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HomeMy WebLinkAbout130620CADate posted: 6/13/13 Time posted: 5:00 PM z:\council packets\2013\r130620\emcfd\130620emcfda.doc Last printed 6/13/2013 2:08 PM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD WHEN: THURSDAY, JUNE 20, 2013 TIME: 6:25 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Eagle Mountain Community Facilities District and to the general public that the District Board of the Eagle Mountain Community Facilities District will hold a special session open to the public, which will begin immediately prior to the June 20, 2013, Cottonwoods Maintenance District Board Meeting and Fountain Hills Town Council Regular and Special meetings. Members of the Eagle Mountain Community Facilities District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1 -602.A.9 have been waived.” AGENDA  CALL TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board MEETING MINUTES of June 6, 2013. 2. CONSIDERATION of RESOLUTION EMCFD 2013-03, approving the final budget of the District and levying upon the assessed valuation of the property within the District subject to ad valorem taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically for the purpose of paying principal and interest upon bonded indebtedness; all for Fiscal Year ending on June 30, 2014. 3. ADJOURNMENT. DATED this 13th day of June 2013. Bevelyn J. Bender, District Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are avai lable for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. Date posted: 6/13/13 Time posted: 5:00 PM z:\council packets\2013\r130620\emcfd\130620emcfda.doc Last printed 6/13/2013 2:08 PM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD WHEN: THURSDAY, JUNE 20, 2013 TIME: 6:25 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Eagle Mountain Community Facilities District and to the general public that the District Board of the Eagle Mountain Community Facilities District will hold a special session open to the public, which will begin immediately prior to the June 20, 2013, Cottonwoods Maintenance District Board Meeting and Fountain Hills Town Council Regular and Special meetings. Members of the Eagle Mountain Community Facilities District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1 -602.A.9 have been waived.” AGENDA  CALL TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board MEETING MINUTES of June 6, 2013. 2. CONSIDERATION of RESOLUTION EMCFD 2013-03, approving the final budget of the District and levying upon the assessed valuation of the property within the District subject to ad valorem taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically for the purpose of paying principal and interest upon bonded indebtedness; all for Fiscal Year ending on June 30, 2014. 3. ADJOURNMENT. DATED this 13th day of June 2013. Bevelyn J. Bender, District Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are avai lable for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. Date posted: 6/13/13 Time posted: 5:00 PM z:\council packets\2013\r130620\cmd\130620cmda.docx Last printed 6/13/2013 2:07 PM NOTICE OF SPECIAL SESSION OF THE COTTONWOOD MAINTENANCE DISTRICT BOARD WHEN: THURSDAY, JUNE 20, 2013 TIME: IMMEDIATELY FOLLOWING THE 6:25 P.M. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD MEETING, AND PRIOR TO THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwood Maintenance District and to the general public that the District Board of the Cottonwood Maintenance District will hold a special session open to the public, which will begin immediately after the 6:25 P.M. Eagle Mountain Facilities District Board Meeting and prior to the June 20, 2013 Fountain Hills Town Council Regular and Special Sessions. Members of the Cottonwood Maintenance District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording ma y be made. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” AGENDA  CALLED TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, pl ace and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of June 6, 2013. 2. CONSIDERATION of RESOLUTION CMD 2013-03, approving the final budget of the District for the Fiscal Year beginning July 1, 2013 and ending June 30, 2014; and assessing upon the individual lots and parcels within the District a certain sum sufficient to raise the amount estimated to be required in the annual budget, to provide funds for maintenance of certain pedestrian areas, parking and parkways, all for such fiscal year. 3. ADJOURNMENT. DATED this 13th day of June 2013. Bevelyn J. Bender, District Clerk The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk ’s office and on the Town’s website [www.fh.az.gov]. Date posted: 6/13/13 Time posted: 5:00 PM z:\council packets\2013\r130620\cmd\130620cmda.docx Last printed 6/13/2013 2:07 PM NOTICE OF SPECIAL SESSION OF THE COTTONWOOD MAINTENANCE DISTRICT BOARD WHEN: THURSDAY, JUNE 20, 2013 TIME: IMMEDIATELY FOLLOWING THE 6:25 P.M. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD MEETING, AND PRIOR TO THE REGULAR MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwood Maintenance District and to the general public that the District Board of the Cottonwood Maintenance District will hold a special session open to the public, which will begin immediately after the 6:25 P.M. Eagle Mountain Facilities District Board Meeting and prior to the June 20, 2013 Fountain Hills Town Council Regular and Special Sessions. Members of the Cottonwood Maintenance District Board will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Board meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording ma y be made. If a child is present at the time a recording is made, the District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” AGENDA  CALLED TO ORDER AND ROLL CALL. – District Board Chair Linda M. Kavanagh  CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, pl ace and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of June 6, 2013. 2. CONSIDERATION of RESOLUTION CMD 2013-03, approving the final budget of the District for the Fiscal Year beginning July 1, 2013 and ending June 30, 2014; and assessing upon the individual lots and parcels within the District a certain sum sufficient to raise the amount estimated to be required in the annual budget, to provide funds for maintenance of certain pedestrian areas, parking and parkways, all for such fiscal year. 3. ADJOURNMENT. DATED this 13th day of June 2013. Bevelyn J. Bender, District Clerk The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk ’s office and on the Town’s website [www.fh.az.gov]. REVISED: 6/17/13 NOTICE OF THE REGULAR AND SPECIAL SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 PM WHEN: THURSDAY, JUNE 20, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person o r by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recor ded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 2 of 5 REGULAR SESSION AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Michele Hasley, Director of Grief Ministries for North Chapel  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) The Mayor will review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT. ii.) The Mayor will read a PROCLAMATION recognizing JULY 2013 AS PARK AND RECREATION MONTH in the Town of Fountain Hills. iii.) The Mayor will read a PROCLAMATION declaring AUGUST 2013 AS DROWNING IMPACT AWARENESS MONTH in Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) RECOGNITION of FOUNTAIN HILLS FIRE DEPARTMENT CHIEF SCOTT LAGRECA for 17 years of dedicated service to the citizens of the Town of Fountain Hills. ii) PRESENTATION by ARIZONA STATE REPRESENTATIVE MICHELE UGENTI regarding matters relating to any new legislation that may impact Fountain Hills and its citizens. iii) PRESENTATION by the Mayor’s Youth Council relating to their PUBLIC SERVICE ANNOUNCEMENTS created this past year and RECOGNITION of Fountain Hills High School Student/Mayor’s Youth Council member KAYLAN GEORGE’s video award from the Maricopa County Attorney’s Office. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June 6, 2013. 2. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Lawrence E. Elliget, Owner/Agent of Kasy Inc. DBA Kimmie’s located at 13014 N Saguaro Blvd, Fountain Hills, AZ. This is for a series 12 license (Restaurant). Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 3 of 5 3. CONSIDERATION of CONFIRMING appointments by Mayor Kavanagh as follows to serve on Town Council Subcommittees for the purpose of interviewing applicants for the Town’s boards and commissions for FY2013-14: (i) Community Center Advisory Commission - Vice Mayor Tait Elkie, Councilmembers Dennis Brown & Ginny Dickey; (ii) Parks and Recreation Commission – Councilmembers Henry Leger, Cecil Yates & Cassie Hansen; (iii) Planning and Zoning Commission – Councilmembers Ginny Dickey, Cassie Hansen & Dennis Brown; (iv) McDowell Mountain Preservation Commission – Vice Mayor Tait Elkie, Councilmembers Henry Leger and Cecil Yates; (v) Public Safety Advisory Commission – Councilmembers Dennis Brown, Ginny Dickey& Henry Leger; (vi) Senior Services Advisory Commission –Vice Mayor Tait Elkie, Councilmembers Henry Leger & Cecil Yates; (vii) Strategic Planning Advisory Commission – Councilmembers Dennis Brown, Cecil Yates & Cassie Hansen; and (viii) Board of Adjustment – Vice Mayor Tait Elkie, Councilmembers Ginny Dickey & Cassie Hansen. 4. CONSIDERATION of approving RESOLUTION 2013-29, abandoning whatever right, title, or interest the Town has in portions of the certain public utility and drainage easements (but retaining a telecommunications easement) located at the southerly and easterly property lines of Plat 603B, Block 2, Lot 7 (15743 E. Thistle Drive) as recorded in Book 161 of Maps, Page 41, Records of Maricopa County, Arizona. EA13-04 (RG Development, Inc.) 5. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-123 between Pavement Marking, Inc. and the Town of Fountain Hills for Pavement Markings in an amount not to exceed $88,000.00. 6. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-121 between Nesbitt Contracting Co., Inc. and the Town of Fountain Hills for Asphalt Replacement and Miscellaneous Work in an amount not to exceed $906,000.00. 7. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-122 between Southwest Slurry Seal, Inc. and the Town of Fountain Hills for Micro Surfacing in an amount not to exceed $820,000.00. 8. CONSIDERATION of approving AMENDMENT NO. 2 to Cooperative Purchase Agreement C2013-120 between Cactus Asphalt and the Town of Fountain Hills for Crack Sealing in an amount not to exceed $186,000.00. 9. CONSIDERATION of approving a PURCHASE AGREEMENT between the Town of Fountain Hills and L.N. Curtis and Sons, through the Mohave Cooperative Purchasing Cooperative, for twenty (20) Self Contained Breathing Apparatus in the amount of $73,449.06 10. CONSIDERATION of approving the PROFESSIONAL SERVICES AGREEMENT between the Town of Fountain Hills and the Horizon Real Estate Group, Inc., to promote commercial business in Fountain Hills, in accordance with the adopted Fountain Hills Economic Development Plan. 11. CONSIDERATION of RESOLUTION 2013-34, approving a memorandum of understanding with Maricopa County relating to medical countermeasures. 12. CONSIDERATION of approving the FIRST AMENDMENT of the agreement between the Town of Fountain Hills and AT&T Wireless PCS, LL for a cellular communications tower at 9810 N Technology Drive, Fountain Hills AZ. Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 4 of 5 REGULAR AGENDA ITEMS 1. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Robert Boe James, representing the Veterans of Foreign Wars Post #7507, for the purpose of a fundraiser in conjunction with the Fourth at the Fountain. The event is scheduled for Thursday, July 4, 2013, from 4:00-10:00 p.m., at Fountain Park. 2. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Arizona Business Advisors, LLC, in the amount of $4,500, for the fiscal period July 1, 2013 through June 30, 2014, to operate and manage JumpStartBiz, a business incubator program designed for the development of entrepreneurial businesses in the Town of Fountain Hills. 3. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Extended Hands Food Bank, in the amount of $24,200, for the fiscal period July 1, 2013 through June 30, 2014, to provide food and social service referral for Fountain Hills’ residents. 4. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Fountain Hills Chamber of Commerce for Tourism, in the amount of $103,000, for the fiscal period July 1, 2013 through June 30, 2014, to promote tourism in Fountain Hills. 5. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Fountain Hills Community Theater, in the amount of $70,240, for the fiscal period July 1, 2013 through June 30, 2014 to provide general theater productions and workshop/camp support for Fountain Hills residents. 6. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Boys & Girls Clubs of Scottsdale, McKee Branch, in the amount of $64,000, for the fiscal period July 1, 2013 through June 30, 2014 to provide teen activity programs to include academic success, good character and citizenship and healthy lifestyles for Fountain Hills residents. 7. CONSIDERATION of RESOLUTION 2013-31, accepting the Strategic Planning Advisory Commission’s recommendations to Council regarding implementation of the Economic Development Plan approved by the Council on March 21, 2013, and incorporating the “Strategically Organized Approach” into the Economic Development Plan accordingly. 8. CONSIDERATON of accepting the BID of J.E. Bowen Construction, LLC, in the amount of $1,415,455.03, for the Avenue of the Fountains Median Improvements (DS2013-129). 9. CONSIDERATION of approving a LICENSE AGREEMENT with Cox Communication, Inc. for a period of ten (10) years. 10. CONSIDERATION of approving an AGREEMENT with the Law Offices Mark Iacovino for providing services as the Town Prosecutor, in the amount of $110,000. 11. PUBLIC HEARING regarding (i) RESOLUTION 2013-23, approving the estimates of expenses, assessments, and the Tentative Budget as the Final Budget, and (ii) the proposed Tax Levy for the 2013-14 Fiscal Year budget for the Town of Fountain Hills. RECESS the Regular Session to convene the Special Session. Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 5 of 5 SPECIAL SESSION AGENDA  CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh SPECIAL AGENDA ITEMS SPL#1 CONSIDERATION of RESOLUTION 2013-23, adopting the Tentative Budget as the 2013-2014 Fiscal Year budget for the Town of Fountain Hills. SPL#2 CONSIDERATION of RESOLUTION 2013-38, (i) adopting and establishing the 2013-14 Budget Implementation Policy and approving the Town Organizational Charts, (ii) the 2013-14 Pay Plan, (iii) the Schedule of Authorized Positions and (iv) the Employee Job Descriptions. SPL#3 ADJOURNMENT of the Special Session RECONVENE the Regular Session. REGULAR AGENDA ITEMS 12. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 13. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 14. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 15. ADJOURN the Regular Session. DATED this 20th day of June, 2013. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED: 6/17/13 NOTICE OF THE REGULAR AND SPECIAL SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 PM WHEN: THURSDAY, JUNE 20, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 2 of 5 REGULAR SESSION AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Michele Hasley, Director of Grief Ministries for North Chapel  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) The Mayor will review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT. ii.) The Mayor will read a PROCLAMATION recognizing JULY 2013 AS PARK AND RECREATION MONTH in the Town of Fountain Hills. iii.) The Mayor will read a PROCLAMATION declaring AUGUST 2013 AS DROWNING IMPACT AWARENESS MONTH in Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) RECOGNITION of FOUNTAIN HILLS FIRE DEPARTMENT CHIEF SCOTT LAGRECA for 17 years of dedicated service to the citizens of the Town of Fountain Hills. ii) PRESENTATION by ARIZONA STATE REPRESENTATIVE MICHELE UGENTI regarding matters relating to any new legislation that may impact Fountain Hills and its citizens. iii) PRESENTATION by the Mayor’s Youth Council relating to their PUBLIC SERVICE ANNOUNCEMENTS created this past year and RECOGNITION of Fountain Hills High School Student/Mayor’s Youth Council member KAYLAN GEORGE’s video award from the Maricopa County Attorney’s Office. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June 6, 2013. 2. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Lawrence E. Elliget, Owner/Agent of Kasy Inc. DBA Kimmie’s located at 13014 N Saguaro Blvd, Fountain Hills, AZ. This is for a series 12 license (Restaurant). Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 3 of 5 3. CONSIDERATION of CONFIRMING appointments by Mayor Kavanagh as follows to serve on Town Council Subcommittees for the purpose of interviewing applicants for the Town’s boards and commissions for FY2013-14: (i) Community Center Advisory Commission - Vice Mayor Tait Elkie, Councilmembers Dennis Brown & Ginny Dickey; (ii) Parks and Recreation Commission – Councilmembers Henry Leger, Cecil Yates & Cassie Hansen; (iii) Planning and Zoning Commission – Councilmembers Ginny Dickey, Cassie Hansen & Dennis Brown; (iv) McDowell Mountain Preservation Commission – Vice Mayor Tait Elkie, Councilmembers Henry Leger and Cecil Yates; (v) Public Safety Advisory Commission – Councilmembers Dennis Brown, Ginny Dickey& Henry Leger; (vi) Senior Services Advisory Commission –Vice Mayor Tait Elkie, Councilmembers Henry Leger & Cecil Yates; (vii) Strategic Planning Advisory Commission – Councilmembers Dennis Brown, Cecil Yates & Cassie Hansen; and (viii) Board of Adjustment – Vice Mayor Tait Elkie, Councilmembers Ginny Dickey & Cassie Hansen. 4. CONSIDERATION of approving RESOLUTION 2013-29, abandoning whatever right, title, or interest the Town has in portions of the certain public utility and drainage easements (but retaining a telecommunications easement) located at the southerly and easterly property lines of Plat 603B, Block 2, Lot 7 (15743 E. Thistle Drive) as recorded in Book 161 of Maps, Page 41, Records of Maricopa County, Arizona. EA13-04 (RG Development, Inc.) 5. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-123 between Pavement Marking, Inc. and the Town of Fountain Hills for Pavement Markings in an amount not to exceed $88,000.00. 6. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-121 between Nesbitt Contracting Co., Inc. and the Town of Fountain Hills for Asphalt Replacement and Miscellaneous Work in an amount not to exceed $906,000.00. 7. CONSIDERATION of approving AMENDMENT NO. 1 to Cooperative Purchase Agreement C2013-122 between Southwest Slurry Seal, Inc. and the Town of Fountain Hills for Micro Surfacing in an amount not to exceed $820,000.00. 8. CONSIDERATION of approving AMENDMENT NO. 2 to Cooperative Purchase Agreement C2013-120 between Cactus Asphalt and the Town of Fountain Hills for Crack Sealing in an amount not to exceed $186,000.00. 9. CONSIDERATION of approving a PURCHASE AGREEMENT between the Town of Fountain Hills and L.N. Curtis and Sons, through the Mohave Cooperative Purchasing Cooperative, for twenty (20) Self Contained Breathing Apparatus in the amount of $73,449.06 10. CONSIDERATION of approving the PROFESSIONAL SERVICES AGREEMENT between the Town of Fountain Hills and the Horizon Real Estate Group, Inc., to promote commercial business in Fountain Hills, in accordance with the adopted Fountain Hills Economic Development Plan. 11. CONSIDERATION of RESOLUTION 2013-34, approving a memorandum of understanding with Maricopa County relating to medical countermeasures. 12. CONSIDERATION of approving the FIRST AMENDMENT of the agreement between the Town of Fountain Hills and AT&T Wireless PCS, LL for a cellular communications tower at 9810 N Technology Drive, Fountain Hills AZ. Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 4 of 5 REGULAR AGENDA ITEMS 1. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Robert Boe James, representing the Veterans of Foreign Wars Post #7507, for the purpose of a fundraiser in conjunction with the Fourth at the Fountain. The event is scheduled for Thursday, July 4, 2013, from 4:00-10:00 p.m., at Fountain Park. 2. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Arizona Business Advisors, LLC, in the amount of $4,500, for the fiscal period July 1, 2013 through June 30, 2014, to operate and manage JumpStartBiz, a business incubator program designed for the development of entrepreneurial businesses in the Town of Fountain Hills. 3. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Extended Hands Food Bank, in the amount of $24,200, for the fiscal period July 1, 2013 through June 30, 2014, to provide food and social service referral for Fountain Hills’ residents. 4. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Fountain Hills Chamber of Commerce for Tourism, in the amount of $103,000, for the fiscal period July 1, 2013 through June 30, 2014, to promote tourism in Fountain Hills. 5. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Fountain Hills Community Theater, in the amount of $70,240, for the fiscal period July 1, 2013 through June 30, 2014 to provide general theater productions and workshop/camp support for Fountain Hills residents. 6. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with Boys & Girls Clubs of Scottsdale, McKee Branch, in the amount of $64,000, for the fiscal period July 1, 2013 through June 30, 2014 to provide teen activity programs to include academic success, good character and citizenship and healthy lifestyles for Fountain Hills residents. 7. CONSIDERATION of RESOLUTION 2013-31, accepting the Strategic Planning Advisory Commission’s recommendations to Council regarding implementation of the Economic Development Plan approved by the Council on March 21, 2013, and incorporating the “Strategically Organized Approach” into the Economic Development Plan accordingly. 8. CONSIDERATON of accepting the BID of J.E. Bowen Construction, LLC, in the amount of $1,415,455.03, for the Avenue of the Fountains Median Improvements (DS2013-129). 9. CONSIDERATION of approving a LICENSE AGREEMENT with Cox Communication, Inc. for a period of ten (10) years. 10. CONSIDERATION of approving an AGREEMENT with the Law Offices Mark Iacovino for providing services as the Town Prosecutor, in the amount of $110,000. 11. PUBLIC HEARING regarding (i) RESOLUTION 2013-23, approving the estimates of expenses, assessments, and the Tentative Budget as the Final Budget, and (ii) the proposed Tax Levy for the 2013-14 Fiscal Year budget for the Town of Fountain Hills. RECESS the Regular Session to convene the Special Session. Date posted: 6/17/13 Time posted: 12:00 PM Z:\Council Packets\2013\R130620\130620A.docx Last printed 6/17/2013 11:34 AM Page 5 of 5 SPECIAL SESSION AGENDA  CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh SPECIAL AGENDA ITEMS SPL#1 CONSIDERATION of RESOLUTION 2013-23, adopting the Tentative Budget as the 2013-2014 Fiscal Year budget for the Town of Fountain Hills. SPL#2 CONSIDERATION of RESOLUTION 2013-38, (i) adopting and establishing the 2013-14 Budget Implementation Policy and approving the Town Organizational Charts, (ii) the 2013-14 Pay Plan, (iii) the Schedule of Authorized Positions and (iv) the Employee Job Descriptions. SPL#3 ADJOURNMENT of the Special Session RECONVENE the Regular Session. REGULAR AGENDA ITEMS 12. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 13. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 14. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 15. ADJOURN the Regular Session. DATED this 20th day of June, 2013. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.