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z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 1 of 4 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, JANUARY 15, 2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Vice Mayor Cecil A. Yates z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 2 of 4 CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh INVOCATION – Pastor Tony Pierce, First Baptist Church of Fountain Hills ROLL CALL – Mayor Linda M. Kavanagh MAYOR’S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT. ii) PRESENTATION by Shelly Mowrey, Fountain Hills Substance Abuse Prevention Coalition Director, regarding SUCCESSES AND ACCOMPLISHMENTS. iii) RECOGNITION of an AWARD presented to the Community Services Department for the Outstanding Cultural Awareness Program by the Arizona Parks and Recreation Association at their annual conference in Chandler on August 14, 2014, in recognition of the Chinese Lantern and Folk Festival. iv) PRESENTATION of the TOURISM PROGRAM with an annual summary as the program completes one year under Town staff management. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the j urisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and l egal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 18, 2014. 2. CONSIDERATION of a SERVICE AGREEMENT with Bel-Aire Mechanical, Inc., in an amount not to exceed $41,010.00, for the purchase and installation of cooling tower #2 replacement. z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 3 of 4 3. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $143,772.18 from the Special Revenue Fund to the Facilities Replacement Fund to provide budget authority for expenditures. REGULAR AGENDA ITEMS 4. CONSIDERATION of APPOINTING two (2) citizens to serve on the McDowell Mountain Preservation Commission for a three (3) year term beginning January 15, 2015 and ending December 31, 2017. 5. CONSIDERATION of APPOINTING three (3) citizens to serve on the Board of Adjustment for the period beginning February 1, 2015 until January 31, 2017. 6. CONSIDERATION of APPOINTING two (2) Planning and Zoning Commissioners to fill a seven (7) month term on the Commission beginning February 15, 2015, until September 30, 2015, and one (1) year and seven month term beginning February 15, 2015, until September 30, 2016. 7. CONSIDERATION of a SPECIAL EVENT APPLICATION for the SLIDE THE CITY event presented by Nichelle Jensen, to be held in Fountain Hills on Saturday, April 25, 2015. The event will be open to the public from 11:00 AM to 6:00 PM, and will require a 24-hour temporary road closure of Palisades Boulevard, from N. Sunflower Drive to Lost Hills Drive, beginning at 12:00 AM on Saturday April 25 and reopening by 11:59 PM. 8. PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall faux palm tree cellular antenna array at 12031 N. Colony Drive, located in the “C-3” zoning district. Case # SU2014-05 9. CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the “C -3” zoning district. Case # SU2014-05 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGIS LATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 11. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 4 of 4 12. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 13. ADJOURNMENT. DATED this 8th day of January, 2015. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 1 of 4 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, JANUARY 15, 2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Vice Mayor Cecil A. Yates z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 2 of 4 CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh INVOCATION – Pastor Tony Pierce, First Baptist Church of Fountain Hills ROLL CALL – Mayor Linda M. Kavanagh MAYOR’S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor may review RECENT EVENTS attended relating to ECONOMIC DEVELOPMENT. ii) PRESENTATION by Shelly Mowrey, Fountain Hills Substance Abuse Prevention Coalition Director, regarding SUCCESSES AND ACCOMPLISHMENTS. iii) RECOGNITION of an AWARD presented to the Community Services Department for the Outstanding Cultural Awareness Program by the Arizona Parks and Recreation Association at their annual conference in Chandler on August 14, 2014, in recognition of the Chinese Lantern and Folk Festival. iv) PRESENTATION of the TOURISM PROGRAM with an annual summary as the program completes one year under Town staff management. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the j urisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and l egal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 18, 2014. 2. CONSIDERATION of a SERVICE AGREEMENT with Bel-Aire Mechanical, Inc., in an amount not to exceed $41,010.00, for the purchase and installation of cooling tower #2 replacement. z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 3 of 4 3. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $143,772.18 from the Special Revenue Fund to the Facilities Replacement Fund to provide budget authority for expenditures. REGULAR AGENDA ITEMS 4. CONSIDERATION of APPOINTING two (2) citizens to serve on the McDowell Mountain Preservation Commission for a three (3) year term beginning January 15, 2015 and ending December 31, 2017. 5. CONSIDERATION of APPOINTING three (3) citizens to serve on the Board of Adjustment for the period beginning February 1, 2015 until January 31, 2017. 6. CONSIDERATION of APPOINTING two (2) Planning and Zoning Commissioners to fill a seven (7) month term on the Commission beginning February 15, 2015, until September 30, 2015, and one (1) year and seven month term beginning February 15, 2015, until September 30, 2016. 7. CONSIDERATION of a SPECIAL EVENT APPLICATION for the SLIDE THE CITY event presented by Nichelle Jensen, to be held in Fountain Hills on Saturday, April 25, 2015. The event will be open to the public from 11:00 AM to 6:00 PM, and will require a 24-hour temporary road closure of Palisades Boulevard, from N. Sunflower Drive to Lost Hills Drive, beginning at 12:00 AM on Saturday April 25 and reopening by 11:59 PM. 8. PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall faux palm tree cellular antenna array at 12031 N. Colony Drive, located in the “C-3” zoning district. Case # SU2014-05 9. CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the “C -3” zoning district. Case # SU2014-05 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 11. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 4 of 4 12. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 13. ADJOURNMENT. DATED this 8th day of January, 2015. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Fountain Hills Coalition Mission: Through community wide collaboration Fountain Hills will work together to reduce youth substance abuse. Law Enforcement • Capt. Letourneau • Lt. D’Amico • Dep. Ochsner Collaboration Across Sectors Businesses & Civic Orgs. • Bob Ditta • Dwight Johnson Schools • Supt. Lawrence • MS Principal Gomez • HS Principal Brennan Youth Orgs. • Teen AA Rothery • SADD Dir. Smith • B&G Club Dir. Duran • MS Above That Club Town of FH • Mayor Kavanagh • Dir. C.S. Mayer Churches • Pastor Forrest Community Volunteers • Jim and Louise Simms • Jerry Traylor Fountain Hills Times • Mike Scharnow Prevention Experts • D. Hebert, DEA, Ret. • D. Gallagher, LISAC Parents • Maria Perreault Healthcare • FHUSD Nurse Goblet • C. Blackburn, LCSW Major Successes Text-A-Tip – Over 200 tips •6 minute MCSO response time •60 park cans with directions •70 school placards/multiple busses •Over 120 businesses advertised program Early Action Kit – 115 kits distributed Safe Homes Network – 300 families Awareness via media •Fountain Hills Times •PTO Newsletter •FHHS Parent2Parent Newsletter •Monthly FH Coalition Newsletter to 400 recipients •Channel 11 PSAs Youth Involvement Middle School Above That Club •Meets twice a month •Poster contest for 2015 High School Essay Contest •325 Entries •12 FH businesses support through donations FIRST PLACE: $500 CASH SECOND PLACE: $100 CASH THIRD PLACE: $50 CASH Choose ONE of the following questions. Please limit essay to 750 words or less. 1) What concerns you most when you think about your generation, and what do you believe can be done about those concerns? 2) Consider lessons you have learned from your parents, your teachers, your peers and other influences. How have you been empowered to deal with peer pressure? What strategies do you use? How can your experience empower other teens? 3) Think about a teacher or other adult who has had a positive impact on your life. What attributes did that person possess that contributed to that impact, and how have you changed as a result of that influence? Contest sponsored by: Award funding generously donated by: Thank you to these local businesses for their generous donations toward award funding: OPEN TO ALL HIGH SCHOOL STUDENTS! Entry form and Contest Rules are available in all FH High School English Classrooms and at the Fountain Hills Library. Contest Deadline: January 31, 2014 E ESSAY CONTEST Silver Level Tait D. Elkie-Elkie Law Office, PC • The FH Times • Loving Family Dental Christopher Peer, CPA • Phil’s Filling Station • Redendo’s Pizzeria Stephenie-Sami Fine Jewelry • Dori Wittrig-Sonoran Lifestyle Real Estate Sheri Patton-American Family Ins. • Cyndi Dunham-MCO Realty Meridian Bank • Stop & Go Traffic School ESSAY CONTEST 2014 Gold Level Awards and Accomplishments Hope Award – Arizona Teen AA Recognition Graduate of National Coalition Academy Front Page News! Great Outcomes! Great Outcomes! Great Outcomes! Great Outcomes Next Steps Rx and Over the Counter – Medicine Abuse Awareness Marijuana Tobacco – E-Cigarettes Underage Drinking Thank you! The Town of Fountain Hills & The Universal Cultural Association Present: The Chinese Lantern and Folk Festival Logistics •Constructing/Shipping/Assembly •23 Illuminated Silk Lanterns traveled 6,000 miles from their design in China to be assembled in Fountain Hills •40 Visas – U.S. Immigration Service •5 months to plan TOURISM UPDATE JANUARY 15, 2015 Town of Fountain Hills 1 Year Assessment What change and growth has happened in the 1 year since the adoption of the Tourism Program? Acquisition of a new full-time staff member Branding of “Experience Fountain Hills” Creation and implementation of a marketing strategy Design and implementation of existing and new publications Revitalization of tourism programs Stakeholder meetings, presentations, and outreach incentives and initiatives Online advertising Brand exposure throughout valley Tourism as a Brand FIND YOUR FOUNTAIN! What is our new marketing campaign and what does it highlight? New marketing message FIND IT ALL The 4 F’s FUN FRESH FAMILY FAST Adventure isn’t one size fits all! Come find yours in Fountain Hills and gain a fresh perspective on what it means to live for the weekend. #finditall Publications The program has spent the last year redesigning existing publications as well as creating new ones. In the month after publication of these documents we distributed: 3700 Visitors Guides 1275 Dining Guides Publication Distribution The following was distributed in the 30 days immediately following the printing of the Visitors Guide 2500+ To Statewide Chambers and CVB’s such as Sky Harbor and Mesa Gateway Airports Scottsdale CVB Sedona Tucson Mesa Flagstaff 1245+ To Town business owners, realtors, hotels, restaurants and stakeholders Stake Holders Who are our stakeholders? Fort McDowell Yavapai Nation Arizona Office of Tourism Scottsdale CVB & Phoenix CVB Local Hoteliers Restaurants Golf Courses Adventure/Recreation What are we doing for our stakeholders? Meetings, presentations, incentive packets, and exposure/ partnership opportunities Tourism Thursdays A different business is showcased each week to promote local exposure and engagement Advertising Take a look at our advertising designs and campaigns Brand Exposure In addition to print and online advertising lo0k for our ads in … Charros Stadium Featured in the “City Guide” Official Super Bowl XLIX Travel Guide Super Bowl XLIX Visitors Guide Official Guide of the host committee, designated host hotels and welcome centers in Glendale 2 Banner ads in the Scottsdale Charros Stadium along the field concourse! As well as our 1/2 page program ad! Tourism Website Our new web design features: o All new photography o User friendly navigation o Downloadable versions of tourism publications o Up-to-date calendar of events o Integrated social media Analytics Who is our audience? This is the average age of our followers as of December 2014. Over 70% of our audience is between the ages of 25-44 Who do we reach online? These are the top 10 cities that capture the most traction on our online platforms DECEMBER 2013 DECEMBER 2014 Tempe, AZ Online rules the world How far have we come in the past year? In one year we have gained: 1346 Likes – 48% 8117 in Audience Reach December 2014 January 2014 August 2014 Where do we go from here? Running with this momentum Continuing our marketing efforts, we look to expand into new medias/publications: Continued advertising on Facebook Online advertising with Trip Advisor Ad placements with Phoenix Magazine Listings with the Arizona Office of Tourism guides Have a larger, more visible presence at events Increased tabling at events, featuring new signage Distribution of newly designed collateral Interacting with the public by putting faces to this new program Create new industry relationships Stakeholder meetings to create and discuss common goals and initiatives Outreach to neighboring CVB’s Visiting local businesses and interacting with business owners promoting this program QUESTIONS? TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov Council Goal: Strategic Values:Civic Responsibility C3 Solicit feedback in decision-making REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 18,2014. Applicant:NA Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01 Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes.Approved minutes are placed on the Town's website in compliance with state law. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):None SUGGESTED MOTION (for council use):Move to approve the consent agenda as listed Prepared by:Approved: (en Buchanan,Town Manage CLA^vQ^/V- Bevelyn Bender,Town Clerk 1/5/2015 KenBuchanan,Town Manager 1/6/2015 Page 1 of 1 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Raymond Rees/480-816-5180/rrees@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Approve the SERVICE AGREEMENT with Bel-Aire Mechanical,Inc., in the amount not to exceed $41,010 for the purchase and installation of cooling tower #2 replacement. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):The metal casing on cooling tower #2 has rusted and deteriorated to the point that it has been leaking a large amount of water from various places on the unit.Although the Town has done repairs to the areas of rust on the unit in the past,it has reached the point that either a full scale renovation and repair be done on the unit or a new unit be purchased and installed.Staff received quotes for both the repairs and for the replacement of the cooling tower to determine the most economical and most reliable plan.The process for repairing the unit would cost $25,719 and would be an extensive and time consuming process.The purchase and installation of a new cooling tower would be $41,010.Since the unit is near the end of its 15-17 year lifespan staff recommends replacement with a new unit. Risk Analysis (options or alternatives with implications): Not doing the repairs or replacement would cause the closure of one of the buildings at the Town Center Complex during the warmer months,the middle of April - October.With only one cooling tower the central plant cannot meet the demand for cold water used by the HVAC units at each building. It should also be noted that cooling tower #1 will need to be replaced in the next few years as well.. Fiscal Impact (initial and ongoing costs;budget status):$41,010 Budget Reference (page number): Funding Source:General Fund If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:Yes Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve the Service Agreement with Bel-Aire Michanical in the amount not to exceed $41,010 for the purchase and installation of cooling tower #2 replacement. Page 1 of 2 List Attachment(s):Proposed contract. SUGGESTED MOTION (for council use):Move to approve the Service Agreement with Bel-Aire Michanical in the amount not to exceed $41,010 for the purchase and installation of cooling tower #2 replacement. Prepared by laymonfTFteesrFacilities/Environmejntal Supervisor 1/6/2015 Paul Moodf Development Services Director 1/6/2015 Approved:._ ff^<gj<r^ Ken Buchanan,Town Manager 8/2/2011 Page 2 of 2 Contract No. C2015-146 2290645.1 COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND BEL-AIRE MECHANICAL, INC. THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into as of January 15, 2015, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”), and Bel-Aire Mechanical, Inc., an Arizona corporation (the “Contractor”). RECITALS A. After a competitive procurement process, Maricopa County, Arizona (the “County”) entered into Serial Contract No. 08136-S dated June 17, 2009, as extended on June 21, 2012 (collectively, the “County Contract”), for the Contractor to provide repair, maintenance, installation and retrofit for heating, ventilating and air conditioning (HVAC) equipment. A copy of the County Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not inconsistent with this Agreement. B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases under the County Contract, at its discretion and with the agreement of the awarded Contractor, and the County Contract permits its cooperative use by other public entities, including the Town. C. The Town and the Contractor desire to enter into this Agreement for the purpose of (i) acknowledging their cooperative contractual relationship under the County Contract and this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide the Town with the installation of a Baltimore Aircoil Company Cooling Tower, as more particularly set forth in Section 2 below (the “Equipment”) and (iii) setting the maximum aggregate amount to be expended pursuant to this Agreement related to the Equipment. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until July 31, 2015, unless terminated as otherwise provided in this Agreement or the County Contract. 2. Scope of Work. Contractor shall provide to the Town the Equipment under the terms and conditions of the County Contract and in the configurations as set forth in the Proposal attached hereto as Exhibit B and incorporated herein by reference. 2290645.1 2 3. Inspection; Acceptance. The Equipment is subject to final inspection and acceptance by the Town. Equipment failing to conform to the requirements of this Agreement and/or the County Contract will be held at the Contractor’s risk and may be returned to the Contractor. If so returned, all costs are the responsibility of the Contractor. Upon discovery of non-conforming Equipment, the Town may elect to do either of the following by written notice to the Contractor: (i) waive the non-conformance or (ii) bring the Equipment into compliance and withhold the cost of same from any payments due to the Contractor. 4. Compensation. The Town shall pay Contractor an amount not to exceed $41,010.00 for the Equipment at the unit rates set forth in the County Contract and as more particularly set forth in the Proposal attached hereto as Exhibit B. 5. Payments. The Town shall pay the Contractor upon installation and acceptance of the Equipment and upon submission and approval of the invoice(s). The invoice(s) shall (i) contain a reference to this Agreement and the County Contract and (ii) document the Equipment delivered, installed and accepted to date. Additionally, invoices submitted without referencing this Agreement and the County Contract will be subject to rejection and may be returned. 6. Records and Audit Rights. To ensure that the Contractor and its subcontractors are complying with the warranty under Section 7 below, Contractor’s and its subcontractors’ books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Contractor and its subcontractors’ employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit evaluation of the Contractor’s and its subcontractors’ compliance with the Arizona employer sanctions laws referenced in Section 7 below. To the extent necessary for the Town to audit Records as set forth in this Section, Contractor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the Town shall have access to said Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this Section. The Town shall give Contractor or its subcontractors reasonable advance notice of intended audits. Contractor shall require its subcontractors to comply with the provisions of this Section by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 7. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41- 4401, the Contractor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under ARIZ. REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 2290645.1 3 8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ. REV. STAT. § 38-511. 9. Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 10. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations set forth in the Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations under this Agreement are current expenses subject to the “budget law” and the unfettered legislative discretion of the Town concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the Town shall be relieved of any subsequent obligation under this Agreement. The parties agree that the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town’s obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which the Agreement is executed and delivered. The Town shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The Town shall keep Contractor informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim against the Town from or relating in any way to the Town’s termination of this Agreement pursuant to this section. 11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, the County Contract and invoices, the documents shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement or the County Contract (collectively, the “Unauthorized Conditions”), other than the Town’s project-specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the Town of any work order or invoice containing any such Unauthorized Conditions or failure to demand full compliance with the terms and conditions set forth in this Agreement or under the County Contract shall not alter such terms and conditions or relieve Contractor from, nor be construed or deemed a waiver of, its requirements and obligations in the performance of this Agreement. 12. Rights and Privileges. To the extent provided under the County Contract, the Town shall be afforded all of the rights and privileges afforded to the County and shall be the “County” (as defined in the County Contract) for the purposes of the portions of the County Contract that are incorporated herein by reference. 13. Indemnification; Insurance. In addition to and in no way limiting the provisions set forth in Section 12 above, the Town shall be afforded all of the insurance coverage and indemnifications afforded to the County to the extent provided under the County Contract, and such insurance coverage and indemnifications shall inure and apply with equal effect to the 2290645.1 4 Town under this Agreement including, but not limited to, the Contractor’s obligation to provide the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in connection with the work or services of the Contractor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. 14. Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (C) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Kenneth W. Buchanan, Town Manager With copy to: GUST ROSENFELD, P.L.C. One East Washington Street, Suite 1600 Phoenix, Arizona 85004-2553 Attn: Andrew J. McGuire, Esq. If to Contractor: Bel-Aire Mechanical, Inc. 4201 North 47th Avenue Phoenix, Arizona 85031 Attn: James Dinan, President or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (A) when delivered to the party, (B) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (C) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. [SIGNATURES ON FOLLOWING PAGES] 2290645.1 5 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Kenneth W. Buchanan, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2015, before me personally appeared Kenneth W. Buchanan, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] "Contractor" BEL-AIRE MECHANICAL,INC., anArizona corporation BV>A^JlAX-/; TitleNi K<-*-^Ves*\gie.<xt Name: (ACKNOWLEDGMENT) STATE OF ARIZONA ) )ss. COUNTY OF .MARICOPA ) v On ^J-^Vt.U ,2015,tf^fore me personally appeared ^fCAiU>^^ .J.(b^/h/UU^^.the 1/7 of BEL-AIRE MECHANICAL,INC., anArizona corporation,whose identitywas provento me on the basis of satisfactory evidenceto be the person who he/sheclaimsto be,andacknowledgedthathe/she signedthe abovedocument A on hehalLoLthe corppiatiflti^r KATHLEEN A KINGSLAND NotaryPublic• Arizona Maricopa County My Comm.Expires Dec 19,2015 '^F'^^p-qy ^«e ^ (Affix notary seal here) 2290645.1 Notary Public 2290645.1 EXHIBIT A TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND BEL-AIRE MECHANICAL, INC. [County Contract] See following pages. 2290645.1 EXHIBIT B TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND BEL-AIRE MECHANICAL, INC. [Proposal] See following pages. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language);CONSIDERATION of approving a BUDGET TRANSFER in the amount of $143,772.18 from the Special Revenue Fund to the Facilities Replacement Fund to provide budget authority for expenditures. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:Town Financial Policies Staff Summary (background):This item was budgeted incorrectly.When the Facilities Replacement Fund was created,an expenditure from the General Fund -Development Services -Facilites was created to transfer money into this new Fund.In addition,revenue in the new Fund was recorded to accept the transfer from Facilites.However,no spending authority was created in the Facilities Replacement Fund in order to spend the amount transferred/deposited into the Fund.This transfer will create spending authority by using funds budgeted for grant expenditures and allowing money already in the Facilities Repalcement Fund to be spent on facilities replacment items that occur during the year. A.R.S.Section 42-17106(B)states that: B. A governing body may transfer monies between budget items ifall of the following apply: 1.The monies are available. 2.The transfer is in the public interest and based on a demonstrated need. 3.The transfer does not result in a violation of the limitations prescribed in article IX,sections 19 (limitation on annual increases in local ad valorem tax levies;exceptions)and 20 (expenditure limitation;adjustments;reporting),Constitution of Arizona. 4. A majority of the members of the governing body votes affirmatively on the transfer at a public meeting. The above conditions will have been met if Council approves this transfer. Risk Analysis (options or alternatives with implications): Without this budget transfer,any unanticipated facilities replacement items, likea failed cooling tower,will need to be paid from the General Fund operating budget, therby reducing the amount that the Facilities Division can spend on routine items that were properly budgeted. Page 1 of 2 Fiscal Impact (initial and ongoing costs;budget status):$143,772.18 Budget Reference (page number):pp 91,197,201 Funding Source:Multiple Funds if Multiple Funds utilized,list here:Special Revenue Fund and Facilities Replacement Fund Budgeted;if No,attach Budget Adjustment Form:No Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Staff recommends approval of the inter-fund budget transfer from the Special Revenue Fund to the Facilities Replacement Fund in the amount of $143,722.18 for the fiscal year ending June 30,2015. List Attachment(s):Budget transfer approval form SUGGESTED MOTION (for council use):Move to approve the inter-fund transfer from the Special Revenue Fund to the Facilities Replacement Fund in the amount of $143,722.18 for the fiscal year ending June 30,2015. 1/6/2015 Director^Approval: Craig Rudolph^,Finance Director 1/6/2015 / Approved:proved: Ken Buchanan,Town Manager 1/6/2015 Page 2 of 2 TOWN OF FOUNTAIN HILLS 12/08/2014 17:24 CRudolphy CLERK:CRudolphy YEAR PER JNL SRC ACCOUNT EPF DATE (TOWN OF FOUNTAIN HILLS BUDGET AMBNDMBNT JOURNAL ENTRY PROOF JNL DESC RBF 1 RBF 2 2015 6 26 BUA FRAD-6211 12/04/2014 BUDGET FRAD BUA FRAD-7010 12/04/2014 BUDGET FRAD BUA SRAD-7010 12/04/2014 BUDGET FRAD APPROVED: MAYOR RBF 3 ACCOUNT DESC LINE DESC HVAC REPAIR COOLING TOWER*2 REPLACEMENT CONTINGENCY EMERGENCY REPAIRS/REPLACEMENT CONTINGENCY EMERGENCY REPAIRS/REPLACEMENT JOURNAL 2015/06/26 TOTAL DATE T OB DEBIT 41,007.55 102,764.63 .00 P 2 Ibgamdent CREDIT 143.772.18 .00 TOWN OF FOUNTAIN HILLS 12/08/2014 17:24 CRudolphy ITOWN OF FOUNTAIN HILLS BUDGET AMENDMENTS JOURNAL ENTRY PROOF LN ORG ACCOUNT OBJECT PROJ ORG DESCRIPTION YEAR-PER JOURNAL EFF-DATE REF 1 2015 06 26 12/04/2014 FRAD REF 2 ACCOUNT DESCRIPTION LINE DESCRIPTION SRC JNL-DESC BUA BUDGET ENTITY AMEND 1 8 EFF DATE 6211 FACILITIES REPLACEMENT ADMIN HVAC REPAIR1FRAD 610-20-30-303-000-0106-6211-COOLING TOWER&2 REPLACEMENT 2 FRAD 7010 FACILITIES REPLACEMENT ADMIN CONTINGENCY EMERGENCY REPAIRS/REPLACEMENT .00 41,007.55 12/04/2014 .00 102,764.63 12/04/2014610-20-30-303-000-0106-7010- 3 SRAD 7010 SPEC REV-ADMIN 4 00-10-10-105-000-0710-7010- CONTINGENCY 1,500,000.00 -14 3,772.18 EMERGENCY REPAIRS/REPLACEMENT 12/04/2014 **JOURNAL TOTAL 0.00 AMENDED BUDGET ERR 41,007.55 102,764.63 1.356,227.82 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Mark Mayer 480.816.5190 mmayer@fh.az.gov Council Goal: Strategic Values:Civic Responsibility CR2/CR3 Use citizen talent and foster volunteerism REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of APPOINTING two (2) citizens to serve on the McDowell Mountain Preservation Commission for a three (3) year term beginning January 15, 2015 and ending December 31,2017. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:Town Council Rules of Procedure 2014-09,Resolution 2005-53 MMPC By-laws. Staff Summary (background):The terms of two (2)members of the McDowell Mountain Preservation Commision expire on December 31,2014.Another vacancy was created due to the resignation of Chair Bisceglia,whose term expires on December 31,2017. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):NA Staff Recommendation(s):Staff recommends that the Mayor and Town Council appoint the two (2) applicants interviewed on December 16,2014 to serve on the McDowell Mountain Preservation Commision. List Attachment(s): SUGGESTED MOTION (for council use):Move to appointment and to serve on the McDowell Mountain Preservation Commision for a three (3)year term ending December 31,2017. Page 1 of 2 Prepa^rStoy: Nancy Walter,Corpmunit 12/18/2014 Director's Approval: i_ Mark Mayer,Community Services Director 12/18/2014 Approved: Ken BTTchanan,Town Manager i^ff,*'^ 1/6/2015 Page 2 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Robert Rodgers,Senior Planner and Zoning Administrator:480-816-5138; rrodgers@fh.az.gov Council Goal: Strategic Values:Not Applicable (NA)Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of appointing three (3)citizens to serve on the Board of Adjustment for the period beginning February 1,2015 until January 31,2017 Applicant:N/A Applicant Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:Town of Fountain Hills town Code,Article 2-8,Section 2-8- 2,Membership. Staff Summary (background):Staff is requesting the appointment of three (3)applicants interviewed by the Town Council Subcommittee on Tuesday,December 14,2014,to serve on the Board of Adjustment from February 1,2015 until January 31,2017.After advertising,staff received three (3)requests for appointment. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: N/A Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):Consider the appointment of three (3)applicants to the Board of Adjustment for a term beginning February 1,2015 and ending January 31,2017. List Attachment(s):N/A SUGGESTED MOTION (for Council use):Move to appoint ,and each to serve on the Board of Adjustment for a term beginning February 1,2015 until January 31,2017. Page 1 of 2 Prepared Paul Mtfq/r;Development Services Director 12/16/2014 Apprqved:pprqved:.•«. Ken Buchanan,Town Manager 1/6/2015 Page 2 of2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Robert Rodgers,Senior Planner:480-816-5138;rrodgers@fh.az.gov Council Goal: Strategic Values:Civility CR2/CR3 Use citizen talent and foster volunteerism REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of appointing two (2)Planning and Zoning Commissioners to fill a seven (7) month term on the Commission beginning Februaiy 15, 2015 until September 30, 2015 and a one (1)year and seven month term beginning February 15,2015 until September 30, 2016 . Applicant:N/A Applicant Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:Council Rules of Procedure Staff Summary (background):On December 17,2014,the Town Council Executive Subcommittee interviewed two (2)applicants requesting consideration to be appointed to serve on the Town of Fountain Hills Planning and Zoning Commission to fill vacant seats.One (1)appointed applicant will serve a term beginning February 15,2015 until September 30,2015,and one (1)appointed applicant will serve a term beginning February 15,2015,until September 30,2016. A public notice was published in the "Times of Fountain Hills"on November 5 and 12, 2015,requesting applicants to submit the necessary paperwork for Town Council's consideration.Applications were also requested through postings in the Community Center,outside on the Town Hall Community Board, and the Town's web site. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA IfMultiple Funds utilized,listhere: N/A Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):Subcommittee recommendation will be provided separately. Staff Recommendation(s):Move to appoint two (2)Planning and Zoning Commissioners. List Attachment(s):N/A Page 1 of 2 SUGGESTED MOTION (for council use):Move to appoint to serve on the Town of Fountain Hills Planning and Zoning Commission for a 7-month term beginning February 15,2015 until September 30, 2015 and to serve on the Planning and Zoning Commission for a One (1) year, 7-month term beginning on February 15,2015 until September 30,2016. 12/18/2014 Appro/zed "&*•*.vZXfcCA&u^U^ Ken Buchanan,Town Manager 1/6/2015 Page 2 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Rachael Goodwin,480-816-5135 or rgoodwin@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a SPECIAL EVENT APPLICATION for the SLIDE THE CITY event presented by Nichelle Jensen,to be held in Fountain Hills on Saturday,April 25, 2015.The event will be open to the public from 11:00am to 6:00pm,and will require a 24-hour temporary road closure of Palisades Blvd,from N.Sunflower Dr. to Lost Hills Dr.,beginning at 12:00am on Saturday April 25 and reopening by 11:59pm. Applicant:Nichelle Jensen,Event Director Applicant Contact Information:S 500 E,Salt Lake City, UT,84105 or 602-743-8487 Property Location:N/A Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):The Slide the City event is a family-friendly,nation-wide enterprise that brings a 1,000-foot "Slip and Slide"style water ride to major cities across the country.The slide is set up in a highly visibly location and offers a community a one-of-a-kind experience to zip down the proclaimed "world's longest water slide."The slide is powered by a large water truck and water circulation system that maintains water flow throughout the event.With four potential dates and locations within the state of Arizona,the Fountain Hills/Scottsdale event looks to be the inaugural event of this kind, to be held on Saturday April 25,2015.Other locations to host Slide the City events around the state include:Phoenix,Tucson,and Flagstaff.The event hopes to draw a maximum of 4,000 participants throughout the day,and includes additional features such as food trucks, water games,and music by a local radio station. Admission prices range from $15 to $55, depending on date of purchase and type of slide experience desired.Riders have the option of a one time trip, multiple trips, or unlimited riding throuhgout the day.Non-riders are welcome to attend the event at no charge and just be part of the water play and other activities. In order for a slide of this design to function,the topography of the event location must include a modest hill or incline. After multiple staff evaluations,the section of Palisade Blvd,between Sunflower Dr and Lost Hills Dr. was determined to best meet the needs of the event organizer while supporting needed logistics such as event parking,detour routes,and resident impact.The closure will be in effect from 12:00 am through 11:59 pm. Other locations considered included:Golden Eagle Blvd,Avenue of the Fountains,Fountain Hills Blvd.and Sunridge Dr. Maricopa County Health Department,Fountain Hills Unified School Districtand Fountain Hills Sanitary Districthave been contacted and have provided written approval of the event.Upon Town approval, detour options for this area of Palisades Blvd.will be developed,utilizing El Lago and Fountain Hills Blvd.as the primaryalternative routes. No residents will be land-locked; all will have alternative access inand out of Page 1 of 2 Redact their developments.Event organizers will also distribute information about the road closures to impacted residents at least 10 days before the event date. Safety is a priority forevent organizers. The slide has been designed for use on asphalt and is fully padded. Riders are required to use floatation tubes,either brought from home or purchased/provided onsite. Helmets are available for riders at no charge.EMS staff will be onsite for the duration of the event.Event Parking will be at Fountain Hills High School to minimize pedestrian crossings. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Staff recommends approval of the Special Event Application. List Attachment(s):Event Application,Road Closure Map,event layout,letter of recommendation,event photo. SUGGESTED MOTION (for council use):Move to approve the Special Event Application as presented. Prepared by: 1/5/2015 V ftzjrh *v«.V-^Jf^j^Us<-J Appr* Ken Buchanan,Town Manager 1/8/2015 Page 2 of2 1/6/2015 Town of Fountain Hills Special Event Application Date of Application:\7~( I 1 \^\ OVERVIEW Event Name:___!____jrjn__C\\~~\ Description of Event:\OOP •f'V ^Up foT>r\<.\\r\e Q»^____J _-Wr.e-V^ ^or r.oe ^l^v|.QP^jo cA\:____ooV>V.C -ko^r-^flAV^-V'Q^ ;f\?/a zc^zEventDate(s)oiC APPLICANT INFORMATION Name:VAxCUeU^"jCn^r.^ Phone:(_.0 7.1H3 SH ^1 EVENT INFORMATION Address:Soo-^W CfiO f_-_3.y_-V-SuS,UT Email:_________g><\iflU-Hn <-:rA-j.f^h ^ Vc* .?f,\Event Location:^^<_V F/4 \SV-^l gA "ft\W/A ."tVo^^UA-f U-,^/-^"W?\-.-><;±\-VAl _ 'qC^E^^D^hY.Ajek^i ^ffi^7.Q\.C EventTlme(s):]^ai^Btoe>(lSs&SJXC frg^'-Um-ll-'S'V <•%*>Nature of Event (dance performance,concert,festival):S\\p iwy\s\S\,/"Jfi t^.-H^iTa/Ak?OW.\»c-/^-V~-fo"^WocX^-K Estimated Attendance:M 0 00 V What is this based on?3_4p___gJ C~V<tAr\c\i^sve.in G-^«' cA-H^SSponsors:tM O Details: •Tents or Canopies •Portable Restrooms •Alcohol •Food Vendors •Merchandise Vendors •Trash/Recycling •Electricity/Generators •Temporary Lighting •hflatables •Signs/Banners •Parking at Event •Amplified Sound •Fireworks =*¥ l__i ___a Vccr^(;v^/-.-V-:i __;-M-aq^.U <__s)No Vendor:13^r.^i^-rV\<T.^n £?e?No Vendor:T^^ Yes I©If yes,provide additional page with details,along with liquor application. Special Event (Series 15) Wine Festival/Wine Fair(Series 16) fes)No If yes,provide additional page with vendor name,contact name,phone,email, Fountain Hills Business License #,and Arizona Sales Tax/TPT #;vendors also must have proper permits from Maricopa County Environmental Health Yes ^_)If yes,provide additional page with vendor name,contact name,phone,email, Fountain Hills Business License #,and Arizona Sales Tax/TPT # $jeT>lo Vendor:Ia>C Vv-wAl<;,<^\\C\-Cc^.s\Op fes)No Vendor:"T'vSV Yes No)Vendor: fe)No Vendor: (Yes)No Where: PublicParking Private Parking (attach permission from property owner) (Yei*No Vendor or Performer:^rv_A .o SV~-VV ___"TV-)^ Yes (NoJ/endor: _p No If yes,provide additional pages with site map,town map,and legend showing sign location,size, and text . ^qq v^-Wv va VA"»Us V\>aV\ScJ2__j Redact STREETS/TRAFFIC Street Closures (Jjes^No If yes,have you included a barricading plan? •Streets:£_*£fr PAi <,^A rS ^Z\^A.\vo^^wf^r^4r>L^t-lVvUs •Pays:Saft^&ki/*^^7°[^Times:M/lv^-1\:CT^\r^^ PUBLIC SAFETY Yes Law Enforcement •Will security be required?<^e$)No If yes,has security been contracted/scheduled?Yes No T"^T> MCSO Deputies/Posse Private Security Will officers be needed for traffic control? Contact:Phone: f yes, provide additional pages with site map,town map showing location(s) Emergency Medical Services • Has the Fountain HillsFire Department been notified of the event? •Will FHFD be on-site?Yes @5) CERTIFICATION Yes/^{Ac^y^L~*A°V->*vV_/<_u iEvAT^ I hereby certify that (i)the information provided relating to this application is true,correct and complete to the best of my knowledge and (ii)I am authorized to execute this application. On behalf of myself and anyone who is related to or associated with the special event (each, a "Responsible Party"),I hereby release and hold harmless the Town of Fountain Hills for, from and against any and all claims arising out of the Special Event. To the fullest extent permitted by law, the Responsible Parties shall indemnify,defend and hold harmless the Town and each Council Member,officer,employee or agent thereof (each, an "Indemnified Party"),for, from and against any and all losses,claims,damages,liabilities,costs and expenses (including,reasonable attorneys'fees, and costs)to which any such Indemnified Party may become subject,under any theory of liability whatsoever ("Claims"), insofar as such Claims (or actions in respect thereof) relate to the special event.I hereby acknowledge that all transactions in the course of the special event are subject to any applicable Town,county and/or state sales tax and assurance that all event participants shall be notified regarding sales tax regulations. m/wAaAJL> Applicant Signature r^__________I'M i liH Date DEPARTMENTAL REVIEW Approve Disapprove Dale Name and title J-s-jfi &*aj grrrfec ~m&Town Clerk X Comments: W &twjA ££?cTxfayA '$&%f\^YCommunityServices Comments: s:Uyfcyfr/t -/Gew/C^iM-I tztStreets&Medians Comments: Planning &Zoning Comments: Ml 42/&zfttf ?%x3Z^>n I ~h&> Zl/?/^AI (2*as Orr A^r fl^A f^2M/^yJFireMarshal Comments: ____•M-WS-k-*g&<j \~KMCSO*tV(iv> Comments: RECOMMENDED ACTION Administrative Action Approved Denied Date Nameandjgtte Signature/Initials Event Status Jf5 /£/sr 1&>J<V^Iac>^vkC>w-*fe Comments: Town Council Action Approved Denied.Meeting Date .'"Mayor Signature Date Event Status Comments: Slide The City -Fountain Hills Site Map April 25th,20156___1_ Toilet and Sanitation STC Tents E Lost Hills Dr DJ 1 3 C re CLJ EMT Tent o> M_ u 3 o o C > STC Registration Tent STC Merchandise Tent Toilet and Sanitation SlideThe City -Fountain Hills Site Map April 25th,2015 E Palisades Blvd _> CQ O) .!£ Q. 8th 20 FountainHills, AZ'\FountainHills.AZ5PhotosSearchnearbyX•rWallach'sPetWorld_FountainHillsHomeValuewww.fountainhilishomevalue.com/>S5eCanyonClub.9***»\»«0<^^iOS-**1"°esertCanM0**°r<srX#&^«tf.:"'«?!V.(.?»'A\sa'.oes^°EElLagoBlvd.M<*S?-•'CM-C".tf^«**.&>BivdflPGoogle%COEs*"-sager>O,*&*'°0,?B,r°auI'ountainHillsHighSchool\isadesBivrjtpa'mbtevwee<JOr_Tu!fS,«»«EFW**«•$.''HillsDrBlvdAV*it\z3'/Shepherdof'.heHillsLulheran••_...•••a*'AX.^J?*A«*<*#•I?5£FountainViewV*eitfi)f*i•-•:.:'^Dr0o;ite»,Mapdata£2C14GoogleTermsPrivacy Report a problem 500ftl. ITEM SUMMARY SHEET Date:1/05/2014 Town of Fountain Hills Council Initiated by:Nichelle Jensen,Event Director of Slide the City Palisades Blvd.from Lost Hills to Sunflower April 25th,2015,4:00am to 11:59pm Slide the City SLIDE theCiTy V •1000ft 'Slip and Slide'event for the public •Location:Palisades Blvd.from Lost Hills to Sunflower •Date &Time:Saturday April 25th 2015,from 4:00am to 11:59pm •Number of security based on the request of each jurisdiction (approximately 12) •Staff:10 •Volunteers:50-100 (or per request of each jurisdiction) •Number of expected participants:4,000+per day •Portable restrooms as required in each jurisdiction •Police/fire/EMT rescue as required in each jurisdiction SLIDE ,heCiTV V SLIDE THE CITY PROJECT 1)Project Description: a) Slide the city is a one day all ages event open to the public.Families are encouraged to participate and there will be no alcohol at the event.Tickets to ride the slide are available for purchase.This all ages event will not only be a positive weekend activity for the residents of Fountain Hills,but it will also bring residents from other cities and towns to Fountain Hills providing additional revenue for the local businesses in Fountain Hills.Slide the City will bring positive exposure to the town of Fountain Hills by bringing thousands of non-residents into Fountain Hills to see it as a town that values fun,outdoor experiences. b)The event will require the street to be shut down to vehicle traffic,allowing participants'full access to the slide and local stores.In order to make sure local citizens aren't negatively affected by traffic we work with local law enforcement to help with traffic flow. We have created ingress and egress for driveways, egress and entrance,and fire lanes.Storefronts will remain open and should benefit from increased patronage. 2)Condensed Schedule a) An expanded production schedule can be found in the back of this document, the following is a condensed version of the current production schedule i)Saturday April 25th,2015 -Set-Up/Event Day 4:00a.m Set-Up,Call Time,Subsequent Inspections,Prep 11:00a.m Event begins 6:00p.m.Shut down event and clear all participants 7:00p.m.Commence full event clean up 11:59p.m.Vacate 100%of site and open street Up to 4am the next day, any left-over event clean up 3)Venue a) The venue is located on Palisades Blvd.from Lost Hills to Sunflower b)Traffic Flow i) Alane is accessible for emergency vehicles.Traffic flow is regulated by the appropriate signage,and certified barricade company,Trafficade,and their traffic control person(s)with flagging experience, ii)Neither the intersections of Lost Hills or Sunflower will be closed, only the portions to the South and North of them,respectively. iii) All residents on both the East and West sides of the Palisades Blvd.Street closure can enter and exit their neighborhoods via Sunflower Dr., Lost Hills Dr.,and N.Mountain Side. iv)We anticipate less traffic than the winter months on event day thanks to the typical exodus ofthe snowbirds prior to April 25th. c)Signage and Barriers i) Directional traffic signage will be placed in advance of the actual closures, ii)Notice to affected residents including a detour map will be distributed and posted two weeks prior to the event. d)Power &Distribution i)Sunbelt will provide the Diesel powered 53 kvw generators to provide temporary power.The generator will be parked on dedicated event street and power distribution will run from that generator to the required areas. Propercable management shallbe applied at all times i.e. ADAcable ramps, strain reliefs etc. e)Water Management i) A detailed explanation of the water system can be found below in the "Water Management"section. f)Tent Locations i) The diagram below represents the event tent plan. Six to Eight 10'xlO' canopies shall be located at the bottom of the hill for registration and merchandising,and one 10'xlO'canopy will be located at the top of the street for shade.A medical tent will be on site at all times for emergency purposes g)Medical Location i)Emergency Medical Technician and an Advanced Life Support Ambulance will be on site the entire day. h)Traffic Assistance Posts i)Staff is provided by security company these posts require traffic control officers with traffic management experience 4)Water Management/Removal a)Estimated water use is 12,000-16,000 gallons b) Theinflatableslideisequipped with a recirculating water system that recycles the water. c) The water on the slide will be tested to maintain proper PH levelsevery 15 minutes bya professional pool technician to ensure participants safety. d)All storm drains alongthe road will be covered with tarps, duct tape and sandbags on top of the plastic. Whilewe anticipate no spillage, as a precautionary measure we will create one or two barriers around the sewer manholes. e) Slide the Cityhas staffed water expert,Ben Nikolaus,who oversees all water operations for the franchise. 5)Water System a) Initial Water System i)Two high head four inch pumps ran from bottom to top which created too much pressure and not enough flow. These pumps discharged into a 16,000 gallon water tank that was placed at the top of the slide. Two2 inchpumps sucked water from the bottom of the water tank discharging over the top and onto the slide.These two pumps were the slide's main water source;one of them supplied the drip line system with water while supplying water on the slide along with the other pump. The chlorine/filtration pump or HVAC pump treated the water at the top of the slide including liquid chlorine treatment at the bottom in the pool. The drip line system had open discharge to the center of the slide without directional spray nozzles. The sixteen thousand gallon water tank was a bottom inlet and a top discharge creating too much pressure for our main line water supply pumps b)Current Water System i) The water system is running two low head high volume pumps in line using high pressure lay-flat hose with cam-lock fittings from the bottom to top of the slide. This will reduce the pressure and produce better flow to the top of the slide.There will be a 5,000 gallon water tank at the bottom of the slide which the chlorine/filtration or HVAC pumps will draw water from the pool and filter throw back to the five thousand gallon water tank at approximately 500gpm.After the water is pumped into the five thousand gallon tank it will then be pulled from the tank into the Sunbelt 4" x 4" low head high volume pumps.This will travel five hundred feet up the hill into a Sunbelt 4" x 4" low head high volume pump. This pump will push the water the remaining distance to the top of the slide. Once the water has arrived at the top of the slide there will be a manifold system that disperses the water evenly into two main systems.See Water System Illustration. (1) The main water supply to the slide (a)The water willfirst be released into the pool from the pool it willgo through multiple H-vac pumps to get chlorinated and filtered.The HVAC pumps will go from there to a 5000 gallon water tank.There will be a 4"x 4"Sunbelt pump vacuuming up water from the water tank and pumping it halfway up the hill into a4"x4"booster pump. This pump will push the water the rest of the way to the top of the slide,once the water gets to the top of the slide it will get split into two separate 2"nozzle that will push the water down each side of the slide.Each nozzle will be releasing approximately 250 gallons per minute.Water will accumulate in the bottom of the 77ftx22ft shallow reinforced pool. (2) The drip line system (a)The secondary drip system willbe operated by the main water supply system.At the top of the slide there will be a 4"x2"tee.This tee will supply the water to both of the %"poly braided anti-leak hoses.Each of the hoses will have their own control valve. One %"poly braid hose will run down each side of the slide. Every 100ft there will be an anti- break 34"tee.This tee will hook the 34"drip lines to the %"main supply line, and at the bottom there will be a %"plug that blocks off the water allowing the drip line to gain psi and supply each 34"drip line with the correct amount of pressure ii) Our drip line system has been updated with directional spray nozzles and shorter rigid discharge piping. This allows us to not only adjust where it sprays but also the volume sprayed.The fittings are also updated to insure no leakage will occur iii)Appendix III:Sunbelt Rentals Pump &Power Services letter of recommendation when working with Slide the City LLC. iv)Water System Illustration c)Elimination i)Viewvideo clip showing Slide the City's leak proof slide here: https://www.dropbox.com/sh/mpgc388akrk7z6y/AAC z6tBw0qXU8EqhO62z IFAa/Slide%20the0/o20Citv.mov ii)All additional overlapping pieces were added to the slide to make the slide leak proof. They cover allof the gaps that existed between the different pieces of slide. The additional 5' x 3' pieces of vinyl that have been added to the slide are connected to the slide with industrial strength professional Velcro.These photos and videos demonstrate how the new pieces completely eliminate any leakage from the slide. 5'x3'pieces used to eliminate leakage. There are 4 of these pieces attached to where each of the slide pieces meet. The blue overlapping piece lays 4'over onto the next piece of the slide eliminating leakage, and the green side pieces do the same.All of the pieces are held down with industrial strength Vdcro that has been sewn onto the slide Velcro has been sewn onto the slide to hold down the additional pieces that havebeen added to eliminate leakage This is a closer look at each intersection of the slide to show how we have used the 5'x3'additional pieces to cover all gaps in the slide this eliminating leakage 6)Site Perimeter Diagrams a) A security company will be utilized to secure the perimeter of the site from 10:00am to 11:59pm on April24th. i)Event Day- Tight perimeter for load in process.Temporary barricades are manned and enable access for emergency and production vehicles 7)Inflatable Water Slide Attraction a)Water Slide Location i) The slide will run 1077'in length along North Temple. b)Slide Elevation i)Streets are chosen that correspond with acceptable grade requirements of the slide,(i.e. Event street must have a slope of 10 vertical feet per 100 horizontal feet.Any street over 20 vertical feet is unacceptable.) c)Isometric View of Slide d)Section View of Slide 5«dc Ballast vl.-sl.:!:!:Slide Sand fills in pot holes and uneven spots as needed Fire Lane i)Ballast will be per engineering specifications;typically sand bags are sufficient, especially given the weight of the water in the system.If greater ballast is specified, we will use precast concrete block or water-filled barriers. 8)Public Participation a)Members of the public who wish to ride the slide will pre-register at slidethecity.com or at the registration tent the day of the event i) This process shall include a briefing on the slide regulations and the signing of a waiver and release form ii) Upon arrival of event day,participants will check-in at the registration tent, and pick up a registration packet. 9)Safety a)Safety Amenities Provided i) Slide the city will provide the following items in every participants registration packet to ensure the public's safety (1)Mouthpiece (2) Tube (Some packages include tubes.Some packages require a tube to be purchased or brought with participants) ii)200 foam helmets are offered to participants for additional safety precautions,(helmets must be returned after each use iii)One Advance Life Support Unit and 1 roving EMT will be available throughout the event to handle any emergencies or injuries iv)A security company willline the perimeter of the slide to regulate proper slide operations, v) Police and Fire Departments are notified by Slide the Cityand accessible through the duration of the event. b)Accident/Injury Mitigation Strategy i) Three staff members stationed at top of slide regulating throughput of riders on slide ii)Up to 8 riders can slide on each lane at a time (each of the two lanes =11' wide) iii)Once a set of riders get 200 feet down the slide,the next set of riders may begin iv)Each slider is provided with a mouth guard and required to use a tube. Helmets are also made available for riders v) Security personnel stationed along length of slide to avoid anyone entering slide from the side vi)Twostaff members stationed at bottom of slide to assist riders out of the pool vii)77'pool (134'deep)at end of slide to slow down riders viii)Communication between managers at top and bottom of the slide will be via radio;security personnel willalso be on radio communication ix) Training for all monitors:managers will be trained the night before the event and all other monitors will be trained day of the event x) Pool technician on site during the day to test chlorine levels of water - testing done in pool of slide xi) Everyhour there will be safety check: slide is shut down and checked for rips and tears and monitors are given a break xii) ADA County Paramedics will be providing on-site medical services: 2 EMT's w/fully equipped ambulance xiii)Participants must meet the 48"height requirement to ride the slide (this will prevent very young children from riding and hurting themselves). c)Procedures for Handling Emergencies i)Crowd Control issues: (1)Notify local security or police officers of the disturbance (2) Notify Management of the disturbance and ask them to locate security or police officers (3) Iflocal security,police officers,and/or management cannot be reached, call 911. (4)Once all parties are notified make sure to give a written statement about what events transpired. ii) Injury Related Emergencies (1)Notify our local on duty EMTor designated safety person. (2)Notify management of the incident and ask them to locate EMTor safety persons. (3)If on duty EMT's,designated safety persons,and/or management cannot be reached call 911. (4)Once all parties are notified make sure to give a written statement about what events transpired. 10)Safety Checklist for Safe Operational Use of the Slide S During setup,check to see if there are any tears in the slide. Ifso,contact management.*Note:We will have onsite patching available if needed. S Make sure the foam padding is properly placed and attached beneath the slide. S Inspect whether allside (bumper)portions of the slip-n-slide side inflate properly. 10 S Wait for management to do a test run of the slide before allowing anyone to participate. •/Make sure there is someone at the top of the slide regulating the line before allowing any participants. •/Make sure someone is monitoring the bottom of the slide before allowing any participants. S Get approval from management before allowing any participants. •/Check to see that participants have proper armband or stamps,which verify they have signed all waivers and are eligible to slide. /After confirming the proper armbands or stamps are in place, use your best judgment and make sure participant meet all height/weight/age requirements or are accompanied by a parent/guardian. S Inthe event of any accidents notify safety authorities and management immediately.During such instances prohibit further use of the slide until management gives you permission 11)Inflatable Slide Components These photographs are to acquaint the reader with inflatable hardware and operational components that also apply to our unit that is owned by Slide the City. 11 Miniature (in comparison)inflatable slide, photo gives a visual example of the run-out pool at the conclusion of the slide and reasonable detail on how the blowers will attach a) Basic Components of an Inflatable Zippers Air flap Removable Removable i)Photo illustrating the size of the Slide the City Slip-n-slide:l,000ft+slide 12 13 b)Event Management i)Event Management shall maintain a presence at the "Registration"tent located at bottom of the slide and offer 'customer service'to guests requiring assistance, ii)Event directors are available for merchants and residents for all inquiries. (1)Responsible Agency persons on site are: (a)Event Director-Nichelle Jensen (i)(602)743-8487,nichelle@slidethecity.com (b)Event Director-Nathan Jensen (i)(602)-670-7153,nate@slidethecit.com 12)Partnering with Charitable Organization a)Slide the City iscommitted to support national and local non-profit organizations establish stronger communities and contribute to developing nations. b) Benefiting Charities include/have included: i)Generosity Water ii) Ronald McDonald House "We wereso happyto havebeenchosenas a charitable organization partner duringtheSlide theCityeventin SLC.The donationwe receivedfor the hours amazing volunteers dedicatedto thisfamilyfun eventwentto continue to helpus provide a home-away-from-home forfamilies of hospitalized children.Because ofthis donation,we are able to continuetoprovide a soft landingplacefor families that comefrom all over theglobe to receive treatmentand care at the amazing medicalfacilities we have here in Salt Lake." Lauren Willie Volunteer &Guest Relations Manager lauren(Sirmhslc.org Ronald McDonald House charities* OFTHELVTERMOI NTAIN AREA,INC. 13)Production Schedule i)Appendix IV [Table:Detailed Production Schedule] 14 SLIDE CiTy V Slide the City 59W100S XiTV Salt Lake City,UT 84121 the Appendix I: Memo: To:Health Department,Storm Water,and all Regulatory Agencies From: Ben Nikolaus,Pump,Hose and Application Specialist for Slide the City,LLC. I am an engineer and have been in the liquid moving field for 6 years.I have managed and installed pumps,water filtration systems,and more.I am prolific in pumps,hoses,water sanitation,and irrigation systems. Slide the City has hired me to create and maintain the slide and water system.My responsibilities include but are not limited to;Preventing and make sure there is absolutely no leakage from the slide,creating and maintaining a system that will circulate and recycle the water while the slide is in use. I have created a system with the help of Sunbelt Rentals Co. so there is no leakage from the slide,pumps,or hoses,and a recycled water system that makes a effective use of the water. The slide has been improved and modified to eliminate leakage.The pumps hoses and generators we use are, Pumps -Two 4"diesel powered rear end centrifugal,as well as One 2"110 Volt submersible Hoses-4" lay flat with Cam-lock fittings,2"Cana flex hose Generator-Diesel powered 26 kvw Filtration System-Dual vacuum chlorinating pump We have a water technician at the top of the slide and one at the bottom of the slide.These two technicians will be measuring the water every 15 minutes and maintaining the proper PH levels of the water.The water will be maintained between a 7.0 to 7.6 PH level.We are using liquid chlorine and hydrochloric acid to keep the water safe and sanitized. In the unexpected case of spillage,the storm drains along both sides of the street will be covered before the event begins with tarps,duct tape and sandbags.There will be a water truck located at the bottom of the slide in case of emergencies to pump up spilled water into the 15 truck and dispose of it properly.If the city requires more for the protection of their storm drains we are happy to take any other precautionary measures they recommend. Feel free to contact me at ben@slidethecity.com with any questions. Thanks, Ben Nikolaus Event Director Side the City Appendix IV Production Schedule Show Name Revision Date Slide the City 2014 8/25/2014 v^2__________________________| from to Action Company 9:00 AM Noon Mark out booths,food truck,restrooms, power and water locations Slide the City and MP 9:00 AM 2:00 PM Mark out slide location /last 175 feet on flat ground Slide the City 10:00 AM 1:00 PM 2 Flat Bed Golf Carts delivered Vendor 1:00 PM 5:00 PM Make final calls to all vendors and confirm load in times Slide the City 1:00 PM 2:00 PM Radios delivered Slide the City 2:00 PM 4:00 PM Load all trucks and needed equipment Slide the City Saturday,April from to Action Company 4:00 AM 8:00 AM Rentals on site for set up Classic 5:00 AM 6:00 AM Set up Information booth for volunteers and staff to check in first Slide the City Day Manager 5:00 AM 7:00 PM First Security Call PDF Security 5:00 AM 10:00 AM Additional Slide and Staff Arrives for Set up Slide the City 6:00 AM Foam Team,Slide Team,Registration Team,Merchandise Team,Water/Power Team on site Slide the City 6:00 AM 8:00 AM Porta Potties and Dumpsters arrive United 6:00 AM 7:00 Water Trucks Arrive United 16 PM 6:00 AM 9:00 AM Water Barricades arrive to hold Slide Vendor 6:00 AM 7:00 PM Power and pump trucks arrive Sunbelt 6:00 AM Noon PR Rep in place for early morning TV spots and to work with Press Slide the City 7:00 AM 8:00 AM Cover all storm drains Slide the City 7:00 AM 9:00 AM Merchandise tent and ticket booths all set Slide the City 7:00 AM 9:30 AM Set up registration booth,wrist bands, floaties,etc.Slide the City 8:00 AM 10:30 AM Set up bottom of slide with hay bales Slide the City 9:00 AM 10:30 AM Team Ped Fencing begins Slide the City 9:00 AM 3:00 AM Clean up crew arrives sets out trash cans / 1 to 1 and continues to clean throughout the day Trash Company 9:00 AM 7:00 PM ATM Arrives Vendor 10:00 AM 10:30 AM Test the slide with city officials Slide the City /City 10:00 AM 7:00 PM All security in place PDF Security 10:00 AM 7:00 PM Radio Station booths arrive Slide the City 10:00 AM 7:00 PM Food Truck's Arrive 5 to 10 depending on city Slide the City 10:00 AM 7:00 PM Registration and merchandise open Slide the City 10:30 AM 7:00 PM ALS and roving EMT Bike Team on site EMT 11:00 AM 11:50 AM VIP Slide opens up Slide the City 11:50 AM Noon Safety Break Slide the City Noon 7:00 PM Slide Open to Public 12:50 PM 1:00 PM Safety Break Slide the City 1:50 PM 2:00 PM Safety Break Slide the City 2:50 PM 3:00 PM Safety Break Slide the City 3:50 PM 4:00 PM Safety Break Slide the City 4:50 PM 5:00 PM Safety Break Slide the City 5:50 PM 6:00 PM Safety Break Slide the City 6:00 PM 7:00 PM Shut line off to finish on time Slide the City volunteers 17 7:00 PM 4:00 AM Slide the City Night Manager Comes on Slide the City 7:00 PM Slide the City Closes Slide the City 7:30 8:00 PM Water Picked Up Vendor 7:00 Clean up Crew Arrives Slide the City volunteers 7:30 Water Picked Up Vendor 8:00 Slide/Foam/Registration Clean Up Slide the City volunteers 10:00 Barricades/Sand Bags/Hoses Clean Up Slide the City volunteers 11:00PM Final Sweep/Trash Clean UP Slide the City volunteers 11:59 PM Street back and open to public Slide the City. 18 Doug Holloway Director Parks &Recreation 1104 Royal Boulevard Boise. Idaho 83706 2840 Phone 208/608 7600 Fax 208/608 7648 TDD/TTY 800/377 3529 Web wwwcityofboise org/parks Mayor David H Bieler City Council President Maryanne Jordan Council Pro Tem David Eberle Elaine Clegg Lauren McLean TJ Thomson Ben Quintana AnEquoi OpporfunTy Employe Boise Parks &Recreation December 1,2014 RE:Letter of Recommendation,Slide the City of Boise To Whom It May Concern: Slide the City was an event held in Boise,Idaho on August 30*,2014.In working with the event, I found the event coordinators to be extremely professional and easy to work with.Considering it was a first time for this event in Boise,obviously we had concerns but at the conclusion of the event,we found they followed through on the assurances they provided to us, followed their safety plans, there were no injuries and the management team did a great job. This is the kind of event our city likes to host-very family friendly and fun. We felt our citizens had a great time and we are looking forward to having the Slide the City team return to Boise in 2015. Please feel free to contact me if you have any questions. I can be reached at 208- 608-7620 or dloldhamfecityofboise.orK. Sincerely, I.•-L -fc/Kvnn Dee Oldham Parks and Recreation Administration Manager Rachael Goodwin From:Nichelle Jensen [nichelle@slidethecity.com] Sent:Tuesday,December 09,2014 2:17 PM To:Rachael Goodwin Subject:Fwd:Disposal of water for Slide the City Nichelle Jensen Event Director 602.743.8487 www.slidethecity.com JSC Events,LLC 1774S 500 L Salt Lake City,UT84105 Begin forwarded message: From:Clark Moskop <ClarkMoskop(5)az-fhsd.gov> To:"nichelle@slidethecity.com"<nichelle@slidethecitv.com> Cc:Bill Cunningham <BillCunningham@az-fhsd.gov> Subject:Disposal of water Date:December 5,2014 at 4:33:12 AM MST Nichelle, This is in reference to our phone conversation yesterday regarding the disposal of slide water at the conclusion of your event for The Town of Fountain Hills.The Sanitary District will allow Slide The City to dispose of water from the event scheduled in April into our sanitary sewer system.This is a one-time allowance only,and permission must be gained for any future events planned.Please call our offices at (480)-837-9444 one week prior to the event so that directions can be given as to the most suitable location for disposal. Best Regards, Clark A.Moskop WWTP Operations Manager Fountain Hills Sanitary District 16941 E.Pepperwood Circle Fountain Hills, AZ 85268-2901 480-837-9444 Disclaimer: All messages created in this system belong to the Fountain Hills Sanitary District and should be considered a public record subject to disclosure under the Arizona Public Records Law (A.R.S.39-121).District employees,District public officials,and those who generate e-mail to them, should have no expectation of privacy related to the use of this technology. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:1/15/2015 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Robert Rodgers,Senior Planner rrodgers@fh.az.com 480-816-5138 Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow T-Mobile to install a 72'tall faux Palm Tree cellular antenna array at 12031 N.Colony Drive,located in the "C-3" zoning district.Case #SU2014-05 CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72'tall faux Palm Tree cellular antenna array at 12031 N.Colony Drive,located in the "C-3"zoning district. Case#SU2014-05 Applicant:Declan Murphy,Coal Creek Consulting LLC 1525 N.Hayden Rd,Scottsdale AZ 85257 (602)326-0111 for:T-Mobile West LLC 2625 S.Plaza Dr,Tempe,AZ 85282 (602)326-0049 Property Owner:Fountain Hills Mini Storage LLC (480)837-0297 Property Location:12031 N. Colony Dr,Fountain Hills,AZ 85268 Related Ordinance,Policy or Guiding Principle: Fountain Hills Zoning Ordinance Chapter 2 Section 2.02 -Special Use Permits Fountain Hills Zoning Ordinance Chapter 17 -Wireless Telecommunications Towers and Antennas Staff Summary (background): EXISTING ZONING:"C-3 General Commercial" EXISTING CONDITION:Mini-Storage &Vehicle Storage Facility Page 1 of 5 T-Mobile Faux Palm Town Council Report Case#SU2014-05 SURROUNDING LAND USES AND ZONING: NORTH:Colony Wash Vista Condominiums,Zoned "R-4" SOUTH:Colony Drive,then Disabled vehicle storage,Zoned "C-3" EAST:Panarama Drive,then Chaparral City Water Co,Zoned "C-3" WEST:Mini-Storage,Zoned "C-3" BACKGROUND: T-Mobile proposes to install a 72'tall Monopalm antenna,with attendant ground mounted equipment near the center of the property located at 12031 N.Colony Drive. Section 17.06 of the Zoning Ordinance outlines the criteria for evaluating Special Use Permit applications for towers or antennas.As the proposed antenna exceeds the zoning district height allowance of 40 feet and is also within 300 feet of residentially zoned property,it is the determination of staff that the applicant's proposal must receive a Special Use Permit in order to be approved. In granting a special use permit,the Town may impose conditions to the extent such conditions are necessary to minimize any adverse effect of the proposed tower on adjoining properties. Section 17.06.B.3 of the Zoning Ordinance specifically outlines the factors to be considered when reviewing applications for towers. Factors Considered in Granting Special Use Permits for Towers.In addition to any standards for consideration of special use permit applications pursuant to Chapter 2,Section 2.02 of this Zoning Ordinance,the Town Council shall consider the following factors in determining whether to issue a special use permit,although the Town Council may waive or reduce the burden on the applicant of one or more of these criteria if the Town Council concludes that the goals of this ordinance are better served thereby: a.Height of the proposed tower; The proposed Monopalm is 72' tall. This exceeds the 40'height limit of the C-3 zoning district by 32'. This requirement may be waived for communication towers as part of the Special Use Permit by the Town Council when deemed appropriate. Staff:Staff believes that the height of the tower will not create undue physical or aesthetic affects on the town,or nearby properties. The proposed height of the monopalm is slightly taller than existing palm trees nearby.However,there is an existing 65'tallmonopalm tower (AT&T)located approximately 1,200 feet away behind the Alamo Saloon.And there are numerous palm trees along Saguaro Blvd that are approximately 70'-75'tall.Thereis also a Monopole tower (AT&T)in 4-Peaks Parkthat is 85'tall and approximately 2,235'to the southeast. The zoning ordinance requires that any tower be constructed so that its "fall down" distance (equal to the height of the tower) is entirely contained within the boundaries of the property it is located on. This is a precaution against the tower damaging adjoining Page2 of5 T-Mobile Faux Palm Town Council Report Case#SU2014-05 properties or structures should it fall. This requirement may be waived as part of the Special Use Permit by the Town Council when deemed appropriate. Staff: The proposed location of the tower is 64'-3"from the nearest property line and does not meet this setback requirement.Should the monopalm fall toward the alley, it will fall across the Town-owned alley,potentially falling onto the Town property. If the tower falls in any other direction it will fall on-site onto the existing building or parking area.Staffs opinion is that there does not appear to be any other location on the property that would not require a waiver of the setback standards or not offer the potential of damaging abutting property. Therefore,staff feels that this criterion has NOT been met and a Special Use Permit is required. b.Proximity of the tower to residential structures and residentially zoned district boundaries; The zoning ordinance requires that any tower within 300'of residentially zoned property receive Special Use Permit approval from the Town Council. Staff: The tower is within approximately 105'of residentially zoned property. This is less than the 300'requirement. Therefore, staff's opinion is that the residential setback requirements have NOT been met and a Special Use Permit is required. c.Nature of uses on adjacent and nearby properties; The property contains existing buildings.The closest building is within 5' of the proposed tower.Adjacent Town-owned properties and right-of-ways are the alley on the north which is 64'-3"'from the proposed location,and the Colony Drive right-of-way on the south which is 85'-9"from the proposed tower location. Staff:Staff believes that the proposed monopalm antenna could potentially have a negative effect on the surrounding properties should the towerfallintothe alley during a storm or as a result of an accident.Staffs opinion is that the requirement that the proposal not be potentiallydetrimentalto surrounding properties has NOT been met. d.Surrounding topography; The surrounding topography will not present any problems with the placement or use of the monopalm. Staff:Staff's opinion is thatthe topography will not affect the towerplacement. e.Surrounding tree coverage and foliage; There is currently no existing tree coverage or foliage.The applicant is not proposing to install additional palm trees in the area to lessen the visual impacts of the monopalm. There are three nearby palm trees located on the property approximately 115'east.The three trees are 39',43'and 51'tall. Staff:Staff's opinion is that including additional palm trees near the tower will lessen the visual impact of a stand-alone monopalm.Therefore,staff recommends that the three additional palmtrees with a minimum heightof 25'be plantedinthe vicinity of the tower. Page 3 of 5 T-Mobile Faux Palm Town Council Report Case#SU2014-05 f.Design of the tower,with particular reference to design characteristics that have the effect of reducing or eliminating visual obtrusiveness; The proposed Monopalm is designed to look like a palm tree. Staff:Staff believes thatby using thismonopalmdesign ratherthana typical toweror monopole,the visual impact is lessened. g.Proposed ingress and egress; The proposed tower is located in the center of the property parking lot and is easily accessed by vehicles. Staff: The proposal has excellent access and egress. h.Availability of suitable existing towers,other structures,or alternative technologies not requiring the use of towers or structures,as discussed in Section 17.06(B)(4); Section 17.06.B.4 specifically relates to the construction of new towers where none previously existed.In such cases the town should require proof that other less-obtrusive options are not available. Staff:The applicant states that there are no alternative towers in the vicinity.The applicant also states that there are no alternative technologies available. Risk Analysis (options or alternatives with implications): Approval of the Special Use Permit will result in a 72'tall monopalm cell tower being placed at 12031 N.Colony Drive. Denial of the Special Use Permit will require that the applicant seek an alternative site or antenna design. Fiscal Impact (initial and ongoing costs;budget status):None anticipated Budget Reference (page number):NA Funding Source:NA If Multiple Funds utilized, list here:NA Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): The Planning &Zoning Commission forwarded to the Town Council a recommendation to APPROVE the proposed Special Use Permit to allow a 72'tall monopalm antenna located at 12031 N.Colony Drive subject to the following stipulations: 1.Three additional palm trees with a minimum height of 25'shall be planted on the property in the vicinity of the tower prior to the issuance of a Certificate of Occupancy. 2.Subject to development in accordance with the revised plans dated 9/30/14 and drawn by Young Design Corp. Page4 of 5 T-Mobile Faux Palm Town Council Report Case #SU2014-05 3.Subject to development in accordance with the photosims included in the application and attached to the staff report. Staff Recommendation(s): Staff recommends that the Town Council approve the Special Use Permit subject to the stipulations recommended by the Planning &Zoning Commission. List Attachment(s): 1.Application 2.Applicant's Narrative Report (3 pgs) 3.Applicant's PhotoSims (3 pgs) 4.Site Plan (7 pgs) 5.12/11/2014 Draft P&Z Minutes SUGGESTED MOTION (for Council use): Move to APPROVE the Special Use Permit Permit to allow a 72'tall monopalm antenna located at 12031 N.Colony Drive,subject to the stipulations recommended by the Planning & Zoning Commission as outlined in the staff report. Prepared by: ^g6ert (Rpdgers Robert Rodgers,Sfenior Planner 1/5/2015 Director's Approval: food,Development Services Director 1/5/2015 Approved: 4a Ous^Gj*£U^. Ken Buchanan,Town ManagerManager 1/6/2015 Page 5 of 5 DO Not write in this space -official use only Filing Date io*\-H Accepted By flSsfe Fee Accepted t*t •.fnMC,00 Case Manager ft&o The Town of Fountain Hills g(4 /</'#s PLANNING &ZONING DEPARTMENT -APPLICATION Abandonment (Plat or Condominium)_ Appeal of Administrator's Interpretation Area Specific Plan&Amendments Concept Plan Condominium Plat Development Agreement General Plan Amendment Planned Unit Development Cut/Fill Waiver HPEChange or Abandonment Ordinance (Text Amendment) Preliminary /Final Plat Replat(Lotjoins,lot splits, lot lineadjustments) - Rezoning (Map) Site Plan Review (vehicles sales) X Special Use Permit &Amendments Temporary Use Permit (Median Fee,ifapplicable) Variance J Other T NAME /NATURE OF PROJECT:T-Mobile PH10936 - Fountain Hills Mini Storage LEGAL DESCRIPTION:Plat Name Fountain Hills Plat No205 Block _1 PROPERTY ADDRESS:12031 N Colony Drive.Fountain Hills AZ PARCEL SIZE (Acres!1.21 .Lot 11, 12,13 ASSESSOR PARCEL NUMBER 176-08-083A TRACTS N/ANUMBEROFUNITSPROPOSEDM/A EXISTING ZONING OJ Applicant Mrs,Coal Creek Consulting LLC for T-Mobile Mr. Ms.Address:1525 N Hayden Road,#100 Email:dmurphy@coal-creek.com MrSi Fountain Hills Mini Storage LLC Mr. Ms.Address:12031 N Colony Drive PROPOSED ZONING No Change Day Phone 602 326 0111 City:Scottsdale state:AZ Zip:85257 Dav Phone (4«Q)837-0297 City:Fountain HillsState:AZ Zip:85268 Ifapplication is being submitted bysomeoneotherthantheowner ofthe property undercons/deration,thesectionbelow musj;ha completed,. g*gp .—_^___.DATE.'</'•/*/uSIGNATUREOFOWNER. I HEREBY AUTHORIZE Coal Creek Consulting LLC/Declan Murphy Please Print Subscribed and sworn before rr«»*hic°%u^'Af (a.••„.•.?,• ary mm. Notary Public Tina M.Askenas I Notary PubHo 8tat8ofMlnnB30tj t'M Commission Ekj?, 01-31-2016 dav of .{kjH-etVxlQi My Commission Expires.. _TO FILE THIS APPLICATION, ,20 H . XDI4 MUNIS ^"L-U 7 .i ^* APPLICATION #£u PaSfl) T •-Mobile T-Mobile PH10936 -Fountain Hills Mini Storage 12031 NColony Drive, Fountain Hills AZ APN 176-08-083A Purpose of Request T-Mobile iscommitted to improving coverage and expanding network capacityto meet customer demand in the Town of Fountain Hills,T-Mobile is proposing to locate a new Wireless Communication Facility (WCF)at 12031N Colony Drive.The proposed WCF will provide residents,visitors and businesses with improved high quality reliable wireless service for both personal &business, in addition to enhancing emergency services. The proposed WCF is necessaryto eliminate any GAP/Deficiency inthe T-Mobile Network. A Special Use Permit (SUP)will be required,as the proposed WCF heightexceedsthe heightof the district,in addition to the proposed WCF will be within 300ftofa residential district. Details of Request The proposed T-Mobile WCF will consistof a new65ft MonoPalm,with associated ground equipment located in proximity to the base within the subject Storage Facility property.The entire Storage Facility isenclosed,so the proposed T-Mobile ground equipment will not be visible from outside ofthe property.There are existing Live Paims in proximity to the proposed MonoPaim. The proposed T-Mobile MonoPalm will be similar to the existing AT&T MonoPalm currently located at 11807 N Saguaro Blvd T-Mobile technicians may visit the site for routine maintenance(or in the event of a technical breakdown), and will utilize the existing ingress/egress and onsite parking Please do not hesitate to contact me for any additional informationor clarification. Sincerely, (XL \Li Decian Murphy Coal Creek for T-Mobile 1525 North Hayden Road, Suite 100 Scottsdale,AZ 85257 Tel:(602)326-0111 Email:dmurphy@coal-creek.com 1JL **/&« - •-T-MobilePH10936-FountainHills MiniStorage12031NColonyDrive,FountainHills AZAPN176-08-083A •Mobil*T-MobilePH10936-FountainHills MiniStorage12031NColonyDrive,FountainHills AZAPN176-08-083A PHOTOSIMULATION•T--MobileCOALCREEKCONSULTINGYl.0936A-FountainHillsMiniStorage12031NColonyDriveFountainHills.AZ85268PhotoMap.-Note:Simulationsareanartisticillustrationcreatedtorepresenthowtheproposedprojectmaylookonceconstructed.Simulationsarecreatedtomatchthecurrentdesignasaccuratelyaspossible,butarenotguaranteedtomatchthefinalbuild. PHOTOSIMULATIONT•-MobileCOALCREEKCONSULTING•^t~-^--~••^SSSWBOKlSSt'"PH10936A-FountainHillsMiniStorage12031NColonyDriveFountainHills.AZ85268View1 -Before-.View:LookingNorthwesttosite.SimulationCompleted9/23/14CompletedBy=ChristopherBridges PHOTOSIMULATION• •••MobileCOALCREEKCONSULTING^——PH10936A-FountainHillsMiniStorage12031NColonyDriveFountainHills,AZS526SView1 -After:View.LookingNorthwesttosite.SimulationCompleted:9/23/14CompletedBy=CluistopherBridges ©Mobile SITE# SITE NAME CITY STATE COUNTY DESIGN TYPE PH10936A FOUNTAIN HILLS MINI STORAGE FOUNTAIN HILLS AZ MARICOPA MONOPALM PROJECT INFORMATION ADDRESS 12031 N COLONY DRIVE FOUNTAIN HILLS, AZ 85268 LANDLORD FOUNTAIN HILLS MINI STORAGE LLC 7803 GLENROY RD MINNEAPOLIS,MN 55439 JURISDICTION TOWN OF FOUNTAIN HILLS LAND DESCRIPTION OF SUBJECT PARCEL ZONING:C-3 APN:176-08-083A PROJECT OWNER T-MOBILE WEST LLC 2625 S,PLAZA DRIVE,#400 TEMPE,ARIZONA,85282 CONTACT:TERRY QUINN PHONE:(602)326-0049 PROJECT DESCRIPTION NEWT-MOBILE EQUIPMENT MOUNTED TO NEW CONCRETE SLAB AND SCREENED BY CHAIN LINK FENCE ENCLOSURE.NEWT-MOBILE ANTENNAS TO BE MOUNTED TO MONOPALM CONSULTING TEAM ARCHITECT YOUNG DESIGN CORP 10245 E,VIA LINDA #211 SCOTTSDALE,AZ,85258 CONTACT:JOHN SULTZBACH PHONE:(480)451-9609 ZONING COAL CREEK CONSULTING 1525 N.HAYDEN ROAD,#100 SCOTTSDALE,AZ 85257 CONTACT:DECLAN MURPHY PHONE:(602)326-0111 NUMBER T-1 INDEX OF DRAWINGS NAME OF SHEET TOPOGRAPHIC SURVEY TOPOGRAPHIC SURVEY ENLARGED SITE PLAN ANTENNA INFORMATION ELEVATIONS VICINITY MAP DRIVING DIRECTIONS FROM THE T-MOBILE OFFICE IN TEMPE.AZ.:HEAD NORTH ON S PLAZA DR..TURN RIGHT TOWARD S PRIEST DR.;TURN RIGHT TOWARD S PRIEST DR.;TURN LEFT ONTO S.PRIEST DR.; TURN RIGHT ONTO THE AZ-202 LOOP E RAMP;KEEP LEFT AT THE FORK.FOLLOW SIGNS FOR ARIZONA 202 LOOP E AND MERGE ONTO AZ-202 LOOP E;MERGE ONTO AZ-202 LOOP E.; TAKE EXIT 13 FOR COUNTRY CLUB DR.;TURN LEFT ONTO AZ-S7 N; TURN LEFT ONTO E SHEA BLVD.;TURN RIGHT ONTO N.SAGUARO BLVD.:TURN RIGHT TO STAY ON N SAGUARO BLVD ; TURN RIGHT ONTO N.PANORAMA DR.:TURN LEFT ONTO E COLONY DR.;DESTINATION WILL BE ON THE RIGHT T-•-Mobile- •PLANS PREPARED BY - U (fesScjJDD CDCDLTJp orchitecture /project monogement 10245 E.Vlo Undo.Scottsdole.AZ 85258 ph:480 451 9609 fox:4B0 451 950B •ARCHITECTS JOB NO.' •PF.CJECT INFORMATION PH10936A FOUNTAIN HILLS MINI STORAGE TITLE SHEET I—ju-:S.::ci •-:)••approval - •SHEET NUMBER- T-1 T-•-Mobile-=PROJECTINfORMATION:=FOUNTAINHILLSMINISTORAGEPH10936A12031NORTHCOLONYDRIVEFOUNTAINHILLS.ARIZONA85268MARICOPACOUNTY|=ORIGINALISSUEDATE:=7/10/2014pPLANSPREPAREDBY:==BY:=DRHy;designcorporehilactur*/pro)»ctmonoa«m«fll10245E.WoUndo.Scotlsdolt.AZ85258ph:480 4519609fox: 480 4519608»mel:cofpOy3coffict.comPCONSULTANT::txrlltttU/31/HSITESURVEYhSHEETNUMBERSLS-1 LESSOR'SLEGALDESCRIPTIONLOTS 11. 12 AND13,BLOCK 1 AS SHOWN ON FOUNTAINWaSFINALPLATNO.205AS RECORDEDMBOOK141. PACE 16 OF THE OFFICIAL RECORDS OF MARICOPACOUNTY. STATE OFARIZONA.BEING MOREPARTICULARLYOESCRSEDASFOLLOWS:BEGINNING AT THE MOSTEASTERLYCORNER OF SATOLOT 13 AND BEING ON THESOUTHWESTERLYR1GHT-0FWAYUHEOF ANALLEY30.00FEET INWIDTH.SAID CORNER ALSO BEING COMMON WITH LOT 14OF SAID BLOCK: THENCEDEPARTMCSAIDRIGHT-OF-WAYUHE AND ALONC THE COMMON LOTLDCOFSAOLOTS 13 ANO 14. SOUTH 39 DEGREESSOMNUTES12SECONDSWEST. ADISTANCEOF144.77FEET TO THE FRONT COMMON CORNER OFSAOLOTS 13AND 14. SAID CORNERBONGON THE NORTHEASTERLY.RIGHT-OF-WAYUHE OF COLONYORIVE.A DISTANCEOF60.00FEETINMOTH.SADCORNER ALSOBEMGONA CURVECONCAVETO THENORTHEASTAND HAVING ARAMUS OF770.00FEET. A RADIALUNEPASSNGTHROUGH SAIDP0P4TBEARSSOUTH 39DECREES50MINUTES 12 SECONDS WEST; THENCE NORTHWESTERLYOEPARTMOSADCOMMON LOTUNE.ALONG SAIDRIGHT-OF-WAYANOCURVE.THROUGH ACENTRALANGLE OF07DECREES24MMUTES48SECONDSANARC LENGTH OF99.63FEET; THENCE CONTINUINGALONG SAIDRIGHT-OF-WAYAND TANGENT TO THELAST SAIDCURVE.NORTH 42DECREES45 MINUTES00SECONDS WEST. A DISTANCE OF214.87FEET TO THEBECOMING OF A TANGENTCURVE.CONCAVESOUTHERLYAND HAVING ARADIUSOF130.00FEET;THENCEWESTERLYCONTINUING ALONGSADRIGHT-OF-WAYANO CURVE THROUGH ACENTRALANGLE OF 13 DEGREES 13 MINUTES20SECONDSANARC LENGTH OF30.00FEET TO THE COMMON FRONTCORNER OF LOTS 10 AND 11 OF SAID BLOCK 1. ARADIAL UNEPASSNGTHROUGHSADCORNERBEARSNORTH 34 DECREES 01 MINUTES 40 SECONDS EAST;THEHCE DEPARTINGSADRCHT-OF-WAYAND CURVEAND ALONG THE COMMON LOTUNEOFSADLOTS 10AND 11. NORTH 34 DEGREES 01 MMUTES 40 SECONDSEAST. A DISTANCE OF156.38FEET TO THE REARCOMMON CORNER OFSADLOTS 10 AND 11.SADCORKER BONO ON THE SOUTHWESTERLYRIGHT-OF-WAYUNE OF THE AFORESAID ALLEY.SADPOINT ALSOBEING ON ACURVE.CONCAVE SOUTHERLY AND HAVINGARAOUSOF235.00FEET. A RADIAL UNEPASSINGTHROUGHSADCORNERBEARSNORTH 41 DEGREES 25MINUTES 19 SECONDS EAST; THENCE DEPARTINGSADCOMMON LOT UNE ANOSOUTHEASTERLYALONGSADRIGHT-OF-WAYUNE AND CURVE THROUGH A CENTRALANGLE OF OSDEGREES49MMUTES41SECONDSANARC LENGTH OF23.91FEET; THENCE CONTINUINGALONGSADRIGHT-OF-WAYAND TANGENT TOLASTSADCURVE.SOUTH 42DEGREES45MINUTES00SECONDS EAST. A OISTANCE OF337.18FEET TO THEPONTOF BEGINNING.EXCEPT ALL UNDERGROUND WATER AND WATER RIGHTSAPPURTENANTTHERETO.ANDEXCEPTALLGAS.OIL.COAL ANDMMERALSWHATSOEVER. AS RESERVEDMDEED RECORDEDINDOCKET12016.PAGE143.RECORDSOF MARICOPACOUNTY.ARIZONA.SCHEDULE"B"NOTEMATT!S MADE TO THE TITLE REPORT ORDER#21402623.ISSUEDBY FIRSTAMERICANTITLEINSURANCECOMPANY.OATEOJUNE23.2014.ALL EASEMENTS CONTAINEDWITHMSADTITLEREPORTAFFECTING THEMUEDIATEAREASURROUNDINGTHELEASEHAVE BEEN PLOTTED.7.EASEMENTS.RESTRICTIONS.RESERVATIONS.CONDITIONSANOSET-BACKUNESAS SET FORTH ON THEPLATRECORDED M BOOK 141 OFMAPS.PAGE 16. BUTOELETMGANY COVENANT. CONDITION OR RESTRICTIONINDICATING APREFERENCE.LIMITATION ORDISCRIMINATIONBASEDONRACE.COLOR.RELIGION.SEX.HANDICAP.FAMUALSTATUSORNATIONAL0RK3NTO THE EXTENT SUCHCOVENANTS.CONDITIONS OR RESTRICTIONS VIOLATE 42USC 3604(C). (DOES NOT AFFECT)10. ANEASEMENTFOR TELEVISION CABLE ANO RIGHTSINCDENTTHERETO AS GRANTED ININSTRUMENTRECORDEDFEBRUARY 1.1972IN DOCKET9213.PAGE469.OVER THEPUBLICUTUTYEASEMENTSHOWN ON THEPLATOFSADSUBDIVISION.(BLANKET M NATURE).AEASEMENTFORPU8UCUTUTYAND ALLOTHERJXTTERSAS SETFORTHTHEREIN.RECORDEDINDOCKET9143.PAGE393ANOTHEREAFTERCORRECTIVEEASEMENTRECORDEDHDOCKET9139.PAGE 122 OFOFFICIALRECORDS(PLOTTEO)©A,_.MEASEMENT FORUNDERGROUNDPOWER AND ALL OTHERMATTERSAS SET FORTHTHEREIN.RECORDEDINDOCKET10420. PACE824OFOFFICIALRECORDS.(PLOTTEO)14. THE EFFECT OF A MAPPURPORTEDTO SHOWSADPROPERTY RECORDED IN BOOK 1110 OF MAPS. PAGE 28 OFOFFICIALRECOROS. (DOES NOT AFFECT)SURVEYOR'SNOTESSURVEYORHASNOTPERFORMEDASEARCHOFPU8UCRECOROSTODETERMMEANYDEFECT M TITLEISSUED.THEBOUNDARYSHOWNHEREONISPLOTTEDFROMRECORDINFORMATIONAND DOES NOTCONSTITUTEABOUNDARYSURVEYOF THEPROPERTY.THSPROJECTAPPEARSTO8ELOCATEDWITHNFLOODZONE*rAREAS OF0.2XANNUAL CHANCEFLOOO:AREASOFIXANNUALCHANCEFLOOD WITHAVERAGEDEPTHSOFLESSTHAN 1 FOOT OR WITHORAMACEAREASOF LESS THAN 1 SQUAREMILE;ANOAREASPROTECTEDBYLEVEESFROM IXANNUALCHANCEFLOOOACCORDINGTOFEDERALEMERGENCYMANAGEMENTAGENCY FLOOOMSURANCE RATE MAP(S).MAP D#04013C18021.OATEOOCT. 16.2013.•T•-Mobile-^PROJECTINFORMATIONSFOUNTAINHILLSMINISTORAGEPH10936A12031NORTHCOLONYDRIVEFOUNTAINHILLS.ARIZONA85268MARICOPACOUNTY^ORIGINALISSUEDATE:=7/10/2014j=PLANSPREPAREDBY:=DRHDRHy;deihjncorpFCONSULTANT:=cxmtsic/39/14^SHEETT1TLE:=SITESURVEY=SHEETNUMBERSLS-2 ADJACENTZONING:R-1T-•-Mobile'scDossBcriDD>architecture/projectmanagement10245E.ViaLinda,Scotlsdale.AZ8525Bph:4B04519609fox:48045196089/iO/U• ARCHITECTS JOBNO.'•PROJECTINFORMATION-PH10936AFOUNTAINHILLSMINISTORAGE•SHEETTITLE-OVERALLPROPERTYPUN•JURISDICTIONAPPROVAL-'SHEETNUMBER-A-1 NOTE:FILLENTIRECOMPOUNDAREAWITHASPHALT.OTHERTHENWERESLABIS.T-•-Mobile—PLANSPREPAREDBY•orchitecture/ projectmonogement10245E. ViaUndo.Scottsdale.AZ85258ph:4804519609(ax:4604519608•DtSCRPItOtJ—9/30/1*REVIEW•ARCHITECTSJOBNO.'YDC-6019-PROJECTINFORMA^ON-PH10936AFOUNTAINHILLSMINISTORAGEENLARGEDSITEPLAN•JURISDICTIONAPPROVAL-'SHEETNUMBER-A-2 FRONTSIDEtf©FRONDSLEEVEATTACHMENT (SIDEOFPOLE)iiAT£R^fvDSTFF1TlJBlUft.t-t/4-!»ti.x3rtcrVtMLLX34"I.G.FRONDRECEIVERSNEWRINGMOUNTNEW65'HIGHMONOPALM'NEWT-MOBILEANTENNAS,(2)PERSECTORFOR (3)SECTORSNEWMOUNTINGKIT®)/^~^NEWAffTENNALAYOUT\::--\Nft.l-/K-/t?g4titTOWERMOUNTEDLTEEQUIPMENTFIBERBOXFRONDRECEIVERS3"STANDOFFNEWMONOPALM\\W\VfRADIOUNIT-•%"\\\\\\\v—NEWQUADMOUNTONNEWiX^ZlTMONOPALMLOCATEDW—•BELOWNEWANTENNA\\rNOTE:ALLNEWT-MOBILEANTENNASANDEQUIPMENTSHALLBEPAINTEDTOMATCHFRONDST-•-Mobile-•PIAN5PREPAREDt00dtessOgrjiiaxaprjDarchitecture/projectmanagement10245E.VioLindo.Scottsdole,AZ85258ph:4804519609fox:4804519608•ARCHITECTSJOBNO.'YDC-6019•°rOJtC"--".='.'-'•*j\-PH10936AFOUNTAINHILLSMINISTORAGEANTENNAINFORMATION•JURISDICTIONAPPROVAL'•SHEETNUMBER'A-3 NEWPALMFRONDS.PROVIDEA MINIMUM OF(55)FRONDS.ALLANTENNASSHALLBEFULLYSCREENEDBYFRONDSNEWT-MOBILEANTENNAARRAYMOUNTEDTONEWMONOPALM,PAINTANTENNASTOMATCHFRONDSEXISTINGBUILDINGNEWT-MOBILEOUTDOOREQUIPMENTCABINETS,(BEYONDFENCE)NEWBOLLARDS(TYP)T-•-Mobile-•PLANSPREPAREDBY'dtesBojJDD(CODDEDH/30/H•ARCHITECTSJOBNO •YDC-6019•PRQJECINFORMATION'PH10936AFOUNTAINHILLSMINISTORAGE•SHEETTITLE-ELEVATIONS•JURISDICTIONAPPROVAL-•SHEETNUMBER•A-4 TOWN OF FOUNTAIN HILLS MINUTES OF THE REGULAR SESSION OF THE PLANNING &ZONING COMMISSION December 11,2014 Vice-Chairman Mike Archambault opened the meeting at 6:30 p.m. ROLL CALL: The following Commissioners were present: Chairman Lloyd Pew (arrived 6:35 p.m.), Vice-Chairman Michael Archambault.Commissioners:Jeremy Strohan, Stan Connick,and Howie Jones. Also in attendance were Robert Rodgers,Senior Planner and Zoning Administrator and Janice Baxter, Executive Assistant and Recorder of the minutes. Vice-Chairman Mike Archambault requested participation in the Pledge of Allegiance and a moment of silent reflection. CALL TO THE PUBLIC No one wished to speak. AGENDA ITEM #1 -CONSIDERATION OF APPROVING THE MEETING MINUTES OF THE REGULAR MEETING OF THE PLANNING &ZONING COMMISSION DATED SEPTEMBER 25,2014. Commissioner Howie Jones MOVED to APPROVE the meeting minutes dated Thursday,November 13, 2014,as written.Commissioner Stan Connick SECONDED.t Chairman Pew Absent Vice-Chairman Archambault Aye Commissioner Strohan Aye Commissioner Connick Aye Commissioner Jones Aye The MOTION CARRIED UNANIMOUSLY by those members present (4-0). Chairman Lloyd Pew arrived at 6:35 p.m. AGENDA ITEM #2 -PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow T-Mobile to install a 72'tall faux Palm Tree cellular antenna array at 12031 N. Colony Drive, Located in the "C-3"zoning district. Case Number SU2014-05. Robert Rodgers, Senior Planner gave the presentation and included a PowerPoint Presentation (Exhibit "A"). Mr.Rodgers explainedthat this wasan applicationbyCoalCreekConsultingon behalfof T-Mobile fora Special Use Permitto allowa 72' tall,Monopalm design,and communication tower at 12031 N. Colony Drive. Mr. Rodgerspointed out that the locationwas on the north side of Colony Drive and was currently occupiedby a mini-storage facility. He continued to say that the proposedtower and ground equipment enclosure would be located relatively near the middle of the property and the Monopalm and ground equipment are proposed to be surrounded by a 6' tall chainlink fence,whichwas surrounded by nine(9) protective bollards. Page 1 of3 Mr. Rodgers stated that the tower lies within the 300-foot buffer from residential property,requirement for the Special Use Permit. Mr. Rodgers also added that the pole would be within fall range of some properties in the event the tower failed during a storm or other event. He added that the proposal also included planting of real palms in the vicinity of the tower to mitigate the visual impact. Mr. Rodgers stressed that in order to grant the Special Use Permit, certain criteria had to be met and while staff did note that some potential problems could arise should an accident occur the overall staff recommendation was that the Commission find that the criteria for granting the Special Use Permit had been adequately addressed.Mr. Rodgers also recommended the Commission forward their recommendation to Council that they approve the Special Use Permit, with appropriate waivers and additional recommendations as outlined in the staff report as follows: 1.Three additional palm trees with a minimum height of 25'shall be planted on the property in the vicinity of the tower prior to the issuance of a Certificate of Occupancy. 2. Subject to development in accordance with the revised plans dated September 30, 2014, and drawn by Young Design Corporation. 3. Subject to development in accordance with the photosims included in the application and attached to the staff report. Mr. Rodgers pointed out that the applicant's representative was in attendance and available to answer any questions. Chairman Pew opened the Public Hearing at 6:38 p.m. Chairman Pew acknowledged Jim Klungness who requested to speak. Mr. Klungness manages the Fountain Hills Mini Storage and also resided in N. Four Peaks Way, Fountain Hills. Mr. Klungness overall supported this request. There being no further request to speak, Chairman Pew closed the Public Hearingat 6:39 p.m. AGENDA ITEM #3 -CONSIDERATION OF a SPECIAL USE PERMIT to allow T-Mobile to install a 72' tall faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the "C-3" zoning district. Case Number SU2014-05. Commissioner Howie Jones asked the applicant and representative for T-Mobile to explain the standards when placingthis equipment.Declan Murphy,Coal Creek Consulting,LLC locatedat 1525 N.Hayden Road, Scottsdale, Arizona 85257 (602) 326-0049, explained the strict standards used to construct the towers. Mr. Murphy pointed out that huge buffers with steel were used. Mr. Murphy also referencedthe tower located behind Alamo Bar located on Saguaro Boulevard as an example of their product. Vice-Chairman Archambault MOVED to recommend that the Town Council approve the Special Use Permit as outlined and subject to the stipulations contained in the staff report. Commissioner Jones SECONDED and the MOTION CARRIED UNANIMOUSLY 5-0. Page 2 of3 Redact AGENDA ITEM #6-COMMISSION DISCUSSION/REQUEST FOR RESEARCH TO STAFF. Itemslistedbelowarerelatedonlyto thepropriety of(i)placingitemson afuture agenda for action or (ii)directing staffto conduct further research and report back to the Commission. None AGENDA ITEM #7-SUMMARY OF COMMISSION REQUESTS FROM SENIOR PLANNER. None AGENDA ITEM #8 -REPORT FROM SENIOR PLANNER AND ZONING ADMINISTRATOR, PLANNING AND ZONING DIVISION OF DEVELOPMENT SERVICES. Nothing to report. AGENDA ITEM #9 -ADJOURNMENT. Vice-Chairman Archambault MOVED to adjourn the meeting at 6:52 p.m. and Commissioner Stan Connick SECONDED and the MOTION CARRIED UNANIMOUSLY by those memberspresent5-0. FOUNTAIN HILLS PLANNING &ZONING COMMISSION BY: Chairman Lloyd Pew ATTEST: Janice E.Baxter,Executive Assistant CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Fountain Hills Planning and Zoning Commission held on the 11th day of December 2014,in the Town Council Chambers,16705 E.Avenue of the Fountains,Fountain Hills,AZ 85268.I further certify that the meeting was duly called and that a quorum was present. Dated this 1 l~day of December,2014. Janice E.Baxter,Executive Assistant Page 3 of3 APPROVALof the Special Use Permit for a 72'Tall Monopalm Communications Tower elopment per Plans dated 9/30/14 Development per (lie pho to the staff report. 1/5/2015