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REVISED – 6/2/14 NOTICE OF THE REGULAR AND SPECIAL SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, JUNE 5, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Councilmember Tait D. Elkie Councilmember Cecil A. Yates z:\council packets\2014\r140605\packet\140605a.docx Last printed 6/2/2014 4:54 PM Page 2 of 4 REGULAR AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh INVOCATION – Pastor Don Lawrence, Christ Church ROLL CALL – Mayor Linda M. Kavanagh MAYOR’S REPORT SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review recent events attended relating to economic development. ii) Presentation by Robert Bennett, Division Manager with Republic Services, of the 2014 My Republic Rewards Community Grant Award. iii) Presentation by Carol Gibbs, Save Hearts in Arizona Registry and Education (SHARE) Program Education Coordinator, regarding the "Heart Safe City Award" received by the Town. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS (1 – 6) All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from April 28 and May 1, 2014. 2. CONSIDERATION of RESOLUTION 2014-27, approving an Intergovernmental Agreement with Maricopa County Superior Court to provide jury services. 3. CONSIDERATION of RESOLUTION 2014-25, an Intergovernmental Agreement with Arizona Department of Transportation relating to traffic accident analysis software. 4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Samuel Coffee, representing the Sons of AMVETS Squadron #7, for the purpose of a fundraiser in conjunction with Fourth at the Fountain. The event is scheduled for Friday, July 4, 2014, from 5:00 p.m.-10:00 p.m., at Fountain Park. z:\council packets\2014\r140605\packet\140605a.docx Last printed 6/2/2014 4:54 PM Page 3 of 4 5. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Angelo Zarlenga, Owner/Agent of La Freccia Del SUD LLC DBA Arrivederci La Cucina Italiana located at 12645 N. Saguaro Blvd, Suite 1, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 6. CONSIDERATION of approving a FINAL REPLAT of the Eagles Nest Subdivision - Parcel 1; revising the property lines for lots 210, 211, 212, 213, 219, 220, and 221. Case # S2014-05 REGULAR AGENDA ITEMS 7. CONSIDERATION of appointing One (1) Planning and Zoning Commissioner to fill a vacant seat and complete a three (3) month term on the Commission beginning June 5, 2014 until September 30, 2014. 8. CONSIDERATION of ORDINANCE 14-05, amending the Town of Fountain Hills Town Code, Chapter 11, Section 11-1-4, Fireworks, amending the Fountain Hills Amendments to the 2012 International Fire Code, Appendix K, Control and Suppression of Hazardous Fire Areas, Section 5110, Fireworks, and Declaring an Emergency. 9. CONSIDERATION of a PROPOSAL by the Greening of Downtown Committee relating to the Legacy Plaza concept at Fountain Park. 10. PUBLIC HEARING regarding (i) RESOLUTION 2014-20, adopting the Tentative Budget as the 2014-2015 Fiscal Year budget for the Town of Fountain Hills. RECESS the REGULAR SESSION and convene the SPECIAL SESSION. SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh SPECIAL AGENDA ITEMS SPL#1 CONSIDERATION of RESOLUTION 2014-20, adopting the Tentative Budget as the 2014-2015 Fiscal Year budget for the Town of Fountain Hills. SPL#2 CONSIDERATION of RESOLUTION 2014-21, adopting and establishing the 2014- 15 FY Budget Implementation Policy and approving the Town Organizational Charts, the 2014-15 Pay Plan, the Schedule of Authorized Positions, the Employee Job Descriptions and the Comprehensive Fee Schedule. SPL#3 ADJOURN the Special Session z:\council packets\2014\r140605\packet\140605a.docx Last printed 6/2/2014 4:54 PM Page 4 of 4 RECONVENE the REGULAR SESSION. 11. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: NONE. 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 29th day of May, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Town of Fountain Hills Arizona HEART Safe Recognition HEART Safe Communities Recognition for Arizona Communities that MEET or EXCEED criteria for cardiac arrest preparedness. Arizona HEART Safe Communities •City of Scottsdale: Scottsdale Fire Department •City of Glendale: Glendale Fire Department •City of Peoria: Peoria Fire •City of Surprise: Surprise Fire •City of Maricopa: Maricopa Fire Department •Apache Junction: Superstition Fire & Medical District •Gila River Indian Community •Verde Valley Communities: Camp Verde Fire; Clarkdale Fire; Cottonwood Fire ; Jerome Fire; Montezuma-Rimrock Fire; Sedona Fire; Verde Valley Fire and Ambulance. •Increase Public Awareness •Bystander CPR Training •AEDs in Public Places •Dispatch CPR Instructions •EMS SHARE Partner •Hospital Cardiac Referral or Receiving Center www.azshare.gov How to achieve HEART Safe Recognition: Increase Public Awareness •Public Safety Awareness (PSA) Messages –Local Government Access Channel 11 –FHUSD Announcements –Community Public Safety Events –Fountain Hills Times Publication of Monthly Class Schedule Bystander CPR Training CPR Classes offered the second Saturday of each month at the Fountain Hills Community Center. Private classes on request. AEDs in Public Places •Fountain Hills Public Buildings – 13 •Fountain Hills Unified School District Buildings – 9 •MCSO Vehicles – 12 •Numerous private businesses, churches, fitness facilities, etc. Dispatch CPR Instructions All 911 Dispatchers are trained to provide bystander CPR instructions prior to EMS arrival. EMS SHARE Partner •SHARE Program Registry –Provides Medical Oversight –AED Inventory Database –AED event submittal reports Hospital Cardiac Referral or Receiving Center Cardiac Receiving Centers Recognized by the Bureau of EMS & Trauma System, AZ Department of Health Services. Scottsdale Healthcare Shea Campus Scottsdale Healthcare Thompson Peak Campus Mayo Hospital Scottsdale Healthcare Osborn Campus Ed Lacy Fountain Hills Resident Sudden Cardiac Arrest Survivor January 22, 2010 – January 22, 2012 HEART Safe… Town of Fountain Hills CONGRATULATIONS Over 1400 lives have been saved since the SHARE Program began in 2004. Thank you for your efforts to strengthen the “Chain of Survival!” in Arizona! TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:RegularSession Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov Council Goal: Strategic Values:Civic Responsibility C3 Solicit feedback in decision-making REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from April 28, May 1,2014. Applicant:NA Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01 Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate account ofthe discussion and action that took place at that meeting for archival purposes.Approved minutes are placed on the Town's website in compliance with state law. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):None SUGGESTED MOTION (for Council use):Move to approve the consent agenda as listed Prepared by:Approved: /6uul(p^QAu^i^.j\^^ Bevelyn Bender,Town Clerk 5/27/2014 Kerretiebaflao,Town Manager Jf 5/27/20142^ Page 1 of 1 '• -» TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 MeetingType:Regular Session Agenda Type:Consent Submitting Department:Court Staff Contact Information:Robert Melton,Presiding Judge Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Consideration of Resolution 2014-27.approving an Intergovernmental Agreement with Maricopa County Superior Court to provide jury services. Applicant:NA Applicant Contact Information:NA Property Location:NA Related Ordinance,Policy or Guiding Principle:NA Staff Summary (background):Fountain Hills Municipal Court has historically obtained a jury list from Maricopa County Superior Court for summoning prospective jurors for jury trials in this court.Fountain Hills Municipal Court previously entered into an Intergovernmental Agreement (IGA)with Maricopa County Superior Court for jury services.Maricopa County now requires the court to enter into a new IGA to continue this arrangement. The cost to Fountain Hills Municipal Court will be $25.00 per request for a list of 100 potential jurors,which is the total needed per jury trial.Since the Court does not have many jury trials,the cost to Fountain Hills Municipal Court should be less than $300 per year. Risk Analysis (options or alternatives with implications):NA Fiscal Impact (initial and ongoing costs;budget status):<$300 Annually Budget Reference (page number):135 Funding Source:General Fund If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:Yes Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s): SUGGESTED MOTION (for Council use): Page 1 of 2 Robert Melton,Presiding Judge Director's Approval:A • Robert Melton,Presiding Judge Approved: Ken Duchonarr,Town Manager ~\ 5/19/2014 5/19/2014 5/19/2014 Page 2 of 2 2164266.1 RESOLUTION NO. 2014-27 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE SUPERIOR COURT OF ARIZONA IN MARICOPA COUNTY FOR JURY MANAGEMENT SERVICES. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The Intergovernmental Agreement between the Town of Fountain Hills (the “Town”) and the Superior Court of Arizona in Maricopa County for jury management services (the “Agreement”), is hereby approved in substantially the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. The Mayor, the Town Manager, the Town Clerk, the Town Presiding Judge and the Town Attorney are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, June 5, 2014. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Ken Buchanan, Town Manager Andrew J. McGuire, Town Attorney 2164266.1 2 EXHIBIT A TO RESOLUTION NO. 2014-27 [Agreement] See following pages. 1 INTERGOVERNMENTAL AGREEMENT BETWEEN THE SUPERIOR COURT OF ARIZONA IN MARICOPA COUNTY and THE TOWN OF FOUNTAIN HILLS This Intergovernmental Agreement (“IGA”), is entered into between the Superior Court of Arizona, in and for the County of Maricopa (“Superior Court”), and the Town of Fountain Hills, an Arizona municipal corporation, on behalf of its municipal court (“Municipal Court”), for jury services. 1. RECITALS WHEREAS, the Superior Court has historically offered certain jury services to certain municipal courts in Maricopa County; and WHEREAS, Municipal Court desires to use the jury services offered by the Superior Court; THEREFORE, in consideration of the mutual agreement expressed herein, the parties agree as follows: 2. PURPOSE The purpose of this IGA is to provide jury services as specified herein. 3. AUTHORITY The Superior Court has the duty and authority to summon jurors. A.R.S. § 21-101 et seq. The Municipal Court has the duty and authority to summon jurors. A.R.S. §§ 21-101 et. seq., 22-401 et. seq. The parties are authorized to enter into this IGA pursuant to A.R.S. § 11-952(J). 4. TERM AND RENEWAL; TERMINATION A. This IGA shall be effective July 1, 2014 and shall expire June 30, 2016. The parties may renew this IGA in writing for four additional two-year terms, to expire no later than June 30, 2024. If the Municipal Court wishes to renew this IGA, it must notify the Superior Court at least 90 days in advance of its expiration. If City Council approval is required for this IGA, the renewal may be executed by the Municipal Presiding Judge or City Manager. The Municipal Court understands and agrees that the Superior Court may increase the cost per summons or cost per compact disc (“CD”) at the time of renewal to 2 reflect an increase in actual costs. B. Either party may terminate this IGA for any reason upon 30 days’ written notice. Either party may terminate this IGA immediately if the other party materially breaches the IGA. Either party may terminate this IGA due to non-availability of funds, as stated in paragraph 17. Upon termination, all property used in performance of this IGA shall be returned to the party owning the property or entitled to possession. C. This IGA supersedes all prior agreements between the parties for jury services. Any amendments to this IGA must be in writing and signed by both parties. 5. DUTIES OF SUPERIOR COURT A. If the Municipal Court in paragraph 6 below elects to have the Superior Court print and mail summons, the Superior Court shall do the following on behalf of the Municipal Court: i. The Superior Court will print and mail a summons to potential jurors on behalf of Municipal Court. The potential jurors will be selected to receive a summons from a master jury list in accordance with state law. See A.R.S. § 21-301 et seq. In addition to printing and mailing the summons, the Superior Court will field phone calls about postponements, excuses, and disqualifications. ii. The Superior Court shall include the phone number provided by the Municipal Court on the summons for potential jurors who receive summons to call and listen to a recording and/or inquire whether they must report at the date and time specified in the summons. The Superior Court is not responsible for maintaining or staffing this phone line or recording. iii. The Superior Court shall process the payment of jury fees and mileage reimbursements. iv. The Superior Court is not responsible for setting up the Remote Access Services (“RAS”) account or providing maintenance or services related to the RAS account. The RAS accounts and related maintenance or services are provided through the Office of Enterprise Technology (“OET”). B. If the Municipal Court in paragraph 6 below elects to have the Superior Court provide a CD with the names and addresses of potential jurors to whom the Municipal Court may send its own summons, the Superior Court shall provide a CD within ten business days with 100 such names. If the Municipal Court elects to have Superior Court provide a CD, the CD is the only product or service provided by the Superior Court, and the Superior Court will not: print and mail the summons; field phone calls about postponements, excuses, disqualifications; or process payment of jury fees and mileage reimbursements. 3 C. The Superior Court shall submit bills to the Municipal Court on a quarterly basis, except the Superior Court may bill for the CDs and RAS accounts at the time they are provided. 6. DUTIES OF MUNICIPAL COURT A. On or before the start of the term of this IGA and any renewal terms, the Municipal Court shall elect in writing to the Superior Court Jury Office whether the Municipal Court wants the Superior Court to print and mail summons, wants a RAS card, and/or wants a CD with the names and addresses of potential jurors to whom the Municipal Court may print and send its own summons. The Municipal Court shall contact the Superior Court Jury Office to coordinate services. The Municipal Court may make its election by checking one of the options below, or it may otherwise make this election in writing to the Superior Court Jury Office. ____ Print and Mail Summons ____ CD with Juror Names B. The Municipal Court agrees to pay the following fees, depending on the elections made by the Municipal Court: i. A fee of $2.09 for each summons printed and mailed by the Superior Court on behalf of the Municipal Court. ii. The Municipal Court shall reimburse the Superior Court for the daily attendance fees and mileage reimbursements the Superior Court pays to jurors on behalf of the Municipal Court. iii. A $50.00 activation fee and an $8.00 monthly subscriber fee for each RAS account. Each person who enters data or has access through a RAS account must have his/her own account. The Municipal Court must notify the Superior Court and OET when the Municipal Court changes RAS account users. If the Superior Court incurs additional fees or costs from OET related to RAS accounts for the Municipal Court, the Municipal Court shall reimburse the Superior Court for such fees or costs. iv. A fee of $25.00 for each 100 potential jurors listed on the CD. v. A fee of $150.00 if the Municipal Court fails to timely enter juror data, as set forth below. C. If the Municipal Court elects to have the Superior Court print and mail summons on its behalf, the Municipal Court is responsible for the following: i. By July 1 of each year, the Municipal Court shall provide the Superior Court with information on the number of jurors to be summoned and on which days they shall be summoned. The Municipal Court shall notify the Superior Court at least seven weeks in advance of any changes in the number of summonses needed and 4 the dates for which summonses shall be sent. Each year, by the first Friday in November, the Municipal Court shall provide the Superior Court with blackout dates for the next year. Blackout dates are days on which the Municipal Court knows at the beginning of the year it will not need jurors to appear for service during that year. ii. The Municipal Court shall operate a phone line for jurors to call to inquire whether they must report on the date and time specified on their summons. The Municipal Court shall provide the Superior Court with the phone number and any changes to the phone number so the Superior Court can include it on the summons. The Municipal Court is solely responsible for the costs, maintenance and staffing associated with this phone line. iii. Within three (3) business days of the first day a juror reports for jury service in the Municipal Court, the Municipal Court shall provide the Superior Court with information regarding individuals who report for jury service in response to a summons sent by the Superior Court pursuant to this IGA as follows: a. The Municipal Court may use the Superior Court’s form. The Municipal Court shall type the information in order to ensure accurate information is processed on the form as directed by the Maricopa County Superior Court; or b. If the Municipal Court has elected to have RAS card access and paid the associated fees for such access, the Municipal Court may enter the data into the program the Superior Court uses for juror management (currently, AgileJury). The Superior Court may provide general direction regarding how to enter the data in AgileJury (or any other program the Superior Court later decides to use for juror management). However, the Municipal Court is responsible for all technical support of its computer system and training of its employees. c. If the Municipal Court fails to enter the data within the three business days, the Superior Court will charge the Municipal Court a fee of $150.00 for each day for which juror information is not entered to cover additional costs for re- running billing data, analyzing billing data, and re-entry into billing spreadsheets. D. If the Municipal Court elects to have the Superior Court provide a CD of names and addresses, the Municipal Court is responsible for all of its own jury services, including but not limited to printing and mailing the summons, fielding phone calls relating to jury service, and processing payment of jury fees and mileage reimbursements. E. The Municipal Court is responsible for enforcement of any juror summons issued on behalf of its court, including contempt notices, hearings, proceedings, procedures, and/or other enforcement measures. The Superior Court is not obligated by this IGA to conduct any contempt or enforcement proceedings on behalf of the Municipal Court. 5 F. The Municipal Court is not authorized and shall not permanently excuse any jurors. The Municipal Court shall refer any jurors seeking to be permanently excused to the Superior Court, regardless of whether the Superior Court printed and mailed the summons or the Municipal Court printed and mailed the summons. G. The identity of jurors or potential jurors is sensitive, confidential, and protected by statute and court rule. The Municipal Court agrees to restrict access to information provided under this agreement to individuals who are authorized to access such information for the completion of their official duties. H. The Municipal Court shall comply with the Minimum Accounting Standards and Generally Accepted Accounting Principles related to financial transactions involving jurors. I. The Municipal Court shall remit payment to the Superior Court within 30 calendar days of receiving a bill from the Superior Court. 7. INDEMINIFICATION Each party (as "Indemnitor") agrees to indemnify, defend, and hold harmless the other party (as "Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. In addition, Municipal Court shall cause its contractor(s) and subcontractors, if any, to indemnify, defend, save and hold harmless the State of Arizona, any jurisdiction or agency issuing any permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents, and employees (hereinafter referred to as “Indemnitee”) from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims”) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of Municipal Court’s contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Workers’ Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. 6 8. INSURANCE Both parties are insured as governmental entities and therefore no insurance certificates are required by either party pursuant to this IGA. If the Municipal Court uses a contractor to perform services in relation to this Agreement, the below insurance requirements shall apply. Insurance Requirements for Any Contractors Used by Municipal Court: The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in the Intergovernmental Agreement. The State of Arizona in no way warrants that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees or subcontractors, and Contractor and the governmental entity are free to purchase additional insurance. A. MINIMUM SCOPE AND LIMITS OF INSURANCE 1. : Contractor shall provide coverage with limits of liability not less than those stated below. Policy shall include bodily injury, property damage, personal and advertising injury and broad form contractual liability. Commercial General Liability – Occurrence Form • General Aggregate $2,000,000 • Products – Completed Operations Aggregate $1,000,000 • Personal and Advertising Injury $1,000,000 • Blanket Contractual Liability – Written and Oral $1,000,000 • Damage to Rented Premises $ 50,000 • Each Occurrence $1,000,000 a. The policy shall be endorsed to include the following additional insured language: “The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor.” Such additional insured shall be covered to the full limits of liability purchased by the Contractor, even if those limits of liability are in excess of those required by this Contract. b. Policy shall contain a waiver of subrogation endorsement in favor of the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. 2. Business Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract. • Combined Single Limit (CSL) $1,000,000 7 a. The policy shall be endorsed to include the following additional insured language: “The State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobiles owned, leased, hired or borrowed by the Contractor". Such additional insured shall be covered to the full limits of liability purchased by the Contractor, even if those limits of liability are in excess of those required by this Contract. b. Policy shall contain a waiver of subrogation endorsement in favor of the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. c. Policy shall contain a severability of interest provision. 3. • Workers' Compensation Statutory Worker's Compensation and Employers' Liability • Employers' Liability Each Accident $ 500,000 Disease – Each Employee $ 500,000 Disease – Policy Limit $1,000,000 a. Policy shall contain a waiver of subrogation endorsement in favor of the State of Arizona, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S. § 23-901, AND when such contractor or subcontractor executes the appropriate waiver (Sole Proprietor/Independent Contractor) form. B. ADDITIONAL INSURANCE REQUIREMENTS 1. The Contractor's policies shall stipulate that the insurance afforded the Contractor shall be primary insurance and that any insurance carried by the Department, its agents, officials, employees or the State of Arizona shall be excess and not contributory insurance, as provided by A.R.S § 41-621 (E). : The policies are to contain, or be endorsed to contain, the following provisions: 2. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of its Contract with the other governmental entity(ies) party to the IGA. 8 C. NOTICE OF CANCELLATION : With the exception of (10) day notice of cancellation for non-payment of premium, any changes material to compliance with this contract in the insurance policies above shall require (30) days written notice to the State of Arizona. Such notice shall be sent directly to the Department and shall be sent by certified mail, return receipt requested. D. ACCEPTABILITY OF INSURERS : Contractors insurance shall be placed with companies duly licensed in the State of Arizona or hold approved non-admitted status on the Arizona Department of Insurance List of Qualified Unauthorized Insurers. Insurers shall have an “A.M. Best” rating of not less than A- VII or duly authorized to transact Workers’ Compensation insurance in the State of Arizona. The State of Arizona in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. E. VERIFICATION OF COVERAGE All certificates and endorsements are to be received and approved by the State of Arizona before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract. : Contractor shall furnish the State of Arizona with certificates of insurance (ACORD form or equivalent approved by the State of Arizona) as required by this Contract. The certificates for each insurance policy are to be signed by an authorized representative. All certificates required by this Contract shall be sent directly to the Department. The State of Arizona project/contract number and project description are to be noted on the certificate of insurance. The State of Arizona reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. F. SUBCONTRACTORS : Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall furnish to the State of Arizona separate certificates for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above. G. APPROVAL : Any modification or variation from the insurance requirements in any Intergovernmental Agreement must have prior approval from the State of Arizona Department of Administration, Risk Management Division, whose decision shall be final. Such action will not require a formal contract amendment, but may be made by administrative action. H. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance. If the contractor or sub-contractor(s) is/are a State of Arizona agency, board, commission, or university then none of the above shall apply. 9 9. AUDIT OF RECORDS Pursuant to A.R.S. §§ 35-214 and 35-215, both parties shall retain all data, books and other records (“records”) relating to this Agreement for a period of five years after completion of the Agreement. All records shall be subject to inspection and audit by the State of Arizona at reasonable times. Upon request, either party shall produce the original of any or all such records. 10. CANCELLATION FOR CONFLICT OF INTEREST The requirements of A.R.S. § 38-511 apply to this Agreement. Either party may cancel this Agreement, without penalty or further obligation, if any person significantly involved in initiating, negotiating, securing, drafting or creating this Agreement on behalf of either party is, at any time while this Agreement or any extension is in effect, an employee or agent of the other party with respect to the subject matter of this Agreement. 11. NON-DISCRIMINATION Both parties shall comply with Executive Order 2009-9, which mandates that all persons, regardless of race, color, religion, sex, age, national origin or political affiliation, shall have equal access to employment opportunities, and all other applicable state and Federal employment laws, rules, and regulations, including the Americans with Disabilities Act. Both parties shall take affirmative action to ensure that applicants for employment and employees are not discriminated against due to race, creed, color, religion, sex, national origin or disability. 12. COMPLIANCE REQUIREMENTS FOR A.R.S. § 41-4401—IMMIGRATION LAWS AND E-VERIFY REQUIREMENT A. Both parties warrant compliance with all Federal immigration laws and regulations relating to employees and warrant its compliance with Section A.R.S. § 23-214, Subsection A, which reads: “After December 31, 2007, every employer, after hiring an employee, shall verify the employment eligibility of the employee through the E-Verify program.” B. A breach of a warranty regarding compliance with immigration laws and regulations shall be deemed a material breach of the contract and the other party may be subject to penalties up to and including termination of the Agreement. C. Both parties retain the legal right to inspect the papers of any employee who works on the Agreement to ensure that the other party or any contractor or subcontractor is complying with the warranty under paragraph 12(a). 13. APPLICABLE LAW This Agreement shall be construed in accordance the laws of the State of Arizona. 10 14. LEGAL OBLIGATIONS This IGA does not relieve either party of any obligation or responsibility imposed upon it by law. 15. ARBITRATION The parties to this Agreement agree to resolve all disputes arising out of or relating to this Agreement through arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518 except as may be required by other applicable statutes. 16. WAIVER AND MODIFICATION None of the provisions of the Agreement may be waived, changed or altered except in writing signed by both parties. 17. AVAILABILITY OF FUNDS Every payment obligation of the parties under this Agreement is conditioned upon the availability of funds allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the parties or any other agency of the State of Arizona at the end of the period for which funds are available. No legal liability on the part of the parties or any other agency of the State of Arizona for any payment may arise under this Agreement until and only as long as funds are made available for performance of this Agreement. If the necessary funds are not made available, then that party shall provide written notice to the other party and may cancel this Agreement without further obligation. No liability shall accrue to the parties or any other agency of the State of Arizona in the event this provision is exercised, and neither the parties nor any other agency of the State of Arizona shall be obligated or liable for any future payments or for any damages as a result of termination under this paragraph, including payments or damages for purchases or subcontracts entered into in anticipation of funding. 18. NOTICES All notices, claims, request, and demands under this IGA are to be in writing and served in person or via certified (return receipt requested) United States mail, postage prepaid, addressed as follows: If to the Superior Court: Superior Court in Maricopa County Jury Administrator 175 W. Madison St. Phoenix, AZ. 85003-2243 Attn: Jury Manager If to Municipal Court:Fountain Hills Municipal Court 16705 East Avenue of the Fountains Fountain Hills,Arizona 85268 Attn:Court Administrator or at such other address as shall be indicated in writing by each party. Service by certified mail will be deemed to occur on the postmark date borne by the return receipt. In witness whereof,the parties hereto have executed this IGA onthedate written below: Honorable Norman J.Davis Presiding Judge Superior Court of Arizona in Maricopa County Date Honorable Robert E.Melton Presiding Judge Fountain Hills Municipal Court ^-f^l'lH Date IN ACCORDANCE WITH A.R.S.§11-952 THIS CONTRACT HASBEENREVIEWED BY THE UNDERSIGNED WHO HAVE DETERMINED THAT THIS CONTRACT IS IN APPROPRIATE FORM AND WITHIN THE POWERS AND AUTHORITY GRANTED TO EACH RESPECTIVE PUBLIC BODY. ARIZONA ATTORNEY GENERAL'S OFFICE TOWN ATTORNEY By: Assistant Attorney General Date: 11 By: Town Attorney Date: TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Paul Mood,Dev.Services Director,480-816-5129 Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of RESOLUTION 2014-25,an IGA with the Arizona Department of Transportation forthe procurement of crash data analytical software inthe amountnotto exceed $30,000, which is used to catalog, store and retrieve accident data. Applicant:NA Applicant Contact Information:NA Property Location:NA Related Ordinance,Policy or Guiding Principle:NA Staff Summary (background):When traffic accidents occur the Maricopa County Sheriffs Office provides the Town with accident reports. The data from the traffic accident reports are entered into crash data analytical software called "Intersection Magic".The software allows the Town to run various reports on intersections when conducting traffic reports,warrant studies,etc.Intersection Magic has been in use by the Town since the mid 1990s.The software is currently outdated and has limited support and maintenance available.The Intersection Magic software is also incompatible with current computer operating systems and staff currently has the software loaded onto an "old"computer. The Federal Highway Administration has approved funding forstatewide crash data improvement efforts.The IGA will allowfor the Arizona Department of Transportation to acquire Federal funds to upgrade the Town's crash data analyticalsoftware. The Federal funds will be used for the procurement ofthe software license, data migration from the Town's existing database to the newsystem and the State's administration costs of procurement.The other municipalities working with ADOT on this projectinclude Avondale,Chandler, Mesa, Peoria,Phoenix,Scottsdale and Tempe. Per the IGA the anticipated cost ofthe project is $28,750. Federal funding is capped at $27,111 and the Town's matchingfunds are estimated at $1,639. The total project costs are due upfrontand theTown's matching funds will be paid out ofthe DevelopmentServices budget while the Federal funding portion will be paid out ofthe Special Revenue Fund until reimbursement is received. Risk Analysis (options or alternatives with implications): Page 1 of 2 Fiscal Impact (initial and ongoing costs;budget status):$28,750 initial cost plus an annual license fees estimated at $1,000.The Intersection Magic software also had a $1,000 annual license fee until technical support was no longer available.The license fee will be covered by the Development Services budget. Budget Reference (page number):NA Funding Source:Multiple Funds if Multiple Funds utilized,list here:Special Revenue Fund &General Fund Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s):NA Staff Recommendation(s):Staff recommends approval of the IGA with the Arizona Department of Transportation for the procurement of crash data analytical software. List Attachment(s):Resolution 2014-25 SUGGESTED MOTION (for council use):Approval of Resolution 2014-25,an IGA with Arizona Department of Transportation for the procurement of crash data analytical software in the amount not to exceed $30,000, which is used to catalog,store and retrieve accident data. Prepared by: evelopmefit Services Director 5/20/2014 Approved: ft^.^.C !_!_ \ien DudunonrTown Manager y 5/20/2014 Page 2 of2 2164753.1 RESOLUTION NO. 2014-25 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA RELATING TO TRAFFIC ACCIDENT ANALYSIS SOFTWARE. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The Intergovernmental Agreement with the State of Arizona Department of Transportation relating to procurement and implementation of traffic accident analysis software (the “Agreement”) is hereby approved in substantially the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, June 5, 2014. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney 2164753.1 EXHIBIT A TO RESOLUTION NO. 2014-25 [Agreement] See following pages. ADOT CAR No.: IGA /JPA 14-0004153-I AG Contract No.: P001 2014 001207 Project: Crash Magic Online Software Federal-aid No.: FTH-0(209)T ADOT Project No.: SH625 01D/01X TIP/STIP No.: CHN14-111 CFDA No.: 20.205 - Highway Planning and Construction Budget Source Item No.: HSIP INTERGOVERNMENTAL AGREEMENT BETWEEN THE STATE OF ARIZONA AND TOWN OF FOUNTAIN HILLS THIS AGREEMENT is entered into this date ________________________________, 2014, pursuant to the Arizona Revised Statutes §§ 11-951 through 11-954, as amended, between the STATE OF ARIZONA, acting by and through its DEPARTMENT OF TRANSPORTATION (the “State” or “ADOT”) and the TOWN OF FOUNTAIN HILLS, acting by and through its MAYOR and TOWN COUNCIL (the “Town”). The State and the Town are collectively referred to as “Parties.” I. RECITALS 1. The State is empowered by Arizona Revised Statutes § 28-401 to enter into this Agreement and has delegated to the undersigned the authority to execute this Agreement on behalf of the State. 2. The Town is empowered by Arizona Revised Statutes § 9-240 to enter into this Agreement and has by resolution, a copy of which is attached hereto and made a part hereof, resolved to enter into this Agreement and has authorized the undersigned to execute this Agreement on behalf of the Town. 3. In accordance with the Moving Ahead for Progress in the 21st Century Act (MAP-21), Highway Safety Improvement Program (HSIP) funds have been approved by Federal Highway Administration (FHWA) for the statewide crash data improvement effort for Arizona. 4. The purpose of this Agreement between the State and the Town is to allow the State to acquire federal funds to upgrade the Town’s crash data analytical software. The federal funds will be used for the procurement of the license, installation and configuration of the software, data migration from the Town’s existing database to the new system and State administration, hereinafter referred to as the “Project”. 5. The Parties shall perform their responsibilities consistent with this Agreement and any change or modification to the Project will only occur with the mutual written consent of both Parties. Page 2 IGA/JPA 14-0004153-I 6. The estimated Project costs are as follows: SH625 01D (Scoping/Design): Federal-aid funds @ 94.3% (capped) $ 3,536.00 Town’s match @ 5.7% $ 214.00 Subtotal - Scoping/Design* $ 3,750.00 SH625 01X (Procurement): Federal-aid funds @ 94.3% (capped) $ 23,575.00 Town’s match @ 5.7% $ 1,425.00 Subtotal – Procurement $ 25,000.00 Summary: Total Estimated Town Funds $ 1,639.00 Total Federal Funds $ 27,111.00 TOTAL Project Cost $ 28,750.00 *(Includes the ADOT Project Management Design Review (PMDR) costs) The Parties acknowledge that the final Project costs may exceed the initial estimate(s) shown above, and in such case, the Town is responsible for, and agrees to pay, any and all eventual, actual costs exceeding the initial estimate. If the final cost amount is less than the initial estimate, the difference between the final cost amount and the initial estimate will be de-obligated or otherwise released from the Project. The Town acknowledges it remains responsible for, and agrees to pay according to the terms of this Agreement, any and all eventual, actual costs exceeding the final bid amount. THEREFORE, in consideration of the mutual Agreements expressed herein, it is agreed as follows: II. SCOPE OF WORK 1. The State will: a. Upon execution of this Agreement, be the designated agent for the Town, in order to acquire funds, as approved by. b. Upon execution of this Agreement, and prior to performing or authorizing any work, invoice the Town for the Town's share of the Project design costs, currently estimated at $214.00. If, during the development of the design, additional funding from the Town is required, the State will invoice the Town in increments of $5,000.00 to cover projected costs. Once the Project costs have been finalized, the State will either invoice or reimburse the Town for the difference between estimated and actual design costs. c. Procure the cost of the equipment and instruct the vendor to deliver equipment directly to the Town for final acceptance and to bill the Town directly. The State will reimburse the Town 94.3% of the federal funds allocated for this Project not to exceed a total of $23,575.00 within thirty days (30) of receipt, inspection and final approval of an invoice for equipment purchased under this Agreement. Page 3 IGA/JPA 14-0004153-I d. Evaluate the Town’s Project one (1) year after reimbursement to ensure Project development and implementation. Should the Project not be in place and/or compatible, the State will invoice the Town for all federal funds acquired for the Project. 2. The Town will: a. Upon execution of this Agreement, designate the State as the authorized agent for theTown, in order to be eligible for federal funds, as approved by FHWA. b. Upon execution of this Agreement and prior to performing or authorizing any work, and within thirty (30) days of receipt of an invoice from the State pay the Town's Project design costs, currently estimated at $214.00. If, during the development of the design, additional funding to cover the design costs is required, pay the invoiced amount to the State within thirty (30) days of receipt. Be responsible for any difference between the estimated and actual design costs of the Project. c. Invoice the State within thirty (30) days of making payment for equipment, for reimbursement of eligible costs incurred by the Town, and provide all necessary backup documentation with said invoice. Be entirely responsible for all costs incurred in performing and accomplishing the work as set forth in this Agreement not covered by federal funding. d. Within one (1) year ensure Project development and implementation. Should the Project not be in place and/or compatible within one (1) year after federal funds were made available, the Town will repay all federal funds received for the Project. e. Establish and maintain a data inventory of before and after crashes for this safety improvement project in order for an analysis and evaluation to be carried out as requested by ADOT. f. Purchase and install the equipment acquired under this Agreement and maintain all improvements provided by this Project for the entire design life of the equipment. g. Notify the State when all equipment has been installed and is ready for inspection. III. MISCELLANEOUS PROVISIONS 1. This Agreement may be terminated at any time prior to the implementation of the Project, upon thirty (30) days written notice to the other party. It is understood and agreed that, in the event the Town terminates this Agreement, the Town will be responsible for all costs incurred by the State up to the time of termination. It is further understood and agreed that in the event the Town terminates this Agreement, the State shall in no way be obligated to maintain said Project. 2. The State assumes no financial obligation or liability under this Agreement, or for any resulting construction Project. The Town, in regard to the Town’s relationship with the State only, assumes full responsibility for the design, plans, specifications, reports, the engineering in connection therewith and the construction of the improvements contemplated, cost over-runs and construction claims. It is understood and agreed that the State's participation is confined solely to securing federal aid and related matters; that any damages arising from carrying out, in any respect, the term s of this Agreement or any modification thereof shall be solely the liability of the Town and that to the extent permitted by law, the Town hereby agrees to save and hold harmless and indemnify from loss the State, any of its departments, agencies, officers or employees from any and all costs and/or damage incurred by any of the above and from any other damage to any person or property whatsoever, which is caused by any activity, condition, misrepresentation, directives, instruction or event arising out of the performance or non-performance of any provisions of this Agreement by the State, any of its departments, agencies, officers and employees, or its independent contractors, the Town, any of its agents, officers and Page 4 IGA/JPA 14-0004153-I employees, or its independent contractors. Costs incurred by the State, any of its departments, agencies, officers or employees shall include in the event of any action, court costs, and expenses of litigation and attorneys’ fees. 3. The Town warrant compliance with the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 Amendments (the “Act”). Additionally, in a timely manner, the Town will provide information that is requested by the State to enable the State to comply with the requirements of the Act, as may be applicable. 4. The Town acknowledges compliance with federal laws and regulations and may be subject to the Office of Management and Budget (OMB), Single Audit, Circular A-133 (Audits of States, Local Governments, and Non-Profit Organizations). Entities that expend $500,000 or more (prior to 12/26/14) and ($750,000 or more on or after 12/26/14) of Federal assistance (Federal funds, Federal grants, or Federal awards) are required to comply by having an independent audit. A copy (paper or electronic) of the Single Audit is to be sent to Arizona Department of Transportation Financial Management Services within the required deadline of nine (9) months of the sub recipient fiscal year end. ADOT – FMS Cost Accounting Administrator 206 S 17th Ave. Mail Drop 204B Phoenix, AZ 85007 Singleaudit@azdot.gov 5. This Agreement shall become effective upon signing and dating of the Determination Letter by the State’s Attorney General. 6. This Agreement may be cancelled in accordance with Arizona Revised Statutes § 38-511. 7. To the extent applicable under law, the provisions set forth in Arizona Revised Statutes §§ 35-214 and 35-215 shall apply to this Agreement. 8. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable Federal regulations under the Act, including 28 CFR Parts 35 and 36. The parties to this Agreement shall comply with Executive Order Number 2009-09 issued by the Governor of the State of Arizona and incorporated herein by reference regarding “Non-Discrimination”. 9. Non-Availability of Funds: Every obligation of the State under this Agreement is conditioned upon the availability of funds appropriated or allocated for the fulfillment of such obligations. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the State at the end of the period for which the funds are available. No liability shall accrue to the State in the event this provision is exercised, and the State shall not be obligated or liable for any future payments as a result of termination under this paragraph. 10. In the event of any controversy, which may arise out of this Agreement, the Parties hereto agree to abide by required arbitration as is set forth for public works contracts in Arizona Revised Statutes § 12- 1518. 11. All notices or demands upon any party to this Agreement shall be in writing and shall be delivered in person or sent by mail, addressed as follows: Page 5 IGA/JPA 14-0004153-I Arizona Department of Transportation Joint Project Administration 205 S. 17th Avenue, Mail Drop 637E Phoenix, Arizona 85007 (602) 712-7124 (602) 712-3132 Fax Intermodal Transportation Division Traffic Records Section 206 S. 17th Ave, Mail Drop 064R Phoenix, AZ 85007-3233 For Administrative Notice: Town of Fountain Hills Attn: Ken Valverde 16705 East Avenue of the Fountains Fountain Hills, AZ 85268 (480) 816-5126 For Legal Notices: Town of Fountain Hills Attn: Kenneth W. Buchanan, Town Manager 16705 East Avenue of the Fountains Fountain Hills, AZ 85268 With Copy to: Gust Rosenfeld, PLC Attn: Andrew J. McGuire One East Washington Street Suite 1600 Phoenix, Arizona 85004 12. The Parties shall comply with the applicable requirements of Arizona Revised Statutes § 41-4401. 13. The Parties hereto shall comply with all applicable laws, rules, regulations and ordinances, as may be amended. 14. In accordance with Arizona Revised Statutes § 11-952 (D) attached hereto and incorporated herein is the written determination of each Party’s legal counsel and that the Parties are authorized under the laws of this State to enter into this Agreement and that the Agreement is in proper form. IN WITNESS WHEREOF, the Parties have executed this Agreement the day and year first above written. TOWN OF FOUNTAIN HILLS By ______________________________ LINDA M KAVANAGH Mayor STATE OF ARIZONA Department of Transportation By ______________________________ DALLAS HAMMIT, P.E. Senior Deputy State Engineer, Development ATTEST: By ______________________________ BEVELYN J BENDER Town Clerk IGA/JPA 14-0004153-I ATTORNEY APPROVAL FORM FOR THE TOWN OF FOUNTAIN HILLS I have reviewed the above referenced Intergovernmental Agreement between the State of Arizona, acting by and through its DEPARTMENT OF TRANSPORTATION, and the TOWN OF FOUNTAIN HILLS, an agreement among public agencies which, has been reviewed pursuant to Arizona Revised Statutes §§ 11-951 through 11-954 and declare this Agreement to be in proper form and within the powers and authority granted to the Town under the laws of the State of Arizona. No opinion is expressed as to the authority of the State to enter into this Agreement. DATED this __________________ day of __________________, 2014. ___________________________ Andrew J McGuire Town Attorney TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 6/5/2014 Meeting Type: Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Mark Mayer mmayer@fh.az.gov 480.816.5190 Council Goal: Strategic Values:NotApplicable (NA)NotApplicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submittedby Samuel Coffee,representing the SonsofAMVETSSquadron#7, forthe purpose of a fundraiser in conjunction with Fourth at the Fountain. The event is scheduled for Friday, July 4, 2014,from 5:00 p.m.-10:00 p.m., at Fountain Park. Applicant:Samuel Coffee Applicant Contact Information:(480)837-9934 Property Location:Fountain Park,12925 N.Saguaro Blvd. Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244;4-261 and R19-1-228,R19-1- 235,and R19-1-309 Staff Summary (background):The purpose of this item is to obtain Council's recommendation regarding the special event liquor license application submitted by Samuel Coffee representing the Sons of AMVETS Squadron #7 for submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized, list here:N/A Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Application (front page);Staffs Recommendation SUGGESTED MOTION (for Council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Pren/red by: JgM ..._ _Jar/cy Walter.Co/nmunity Srvcs Exec Asst Director's Approval: Mark Mayer.CommunityServices Director Approved: ^.Sl.C, Ke»-Ri.ichanan,..Town Manager 5/22/2014 5/22/2014 6/2/2014 Page 2 of2 TOWN OF FOUNTAIN HILLS COMMUNITY SERVICES DEPARTMENT INTER OFFICE MEMO TO:(as applicable) 1.Streets Division 2. Fire Department 3.Building Division 4.CommunityServices 5.Development Services 6.Law Enforcement 7.Licensing DATE:May 22,2014 FR:Mark Mayer,Director RE:Special Event Liquor License Application Attached is a Special Event Liquor License Application for staff review. Review the application,then sign,indicating staffs recommendation for approval (with or without stipulations)or denial. If staff's recommendation is to deny and/or there are stipulations for approval,please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:Sons of AMVETS Squadron 7 Applicant:Samuel Coffee Date(s)of Event:Friday,July 4,2014 Date Application Received:May 22,2014 Town Council Agenda Date:June 5,2014 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied Building Safety -JAggy^VTBt-r>•• Community Services (Vo-n,.Ci rwfcfca. & •• Development Services S^•• Fire Department F •• Law Enforcement Sr- ^^J^aJJ^^ •• Licensing %•• Street Department ^k•j^y//U ••• Attach report for denial or any recommendation requiring stipulations. ARIZONA DEPARTMENT OF LIQUOR LICENSES &CONTROL 800 W Washington 5th Floor Phoenix,Arizona 85007-2934 (602)542-5141 APPLICATION FOR SPECIAL EVENT LICENSE Fee =$25.00 per day for 1-10day events only Aservicefee of$25.00 will be charged for all dishonored checks (A.R.S.§44-6852) NOTE: THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. PLEASE ALLOW 10 BUSINESS DAYS FOR PROCESSING. **Application must be approved by local government before submission to Department of Liquor Licenses and Control.(Section #20) 1.Name of Organization:sons of amvets squadron no.7 DLLC USE ONLY LICENSE # 2. Non-Profit/I.R.S.Tax Exempt Number:26-201169 3. The organization is a:(check one box only) •Charitable [7]Fraternal (must have regular membership and in existence for over 5 years) •Civic [J Religious •Political Party,Ballot Measure,or Campaign Committee 4.What is the purpose of this event?•on-site consumption •off-site consumption (auction)•both 5.Location Of the event:112925 NSaguaro Blvd.Fountain Hills Maricopa 85268 Addressof physical location (Not P.O.Box)City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer.Director or Chairperson of the Organization named in Question #1.(Signature reguired in section #18) 6.Applicant:Coffee samuei d Last First Middle Date of Birth 7.Applicant's Mailing Address:17Q30 e Enterprise Dr Fountain hiiis az Street City State Zip 8. Phone Numbers:(*8o )837-9934 (4so )216-8238 Site Owner#Applicant's Business #Applicant's Home# 9.Date(s) &Hours OfEvent:(see A.R.S.4-244(15)and (17)for legal hours of service) Date Day of Week Hours from A.M./P.M. To A.M./P.M. Day 1:07/4/2014 Friday 05:00 P.M.10:00 P.M. Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10 September 2011 ^Disabledindividuals requiring specialaccommodations, pleasecall(602)542-9027 85268 redact redact TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Sonia Kukkola/Financial Service Technician (480)816-5136 Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Angelo Zarlenga,Owner/Agent of La Freccia Del Sud LLC DBA Arrivederci La Cucina Italiana located at 12645 N. Saguaro Blvd,Suite 1, Fountain Hills, AZ. This is for a series 12license (Restaurant). Applicant:Angelo Zarlenga Applicant Contact Information:(480)-776-7269 Property Location:12645 N Saguaro Blvd,Suite 1,Fountain Hills,AZ Related Ordinance,Policy or Guiding Principle:A.R.S.§4-201;4-202;4-203 &4-205 and R19-1-102 and R19-1-311. Staff Summary (background):The purpose of this item is to obtain Council's recommendation regarding a liquor license application for a Series 12 Restaurant liquor license submitted by Angelo Zarlenga,new owner/agent of La Freccia Del Sud LLC DBAArrivederci La Cucina Italiana for submission to the Arizona Department of Liquor.The application was reviewed by staff for compliance with Town ordinances.Staff recommends approval of this liquor license application as submitted. Risk Analysis (options or alternatives with implications):NA Fiscal Impact (initial and ongoing costs;budget status):NA Budget Reference (page number):NA Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):NA Staff Recommendation(s):Approve List Attachment(s):Front page of the application and staffs'recommendation SUGGESTED MOTION (for Council use):Move to approve the consent agenda. Page 1 of 2 Prepared by: 4rr^)LkM 5/28/2014 Director's Approval Craig RudolpWy,Finance DirectST /5/28/2014 Approved: A~,_a^r^.YV. Kcn-BuehaftatvTown Manager 5/28/2014 <v\_« Page 2 of2 Arizona Department of Liquor Licenses and Control 800 West Washington,5th Floor Phoenix,Arizona 85007 www.azliquor.gov 602-542-5141 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT WITH BLACK INK Notice: Effective Nov.1.1997.AllOwners. Agents.Partners.Stockholders.Officers,or Managers actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof ofattendance within thelast five years.See page 5'of the Liquor Licensing requirements.._•C. SECTION 1 This application is for a: •MORE THAN ONE LICENSE PL INTERIM PERMIT CompleteSection 5 .'•_.,.'/;;•»-SECTION 2 Type of ownership: ..y'-..•';•;..'",'•J.T.W.R.O.S.Complete Section 6 $NEW LICENSE Complete Sections 2,3,4,13,14,15,16 )-y ••''-'•,INDIVIDUAL Complete Section 6 •PERSON TRANSFER (Bars &Ljquor Stores ONLY)£G./•?J..1 •PARTNERSHIP Complete Section 6 Complete Sections 2,3,4,11,13,15,16 I i :•CORPORATION Complete Section 7 D LOCATION TRANSFER (Bars and Liquor Stores ONLY}VV\,K •''/J3 LIMITED LIABILITY CO.Complete Section 7 Complete Sections 2,3,4,12,13,15,16 V ;.\•'/-•CLUB Complete Section 8 •PROBATE/WILL ASSIGNMENT/DIVORCE DECREE *%ft•/'_^.'....••GOVERNMENT Complete Section 10 Complete Sections 2,3,4,9,13,16 (fee not required)V.,.''';'-•TRUST Complete Section 6 •GOVERNMENT Complete Sections 2,3,4,10,13,15,16 •OTHER (Explain) 32 EjJ SECTION 3 Type of license and fees LICENSE #(s): 1.Type of License(s):cJ?egrmj/iQr>A-~ t-=£g-(°t ]e^\QoWlo5 ^Department Use Only 2.Total fees attached: APPLICATION FEEAND INTERIM PERMIT FEES (IF APPLICABLE)ARENOT REFUNDABLE. The fees allowed under A.R.S.44-6852 will be charged for all dishonored checks. SECTION 4 Applicant 1.Owner/Agent's Name:Ms. (Insert one name ONLY to appear on license)"Last 2.Corp./Partnership/L.LC.:L&the^cSa Qgu 5cn ^(1 Ao&<=&Oo (Exactly as itappearson Articles of Inc.or Articles of Org.) 3.Business Name:Af^rtWeivmr.l La Cbcuufl I't^tli^,^ (Exactly as itappears on theexteriorofpremises) 4.Principal Street Location gj^jg ^~gg§0f*£2 &**>•'H^fe^wofeUs Mgo^^M. (Donot use PO Box Number) 5.Business Phone:PetotQiV^Daytime Phone: 6.Is the business located within the incorporated limits ofthe above city or town?0YES DNO 7 Mailing Address:lg^^j±^^)6u/o *'ii.&wWo fcLUs,Az~gggfcg '"City VT State 2ip .Type.8. Price paid forlicenseonly bar,beerand wine,or liquor store:Type City DEPARTMENT USE ONLY 100 oo 6Q^ First Email: cPFees:[OQ^Z Application Is Arizona S Accepted by: Interim Permit Site Inspection 40: Finger Prints $ Middle County oo3^4 TOTAL OF ALL FEES entof Citizenship &Alien Status For State Benefits complete?£]YES •NO natp.SQv\Lie.#\QOTfflO& 1/7/2013 'Disabled individuals requiring special accommodation,please call (602)542-9027. 1 & •&<- TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO TO:(as applicable) •Streets Division • Fire Department •Building Division •Community Services •Development Services •Law Enforcement •Licensing DATE:05/20/14 FR:Sonia Kukkola, Finance/ Licensing RE:Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign,indicating staffs recommendation for approval (with orwithout stipulations)or denial. If staffs recommendation isto denyand/orthere are stipulations for approval,please attacha memo that specifies the reasoning andthe memo will be forwarded onto the Town Council fortheir consideration ofthis application. Name of Organization:Arrivederci La Cucina Italiana12645 NSaguaro Blvd #1 Applicant:Angelo Zarlenga Date(s)of Event:N/A Date Application Received:05/05/14 Town Council Agenda Date:06/05/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field X Community Services Mark Mayer X Development Services Bob Rodgers X Fire Department Dave Ott X Law Enforcement Joe Rodriquez X Licensing Sonia Kukkola X Street Department Ken Kurth X Attach report for denial or any recommendation requiring stipulations. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Bob Rodgers,Senior Planner,480-816-5138,rrodgers@fh.az.gov Strategic Priority:Not applicable Council Goal:Not applicable REQUEST TO COUNCIL: CONSIDERATION of approving a FINAL REPLAT of the Eagles Nest Subdivision -Parcel 1; revising the property lines for lots 210,211,212,213, 219, 220, and 221.Case #S2014-05 Applicant:Francisco Lopez,Eagles Nest,LLC Applicant Contact Information:16930 E.Palisades Blvd Fountain Hills, AZ 85268 (480)837-9660 Property Location: Eagles Nest Subdivision - Parcel 1; Lots210,211,212,213, 219, 220, and 221 Related Ordinance,Policy or Guiding Principle: Fountain Hills Subdivision Ordinance ,Section 2.07 Replats Staff Summary (background): Eagles Nest LLC currentlyowns Parcel 1 in the Eagles Nest subdivision.The proposal isto revise the property lines affecting seven lots due to topographic issues encountered during developmentof the roadway. The revisions will allow for easier access and more accessible building envelopes.All lots will remain in conformance with zoning requirements for frontage and area. Risk Analysis (options or alternatives with implications): Approval ofthe re-plat will allow the applicant to reconfigure the house lots.Disapproval will require the applicant to keep the existing lot configuration. Fiscal Impact (initial and ongoing costs;budget status):None anticipated Page 1of 3 E.N.Parcel 1 -Replat 6/5/2014 Page 2 of 3 Staff Recommendation(s): Staff believes that allowing the lots to be reconfigured will not be detrimental to the neighborhood. The proposed re-plat conforms to the Town's Zoning Ordinance and Subdivision Ordinance requirements.Staff recommends approval of the replat as presented,subject to the items listed in the Town Engineer's memo of 5-13-14 and the addition of the following note on plan page 1: *The disturbance allocation will include all disturbance necessary for the development of a lot.Including driveways,utility lines,house construction,grading/drainage andany other construction activities. Attach me nt(s): Site Location Map Application 5/13/14 Town Engineer's Memo Existing Plat (5 pgs) Replat Plan (5 pgs) SUGGESTED MOTION:Move to approve the of the Eagles Nest Subdivision -Parcel 1; revising the property lines for lots 210,211,212,213, 219,220,and 221,subject to the stipulations outlined inthe staff report. Submitted by: Robert ^p^^7^<penior Planner Name/Title ^5/22/2014 Approved: Director 5/27/2014 Approved: c n^ Mark Mayer, Acting Town Marrager 5/27/2014 Page2 of3 Site Location E.N.Parcel 1 -Replat 6/5/2014 Page 3 of 3 Page 3 of 3 Filing Date ^l^-^(zjoi^ Accepted By'"lb.fcaAg-xT [J •6^rhnn—^ Fee Accepted Case ManagerS-(^dx&Z^> Abandonment(Plator Condominium) Area Specific Plan &Amendments Condominium Plat Development Agreement General Plan Amendment Planned Unit Development Appealof Administrator's Interpretation Concept Plan Cut/Fill Waiver HPE Change or Abandonment Ordinance (Text Amendment) Preliminary /Final Plat {^ajjjQ£<URev\at (Lot joins,lot splits,lot line adjustments) Rezoning (Map)Special Use Permit &Amendments _ ,Site Plan Review (vehicles sales)Temporary Use Permit (Median Fee,if applicable) Variance Tract Housing Other PROJECT-NAME /NATURE OF PROJECT:jQ^^j^t 7 ^^^9jl*U*fiJjL^ LEGAL DESCRIPTION:Plat Name KJ}<L.*JUa kU^*"Block Lot Pc'OLA. PROPERTY ADDRESS: PARCEL SIZE (Acres) NUMBER OF UNITS PROPOSED, EXISTING ZONING Applicant A i Mrs.\J7.A^*t£C4~*^> Ms.Address:AXcO 1>L Email: ZL Mrs._£ki ^&(L—— Mr. Ms.Add ASfiresnii parcel number 3-qU >0 £3-11~&'-SSO TRACTS PROPOSED ZONING Day Phone u •- City:?^State:fa-Zip:t^JA #fY Day Phone </to-J2?<-9&&& r t ress:MM L 7^-*-^Oty:%dL State:42-Zip:gST^g Ifapplication is being submitted by someone other than the owner oftheproperty under consideration^ the section below mustbe completed. SIGNATURE OF OWNER. I HEREBY AUTHORIZE Subscribed and sworn before me this NOTARY PUB!iC Please Print day of_ My Commission Expires, DATE _TO RLETHIS APPLICATION. _,20 . munis H-bvy • APPLICATION #<3^<£>lH'~-0'> Replat of Eagles Nest Parcel 1- Initial Comments TOWN OF FOUNTAIN HILLS INTER OFFICE MEMO TO:Robert Rodgers/Senior Planner CC:Paul Mood,P.E,/Itev.Seryicefe D\r. MFR:Randy L.Harrel,PE,R\,%p Town Engineer V^H J '' The Engineering Section has the following comments regarding the above proposed re-plat: •Provide evidence that the necessary relocation of the Lot 210 driveway location still provides acceptable access to that lot. (Such evidence could be MCO's revised plotplan for the lot.) «Provide evidence that the dry utility service lines (previously constructed) do not need to be modified,or provide acceptable modifications to those plans. • Re-set all needed survey corners, and remove all inapplicable comers,prior to ? • Provide evidence that MCO Properties (or one of its wholly-owned subsidiaries (i.e. EN LLC)owns all of the lots and tracts within Eagles Nest Parcel 1 (since all existing owners will need to sign the plat). «Provide evidence that CCWC still has an assured water supply,in accordance with ARS requirements. • ClarifyNote 5 of the notes, that all of the original easements are still in their original locations and widths. •Show all of the easement courses and distances on this Final Plat,so that no one has to go back to the superseded plat map, to determine the actual easement widths and courses. DATE:5-13-14 RE:Eagles Nest Parcel 1 Replat CONVEYANCE AND DEDICATION (NO*ALLHX BY these PRESENTS; ...-I RYtt EASE ANO HOT A'l.KAS.C0PA COLNT,KW «SOW AHO HATTED KERECH.ASOHEPESTPU3U3HE5 MS PUT AS AHOFORTHEPLATCf SAD eacles i,est,parcel r and herebykclapes that sao put sets fxstw txe JKATCN ASOC1ES THE BWEN51CIIS Cf ALL ICT5,rRAOTS.AW FJSMJiTS. :-:v,-:7!-'n we saw.mo hat each tor «n tract shall be know by the ,'_V:iJtASO LETTER OVEN TOEACH PESPECTiVTlY,MS TAT Dl LLC l/O/A EN AI TJLMAN WIS LLC A OSAKA"LUTED UA3.LHY CCKW,ASCWJR.HEREBY \PRIVATE ACCESS EASEMENT FORR040KAT PURT-COS M UK P3VATE STREETS J-T3YK OR JUS PLAT AS TRACT "A-,FORIKE USECI FRC-tKIY OT.sHS «7KN 'ARCfLT AT EACLtS NESIAM)TVERWESTSA«INVITEES.AND HO OTHERS. in EAsaiDiT re*PMK unirrps aso pvbjc sdtvkes pusposes.KUDM rtkout lvtemmxc ior pjaic w.tep.aw scaer uses,cas.tee/moke,caw 111VT207L OTHRPUUC UIUIES.dUMACE,FSi.SE COLLECTION.AID EMERCENCT «D FU3LKSAFETY VDICLEAR ACCESS.AM IRSTALLATI*.REPLACO.WT.REPAS IAHTE.AVCE.A'.OOPERATOR Cf SUCH PJSLKLTtir.ES,PRCttBED THAT (!)EACH 1ST"Cf SUCH FASEMFHTS SHAI1 REPAIR AND RERACf NR PCRriCN Cf"K IQAEKAT AS MADE NECESSARY BY ITS USE Cf TIE RlCHTS HESEUOER.AND (S)HO JTHER PLBL1C USECf TRACT"A*E PERMITTED HEREUNDER. HEOW.S.R HEREBY CHANTS TOTIE THE WW OF(CURTAIN WIS A PER'ETJAl ^SEUEKT IP*'.ACROSS,OVEB AMI UNDER ALL THOSE AREAS OESCKATtD AS"KOECt 'R3TEC10N EASEUENIS"FDR THE PURPOSE OFPRESERYNS THE NATURAL TC=C0RA=HY UiOVLDEMTW CFIANT}AREA WTKN >;f.lAI PLAT Cf FAOESWEST PARCH.I PI ;;•:•:•-lvioe msi IE article v cr r-E -v.re 'c.nt.'.s •-'it-fj?iv.soh IfJOUAlLTNS.THE OWEN CRART OF US HERS,SUCCESSORS ORAiSSS SHALL NOT 'EVCRI!I.C!HAVE FFfOSIJFD,AST ONITHUOTTS;-<CJTTIW,FILM OUCHOTO K TOPCOWIIY;H»ANY OJJS'C MM PEVOVA.CR MOMS CAUACC ANY ICCTAKN,ROCK CUitSOFPHi OR OTHER VAT.-RAL FEATlRi M THE ULSW PRCTECTOI •ASFJIEinAREA VTH0(;TP5iR 10*1 CO'JNOL A=?««AL K ARIAS DESCHATD A3 ROAMAT SLOPE EASOJEMTS ARE PARI CF TH;BOASJAY -crstp;cti»:are •iEfinr'ciciARfs as areas for OSMGibI Avo UaMDWCE >"•>•::-.«US OSLY.ACEA5 CESKIIATED ASR0AC«Y r.0PE EASaHMT SHAU i£UARIANEO BYTHE EAOESNEST CMUUh-YASSCOATJCM.HC. K MBIESS W3tW: »AI CM LLC D/B/A EK AT FBKCMI KUSUC.ACOAVIASE IWTED LiAaUTY XIPARY.ASOr*ER.HAS FEP-S.NT0 CALSED THEH NAUE TO PESOU!1X3T.IE SA1C R>Bl AITISBB BY IK URLLJWCMO. Ji LLC D/S/A EdAT rOMTAN KOS \iC A0EIA«ARE LMTD UABLITY COHPARY n yj-fiff its:faasAaaZ »*i Azi>-aT •TATE OF iWKONA ) >lWMTYcfwar;co?a ) WTHIS.THEjfeiii-DAV OfCT"- EfCREME cEsemi _M-0 AC»>ClYJT):iS WATH/»£ 5U-U'T>J>'E rcRECONCWSTRtVEWT FORTHENRP035 COMTAAEO HEREN \tfTNESS BHERECf I HfRSUMTO SET UYH»f3 AWOFTK1AI SEAL .TJTATiYPUELTC TOWN APPROVAL OTROVED BYKIM CC.*OL Of ID-MAM IMS.ARIICNA.THIS Vaycr i '^^\ 1-/H-3IH1 APPROVALS ASSURED V/ATER SUPPLY IKE CCV.RNU.T Of TATS RESOLRCIS HAS niHWUrj THAI HAPARRAL CITY RATFJI COMRAfY HAS ANASSMED »ITE»SUPPLY « UCCRCMCEWTH aCTWI <5-5re Cf THEA<OTHA RrVSO;STATUTES. FINAL PLAT .'EAGLES NEST PARCEL V A REPLAT OF PARCEL 1 OF THE "FINAL PLAT OF EAGLES NEST" AS RECORDED IN BOOK 580,PAGE 25,M.CR. LYING WITHIN PORTIONS OF SECTIONS 5 & 8, TOWNSHIP 3 NORTH,RANGE 6 EAST, GILA AND SALT RIVER BASE AND MERIDIAN,MARICOPA COUNTY,ARIZONA. SHEET 2 ^X//57"//V^ s ••^j*—, AS T 3 N bK/v< oc < 8 ! VICINITY MAP FDUMTMH Itas CtW. PLAT 1.0.S14 80CK 40APACE 06 U.C.R., -,:-.:•- NOTES 1.ALLSTREETANDCRANAGEMFtiC'OIENrS TO BE CCX5C«,'CT!I PES TCWI Cf fOJUAN HUS STA1AR0SMO THET*A1 SETr-DOTt AfR£EV>rEl AC BETfTEN TH IW7ICf I3WA.H las.AR Af:20W niNCPAL COfifCIWTOI.AKD EN LLC 0/R/AOI AT FCtNTW KtLSUC A DELAWARE JOED LiATLlTY CClJPANY.SA11IART 5Y5EJI TC CE CONSTRLCTED TO T r WiTAI HIS SA'.TiRY O-SRCT (Ti'-.S!":•:•.W,!lv SYST3I IS TO BEOONSTR^CTfD TOTHECHAPARRAL OTYVAIER COKPANY HMCVMK 2.THE IHM PWOHY OnER Of EACH 1STSHAU. cc^f:L=sE»^LY »tth he tssu-.'ke or a Moo iron for WE KRSTKlar*Cf A SRCLE FAV1LY "ESCENa Ol SJCT LOT.RfCOMA "KLISCE-PROTECT,*EASEVOa".AS FBFVOJSH-SUFOR-II K.IHE TWL SETTLEVENT KSVOlBiT •'BY NO CCTYCEN THETJtX C FOUHIA*f«LS,»»ARS70NA XUtCRAL CORPJWTOM.to Dl LLC 0/8/A ENAT(0J.HAK _:BUSlift «cr.MARF ','KTC LABI1TY CEKPAKY. %'BUE lOTHE^ATLteOfTKE KSBB TERRAit SORE LOT CHiaS KAYNEST;TOCES5R ILLT-LEYELHOUSES TO CO-PLY «TH THETCVN 1CNH1 AND OTHTR OEVUC«1ttNT RECLUTORS. (STWlATiON 7 Cf PRUMNARY PUTAPPROVAj UNSUJ'JiViL'EO ASSURANCE STATEMENT .i % ASSLRAJO NMFORU »^^J^L^^fl^f^*""1 BASIS OF BEARINGS •:j; H BAS3 CfBEMKS FOR TISFi/TBLNS "SCt'TH-FBCM THE KORSI aiARTER CCTOI CFSECTOR 6.1J1.KEt'ALONS IKE RESTESLY SCLR.CARY IPS Cf TNE;7nx,-RIA?iKUS ARZORA.fl'UL hat no.soe-u":-.ii.t::•!>:.V.-J.*-.••t>:<lil ot-kaps. PACE C3.WARKSPA COUNTY KBSOSi:USIBU.'•:.;; SAOLRCBEARS:'"»«'E DESCRIPTION TOT!A PORTION Of THE SOUTH HALF Cf SECTION S AW A F0RT1CSI Cf HE RORTI-- HALF Of SECTOJI ^.TDV53NS'3 RCRTH,RAWt6 EAST Cf THE CU MOSALT HVER BASEAND UEPJOAW.KA1CCA OrXPtTY,AaZONA (DCfOLU«NS DESOIIPIOH ISWTEKDED JOfOLLOT T-:E PLATTED EO.ROARY Cf PARO 1 Of-EASIES NEST,AS RECOOtEO II BOW S80.PACT 5S,RtCCROS Cf UAUOOPA COUNTY,AfaZCNA) COVS/ENONC ATTHESOUTHKST CCRNER Cf SAO SECTKH 5c THENCE StralTE.I341!»FEET ALOISTV.E SCfiH LfcECFSAOSECTION S MOT iHV»e Sii5 u«e.scoxe-irx.is&»rtET TOn-E foot of beonnns; THENCE N.50TV4fSc 452^4 FEET; THENCE StJTS'JS'*,SM.«FEET: THENCE NJS3JMT.,IIIJ8 FBI; thencetonttfZ,tn.n nn; THESOE KjyXm.2S14J FET; WINCE SOTS'iSX,B4S0FTIT TO APONT OF CURVE.THE OENTRAL POJdBEARS aw-WlFE,5«J»[TET FROM SAO FCNT Cf CW/E; T:£NTIEASTRLT ALO«S«0 aPIE BEHC CONCAVE TO IK NORTH THROLW A CENTRAL ANSIE Cf SaifU*,AN ARC LENCTH Of 335.04fEEI.IIAVWO CHORO DATA Cf ttnivt.32:as nrT to ns ptwt or tawewct: soicc n.!TXarz.,2rsjb nn to a pont or a-svt.the cenpal pout iears s!7-2j5rF_mm feet nan sad pont of curve ten easterly alck:sad cusse bem ccncave TO THE SOUTH THROal A COITRAI.AVS1E Cf TT5Ccr.AN AR;LIN5WOF335.78 Fin,HAVNO CH0TO DATA Cf STra'WE,J»i3 FEO -0 IIS FONTCf 1ARCENCY-, THENCE SJrJT/srE,16I.IS FEET TO A FONT Cf CLSVE.THE CENTRAL PONT BEARS KiOTrt'a'F-.3J0OC F1ET IK*SAT)FONT Cf CLS'* TtO«SOJTTCAST ALC10 SAOCUri BET*CONCAVE TOTHE KORTHEAST TKROUCH A SHEETS '>%$?*S7 :if ';•;. -•rCWHTAIN llUS FTHAL C PLAT NO.513 •BOOK 38APA3E .W M.CLR tM&sm • CENTRAL ANCLE OT 641SW.AN ARO tfyW).t*37C45-rffiT,KAVW5 CHORD CAIA CF S7|-40,2St.ISLM FEET TC ITS 5C'.TO--TOKSlCY;•:......S S ihuce ureitfort,130,17 rat'n a pouy,o?a^vc-re-iam fcni bews :, strsoVxt.jro.oonXTiRcuac'pa'iTcrcjRiE:•;•K rtCTE EASTERLY A!dS SAO CURVE BT.NC CC1CAVE TO .THE SOUDI THROJOI A:: CSdRAL AHOIE OfI7T7T50-.AN ARC LEXSTH.OF 6U5.ffET.HAW.5 CjlORO DATA 01 NJtWTSTE,V.M FEET WAFONT CfOOirwcCURVE,THE OtxrRAI.PCLRI BEARS S.OJTJW*.llSCO rEET FR3ISAO PONT Cf GCNFCUtt)CURVE;:-. 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CONTACT;M '-TERRU.Pi I otrsexfa •EAGLES NEST PARCEL P EN LLC 15930EAST PALISADESeOULEVAHI FOUNTAIN HILLS.ARCJO'IA55268 FINALPLAT TOWNOF FOUNTAINHILLS Pho«*i,A*aM FINAL PLAT I PriKltto 515(1043 CROSS AHEA:54.434 AC. m-^\}i.NESTEAGLESPARCELBOOKPAGE75M.C.R.580\•Rjtrv^:0"Atvcf.tr>207•7-*3••-VT^sSlTV--",--f•5L-83.7S-of$*£206P-ILfl-^^//^Ll.&*c6u£L-£/TRACT"A"MATCHL1N£USEUKr.i.':1534IT,184^.48I!2SCINST44,54rt11CACTSIII«JJ37.8:njnmmifi.13!L38133CO.7.4114wr;i--A-4u:326132 7!u32JNWKHMla:78.31L4JL4!MMki-i:-".-viCLUW1AKXCdVLpo•-DLV14.UW7HiTANCOTCI530470_•::•>!i63:_*_2I3W370003CS.T?"J'J370.45T.-.-.41.-cor:204u)16S88C1317S.0C175SIB571?o.sa.oo175451J5.CO11S.S2(0-JClfISOCO17S.IT1ttiS017i:ooco114.*31S7J!C22LOCOm20.00»cor.-.oi7j;27.851872«••;••40 73122.33CS743DC26ST2Cf2S"!».•<45X5i^NEAGLES NEST PARCEL11BOOK580\PAGE25M.C.R.^PV-$TT,jsra^1|—»-P.utyvjAE.221222f-1^^%1>K%>»•»H3.28--223-"2247?|I|3pfill-:•'•-<&•••i210fl-:--A,-X220^-ytA-f^ictaso-cs'sS//ScCS,SCALE;I"-50'Q)COUNTYRECORDER.book936page33officialrecordscfMKOMcc'JniyREConomKBMPUBCEll2007-0825716StantecLEGENDSla-ilscCB711Bo.PNcoel.IB3044-51/2"REBABMIX0INDICATESrCATNOI1NOCATESSETSTEASEVENTIMF.MCHUKEKTUNEBOUNDARYLINEPRCPEPTYLTNEPLCPOOUCLiniTYE)mRADIAL(REC)ftECCHO(MCA)MEASUREDnacNO BUILDEASYUSN.V.AX.NO VEHICLEACCESLUE,3CC0ALKEASElAEMIX.WALLUANTENAMcjid^ms•EAGLES NEST PARCEL1"EMLLC•69>JtASTPALSACeSECXHEVARIFOUN1AWHUB,AFUZOTIA85255FINALPLATTOWNOFFOUNTAINHILLSFINALPLATtXtfiii8IJ5I04J PruvISof51Next>J[NewSearch|l:i'.•!-:•;!• <Prev|!$:of5Ui---:>NewSearch DEDICATIONniOWALL HENSYTHESEPRESENTS:THATEMUCO/tyA/EMATFOUNTAINMI_SLLCAOEUWABEWAITEDUABJJTYCOMPANY,ASOWNERHASADJUSTEDPARCELSUNDERTHENAMEOFREPLATOfFINALPLATOf'CA3LESNESTPARCEL1".BEINGPORTIONSOFSECTIONSS AND8.TOWNSHIPJNORTH.RANGE« EASTOfTHEOLAANOSALTRIVERBASEANOMERCIAN.MARICOPACOUNTY.ARIZONA.AS SHOWANDPLATTEDHEREON.ANDHEREBYPUBLISHESTHISPLATAS ANO«ORTHEPLATOFSAIDREPLATOfFINALPLATOf"EAGLESNESTPARCEL1" ANOHEREBYDECLARESTHATSAIDPLATSETSFCRTHTHELOCATIONANDGIVESTHEDIMENSIONSOfAaLCTSANOJTRACTScownTur.NCthesame,andthateachlotandtractshallbe known by the number andletterOVEN10EACHRESPECTIVELY.ANOTHATENUCO/B/AENATFOUNTAINHLXSLLC.ADELEWARELIMITEDUA3UJTYCOMPANY.ASOWNER.HEREB'DEDICATESTOTHEPl.8l.ICTHEDRAINAGEANOPUBLICUTIITYEASEMENTS,AS SHOWNONSAO PLAT.INWITNESSWHEREOf:8Y;ENLLCD/B/A EN ATfOUMTAINKILS,AOELEWARELIMITEDLIABILITYCOMPANYACKNOWLEDGMENTSTATE OF ARIZONA )COUNTYOfMARICOPA)THAIHEA*EXECUTEDTHEfORECOJlCINSTRUMENTfORTHEPURPOSESOCNTA'HEDTHEREIN.INWITNESS WHEREOFIHEREUNTO SET MYHANOANO OFFICIAL SEAL.nctakypiiaucTOWNAPPROVALAPPROVALTOOKEN3NEERUYeouUISSOUEXP,Jlt£.OATF:..DATE;.COMMUNITY DEVELOPMENT DIRECTORASSUREDWATERSUPPLYTHE DEPARTMENT Of WATER RESOURCES HASDETLRMINIO1HA1CHAPARRAL CITY WATER COMPANY HAS AM ASSURED WATER SUPPLYINACCORDANCEWTH SECTION45-576OF THE ARIZONA REVISEDSTATU1ES.ASSURANCESTATEMENTASSLRANCEINTHE fORM OF ASU3DV1SJON/0FTS1TEIMPROVEMENTBONOFROM,IN-ur.unilttTnftHASHFFMOTPOSITEDWITHLCn»SQJWEFEETACRES«4jOCATf0DOTUfflANCE-LOT20647075310511S0CO.O0LOT20754.751.7125530.030X0LOT2097UXB0S5BI355JCO000LOIOT151.125034432O.D00J0OLOT 210115.157.42.71324XO0O0LEU"144.741.3352310.7COO0LOT21212754122*5515.503(0LOT21304.750.71W«2450003LOT 214162224.12.34330.00000LOT21!ins4)a4S47S3.0XO)LOT 210126.6176im35.030COLOT217EUMM1.52027 00000LOT211614SM1.4112250000LOT21J122.55132.613MOCO05LOT 22063412»122723.CO300LOT221M.432.71.29B15CO3C0LOT222J5J0571.33720.!COOCLOT2234J.54J71.04120,00100LOT 22445.05521.06822.0O3CCLOT22575.415>15243a.ooaocLOT226134452225M33CCOCOTRACT"A*71.054.11.55'MAROAOWAYTRACT"H-55.40UUN*TOTAL2.74UU451X34SS54C4LC0REPLATOFFINALPLATOF"EAGLESNESTPARCEL1"AREPLA*OF THE"FINALFLATOFEAGLES NESTPARCELt"ASRECORDEDINBOOK936,PACE33.M.C.R.LYINGWITHINPORTIONSOFSECTIONSF it 8.TOWNSHIP3NORTH.RANGE6 EAST.GilA AND SALT RIVER BASE AND MERIDIAN. 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DESCRIPTIONJATIBT^I-EW5-CNSJ RE-PLATOF FINAL PLATOF"EAGELS NEST PARCEL 1*FOUNTAINHILLSPARTS OFSECTIONS 5 &8,T.3 N.,R.6 E.G.&S.R.B.&M..MARICOPACOUNTY,ARIZONAjaaMORRISONJSIMA1ERLE,ihc.•nSnj&w-QvmdC**pa*VtiP«fc©2014UORRtSONUAXRLF.INC.SPWTWTSSUffVCYOKSr~\-,_-1NO.DESCRt"lTONDATEBYLREVISIONSJ RE-PLATOF FINALPLATOF"EAGELSNESTPARCEL1"FOUNTAINmiSFOUNTAINHILLT1NALPLATNOSIJBOOK38".PAGt.10.M.CR.PARTS OFSECTIONS5 &8.T.3 N., R.6 E.G.&S.R.B.&M.. MARICOPA COUNTY, ARIZONAOflCD.•nLM_2resentntnt&AKVBVS0CT3349V994.64'(A.I7MORRISONMAIERLE.ikc.JCrfWrnsnWvTfOKf\AHHUtS•lHW-BBWSL.*•«•'MPimm.(*jM)tTJ-W»©»I4WO-VWONUAfKLLNC/-—\-•NO.«SC«PTION>AtOV\.-fNASCNSJ TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Robert Rodgers,Senior Planner:480-816-5138;rrodgers@fh.az.gov Council Goal: Strategic Values:Civility CR2/CR3 Use citizen talent and foster volunteerism REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of appointing One (l)Planning and Zoning Commissioner to fill a vacant seat and complete a three (3) month term on the Commission beginning June 5,2014 until September 30,2014. Applicant:N/A Applicant Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:Council Rules of Procedure Staff Summary (background):On February 20,2014,Richard Turner resigned from the Planning and Zoning Commission due to a move out of state.On March 20,2014,the Town Council Executive Subcommittee interviewed one (1)applicant requesting consideration to be appointed to serve on the Town of Fountain Hills Planning and Zoning Commission but moved out of state.On May 21,2014,two (2)applicants were interviewed to serve on the Commission.The appointed applicant will serve a term beginning June 5,2014 until September 30,2014,completing the term for this vacant seat. A public notice was published in the "Times of Fountain Hills" on April 23 and 30,2014,requesting applicants to submit the necessary paperwork for Town Council's consideration.Applications were also requested through postings in the Community Center,outside on the Town Hall Community Board,and the Town's web site. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,listhere: N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):Subcommittee recommendation will be provided separately. Staff Recommendation(s):Move to appoint one (1)Planning and Zoning Commissioner. Page 1 of 2 List Attachment(s):N/A SUGGESTED MOTION (for Council use):Move to appoint to serve on the Town of Fountain Hills Planning and Zoning Commission for a 3-month term beginning June 5, 2014 until September 30, 2014. Prepared by: Director's Approve Paul M<5od,Development Services Director Approved: L^-±.£1 Ken Buohanoft,Town Manager ^ 5/22/2014 5/22/2014 5/27/2014 Page 2 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Fire Department Staff Contact Information:Dave Ott,Assistant Fire Chief/Fire Marshal (480)816-5114 Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF ORDINANCE 14-05,amending the Town Code to allow the use and sale of permissible consumer fireworks within the Town during certain times of the year and declaring an emergency. Applicant:N/A Applicant Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:Arizona Revised Statutes §36-1606 Staff Summary (background):The use of permissible consumer fireworks within the corporate limits of the Town is currently prohibited.During the Second Regular Session,the Fifty-First Arizona State Legislature (the "Legislature")adopted Senate Bill 1158,which modified State law to require the Town allow the use and sale of permissible consumer fireworks within its corporate limits during certain times of the year.Senate Bill 1158 was signed by the Governor on April 22, 2014,as an emergency measure necessary to preserve the public peace,health or safety,causing it to become immediately effective.Ordinance 14-05 amends the Town Code to comply with changes in the State law. Risk Analysis (options or alternatives with implications):Due to the declaration of a statewide concern by the Legislature,the Town is prohibited from restricting the sale and use of permissible consumer fireworks allowed in the State law.The declaration of an emergency and the immediate operation of the Ordinance are necessary to ensure public peace,health or safety. Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Staff recommends adoption of Ordinance 14-05 List Attachment(s):Ordinance 14-05 Page 1 of 2 SUGGESTED MOTION (for Council use): N/A Prepared by: ur- Dave Ott,Assistant Fire Chief 5/28/14 Page 2 of 2 2172214.3 ORDINANCE NO. 14-05 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS TOWN CODE, CHAPTER 11, SECTION 11-1-4, FIREWORKS, AMENDING THE FOUNTAIN HILLS AMENDMENTS TO THE 2012 INTERNATIONAL FIRE CODE, APPENDIX K, CONTROL AND SUPPRESSION OF HAZARDOUS FIRE AREAS, SECTION K110, FIREWORKS, AND DECLARING AN EMERGENCY. WHEREAS, the Fountain Hills Town Code (the “Town Code”) prohibits the use of fireworks within the corporate limits of the Town of Fountain Hills (the “Town”); and WHEREAS, the Fifty-First Arizona Legislature, during the Second Regular Session, adopted SB1158, which modified State law to require the Town allow the use of fireworks within its corporate limits during certain times of the year; and WHEREAS, SB1158 was signed by the Governor on April 22, 2014, as an emergency measure that is necessary to preserve the public peace, health or safety, causing it to become immediately effective; and WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”) desire to amend the Town Code to comply with the changes to State law. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. The Town Code, Chapter 11 (Offenses), Section 11-1-4 (Fireworks), Subsection A (Definitions), Paragraph 6, is hereby amended as follows: 6. “Permissible consumer fireworks” means those fireworks defined as such by ARIZ. REV. STAT. § 36-1601, as amended, that may be sold within the Town, even where the use of those items has been prohibited. SECTION 3. The Town Code, Chapter 11 (Offenses), Section 11-1-4 (Fireworks), Subsection B (Use of fireworks prohibited; exceptions), is hereby amended as follows: 1. The use, discharge or ignition of Fireworks within the corporate limits of the Town is prohibited, EXCEPT THAT PERMISSIBLE CONSUMER FIREWORKS MAY BE USED DURING THE PERIODS OF JUNE 24 THROUGH JULY 6 AND DECEMBER 24 THROUGH JANUARY 3 OF EACH YEAR. 2172214.3 2 . . . 4. Failure to comply with any permit requirements issued by the fire chief or authorized designee is a civil offense punishable by a base civil fine of up to seven hundred and fifty ONE THOUSAND dollars ($1,000) for each violation. SECTION 4. The Town Code, Chapter 11 (Offenses), Section 11-1-4, (Fireworks), Subsection C (Sale of fireworks), is hereby amended as follows: 1. No person shall sell, permit or authorize the sale of Permissible Consumer Fireworks to a person who is under sixteen (16) years of age THE SALE OF FIREWORKS WITHIN THE CORPORATE LIMITS OF THE TOWN IS PROHIBITED, EXCEPT THAT PERMISSIBLE CONSUMER FIREWORKS MAY BE SOLD DURING THE PERIODS OF MAY 20 THROUGH JULY 6 AND DECEMBER 10 THROUGH JANUARY 3 OF EACH YEAR. 2. No person shall sell, permit or authorize the sale of Permissible Consumer Fireworks in conflict with State law. NOTHING IN THIS SUBSECTION C OR IN THIS SECTION SHALL BE CONSTRUED TO PROHIBIT THE SALE OF NOVELTY ITEMS. 3. NO PERSON SHALL SELL, PERMIT OR AUTHORIZE THE SALE OF PERMISSIBLE CONSUMER FIREWORKS TO A PERSON WHO IS UNDER SIXTEEN (16) YEARS OF AGE. 4. PERMITS FOR THE SALE OF PERMISSIBLE CONSUMER FIREWORKS ARE REQUIRED AND MAY BE GRANTED BY THE FIRE CHIEF OR HIS AUTHORIZED DESIGNEE. VIOLATIONS OF THIS SECTION OR ARIZONA REVISED STATUTES, CHAPTER 13, ARTICLE 1, SHALL BE GROUNDS FOR IMMEDIATE REVOCATION OF SUCH PERMIT. 5. THE STORAGE OF FIREWORKS WITHIN THE CORPORATE LIMITS OF TOWN SHALL BE IN ACCORDANCE WITH THE NATIONAL FIRE PROTECTION ASSOCIATION STANDARDS 1124, 2006 EDITION, AS AMENDED. SECTION 5. The Town Code, Chapter 11 (Offenses), Section 11-1-4 (Fireworks), Subsection E (Authority to enforce violations of this section; means of enforcement), is hereby amended as follows: . . . 2. Any person authorized pursuant to this section to issue a civil CITATION complaint may also issue a notice of violation specifying actions to be taken and the time in which they are to be taken to avoid issuance of a civil CITATION or criminal complaint. 2172214.3 3 3. A Maricopa County Sheriff Deputy or the Town Prosecutor may issue criminal complaints to enforce this Section. SECTION 6. The Town Code, Chapter 11 (Offenses), Section 11-1-4 (Fireworks), Subsection G (Penalty), is hereby amended as follows: G. Penalty. Unless otherwise set forth in this section, the CIVIL penalty for violating any prohibition or requirement imposed by this section is a BASE class three misdemeanor FINE OF ONE THOUSAND DOLLARS ($1,000) FOR EACH VIOLATION. SECTION 7. The Fountain Hill Amendments to the 2012 International Fire Code, Appendix K (Control and Suppression of Hazardous Fire Areas), Section K110 (Fireworks), is hereby amended as follows: K110.1 Fireworks. Fireworks shall not be used or possessed in hazardous fire areas, EXCEPT AS PERMITTED BY STATE LAW. The fire code official or an appointed representative is authorized to seize, take, remove or cause to be removed fireworks in violation of this Section K110. SECTION 8. The immediate operation of this Ordinance is necessary to ensure public health and safety by complying with the statewide declaration of an emergency; therefore, an emergency is hereby declared to exist. This Ordinance shall be in full force and effect from and after its passage and approval by the Mayor and Town Council as required by law, and this Ordinance is hereby exempt from the referendum provisions of the constitution and laws of the State of Arizona. SECTION 9. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason to be held invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. SECTION 10. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents and take all steps necessary to carry out the purpose and intent of this Ordinance. [SIGNATURES ON FOLLOWING PAGE] 2172214.3 4 PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, June 5, 2014. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Mark Mayer 480.816.5190 mmayer@fh.az.gov Council Goal: Strategic Values:Not Applicable (NA)CR2/CR3 Use citizen talent and foster volunteerism REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a PROPOSAL by the Greening of Downtown Committee relating to the Legacy Plaza concept at Fountain Park. Applicant:Greening of Downtown Co-Chair Jerry Butler Applicant Contact Information: Property Location:Fountain Park Related Ordinance,Policy or Guiding Principle: Staff Summary (background):Greening of Downtown Co-Chair Jerry Butler presented the Legacy Plaza at Fountain Park concept at the May 12,2014 Parks and Recreation Commission meeting.The Legacy Plaza commemorative column area would be funded by a major donation by an estate. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status):On-going costs for electricity, fresh water for landscaping,and maintenance Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):The Parks and Recreation Commission approved the Legacy Plaza at Fountain Park concept as proposed at their May 12,2014 meeting Staff Recommendation(s):Approve the Legacy Plaza at Fountain Park concept as proposed List Attachment(s): SUGGESTED MOTION (for council use):APPROVE the PROPOSAL by the Greening of Downtown Committee relating to the Legacy Plaza concept at Fountain Park. Page 1 of 2 Prepficed by: NancylWalter,Community Srvcs ExecAsst Director's Approval: luTtrty c 5/15/2014 Mark Mayer,CommuTtrryServices Director 5/19/2014 Approved: ^V-^Q^G Ken Buchanan,Town Manager 5/20/2014 Page 2 of 2 “An Official Arizona Centennial Legacy Project” State Centennial Celebration - February 14, 2012 Fountain Park Opportunity VISION PLAN The Greening of Downtown Expand Shade Areas and Improve the Ambiance of the Downtown Area and Fountain Park No Money – No Staff Just a Dream 2009 2010 Tonight’s Presentation Accomplishments to Date ENHANCEMENTS TO THE COMMEMORATIVE COLUMN AREA IN FOUNTAIN PARK A LEGACY PLAZA Fountain Park Opportunity Activities Began in 2009 - 2010 (Volunteer Committee) Raised $225,000 (Donations and In-Kind Services) Fountain Park Enhancements Include 150 Trees Low-Water Demonstration Garden Wildflower Garden Two Island Improvements Three Commemorative Columns Performance Pad Landscaping Sonoran Native Cactus Garden Xeriscaping near the Performance Pad Park Bench Landscaping Accomplishments to Date 18 East of Veteran’s Memorial More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Commemorative Column Area Fountain Park FIRST COLUMN INSTALLED in 2010 More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Rusting Steel Columns Tarnished Stainless Steel Commemorative Leaves Landscaping ? Commemorative Column Area Fountain Park More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 APRIL 2, 2014 APRIL 23, 2014 Polished Leaves Commemorative Column Area Fountain Park More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 MAY 2014 3 NEW MASONRY COMMEMORATIVE COLUMNS New Columns made possible by a Major Donation from an Estate (no tax dollars) Commemorative Column Area Fountain Park More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 The Estate offers to do more … ✔ Provide a 4th Commemorative Column ✔ Extend the Plaza Area to include Seating ✔ Provide a Sculpture to enhance Park Ambiance ✔ Add Lighting for early evening Relaxation ✔Add a Signature Shade Tree together with Major Landscaping (with dedicated irrigation) Commemorative Column Area Fountain Park More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Legacy Plaza Fountain Park NEW COLUMN SCULPTURE EXTEND PAVERS SIGNATURE TREE LANDSCAPING SEATING Turf Area Existing Pavers Existing Columns Sidewalk to Parking Area Sidewalk to Fountainside Businesses A LEGACY PLAZA Design Provided by Four Peaks Landscape Architecture Susan T. Jones, RLA More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Legacy Plaza Fountain Park Legacy Plaza Fountain Park SECTION A SCULPTURE SEATING SIGNATURE TREE LANDSCAPING ESTATE PLAQUE More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Legacy Plaza Fountain Park SECTION B More Donations can now be Acknowledged Legacy Plaza Fountain Park SECTION B SIGNATURE TREE LANDSCAPING MASONRY SEATING PAVERS ADA ACCESSIBLE STACKED STONE WALLS More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Legacy Plaza Fountain Park Why is this offer being made? To Support the Greening of Downtown Program To Enhance the Community’s Signature Park Who is the Estate? Anonymity Requested 11th or 12th Town Residents (from 1971 until 1999 /2013) Effective Town Pioneers Quiet Advocates for Many Community Causes Entrepreneurs, Visionaries, Risk-takers, Believers More Donations can now be Acknowledged Pavers and Landscaping Added in Fall 2011 Legacy Plaza Fountain Park In 2009 The Greening of Downtown Committee Initially Promoted this Component of the Downtown Vision Plan as Legacy Opportunities This Legacy Plaza is a First (The Donation Offer represents Approximately 15% of all Greening Contributions received to date.) TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): PUBLIC HEARING regarding RESOLUTION 2014-20,approving the the Tentative Budget as the Final Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1,2014,and ending June 30,2015. CONSIDERATION of RESOLUTION 2014-20,the Tentative Budget as the Final Budget for the Town of Founatin Hills for the Fiscal Year beginning July 1,2014,and ending June30,2015. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):The proposed FY2014-15 budgetwas presented tothe Town Council and the public during the April 28,2014,budget open house andthe tentative budget was approved on May 1,2014 which established the maximum expenditure amount for all funds at $44.8M and estimated revenues of $35.2M.The proposed final budgethas no revisions approved by Council.Resolution 2014-20 adoptsthe tentative budget as the final budget for the fiscal year ending June 30,2015. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status):$44,807,389 Budget Reference (page number):1-400 Funding Source:Multiple Funds If Multiple Funds utilized, list here: All Funds Budgeted;if No,attach Budget Adjustment Form: na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approvethe tentative FY2014-15 budget as the final budget. List Attachment(s): Page 1 of 2 SUGGESTED MOTION (for council use):Move to approve Resolution 2014-20 adopting the Tentative Budget as the Final Budget for Fiscal Year 2014-2015. Prepared by: NA 8/1/2011 ~.ADirector's Approval:n Craig Rudolphy/Finance Director 7 "^5/27/2014 Approved: Km-Buchanan-Town Manager y 5/27/2014 Page 2 of 2 TOWN OF FOUNTAIN HILLS PROPOSED FINAL BUDGET FY 2014-15 Ken Buchanan, Town Manager Craig Rudolphy, Finance Director June 5, 2014 FY2014/15 Adopted Tentative Budget $44,807,389 FY2014/15 Proposed Final Budget $44,807,389 Pavement Management Program Economic Development Plan Fountain Lake IGA Fire Station #2 Facilities Replacement Fund Operational Priorities FY2014-15 Strategic Planning Goals FY2014-15 C3 Solicit Public/Stakeholder Feedback EV4 Promote retention, expansion and relocation of Quality Businesses I2 Develop reliable funding source for infrastructure maintenance CR7 Communicate the Role of Local Government I3 Pavement Management Index Program EV3 Promote a mixed use core CR4 Implement communications plan for civic involvement EV1 Develop Economic Development Plan CR6 Evaluate Customer Satisfaction on regular basis FY14/15 Budget By Core Services From All Funds •Public Safety $ 6,826,729 •Administration $ 2,450,028 •Downtown Excise Fund/ED $ 2,218,995 •Development Services $ 4,405,310 •Community Services $ 2,387,521 •Debt Service $ 2,008,335 •Special Revenue Funds $ 1,661,747 •Capital $22,775,330 •Internal $ 73,394 Total $44,807,389 Capital Improvement Plan $22,775,330 2014/15 Pavement Management Capital Expenditures •$1,000,000 accumulated over a 12- month period of both Highway User Fund and Vehicle License Tax. •Zone #1 – 1st Phase is slated as the next pavement maintenance project. •Note: •3 – year project •Mill & Overlay Glennbrook, El Pueblo & Grande •712,026 sq. yd. of asphalt •73 pavement replacement locations • 19,000 square yards 2014/15 Major Capital Projects •Ashbrook Wash Channelization Improvements ($920,000 CIP, $720,000 Grant) •Miscellaneous Drainage Projects ($50,000 CIP) •Downtown Greening Project ($100,000 grant, if received) •Downtown Vision Plan “Avenue/Lakeside Project” ($200,000 Downtown Fund) •Avenue of the Fountains Median Project ($1,525,000 Downtown Fund) •Fire Station #2 Relocation Project ($2,510,000) •Assistance to Firefighters–Radios ($108,000 Grant, $12,000 General Fund) •Civic Center Improvements ($100,000 CIP) •Fountain Park Improvements ($1,394,750 CIP) •Fountain Lake Water Quality Improvements ($300,000 CIP) Major Capital Projects cont…… •Urban Trail Improvements ($20,000, multi-phase project, CIP) •Unpaved Alley Paving Projects ($325,000, multi-phase project, CIP) •Shea/Saguaro Street Project ($4,360,000 total: $927,000 CIP, $2,958,000 MAG/McDOT, $275,000 development fees, $200,000 developer) •Downtown Sidewalk Program ($40,000 Downtown Fund) •Saguaro Blvd. Road Bond Reconstruction ($8,200,000 bonds) •Palisades/Saguaro Traffic Signal Upgrades ($400,000 CIP) •Fountain Hills Blvd. Shoulder Paving Project ($41,000 CIP, $255,000 grant) •Highway Safety Improvement Program ($57,000 grant) •Shea Blvd. Eastbound Bike Lane & Overlay Project ($224,000 Grant/ $156,000 CIP Matching) •Contingency ($220,178 CIP) Total $22,775,330 PERSONNEL & BENEFITS $3,782,785 5.4% Wages and Benefits by Fund FY13-14 FY14-15 +/- Prior Year General Fund $3,205,017 $3,269,862 2.0% HURF $385,259 $415,893 8.0% Economic Development $0 $54,655 100.0% Tourism Fund $0 $42,375 100.0% TOTAL $3,590,276 $3,782,785 5.4% Salary Survey recommends adjustments for 5 positions totaling $6,808. A 2.5% Merit increase for employees is recommended for FY15 for a total cost of $58,658. The total cost is included above. Personnel •Two existing Part-time to full-time staff positions. •41 Full Time Employees/ 19 Part Time Employees…51.45 Total Full Time Equivalent Employees. •Volunteer Coordinator Position going Full-Time $22,081. •Salary Adjustment as a result of a Salary Survey totals $6,808. •2.5% Merit Increase recommendation for employees in the amount of $58,658 included, except the Town Manager position. •Total Personnel Cost $3,782,785. Increase of 5.4% 2014/15 Annual Budget Staff Recommends Approving Resolution 2014-21 Adopting the 2014/15 Annual Budget In the amount of $44,807,389 Questions? 2170824.1 RESOLUTION NO. 2014-20 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE TENTATIVE BUDGET AS THE 2014-2015 FISCAL YEAR BUDGET FOR THE TOWN OF FOUNTAIN HILLS. WHEREAS, in accordance with the provisions of Title 42, Chapter 17, Arizona Revised Statutes (the “Applicable Law”), the Mayor and Council of the Town of Fountain Hills (the “Town Council”) did, on May 1, 2014, prepare (i) a full and complete statement of the Town’s financial affairs for the preceding fiscal year, (ii) an estimate of the different amounts that will be required to meet the Town’s public expense for the current fiscal year, including all of the items prescribed by ARIZ. REV. STAT. § 42-17102 and (iii) a summary schedule of estimated expenditures and revenues, which was prepared according to forms supplied by the Auditor General and entered in the Town Council’s minutes; and WHEREAS, in accordance with the Applicable Law, and following due public notice, the Town Council met on May 1, 2014, at which meeting any taxpayer was provided the opportunity to appear and be heard in favor of or against any proposed expenditure or tax levy; and WHEREAS, publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on June 5, 2014, at the Fountain Hills Town Council Chambers, for the purpose of hearing taxpayers and with respect to said estimate or any proposed expenditure or tax levy. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The statements and schedules attached hereto as Exhibit A and incorporated herein by reference, are hereby adopted as the budget of the Town of Fountain Hills, Arizona, for the fiscal year July 1, 2014 through June 30, 2015. SECTION 3. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, June 5, 2014. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney 2170824.1 EXHIBIT A TO RESOLUTION NO. 2014-20 [Budget Statements and Schedules] See following pages. 4/13 SCHEDULE A Summary Schedule of Estimated Revenues and Expenditures/Expenses 2014 2014 July 1, 2014**2015 2015 SOURCES <USES>IN <OUT>2015 2015 Primary: $ Secondary: 3.Debt Service Funds Available 2,552,485 2,552,485 (16,587) 463,622 1,525,358 236,000 2,208,393 2,008,335 4.Less: Amounts for Future Debt Retirement 5.Total Debt Service Funds 2,552,485 2,552,485 (16,587) 463,622 1,525,358 236,000 2,208,393 2,008,335 6.Capital Projects Funds 18,254,080 18,254,080 8,032,581 12,870,890 8,200,000 8,200,000 2,445,772 567,500 22,781,743 22,775,330 7.Permanent Funds 8.Enterprise Funds Available 9.Less: Amounts for Future Debt Retirement 10.Total Enterprise Funds 11.Internal Service Funds 858,901 858,901 31,681 231,219 231,219 494,119 73,394 12.TOTAL ALL FUNDS 41,655,378$ 41,655,378$ 15,102,551$ 463,622$ 32,454,390$ 8,200,000$ 8,200,000$ 3,105,991$ 3,105,991$ 48,020,563$ 44,807,389$ EXPENDITURE LIMITATION COMPARISON 2014 2015 1. Budgeted expenditures/expenses 41,655,378$ 44,807,389$ 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 41,655,378 44,807,389 4. Less: estimated exclusions 20,157,414 21,266,457 5. Amount subject to the expenditure limitation 21,497,964$ 23,540,932$ 6. EEC or voter-approved alternative expenditure limitation 25,503,864$ 26,097,167$ * ** *** 2015 TOTAL FINANCIAL RESOURCES AVAILABLE BUDGETED EXPENDITURES/ EXPENSES INTERFUND TRANSFERSOTHER FINANCING 13,183,057$ ACTUAL EXPENDITURES/ EXPENSES** ADOPTED BUDGETED EXPENDITURES/ EXPENSES* 1. 2015 Amounts in this column represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal of a permanent fund). The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. Includes Expenditure/Expense Adjustments Approved in current year from Schedule E. Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. $ $ $ 6,917,900$ 13,675,484$ 631,439$ 193,000 Special Revenue Funds General Fund 13,183,057$ 2. 6,806,855 Fiscal Year 2015 TOWN OF FOUNTAIN HILLS 6,271,546 19,961,945$ 13,678,784$ 1,907,052 2,574,363 6,806,855 136,976 4,151,439 FUND BALANCE/ NET POSITION*** PROPERTY TAX REVENUES ESTIMATED REVENUES OTHER THAN PROPERTY TAXES FUND 4/13 SCHEDULE B 2014 2015 1. $$ 2. $ 3.Property tax levy amounts A. Primary property taxes $$ B. Secondary property taxes 1,013,040 463,622C.Total property tax levy amounts $1,013,040 $463,622 4.Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $1,000,800 (2) Prior years’ levies (3) Total secondary property taxes $1,000,800 C. Total property taxes collected $1,000,800 5.Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 0.2765 0.1151(3) Total city/town tax rate 0.2765 0.1151 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the two (2)special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * city/town was operating Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) TOWN OF FOUNTAIN HILLS Tax Levy and Tax Rate Information Fiscal Year 2015 Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 4/13 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2014 2014 2015 GENERAL FUND Local taxes Local Sales Tax $7,016,880 $7,016,880 $7,232,640 Franchise Tax 303,000 303,000 316,400 Licenses and permits Animal License Fees 47,365 47,365 41,006 Business License Fees 108,960 108,960 111,305 Liquor License Fees 1,500 1,500 1,500 Building Permit Fees 299,020 299,020 390,900 Sign Permits 3,350 3,350 3,350 Landscape Permit Fees 1,260 1,260 1,348 Subdivision Fees 21,000 21,000 21,000 Special Event Permits 1,825 1,825 2,500 Engineering Fees 2,500 2,500 2,500 Planning & Zoning Fees 10,000 10,000 10,000 Improvement Plan Review Fees 50,000 50,000 50,000 Intergovernmental State Sales Tax 1,936,920 1,936,920 2,048,760 Fire Insurance Premium Tax 109,769 109,769 35,000 Shared Income Tax 2,508,960 2,508,960 2,722,248 Vehicle License Tax Charges for services Parks & Rec User Fees 124,848 124,848 124,850 Encroachment Fees 35,000 35,000 35,000 Variances 4,000 4,000 4,000 Inspection Fees 17,000 17,000 17,000 Community Center Rental Fees 89,088 89,088 101,350 Leases & Rents 135,456 135,456 140,412 Fines and forfeits Court Fines 246,420 246,420 150,011 Interest on investments Interest on Investments 61,200 61,200 62,424 In-lieu property taxes Contributions Miscellaneous Miscellaneous 47,736 47,736 49,980 Total General Fund $13,183,057 $13,183,057 $13,675,484 * TOWN OF FOUNTAIN HILLS Revenues Other Than Property Taxes Fiscal Year 2015 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. SOURCE OF REVENUES 4/13 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2014 2014 2015 TOWN OF FOUNTAIN HILLS Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Tax $1,268,640 $1,268,640 $1,194,094 Vehicle License Tax 749,700 749,700 867,000 In-Lieu Fees 25,000 25,000 12,000 Interest 1,200 1,200 1,200 Miscellaneous 6,300 6,300 6,300 $2,050,840 $2,050,840 $2,080,594 Downtown Strategy Fund Sales-Excise Tax $114,084 $114,084 $117,540 $114,084 $114,084 $117,540 Economic Development Fund Sales-Excise Tax $171,119 $171,119 $176,400 $171,119 $171,119 $176,400 Grants Miscellaneous 1,498,655 1,498,655 1,566,132 $1,498,655 $1,498,655 $1,566,132 Public Art Public Art $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 Court Enhancement Fund Court Enhancement Fund $14,550 $14,550 $14,550 $14,550 $14,550 $14,550 Cottonwoods Maintenance District Cottonwoods Maintenance District $4,823 $4,823 $4,823 $4,823 $4,823 $4,823 Total Special Revenue Funds $3,869,071 $3,869,071 $4,151,439 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/13 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2014 2014 2015 TOWN OF FOUNTAIN HILLS Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES DEBT SERVICE FUNDS General Obligation Debt Service Secondary Property Tax $1,013,040 $1,013,040 $474,000 Interest Income 210 210 210 $1,013,250 $1,013,250 $474,210 Eagle Mountain CFD $430,848 $430,848 $430,848 Municipal Property Corp 788,000 788,000 620,300 $1,218,848 $1,218,848 $1,051,148 Total Debt Service Funds $2,232,098 $2,232,098 $1,525,358 CAPITAL PROJECTS FUNDS Sales Tax-Local $120,000 $120,000 $324,600 Grants 3,878,000 3,878,000 4,314,000 Transfers 2,093,000 2,093,000 Miscellaneous 8,400,000 8,400,000 8,219,800 $14,491,000 $14,491,000 $12,858,400 Law Enforcement Development Fees $15,860 $15,860 $ Fire/Emergency Development Fees 3,540 3,540 4,990 Streets Development Fees 94,802 94,802 Parks & Recreation Development Fees 14,790 14,790 7,500 Library/Museum Development Fees 1,740 1,740 $130,732 $130,732 $12,490 Total Capital Projects Funds $14,621,732 $14,621,732 $12,870,890 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/13 SCHEDULE C ESTIMATED REVENUES ACTUAL REVENUES* ESTIMATED REVENUES 2014 2014 2015 TOWN OF FOUNTAIN HILLS Revenues Other Than Property Taxes Fiscal Year 2015 SOURCE OF REVENUES PERMANENT FUNDS $$$ $$$ Total Permanent Funds $$$ ENTERPRISE FUNDS $$$ $$$ Total Enterprise Funds $$$ * INTERNAL SERVICE FUNDS Internal Service Fund $61,330 $61,330 $62,246 Vehicle Replacement Fund 122,782 122,782 168,973 $184,112 $184,112 $231,219 Total Internal Service Funds $184,112 $184,112 $231,219 TOTAL ALL FUNDS $34,090,070 $34,090,070 $32,454,390 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/13 SCHEDULE D FUND SOURCES <USES>IN <OUT> GENERAL FUND Annual Debt Pmt for Community Center $$$$193,500 Project F4025 12,000 Economic Development fund 90,000 Facilities Replacement fund 143,772 Interfund charges-vehicle replacement 135,301 Interfund charges 56,866 Total General Fund $$$$631,439 SPECIAL REVENUE FUNDS Excise Tax-Project E8502 $$$$200,000 Excise Tax-Project E8504 1,525,000 Excise Tax-Project S6009 40,000 Economic Development Fund 90,000 103,000 Tourism Fund 103,000 HURF-Interfund Charges 5,380 HURF-Interfund Charges-vehicle replace 33,672 Total Special Revenue Funds $$$193,000 $1,907,052 DEBT SERVICE FUNDS Annual Debt Pmt for Community Center $$$236,000 $ Total Debt Service Funds $$$236,000 $ CAPITAL PROJECTS FUNDS Project E8502 $200,000 $ Project E8504 1,525,000 Project S6009 40,000 Project F4005 250,000 Project F4027 12,000 Bond Proceeds 8,200,000 Project S6005 275,000 Project S6010 8,200,000 fund Facilities Replacement Fund 610 143,772 Law Enforcement Dev Fee 203,000 Fire/Emergency Dev Fee 47,000 Streets Dev Fee 275,000 Library/Museum Dev Fee 42,500 Total Capital Projects Funds $8,200,000 $8,200,000 $2,445,772 $567,500 PERMANENT FUNDS $$$$ Total Permanent Funds $$$$ ENTERPRISE FUNDS $$$$ Total Enterprise Funds $$$$ INTERNAL SERVICE FUNDS Interfund Charges $$$62,246 $ Vehicle Replacement & Motor Pool 168,973 Total Internal Service Funds $$$231,219 $ TOTAL ALL FUNDS $8,200,000 $8,200,000 $3,105,991 $3,105,991 2015 2015 TOWN OF FOUNTAIN HILLS Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2015 OTHER FINANCING INTERFUND TRANSFERS 4/13 SCHEDULE E ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2014 2014 2014 2015 GENERAL FUND Mayor & Town Council $79,702 $$79,702 $85,158 Municipal Court 362,401 362,401 275,165 Administration 2,120,074 (20,653)2,099,421 2,089,705 Development Services 1,849,106 1,849,106 2,014,506 Community Services 2,232,231 20,653 2,252,884 2,387,521 Law Enforcement 3,121,325 3,121,325 3,379,630 Fire & Emergency Medical 3,418,218 3,418,218 3,447,099 Total General Fund $13,183,057 $$13,183,057 $13,678,784 SPECIAL REVENUE FUNDS Highway User Revenue Fund $2,322,318 $994,000 $3,316,318 $2,387,204 Downtown Strategy Fund 1,954,079 1,954,079 1,879,079 Economic Development Fund 171,119 171,119 229,741 Tourism Fund 110,175 Public Art Fund 15,000 15,000 15,000 Court Enhancement Fund 48,875 48,875 80,615 Grants Fund 1,498,655 (200,691)1,297,964 1,566,132 Cottonwoods Maint District 3,500 3,500 3,600 Total Special Revenue Funds $6,013,546 $793,309 $6,806,855 $6,271,546 DEBT SERVICE FUNDS General Obligation Bonds $1,015,850 $$1,015,850 $472,100 Eagle Mountain CFD 425,235 425,235 423,035 Municipal Property Corp 1,111,400 1,111,400 1,113,200 Total Debt Service Funds $2,552,485 $$2,552,485 $2,008,335 CAPITAL PROJECTS FUNDS Capital Projects $19,198,080 $(994,000)$18,204,080 $22,207,830 Law Enforcement Dev Fee 5,000 5,000 203,000 Fire/Emergency Dev Fee 5,000 5,000 47,000 Streets Dev Fee 20,000 20,000 275,000 Park/Rec Dev Fee 15,000 15,000 Library/Museum Dev Fee 5,000 5,000 42,500 Total Capital Projects Funds $19,248,080 $(994,000)$18,254,080 $22,775,330 PERMANENT FUNDS $$$$ Total Permanent Funds $$$$ ENTERPRISE FUNDS $$$$ Total Enterprise Funds $$$$ INTERNAL SERVICE FUNDS Internal Service $71,010 $$71,010 $72,394 Vehicle Replacement 587,200 200,691 787,891 1,000 Total Internal Service Funds $658,210 $200,691 $858,901 $73,394 TOTAL ALL FUNDS $41,655,378 $$41,655,378 $44,807,389 * Expenditures/Expenses by Fund Fiscal Year 2015 TOWN OF FOUNTAIN HILLS Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. FUND/DEPARTMENT 4/13 SCHEDULE F ADOPTED BUDGETED EXPENDITURES/ EXPENSES EXPENDITURE/ EXPENSE ADJUSTMENTS APPROVED ACTUAL EXPENDITURES/ EXPENSES* BUDGETED EXPENDITURES/ EXPENSES 2014 2014 2014 2015 Mayor & Council General Fund $79,702 $$79,702 $85,158 Mayor & Council Total $79,702 $$79,702 $85,158 Administration General Fund $2,120,074 $(20,653)$2,099,421 $2,089,705 Downtown Strategy Fund 1,954,079 1,954,079 1,879,079 Economic Development Fund 171,119 171,119 229,741 Special Revenue Fund 1,498,655 (200,691)1,297,964 1,566,132 General Obligation Debt 1,015,850 1,015,850 472,100 Municipal Property Corp 1,111,400 1,111,400 1,113,200 Cottonwoods Maint District 3,500 3,500 3,600 Capital Projects 2,130,080 (20,000)2,110,080 2,055,080 Internal Service 71,010 71,010 72,394 Vehicle Replacement 587,200 82,014 669,214 1,000 Administration Total $10,662,967 $(159,330)$10,503,637 $9,482,031 Municipal Court General Fund $362,401 $$362,401 $275,165 Court Enhancement Fund $48,875 $$48,875 $80,615 Municipal Court Total $411,276 $$411,276 $355,780 Development Services General Fund $1,849,107 $$1,849,107 $2,014,506 Highway User Revenue Fund 2,322,318 994,000 3,316,318 2,387,204 Eagle Mountain CFD 425,235 425,235 423,035 Capital Projects 15,223,000 (994,000)14,229,000 15,808,000 Streets Development Fee 20,000 20,000 275,000 Vehicle Replacement Fund 118,677 118,677 Development Services Total $19,839,660 $118,677 $19,958,337 $20,907,745 Community Services General Fund $2,232,230 $20,653 $2,252,883 $2,387,522 Tourism Fund 110,175 Public Art Fund 15,000 15,000 15,000 Capital Projects 1,145,000 1,145,000 1,714,750 Park/Rec Development Fee 15,000 15,000 Open Space Development Fee Library/Museum Dev Fee 5,000 5,000 42,500 Community Services Total $3,412,230 $20,653 $3,432,883 $4,269,947 Fire & Emergency Medical General Fund $3,418,218 $$3,418,218 $3,447,099 Capital Projects 700,000 20,000 720,000 2,630,000 Fire/Emergency Dev Fee $5,000 $$5,000 $47,000 Fire & Emergency Med Total $4,123,218 $20,000 $4,143,218 $6,124,099 Law Enforcement General Fund $3,121,325 $$3,121,325 $3,379,630 Law Enforcement Dev Fee $5,000 $$5,000 $203,000 Law Enforcement Total $3,126,325 $$3,126,325 $3,582,630 * Expenditures/Expenses by Department Fiscal Year 2015 TOWN OF FOUNTAIN HILLS Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. DEPARTMENT/FUND 4/13 SCHEDULE G Full-Time Equivalent (FTE) Employee Salaries and Hourly Costs Retirement Costs Healthcare Costs Other Benefit Costs Total Estimated Personnel Compensation 2015 2015 2015 2015 2015 2015 GENERAL FUND 47 $2,510,372 $235,739 $376,339 $147,412 =$3,269,862 SPECIAL REVENUE FUNDS Highway User Revenue Fund 5 $277,556 $30,533 $63,080 $44,724 =$415,893 Economic Development Fund 50,449 4,206 54,655 Tourism Fund 36,211 700 789 4,675 42,375 Total Special Revenue Funds 5 $364,216 $31,233 $63,869 $53,605 =$512,923 DEBT SERVICE FUNDS $$$$=$ Total Debt Service Funds $$$$=$ CAPITAL PROJECTS FUNDS $$$$=$ Total Capital Projects Funds $$$$=$ PERMANENT FUNDS $$$$=$ Total Permanent Funds $$$$=$ ENTERPRISE FUNDS $$$$=$ Total Enterprise Funds $$$$=$ TOTAL ALL FUNDS 52 $2,874,588 $266,972 $440,208 $201,017 =$3,782,785 FUND TOWN OF FOUNTAIN HILLSFull-Time Employees and Personnel CompensationFiscal Year 2015 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of RESOLUTION 2014-21 adopting and establishing the 2014-2015 Budget Implementation Policy and approving the Town Organization Charts,the 2014-2015 Pay Plan,the Schedule of Authorized Positions,the Employee Job Descriptions andthe 2014-2015 Fee Schedule. Applicant: Applicant Contact Information: Property Location: Related Ordinance, Policy or Guiding Principle: Staff Summary (background):Resolution 2014-21 establishes certain budget policies and procedures governing the expenditures and determinations of budget for the various departments and programs supplementing budget adoption Resolution 2014-20.This Resolution is necessaryto provide for a more consistent and uniform administration of the Town funds and to maximize savings of funds.Staff isalso requesting thatthe Council review and approve the latest Organization Chart,Pay Plan,Schedule of Authorized Positions along with associated Employee Job Descriptions and the Fee Schedule. Risk Analysis (optionsor alternatives with implications): Fiscal Impact (initial and ongoingcosts; budget status): $44,807,389 Budget Reference (page number): 1-400 Funding Source:Multiple Funds If Multiple Funds utilized,list here: All Funds Budgeted;if No,attach Budget Adjustment Form: na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve the Resolution 2014-21 for the FY 2014-2104 budget implementation List Attachment(s): SUGGESTED MOTION {for council use):Move to approve Resolution 2014-21 adopting and establishing the 2014-2015 Budget Implementation Policy and approving the Town Organization Charts, the 2014-2015 Pay Plan,the Schedule of Authorized Positions, the Employee Job Descriptions and the 2014-2015 Fee Schedule. Page 1 of 2 Prepared by: TO 8/1/2011 Director^Approval:C\t a A Cum wjjumw Craig Rudolpny./Finance Director '7 5/27/2014 Approved: Ken Buchanan,-Town Manager y 5/27/2014 v\cA-'v v^>. Page 2 of 2 TOWN OF FOUNTAIN HILLS 2014/15 Final Budget Implementation Resolution #2014-21 Budget Implementation Policy •Financial Policies •Financial Planning Process •Expenditure Control •Revenue & Collections Administration •User Fee Cost Recovery •Debt Policy Budget Implementation Policy Organization Chart Development Services Citizens of Fountain Hills Presiding Judge Town of Fountain Hills Organization Engineering/GIS Streets/ Fleet Recreation Community Services Fire / EMS Administration Law Enforcement Mayor and Town Council Town Manager Town Attorney Community Center Planning/ Code Enforcement Building Safety Facilities Finance/I.T. Town Clerk Administrative Services Senior Services Parks Executive Assistant Town Prosecutor *Economic Development (.63) Appointed by Council Contracted Volunteer Program * Part time Budget Implementation Policy •FY14-15 Pay Plan –1% COLA; 1.5% Merit, excluding employees at the top of their pay range and the Town Manager –Adjusted Pay Plan •Schedule of Authorized Positions –51.45 Full Time Equivalent –41 Full Time/19 Part-Time Employees •Job Descriptions Budget Implementation Policy Staff Recommends Approving Resolution #2014-21 Budget Implementation Policy Questions? 2170744.1 RESOLUTION NO. 2014-21 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING AND ESTABLISHING THE 2014-15 BUDGET IMPLEMENTATION POLICY AND APPROVING THE TOWN ORGANIZATIONAL CHARTS, THE 2014-15 PAY PLAN, THE SCHEDULE OF AUTHORIZED POSITIONS, THE EMPLOYEE JOB DESCRIPTIONS AND THE COMPREHENSIVE FEE SCHEDULE. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), pursuant to ARIZ. REV. STAT. § 9-240 (B)(2), is vested with the power to determine the budgets of all Town departments; and WHEREAS, the Town Council, in order to provide for consistent and uniform administration of the Town’s monies and to maximize savings of funds by monitoring expenditures, has determined it necessary to adopt a budget implementation policy for the FY 2014-15 Town Budget (the “2014-15 Budget Policy”) governing the expenditures within the FY 2014-15 Town of Fountain Hills budget; and WHEREAS, pursuant to Subsection 3-1-1(H)(3) of the Town Code, the Town Council must approve the organizational chart and job descriptions for employees of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Town Council hereby adopts the 2014-15 Budget Policy in substantially the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 3. The Town Council hereby approves and authorizes (i) the Town of Fountain Hills Organization Charts, (ii) the 2014-15 Play Plan, (iii) the Schedule of Authorized Positions and (iv) the Employee Job Descriptions, all in substantially the form attached hereto as Exhibit B and incorporated herein by reference. SECTION 4. The Comprehensive Fee Schedule, effective July 1, 2014, is hereby approved in the form attached hereto as Exhibit C and incorporated herein by reference. SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. 2170744.1 2 PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, June 5, 2014. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Kenneth W. Buchanan, Town Manager Andrew J. McGuire, Town Attorney 2170744.1 EXHIBIT A TO RESOLUTION NO. 2014-21 [2014-15 Budget Policy] See following pages. Revised 05/12/14 1 TOWN OF FOUNTAIN HILLS 2014-15 BUDGET IMPLEMENTATION POLICY 1. Definitions. The following definitions shall apply for purposes of this policy. A. “Budget Unit” is a Town department as designated on the Town’s organizational chart, including the Town Court. B. “Capital Expenditures” are those capital expenditures exceeding $30,000 which require the approval of the Town Manager and Town Council. C. “Contingency” appropriation used for unforeseen emergency and critical needs when current budget appropriation is inadequate. D. “Fund” is a fiscal and accounting mechanism with a self-balancing set of accounts recording cash and financial resources. 2. Transfer of Funds. A. Transfers within a Fund. After adoption of the fiscal budget by the Town Council, any Budget Unit has the authority to reprogram funds within its department’s line items. These departments of the budget will be controlled by bottom line total only. Transfers between General Fund divisions and line items are allowed with the approval of the Department Director and Town Manager. A report of each transfer will approved by the Department Director and submitted to the Finance Division through the financial accounting system for processing; final approval shall be vested with the Town Manager, whose decision shall be final and conclusive. B. Transfers between Funds. After adoption of the fiscal budget by the Town Council, any budgetary transfer between Funds will require approval or ratification of each transfer by the Town Council. Prior to any transfer, the Department must provide sufficient documentation to the Town Manager and the Town Council that funding exists. C. Reprogramming of Wages. No funds may be reprogrammed to or from the “wages” section of the Budget Unit’s adopted budget without consultation with and approval by the Town Manager. The requesting Department Director must submit a memorandum and any necessary supporting documentation to the Town Manager; the Town Manager will notify the Finance Division of approved transfers of funds from the “wages” section of the budget. D. Reprogramming of Capital Funds. No funds may be reprogrammed to or from the “capital expenditures” section of the Budget Unit’s adopted budget without consultation with and approval by the Town Manager and ratification by the Town Council. The requesting Department Director must submit a memorandum and any necessary supporting documentation to the Town Manager. If approved by the Town Council, the Town Manager will notify the Finance Division of the reprogrammed funds. Revised 05/12/14 2 E. Carryover Appropriations. The Finance Division may approve appropriation transfers for carried over operating/capital items (i.e., IT infrastructure, equipment, vehicles and facility improvements) if the Town Council previously appropriated the operating/capital item in a prior fiscal year. All carryover appropriation transfers must be submitted to the Town Council for ratification; all carryover appropriation transfers shall be reflected in the appropriate budget reports. 3. Expenditure Restrictions. A. Budget Hold for Prior Exceedence. Any General Fund Budget Unit that exceeded its budget in the prior fiscal year may be subject to immediate budget hold status in the current fiscal year. However, if a Budget Unit exceeded its budget in the prior fiscal year due to a one-time emergency purchase, and proof of such an emergency (in a form acceptable to the Town Manager) can be shown, the budget hold status will be removed. B. Expenditure Limitations. The following expenditure limitations shall be imposed upon each Budget Unit in the General Fund by the Town Council: (1) Not more than eighty (80%) percent of the total division line items combined of a Budget Unit’s adopted budget may be expended before December 31 of each fiscal year. (2) Not more than eighty-five (85%) percent of the total division line items combined of a Budget Unit’s adopted budget may be expended before March 31 of each fiscal year. (3) Not more than ninety (90%) percent of the division line items combined of a Budget Unit’s adopted budget may be expended before April 30 of each fiscal year. (4) Not more than ninety-five (95%) percent of the division line items combined of a Budget Unit’s adopted budget may be expended before May 31 of each fiscal year. (5) No Budget Unit’s combined line items may exceed ninety-eight (98%) percent of its adopted budget during the month of June of each fiscal year, without first (a) contacting the Finance Division and (b) receiving approval from the Town Manager. (6) The expenditure limitations are intended as management indicators and are not intended to automatically trigger Subsection (C) below. The Town Manager will direct the implementation of Subsection (C). C. Remedies for Budget Exceedence. Once a Budget Unit has exceeded any of the expenditure limitations set forth in subsections (B)(1)-(6) above, the Finance Division shall notify the Budget Unit, in writing, that the appropriate expenditure limit has been exceeded. The Budget Unit must then consult and reach an agreement with the Finance Division and the Revised 05/12/14 3 Town Manager regarding the remedies available to either restore spending to a level approved in the budget for the balance of the fiscal year or to request additional funds as set forth in Subsection 3(D) below. D. Requests for Additional Funds. When additional funds from other sources are requested, the Finance Division and Town Manager must concur before the Budget Unit may expend the additional funds. If the expenditure of additional funds will require a fund transfer, the recommendation shall be forwarded to the Town Council for approval. Any Budget Unit that has exceeded the limitations set forth in Subsection 3(B) of this policy shall submit an expenditure reduction program to the Town Manager through the Finance Division as part of any request for additional expenditures. The expenditure reduction program shall include, but not be limited to, consideration of reductions in force of budgeted and authorized positions, termination of all travel expenditures, suspension or termination of contracts and such other expenditure reductions as the Budget Unit deems appropriate. E. Violation of Limits. If a Budget Unit is in violation of the expenditure limits set forth in Subsection 3(B) above, and the Town Manager and Town Council do not approve additional funds as set forth in Subsection 3(D) above, the Finance Division is authorized and directed to enforce this policy in the following manner: (1) The Finance Division shall not process requisitions for purchases or payments from any Budget Unit that has the expenditure limitations, except for: (a) re- occurring expenses that are billed to the Town on a regular and continuous basis pursuant to an agreement or contract between the Town and the vendor; or (b) expenditures that have been authorized by the Town Manager and/or the Town Council. (2) Procurement card use may be limited or suspended. 4. Fund Balance. All budget considerations, including expenditure of appropriated funds, shall adhere to the Town of Fountain Hills Financial Policies, Amended and Restated June 7, 2012, or the most recent version of later-adopted editions of such financial policies. 5. Fiscal Priorities. The 2014-15 budget is intended to implement the Town Council’s top fiscal priorities of public safety, pavement management, core services, Operational Priorities and Strategic Planning Goals. 6. Positions. A. General Provisions. (1) Section 3-1-1 of the Town Code states that the Town Manager shall be the administrative officer of the Town government and may appoint and, when necessary, suspend or remove all employees of the Town, except those officers appointed by the Town Council. All appointments and removals shall be based upon merit and upon the qualifications and disqualifications of such employee without regard to any political belief or affiliation; prior to any creation, combination, consolidation or deletion of any positions of Revised 05/12/14 4 employment, written job descriptions or amendments thereto shall have been approved by the Town Council. (2) All requests for new positions or reclassification of existing positions, regardless of the funding source, must be approved by the Town Council. Reclassification of existing positions (filled and vacant) should include justification of why budget savings, including savings from deleted positions, should be used to create new positions and how the position will align/impact Town strategic priorities and departmental goals . Departments must submit their requests to Human Resources; Human Resources will review job description and salary information prior to forwarding information to the Town Manager. The Town Manager will review and recommend/deny the position for approval by the Town Council. (3) Intergovernmental agreements, grants, etc. that require/authorize additional positions must be approved by the Town Council. The position and the budgetary impact must be fully disclosed to Human Resources and the Finance Division, which shall be responsible for analyzing the input and presenting such analysis to the Town Council in conjunction with any request for approval as part of an intergovernmental agreement, grant, or other agreement. (4) All authorized positions must be fully-funded by the general fund, a special revenue fund, or a grant. If a position becomes unfunded or under-funded by its original funding source, it must be fully funded immediately from other sources or eliminated. An under-funded position is a position for which a department/funding source has only 1% to 99% of the funding required to support it on an annualized basis. If eliminating unfunded or under-funded positions results in a Reduction in Force, the Human Resources Administrator shall prepare a layoff plan for approval by the Town Manager. B. Fiscal Year 2014-15 Authorized Positions. There are revisions to the positions as follows: Reclassifications: • Human Resources Administrator to Administrative Services Director • I/T Coordinator to I/T Administrator • Event Coordinator to Events & Operations Supervisor Title Changes: • Receptionist to Customer Service Representative I • Customer Service Representative I to Customer Service Representative II • Recreation Assistant to Park Attendant Change in FTE Status: • Administrative Services Director - .75 to 1.00 • Customer Service Representative II - .95 to 1.00 • Tourism Assistant (new position) - .50 • Volunteer Coordinator - .88 to 1.00 Revised 05/12/14 5 All other positions existing at the end of FY 2013-14 are carried over. The schedule of Authorized Positions, Pay Plan, Town organizational charts and updated job descriptions are attached as Exhibit B to the Town Council Resolution which adopts this Policy (Resolution 2014-21). 6. Hiring Freeze. There is no hiring freeze in effect for FY 2014-15, and positions that become vacant may be filled if the Town Manager determines that it is in the best interests of the Town to do so. 7. Cost of Living and Merit Increase. All Fountain Hills employees, except the Town Manager and those positions at the top of their classification pay range, regardless of funding source, will receive a cost of living increase effective July 1, 2014 in an amount of 1.0%. On each employee’s anniversary date, she/he will be eligible to receive a 1.5% merit increase, based upon performance. Compensation for the Town Council, Town Manager and Town Presiding Judge shall be as set forth in the Town Code (for the Town Council) or their respective employment agreements (for the Town Manager and Town Presiding Judge). 8. Contingency Appropriation. The purpose of a Contingency appropriation is to maintain a reserve of expenditure authority from which specific amounts can be transferred to other appropriated budgets after adoption of the annual budget to cover emergency or critical items if there are sufficient revenues to do so. Contingency appropriations will be established within the Town Manager budget for general purposes or reserved for specific issues. All requests for General Fund Contingency must be submitted to the Town Manager for review. If the Contingency expenditure exceeds the Town Manager’s purchasing authority the Town Council must approve or ratify all transfers from Contingency appropriations. 9. Tax Levy. The Town’s secondary property tax levy is exclusively for the annual debt service payment on General Obligation bonds issued and approved by the voters; the annual levy is based on the annual debt payment divided by the entire community’s secondary assessed valuation divided by 1,000. An allowance for delinquency factor is included in the calculation (usually 2%). The Town does not have a primary property tax. 10. Budget Adoption. This budget is being adopted by the Town Council at a fund level. Each fund is a fiscal and accounting mechanism with a self-balancing set of accounts recording cash and other financial resources. The department level budget detail that is contained within the financial system is designed and used wholly as a management tool for the individual departments. A sub-fund may also be created to track a specific project or goal and is used as a tool for management purposes. A sub-fund would be an extension of major fund such as a project fund. 11. Vehicles/Equipment and Infrastructure Projects. The Town Council will approve specific positions, vehicles, equipment and facility infrastructure projects as part of the FY 2014- 15 budget. Additional funding requested during the fiscal year must be submitted to the Town Council for approval or ratification. A. Mid-year Requests. All mid-year General Fund vehicle and equipment requests that exceed $5,000 and capital items (account series 8010) must be approved by the Revised 05/12/14 6 Finance Director. Approval is required when using existing resources or requesting additional resources. Requests shall be made in writing to the Finance Director, who shall grant or deny the request. If denied, a request for reconsideration may be presented to the Town Manager, whose decision is final. B. Infrastructure Requests over $50,000. All infrastructure project requests that exceed $50,000 regardless of the funding source must be submitted to the Finance Division for review prior to forwarding information to the Town Manager. The Town Manager will recommend the project for approval by the Town Council. 2170744.1 EXHIBIT B TO RESOLUTION NO. 2014-21 [Organization Charts, 2014-15 Play Plan, Schedule of Authorized Positions, and Employee Job Descriptions] See following pages. Development Services Citizens of Fountain Hills Presiding Judge Town of Fountain Hills Organization Engineering/GIS Streets/ Fleet Recreation Community Services Fire / EMS Administration Law Enforcement Mayor and Town Council Town Manager Town Attorney Community Center Planning/ Code Enforcement Building Safety Facilities Finance/I.T. Town Clerk Administrative Services Senior Services Parks Executive Assistant Town Prosecutor *Economic Development (.63) Appointed by Council Contracted Volunteer Program * Part time LAW ENFORCEMENT Presiding Judge (.63) Court Clerk Senior Court Clerk MUNICIPAL COURT Court Administrator - *Part time - Appointed by Council Full Time Town Manager Executive Assistant Volunteer Coordinator ADMINISTRATION DEPARTMENT IT Administrator Financial Services Tech Accountant *Accounting Clerk (.63) *Customer Service Rep II (1) Finance Director Town Clerk Administrative Services Director *Economic Development (.63) * Part time Full Time Director DEVELOPMENT SERVICES DEPARTMENT Streets Maintenance Tech Engineering Inspector Code Enforcement Officer *Custodian (.8) Maintenance Tech GIS Technician / CAD Operator Permit Tech *Custodian (.5) Streets Superintendent Facilities /Environmental Supervisor Town Engineer Senior Planner Chief Building Official/ Plans Examiner Traffic Signal Tech II Fleet Mechanic/ Open Space Specialist *Custodian * Part time Full Time Contracted Executive Assistant Director Executive Assistant Parks Supervisor Recreation Supervisor COMMUNITY SERVICES DEPARTMENT Groundskeeper Groundskeeper *Customer Service Rep I (.53) *Customer Service Rep I (.35) ) Groundskeeper Community Center Operations Coordinator Events and Operations Supervisor Senior Services Supervisor *Senior Services Assistant (.45) *Home Delivered Meals Coord (.75) *Activities Coordinator (.58) Parks Lead *Operations Support Worker (.83) *Operations Support Worker (.82) * Part time Full Time Recreation Coordinator Recreation Coordinator *Park Attendant. (.49) *Park Attendant. (.49) *Park Attendant. (.49) *Park Attendant. (.49) *Park Attendant. (.49) *Tourism Assistant (.5) Fire Chief Station Two Captains A,B,C Shift Station One Captains A,B,C Shift FIRE DEPARTMENT Assistant Fire Chief Fire Marshal CARE Coordinator Firefighters A,B,C Shift Firefighters A,B,C Shift TOWN OF FOUNTAIN HILLS OFFICE OF HUMAN RESOURCES INTER OFFICE MEMO TO: Ken Buchanan, Town Manager DT: May 19, 2014 FR: Joan McIntosh Human Resources Administrator RE: Proposed FY 2014-15 Pay Plan Copies of the Exempt/Non-Exempt Classifications, Employee Classifications, and Wage and Salary Administration policies that are in our current Personnel Policies and Procedures are attached for your review. These policies were adopted by the Council on May 16, 2013. An updated Pay Plan has not been presented to Council for approval since FY 2008-09. Attached is a draft proposal of the Fiscal Year 2014-15 Town of Fountain Hills Pay Plan. The “minimum” and “maximum” columns are the new proposed ranges for each title. The “previous range” column indicates the current approved ranges for each title. If the research resulted in a lower pay range than what is currently approved for any position, the current pay range was left unchanged. In addition to the 2014 Salary & Benefit Survey from the League of Arizona Cities and Towns, surveys from other cities and towns in which the Town participates, data from municipal websites and contact with Human Resources departments similar in size to Fountain Hills was utilized to design this Pay Plan. With the proposed Pay Plan there are five staff members that are currently below the new minimum for their pay range. All five are Recreation Assistants. Increasing the hourly wages of these five staff members to the new minimum will result in a total increase of $6,808 annually. If the Council approves the recommended 2.5% merit increase for FY 2014-15, the expense to the Town for the merit increase will be $58,658. Therefore, the total annual cost for the merit increase and bringing the five staff members up to the new minimum for their position is $65,466. The following positions will not be eligible for the full 2.5% merit increase, if approved, in FY 2014-15. The third column indicates the maximum percentage they will be eligible to receive before reaching the maximum salary for their position. Name Current Salary Maximum pay increase Community Services Director $102,785 1.72% Senior Planner $78,872 2.43% Exec. Asst. to Town Manager/Mayor/Council $67,723 0 Senior Court Clerk $47,299 0 The departure of staff members due to retirement and/or relocation presented the opportunity to review the delegated duties and responsibilities in both Administration and Community Services. As a result, staff is recommending the following reclassifications due to significant job description changes: Current Title: New Title: Human Resources Administrator Administrative Services Director I/T Coordinator I/T Administrator Event Coordinator Events & Operations Supervisor The following title changes are being proposed to more accurately compare our positions with those of valley towns and cities: Current Title: New Title: Receptionist Customer Service Representative I Customer Service Representative Customer Service Representative II Recreation Assistant Park Attendant The following changes in FTE status are being proposed: Title Current FTE Status New FTE Status Administrative Services Director .75 1.00 Customer Service Rep II .95 1.00 Tourism Assistant (New position) .50 Volunteer Coordinator .88 1.00 If you have any questions, please let me know. Thank you. Word/forms/payplan2014memo 2014-15 PAY PLAN Position Title Finance Director 83,323 118,494 77,542 110,273 Development Services Director 82,044 116,675 82,044 116,675 Town Engineer 78,870 112,161 75,283 107,060 Administrative Services Director 73,809 104,978 68,082 96,819 Community Services Director 73,523 104,557 72,277 102,785 Court Administrator 65,864 93,665 65,864 93,665 Town Clerk 60,548 86,105 58,419 83,078 Chief Building Official/Plans Examiner 58,263 82,856 54,891 78,061 Street Superintendent 57,042 81,119 52,056 74,029 Senior Planner 56,807 80,785 56,193 79,912 Recreation Supervisor 52,906 75,238 52,056 74,029 Parks Supervisor 51,106 72,678 51,106 72,678 Information Technology Administrator 50,511 71,832 48,610 69,128 Facilities/Environmental Supervisor 49,694 70,670 46,000 65,417 Events and Operations Supervisor - Comm. Ctr.46,328 65,883 Executive Assistant to Town Manager/Council 46,000 65,417 46,000 65,417 Senior Services Supervisor 44,122 62,746 43,642 62,063 Accountant 42,463 60,387 Recreation Program Coordinator 40,111 57,042 39,253 55,822 Operations Coordinator - Community Ctr.37,282 53,019 35,676 50,735 Volunteer Coordinator 32,635 46,410 29,536 41,995 Exempt Positions Previous Range Minimum Maximum 2014-15 PAY PLAN Position Title Economic Development Specialist 28.30 40.25 GIS Technician/CAD Operator 22.50 32.00 20.39 29.00 Traffic Signal Technician II 21.95 31.22 20.39 29.00 Civil Engineering Inspector 19.54 27.79 19.54 27.79 Code Enforcement Officer 18.34 26.08 18.16 25.83 Executive Assistant 18.34 26.08 17.17 24.42 Fleet Mechanic/Open Space-Landscape Specialist 17.89 25.44 17.89 25.44 Park Operations Lead 17.89 25.44 17.89 25.44 Facilities Maintenance Technician 16.56 23.55 16.56 23.55 Building Permit Technician 16.13 22.94 16.13 22.94 Senior Court Clerk 15.69 22.31 15.47 22.00 Street Maintenance Technician 15.69 22.31 15.00 21.33 Court Clerk 15.00 21.33 13.75 19.55 Financial Services Technician 15.00 21.33 15.00 21.33 Accounting Clerk 14.51 20.63 13.75 19.55 Customer Service Representative II 14.51 20.63 14.20 20.19 Activities Coordinator - Senior Services 14.20 20.19 14.20 20.19 Customer Service Representative I 12.93 18.41 11.57 16.47 Home Delivered Meals Coordinator 12.65 18.01 11.57 16.47 Groundskeeper 12.65 18.01 12.36 17.60 Operations Worker - Community Center 12.65 18.01 12.36 17.60 Custodian 11.69 16.62 11.16 15.87 Park Attendant 11.69 16.62 9.92 14.11 Activities Assistant - Senior Services 11.69 16.62 9.92 14.11 Tourism Assistant 11.69 16.62 Non-Exempt Positions Previous RangeMinimumMaximum FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Authorized Authorized Authorized Authorized Proposed Position Title FTE FTE FTE FTE FTE Municipal Court Presiding Judge 1.00 1.00 1.00 1.00 0.63 Court Administrator 1.00 1.00 1.00 1.00 1.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 Court Clerk 2.00 2.00 2.00 1.00 1.00 Authorized FTE 5.00 5.00 5.00 4.00 3.63 Administration Town Manager 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager/Finance Director 1.00 1.00 1.00 1.00 - Administrative Services Director 1.00 Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00 Town Clerk 1.00 1.00 1.00 1.00 1.00 Human Resources Administrator/Risk Mgr.1.00 1.00 1.00 0.75 - Volunteer Coordinator 0.75 0.88 0.88 0.88 1.00 Economic Development Administrator 1.00 1.00 1.00 - - Economic Development Specialist 0.63 0.63 Information Technology Coordinator 1.00 1.00 1.00 1.00 - Information Technology Administrator - - - - 1.00 Information Technology Technician 0.50 0.75 0.75 0.50 - Finance Director - - - - 1.00 Accounting Supervisor 1.00 1.00 1.00 1.00 - Accountant - - - - 1.00 Financial Services Technician 1.00 0.75 0.75 0.50 1.00 Accounting Clerk 0.50 0.50 0.50 0.50 0.63 Customer Service Representative II 0.50 0.70 0.80 0.80 0.70 Authorized FTE 11.25 11.58 11.68 10.56 10.96 Schedule of Authorized Positions FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Authorized Authorized Authorized Authorized Proposed Position – Title FTE FTE FTE FTE FTE Development Services Developmental Services Director 1.00 1.00 1.00 1.00 1.00 Town Engineer 1.00 1.00 1.00 1.00 1.00 Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00 Planner - Environmental (Stormwater)1.00 1.00 - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 Facilities Supervisor 1.00 1.00 - - - Facilities/Environmental Supervisor - - 1.00 1.00 1.00 Facilities Maintenance Tech 1.00 1.00 1.50 1.00 1.00 Custodian 1.25 1.25 1.25 1.25 1.30 Street Superintendent 1.00 1.00 1.00 1.00 1.00 Open Space & Landscape Specialist 1.00 - - - - Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician I 0.50 - - - - Traffic Signal Technician II 1.00 1.00 1.00 1.00 1.00 Street Maintenance Technician 4.00 3.00 3.00 1.00 1.00 Senior Planner 1.00 1.00 1.00 1.00 1.00 Planner 0.50 - - - - GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1.00 1.50 1.00 1.00 1.00 Chief Building Official/Plans Examiner - - 1.00 1.00 1.00 Chief Building Official 1.00 1.00 - - - Plans Examiner 1.00 0.50 - - - Building Permit Technician 1.00 1.00 1.00 1.00 1.00 Authorized FTE 23.25 20.25 18.75 16.25 16.30 Schedule of Authorized Positions FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 Authorized Authorized Authorized Authorized Proposed Position – Title FTE FTE FTE FTE FTE Community Services Community Services Director 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00 Recreation Assistant 2.35 2.45 2.45 2.45 - Tourism Assistant - - - - 0.50 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 1.00 Park Operations Lead 3.00 3.00 2.00 1.00 1.00 Park Attendant - - - - 2.45 Groundskeeper 2.00 2.00 3.00 3.00 3.00 Customer Service Representative II 0.50 0.30 0.30 0.30 0.30 Events Coordinator - Community Center 1.00 1.00 1.00 1.00 - Events & Operations Supervisor - CC 1.00 Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00 Operations Support Worker 1.50 2.00 1.65 1.65 1.65 Operations Support Assistant 0.50 - - - - Customer Service Representative I 1.00 1.00 1.00 1.00 0.88 Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58 Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75 Senior Services Assistant 0.45 0.45 0.45 0.45 0.45 Authorized FTE 21.63 21.53 21.18 20.18 20.56 Total Authorized FTE 61.13 58.36 56.61 50.99 51.45 Schedule of Authorized Positions FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Accountant Department: Administration Immediate Supervisor: Finance Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs various accounting duties including processing cash receipts, accounts receivable, and journal entries. Creates and posts entries to the general ledger, reconciles general ledger accounts, and prepares monthly reports. Administers the Procurement Card program and is the liaison for all banking matters. Gathers information for and works closely with the auditors. Assists with the preparation of the annual budget and CAFR. Provides support for the MUNIS system. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Maintains records, databases (MUNIS, Access, etc.) and reports. Provides support for MUNIS system, including contacting Tyler Technologies, to correct any issues. 2 S Creates and posts journal entries, reconciles general ledger accounts to journals, reviews, codes and enters cash receipts, reconciles bank statements, assists with budget preparation and works with the auditors on the annual audit. 3 S Prepares monthly revenue and expenditure journals, monitors expenditures to notify departments when budget line items are exceeded, respond to department requests for revenue and expenditure detail reports. Prepares semi-annual improvement district billings, prepares payoff statements and lien releases. 4 S Administers the Procurement Card program and is the liaison for all banking matters. This includes monitoring the online P-Card database to ensure cardholder/supervisor compliance with timely reconciliation of accounts and contacting customer support with cardholder issues. 5 S Prepares various reports such as the monthly sales tax report, quarterly worker's compensation report, monthly revenue and expenditure reports for the department heads, and the fuel inventory allocation report. 6 S Assists the Finance Director and Town Manager with projects as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative or technical nature, which may be obtained with a two year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum of two (2) years experience in clerical accounting Certifications and Other Requirements Possession of a valid driver's license for a minimum of 2 yrs. with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read manuals, contracts, general ledger reports, budget reports and general correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial None. Budget Responsibility Work requires the ability to coordinate and prepare the annual budget. Job requires the monitoring of department budget expenditures. Supervisory / Organizational Control None. Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization. These contacts may be involved in decision making or providing approval or decision making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Filing, making copies, faxing Sitting F Deskwork Walking F To and from office equipment, other offices, mailroom Lifting O Files, office supplies, binders Carrying O Files, mail, binders Pushing/Pulling R File boxes Reaching F For supplies, files, and mail Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling N N/A Bending F Filing in lower drawers Twisting F From computer to other desk areas and bookcase Climbing O Ladder to reach files, stairs Balancing N N/A Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as MIP, Excel, Word and Access. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 2/18/2014 Job Title: Accounting Clerk Department: Administration Immediate Supervisor: Finance Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs data entry functions for business licenses, animal licenses, cash receipts and accounts payable. Assists with peddler’s licenses and new business license accounts. Files business and animal licenses. Provides front desk coverage for Customer Service when required. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Processes all business license data entry batches. Coordinates business license renewal change approvals with Planning & Zoning. Assists with business license inquiries which include answering telephone calls and sending out correspondence, as well as obtaining approvals from other Town departments. Assists with business license cancellations. 2 S Processes all animal license data entry batches. Assists with inquiries regarding animal licensing through telephone calls and written correspondence. Works with others on problem resolution. 3 S Performs data entry with accounts payable as needed and assigned. Assists with peddler’s licenses and business license new accounts as needed and assigned. 4 S Processes data entry batches for all daily cash receipts. Files business and animal licenses. Sets up and prints labels for new business license folders. Files new and cancelled business license folders. 5 S Assists with coverage at customer service front desk during lunch hours and serves as backup when necessary. Maintains records, files and manages archiving and records destruction schedules. 6 S Performs other duties as needed and assigned. * See page 3 – Overall Physical Strength Demands Revised 2/18/2014 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Experience A minimum of one year accounting experience. Must be computer literate. Knowledge of Microsoft Word, Microsoft Excel, Access, CLASS, ActiveNet, and MUNIS preferred. Certifications and Other Requirements Possession of a valid driver’s license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read invoices, license applications, purchase orders, reports, and general correspondence. Attention to detail is a requirement of this position. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial Planning responsibilities include the timing of license reports and other deadlines. Budget Responsibility Job has no responsibility for budget allocations. Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization as well as outside. Interactions occur in person as well as via telephone. Revised 2/18/2014 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, and faxing Sitting C Deskwork Walking O To and from office equipment, mailroom, and other departments Lifting R Files, boxes, and books Carrying O Files, office supplies, books, and boxes Pushing/Pulling R File boxes Reaching F For supplies, files, mail slots, telephone Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling N N/A Bending O Filing in lower drawers Twisting F From computer to other desk areas Climbing R Ladder to reach files, stairs Balancing R While on ladder reaching for files Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 2/18/2014 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as MIP, Tyler, Access, Outlook and Excel ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Activities Assistant - Senior Services Department: Senior Services Immediate Supervisor: Senior Services Suppervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental purpose of this classification is to asist with special program /event planning and coordination, research potential new events and programs to offer and perform clerical tasks, update program flyers, help with Public Relations needs (create monthly newsletter) and outreach, and assist clients. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Coordinate and plan special programs and events throughtout the year. Assist with identifying potential sponsors, drafting event press releases and coordintaitng the design of event flyers and other event details as needed. Update event outlines and event action lists. Research potential new events and programs to offer at the Center. Assist with the coordination of programs 2 L Create monthly newsletter using InDesign program. Create monthly program coordinator updates and email out to distribution list or place in program coordinators mailbox slots. 3 L Performs routine clerical work such as designing flyers, filing, making copies, answering phones, drafting public relations material, thank you letters, donation request letters and other correspondence as needed. 4 S Assist with monitoring and logging attendance for activities/programs. Update new emails or members in spreadsheet. 5 L Provide customer service to walk-ins clients and phone-in clients. Maintains kiosks in office and in front lobby. Coordinate Frist Fridays at Fountain View movie program. 6 S Supervise office volunteers. Available to serve as back-up at Community Center front desk. Other duties as needed/assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Computer skill level is high- word, excell and powerpoint. Level of equivalent to four years of high school or equivalency. Experience Minimum of two years experience in progressively responsible administrative field. Certifications and Other Requirements CPR certified Valid Drivers License ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Considerable time is spent on the computer. Math Should have the ability to use a calculator. Writing Will be required from time to time to compose correspondence. Managerial Manage time to ensure daily tasks are completed. Budget Responsibility Position has no budget responsibility Supervisory / Organizational Control Supervise volunteer staff. Complexity The ability to multi-task is essential. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Greeting clients, filing Sitting C Preparing all paperwork Walking O Touring the building and the Senior Activity Center with clients Lifting O Files Carrying O Files Pushing/Pulling N N/A Reaching F While doing desk work Handling F Paperwork Fine Dexterity N N/A Kneeling R Filing Crouching N N/A Crawling N N/A Bending R Filing Twisting F While doing desk work Climbing N N/A Balancing N N/a Vision C Work on the computer Hearing C Communicating with personnel and on the telephone Talking C Communicating with personnel, general public and on the telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations N Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 SIGNATURES-REVIEW AND COMMENT: I have reviewed this job analysis and its attachments and find it to be an accurate description of the demands of this job. ____________________________________ ________________ Signature of Employee Date ____________________________________________ _________________________________________ __________________ Job Title of Supervisor Signature of Supervisor Date ____________________________________________ _________________________________________ __________________ Job Title of Department Head Signature of Department Head Date ________________________________________ ___________________ Signature of Town Manager Date Comments:________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Enter Legend line here. author\typist\drive\folder\document name\date FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: ACTIVITIES COORDINATOR – Senior Services Department: Community Services Immediate Supervisor: Senior Services Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental purpose of this classification is to coordinate programs and special presentations. Duties include confirming guest speakers for special health topics and education presentations, coordinate the Legal Consultation program, the Weekly Movie program, First Fridays program, Eye Glass Donation program, Extended Hands Food Bank drop off program. Assist members with Social Service needs, and provide assistance to walk-in or phone-in customers, keep Kiosks and information boards organized, take program head count. Responsible for preparing all press releases and send out information in a timely manner to media. Submit Senior Services website updates. Research travel companies and coordinate with these companies on types of trips to offer and do post trip follow-up with companies. Serves as Home Delivered Meals back-up when HDM Coordinator not available. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Home Delivered Meals - Serve as back-up when HDM Coordinator is not available. Advise HDM Coordinator of any changes in meal schedule, contact Fountain View Village with changes, readily available to deliver meals if needed, contact daily coordinators regarding issues that arise. 2 L Programs - coordinate trips with various travel companies as to type of trips to offer. Request flyers on specific outings from travel companies, do post trip follow-up to confirm attendance and maintain log of completed trips. Legal Consultations - contact attorneys to schedule dates, prepare sign-up sheet, confirm appointments with clients and attorrneys. Movies - review and select monthly movies, prepare detailed flyer each month. First Friday Movie - prepare flyer, update monthly sign-up sheet, and call Fountain View Village montlhy with count. Eye Glass Donations - monitor level and call for pick-up when needed. Extended Hands Food Barrel - monitor level and call for pick-up when needed. 3 L Presentations - coordinate and confirm guest speakers for special health topics and education presentations (research topics, request speakers bio, confirm date with speakers, obtain presentation information, topic outline, and create flyer). FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 4 S Create and update program/event/presentation flyers as needed. Maintain flyers in office kiosk, lobby kiosk, and community information boards. Assist customers with medical equipment loans, fill out loan form, clean returned equipment. Give tours of the senior office. Take head counts for each program (Wed.- Fri.) and log count on monthly calendar. 5 S Updates information flyers (legal, transportation, and social services). Serve as the primary person to assist members with social service needs. 6 S Public Relations - prepares all press releases and sends out information in a timely manner to media, updates and maintains Senior Services website on a weekly basis. 7 S Coordinate Wed. - Fri. office volunteers. Provide assistance to walk-in or phone-in customers. Take head counts for all Senior program, event, presentations and log on daily calendar. Serve as back-up at Community Center front desk. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Computer skill level is high - Word, Excel, and PowerPoint. Level equivalent to four years of high school. Experience Minimum of two years experience in progressively responsible program planning and coordination. Certifications and Other Requirements CPR/AED Certification. Possession of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Considerable time is spent on the computer. Math Should have the ability to use a calculator. Writing Will be required from time to time to compose correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity The ability to multi-task is essential. Interpersonal / Human Relations Skills The incumbents in this position contacts others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Greeting clients, filing, filling kiosks Sitting C Preparing all paperwork. Walking O Touring the building with clients Lifting O Files Carrying O Files Pushing/Pulling N Using push cart to move supplies for programs and events. Reaching F While doing desk work and filling kiosks Handling F Paperwork, telephone Fine Dexterity N N/A Kneeling R Filing Crouching N N/A Crawling N N/A Bending R Filing Twisting F While doing desk work Climbing N N/A Balancing N N/a Vision C Reading, computer work Hearing C Communicating with personnel, general public and on the telephone Talking C Communicating with personnel, general public and on the telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations N Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/15/14 1 Job Title: Administrative Services Director Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Under administrative direction, performs complex management and technical duties as the Human Resources Manager and Risk Manager, with responsibility for directing the Town’s administrative services programs. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Provides counsel and advice to insure effective management of the Town’s human resources through organization planning, recruitment and selection, placement, compensation, classification, employee relations, group benefits administration, safety and training. Ensures compliance with organizations policies and procedures, federal, state, and local laws/regulations. Establishes effective relationships with management throughout the organization in order to provide appropriate support for their activities. Provides information to others as needed in order to fulfill their responsibilities. Participates in relevant professional associations, establishes and maintains appropriate relationships with oversight agencies. 2 S Assures effective communications with Town management, interprets and explains Federal, state and Town personnel rules and regulations; evaluates and analyzes policies and procedures, and recommends solutions; assures that policies and procedures are administered and interpreted in a fair and consistent manner. 3 S Administers and participates in the development of the Town’s Risk Management Program, attends Loss Control Meetings, evaluates insurance coverage, loss exposure and potential loss in order to determine risks. Serves as the Town’s liaison with consultants and attorneys contracted by the Town to review general liability, claims, and other insurance programs and with other agencies contracted by the Town to investigate claims against the Town. 4 S Manages special projects; analyzes Town operations; reviews and monitors status reports, and recommends appropriate actions and plan modifications. Establishes priorities and assures program objectives and standards are defined, attained and congruent with the overall goals of the Town. 5 S Performs other duties as assigned or required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/15/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelors Degree in Public/Business Administration or related field required. Master’s Degree preferred. Experience Five (5) years professional experience in municipal government, including three (3) years supervisory and management experience required. Certifications and Other Requirements IPMA-CP or SPHR certification is highly desirable. Possession of a valid driver's license for a minimum of two years with a good driving record required. CPR/AED Certification required within six months of hire date required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Skill in reading, interpreting, understanding and applying personnel standards and procedures, applicable Federal rules and regulations, and Town policies and procedures. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division and to prepare statistics for budgets. Writing Work requires the ability to write general correspondence, articles, letters, and reports at a college level. Managerial Skill in effectively leading staff and creating a work environment that fosters teamwork and professionalism. Skill in managing multiple projects and prioritizing multiple tasks and demands. Budget Responsibility Prepares and oversees the budget of Human Resources and Risk Management. Supervisory / Organizational Control None Complexity Skill in analyzing complex issues, collecting information, and recommending methods, procedures and techniques for resolution of issues. Skill in analyzing and interpreting technical documents, and preparing complex reports. Interpersonal / Human Relations Skills Skill in effective communication, both verbal and written. Skill in establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/15/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Copier, fax machine, presentations. Sitting C Computer, desk work, paperwork, meetings, driving Walking C Inter-office, to/from other buildings, to/from meetings Lifting R Supplies Carrying R Reports, supplies, files, paperwork Pushing/Pulling R Boxes, doors, chairs, filing cabinet drawers Reaching F Office supplies, files Handling F Paperwork Fine Dexterity C Computer keyboard, writing, telephone keypad, calculator Kneeling R Retrieving files Crouching R Retrieving files Crawling N Bending R Retrieving files Twisting F To/from computer to desk, retrieving files Climbing R Stairs Balancing N Vision C Computer, desk work, paperwork, writing, reading, use of office equipment, driving Hearing C Telephone, co-workers, staff, supervisor, Council members, Town manager, directors, attorneys, representatives, meetings, presentations, training Talking C Telephone, co-workers, staff, supervisor, Council members, Town Manager, directors, attorneys, representatives, meetings, presentations, training Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/15/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Building Permit Technician Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Processes building permit applications. Provides assistance to the public. Maintains files and plans for active and completed building permits. Maintains files and coordinates Adopt-A-Street Program. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Receives and processes building permit applications and plans by assigning a permit number, calculating and collecting plan review fee, inputting data into the computer and preparing documents for plan review. Provides status information until issued. 2 L Processes completed permit applications and plans by preparing approved documents, calculating valuation and fees. Inputs data into computer, contacts applicants, collects permit and development fees and issues permits. 3 S Provides information in reference to building codes and procedures to the general public, contractors, engineers at counter and on the telephone and, if necessary, routes them to the correct department. 4 S Provides accurate and expeditious information to field inspectors and other departments to assist them in performing their duties. Coordinates the Adopt-A-Street Program and maintains records for such program. 5 L Accurately files and maintains building permits, plans, and inspection tickets. Purges and disposes of old files as required by records retention policy. 6 S Researches and inputs permit information to generate reports required for submittal to various government agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four year of high school or equivalency. Experience Minimum of 2 years customer service experience in a construction and office environment. Certifications and Other Requirements Building Permit Technician Certification required within first six months of employment. Must be bondable. Possession of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and comprehend permit applications, construction plans and inspection tickets and building codes. Math Ability to calculate permit valuations, plan review fees, permit fees, count money, calculate refunds according to building code. Writing Ability to write inspection tickets, permits, certificate of occupancy, compose letters, check requests and requisitions. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Requires the ability to understand building codes and procedures, and the ability to use multiple computer programs. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Assisting customers, filing, making copies Sitting O Deskwork Walking F Throughout the office for various tasks and back and forth to counter. Lifting F Building permit plans and files. Carrying F Building permit plans and files. Pushing/Pulling R Putting away rolled plans in bins. Reaching F Small objects, books, rolled plans in bins (retrieving). Handling F Paper work, office supplies Fine Dexterity F Keyboard, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling R Filing in lower drawers Bending O Filing in lower drawers Twisting O Deskwork Climbing O Step stool for building plans Balancing R Carrying files and plans. Vision C Computer monitor, building plans and reading. Hearing C Communicating with public, co-workers, telephone Talking F Communicating with public, co-workers, telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax, telephone, computer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime N Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 1 Job Title: Chief Building Official/Plans Examiner Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Incumbent is authorized and directed to enforce the provisions of the adopted codes, render interpretations of adopted policies and procedures in order to apply code provisions. Approves alternate materials and methods. Responsible for administration of the codes. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Provides administrative and technical support to all staff members to ensure compliance with adopted codes and standards. Assures that reviews and inspections are done in a timely and professional manner. Prepares and presents policies, programs and education for the staff based on the most current codes and technologies available, ensuring that the best resources are available for the building community. 2 S Inspects residential and commercial buildings to verify compliance with subject codes, approved drawings, and contract documents. Proactively investigates unpermitted work activity requiring building permits. 3 S Monitors department budget, expenditures and forecasting future needs. 4 S Reviews proposed construction documents for conformance with model building (general, structural, fire and life safety), electrical, fuel gas, mechanical and plumbing codes as adopted or amended by the Town. Advises applicants of needed changes with written checklists and plan review reports. 5 S Ensure that retention and organization of public and private records meet state statutes, as well as make for efficent use of employee resources. 6 S Assists the public by promptly answering technical code questions on the phone and at the front counter, explains plan review comments and code requirements, provides code interpretations, and otherwise assists applicants in meeting requirements as they proceed through the development review process. Respond to public concerns related to building safety. Investigates and resolves all complaints. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with a two year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience A minimum of ten years of municipal government inspection and or plans examiner work. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. ICC Combination Inspector, Plans Examiner and Certified Building Official certification preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and understand technical manuals, codes, construction plans and engineering documents. Math Ability to preform basic addition, subtraction, multiplication, division and algebra. Writing Basic writing skills should include proper use of grammar and structure for the purpose of correspondence and report writing. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity This job requires considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Front counter and job sites Sitting F Desk work, plan review, driving Walking O Office, job sites with un-even terrain Lifting R Plan rolls, ladders Carrying R Plan rolls, ladders Pushing/Pulling R Doors, gates Reaching R Plan storage, at job sites Handling R Paper, books, plans Fine Dexterity O Phone, computer Kneeling O During the course of inspections Crouching O During the course of inspections Crawling O During the course of inspections Bending O During the course of inspections Twisting O During the course of inspections Climbing O During the course of inspections Balancing O During the course of inspections Vision C During the course of inspections, plan reviews and driving Hearing C Personal communication, phone, meetings Talking C Personal communication, phone, meetings Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Hand tools, tape measure, ladder, flashligh, screw driver, computer , fax, telephone, and general office supplies ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards S Extreme Temperatures S Chemical Hazards S Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards S Respiratory Hazards S Explosives S Physical Hazards M Communicable Diseases S Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Steel toe boots, hard hat, safety glasses, ear protection NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Civil Engineering Inspector Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: To conduct inspections of construction projects and public works that insure all work is completed in accordance with Town codes and ordinances, MAG standards, ADOT standards and to assure contract compliance for approved plans and specifications. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Inspects grading, drainage, pipelines, paving, concrete work, landscaping, utility modifications, retaining walls, concrete drainage structures and building infrastructure construction for compliance with codes and ordinances. 2 L Provides final and one year warranty inspections for subdivisions and issues substantial compliance letters. Field checks and signs off on all "as-built" submittals. 3 L Performs surveying, permit processing and related technical services. Reviews capital improvement projects for the Town. 4 L Informs contractors of non-compliance and follows up on compliance work. Informs residents about construction zones, including types of construction and duration of projects.. 5 L Responds to and resolves complaints by citizens. Assists other departments as needed. 6 L Performs other related duties as required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High School or GED. Knowledge of MAG standards, Town standards and ordinances, some ADOT standards, basic surveying, traffic control, materials, equipment operations, and construction principles and practices. Experience Minimum five years civil construction inspection experience. Background experience in civil engineering technical areas. Experience using MAG specifications and details for street construction essential. Local technical knowledge beneficial Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read technical plans, specifications and other related documents. Math Ability to perform general math calculations. Writing Ability to write reports and keep logs. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various county, state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Job sites Sitting F Driving, desk work Walking F Job sites Lifting O Tools and equipment Carrying O Tools and equipment Pushing/Pulling O During inspections Reaching O During inspections, in truck or office Handling O Paperwork Fine Dexterity O Computer keyboard, telephone keypad Kneeling O During inspections Crouching O During inspections Crawling R During inspections Bending F During inspections Twisting O During inspections Climbing O During inspections, hills, rocks, ladders, scaffolding Balancing O On ladders or walls Vision C All aspects of work Hearing C All aspects of work Talking F Communicting and on telephone and radio Foot Controls C Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Levels, eye level, survey equipment, tape measure, hammers, probes, shovel, cameras, temperature gauges, cell phone and truck. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity M Fire Hazards M Respiratory Hazards M Explosives M Physical Hazards D Communicable Diseases M Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Steel toed shoes, hardhat NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Code Enforcement Officer Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs skilled technical work in enforcing Town Zoning Ordinances and Town code regulations. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Responds to complaints from the public, orally and in writing. Investigates possible violations of Town property maintenance, nuisance and zoning codes; identifies violations and properties not in compliance and follows up with warning notices and citations to ensure compliance with Town codes. Works with citizens, property and business owners to correct violations 2 L Performs enforcement and conducts field inspections; inspects assigned areas of the Town to locate and observe violations of Town codes including zoning, nuisance, land disturbance, pools, and health and safety ordinance violations. 3 S Is proactive and reactive in all matters and areas of code enforcement. Meets with residents to discuss violations, using diplomacy and tact. 4 S Researches case histories, approval documents, approved blueprints, property ownership records, business licenses, aerial potos, microfiche records, utility records, and other related documents as necessary. 5 S Provides information to the public, other Town departments, architects, engineers, contractors and interested parties regarding zoning and other regulations, and related departmental programs and policies. 6 S Prepares cases for court actions, assists the Prosecutor's Office in determining appropriate disposition of outstanding cases and testifies in court. Prepares reports, documents, inspections, issues notices or letters, photographs property conditions and maintains required records. Uses a computer database for reporting and record keeping. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Two years of recent public contact experience, preferably including the application and interpretation of rules and regulations. One year of code enforcement experience preferred. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record. AACE certification is required within the first year of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes and ordinances. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, written recommendations and documentation for non-compliance cases. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections and dealing with the public. Sitting F Deskwork Walking F During inspections Lifting O Tools and equipment Carrying O Files and equipment Pushing/Pulling O Equipment Reaching F Files and telephone work Handling C Paperwork and equipment Fine Dexterity O Computer input Kneeling O During inspections Crouching O During inspections Crawling R During inspections Bending F During inspections Twisting O During inspections Climbing O During inspections Balancing O During inspections Vision C Reading, computer monitor, driving and conducting inspections Hearing C Communications Talking F Communicating with personnel and general public and telephone Foot Controls F Frequent driving and during inspections Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: 35 mm digital and Polaroid camera, computer and related software, vehicle ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Community Services Director Department: Community Services Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Responsible for the oversight and operation of Parks and Recreation, Community Center and Senior Services. Overall fiscal responsibility concerning the department budget preparation, submission, defense and the oversight of expenditures. Responsible for the long term planning and development of the department. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Overall fiscal responsibility for the preparation, defense and adherence to the department's annual budget. 2 L Works with a wide variety of community and civic organizations in the development of recreational programs, activities, and goals and objectives. 3 L Plans and directs park and recreational facility acquisition, development and improvements. 4 L Formulates rules, policies and procedures associated with the public's use of facilities and their enrollment in programs. 5 L Overall responsibility for the preparation and defense of recommendations regarding fees for the use of facilities and their enrollment in programs, and the collection of these fees. 6 L Overall responsibility for the training, retention and supervision of all Department employees. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Parks & Recreation. Experience Seven (7) years experience in municipal recreation including at least three (3) years in direct supervision. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. CPR/AED certification and Frist Aid Certification. Certified Parks and Recreation Professional (CPRP) status preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports, letters, correspondence, schedules, budget materials, requisitions. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Ability to write clearly and concisely utilizing appropriate sentence structure, grammar and punctuation. Work requires the ability to write reports, letters, correspondence. Managerial Ability to manage the department effectively, efficiently and in a proactive manner. Budget Responsibility Ability to prepare and defend the annual budget, including operational and capital improvement expenditures. Upon adoption, responsible for the overall compliance with the spending limits contained therein. Supervisory / Organizational Control Overall responsibility for the supervision and oversight of employees and the various operational components of the Department. Complexity Requires the ability to simultaneously handle diverse tasks of varying priorities in an effective manner, with a focus on accomplishing results. Interpersonal / Human Relations Skills Position requires frequent contact with the public and various organizations on a variety of topics, many of which can be difficult and require a great deal of tact and diplomacy. Ability to work effectively with subordinates, peers, the media, and the public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At park sites and at recreational facilities Sitting F Office work, meetings and driving Walking F Throughout park sites and facilities Lifting R Various equipment and supplies Carrying R Various equipment and supplies Pushing/Pulling R Various equipment and supplies Reaching R For files, supplies, etc. Handling R Files, equipment, supplies, etc. Fine Dexterity R Computer keyboard, calculator, telephone keypad, etc. Kneeling R Picking up supplies, equipment, etc. Crouching R To reach files, supplies, etc. Crawling R Retrieving Bending R To reach files, supplies, etc. Twisting R To reach files, supplies, etc. Climbing R To hang program banners at events, etc. Balancing R To hang program banner at events, reach for supplies, etc. Vision C Reading, computer monitor, driving, observing work activities. Hearing F Communicating with the general public, employees, etc. in person and/or on the phone Talking F Communicating with the general public, employees, etc. in person and/or on the phone Foot Controls O Operation of a vehicle Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, vehicle, general office equipment, phone, fax, etc. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime C Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 1 Job Title: Court Administrator Department: Court Immediate Supervisor: Presiding Judge FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages the administrative functions, court services operations, non-judicial staff and the resources of the Municipal Court. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Manages, plans and organizes the activities of all non-judicial staff; selects, trains, motivates and evaluates personnel; works with employees to provide job performance feedback and correct deficiencies and enhance performance; implements discipline and termination procedures for non-judicial personnel. 2 S Manages the Court's accounting functions; implements and ensures compliance with the Arizona Code of Judicial Administration Minimum Accounting Standards; processes bond refunds and restitution disbursements; creates purchase requests for court expenditures, reviews and identifies and resolves financial discrepancies. 3 S Implements policies and procedures governing administrative operations of the court; recommends changes to operational policies and procedures to improve court administrative operations; develops long-range plans and programs; identifies problems and creates and implements solutions. 4 S Participates in the development and administration of the Court's budget; directs the forecast of funds needed for staffing, equipment, materials, services and supplies; monitors and approves expenditures within specified limits. 5 S Compiles and evaluates statistical data related to the efficiency and effectiveness of Court operations, and makes appropriate written and verbal recommendations as needed; maintains compliance with monthly, quarterly and annual statistical reporting, accounting and records management policies and procedures established by the Supreme Court and the Presiding Judge of Maricopa County. 6 S Responds to inquiries, requests for information and complaints; represents the Court with outside agencies, boards and committees, and at interdepartmental and committee meetings as required; serves as Clerk of the Court and Custodian of Records. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent in applicable field. Experience Five years of highly responsible experience in the administration and management of a limited jurisdiction court system, including a minimum of two years at the management level. Experience with court-related case and financial management software programs desirable. . Certifications and Other Requirements Fellowship in the Institute for Court Management desirable; must obtain 16 credit hours of judicial staff education annually. Possession of a valid AZ driver’s license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires the ability to read and understand various governmental and court-related reports, financial documents, court orders, statutes and Town codes, regulations and general correspondence. Math Requires the ability to perform general math calculations; the ability to calculate decimals and percentages; may include the ability to compute interest and ratios; may include ability to calculate surface areas, volumes, weights and measures. Writing Requires the ability to write clearly and effectively in English; requires the ability to write performance appraisals, procedures, memos and status reports with clearly organized content, using proper sentence structure, punctuation and grammar. Managerial Develops, implements and oversees work plans; organizes, prioritizes and delegates work activities, projects and programs; supervises, directs and evaluates staff; processes and addresses employee issues, concerns and problems; counsels, disciplines and writes performance evaluations. Budget Responsibility Participates in the development and administration of the Court's budget; monitors expenditures and revenues; authorizes purchases within authorized limits; monitors grants and intergovernmental agreements; analyzes future needs and forecasts funds needed for staffing, equipment, materials, services and supplies. Supervisory / Organizational Control Requires supervising and monitoring of the Court staff. Complexity Requires an understanding of court judicial and administrative processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving the evaluation of information against subjective criteria, as opposed to that which is clearly measurable or verifiable. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Conducting meetings or training; assisting the public. Sitting C Considerable desk work. Walking O To and from desk to other office areas, to other departments and occasionally to other buildings or locations. Lifting O Files, file boxes, office supplies, books. Carrying F Files, books, boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Paperwork, case files, office equipment, money. Fine Dexterity C Computer keyboard, calculator, telephone keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N N/A Bending R Retrieving items from lower shelves or file drawers. Twisting O From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N N/A Vision C Reading court documents and correspondence, reports and computer monitor. Hearing C Communicating with staff, the public and other departments or agencies in person and on the phone. Talking C Communicating with staff, the public and other departments or agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/21/2012 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone and laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) O (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Court Clerk Department: Court Immediate Supervisor: Court Administrator FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs a wide variety of specialized clerical duties, including money handling and reconciling; assists the public with court procedures and services; processes, records and files court documents; provides quality clerical support to the Presiding Judge of the Municipal Court. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Performs frequent and intense public contact work at the Court counter, over the telephone and by email; communicates orally with defendants to inform them of options, penalties and the effects of decisions; routinely handles difficult public contact situations which require diplomacy, tact and negotiation skills; performs all services efficiently and with respect for each individual. 2 S Answers questions and provides information to defendants, attorneys, law enforcement, other municipal employees and the general public. 3 S Creates and maintains complex court files and records; receives, prepares and reviews a variety of court documents for criminal, traffic and civil cases; maintains court calendars. 4 S Performs a variety of data entry into the case management system, including citation entry, case dispositions, sentencing information, scheduling hearings, and program compliance information. Reviews computer data for quality control, and corrects errors; disperses information as required or requested. 5 S Receives and processes payments; updates case management system and issues receipts; balances daily payment receipts, establishes and monitors payment plans for defendant's financial obligations; uses a variety of resources to optimize collection efforts, including the Tax Intercept Program, Accurint or other skip-tracing activities. 6 L Performs other court related duties as required, including, but is not limited to, mail processing and distribution, filing, and overseeing audio tape recording of various court proceedings. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Two years of general clerical experience, including some public contact, preferably in a court or law office; experience in the use of Windows-based computer software programs is desirable. Certifications and Other Requirements Must obtain 16 credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Necessary to read and understand general legal documents, reports and correspondence. Math Ability to perform general math calculations; the ability to calculate decimals and percentages. Writing Ability to write effectively in English with proper grammar and sentence structure. Managerial None Budget Responsibility None Supervisory / Organizational Control NOne Complexity Requires a general understanding of court processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving a variety of generally predefined duties which are often characterized by frequent change; ability to multi-task in a busy environment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At the counter assisting the public. Sitting C Considerable desk work. Walking O To and from desk and counter, to other departments and occasionally to other buildings or locations. Lifting O Files, file boxes, office supplies and books. Carrying F Files, books, boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Case files, paperwork, money, office equipment. Fine Dexterity C Computer keyboard, calculator, telephone keypad and charge machine keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N N/A Bending R Retrieving items from lower shelves or file drawers. Twisting F From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N N/A Vision C Reading court documents, correspondence and computer monitor Hearing C Communicating with supervisors and other staff members, the public and other departments and agencies in person and on the phone. Talking C Communicating with supervisors and other staff members, the public and other departments and agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone, tape recorder or other recording equipment, charge machine, laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment F Other (see 3 below) F (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Custodian Department: Development Services Immediate Supervisor: Facilities/Environmental Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Provide a variety of routine custodial cleaning and building maintenance duties required to maintain a safe and clean work environment of Town facilities. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Sweeps, vacuums and mops floors; picks up debris indoors and outdoors; cleans, disinfe and stocks restrooms 2 M Cleans drinking fountains and coffee rooms; operates power-cleaning equipment such as vacuums, carpet extractors; sets up, takes down and stores chairs and tables. 3 M Spot cleans carpets, strips and waxes floors and other duties of this type; performs manua work requiring extensive physical exertion; dusts and polishes furniture, woodwork, fixtures and equipment; uses chemical/cleaning agents in compliance with established safety policies/procedures. 4 M Empties and cleans waste receptacles indoors and out; maintains custodial supplies and equipment; follows a well established routine in accomplishing daily tasks. 5 L Performs periodic cleaning of windows; moves and arranges furniture and equipment as needed; responds in a timely manner to requests for custodial needs; assists staff in special projects as required 6 L Performs other related duties as requested * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High school equivalency Experience Methods, materials, tools, and equipment used in custodial work. Safe work practices. MSDS sheets on cleaning solvents and chemicals. General experience in facility custodial work is desirable. Certifications and Other Requirements Valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Basic reading and comprehension skills; ability to read and comprehend product directions, operation manuals and product labels. Math Basic math skills Writing Work requires good written skills. Communication between shifts is essential. Must be able to communicate legibly on forms, work orders, supply requisitions and messaging. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Able to perform a diverse range of duties and tasks. Interpersonal / Human Relations Skills Ability to interact with peers and public in a positive and professional manner. Communication and the ability to work in a team environment are essential. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C Job sites Sitting R Walking C Between job sites and tasks Lifting O Tools, equipment, supplies, furniture Carrying O Tools, equipment, supplies Pushing/Pulling F Cleaning Equipment, carts, furniture Reaching F Handling F Fine Dexterity R Kneeling F Cleaning restrooms, floors and baseboards. Crouching F Cleaning restrooms, floors and baseboards. Crawling N Bending F Twisting F Climbing O Stairs, ladders Balancing R Vision C Hearing C Talking O Foot Controls F Custodial machinery Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Equiped with custodial care tools, manual and self propelled floor care machinery. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards D Noise and Vibration M Electrical Hazards M Wetness/Humidity W Fire Hazards N Respiratory Hazards S Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Within entire confines of facility PROTECTIVE EQUIPMENT REQUIRED: Sanitary gloves, safety glasses. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) X FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Customer Service Representative I Department: Community Services (Community Center) Immediate Supervisor: Events and Operations Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The Customer Service Representative I is the first contact with the public as they enter the Community Center building. This position is instrumental in giving the proper information on event locations within the building, directing those with questions to the correct department, providing essential community information, and processing registrations and memberships for the Senior Services Division and registrations for Parks and Recreation programs. This person must maintain a working knowledge of the Community Center and Senior Services . ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 L Communicates with clients, the general public, vendors, and Town employees, either through personal contact at the front desk or by phone, to give directions, answer questions, forward rental requests, discuss current and upcoming events. 2 L Processes memberships and registrations for Senior Services activities and Parks and Recreation programs using the appropriate booking system. Processes payments for the Community Center rentals. Collects money, runs end of day reports, and makes daily deposits. Must be able to troubleshoot and solve accounting problems associated with the booking system. 3 S Answers and re-directs phone calls to the appropriate facility member. Maintains correct information on reader board and checks materials left at desk to assure they are appropriate for distribution. Maintains the Community Center kiosks with the Town approved brochures and flyers. 4 S Provides clerical support as necessary to the Community Center and Senior Services staff. Proofreads correspondence and reports, files, posts agendas, processes incoming mail to appropriate department. 5 L Provides basic information for Community Center, Senior Services, and the Town in general. 6 L Serves as back up to the staff liaison for the Department's Commission meetings, agenda packets, postings, and minutes. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four year of high school or equivalency. Experience Work requires a minimum of (2) two years clerical experience. Must possess basic computer skills and working knowledge of Windows based programs. Certifications and Other Requirements Possession of a valid Arizona Driver's License for a minimum of two years with a good driving record. CPR/AED Certification required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires general math calculations (addition, subtraction, multiplication, division, percentages, decimals), ability to use a calculator, ability to reconcile bank deposits. Writing Work requires the ability to write correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work involves professional judgement to provide appropriate responses to the public and staff. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Mail services, faxing, copying, filing, facility tours. Sitting F Desk and computer work and answering phones. Walking O To and from office equipment and around Communtiy Center building. Lifting R Files, office supplies Carrying R Files, office supplies Pushing/Pulling R Doors, filing drawers Reaching F Files, keyboard, materials for distribution Handling C Paperwork Fine Dexterity C Computer keyboard, calculator, telephone, writing Kneeling R Filing in lower drawers Crouching R Retrieving from lower drawers Crawling N N/A Bending O Filing in lower drawers, retireving distribution materials Twisting F From telephone to computer to file drawers Climbing R Stairs at Town Hall Balancing R Files or other materials Vision C Reading, computer monitor Hearing C Communication with staff and general public Talking C Communication with staff and general public Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general office equipment. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Customer Service Representative II Department: Administration Immediate Supervisor: Finance Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Receives and directs visitors and callers to the appropriate Town representative or department. Responds to all forms of telecommunications at Town Hall. Performs moderately complex clerical and accounting work involving mail distribution, cashiering, program and facility registration. Assists with requests for public records. Must be able to work a flexible schedule. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Interacts frequently with the public by phone, email and through counter duty responding to customer inquiries and/or concerns. Demonstrates considerable tact and persuasion when dealing with customers who may become irate or distraught. 2 S Processes incoming and outgoing mail. Orders and maintains postage supplies. Distributes incoming faxes and maintains fax supplies. Orders and maintains animal license tags. 3 L Receives and handles payments and reconciles daily transactions. 4 L Registers individuals for various recreation programs and recreational facilities. Processes refund requests for cancelled programs. 5 S Serves as the central cashiering function for Administration, Parks & Recreation and other Town departments, receiving payments, processing credit card transactions, balancing the cash drawer, compiling and preparing daily reports and receipts. 6 L Performs administrative duties such as preparing correspondence, updating various reports and records, miscellaneous filing, assisting with requests for public records. Provides notarial services to public and staff. Performs other duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Knowledge of CLASS system, ActiveNet, and Microsoft Office preferred. Experience Work requires a minimum of (2) two years customer service experience and computer literacy. ** Certifications and Other Requirements Possesion of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires the ability to perform general math calculations (addition, subtraction, multiplication, division, percentages, decimals), ability to use a calculator, ability to count cash drawer. Writing Work requires the ability to produce correspondence with clearly organized thoughts using proper English sentence construction, punctuation and grammar. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work involves professional judgment to provide appropriate responses to the public and staff. Interpersonal / Human Relations Skills The employee in this position contacts others within the organization as well as outside the Town. This employee must be able to deal with all types of people in a professional manner. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Mail services, faxing, copying, filing Sitting F Desk and computer work and answering the phone Walking O To and from office equipment and other departments Lifting R Files, office supplies, packages Carrying R Files, office supplies, packages Pushing/Pulling R Doors, filing drawers Reaching F For reference material, files, keyboard Handling C Paperwork, money Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling R Filing in lower drawers Crouching R Retrieving from lower drawers Crawling N N/A Bending O Filing in lower drawers, Twisting F From telephone to computer to book cases Climbing R Stairs Balancing R Files Vision C Reading, computer monitor Hearing C Communicating with staff and general public and on telephone Talking F Communicating with staff and general public and on telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general office equipment ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 5/20/14 1 Job Title: Development Services Director Department: Development Services Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and directs the work of professional and technical staff in such areas as engineering, streets, facilities, planning & zoning, code enforcement, mapping & graphics and building safety. Is responsible for operating, maintaining and improving the Town’s public infrastructure; coordinates engineering and planning projects including research and design, including drainage and streets capital improvements, construction development, and/or maintenance programs; coordinates and administers contracts for professional services; reviews and approves various types of civil engineering improvement plans. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Revised 5/20/14 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 L Responsible for program planning and project development of all projects in the Town's Capital Improvement Program (CIP) including: producing or overseeing consultants in the production of project scoping or pre-design documents for projects planned in the twenty-year CIP, financial/cost analyses for projects, overseeing grants, initial project assessments, design concept reports, assisting the Finance Department on budgeting, financial planning and programming of projects in the twenty-year CIP, and coordinating project development activities with Town Departments. 2 L Directs, trains and evaluates the various divisions within the Development Services Department. Administers and distributes workloads for Town CIP and development projects. Inspects project sites to assist in the solution of difficult problems. Interprets specifications and Town policies. Prepares and manages the department's budget. 3 L Evaluates plans and reports by reviewing and approving submitted plats, improvement and "as- built" plans, and associated reports to ensure compliance with applicable Town laws, codes and ordinances, and other applicable engineering and planning principles. 4 S Develops department policies and guidelines by developing, updating and revising engineering design guidelines, construction specifications, and various standardized forms and processes and identifying and processing easement and Right-of-Way acquisitions for the developer and Town projects. 5 L Provides professional and technical support to the Town Manager, Town Council and other boards and commissions. Communicates with the general public, other Town, local, state and federal employees, vendors, management, contractors, and public officials in order to perform assigned work. Instructs and trains subordinates and informs the general public on capital improvement projects or different programs such as stormwater management. Prepares letters, memos, specifications, reports, Town Council Reports, with clearly organized thoughts using proper sentence structure, punctuation, and grammar to communicate technical and controversial issues. Coordinates Regional Transportation Improvement Projects (TIP) and items. 6 S Directs and participates in the development of plans, specifications, estimates, and work orders for the construction of community development projects, including drainage and streets projects. Supervises and participates in the development of capital improvement plan projects, including preparation of Request For Proposals and bid packages, the selection of consultants, preparation of plans, specifications and cost estimates, negotiating fees for professional services, processing submittals, progress payments and change orders. * See page 3 – Overall Physical Strength Demands Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree in Civil, Transportation, or equivalent. Experience Minimum of five (5) years public sector experience in project management, engineering, planning & zoning and supervision. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. Must possess a valid Arizona Professional Engineering License. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read construction plans and specifications, county, state and federal regulations, legal documents and descriptions, contracts, and engineering reports. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division, trigonometry, geometry and quantitative equations. Writing Work requires the ability to write technical and quantitative documents, engineering design guidelines, constructions specs and policies and procedures. Managerial Work requires the supervision of the Develoopment Services Department, which includes engineering, streets, facilities, planning and zoning, code enforcement. Budget Responsibility The incumbent prepares documents and does research to justify language used in documents for the Development Services Department and recommends budget allocations. Supervisory / Organizational Control Work requires supervising and monitoring performance of engineering and planning project managers and inspectors, the Streets Division, Code Enforcement, and Facilities. Complexity Work requires strong knowledge of general civil engineering principles and practices. The level of work requires exercising competent, independent judgement. Work is widely varied involving analyzing and evaluating many complex and significant variables, identifying needs and assignments, and developing and/or recommending departmental and or townwide policies and procedures. Interpersonal / Human Relations Skills This position has contact with others within the organization. These contacts may involve similar work units or departments within the Town. In addition, this position works with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Meetings and discussions may be conducted with customers, developers, contractors, and design engineers to resolve specific engineering issues. Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job sites and meetings Sitting F Deskwork, meetings Walking F To other departments and around job sites Lifting R Plans and equipment Carrying F Plans and equipment Pushing/Pulling N Reaching R For supplies and plans Handling F Paperwork Fine Dexterity O Measuring and drafting Kneeling R During inspections Crouching R During inspections Crawling N Bending R Retrieving items from lower shelves Twisting O From computer to telephone Climbing R Stairs, step stool Balancing R On step stool Vision C Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public and on telephone Talking F Communicating with personnel and general public and on telephone Foot Controls O Automobiles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, fax machine, copier, scanner, telephone ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat and steel-toed shoes NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations R Frequent Change of Tasks C Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 9/24/2013 1 Job Title: Economic Development Specialist Department: Administration Immediate Supervisor: Town Manager FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and implements the activities of an economic development program to promote the growth and development of the Town's economic base. Assists in business recruitment, retention and expansion for both existing and new businesses for the Town. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Plans and organizes economic development programs related to generating business and development opportunities, including successfully managing projects from inception to completion. Plans, develops and implements informational strategies to attract growth industries and companies. Researches, prepares and communicates information to attract new business clients projecting an effective communication and project management environment. 2 S Directs Town response to requests for information from potential businesses, developers and consultant groups. 3 S Develops and maintains various project management databases. Generates statistical reports, information and plans in connection with economic development projects. 4 S Researches and assists in development of alternative economic development policies, strategies and implementation techniques. 5 L Makes verbal and written presentations to the Town Council, boards, commissions and other citizen groups in a professional and effective manner. 6 L Acts as a liaison between the Town, local and regional Chambers of Commerce, Economic Development Councils and various federal, state and local government agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 9/24/2013 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree in Economic Development, marketing, planning, urban geography or a related field. Completion of a Master's Degree preferred. ** Experience A minimum of four years of management support experience, with three of those years in business development and related economic development activities. Experience in both the public and private sectors preferred. Certifications and Other Requirements IEDC Certified Economic Developer status preferred. Valid drivers license for a minimum of two years with a good driving record. required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read complex legal documents, development agreements and contracts, executive business letters and communications, development-related documents, master plans, design guidelines, construction site plans, budget documents, business magazine, journals, newspapers and technical reports, strategic or operational plans. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, college algebra, and statistics. Writing Work requires the ability to write communication with executive management, Town Council, and business executives, preparing marketing documents, assisting with development agreements, concise and professional letters all at a college level. Managerial Managerial responsibilities include participation and management of Town teams with crucial issues including strategic planning and fiscal management, infrastructure planning and development, Town building projects, and management of the Economic Development division. Budget Responsibility Assists in preparing and monitoring the Economic Development budget. Supervisory / Organizational Control None Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Organization-wide policies, procedures, or precedents are developed and/or recommended. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Communicates extensively with the Town Manager, Town Council, developers / real estate, external clients, customers, allies, business professionals, government officials, and regional, state, and national personnel. Employee must maintain regular attendance. FOUNTAIN HILLS, ARIZONA Job Description Revised 9/24/2013 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Presentations, copier, fax machine, filing Sitting C Computer, desk work, paperwork, answering telephone, meetings, driving Walking O Inter-office, to/from meetings, field work, tradeshows Lifting O Contracts, reports, plans, displays Carrying O Contracts, reports, plans, displays, boxes Pushing/Pulling R Doors, chairs, filing cabinet drawers Reaching O Supplies, files, boxes Handling F Contracts, reports, plans Fine Dexterity C Computer keyboard, writing, telephone keypad Kneeling R Filing, retrieving dropped items Crouching R Filing, retrieving dropped items Crawling R Retrieving dropped items Bending R Filing, retrieving dropped items Twisting R Filing, retrieving dropped items Climbing R Stairs Balancing R Stairs Vision C Computer, desk work, writing, reading, use of office equipment, field work, driving Hearing C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Talking C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 9/24/2013 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Standard office equiptment such as a telephone and computer; use of a vehicle. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) N (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Events and Operations Supervisor Department: Community Services Immediate Supervisor: Director of Community Services FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and manages the daily operations, bookings, marketing, financial objectives, budget division and staff of the Town of Fountain Hills Community Center. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 L Schedules, leases, and markets the Fountain Hills Community Center for the Community Services Department; assures that the facility is clean, safe, secure, properly prepared, and in compliance with state and Federal regulations and Town standards. 2 S Meets with clients, assists in event planning, and explains Town policies and procedures; identifies available resources for rental, and defines equipment and services to be provided by the Community Center; prepares cost estimates and writes proposals; prepares contractual agreements and resolves contractual issues. 3 L Promotes the Community Center, and encourages participation in Town programs and events; answers questions on the use of facilities, and coordinates work with public and private sector organizations, community groups, business and service clubs, and regional government agencies. 4 L Works with event promoters to coordinate special events and programs; manages event calendars; oversees the development of marketing materials. 5 S Assures effective communication and coordination with Operations staff ; coordinates with other Town departments to assure customers are in compliance with technical requirements for facility events. 6 L Manages operational and administrative issues; supervises staff, and assigns priorities and projects; coaches staff and evaluates performance; assures that assignments are defined and achieved; meets regularly with staff to discuss and resolve priorities, workload, budgets, and technical issues; reviews the work of assigned staff to assure the work quality and the timely accomplishment of assigned duties and responsibilities. 7 S Exercises independent judgment within policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction and guidance in planning, program development priorities, and customer service issues; assures the effective allocation and utilization of budgeted funds. 8 S Reviews operational information and trends, and creates summary reports and recommendations. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree in business, public administration, marketing, hospitality/tourism, or related field. Experience Minimum of three (3) years experience in marketing, hospitality or facilities management in a Convention or Conference Center, including one year of supervisory experience. Work performed in a municipal environment preferred. Certifications and Other Requirements Valid AZ driver's license at the time of hire Evening, weekend and holiday work required Possession of , or ability to obtain within six months of hire, CPR/AED Certification. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret policies and procedures, contracts, comprehend and make inferences from written materials. Math Work requires the ability to make basic math calculations such as addition, subtraction, multiplication, division and percentages. Writing Produce written documents in the English language with clearly organized thoughts using proper sentence constcution, punctuation, and grammar. Managerial Review the work of others and ensure conformance to standards. Responsibilities include collecting and tracking event information, maintaining contract documents, collection and accountin of money, training event staff. Budget Responsibility Prepares documents and conducts research on other event facilities in order to be competitive in the current marketplace. Responsible for monitoring and tracking funding sources, revenues and expendictures for Community Center. Supervisory / Organizational Control Work cooperatively with other employees, clients, management, and general public. Direct and manage the work activities of multiple support staff groups and satisfy the contract requirements for multiple events occuring simultaneously. Complexity Work involves decision making within established policies and procedures. Professional actions and judgement and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills This position requires a high degree of intereaction with others both inside and outside the organization. Facility promotion at tradeshows, networking events, etc. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At events and programs Sitting C Office and paperwork Walking F Facility tours, final walk through with client, attending varous outside events Lifting R Supplies and equipment, event setup. Set up at trade shows, etc. Carrying R Supplies and equipment, event setup. Pushing/Pulling R Supplies and equipment, event setup Reaching R Suplies and equipment, event setup Handling R Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Supplies and equipment Crouching R Supplies and equipment Crawling N Bending O Supplies and equipment, event setup. Twisting N Climbing N Balancing N Vision F Reading, observing activities, driving Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls O Driving to and from outside events Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, audiovisual equpment, and supplies related to event setup. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Executive Assistant Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Provides support services and executive assistance for the Director and Division Supervisors of the department by performing highly responsible secretarial, clerical, and administrative duties. Serves as the budget aide for all divisions of the department. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 S Assists Department management in budget preparation; prepares Department budget reports. Prepares bidding documents and administers contract documents for the annual landscape contract. Assists Community Services Supervisors in project construction management by reporting, file management, and contract administration. 2 S Prepares and distributes Commission Meeting packets and postings; secures meeting rooms, attends Commission meetings, transcribes Commission minutes. Prepares all paperwork pertaining to Commission recruitment and attends recruitment interviews. 3 S Provides administrative support in the day-to-day operations of the department. Processes the department’s time sheets and leave slips. Reviews incoming mail, distributes it accordingly, and responds to correspondence as directed. 4 S Prepares requisitions and receives products on purchase orders using the accounting software system. Maintains a department purchase card and codes purchases. Monitors and orders departmental supplies. Calls for equipment repair when necessary. Monitors and stocks the department’s brochures and flyers on the Town’s kiosks. 5 S Provides support for the Town Hall CSRs; assists in participant registration and park facility booking, and other areas as needed. Assists staff at the Community Center/Activity Center with conducting tours of the Community Center, booking events, registrations, memberships, proofreading, and other areas when requested. 6 S Conducts research, accomplishes special projects, and sits on committees as assigned. Responds to requests for information from staff and the general public in a timely manner to achieve satisfactory resolutions. 7 S Maintains all of the records/documents for the department. Adheres to the records retention requirements. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Must be literate in Microsoft Word, Excel, PowerPoint, and Microsoft Outlook. Experience Minimum five years in progressively responsible administrative work. Certifications and Other Requirements Possess a valid driver's license for a minimum of two years with a good driving record; Notary Public; Automated External Defibrillator/CPR Certification; First Aid Certification. ** Equivalent combination of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and understand reports, letters, correspondence, schedules, budget material and purchase orders. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, letters, correspondence, schedules and purchase orders. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, vendors, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, copying, assembling packet materials, and assisting the public Sitting F Deskwork and meetings Walking O To and from office equipment and other departments and during programs Lifting O Receiving and restocking supplies Carrying R Light weight equipment and office supplies Pushing/Pulling R Light weight equipment Reaching O For supplies and files Handling C Paperwork, resolving problems associated with software systems Fine Dexterity C Computer keyboard and calculator Kneeling O Retrieving filing items and organizing equipment and supplies Crouching O Retrieving filing items and organizing equipment and supplies Crawling R Retrieving small pieces of equipment and supplies under tables Bending O Retrieving filing items, small equipment, and supplies Twisting O Retrieving filing items, small equipment, and supplies Climbing O Stairs and ladder Balancing R On ladder Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with staff and the general public on the telephone Talking C Communicating with staff and the general public on the phone and in person Foot Controls O Transcription/recording equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, Copy machine, fax machine, laminator, paper autofolder machine, binding machine, recording equipment, telephone, calculator, general office supplies, typewriter, laser printer, inkjet printer, department vehicles, Automated External Defibrillator and first aid kits. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/13/14 1 Job Title: Executive Assistant Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Supports the Director and all divisions within the Development Services Department by performing highly responsible secretarial, clerical and administrative duties. Serves as budget aide for all divisions of the department. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/13/14 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 S Provides administrative support in the day-to-day operations of the department. Screens the Director's phone calls and triages calls as appropriate. Maintains the Director's daily calendar and schedules meetings. Reviews incoming mail, distributes it accordingly, and responds to correspondence as directed. 2 S Use of MUNIS in daily work. Assists Director in implementing department budgets, expenditures; i.e. auto fuel, and department cell phone use. Purchases necessary items for department staff and itemizes department expenditures on credit card. 3 S Receives and maintains all incoming/outgoing submittals for the Planning & Zoning and Engineering Divisions. Maintains and monitors construction assurance files, Temporary Visitor's Permits, and grand opening sign permits. Researches and implements special projects as directed. Maintains weekly project log for Planning & Zoning/Engineering for weekly department meeting. Manages departmental timesheets. 4 S Issues permits and associated billings related to departmental plan review and inspection fees. Researches, as needed, and prepares information for presentation to the Town Council, Planning & Zoning Commission & Board of Adjustment; i.e. easement abandonments, agenda/packets. Oversees appointment of Commissioners and Board members per schedule. . 5 S Electronically records all Town documents when applicable and maintains recording records. Monitors and maintains Town's car pool on site. Orders and monitors general supplies for department. Maintains Policy & Procedure Manual, P&Z Zoning Ordinance, and Subdivision Ordinances/department web site updates. 6 S Responds to requests for information from staff and the general public in a timely manner to achieve satisfactory resolutions. Meets the needs of departmental personnel and management through efficient, established office procedures. Acts in a courteous and professional manner, and with good judgment, while assisting the public, elected and appointed officials, employees, service providers, and other state and county government agencies * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/13/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum five years in progressively responsible administration work. Previous municipal experience working with the public is desirable. Certifications and Other Requirements Possess a valid driver's license for a minimum of two years with a good driving record. Notary Public state certification if required. CPR/AED Certification. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and understand reports, letters, correspondence, schedules, budget material and purchase orders. Ability to read and understand construction plans. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, letters, correspondence, schedules and purchase orders. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/13/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, faxing Sitting F Desk work, meetings Walking O To and from office equipment and other departments Lifting R Receiving and restocking supplies Carrying R Equipment, files, office supplies Pushing/Pulling O File and desk drawers Reaching F For supplies and files Handling F Paperwork Fine Dexterity C Computer keyboard, calculator Kneeling O Filing Crouching O Retrieving Files Crawling N N/A Bending O Retrieving and filing items Twisting F Computer to telephone or other equipment Climbing R Retrieve files or plans Balancing N N/A Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with personnel and general public and on telephone Talking C Communicating with personnel and general public and on telephone Foot Controls R Transcriber controls Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/13/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer, binding machine, audio equpment Town Council Chambers. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Executive Assistant to Town Manager/Council Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Provides support to the Town Manager, Mayor and Council. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Provides support to the Town Manager, Mayor and Council by coordinating meetings and events and maintaining Outlook calendars; relaying messages; preparing correspondence, reports, manuals, proclamations and various other documents utilizing Word, PowerPoint, Excel, and Publisher; handling registrations for conferences and seminars; making travel arrangements and preparing itineraries. 2 S Responds to requests or concerns from Town citizens and serves as liaison to Town departments on a variety of issues. Responds to requests from public officials in other governmental agencies and regional organizations. 3 L Coordinates Town meetings, receptions and special events, including intergovernmental meetings. 4 S Conducts research, accomplishes special projects, and sits on committees as assigned. 5 S Assists in performing essential Town Clerk duties in his/her absence. 6 S Acts as staff liaison to Strategic Planning Advisory Commission, Public Safety Advisory Commission, and Municipal Property Corporation. 7 S Prepares and oversees Town Manager and Council budgets; codes P-card purchases. 8 S Logs and fulfills Requests for Information during Council election cycles. 9 S Orders office supplies for Town Manager, Council, Finance and Town Clerk * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Five years experience as an Executive or Administrative Assistant, preferably in a municipal setting. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read policies, procedures, handbooks, agreements, contracts, city ordinances, Council reports, newsletters, brochures. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, ratios, and percentages. Writing Work requires the ability to write memos, letters, emails, and general correspondence. Managerial None Budget Responsibility Prepares and oversees Town Manager and Council budgets. Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, faxing, retrieving mail, distributing Sitting F Deskwork, meetings Walking F To and from office equipment and other departments Lifting R Files, office supplies, tables and chairs Carrying F Files, office supplies Pushing/Pulling R Office cart Reaching R For items on higher shelves Handling F Files, office supplies Fine Dexterity C Computer keyboard, telephone keypad, calculator Kneeling R Filing Crouching R Filing, retrieving items from shelves Crawling R N/A Bending O Filing in lower drawers, retrieving items from lower shelves Twisting O From computer to telephone Climbing F Stairs Balancing O Carrying files, office supplies Vision C Reading, computer monitor Hearing C Communicating with personnel and general public and on telephone Talking C Communitcating with personnel and general public and on telephone Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, general office supplies, telephone, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: FACILITIES MAINTENANCE TECHNICIAN Department: Development Services Immediate Supervisor: Facilities/Environmental Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs a variety of general maintenance duties required to maintain the safety, aesthetics and physical plant operations of Town owned and/or leased facilities.. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Performs preventive maintenance on all Town physical plant operations, such as HVAC equipmnent. Maintains records for all preventive maintenance. Performs a variety of tasks related to plumbing, electrical, fabrication, carpentry and HVAC operations. 2 L Responds to requests received through the Maintenance Request system for maintenance/repairs of all Town owned/leased facilities. Distributes supply requests. 3 L Performs facility safety inspections, insures all life safety functions operate properly. 4 M Supplies and supports custodial positions, filling in for custodians during their absence. 5 L Performs the tasks of Facility Operations Supervisor in his/her absence. 6 M Performs all other duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Minimum of high school diploma or equivalency. Knowledge of Microsoft Office and other basic computer skills Experience Three years of responsible experience in construction, commercial building maintenance; basic skills in HVAC, plumbing, electrical and plant maintenance. Certifications and Other Requirements Possession of a valid driver's licence for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Must be able to read and comprehend technical manuals and construction blue prints. Math Must be able to perform basic math calculations. Writing Must be able to communicate legibly in completing forms, work orders, supply requisitions and messaging. Managerial none Budget Responsibility none Supervisory / Organizational Control Liaison to custodial staff. Complexity Perform a diverse range of duties and responsibilities Interpersonal / Human Relations Skills Ability to interact with peers and public in a positive and professional manner. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Job sites Sitting R Walking F Between job sites and tasks Lifting F Tools, equipment, supplies Carrying F Tools, equipment, supplies Pushing/Pulling F Tools, Equipment, supplies Reaching F Telephone, supplies Handling F Fine Dexterity O Computer, telephone keypad Kneeling O Crouching O Crawling R Bending O Twisting O Climbing O Ladders Balancing O Ladders Vision C Hearing C Talking F Foot Controls O Vehicles and equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Operate HVAC equipment in the 25 to 150 ton capacity. Operate all machinery associated with plant custodial care. Utilize all types of hand tools associated with construction and building maintenance. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards D Noise and Vibration D Electrical Hazards W Wetness/Humidity S Fire Hazards M Respiratory Hazards M Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Mechanical Plants PROTECTIVE EQUIPMENT REQUIRED: Hard Hat, gloves (Latex, Leather, Chemical Protection), safety glasses, respiratory, safety belts, steel toed footware. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop X Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: FACILITIES/ ENVIRONMENTAL SUPERVISOR Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Organize and supervise the operations, maintenance and custodial services of owned and/or leased Town buildings. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plan, assign and supervise the work of staff involved in providing maintenance and custodial services to Town facilities; requisition supplies, materials, and equipment for all facility needs; prepare and maintain preventive maintenance programs and contracts. Implement Town environmental policies by initiating, managing and coordinating environmental programs. Coordinate and supervise wash and dam maintenance. Assist in management of the Town's Solid Waste contract. Reviews plans and other documents for consistency with the Town environmental policy. 2 S Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures. Prepare and present various reports on existing and proposed environmental policies and programs to Town management, the Planning and Zoning Commission and the Town Council. 3 S Participate in the hiring of staff; monitor employee performance ; prepare employee performance reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. Research environmental regulations and programs for possible application in Fountain Hills 4 L Assist with the safety inspections of all Town facilities; respond to requests from the risk pool to implement improvements in property and staff safety; prepare reports required by Federal, State, and Local agencies.. Act as Town ADA (Americans with Disabilities Act) Coordinator, research and resolve ADA concerns with Town owned facilities; interact with US Department of Justice and State ADA compliancy agencies on matters concerning Town owned property. Ensure compliance with Federal, State, County and Town regulations and programs relating to storm water and air quality. 5 M Participate in and supervise the liquidation of Town surplus property in accordance with State regulations; prepare all necessary reports. Prepare and plan for the collection and destruction of archived files in accordanc with the State Records Reduction Act. Develop and implement monitoring, reporting and compliance FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 strategies related to storm water and air quality, including drafting local regulations and submitting annual reports. 6 L Prepare and present reports to various entities on the many aspects of the storm water program including State and Federal regulatory agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Planning, Environmental Planning, Environmental Science, Engineering or Water Resources. Basic knowledge of HVAC, plumbing, electrical and plant maintenance required. Experience Minimum of two years of municipal planning experience or experience in administering environmental or storm water management programs. Working knowledge of Microsoft Office software. Five years of responsible experience in construction and commercial building maintenance . Certifications and Other Requirements Computer skills in Microsoft Office software and Outlook (e-mail). Possession of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Must be able to read and comprehend technical manuals and construction blue prints. Ability to complex, technical documents, reports and regulations. Math Must be able to perform basic math calculations. Writing Ability to write reports, correspondence, and ordinance amendments. Managerial Planning responsibilities include scheduling daily tasks. Possess skills to work as a lead worker on projects. Ability to manage projects including scheduling and organizing meetings. Budget Responsibility Prepares and mointors a comprehensive budget pertaining to the Facilities/Environmental Division. Supervisory / Organizational Control Minimum two years of lead and supervisory responsibility. Complexity Position requires the ability to be self motivated, independent and self managed. Ability to follow broad instructions, objectives and policies. Work requires analysis and judgment in accomplishing diversified duties. Interpersonal / Human Relations Skills The employee in this position has contact with work units or departments within the Town, which may be involved in decision-making or providing approval for purchases or projects. In addition, this employee works with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Work site Sitting O Driving and computer/office work Walking F Between work sites Lifting F Tools & equipment, packages, tables, chairs Carrying O Tools & equipment, packages Pushing/Pulling F Equipment, broom, vacuum Reaching O Telephone, office supplies Handling O Tools & equipment Fine Dexterity F Small hand tools, computer, calculator, telephone and writing Kneeling O Work site Crouching O Crawling R Bending F Twisting O Climbing O Balancing O On ladder Vision C Driving, computer Hearing C Communicating with public and personnel Talking C Communicating with public and personnel Foot Controls F Town vehicle, gator, other Town equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Maintains HVAC equipment in the 25 to 150 ton capacity, operates computer monitered and controlled HVAC. Operates hydraulic high reach equipment up to 30' in height. Operates all machinery associated with facility custodial care. Utilizes all types of hand tools associated with construction and building maintenance. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards W Noise and Vibration D Electrical Hazards D Wetness/Humidity S Fire Hazards D Respiratory Hazards W Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Mechanical Plants PROTECTIVE EQUIPMENT REQUIRED: Hard hat, gloves (latex, leather , chemical protection), safety glasses, respiratory, safety belts, steel toed footware (when necessary). NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop X Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Finance Director Department: Finance Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Establishes goals, objectives, policies, procedures and priorities related to activities of finance and budgeting. Provides administrative direction for accounts payable, purchasing, information technology, sales and property tax, prepares annual budget and financial report. Researches, analyzes and develops recommendations on financial and budgetary issues. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Supervises staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is cross-trained. Develops, implements, and evaluates departmental policies, procedures, strategies and goals. 2 S Attends management meetings and public meetings including making presentations to Council, civic and citizen groups. 3 S Oversees preparation of audited financial statements and special audits by coordinating with external auditors, preparing Comprehensive Annual Financial Report, Management Discussion and Analysis, disseminates reports to bond rating agencies. 4 S Manages budget procedures and monitors the Town’s budget including revenues and expenditures. Oversees preparation of annual budget by coordinating department requests, developing management indicators, forecasting revenue projections, preparing budget message, making budget available to citizenry. 5 S Coordinates with bond counsel, investment banking team for bond issuances and refinancing, bond ratings, covenant requirements. 6 S Oversees maintenance of accounting ledgers and records on accounting software. Responsible for safeguarding Town’s assets by implementing appropriate internal controls. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional field and specific knowledge of generally accepted accounting principles. Knowledge is normally acquired through four years of college resulting in a Bachelors of Science in Accounting. Experience Over five years experience in government finance including (3) years in direct supervision. Certifications and Other Requirements Certification by the State of Arizona as a Certified Public Accountant (CPA) preferred. Member of national and local Government Finance Officers Association is desired ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read federal, state, and local regulations, accounting manuals and promulgations, and computer manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division as well as interpolations, statistical analysis, and projections. Writing Work requires the ability to write reports, summaries, memos, letters, outlines, and requests; written reports need to be understandable by the general public. Managerial Planning responsibilities include allocation of personnel and resources to accomplish all assignments that have deadlines and communicating requirements for upcoming changes, deadlines, training and computer updates. Budget Responsibility The incumbent prepares the annual budget document that meets governmental standards (GFOA), prepares estimates of revenues, researches alternative funding resources and may recommend budget allocations for presentation to the Town Manager. Monitors actual versus budgeted revenues and expenditures. Supervisory / Organizational Control Work requires supervising and monitoring performance for a group of regular employees in a work unit, including providing input on hiring/disciplinary actions and work objectives/effectiveness, and realigning work as needed; performance evaluations and promotions. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Talking with staff, making presentations to the public, Town Council or staff Sitting C Deskwork, meetings Walking O Talking with staff, attending meetings Lifting O Files and office supplies Carrying O Files and office supplies Pushing/Pulling R Files and office supplies Reaching O Filing and storage of files Handling C Paperwork, telephone Fine Dexterity C Computer keyboard, calculator, writing Kneeling R Files and office supplies Crouching R Files and office supplies Crawling N None Bending O Files and office supplies Twisting R Files and office supplies Climbing R Stairs Balancing R Files Vision C Reading, computer monitor Hearing C Communicating with personnel and telephone Talking F Communicating with personnel and telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser and/or inkjet printer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work C Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 5/08/14 1 Job Title: Financial Services Technician Department: Administration Immediate Supervisor: Finance Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs as a professional specialist with responsibility for an accounting program, function or specialty area. May be assigned to a specific functional area such as Accounts Payable, Accounts Receivable or Licensing, or may carry out special projects as assigned. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Processes/reconciles daily cash receipts, requisitions, purchase orders, accounts payable and accounts receivable invoices, purchasing cards, petty cash or other program areas as assigned. 2 S Handles all inquiries and maintains the files for the program area assigned. Verifies information for accuracy and resolves any discrepancies prior to preparing data or preparing accounting or managerial reports. 3 S Oversees all business licensing and animal licensing, including resolving any issues. Utilizes and maintains multiple software applications and reports, which includes coordination with Code Enforcement and processing notice violations. 4 S Handles the issuance of peddlers licenses, badges, and approvals with other departments. Processes regular liquor license applications. 5 S Acts as liaison with other departments to coordinate accounting activities, such as insuring accurate requisition preparation, following up on invoicing, and reconciliation of cash receipts from all departments. 6 S Assists with other accounting functions as assigned, including but not limited to, front desk coverage and general ledger journal entries. * See page 3 – Overall Physical Strength Demands Revised 5/08/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be otained with two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Experience A minimum of two years accounting experience. Knowledge of Microsoft Word, Microsoft Excel, Access, CLASS, ActiveNet, and MUNIS preferred Certifications and Other Requirements Valid drivers license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read invoices, license applications, purchase orders, reports, and general correspondence. Attention to detail is a requirement of this position. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents.. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization. These contacts may be involved in decision making or providing approval or decision making authority for purchases or products. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Customers may also be called for information on licensing. Revised 5/08/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, and faxing Sitting C Deskwork Walking O To and from office equipment, mailroom, and other departments Lifting O Files, boxes, and books Carrying O Files, office supplies, books, and boxes Pushing/Pulling R File boxes Reaching F For supplies, files, and mail Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling N N/A Bending O Filing in lower drawers Twisting F From computer to other desk areas Climbing O Ladder to reach files, stairs Balancing O While on ladder reaching for files Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 5/08/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as Munis, Access and Excel. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Fleet Mechanic/Open Space & Landscape Specialist Department: Development Services Immediate Supervisor: Street Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Schedules and performs maintenance and repairs on Town vehicles and construction equipment. Schedules emission tests and licensing. Processes documentation into Fleet Management Program. Performs a variety of semi-skilled and skilled work in maintenance and repair of landscaping, turf, irrigation systems, fountains and grounds. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Maintains the fleet data management program. Schedules preventative maintenance inspections and repairs. Schedules emissions tests by conversing with agencies to receive emissions coupons and vehicle operations to complete the emission test, working with DMV for new and old vehicle registration. 2 S Processes maintenance documentation into fleet maintenance program, maintains fleet parts inventory and warranty repairs. 3 H Performs routine scheduled and un-scheduled repairs to all town vehicles and equipment which include tractors, backhoes, street sweepers, dump trucks, light trucks, cars and golf carts. Also performs welding and fabrication work and checks all vehicles and equipment over for other needed services. 4 H Performs other duties by monitoring shop safety procedures, cleaning vehicles, equipment and the shop, repairing shop equipment, research and ordering parts, analyzing complaints to ensure proper repair of the vehicles and equipment. 5 M Inspects landscaping in medians and open spaces. Coordinates contracted landscape crews, assigning jobs, then conducting follow-up. Performs maintenance and repairs as needed on irrigation. Programs and maintains irrigation timers. Maintains up-to-date records on all irrigation systems, tracking water consumption, etc. 6 M Cleans and maintains the fountains on Avenue of the Fountains and the water feature on Shea and Palisades. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Five years experience as an automotive and/or heavy equipment mechanic. Certifications and Other Requirements Possess a valid Arizona CDL Driver's License with Air Brake Endorsement for a minimum of two years with a good driving record. Mac certification license for refrigerant use. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read manuals and instructions and requires the ability to access and read the internet, OSHA directives, Town, county and state laws. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write vehicle replacement requirements, service reports and parts requests. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diverse duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job site Sitting O Deskwork and inside vehicle Walking F Around job site and vehicle Lifting F Tools and equipment Carrying F Tools and equipment Pushing/Pulling O Equipment and supplies Reaching F For supplies and equipment Handling F Supplies and equipment Fine Dexterity F Installing small parts in confined areas Kneeling O While inspecting and making repairs Crouching F While inspecting and making repairs Crawling F While inspecting and making repairs Bending F While inspecting and making repairs Twisting F While inspecting and making repairs Climbing F Stairs, ladder Balancing F On ladder and large vehicle Vision C Reading, driving and looking for physical problem Hearing C Communicating with personnel and listening for possible problems Talking O Communicating with personnel and general public and on telephone Foot Controls F Operating heavy equipment and driving FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Tool box, professional tool set, Hydraulic lift, jacks, A/C equipment, diagnostic break out box and scan tool equipment, tire repair equipment, steam cleaner, volt meters, charging systems, part washer, hydraulic hose maker and computer software. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards D Noise and Vibration D Electrical Hazards W Wetness/Humidity M Fire Hazards W Respiratory Hazards D Explosives M Physical Hazards D Communicable Diseases N Physical Danger or Abuse D Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, steel-toed boots, gloves, ear plugs, welding face shields NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team R Tedious or Exacting Work F Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop X Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: GIS Technician/CAD Operator Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs paraprofessional technical duties for the Development Services Department. Provides technical CAD, GIS, mapping, graphics, drafting and Town facility management mapping support for all Town departments and Town customers. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Prepares designs, revises plans, maps, and other graphics in AutoCAD, GIS and other computerized methods, and by manual drafting methods. Coordinates, prioritizes and distributesTown digital mapping and various projects. 2 S Design Signing and Striping plans for new subdivisions, commercial and improvement projects (final approval by Town Engineer). Address assignment and distribution to proper contacts for new subdivisions, commercial and utilitiy structures. CIP - Engineering design, exhibits and mapping. Minor drainage projects. 3 S Quarterly mapping updates of town maps. Prepare and check routine survey legal descriptions. Prepare Exhibits and legal descriptions for various Easement, Right-of- Way and Real Property Acquisitions and Abandonments. 4 L Perform slope analysis checks. Obtains surveying and engineering field data. Performs routine surveying and engineering calculations. Performs occasional site development and public works inspections. Prepares schedules and cost estimates. 5 L Maintains engineering, planning and facility drawing files, as-builts and GIS. Scanning coordination of archives. Develops written and graphic standards. 6 S Special projects-working with Mayor, Council and Town Manager, also with public agencies and emergency services . Performs other related duties as required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational or technical nature which may be obtained with two years of college, diploma or equivalent from a technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Over two years experience in computer software applications, AutoCAD and/or Arcview software preferred. Two years of GIS experience required. Drafting, mapping, surveying, engineering, construction techniques, planning principles and practices and customer service experience preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. Professional or technical registration, certification or licensing preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read civil engineering design guidelines, construction specifications and details, property legal descriptions, engineering plan review submittal forms and plans. Math Work requires the ability to perform routine surveying and enginnering calculations, general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, property legal descriptions and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by specific instructions, objectives and policies. Work requires the exercise of consideralble initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills This position requires contact with others within the organization such as the Street Division, Parks and Recreation Department, Administration and Planning & Zoning. In addition contact may be required with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with citizens, realtors, developers, etc. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Routine office mobility Sitting C Computer work Walking R To and from office equipment and other departments Lifting R Plotting paper rolls, Files, office supplies, books, boxes Carrying R Plotting paper rolls, Files, office supplies, books, boxes Pushing/Pulling R Plotting paper rolls, Files, office supplies, books, boxes Reaching R Plotting paper rolls, Files, office supplies, books, boxes Handling O Plotting paper rolls, Files, office supplies, books, boxes Fine Dexterity F Computer keyboard, plotter's, calculator, telephone keypad, writing Kneeling R Plotting paper rolls, Files, office supplies, books, boxes Crouching N Crawling N Bending R Retrieving items from lower shelves Twisting R From computer to telephone Climbing N Balancing N Vision C Reading computer monitor Hearing C Communicating with personnel and general public and telephone Talking F Communicating with personnel and general public and telephone Foot Controls N Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Plotter, printer, copier, planimeter, calculator, light table, label maker, multi-line telephone, binding machine, fax machine, computer and related software. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards S Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Groundskeeper Department: Community Services Immediate Supervisor: Parks Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Maintains and cleans landscaped areas, exterior of buildings, and facilities. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Maintain park grounds by removinge trash and litter, cleaning ramadas and restrooms, blowing off sidewalks and dugouts; assists with overseeding open turf and ball fields. 2 M Prune trees, plant trees, set irrigation clocks, install and maintain irrigation system, schedule and overseed fields. 3 M Prepare athletic fields by painting, leveling, and lining athletic fields; perform minor construction duties. 4 M Perform routine maintenence of playgrounds, tennis courts, basketball courts and volleyball courts. 5 M Fertilize turf and spray pesticides 6 L Order supplies, maintain inventory records * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency Experience One year of landscape maintenance or groundskeeping. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record; Playground Equipment and Safety training (within one year of hire); CPR certification; First Aid Certification; Structural Pest Control license (within one year of hire). ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read work schedules, instructions for equipment assembly, and equipment labels. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division. Writing Work requires the ability to fill out forms such as timesheets, leave requests, and etc. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Normal tasks require use of definite procedures, with little deviation. Work requires limited analysis. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job site Sitting F Driving equipment Walking F Around jobsite Lifting F Tools and equipment Carrying O Boxes, equipment Pushing/Pulling F Equipment Reaching F Trimming Handling F Equipment Fine Dexterity F Landscaping, irrigation repair Kneeling O Picking up trash, pulling weeds, irrigation work Crouching F Picking up trash, pulling weeds, irrigation work Crawling R Picking up trash, pulling weeds Bending F Picking up trash, pulling weeds Twisting O Picking up trash, pulling weeds, lifting equipment Climbing O Ladder Balancing R On ladder Vision C Observing work activities Hearing C Communicating with personnel and on radio Talking F Communicating with personnel and on radio Foot Controls O Driving and operating heavy equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Hand tools, blowers, weed eater, chainsaw, pesticide spayer, air compressor, chipper, power washer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards M Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, constuction hat, steel-toed shoes, dustmask, backbrace, and chemical resistant suit . NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Home Delivered Meals Coordinator Department: Community Services Immediate Supervisor: Senior Services Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental purpose of this position is to handle the day-to-day operations of the Home Delivered Meals Program (HDM), including coordination with clients, volunteers, and communication with the vendor contracted to prepare the meals. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S In constant contact with the chef and staff of Fountain View Village (FVV) regarding meal schedule, meal quantity, and monitor quality of meals standards set by state guidelines. Relays client comments about the meals to the kitchen staff. 2 S Monitor and maintain all aspects of client's meal schedule; including client information, billing information, and changes to the daily route sheets. Maintain and track client accounts. Must clearly communicate and generate reports for FVV, and the Town's Finance Division. 3 L Work with the daily HDM Volunteer Coordinators to make sure all routes are covered. Request monthly schedule from coordinators. Maintain data base with volunteer schedule and contact information. Recruit new volunteer drivers, schedule training with daily coordinator, and advise Town's Volunteer Coordinator of all new HDM volunteers. 4 L Intake new self-pay clients, create/update weeky route sheets, and change out route books. Enter all client meals into ActiveNet and print reports. Apply for PO through Munis. Create requisition and check request for contracted meal vendor. Process self- pay client billing: invoice and mail. Update client information into ActiveNet and enter client meals into Activenet. Invoice Senior Services, Inc. Update monthly charts and reports. Coordinate background and fingerprinting checks for all HDM volunteers. 5 S Maintain volunteer contact spread sheet, volunteer folders, and volunteer level one clearance complience. Keep Home Delivered Meals procedures up-to-date and available to volunteers. Create weekly route sheets for volunteers, which includes maps and driving directions. Keep volunteers briefed on any changes in the routing or delivery procedures. Trouble shoot problems when needed with client meal delivery. Notify Sheriff's Office if needed to conduct a wellness check. Be available to deliver meals if needed. Maintain HDM bags, route books, and supplies. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 6 S Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively with co-workers to provide quality customer service. Maintain office and lobby kiosks. Work with office volunteers. Other duties as needed/assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Must be proficient in Excel worksheets and Word documents. Level of knowledge equivalent to four years of high school or equivalency. Experience A minimum of one year customer service, preferably with seniors. Minimum of one year clerical experience. Certifications and Other Requirements Possession of a valid Arizona driver's license for a minimum of two years with a good driving record. CPR/AED certified. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires general math calculations (addition, subtraction, multiplication, division, percentages, decimals). Writing Work requires the ability to write weekly schedules, procedural reports, and activity reports. Managerial Work requires ability to multitask. Budget Responsibility Prepare supportive documents. Supervisory / Organizational Control Position has no supervisory responsibility. Complexity Work involves professional judgement to provide appropriate responses to customers and the public. Interpersonal / Human Relations Skills The incumbent in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Faxing, copying, filing Sitting F Deskwork Walking O Around office and Community Center. Deliver route books to kitchen. Lifting R Files, office supplies, and meal bags Carrying R Files, office supplies Pushing/Pulling R Doors, filing drawers Reaching F Files, books, keyboards Handling F Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling R Filing in lower drawers Crouching N Crawling N Bending O Filing in lower drawers Twisting O From telephone to computer Climbing R Stairs Balancing R Files Vision C Reading, computer monitor, driving Hearing C Communication with staff, customers, on the telephone Talking F Communication with staff, customers, on the telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment N Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 6 SIGNATURES-REVIEW AND COMMENT: I have reviewed this job analysis and its attachments and find it to be an accurate description of the demands of this job. ____________________________________ ________________ Signature of Employee Date ____________________________________________ _________________________________________ __________________ Job Title of Supervisor Signature of Supervisor Date ____________________________________________ _________________________________________ __________________ Job Title of Department Head Signature of Department Head Date ________________________________________ ___________________ Signature of Town Manager Date Comments:________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Enter Legend line here. author\typist\drive\folder\document name\date FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Information Technology Administrator Department: Administration Immediate Supervisor: Finance Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages the activities of Information Technology including application services, system and network operations, customer support and telecommunications services. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Plans and organizes direction of the information technology activities of the Town including network, infrastructure, telecommunications, computer-related hardware and software, IT security, IT consulting and project management and new technology research. Works with departments in identifying computer software and hardware needs. Prepares special studies, analyses and projections. 2 L Provides quality technical support by troubleshooting and analyzing systems with a high degree of customer service, technical expertise and timeliness to Town staff. Provides support for Council and Commission meetings. Provides Town website and Channel 11 programming and upkeep. 3 S Monitors network activity, performs preventative maintenance to servers, workstations, and infrastructure. Maintains Town-wide software licenses, software inventory, cell phones, pagers, and maintenance contracts. 4 S Administers the division budget. Provides end-user training to staff. Administers access control system by issuing building access and ID cards, adding and removing users. 5 S Develops, implements, and manages operational standards and escalation procedures to ensure service levels are maintained at a consistent level. Documents, tracks, and monitors problems to ensure resolution in a timely manner with the least impact on Town operations . 6 S Performs other duties as assigned or required. . * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with advanced training or study past the high school equivalency. Junior college, vocational, business, or technical schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum of five (5) years experience as Network Administrator or I/T Technician. Certifications and Other Requirements Microsoft Certified Professional, A+ Certified, or BS degree in Information Technology preferred. Possess a valid Arizona Driver's License for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read technical instructions, technical specifications, planning documents, letters, memos, and general correspondence. Math Work requires the ability to perform general math calculations. Writing Work requires the ability to write memos, presentations, and issue requests for proposals, letters, and general correspondence. Managerial Allocating resources and planning projects. Budget Responsibility Prepares and monitors annual Information Technology budget and makes recommendations to other Town departments for technology requests. Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills Work requires contact with others in the organization. In addition, work is performed with contact to others outside the Town who may belong to professional or peer organizations. Working with state and federal agencies may also be required. Vendors and suppliers may be called upon to provide information on purchases, supplies, or products. Meetings and discussions may be conducted with Town employees and outside sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Observing work duties and activities Sitting F Deskwork and meetings Walking O To and from office equipment, other departments, to/from job sites Lifting O Files, office supplies, and computer equipment Carrying R Files, office supplies, and computer equipment Pushing/Pulling O Computer equipment Reaching O Connecting equipment cables Handling O Files, office supplies, and computer equipment Fine Dexterity O Computer and telephone keypads, writing, setting jumpers on circuit boards Kneeling O Working on computers on the floor Crouching O Working on computers on the floor Crawling O Working on computers on the floor Bending O Working on computers on the floor Twisting R Working on computers on the floor Climbing R Ladders, stairs Balancing R Ladders Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with personnel and general public and on phone Talking C Communicating with personnel and general public and on phone Foot Controls R Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Screw drivers, ladders, test meters, copy machine, fax machine, telephone, calculator, office supplies, computer and software, laser and/or ink jet printer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards W Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) N/A (2) N/A PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks C Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment N Other (see 3 below) - (3) N/A PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Operations Coordinator - Community Center Department: Community Services Immediate Supervisor: Events and Operations Supervisor FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs both set up and take down duties as well as participatory supervision of operation workers. Organizes, supervises and oversee the daily custodial and maintenance services. Coordinates repairs and construction projects, maintains proper levels of supplies needed for facility maintenance. Works with the Community Center Event Coordinator to ensure that facilities, equipment and set up meet the requirements of the event and the client's contractual agreements. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Prepares work schedules based on staffing budget and event schedule. Assigns work to employees, oversees work procedures and inspects work in progress to support various events and activities. 2 M Trains and supervises employees in the safe operation of equipment, such as floor scrubbers, dance floor, staging, alarms, AV equipment, and in routine maintenance of the building and equipment. 3 S Communicates with vendors and evaluates new products as needed. Keeps current on maintenance of all equipment and building codes. Maintains compliance with OSHA standards and fire code regulations. 4 L Communicates with Center clients and staff to clarify needs ensuring proper event set up. Works closely with Community Center Event Coordinator and Senior Center Supervisor to make sure event sheets and drawings are reviewed after event has ended. 5 M Arranges for last minute adjustments in room or equipment set up at the request of lessee. Resolves problems or complaints from clients or the public in accordance with established policies and procedures 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Priniciples and practices of supervision for personnel. Knowledge of common tools and the use and maintenance of light motorized equipment. Knowledge of fire codes and safety practices and procedures for custodial and public facilities. Knowledge of specialized equipment such as audio visual equipment, operable wall system, HVAC and cleaning equipment. Experience One year of facilities operations management, or the equivalent training and experience in event management and supervision.** Certifications and Other Requirements Basic computer skills and possession of a valid driver's license for a minimum of two years with a good driving record. CPR/AED certification required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret policies and procedures, contracts, comprehend and make inferences from written materials. Math Work requires the ability to make basic math calculations such as addition, subtraction, multiplication, division and percentages. Writing Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar. Managerial None Budget Responsibility None Supervisory / Organizational Control Supervise the work activities of multiple support staff groups and satisfy the contract requirements for multiple events occuring simultaneously. Complexity Work involves decision making within established policies and procedures. Professional actions and judgement and analytical skills required to determine approporiate courses of action. Interpersonal / Human Relations Skills The position requires a high degree of interaction with others both inside and outside of the organization. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At events and programs. Sitting O Office and paperwork. Walking C Set up and take down of various events. Lifting C Supplies and equipment, event setup. Carrying C Supplies and equipment, event setup. Pushing/Pulling C Supplies and equipment, event setup. Reaching R Supplies and equipment, event setup. Handling R Supplies and equipment. Fine Dexterity R Supplies and equipment. Kneeling R Supplies and equipment. Crouching R Supplies and equipment. Crawling N Bending O Supplies and equipment, event setup. Twisting N Climbing N Balancing N Vision F Reading, observing activities, driving. Hearing C Communicating with personnel and general public. Talking C Communicating with personnel and general public. Foot Controls O Driving to and from outside events. Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, audiovisual equipment, and supplies related to event setup. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures N Chemical Hazards M Noise and Vibration N Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) Community Center PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) X FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Operations Worker Department: Community Services Immediate Supervisor: Events and Operations Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Supports a wide variety of facilities operations at the Community Center. Communicates with the general public, clients, vendors and management in order to answer inquiries, ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 VH Ensures the set-up and take down of chairs, tables, staging, sound equipment, dance floor or other equipment in accordance with the lease requirements. 2 L Working knowledge of all audio visual, sound, lighting, kitchen and bar equipment. Responsibilities include set-up and basic operation of equipment. 3 L May occasionally opens and/or secures facility before and after events. Completes event reports noting attendance and any significant problems. 4 L Demonstrates continuous effort to improve operations, decrease turn-around times, streamline work process, and works cooperatively and jointly to provide quality seamless customer service. 5 S Performs custodial duties as needed, including but not limited to cleaning, sanitizing and replenishing restrooms. Washes windows, walls and mirrors. Sweeps, mops, scrubs, waxes and vacuums floors. Dusts and cleans offices. Replaces light bulbs, cleans and polishes fixtures and empties waste receptacles and ashtrays. 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High School equivalency Experience Audio, visual and customer service skills. Previous banquet or meeting facilities skills a plus. ** Certifications and Other Requirements Possession of a valid drivers license for a minimum of two years with a good driving record. CPR/AED Certification. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires good reading skills. Being able to follow written instruction is important in this position. Math Work requires basic math skills. The ability to calculate and balance cash in and cash out transactions. Writing Work requires good written skills. Communication between shifts is essential. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity The responsibility of customer service and client satisfaction is important to the success of our goal. Interpersonal / Human Relations Skills Customer/Client relations and team building skills are required. Communication and the ability to work in a team environment are essential. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Sitting O Walking F Lifting F Tables, chairs and sections of dance floors. Carrying F Tables, chairs and sections of dance floors. Pushing/Pulling F Staging, carts, racks of chairs up to 1200 Lbs. Reaching F Handling F Fine Dexterity R Kneeling F Installing dance floors, audio cords and electical cords Crouching F Installing dance floors, audio cords and electical cords Crawling R Bending F Twisting F Climbing R Balancing R Vision F Hearing F Customer/Client services. Talking F Customer/Client services. Foot Controls R Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, copy machine, vacuum cleaner, floor machines. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures N Chemical Hazards W Noise and Vibration N Electrical Hazards M Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Community Center PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime C Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) D FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 P Job Title: Park Attendant Department: Community Services Supervisor: Recreation Program Coordinator or Recreation Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental reason this position exists is to perform simple manual and clerical duties, with little or no supervision, in park maintenance or recreation unskilled activities. Some positions are assigned to the maintenance area performing tasks such as custodial work and policing of the grounds. In the recreation area, duties include providing unskilled clerical support and helping with the various recreation programs. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Participates in delivery of recreation programs; including interaction with participants 2 M Polices sites, picking up paper and trash. Provides general cleaning of buildings and restrooms 3 S Performs routine clerical functions such as delivering flyers and answering phones or general office work 4 L Sets up apparatus and other equipment and issues supplies; lines athletic fields and ball diamonds 5 S Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivelent to four years of high school or equivalency. Experience Six (6) months experience in related programs areas preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record, Basic First Aid and CPR/AED Certification required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports. Some Recreation Assistants may interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports and fill out forms. Some Recreation Assistants must possess the ability to write letters, sponsorship requests, flyers, receipts, and equipment bids. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills Establish and maintain effective working relationships with employees and the public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At park sites, recreation facilities and progarms/events Sitting F Deskwork, meetings, driving Walking O At park sites, recreation facilities and progarms/events Lifting R Equipment and supplies Carrying R Equipment and supplies Pushing/Pulling R Equipment and supplies Reaching O Equipment and supplies Handling O Equipment and supplies Fine Dexterity F Computer keyboard, telephone keypad, writing Kneeling O At park sites, recreation facilities and progarms/events Crouching O At park sites, recreation facilities and progarms/events Crawling R At park sites, recreation facilities and progarms/events Bending O At park sites, recreation facilities and progarms/events Twisting O At park sites, recreation facilities and progarms/events Climbing R At park sites, recreation facilities and progarms/events Balancing R At park sites, recreation facilities and progarms/events Vision C Reading, computer work, driving Hearing C Communication with staff and customers Talking C Communication with staff and customers Foot Controls R Operating vehicles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Job Title: Park Operations Lead Department: Community Services Supervisor: Parks Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Manages maintenance of park or parks and oversees contract staff. Assists with equipment and projects as needed. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Assists with work schedules by planning and organizing projects with Park Supervisor and employees. Oversees crews and projects. Performs hands-on work. 2 S Administers yearly budget by allocating funds for the park's operational needs ; collects proposals to get specific projects accomplished. 3 S Monitors contract staff by observing daily work performance, ensuring the completion of projects. 4 M Inspects park site for public safety hazards or problems in the field, taking initiative for corrective action. 5 M Maintains accurate records of work activities and scheduling of overseed and irrigation clocks; monitoring water usage; pesticide and fertilizer management schedule; legal and health concerns with effluent water. 6 M Responsible for overall park and safety of playgrounds, fields, and all amenities. Responsible for ordering all supplies, tools, and equipment needed for daily operations of the park and scheduled activities; operating various equipment as needed for projects. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High school diploma or equivalency; knowledge of irrigation systems with master valve and pump station, clocks, wires, valves, heads, drip and rotors, as well as legal and health concerns with using effluent water, and environmental impact of herbicides and fertilizers. Experience Two (2) years in grounds or turf maintenance Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. State of Arizona pesticide applicator certificate (within one year of employment), basic first aid, CPR/AED Certification, certified landscape professional program (within one year of employment), playground safety certification. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read contract proposals, memos, action plans, budgets, schedules, and blue prints. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division; and basic calibrations for chemical applications. Writing Work requires the ability to write action plans, schedules, budgets, memos, and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town such as field supervisors, coordinators, public works, or directors that may be involved in decision making or providing approval for puchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies, or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections, trimming, raking, prepping Sitting O Deskwork and driving Walking C Prepping, trimming, painting Lifting F Bases, branches, garbage, tables, fertilizers, seed, plants, trees. Carrying F Assisting crews with equipment and projects Pushing/Pulling F Assisting crews with equipment and projects Reaching F Assisting crews with equipment and projects Handling F Assisting crews with equipment and projects Fine Dexterity O Computer keyboard , telephone keypad, and writing Kneeling F Assisting crews with equipment and projects Crouching F Assisting crews with equipment and projects Crawling F Assisting crews with equipment and projects Bending F Assisting crews with equipment and projects Twisting F Assisting crews with equipment and projects Climbing F Assisting crews with equipment and projects Balancing F Assisting crews with equipment and projects Vision C Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls F Assisting crews with equipment and projects Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical sprayers. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration D Electrical Hazards S Wetness/Humidity S Fire Hazards N Respiratory Hazards D Explosives N Physical Hazards M Communicable Diseases M Physical Danger or Abuse N Other (see 1 Below) W (1) Hepatitis, effluent water (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, constuction hat, steel-toed shoes,dustmask, backbrace, and chemical resistant suit . NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Parks Supervisor Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Supervise and evaluate Parks Division staff, facilities, and daily maintenance operations. Coordinate activities with other departments and resolve issues and complaints from citizens. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Supervise staff, facilities, and daily operations, which includes annual evaluations, monitoring park budgets, park amenities, equipment and vehicles. 2 S Conducts research and prepares written budgetary expenditure justification, facility usage and activity reports. 3 S Participates in the planning of new park facilities. 4 L Administers contracts for grounds maintenance and capital improvements. 5 L Meets with vendors and oversees contract workers 6 H Assist staff with daily maintenance and operations as needed at each park facility. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience 3 to 5 years experience in supervision of municipal parks or ground maintenance. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record; Playground Equipment and Safety certification; CPR certification; First Aid Certification; Structural Pest Control license. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read reports, memos, bids, blueprints, and correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division; basic calibrations for chemical applications. Writing Requires ability to correspond by writing reports, e-mails, memos, letters, requisitions, and employee evaluations. Managerial Responsibilities include personnel reviews, maintenance schedules, administering contracts, and attending meetings. Budget Responsibility Responsible for preparing all Town parks annual budgets, including research and recommendations for park equipment and facilities Supervisory / Organizational Control Work requires managing and supervising all Parks Division employees, including input on hiring, disciplinary actions and evaluations.. Complexity Work requires extensive knowledge of all aspects of grounds and facilities maintenance: turf, irrigation, buildings, electrical, mechanical , and etc.. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections, tours, and assisting personnel Sitting O Desk work, meetings, and driving Walking F During inspections, tours, and assisting personnel Lifting O Assisting crews with equipment and projects Carrying O Assisting crews with equipment and projects Pushing/Pulling O Assisting crews with equipment and projects Reaching O Assisting crews with equipment and projects Handling O Assisting crews with equipment and projects Fine Dexterity F Computer keyboard , telephone keypad and writing Kneeling O Assisting crews with equipment and projects Crouching O Assisting crews with equipment and projects Crawling N N/A Bending O Assisting crews with equipment and projects Twisting O Assisting crews with equipment and projects Climbing R Assisting crews with equipment and projects Balancing R Assisting crews with equipment and projects Vision F Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls O Assisting crews with equipment and projects Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical spayers, printer, and computer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards M Explosives N Physical Hazards M Communicable Diseases W Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, constuction hat, steel-toe shoes NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Recreation Program Coordinator Department: Community Services Immediate Supervisor: Recreation Supervisor FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental reason for this position is to provide professional recreational programming for the Town of Fountain Hills. This is accomplished by planning, organizing, coordinating and supervising a wide variety of recreation programs, sports programs and special events. Will also assist peers in programs and events. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plan, organize, implement and evaluate recreation programs; create and monitor budgets; incorporate new developments in the field of recreation as needed. 2 S Coordinate programs and events and work with Tourism in designing fliers, writing news releases, brochures and survey instruments; attracting sponsors, locating equipment and entertainment, and complying with policy requirements. 3 S Provide administrative support by answering phones, interacting with the public, ordering and maintaining supplies and equipment, and drafting letters to participants and sponsors. 4 M Responsible for overseeing all program activity at designated locations such as parks, school facilities and other public facilities. Includes setting up facilities and area for special events, and any related tasks to ensure success of programs. 5 L Train, motivate, evaluate and work as a team with contracted and part-time staff for events and programs. 6 L Collaborate with school districts, non-profit groups, citizens and other departments to promote programs and activities. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Recreation, Leisure Studies, or closely related field. Experience Minimum two years experience in professional recreation work, including programming and coordinating recreational activities is required. Full time municipal recreation programming experience is preferred. Must have the ability to work a flexible schedule to include occasional evenings, weekends and holidays. . Certifications and Other Requirements Possess a valid Arizona Driver's License with a minimum of two years driving experience with a good driving record; Basic First Aid and CPR/AED Certification required or ability to obtain within first six months of employment. Certified Parks and Recreation Professional (CPRP) status preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to to perform general math calculations such as addition, subtraction, multiplication, division, fractions and percentages. Writing Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment bids, purchase requisitions and reports. Managerial None Budget Responsibility None Supervisory / Organizational Control May require functioning as a lead worker while performing own responsibilities, and includes overseeing work quantity, training, instructing, and scheduling work for part- time staff and volunteers. Complexity Work involves decision making within established standard practices and procedures. Professional judgment and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting C Deskwork Walking O Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retreiving items from the ground Crouching R Retreiving items from the ground Crawling R Retreiving items from the ground Bending R Retreiving items from the ground Twisting R Retreiving items from the ground or from shelving Climbing R Ladder Balancing R Ladder Vision F Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Scoreboards, toolboxes, computer and related software, general office machines such as copier, fax. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Recreation Supervisor Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs responsible administrative and management duties in the daily operation of the Community Services Recreation Division. Work involves the planning, organizing, and supervising of the Town’s recreation services, including both internal and external special events. This position is also responsible for the Town's overall tourism promotion efforts. Employees in this class exercise considerable judgment and discretion in accomplishing program objectives. Responsible for the effectiveness of all programs within the Recreation Division. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Supervises full and part-time recreation staff and contract personnel 2 L Attends events, evaluates programs and discusses improvements 3 S Conducts research and prepares written budgetary, expenditure justification, facility usage and activity reports 4 L Oversees the activities and use of public recreation facilities; participates in the planning of new park and recreation facilities 5 S Meets with individuals or groups to stimulate interest and support for recreation activities 6 S Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Recreation, Leisure Studies, or closely related field. Experience A minimum of five (5) years experience in professional recreation management with a minimum of three (3) years at a supervisory level. Certifications and Other Requirements Possession of a valid driver's license with a minimum of two years with a good driving record; Basic First Aid and CPR/AED Certification required. Certified Parks and Recreation Professional (CPRP) status preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read contracts, bids, proposals, applications, registrations, insurance documents, council reports, budgets, meeting minutes, newsletters, equipment specifications, surveys, e-mails, purchase orders and instruction manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write intergovernmental agreements, evaluations, reports, letters, memos, contracts, creating documents, registration forms, grants and sponsorship letters. Managerial Plans, organizes and directs the actvities of staff engaged in the delivery of recreation services to the community. Budget Responsibility Administers the budget for the Recreation Division, which includes both expenditures and revenues. Supervisory / Organizational Control Supervises employees, volunteers, interns, and oversees contracted employees through the Recreation Coordinators, to ensure a smooth operation of all recreation programs and facilities. Reviews reports of employees, advises and directs subordinates in the improvement of work processes. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At park sites, recreation facilities and programs/events Sitting F Deskwork, meetings, driving Walking O At park sites, recreation facilities and programs/events Lifting R Equipment and supplies Carrying R Equipment and supplies Pushing/Pulling R Equipment and supplies Reaching O Equipment and supplies Handling O Equipment and supplies Fine Dexterity F Computer keyboard, telephone keypad, writing Kneeling O At park sites, recreation facilities and programs/events Crouching O At park sites, recreation facilities and programs/events Crawling R At park sites, recreation facilities and programs/events Bending O At park sites, recreation facilities and programs/events Twisting O At park sites, recreation facilities and programs/events Climbing R At park sites, recreation facilities and programs/events Balancing R At park sites, recreation facilities and programs/events Vision C Reading, computer work, driving Hearing C Communication with staff and customers Talking C Communication with staff and customers Foot Controls R Operating vehicles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, vehicle, general office equipment, telephone, fax, etc. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Senior Planner Department: Development Services Immediate Supervisor: Development Services Director Status: Exempt BRIEF DESCRIPTION OF THE JOB: Organizes and manages assigned land use planning activities. Administers land use ordinances and policies. Maintains and updates General Plan in accordance with State law. Coordinates projects with internal and external reviewing agencies to obtain reliable and complete information for processing and reporting. Provides information to Development Services Director, Mayor and Council, Town Manager, Planning and Zoning Commission, Board of Adjustment and general public. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Contact with the general public and development community in zoning matters. 2 S Processes subdivision, zoning, special and temporary use permits, administrative use permits, and variance cases. 3 S Prepares text amendments for Zoning Ordinance and Subdivision Ordinance. 4 S Public presentations to Planning and Zoning Commission, Town Council, and Board of Adjustment. 5 S Reviews development plans and subdivisions for compliance with applicable codes. 6 S Processes amendments and prepares updates to the General Plan and negotiates development agreements. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Planning or closely related field. Experience At least five (5) years of experience in municipal planning or a closely related field and a working knowledge of Microsoft Office and related software. Certifications and Other Requirements ·Possess a valid Arizona Driver’s License for a minimum of two years with a good driving record;· AICP preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes and ordinances, general and specific plans, development agreements and general correspondence. Math Work requires the ability to perform general math calculations and statistical analysis. Writing Work requires the ability to write reports, Town codes, amendments, plans, projects, technical analysis and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Position requires the ability to be self motivated, independent and self managed. Ability to follow broad instructions, objectives and policies. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Standing at the building safety counter and on occasional site visits Sitting F Sitting at a drafting table and desk Walking O Site visits on hillside slopes are occassionally required. Lifting O Plans and files Carrying O Plans and files Pushing/Pulling R Using push cart for moving large plan submittals Reaching O Phone and plans Handling O Plan submittals Fine Dexterity R Plan submittals Kneeling O Retrieving plans stored in low areas Crouching O Retrieving plans stored in low areas Crawling N N/A Bending O Retrieving plan submittals or files Twisting N While doing deskwork Climbing R Hiking in native hillside terrain Balancing N N/A Vision F Plan review Hearing C Verbal communication with the public, developers, Council or Commissioners Talking F Verbal communication with the public, developers, Council or Commissioners Foot Controls O Driving Town vehicle to site visits Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Phone, computer, calculator, camera, noise meter and vehicles. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Senior Court Clerk Department: Court Immediate Supervisor: Court Administrator FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Serves as lead position for the Court Clerk classification. Performs a wide variety of specialized clerical duties, including money handling and reconciling, case disposition, statistical records and complex financial and computer data entry. Prepares daily cash reports and disburses bonds when the court administrator is not available. Monitors required training for court staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Performs frequent and intense public contact work at the Court counter, over the telephone and by email; communicates orally with defendants to inform them of options, penalties and the effects of decisions; routinely handles difficult public contact situations which require diplomacy, tact and negotiation skills; performs all services efficiently and with respect for each individual. 2 S Recommends and assists in the implementation of goals and objectives; provides input on updates to policies and procedures. 3 S Creates and maintains complex court files and records; monitors, records and documents compliance with judicial sentencing orders; prepares court orders as directed; prepares the courtroom for jury trials and oversees jurors; maintains audio tape records of court proceedings. 4 S Trains court staff on policies and procedures relating to general court processes, computerized records system usage, and resolution of work errors. Resolves problems or complaints from the public if referred by staff. 5 S Interacts respectfully and courteously with the public, even under difficult and stressful circumstances; establishes and maintains effective and proper working relationships with other Town employees, attorneys, co-workers and the general public. 6 S Assists the Court Administrator with daily cash reporting and Presiding Judge with administrative or secretarial duties as assigned. Schedules interpreters and pro tem judges as needed . * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training Experience Three years clerical experience involving direct public contact or customer service, preferably in a court environment. Experience in the use of Windows-based computer software is desirable. Some lead worker experience is preferred. Certifications and Other Requirements Must obtain 16 credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires the ability to read and understand court documents, reports and correspondence. Math Requires the ability to perform general math calculations such as addition, subtraction, multiplication and division; the ability to calculate decimals and percentages. Writing Requires the ability to write effectively in English with proper grammar and sentence structure. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Requires a comprehensive understanding of court processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving a variety of generally predefined duties which are often characterized by frequent change; ability to multi-task in a busy environment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At the counter assisting the public Sitting C Considerable desk work. Walking O To and from desk and counter and to other departments. Lifting O Files, file boxes, office supplies and books. Carrying F Files, books and boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Case files, paperwork, money and office equipment. Fine Dexterity C Computer keyboard, calculator, telephone keypad and charge machine keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N Bending R Retrieving items from lower shelves or file drawers. Twisting F From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N Vision C Reading court documents, correspondence and the computer monitor. Hearing C Communicating with supervisors and other staff members, the public and other departments or agencies in person and on the phone. Talking C Communicating with supervisors and other staff members, the public and other departments or agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone, charge machine, laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) O (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Senior Services Supervisor Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs responsible administrative and management duties in the daily operation of the Senior Services Division. Plans, organizes, implements and evaluates all activities, programs and services provided to assist, educate and entertain senior adults . ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plans, develops, implements and evaluates social services, activities and programs for senior adults either directly or through advocacy with other service providers and citizen advisory groups. 2 L Conducts community outreach efforts to publicize services, activities and programs to recruit new Senior Center clients; communicates and collaborates with other Fountain Hills organizations on programs for senior adults. 3 S Assists clients in utilizing personal and external resources to alleviate their problems or concerns; refers clients to appropriate agencies. 4 L Participates in collaborative efforts to develop new funding opportunities; develops and participates in fundraising efforts for Senior Center activities and special events. 5 S Trains, motivates, evaluates and works as a team member with contracted, part-time, and volunteer staff. 6 L Conducts research and prepares written budgetary expenditure justification, facility usage and activity reports. Meets and accepts advice as required with the Senior Services Advisory Commission. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge of available Maricopa County services for seniors which Fountain Hills cannot provide is useful. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Social Services, Gerontology, or closely related field. Experience Minimum two years experience in professional programming and coordinating Senior Services activities is required. Experience in providing social services to older adults is required. Familiarity with CLASS scheduling system is preferred. Full time municipal senior programming experience is preferred. Certifications and Other Requirements Possession of a valid driver's dlLicense for a minimum of two years with a good driving record; Basic First Aid and CPR/AED Certification required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to to perform general math calculations such as addition, subtraction, multiplication, division, fractions and percentages. Writing Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment bids, purchase requisitions and reports. Managerial Planning responsiblities include collecting and tracking registration monies, reserving facilities, training volunteers, and monitoring program results. Budget Responsibility The incumbent prepares documents and conducts research to provide information to the Community Center Supervisor. Responsible for monitoring and tracking funding sources, revenues and expenditures for assigned units. May also recommend budget allocations. Supervisory / Organizational Control Works cooperatively with other employees, clients, town staff, and general public. Supervise and manage the work activities of multiple support staff. Satisfy the contract requirements for multiple events occurring simultaneously. Complexity Work involves decision making within established standard practices and procedures. Professional judgment and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with members of management, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting C Deskwork Walking O Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retrieving items from the ground Crouching R Retrieving items from the ground Crawling R Retrieving items from the ground Bending R Retrieving items from the ground Twisting R Retrieving items from the ground or from shelving Climbing R Balancing R Vision F Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Street Maintenance Technician Department: Development Services Immediate Supervisor: Street Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Under general supervision, performs a variety of semi-skilled and manual labor, repairing and maintaining public streets and rights-of-way. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 H Performs a variety of maintenance tasks associated with the repair of streets and works with a variety of constuction materials including asphalt, hot tar, striping material, gravel and concrete. Trims trees and vegetation.. 2 M Operates a variety of light to medium power tools and equipment, such as a jackhammer, chainsaw, tamping machine, air compressor, pickup truck, trailer, aerial lift, tractors, dump truck, street sweeper, and other equipment utilized in the maintenance and repair of the streets. 3 H Work often requires prolonged heavy physical exertion that may be performed under adverse weather conditions, and may entail working in close proximity to heavy traffic. 4 M Performs operator maintenance as needed on vehicles and equipment 5 L Maintains daily work records which may include computerized record keeping 6 M Performs related duties as needed * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Experience Equivalent to one year full time street constuction, maintenance work, or other construction work involving the operation of light or heavy motorized equipment. Certifications and Other Requirements Possession a valid driver's license for a minimum of two years with a good driving record. Commercial Driver's License with Air Brake Endorsement required, or ability to obtain within six months of employment. Average computer skills required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read work orders, street signs, directions, maps, written correspondence, policies, and saftey information. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write daily work reports and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At job site Sitting O Driving and computer work Walking F Around job site Lifting F Tools and equipment Carrying F Tools and equipment Pushing/Pulling F Equipment, brush Reaching F Controls on equipment, sign installation, and brush control Handling F Tools and equipment Fine Dexterity O Small hand tools, computers, calculators, telephones, and writing Kneeling O Curb number painting Crouching O Storm drain maintenance Crawling R Storm drain maintenance Bending O Thermoplastic installation and cracksealing Twisting O Cracksealing Climbing O Brush control and sign installation Balancing O On equipment and on ladders Vision C Driving, observing work activities Hearing C Communicating with personnel Talking C Communicating with personnel Foot Controls F Driving and operating equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Tractor, dump truck, paint striper, concrete cutter, tamper, jackhammer, aerial-lift, chainsaw, computer, fax machine and calculator ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration D Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards M Explosives M Physical Hazards D Communicable Diseases N Physical Danger or Abuse D Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat, gloves, safety shoes, safety glasses, hearing protection, reflective safety vest NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Street Superintendent Department: Development Services Immediate Supervisor: Development Services Director Status: Exempt BRIEF DESCRIPTION OF THE JOB: Supervises general field and preventive maintenance activities of the street division and operates equipment used in the maintenance and construction of Town streets. Supervises Town's vehicle and equipment maintenance program. Supervises open space and landscape activities. Performs special projects as required. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Performs administrative tasks by scheduling work, conducting research for various projects, compiling reports, and recommending changes in policies and procedures for the Street Division and Open Space & Landscape Division. 2 M Provides supervision to all Street Division personnel, fleet mechanic, open space & landscape specialist, and oversees all Town vehicles and equipment maintenance. Assists in hiring of new personnel, trains new staff, conducts performance evaluations, verifies timesheets and work code sheets. 3 L Operates street maintenance equipment, and supervises emergency and unscheduled work. 4 L Assures department compliance with applicable safety rules and regulations. Initiates safety training, requisitions for tools, materials, equipment,and services. 5 L Represents the Town in contacting property owners, contractors, and utility company employees to ensure proper and safe road maintenance. Responds to resident's concerns regarding street maintenance or refers to appropriate department. 6 Recommends purchases of materials and equipment required for department operations. Reviews and approves billing for work performed by Street Division for outside activities. Reviews and approves billing for work performed by Open Space and Landscape Division. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum of three (3) years in street maintenance. One year in a supervisory capacity Certifications and Other Requirements Possession of a valid Arizona Class A CDL Driver's License with Air Brake Endorsement for a minimum of two years with a good driving record. CPR/AED Certification. Close Quarters Rescue Certification. OSHA safety reporting. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read blueprints, technical instuctions, manuals,letters, machine/equipment readings, measurements, gauges, and town, county, and federal regulations Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division Writing Work requires the ability to write letters, memos, reports, formal documents, performance reviews, and general correspondence Managerial Planning responsibilities include managing all phases of street maintenance and some construction. Provides direct supervision to all Street Division personnel and Fleet Mechanic. Budget Responsibility The incumbent does research for documents, compiles data for computer entry, and has reponsibility for monitoring budget expenditures within the street department Supervisory / Organizational Control Work requires supervising and monitoring performance for a group of regular employees in a work unit, including providing input on hiring/disciplinary actions and work objectives/effectiveness, and realigning work as needed Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Organizational-wide policies, procedures, or precedents are developed and/or recommended Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects.Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers, or sales representatives FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Supervising, visiting work sites, observations Sitting F Computer, desk work, meetings Walking F To/from offices, vehicles, job sites Lifting O Hand tools, assisting at job sites Carrying O Hand tools, assisting at job sites Pushing/Pulling O Unloading materials and equipment Reaching O Books, files, supplies Handling O Office equipment, hand tools Fine Dexterity F Computer keyboard, writing Kneeling O Picking up equipment and materials Crouching O Picking up equipment and matreials Crawling O Inspecting equipment Bending O Picking up materials Twisting O Picking up materials Climbing O Onto equipment Balancing O On ladder Vision C Reading, computer work, driving, observing work activities Hearing C Communicating with personnel and general public Talking F Communicating with personnel and general public Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Street sweeper, dump truck, front loader, backhoe, jackhammer, tractors, pick-up truck, ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards S Explosives M Physical Hazards M Communicable Diseases S Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat gloves, safety shoes, safety glasses, hearing protection, reflective safety vest NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Tourism Assistant Department: Community Services Immediate Supervisor: Recreation Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Responsible for working with the Recreation Program Supervisor on the Town's annual and ongoing tourism efforts. Updates and keeps current the Town's Tourism website, special event calendar, etc. Prepares reports, makes presentations, etc. based on the need. Establishes and tracks tourism data collected to be presented regarding the return on investments for the tourism effort. Works with the Recreation Supervisor on various special events related to the Town's ongoing Tourism efforts. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Knowledge of and the ability to Maintain and regulary update the Town's Tourism website and social media. Establishes and updates regularly the Town's special event calendar. 2 S Prepares reports, prepares and makes presentations related to the Town's ongoing Tourism efforts 3 S Establishes, monitors and evaluates the Town's Tourism efforts by the use of various analytical methods 4 M Works on various special events over the year as directed by the Recreation Supervisor 5 S Works with local retail businesses to promote and support the local economy 6 M Attends community events, distributes Town information and collects data * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor in Tourism or closely related field. Knowledge of web-based programing and superior computer skills Experience Prefer one year of experience in a tourism related environment Certifications and Other Requirements Certified Tourism credentials desirable; valid driver's license for a minimum of two years with a good driving record required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Basic Math Ability to perform routine math including calculating percentages Writing Ability to write concisely Managerial None Budget Responsibility Assist with the budget preperation for the Town's Tourism effort annually Supervisory / Organizational Control None Complexity Strong computer skills necessary Interpersonal / Human Relations Skills Ability to work well with other staff, the public and various stakeholders to the Town's Tourism efforts. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O During presentations, etc. At special events. Sitting C Office Walking R Between offices and at special events Lifting R Items for special events, promotional material, etc. Carrying R Promotional materials Pushing/Pulling R Office Reaching R Office Handling R Office Fine Dexterity F Computer keyboard Kneeling R Office Crouching R Office Crawling R Office Bending R Office Twisting R Office Climbing R Office Balancing R Office Vision C Computer screen Hearing C Conversations / taking direction Talking F Conversations Foot Controls N Office Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 5 SIGNATURES-REVIEW AND COMMENT: I have reviewed this job analysis and its attachments and find it to be an accurate description of the demands of this job. ____________________________________ ________________ Signature of Employee Date ____________________________________________ _________________________________________ __________________ Job Title of Supervisor Signature of Supervisor Date ____________________________________________ _________________________________________ __________________ Job Title of Department Head Signature of Department Head Date ________________________________________ ___________________ Signature of Town Manager Date Comments:________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change. Enter Legend line here. author\typist\drive\folder\document name\date FOUNTAIN HILLS, ARIZONA Job Description Updated: 5/2012 1 Job Title: Town Clerk Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages and maintains official Town records as prescribed by State Statute and Town Code; responsible for coordinating, preparing and posting Council meeting agendas/packets/minutes; serves as the Town’s Elections Official and main contact for “requests for public information”. This position also serves as the District Clerk for the Eagle Mountain Community Facilities District and Cottonwoods Maintenance District. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. FOUNTAIN HILLS, ARIZONA Job Description Updated: 5/2012 2 Physical Strength Code ESSENTIAL FUNCTIONS 1 S Directs the preparation of Town Council meeting agendas; coordinates and schedules Council meetings; prepares and assembles agenda packets, including the electronic packet; posts documents to the Town’s website; instructs internal and external parties on the procedure for placing items on the agenda; and attends Council meetings, prepares meeting minutes; and records official actions taken at meetings. 2 S Manages the maintenance of official Town records; establishes and writes policies and procedures for record maintenance, retention and destruction as well as other organizational procedures when necessary; ensures records activities comply with state public records requirements and regulations; responds to subpoenas for records and/appears in court as required; and provides notarial services to the public and staff. 3 S Responds to questions and attests to official actions of the Town Council; maintains the Town’s official Code Book and other official records; administers oaths to newly elected and appointed officials; and ensures appropriate use of the Town Seal; and coordinates responses to requests for information” from staff, elected officials, and the general public. 4 S Interprets laws and regulations relating to the work performed by the Town Clerk’s office; provide information and organizes material in compliance with laws, regulations and policies; administers provisions of the Town Code, State and Federal regulations as they relate to the Town Clerk’s office. 5 S Directs Town Elections; plans and organizes elections, coordinates services; directs the distribution of election materials and verifications of election related documents, such as eligibility and signature requirements; ensures election related activities comply with Federal, State and local laws and regulations; initiates reviews and actions in response to violation of election laws; ensures the integrity of election process; and prepares related reports and records. FOUNTAIN HILLS, ARIZONA Job Description Updated: 5/2012 3 JOB REQUIREMENTS: JOB REQUIREMENTS **Formal Education / Knowledge Knowledge of municipal functions; modern management principles, practices, techniques of public administration; office management methods, procedures and computerized equipment essential to the Town Clerk’s office including familiarity with various Microsoft, Laserfiche, and Adobe professional computer software programs; Federal, State laws; local laws, codes and regulations; and Council support functions. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree or through considerable experience in progressive responsible administration or management work involving frequent interaction with the public. Work requires broad knowledge in a related profession or technical field. **Experience Any combination of experience and training that provides the required knowledge and abilities. Certifications and Other Requirements Possession of a valid driver’s license for a minimum of two years with a good driving record; Certified Municipal Clerk or Certified Master Municipal Clerk designation preferred. State Certified Election Officer designation preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read administrative and technical documents, statutes, codes, ordinances, resolutions, and manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, percentages and decimals. Writing Work requires the ability to write correspondence, reports, procedures and minutes and knowledge of a variety of computer software applications (Laserfiche and Microsoft software products). Managerial Planning responsibilities include managing elections, coordinating meeting agendas and packet materials, calendars and staff. Budget Responsibility Election cost projections and outside service contract costs for transcription services as part of the annual budget process. Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills This position interacts with individuals within the organization, which may involve the town manager, town attorney, department directors, and councilmembers. This position may work with individuals outside the Town who belong to a professional or peer organization. Working with various state and federal agencies may also be required. Vendors and suppliers may also be called upon for information on purchases, supplies or products; meetings and discussion may be conducted. OVERALL PHYSICAL STRENGTH DEMANDS: FOUNTAIN HILLS, ARIZONA Job Description Updated: 5/2012 4 PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Filing, making copies, and faxing Sitting C Desk work Walking F To and from office equipment and other departments Lifting F Files, office supplies, and books Carrying F Files, office supplies, and books Pushing/Pulling F Doors Reaching F For telephone and files Handling C Paper work Fine Dexterity C Computer keyboard, calculator, telephone keypad, and writing Kneeling O Filing and connecting computer components Crouching R Filing and connecting computer components Crawling R N/A Bending F Filing in lower drawers Twisting F From computer to telephone to drawer Climbing F Stairs Balancing N/A Vision C Reading and use of computer monitor Hearing C Communicating with external and internal customers Talking C Communicating with external and internal customers Foot Controls N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Updated: 5/2012 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, copier, FAX machine, scanner, and other general office equipment ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment: may be required to evenings or weekends X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Town Engineer Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Assists in the review of Town's technical documents. Provides technical advice to Public Works and other departments. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S PLANNING: Assists in preparation of the Town's capital improvement plan, annual budget, ordinance and code changes, design standards, and grant proposals. Acts as the Town's Floodplain Administrator, Drainage Administrator, and Traffic Analyst. Coordinates with adjacent municipalities, and serves on regional (MAG) committees. 2 S DESIGN: Selects, contracts, and reviews work of design and surveying consultants for Public Works improvement projects. Prepares civil and traffic engineering designs, plans, specifications, contract documents and cost estimates. 3 S DESIGN REVIEW: Oversees review of civil and site plans submitted for building permits; subdivision, utility, and other private development plans submitted for encroachment permits. 4 S CONSTRUCTION ADMINISTRATION: Administers Public Works construction projects, including traffic control, materials submittals; approval of payment and change order requests; 5 L SITEWORK DEVELOPMENT INSPECTION: Oversees inspection of private development sitework and utility right-of-way permit construction. 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Civil Engineering. Experience Ten years experience as a civil engineer. Knowledge of local codes and conditions highly desireable. Certifications and Other Requirements Possess a valid Arizona Drivers License for a minimum of two years with a good driving record. Registered as a Civil Engineer in the state of Arizona. Other technical registrations desireable - especially Land Surveyor and Structural Engineer. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read technical reports and manuals, research papers, construction plans and specifications, correspondence, legal documents, ordinances, and legal descriptions. Math Ability to perform arithmetic, algebra, geometry, and trigonometry calculations. Writing Write technical reports, analysis of engineering-related issues, Town ordinances, memos, and general correspondence. Managerial Project future infrastructure needs, develop implementation plans, prepare project budgets, Budget Responsibility Assist in the preparation of the Department budget, and in the capital budget for other departments, as requested. Supervisory / Organizational Control Position has no supervisory responsibility. Complexity Widely varied work, involving analyzing complex factors. Develops or recommends Town-wide policies, procedures, and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Observing work duties and activities, at job site. Sitting F Deskwork, meetings, driving. Walking O At job sites. Lifting R Supplies, plans, reports. Carrying R Supplies, plans, reports. Pushing/Pulling R Supplies, plans, reports. Reaching O Plans, reports. Handling R Supplies, plans, reports. Fine Dexterity C Writing, drawing,sketching, computer keyboard, calculator. Kneeling O Field review. Crouching R Field review. Crawling N N/A Bending R Field review. Twisting R Field review. Climbing O Field review. Balancing O Field review. Vision C Reading, computer monitor, driving, plan and field review. Hearing C Communicating with personnel and general public. Talking C Communicating with personnel and general public. Foot Controls F Driving. Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Vehicle, drafting equipment, calculator, general office supplies, computer and related software, hand-held radio, surveying and measuring equipment, telephone. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards N Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hardhat, steel toe boots, safety vest. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 1 Job Title: Traffic Signal Technician II Department: Development Services Immediate Supervisor: Street Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs skilled journey-level technical work in the installation, maintenance, operation, and repair of traffic signals, control devices, intelligent transportation systems, and street luminaries. Performs installation/removal maintenance and inventory control for all traffic control devices and pavement markings. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 H Installs, maintains, operates and repairs traffic signals, control devices, intelligent transportation systems, and street luminaries. Performs installation/removal, maintenance and inventory control for all traffic control devices and pavement markings. 2 H Repairs or replaces traffic signal equipment in the field on an emergency basis including storm and accident damage, faulty equipment, burned out lamps and other electrical or equipment problems. Repairs or replaces traffic control devices as per the MUTCD. 3 H Reviews electrical and construction plans for traffic signals and inspect all phases of construction. Interprets plans and work orders to determine and confirm proper placement of traffic signals and street lights. Ensures proper location of utlities and other work hazards prior to digging. Performs blue staking of traffic signal electrical conduits and inductance loops. 4 H Works cooperatively with neighboring cities to maintain traffic signal operations 5 H Maintains records of traffic signal repairs, power outages and preventive maintenance work. Maintains parts inventory and orders parts for traffice signals, control devices, and intelligent transportation systems, and street luminaries. Maintains records of all traffic control devices including inventory. 6 H Performs other work as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge H.S. diploma or GED. Knowledge of methods, materials, tools and standard practice for the installation, operation, and maintenance of traffic signal and supporting and related systems. Knowledge of the operation, maintenance, and repair of electronic, solid state, digital, analog, and other electro-mechanical devices and equipment related to traffic signal and control systems. Knoweldge of proper use of testing equipment. Knowelege of traffic control and safety requirements. Knowledge of Federal (OSHA) regulations and Town policies regarding safe work practices. Knowledge of electrical repair work. Knowledge of Manual on Uniform Traffic Control Devices (MUTCD) as it pertains to signalized intersections, traffic control devices and pavement markings. Experience Minimum of three years experience in traffic signal maintenance. Minimum of two (2) years experience in traffic control devices and pavement markings. Certifications and Other Requirements IMSA Traffic Signal Technician Level II Certification. IMSA Signs and Markings Level II Certification. Possession of a valid driver's license for a minimum of two years with a good driving record. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read blueprints, technical and engineering manuals and specifications. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, algebra and geometry. Writing Work requires the ability to write daily logs reports and bid documents. Managerial N/A Budget Responsibility Participate in budget preparation and administration thereof. Prepare cost estimates for traffic-related budget recommendations. Justify traffic-related budget items. Monitor and control traffic division expenditures. Supervisory / Organizational Control May oversee subcontractors hired by the Town for traffic maintenance work. Work may require the occasional direction of helpers or assistants. Work requires functioning as a lead worker performing essentially the same work as those directed and includes overseeing work quality, training and instructing. Complexity Within this job, the employee normally performs the duty assignment within broad parameters defined by general organizational requirements and accepted practices. Total end results determine effectiveness of job performance. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town such as Engineering. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required. Vendors and suppliers may also be called upon for information on purchases, supplies or proejcts. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job sites, field inspections and working in shop Sitting O Deskwork, driving, operating ATMS Walking F Around job sites and working on existing signals Lifting F Tools and equipment Carrying F Tools and equipment Pushing/Pulling R Equipment Reaching R Above head Handling F Supplies Fine Dexterity F Computer keyboard, telephone keypad, writing Kneeling O Making repairs Crouching O Making repairs Crawling R Making repairs Bending O Making repairs Twisting O Making repairs Climbing O Onto equipment, ladder Balancing R On equipment, ladder Vision F Reading, computer monitor, driving, observing work activities. Inspections, investigations and/or troubleshooting problems. Hearing F Communicating with personnel and on radio Talking F Communicating technical information to customer and staff Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/20/14 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Electrical testing gauges, bucket trucks, directional arrow boards and cones, computer and related software, electric jackhammer. . ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards N Noise and Vibration W Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Electrical safety gloves, safety glasses, hard hat and safety shoes NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations F Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop X Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 1 Job Title: Volunteer Coordinator Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Responsible for recruiting, screening, placement, and ongoing management and support of volunteers. Tracks a volunteer's involvement, such as number of hours served; keeps the database of volunteers updated, and provides assistance when requested by a volunteer or staff member .. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Recruits volunteers for placement in various Town departments, events, and activities to further the Town's work, interviewing potential volunteers and placing them according to their interests and skills. Provides orientation that will encourage the volunteer's success. 2 S Serves on task forces and committees related to volunteerism for the Town. Maintains public contacts in the community sectors in order to recruit and discuss program. Coordinates the preparation and printing of publicity materials; for example, flyers, banners and posters . 3 S Monitors and evaluates volunteers' performance in regard to having positive public relations skills and being good ambassadors for the Town. Holds regular meetings with the volunteers to update current policies and information. Maintains volunteer time records, applications and database. 4 S Plans, organizes, and implements volunteer recognition events and activities, including annual Volunteer Reception, volunteer coffees, newsletters, etc. Coordinates the "Give a Lift" program, Make a Difference Day; serves as Advisor to the Mayor's Youth Council; assists with such local events as the Volunteer EXPO, 5 S Reviews proposed legislation and Town, departmental, and program policies and procedures for issues related to volunteers. Performs other duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand principles, techniques, tools and media used in promoting good public relations, in addition to principles and practices of volunteer management. Level of knowledge equivalent to four years of high school and two years of college minimum. Knowledge of Town Hall activities and local interests. Experience Minimum of two (2) years of experience in professional volunteer management or public relations. Experience in customer service, . Must be able to relate with people and follow up with tasks. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record; CPR/AED Certification; Basic First Aid Certification. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports, letters, correspondence, schedules, budget materials, and requisitions. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division. Writing Work requires the ability to write reports, letters, correspondence, purchase requisitions, thank you notes, and newsletters. Managerial None Budget Responsibility Assists in preparing the Volunteer Program annual budget. Supervisory / Organizational Control None. Complexity Work requires analysis and judgment in accomplishing diverse duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization and cooperatively works with individuals to resolve problems and coordinate projects. Communicates with clients, the general public, Town employees, facility staff, vendors and guests either through personal contact, computer, or telephone. Human relations skills are important to this position. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, copying, and assisting the public. Sitting F Deskwork and meetings Walking O To and from office equipment and other departments and during programs Lifting O Boxes and books., coffee, pates, pictures of volunteers, etc. Carrying O Light weight equipment and office supplies Pushing/Pulling R Light weight equipment and piano. Reaching O For supplies and files Handling C Paperwork . Fine Dexterity C Computer keyboard and calculator Kneeling R Retrieving filing items and organizing equipment and supplies Crouching R Retrieving filing items and organizing equipment and supplies Crawling R Retrieving small pieces of equipment and supplies under tables Bending O Retrieving filing items, small equipment, and supplies Twisting R Retrieving filing items, small equipment, and supplies Climbing R Stairs and ladder. Balancing R On ladder. Vision C Reading, computer monitor, observing work activities Hearing C Communicating with staff and the general public on the phone and in person. Talking C Communicating with staff and the general public on the phone and in person. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, copy machine, fax machine, laminator, telephone, calculator, general office supplies, Automated External Defibrillator, and first aid kits. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) 2170744.1 EXHIBIT C TO RESOLUTION NO. 2014-21 [Comprehensive Fee Schedule] See following pages. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 1 MISCELLANEOUS FEES Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page E - Mail Document Service $0.00 Returned Check Fee $30.00 Incoming Wire Transfer Fee $35.00 Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents Town Code $25.00 (CD or hard copy) Zoning Ordinances $25.00 (CD or hard copy) Subdivision Code $25.00 (CD or hard copy) CAFR (Annual Financial Report) $25.00 (CD or hard copy) Annual Budget $25.00 (CD or hard copy) Land Use Analysis $25.00 (hard copy only) CD of Council Meeting $25.00 ea Other Materials on CD $25.00 ea Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 2 MISCELLANEOUS FEES (CONT.) Reports License Report (Non - Commercial Use) $25.00 (CD or hard copy) License Report (Commercial Use) $50.00 (CD or hard copy) Maps 8 1/2" x 11" Street/Index Map "Typical" (B&W) $0.50 8 1/2" x 11" Street/Index Map "Typical" (Color) $2.00 8 1/2" x 11" Street/Index Map "Typical" (Photo) $3.00 11" x 17" Street/Index Map "Typical" (B&W) $0.75 11" x 17" Street/Index Map "Typical" (Color) $3.00 11" x 17" Street/Index Map "Typical" (Photo) $5.00 11" x 17" Aerial Site Plan (Photo) $20.00 24" x 36" Street/Final Plat/As Built (B&W) $3.00 24" x 36" Street/Final Plat/As Built (Color) $20.00 24" x 36" Street/Final Plat/As Built (Photo) $30.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $35.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $75.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) $125.00 Plat Map Book $25.00 Adopt A Street Fee, per sign $30.00 DOG LICENSE Non - neutered dog $42.00 Spayed/Neutered dog $17.00 Over 65 with neutered dog $6.00 Service Dog No fee Replacement Dog Tag $4.00 Late fee neutered dog (per month) $2.00 Late fee non - neutered dog (per month) $4.00 Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 3 BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, restaurants, bars, contractors and rental of real and personal property with a fixed place of business within the town limits and persons engaging in the sale or rental of rental of real estate $50.00/application and first year fee Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee Annual renewal fee for business within the town limits $35.00 Annual renewal fee for business without a fixed place of business within the town limits $50.00 Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof Peddler investigation fee (per person) $25.00 Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 4 BUSINESS LICENSE FEES (CONT.) Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus $100.00/day Tent Show $100.00/day Wrestling Exhibition $100.00/day Road Show, Carnival or Circus $100.00/day Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business $50.00/day Duplicate Business License $10.00 Verification of License Letter $10.00 FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Application Fee, each location $100.00 SPECIAL EVENT PERMITS Special Event Permits - Business Application Fee - Business $100.00 Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non-Profit Application Fee - Charitable Organization $50.00 Permit Fee $25 per day (not to exceed $200) Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees Utility Fees Actual cost of usage Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 5 ALCOHOL LICENSE APPLICATION Person Transfer Fee $150.00 Location Transfer Fee $150.00 Probate/Will Assignment/Divorce Decree $150.00 Extension of Premise $25.00 Sampling Permit $25.00 Initial/Interim Application Fee 01 - In State Producer $500.00 02 - Out of State Producer $500.00 03 - Domestic Microbrewery $500.00 04 - In State Wholesaler $500.00 05 - Government $500.00 06 - Bar, All Spirituous Liquors $500.00 07 - Beer & Wine Bar $500.00 08 - Conveyance $500.00 09 - Liquor Store $500.00 10 - Beer & Wine Store $500.00 11 - Hotel/Motel $500.00 12 - Restaurant $500.00 13 - Domestic Farm Winery $500.00 14 - Private Club $0.00 15 - Special Event $25.00 16 - Wine Festival/Wine Fair $25.00 ADULT ORIENTED BUSINESS LICENSE Application Fee - Business $500.00 Application Fee - Provider $100.00 Application Fee - Manager $100.00 Application Fee - Employee (per person) $50.00 License Fee - annual - Business $200.00 License Fee - annual - Provider $100.00 License Fee - annual - Manager $100.00 CABLE LICENSE Initial License Application $2,500.00 Transfer of ownership $2,000.00 License modification, pursuant to 47 USC Sec 545 $2,500.00 Other License modification up to $2000 License fee - quarterly 5% of gross receipts Late fee (after 30 days) 5% plus interest of 1 1/2% per mo Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 6 EXCAVATIONS/IN - LIEU FEES Base fee (per excavation) $250.00 plus: Trench cut fees: Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft. Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft. Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft. Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft. Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft. Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft. Slurry or chip sealed 0 - 2 years $4.00 per lineal ft. Pavement replacement greater than 600 ft in length $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs $5.00 per sq. ft. Newly paved or overlayed 1 - 2 yrs $4.50 per sq. ft. Newly paved or overlayed 2 - 3 yrs $3.50 per sq. ft. Newly paved or overlayed 3 - 4 yrs $2.50 per sq. ft. Newly paved or overlayed 4 - 5 yrs $1.50 per sq. ft. Newly paved or overlayed 5 - 6 yrs $1.00 per sq. ft. Slurry or chip sealed 0 - 2 years $5.00 per sq. ft. Adjustment (MH, valve, monument, etc) $500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per sq. ft. Crosswalks $.79 per sq. ft. RPMs $7.00 ea. ENCROACHMENT PERMITS Base Permit Fee $50.00 2"/6" Paving A.C. $.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc. $10.00 ea. 4" Paving - PC Concrete $.22 per sq. yd. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 7 ENCROACHMENT PERMITS (CONT.) Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bike path $.30 per linear ft. Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sign (regulator, street etc.) $5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway Cuts $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar) $100.00 ea. Storm Drain Pipe $2.00 per linear ft. Catch Basins, Headwells $50.00 ea. Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 600 feet in length Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 8 PUBLIC WORKS FEES Easement or Right - of - Way Abandonment $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350 per sheet Failure to barricade or improper barricading Up to $1,000 PLANNING & ZONING FEES Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^ General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract ^ Time Extension Fee $100.00 Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^ Replats (lot joins, lot divisions, lot line adjustments) $500.00 up to three lots, more than 3 lots use Final Plat fees ^ Plat Abandonments $500.00 ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Cut & Fill Waiver $300 Final Plat Improvement: Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews) Water and sewer plans only $200.00 per sheet with corrections (4th + reviews) $75.00 per sheet for addendums (changes made after approval). Tract Housing $500.00 per Standard Plan + $100 per House Façade Variant Recording Fees (subject to change without notice) $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 9 PLANNING & ZONING FEES (CONT.) Concept Plans or Design Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Time Extension fee $ 100.00 Site Plan Review $500.00 plus $ 100 per acre or portion thereof Hillside Protection Easement (HPE) $20.00 + applicable recording fees Land Disturbance Fee $10.00 per sq. ft. Rezones (Map) $2,000.00 plus $100 per acre or portion thereof plus notification *^ Ordinances (Text Amendments) $2,000.00 plus notification * Planned Unit Developments (PUD) $2,000.00 plus $100 per acre or portion thereof plus notification * Development Agreements $2,500.00 plus $100 per acre or portion thereof Zoning Verification Letter $200.00 Continuance at Applicant Request $250.00 Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^ Special Use Permits and amendments $500.00 plus notification *^ Temporary Use Permits $200.00 plus notification * Time extension Fee $100.00 Comprehensive Sign Plans and amendments $200.00 Administrative Use Permit/Grand Opening Sign Permit $25.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Saguaro Cactus Permit $90.00 Temporary Visitor Permit (RV Parking): $25.00 New/Address Change $25.00 Notification fee $5.00 per mailing label and $ 60.00 per newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting as appropriate **Deposit refundable upon landscaping approval by Town ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 10 DEVELOPMENT FEES Single Family Residential $8,130 Multi - Family Residential $6,458/dwelling Commercial $4.034/s.f. Office $3.034/s.f. Hotel $2.457/s.f. Industrial $1.434/s.f. Fee Detail (From Above) Law Enforcement Residential (1) $112/dwelling Non - Residential (2) $0.070/s.f. Park & Recreation Residential (1) $2,118/dwelling Streets SF - Residential $5,614/dwelling MF - Residential $3,942/dwelling Commercial $3.835/s.f. Hotel $2.258/s.f. Industrial $1.235/s.f. Office $2.835/s.f. Fire and Emergency Residential (1) $207/dwelling Non - Residential (2) $0.129/s.f. Library and Museum Residential (1) $79/dwelling (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 11 BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq.ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq.ft. Single Family Addition $.75 Sq.ft. Area non A/C $.45 Sq.ft. Single Family Remodel $.23 Sq.ft. Area non A/C $.14 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 12 BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL (CONT.) Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee BUILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq.ft. Covered Area (non A/C) $.45 Sq.ft. Commercial Building Addition Area with A/C $.75 Sq.ft. Covered Area (non - A/C) $.45 Sq.ft. Commercial Remodel (Existing) Area with A/C $145 plus $.23 Sq.ft. Covered Area (non - A/C) $145 plus $.14 Sq.ft. Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 13 BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Shell Only for Commercial & Multi - Family Area with A/C $205 plus $.50 Sq.ft. Covered Area (non – A/C) $70 plus $.45 Sq.ft. Commercial Tenant Improvement Area with A/C $145 plus $.23 Sq.ft. Covered Area (non - A/C) $145 plus $.14 Sq.ft. Apartments/Condominiums Livable Area with A/C $.75 Sq.ft. Covered Area (non - A/C) $.45 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 - 100,000 livable sq.ft.) Livable Area with A/C $.60 Sq.ft. Covered Area (non - A/C) $.37 Sq.ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq.ft.) Livable Area with A/C $.53 Sq.ft. Covered Area (non - A/C) $.33 Sq.ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq.ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 14 BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 sq.ft. (Face Replacement Only) $50.00 per sign Sign Permit, greater than 32 sq.ft. (Face Replacement Only) $100.00 per sign Sign Permit, less than 32 sq.ft. (New) $190.00 per sign Sign Permit, greater than 32 sq.ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit $100.00 Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 15 FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection 0.05 sq. ft. (minimum $25) Commercial Automatic Sprinkler System Plan Review/Inspection $.10 sq. ft. (minimum $50) Commercial Auto Sprinkler System Modification Plan Review/Inspection $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/Inspection $100.00 Commercial Fire Alarm System Modification Plan Review/Inspection $50.00 Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection Fee $15.00 effective 1/1/12 Tent Permit Fee (any tent over 200 sq. ft. & any canopy over 400 sq. ft.) $100.00 Reinspection Fee (beyond one re - check) $150.00 per trip ABATEMENT FEES Inspection fee $70.00 per hour (1 - hour minimum) Reinspection fee $150.00 per trip PARK FACILITY RENTALS Park Rental Fees - Resident Per Hour Small Ramada - 2 hour minimum $10.00 Medium Ramada - 2 hour minimum $15.00 Large Ramada - 2 hour minimum $20.00 Meeting Rooms 2 hour minimum $10.00 Multi-Purpose Fields - 2 hour minimum $15.00 Open Turn Areas - 3 hour minimum (1) $50.00 Performance Pad (Amphitheater) - 3 hour minimum (1) $75.00 Tennis Courts - 90 minute reservation $5.00 without lighting Tennis Courts - 90 minute reservation $7.00 with lighting Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 16 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Athletic Field Lights (2 hour minimum) $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $265.00 Per Half - Hour Staff (2 hour minimum) $21 - $38 Per Hour Park Rental Fees - Non - Resident Per Hour Small Ramada - 2 hour minimum $15.00 Medium Ramada - 2 hour minimum $22.50 Large Ramada - 2 hour minimum $30.00 Meeting Rooms - 2 hour minimum $15.00 Multi-Purpose Fields - 2 hour minimum $22.50 Open Turf Areas - 3 hour minimum (1) $75.00 Performance Pad (Amphitheater) - 3 hour minimum (1) $112.50 Tennis Courts - 90 minute reservation $10.00 without lights Tennis Courts - 90 minute reservation $14.00 with lights Park Rental Fee Extras Athletic Field Lights - 2 hour minimum $10.00 Per Hour Athletic Field – Prep & Bases $25.00 Each Alcohol Permit with Park Reservation $10.00 For 50 Consuming Adults Fountain Operation $265.00 Per Half - Hour Staff - 2 hour minimum $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 17 COMMUNITY CENTER RENTALS Community Center Rental - Resident/Non-Profit (Tier 2) Per Hour Any Meeting Room - 2 hour minimum $15.00 Per Hour One Ballroom (30 - 90 people) Minimum 4 hours $32.50 Two Ballrooms *(91 - 160 people) Minimum 4 hours (1) (2) $65.00 Minimum 4 hours (1) (2) $97.50 Grand Ballroom *( 251 - 450 people) Minimum 4 hours (1) (2) $130.00 Lobby Per Hour 4 hour minimum $31.25 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,600.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,000.00 Kitchen Usage Fee per Ballroom $30.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday-Sunday Ballroom 3 (includes patio access and views)* Per Hour 4 hour minimum (1) (2) $37.50 Ballroom 4 (includes patio access and views) 4 hour minimum (2) $37.50 Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Resident/Non-Profit rate Centennial Circle - 3 hour minimum $75.00 *Ballroom 3 not available as a standalone rental Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 18 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - Non- Resident/Commercial (Tier 3) Per Hour Any Meeting Room $35.00 One Ballroom (30-90 people) 4 hour minimum $75.00 Two Ballrooms *(91 - 160 people) 4 hour minimum $150.00 Three Ballrooms*( 161 - 250 people) 4 hour minimum $225.00 Grand Ballroom *( 251 - 450 people) 4 hour minimum $300.00 Lobby 4 hour minimum $62.50 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,000.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,000.00 Kitchen Usage Fee per Ballroom $60.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday-Sunday Ballroom 3 (includes patio access and views)* Per Hour 4 hour minimum $112.50 Ballroom 4 (includes patio access and views) 4 hour minimum $112.50 Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Non-Resident/Commercial Rate Centennial Circle - 3 hour minimum $112.50 *Ballroom 3 not available as a standalone rental Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 19 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD) $0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Internet Access Hard Wire $125 per day Sound Reinforcement Microphones Wireless $5.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $25.00 CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 20 COMMUNITY CENTER RENTALS (CONT.) Miscellaneous Dance Floor - per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Large Flat Panel Monitor $50.00 Flat Screen TV $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Hard Wire $125.00 per day Sound Reinforcement Microphones Wireless $15.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $50.00 CD Player $20.00 Electricity ( per booth) 110 V $25.00 220 V $75.00 Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 21 COMMUNITY CENTER RENTALS (CONT.) Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack Portable Bar $50.00 Labor Charges $25/hr $40/hr OT NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 Town of Fountain Hills Comprehensive Fee Schedule Effective July 1, 2014 Description Fee - FY14-15 22 COURT FEES Non - Sufficient Funds (checks returned to Court) $29.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Actual administrative costs Civil Traffic Default $25.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $10.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules.