HomeMy WebLinkAboutAGENDApacket__09-30-20_0547_111
NOTICE OF MEETING
REGULAR MEETING
SISTER CITIES ADVISORY COMMISSION
Chairman Carol Carroll
Vice Chairman Nicholas Stumpf
Commissioner Vicky Derksen
Commissioner Enrique Melendez
Commissioner Nicholas Ristuccia
Commissioner Bev Tall
V A C A N T
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, SEPTEMBER 30, 2020
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may
be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents
pursuant to A.R.S. §1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back
of the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
McDowell Mountain Preservation Commission Meeting of September 30, 2020 1 of 4
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
McDowell Mountain Preservation Commission Meeting of September 30, 2020 2 of 4
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Chairman Carroll
2.ROLL CALL – Chairman Carroll
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on matters
raised during Call to the Public unless the matters are properly noticed for discussion and legal action. At the
conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to review
a matter, or (iii) ask that the matter be placed on a future Commission agenda.
4.CONSIDERATION OF Approving the January 15, 2020, Meeting Minutes.
5.DISCUSSION AND CONSIDERATION OF 2021 Meeting Dates.
6.UPDATE ON Recruitment for Sister Cities Advisory Commission Vacancies.
7.UPDATE ON Fountain Hills Sister Cities Corporation.
Each Sister City Update1.
20th Anniversary Updates2.
Increase our Board Members by 2 or 3 for specific skill sets3.
No exchanges in 2020 & possibly 2021 in person4.
1. Each Sister City Update
2. 20th Anniversary Updates -
Increase membership to 65+ and have membership get-together.
Logo redesign & digital materials to refresh our communication tools
Launched a newsletter July for once a quarter release
Sponsorships of appropriate activities
Adding a second student scholarship and increasing amounts to $1000
Add Specific fundraisers for those Scholarships.
3. Increase our Board Members by 2 or 3 for specific skill sets we need
Technology Specialist, Membership Driver, and a new Secretary approved
is Michal Suchanek as Clayton Corey is retiring off the Board.
4. No exchanges in 2020 & possibly 2021 in person.
We will be working on setting up digitally and introducing a club at the school to get
students together and continue to learn about the other countries. Until, we can do
exchanges again.
McDowell Mountain Preservation Commission Meeting of September 30, 2020 3 of 4
8.UPDATE ON Fountain Hills Sister Cities Corporation New Board. 2020 & 2021 Fountain Hills
Sister Cities Board is as follows: Carol Carroll, President Elizabeth Matej-Horchem, Vice
President & Rep for Poland Christine Colley, Treasurer & Rep for Germany and Belgium
Michal Suchanek, Secretary Luke Salzman, High School Representative & Coordinator
Andre, student representative Suzanne Nann, At Large Roxanne & Hank Boryczki, Rep for
Ataco, El Salvador Frequent visitors and volunteers: Commissioners: Bev Tall, Lisa
Ristucci, Nick Stumpf.
9.ADJOURNMENT
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Sister Cities Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2020.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice)
or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
McDowell Mountain Preservation Commission Meeting of September 30, 2020 4 of 4
ITEM 4.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 09/30/2020 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): CONSIDERATION
OF Approving the January 15, 2020, Meeting Minutes.
Staff Summary (Background)
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action
that took place at the meeting for archival purposes. Approved minutes are placed on the Town's
website and maintained as permanent records in compliance with state law.
Attachments
Meeting Minutes
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 09/29/2020 09:40 AM
Final Approval Date: 09/29/2020
NOTICE OF MEETING
REGULAR MEETING
SISTER CITIES ADVISORY COMMISSION
Chairman Carol Carroll
Vice Chairman Nicholas Stumpf
Commissioner Vicky Derksen
Commissioner Enrique Melendez
Commissioner Nicholas Ristuccia
Commissioner Bev Tall
V A C A N T
TIME:4:00 P.M. – REGULAR MEETING
WHEN:WEDNESDAY, JANUARY 15, 2020
WHERE:FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Commissioners of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s Council, various Commission, Committee or Board members may be in attendance at the Commission meeting.
Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Commission are audio and/or video recorded and, as a result, proceedings in which children are present may
be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to
such recording, or take personal action to ensure that their child or children are not present when a recording may be made.
If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S.
§1-602.A.9 have been waived.
REQUEST TO COMMENT
The public is welcome to participate in Commission meetings.
TO SPEAK TO AN AGENDA ITEM, please complete a Request to Comment card, located in the back of
the Council Chambers, and hand it to the Executive Assistant prior to discussion of that item, if
possible. Include the agenda item on which you wish to comment. Speakers will be allowed three
contiguous minutes to address the Commission. Verbal comments should be directed through the
Presiding Officer and not to individual Commissioners.
TO COMMENT ON AN AGENDA ITEM IN WRITING ONLY, please complete a Request to Comment
card, indicating it is a written comment, and check the box on whether you are FOR or AGAINST and
agenda item, and hand it to the Executive Assistant prior to discussion, if possible.
McDowell Mountain Preservation Commission Meeting of January 15, 2020 1 of 5
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Chairman Carroll convened and called to
order at 4:05 p.m.
2.ROLL CALL – Chairman Carroll
Present: Chair Carol Carroll; Vice Chair Nicholas Stumpf; Commissioner Vicky Derksen;
Commissioner Lisa Ristuccia; Commissioner Bev Tall.
Absent: Commissioner Enrique Melendez
Staff Present: Town Manager Grady Miller; Executive Assistant Angela Padgett-Espiritu
3.CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters NOT listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Commission, and (ii) is subject to
reasonable time, place, and manner restrictions. The Commission will not discuss or take legal action on
matters raised during Call to the Public unless the matters are properly noticed for discussion and legal action.
At the conclusion of the Call to the Public, individual commissioners may (i) respond to criticism, (ii) ask staff to
review a matter, or (iii) ask that the matter be placed on a future Commission agenda.
No one spoke at the Call to the Public.
4.CONSIDERATION OF approving the September 18, 2019 Meeting Minutes.
MOVED BY Commissioner Bev Tall, SECONDED BY Commissioner Lisa Ristuccia to
approve the minutes of meeting September 18, 2019.
VOTE: 5-0
5.CONSIDERATION OF electing a Chair and Vice Chair for the Sister Cities Commission.
Town Manager Grady Miller updated the Commission on the role of Chair and Vice Chair,
as it pertains to Boards and Commissions:
In order to operate an advisory board or commission in an orderly manner, it is essential
to have a
member of the body selected to serve as the Chair. The Chair assists in identifying items to
place on
future commission meeting agendas, presides over the meeting, signs meeting minutes,
and represents
the commission before the Town Council and other organizations. In addition to the need
for a Chair, it
is necessary to have a Vice Chair selected to be able to serve as Chair in the event that the
Chair is
unable to attend a meeting or fulfill his or her obligations as Chair.
Electing of Chair:
Commissioner Bev Tall nominated current Chair Carol Carroll for appointment to Chair.
McDowell Mountain Preservation Commission Meeting of January 15, 2020 2 of 5
Chair Carroll nominated Commissioner Vicky Derksen and Commissioner Bev Tall for
appointment to Chair. Commissioner Derksen and Commissioner Tall declined nomination
due to other commitments.
Commissioner Bev Tall MOVED to appoint Chair Carol Carroll and Commissioner Lisa
Ristuccia seconded the motion, and motion passed unanimously 5-0.
Electing of Vice Chair:
Commissioner Bev Tall nominated current Vice Chair Nicholas Stumpf for appointment to
Vice Chair.
Commissioner Bev Tall MOVED to appoint Vice Chair Nicholas Stumpf and Commissioner
Lisa Ristuccia seconded the motion, and motion passed 5-0.
6.DISCUSSION OF Fountain Hills Town Code Chapter 2A - Boards and Commissions
Town Manager Grady Miller reviewed and discussed the New Town Code Chapter 2A (see
attached) as it pertains to Boards and Commissions:
In order to help standardize and streamline the operations of all the Council-appointed
boards and
commissions, the Town Council adopted new language in Chapter 2A, Boards and
Commissions.
Essentially, Town Code Chapter 2A repealed the previous bylaws that were in effect and
replaced it with
new language. From an operational standpoint, this change will have little to no impact on
the Sister
Cities Commission. However, it is important for commissioners to know this change in
status. Staff will
discuss the Town's Council repeal of the resolution for Boards and Commissions and the
adoption of the
new Town Code Chapter 2A for Boards and Commissions at the meeting on January 15,
2020.
Commissioner Vicky Derksen asked for clarification on section 2A-6-3 regarding a quorum.
Town Manager Grady Miller responded that a gathering of four or more commissioners
constitutes as a quorum and requested that this be communicated to the Town, so a
notice of possible quorum be posted for the public.
7.DISCUSSION OF New Sister City selection in Canada or Italy.
Chair Carol Carroll reported that there has been nothing done in Italy. We are talking to
local people, one is Vanessa Davidson and the other is the Consular from Canada. Meeting
with the Consul of Canada next week on possibilities in Canada and he has some good
suggestions. Consul of Canada has been talking to the Mayor and has suggested two
towns near Calgary, which can be easily accessed from Fountain Hills and one town near
McDowell Mountain Preservation Commission Meeting of January 15, 2020 3 of 5
Victoria. We will start over again with Vanessa Davidson assisting us with Italy.
8.DISCUSSION OF Marketing ideas and items, such as thank you cards, brochures, post cards,
t-shirts, new banners and nametags for obtaining name recognition to build membership.
Chair Carol Carroll updated the commission on items used for marketing and promotional
purpose to gain membership.
9.UPDATE FROM Fountain Hills Sister Cities Corporation on Events in 2019 and New
Programs Started for 2020.
Fountain Hills Sister Cities events in 2019:
Pen Pal Program
International Dinner
Farewell Cruise 2019
High School Scholarship with Golden Eagle.
New programs started for 2020:
Annual Meeting Jan 21, 2020, Desert Canyon meeting room
Sponsor: TAKE DOWN OF CONVENTION CENTER FEB 7, 2020
International Dinner April 18, 2020 in the Conference Center w/ Flag
Presentation, Diplomats in Fountain Hills
Adult - Fall trip to Ataco El Salvador
Social meeting dates at different locations around town with specialty
Countries & Festivals etc.
Chair Carol Carroll updated the commission on the Fountain Hills Sister Cities Corporation
events. October Fest will not be handled by Christine Connolly and may be picked up by
someone else.
Fountain Hills Sister Cities events in 2019:
Pen Pal Program- Commissioner Ristuccia gave an update on the 7th grade pen pal
program. Students will be writing emails instead of physical letters due to confusion on
postal addresses. Email is a little more reliable and quicker. Fun to see the kids pictures
coming back from Poland.
International Dinner Farewell Cruise 2019 on the Desert Belle.
High School Scholarship with Golden Eagle.
New programs started for 2020:
Annual Meeting Jan 21, 2020, Desert Canyon meeting room Sponsor: TAKE DOWN OF
CONVENTION CENTER FEB 7, 2020
International Dinner April 18, 2020 in the Conference Center w/ Flag Presentation,
Diplomats in Fountain Hills. Event features all of our Town’s drink and food. We will keep
you posted on the names of speakers for event.
Adult - Fall trip to Ataco El Salvador
Social meeting dates at different locations around town with specialty Countries &
Festivals etc.
McDowell Mountain Preservation Commission Meeting of January 15, 2020 4 of 5
Commissioner Lisa Ristuccia reported on a wall mural at Fountain Park. We had a meeting
on Monday with Mayor Dickey, the thought is to make it from sunrise to daytime, to
sunset to dusk to evening and incorporate the dark skies. We are doing the Mayor’s
Monarch Pledge and including about 30 different butterflies.
Chair Carol Carroll reported that Fountain Hills Sister Cities Corporation and the Public Art
Committee has been working with Mayor Dickey regarding the wall mural. The Town’s
Parks Department is doing the repairs to the wall and putting a protective coat of paint
with UV protection to ensure that the wall will continue to live. The artists will paint
butterflies in Arizona, along with the names of the butterflies on the wall.
10.ADJOURNMENT
Commissioner Vicky Derksen MOVED to adjourn at 4:47 p.m. and Commissioner Bev Tall
SECONDED the Motion.
The motion passed unanimously 5-0.
CERTIFICATE OF POSTING OF NOTICE
The undersigned hereby certifies that a copy of the foregoing notice was duly posted in accordance with the statement filed
by the Sister Cities Advisory Commission with the Town Clerk.
Dated this ______ day of ____________________, 2020.
_____________________________________________
Angela Padgett-Espiritu, Executive Assistant
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5199 (voice) or
1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in the meeting or to obtain
agenda information in large print format. Supporting documentation and staff reports furnished the Commission with this agenda are
available for review in the Town Manager's Office.
McDowell Mountain Preservation Commission Meeting of January 15, 2020 5 of 5
ITEM 5.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 09/30/2020 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): DISCUSSION AND
CONSIDERATION OF 2021 Meeting Dates.
Staff Summary (Background)
Sister Cities Advisory Commission
PROPOSED 2021 Meeting Dates – Third Wednesday of the Month - Quarterly – 4PM
January 20
March 17
May 19
September 15
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 09/29/2020 09:51 AM
Final Approval Date: 09/29/2020
ITEM 6.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 09/30/2020 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information:
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE ON Recruitment
for Sister Cities Advisory Commission Vacancies.
Staff Summary (Background)
Town Clerk Elizabeth Burke updated the Town's website with a deadline of 09/30/2020, for applications
to fill vacancies with all boards and commissions. Subcommittee interviews for vacancies will take
place on October 6 and 7, 2020. There are 2 seats available for Sister Cities Advisory Commission.
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 09/29/2020 09:55 AM
Final Approval Date: 09/29/2020
ITEM 7.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 09/30/2020 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE ON Fountain Hills
Sister Cities Corporation.
Each Sister City Update1.
20th Anniversary Updates2.
Increase our Board Members by 2 or 3 for specific skill sets3.
No exchanges in 2020 & possibly 2021 in person4.
1. Each Sister City Update
2. 20th Anniversary Updates -
Increase membership to 65+ and have membership get-together.
Logo redesign & digital materials to refresh our communication tools
Launched a newsletter July for once a quarter release
Sponsorships of appropriate activities
Adding a second student scholarship and increasing amounts to $1000
Add Specific fundraisers for those Scholarships.
3. Increase our Board Members by 2 or 3 for specific skill sets we need
Technology Specialist, Membership Driver, and a new Secretary approved
is Michal Suchanek as Clayton Corey is retiring off the Board.
4. No exchanges in 2020 & possibly 2021 in person.
We will be working on setting up digitally and introducing a club at the school to get students together
and continue to learn about the other countries. Until, we can do exchanges again.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 09/29/2020 10:44 AM
Final Approval Date: 09/29/2020
ITEM 8.
TOWN OF FOUNTAIN HILLS
STAFF REPORT
Meeting Date: 09/30/2020 Meeting Type: Sister Cities Advisory Commission
Agenda Type: Submitting Department: Administration
Prepared by: Angela Padgett-Espiritu, Executive Assistant to Manager, Mayor/Council
Staff Contact Information: Angela Padgett-Espiritu, Executive Assistant to Manager,
Mayor/Council
Request to Sister Cities Advisory Commission (Agenda Language): UPDATE ON Fountain Hills
Sister Cities Corporation New Board.
2020 & 2021 Fountain Hills Sister Cities Board is as follows:
Carol Carroll, President
Elizabeth Matej-Horchem, Vice President & Rep for Poland
Christine Colley, Treasurer & Rep for Germany and Belgium
Michal Suchanek, Secretary
Luke Salzman, High School Representative & Coordinator
Andre, student representative
Suzanne Nann, At Large
Roxanne & Hank Boryczki, Rep for Ataco, El Salvador
Frequent visitors and volunteers: Commissioners: Bev Tall, Lisa Ristucci, Nick Stumpf.
Staff Summary (Background)
Form Review
Form Started By: Angela Padgett-Espiritu Started On: 09/29/2020 11:12 AM
Final Approval Date: 09/29/2020