Loading...
HomeMy WebLinkAbout141204Az:\council packets\2014\r141204\141204 public notice - picture. rehearsal.reception.doc PUBLIC NOTICE PICTURES, REHEARSAL and RECEPTION Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen Councilmember Henry Leger Councilmember Alan Magazine Vice Mayor Cecil A. Yates A majority of the Fountain Hills Town Council, Board and Commission members may be present at events to be held at Town Hall, located at 16705 E. Avenue of the Fountains, in Fountain Hills, Arizona as follows: WHEN: Thursday, December 4, 2014  5:30 p.m. – Official photo taken of Town Council in Town Hall Council Chambers  5:45 p.m. – Rehearsal of the Ceremonial Oath of Office process by newly elected officials in Town Hall Council Chambers  6:00 p.m. – Reception honoring outgoing Councilmembers and incoming elected officials in the Town Hall Rotunda, 1st floor No official business will be conducted. The regularly scheduled Town Council meeting will begin at 6:30 p.m. in the Town Hall Council Chambers following the reception. DATED This 20th day of November, 2014. Beveyn J. Bender, Town Clerk REVISED: 12/1/14 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, DECEMBER 4, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Vice Mayor Cecil A. Yates z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Kent Groethe, Sheppard of the Hills Lutheran Church  PRESENTATION of Town pins to retiring Councilmembers: Ginny Dickey Tait D. Elkie  ADMINISTRATION of “Ceremonial Oaths of Office” to newly elected officials: Linda M. Kavanagh – Mayor Nick DePorter – Councilmember Henry Leger – Councilmember Alan Magazine - Councilmember  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring December 2014 as Mountain Bike Month in the Town of Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review RECENT EVENTS attended relating to economic development. ii) UPDATE by Vice Mayor Cecil A. Yates regarding the recent Maricopa Association of Governments Regional Domestic Violence Council meeting held December 4, 2014. iii) PRESENTATION regarding a celebration to occur on December 6, 2014 to commemorate the Town’s 25th Anniversary of Incorporation. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject t o reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 3 of 4 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from November 20, 2014. 2. CONSIDERATION of approving the CANCELLATION of the Fountain Hills Town Council meeting of January 1, 2015. 3. CONSIDERATION of CONFIRMING appointments proposed by Mayor Kavanagh as follows to serve on Town Council Subcommittees for the purpose of interviewing applicants for the Town’s boards and commissions for FY2014-15: (i) Community Services Advisory Commission – Councilmembers Nick DePorter, Alan Magazine, and Vice Mayor Cecil Yates; (ii) McDowell Mountain Preservation Commission – Councilmembers Nick DePorter, Cassie Hansen, and Henry Leger; (iii) Planning and Zoning Commission – Councilmembers Dennis Brown, Alan Magazine, and Vice Mayor Cecil Yates; (iv) Public Safety Advisory Commission – Councilmembers Dennis Brown, Cassie Hansen, and Vice Mayor Cecil Yates; (v) Strategic Planning Advisory Commission – Councilmembers Nick DePorter, Henry Leger, and Alan Magazine; and (vi) Board of Adjustment – Councilmembers Dennis Brown, Cassie Hansen, and Henry Leger. 4. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $16,751.81 from the General Fund – Community Services Golden Eagle Park to the Vehicle Replacement Fund for payment to a vendor for the purchase of a Kubota mower. 5. CONSIDERATION of approving RESOLUTION 2014-48, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the southeasterly property line of Plat 401B, Block 3, Lot 45 (17050 E. Lema Circle) as recorded in Book 155 of Maps, Page 12, Records of Maricopa County, Arizona. EA2014- 11 (Larkin). 6. CONSIDERATION of approving of RESOLUTION 2014-47, abandoning whatever right, title, or interest the Town has in portions of certain public utility and drainage easement located at the rear property line of Plat 111, Block 7, Lot 6 (16603 E. Ashbrook Drive) as recorded in Book 150 of Maps, Page 12, Records of Maricopa County, Arizona. EA2014- 10 (Valder Development Company, LLC) 7. CONSIDERATION of approving of RESOLUTION 2014-49, abandoning whatever right, title, or interest the Town has in the Hillside Protection Easement at Eagles Nest Parcel 11, Lot 235, as recorded in document 83117, Records of Maricopa County, (16007 N, Ringtail Trail). Case Number EA2014-12/HPE2014-01. (William Crommett Family Trust) 8. CONSIDERATION of RATIFYING the Town Manager’s current employment contract. z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 4 of 4 REGULAR AGENDA ITEMS 9. CONSIDERATION of RESOLUTION 2014-45, considering bids received for the purchase of general obligation bonds of the Town, authorizing the issuance of the bonds and awarding the contract for the purchase of the bonds. 10. CONSIDERATION of CUT & FILL WAIVERS for “Parcel B at Firerock”, a multi-family project located on the Northeast side of Firerock Country Club Drive. Case #CFW2014-01. 11. CONSIDERATION of RESOLUTION 2014-50, approving the revised Town Organizational Chart for the Administration Department and the Community Services Department, the 2014-15 Pay Plan, and the Schedule of Authorized Positions and Employee Job Descriptions to reclassify the Park Attendant position, to Retitle and Re-range the part- time Tourism Assistant position to a full-time Tourism Coordinator, and to convert the part- time Economic Development Specialist position to full-time; authorizing the necessary budget transfer; and authorizing a change to the allocation of excise tax for Economic Development and Downtown strategy. 12. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 13. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 14. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 15. ADJOURNMENT. DATED this 20th day of November, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. z:\council packets\2014\r141204\141204 public notice - picture. rehearsal.reception.doc PUBLIC NOTICE PICTURES, REHEARSAL and RECEPTION Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen Councilmember Henry Leger Councilmember Alan Magazine Vice Mayor Cecil A. Yates A majority of the Fountain Hills Town Council, Board and Commission members may be present at events to be held at Town Hall, located at 16705 E. Avenue of the Fountains, in Fountain Hills, Arizona as follows: WHEN: Thursday, December 4, 2014  5:30 p.m. – Official photo taken of Town Council in Town Hall Council Chambers  5:45 p.m. – Rehearsal of the Ceremonial Oath of Office process by newly elected officials in Town Hall Council Chambers  6:00 p.m. – Reception honoring outgoing Councilmembers and incoming elected officials in the Town Hall Rotunda, 1st floor No official business will be conducted. The regularly scheduled Town Council meeting will begin at 6:30 p.m. in the Town Hall Council Chambers following the reception. DATED This 20th day of November, 2014. Beveyn J. Bender, Town Clerk REVISED: 12/1/14 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, DECEMBER 4, 2014 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Vice Mayor Cecil A. Yates z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Kent Groethe, Sheppard of the Hills Lutheran Church  PRESENTATION of Town pins to retiring Councilmembers: Ginny Dickey Tait D. Elkie  ADMINISTRATION of “Ceremonial Oaths of Office” to newly elected officials: Linda M. Kavanagh – Mayor Nick DePorter – Councilmember Henry Leger – Councilmember Alan Magazine - Councilmember  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) The Mayor will read a Proclamation declaring December 2014 as Mountain Bike Month in the Town of Fountain Hills.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review RECENT EVENTS attended relating to economic development. ii) UPDATE by Vice Mayor Cecil A. Yates regarding the recent Maricopa Association of Governments Regional Domestic Violence Council meeting held December 4, 2014. iii) PRESENTATION regarding a celebration to occur on December 6, 2014 to commemorate the Town’s 25th Anniversary of Incorporation. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject t o reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 3 of 4 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from November 20, 2014. 2. CONSIDERATION of approving the CANCELLATION of the Fountain Hills Town Council meeting of January 1, 2015. 3. CONSIDERATION of CONFIRMING appointments proposed by Mayor Kavanagh as follows to serve on Town Council Subcommittees for the purpose of interviewing applicants for the Town’s boards and commissions for FY2014-15: (i) Community Services Advisory Commission – Councilmembers Nick DePorter, Alan Magazine, and Vice Mayor Cecil Yates; (ii) McDowell Mountain Preservation Commission – Councilmembers Nick DePorter, Cassie Hansen, and Henry Leger; (iii) Planning and Zoning Commission – Councilmembers Dennis Brown, Alan Magazine, and Vice Mayor Cecil Yates; (iv) Public Safety Advisory Commission – Councilmembers Dennis Brown, Cassie Hansen, and Vice Mayor Cecil Yates; (v) Strategic Planning Advisory Commission – Councilmembers Nick DePorter, Henry Leger, and Alan Magazine; and (vi) Board of Adjustment – Councilmembers Dennis Brown, Cassie Hansen, and Henry Leger. 4. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $16,751.81 from the General Fund – Community Services Golden Eagle Park to the Vehicle Replacement Fund for payment to a vendor for the purchase of a Kubota mower. 5. CONSIDERATION of approving RESOLUTION 2014-48, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the southeasterly property line of Plat 401B, Block 3, Lot 45 (17050 E. Lema Circle) as recorded in Book 155 of Maps, Page 12, Records of Maricopa County, Arizona. EA2014- 11 (Larkin). 6. CONSIDERATION of approving of RESOLUTION 2014-47, abandoning whatever right, title, or interest the Town has in portions of certain public utility and drainage easement located at the rear property line of Plat 111, Block 7, Lot 6 (16603 E. Ashbrook Drive) as recorded in Book 150 of Maps, Page 12, Records of Maricopa County, Arizona. EA2014- 10 (Valder Development Company, LLC) 7. CONSIDERATION of approving of RESOLUTION 2014-49, abandoning whatever right, title, or interest the Town has in the Hillside Protection Easement at Eagles Nest Parcel 11, Lot 235, as recorded in document 83117, Records of Maricopa County, (16007 N, Ringtail Trail). Case Number EA2014-12/HPE2014-01. (William Crommett Family Trust) 8. CONSIDERATION of RATIFYING the Town Manager’s current employment contract. z:\council packets\2014\r141204\141204a.docx Last Printed: 12/1/2014 11:53 AM Page 4 of 4 REGULAR AGENDA ITEMS 9. CONSIDERATION of RESOLUTION 2014-45, considering bids received for the purchase of general obligation bonds of the Town, authorizing the issuance of the bonds and awarding the contract for the purchase of the bonds. 10. CONSIDERATION of CUT & FILL WAIVERS for “Parcel B at Firerock”, a multi-family project located on the Northeast side of Firerock Country Club Drive. Case #CFW2014-01. 11. CONSIDERATION of RESOLUTION 2014-50, approving the revised Town Organizational Chart for the Administration Department and the Community Services Department, the 2014-15 Pay Plan, and the Schedule of Authorized Positions and Employee Job Descriptions to reclassify the Park Attendant position, to Retitle and Re-range the part- time Tourism Assistant position to a full-time Tourism Coordinator, and to convert the part- time Economic Development Specialist position to full-time; authorizing the necessary budget transfer; and authorizing a change to the allocation of excise tax for Economic Development and Downtown strategy. 12. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 13. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 14. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 15. ADJOURNMENT. DATED this 20th day of November, 2014. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.