar and ther� I will thraw out vne ather event that's nvt an here. It is aur �olunteer reception. You might have gotten an email abaut it fram Kim Wickland, our �olunteer cvordinator. She does an event e�ery year and we da a thank-yau dinner for all of aur valunteers. Whether yau valunieer one day or you volun#eer e�ery single day, I'm going to thank all of our volunteers. And that's yau guys. Yau guys are �olunteers, you �olunteer to be an this cammissivn. Yvu are a vvlunteer you vvlunteer as part of the Mayor's Youth Cauncil. Sv, if yvu can came, please da. And it's a great chance #o see how rriany volu�teers make up �ur cammunity. It is impressi�e, and it's prabahly only a quarter af thase that actually serve. But it's a goad night. it's usually govd fo�d. I think it's a barbecue this year. Sa c�me t�� there and a# least be thanked for putting in yvur time. Sv, if yvu can jvin us, iYs March 3a, which is a Thursday at the Cammunity Center. VAREL.A: Rachael, the foad pragrarn you just tallced ahout, the foad hox ❑ne? Because I'm on the Fauntain Hills Community Faundatian also. Is that vne where 25°Io vf the bvxes cam� back ta our f�od bank? G00[]WIN: I'll be honest, I don't know. B��ause we're nat the ❑rganizing graup af it. Like, again, we, they just baoked the cammunity center as the facility. We reached out #a try to volunteer like say hvw bacause they say they need 20� v�lunteers, but they aren't. There's nowhere to sign up. Like I feei like they just say come and show up. It's like, wel�, what if you ❑nly get 10? �r what if yau get 4D0? 6ecause our community is really big on volunteering, I think they're going ta get more than �D�. Sa, 1 dan't have a lot af details. They haven't been super goatt at communicativn. But it is the same graup - 9 T � . https:llotter.ai CUMMUNITY SERVICES ADV15nRY COMMISSIUN - February 27, 20�3, Meeting Minutes that has been doing it here sin�e pre-C�VID. So if that is the same group that I wauld assume it probably is, it's being arganized by ❑ne of our lacal �hurches. VARELA: I think I'm more so mean that when you went t� the three-day thing, G�aDWIN: Oh, the three-day �ovd packing e�ent afl s#ays here. It's all it's a three day it's ir� partnership with Heartland for America, something like that. But all af the meals packed stay here in Arizona. We did three it was a thre�-day major event. And I think the difference I learned is that this facility packed them like we filled bags and sealed them. And then they were shipped out to the distribution points whether it was a shelter ar an after-schaal program or a Meals an Wheels type program. 5a it then went to ali af these different distributior� groups, soup kitchens, churches, and things like that. In Arizana, so then they got distributed out s❑ yes, e�erything that weekend that was packed, stayed here. VARELA: Thank you. Update for vur next meeting, which is March 27'h and we're going ta have a presentatian by Da�id Po�k, Chief Finan�ial OfFi�er, as Rachel aiready said. GDOOWIN: It'll he a lot ahout the budget that day. We'll talk a lot about money a lat about what we want #v dv with it. VARELA: Great. All right. Can I have a Motion ta Adjourn? WILS�N: Move ta adjourn. VARELA: Second? 6ARNES: Second. VARELA: All in favor, say aye. ALl: Aye. VARELA: Thank yau. The meeting Adjourned at 5:39 pm - 1 � - httqs:Jlotter.ai ITEM 6. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: CIP and Park Projects Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 09:09 AM Final Approval Date: 03/21/2023 ITEM 7. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Mayor's Youth Council Adopt a Street & Toastmasters Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 09:10 AM Final Approval Date: 03/21/2023 ITEM 8. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Desert Vista Park Tour March 23, 2023 Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/16/2023 05:54 PM Final Approval Date: 03/16/2023 ITEM 9. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Future Agenda Items Staff Summary (Background) Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 10:46 AM Final Approval Date: 03/21/2023 ITEM 10. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Upcoming Events Staff Summary (Background) Attachments Upcoming Spring Events Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 10:46 AM Final Approval Date: 03/21/2023 CONCERTS ON THE AVENUE Bring your imagination to this multi-generational event! Create art from recycled products, compete in the cardboard fort contest, gather for rock painting, gardening, & more. An award presentation for the Recycled Art Contest will culminate the event. A food truck will be onsite for dining options. F O U N T A I N H I L L S C O M M U N I T Y S E R V I C E SUPCOMING EVENTS S P R I N G RECYCLE RECREATE EARTH DAY CELEBRATION APR 22 FOUNTAIN HILLS COMMUNITY CENTER Enjoy live music along the Avenue of the Fountains with our evening concert series! Our concerts showcase some of the Valley’s best bands and a variety of music options to suit everyone’s taste. Shop from local artists along the Avenue and yard games available. THURSDAYSAPRIL 6:00PM - 8:00PM THE AVENUE SATURDAYMAR 25 FOUR PEAKS PARK Put on your green and join the town as we shamROCK the Hills at Irish Fountain Fest! Food, fun, and live music will all be a part of this family- friendly event, and our World Famous Fountain will be transformed into a bright emerald green geyser at 12:00 and 4:00pm. Free Admission IRISH FOUNTAIN FESTSATURDAYMAR 11 11:00AM - 5:00PM FOUNTAIN PARK Join us for one night of LIVE music in the hills! This year's Music Fest will include THREE bands, a kids zone, food trucks, a beer garden by Bone Haus Brewing, and wine by Grapeables Wine. Band line-up: The Black Hole, We Are Hologram, and Los Straitjackets. MUSIC FESTSATURDAYAPRIL 1 5:00PM - 9:30PM FOUNTAIN PARK NEW LOCATION! Join us this year at Four Peaks Park and watch as hundreds of kids scramble to pick up over 15,000 eggs stuffed with candy and other prizes. Inflatables, activities, and pictures with Hoppy the Bunny and Peeps are just a few of the fun activities. EGGSTRAVAGANZA 8:00AM - 10:00AM 10:00AM- 12:00PM SATURDAY Bring your lawn chairs and picnic blankets to the spring edition of Movie in the Park presented by the Sonoran Lifestyle Team at RE/MAX Sun Properties. We will have food vendors on-site selling dinner options and other goodies. Movie subject to change. MOVIE IN THE PARK I PUSS IN BOOTS: THE LAST WISH MAY 13 FOUR PEAKS PARK 7:15PM-9:00PM SATURDAY 2023 ITEM 11. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Volunteer Opportunities Staff Summary (Background) Attachments Earth Day Volunteer Flyer Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 08:06 AM Final Approval Date: 03/21/2023 Earth Day CelebrationCraft Helper Volunteers Needed Saturday, April 22nd9:45 a.m. - 12:00 p.m. Contact Kim Wickland to get Involved kwickland@fountainhillsaz.gov ITEM 12. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 03/27/2023 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Patti Lopuszanski, Executive Assistant Staff Contact Information: Patti Lopuszanski, Executive Assistant Request to Community Services Advisory Commission (Agenda Language): UPDATE: Next CSAC Meeting April 24, 2023 - Presenter: Joe Bill, Dark Sky Observatory. CSAC May 22, 2023 Meeting Presenter: David Janover, Town Engineer - Sidewalk Infill Project. Staff Summary (Background) Per the request of CSAC, a speaker series has been lined up to provide updates on the following topics to take place March-May, 2023: Budget Dark Sky Observatory Sidewalk Infill Project Form Review Form Started By: Patti Lopuszanski Started On: 03/21/2023 08:07 AM Final Approval Date: 03/21/2023