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z:\council packets\2013\r130516\cmd\130516cmda.docx Last printed 5/8/2013 7:09 AM
NOTICE OF SPECIAL SESSION OF
THE COTTONWOOD
MAINTENANCE DISTRICT BOARD [CMD]
WHEN: THURSDAY, MAY 16, 2013
TIME: IMMEDIATELY FOLLOWING THE EAGLE MOUNTAIN COMMUNITY
FACILITIES DISTRICT BOARD MEETING, AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwood Maintenance District and
to the general public that the District Board of the Cottonwood Maintenance District will hold a special session open to the public, which
will begin immediately after the Eagle Mountain Facilities District Board Meeting and prior to the May 16, 2013 Council meeting.
Members of the Cottonwood Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Board meeting.
“Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording .
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.”
AGENDA
CALLED TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such
comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. T he
Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly not iced
for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda.
1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of
August 2, 2012.
2. PUBLIC HEARING regarding RESOLUTION CMD 2013-01, approving the Tentative Budget of the
District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, and setting a hearing date
for the budget and annual assessments.
3. CONSIDERATION of RESOLUTION CMD 2013-01, approving the Tentative Budget of the District for
the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, and setting a hearing date for the
budget and annual assessments.
4. ADJOURNMENT.
DATED this 8th day of May 2013.
Bevelyn J. Bender, District Clerk
The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for r eview in the Clerk’s office and on the Town’s
website [www.fh.az.gov].
z:\council packets\2013\r130516\cmd\130516cmda.docx Last printed 5/8/2013 7:09 AM
NOTICE OF SPECIAL SESSION OF
THE COTTONWOOD
MAINTENANCE DISTRICT BOARD [CMD]
WHEN: THURSDAY, MAY 16, 2013
TIME: IMMEDIATELY FOLLOWING THE EAGLE MOUNTAIN COMMUNITY
FACILITIES DISTRICT BOARD MEETING, AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwood Maintenance District and
to the general public that the District Board of the Cottonwood Maintenance District will hold a special session open to the public, which
will begin immediately after the Eagle Mountain Facilities District Board Meeting and prior to the May 16, 2013 Council meeting.
Members of the Cottonwood Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Board meeting.
“Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording .
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.”
AGENDA
CALLED TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such
comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. T he
Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly not iced
for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda.
1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of
August 2, 2012.
2. PUBLIC HEARING regarding RESOLUTION CMD 2013-01, approving the Tentative Budget of the
District for the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, and setting a hearing date
for the budget and annual assessments.
3. CONSIDERATION of RESOLUTION CMD 2013-01, approving the Tentative Budget of the District for
the Fiscal Year beginning July 1, 2013, and ending June 30, 2014, and setting a hearing date for the
budget and annual assessments.
4. ADJOURNMENT.
DATED this 8th day of May 2013.
Bevelyn J. Bender, District Clerk
The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for r eview in the Clerk’s office and on the Town’s
website [www.fh.az.gov].
z:\council packets\2013\r130516\cmd\aaf minutes.docx Page 1 of 1
Cottonwoods Maintenance District
(CMD)
AGENDA ACTION FORM
Meeting Date: 5/16/2013
Meeting Type: Special Session
Agenda Type: Regular
Submitting Department:
Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the Cottonwoods Maintenance District Board
meeting MINUTES from August 2, 2012.
Applicant: NA
Applicant Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account
of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on
the Town’s website in compliance with state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
Attachment(s): None
SUGGESTED MOTION: Move to approve the August 2, 2012 meeting minutes.
Submitted and Approved by:
Bevelyn J. Bender/District Clerk 5/7/2013
Approved:
_________________________________________
Ken Buchanan, District Manager 5/7/2013
1952180.2
RESOLUTION CMD NO. 2013-01
RESOLUTION OF THE COTTONWOODS MAINTENANCE DISTRICT
BOARD, MARICOPA COUNTY, ARIZONA, APPROVING THE TENTATIVE
BUDGET OF THE DISTRICT FOR THE FISCAL YEAR BEGINNING
JULY 1, 2013 AND ENDING JUNE 30, 2014, AND SETTING A HEARING
DATE FOR THE ANNUAL ASSESSMENTS AND BUDGET.
BE IT RESOLVED by the Board of Directors of the Cottonwoods Maintenance District,
Maricopa County, Arizona, as follows:
SECTION 1. The statements and schedules attached as Exhibit A and incorporated
herein by this reference, are hereby approved for the purpose as hereinafter set forth as the
tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona, (the
“District”) for the fiscal year 2013-14. The statements and estimates of the operation and
maintenance expenses of the District, the costs of capital improvements and other expenditures
for public infrastructure of the District (collectively, the “District Expenditures”) are hereby filed
with the District Clerk.
SECTION 2. The District Clerk is hereby authorized and directed to cause to be (i)
mailed to the governing body of the Town of Fountain Hills and all persons owning real property
within the District and (ii) published in the manner prescribed by law, a notice in substantially
the form attached hereto as Exhibit A, that the District Board will meet for the purpose of
conducting a hearing for District taxpayers on the statements and estimates of District
Expenditures filed with the District Clerk, including the annual assessments and on the adoption
of the 2013-14 Annual Budget for the District; said hearing to be conducted on June 6, 2013, at
the hour of 6:25 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall),
16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268. At the conclusion of the
hearing the District Board shall pass upon any objections and shall adopt the Final Budget for the
District; final approval of the tax levy for the District shall follow on June 20, 2013, at the same
time and place.
PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance
District, Maricopa County, Arizona, on May 16, 2013.
Linda M. Kavanagh, District Chairman
ATTEST:
Bevelyn J. Bender, District Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, District Counsel
1952180.2
EXHIBIT A
TO
RESOLUTION CMD 2013-01
[Notice/Tentative Budget]
See following page.
1952180.2
NOTICE
The taxpayers of the Cottonwoods Maintenance District are hereby notified that the
Board of Directors will hold a public meeting on June 6, 2013 at 6:25 p.m. at District
offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona, when and
where any taxpayers of the District will be heard in favor of, or against any of the
proposed expenditures for the Cottonwoods Maintenance District, after which the
foregoing estimates as modified or as now existing, will be assessed by the Board as the
basis for the 2013/2014 budget. Taxpayers may file written objections at any time prior
to the hearing, and the Board of Directors shall hear and pass upon any objections at the
hearing.
Copies of the tentative 2013/2014 district budget may be viewed prior to the June 6, 2013
meeting at the District Clerk’s office and the Town of Fountain Hills website.
COTTONWOODS MAINTENANCE DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2013-2014
For the Year Ended
Revenues 30-Jun-14
Tax Levy at $83.15 per Property Owner $4,823
TOTAL $4,823
Expenses
Annual Landscape Maintenance Cost $3,500
Annual Reserve for Exterior Wall Maintenance $1,073
Reserve Fund $250
TOTAL $4,823