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Home My WebLink AboutCSAC Agenda Packet 11.24.25 NOTICE OF MEETING REGULAR MEETING AMENDED 11/24/25 12:40 PM COMMUNITY SERVICES ADVISORY COMMISSION Chair Carey Reddick, Jr. Vice Chair Rory Wilson Youth Commissioner Shreyaan Nath Commissioner Stephen Barnes Commissioner Craig Rudolphy Commissioner Ron Ruppert Commissioner Natalie Varela TIME: WHEN: WHERE: 5:00 PM - REGULAR MEETING AMENDED 11/24/25 12:40 PM DOORS OPEN 15 MINUTES PRIOR TO THE START OF THE MEETING. MONDAY, NOVEMBER 24, 2025 FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, ARIZONA REQUEST TO COMMENT The public is welcome to participate in Commission meetings. TO SPEAK TO A CONSENT OR REGULAR AGENDA ITEM, complete a Request to Comment card and hand it to the Clerk prior to discussion of that item. Include the agenda item NUMBER on which you wish to comment. A separate submission is required for each agenda item. Request to Comment cards will not be accepted once the Commission deliberations begin. Submit a Request to Comment card prior to a public hearing agenda item. TO COMMENT ON A CONSENT OR REGULAR AGENDA ITEM IN WRITING ONLY, complete a Request to Comment card, indicating that it is a written comment, check the box on whether you are FOR or AGAINST a consent or regular agenda item, and hand it to the Clerk prior to discussion on that item. A separate submission is required for each agenda item. TO SPEAK TO CALL TO THE PUBLIC, complete a Request to Comment card and hand it to the Clerk. Speakers will be allowed three contiguous minutes to address the Commission. Verbal comments should be directed through the Presiding Officer and not to individual Commissioners. This Request to Comment card, and any information you write on it, is a public record subject to public disclosure. Meeting Packet Page 1 of 33 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. STATEMENT OF PARTICIPATION Anyone wishing to address the Commission regarding items listed on the agenda or under “Call to the Public” should fill out a Request to Comment card located in the back of the Council Chambers and hand it to the clerk prior to consideration of that agenda item. Once the agenda item has started, late requests to speak cannot be accepted. When your name is called, please approach the podium, speak into the microphone, and state your name and if you are a resident for the public record. Please limit your comments to three minutes. However, staff can be directed to report back to the Commission at a future date or to schedule items raised for a future Commission agenda. It is also requested that applause be kept to a minimum to avoid disruption of the meeting, to maintain decorum, and provide for an equal and uninterrupted presentation. 4. REGULAR AGENDA a. CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission Verbatim Meeting Minutes October 27, 2025 b. UPDATE: Pleasantville Park c. UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion d. DISCUSSION: Upcoming Events and Volunteer Opportunities e. UPDATE: CSAC Youth Commission - Mayor's Youth Council f. UPDATE: Holiday Lights Installation g. UPDATE: Community Center Holiday Decorations Policy h. CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for the Community Services Advisory Commission i. CONSIDERATION AND POSSIBLE ACTION: Appointment of Vice-Chair for the Community Services Advisory Commission 5. ADJOURNMENT Dated this 18th day of November, 2025. Stormy Mazeikis Stormy Mazeikis, Administrative Assistant The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call (480) 816-5100 (voice) or (800) 367- 8939 (TDD) 48-hours prior to the meeting to request reasonable accommodation to participate in the meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished to the Council with this agenda are available for review in the Clerk's Office. Meeting Packet Page 2 of 33 ITEM 4.a. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Stormy Mazeikis, Administrative Assistant Staff Contact Information: Phone: 480-816-5148 Email: smazeikis@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Approval of the Community Services Advisory Commission Verbatim Meeting Minutes October 27, 2025 Staff Summary (background) The intent of approving meeting minutes is to ensure an accurate account of the discussion and action that took place at the meeting for archival purposes. Approved minutes are placed on the Town's website and maintained as permanent records in compliance with state law. Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Staff recommends approving the meeting minutes of the regular meeting minutes of the Coimmunity Services Advisory Commission October 27, 2025. Suggested Motion MOVE to approve the regular meeting minutes of the Community Services Advisory Commission October 27, 2025. FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS 1. 251027 CSAC MM Meeting Packet Page 3 of 33 Meeting Packet Page 4 of 33 Meeting Packet Page 5 of 33 Meeting Packet Page 6 of 33 Meeting Packet Page 7 of 33 Meeting Packet Page 8 of 33 Meeting Packet Page 9 of 33 Meeting Packet Page 10 of 33 Meeting Packet Page 11 of 33 Meeting Packet Page 12 of 33 Meeting Packet Page 13 of 33 Meeting Packet Page 14 of 33 Meeting Packet Page 15 of 33 Meeting Packet Page 16 of 33 Meeting Packet Page 17 of 33 Meeting Packet Page 18 of 33 Meeting Packet Page 19 of 33 Meeting Packet Page 20 of 33 Meeting Packet Page 21 of 33 Meeting Packet Page 22 of 33 Meeting Packet Page 23 of 33 Meeting Packet Page 24 of 33 Meeting Packet Page 25 of 33 ITEM 4.b. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services / Parks Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) UPDATE: Pleasantville Park Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 26 of 33 ITEM 4.c. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services / Parks Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) UPDATE: Arizona State Puzzle Donor Program Centennial Pavilion Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 27 of 33 ITEM 4.d. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) DISCUSSION: Upcoming Events and Volunteer Opportunities Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 28 of 33 ITEM 4.e. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) UPDATE: CSAC Youth Commission - Mayor's Youth Council Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 29 of 33 ITEM 4.f. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) UPDATE: Holiday Lights Installation Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 30 of 33 ITEM 4.g. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Staff Contact Information: Phone: Email: Request to Town Council Regular Meeting (Agenda Language) UPDATE: Community Center Holiday Decorations Policy Staff Summary (background) Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 31 of 33 ITEM 4.h. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Stormy Mazeikis, Administrative Assistant Staff Contact Information: Phone: 480-816-5148 Email: smazeikis@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Appointment of Chair for the Community Services Advisory Commission Staff Summary (background) Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion MOVE TO appoint_____________to serve as Chairperson for one year, effective November 25, 2025, through November 30, 2026. FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 32 of 33 ITEM 4.i. TOWN OF FOUNTAIN HILLS STAFF REPORT Meeting Date: 11/24/2025 Meeting Type: Community Services Advisory Commission Regular Meeting AMENDED 11/24/25 12:40 PM Submitting Department: Community Services Prepared by: Stormy Mazeikis, Administrative Assistant Staff Contact Information: Phone: 480-816-5148 Email: smazeikis@fountainhillsaz.gov Request to Town Council Regular Meeting (Agenda Language) CONSIDERATION AND POSSIBLE ACTION: Appointment of Vice-Chair for the Community Services Advisory Commission Staff Summary (background) Members of each board and commission shall elect a chair and vice chair from among its own members. Each chair and vice chair shall serve for one year and until such time as a successor is elected. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chair shall perform the duties of the chair in the chair’s absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. Related Ordinance, Policy or Guiding Principle Risk Analysis Recommendation(s) by Board(s) or Commission(s) Staff Recommendation(s) Suggested Motion MOVE TO appoint _________to serve as Vice Chairperson for one year, effective November 25, 2025, through November 30, 2026. FISCAL IMPACT Fiscal Impact: Budget Reference: Funding Source: ATTACHMENTS None Meeting Packet Page 33 of 33