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Home My WebLink About141016PREVISED: 10/13/14 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 16, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Councilmember Tait D. Elkie Vice Mayor Cecil A. Yates REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION - Deacon John LesCallett, the Anglican Church of the Atonement  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring October 25, 2014, Make a Difference Day, in the Town of Foutain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review recent events attended relating to economic development. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the c onsent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 2, 2014. 2. CONSIDERATION of a FINAL REPLAT for a lot line adjustment between 16117 E. Ocotillo Drive and 16127 E. Ocotillo Drive. AKA Plat 423, Block 4, Lots 12 and 13. Case# S2014-06 3. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Brett Ray Wallace, Owner/Agent of Grand Canyon Winery, Inc DBA Grand Canyon Wine Tasting Room located at 16842 E. Parkview Avenue, #2, Fountain Hills, AZ. This is for a series 13, Domestic Farm Winery. REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 3 of 4 4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Saguaro Boulevard and Avenue of the Fountains, in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, and Saturday, November 15, 2014; and from 10:00 a.m. to 10:00 p.m. on Sunday, November 16, 2014. 5. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Verde River Drive, in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, and Saturday, November 15, 2014; and from 10:00 a.m. to 10:00 p.m. on Sunday, November 16, 2014. 6. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills and Lower Verde Valley Museum and Historical Society (Jean Linzer) for the promotion of a fundraiser to be held on the patio of Fountain Hills Maricopa County Branch Library, 12901 N. La Montana Boulevard, Fountain Hills, AZ, from 12:00 p.m. to 5:00 p.m. on Saturday, November 22, 2014. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the American Legion Post 58 (Robert Schmitz) for the promotion a fund raiser to be held at 16837 Parkview Drive, Fountain Hills, AZ in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, Saturday, November 15, 2014, and Sunday, November 16, 2014. 8. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Cool Cats Rescue (Dana Thornton) for the promotion of a private fund raiser to be held at 16429 North Boulder Boulevard, Fountain Hills, AZ, from 5:00 p.m. to 9:00 p.m., Saturday, October 25, 2014. REGULAR AGENDA ITEMS 9. CONSIDERATION of accepting a SCULPTURE titled, “Spirit of the Saguaro”, for public display in Fountain Park at the Joe and Marge Brown Legacy Plaza. 10. CONSIDERATION of a SPECIAL EVENT APPLICATION and CO-SPONSORSHIP for the Fountain Festival of Arts and Crafts, presented by the Fountain Hills Chamber of Commerce, to be held along Avenue of the Fountains from Thursday, November 13, 2014, through Sunday, November 16, 2014. 11. DISCUSSION AND POSSIBLE DIRECTION TO STAFF regarding the “WALL THAT HEALS” (Replica of the Vietnam Veterans Memorial) coming to Fountain Hills February 18th – 22nd 2015, and DISCUSSION WITH CONSIDERATION of TOWN CO- SPONSORSHIP, FEES, AND PLACEMENT of the wall. This item was added at the request of Councilmembers Brown, Elkie, and Leger. REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 4 of 4 12. PUBLIC HEARING to receive comments on ORDINANCE #14-08, amending the Town of Fountain Hills Subdivision Ordinance, Article 5 (Grading Standards), Section 5.02 (Subdivision Grading Standards), and Section 5.04 (Hillside Disturbance) by modifying the grading and hillside disturbance requirements. Case #Z2014-04 13. CONSIDERATION of ORDINANCE #14-08, amending the Town of Fountain Hills Subdivision Ordinance, Article 5 (Grading Standards), Section 5.02 (Subdivision Grading Standards), and Section 5.04 (Hillside Disturbance) by modifying the grading and hillside disturbance requirements. Case #Z2014-04 14. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 15. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: NONE. 16. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 17. ADJOURNMENT. DATED this 9th day of October, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED: 10/13/14 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 16, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Councilmember Tait D. Elkie Vice Mayor Cecil A. Yates REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION - Deacon John LesCallett, the Anglican Church of the Atonement  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring October 25, 2014, Make a Difference Day, in the Town of Foutain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review recent events attended relating to economic development. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the c onsent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 2, 2014. 2. CONSIDERATION of a FINAL REPLAT for a lot line adjustment between 16117 E. Ocotillo Drive and 16127 E. Ocotillo Drive. AKA Plat 423, Block 4, Lots 12 and 13. Case# S2014-06 3. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Brett Ray Wallace, Owner/Agent of Grand Canyon Winery, Inc DBA Grand Canyon Wine Tasting Room located at 16842 E. Parkview Avenue, #2, Fountain Hills, AZ. This is for a series 13, Domestic Farm Winery. REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 3 of 4 4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Saguaro Boulevard and Avenue of the Fountains, in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, and Saturday, November 15, 2014; and from 10:00 a.m. to 10:00 p.m. on Sunday, November 16, 2014. 5. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Verde River Drive, in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, and Saturday, November 15, 2014; and from 10:00 a.m. to 10:00 p.m. on Sunday, November 16, 2014. 6. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills and Lower Verde Valley Museum and Historical Society (Jean Linzer) for the promotion of a fundraiser to be held on the patio of Fountain Hills Maricopa County Branch Library, 12901 N. La Montana Boulevard, Fountain Hills, AZ, from 12:00 p.m. to 5:00 p.m. on Saturday, November 22, 2014. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the American Legion Post 58 (Robert Schmitz) for the promotion a fund raiser to be held at 16837 Parkview Drive, Fountain Hills, AZ in conjunction with the Fountain Festival of Arts and Crafts, from 9:00 a.m. to 10:00 p.m., Friday, November 14, 2014, Saturday, November 15, 2014, and Sunday, November 16, 2014. 8. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Cool Cats Rescue (Dana Thornton) for the promotion of a private fund raiser to be held at 16429 North Boulder Boulevard, Fountain Hills, AZ, from 5:00 p.m. to 9:00 p.m., Saturday, October 25, 2014. REGULAR AGENDA ITEMS 9. CONSIDERATION of accepting a SCULPTURE titled, “Spirit of the Saguaro”, for public display in Fountain Park at the Joe and Marge Brown Legacy Plaza. 10. CONSIDERATION of a SPECIAL EVENT APPLICATION and CO-SPONSORSHIP for the Fountain Festival of Arts and Crafts, presented by the Fountain Hills Chamber of Commerce, to be held along Avenue of the Fountains from Thursday, November 13, 2014, through Sunday, November 16, 2014. 11. DISCUSSION AND POSSIBLE DIRECTION TO STAFF regarding the “WALL THAT HEALS” (Replica of the Vietnam Veterans Memorial) coming to Fountain Hills February 18th – 22nd 2015, and DISCUSSION WITH CONSIDERATION of TOWN CO- SPONSORSHIP, FEES, AND PLACEMENT of the wall. This item was added at the request of Councilmembers Brown, Elkie, and Leger. REVISED: 10/13/14 z:\council packets\2014\r141016\141016a.docx Last Printed: 10/13/2014 3:55 PM Page 4 of 4 12. PUBLIC HEARING to receive comments on ORDINANCE #14-08, amending the Town of Fountain Hills Subdivision Ordinance, Article 5 (Grading Standards), Section 5.02 (Subdivision Grading Standards), and Section 5.04 (Hillside Disturbance) by modifying the grading and hillside disturbance requirements. Case #Z2014-04 13. CONSIDERATION of ORDINANCE #14-08, amending the Town of Fountain Hills Subdivision Ordinance, Article 5 (Grading Standards), Section 5.02 (Subdivision Grading Standards), and Section 5.04 (Hillside Disturbance) by modifying the grading and hillside disturbance requirements. Case #Z2014-04 14. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 15. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: NONE. 16. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 17. ADJOURNMENT. DATED this 9th day of October, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. fa ^^^Sg^^^^^^^^Si^^^flSr^^S rasaPK .•••/,;;•;i .;.;;;:•..;•'..•:..'... Town of Fountain Hills PROCLAMATION WHEREAS,serious social problems concern our nation,state and town,and threaten our future;and, WHEREAS,connecting with others and working together through volunteer service can bridgethe differences that separate people and help solve serious social problems; and, WHEREAS,we,the American people and the residents of Fountain Hilis,have a tradition of philanthropy and volunteerism;and, WHEREAS,in 2013,three and one-half million people cared enough about their communities to volunteer on MAKE A DIFFERENCE DAY,accomplishing thousands of projects in hundreds of cities and towns;and, WHEREAS,in our community,nonprofit organizations,schools,businesses,houses of worship, families,neighborhoods and friends serve together to make a difference;and WHEREAS,2014 makes the 6th year for Fountain Hills to demonstrate that it is the small town with a big heart;and WHEREAS,the Town of Fountain Hills supports a vibrant community to enrich the lives of our residents; WHEREAS,I,Linda M.Kavanagh,Mayor of the Town of Fountain Hills,Arizona, do hereby proclaim October 25,2014 as MAKE A DIFFERENCE DAY in Fountain Hills,and urge all citizens to participate in volunteer projects as we work together to meet the needs of our neighbors. Dated This 16th day of October,2014 Qf&JUyLmdaM. Kavanagh, tesn«l\ m f ilk ml Wm TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov Council Goal: Strategic Values:CivicResponsibility C3 Solicit feedback in decision-making REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 2,2014. Applicant:NA Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01 Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes.Approved minutes are placed on the Town's website in compliance with state law. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):None SUGGESTED MOTION (for Council use):Move to approve the consent agenda as listed Prepared by:Approved: Bevelyn Bender, Town Clerk ""10/8/2014 Ken Buchanan,Town Marager 10/8/2014 Page 1 of 1 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Bob Rodgers,Senior Planner,480-816-5138,rrodgers@fh.az.gov Strategic Priority:Not applicable Council Goal:Not applicable REQUEST TO COUNCIL: CONSIDERATION of a FINAL REPLAT for a lot line adjustment between 16117 E.Ocotillo Drive and 16127 E.Ocotillo Drive.AKA Plat 423,Block 4, Lots 12 and 13. (APN #176-07-150 &176-07-151)Case#S2014-06 Applicant:Ronald &Shannon Richards and Dominick & Mary Bueti Applicant Contact Information:Richards Bueti 16117 E.Ocotillo Dr.16127 E.Ocotillo Dr. Property Location:16117 E.Ocotillo Dr. &16127 E.Ocotillo Dr.,Fountain Hills, AZ Related Ordinance,Policy or Guiding Principle: Fountain Hills Subdivision Ordinance ,Section 2.07 Replats Staff Summary (background): The adjacent property owners are requesting a minor lot line adjustment in order to enclose a retaining wall and other landscaping improvements that were constructed in error on lot 13 for the benefit of lot 12.The affected area is approximately 92 sq ft in size. The amended property line will not create any non-conformities and both lots will continue to meet the minimum area zoning requirements. Risk Analysis (options or alternatives with implications): Approval of the re-plat will allow the applicants to reconfigure their lots.Disapproval will require the applicants to keep the existing lot configurations. Fiscal Impact (initial and ongoing costs;budget status):None anticipated Page I of2 Ocotillo Drive Replat Staff Report Staff Recommendation(s): Staff believes that allowing the lots to be reconfigured will not be detrimental to the neighborhood. The proposed re-plat conforms to the Town's Zoning Ordinance and Subdivision Ordinance requirements.Staff recommends approval of the replat as presented. Attachment(s): Application Applicant's Narrative Replat Plan SUGGESTED MOTION:Move to approve the FINAL REPLAT for a lot line adjustment between 16117 E.Ocotillo Drive and 16127 E.Ocotillo Drive.AKA Plat 423,Block 4,Lots 12 and 13.Case#S2014-06 Submitted by: (Robert ftocCflers-Gseriior Planner Name/Title 10/7/2014 Difector 10/8/2014 Approved: Ken Buchanan,Tov f^j^Q.^y— , Town Manager 10/9/2014 Page 2 of2 DO Not write in this space -official use only Filing Date 'V^o-H Accepted By tiv\Cy Fee Accepted _ Case Manager cXfrkW £SviH-oC? if ¥@Mmmm Hills Plammmg !oning Division -APPLICATION Appeal of Administrator's Interpretation Concept Plan Cut/Fill Waiver HPE Change or Abandonment Ordinance (Text Amendment) Abandonment (Plat or Condominium) Area Specific Plan &Amendments Condominium Plat Development Agreement General Plan Amendment Planned Unit Development Preliminary / Final Plat Replat (Lotjoins, lot splits,lot line adjustments) Rezoning (Map)Special Use Permit &Amendments Site Plan Review (vehiclessales)Temporary Use Permit (Median Fee,if applicable) Variance Tract Housing Other PROJECT NAME /NATURE OF PROJECT:lfepUj--*fer Lgfa *&±M3L±4kUto LEGAL DESCRIPTION:Plat Name AVt>Block 1 PROPERTY ADDRESS:IU Ifr &ti^HW-Q iV j ASSESSOR PARCEL NUMBER. NUMBER OF UNITS PROPOSED TRACTS EXISTING ZONING PARCEL SiZE (Acres)_ PROPOSED ZONING Applicant Mrs.^1/J^Um hMd*>Dav Phone =£.Addr^M g ~?£^MM^3^.Ml Zio:#T^$ Emaii: Owner^)SV^/L >Mrs.DflKVu-frK-J,mAHl iMTl Day Phone W Mi-. '' ..Mr. Ms.Address:IkllfrZ QdUlA &City:M^L3tate:A<.Zip:ol52~bz> If application is being submitted bysomeppe other than the owner of the property ifnder consideration,/ . the section below must be completed.fy>l^l^'J?*~~s~—Sis'frMfVSi fife>f*&rad<>S>//2^//-^' lfU*Z*&LCn ^DATE ,-??--79-/V 7 '/'/ TO FILE THIS APPLICATION. ^Subscribed and sworn before me this^da.yof ~u / 2 SIGNATURE OF OWNER^_...._..._. I HEREBY AUTHORIZE /-?/-/;#'^v /:W/7 Dp/i^fefc <6 o^f< i//\UXc4/A^ NOTARY PUBLIC MUNIS Sl^&P APPLICATION # September 18,2014 RE: Description of request for replat for Lots 12 (16117 E Ocotillo Dr) and 13 (16127 E Ocotillo Dr) Dear Town of Fountain Hills Officials: We are asking the Town of Fountain Hills to approval the replat for Lots 12 and 13 in plat 423 Block 149 in order to move approximately 92 sq ft of land that is currently showing in Lot 13 over to Lot 12.The approximately 92 sq ft of land is outlined in the plat map completed by a licensed surveyor and also described in verbiage below. The request for a replat is being requested in order to account of the land encompasedby a retainingwall that was built on Lot 12.A portion of the retainingwall was errouneously built over the property line with Lot 13.The retaining wall was built sometime prior to possession of Lot 12 by the existing owners. The section of land impacted represents the wall, irrigation lines, and electrical lines that were erroneously constructed on Lot 13 for the benefit of Lot 12. The owners of Lot 13 (16127 E Ocotillo Dr), Dominick and Mary Bueti, have agreed to the replat. Their signatures havebeen notarized onthe plat map(s).The application isbeing submitted bytheownersof Lot 12,Ronald and Shannon Richards. Theapprovalofthe replatandthe appropriatefilingswiththe recorderandtitle companieswillresultin the propertylineredrawwhichtransfersliability ofthe impactedarea (approximately 92 sqft)fromthe owner of Lot 13 to the owners of Lot 12. REPLAT FOR IRRIGATION LINES,ELECTRIC LINES AND WALL This replat isover partof Lot 13,Block 4,FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 423,according to Book 149 of Maps,Page 31,records of MaricopaCounty, Arizona,for the benefit of Lot 12 of said Block4,described as follows: Commencing at the Northwest corner of said Lot13;thence South 17degrees 31 minutes 32seconds West, along the West lineof said Lot13,82.28 feet to a bartagged with Registration Number32237andthe TRUE POINT OF BEGINNING;thence South73 degrees43minutes 18seconds East 3.91feet to abartagged with Registration Number 32237;thence South 14 degrees 50 minutes 48 seconds West 19.54 feet to abartagged with Registration Number 32237;thence South 77 degrees 10 minutes 13 seconds West 5.59 feet, to a bartagged with Registration Number 32237, on the West line of said Lot 13;thence North 17 degrees 31 minutes 32 seconds East22.26 feet to the TRUE POINT OF BEGINNING. Above replat contains approximately 92 square feet N61°45"00"W290.00'FOUND BARRETAGGED32237•PROPERTYLINE'MONUMENT LINE—♦FOUNDSPIKERETAGGED32237•OSET BAR TAGGED.12237mt.RFnWATERSUPPLYACERTIFICAItOfASSUREDWATERSUPPIVANDLETTERASSURINGWATERSERVICEFORTHISSUBDIVISIONHAVEBEENSUBMITTEDTOTHETOWNOFFOUNTAINHILLSFROMCHAPARRALCITVWATERCOMPANY.FOUND BARRETAGGEO32237APPROVALSAPPROVEDBYTHETOWNCOUNCIL,THETOWNENGINEER,ANDTHEPLANNINGANDZONINGDIRECTOR.THISDAYOF2014.iFOUNDBARTAGGED5CFINALREPLATOFLOTS12AND13,BLOCK4,FOUNTAINHILLSA REPLATADJUSTINGTHECOMMON LOTLINEBETWEENLOT12 AND 13, BLOCK4,FOUNTAINHILLSARIZONAFINALPLATNO.423,ACCORDINGTO BOOK149 OFMAPS, PAGE31.RECORDSOFMARICOPACOUNTY,ARIZONA.LOCATEDINTHE NORTHWESTQUARTEROFSECTION22, TOWNSHIP 3 NORTH, RANGE6 EASTOFTHE GILA AND SALT RIVER BASE AND MERIDIAN, MARICOPA COUNTY, ARIZONA.OWNER LOT 12: RONALD KRICHARDSANDSHANNONE RICHARDS.OWNERLOT 13: DOMINICK BUETI AND MARY E BUETIfitrCKNCE,DOCUMENTBOOK149OFMAPS.PAGE31.RECORDSOFMARICOPACOUNTY.ARIZONA.BOOK1172OFMAP.PAGE3S, RECORDSOFMARICOPACOUNTY.ARIZONA.CERTIFICATIONTHISISTOCERTIFYTHESURVEYANDSUBDIVISIONOFTHEPREMISESDESCRIBEDANDPLATTEDHEREONWERE MAOEBYMYSELFDURINGTHEMONTHOFSEPTEMBER.7014ANDTHATTHESURVtY ISTRUEANDCOMPLETETOTHEBESTOFMYKNOWLEDGE.IERRYCWIER,REGISTEREDLANDSURVEYORNO.32237STATEOFARIZONACOUNTYOfMARICOPAKNOW ALLMEN BYTHESEPRESENTSTHATRONALDKRICHARDS.SHANNON ERICHAROS.DOMINICKBUETIAND MARY BUETI.AS OWNERS. HAVESUBDIVIDEDUNDERTHENAMEFINALREPLATOFLOTS12AND13,BLOCK4. FOUNTAINHILLS,A REPLATADJUSTINGTHECOMMONLOTLINEBETWEENLOT12AND13,BLOCK4.FOUNTAINHILLSARIZONAFINALPLATNO.423,ACCORDINGTOBOOK149OFMAPS,PAGE31.RECORDSOFMARICOPACOUNTY.ARIZONA,ASSHOWNPLATTEOHEREON:ANDHEREBYPUBLISHESSAIDPLATANDHEREBYDECLARESTHATSAIDREPLATSEISFORTHTHELOCATIONAND GIVESTHE DIMENSIONSOF EACHLOTAND NUMBER GIVEN EACHRESPECTIVELYON SAID REPLAT.OWNERS HER!HYGRANT TO THE PUBLICTHE EASEMENTS FOR PURPOSES INDICATEDON SAID REPLAT.IRANTSHA^/CAUSEOTHEIRNAMESTOBEAFFKEOANDTHESAMETOBE/^-—,;—DKRICHARDS"~DATEI.'HEREUNTODULYAUTHORIZEDTHEJSHANNONERICHAROSg£*r/gfi/x><*-ACKNOWLEDGEMENTSTATE OFARIZONACOUNTYOF MARIC<INWITNESSWHEREOF:,-IIrfEJJEUOT)SETMYHABDANQOFFICIAL/KAL\\l\I//<t§2^\VN0TARYL1WDAfe.'HODfeESj>DATE(%M&ss^\NotaryPublic-Arizona^MaricopaCountyMyCommissionExpiresJuly20,2018*****************m TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Sonia Kukkola /Financial Services Technician (480)816-5136 Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Brett Ray Wallace,Owner/Agent of Grand Canyon Wineiy, Inc DBA Grand Canyon WineTasting Room located at 16842 E Parkview Ave #2,Fountain Hills, AZ. This is for a Series 13 Domestic Farm Winery. Applicant:Brett Ray Wallace Applicant Contact Information:(480)822-7686 Property Location:16842 E Parkview Ave #2, , Fountain Hills,AZ Related Ordinance,Policy or Guiding Principle:A.R.S. §4-201; 4-202; 4-203 &4-205 and R19-1-102 and R19-1-311. Staff Summary (background): The purpose ofthis item isto obtain Council's recommendation regarding a liquor license application fora Series 13 (DomesticFarm Winery)liquor license submitted by Brett Ray Wallace, new owner/agent of Grand Canyon Winery, Inc DBA Grand Canyon Wine Tasting Room for submission to the Arizona Department of Liquor.The application was reviewed by stafffor compliance with Town ordinances.Staff recommends approval of this liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Front page ofthe application and staffs'recommendation SUGGESTED MOTION (for Council use):Move to approve the LIQUOR LICENSE APPLICATION submitted by Brett Ray Wallace,Owner/Agent of Grand Canyon Winery,Inc DBA Grand Canyon Wine Tasting Room . Page 1 of 2 Prepared by: cWiAf I \mM<^^ Sonia Kukkola,Financial Services Technician 10/7/2014 Director's Approval:. IM Craig Rudolphy,Finance Director 10/7/2014 Approved: Keh Buchanan,Town Mana pJCA>flUc^— Manager 10/7/2014 Paae 2 of 2 fl£OACTt0 AUG 25.201 14 HOG 21 LiC;'Xnzona Department of Liquor Licenses and Control 800 West Washington,5th Floor Phoenix,Arizona 85007 www.aziiquor.gov 602-542-5141 APPLICATION FOR LIQUOR LICENSE TYPE OR PRINT WITH BLACK INK Notice:Effective Nov.1.1997.All Owners.Agents,Partners,Stockholders,Officers,or Managers actively involved in the day to day operations of the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years.See page 5 of the Liquor Licensing requirements. SECTION 1 This application is for a: •MORE THAN ONE LICENSE •INTERIM PERMIT Complete Section 5 H NEW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16 • PERSONTRANSFER (Bars &Liquor Stores ONLY) Complete Sections 2,3,4,11,13,15,16 O LOCATION TRANSFER (Bars and Liquor Stores ONLY) Complete Sections 2, 3,4,12,13, 15, 16 O PROBATE/WILL ASSIGNMENT/DIVORCE DECREE Complete Sections 2, 3, 4, 9,13,16 (fee not required) •GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16 SECTION 2 Type of ownership: • J.T.W.R.O.S.Complete Section 6 O INDIVIDUAL Complete Section 6 O PARTNERSHIP Complete Section 6 H CORPORATION Complete Section 7 O LIMITED LIABILITY CO.CompleteSection 7 O CLUB Complete Section 8 O GOVERNMENT Complete Section 10 D TRUST Complete Section 6 • OTHER (Explain) SECTION 3 Type of license and fees LICENSE #(s): 1.Type ofLicense(s):Domestic Farm Winery 2.Total fees attached: APPLICATION FEEAND INTERIM PERMIT FEES (IF APPLICABLE)TfoENOT REFUNDABLE. The fees allowed under A.R.S.44-6852 will be charged for all dishonored checks. SECTION 4 Applicant 129 Mr. 1.Owner/Agent's Name:•Ms. (Insertone name ONLY to appear on license)Last 2.Corp./PartnershiD/L.L.C:Grand Canyon Winery,Inc. Wallace Brett (Exactlyas it appears on Articlesof Inc. or Articlesof Org.) 3. Business Name:Grand Canyon Wine Tasting Room (Exactly as it appears on the exterior of premises) Ray First Middle 4.Principal Street Location 16842 E.Parkview Av.#2 Fountain Hills Maricopa 85268 (Do not use PO Box Number) 5.Business Phone:(480)822-7686 Daytime Phones City County Email:fJJjX Zip 6.Is the businesslocated within the incorporated limits ofthe above city or town?HYES DNO 7.Mailing Address:?*fe<Scottsdale,AZ 85258 lity State 8.Price paid for license only bar,beerand wine,or liquor store:Type 13 $200 8?_Type, FeesJ &£/_ DEPARTMENT USE ONLY Application Interim Permit Site Inspection /0 1/7/2013 TOTAt.OF ALL FEES Is Arizona Statement of£itizenship &Alien Statu^ForState Benefits completeT^-fJhTES •NO Accepted by:f /^-^Date:/1\ZUc.#.;^Qi3°90 *Disabled individuals requiring special accommodation,please call (602)542-9027. 1 TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO TO:(as applicable) •Streets Division • Fire Department •Building Division •Community Services •Development Services •Law Enforcement •Licensing DATE:10/6/14 FR:Sonia Kukkola, Financial Services Technician RE:|Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign,indicating staffs recommendation for approval (with or without stipulations)or denial. If staffs recommendation is to deny and/or there are stipulations for approval,please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:Grand Canyon Winery,Inc DBA Grand Canyon Wine Tasting Room 16842 E.Parkview Ave #2 Applicant:Brett Ray Wallace Date(s)of Event:N/A Date Application Received:8/25/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field X Community Services Rachel Goodwin X Development Services Bob Rodgers X Fire Department Dave Ott X Law Enforcement David Letourneau X Licensing Sonia Kukkola X Street Department Ken Kurth X Attach report for denial or any recommendation requiring stipulations. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,Supervisor of Recreation,480-816-5135,rgoodwin@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Saguaro Blvd and Avenue of the Fountains,in conjunction with the Fountain Hills Festival of Arts and Crafts, from 9:00am to 10:00 pm,Friday, November 14 and Saturday, November 15, and from 10:00am to 10:00pm on Sunday, November 16,2014. Applicant:Phil Yin Applicant Contact Information:480-836-7917 Property Location:Saguaro Blvd and Avenue of the Fountains,Fountain Hills , AZ Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244;4-261 and R19-1-228,R19-1- 235,and R19-1-309 Staff Summary (background):The purpose of this item is to obtain Council's approval regarding the special event liquor license application submitted by Phil Yin representing the VFW,Post #7507,for submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here:N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Application SUGGESTED MOTION (for council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Rachael Goodwin,Recreation Supervisor Director's Approval: Mark Mayer,Community Services Directo/10/6/2014 Approved:* Ken Buchanan,Town Manager 10/6/2014 Page 2 of 2 TO:(as applicable) Streets Division Fire Department Building Division Community Services Development Services Law Enforcement Licensing FR:i Rachael Goodwin, Recreation Supervisor TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO DATE:09/18/14 RE:Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign,indicating staffs recommendation for approval (with or without stipulations)or denial. If staff's recommendation is to deny and/or there are stipulations for approval,please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:Veterans of Foreign Wars,Post #7507 Applicant:Phil Yin Date(s)of Event:November 14-16,2014 at Saguaro Blvd and Ave. of the Fountains,in conjunction with the Art Festival Date Application Received:09/22/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field i Community Services Rachael Goodwin X Development Services Bob Rodgers }JL Fire Department Dave Ott \t- Law Enforcement Mark Fisher V- Licensing Sonia Kukkola V Street Department Ken Kurth "I- Attach report for denial or any recommendation requiring stipulations. 22-09-14 P02:06 IN ARIZONA DEPARTMENT OF LIQUOR LICENSES &CONTROL 800 W Washington 5th Floor Phoenix,Arizona 85007-2934 (602)542-5141 MAD APPLICATION FOR SPECIAL EVENT LICENSE Fee =$25.00 per day for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§44-6852) NOTE:THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. PLEASE ALLOW 10 BUSINESS DAYS FOR PROCESSING. "Application must be approved by local government before submission to Department of Liquor Licenses and Control.(Section #20) 1.Name of Organization:veterans of foreign wars,post #7507 DLLC USE ONLY LICENSE # 2. Non-Profit/I.R.S.Tax Exempt Number:501(C)(19)idno.74-2514547 3.The organization is a:(check one box only) •Charitable \7\Fraternal (must have regular membership and in existence for over5 years) •Civic rj Religious •Political Party,Ballot Measure,or Campaign Committee 4.What is the purpose of this event?0 on-site consumption •off-site consumption (auction)fj both FUNDRAISER 5 Location of the event1 saguarq blvd. &avenue of the fountains fountain hills maricopa 85268 Address of physical location (NotP.O.Box)City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer,Director or Chairperson of the Organization named in Question #1.(Signature required in section #18) 6.Applicant:Yin Last 7.Applicant's Mailing Address: Phil First Desert Flower Dr Street Middle Fountain Hills City AZ State Date of Birth 85268 Zip 8.Phone Numbers:(«ao )845-4083 Site Owner* (602 )614-3033 Applicant's Business # 9.Date(s)&Hours OfEvent:(see A.R.S.4-244(15)and (17)for legal hours ofservice) Applicant's Home # Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 Day 8 Day 9 Day 10: September 2011 Date November 14,2014 Day of Week Friday November 15,2014 Saturday November 16,2014 Sunday Hours from A.M./P.M. 9:00 a.m. 9:00 a.m. 10:00 a.m. *Disabled individualsrequiring special accommodations,please call (602)542-9027 ToA.M./P.f 10:00 p.m. 10:00 p.m. 10:00 p.m. 10.Has the applicant been convicted ofa felony in thepast five years,or had a liquor license revoked? •YES [7]NO (attach explanation if yes) 11.This organization has been issued a special event license for i days this year,including this event (not to exceed 10 days per year). 12.Is the organization using the services of a promoter or other person to manage the event?•YES [7]NO Ifyes,attach a copy of the agreement. 13.List all people and organizations who will receive the proceeds.Account for 100%ofthe proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25% OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name VETERANS OF FOREIGN WARS,POST #7507 100% Name Percentage Address p-°-B0X 20677t FQUNTAIN HILLS»^85269 - Percentage Address (Attach additional sheet if necessary) 14.Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations.If you have any questions regarding the law or this application,please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE:ALL ALCOHOLICBEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENTSITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15.What security and control measures will you taketo prevent violations ofstate liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) #Police [7]Fencing 1 #Security personnel •Barriers 16.Is there an existing liquor license at the location where the special event is being held?•YES \7\NO If yes,doesthe existing businessagreetosuspend their liquor license during the time period,and in the area in which the special event license will be in use?•YES •NO (ATTACH COPY OF AGREEMENT) ( ) Name of Business Phone Number 17.Your licensed premises isthatarea in which you are authorized to sell,dispense,orserve spirituous liquors under the provisions of your license.The following pageistobe used to prepare a diagram of your special event licensed premises.Please show dimensions,serving areas,fencing,barricades or other control measures and security positions. sgeeuyLsrair UCEH$2>PRS»SK Wff** fOas diagnss must i*»•'••'•i(aPpS«W : •ftSbflW dlrmmstor*serving m **«*^l^Si^^^?^^' NOTE Siwaffiearsstcross 'fSi&rf«S HSLtSTKSfc' SHgABkVD FOUNTAIN PARI 12925 S &£UA3e 8t\ 3 putwawo *sss«?y *» Nt MAUL |RAFFLE Drawing Scale 1/8 In =1 Foot i 15'O o o o Z UJ X o t PD t 10' BEER TRUCK WT WT Bike Lane WS ^1 ^^6^ "::""';'"•"•";• m WT FOOD ST BOOZE ST ST ST n n 2 Traffic Lanes ..24" BG Lenth=200' Front of Beer Trk to Front of UHAUL Trk=90'+/- ST =Serving Table WT=Work Table CT=Condlment Table /S=Wash Station 5)s Security PD=Power Drop i Left Turn Lane UJ Median THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER.DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18.I PHIL YIN declare that Iam an Officer/Director/Chairperson appointing the (Print full name) applicant listed jp^Quefetion 6, to applyon behalfofthe foregoing organization for a Special Event Liquor License. COMMANDER ffij^^( LANDA COZENS^NOTARY PU§tate-OfalZONA MARICOPA COUNTY My Commission Expires April 17,2018 (Title/Position)/ /Date)(Phone #) fcv\<uw*b—County of W^HA\jt^^ The foregoing instrument was acknowledged before me this Day .7 Month Year (Signature of NOTARY PUBLIC) My Commission expires on:t^lcS /V *Zv/<^ r (Date)' 19. THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 l,PHILYIN declare that Iam the APPLICANT filing this application as (Print full name) listed in Question 6. I have read the application and the contents and all statements are true,correct and complete. State of Vy>T h^i i' My commission expires on:Ufi&///7.~2£>/2r (Date) The fon C&L^ (Signature of NOTARY PUBLIC) You must obtain local government approval.City or Countv MUST recommend event and complete item #20. The local governing body may require additional applications to be completed and submitted 60 days in advance of the event.Additional licensing fees may also be required before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20.lT hereby recommend this special event application (Government Official)(Title) on behalf of (City,Town or County)(Signature of OFFICIAL)(Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee)(Date) G APPROVED U DISAPPROVED BY: ffittel (Date) TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,Supervisor of Recreation,480-816-5135,rgoodwin@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Veterans of Foreign Wars Post #7507 (Phil Yin) for the promotion of a fund raiser to be held at Verde River Drive, in conjunction with the Fountain Hills Festival of Arts and Crafts, from 9:00am to 10:00 pm,Friday,November 14 and Saturday,November 15, and from 10:00am to 10:00pm on Sunday,November 16, 2014. Applicant:Phil Yin Applicant Contact Information:480-836-7917 Property Location:Verde River Drive at Avenue of the Fountains,Fountain Hills, AZ Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244;4-261 and R19-1-228,R19-1- 235,and R19-1-309 Staff Summary (background):The purpose of this item is to obtain Council's approval regarding the special event liquor license application submitted by Phil Yin representing the VFW,Post #7507,for submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here:N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Application SUGGESTED MOTION (for council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Prepared b Racial TSoodwin,Recreation Supervisor Director's Approval: Mark Mayer,Community Services Director 10/6/2014 Approvediproived:/"-n Ken Buchanan,Town Manager jOlnj-Su^—-; 10/6/2014 Pase2of2 TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO TO:(as applicable) >Streets Division > Fire Department •Building Division >Community Services «Development Services »Law Enforcement •Licensing DATE:10/07/14 FR:1 F Rachael Goodwin, Recreation Supervisor RE:Liquor License Application Attached isa Liquor License Application for staff review. Review the application,then sign,indicating staffs recommendation for approval (with or without stipulations)or denial. If staff's recommendation isto deny and/or there are stipulationsfor approval,please attach a memo that specifies the reasoning andthe memo will beforwardedonto the Town Council fortheir consideration ofthis application. Name of Organization:Veterans of Foreign Wars,Post #7507 Applicant:Phil Yin Date(s)of Event:November 14-16,2014 at Verde River Dr Ave.ofthe Fountains,in conjunction with the Art Festival Date Application Received:10/07/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field X Community Services Rachael Goodwin X Development Services Bob Rodgers X Fire Department Dave Ott X Law Enforcement Mark Fisher *k Licensing Sonia Kukkola X Street Department Ken Kurth X Attachreportfor denialorany recommendation requiring stipulations. 07-10-14 A1 0:46 IN ARIZONA DEPARTMENT OF LIQUOR LICENSES &CONTROL 800 W Washington 5th Floor Phoenix,Arizona 85007-2934 (602)542-5141 'Ji#« APPLICATION FOR SPECIAL EVENT LICENSE Fee =$25.00 per day for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§44-6852) NOTE:THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. PLEASE ALLOW 10 BUSINESS DAYS FOR PROCESSING. "Application must be approved by local government before submission to Department of Liquor Licenses and Control.(Section #20) 1. Name of Organization: veterans of foreignwars,post #7507 2.Non-Profit/I.R.S.Tax Exempt Number:501(C)(19)idno.74-2514547 DLLC USE ONLY LICENSE # 3.The organization is a:(check one box only) •Charitable \7\Fraternal (musthave regularmembershipand in existence forover5 years) I~J Civic | ]Religious [2 Political Party,Ballot Measure,or Campaign Committee 4.What isthe purpose of this event?\7\on-site consumption •off-site consumption (auction)[fj both FUNDRAISER 5.Location of the st be a event:verde river drive (mini beer garden)fountain hills MARICOPA 85268 Applicant mu Address of physical location (Not P.O. Box)City member of the gualifying organization and authorized by an Officei County Zip \Director or Chairperson of the Organization named in Question #1.(Signature required in section #18) 6.Applicant:Yin Phil 7.Applicant's Mai jmber Hour 1: 2: 3: 4: 5: 6: 7: 8: 9: 10: * )11 Last First Middle inq Address:9N Desert Flower Dr Fountain Hills Date of Birth AZ 85268 8.Phone N 9.Date(s)8 Day Street City g;(•480 }845-4083 (602 )614-3033 Site Owner #Applicant's Business # 5 Of Event:(see A.R.S.4-244(15)and (17)forlegalhours ofservice) Date Day of Week Hours from A.IV November 14,2014 Friday 9:00 a.m. November 15,2014 Saturday 9:00 a.m. State Zip Applicant's Home # l./P.M.ToA.M./P.M. 10:00 p.m. Day 10:00 p.m. Day November 16, 2014 Sunday 10:00 a.m. 10:00 p.m. Day Day Day Day Day Day Day September 2( Disabled individuals requiring special accommodations,please call (602)542-9027 10.Has the applicant been convicted ofa felony in thepast five years,orhada liquor license revoked? •YES [7]NO (attach explanation if yes) 11.This organization has been issued a special event license for 2 days this year,including this event (not to exceed 10 days per year). 12.Is the organization using the services ofa promoter or other person to manage the event?•YES \7\NO If yes,attach a copy of the agreement. 13.List allpeople and organizations who will receive the proceeds.Accountfor 100%ofthe proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25%OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name VETERANS OF FOREIGN WARS,POST #7507 100% Percentage Address p °-B0X 20677'FQUNTAIN HILLS>AZ 85269 Name Percentage Address — (Attach additional sheet if necessary) 14.Knowledge ofArizona State LiquorLaws Title4 is important to prevent liquorlawviolations. Ifyou have any questions regarding the lawor this application,please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15.What security and control measures will you take to prevent violations of state liquorlaws at this event? (Listtype and number of security/police personnel and type offencing or control barriers ifapplicable) #Police [7]Fencing # Securitypersonnel •Barriers 16.Is therean existing liquor license atthe location where the special eventis being held?•YES \7\NO Ifyes,does the existing business agree to suspend their liquor license during the time period,and in thearea in which the special event license will be in use?•YES •NO (ATTACH COPY OF AGREEMENT) ( ) Name of Business Phone Number 17.Your licensed premises is that area in which you are authorized to sell,dispense,or serve spirituous liquors under the provisions of your license. The following page is to be used to prepare a diagram of your special event licensed premises.Please show dimensions,serving areas,fencing,barricades or other control measures and security positions. N Verde River Dr -Google Maps 1 of 1 N Verde River Dr Traffic Transit Bicyc ir.g Terrain -Search nearDy ftnor-ff^a***' jj Cownunrt* f jMlwn-tife "Gfjn, -?.'.•.••.-.-.'• fV, https://www.google.com/maps/place/N+Verde+River+Dr,+Jt-'ountain+H.. 0«mB*c 'S. "^ ?«t: ?**»s* S * feorPetf^,-. teBBifflr.LeijMOxi 4IMW Lm»Office* Ctfr«*»tis-Siru*ra • SSi ^/i<*»,"^ *4sK ••-%'fes •SSfc 5f«l*T«Re-.-;y - •I*.(l-V(*/•!*»-->• to.*. •a Gait»V*sofF»*tt»*tHiSi 'i M»pdi;»C20U Goe^l*100 ft 10/3/2014 1:29 PM DiagramofMiniBeerGardenSetUpANorth THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER,DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18.L PHIL YIN declare that Iam an Officer/Director/Chairperson appointing the My 19. (Print full name) gtion 6, toapplyon behalfofthe foregoing organization fora Special Event Liquor License. COMMANDER ^i Stat ALANDA COZENS NOTARY PUBLIC -ARIZONA MARICOPA COUNTY My Commission Expires April 17,20*8 /Commission expires on:if^>i^//17 (Date) (Date)(Title/Position)(Date)(Phone #) Mffc/Jff County of /M/%?/&?/?& The foregoing instrument was acknowledged before me this -Z«j?L Day Month /Year ^g^<£ (Signature of NOTARY PUBLIC) THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 I,PHILYIN declare that Iam the APPLICANT filing this application as (Print full name) listed in Question 6. I have read the application and the contents and all statements are true,correct and complete. State of /MlZ&tfr County of /Pf/)£/&/*! The foregoing instrument was acknowledged before me this ^LANDA COZENS NOTARY PUBLIC -ARIZONA MARICOPA^CQUNpf - •Efxpires/' fcteJjtS Day^Month 2g£L Year My o ex^^MV,l^vjr. (Signature of NOTARY PUBLIC) £^i7 - Anril 17,Piffle) You must obtain local government approval.City or County MUST recommend event and complete item #20. The local governing body may require additional applications to be completed and submitted 60 days in advance of the event.Additional licensing fees may also be required before approval may be granted. 20. on LOCAL GOVER NING BODY APPROVAL SECTION hereby recommend this special event application (Title)(Government Official) behalf of (City,Town or County)(Signature of OFFICIAL)(Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee)(Date) • APPROVED U DISAPPROVED BY: (Title)(Datel TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,Supervisor of Recreation,480-816-5135,rgoodwin@fh.az.gov Strategic Planning Goal:NotApplicable (NA)Operational Priority:NotApplicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills and Lower Verde Valley Museum and Historical Society (Jean Linzer) for the promotionof a fundraiserto be held on the patio of Fountain Hills MaricopaCounty Branch Library,12901 N. La Montana Blvd,Fountain Hills,AZ, from 12:00pm to 5:00 pm on Saturday,November 22,2014. Applicant:Jean Linzer Applicant Contact Information:480-837-0762 Property Location:Fountain Hills Maricopa County Branch Library,12901 N.La Montana Blvd,Fountain Hills, AZ, Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244; 4-261 and R19-1-228,R19-1- 235,and R19-1-309 Staff Summary (background):The purpose ofthis item is to obtain Council's approval regarding the special event liquor license application submitted by Jean Linzer representing the Fountain Hills and Lower Verde ValleyMuseum and Historical Society, for submission to the Arizona Department of Liquor.The special event liquorlicense application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,listhere: N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Application SUGGESTED MOTION (for council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Prepare Rachael Goodwin,Recreation Supervisor Director's Approval: Mark Mayer,CommunihMayer,Community Services Director 10/6/2014 Approved: [^\XC>UX>^D^^^ Ken Buchanan,Town Manager 10/6/2014 Page 2 of 2 TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO TO:(as applicable) •Streets Division • Fire Department •Building Division •Community Services •Development Services •Law Enforcement •Licensing DATE:09/18/14 FR:Rachael Goodwin, Recreation Supervisor RE:Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign,indicating staff's recommendation for approval (with or without stipulations)or denial. If staffs recommendation isto deny and/or there are stipulations for approval,please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:Fountain Hills and Lower Verde Valley Museum and Historical Society Applicant:Jean Linzer Date(s)of Event:November 22,2014 at the River of Time Museum Patio Date Application Received:09/9/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field flL Community Services Rachael Goodwin X Development Services Bob Rodgers * Fire Department Dave Ott y Law Enforcement Mark Fisher ^ Licensing Sonia Kukkola V Street Department Ken Kurth ¥ Attach report for denial or any recommendation requiring stipulations. ARIZONA DEPARTMENT OF LIQUOR LICENSES &CONTROL 800 W Washington 5th Floor Phoenix,Arizona 85007-2934 (602)542-5141 C*-'p3l2- APPLICATION FOR SPECIAL EVENT LICENSE Fee =$25.00 per day for 1-10 day events only A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§44-6852) NOTE:THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. PLEASE ALLOW 10 BUSINESS DAYS FOR PROCESSING. **Application must be approved by local government before submission to Department of Liquor Licenses and Control.(Section #20) DLLC USE ONLY LICENSE # 1.Name of Organization:fountain hills and lower verde valley museum and historical society 2. Non-Profit/I.R.S. Tax Exempt Number:86-°670640 3.The organization is a:(check one box only) 0 Charitable [~J Fraternal (must have regularmembershipand in existenceforover5 years) •Civic r_~j Religious •Political Party,Ballot Measure,or Campaign Committee 4.What is the purpose of this event?0 on-site consumption •off-site consumption (auction)]both CHUCKWAGON MEAL ON PATIO FUNDRAISER FOR THE BENEFIT OF THE MUSEUM &HISTORICAL SOCIETY 5.Location of the event:12901 N-LA Montana blvd.fountain hills MARICOPA 85268 Address of physical location (Not P.O. Box)City County Zip Applicant must be a member of the qualifvinq orqanization and authorized by an Officer,Director or Chairperson of the Orqanization named in Question #1.(Siqnature required in section #18) 6.Applicant:LINZER JEAN Last First Middle 7.Applicant's Mailing Address:2e.glenpoint drive fountain hills Date of Birth ARIZONA 85268 Street City State Zip 8.Phone Numbers:(480 )837-2612 Site Owner*Applicant's Business #Applicant's Home # 9.Date(s)&Hours Of Event:(see A.R.S.4-244(15)and (17)for legal hours of service) Date Day of Week Hours from A.M./P.M.ToA.M./P.M. Day V NOVEMBER 22,2014 SATURDAY 12:00 NOON 5:00 P.M. Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: September 2011 *Disabled individuals requiring special accommodations,please call (602)542-9027 10.Has the applicant been convicted of a felony in the past five years,or had a liquor license revoked? •YES 0NO (attach explanation if yes) 11.This organization has been issued a special event license for —days this year,including this event (not to exceed 10 days per year). 12.Is the organization using the services ofa promoter or other person to manage the event?•YES [•]NO If yes,attach a copy of the agreement. 13.List all people and organizations who will receive the proceeds.Account for 100%of the proceeds. THE ORGANIZATION APPLYING MUST RECEIVE 25%OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name fountain hills and lower verde valley museum and historical society ioo% Percentage Addr^*P0-B0X 17445»FOUNTAIN HILLS,AZ85269 Name Percentage Address (Attach additional sheet if necessary) 14.Knowledge of Arizona State Liquor Laws Title4 is important to prevent liquor law violations. Ifyou have any questions regarding the law or this application,please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT PREMISES." 15.What security and control measures will you take to prevent violations of state liquor laws at this event? (List type and number of security/police personnel and type of fencing or control barriers if applicable) #Police Q Fencing #Security personnel •Barriers SECURITY WILL BE PROVIDED BY AN OFF DUTY POLICE OFFICER 16.Is there an existing liquor license atthe location where the special eventis being held?•YES 0 NO If yes,does the existing business agree to suspend their liquor license during the time period,and in thearea in which the special event license will be in use?•YES •NO (ATTACH COPY OF AGREEMENT) ( ) Name of Business Phone Number 17. Your licensed premises is that area in which you are authorized to sell,dispense,or serve spirituous liquors under the provisions of your license.The following page is to be used to prepare a diagram of your special event licensed premises.Please show dimensions,serving areas,fencing,barricades or other control measures and security positions. N riSwk-" River of Time Museum "\ )utsi4 peuvKf CL.(U0WJI tfzitf W TOT I At^ ^R?'*& •s * W/^ ^^7 %*** vs */si Tpmcr swJb -' 1 srmat:I 21£ ll ~I 1 «-* if*-i »& i LI /yo/T** V V TCTHm TOffltL \c«rif«,r ^ vSj mm sppe >-• LWD H«c 18. X THIS SECTION TO BE COMPLETED ONLY BY AN OFFICER.DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 Deborah H.Skehen (Print full name) ilicantlisted in Question 6, to apply on behalf of the foregoing organization for a Special Event Liquor License. declare that I am an Officer/Director/Chairperson appointing the UJLL President 72014£j& (Signature pStatPnt REBECCA M DALMAN NotaryPublic-state of Arizona MARICOPA COUNTY My Comm.Expires Mar.13,£016 r7—/ (Title/Position) ^ (Date) .County of. (Phone #) The foregoing instrument was acknowledged before me tlr Da'Month My Cbnimiaatoncjipirooon.3-^t>^>'Th • (Date)~7 (Signature of NOTARY PUBLIC) 19. THIS SECTION TO BE COMPLETED ONLY BY THE APPLICANT NAMED IN QUESTION #6 i,Jean Linzer declare that Iam the APPLICANT filing this application as (Print full name) listedinQuestion6. Ijjaye read the applicationand the contents and all statements are true, correct and complete. of /rfj-tf'<L-e <C*r*m l-^g£_ pftE$ECCAM.DALMAN Notary Public -State of Arizona MARICOPA COUNTY My Comm.Expires Mar.13t 2016 ^ (Date) State of Az..County < The foregoing instrument was acknowledged before me this Day_^^^Month /]Y>ar ^(Signature of NOTARY PUBLIC) <*^ You must obtain local government approval.City or Countv MUST recommend event and complete item #20. The local governing body mav require additional applications to be completed and submitted 60 days in advance of the event.Additional licensing fees may also be required before approval may be granted. LOCAL GOVERNING BODY APPROVAL SECTION 20.I hereby recommend this sperial event application (Government Official)(Title) on behalf of (City,Town or County)(Signature of OFFICIAL)(Date) FOR DLLC DEPARTMENT USE ONLY Department Comment Section: (Employee)(Date) •APPROVED •DISAPPROVED "B7T .diileX (Pate) TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,Supervisor of Recreation,480-816-5135,rgoodwin@fh.az.gov Strategic Planning Goal:NotApplicable (NA)Operational Priority:NotApplicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the American Legion Post 58 (Robert Schmitz) for the promotion a fund raiser to be held at 16837 Parkview Drive,Fountain Hills, AZ in conjunction with the Fountain Hills Festival of Arts and Crafts,from 9:00am to 10:00 pm daily, from Friday,November 14 through Sunday,November 16,2014. Applicant:Robert Schmitz Applicant Contact Information:480-836-0862 Property Location:16837 Parkview Drive,Fountain Hills, AZ Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244;4-261 and R19-1-228,R19-1- 235,and R19-1-309 Staff Summary (background):The purpose of this item is to obtain Council's approval regarding the special event liquor license application submitted by Robert Schmitz representing the American Legion Post 58, for submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve List Attachment(s):Application; SUGGESTED MOTION (for Council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Director's Approval: MarkMayer, Community Services Directed Approved:s~~J Ken Buchanan,Town Manager qusj^P^—. 10/6/2014 10/6/2014 Page 2 of 2 TO:(as applicable) •Streets Division • Fire Department •Building Division •Community Services •Development Services •Law Enforcement •Licensing FR:Rachael Goodwin, Recreation Supervisor TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO DATE:09/18/14 RE:Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign,indicating staff's recommendation for approval (with or without stipulations)or denial. If staffs recommendation isto deny and/or there are stipulations for approval, please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:American Legion Post 58 Applicant:Robert Schmitz Date(s)of Event:November 14-16,2014 at 16837 E Parkview Dr,Fountain Hills,AZ Date Application Received:09/23/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field * Community Services Rachael Goodwin X Development Services Bob Rodgers * Fire Department Dave Ott X Law Enforcement Mark Fisher VL Licensing Sonia Kukkola f. Street Department Ken Kurth y- Attach report for denial or any recommendation requiring stipulations. 23-09-14 All:51 I ARIZONA DEPARTMENT OF LIQUOR LICENSES &CONTROL 800 W Washington 5th Floor Phoenix,Arizona 85007-2934 (602)542-5141 APPLICATION FOR SPECIAL EVENT LICENSE Fee=$25.00 per day for 1-10 day events only lr^>r'^ Aservice fee of $25.00 will be charged for all dishonored checks (A.R.S.§44-6852)| NOTE:THIS DOCUMENT MUST BE FULLY COMPLETED OR ITWILL BE RETURNED. PLEASE ALLOW 10 BUSINESS DAYS FOR PROCESSING. "Application must be approved by local government before submission to Department of Liquor Licenses and Control.(Section #20) 1.Name Of Organization:American Legion Post 58 DLLC USE ONLY LICENSE # 2. Non-Profit/I.R.S.Tax Exempt Number:56-2339744 3. The organization is a: (check one box only) \7\Charitable fj Fraternal (must have regular membership and in existence for over 5 years) •Civic rj Religious •Political Party,Ballot Measure,or Campaign Committee 4.What is the purpose of this event?0 on-site consumption •off-site consumption (auction)fj both Fountain Hills Festival of Arts &Crafts 5.Location of the event:16837 E Parkview Dr Fountain Hills Maricopa 85268 Address of physical location (Not P.O.Box)City County Zip Applicant must be a member of the qualifying organization and authorized by an Officer. Directoror Chairperson of the Organization named in Question #1.(Signature required in section #18) 6.Applicant.Schmitz Robert Last First 7.Applicant's Mailing Address:ELaPasada Street 8. Phone Numbers:(4so )337-5958 Site Owner #Applicant's Business # 9. Date(s) &Hours Of Event:(see A.R.S.4-244(15)and (17)for legal hours of service) (480 \ Date November 14,2014 November 15, 2014 Saturday Day of Week Friday November 16,2014 Sunday Middle Fountain Hills City AZ State Date of Birth 85268 Zip 837-5958 Applicant's Home # Hours from A.M./P.M. 9:00 AM 9:00 AM 9:00 AM ToA.M./P.M. 10:00 PM 10:00 PM 10:00 PM Day 1: Day 2: Day 3: Day 4: Day 5: Day 6: Day 7: Day 8: Day 9: Day 10: September 2011 *DisabIed individuals requiring special accommodations,please call (602)542-9027 10.Has the applicant been convicted ofa felony in the past five years,or had a liquor license revoked? •YES 0 NO (attach explanation if ves) 11.This organization has been issued a special event license for J days this year,including this event (notto exceed 10 days per year). 12.Is the organization using the services of a promoter or other person to manage the event?•YES [7]NO Ifyes, attach a copy ofthe agreement. 13.List all people and organizations who will receive the proceeds.Account for 100%of the proceeds THE ORGANIZATION APPLYING MUST RECEIVE 25%OF THE GROSS REVENUES OF THE SPECIAL EVENT LIQUOR SALES. Name American Legion Post58 10n% Percentage AHHrecc 16837 E Parkview Dr,Fountain Hills,AZ 85268 Name Percentage Address -__ (Attachadditional sheet ifnecessary) 14.Knowledge of Arizona State Liquor Laws Title 4 is important to prevent liquor law violations.If you have any questions regarding the law or this application,please contact the Arizona State Department of Liquor Licenses and Control for assistance. NOTE:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENTPREMISES." 15.What security and control measures will you take to prevent violations ofstate liquor laws at this event? (List type and number of security/police personnel and type offencing or control barriers if applicable) #Police [7]Fencing - #Security personnel \7\Barriers 5 AmericanLegionmembers volunteeringforsecuritydetail 16.Is there an existing liquor license at the location where the special event is being held?[7]YES •NO If yes,doesthe existing business agreetosuspend their liquor license during the time period,and in the area in which the special event license will be in use?\7\YES •NO (ATTACH COPY OF AGREEMENT) American Legion Post 58 (480 )837-5958 Name of Business Phone Number 17.Your licensed premises is that area in which you are authorized to sell,dispense,or serve spirituous liquors under the provisions of your license.The following page isto be usedto prepare a diagram of your special event licensed premises. Please show dimensions,serving areas,fencing,barricades or other control measures and security positions. SPECIAL EVENT LICENSED PREMISES DIAGRAM (This diagram must be completedwiththis application) Special Event Diagram:(Show dimensions,serving areas,and label type of enclosure and security positions) NOTE:Shownearest cross streets,highway,or roadif location doesn't havean address. r essnD \parfeins Car Wash Parkview Avenue Fire Lane American Legion Banquet Room Bar American Legion Lounge Patio Band Pit Fire Lane _S e a t i n g <SMHD rw;n d (IMSH Parking r^rkihg Green Elements Interior Motives Nt Open Space eiMil THIS SECTION TO BE COMPLETED ONLYBY AN OFFICER.DIRECTOR OR CHAIRPERSON OF THE ORGANIZATION NAMED IN QUESTION #1 18.L Robert Schmitz declare that I am an Officer/Director/Chairperson appointing the (Print full name) _applicaniJsted in Question 6,to apply on behalf of the foregoing organization for a Special Event Liquor License. Signature '**^<fc tfrit tdStk A iMRobertB.Rodenbach stie of Notary Public Maricopa County,Arizona My Comm.Expires 04-04-171 ^Executive Board Member (Title/Position) 01\09\14 (Date)(Phone #) County of NiPA-^COW The foregoing instrumentwas acknowledged before me this v w v w» My Commission expires on:QM/OM/^Ql-l (Date)(Signatureof NOTARY PUBLIC) THISSECTIONTO BE COMPLETED ONLY BYTHEAPPLICANT NAMED IN QUESTION #6 Robert Schmitz declare that Iam the APPLICANT filing this application as19.I (Print full name) listed in Question 6.I have read the application and the contents and all statements are true,correct and complete. /^£01^_Countyof M/KU^pP*r^?^-rf cHLU .•:r^state °Tf (Signature)1 X^5X Robert B.RodenbachRodenbach Notary Public laricopa County,Arizo, "JAld&m Expires 04-0- s foregoing instrument was acknowledged beforemethis Month My commission expires z. (Signature of NOTARY PUBLIC) You must obtain local government approval. Citv or County MUST recommend event and complete item #20. The local governing body may require additional applications to be completed and submitted 60 days in advance of the event.Additional licensing fees mayalsobe required before approval maybe granted. 20. LOCAL GOVERNING BODY APPROVAL SECTION hereby recommend this special event application (Government Official)(Title) on behalf of (City,Town or County)(Signature of OFFICIAL)(Date) Department Comment Section: FOR DLLC DEPARTMENT USE ONLY (Employee)(Date) U APPROVED U DISAPPROVED BY: (Title)(Date) American Legion Post 58 16837 E Parkview Dr Fountain Hills, AZ 85268 September 18,2014 American Legion Post 58 in Fountain Hills AZ agrees to suspend the existing liquor license and use the specialevent liquorlicenseduringthe following dates: November 14,2014 November 15,2014 November 16,2014 Sincerely Robert D Schmitz TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,Supervisor of Recreation,480-816-5135,rgoodwin@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Cool Cats Rescue (Dana Thornton)for the promotion of a private fund raiser to be held at 16429 North Boulder,Fountain Hills, AZ, in conjunction with a private fundraiser,from 5:00pm to 9:00 pm, Saturday,October 25,2014. Applicant:Dana Thornton Applicant Contact Information:480-258-0987 Property Location:16429 North Boulder,Fountain Hills, AZ, Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244; 4-261 and R19-1-228,R19-1- 235,andR19-1-309 Staff Summary (background):The purpose ofthis item is to obtain Council's recommendation regarding the special event liquorlicense application submitted by Dana Thornton representing the Cool Cat Rescue,for submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by staff for compliance with Town ordinances and staff unanimously recommends approval of this special event liquor license application as submitted. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,listhere: N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Approve,with guidelines as listed List Attachment(s):Application;Staffs Recommendation SUGGESTED MOTION (for council use):Move to approve the Special Event Liquor License as presented. Page 1 of 2 Prepared by: Rachael GoocfowrrRecreation Supervis^cr-10/8/2014 Director's Approval: 10/8/2014MarkIOTayer,TtomnTunity Services Director y 1C Approved: Ken Buchanan,Town Manager 10/8/2014 Page 2 of2 TO: FR: (as applicable) •Streets Division • Fire Department •Building Division •Community Services •Development Services •Law Enforcement • Licensing Rachael Goodwin, Recreation Supervisor TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO DATE:10/06/14 RE:Liquor License Application Attached is a Liquor License Application for staff review. Review the application,then sign, indicating staffs recommendation for approval (with or without stipulations)or denial. If staffs recommendation isto deny and/or there are stipulations for approval,please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization:Cool Cats Rescue Applicant:Dana Thornton Date(s)of Event:October 25, 2014 at 16429 North Boulder, Fountain Hills,AZ,in conjunction with a private fund raiser. Date Application Received:09/29/14 Town Council Agenda Date:10/16/14 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field X Community Services Rachael Goodwin X Development Services Bob Rodgers X See Note Below Fire Department Dave Ott X Law Enforcement Mark Fisher * Licensing Sonia Kukkola X Street Department Ken Kurth X P&Z - We assume that there will be on-street guest parking.Please provide neighbors with 48 hour notice of the event and urge attendees to park responsibly and not block driveways or create other hazards. Attach report for denial or any recommendation requiring stipulations. Arizona Department of Liquor Licenses and Control 800 W Washington 5th Floor Phoenix AZ 85007-2934 www.azliquor.gov (602)542-5141 APPLICATION FOR SPECIAL EVENT LICENSE Fee=$25.00 per day for 1-10 days (consecutive) A service fee of $25.00 will be charged for all dishonored checks (A.R.S.§44-6852) IMPORTANT INFORMATION:This document must be fully completed or it will be returned. The Department of Liquor Licenses and Control must receive this application ten (10)business days prior to the event.If the special event will be held at a location without a permanent liquor license or if the event will be on any portion of a location that is not covered by the existing liquor license,this application must be approved by the local government before submission to the Department of Liquor Licenses and Control (see Section 15). SECTION 1 Name of Organization:CoqI Cats Rescue SECTION 2 Non-Profit/IRS Tax Exempt Number:46-4123515 SECTION 3 The organization is a:(check one box only) Bcharitable (501 .C)DFraternal (must have regular membership and have been in existence for over five (5)years) DReligious Dcivic (Rotary,College Scholarship)DPolitical Party,Ballot Measure orCampaign Committee SECTION4 Will this event be held on a currently licensed premise and within the already approved premises? •Yes Hno Name of Business License Number Phone (include Area Code) SECTION 5 How is this special event going to conduct all dispensing,serving,and selling of spirituous liquors? Please read R-19-318 for explanation (look in special event planning guide)and check one of the following boxes. D Place license in non-use DDispense and serve all spirituous liquors under retailer's license BDispenseand serve all spirituous liquors underspecialevent •Split premise between specialevent and retail location (If not using retail license,submit a letter of agreement from the agent/owner of the licensed premise to suspend the license during the event.If the special event is only using a portion of premise,agent/owner will need to suspend that portion of the premise.) SECTION 6 What is the purposeof this event?Don-site consumption Doff-site (auction)HBoth SECTION 7 Location of the Event:,,, , , ,,.„«__ Address of Location:16429 North boulder hountain Hills AZ 85268 8526 Street City County/State Zip SECTION 8 Will this be stacked witha wine festival/craft distiller festival?Dves Bno SECTION 9 Applicant must be a member of the qualifying organization and authorized by an Officer,Director or Chairperson of the Organization named in Section 1.(Authorizing signature is required in Section 13.) 1.Applicant:Thornton Dana Last First Middle Date of Birth 2.Applicant's mailing address:E.Aspen Drive „Fountain Hills 8526 Street City State Zip 3.Applicant's home/cell phone:Applicant's business phone:( ) 4.Applicant's email address: 8/5/14 Paae1of4 SECTION 10 1.Has the applicant been convicted of a felony, or had a liquor license revoked within the last five (5)years? •Yes BNo (If yes,attach explanation.) 2.How many special event licenses havebeen issued to this location this year?0_ (The number cannot exceed 12 events per year;exceptions under A.R.S.§4-203.02(D).) 3.Is the organization using the servicesofa promoterorother personto manage the event?DYes (Ifyes,attach a copy of the agreement.) 4.List all people and organizations who will receive the proceeds.Account for 100%of the proceeds.The organization applying must receive 25% of the gross revenues of the special event liquor sales.Attach an additional page if necessary. Name Cool Cats Rescue Percentage 100% INo Address11038 IN Indian Wells Drive Fountain Hills AZ 85268 Street City State Zip Name Percentage Address .Number of Police Street City State Zip 5.Please read A.R.S.§4-203.02 Special event license: rules and R19-1-205 Requirements for a Special Event License. Note:ALL ALCOHOLIC BEVERAGE SALES MUST BE FOR CONSUMPTION AT THE EVENT SITE ONLY. "NO ALCOHOLIC BEVERAGES SHALL LEAVE SPECIAL EVENT UNLESSTHEYARE IN AUCTION SEALED CONTAINERS OR THE SPECIAL EVENT LICENSE IS STACKED WITH WINE /CRAFT DISTILLERY FESTIVAL LICENSE" 6.What type of security and control measures will you take to prevent violations of liquor laws at this event? (List type and number of police/security personnel and type of fencing or control barriers, if applicable.) Number of Security Personnel DFencing •Barriers Explanation:Event is being held in a private home. SECTION 11 Date(s)and Hoursof Event.May not exceed 10 consecutive days. See A.R.S.§4-244(15)and (17) for legal hours of service. Day of Week Event Start 8/5/14 DAY1 DAY 2 DAY 3 DAY 4 DAY 5: DAY 6 DAY 7 DAY 8: DAY 9 DAY 10: Date October 25,2 Saturday Time AM/PM 5pm Paae 2 of 4 License End Time AM/PM 9pm SECTION 13 This section is tobe completed only byan Officer,Director or Chairperson ofthe organization named in Section 1.Aj^- 1,-Sandra Sohiavone ^^^~V^vQEX>50iO declare that Iam an OFFICER,DIRECTOR,or CHAIRPERSON (Print full name) appointing the applicant listed in Section 9, to apply on behalf of the foregoing organization for a Special Event Liquor License. X\Qx^y^g^-s (Signature).Title/Position The foregoing instrument was acknowledged before me this c*.(? State zL£l County of /V\<^y \V^sl p{X My Commission Expires on:./- A (7 Date 'I f September-jf \.JJ~^phone # SECTION 14 This section is to be completed only by the applicant named in Section 9. i Dana Thornton declare that I am the APPLICANT filing this application as (Print full name) listed in Section 9. I have read the application and the contents and all statements are true,correct and complete. (Signature)wife/Position The foregoing instrument was acknowledged before me this «S6? Day AcState.,^Q\s(ks County of /1/j Af'/COP^ My Commission Expires on• tyx<n /^0/7 Date Date Phone # 2-0J</ The local governing body may require additional applications to be completed and submitted.Please check with local government as to how far in advance they require these applications to be submitted.Additional licensing fees may also be required before approval may be granted.For more information,please contact your local jurisdiction:http://www.azliauor.aov/assets/documents/homepaae docs/spec event links.pdf. SECTION 15 Local Governina Bodv Approval Section 1,recommend DaPPROVAL •DISAPPROVAL (government official)(Title) on behalf of (City,Town,County)Signature Date Phone Dapproval D FOR DEPARTMENT OF LIQUOR LICENSES AND CONTROL USE ONLY DISAPPROVAL BY:DATE: 8/5/14 Paae 4 of 4 SECTION 12 License premises diagram.The licensed premises for your special event is the area in which you are authorized to sell,dispense or serve alcoholic beverages under the provisions of your license.The following space is to be used to prepare a diagram of your special event licensed premises.Please show dimensions, serving areas,fencing,barricades,or other control measures and security position. The event is being held in a private home that is approximately 2000 square feet.The kitchen, dining and iving room areas are an open floor plan.One bar would be placed in the kitchen area.There is an outddor patio area that is apporoximately 500 square feet and is completely fenced in.Another bar will be placed there. Wine that is being sold in silent aucion will be on silent auction table in livingroom,sealed and wrapped. L(v-?l.>\.f/T>£V^ £>(jjr&c>~$>cJrhP>o~-\ 8/5/14 Paae 3 of 4 Nt m,amine TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Mark C.Mayer -mmayer@fh.az.gov /(480)816-5190 Council Goal: Strategic Values:Education,Learning,and Culture Promote Town as visitor destination REQUEST TO COUNCIL (Agenda Language):Consideration of Accepting a sculpture titled, "Spirit of the Saguaro" for public display in Fountain Park at the Joe & Marge Brown Legacy Plaza Applicant:N/A Applicant Contact Information:N/A Property Location:Fountain Park Related Ordinance,Policy or Guiding Principle:Public Art Master Plan Staff Summary (background):The recently named Joe &Marge Brown Legacy Plaza in Fountain Park included a spot for a future sculpture to be placed.The Public Art Committee is requesting that the Town agree to accept and place on publicdisplay a donated stainless steel sculpture in Fountain Park. The piece is titled,"Spirit ofthe Saguaro".The piece was done by Don Kenworthyand is being donated by the Brown Family Trust. The piece has a gallery price of $15,000. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budgetstatus): The cost to insurethe pieceat $15,000 at $.43/$100 would be $64.50 annually. Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Staff is recommending acceptance of the piece and its placement List Attachment(s):Letter from the Public Art CommitteeChair/Drawing ofthe piece /stainless steel sample photo /Legacy Plaza site map SUGGESTED MOTION (for Council use):Motion to accept a sculpture titled, "Spirit of the Saguaro"for public display in the Joe &Marge Brown Legacy Plaza Page 1 of 2 Prepared by: Mark Mayer,Community Services Director Director's Approval: V-^J^C-> Mark Mayer,Community Services Director Approved: Ken Buchanan,Town ManagerManager 10/7/2014 10/7/2014 10/8/2014 Page 2 of 2 FOUNTAIN HILLS CULTURAL & CIVIC ASSOCIATION Post Office Box 1 8254 Fountain Hills,AZ 85269 September 15,2014 Honorable Mayor Kavanagh Town Council Members Town of Fountain Hills Fountain Hills,AZ 85268 Dear Ladies &Gentlemen, The Public Art Committee of the Fountain Hills Cultural &Civic Association would like to propose the acquisition of a sculpture entitled "Spirit of the Saguaro"by artist Don Kenworthy.It is made of satin buffed stainless steel with copper,brass and stained glass decorative elements (flowers, birds,and butterflies).The height is approximately 7'4.5"+ the base.The sculpture will be slightly elevated with landscaping around the base. The piece is being donated by the Brown Trust Family and is being prepared especially for them.It has an insured value of $15,000. We are recommending the piece be placed in the "The Joe &Marge Brown Legacy Plaza. This acquisition will be presented to the Board of Directors of the Fountain Hills Cultural & Civic Association on 9/23/14 for approval. The sculpture is in the process of being made so no photo is available at this time. Instead I've attached a mock-up photo,location map of the plaza and a drawing of the saguaro. Very Truly Yours, Satuti tT/lcmpdan Sandi Thompson Chair,Public Art Committee FHCCA Joe and Marge Brown Legacy Plaza Fountain Park (Wtftff.[oc*hon mft*W $M*rX--—~~~ [ttili&eiyr (2)PtofroscJi 'til Sculpture Location -The "Spirit of the Saguaro" sculpture will be located just east of the sidewalk in the Joe and Marge Brown Legacy Plaza . The sculpture will be slightly elevated and surrounded by landscaping to add height and prominence to the piece while protecting it from potential damage. Dam Kfim*&ifft*y •———-•—:—/ j^£0*te*fc-ft^- %-J)-7DW-£>-S±J±^L cjspF far mt&t &p*f€r ••r ..•>•-•*- T~""**'gf**•'•''"''"•UniMHIWW—MW—WWII '-r"4M .".. >QfVM^"' "aKr'O I B TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/18/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,480-816-5135 or rgoodwin@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a SPECIAL EVENT APPLICATION and CO-SPONSORSHIP for the Fountain Festival of Arts and Crafts presented by the Fountain Hills Chamber of Commerce, to be held along Avenue of the Fountains from Thursday,Nov 13 through Sunday,November 16,2014 - Applicant:Sharon Morgan Applicant Contact Information:480-837-1654 Ext:230 Property Location:A portion ofAvenueofthe Fountainsand Saguro Blvd. Related Ordinance,Policy or Guiding Principle: N/A Staff Summary (background):The annual Fountain Festival of Arts and Crafts,hosted by the Fountain Hills Chamber of Commerce,will be held Nov 14-16,2014 along the Avenue ofthe Fountains,between La Montana and Saguaro Blvd;and along Saguaro Blvd,between El Lagoand Palisades Blvd.Road closures will be effect in these areas from 2:00pm Thursday,Nov 13 through 10:00pm Sunday,Nov 16.The event will be open tothe publicfrom 10:00am-5:00pm daily. This event hosts more than 250 artisans and draws thousands of attendees over the courseofthree days.This eventis well known and does not foresee anychanges from years prior.The event organizer is requesting support from the Town of Fountain Hills,including use of public streets,electrical use,and limited staff support. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs; budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):Special Event Applicationand Co-Sponosrhsip Outline SUGGESTED MOTION (for council use):Move to approve the Special Event Application and Co-sponsorship. Page 1 of 2 Preparedjay Rachael Gdorlwin,Recreation Supervisor Director's Approval: 1fj/7?/oi4, Mark MayerTCommunity Services Director Y 10/7/2014 Approved:apraved:s~~\ an Buchanan,Town Manag @*jr*Qu*S*~- Ken Buchanan,"Town Manager 10/7/2014 Page 2 of 2 Date of Applicatio Town of Fountain Hills Special Event Application OVERVIEW Event Name Description of Event .^^^^=z^^h^A.Event Date(s : /<//*'-'/£//</• Qj/Jtod****?.**- APPLICAN7JNFORMATION Pho Address:^ Email:ne:Vf® ~ff??^/*&/X Z^/9 EVENT INFORMATION Event LocatiortK^^-/?'TkA^b /&6-Gfe &.J&/&d?raL_ Events Day(s):_///?<?"/&//jj ~~r^^U?&*->//?Event Time(s):/ 4 •"£_ Nature of Event (dance performance,concert,festival): Estimated Attendance:t\_,3£$~0~YJ~ Sponsors:_ Details: £tseT?~'^i££is&'i*>^ Tents or Canopies Portable Restrooms Alcohol Food Vendors •Wtef€ba«4i*e-Ve nd o rs Trash/Recycling Electricity/Generators Temporary Lighting Inflatables Signs/Banners Parking at Event Amplified Sound Fireworks -?»& Ve Ve Yes ($No • Yesg^NoD Yes $No •ifyes'P H^—l — Yes ^No D Vendor: YesD No0 Vendor: YesD Nog Vendor: Yes O No 0 If yes,provide additional pages with site map,town map,and legend showing sign location,size,and text . YesElNoD Where:VjAX^li^J£T£<?^/Y^loT^ Public Parking [J Private Parking (attach permission from property owner)Q] ttegh on?{Jth^S^T^fejZyC-fdjl Wihe Festival/Wine Fair (Series 16)\_| .etailsyajong with liquor application, 'pecial Eve'nt (Series 15) Yes ^No O If yes,provide additional page with vendor name,contact name,phone,email, Fountain HillsBusiness License #, and Arizona Sales Tax/TPT#;vendors also r^st^r^Health Yes p No O If yes,provide additional page with vendor name,cdntact name,phone,email, Yes $1 No •Vendor:F&U,£P£frKS RtfTfrW //>jL&£M Yes %No D Yes •No Vendor or Performe r:fcs7£B#3?/y#&.-&*/*'£>faft.M*afo - Vendor: STREETS/TRAFFIC fhlfi,*%£'&/^^ Street Closures Yes ffl No •If yes,have you included a barricading plan?Yes^No |~| •Streets:! Days:^Zr3Z Timesi PUBLIC SAFETY Law Enforcement •Will security be required?Yes [V|No •If yes,has security been contracted/scheduled?Yes 0s No Q MCSO Deputies/Posse g]Private Security^Contact^ftS&gg f fferffifl Phone:^Mfr&@/£j&-fc?-/Of$ •Will officers be need for traffic control?Yes Kl No •If yes,provide additional pages with site map,town map showing location(s)fi{4$d <&Sl ^F^t^^ Emergency Medical Services 'r^ •Has the Fountain Hills Fire Department been notified ofthe event?Yes Qr No Q] •Will FHFD be on-site?Yes 0 No D ,D CERTIFICATION I herehv certify thatthestatements made in this application aretrueand complete tothe bestof my knowledge,and that I am fto execute the application fsQfiM^H. Applicant Signature /Date DEPARTMENTAL REVIEW Town Clerk Comments: Community Services Approve ?B*r' Disapprove Date • ame and title ^/JgsirtzlJZ. Signature/lmtials B^D %CW^~"J I I -#LV Comments: Streets &Medians Comments: M D 4^5iS :ggr Planning & Zoning ^ Comments: Fire Marshal Comments: MCSO Comments: ££a TT(I V-^. RECOMMENDED ACTION Administrative Action Approved Denied l|Date Nameand title jIIIi>~v f)!Signature/Initials Event Status pa •.W^|^Uu»c*6uw*~i -kS6 Comments:] Town Council Action Approved Denied 1 Meeting Date MayorSignature Date Event Status ••| Comments: Request for Town Support •Event:Fountain Festival of Arts and Crafts • Dates:Thursday,Nov 13 through Sunday,Nov16,2014 •Location:Avenue of the Fountains,between La Montana and Saguaro Blvd;and along Saguaro Blvd,between El Lago and Palisades Blvd. • Contact:Sharon Morgan, Fountain Hill Chamber of Commerce Theevent organizer requests support from the Town of Fountain Hills ofan equivalent towhat has been provided in previous years: 1.Use of Avenue of the Fountains and Saguaro Blvd. 2.Access to electrical outlets along the Avenue of the Fountain Median or other power supply. 3. Use of spider boxes and other electrical support items. 4.Staff support toassist with logistic placement,including road closures and traffic control barricades. 5. Staffsupport throughout the weekend to assist as needed. The Insurance application is in the works and will be submitted when received.A list of vendors will be providedto staff upon completionofthe event layout. DATES:20FEB14TO24TIMES:1PMTO7AMSETCLOSURESONTHEANDP/UCLOSUREMONDAYTH©7AMRoadSafeTRAFFICSYSTBUSmLifeontheroad(jj01NORTHillNOTTOSCALESPEEDLIMIT25EXISTINGSPEEDLIMITiDETOURROUTEDETOURDETOURDETOUR1NOTE:MAKESURETHATALLDETOURAREONSPRINGSTANDS.DIAMONTEDREL LAGO BLVDiSLEGENDSIGNANDLIGHTTYPE (IFAPPLICABLE)SIZE:36"x36"X48"x 48"LIGHT: TYPE A X TYPE BCHANNELIZINGDEVICESPACINGTAPER_4CT_TANGENT_5r/CENTERLINEN/AHIGHLEVEL•TYPEl/TYPE[TilTYPETRAFFICCONTROLPLAN#2CONTRACTORARTFESTIVALDATE15NOV13AVEOFTHEFOUNTAINS&SAGUAROBLVD24HRSCITYOFFOUNTAINHILLSSTARTDATE20FEB14GREGMONTEZ r-320'-T-32u'-r320'-| DATES:20 FEB 14 TO 24 FEB 14 TIMES:1PM TO 7AM SET CLOSURES ON THE 20 TH @ 1PM AND P/U CLOSURE MONDAY MORNING TH @ 7AM RoadSafe TRAFFIC SYSTEMS m Life on the road NOT TO SCALE SPEED LIMIT 35 EXISTING SPEED LIMIT ± Z §dOl 33S •i D/W LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48"x 48" LIGHT: TYPE A _x_TYPE B CHANNELIZING DEVICE SPACING TAPER 40_TANGENT _5Qi CENTERLINE_NZA HIGH LEVEL •TYPE l/TYPE LTD TYPE D/W STREET CLOSED np STREET CLOSED 48 X 48 SIGN 1)EVENT PARKING RIGHT LANE 2)DETOUR LEFT LANE nn D/W gq TRAFFIC CONTROL PLAN #3 CONTRACTOR ART FESTIVAL DATE 5 NOV AVE OF THE FOUNTAINS &SAGUARO BLVD 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 GREG MONTEZ DATES:20 FEB 14 TO 24 FEB 14 TIMES:1PM TO 7AM SET CLOSURES ON THE 20 TH @ 1PM AND P/U CLOSURE MONDAY MORNING TH ©7AM NOTE:COVER THE NO PARKING SIGNS EAST SIDE OF STREET LA MANTANA NORTHTO S/SIDE OF NORTH DRIVEWAY RoadSafe TRAFFIC SYSTEMS mW >W NORTH Life on the road.NOT TO SCALE SPEED LIMIT 30 EXISTING SPEED LIMIT 1 LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48"x 48" LIGHT: TYPE A _x_TYPE B CHANNELIZING DEVICE SPACING TAPER 40'TANGENT_5Ql CENTERLINE _NZA HIGH LEVEL Q TYPE l/TYPE LTD TYPE TRAFFIC CONTROL PLAN #4 ART FESTIVAL DATE l5 NOV 131 AVE OF THE FOUNTAINS &SAGUARO BLVD 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 GREG MONTEZ DATES:20 FEB 14 TO 24 FEB 14 TIMES:1PM TO 7AM APPROVED By Justin T.Weldyat 11:16 am,Feb 03,2014 48 X 4B SIGN 0 SET CLOSURES ON THE 20 TH ©1PM AND P/U CLOSURE MONDAY MORNING TH ©7AM SEE TCP # 2 RoadSafe TRAFFIC SYSTEMS m Life on the road NOT TO SCALE SPEED LIMIT 35 EXISTING SPEED LIMIT ± LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48"x 48" LIGHT: TYPE A _X_TYPE B CHANNELIZING DEVICE SPACING TAPER 40'TANGENT _5Ql CENTERLINE_Ny HIGH LEVEL •TYPE l/TYPE LTD TYPE 1)EVENT PARKING LEFT LN 2)DETOUR RIGHT LANE TRAFFIC CONTROL PLAN # ART FESTIVAL DATE l6 NOV 131 AVE OF THE FOUNTAINS &SAGUARO BLVD TIME USAGE: 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 GRFG MONTFZ DATES:20 FEB 14 TO 24 TIMES:1PM TO 7AM SET CLOSURES ON THE AND P/U CLOSURE MONDAY TH ©7AM RoadSafe TRAFFIC SYSTEMS m Life on the road CO NORTH id NOT TO SCALE q a SPEED LIMIT 25 EXISTING SPEED LIMIT 1 DETOUR ROUTE DETOUR DETOUR DETOUR t ® NOTE:MAKE SURE THAT ALL DETOUR ARE ON SPRING STANDS. D/w DIAMONTE DR EL LAGO BLVD 00 LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48"x 48" _ LIGHT: TYPE A _X_TYPE B CHANNELIZING DEVICE SPACING TAPER 40'TANGENT_50_CENTERLINE N/A HIGH LEVEL Q TYPE l/TYPE II [TJJ TYPE III TRAFFIC CONTROL PLAN #2 CONTRACTOR ART FESTIVAL DATE l5 NOV 13 AVE OF THE FOUNTAINS &SAGUARO BLVD 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 GREG MONTEZ r320Y320'j320'-i DATES:20 FEB 14 TO 24 FEB 14 TIMES:1PM TO 7AM SET CLOSURES ON THE 20 TH ©1PM AND P/U CLOSURE MONDAY MORNING TH ©7AM RoadSafe TRAFFIC SYSTEMS m Life on the road NOT TO SCALE SPEED LIMIT 35 EXISTING SPEED LIMIT i I t dOl 33S LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48" x 48" LIGHT: TYPE A y TYPE B CHANNELIZING DEVICE SPACING TAPER J^_TANGENT_50_CENTERLINE_NZA HIGH LEVEL •TYPE l/TYPE II DU TYPE III D/W STREET CLOSED STREET CLOSED 48 X 48 SIGN 1)EVENT PARKING RIGHT LANE 2)DETOUR LEFT LANE D/W TRAFFIC CONTROL PLAN #3 CONTRACTOR ART FESTIVAL DATE IS NOV 1.31 AVE OF THE FOUNTAINS &SAGUARO BLVD 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 DRAWN BY GREG MONTEZ DATES:20 FEB 14 TO 24 FEB 14 TIMES:1PM TO 7AM SET CLOSURES ON THE 20 TH ©1PM AND P/U CLOSURE MONDAY MORNING TH ©7AM -320'--320'--320 NOTE:COVER THE NO PARKING SIGNS EAST SIDE OF STREET LA MANTANA NORTHTO S/SIDE OF NORTH DRIVEWAY RoadSafe TRAFFIC SYSTEMS mLifeontheroad NORTH rr* NOT TO SCALE SPEED LIMIT 30 EXISTING SPEED LIMIT i LEGEND SIGN AND LIGHT TYPE (IF APPLICABLE) SIZE:36"x 36"X 48"x 48" LIGHT: TYPE A _x_TYPE B CHANNELIZING DEVICE SPACING TAPER _4C_TANGENT_50j.CENTERLINE _NZA HIGH LEVEL D TYPE l/TYPE LTD TYPE TRAFFIC CONTROL PLAN #4 CONTRACTOR ART FESTIVAL DATE l5 NOV 13 AVE OF THE FOUNTAINS &SAGUARO BLVD TIME USAGE: 24 HRS CITY OF FOUNTAINHILLS START DATE 20 FEB 14 DRAWN BY GREG MONTEZ 97/02/2011 18:35 8472511495 SAM GAMBACORTA PAGE 01/01 09/2&/2014 08:09 480-B1B-2242 FH C OF C PAGE 01/01 October 26,2014 Via Fax #847-251-1495 TO:Sam Gambacorta FROM: Sharon Morg RE: Artists Parldng for 2014 FOUNTAINFESTIVAL The Chamber of Commerce requests your permission to use the empty portion of the North-East quad of 208 (all the area other than that owned by Holiday Inn)for artist parking for lie Fountain Festival -November 14-16,2014. We will famish you with a copy of our insurance and also if there is any damage to the property be responsible torepairthe damages.A checkin the amount of $1000,00 will be mailed at tlie conclusion of the Fountain Festival Thank you for your continuing support of the Chamber in our on-going events,You.may faxyour approval tomy attention at 480-816-3242. ^errrnssirvri oratvteH Date.'•Permissiongranted Date Day One (2)Paramedics (2)EMTs (1)Fire Captain Day Two (2)Paramedics (2)EMTs (1)Fire Captain Day Three (2)Paramedics (2)EMTs (1)Fire Captain The Fountain Festival of Arts and Crafts 2014 Estimated Costs 8 hours @ $27.09 per hour/each 8 hours @ $24.14 per hour/each 8 hours @ $37.05 per hour/each Day One Total. 8 hours @ $27.09 per hour/each 8 hours @ $24.14 per hour/each 8 hours @ $37.05 per hour/each Day Two Total. 8 hours @ $27.09 per hour/each 8 hours @ $24.14 per hour/each 8 hours @ $37.05 per hour/each Day Three Total. $433.44 $386.24 $296.40 $1116.08 $433.44 $386.24 $296.40 $1116.08 $433.44 $386.24 $296.40 $1116.08 Event Standby Estimated Total =$3348.24 Cost structure is as indicated above. This is an estimate of projected costs forthe Fountain Festival ofArtsand Crafts.In addition,if situationsdictate,the FireChiefand/or hisdesignee reserve the rightto summon additional units at the expressed rates and expense ofthe event sponsor.It is our intention that all events in the Town of Fountain Hills are safe and coordinated to the benefit of our guests. Assistant Fire Chief Dave Ott Fountain Hills Rural/Metro Fire Department ?//// Date As the representative of the Fountain Hills Chamber of Commerce,I agree to the conditions of this contract and the estimated cost structure.I hereby grant the Fountain Hills Rural/Metro Fire Department the Standby Medical Contract for the 2014 Fountain Festival of Arts^am&Crafts. Sharon Morgan Fountain Hills Chamber of Commerce /- Dale 'V,-m Organization: Event: Event Dates: Event Location: Type of Standby: Services Needed: The Fountain Festival of Arts and Crafts 2014 Proposal for Medical Standby Fountain Hills Chamber of Commerce The Fountain Festival of Arts and Crafts November 14th,15th and 16th,2014 Fountain Hills,Arizona,Avenue of the Fountains Medical/Public Assist First Aid Location 2 ALS Stations,each staffed with a Paramedic and an EMT 1 Fountain Hills Captain for event supervision 2 Golf carts for emergency medical response and public assistance (tobe supplied by the event organization) Services provided from one-half hour before the posted event hours to one-half hour after the posted event hours, (listed event hours of 10AM to 5PM Friday and Saturday, and 10AMto 5PM on Sunday) The Fire Marshal (ordesignee)will do an inspection of all booths (including grease containment), site preparation, site reviewand firelane inspection. This inspection will be done on Friday,with follow-up inspections on Saturday and Sunday as required. 2 ALS Stations:Each Station is staffed by a State Certified Emergency Paramedic (CEP) and a State Certified Emergency Medical Technician (EMT).One Station will be located on the North side of the intersection of Verde River Dr.and Avenue of the Fountains.A second Station will be located near Saguaro Blvd.and Avenue of the Fountains. Fire Department Explorers may be available as volunteers to staff the ALS stations to provide blood pressure checks and provide additional public assistance when the Paramedic/ EMT team is providing assistance away from the station. A Fountain Hills Fire Captain/Supervisor will be on duty for coordination and supervision. Unit Cost: Paramedic Firefighter/EMT Fire Captain $27.09 per hour $20.83 per hour $36.75 per hour o & S 5 O O" o c p ZL .#£> <C \K\Ws TRAFFIC LIGHT 'SUNFLOWER DR EL LAGO BLVD. •°FTHFcr,f4 THISTLE DRIVE mo- & atfs Church C//'urch ^3-WAY STOP CO ^Sr INCA AVE. FOUNTAIN HILLS gtOF <C^ vc\u°sSTREt BlNO; INDIAN WELLS DR« DESERTCANYONGOLF COURSE FIREROCK COUNTRY CLUB TARGET CENTER P -^&c \P EAGLE MOUNTAIN GOLF COURSE 1 4 S VH AS •2>DG-mcaio s;<^A.' L R S ^S TRAFFIC• LIGHTS ^ A c o I Go % % SCHOOL- & $ O ,.\M^ TRAFFIC LIGHT SUNFLOWER DR EL LAGO BLVD. THISTLE DRIVE !•<&w 2(0^ t,v 0^V*\0 &MO- Church C// .3-WAY STOP CO ^/£INCA AVE -rQFEBV-VO jf* FOUNTAIN HILLS INDIAN WELLS DR. H6v •FM-t Fesrr OFTHFFou^4 UaG0*NTains '0> B«, if ^ DESERT CANYON GOLF COURSE tf1 . P u^ sTOp <C J>Msi ^ ^\0 \P^ EAGLE MOUNTAIN GOLFCOURSE 20 3 FIREROCK COUNTRY CLUB blvd" TARGET CENTER TRAFt LIGHTS ?J % Y % Founts VA\GH schoo^- TRAFFIC. LIGHT 'SUNFLOWER DR ,LAGO BLVD. 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U i Jirsix: c iff J Y> mIT* y PARKVIEW AVE f- L _.....1ji—i lll!OLL-LJJ AVENUE OF THE FOUNTAINS STAUL NORDIN PKWY —^= t?=?p i ;<7 • <t»fW»*»»•,»v-?:*•»«-,•»*,., >J c $ < m z TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type:Regular Session Submitting Department:Administration Meeting Date:10/13/2014 Agenda Type:Regular Staff Contact Information:Ken Buchanan Strategic Values:Education,Learning,and Culture Council Goal: Position arts/culture as economic drivers REQUEST TO COUNCIL (Agenda Language):REVIEW with possible COUNCIL DIRECTION regarding the proposed "The Wall That Heals"Viet Nam Veterans Memorial. Applicant:Ken Buchanan,Town Manager Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:n/a Staff Summary (background):Three Councilmembers requested the subject of a special event scheduled for February 18th tothe 22nd 2015 for "The Wall That Heals"Viet Nam Veterans Memorial be placed onthe agenda for discussion with possible direction. Risk Analysis (options or alternatives with implications):n/a Fiscal Impact (initial and ongoing costs;budget status):n/a Budget Reference (page number):n/a Funding Source:NA IfMultiple Funds utilized,listhere:n/a Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):n/a Staff Recommendation(s): List Attachment(s): SUGGESTED MOTION (for Council use): N/A Prepared by: Director's Approval: NA 10/13/2014 Page 1 of 2 NA 10/13/2014 Approved:_^~°\ Kert'Buchanan,Town ManagerKerrBuchanan,Town Manager 10/13/2014 Page 2 of 2 MEMORANDUM DATE: FROM: TO: SUBJECT: ,thOctober13in 2014 Ken Buchanan,Town Manager Mayor &Town Council "THE WALL THAT HEALS" fc There is a request from Council Members Lege,Elkie and Brown to place the subject of bringing the "Wall That Heals" Viet Nam Memorial to Fountain Hills the week of February 18n to the 22n 2015 the same weekend as the Chamber of Commerce's Arts &Crafts Fair. The initial request from the Town of Fountain Hills was a co-sponsorship of $5,000 for the four day event.Staff mentioned in the initial discussions there are no funds available for this event but that a site could be considered suitable in Fountain Park,if possible. Additional requirements for the event are as follows: •Thursday thru Sunday event •Requires Wednesday set up time • 24 hour a Day access to the memorial • 24 hour security required • A site that provides similar atmosphere as the D.C.Memorial •Grass preferred •Flat ground •250'x 60' •121 degree angle •Space for a 53'Traveling Museum •20'x 20'space for a information center •Tables &chairs • 6 -30"x 60"or, •5—30"x 72"or, •4—30"x 96" •Thursday thru Sunday o Requires Wednesday Setup •Tuesday Electrician to hook up - •220v electric service for Museum Trailer •11Ov electric service for footlights Page 1 of2 Volunteers Required o Wednesday thru Sunday o 15-20 (abled body volunteers able to lift 40 lbs.) o 5 volunteer for every shift/eight during Peak,if required o24 hours per day. Pathway to event requires o Flags o Ropes w/Posts for crowd control o Benches if possible Page 2 of2 C: 1 EXHIBIT COMPONENTS The Wall That Heals exhibition has three main components. All of the components are lit at night for 24-hour visitation. The Wall Replica The Wall That Heals exhibition features a half-scale replica of the Vietnam Veterans Memorial in Washington, D.C. It is approximately 250 feet in length, and like the original Memorial is erected in a chevron-shape. The replica is complete with the 58,249 names of those killed or missing in action from the conflict. When new names are added to the Memorial in Washington, D.C., The Wall That Heals is updated as soon as possible. The replica is constructed of powder-coated aluminum, supported by an aluminum frame, and is made up of 24 individual panels, each containing six columns of names. The panels join together to form a nearly 250 feet wide structure. The names on The Wall That Heals replicate the names on The Wall in Washington, D.C. As on The Wall, the names are listed alphabetically by day of casualty. Beginning at the center/apex, the names start on the East Wall (right-hand side) working their way out to the end of that wing, picking up again at the far end of the West Wall (left-hand side) and working their way back in to the center/apex. Thus, the beginning and ending of the conflict are joined at the center. The Information Center A 20’ x 20’ white canvas tent is attached to the trailer and serves as an Information Center where visitors have access to the many resources of www.vvmf.org as well as a variety of other useful materials, maps, and resources. Volunteers are needed, but VVMF site managers will be on site during daylight hours. The information tent is WiFi enabled and can support additional tents and resources provided by the site hosts. Visitors are encouraged to bring photos of friends and loved ones on The Wall to be scanned for inclusion in The Education Center at The Wall. The Traveling Museum When emptied, the 53-foot trailer that carries The Wall That Heals becomes a mobile representation of The Education Center at The Wall that will soon be built in Washington, DC. The exterior of the trailer opens to reveal exhibits designed to preview the key elements of The Education Center. There is a Wall of Faces, featuring some of the thousands of photos collected so far. Next, we have samplings of the 120,000 artifacts and remembrances that have been left at The Wall. Finally, there is a map and timeline of the Vietnam conflict and history of The Vietnam Veterans Memorial. The Museum, as will the Education Center in DC, helps visitors, especially students, put American experiences in Vietnam in a historical and cultural context and allows Veterans a further opportunity to heal and take part in the education of future generations. SITE PARAMETERS Site The Vietnam Veterans Memorial Fund seeks public space, with public access 24 hours a day, as sites for exhibition of The Wall That Heals. The Memorial Fund’s goal is to install the exhibition in sites that provide an atmosphere as similar as possible to The Wall in Washington, D.C. The Memorial Fund reserves the right of site approval, which may be accomplished through the use of photographs, a sketch, descriptive material or a personal visit. Size The proposed site must be able to accommodate the three main components of the exhibition: The Wall replica, the Information Center and the Traveling Museum. A minimum of 250’ x 60’ of level ground is required for the replica. The site size specified does not have to be a clear rectangle; it may contain landscaping or other objects, but must be flat and accommodate the two wings of the Memorial. The wings are each approximately 124 feet long and are joined at a 121 degree angle forming a slightly “flattened” triangle. Additional space is required to accommodate the Information Center and Traveling Museum. The Information Center is a 20’ x 20’ tent that attaches directly to the passenger rear side of the 53’ trailer. The Information Center and Museum, which is housed in the trailer, need a level area 70’ x 40’ located within 120 feet of the 220v electrical connection. Setting The Memorial Fund seeks sites that provide an appropriate setting for visitors to The Wall That Heals. This includes minimal noise levels, minimal visual distractions and a reasonably controlled area in which visitors are present for the prime purpose of visiting The Wall. In short, the Memorial Fund looks for a relatively quiet, calm atmosphere in which people are free to contemplate. The simplicity and elegance of The Wall itself is critical to its integrity; in the case of The Wall That Heals, “less is more” is a good rule of thumb. The Memorial Fund requests that flags, signs, tents, vehicles or other elements not impinge on The Wall That Heals area and that activities other than ceremonies directly related to The Wall occur at an appropriate distance. Ideally, The Wall replica should be displayed on grass, which accommodates the anchoring stakes for the replica, with the trailer parked on a solid surface adjoining the grassy area. If The Wall replica will be displayed on a hard surface, you must notify the Memorial Fund as soon as possible since special arrangements need to be made. If the trailer must be located on grass, the ground must be hard and solid to support the weight of the trailer. If the trailer gets stuck, it is the host site’s responsibility to provide towing to get the unit out. Schedule The duration of The Wall That Heals exhibition, open to the public, is usually Thursday through Sunday, allowing for visits by families, school groups and the general public, but visitors begin to arrive on Wednesday during set up. Although the schedule may change depending upon travel needs, the exhibition typically arrives on Tuesday afternoon, parking the trailer/museum at the site so that electrical hook-ups can be made. Set-up occurs on Wednesday morning, volunteer orientation Wednesday afternoon/evening and the exhibition is taken down on Monday morning. Volunteers Volunteers are needed to help with set-up and breakdown of the exhibition and for visitor assistance and security. Approximately 15-20 able-bodied volunteers, each capable of lifting 40 pounds, climbing ladders and doing overhead lifting, are needed for set-up and breakdown. The number of volunteers needed depends upon the number of visitors expected. A general rule is: an average of five volunteers is needed to assist for every shift. In practical terms, two volunteers may be sufficient for off-peak hours (late evening and early mornings), and eight may be needed for after-work and weekend hours as well as during school visitations. A minimum of four people should be scheduled for a given shift. A shift may run from two to four hours, except the computer volunteers who work a four hour shift. Security Security is required 24 hours a day for The Wall That Heals exhibition from Tuesday afternoon until Monday morning. Security personnel must have a means for direct communication with law enforcement officials. Normal police patrols are generally sufficient for daytime security, but additional police patrol/security patrols may be increased at night. Overnight security may be handled by a minimum of two volunteers. Overnight security will also need to be available to help visitors at The Wall throughout the night. Mechanical Requirements Access to electrical power is required for the following areas: The Wall That Heals needs two 110v/15 amp circuits to power the footlights for nighttime illumination of The Wall. The Traveling Museum and Information Center need 220v/50 amps to power lights, computers, a printer, a copier and fans within the display cases, plus air conditioning or heaters used to maintain even temperatures inside the trailer. The Memorial Fund provides the footlights for The Wall replica, as well as all needed electrical wiring. The Memorial Fund provides 120 feet of 220v cable for electric hook-up. The cable has bare wires for attaching the cable to the electric panel. The 220v power must be connected before set-up on Wednesday morning therefore an electrician will be needed on Tuesday afternoon or early Wednesday morning (before 8 am) to hook the power up to the trailer and disconnect the power after The Wall has been loaded, on Monday morning. The electrician should check out the power source before the event to see if any special equipment will be needed. If generators must be used, they must be able to generate at least 10 kilowatts of power in order to operate the needs in the trailer, as well as light The Wall. The electrician should check out the generator ahead of time to see if there will be any special equipment needed to hook up the generator. Landscaping The Memorial Fund recommends sites provide a visual walkway following the angle of the Memorial replica, though it is not required. This helps direct visitors along the length of The Wall so that the visitors can experience the progression of the nation’s involvement and loss in the war as illustrated by The Wall, and so that they are close enough to read individual names. Without a designated walkway, people tend to cluster in groups in which they might only see The Wall from a distance and miss the opportunity to explore and contemplate all the exhibition offers. Also, a pathway helps to establish crowd control and flow, protecting the free standing half-scale replica. The pathway should be 15-20 feet out from The Wall. The pathway can be created by: · Flags · Rope and posts · Potted plants · Benches · Wood Chips · Rugs/mats · Wooden structure · Fencing Some sites provide benches or chairs for visitors at an appropriate distance from The Wall. Other landscaping is at the discretion of the host site. But, the “less is more” rule usually applies. Other Facility Needs Each site is asked to provide six 30” x 60” tables or five 30” x 72” tables or four 30” x 96” tables for the Information Center to be used to display maps, handouts, the Names Directories, etc. Heat for the tent may be required in colder seasons. Some sites also choose to provide coffee, refreshments, chairs/tables and heat for the volunteers in a separate location. Food and beverages are not permitted around the computers. Having golf carts available to transport elderly and disabled visitors from the parking lots to The Wall site is highly recommended. Other devices, such as the Gator, are helpful when setting up and breaking down The Wall. Decorum Sites agree to ensure reasonable decorum at the exhibition site. No food or beverages may be consumed at The Wall replica. Smoking is prohibited. No alcoholic beverages of any kind are permitted at the site. Pets are not permitted at the site, except for working animals assisting the disabled. In keeping with the atmosphere at The Wall in Washington, D.C., sites are asked not to provide taped or live music or other sound effects during the exhibition, except as related to official ceremonies. Solicitation Visitors access to the site must be provided free of charge. Sites agree to prohibit solicitations or sales by any parties other than the Memorial Fund in connection with the exhibition or in proximity to the display site. The Memorial Fund provides four donation boxes for contributions to support its activities as well as educational materials available for donations. On site donations are what keeps TWTH on the road. VVMF has not increased our site fee since its inception. Memorabilia Visitors are likely to leave mementos at The Wall That Heals, just as they do at The Wall. The Memorial Fund recommends that such memorabilia be collected throughout the exhibition, tagged with location, date and time, and carefully stored. Flowers and perishables are not kept, but do keep any cards and ribbons attached to them. Site hosts are encouraged to arrange a permanent home for the memorabilia in the local community, perhaps at a historical museum, veterans service post, veterans hospital or local school, so that the legacy of the tour finds a permanent home in each community. Sites also are encouraged to plan exhibitions of the material at local schools and libraries after the visit. Educational Activities A vital component of The Wall That Heals tour is the opportunity for young people to learn more about the war, The Wall and the Vietnam era. School visits are strongly encouraged. If you expect groups of 50 or more students at one time, please contact our site managers for ideas to make the visits run efficiently for all involved. In addition, the Memorial Fund has produced a curriculum called Echoes From The Wall that has been sent free of charge to over 40,000 public and private middle and high schools in the country. A visit to The Wall That Heals is a perfect compliment to Echoes or any study of the Vietnam War era. (For more information about Echoes From The Wall, visit www.vvmf.org.) Other educational activities are also welcome. Emergency Medical/Counseling Services Sites may wish to provide visitors with the assistance of medical personnel (in case of accidents or emergencies) and crisis counselors. Although the exhibition has not experienced negative consequences to date, a visit to The Wall That Heals is sometimes an emotional experience that may be aided by the presence of caring and knowledgeable mental health counselors. Sites providing such services have found them useful and appreciated. Promotion It is essential to work with the local media to promote and publicize The Wall That Heals exhibition prior to and during the exhibition period. Included in this kit is the artwork for a brochure and an advertisement or poster and a public information plan. Other Activities Sites are strongly encouraged to work with local veterans groups, schools and other organizations to organize activities such as local name readings, memorial services to honor those from the region (or alumni or relatives) who are recognized on The Wall or other events. In addition, school education programs, history and cultural programs and other activities are encouraged. Ceremonies might include: · opening/closing ceremony (welcome, invocation, color guard, fly-over or other activities) · memorial service (multi-denominational religious service to honor those who served) · candlelight ceremony (might be combined with memorial service, or feature readings of material appropriate to the Memorial) · reading of names (of local or state names on The Wall) · wreath laying ceremony (by local organizations of all types or by family members) mmmwMmmt 'A*t&»4i»*^;^^^*«'i?W W^m^^£'iV,i9i-iV~im£2m COMMEMORATION OF THE 50th ANNIVERSARY OF THE VIETNAM WAR BY THE PRESIDENT OF THE UNITED STATES OF AMERICA A PROCLAMATION As we observe the 50th anniversary of the Vietnam War, we reflect with solemn reverence upon the valor of a generation that served with honor. We pay tribute to the more than 3 million servicemen and women who left their families to serve bravely,a world away from everything they knew and everyone they loved. From la Drang to Khe Sanh,from Hue to Saigon and countless villages in between,they pushed through jungles and rice paddies,heat and monsoon, fighting heroically to protect the ideals we hold dear as Americans.Through more than a decade of combat, over air, land, and sea, these proud Americans upheld the highest traditions of our Armed Forces. As a grateful Nation,we honor more than 58,000 patriots—their names etched in black granite—who sacrificed all they had and all they would ever know. We draw inspiration from the heroes who suffered unspeakably as prisoners of war, yet who returned home with their heads held high. We pledge to keep faith with those who were wounded and still carry the scars of war, seen and unseen. With more than 1,600 of our service members still among the missing,we pledge as a Nation to do everything in our power to bring these patriots home. In the reflection of The Wall, we see the military family members and veterans who carry a pain that may never fade. May they find peace in knowing their loved ones endure,not only in medals and memories,but in the hearts of all Americans,who are forever grateful for their service,valor,and sacrifice. In recognition of a chapter in our Nation's history that must never be forgotten, let us renew our sacred commitment to those who answered our country's call in Vietnam and those who awaited their safe return. Beginning on Memorial Day 2012,the Federal Government will partner with local governments, private organizations, and communities across America to participate in the Commemoration of the 50th Anniversary of the Vietnam War—a 13-year program to honor and give thanks to a generation of proud Americans who saw our country through one of the most challenging missions we have ever faced.While no words will ever be fully worthy of their service, nor any honor truly befitting their sacrifice, let us remember that it is never too late to pay tribute to the men and women who answered the call of duty with courage and valor. Let us renew our commitment to the fullest possible accounting for those who have not returned. Throughout this Commemoration,let us strive to live up to their example by showing our Vietnam veterans, their families,and all who have served the fullest respect and support of a grateful Nation. NOW,THEREFORE,I, BARACK OBAMA,President of the United States of America,by virtue of the authority vested in me by the Constitution and the laws of the United States, do hereby proclaim May 28,2012,through November 11,2025,as the Commemoration of the 50th Anniversary of the Vietnam War.I call upon Federal, State, and local officials to honor our Vietnam veterans, our fallen, our wounded,those unaccounted for, our former prisoners of war, their families, and all who served with appropriate programs,ceremonies,and activities. IN WITNESS WHEREOF,Ihave hereunto set my hand this twenty-fifth day ofMay,in the year ofour Lord two thousand twelve,and ofthe Independence ofthe United StatesofAmericathe two hundred and thirty-sixth. flJftBft8ftSfi«ftBftSrtftftjlj^^ I S1 VFW POST 7507 -FOUNTAIN HILLS,AZ 50th ANNIVERSARY VIETNAM WAR COMMEMORATIVE PARTNER PROPOSED COMMEMORATIVE PROGRAM PRESENTED TO THE TOWN OF FOUNTAIN HILLS -FOUNTAIN HILLS,ARIZONA MAYOR AND TOWN COUNCIL OCTOBER 16,2014 Secretary of the Department of Defense has authorized THE UNITED STATES OF AMERICA VIETNAM WAR COMMEMORATIVE PROGRAM. To quote "It is designed for federal,state and local communities, veterans organizations and non-governmental organizations to assist a grateful nation in thanking our Vietnam Veterans and their families/' The National VFW and VFW Post 7507 are official 50th anniversary commemorative partners. Commemorative events should meet one of the five congressionally mandated objectives each year,from 2015-2017. The first event we are proposing in 2015: "THE WALL THAT HEALS"TRAVELLING VIETNAM VETERANS MEMORIAL AND MUSEUM CREATED BY THE VIETNAM VETERANS MEMORIAL FUND FEBRUARY 18 -22,2015 (Art Fair weekend) Additional possible dates being requested EXHIBITION:"THE WALL THAT HEALS" Half-size replica of The Vietnam Veterans Wall in Washington,DC, complete with all 58,249 names of those killed &missing in action 1 ^2^_L^:L-iyiJ_i THE TRAVELLING MUSEUM AND INFORMATION CENTER It tells the story of the Vietnam War era and The Wall and a mobile representation of the Education Center at the Wall that will be built. Visitors will be encouraged to bring photos of loved ones or friends on the Wall to the Information Center. '/• -!»C- < CJ THE WALL " THAT HEALS:: VUWX.WMI.OKC IS!,!,-')'!II.«\|.|.|M:55| Exhibition Site Drawing &Parameters Replica 250'x 60'on level ground Travelling Museum and Information Center 70'x 40'on level ground Proposed Location in Fountain Park East end of Park, off Panorama Dr.,including parking lot. Town Staff is considering other locations that will be suitable as well. Requirements of Hosting organizations o Site to be free and open to public 24 hours/day o Secure volunteer pool to help visitors (the 2 site managers with the Wall are there during the day) o Arrange events around The Wall That Heals visit o Promote the event throughout the community o Hosts provide a $5000. honorarium and a per diem for the two site managers who accompany The Wall SAMPLE EVENTS PROGRAM The Wall That Heals, a half-scale replica of the Vietnam Memorial in Washington D.C.,will be visiting Williamsburg Oct. 9-13. The 250-foot long memorial and accompanying exhibit will occupy the lawn in front of the DeWitt Wallace Decorative Arts Museum on Francis Street, Veterans organizations and the Patriot Guard Riders will escort the wall into Williamsburg on the afternoon of October 7.Once local veterans groups finish assembling the 24 panels that make up the memorial on Wednesday,October 8, it willbe open to visitors 24 hours a day.There is no admission charge. In addition to providing opportunities for the public to contemplate the sacrifices made by the men and women memorialized on the wall,there willbe a series of public events to honor the fallen. • The opening ceremony on Oct. 9 at 10 a.m.includes a Marine Honor Guard and the Colonial Williamsburg Fifes& Drums, as well as a wreath laying by the Combined Veterans Organizations.Retired four-star General Anthony Zinni,Congressman Rob Wittman,and incoming Colonial Williamsburg President Mitchell Reiss will offer remarks. o Allan Carpenter,who spent seven years as a prisoner of war in Vietnam,will speak in conjunction with a showing of Return with Honor.The documentary chronicles the stories of U.S.fighter pilots captured and imprisoned during the war. That event takes place at the Williamsburg Library Theatre,515 Scotland St,, at 2 p.m.on Saturday,Oct. 11. • A memorial ceremony on Sunday,Oct. 12 will include high school students reading the names of the 1,307 Virginians whose names are on the wall, More than 58,000 Americans lost their lives in the Vietnam War. <»Taps will be played every night at 8 p.m. <»On Columbus Day,Oct, 13,the wall will be taken down by volunteers following the 3 p.m. closing ceremony. Amobile museum exhibit accompanies the wall, with information about some of the people whose names are on the wall,background on the Vietnam War, and some of the objects that have been left behind at the D.C.Wall. Volunteers will provide assistance with locating names.You can also locate names online. On the wall,they are listed in order of casualty date. Visitors are asked to park at Colonial Williamsburg's Visitor Center,where they can board buses that stop at the site, Buses operate from 9 a.m. until 10 p,m. 4 • GOOD EVENING MAYOR AND TOWN COUNCIL. THANK YOU FOR THIS OPPORTUNITY TO PRESENT OUR PROPOSED PROGRAM TO YOU. I AM CARL KRAWCZYK,SENIOR VICE COMMANDER OF VFW POST 7507 AND 50™ANNIVERSARY CHAIRMAN. HERE WITH ME IS DEBBIE YIN,VFW POST 7507 WOMEN IN PARTNERSHIP PRESIDENT.SHE IS HERE TO HELP ADDRESS QUESTIONS YOU MAY HAVE. WE ARE HERE TO PROPOSE A VIETNAM WAR COMIMEMORATIVE PROGRAM TO BE HELD AT FOUNTAIN PARK IN FEBRUARY, 2015. AS A50th ANNIVERSARY VIETNAM WAR COMMEMORATIVE PARTNER,WE HAVE BEEN APPROVED TO RECEIVE "THE WALL THAT HEALS"VIETNAM VETERANS TRAVELLING WALL AND MUSEUM. TO HOST THIS EXHIBIT ISAN HONORTO THE TOWN, TO THE VFW AND TO THE CITIZENS OF FOUNTAIN HILLS. AS WE PLAN FORTHIS, WE WILL FOCUS ON MAKING THIS: A "FOUNTAIN HILLS EVENT"BY INCLUDING THE COMMUNITY MEMBERS,ORGANIZATIONS,SCHOOL CHILDREN ©IN OUR CEREMONIES, •IN VOLUNTEER POSTIONS., • AS ESCORTS FORTHE WALL, •IN SECURITY,IN FUNDRA1S1NG PROGRAMS, • IN HOSTING OF A SPECIAL EVENT, AND •IN READING OF THE NAMES OF ARiZONANS WHO DIED DURING THE CONFLICT TO NAME A FEW. AS WE PRESENT THIS PROGRAM,HERE IS WHAT WE WOULD LIKE YOU TO TAKE UNDER CONSIDERATION: CONSIDERATION of a TOWN CO-SPONSORSHIP,FEES,AND PLACEMENT of the wall -LET'S TURN TO PAGE 2 Internal Revenue Service Date:April14,2003 Veterans of Foreign Wars of the United States Dept Sof Arizona Post 7507 12608 N Via Del Sol Fountain HiHs,AZ 85268 Department of the Treasury P.O.Box 2508 Cincinnati,OH 45201 Person to Contact: Andrea Swftser 31-00972 Customer Service Specialist Toll Free Telephone Number: 8:00 a.m.to 6:30 pjn.EST 877-829-5500 Fax Number 513-263-3756 Federal Identification Number: 74-2514547 Group Exemption Number. 1673 Dear Sir This is in response to your request of April 14,2003 regarding your organization's tax exempt status. Your organization is included in a group ruling issued to the Veterans of Foreign Wars of the United States Department of Arizona,which is located in Scottsdale,AZ.That organization is exempt from federal income tax under section 501(c)(19)of the internal Revenue Code.As a suboidinate,your organization is included in the group ruling for that organization and is exempt under the same sectors ofthe Code as your central organization. As your orgartization is included in a group ruling,there is not an individual exemption letter for your organization.The group exemption letter applies to all of the subordinate organizations on whose behalf the parent organization has applied for recognition of exemption.If you want a copy of the group exemption tetter,please contact your parent organization. Based on your organization's representation that at least 90 percent of its members are war veterans andmatitis organized and operated primarily for purposes consistent wSh its current status asa war veterans'organization,donors can deduct contributions made toorforme use ofyour organization. If inthefuture your oigariization does not meet mis membershn?test or if its purposes, character ormethod of operation changes,donors cannot deduct contributions made to or for the use of your organization,as provided by section 170.Please notify your parent organization of any such change so that it can consider the consequences of continuing to include your organization initsgroup ruling. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:10/16/2014 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Robert Rodgers,Senior Planner rrodgers@fh.az.com 480-816-5138 Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): PUBLIC HEARING to receive comments on ORDINANCE #14-08,relating to the Subdivision Ordinance ofthe Town of Fountain Hills,adopting "The 2014 Hillside Disturbance Amendments to the Subdivision Ordinance of the Town of Fountain Hills"by reference.Case #Z2014-04 CONSIDERATION of ORDINANCE #14-08, relating to the Subdivision Ordinance of the Town of Fountain Hills,adopting "The 2014 Hillside Disturbance Amendments to the Subdivision Ordinance of the Town of Fountain Hills"byreference.Case #Z2014-04 Applicant:Development Services Department Applicant Contact Information:Bob Rodgers,Senior Planner,480-816-5138,rrodqers@fh.az.gov Property Location:Town-Wide Related Ordinance,Policy or Guiding Principle: Fountain Hills Zoning Ordinance - Section 5.11 Land Disturbance Standards Fountain Hills Subdivision Ordinance -Section 5.01 Land Disturbance Standards Purpose & Intent Fountain Hills Subdivision Ordinance -Section 5.04 Hillside Disturbance Staff Summary (background): The Planning &Zoning Commission formed a subcommittee on February 27, 2014 with the purpose of reviewing the ordinances related to the hillside disturbance envelopes and the way they are calculated.The subcommittee was charged to look into making recommendations for revising the standards in orderto allow a greater degree of flexibility during hillside lot designand development. The subcommittee consisted of the following members:Town Council member Dennis Brown, Planning Commission Chairman Lloyd Pew,Planning Commission Vice Chairman Michael Archambault,Planning Commissioner Steven Harris,Dave Montgomery,and Clint Scherf. Page 1 of 3 Hillside Disturbance Ordinance Staff Report The Review Subcommittee recommended the following changes in the Subdivision Regulations to the Hillside Protection Ordinance Sections: 1.Allowa 20'wide driveway path exemption between the front property line and the garage door,or front of house if there is no garage. 2.Allow a 10' wide utility trench exemption subject to written confirmation of the requirement from the utility that the trench be outside of the driveway exemption area AND that the trench area be re-vegetated. 3.Slopes shall be considered "Hillside"slopes if they are 20% or greater. 4. Up to 40%of the "Hillside"slope areas on a residential lot may be disturbed. 5.Commercially and Industrially zoned properties shall be exempt from the hillside disturbance limitations. 6.Residential lots that are zoned R1-6,R1-6A,R1-8,R1-8A,R1-10 and R1-10A (Small Lot Zoning) shall be exempt from the hillside disturbance limitations and be 100%disturbable. The subcommittee reported its findings and recommendations to the full Planning & Zoning Commission on July 24, 2014. At that meeting, the Commission accepted the subcommittee report and directed staff to initiate the ordinance amendment process. The Planning & Zoning Commission held a Public Hearing of the proposed text amendments on September 25, 2014. The Commission unanimously voted to recommend approval of the proposed amendments subject to two modifications. 1.Include "house"in Section 1 -5.02.C.2 so as to cover instances where there is no garage or carport. 2.Remove the sentence in Section 2 -5.04.A regarding transferring between slope categories as it no longer appears to be applicable now that there are onlytwo slope categories. Risk Analysis (options or alternatives with implications):NA Fiscal Impact (initial and ongoing costs;budget status):NA Budget Reference (page number):NA Funding Source:NA If Multiple Funds utilized,list here:NA Budgeted;if No,attach Budget Adjustment Form: NA Recommendation(s)by Board(s)or Commission(s): The Planning &Zoning Commission voted on September 25, 2014 to forward a recommendation to the Town Council to approve the proposed Subdivision Ordinance text amendments subject to the two recommendations above as presented. Page 2 of3 Hillside Disturbance Ordinance Staff Report Staff Recommendation(s): Staff recommends that the Town Council approve the proposed Subdivision Ordinance text amendments as presented. SUGGESTED MOTIONS: Move that the Town Council vote to approve Ordinance 14-08,a proposed text amendment to the Fountain Hills Subdivision Ordinance revising the hillside protection standards in order to allow a greater degree of flexibility during hillside lot design and development. Attachment(s): Draft Ordinance #14-08 Draft 9/25/2014 P&Z Meeting Minutes Prepared by: (RgSert (Rodgers Robert Rodgers,Senior Planner 10/7/2014 Director's Approval: PaufMood,Development Services Director 10/8/2014 Approved: Ken Buchanan,Town Manager 10/9/2014 Page 3 of3 ORDINANCE NO.14-08 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS,ARIZONA,AMENDING THE TOWN OF FOUNTAIN HILLS SUBDIVISION ORDINANCE,ARTICLE 5 (GRADING STANDARDS),SECTION 5.02 (SUBDIVISION GRADING STANDARDS) AND SECTION 5.04 (HILLSIDE DISTURBANCE)BY MODIFYING THE GRADING AND HILLSIDE DISTURBANCE REQUIREMENTS. WHEREAS,the Mayor and the Council of the Town of Fountain Hills (the "Town Council") adopted OrdinanceNo. 96-29, which established the Subdivision Ordinance for the Town of Fountain Hills (the "Subdivision Ordinance");and WHEREAS,Sections 5.02 and 5.04 of the Subdivision Ordinance contain provisions relatingto gradingand hillside disturbancethat limit the amount of disturbanceallowed on lots with slopesin excess of 10% (the "Hillside Requirements"); and WHEREAS,the Town Council desires to amend the Subdivision Ordinance to modify theHillside Requirements to allowfor greaterareas of disturbance on certainlots; and WHEREAS,public hearings regarding this Ordinance were advertised in the September 10,2014,and September 17,2014,editionsofthe Fountain Hills Times',and WHEREAS,public hearings were held by the Fountain Hills Planning &Zoning Commissionon September25,2014,and by the Town Council on October 16,2014. NOW,THEREFORE,BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The foregoing recitalsare incorporated as if folly setforthherein. SECTION 2. The Subdivision Ordinance, Article 5 (Grading Standards), Subsection 5.02.B (Grading Standards),is hereby deleted inits entirety and replaced withthe following: B.Grading Standards.Unless exempt pursuant to Subsection 5.02.C of this Article, the following grading standards shall apply to all property within the corporate limits of the Town. 1.Residential Property:The area permittedto be disturbed on any platted residential land is unlimited on terrain sloping less than 20%. Terrain containing slopes equal to or exceeding 20% is limited to 40% disturbance,as set forth in Subsection 5.04.A of this Article. a. When the subdivider has granted a Hillside Protection Easement(s) and/or has donated undisturbed hillside land to the Town or to a Town-approved land preservation organization in an amount necessary to satisfy the hillside protection requirements of this 2220339.2 2220339.2 Ordinance,all areas outside of the Hillside Protection Easement(s) and/or preservation lands may be disturbed. b.When no preservation measures have taken place in the platting process,the disturbance allowance shall be in accordance with the grading limitations of Subsection 5.04.A of this Article. c.If a residual area remains after computing the allowed area of disturbance of a lot or parcel, and any of the following conditions apply, the Town Manger or authorized designee may allow the property owner to disturb all or a portion of residual area under any of the following circumstances: 1. The residual area of the lot or parcel was previously disturbed during subdivision construction. 2. There are no rock outcrops,significant topographic features or significant native vegetation to be preserved. 3. All adjacent property owners were permitted to disturb property adjacent to the residual area. d. There shall be no waiver by the Town Manager or authorized designee, for disturbance of residual area that: 1.Contains rock outcrops,significant topographical features, significant native vegetation;or 2.Abuts land dedicated in any form as non-disturbance or open space, such as wash parcels, native open space tracts, Hillside Protection Easement(s),or other non-disturbance areas on privately owned land. Grading of All Un-platted Land,Regardless of the Base Zoning District:The area permitted to be disturbed for all un-platted land is unlimited on terrain sloping less than 20%).The area permitted to be disturbed on slopes equal to or exceeding 20%)is set forth in Subsection 5.04.A of this Article. Grading for Non-Residential Structures in Residential Zoning Districts:The limitations on grading area for non-residential structures in residential zoning districts as specified in Subsections 5.02.B.1 through 5.02.B.2 of this Article, may be waived by the Town Council. Grading for Parks and Golf Courses:The limitations on disturbance as specified in this Article (including area of disturbance as well as height and retention of cut and fill)may be waived by the Town Council for the 2220339.2 development of a park, a golf course,trails or other recreational development that does not entail a building or buildings as the primary purpose of the development. 5.Grading for Utility Lines:With the exception of power lines capable of carrying 69kv or more of voltage,utility lines shall be located underground.Utilities must be located within allowed disturbance areas as outlined in Subsection 5.04.B.l.b of this Article. 6.Road Grading:Grading for roads is subject to the cut and fill limitations of this Article.These limitations may be waived by the Town Council. 7.Total Disturbance:All grading,including subdivision improvement grading,and/or disturbance performed subsequent to September 20,1991 is considered to be cumulative under this Article. 8.Disturbance Limit Fencing:Prior to the issuance of a building or grading permit, and prior to any disturbance activities, a six foot high imbedded chain-link fence shall be installed on the disturbance limit line as identified on the approved site plan for the site. The disturbance limit boundary shall be established and staked by an Arizona-registered land surveyor. No disturbance limit fencing shall be located outside of the surveyor's staked area. Appropriate warning signs in English and Spanish shall also be posted at least every 100 linear feet on the required fencing. The Town Manager or authorized designee shall inspect the fence, signage, and surveyor's staking to insure its proper location and construction prior to the issuance of the building/grading permit for the site. Such fencing and signage shall be maintained in place throughout the grading/construction process and shall only be removed after a final inspection or Certificate of Occupancy has been issued by the Town. These regulations may be waived by the Town Manager or authorized designee if 100%)of the lot on which the constructionactivity is permitted has been graded or disturbed as part of an approved subdivision grading permit. 9.Disturbance Buffers: a. It is recommended that all proposed non-disturbance areas or Hillside Protection Easements be located not closer than: 1.Eight feet from any building. 2. Five feet from the outside face of any retaining wall where the retaining wall is supporting a fill slope. 3. One foot from the "day lighted"top of a maximum one to one cut slope, the toe of such slope beginning at the bottom 2220339.2 of the outside edge of the footing for any retaining wall where the retaining wall is supporting a cut slope. 4.Three feet from the outside face of any other wall or fence or the edge of any fill grading. 5. One foot from the edge of any cut grading. 6.Ten feet from any sewer lateral,or five feet from the edge of any utility line trench,whichever is greater. b.If disturbance does take place within a non-disturbance area or within a Hillside Protection Easement,all construction and grading activity on the site shall stop,pursuant to a Town-issued stop work order. The stop work order shall remain effective until the property owner and the property owner's authorized representatives,either jointly or severally, do all of the following: 1.Provides the Town with a revised site plan prepared by an Arizona-registered land surveyor that accurately depicts the area and size, in square feet,of the disturbance into the non-disturbance area(s)or Hillside Protection Easement area(s). 2.Provides the Town with re-vegetation and irrigation plans prepared by an Arizona-registered landscape architect for the non-disturbance or Hillside Protection Easement area(s) disturbed. 3.Causes the non-disturbance area(s)or Hillside Protection Easement Area(s) to be re-vegetated and irrigated according to the submitted and approved re-vegetation and irrigation plans. 4. Pays to the Town a fee, in an amount determined by the Town Manager or designee, per square foot of disturbance that occurred within the non-disturbance areas or Hillside Protection Easements on the property. 10.Columbaria Disturbance Exemptions by Special Use Permit:The development of columbaria,includingany accompanying features such as walkways,may be exempted from the regulations of this Subsection 5.02.B by Special Use Permit pursuant to Section 2.02 of the Town ZoningOrdinance,if all ofthe followingconditionsexist: a. The columbaria is an accessory use to a church. 2220339.2 b. The columbaria and any accompanying features shall be designed to minimally alter the existing topography and vegetation. c. The columbaria and any accompanying features shall be designed so that any Natural Features are not disturbed. d. The building area of the columbaria shall not exceed 10%of the total building area of the church buildings. e. A landscape plan prepared and stamped by an Arizona-registered landscaping architect,which plan meets the applicable landscaping regulations of Article VI, Section 6.05 of this Ordinance, is submitted and approved by the Town Manager or authorized designee. 11.Pad Elevation and Building Location Certifications:Prior to the approval of any building stem wall inspection or a pre-slab inspection, whichever occurs first, the property owner or his/her designee shall provide the Town with a certification statement that is prepared, stamped and signed by an Arizona-registered land surveyor, that certifies the finished floor elevation(s) and the horizontal location of the building. Pad elevations and building locations must be accurate to 1/10th of a foot as compared to the approved site plan or an amended site plan. The requirements in this subsection may be waived at the discretion of the Town Engineer. 12.Stabilization of Slopes:Slope stabilization is required as set forth in the Town's most recently adopted version of the International Building Code, as amended. 13.Pre-Grading:A grading or building permit shall not be conditioned on altering,modifyingor notutilizingexisting grading,if the existinggrading work was completed in conformance with valid permits, and does not present a threat or danger to the proposed development or neighboring properties.This provision does not prevent the Town Engineer from requiring necessary documentation of site suitability to assure soil stability, compaction, and other geotechnical purposes. 14.Restoration of Graded Surfaces: a. Vegetation shall be reestablished on all exposed fill slopes, cut slopes,utility lines,driveway(s),and graded surfaces,except for cosmetic landscaping abutting buildings in accordance with the standards established in Article VI of this Ordinance.Newly exposed rock faces shallbe stainedto match adjacent areas of the lot. b.This re-vegetation process shall be completed prior to the final approval by the Town Manager or authorized designee,unless a specific exemption is granted by the Town Manager or authorized designee.Grading and other improvements for drainage and erosion control purposes shall also be completed and re- vegetated/landscaped prior to final inspection. 15.Dust Control:During all grading,and until re-vegetation or site restoration is completed,dust should be minimized by application of approved dust control methods. C.Exemptions: 1.Lots used for governmental purposes and owned by utility companies that are regulated by the Arizona Corporation Commission,and lots owned by other political subdivisions of the State or Federal government, are exempt from the hillside disturbance limitations of Sections 5.02 and 5.04. 2. A 20'wide band of primary driveway access (measured from the back of curb to the nearest point of intersection with any portion of the house,the garage door or a carport or covered driveway, if any) is excludedfrom the hillside disturbance limitations. 3. A 10' wide utility trench exemption may be allowed, subject to written confirmation of the requirement from the utility company stating that the trench must be outside the driveway access exemption. Such exempted area must be re-vegetated upon completion. 4. Single-Family Residential lots zoned Rl-6,R1-6A,Rl-8,R1-8A,Rl-10 and R1-10A shall be 100%)disturbable and exempt from the hillside disturbance limitations. 5. Non-residential property in Commercial or Industrial zoning districts shall be 100%o disturbable and exempt from the hillside disturbance limitations. SECTION 3. The Subdivision Ordinance, Article 5 (Grading Standards),Subsection 5.04.A (Purpose; Methodology), is hereby amended as follows: A.Purpose; Methodology.The purposeof these hillside regulations is to limit the amount of hillside disturbance within each subdivision.The amount of hillside area that may be disturbed shall be based on the severity of the slope.Hillside areas shall mean any area having slopes equal to or greater than -tQ 20%o,as measured from a topographical contour map prepared and stamped by an Arizona-registered land surveyor.The Town requires the submission of topographic contour maps having contour intervals not greater than two feet and at a scale not smaller than 1"=20'for sites less than 10 acres.Sites 10 to 100 acresmayutilizecontour intervals not greaterthan fivefeet at a scale not smaller 2220339.2 than 1" =50'.Sites over 100 acres may utilize contour intervals not greater than five feet at a scale not smaller than 1" =100'.Individual non-contiguous areas of hillside or non-hillside that are less than 500 square feet that are located within larger areas non-hillside or hillside,respectively,may be included with the larger area of non-hillside or hillside that surrounds it.Whether a subdivider chooses the Lot by Lot Hillside Protection Option or the Hillside Transfer and Protection Option as set forth in SubSections 5.01 .G.l and 5.01.G.2,respectively,the actual square footage of disturbance permitted within one slope interval may be transferred into areas having lesser degree of slope. The percent of slope shall be determined by the spacing between the contours lines as shown on the preliminary plat.Following are the land disturbance allowance of slope interval areas of 500 square feet or more: Percent of Slope Preservation Requirement (%) Disturbance Allowance (%) <tO 0 ionl\J\J 10 <20 70 m 20 <30 so 30 30 and more 90 40 PERCENT OF SLOPE PRESERVATION REQUIREMENT (%) DISTURBANCE ALLOWANCE (%) 0-20%0 100% 20%+60%40% SECTION 4. The Subdivision Ordinance,Article 5 (Grading Standards),Subsection 5.04.B (Exemption; Calculations), is hereby amended by adding a new Subsection,504.B.1.C,to read as follows: c. All lots and uses deemed exempt under Subsection 5.02.C of this Article. SECTION 5. The Subdivision Ordinance,Article 5 (Grading Standards),Section 5.04 (Hillside Disturbance), is hereby amended by deleting the Illustration of Preservation Requirement,in its entirety. SECTION 6. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for anyreasonto be held invalid or unconstitutional by the decision of any court of competent jurisdiction,such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 7. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to execute all documents andtakeall steps necessary to carry outthe purpose and intent of this Ordinance. [SIGNATURES ON FOLLOWING PAGE] 2220339.2 PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona,October 16,2014. FOR THE TOWN OF FOUNTAIN HILLS:ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY:APPROVED AS TO FORM: Kenneth W. Buchanan,Town Manager Andrew J.McGuire,Town Attorney 2220339.2 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE PLANNING &ZONING COMMISSION September 25,2014 Chairman Lloyd Pew opened the meeting at 6:30 p.m. ROLL CALL: The following Commissioners were present: Chairman Lloyd Pew, Commissioners: Angela Strohan, Stan Connick,Steven Harris, and Howie Jones.Also in attendance were Paul Mood,Director of Development Services and Robert Rodgers, Senior Planner. Vice-Chairman Mike Archambault and Commissioner Gene Slechta were absent. Chairman Lloyd Pew requested participation in the Pledge of Allegiance and a moment of silent reflection. CALL TO THE PUBLIC No one wished to speak. AGENDA ITEM #1 -CONSIDERATION OF APPROVING THE MEETING MINUTES OF THE REGULAR MEETING OF THE PLANNING &ZONING COMMISSION DATED AUGUST 28, 2014. Commissioner Strohan MOVED to APPROVE the meeting minutes dated Thursday,August 28, 2014, as written.Commissioner Connick SECONDED. Chairman Pew Aye Commissioner Strohan Aye Commissioner Connick Aye Commissioner Harris Aye Commissioner Jones Aye The MOTION CARRIED UNANIMOUSLY by those members present (5-0). Vice-Chairman Archambault and Commissioner Slechta were absent. AGENDA ITEM #2 -PUBLIC HEARING TO RECEIVE COMMENTS ON ORDINANCE #14- 08,RELATING TO THE SUBDIVISION ORDINANCE OF THE TOWN OF FOUNTAIN HILLS, ADOPTING "THE 2014 HILLSIDE DISTURBANCE AMENDMENTS TO THE SUBDIVISION ORDINANCE OF THE TOWN OF FOUNTAIN HILLS BY REFERENCE (CASE#Z2014-04). Chairman Lloyd Pew opened the Public Hearing at 6:35 p.m. Senior Planner Robert Rodgers addressed the Commission and reviewed the information contained inthe staff report. The Planning &Zoning Commission formed a subcommittee in February ofthisyearforthe purpose of reviewing the hillside disturbance and the way the disturbance and disturbance envelopes are calculated. The subcommittee reported its findings to the Commission on July 24th and made six recommendations for revising the hillside protection ordinance section standards in order to simplify the calculation Page 1 of4 process andto allowfor a greaterdegreeof flexibility duringhillsidelot design and development.The Commissionaccepted the report and directed staff to initiate the amendment process. He indicatedthat Ordinance #14-08 was before the Commission tonight, which was drafted to reflect those recommendations and contains the following changes: 1. Allow a 20'wide driveway path exemption between the front property line and the garage door, or front of house if there is no garage. 2.Allow a 10f wide utility trench exemption subject to written confirmation of the requirement from the utility that the trench be outside of the driveway exemption area and that the trench area be re-vegetated. 3. Slopes shall be considered "Hillside"slopes if they are 20% or greater (currently that is 10%). 4. Up to 40%of the "Hillside"slope areas on a residential lot may be disturbed. 5.Commercially and Industrially zoned properties shall be exempt from the hillside disturbance limitations. 6.Residential lots that are zoned Rl-6,R1-6A,Rl-8,R1-8A,Rl-10 and R1-10A (Small Lot Zoning)shall be exempt from the hillside disturbance limitations and be 100% disturbable. Mr.Rodgers stated that staff recommends that the Commission forward a recommendation to the Town Council to approve this ordinance amendment as proposed and presented. There being no speakers,Chairman Lloyd Pew closed the public hearing at 6:40 p.m. AGENDA ITEM #3 -CONSIDERATION OF ORDINANCE #14-08,RELATING TO THE SUBDIVISION ORDINANCE OF THE TOWN OF FOUNTAIN HILLS,ADOPTING "THE 2014 HILLSIDE DISTURBANCE AMENDMENTS TO THE SUBDIVISION ORDINANCE OF THE TOWN OF FOUNTAIN HILLS BY REFERENCE (CASE#Z2014-04).. Chairman Pew advised that he had a couple of minor technical changes noting that in the exemptions, Section C, #2, the 20'wide exempted band for the driveway doesn't mention measuring to the house if a garage or a carport isn't there; it states to the nearest garage door or carport. The second change was in Section 2, Paragraph A (regarding methodology).He read the last part of that section,"whether a subdividerchooses a lot by lot hillside protection option or a hillside transferprotection optionset forth, the actual square footage of disturbance in one slope intervals can be transferred into a lower slope interval".He stated that did not seem applicable to the situation being proposed since we only have two intervals (one at 40% and the other at 100%).Chairman Pew commented that prior to that,there had been four intervals and you could take area in the steeper interval and add it to a lower interval. He asked staff to look at that and determine if it was technically correct. Development Services Director Paul Moon stated staff could look at that. Chairman Pew acknowledged that the ordinance addressed everything that the Commission had set out to accomplish as it addressed all of the issues, made a simpler calculation, and had cut down a lot of verbiage. Page 2 of4 Chairman Pew MOVED that the Planning & Zoning Commission forward a recommendation to the Town Council to approve Ordinance #14-08, a proposed text amendment to the Fountain Hills Subdivision Ordinance revising the hillside protection standards in order to allow a greater degree of flexibility during hillside lot design and development.Commissioner Jones SECONDED and the MOTION CARRIED UNANIMOUSLY by those members present (5 0).Vice-Chairman Archambault and Commissioner Slechta were absent. Mr.Rodgers asked if those technical questions were intended to be included in the motion;Chairman Pew clarified that yes, they were technical wording issues and meant to be included. AGENDA ITEM #4-COMMISSION DISCUSSION/REQUEST FOR RESEARCH TO STAFF. Items listed below are related only to the propriety of(i)placing items on a future agenda for action or (ii)directing staffto conduct further research and report back to the Commission. None AGENDA ITEM #5-SUMMARY OF COMMISSION REQUESTS FROM SENIOR PLANNER. None Chairman Pew asked for an update on the department's Executive Assistant and the new positions being filled. Mr.Rodgers stated that there were three new commissioners of which two are returning commissioners (Commissioner Jones and Connick).The new commissioner is Jeremy Strohan.He commented on the fact that this was the last meeting for commissioners Slechta and Strohan. Mr. Mood commented that they hoped Janice would be returning in the next two to three weeks. Chairman Pew asked about the joint meeting with the Town Council and Mr. Rodgers confirmed that would be held the third or fourth week of the month in October. Mr. Mood indicated there weren't any agenda items scheduled yet; Mr.Rodgers suggested the Commissioners provide items for the joint meeting agenda to him so that Chairman can work with staff to prepare the agenda. Mr. Mood gave a brief update on the median project at the request of Commissioner Jones noting that the project was ongoing; once the pavers were completed on the east end of the plaza, the fountain subcontractor would start working on the pebbletec and tiling and then the pathways. He noted that then they will move into the underground irrigation and then do the landscaping and the trees/plants. He stated that contractually the construction isto be done by October 20th.He indicated that he was unsure at this time if they would meet that deadline as they have a lot of work that needs to be done. He explained the current delay regarding the turf situation noting that he anticipated an update form the contractor next week. He pointed out that the construction fence was to stay up for an additional month to allow for the establishment of the grass and plants; therefore, even if the construction date were met, the earliest that construction fence would go away would be the first week in December (in time for the Stroll in the Glow event). Page 3 of4 AGENDA ITEM #6 -ADJOURNMENT. Commissioner Jones MOVED to adjourn the meeting at 6:45 p.m. and Commissioner Connick SECONDED and the MOTION CARRIED UNANIMOUSLY by those members present 5-0. Vice- Chairman Archambault and Commissioner Slechta were absent. FOUNTAIN HILLS PLANNING &ZONING COMMISSION BY: Chairman Lloyd Pew ATTEST: Robert Rodgers,Senior Planner CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Fountain Hills Planning and Zoning Commission held on the 25th day of September,2014,in the Town Council Chambers,16705 E.Avenue of the Fountains,Fountain Hills, AZ 85268. I further certify that the meeting was duly called and that a quorum was present. Dated this ___day of October,2014. Robert Rodgers,Senior Planner Page 4 of4