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HomeMy WebLinkAbout130516EMCFDPz:\council packets\2013\r130516\emcfd\130516emcfda.doc Last printed 5/8/2013 7:03 AM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD [EMCFD] WHEN: THURSDAY, MAY 16, 2013 TIME: 6:25 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Eagle Mountain Community Facilities District and to the general public that the District Board of the Eagle Mountain Community Facilities District will hold a special session open to the public, which will begin immediately prior to the May 16, 2013, Cottonwoods Maintenance District Board Meeting and Fountain Hills Town Council meeting. Members of the Eagle Mountain Community Facilities District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present m ay be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be ma de. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1 -602.A.9 have been waived.” AGENDA  CALL TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restricti ons. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board MEETING MINUTES of August 2, 2012. 2. PUBLIC HEARING regarding Resolution EMCFD 2013-01, approving the Tentative Budget of the District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, setting a hearing date for the budget and annual assessments. 3. CONSIDERATION of Resolution EMCFD 2013-01, approving the Tentative Budget of the District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, setting a hearing date for the budget and annual assessments. 4. ADJOURNMENT. DATED this 8th day of May 2013. Bevelyn J. Bender, District Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are avai lable for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. z:\council packets\2013\r130516\emcfd\130516emcfda.doc Last printed 5/8/2013 7:03 AM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD [EMCFD] WHEN: THURSDAY, MAY 16, 2013 TIME: 6:25 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Eagle Mountain Community Facilities District and to the general public that the District Board of the Eagle Mountain Community Facilities District will hold a special session open to the public, which will begin immediately prior to the May 16, 2013, Cottonwoods Maintenance District Board Meeting and Fountain Hills Town Council meeting. Members of the Eagle Mountain Community Facilities District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present m ay be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be ma de. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1 -602.A.9 have been waived.” AGENDA  CALL TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restricti ons. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board MEETING MINUTES of August 2, 2012. 2. PUBLIC HEARING regarding Resolution EMCFD 2013-01, approving the Tentative Budget of the District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, setting a hearing date for the budget and annual assessments. 3. CONSIDERATION of Resolution EMCFD 2013-01, approving the Tentative Budget of the District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, setting a hearing date for the budget and annual assessments. 4. ADJOURNMENT. DATED this 8th day of May 2013. Bevelyn J. Bender, District Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are avai lable for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. z:\council packets\2013\r130516\emcfd\aaf minutes.docx Page 1 of 1 Eagle Mountain Community Facilities District (EMCFD) AGENDA ACTION FORM Meeting Date: 5/16/2013 Meeting Type: Special Session Agenda Type: Regular Submitting Department: Administration Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov Strategic Priority: Not applicable Council Goal: Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving the Eagle Mountain Community Facilities District Board meeting MINUTES from August 2, 2012. Applicant: NA Applicant Contact Information: NA Property Location: NA Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the Town’s website in compliance with state law. Risk Analysis (options or alternatives with implications): NA Fiscal Impact (initial and ongoing costs; budget status): NA Budget Reference (page number: NA Recommendation(s) by Board(s) or Commission(s): NA Staff Recommendation(s): Approve Attachment(s): None SUGGESTED MOTION: Move to approve the August 2, 2012 meeting minutes. Submitted and Approved by: Bevelyn J. Bender/District Clerk 5/7/2013 Approved: _________________________________________ Ken Buchanan, District Manager 5/7/2013 1952116.2 RESOLUTION EMCFD NO. 2013-01 RESOLUTION OF THE CHAIRMAN AND BOARD OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT, APPROVING THE TENTATIVE BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2013 AND ENDING JUNE 30, 2014, AND SETTING A HEARING DATE FOR THE BUDGET. BE IT RESOLVED by the Chairman and Board of the Eagle Mountain Community Facilities District, Maricopa County, Arizona, as follows: SECTION 1. The statements and schedules attached hereto as Exhibit A and incorporated herein by this reference are hereby approved for the purpose as hereinafter set forth as the tentative budget for the Eagle Mountain Community Facilities District (the “District”) for the fiscal year 2013-14. The statements and estimates of the operation and maintenance expenses of the District and the amount needed to pay general obligation bonds of the District (collectively, the “District Expenditures”), which are to be paid from ad valorem taxes collected in the District, are hereby filed with the District Clerk. SECTION 2. The District Clerk is hereby authorized and directed to cause to be mailed to the governing body of the Town of Fountain Hills and published in the manner prescribed by law, a notice in substantially the form attached hereto as Exhibit A, that the District Board will meet for the purpose of conducting a final hearing for District taxpayers on the statements and estimates of District Expenditures filed with the District Clerk and on the adoption of the 2013- 14 Annual Budget for the District; said hearing to be conducted on June 6, 2013, at the hour of 6:25 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall), 16705 E. Avenue of the Fountains, Fountain Hills, Arizona, with final approval of the Tax Levy on June 20, 2013, at the same time and place. PASSED AND ADOPTED by the Chairman and Board of the Eagle Mountain Community Facilities District, Maricopa County, Arizona, on May 16, 2013. Linda M. Kavanagh, District Chairperson ATTEST: Bevelyn J. Bender, District Clerk APPROVED AS TO FORM: Andrew J. McGuire, District Counsel 1952116.2 EXHIBIT A TO RESOLUTION EMCFD NO. 2013-01 [Notice/Tentative Budget] See following page. 1952116.2 NOTICE The taxpayers of the Eagle Mountain Community Facilities District are hereby notified that the Chairman and Board members will hold a public meeting on June 6, 2013 at 6:25 p.m. at the District offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona, when and where any taxpayers of the District will be heard in favor of, or against any of the proposed expenditures for the Eagle Mountain Community Facilities District, after which the foregoing estimates, as modified or as now existing, will be adopted by the Board as the basis for the 2013/2014 budget. Copies of the tentative 2013/2014 District budget may be viewed prior to the June 6, 2013 meeting at the District Clerk’s office and the Town of Fountain Hills website. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT PROPOSED BUDGET FISCAL YEAR 2013-2014 For the Year Ended Revenues 30-Jun-14 Tax Levy at $1.84 per $100 Secondary Assessed Valuation $430,248 Interest Earnings $600 TOTAL $430,848 Expenses Annual Debt Service Payment on Refunded Bonds $417,885 Administrative Costs $7,350 TOTAL $425,235