HomeMy WebLinkAbout130919PREVISED: 9/17/13
NOTICE OF THE
EXECUTIVE AND REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 PM – EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room – 2nd floor)
6:30 PM – REGULAR SESSION
WHEN: THURSDAY, SEPTEMBER 19, 2013
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person o r by telephone conference call; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and , as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be
made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to
A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name prior to commenting and to direct their comments to the Presiding Officer and not to individual
Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when
called, the speaker will be deemed to have waived his or her opportunity to speak on the matter.
Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their
time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates
Date reposted: 9/17/13 Time posted: 5:00 PM
Z:\Council Packets\2013\R130919\130919A.docx Last printed 9/17/2013 9:17 AM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Linda M. Kavanagh
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION:
Pursuant to A.R.S. 38-431.03A.1: Discussion or consideration of employment,
assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or
resignation of a public officer, appointee or employee of any public body, except that,
with the exception of salar y discussions, an officer, appointee or employee may demand
that the discussion or consideration occur at a public meeting (Specifically, the Presiding
Judge position).
2. ADJOURNMENT
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Stewart Larsen, the 2nd Counselor in the Bishopric, The Church of Jesus
Christ of Latter Day Saints
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i.) The Mayor may review RECENT EVENTS attended relating to ECONOMIC
DEVELOPMENT.
ii.) The Mayor will read a PROCLAMATION declaring September 22 – 28 National
Employer Support of the Guard and Reserve week.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) TRANSIT PLANNING STUDY UPDATE by Deron Lozano and Janet Strauss
from the VALLEY METRO REGIONAL PUBLIC TRANSPORTATION
AUTHORITY.
i) MY REPUBLIC REWARDS COMMUNITY GRANT COMMITTEE
representative Chris Coyle will provide an update on the Committee’s RECENT
ACTIVITIES.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable
time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised
during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the
conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to
review a matter or (iii) ask that the matter be placed on a future Council agenda.
Date reposted: 9/17/13 Time posted: 5:00 PM
Z:\Council Packets\2013\R130919\130919A.docx Last printed 9/17/2013 9:17 AM Page 3 of 3
CONSENT AGENDA ITEMS
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
September 5, 2013.
2. CONSIDERATION of approving the PERMANENT EXTENSION OF PREMISE
LIQUOR LICENSE APPLICATION submitted by David Drentlaw, on behalf of
AMVETS Post 7, 17030 E. Enterprise Drive, Fountain Hills, AZ.
3. CONSIDERATION of approving RESOLUTION 2013-46, abandoning whatever
right, title or interest the Town has in certain public utility and drainage easements
located at the northerly and easterly property line of Plat 505C, Bock 1, Lot 48 (16819
N. Stoneridge Court) as recorded in Book 158 of Maps, Page 42, Records of Maricopa
County, Arizona. EA2003-21 (Sanderford)
4. CONSIDERATION for approving RESOLUTION 2013-47, abandoning whatever
right, title, or interest the Town has in the certain public utility and drainage easements
located at the southerly and westerly property lines of Plat 505B, Block 2, Lot 16
(15917 E. Richwood Avenue) as Recorded in Book 158 of Maps, Page 43, Records of
Maricopa County, Arizona. EA2013-09 (Aliory)
5. CONSIDERATION of approving RESOLUTION 2013- 48, amending and adopting
the Town of Fountain Hills licensing time frames compliance policy/process summary.
REGULAR AGENDA ITEMS
6. CONSIDERATION of APPOINTING three (3) Planning and Zoning Commissioners
for two (2) year terms beginning on October 1, 2013 until September 30, 2015.
7. PRESENTATION of the DOWNTOWN SIDEWALK PLAN as per the 2010 General
Plan.
8. CONSIDERATION of approving an INTER-FUND TRANSFER from the General
Fund to the Municipal Property Corporation debt service fund in the amount of
$209,954.13 for the year ending June 30, 2013 to eliminate deficit.
9. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action
or (ii) directing staff to conduct further research and report back to the Council:
A. NONE.
10. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the
Town Manager Ken Buchanan.
11. ADJOURNMENT.
DATED this 11th day of September, 2013.
_____________________________________
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
REVISED: 9/17/13
NOTICE OF THE
EXECUTIVE AND REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 PM – EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room – 2nd floor)
6:30 PM – REGULAR SESSION
WHEN: THURSDAY, SEPTEMBER 19, 2013
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the
Town’s various Commissions or Boards may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a
right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child.
Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present
may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town
Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be
made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to
A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name prior to commenting and to direct their comments to the Presiding Officer and not to individual
Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when
called, the speaker will be deemed to have waived his or her opportunity to speak on the matter.
Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their
time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Vice Mayor Tait D. Elkie Councilmember Cecil A. Yates
Date reposted: 9/17/13 Time posted: 5:00 PM
Z:\Council Packets\2013\R130919\130919A.docx Last printed 9/17/2013 9:17 AM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Linda M. Kavanagh
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION:
Pursuant to A.R.S. 38-431.03A.1: Discussion or consideration of employment,
assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or
resignation of a public officer, appointee or employee of any public body, except that,
with the exception of salary discussions, an officer, appointee or employee may demand
that the discussion or consideration occur at a public meeting (Specifically, the Presiding
Judge position).
2. ADJOURNMENT
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Stewart Larsen, the 2nd Counselor in the Bishopric, The Church of Jesus
Christ of Latter Day Saints
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i.) The Mayor may review RECENT EVENTS attended relating to ECONOMIC
DEVELOPMENT.
ii.) The Mayor will read a PROCLAMATION declaring September 22 – 28 National
Employer Support of the Guard and Reserve week.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) TRANSIT PLANNING STUDY UPDATE by Deron Lozano and Janet Strauss
from the VALLEY METRO REGIONAL PUBLIC TRANSPORTATION
AUTHORITY.
i) MY REPUBLIC REWARDS COMMUNITY GRANT COMMITTEE
representative Chris Coyle will provide an update on the Committee’s RECENT
ACTIVITIES.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable
time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised
during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the
conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to
review a matter or (iii) ask that the matter be placed on a future Council agenda.
Date reposted: 9/17/13 Time posted: 5:00 PM
Z:\Council Packets\2013\R130919\130919A.docx Last printed 9/17/2013 9:17 AM Page 3 of 3
CONSENT AGENDA ITEMS
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
September 5, 2013.
2. CONSIDERATION of approving the PERMANENT EXTENSION OF PREMISE
LIQUOR LICENSE APPLICATION submitted by David Drentlaw, on behalf of
AMVETS Post 7, 17030 E. Enterprise Drive, Fountain Hills, AZ.
3. CONSIDERATION of approving RESOLUTION 2013-46, abandoning whatever
right, title or interest the Town has in certain public utility and drainage easements
located at the northerly and easterly property line of Plat 505C, Bock 1, Lot 48 (16819
N. Stoneridge Court) as recorded in Book 158 of Maps, Page 42, Records of Maricopa
County, Arizona. EA2003-21 (Sanderford)
4. CONSIDERATION for approving RESOLUTION 2013-47, abandoning whatever
right, title, or interest the Town has in the certain public utility and drainage easements
located at the southerly and westerly property lines of Plat 505B, Block 2, Lot 16
(15917 E. Richwood Avenue) as Recorded in Book 158 of Maps, Page 43, Records of
Maricopa County, Arizona. EA2013-09 (Aliory)
5. CONSIDERATION of approving RESOLUTION 2013- 48, amending and adopting
the Town of Fountain Hills licensing time frames compliance policy/process summary.
REGULAR AGENDA ITEMS
6. CONSIDERATION of APPOINTING three (3) Planning and Zoning Commissioners
for two (2) year terms beginning on October 1, 2013 until September 30, 2015.
7. PRESENTATION of the DOWNTOWN SIDEWALK PLAN as per the 2010 General
Plan.
8. CONSIDERATION of approving an INTER-FUND TRANSFER from the General
Fund to the Municipal Property Corporation debt service fund in the amount of
$209,954.13 for the year ending June 30, 2013 to eliminate deficit.
9. COUNCIL DISCUSSION/DIRECTION to the Town Manager Ken Buchanan.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action
or (ii) directing staff to conduct further research and report back to the Council:
A. NONE.
10. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the
Town Manager Ken Buchanan.
11. ADJOURNMENT.
DATED this 11th day of September, 2013.
_____________________________________
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
PROCLAMATION
EMPLOYER SUPPORT OF THE GUARD AND RESERVE WEEK
WHEREAS, National Guard and Reserve forces comprise nearly half of
our nation's military strength, and are essential to America's national security;
and Reserve Component forces stand ready to answer the call to serve, whether
serving alongside active duty counterparts all across the globe or responding to
humanitarian crises at home and abroad; and
WHEREAS, employers provide critical support to members of the
National Guard and Reserve; allowing Citizen Warriors to serve whenever the
Nation calls, often foregoing financial gain and making sacrifices in the process;
and
WHEREAS, employer support is stronger than ever, more than 41 years
after President Richard Nixon authorized the Secretary of Defense to establish
the National Committee for Employer Support of the Guard and Reserve
(ESGR); and
WHEREAS, our nation is in debt to the Citizen Warriors departing the
comforts of home to ensure our freedoms remain intact; and, likewise, America
pays special tribute to the commitment of dedicated and supportive employers
who continue to make service in the Reserve Components possible.
NOW, THEREFORE, I, Linda M. Kavanagh, Mayor of the Town of
Fountain Hills, Arizona, do hereby declare September 22 - 28 as National
Employer Support of the Guard and Reserve week in Fountain Hills.
Dated this 13th day of September, 2013.
Tda M. Kavahagh, Mayc
Attest:
AJ/../M.M JJA J
Bevelyn J. Beiiaer/Town Clerk
Town of Fountain Hills
Transit Feasibility Study
Town Council Presentation
September 19, 2013
Background Information
2
•Identify Transit System Connection Opportunities
•Determine Transit Ridership Market
•Examine Transit Mode Alternatives
Project Task Update
3
Project Tasks Status
Develop Public and Agency Involvement Plan
Review Prior and Ongoing Studies
Analyze Existing and Future Conditions
Develop Preliminary Service Options
Develop Transit Recommendations and
Performance Criteria
Develop Transit Implementation Strategies and
Action Plan
Current Commuting Patterns
78%
12%
7%
2% 1%
0%
0% Drive Alone
Work from Home
Carpool
Other Means
Walk
Public Transportation
Source: 2007-2011 American Community Survey 5-Year Estimates
4
76%
6%
12%
2% 2% 2%
Fountain Hills Maricopa County
Travel Survey
•Total survey responses: 469
•Distributed in-person and online
–Information tables
–News articles
–Trip Reduction Program participants
5
Why haven't you used transit service?
6
16%
16%
23%
14%
34%
41%
0% 5% 10% 15% 20% 25% 30% 35% 40% 45%
Other
Takes too long to get where I want to go
Doesn't go where I want it to
Too far to walk to bus stop
There is no bus service in my area
I prefer to drive
What are the most important transit needs
for Fountain Hills and the Northeast Valley?
10%
54%
57%
45%
28%
45%
0% 10% 20% 30% 40% 50% 60% 70%
Other
To assist residents who do not have any other way to
get around
Service to destinations around the Valley
Service to destinations in Fountain Hills
Additional bus stops
Frequency of bus service
7
If using transit was more convenient would
you consider using it?
50%
10%
13%
27%
Yes
No
Not Sure
No Response
8
If convenient transit service was available, how
likely are you to use it to travel to the location
below?
29%
27%
26%
25%
25%
0% 5% 10% 15% 20% 25% 30% 35%
Other Valley Destinations
Downtown Fountain Hills
Local Shopping Centers
Local Grocery Stores
Medical Appointments outside of Fountain Hills
9
Would you use any of the following services
if they were available?
46%
45%
49%
17%
26%
16%
14%
12%
Express Bus/Downtown Service
Local Bus/Neighborhood Circulator
Light Rail/Commuter Rail
Taxi Voucher Program
Park-and-Ride
Dial-a-Ride Program
Paid/Unpaid Volunteer Driver Program
Carpool/Vanpool Program
0% 10% 20% 30% 40% 50% 60% 10
Survey Findings
•50% would consider using transit service if
more convenient
• Increasing age of the Town’s population will
require more transportation services (e.g. Dial-
A-Ride, taxi voucher program)
•83% are either full-time or part-time Fountain
Hills residents
•81% are 41 years or older
11
Service Concepts
•Variables Considered:
–Connections to regional
transit network
–Vehicles and passenger
facilities
–Costs of service and
frequency
–Connections to regional
activity centers
–Consistency with regional
plans and policies
–Population characteristics
12
Service Concepts
1.Double Route 514 trips
2.Community connector service
–Three options
3.Coupons for Cabs
4.Van purchase
13
Service Concept 1: Double Route 514 Trips
•Add two morning and two afternoon trips
–Total of four morning and four afternoon trips
•Other Considerations:
–Provides additional opportunities for users to take transit
–Satisfies proposed Valley Metro service standard for
limited stop express service (4 inbound and 4 outbound
weekday trips)
–Significant additional cost
–Scottsdale/Phoenix may be unwilling to contribute funds
to cover costs of service in their jurisdictions
14
Service Concept 1: Double Route 514 Trips
•Existing route operations cost: $210,600
–Estimated cost by jurisdiction*:
•Fountain Hills: $26,114
•Scottsdale: $124,465
•Phoenix: $60,021
•Estimated annual cost of additional trips: $210,600
•Estimated total annual operating cost: $421,200
15
Trips Miles Per Trip Additional
Weekday Trips
Annual Revenue
Miles
Estimated
Annual Net
Cost
Morning Inbound 37.6 2 19,000 $105,300
Afternoon Outbound 37.6 2 19,000 $105,300
Total $210,600
* Based on proportion of annual revenue miles for each jurisdiction
Service Concept 2: Community Connectors
•Three concepts:
–Downtown Fountain Hills to the Mayo Clinic
–Target Plaza to Mayo Clinic
–Connection to Light Rail at Sycamore Station or
Country Club Station (Mesa)
•Provide connections to regional fixed route
transit services (local bus or rail) or local
activity nodes
•Vehicle type: 15 passenger van or airport
shuttle bus
16
Community Connector Alternative 1
17
•Service Area
–Downtown Fountain
Hills
–Saguaro Blvd
–Shea Blvd
–Mayo Clinic
•Stop Spacing
–Designated stops and
flag stops
•Days/Hours of
Service
–Mon-Sun, 4 round trips
daily
•Estimated Annual
Cost
–$130,000 – $140,000
Community Connector Alternative 2
18
•Service Area
–Shea Blvd
–Mayo Clinic
•Stop Spacing
–Target Plaza
–Frys
–Mayo Clinic
–Flag Stops
•Days/Hours of
Service
–Mon-Sun, 4 round
trips daily
•Estimated Annual
Cost
–$80,000 - $90,000
Community Connector Alternative 3
19
•Service Area
–Downtown Fountain Hills
–Saguaro Blvd
–Highway 87
–Mesa/Sycamore Station
•Stop Spacing
–Pick up points in downtown
Fountain Hills and Target Plaza
–Drop-offs at either Country Club
or Sycamore Stations
•Days/Hours of Service
–Mon-Fri, 4 inbound/4 outbound
one-way trips daily
•Estimated Annual Cost
–$220,000-$235,000
–Cost differential due to endpoint
in Mesa
–Estimated costs precluded
weekend service
Summary of Community Connector Operating Cost Estimates
20
Community Connector Days of Service Base Round
Trips1 Estimated Annual Net Cost2
Alternative 1 Monday – Sunday 4 $130,000 – $140,000
Alternative 2 Monday – Sunday 4 $80,000 - $90,000
Alternative 3: Fountain
Hills to Country
Club/Main (Mesa)
Monday – Friday 8 $220,000 - $235,000
Alternative 3: Fountain
Hills to Sycamore/Main
(Mesa)
Monday – Friday 8 $220,000 - $235,000
1 Alternative 3 includes 4 inbound and 4 outbound one-way trips
2 Net costs reflect total costs after fare revenues are collected. Each connector service assumed 5% farebox recovery
Additional Cost Drivers
•Adding express trips will require additional buses
and labor hours, in addition to O/M costs, that
neighboring communities may not wish to pay for
•Estimated fleet and facility costs
–Connector shuttle bus: $100,000
–Standard city bus: $500,000
–Bus stops: $1,000-$10,000
•Variable costs over time
–Labor
–Fuel
–Vehicle Insurance
22
Service Concept 3: Coupons for Cabs
•Program administered by Valley Metro
•Provides affordable taxi service to seniors (65 and
older), and persons with disabilities
–Participants purchase up to $100 worth of coupons
per month used to pay for cab fares and tips with
authorized cab companies
•Other Considerations:
–No set subsidy rate for cities
•Chandler, Gilbert, and Tempe – 75%
•Mesa – 70%
–Leaves potential transit users who aren’t qualified
without transit options
•Estimated Annual Cost – Assumes total LTAF funding
allocation
23
Coupons for Cabs vs. Dial-a-Ride
•Provides comparable service at a fraction of the
cost
–Average cost per trip: $10.20
•Cost to city at 75% subsidy rate: $7.65
–Dial-a-Ride subsidy per boarding (2012): $36.25
24
Service Concept 4: Van Purchase
•Provide the Fountain Hills senior center with a fleet
of commuter vans
–Senior center responsible for O/M costs, administration,
recruitment/retention of volunteer drivers
•Other Considerations:
–Offers local transit service alternative with no additional
costs
–Flexibility in scheduling and providing service
•Estimated Annual Cost - Assumes total LTAF funding
allocation for one-time vehicle purchase
25
Existing Transit Funds
•Proposition 400
–Public Transportation Fund (PTF)
–All Fountain Hills PTF funds used for Route
514
•Local Transportation Assistance Fund II
–Money currently used to fund Fountain Hills
Transit Planning Study
26
Potential Funding Sources
•Proposition 400 (PTF)
–Can only be used for regional transit services
–Paratransit funding available only for ADA-
complementary service
–Expires in FY2026
•LTAF II
–May be used for any transit project
–Annual revenue not guaranteed
27
Potential Funding Sources
•LTAF II
•Public-Private Partnerships
•Coupons for Cabs
•Advertising shelters/benches
•Local funding
•Other
28
Travel Demand Estimates
29
•Double Route 514 trips
–+/- 10% of base ridership in Fountain Hills
–Could add riders, but could also spread existing
ridership given different times
•Community connectors
–Subject to operating characteristics
•Coupons for Cabs
–Estimate 5,000-5,500 trips annually
•Assumes 45-50 participants per month
•Van purchase
–Subject to operating characteristics
Preliminary Service Recommendation
•Who do we want to serve?
–Consider future transportation needs of the community
–Community characteristics suggest service options tailored
to senior mobility needs
•Preliminary Service Recommendations
1.Coupons for Cabs program
•Service is relatively low cost
•Town sets subsidy rate
•Users contribute greater share of operating costs
•Minimal administration requirements
2.Localized van/connector service
•Flexibility in application, tailored to meet community travel needs
•Volunteer based operations can be inconsistent
•High degree of local administrative oversight
30
Next Steps
•Finalize transit service recommendations
and performance criteria (September)
•Develop short and long-range transit
investment strategies (October-December)
31
Republic Service’s - Town of Fountain Hills
Community Grant Program
The Republic Services Community Grant Program is
a philanthropic arm of the “My Republic Rewards”
curbside recycling program which was started in
June of 2013. The grant program was established to
assist registered 501(c)(3) or 501(c)(19) charitable
organizations in funding community projects.
Giving Back
What kind of projects are we looking for?
Environmental Projects
Projects that enhance the natural beauty of our town, water conservation projects and
those projects which help sustain a healthy environment.
Public Enjoyment
Projects that offer an elevated level of convenience or aesthetic benefit to a wide
variety of community members.
Educational Projects
Projects that will help reduce litter or waste and help advance the awareness of
Reduce-Reuse-Recycle within in our community.
Healthy and Active Lifestyles
Projects that promote physical activity or nutritional education programs.
Requirement Highlights
Proposed projects must be within the boundaries of the Town of Fountain Hills.
Project demonstrates a community benefit.
Award level is up to $10,000 for a single project or up to 3 single projects depending
on funding requests.
Project must be completed within one year of the award or the grant award is
forfeited.
Distribution of grant monies is by reimbursement, but accommodations may be made
for project scheduled payments.
*
* Current grant funding is provided by Republic Services.
Funding may increase if additional sponsors can be found.
Your Votes
Count
Each resident participating in the My Republic Rewards
program has a vote. The more reward points you earn the
more votes you have to put towards your favorite project(s).
Voting starts January 15, 2014 thru June 1, 2014
www.fh.az.gov
Important dates for grant applicants!
October 1, 2013: Grant committee members begin public awareness campaign.
November 5, 2013: Informal meeting/open house at Town Hall for grant applicants
(Q&A). Town Council Chambers 4:30 pm
December 1, 2013: Grant applications due to Town Hall no later than 6:00 pm.
January 1, 2014: Top 3 application finalists chosen by the grant committee members.
January 15, 2014: Top 3 application finalists posted on the website for public voting.
January 15 – June 1, 2014: Voting open to the public.
June 5, 2014: Winner(s) announced at the Town Council Meeting
QUESTIONS?
RedactedRedacted
2038221.1
RESOLUTION NO. 2013-48
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, AMENDING AND ADOPTING THE TOWN OF
FOUNTAIN HILLS LICENSING TIME FRAMES COMPLIANCE POLICY /
PROCESS SUMMARY.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. The Town of Fountain Hills Licensing Time Frames Compliance Policy /
Process Summary, formerly called the SB 1598 Compliance Policy/Process Summary, is hereby
amended and adopted in substantially the form attached hereto as Exhibit A and incorporated
herein by reference.
SECTION 2. This Resolution shall become effective at 12:01 a.m. on September 20,
2013, or if the effectiveness of this Resolution is prohibited by Arizona law at such time, then
this Resolution shall become effective at the earliest such later time as authorized by Arizona
law.
SECTION 3. If any section, subsection, sentence, clause, phrase or portion of this
Resolution or any part of the Town of Fountain Hills Licensing Time Frames Compliance Policy
/ Process Summary adopted herein is for any reason held to be invalid or unconstitutional by the
decision of any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions thereof.
SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to take all steps and execute all documents necessary to carry
out the purpose and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, September 19, 2013.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney
2038221.1
EXHIBIT A
TO
RESOLUTION NO. 2013-48
[Licensing Time Frames Compliance Policy/Process Summary]
See following pages.
1
Licensing Time Frames
COMPLIANCE POLICY/ PROCESS SUMMARY
PURPOSE
In July 2011, the Arizona State Legislature approved Senate Bill 1598, commonly referred to as the
“Regulatory Bill of Rights” bill. The Legislature codified Arizona Revised Statutes Section 9-831 et seq.
that applies to all Arizona municipalities and counties. The purpose of this policy is to bring Town
development review and application processing procedures into compliance with applicable State law.
APPLICABILITY
This law grants to regulated private parties a series of rights in their dealings with cities, counties and
flood control districts, and notably changes municipal procedures regarding applications for permits and
licenses, as defined by the statute, as well as the conduct of compliance inspections.
The Town has determined that each of the application types listed in the tables below will be subject to a
specific time period in which staff will verify if the submittal is 'administratively complete' and then an
additional time period of days of staff time to 'substantively' review the submittal. This assures the
applicant that he/she will be notified as to whether or not their submittal is administratively complete and
that then staff will substantively review and either approve, or deny an application. The statute provides
for opportunities to correct incomplete applications and submittals. The Town will comply with all statutory
requirements.
As required by law, this compliance review policy supersedes over any timeline as outlined in any
Development Services or Administrative standard review times, and/or our Zoning Ordinance in the event
of a conflict.
DEFINITIONS
See A.R.S. Section 9-831 et seq. for all definitions associated with this policy.
REVIEW TIME FRAME REQUIREMENTS
A.R.S. Section 9-835 requires the Town to have in place an overall timeframe during which the Town will
either grant or deny license applications. A.R.S. Section 9-835(C) provides for flexibility in structuring the
license process for certain types of “licensing”. The time frame requirements for application review on
applicable procedures are listed in the tables provided below.
NOTICE OF COMPLETENESS/SUBSTANTIVE COMPLIANCE
The Town shall review applications for both administrative completeness and substantive
compliance. The Town shall send notice to the applicant of the application’s status within the applicable
timeframes. The notice shall cite a list of all deficiencies and reference the applicable regulation or policy,
inform the applicant that the Town’s timeframe is suspended pending receipt of requested corrections or
any missing information and note that if the Town fails to provide notice to the applicant during the
administrative review timeframe, the application is then deemed complete in accordance with A.R.S.
Section 9-835(F).
The Development Services will accept all permit applications and Administration Department will accept
all license applications upon submittal and evaluate each application for administrative completeness. A
Development Services application shall contain a planning, engineering, or building application form, the
relevant checklist, any information specifically required by the zoning ordinance, building code, general
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engineering requirements manual, or such additional information specified by the staff as may be required
by Town code, rule, or compliance review policy, and fee. An Administration Department application shall
contain an application including all requested information, any additional information specified by staff as
may be required by Town Code, rule or compliance review policy, and fee. An application must be made
by the property owner or authorized agent.
An applicant will be notified in writing if the application is incomplete and will be provided with a list of the
specific deficiencies. The administrative review time frame is suspended pending the Town’s receipt of
the missing information. Upon resubmission of the required materials the staff will notify the applicant
whether the application is complete or remains incomplete. Pursuant to A.R.S. Section 9-835(F), if an
applicant fails to supply documentation or information requested, or an explanation of why the information
cannot be provided within fifteen (15) days after notice of deficiencies, the Town may consider the
application withdrawn.
When an application is determined to be complete and the notice of administrative completeness has
been issued, the substantive review timeframe begins and it will be scheduled for substantive review by
the staff and/or scheduled for a public hearing as required by the applicable ordinance.
TIME FRAME SUSPENSIONS
Overall time frames listed in the table below are suspended for the following time periods:
A. From the date of a notice to the applicant of specific deficiencies in an application, whether on
review for completeness of application or substantive review, and the date that the Town receives
the missing information from the applicant.
B. Time for completion of certain purposes, such as; public hearings, state, or federal licenses.
C. Upon supplemental information requests from the Town during a substantive review time period.
TIME FRAME EXTENSION PROCESS
A. For substantive reviews of permit or license applications, the Town may request multiple
comprehensive requests for additional materials and corrections. Said request will provide notice
of possible denial of the application and any basis for that denial, in the event the request is not
fully complied with.
B. If re-submittal after the one comprehensive request is still not in compliance, based upon the
applicable Town code, regulations, or policies, the applicant will be notified of the continuing
deficiency.
C. Upon receiving an application denial, the applicant may submit a new application to the Town.
D. Under A.R.S. Section 9-835(G), the Town may extend the substantive review time frame and the
overall time frame. The extensions shall not exceed 50% of the overall time frame to grant or
deny the application.
E. Upon first review, if the review authority (Development Review Team, Administrative staff,
Commission, Board, or Town Council) determines additional information is required to adequately
evaluate an application, any such additional information shall be submitted by the applicant not
later than thirty (30) days from notification of the applicant. Failure to provide additional
information in the time specified will result in the application being withdrawn as incomplete under
the applicable statute. No fees will be refunded for an application that is withdrawn.
REFUNDS
If the Town does not send notice to an applicant regarding approval or denial within the overall time frame
or any mutually agreed extension thereof, the Town shall refund the application fees within 30 days of the
expiration of the overall time frame or any mutually agreed extension thereof and waive any additional
fees for the application. A.R.S. Section 9-835(J)
WORKING DAYS
Working days as stated in this document refer to Town of Fountain Hills working days excluding all
observed holidays.
3
The Town is committed to meeting the SB 1598 deadlines in all cases. The Town will continue its long-
standing practice of processing all applications as quickly as possible, subject to workload and resource
constraints. Senate Bill 1598 is a complex law with several areas that are left open to interpretation. The
provisions in the law affect each Town department differently. After a review of our processes for permits,
licenses and other approvals, the Town believes that the following processes are subject to SB 1598:
COMPLIANCE REVIEW TIMEFRAMES
DEVELOPMENT/ADMINISTRATIVE TEAM
APPROVAL PROCESS
TIMEFRAMES*
APPLICATION TYPE
Administrati
ve
Completene
ss
Substantive
review
OVERALL
Commercial Building Permit
Site Plan/Design Review/Amendment
90
Town
working days
180
Town
working days
270
Town
working days
Site Plan Extension
Special Use Permit
Encroachment Permits
Commercial Plan Reviews
Revision of Existing Permits
New Commercial Construction
Civil Engineering; Plans & Reports
Non-conforming uses
Seasonal Sales
Tenant Improvements
Wireless Communication Uses (that do not require CUP)
Landscape Plans
*Applicable unless otherwise exempt under A.R.S. Section 9-835(N).
PUBLIC HEARINGS & TOWN COUNCIL
APPROVAL PROCESS
TIMEFRAMES*
APPLICATION TYPE Administrative
Completeness
Substantive
review OVERALL
Conditional Use Permit
90 Town
working days
180 Town
working days
270 Town
working days
Special Use Permit
Preliminary Plat
Final Plat
Minor Land Division
Zoning Extension
*Applicable unless otherwise exempt under A.R.S. Section 9-835(N).
4
COMPLIANCE REVIEW TIMEFRAMES
DEVELOPMENT/ADMINISTRATIVE TEAM
APPROVAL PROCESS
TIMEFRAMES
APPLICATION TYPE Administrative
Completeness
Substantive
review OVERALL
Sign Permits
Animal License Tag Application
10 Town
working days
10 Town
working days
20 Town
working days
COMPLIANCE REVIEW TIMEFRAMES
DEVELOPMENT/ADMINISTRATIVE TEAM
APPROVAL PROCESS
TIMEFRAMES*
APPLICATION TYPE Administrative
Completeness
Substantive
review OVERALL
Temporary Use Permit
Administrative Use Permit
30 Town
working days
30 Town
working days
60 Town
working days
*Applicable unless otherwise exempt under A.R.S. §9-831 et seq.
COMPLIANCE REVIEW TIMEFRAMES
DEVELOPMENT/ADMINISTRATIVE TEAM
APPROVAL PROCESS
TIMEFRAMES*
APPLICATION TYPE Administrative
Completeness
Substantive
review OVERALL
Business License Applications
Liquor License Application
20 Town
working days
50 Town
working days
70 Town
working days
*Applicable unless otherwise exempt under A.R.S. §9-831 et seq.
5
SUMMARY OF REGULATORY BILL OF RIGHTS
General Plan
• Requires the general plan of each planning agency in a local government to include a land use element that
includes sources of currently identified aggregates, policies to preserve currently identified aggregates
sufficient for future development and policies to avoid incompatible land uses.
• States that this Act must not be construed to affect any permitted underground storage facility or limit any
person’s right to obtain a permit for an underground storage facility pursuant to statute.
General Plan – Adoption & Amendment
• Allows a person, after having participated in the public hearing process, to file a petition for special action
in superior court to review the governing body’s decision that does not comply with the mandatory land use
requirement prescribed in this Act, within 30 days after the governing body has rendered its decision.
• Specifies that the court may affirm, reverse or remand to the governing body, in whole or in part, the
decision reviewed for further action that is necessary to comply with the mandatory requirements
prescribed in statute.
Public Works Project
• Requires a local government, in the design phase of a public works project, to provide notice and
opportunity for comment to all utilities the Town or town believes may be impacted for the purposes of:
o Eliminating or minimizing the need for relocation of aerial, surface and underground facilities of
the impacted utilities and, if relocation is unavoidable, minimizing the relocation costs to the
extent practicable relative to the cost of the public works project.
o Minimizing subsequent reconstruction or modification of utility facilities after completion of the
public works project.
• Clarifies that this Act does not alter the local government’s duty to pay for the affected public service
corporation’s relocation costs pursuant to statute.
Regulatory Bill of Rights
• Establishes the regulatory bill of rights and states that to ensure fair and open regulation by local
governments, a person:
o Is eligible for reimbursement of fees and other expenses if the person prevails by adjudication on
the merits against a local government in a court proceeding regarding a local government decision
as provided in statute.
o Is entitled to receive information and notice regarding inspections as provided in statute.
o Is entitled to have a local government not base a licensing decision in whole or in part on licensing
conditions or requirements that are not specifically authorized as provided in statute.
o May have a local government approve or deny the person’s license application within a
predetermined period of time as provided in statute.
o Is entitled to receive written notice from a local government on denial of a license application that
justifies the denial with references to the ordinance, code or authorized substantive policy
statements on which the denial is based and that explains the applicant’s right to appeal the denial
as provided in statute.
o Is entitled to receive information regarding the license application process at the time the person
obtains an application for a license pursuant to statute.
o May inspect all ordinances, codes and substantive policy statements of a local government,
including a directory of documents, at the office of the local government as provided in statute.
6
o Unless specifically authorized, may expect local governments to avoid duplication of other laws
that do not enhance regulatory clarity and to avoid dual permitting to the maximum extent
practicable as provided in statute.
o May file a complaint with the Town council concerning an ordinance, code or substantive policy
statement that fails to comply with this Act.
o Allows electronic notice to be given to a regulated person or entity.
o Permits a person to inspect all ordinances, codes and substantive policy statements of a local
government on the local government’s website.
Inspections
• Requires a local government inspector or regulator who enters any premises of a regulated person for the
purpose of conducting an inspection to do the following:
• Present photo identification upon entering the premises.
• State the purpose of the inspection and the legal authority for conducting the inspection, upon initiation of
the inspection.
• Disclose any applicable inspection fees.
• Afford an opportunity to have an authorized on-site representative of the regulated person accompany the
local government inspector or regulator on the premises, except during confidential interviews.
• Provide notice of the right to have:
o Copies of any original documents taken by the local government during the inspection if the local
government is permitted by law to take original documents.
o A split or duplicate of any samples taken during the inspection if the split of any samples, where
appropriate, would not prohibit an analysis from being conducted or render an analysis
inconclusive.
o Copies of any analysis performed on samples taken during the inspection.
• Inform each person whose conversation with the local government inspector or regulator during the
inspection is tape recorded, that the conversation is being tape recorded.
• Inform each person interviewed during the inspection that statements made by the person may be included
in the inspection report.
• Directs a local government inspector or regulator, on initiation of, or two working days before, an
inspection, except for a food and swimming pool inspection that has up to one working day after an
inspection, of any premises of a regulated person, to provide the following in writing:
o The rights provided to a regulated person as described in this Act.
o The name and telephone number of a contact person available to answer questions regarding the
inspection.
o The due process rights relating to an appeal of a final decision of a local government based on the
results of the inspection, including the name and telephone number of a person to contact within
the local government and any appropriate municipality, county or state government ombudsman.
o A note stating that the regulated person or on-site representative was not at the site or refused to
sign the writing prescribed above, if applicable.
• Requires a local government to provide electronic access to inspection reports and all subsequent
documents.
• Requires a local government inspector or regulator to obtain the signature of the regulated person or on-site
representative of the regulated person indicating they have read and are notified of their rights prescribed in
this Act and the due process rights afforded to them relating to an appeal of a final decision of a local
government.
• Provides that the local government must maintain a copy of the signature with the inspection report and
must leave a copy with the regulated person or on-site representative of the regulated person.
• Directs a local government that conducts an inspection to give a copy of the inspection report to the
regulated person or the on-site representative either at the time of inspection, within 30 working days after
the inspection or as otherwise required by federal law.
• States that the inspection report must contain deficiencies identified during an inspection.
• Allows the local government to provide the regulated person an opportunity to correct the deficiencies
unless the local government determines that the deficiencies are:
7
o Committed intentionally.
o Not correctable within a reasonable period of time as determined by the local government.
o Evidence of a pattern of noncompliance.
o A risk to any person, the public health, safety or welfare or the environment.
• Stipulates that the regulated person must notify the local government when the deficiencies have been
corrected if the local government allows them an opportunity to correct the deficiencies.
• Directs the local government to determine if the regulated person is in substantial compliance and notify
the regulated person whether or not they are in compliance within 30 days of receipt of notification that the
deficiencies have been corrected.
• Mandates that a local government must determine if the regulated person is in substantial compliance with
the corrected deficiencies, unless the determination is not possible due to conditions of normal operations at
the premises.
• Permits the local government to take any enforcement action authorized by law for the deficiencies if the
local government determines the deficiencies have not been corrected within a reasonable amount of time
or the regulated person fails to correct the deficiencies and specifies that a local government’s decision is
not an appealable action.
• Requires a local government to provide a regulated person with an update on the status of any local
government action resulting from an inspection of the regulated person at least once every month after the
commencement of the inspection.
• Clarifies that a local government is not required to provide an update after the regulated person is notified
that no local government action will result from the inspection or after the completion of local government
action resulting from the inspection.
• Specifies that this Act does not authorize an inspection or any other act that is not otherwise permitted by
law, but only applies to inspections necessary for the issuance of a license or to determine compliance with
licensure requirements.
• States that this Act does not apply:
o To criminal investigations and undercover investigations that are generally or specifically
authorized by law.
o If the inspector or regulator has reasonable suspicion to believe that the regulated person may be
engaged in criminal activity.
o To inspections by a county board of health or a local health department pursuant to statute.
• Stipulates that the gathering of evidence in violation of this Act shall not be a basis to exclude the evidence
in a civil or administrative proceeding, if the penalty sought is the denial, suspension or revocation of the
regulated person’s license or a civil penalty of more than $1,000.
• Prescribes that the failure of a local government, board or commission employee to comply with this
section constitutes case for disciplinary action or dismissal and shall be considered by the judge and
administrative law judge as grounds for reduction of any fine or civil penalty.
• Allows a local government to adopt rules or ordinances to implement this Act and specifies that this Act
must not be used to exclude evidence in a criminal proceeding and does not apply to a local government
inspection that is requested by the regulated person.
Local Governments – Prohibited Acts
• Prohibits a local government from doing the following:
o Basing a licensing decision in whole or in part on a licensing requirement or condition that is not
specifically authorized by statute, rule, ordinance or code.
o Adopt an ordinance or code under a specific grant of authority that exceeds the subject matter
areas listed in the specific grant of authority.
o Adopt an ordinance or code under a general grant of authority to supplement a more specific grant
of authority.
• Clarifies that a general grant of authority does not constitute a basis for imposing a licensing requirement or
condition unless the authority specifically authorizes the requirement or condition.
• States that a local government must avoid duplication of other laws that do not enhance regulatory clarity
and must avoid dual permitting to the maximum extent practicable, unless specifically authorized.
8
• Specifies that this Act does not prohibit local government flexibility to issue licenses or adopt ordinances or
codes.
Directory of Documents
• Directs a local government to publish, or prominently place on their website, a directory summarizing the
subject matter of all currently applicable ordinances, codes and substantive policy statements at least
annually and further requires the local government to keep copies of this directory and all substantive
policy statements at one location.
• Mandates that the directory, ordinances, codes, substantive policy statements and any materials
incorporated by reference in the documents be open to public inspection at the office of the local
government.
Governing Body – Complaints
• Allows the governing body to receive complaints concerning ordinances, codes, substantive policy
statements or local government practices and review such that are alleged to violate this Act and hold
public hearings regarding the allegations.
• Permits the governing body to recommend actions to alleviate the aspects of the ordinances, codes,
substantive policy statements or local government practices that are alleged to violate this Act.
Project Requirements
• 870 s.f. of new concrete sidewalk
• ADA ramp at intersection
• Sign relocation
• Handrail removal & new handrail installation
Project Requirements
• 1,308 s.f. of new concrete sidewalk
• ADA ramp at intersection
• Landscape removal
• Slope grading
Project Requirements
• 1,230 s.f. of new concrete sidewalk
• ADA ramp at intersection
• Water meter relocations
• Slope grading
Project Requirements
• 840 s.f of new concrete sidewalk
• ADA ramp at driveway
• Sign relocation
• Water meter & backflow preventer relocation
• Fire hydrant relocation
Project Requirements
• 450 s.f of new concrete sidewalk
• ADA ramp at driveway
• Rip rap removal & relocation
Contact: Paul Mood, 480-816-5129, pmood@fh.az.gov