HomeMy WebLinkAbout140428PNOTICE OF THE
SPECIAL BUDGET SESSION(S) OF
THE FOUNTAIN HILLS TOWN COUNCIL
z:\council packets\2014\spl1404282930 budget\spl1404282930a.docx
Mayor Linda M. Kavanagh
Councilmember Dennis Brow n Vice Mayor Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Councilmember Tait D. Elkie Councilmember Cecil A. Yates
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of
the Town’s various Commissions or Boards may be in attendance.
TIME: 5:30 P.M. SPECIAL BUDGET SESSION(S)
DATES: (i) MONDAY, APRIL 28, 2014
(ii) TUESDAY, APRIL 29, 2014 (meeting held only if necessary)
(iii) WEDNESDAY, APRIL 30, 2014 (meeting held only if necessary)
WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF
FOUNTAIN HILLS FY2014-15 BUDGET including all proposed revenues, expenditures and
programs for all Governmental funds.
2. ADJOURNMENT.
DATED this 21st day of April 2014.
_________________________________
Shaunna Williams, Acting Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s off ice.
NOTICE OF THE
SPECIAL BUDGET SESSION(S) OF
THE FOUNTAIN HILLS TOWN COUNCIL
z:\council packets\2014\spl1404282930 budget\spl1404282930a.docx
Mayor Linda M. Kavanagh
Councilmember Dennis Brow n Vice Mayor Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
Councilmember Tait D. Elkie Councilmember Cecil A. Yates
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of
the Town’s various Commissions or Boards may be in attendance.
TIME: 5:30 P.M. SPECIAL BUDGET SESSION(S)
DATES: (i) MONDAY, APRIL 28, 2014
(ii) TUESDAY, APRIL 29, 2014 (meeting held only if necessary)
(iii) WEDNESDAY, APRIL 30, 2014 (meeting held only if necessary)
WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh
1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF
FOUNTAIN HILLS FY2014-15 BUDGET including all proposed revenues, expenditures and
programs for all Governmental funds.
2. ADJOURNMENT.
DATED this 21st day of April 2014.
_________________________________
Shaunna Williams, Acting Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-
8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print
format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s off ice.
Page 1 of 1
DATE: April 17th 2014
FROM: Ken Buchanan, Town Manager
TO: Mayor and Town Council
SUBJECT: 2014/15 ANNUAL BUDGET REVISIONS
Unfortunately, we have had some “late arrival” issues as well as a computer glitch concerning our
proposed 2014/15 Annual Budget document which has caused the need for some revisions needed to
be conveyed to the Mayor and Town Council. The bottom line of the proposed 2014/15 Annual
Budget the proposed $44,509,430 changes slightly to $44,807,389 . Explanation is below:
In addition to Workmen’s Compensation Premiums of $34,299, the Experience
Modification (EMOD) rate for the Town’s Workers Compensation Insurance Premium was
provided at a late date which had a significant increase of $34,000 . The EMOD is the
adjustment of annual premiums based on previous loss experience. This is primarily due to
the Yarnell Fire incident that affected all premiums statewide.
There were some minor changes caused by the Affordable Care Act (ACA) as well in
the amount of $14,760 .
Departmental minor line item changes in the Fire Department for additional $1,050 for
Fire Suppression line item and additional $5,892 for Vehicle Replacement Schedule of the
new Fire Truck that was inadvertently left out.
There were nine (9) personnel transition changes that reduced the overall costs to
the Town which assisted in these proposed personnel changes stated above for FY2014/15.
There are two additional personnel changes recommended: 1) the Volunteer
Coordinator going from part-time to full-time at a additional cost of $22,081; and 2) with the
pending retirement of the HR/Risk Management Coordinator in June, it is recommended to
take the position back to full-time with added duties assisting the Town Manager with
special projects for an additional $15,000 ; the new Preside Judge contract accounts for
$4,700;
The AOTF Median Project was previously budgeted for $1.3 million with the recent
project award at $1.5 million increases the budget.
Correction of Unbalance fund transfers in and out amounting to $331,500.
New Appendices include the invoice for GPEC as well as the MCSO Posse funding
Proposal received on 4-15-14; and additional Fountain Hills Theater information.
The total costs after adjustments for transitioned employees is $ 87,021 which will
cause a readjustment reduction of available funding for the proposed newly created Facilities
Replacement Fund from the General Fund to $143,772.18 .
There will be changes to the “Budget Message”; “Personnel Authorized Position List; the Line
Item Handout; Appendices and a new Powerpoint Handout.
Please bring your budget book back so that the corrected pages can be reinserted to Shaunna
at your earliest convenience. Any questions, let me know.
MEMORANDUM
TOWN OF FOUNTAIN HILLS
PROPOSED FINAL BUDGET
FY 2014-15
Ken Buchanan, Town Manager
Craig Rudolphy, Finance Director
April, 2014
Mission, Vision
& Values
Mission
•Town of Fountain Hills
–The Mayor & Town Council are charged with
serving the best interests of the community by
providing for its safety and well-being; respecting
its special, small-town character and quality of
life; providing superior public services; sustaining
the public trust through open and responsive
government; and maintaining the stewardship and
preservation of its financial and natural resources.
Vision
•Our Vision
Fountain Hills is a distinctive community designed to
invigorate the body, mind and spirit and strives to:
–Be stewards of this unique enclave, dedicated to
preserving the environment and visual aesthetic
and to living in balance with the Sonoran Desert;
–Champion the diversity of experiences our residents
bring to our community and rely on this depth of
experience to innovatively address our challenges;
–Be economically sustainable and anchor our vitality
in an active, vibrant town core that serves us
culturally, socially and economically;
–Be civic-minded and friendly, taking responsibility
for our Town’s success by building partnerships and
investing our talent and resources.
Values
•Our Values
–Civility
–Civic Responsibility
–Environmental Stewardship
–Economic Vitality
–Education, Learning and Culture
–Maintain and Improve Community Infrastructure
–Public Safety, Health and Welfare
–Recreational Opportunities and Amenities
Operational
Priorities
Pavement
Management
Program
Economic
Development
Plan
Fountain Lake
IGA
Fire Station #2
Facilities
Replacement
Fund
Operational Priorities
Operational Priorities
Addressed in Budget
•Economic Development Plan Implementation
•Pavement Management Program Expanded with Asphalt
Replacement Plan
•Fire Station #2 Relocation – (Site yet to be determined)
•Fountain Lake IGA w/ Sanitary District (IGA is no longer a
priority)
•Facilities Replacement Capital Fund to be Developed
Strategic Plan
Goals
Strategic Planning Goals
FY2014-15
C3
Solicit Public/Stakeholder
Feedback
EV4
Promote retention,
expansion and relocation
of Quality Businesses
I2
Develop reliable funding
source for infrastructure
maintenance
CR7
Communicate the Role
of Local Government
I3
Pavement Management
Index Program
EV3
Promote a
mixed use core
CR4
Implement
communications plan for
civic involvement
EV1
Develop Economic
Development Plan
CR6
Evaluate
Customer Satisfaction
on regular basis
Strategic Goals Addressed
In Budget
•EV1 – Economic Development Plan
•EV2 & I3 – Pavement Management Program
•EV3 – Promote a Mixed Use Downtown Core
•EV4 – Promote Business Expansion and Retention Program
•I2 – Reliable Source of Funding for Infrastructure Maintenance
•C2 – Support Community Events/Activities to build Community &
Friendship
•CR4 – Implement communications plan for civic involvement
•CR6 – Evaluate Customer Satisfaction on Regular Basis
•CR7 – Communicate the Role of Local Government
Budget
Presentation
Overview
Town Manager’s
FY2014/15
Budget Proposal
$44,807,389
Previous Fiscal Year Budgets
•FY11 $29.4M
•FY12 $38.3M
•FY13 $31.5M
•FY14 $41.7M
•FY 15 $44.8M
•Budget Highlights
•Core Services/Departmental Budgets
–Public Safety: Fire/Emergency Medical Services; Law Enforcement;
Judicial
–Administration: Town Manager; Town Clerk; Legal Services; Human
Resources/Risk Management; Finance; I.T.; Economic Development;
Volunteer Program
–Development Services: Building Safety; Code Enforcement;
Engineering; Streets; Storm Water/Environmental Services; Facilities;
Mapping & Graphics; Planning
–Community Services: Parks; Recreation; Tourism; Senior Services;
Community Center; Open Space & Trails
•Capital Improvement Plan; Fee Schedule; Debt
Overview; Personnel
Budget Presentation Agenda
Budget Highlights
2014/15 Budget Highlights
•Continued Focus on adequate funding for
Core Services with a structurally/balanced budget.
•Public Safety Increases $400,000.
•Additional $34,299 in Worker’s Comp Premiums.
•$1,525,000 Avenue of the Fountains Median Project
from saved Excise Tax Downtown Funds.
•Employee Salary Adjustment Review in the amount of
$6,808.
• 2.5% MERIT increase in the amount of $58,658 for
personnel except for Town Manager.
2014/15 Budget Highlights
•Continued focus on Street Replacement, Repair and
Maintenance in the amount of $12,960,000 .
–Saguaro Boulevard Road Bond Approved and budgeted for
$8,200,000.
–Shea Boulevard Street Asphalt/Signal Replacement Project
(Technology to Beeline) in the amount of $4,360,000. (CIP -
$927,000; Grant - $2,958,000; $275,000 DIFs; $200,00
developer).
–$400,000 Signal Light Replacement at Palisades and Saguaro
Blvd from CIP
–Vehicle License Tax Funds for Pavement Management Plan
maintenance projects for Zone #1.
2014/15 Budget Highlights
continued….
•Affordable Care Act costs at $14,760.
•Worker’s Compensation EMOD Rate increase $34,000.
•Relocation of Fire Station #2 CIP funded project
at $2,510,000.
•Implementation of the adopted Economic
Development Plan.
•Professional Services Contracts reduced 20% in the
General Fund to accommodate:
–the increase in Public Safety costs.
–Facilities Replacement Fund
–Employee Salary Market Adjustments/2.5% Merit Pay Plan
FY14/15 Budget Summary
Fund Revenues Expenditures Use of Reserves
General Fund $13.7M $13.8 M $.1M
HURF $2.1 M $2.4 M $.3 M
Excise Tax $.5 M $2.2 M $1.7 M
Special Revenues $1.6 M $1.6 M $0
Debt Service $1.8 M $2.0 M $.2 M
Capital Projects $15.5 M $22.2 M $6.7 M
Internal Funds $.2 M $.6 M $.4 M
TOTALS $35.4 M $44.8 M $9.4 M
SUMMARY OF CHANGES
2014/15 Budget
Expenditure Details 2014 2015 % Change
SERVICE $ million $ million %
Personnel/Dues/Training $3.8M $4.0M 5.3%
Maintenance/ Utilities $3.6M $2.8M -22.3%
Contractual Services $8.2M $8.6M 4.9%
Supplies $0.9M $0.7M -22.3%
Capital Expense from all
Funds
$18.7M $21.8M 16.6%
Debt Service $2.6M $2.0M -23.1%
Internal Transfers $3.9M $4.9M 25.6%
TOTAL $41.7M $44.8M 7.4%
GENERAL FUND
OPERATING BUDGETS
Expenditure Details 2014 2015 Change Change
SERVICE $ Budget
(Revised)
$ Budget $ Change %
Council $79,702 $85,158 $5,456 6.8%
General Government, Economic
Development, Finance, HR, IT
$2,099,421 $2,089,705 $-9,716 -.5%
Court Services, Teen Court $362,401 $275,165 -$87,236 -24.1%
Development Services, Town
Facilities, Planning, Environment,
Engineering
$1,849,107 $2,014,506 $165,399 8.9%
Community Services, Recreation and
Culture, Parks, Community Center,
Seniors
$2,252,883 $2,387,521 $134,638 6.0%
Fire, Emergency Medical Services $3,418,218 $3,447,099 $28,881 0.8%
Law Enforcement $3,121,325 $3,379,630 $258,305 8.3%
TOTAL OPERATING BUDGET $13,183,057 $13,678,784 $495,727 3.8%
FY14/15 Budget By Core Services
From All Funds
•Public Safety $ 6,826,729
•Administration $ 2,450,028
•Downtown Excise Fund/ED $ 2,218,995
•Development Services $ 4,405,310
•Community Services $ 2,387,521
•Debt Service $ 2,008,335
•Special Revenue Funds $ 1,661,747
•Capital $22,775,330
•Internal $ 73,394
Total $44,807,389
Reserve
Funds
Reserve Funds
Fund Estimated Year End Balance
General Fund $5,200,000
Highway User Revenue Fund $400,000
Downtown Strategy Fund $2,275,800
Downtown Economic Development Fund $26,904
Special Revenue Funds $260,443
Debt Service Funds $1,275,000
Capital Projects Fund $10,343,000
Internal Funds $750,000
Rainy Day Fund $1,345,200
TOTAL $21,876,347
Financial
5 year Overview
TOWN
FUNDS
22 different
sets of
books
as required
by GAAP
and/or
Arizona
Budget Law
GENERAL/
OPERATING
FUNDS
General Fund
(100)
Public Art Fund
(410)
General Internal
Service Fund
(800)
SPECIAL
REVENUE
FUNDS
DEBT SERVICE
FUNDS
CAPITAL
IMPROVEMENT
FUNDS
Vehicle
Replacement
Fund (810)
Highway User
Revenue Fund
(HURF) (200)
Downtown
Strategy Fund
(300)
Special
Revenue/Grants
Fund (400)
Revenue Bond
Debt Service
(500)
General
Obligation Debt
Service (510)
Eagle Mountain
Debt Service
(520)
Court
Enhancement
Fund (420)
Municipal
Property
Corporation Debt
Service (530)
Capital Projects
Fund (600)
Law Enforcement
Development Fee
Fund (710)
Fire & Emergency
Development Fee
Fund (720)
Streets
Development Fee
Fund (730)
Parks/Recreation
Development Fee
Fund (740)
Library/Museum
Development Fee
Fund (760)
TOWN OF FOUNTAIN HILLS
BUDGETARY FUNDS
GOVERNMENTAL FUNDS
Economic
Development
Fund (310)
Cottonwoods
Maintenance
District Fund
(540)
Tourism Fund
(320)
Facilities
Replacement
Fund (610)
Budget Assumptions
•Continued New reality – available funding .
•Revenue projections are determined using both a trend analysis
formula, as well as a flat percentage increase (2%), but are
estimates.
•Little change in distribution of State Shared Revenues.
•Maintaining existing level of service (no new programs/no new
employees).
•Inflation factor of 2% for Administration, Development Services
and Community Services departments. Public Safety contracts
for MCSO projected at 10% increase and Rural/Metro Fire
projected at 3% increase.
•TPT Construction Sales Tax Revenue included in Projections
FIVE YEAR GENERAL FUND
REVENUE PROJECTIONS
(excludes Ellman property)
*Surplus is an estimate, based on projected one time building activity that
may not be realized; Expenditure increases are estimated at 2.5% per year
except public safety contracts which may come in higher.
FISCAL YEAR
(July to June)
LOCAL
REVENUES
TOTAL GF
EXPENDITURES
SURPLUS/
(SHORTFALL)
2014-15 $8,872,776 $13,678,784 $0
2015-16 $9,123,435 $14,056,218 $3,794
2016-17 $9,369,621 $14,446,385 $69,320
2017-18 $9,631,505 $14,940,019 $10,778
2018-19 $10,012,980 $15,487,899 ($138,274)
Cities and towns receive 27.5% of
fuel tax and transportation related
fees collected by the state based
on population and county of origin
of fuel sales. The revenue estimate
for FY2015 is based on estimates
of revenue sharing by Arizona
Department of Transportation
(ADOT) in their distribution
forecast in addition to the transfer
of revenue from the General Fund
to HURF (vehicle license taxes) to
fund a pavement management
program.
OPERATIONAL PRIORITY:
PAVEMENT MANAGEMENT PROGRAM
$1.6
$1.8 $1.7
$1.5 $1.4 $1.4
$1.1 $1.2 $1.3 $1.2
VLT
$811,499 VLT
$827,729$$25,000 $25,000
$25,000 $25,000
$25,000 $25,000
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14
(est.)
2014-15
(est.)
HIGHWAY USER (HURF) REVENUE FUND
HURF VLT In Lieu
$10.0
$12.0
$14.0
$16.0
$18.0
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19
General Fund Revenues and Expenditures
Fiscal Years 2007 through 2019
(in millions)
Revenues Expenditures
$0.00 $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40
Fountain Hills
Gilbert
Queen Creek
Surprise
Mesa
Casa Grande
Tempe
Paradise Valley
Goodyear
Scottsdale
Comparison of FY13 -14 General Fund Operating Cost
Per 1,000 Citizens
Fiscal Years*
Intergovernmental
34%
Permits, Licenses,
Fees
7%
Building Revenue
3%
Local Taxes
56%
FY14 -15 GENERAL FUND OPERATING
REVENUES
Core Service Budgets
Organizational
Chart
Development
Services
Citizens of Fountain Hills
Presiding Judge
Town of Fountain Hills Organization
Engineering/GIS
Streets/
Fleet
Recreation
Community
Services Fire / EMS Administration Law Enforcement
Mayor and Town Council
Town Manager Town Attorney
Community
Center
Planning/
Code Enforcement
Building Safety
Facilities
Finance/I.T.
Town Clerk
Human Resources/
Risk Management
Senior
Services
Parks
Executive Assistant
Town Prosecutor
Economic Development
Appointed
by Council
Contracted Volunteer Services
Public Safety
Fire Chief
Station Two Captains
A,B,C Shift
Station One Captains
A,B,C Shift
FIRE DEPARTMENT
Assistant Fire Chief
Fire Marshal
CARE Coordinator
Firefighters
A,B,C Shift
Firefighters
A,B,C Shift
FIRE & EMERGENCY MEDICAL
$3,447,099
•Rural/Metro 2 Year Contract Extension
•Capital Equipment Acquisitions in FY 13/14 the
difference
•Activities include fire suppression, fire prevention,
emergency medical service, building/fire safety and
C.A.R.E. Program
0.8%
Fire Services Budget
Highlights
•Increase in Fire budget total: $28,881(0.8 %)
•Extended 2-Year Fire Services Contract
•Capital Equipment Expenditures in
previous budget. ($92,525 spent in FY14
for SCBA’s)
•3% increase in Rural/Metro contract =
$94,247
FIRE AND EMERGENCY PROGRAMS
PROGRAM NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Fire Administration $155,365 $160,895 3.6%
Fire Safety $152,880 $157,641 3.1%
Fire Emergency Medical Services $1,420,416 $1,468,591 3.4%
Fire Suppression $1,659,508 $1,628,240 -1.9%
C.A.R.E. $30,049 $31,732 5.6%
TOTAL $3,418,218 $3,447,099 0.8%
LAW ENFORCEMENT
LAW ENFORCEMENT
$3,379,630
•10% increase in law enforcement Personnel Costs
$302,460
•3.8 beats plus School Resource Officer
•Increases to County benefits are passed on to the
Town
•Includes contract with County for animal control and
jail fees
•$15,000 for MCSO Posse for vehicle
maintenance on a reimbursement basis
8.3%
LAW ENFORCEMENT DIVISIONS
PROGRAM NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $23,086 $23,005 -0.4%
Animal Control $67,399 $39,825 -40.9%
Incarceration/ Transport $84,000 $67,500 -19.6%
Patrol $2,946,840 $3,249,300 10.3%
TOTAL $3,121,325 $3,379,630 8.3%
Municipal Court
Magistrate Court Budget
Highlights
•Decrease in Magistrate Budget $87,236
•New Presiding Judge
•Continued Teen Court program
Presiding Judge (.63)
Court Clerk
Senior Court Clerk
MUNICIPAL COURT
Court Administrator
-
*Part time -
Appointed
by Council
Full Time
Municipal Court
$275,165
Core Responsibilities:
Civil/Criminal Traffic Violations; Misdemeanor Offenses; Town Code/Ordinance
Offenses; Trials, Hearings, Sentence Enforcement and Compliance; Orders of
Protection and Harassment Injunctions, Teen Court.
PROGRAM NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $247,759 $186,878 -24.6%
Civil Cases $40,080 $30,999 -22.7%
Criminal Cases $62,954 $48,996 -22.2%
Juvenile $11,608 $8,292 -28.6%
TOTAL $362,401 $275,165 -24.1%
24.1%
Full Time Equivalent (FTE) Employees:
FY12 FY13 FY14 FY15
5 5 4 3.63
Administration
ADMINISTRATION
$2,089,705 .5%
•CORE SERVICES: Town Manager, Legal Services, Town Clerk,
Finance, HR/Risk Management, Information Technology, Economic
Development, Volunteer Program
–Economic Development, Finance/Budget, Banking, Asset Tracking, Licensing, Purchasing , Audit,
Customer Service, Volunteer Program , Channel 11 , Websites.
–Employee policies/procedures, employee benefits, payroll/compensation, Loss Control/Risk
Management, Employee Relations, Employee Training.
–Public records administration, elections, general administration, legislative administration.
–Town Council, Strategic Planning Advisory Commission, Public Safety Advisory Commission,
Municipal Property Corporation.
–Volunteer Program coordinates 26 programs; 700 volunteers; 23,000 hours; $450,000 savings
–Additional Services include professional services contract with Fountain Hills Food Bank
Town Manager $496,553
I.T. $253,380
Town Clerk $159,247
HR $400,557
Finance $362,738
Economic Dev. $ 90,000
Legal Services $327,230
$2,089,705
Administration
$2,089,705 .5%
Budget Highlights:
•Food Bank Professional Services Contract
$19,360 (20% reduction recommendation)
• League of Cities and Town Dues $14,500.
•Town’s Website Revamped
Town Manager
Executive Assistant
Volunteer
Coordinator
ADMINISTRATION DEPARTMENT
IT Administrator
Financial Services Tech
Accountant
*Accounting Clerk (.63)
*Customer Service Rep (1)
Finance Director
Town Clerk
HR Administrator/
Risk Manager
*Economic
Development (.63)
* Part time
Full Time
ADMINISTRATION DIVISIONS
FY 2014/15
DIVISION NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Town Manager $541,438 $496,553 -8.3%
Information Technology $276,804 $253,380 -8.5%
Town Clerk $179,210 $159,247 -11.1%
HR/Risk Mgmt $361,239 $400,557 10.9%
Finance $336,849 $362,738 7.7%
Economic Development $90,240 $90,000 0.0%
Legal Services $313,641 $327,230 4.3%
Sub-TOTAL $2,099,181 $2,089,705 -.5%
Full Time Equivalent
(FTE) Employees:
FY12 FY13 FY14 FY15
11.58 11.68 10.56 10.96
Focused
Approach
Vibrant
Sustainable
Community
Targeted
Industry
Sectors
Economic
Objectives
Grow Our Economy
Maximize Our Talent
Enhance Our
Community
Business Attraction
Business Retention &
Expansion
Entrepreneurial
Development
Foundational
Maintenance
Locational
Catalysts
Retail
Education,
Professional,
Technical
& Scientific Services
Healthcare, Medical,
Biosciences &
Wellness
Finance & Insurance
Tourism & Recreation
Economic Development
Planning Approach
EV1 – Strategic Plan Goal
ECONOMIC DEVELOPMENT PLAN
EXCISE TAX FUND/GENERAL FUND
$292,700 plus $90,000 (GF)
EXCISE TAX/ECONOMIC DEVELOPMENT PLAN
•40% of Excise Tax Fund $117,080
•Downtown Strategy $117,080
- Christmas Lighting ($ 30,350)
•60% of Excise Tax Fund $175,620
•Tourism Strategy $ 103,000
•ED Related Expenses: $60,726
•Fountain Hills Community Theatre Professional Services ($35,120)
•JumpStartBiz ($4,500)
•Event marketing (spring/summer) ($9,895)
•GPEC dues ($11,211)
•Business Attraction Strategy + $90,000 (GF Transfer) $101,894
Development
Services
Director
DEVELOPMENT SERVICES DEPARTMENT
Streets
Maintenance Tech
Engineering
Inspector
Code Enforcement
Officer
*Custodian (.8)
Maintenance Tech
GIS Technician /
CAD Operator
Permit Tech
*Custodian (.5)
Streets Superintendent Facilities /Environmental
Supervisor
Town Engineer Senior Planner
Chief Building
Official/
Plans Examiner
Traffic Signal Tech II
Fleet Mechanic/
Open Space Specialist
*Custodian
* Part time
Full Time
Contracted
Executive Assistant
DEVELOPMENT SERVICES
$2,014,506 8.9%
•Departments include Streets, Planning, Building Safety, Code
Enforcement, Storm Water/Environmental Services, Engineering,
Facilities, Mapping & Graphics
Budget Highlights:
•Budget increase of $165,399
•Responsible for six ADWR Dams
•Solid waste/recycling contract administration
•700 acres of wash maintenance
•Maintenance of ten town-owned buildings;
•Administration of fifteen Capital Projects
•2,100 Building Inspections
•800 Code Enforcement Cases
DEVELOPMENT SERVICES DIVISIONS
DIVISION NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Engineering $515,111 $537,899 4.4%
Facilities $805,973 $922,690 14.5%
Planning $162,106 $171,312 5.7%
Building Safety $188,590 $201,247 6.7%
Code Compliance $101,215 $104,546 3.3%
Mapping & Graphics $76,112 $76,812 .9%
Sub-TOTAL $1,849,107 $2,014,506 8.9%
Full Time Equivalent (FTE) Employees:
FY12 FY13 FY14 FY15
14.25 12.75 12.25 12.30
STREETS FUND (HURF)
$2,387,204 28.0%
•Funds street division
operations – 4 FTEs
•Maintain 336 lane miles,
3.5 million sq. yds. of
asphalt
•Maintain 68 acres of
medians
•Zone #1 Pavement
Maintenance
HURF/STREET PROGRAMS
PROGRAM NAME FY14 BUDGET FY15 PROPOSED INCREASE/
(DECREASE)
PRIOR YR
Administration $392,727 $170,997 -56.5%
Adopt a Street $3,796 $4,804 26.6%
Legal Services $21,600 $24,000 11.1%
Open Space $272,548 $275,863 1.2%
Pavement Management $2,218,994 $1,493,249 -32.7%
Street Signs $83,042 $86,798 4.5%
Street Sweepers $81,769 $92,563 13.2%
Traffic Signals $157,572 $151,754 -3.7%
Vehicle Maintenance $84,270 $87,176 3.4%
TOTAL $3,316,318 $2,387,204 -28.0%
Full Time Equivalent (FTE) Employees: FY12 FY13 FY14 FY15
6 6 4 4
Community
Services
Director
Executive Assistant
Parks Supervisor Recreation
Supervisor
Recreation
Coordinator
Recreation
Coordinator
COMMUNITY SERVICES DEPARTMENT
Grounds Keeper
*Park Attendant
(.49)
Grounds Keeper
*Customer Service Rep I
(.53)
*Customer Service Rep I
(.35)
)
Grounds Keeper
*Park Attendant
(.49)
*Park Attendant
(.49)
Community Center
Operations Coordinator
Events and Marketing
Supervisor
Senior Services
Supervisor
*Senior
Services
Assistant
(.45)
*Home
Delivered
Meals
Coordinator
(.75)
*Activities
Coordinator
(.58)
Parks Lead
*Park Attendant
(.49)
*Operations Support
Worker (.83)
*Operations Support
Worker (.82)
* Part time
Full Time
*Park Attendant
(.49)
COMMUNITY SERVICES
$2,387,521 6.0%
•Activities include the Tourism Program, Parks, Trails,
Community Center, Recreation Programs, Senior Programs,
Home Delivered Meals
COMMUNITY SERVICES
Budget Highlights
•Highlights:
•Tourism Program (new fund) $103,000
•Parks - 116 acres of parks; dog park; five ball parks;
•740 acres of Preserve; and 10.43 miles of trails
•Recreation Programs – adult; youth; senior services
•Additional Recreation Professional Services
(B/G Club) $ 51,200
•Youth Art and Culture (Theater) $ 28,096
•Community Center bond payment $193,500
•Resurfacing Town tennis/pickle ball courts
COMMUNITY SERVICES DIVISIONS
DIVISION NAME FY14 BUDGET FY15 PROPOSED INCR/
(DECREASE)
PRIOR YR
Recreation $573,730 $585,347 2.0%
Parks $1,007,415 $1,115,045 10.7%
Community Center Operations $443,795 $457,104 3.0%
Senior Services $227,943 $230,025 .9%
TOTAL $2,252,883 $2,387,521 6.0%
Full Time Equivalent (FTE) Employees:
FY12 FY13 FY14 FY 15
21.53 21.18 20.18 21.06
Capital
Improvement
Plan
$22,237,928
2014/15
Pavement Management
Capital Expenditures
•$1,000,000 accumulated over a 12-
month period of both Highway User
Fund and Vehicle License Tax.
•Zone #1 – 1st Phase is slated as the
next pavement maintenance project.
•Note:
•3 – year project
•Mill & Overlay Glennbrook, El
Pueblo & Grande
•712,026 sq. yd. of asphalt
•73 pavement replacement locations
• 19,000 square yards
2014/15 Major Capital Projects
•Ashbrook Wash Channelization Improvements ($920,000 CIP, $720,000
Grant)
•Miscellaneous Drainage Projects ($50,000 CIP)
•Downtown Greening Project ($100,000 grant if received)
•Downtown Vision Plan “Avenue/Lakeside Project” ($200,000 Downtown
Fund)
•Avenue of the Fountains Median Project ($1,525,000 Downtown Fund)
•Fire Station #2 Relocation Project ($2,510,000)
•Assistance to Firefighters–Radios ($108,000 Grant,$12,000 General Fund)
•Civic Center Improvements ($100,000 CIP)
•Fountain Park Improvements – ($1,394,750 CIP)
•Fountain Lake Water Quality Improvements ($300,000 CIP)
Major Capital Projects cont……
•Urban Trail Improvements ($20,000) (multi-phase project)(CIP)
•Unpaved Alley Paving Projects ($325,000) (multi-phase project)(CIP)
•Shea/Saguaro Street Project ($4,360,000 total: $927,000 CIP, $2,958,000
MAG/McDOT, $275,000 development fees, $200,000 developer)
•Downtown Sidewalk Program ($40,000 Downtown Fund)
•Saguaro Blvd. Road Bond Reconstruction ($8,200,000 bonds)
•Palisades/Saguaro Traffic Signal Upgrades ($400,000 CIP)
•Fountain Hills Blvd. Shoulder Paving Project ($41,000 CIP/$255,000 grant)
•Highway Safety Improvement Program ($57,000 grant)
•Shea Blvd. Eastbound Bike Lane & Overlay Project ($224,000 Grant/
$156,000 CIP Matching)
•Contingency ($220,178 CIP)
Total $22,237,928
Fee Schedule
Changes
FY14-15 FEE SCHEDULE
CHANGES
Fee Category Old Fee New Fee
Campaign Finance - Late Filing Fee $10.00 per day $10.00 per business day (per ARS
16-918)
Sampling Permit $0.00 $25.00
Notification fee $5.00 per mailing label and $ 40.00
per newspaper posting as
appropriate
$5.00 per mailing label and $ 60.00
per newspaper posting as
appropriate
Plan copies 24x36 $0.00 $3.00 per page – B&W
$5.00 per page - Color
Incoming Wire Transfer Fee $0.00 $35.00
Debt Overview
OUTSTANDING BONDS at 07/01/2015
Bond Purpose Date of Interest Date of Original Principal Principal Amount Outstanding
Type of Issue Bond Issue Rate Maturity Amount Amount Retired Refunded Principal
GO Refunding 6/1/2005
3.25-
4.00 7/1/2019 7,225,000$ 5,225,000$ -$ 2,000,000$
Total GO 7,225,000 5,225,000 - 2,000,000
Rev Refunding 6/1/2005
3.25-
4.00 7/1/2020 5,330,000 2,550,000 - 2,780,000
Total Rev 5,330,000 2,550,000 - 2,780,000
SA Eagle Mtn 7/12/2005
3.25-
4.125 7/1/2021 4,555,000 2,060,000 - 2,495,000
Total SA 4,555,000 2,060,000 - 2,495,000
Grand Total 17,110,000$ 9,835,000$ -$ 7,275,000$
GO General Obligation Bonds
Rev Revenue Bonds
SA Special Assessment Bonds
Personnel
PERSONNEL
Delivery of service to the citizens of Fountain Hills is
dependent upon the available funding and the number of
employees and volunteers who can perform the services.
108
115
106
77 77 82
87 88 88
81
61 58 57
51 52
40
50
60
70
80
90
100
110
120
Number of FTE Employees
PERSONNEL & BENEFITS
$3,782,785 5.4%
Wages and Benefits by Fund
FY13-14 FY14-15
+/- Prior
Year
General Fund $3,205,017 $3,269,862 2.0%
HURF $385,259 $415,893 8.0%
Economic Development $0 $54,655 100.0%
Tourism Fund $0 $42,375 100.0%
TOTAL $3,590,276 $3,782,785 5.4%
Salary Survey recommends adjustments for 5 positions totaling $6,808.
A 2.5% Merit increase for employees is recommended for FY15 for a total cost
of $58,658. The total cost is included above.
Personnel
•Two Part-time to full-time staff position.
•41 Full Time Employees/ 19 Part Time
Employees…51.95 Total Full Time Equivalent
Employees.
•Volunteer Coordinator Position going Full-Time
$22,081.
•Salary Adjustment as a result of a Salary Survey totals
$6,808.
•2.5% Merit Increase recommendation for employees
in the amount of $58,658 included, except the Town
Manager position.
•Total Personnel Cost $3,782,785. Increase of 5.4%
Budget Resolutions
•Two (2) Budget Resolutions
–1st Resolution Adopts the Final Budget.
•Includes adoption of the Fee Schedule as proposed
–2nd Resolution Clarifies the parameters of administering the 2014/15
Budget.
•Assists Staff with policy direction as to administering policies and
procedures governing planned budgeted expenditures.
•Assists the Mayor & Town Council and Citizens with a clear
understanding of parameters of the various departmental and
program expenditures for the Final Adopted Budget.
•Adopts the Organizational Chart, FTE Schedule, Job Descriptions
and Pay Plan for the 2014/15 fiscal year.
2014/15 Annual Budget
It is a Town Manager Recommendation to
Approve the 2014/15 Annual Budget
In the amount
of
$44,807,389
Questions?