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HomeMy WebLinkAboutRes 2000-49RESOLUTION 2000 -49 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS IN ESTABLISHING A COMMUNITY CENTER ADVISORY COMMISSION AND PROVIDING FOR ITS MEMBERSHIP, OFFICERS, DUTIES, MEETINGS, AND CONDUCT OF BUSINESS: Whereas, the new Fountain Hills Community Center will become a vital component of the Town's downtown area, providing a multi -use facility for all residents; and Whereas, citizen involvement and input is essential to the success of local government and its community projects; and Whereas, a citizen commission would provide an excellent mechanism to receive input from Fountain Hills citizens, insuring the success of the new Community Center and maximizing its usefulness to the community; and Whereas, the Fountain Hills Town Council desires to establish a Community Center Advisory Commission; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS THAT THE FOUNTAIN HILLS COMMUNITY CENTER ADVISORY COMMISSION IS HEREBY ESTABLISHED; AND, BE IT FURTHER RESOLVED THAT THE RELATIVE FUNCTIONS AND OPERATIONS OF THIS COMMISSION ARE HEREBY ESTABLISHED AS FOLLOWS: Section 1. Established The Community Center Advisory Commission of the Town of Fountain Hills is hereby established. Section 2. Membership A. The Community Center Advisory Commission shall be comprised of a total of seven members who are residents and registered voters of the Town. All residents interested in serving on the Commission shall make application to and agree to be interviewed by the Town Council in executive session. The members of the commission shall be appointed by the Mayor, subject to the approval of the Town Council. Appointments are for a period of two years each, with the terms of members so staggered that terms of no more than four members expire in the same year. Initial appointments will be for three members with terms beginning on January 1, 2001, and expiring on December 31, 2001 and four members with terms beginning on January 1, 2001 and expiring on December 31, 2002. Thereafter, all members will be appointed for full two -year terms. Three successive unexcused or Resolution 2000 -49 Page 1 of 3 unexplained absences from any regular or special meeting shall be grounds for termination at the will and pleasure of the Council. B. All members shall serve without pay. However, members of said commission may be reimbursed for actual expenses incurred in connection with their duties upon authorization or ratification by the commission and approval of such expenditures by the Town Manager. Section 3. Officers The commission shall elect a chair and vice -chair from among its own members, who shall serve for one year and until their successors are elected and qualified. The chair shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice -chair shall perform the duties of the chair in the latter's absence or disability. Vacancies created by any cause shall be filled for the unexpired term by a new election. Section 4. Duties The Community Center Advisory Commission shall, at all times, act with and through the Community Center Director who will insure that all recommendations and/or concerns are relayed to the Town Council. The duties of the Commission include: A. Research, study and discuss specific issues, with both short and long -term implications, that relate to the utilization of the Community Center. B. Assist the Community Center Director in formulating a set of policies and procedures, a manual of rules and regulations, and appropriate rental agreements to guide the planning and holding of successful events in the Community Center. C. Act as a liaison for the residents and local organizations that use the Community Center, relaying suggestions, concerns, problems and ideas to the Community Center Director. D. Assist the Director in maximizing the utilization of the Community Center, satisfying the facility needs of Fountain Hills' residents while promoting the commercial potential of the facility. E. Assist the Director in formulating recommendations to the Town Council regarding Community Center use and policy issues. Section 5. Annual Review The Community Center Advisory Commission will operate on a year-to -year basis with an annual review of the duties outlined in Section 4. The Commission and the Resolution 2000 -49 Page 2 of 3 Community Center Supervisor will determine if the duties remain relevant and pertinent to the goals and objectives of the facility and make a recommendation to the Town Council regarding duties for the following year. The recommendation can include termination of the Commission if a majority of the Commission and the Community Center Supervisor agree that the goals and objectives of the Commission have been met and satisfied. Section 6. Removal from Office; Filling of Vacancies A. The Council may remove any member of the Community Center Advisory Commission from office at any time. B. Any vacancies in the Community Center Advisory Commission, from whatever cause arising, shall be filled by appointment by the Mayor and Council. Upon a vacancy occurring, leaving an unexpired portion of a term, any appointment to fill such vacancy shall be for the unexpired portion of said term. Section 7. Conduct of Business Four members shall constitute a quorum. The affirmative vote of four members shall be required for passage of any matter before the commission. In this connection, the minutes of the meetings shall reflect the "ayes" and noes" cast on a particular measure and shall reflect the vote of each member present. A member may abstain from voting only upon a declaration that he or she has a conflict of interest, in which case such member shall take no part in the deliberations on the matter in question. PASSED AND ADOPTED by the Mayor and Common Council of the Town of Fountain Hills, this 2nd day of November 2000. FOR THE TOWN OF FOUNTAIN HILLS: Sharon Morgan, Mayor REV WED BY: J Paul L. Nordin, Town Manager l ATTESTED TO: Cassie Hansen, Town Clerk APPROVED AS TO FORM: William E. Farrell, Town Attorney Resolution 200049 Page 3 of 3