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HomeMy WebLinkAbout140918A NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. – REGULAR SESSION WHEN: THURSDAY, SEPTEMBER 18, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Councilmember Tait D. Elkie Vice Mayor Cecil A. Yates z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 2 of 4 EXECUTIVE SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: PURSUANT to: (i) A.R.S. §38-431.03.A.4: discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, the Fountain Hills Development Group/Tractor Supply Company Development Agreement.); and A.R.S. §38-431.03.A.3, discussion or consultation for legal advice with the Town Attorney (Specifically, the CCWC Rate Case). 2. ADJOURNMENT REGULAR AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION - Bishop Jerry Olson with the Church of Jesus Christ of Latter Day Saints  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a proclamation declaring September 22 – 26, 2014, National Employer Support of the Guard and Reserve week in the Town of Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review recent events attended relating to economic development. ii) Update by Councilmember Ginny Dickey regarding the recent Maricopa Association of Governments Regional Domestic Violence Council meeting held September 4, 2014. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 3 of 4 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving an ENCROACHMENT PERMIT, submitted by Mark Dohrman on behalf of Gridley’s of Fountain Hills, for the purpose of improving and permanently maintaining an access ramp, stairs, a guardrail, and roof canopy columns, which encroaches upon the public sidewalk and right-of-way, located in front of the retail store at 16830 E. Avenue of the Fountains, Fountain Hills, AZ. 2. CONSIDERATION of approving an ENCROACHMENT PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of extending the existing outdoor seating and dining area located in front of the restaurant an additional 150 sq ft + on the public sidewalk at 16848 E. Avenue of the Fountains. 3. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION FOR A PERMANENT EXTENSION OF PREMISES/PATIO PERMIT, submitted by Carolyn Redendo, Owner/Agent of Sofrita, located at 16848 Avenue of the Fountains, Fountain Hills, AZ. 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES/PATIO PERMIT submitted by Darvel Hansen, representative of The Club, located at 17005 E Enterprise Dr, Fountain Hills, AZ. REGULAR AGENDA ITEMS 5. CONSIDERATION of APPOINTING four individuals to the Planning and Zoning Commission each to a two-year term beginning, October 1, 2014, and ending October 1, 2016. 6. CONSIDERATION of approving a SPECIAL EVENT APPLICATION and CO- SPONSORSHIP for the 2014 Oktoberfest event presented by the Southwest German Society, Sons of AMVETS, and Fountain Hills Elks Lodge #2846 to be held in Fountain Park on September 26-27, 2014. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Samuel Coffee, representing the Sons of AMVETS Squadron #7, for the purpose of a fundraiser in conjunction with the 2014 Oktoberfest event. The event is scheduled for Friday and Saturday, September 26-27, 2014, from 5:00-10:00 p.m., at Fountain Park. 8. PRESENTATION AND DISCUSSION of the TOURISM PROGRAM WITH POSSIBLE DIRECTION TO STAFF regarding moving forward with MARKETING AND PROMOTIONAL STRATEGIES. z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 4 of 4 9. CONSIDERATION of RESOLUTION 2014-40, relating to a Development Agreement between the Town of Fountain Hills and Fountain Hills Development Group for the Tractor Supply Company development at 17130 E. Shea Boulevard. 10. CONSIDERATION of a COOPERATIVE PURCHASE AGREEMENT with Icon Enterprises, Inc. dba as Civic Plus, in the amount of $61,051.35, for the design, development, and hosting of an internet website for the Town of Fountain Hills. 11. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the FORMAL NAMING OF THE MEDIAN on the Avenue of the Fountains. This agenda item was added at the request of Councilmembers: Brown, Hansen and Leger. 12. CONSIDERATION WITH POSSIBLE DIRECTION TO STAFF regarding proceeding with the development of a REQUEST FOR PROPOSALS for a COOPERATIVE PURCHASE AGREEMENT for a solar services agreement/purchase power agreement for the Cutillo Civic Center. 13. CONSIDERATION of ORDINANCE 14-09, amending Town Code, Chapter 9, regarding firearm compliance. 14. REVIEW WITH POSSIBLE DIRECTION TO STAFF regarding the Arizona League of Cities and Town’s Legislative Program for the 2015 LEGISLATIVE SESSION. 15. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: NONE. 16. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 17. ADJOURNMENT. DATED this 11th day of September, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. – REGULAR SESSION WHEN: THURSDAY, SEPTEMBER 18, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Councilmember Tait D. Elkie Vice Mayor Cecil A. Yates z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 2 of 4 EXECUTIVE SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: PURSUANT to: (i) A.R.S. §38-431.03.A.4: discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation. (Specifically, the Fountain Hills Development Group/Tractor Supply Company Development Agreement.); and A.R.S. §38-431.03.A.3, discussion or consultation for legal advice with the Town Attorney (Specifically, the CCWC Rate Case). 2. ADJOURNMENT REGULAR AGENDA  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION - Bishop Jerry Olson with the Church of Jesus Christ of Latter Day Saints  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a proclamation declaring September 22 – 26, 2014, National Employer Support of the Guard and Reserve week in the Town of Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review recent events attended relating to economic development. ii) Update by Councilmember Ginny Dickey regarding the recent Maricopa Association of Governments Regional Domestic Violence Council meeting held September 4, 2014. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 3 of 4 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving an ENCROACHMENT PERMIT, submitted by Mark Dohrman on behalf of Gridley’s of Fountain Hills, for the purpose of improving and permanently maintaining an access ramp, stairs, a guardrail, and roof canopy columns, which encroaches upon the public sidewalk and right-of-way, located in front of the retail store at 16830 E. Avenue of the Fountains, Fountain Hills, AZ. 2. CONSIDERATION of approving an ENCROACHMENT PERMIT APPLICATION submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of extending the existing outdoor seating and dining area located in front of the restaurant an additional 150 sq ft + on the public sidewalk at 16848 E. Avenue of the Fountains. 3. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION FOR A PERMANENT EXTENSION OF PREMISES/PATIO PERMIT, submitted by Carolyn Redendo, Owner/Agent of Sofrita, located at 16848 Avenue of the Fountains, Fountain Hills, AZ. 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION FOR A TEMPORARY EXTENSION OF PREMISES/PATIO PERMIT submitted by Darvel Hansen, representative of The Club, located at 17005 E Enterprise Dr, Fountain Hills, AZ. REGULAR AGENDA ITEMS 5. CONSIDERATION of APPOINTING four individuals to the Planning and Zoning Commission each to a two-year term beginning, October 1, 2014, and ending October 1, 2016. 6. CONSIDERATION of approving a SPECIAL EVENT APPLICATION and CO- SPONSORSHIP for the 2014 Oktoberfest event presented by the Southwest German Society, Sons of AMVETS, and Fountain Hills Elks Lodge #2846 to be held in Fountain Park on September 26-27, 2014. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Samuel Coffee, representing the Sons of AMVETS Squadron #7, for the purpose of a fundraiser in conjunction with the 2014 Oktoberfest event. The event is scheduled for Friday and Saturday, September 26-27, 2014, from 5:00-10:00 p.m., at Fountain Park. 8. PRESENTATION AND DISCUSSION of the TOURISM PROGRAM WITH POSSIBLE DIRECTION TO STAFF regarding moving forward with MARKETING AND PROMOTIONAL STRATEGIES. z:\council packets\2014\r140918\140918a.docx Last Printed: 9/10/2014 2:31 PM Page 4 of 4 9. CONSIDERATION of RESOLUTION 2014-40, relating to a Development Agreement between the Town of Fountain Hills and Fountain Hills Development Group for the Tractor Supply Company development at 17130 E. Shea Boulevard. 10. CONSIDERATION of a COOPERATIVE PURCHASE AGREEMENT with Icon Enterprises, Inc. dba as Civic Plus, in the amount of $61,051.35, for the design, development, and hosting of an internet website for the Town of Fountain Hills. 11. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the FORMAL NAMING OF THE MEDIAN on the Avenue of the Fountains. This agenda item was added at the request of Councilmembers: Brown, Hansen and Leger. 12. CONSIDERATION WITH POSSIBLE DIRECTION TO STAFF regarding proceeding with the development of a REQUEST FOR PROPOSALS for a COOPERATIVE PURCHASE AGREEMENT for a solar services agreement/purchase power agreement for the Cutillo Civic Center. 13. CONSIDERATION of ORDINANCE 14-09, amending Town Code, Chapter 9, regarding firearm compliance. 14. REVIEW WITH POSSIBLE DIRECTION TO STAFF regarding the Arizona League of Cities and Town’s Legislative Program for the 2015 LEGISLATIVE SESSION. 15. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: NONE. 16. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 17. ADJOURNMENT. DATED this 11th day of September, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.