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HomeMy WebLinkAbout130815A Revised 8/14/13 NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 PM – EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 PM – REGULAR SESSION WHEN: THURSDAY, AUGUST 15, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 2 of 4 EXECUTIVE SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. 38-431.03A.4: Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussion conducted in order to avoid or resolve litigation, (Specifically, the Rural Metro Contract). 2. ADJOURNMENT REGULAR SESSION AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Michele Hasley of North Chapel Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) The Mayor may review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) INTRODUCTION of the Town of Fountain Hills Assistant Fire Chief, Dave Ott. ii) RECOGNITION of Town Resident Mari DeGroote, R.N., by the Fountain Hills Fire Department, for action taken relating to a car accident that occurred on June 23, 2013, with injured occupants. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from August 1, 2013. Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 3 of 4 2. CONSIDERATION of approving an EXPENDITURE with Tyler Technologies, Inc. in the amount of $55,288.87, for the twelve month period September 25, 2013, through September 24, 2014 for annual maintenance and support of the Town’s municipal enterprise financial software. 3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Samuel Coffee, representing the Sons of AMVETS Squadron #7, for the purpose of a fundraiser in conjunction with the Oktoberfest. The event is scheduled for Friday and Saturday, September 27-28, 2013, from 5:00-10:00 p.m., at Fountain Park. REGULAR AGENDA ITEMS 4. UPDATE by Councilmember Dickey and Public Safety Advisory Commissioner Carol Comito relating to the ACTIVITIES of the Maricopa Association of Governments (MAG) Regional Domestic Violence Council regarding domestic violence and human trafficking; and CONSIDERATION of RESOLUTION 2013-44, regarding support of the End Violence Against Women International (EVAWI) Start By Believing (SBB) Campaign, which is a focusing on raising awareness on the public’s response to sexual assault. 5. CONSIDERATION of approving the INVITATION FOR BIDS DS2014-103 with Vertical Build, LLC in the amount of $390,953.00 for the Fire Station No. 1 Renovation project. 6. CONSIDERATION of approving a BUDGET TRANSFER from the Administration Department contingency line item to the Community Services Department Fountain Park maintenance line item, in the amount of $20,653.29, for the emergency repair of a pump and valve for the fountain. 7. DISCUSSION WITH POSSIBLE ADOPTION of RESOLUTION 2013-16, the Town of Fountain Hills Municipal Sponsorship and Naming Rights Policy. 8. CONSIDERATION of approving a MUNICIPAL SPONSORSHIP AND LICENSE AGREEMENT with Fountain Hills Little League for new scoreboards in Golden Eagle Park. 9. CONSIDERATION of approving a REQUEST from representatives of the Fountain Hills High School to have students design and paint a mural on the wall of the pump- house at Fountain Park. 10. CONSIDERATION of adopting the Fountain Hills Community Center KITCHEN POLICIES regarding kitchen usage. 11. SEMI-ANNUAL REPORT on the PROGRESS OF IMPLEMENTING the Council's Strategic Plan Goals and Operational Priorities for FY2012-13. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 4 of 4 13. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 14. ADJOURNMENT. DATED this 8th day of August, 2013. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Revised 8/14/13 NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 PM – EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 PM – REGULAR SESSION WHEN: THURSDAY, AUGUST 15, 2013 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 2 of 4 EXECUTIVE SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. 38-431.03A.4: Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussion conducted in order to avoid or resolve litigation, (Specifically, the Rural Metro Contract). 2. ADJOURNMENT REGULAR SESSION AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Michele Hasley of North Chapel Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i.) The Mayor may review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) INTRODUCTION of the Town of Fountain Hills Assistant Fire Chief, Dave Ott. ii) RECOGNITION of Town Resident Mari DeGroote, R.N., by the Fountain Hills Fire Department, for action taken relating to a car accident that occurred on June 23, 2013, with injured occupants. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from August 1, 2013. Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 3 of 4 2. CONSIDERATION of approving an EXPENDITURE with Tyler Technologies, Inc. in the amount of $55,288.87, for the twelve month period September 25, 2013, through September 24, 2014 for annual maintenance and support of the Town’s municipal enterprise financial software. 3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Samuel Coffee, representing the Sons of AMVETS Squadron #7, for the purpose of a fundraiser in conjunction with the Oktoberfest. The event is scheduled for Friday and Saturday, September 27-28, 2013, from 5:00-10:00 p.m., at Fountain Park. REGULAR AGENDA ITEMS 4. UPDATE by Councilmember Dickey and Public Safety Advisory Commissioner Carol Comito relating to the ACTIVITIES of the Maricopa Association of Governments (MAG) Regional Domestic Violence Council regarding domestic violence and human trafficking; and CONSIDERATION of RESOLUTION 2013-44, regarding support of the End Violence Against Women International (EVAWI) Start By Believing (SBB) Campaign, which is a focusing on raising awareness on the public’s response to sexual assault. 5. CONSIDERATION of approving the INVITATION FOR BIDS DS2014-103 with Vertical Build, LLC in the amount of $390,953.00 for the Fire Station No. 1 Renovation project. 6. CONSIDERATION of approving a BUDGET TRANSFER from the Administration Department contingency line item to the Community Services Department Fountain Park maintenance line item, in the amount of $20,653.29, for the emergency repair of a pump and valve for the fountain. 7. DISCUSSION WITH POSSIBLE ADOPTION of RESOLUTION 2013-16, the Town of Fountain Hills Municipal Sponsorship and Naming Rights Policy. 8. CONSIDERATION of approving a MUNICIPAL SPONSORSHIP AND LICENSE AGREEMENT with Fountain Hills Little League for new scoreboards in Golden Eagle Park. 9. CONSIDERATION of approving a REQUEST from representatives of the Fountain Hills High School to have students design and paint a mural on the wall of the pump- house at Fountain Park. 10. CONSIDERATION of adopting the Fountain Hills Community Center KITCHEN POLICIES regarding kitchen usage. 11. SEMI-ANNUAL REPORT on the PROGRESS OF IMPLEMENTING the Council's Strategic Plan Goals and Operational Priorities for FY2012-13. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. Date revised agenda posted: 8/14/13 Time posted: __________ AM Z:\Council Packets\2013\R130815\130815A.docx Last printed 8/14/2013 8:40 AM Page 4 of 4 13. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Town Manager Ken Buchanan. 14. ADJOURNMENT. DATED this 8th day of August, 2013. _____________________________________ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.