HomeMy WebLinkAboutRes 2013-59RESOLUTION NO. 2013 -59
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN
HILLS, ARIZONA, APPROVING THE REVISED TOWN ORGANIZATIONAL
CHART FOR THE ADMINISTRATION DEPARTMENT, 2013 -14 PAY PLAN,
SCHEDULE OF AUTHORIZED POSITIONS AND EMPLOYEE JOB
DESCRIPTIONS TO ADD A PART -TIME ECONOMIC DEVELOPMENT
SPECIALIST.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council ")
approved Resolution No. 2013 -38 on June 20, 2013, approving the Town of Fountain Hills
Organizational Charts, the 2013 -14 Pay Plan, the Schedule of Authorized Positions and the Employee Job
Descriptions (collectively, the "Staffing Authorization'); and
WHEREAS, the Town Council desires to revise the Staffing Authorization to incorporate the
change of the Economic Development contract position to a part-time Town employee with the title of
Economic Development Specialist.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Town Council hereby approves and authorizes the position of Economic
Development Specialist and directs that the necessary related changes be made to (i) the Town of
Fountain Hills Organizational Chart for the Administration Department by changing the contracted
position of Economic Development to a part-time Town employee with a title of Economic Development
Specialist, (ii) the 2013 -14 Play Plan, (iii) the Schedule of Authorized Positions and (iv) the employee job
descriptions, all in the form attached hereto as Exhibit A and incorporated herein by reference.
SECTION 3. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby
authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
December 5, 2013.
FOR THE TOWN OF FOUNTAIN HILLS:
��TiF.'�71�:FPPiiY.FeIYII :
REVIEWED BY:
o-.(3
Kenneth W. Buchanan, Town Manager
2083181.1
ATTESTED TO:
nWNUM ��J,♦
ADdJ. D AS TO FO RM:
c uire, Town Attorney
EXHIBIT A
TO
RESOLUTION NO. 2013-59
[Revised Organizational Chart, 2013 -14 Play Plan, Schedule of Authorized Positions
and Employee Job Descriptions]
See following pages.
2083181.1
*Volunteer
Coordinator (.88)
Executive Assistant
Deputy Town Manager/
Finance Director
Accounting Supervisor
*Customer ' *Accounting
Service Rep (1) Clerk (.6)
Financial
Services
Tech (.5)
Town Manager - W!j:\.1 :•1l :16
IT Coordinator
IT Tech (.5)
Town Clerk
*HR Administrator/
Risk Manager (.75)
*Economic
Development
Specialist (.63)
Full Time
* Part time
2013 -14 PAY PLAN
EXEMPT POSITIONS
POSITION TITLE MINIMUM I MAXIMUM
Development Services Director
82,044
116,675
Deputy Town Manager/Finance Director
775542
1101273
Town Engineer
755283
107,060
Community Services Director
725277
1029785
Human Resources Administrator /Risk Mgr.
68,082
969819
Court Administrator
6504
939665
Town Clerk
58,419
83,078
Senior Planner
565193
795912
Chief Building Official/Plans Examiner
545891
785061
Recreation Supervisor
52,056
74,029
Street Superintendent
52,056
74,029
Accounting Supervisor
51,906
73,816
Parks Supervisor
51,106
72,678
Information Technology Coordinator
489610
695128
Executive Assistant to Town Manager /Council
469000
65,417
Facilities /Environmental Supervisor
4600
65,417
Senior Services Supervisor
435642
625063
Event Coordinator - Community Center
395253
555822
Recreation Program Coordinator
395253
55,822
Operations Coordinator - Community Center
35,676
50,735
2013 -14 PAY PLAN
NON - EXEMPT POSITIONS
POSITION TITLE I MINIMUM I MAXIMUM
Economic Development Specialist
27.56
39.19
GIS Technician/CAD Operator
20.39
29.00
Traffic Signal Technician II
20.39
29.00
Civil Engineer Inspector
19.54
27.79
Code Enforcement Officer
18.16
25.83
Information Technology Technician
17.89
25.44
Park Operations Lead
17.89
25.44
Fleet Mechanic /Open Space- Landscape Specialist
17.89
25.44
Executive Assistant
17.17
24.42
Facilities Maintenance Technician
16.56
23.55
Building Permit Technician
16.13
22.94
Senior Court Clerk
15.47
22.00
Financial Services Technician
15.00
21.33
Street Maintenance Technician
15.00
21.33
Customer Service Representative
14.20
20.19
Senior Services Activities Coordinator
14.20
20.19
Volunteer Coordinator
14.20
20.19
Accounting Clerk
13.75
19.55
Court Clerk
13.75
19.55
Groundskeeper
12.36
17.60
Operations Support Worker
12.36
17.60
Home Delivered Meals Coordinator
11.57
16.47
Receptionist
11.57
16.47
Custodian
11.16
15.87
Recreation Assistant
9.92
14.11
Senior Services Assistant
9.92
14.11
Schedule of Authorized Positions
Position - Title
2007 -2008
2008 -2009
2009 -2010
2010 -2011
2011 -2012
2012 -2013
2013 -2014
Authorized
Authorized
Authorized
Authorized
Authorized
Authorized
Proposed
FTE
FTE
FTE
FTE
FTE
FTE
FTE
Municipal Court
Presiding Judge
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Court Administrator
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Senior Court Clerk
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Court Clerk
2.00
2.00
2.00
2.00
2.00
2.00
1.00
Authorized FTE
5.00
5.00
5.00
5.00
5.00
5.00
4.00
Administration
Town Manager
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Assistant to the Town Manager
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Deputy Town Manager /Finance Director
0.00
0.00
1.00
1.00
1.00
1.00
1.00
Executive Asst to Town Mgr /Council
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Administrative Assistant
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Town Clerk
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Human Resources Adm i nstrator /Risk Mgr.
1.00
1.00
1.00
1.00
1.00
1.00
0.75
Volunteer Coordinator
0.50
0.50
0.75
0.75
0.88
0.88
0.88
Economic Development Administrator
0.00
0.00
1.00
1.00
1.00
1.00
0.00
Economic Development Specialist
0.00
0.00
0.00
0.00
0.00
0.00
0.63
Public Information Officer
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Community Affairs /Media Relations
0.00
0.00
1.00
0.00
0.00
0.00
0.00
Information Technology Coordinator
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Information Technology Technician
0.00
0.50
0.50
0.50
0.75
0.75
0.50
Information Technology Intern
0.50
0.00
0.00
0.00
0.00
0.00
0.00
Finance Director
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Accounting Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Financial Services Technician
0.00
0.00
1.00
1.00
0.75
0.75
0.50
Accounting Clerk
1.50
1.50
0.50
0.50
0.50
0.50
0.50
Customer Service Representative
1.00
1.00
0.50
0.50
0.70
0.80
0.80
Receptionist
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Authorized FTE
13.50
13.50
13.25
11.25
11.58
11.68
10.56
Development Services
Developmental Services Director
0.00
0.00
0.00
1.00
1.00
1.00
1.00
Public Works Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Town Engineer
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Civil Engineer
2.00
2.00
2.00
0.00
0.00
0.00
0.00
Senior Civil Engineer Inspector
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Civil Engineer Inspector
1.00
2.00
1.00
1.00
1.00
1.00
1.00
Planner - Environmental (Stormwater)
0.00
1.00
1.00
1.00
1.00
0.00
0.00
Executive Assistant
1.00
2.00
2.00
1.00
1.00
1.00
1.00
Facilities Supervisor
1.00
1.00
1.00
1.00
1.00
0.00
0.00
Facilities/ Environmental Supervisor
0.00
0.00
0.00
0.00
0.00
1.00
1.00
Facilities Maintenance Tech
1.00
1.00
1.00
1.00
1.00
1.50
1.00
Maintenance /Custodial Worker
0.50
0.50
0.75
0.00
0.00
0.00
0.00
Custodian
2.00
1.50
1.50
1.25
1.25
1.25
1.25
Street Superintendent
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Open Space & Landscape Specialist
1.00
1.00
1.00
1.00
0.00
0.00
0.00
Fleet Mechanic /Open Space
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Traffic Signal Technician I
0.00
1.00
1.00
0.50
0.00
0.00
0.00
Traffic Signal Technician II
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Street Maintenance Technician
8.00
6.00
6.00
4.00
3.00
3.00
1.00
Planning &Zoning Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Senior Planner
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Planner
2.00
1.00
0.50
0.50
0.00
0.00
0.00
GIS Technician /CAD Operator
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Senior Code Enforcement Officer
1.00
1.00
0.00
0.00
0.00
0.00
0.00
Code Enforcement Officer
2.00
2.00
2.00
1.00
1.50
1.00
1.00
Planning Assistant
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Chief Building Official /Plans Examiner
0.00
0.00
0.00
0.00
0.00
1.00
1.00
Chief Building Official
1.00
1.00
1.00
1.00
1.00
0.00
0.00
Plans Examiner
2.00
2.00
1.00
1.00
0.50
0.00
0.00
Building Inspector
3.00
3.00
2.00
0.00
0.00
0.00
0.00
Building Permit Technician
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Authorized FTE
40.50
40.00
35.75
23.25
20.25
18.75
16.25
Community Services
Community Services Director
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Recreation Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Recreation Program Coordinator
2.00
2.00
2.00
2.00
2.00
2.00
2.00
Recreation Assistant
4.00
4.00
4.00
2.35
2.45
2.45
2.45
Recreation Aide
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Recreation Intern
0.50
0.50
0.50
0.00
0.00
0.00
0.00
Executive Assistant
2.00
2.00
2.00
1.00
1.00
1.00
1.00
Parks Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Park Operations Lead
3.00
4.00
3.00
3.00
3.00
2.00
1.00
Park Ranger
2.00
1.00
0.00
0.00
0.00
0.00
0.00
Groundskeeper
2.00
2.00
2.00
2.00
2.00
3.00
3.00
Customer Service Representative
1.00
1.00
0.50
0.50
0.30
0.30
0.30
Comm Ctr Director
1.00
1.00
1.00
0.00
0.00
0.00
0.00
Comm Ctr Operations Supervisor
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Events Coordinator - Community Center
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Operations Coordinator - Community Center
0.00
1.00
1.00
1.00
1.00
1.00
1.00
Operations Support Worker
2.00
1.50
1.50
1.SO
2.00
1.65
1.65
Operations Support Assistant
0.50
0.50
0.50
0.50
0.00
0.00
0.00
Receptionist
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Bartender
0.25
0.25
0.00
0.00
0.00
0.00
0.00
Senior Services Supervisor
1.00
1.00
1.00
1.00
1.00
1.00
1.00
Senior Services Activities Coordinator
0.00
0.50
0.50
0.58
0.58
0.58
0.58
HDM /Special Programs Admin
0.50
0.00
0.00
0.00
0.00
0.00
0.00
Home Delivered Meals Coordinator
0.50
0.50
0.50
0.75
0.75
0.75
0.75
Senior Services Assistant
0.50
0.50
0.50
0.45
0.45
0.45
0.45
Senior Aide
0.50
0.50
0.50
0.00
0.00
0.00
0.00
Driver
0.00
0.00
0.10
0.00
0.00
0.00
0.00
Authorized FTE
29.25
29.75
27.10
21.63
21.53
21.18
20.18
Total Authorized FTE
88.25
88.25
81.10
61.13
58.36
56.61
50.99
FOUNTAIN HILLS, ARIZONA
Job Title: Economic Development Specialist
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Non - Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Plans, organizes and implements the activities of an economic development program to promote the growth and development
of the Town's economic base. Assists in business recruitment, retention and expansion for both existing and new businesses
for the Town.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive ofthe key responsibilities of the position. The following examples do not identt& all dories
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Plans and organizes economic development programs related to generating business
and development opportunities, including successfully managing projects from
inception to completion. Plans, develops and implements informational strategies to
-attract growth industriesand companies.-Researches, prepares arid-zommun_icates_
information to attract new business clients protecting an effective communication and
project management environment.
2
L
Directs Town response to requests for information from potential businesses,
developers and consultant groups.
3
L
Develops and maintains various project management databases. Generates statistical
reports, information and plans in connection with economic development projects.
4
Researches and assists in development of alternative economic development policies,
strategies and implementation techniques.
5
Makes verbal and written presentations to the Town Council, boards, commissions and
other citizen groups in a professional and effective manner.
6
Acts as a liaison between the Town, local and regional Chambers of Commerce,
Economic Development Councils and various federal, state and local government
agencies.
• See page 3 — Overall Physical Strength Demands
Revised 9/24/2013
FOUNTAIN HILLS, ARIZONA
JOB REOUIREMENTS:
Job Description
. Job R�±wiNNT� =
Formal Education /
Bachelor's degree in Economic Development, marketing, planning, urban geography or a
Knowledge
related field. Completion of a Master's Degree preferred. **
Experience
A minimum of four years of management support experience, with three of those years
in business development and related economic development activities. Experience in
both the public and private sectors referred.
Certifications and
IEDC Certified Economic Developer status preferred. Valid drivers license for a
Other Requirements
minimum of two years with a good driving record. required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read complex legal documents, development agreements and
contracts, executive business letters and communications, development- related
documents, master plans, design guidelines, construction site plans, budget documents,
business magazine, journals, newspapers and technical reports, strategic or operational
tans.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division, college algebra, and statistics.
Writing
Work requires the ability to write communication with executive management, Town
Council, and business executives, preparing marketing documents, assisting with
development agreements, concise and professional letters all at a college level.
Managerial
Managerial responsibilities include participation and management of Town teams with
crucial issues including strategic planning and fiscal management, infrastructure
planning and development, Town building projects, and management of the Economic
Development division.
Budget Responsibility
Assists in preparing and monitoring the Economic Development budget.
Supervisory /
None
Organizational Control
Complexity
Work is widely varied, involving analyzing and evaluating many complex and
significant variables. Organization -wide policies, procedures, or precedents are
developed and/or recommended.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision making or providing approval or decision making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Communicates extensively with
the Town Manager, Town Council, developers / real estate, external clients, customers,
allies, business professionals, government officials, and regional, state, and national
personnel. Em to ee must maintain r ar attendance.
Revised 9/24/2013
FOUNTAIN HILLS, ARIZONA Job Description
OVERALL PHYSICAL STRENGTH DEMANDS:
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S--sedentary
L =Light
M= Medium
H =Heavy
VH =Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20 -50 lbs.
Exerting 50 -100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, 1 Olbs.
occasionally, 10 -25 lb&
occasionally, 25 -50 lbs.
occasionally, 50 -100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10 -20
frequently, or up to 10 -20
frequently, or up to 20 -50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching............ _- _.._._...__
requires walking or
Crawling
R
Retrieving dropped items
standing to a significant
R
Filing, retrieving dropped items
Twisting
R
degree.
Climbing
R
Stairs
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or mote of the time From 1/3 to 213 of the time I Up to 1/3 of the time Less than 1 hour per week Never occurs
This is a description of the way this job is currently performed, it does not address the potential for accommodation.
Standing
O
Presentations, copier, fax machine, film
Sitting
C
Computer, desk work, paperwork, answering telephone, meetings,
drivin
Walking
O
Inter- office, to/from meetings, field work, tradeshows
Lifting
O
Contracts, reports, plans, displays
C in
O
Contracts, reports, plans, displays, boxes
PushinSTulling
R
Doors, chairs, filing cabinet drawers
Reaching
O
Supplies, files, boxes
Handling
F
Contracts, reports, plans
Fine Dexterity
C
Computer keyboard, writing, telephone keypad
Kneeling
R
Filing, retrieving dropped items
Crouching............ _- _.._._...__
.._R .... _.... - . ... _ ............ _.. - - .
Crawling
R
Retrieving dropped items
Bending
R
Filing, retrieving dropped items
Twisting
R
Filing, retrieving dropped items
Climbing
R
Stairs
Balancing
R
Stairs
Vision
C
Computer, desk work, writing, reading, use of office equipment, field
work, driving
Hearing
C
Telephone, staff, co-workers, supervisor, Town Manager, Town Council,
analysts, directors, planners, engineers, local businesses, reporters, meetings,
presentations, training classes
Talking
C
Telephone, staff co-workers, supervisor, Town Manager, Town Council,
analysts, directors, planners, engineers, local businesses, reporters, meetings,
resentations, training classes
Foot Controls
10
1 Driving
Revised 9/24/2013 3
FOUNTAIN HILLS, ARIZONA
MACHINES. TOOLS, EQUIPMENT AND WORK AIDS:
Standard office equiptment such as a telephone and computer; use of a vehicle.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
(1)
(2)
PROTECTIVE EQUIPMENT REQUIRED:
None
Job Description
FRIMA.R,X WU�K LACA�I41!1�;
Office X
Environment
Warehouse
Shop
Vehicle
Outdoors
Recreation Center
Other (see 2
Below)
NON - PHYSICAL DEMANDS:
C Continuously F = Frequently O = Occasionally R = Rarely N =Never
2/3 or more of the time From 113 to 2/3 orthe time U to l/3 of the time Less than 1 hour per week Never occurs
NUN - PHYSICAL DEMANDS
-HEA�.T� >�SAFh�TY
' ERt)N1N�NTA� >i�AGI*�R�
F
Emergency Situations
R
Frequent Change of Tasks
F
Mechanical
N
Extreme
S
Working Closely with Others as Part of a Team
C
Hazards
O
Temperatures
R
Other see 3 below
N
Chemical
N
Noise and
N
Hazards
Vibration
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
(1)
(2)
PROTECTIVE EQUIPMENT REQUIRED:
None
Job Description
FRIMA.R,X WU�K LACA�I41!1�;
Office X
Environment
Warehouse
Shop
Vehicle
Outdoors
Recreation Center
Other (see 2
Below)
NON - PHYSICAL DEMANDS:
C Continuously F = Frequently O = Occasionally R = Rarely N =Never
2/3 or more of the time From 113 to 2/3 orthe time U to l/3 of the time Less than 1 hour per week Never occurs
NUN - PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime _
O
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Noisy)pistracting Environment
R
Other see 3 below
N
(3)
Revised 9/24/2013 4