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Home My WebLink AboutAGENDApacket__10-19-20_0454_159 NOTICE OF MEETING COMMUNITY SERVICES ADVISORY COMMISSION Immediately following the Community Services Advisory Commission Meeting a Joint Meeting with the Community Services Advisory Commission and Planning and Zoning Commission will be held Chairperson Amy Arnold Vice Chairperson Natalie Varela Commissioner (Youth) VACANT Commissioner Don Doty Commissioner Jerry Gorrell Commissioner Sharron Grzybowski Commissioner Ron Ruppert TIME:5:00 P.M. – REGULAR MEETING WHEN:MONDAY, OCTOBER 19, 2020 WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting. Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if possible. Include the agenda item on which you wish to comment. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and agenda item, and hand it to the Executive Assistant prior to discussion, if possible. 1.CALL TO ORDER 2.ROLL CALL 3.CALL TO THE PUBLIC Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review a matter, or (iii) ask that the matter be placed on a future Commission agenda. 4.UPDATE on the Fountain Lake Rehabilitation Study 5.UPDATE on Volunteer Opportunities with Town Events 6.UPDATE on Special Events 7.ADJOURNMENT CERTIFICATE OF POSTING OF NOTICE The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed by the Community Services Advisory Commission with the Town Clerk. Dated this 15th day of October, 2020. _____________________________________________ Paula Woodward, Executive Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are available for review in the Development Services' Office. Community Services Advisory Commission Meeting of October 19, 2020 2 of 2 ITEM 4. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 10/19/2020 Meeting Type: Community Services Advisory Commission Agenda Type: Submitting Department: Community Services Prepared by: Jamie Salentine, Executive Assistant Staff Contact Information: Rachael Goodwin, Community Services Director Request to Community Services Advisory Commission (Agenda Language): UPDATE on the Fountain Lake Rehabilitation Study Staff Summary (Background) N/A Attachments Fountain Lake Update Form Review Form Started By: Jamie Salentine Started On: 10/12/2020 03:11 PM Final Approval Date: 10/12/2020 www.fh.az.gov FOUNTAIN REHABILITATION STUDY TOWN COUNCIL PRESENTATION| OCTOBER 13, 2020 www.fh.az.gov Agenda •Introduction •Black & Veatch Project Overview •Fountain Lake Overview •Asset Assessment Criteria/Weighting •Findings and Recommended Improvements •Conclusions •Council Feedback / Direction www.fh.az.gov Project Overview •Fountain’s importance to the Town •Assess fountain assets •Mechanical & electrical systems,lake liner, and irrigation system •Recommend rehabilitation and improvement options www.fh.az.gov FOUNTAIN LAKE OVERVIEW www.fh.az.gov www.fh.az.gov Pump System www.fh.az.gov Lily Structure www.fh.az.gov Irrigation System www.fh.az.gov Electrical System www.fh.az.gov ASSET ASSESSMENT CRITERIA / WEIGHTING www.fh.az.gov Likelihood of Failure (LOF) Criteria Likelihood of Failure Criteria Weight 1-Negligible 2-Unlikely 3-Possible 4-Likely 5-Very likely Age 20%95% of expected life / new 50% of expected life 25% of expected life 10% of expected life 5% of expected life / close to failure Condition 25%Like new Good condition Fair –minor repairs, capable of operating Poor –repeated repairs / difficult to operate Close to failure / failed Performance 15% Sufficient capacity / appropriate function Under/over- utilized or sized / O&M issues Sufficient capacity / does not meet functional requirement Unable to meet peak capacity needs Unable to meet current average capacity needs Reliability / Availability 15%Virtually always operational Out of service (OOS) very short periods OOS moderate period Increased OOS / difficult to return to service Extensive OOS / very difficult to return to service / parts no longer available Maintainability 20% Preventative Maintenance (PM) only Increasing PM & monitoring Corrective Maintenance (CM) becoming dominant Above average CM Frequent CM w/ failures Redundancy 5%Full redundancy >75% redundancy >50% redundancy >25% redundancy No redundancyLOF Score: wtd 3.1 www.fh.az.gov Consequence of Failure Criteria Weight 1 –Very Low 2 -Low 3 -Medium 4 -High 5 –Very High Environmental Impact 20%No risk Localized / low level impact Temporary environmental damage Major environmental damage / potential loss of wildlife Severe long term environmental damage / wildlife Safety / Security 15% Little risk to employee/public / In secure area Near miss / Unmonitored secure area Minor injury / In non-secure area Lost time injury / Non- secure area & theft possible Serious injury / Non- secure area & theft likely Financial Impacts 20%Easy to repair / no additional costs Repaired in house in short duration / <$10k Outside contractor <month to return to service / <$50k Outside contractor needed, >month return to service / collateral damage / <$250k Specialty contractor needed, several months / collateral damage / >$250k Regulatory Compliance 10%Failure no environmental impact Failure causes minor permit violation Failure causes permit violation Failure causes repeated permit violations Failure causes significant non- compliance, EPA/Agency fines Social / Community 35%Little to no impact Minimal business disruption / intermittent odor Nighttime business disruption / minor persistent odor Major business disruption / persistent odor Significant business disruption / severe persistent odorCOF Score: wtd 2.85 Consequence of Failure (COF) Criteria www.fh.az.gov 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 Irrigation Civil-Mechanical Electrical - I&C Likelihood of Failure Co n s e q u e n c e o f F a i l u r e Condition Assessment Scoring www.fh.az.gov FINDINGS AND RECOMMENDED IMPROVEMENTS www.fh.az.gov CIVIL / MECHANICAL SYSTEMS www.fh.az.gov •Equipment in Study: •Fountain Pumps, valves, pipe, screen gates •Lake liner, fountain nozzle, fountain structure Pump 3 Check Valve 3Gate Valve 3 Pump 2 Check Valve 2Gate Valve 2 Pump 1 Check Valve 1Gate Valve 1 Screen Gates #1-#4 Screen Gates #5 Discharge Piping Fountain Nozzle Fountain Structure Liner Irrigation Pump 1Irrigation Pump 2 Jockey Pump Chemical Injection Strainer 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5 0 0.5 1 1.5 2 2.5 3 3.5 4 4.5 5 Likelihood of Failure Co n s e q u e n c e o f F a i l u r e Civil / Mechanical Condition Scoring www.fh.az.gov Lake Liner –Physical Inspection Typical liner connection (circa 2000) www.fh.az.gov Lake Liner –Evaporation Testing Lake Liner is in good condition; no indication of leakage 0 0.5 1 1.5 2 2.5 09-14-2020 09-15-2020 09-16-2020 09-17-2020 09-18-2020 09-19-2020 09-20-2020 09-21-2020 09-22-2020 09-23-2020 09-24-2020 Cumulative Fountain Hills Lake and Measured Evaporation Cumulative Lake Drawdown (in)Cumulative Measured Pan Evaporation (in)Cumulative AZMET Evaporation (in) Measured Lake Evaporation Measured Pan & AZMET Evaporation www.fh.az.gov Pump Station Screens Issue: Screen Gate #5 damaged; not providing pump protection Recommended Option ($$$): Immediate repair/replacement of screen #5. Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 www.fh.az.gov Lily Structure Issue: No noticeable concrete cracking or spalling; minor consistent concrete degradation on fins. Platform in good condition Recommended Option ($$): Continued regular inspection; Spot repairs Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 www.fh.az.gov 21 Issue: Baseplate & minor pump head corrosion, missing anchors, poor grout condition; Pump components at varying ages and serviceability Recommended Option ($$): Continued regular maintenance •Sandblast and recoat pump shaft, bowls, head, motor •Routine checks of tolerances Alternative Option ($$$$$): Full Replacement Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 Fountain Pumps www.fh.az.gov Check Valves 22 Issue: Accelerated wear; frequently “stuck” open & requires manual intervention; if one fails –fountain will not operate. Position switches in poor condition. Recommended Option ($$$): Replace w/ valve designed for service / longevity Alternative Option ($$): Replace in-kind Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 www.fh.az.gov Proposed: DeZurik Swing Check Valve -Rated for high pressure & velocity application -Longer life-cycle -$$ (each) Previous: Cla-Val Control Valve -Pilot system -frequently clogged -Maintenance Records indicate $40,000 in repairs during a 4-year period -$$ (each) Current: Crane Swing Check Valve -Not intended for high pressure -Operation hindered by valve design -Short life-cycle -$ (each) Check Valve History www.fh.az.gov IRRIGATION SYSTEM www.fh.az.gov •Equipment in Study: •Controllers, valves, pipes, and turf Irrigation Controllers Mainline Pipes Remote Control Valves Lateral Pipes Turf Rotor & Spray Heads Drip Emitters Turf Repair 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 Likelihood of Failure Co n s e q u e n c e o f F a i l u r e Irrigation Assessment Scoring www.fh.az.gov Irrigation System Issue: System undersized; constant irrigation system clogging causes incorrect perception of poor turf quality Recommended Option ($$$$$$): Replacement of irrigation system & controller and upsize main pipelines Alternative Option ($$): Keep existing system, additional maintenance hours with continued negative public perception Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 Alternative Option ($$$$$$): Irrigate w/ non-lake water (separate storage tank). Potential to negative impact lake aquatic life due to increased salinity. www.fh.az.gov ELECTRICAL / I&C SYSTEMS www.fh.az.gov Electrical / I&C Assessment Scoring •Equipment in Study: •Switchboard, Transformers, Panelboards, Motor Control Line Up, Control Panels, Instrumentation SES 500 kVA Xfmr Switchboard 10 kVA Xfmr Skid Pump MCP Water Mover MCP MCLU 150 kVA Xfmr 480V Panelboard 30 kVA Xfmr Lightning Panel Fountain LCP Disconnect Switch Check Valve Switches Wind Speed Inst. 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 0.00 0.50 1.00 1.50 2.00 2.50 3.00 3.50 4.00 4.50 5.00 Likelihood of Failure Co n s e q u e n c e o f F a i l u r e www.fh.az.gov Fountain Pump Variable Speed Drives Issue: Fountain pump motors lack speed control; less energy efficient Recommended Option (0$): Maintain existing constant speed motors due to short duration of operation •capital expense exceeds electrical savings over VFD lifespan Alternative Option ($$$$$-$$$$$$): Install VFDs, new outdoor switchboard; building modifications required to meet Code; additional cooling, new conduit and cable Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 www.fh.az.gov Fountain Control System Issue: Fountain control panel lacks communication to Town network Recommended Option ($$$):Install new control panel with PLC and add cellular link •PLC can provide real time data to O&M staff for equipment status; provide fountain status to website for public (countdown or if too windy) •Cellular link can include irrigation system information Alternative Option (0$): Maintain existing control panel 3 0 Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 www.fh.az.gov Motor Control Lineup (MCLU) 3 1 Issue: Age exceeds manufacturer’s life expectancy; lacks modern safety Recommended Option ($$$$): Refurbish equipment using Direct Replacement Kit coupled with field testing to modernize & extend life expectancy Alternative Option ($$): Annual Routine Maintenance w/ regular inspection Alternative Option ($$$$$): Full Replacement From Square D Service Manual, 1969 Cost Indicator: $$ = <$20,000 $$$ =<$50,000 $$$$ = <$100,000 $$$$$ = <$500,000 $$$$$$ = >$500,000 Motor Control Lineup www.fh.az.gov Arc Flash & Short Circuit Analysis 3 2 Arc Flash Analysis –Code recommended safety analysis to prevent personnel / equipment damage when working on “live” equipment Short-Circuit Analysis –identifies if only the upstream device trips if fault occurs •All existing electrical equipment adequately rated to withstand maximum fault levels Recommendation ($):Install arc flash & shock risk labels on all existing electrical equipment. www.fh.az.gov CONCLUSIONS www.fh.az.gov Conclusions •Some equipment exceeds typical useful life but in good condition; extend life with additional specialized maintenance and testing •Immediate Recommendations: •Replace check valves •Repair pump house intake screen •Install arc flash labels on electrical equipment •Upgrade to PLC control NEXT STEPS •Plan / logistics for future liner repair / replacement www.fh.az.gov COUNCIL FEEDBACK / DIRECTION