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z:\council packets\2015\r150115\150115a.docx Last Printed: 1/6/2015 1:44 PM Page 1 of 4
NOTICE OF THE
REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:30 P.M.
WHEN: THURSDAY, JANUARY 15, 2015
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s
various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording.
Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal
action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to
commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers.
Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i)
reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Henry Leger
Councilmember Nick DePorter Councilmember Alan Magazine
Councilmember Cassie Hansen Vice Mayor Cecil A. Yates
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CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Pastor Tony Pierce, First Baptist Church of Fountain Hills
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) The Mayor may review RECENT EVENTS attended relating to ECONOMIC
DEVELOPMENT.
ii) PRESENTATION by Shelly Mowrey, Fountain Hills Substance Abuse Prevention
Coalition Director, regarding SUCCESSES AND ACCOMPLISHMENTS.
iii) RECOGNITION of an AWARD presented to the Community Services Department
for the Outstanding Cultural Awareness Program by the Arizona Parks and
Recreation Association at their annual conference in Chandler on August 14, 2014,
in recognition of the Chinese Lantern and Folk Festival.
iv) PRESENTATION of the TOURISM PROGRAM with an annual summary as the
program completes one year under Town staff management.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the j urisdiction of the Council and (ii) is subject to
reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on
matters raised during “Call to the Public” unless the matters are properly noticed for discussion and l egal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a Councilmember or member of the public so requests. If a
Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from
the Consent Agenda and considered in its normal sequence on the Agenda.
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
December 18, 2014.
2. CONSIDERATION of a SERVICE AGREEMENT with Bel-Aire Mechanical, Inc., in an
amount not to exceed $41,010.00, for the purchase and installation of cooling tower #2
replacement.
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3. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $143,772.18
from the Special Revenue Fund to the Facilities Replacement Fund to provide budget
authority for expenditures.
REGULAR AGENDA ITEMS
4. CONSIDERATION of APPOINTING two (2) citizens to serve on the McDowell
Mountain Preservation Commission for a three (3) year term beginning January 15, 2015
and ending December 31, 2017.
5. CONSIDERATION of APPOINTING three (3) citizens to serve on the Board of
Adjustment for the period beginning February 1, 2015 until January 31, 2017.
6. CONSIDERATION of APPOINTING two (2) Planning and Zoning Commissioners to fill
a seven (7) month term on the Commission beginning February 15, 2015, until September
30, 2015, and one (1) year and seven month term beginning February 15, 2015, until
September 30, 2016.
7. CONSIDERATION of a SPECIAL EVENT APPLICATION for the SLIDE THE CITY
event presented by Nichelle Jensen, to be held in Fountain Hills on Saturday, April 25,
2015. The event will be open to the public from 11:00 AM to 6:00 PM, and will require a
24-hour temporary road closure of Palisades Boulevard, from N. Sunflower Drive to Lost
Hills Drive, beginning at 12:00 AM on Saturday April 25 and reopening by 11:59 PM.
8. PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to
allow T-Mobile to install a 72’ tall faux palm tree cellular antenna array at 12031 N. Colony
Drive, located in the “C-3” zoning district. Case # SU2014-05
9. CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall
faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the “C -3”
zoning district. Case # SU2014-05
10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item
included in the League of Arizona Cities and Towns weekly LEGIS LATIVE BULLETIN
or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE
LEGISLATURE.
11. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
i.) None.
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12. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Mayor, Individual Councilmembers, and the Town Manager.
13. ADJOURNMENT.
DATED this 8th day of January, 2015.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
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NOTICE OF THE
REGULAR SESSION OF THE
FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:30 P.M.
WHEN: THURSDAY, JANUARY 15, 2015
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s
various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording.
Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal
action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to
commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers.
Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i)
reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Councilmember Henry Leger
Councilmember Nick DePorter Councilmember Alan Magazine
Councilmember Cassie Hansen Vice Mayor Cecil A. Yates
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CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Pastor Tony Pierce, First Baptist Church of Fountain Hills
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) The Mayor may review RECENT EVENTS attended relating to ECONOMIC
DEVELOPMENT.
ii) PRESENTATION by Shelly Mowrey, Fountain Hills Substance Abuse Prevention
Coalition Director, regarding SUCCESSES AND ACCOMPLISHMENTS.
iii) RECOGNITION of an AWARD presented to the Community Services Department
for the Outstanding Cultural Awareness Program by the Arizona Parks and
Recreation Association at their annual conference in Chandler on August 14, 2014,
in recognition of the Chinese Lantern and Folk Festival.
iv) PRESENTATION of the TOURISM PROGRAM with an annual summary as the
program completes one year under Town staff management.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the j urisdiction of the Council and (ii) is subject to
reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on
matters raised during “Call to the Public” unless the matters are properly noticed for discussion and l egal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a Councilmember or member of the public so requests. If a
Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from
the Consent Agenda and considered in its normal sequence on the Agenda.
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
December 18, 2014.
2. CONSIDERATION of a SERVICE AGREEMENT with Bel-Aire Mechanical, Inc., in an
amount not to exceed $41,010.00, for the purchase and installation of cooling tower #2
replacement.
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3. CONSIDERATION of approving a BUDGET TRANSFER in the amount of $143,772.18
from the Special Revenue Fund to the Facilities Replacement Fund to provide budget
authority for expenditures.
REGULAR AGENDA ITEMS
4. CONSIDERATION of APPOINTING two (2) citizens to serve on the McDowell
Mountain Preservation Commission for a three (3) year term beginning January 15, 2015
and ending December 31, 2017.
5. CONSIDERATION of APPOINTING three (3) citizens to serve on the Board of
Adjustment for the period beginning February 1, 2015 until January 31, 2017.
6. CONSIDERATION of APPOINTING two (2) Planning and Zoning Commissioners to fill
a seven (7) month term on the Commission beginning February 15, 2015, until September
30, 2015, and one (1) year and seven month term beginning February 15, 2015, until
September 30, 2016.
7. CONSIDERATION of a SPECIAL EVENT APPLICATION for the SLIDE THE CITY
event presented by Nichelle Jensen, to be held in Fountain Hills on Saturday, April 25,
2015. The event will be open to the public from 11:00 AM to 6:00 PM, and will require a
24-hour temporary road closure of Palisades Boulevard, from N. Sunflower Drive to Lost
Hills Drive, beginning at 12:00 AM on Saturday April 25 and reopening by 11:59 PM.
8. PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to
allow T-Mobile to install a 72’ tall faux palm tree cellular antenna array at 12031 N. Colony
Drive, located in the “C-3” zoning district. Case # SU2014-05
9. CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72’ tall
faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the “C -3”
zoning district. Case # SU2014-05
10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item
included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN
or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE
LEGISLATURE.
11. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
i.) None.
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12. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Mayor, Individual Councilmembers, and the Town Manager.
13. ADJOURNMENT.
DATED this 8th day of January, 2015.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
Fountain Hills
Coalition
Mission:
Through community wide
collaboration Fountain
Hills will work together to
reduce youth substance
abuse.
Law Enforcement
• Capt. Letourneau
• Lt. D’Amico
• Dep. Ochsner
Collaboration Across Sectors
Businesses &
Civic Orgs.
• Bob Ditta
• Dwight Johnson
Schools
• Supt. Lawrence
• MS Principal Gomez
• HS Principal Brennan
Youth Orgs.
• Teen AA Rothery
• SADD Dir. Smith
• B&G Club Dir. Duran
• MS Above That Club
Town of FH
• Mayor Kavanagh
• Dir. C.S. Mayer
Churches
• Pastor Forrest
Community Volunteers
• Jim and Louise Simms
• Jerry Traylor
Fountain Hills
Times
• Mike Scharnow
Prevention
Experts
• D. Hebert, DEA, Ret.
• D. Gallagher, LISAC
Parents
• Maria Perreault
Healthcare
• FHUSD Nurse Goblet
• C. Blackburn, LCSW
Major Successes
Text-A-Tip – Over 200 tips
•6 minute MCSO response time
•60 park cans with directions
•70 school placards/multiple busses
•Over 120 businesses advertised program
Early Action Kit – 115 kits distributed
Safe Homes Network – 300 families
Awareness via media
•Fountain Hills Times
•PTO Newsletter
•FHHS Parent2Parent Newsletter
•Monthly FH Coalition Newsletter to 400 recipients
•Channel 11 PSAs
Youth Involvement
Middle School Above That Club
•Meets twice a month
•Poster contest for 2015
High School Essay Contest
•325 Entries
•12 FH businesses support
through donations
FIRST PLACE:
$500 CASH
SECOND PLACE:
$100 CASH
THIRD PLACE:
$50 CASH
Choose ONE of the following questions. Please limit essay to 750 words or less.
1) What concerns you most when you think about your generation, and what do you believe
can be done about those concerns? 2) Consider lessons you have learned from your parents, your teachers, your peers and other
influences. How have you been empowered to deal with peer pressure? What strategies do
you use? How can your experience empower other teens?
3) Think about a teacher or other adult who has had a positive impact on your life. What
attributes did that person possess that contributed to that impact, and how have you
changed as a result of that influence?
Contest sponsored by:
Award funding generously donated by: Thank you to these local businesses for their generous donations toward award funding:
OPEN TO ALL HIGH SCHOOL STUDENTS! Entry form and Contest Rules are available in all FH High School English Classrooms and at the Fountain Hills Library.
Contest Deadline: January 31, 2014
E ESSAY CONTEST
Silver Level
Tait D. Elkie-Elkie Law Office, PC • The FH Times • Loving Family Dental
Christopher Peer, CPA • Phil’s Filling Station • Redendo’s Pizzeria
Stephenie-Sami Fine Jewelry • Dori Wittrig-Sonoran Lifestyle Real Estate Sheri Patton-American Family Ins. • Cyndi Dunham-MCO Realty Meridian Bank • Stop & Go Traffic School
ESSAY CONTEST
2014
Gold Level
Awards and Accomplishments
Hope Award – Arizona Teen AA Recognition
Graduate of National Coalition Academy
Front Page News!
Great Outcomes!
Great Outcomes!
Great Outcomes!
Great Outcomes
Next Steps
Rx and Over the Counter – Medicine Abuse Awareness
Marijuana
Tobacco – E-Cigarettes
Underage Drinking
Thank you!
The Town of Fountain Hills & The Universal
Cultural Association Present:
The Chinese Lantern and Folk Festival
Logistics
•Constructing/Shipping/Assembly
•23 Illuminated Silk Lanterns traveled
6,000 miles from their design in China to
be assembled in Fountain Hills
•40 Visas – U.S. Immigration Service
•5 months to plan
TOURISM UPDATE
JANUARY 15, 2015
Town of Fountain Hills
1 Year
Assessment
What change and
growth has happened in
the 1 year since the
adoption of the
Tourism Program?
Acquisition of a new full-time staff
member
Branding of “Experience Fountain
Hills”
Creation and implementation of a
marketing strategy
Design and implementation of
existing and new publications
Revitalization of tourism programs
Stakeholder meetings,
presentations, and outreach
incentives and initiatives
Online advertising
Brand exposure throughout valley
Tourism as a Brand
FIND YOUR
FOUNTAIN!
What is our new
marketing campaign
and what does it
highlight?
New marketing message
FIND IT ALL
The 4 F’s
FUN
FRESH
FAMILY
FAST
Adventure isn’t one size
fits all! Come find yours
in Fountain Hills and
gain a fresh perspective
on what it means to live
for the weekend.
#finditall
Publications
The program has spent
the last year
redesigning existing
publications as well as
creating new ones.
In the month after
publication of these
documents we
distributed:
3700 Visitors Guides
1275 Dining Guides
Publication
Distribution
The following was
distributed in the 30
days immediately
following the printing
of the Visitors Guide
2500+ To Statewide Chambers
and CVB’s such as
Sky Harbor and Mesa Gateway Airports
Scottsdale CVB
Sedona
Tucson
Mesa
Flagstaff
1245+ To Town business owners,
realtors, hotels, restaurants and
stakeholders
Stake Holders
Who are our
stakeholders?
Fort McDowell Yavapai
Nation
Arizona Office of
Tourism
Scottsdale CVB &
Phoenix CVB
Local
Hoteliers
Restaurants
Golf Courses
Adventure/Recreation
What are we doing for our
stakeholders?
Meetings, presentations,
incentive packets, and exposure/
partnership opportunities
Tourism Thursdays
A different business is showcased
each week to promote local
exposure and engagement
Advertising
Take a look at our
advertising designs and
campaigns
Brand
Exposure
In addition to print and
online advertising lo0k
for our ads in …
Charros Stadium
Featured in the “City
Guide” Official Super
Bowl XLIX Travel
Guide
Super Bowl XLIX Visitors Guide
Official Guide of the host committee,
designated host hotels and welcome
centers in Glendale
2 Banner ads in the Scottsdale
Charros Stadium along the field
concourse!
As well as our 1/2 page program ad!
Tourism Website
Our new web design features:
o All new photography
o User friendly navigation
o Downloadable versions of
tourism publications
o Up-to-date calendar of
events
o Integrated social media
Analytics
Who is our audience?
This is the average age
of our followers as of
December 2014.
Over 70% of our audience is between the ages of 25-44
Who do we
reach online?
These are the top 10
cities that capture the
most traction on our
online platforms
DECEMBER 2013 DECEMBER 2014
Tempe, AZ
Online rules
the world
How far have we come
in the past year?
In one year we have
gained:
1346 Likes – 48%
8117 in Audience Reach
December 2014
January 2014
August 2014
Where do we
go from here?
Running with this
momentum
Continuing our marketing efforts, we look
to expand into new medias/publications:
Continued advertising on Facebook
Online advertising with Trip Advisor
Ad placements with Phoenix Magazine
Listings with the Arizona Office of Tourism guides
Have a larger, more visible presence at
events
Increased tabling at events, featuring new signage
Distribution of newly designed collateral
Interacting with the public by putting faces to this
new program
Create new industry relationships
Stakeholder meetings to create and discuss
common goals and initiatives
Outreach to neighboring CVB’s
Visiting local businesses and interacting with
business owners promoting this program
QUESTIONS?
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Administration
Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov
Council Goal:
Strategic Values:Civic Responsibility C3 Solicit feedback in decision-making
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING
MINUTES from December 18,2014.
Applicant:NA
Applicant Contact Information:
Property Location:
Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01
Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate
account of the discussion and action that took place at that meeting for archival purposes.Approved minutes
are placed on the Town's website in compliance with state law.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs;budget status):
Budget Reference (page number):
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:na
Recommendation(s)by Board(s)or Commission(s):
Staff Recommendation(s):Approve
List Attachment(s):None
SUGGESTED MOTION (for council use):Move to approve the consent agenda as listed
Prepared by:Approved:
(en Buchanan,Town Manage
CLA^vQ^/V-
Bevelyn Bender,Town Clerk 1/5/2015 KenBuchanan,Town Manager 1/6/2015
Page 1 of 1
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Development Services
Staff Contact Information:Raymond Rees/480-816-5180/rrees@fh.az.gov
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):Approve the SERVICE AGREEMENT with Bel-Aire Mechanical,Inc., in
the amount not to exceed $41,010 for the purchase and installation of cooling tower #2 replacement.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance,Policy or Guiding Principle:
Staff Summary (background):The metal casing on cooling tower #2 has rusted and deteriorated to the point
that it has been leaking a large amount of water from various places on the unit.Although the Town has done
repairs to the areas of rust on the unit in the past,it has reached the point that either a full scale renovation and
repair be done on the unit or a new unit be purchased and installed.Staff received quotes for both the repairs
and for the replacement of the cooling tower to determine the most economical and most reliable plan.The
process for repairing the unit would cost $25,719 and would be an extensive and time consuming process.The
purchase and installation of a new cooling tower would be $41,010.Since the unit is near the end of its 15-17
year lifespan staff recommends replacement with a new unit.
Risk Analysis (options or alternatives with implications): Not doing the repairs or replacement would cause
the closure of one of the buildings at the Town Center Complex during the warmer months,the middle of April -
October.With only one cooling tower the central plant cannot meet the demand for cold water used by the
HVAC units at each building. It should also be noted that cooling tower #1 will need to be replaced in the next
few years as well..
Fiscal Impact (initial and ongoing costs;budget status):$41,010
Budget Reference (page number):
Funding Source:General Fund
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:Yes
Recommendation(s)by Board(s)or Commission(s):
Staff Recommendation(s):Approve the Service Agreement with Bel-Aire Michanical in the amount not to
exceed $41,010 for the purchase and installation of cooling tower #2 replacement.
Page 1 of 2
List Attachment(s):Proposed contract.
SUGGESTED MOTION (for council use):Move to approve the Service Agreement with Bel-Aire Michanical in the
amount not to exceed $41,010 for the purchase and installation of cooling tower #2 replacement.
Prepared by
laymonfTFteesrFacilities/Environmejntal Supervisor 1/6/2015
Paul Moodf Development Services Director 1/6/2015
Approved:._
ff^<gj<r^
Ken Buchanan,Town Manager 8/2/2011
Page 2 of 2
Contract No. C2015-146
2290645.1
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
BEL-AIRE MECHANICAL, INC.
THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered
into as of January 15, 2015, between the Town of Fountain Hills, an Arizona municipal
corporation (the “Town”), and Bel-Aire Mechanical, Inc., an Arizona corporation (the
“Contractor”).
RECITALS
A. After a competitive procurement process, Maricopa County, Arizona (the
“County”) entered into Serial Contract No. 08136-S dated June 17, 2009, as extended on June
21, 2012 (collectively, the “County Contract”), for the Contractor to provide repair, maintenance,
installation and retrofit for heating, ventilating and air conditioning (HVAC) equipment. A copy
of the County Contract is attached hereto as Exhibit A and incorporated herein by reference, to
the extent not inconsistent with this Agreement.
B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make
purchases under the County Contract, at its discretion and with the agreement of the awarded
Contractor, and the County Contract permits its cooperative use by other public entities,
including the Town.
C. The Town and the Contractor desire to enter into this Agreement for the purpose
of (i) acknowledging their cooperative contractual relationship under the County Contract and
this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide
the Town with the installation of a Baltimore Aircoil Company Cooling Tower, as more
particularly set forth in Section 2 below (the “Equipment”) and (iii) setting the maximum
aggregate amount to be expended pursuant to this Agreement related to the Equipment.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, the following mutual covenants and conditions, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the
Contractor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set
forth above and shall remain in full force and effect until July 31, 2015, unless terminated as
otherwise provided in this Agreement or the County Contract.
2. Scope of Work. Contractor shall provide to the Town the Equipment under the
terms and conditions of the County Contract and in the configurations as set forth in the Proposal
attached hereto as Exhibit B and incorporated herein by reference.
2290645.1
2
3. Inspection; Acceptance. The Equipment is subject to final inspection and
acceptance by the Town. Equipment failing to conform to the requirements of this Agreement
and/or the County Contract will be held at the Contractor’s risk and may be returned to the
Contractor. If so returned, all costs are the responsibility of the Contractor. Upon discovery of
non-conforming Equipment, the Town may elect to do either of the following by written notice
to the Contractor: (i) waive the non-conformance or (ii) bring the Equipment into compliance
and withhold the cost of same from any payments due to the Contractor.
4. Compensation. The Town shall pay Contractor an amount not to exceed
$41,010.00 for the Equipment at the unit rates set forth in the County Contract and as more
particularly set forth in the Proposal attached hereto as Exhibit B.
5. Payments. The Town shall pay the Contractor upon installation and acceptance of
the Equipment and upon submission and approval of the invoice(s). The invoice(s) shall (i)
contain a reference to this Agreement and the County Contract and (ii) document the Equipment
delivered, installed and accepted to date. Additionally, invoices submitted without referencing
this Agreement and the County Contract will be subject to rejection and may be returned.
6. Records and Audit Rights. To ensure that the Contractor and its subcontractors
are complying with the warranty under Section 7 below, Contractor’s and its subcontractors’
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Contractor and its
subcontractors’ employees who perform any work or services pursuant to this Agreement (all of
the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to
audit and/or reproduction during normal working hours by the Town, to the extent necessary to
adequately permit evaluation of the Contractor’s and its subcontractors’ compliance with the
Arizona employer sanctions laws referenced in Section 7 below. To the extent necessary for the
Town to audit Records as set forth in this Section, Contractor and its subcontractors hereby
waive any rights to keep such Records confidential. For the purpose of evaluating or verifying
such actual or claimed costs or units expended, the Town shall have access to said Records, even
if located at its subcontractors’ facilities, from the effective date of this Agreement for the
duration of the work and until three years after the date of final payment by the Town to
Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town
with adequate and appropriate workspace so that the Town can conduct audits in compliance
with the provisions of this Section. The Town shall give Contractor or its subcontractors
reasonable advance notice of intended audits. Contractor shall require its subcontractors to
comply with the provisions of this Section by insertion of the requirements hereof in any
subcontract pursuant to this Agreement.
7. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41-
4401, the Contractor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E-verify
requirements under ARIZ. REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to
comply with such warranty shall be deemed a material breach of this Agreement and may result
in the termination of this Agreement by the Town.
2290645.1
3
8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to
ARIZ. REV. STAT. § 38-511.
9. Applicable Law; Venue. This Agreement shall be governed by the laws of the
State of Arizona and a suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
10. Agreement Subject to Appropriation. The Town is obligated only to pay its
obligations set forth in the Agreement as may lawfully be made from funds appropriated and
budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations
under this Agreement are current expenses subject to the “budget law” and the unfettered
legislative discretion of the Town concerning budgeted purposes and appropriation of funds.
Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this
Agreement shall be deemed terminated at the end of the then-current fiscal year term for which
such funds were appropriated and budgeted for such purpose and the Town shall be relieved of
any subsequent obligation under this Agreement. The parties agree that the Town has no
obligation or duty of good faith to budget or appropriate the payment of the Town’s obligations
set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which the
Agreement is executed and delivered. The Town shall be the sole judge and authority in
determining the availability of funds for its obligations under this Agreement. The Town shall
keep Contractor informed as to the availability of funds for this Agreement. The obligation of
the Town to make any payment pursuant to this Agreement is not a general obligation or
indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim
against the Town from or relating in any way to the Town’s termination of this Agreement
pursuant to this section.
11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the County Contract and invoices, the documents shall
govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section
2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms
of this Agreement or the County Contract (collectively, the “Unauthorized Conditions”), other
than the Town’s project-specific requirements, are expressly declared void and shall be of no
force and effect. Acceptance by the Town of any work order or invoice containing any such
Unauthorized Conditions or failure to demand full compliance with the terms and conditions set
forth in this Agreement or under the County Contract shall not alter such terms and conditions or
relieve Contractor from, nor be construed or deemed a waiver of, its requirements and
obligations in the performance of this Agreement.
12. Rights and Privileges. To the extent provided under the County Contract, the
Town shall be afforded all of the rights and privileges afforded to the County and shall be the
“County” (as defined in the County Contract) for the purposes of the portions of the County
Contract that are incorporated herein by reference.
13. Indemnification; Insurance. In addition to and in no way limiting the provisions
set forth in Section 12 above, the Town shall be afforded all of the insurance coverage and
indemnifications afforded to the County to the extent provided under the County Contract, and
such insurance coverage and indemnifications shall inure and apply with equal effect to the
2290645.1
4
Town under this Agreement including, but not limited to, the Contractor’s obligation to provide
the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold
harmless the Town and each council member, officer, employee or agent thereof (the Town and
any such person being herein called an “Indemnified Party”), for, from and against any and all
losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable
attorneys’ fees, court costs and the costs of appellate proceedings) to which any such
Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”),
insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or
based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in
connection with the work or services of the Contractor, its officers, employees, agents, or any
tier of subcontractor in the performance of this Agreement.
14. Notices and Requests. Any notice or other communication required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been duly
given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail,
registered or certified, return receipt requested, to the address set forth below or (C) given to a
recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Kenneth W. Buchanan, Town Manager
With copy to: GUST ROSENFELD, P.L.C.
One East Washington Street, Suite 1600
Phoenix, Arizona 85004-2553
Attn: Andrew J. McGuire, Esq.
If to Contractor: Bel-Aire Mechanical, Inc.
4201 North 47th Avenue
Phoenix, Arizona 85031
Attn: James Dinan, President
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
required charges and instructing the delivery service to deliver on the following business day. If
a copy of a notice is also given to a party’s counsel or other recipient, the provisions above
governing the date on which a notice is deemed to have been received by a party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
[SIGNATURES ON FOLLOWING PAGES]
2290645.1
5
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
“Town”
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Kenneth W. Buchanan, Town Manager
ATTEST:
Bevelyn J. Bender, Town Clerk
(ACKNOWLEDGMENT)
STATE OF ARIZONA )
) ss.
COUNTY OF MARICOPA )
On ___________________, 2015, before me personally appeared Kenneth W. Buchanan,
the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation,
whose identity was proven to me on the basis of satisfactory evidence to be the person who he
claims to be, and acknowledged that he signed the above document, on behalf of the Town of
Fountain Hills.
Notary Public
(Affix notary seal here)
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
"Contractor"
BEL-AIRE MECHANICAL,INC.,
anArizona corporation
BV>A^JlAX-/;
TitleNi K<-*-^Ves*\gie.<xt
Name:
(ACKNOWLEDGMENT)
STATE OF ARIZONA )
)ss.
COUNTY OF .MARICOPA )
v On ^J-^Vt.U ,2015,tf^fore me personally appeared ^fCAiU>^^
.J.(b^/h/UU^^.the 1/7 of BEL-AIRE MECHANICAL,INC.,
anArizona corporation,whose identitywas provento me on the basis of satisfactory evidenceto
be the person who he/sheclaimsto be,andacknowledgedthathe/she signedthe abovedocument
A on hehalLoLthe corppiatiflti^r
KATHLEEN A KINGSLAND
NotaryPublic• Arizona
Maricopa County
My Comm.Expires Dec 19,2015
'^F'^^p-qy ^«e ^
(Affix notary seal here)
2290645.1
Notary Public
2290645.1
EXHIBIT A
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
BEL-AIRE MECHANICAL, INC.
[County Contract]
See following pages.
2290645.1
EXHIBIT B
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
BEL-AIRE MECHANICAL, INC.
[Proposal]
See following pages.
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Administration
Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language);CONSIDERATION of approving a BUDGET TRANSFER in the amount
of $143,772.18 from the Special Revenue Fund to the Facilities Replacement Fund to provide budget authority for
expenditures.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance,Policy or Guiding Principle:Town Financial Policies
Staff Summary (background):This item was budgeted incorrectly.When the Facilities Replacement Fund was
created,an expenditure from the General Fund -Development Services -Facilites was created to transfer
money into this new Fund.In addition,revenue in the new Fund was recorded to accept the transfer from
Facilites.However,no spending authority was created in the Facilities Replacement Fund in order to spend the
amount transferred/deposited into the Fund.This transfer will create spending authority by using funds
budgeted for grant expenditures and allowing money already in the Facilities Repalcement Fund to be spent on
facilities replacment items that occur during the year.
A.R.S.Section 42-17106(B)states that:
B. A governing body may transfer monies between budget items ifall of the following apply:
1.The monies are available.
2.The transfer is in the public interest and based on a demonstrated need.
3.The transfer does not result in a violation of the limitations prescribed in article IX,sections 19
(limitation on annual increases in local ad valorem tax levies;exceptions)and 20 (expenditure
limitation;adjustments;reporting),Constitution of Arizona.
4. A majority of the members of the governing body votes affirmatively on the transfer at a public
meeting.
The above conditions will have been met if Council approves this transfer.
Risk Analysis (options or alternatives with implications): Without this budget transfer,any unanticipated
facilities replacement items, likea failed cooling tower,will need to be paid from the General Fund operating
budget, therby reducing the amount that the Facilities Division can spend on routine items that were properly
budgeted.
Page 1 of 2
Fiscal Impact (initial and ongoing costs;budget status):$143,772.18
Budget Reference (page number):pp 91,197,201
Funding Source:Multiple Funds
if Multiple Funds utilized,list here:Special Revenue Fund and Facilities Replacement Fund
Budgeted;if No,attach Budget Adjustment Form:No
Recommendation(s)by Board(s)or Commission(s):
Staff Recommendation(s):Staff recommends approval of the inter-fund budget transfer from the Special
Revenue Fund to the Facilities Replacement Fund in the amount of $143,722.18 for the fiscal year ending
June 30,2015.
List Attachment(s):Budget transfer approval form
SUGGESTED MOTION (for council use):Move to approve the inter-fund transfer from the Special Revenue Fund
to the Facilities Replacement Fund in the amount of $143,722.18 for the fiscal year ending June 30,2015.
1/6/2015
Director^Approval:
Craig Rudolph^,Finance Director 1/6/2015
/
Approved:proved:
Ken Buchanan,Town Manager 1/6/2015
Page 2 of 2
TOWN OF FOUNTAIN HILLS
12/08/2014 17:24
CRudolphy
CLERK:CRudolphy
YEAR PER JNL
SRC ACCOUNT
EPF DATE
(TOWN OF FOUNTAIN HILLS
BUDGET AMBNDMBNT JOURNAL ENTRY PROOF
JNL DESC RBF 1 RBF 2
2015 6 26
BUA FRAD-6211
12/04/2014 BUDGET FRAD
BUA FRAD-7010
12/04/2014 BUDGET FRAD
BUA SRAD-7010
12/04/2014 BUDGET FRAD
APPROVED:
MAYOR
RBF 3
ACCOUNT DESC
LINE DESC
HVAC REPAIR
COOLING TOWER*2 REPLACEMENT
CONTINGENCY
EMERGENCY REPAIRS/REPLACEMENT
CONTINGENCY
EMERGENCY REPAIRS/REPLACEMENT
JOURNAL 2015/06/26 TOTAL
DATE
T OB DEBIT
41,007.55
102,764.63
.00
P 2
Ibgamdent
CREDIT
143.772.18
.00
TOWN OF FOUNTAIN HILLS
12/08/2014 17:24
CRudolphy
ITOWN OF FOUNTAIN HILLS
BUDGET AMENDMENTS JOURNAL ENTRY PROOF
LN ORG
ACCOUNT
OBJECT PROJ ORG DESCRIPTION
YEAR-PER JOURNAL EFF-DATE REF 1
2015 06 26 12/04/2014 FRAD
REF 2
ACCOUNT DESCRIPTION
LINE DESCRIPTION
SRC JNL-DESC
BUA BUDGET
ENTITY AMEND
1 8
EFF DATE
6211 FACILITIES REPLACEMENT ADMIN HVAC REPAIR1FRAD
610-20-30-303-000-0106-6211-COOLING TOWER&2 REPLACEMENT
2 FRAD 7010 FACILITIES REPLACEMENT ADMIN CONTINGENCY
EMERGENCY REPAIRS/REPLACEMENT
.00 41,007.55
12/04/2014
.00 102,764.63
12/04/2014610-20-30-303-000-0106-7010-
3 SRAD 7010 SPEC REV-ADMIN
4 00-10-10-105-000-0710-7010-
CONTINGENCY 1,500,000.00 -14 3,772.18
EMERGENCY REPAIRS/REPLACEMENT 12/04/2014
**JOURNAL TOTAL 0.00
AMENDED
BUDGET ERR
41,007.55
102,764.63
1.356,227.82
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Community Services
Staff Contact Information:Mark Mayer 480.816.5190 mmayer@fh.az.gov
Council Goal:
Strategic Values:Civic Responsibility CR2/CR3 Use citizen talent and foster volunteerism
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of APPOINTING two (2) citizens to serve on the
McDowell Mountain Preservation Commission for a three (3) year term beginning January 15, 2015 and ending
December 31,2017.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance,Policy or Guiding Principle:Town Council Rules of Procedure 2014-09,Resolution
2005-53 MMPC By-laws.
Staff Summary (background):The terms of two (2)members of the McDowell Mountain Preservation
Commision expire on December 31,2014.Another vacancy was created due to the resignation of Chair
Bisceglia,whose term expires on December 31,2017.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs;budget status):
Budget Reference (page number):
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):NA
Staff Recommendation(s):Staff recommends that the Mayor and Town Council appoint the two (2)
applicants interviewed on December 16,2014 to serve on the McDowell Mountain Preservation Commision.
List Attachment(s):
SUGGESTED MOTION (for council use):Move to appointment and to serve on
the McDowell Mountain Preservation Commision for a three (3)year term ending December 31,2017.
Page 1 of 2
Prepa^rStoy:
Nancy Walter,Corpmunit 12/18/2014
Director's Approval:
i_
Mark Mayer,Community Services Director 12/18/2014
Approved:
Ken BTTchanan,Town Manager
i^ff,*'^
1/6/2015
Page 2 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Development Services
Staff Contact Information:Robert Rodgers,Senior Planner and Zoning Administrator:480-816-5138;
rrodgers@fh.az.gov
Council Goal:
Strategic Values:Not Applicable (NA)Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of appointing three (3)citizens to serve on the Board
of Adjustment for the period beginning February 1,2015 until January 31,2017
Applicant:N/A
Applicant Contact Information:N/A
Property Location:N/A
Related Ordinance,Policy or Guiding Principle:Town of Fountain Hills town Code,Article 2-8,Section 2-8-
2,Membership.
Staff Summary (background):Staff is requesting the appointment of three (3)applicants interviewed by the
Town Council Subcommittee on Tuesday,December 14,2014,to serve on the Board of Adjustment from
February 1,2015 until January 31,2017.After advertising,staff received three (3)requests for appointment.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
If Multiple Funds utilized,list here: N/A
Budgeted;if No,attach Budget Adjustment Form:na
Recommendation(s)by Board(s)or Commission(s):N/A
Staff Recommendation(s):Consider the appointment of three (3)applicants to the Board of Adjustment for a
term beginning February 1,2015 and ending January 31,2017.
List Attachment(s):N/A
SUGGESTED MOTION (for Council use):Move to appoint ,and each to serve on
the Board of Adjustment for a term beginning February 1,2015 until January 31,2017.
Page 1 of 2
Prepared
Paul Mtfq/r;Development Services Director 12/16/2014
Apprqved:pprqved:.•«.
Ken Buchanan,Town Manager 1/6/2015
Page 2 of2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Development Services
Staff Contact Information:Robert Rodgers,Senior Planner:480-816-5138;rrodgers@fh.az.gov
Council Goal:
Strategic Values:Civility CR2/CR3 Use citizen talent and foster volunteerism
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of appointing two (2)Planning and Zoning
Commissioners to fill a seven (7) month term on the Commission beginning Februaiy 15, 2015 until September 30, 2015
and a one (1)year and seven month term beginning February 15,2015 until September 30, 2016 .
Applicant:N/A
Applicant Contact Information:N/A
Property Location:N/A
Related Ordinance,Policy or Guiding Principle:Council Rules of Procedure
Staff Summary (background):On December 17,2014,the Town Council Executive Subcommittee
interviewed two (2)applicants requesting consideration to be appointed to serve on the Town of Fountain Hills
Planning and Zoning Commission to fill vacant seats.One (1)appointed applicant will serve a term beginning
February 15,2015 until September 30,2015,and one (1)appointed applicant will serve a term beginning
February 15,2015,until September 30,2016.
A public notice was published in the "Times of Fountain Hills"on November 5 and 12, 2015,requesting
applicants to submit the necessary paperwork for Town Council's consideration.Applications were also
requested through postings in the Community Center,outside on the Town Hall Community Board, and the
Town's web site.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
IfMultiple Funds utilized,listhere: N/A
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):Subcommittee recommendation will be provided
separately.
Staff Recommendation(s):Move to appoint two (2)Planning and Zoning Commissioners.
List Attachment(s):N/A
Page 1 of 2
SUGGESTED MOTION (for council use):Move to appoint to serve on the Town of Fountain Hills
Planning and Zoning Commission for a 7-month term beginning February 15,2015 until September 30, 2015
and to serve on the Planning and Zoning Commission for a One (1) year, 7-month
term beginning on February 15,2015 until September 30,2016.
12/18/2014
Appro/zed
"&*•*.vZXfcCA&u^U^
Ken Buchanan,Town Manager 1/6/2015
Page 2 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Community Services
Staff Contact Information:Rachael Goodwin,480-816-5135 or rgoodwin@fh.az.gov
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a SPECIAL EVENT APPLICATION for the
SLIDE THE CITY event presented by Nichelle Jensen,to be held in Fountain Hills on Saturday,April 25, 2015.The
event will be open to the public from 11:00am to 6:00pm,and will require a 24-hour temporary road closure of Palisades
Blvd,from N.Sunflower Dr. to Lost Hills Dr.,beginning at 12:00am on Saturday April 25 and reopening by 11:59pm.
Applicant:Nichelle Jensen,Event Director
Applicant Contact Information:S 500 E,Salt Lake City, UT,84105 or 602-743-8487
Property Location:N/A
Related Ordinance,Policy or Guiding Principle:N/A
Staff Summary (background):The Slide the City event is a family-friendly,nation-wide enterprise that brings
a 1,000-foot "Slip and Slide"style water ride to major cities across the country.The slide is set up in a highly
visibly location and offers a community a one-of-a-kind experience to zip down the proclaimed "world's longest
water slide."The slide is powered by a large water truck and water circulation system that maintains water
flow throughout the event.With four potential dates and locations within the state of Arizona,the Fountain
Hills/Scottsdale event looks to be the inaugural event of this kind, to be held on Saturday April 25,2015.Other
locations to host Slide the City events around the state include:Phoenix,Tucson,and Flagstaff.The event
hopes to draw a maximum of 4,000 participants throughout the day,and includes additional features such as
food trucks, water games,and music by a local radio station. Admission prices range from $15 to $55,
depending on date of purchase and type of slide experience desired.Riders have the option of a one time trip,
multiple trips, or unlimited riding throuhgout the day.Non-riders are welcome to attend the event at no charge
and just be part of the water play and other activities.
In order for a slide of this design to function,the topography of the event location must include a modest hill or
incline. After multiple staff evaluations,the section of Palisade Blvd,between Sunflower Dr and Lost Hills Dr.
was determined to best meet the needs of the event organizer while supporting needed logistics such as event
parking,detour routes,and resident impact.The closure will be in effect from 12:00 am through 11:59 pm.
Other locations considered included:Golden Eagle Blvd,Avenue of the Fountains,Fountain Hills Blvd.and
Sunridge Dr. Maricopa County Health Department,Fountain Hills Unified School Districtand Fountain Hills
Sanitary Districthave been contacted and have provided written approval of the event.Upon Town approval,
detour options for this area of Palisades Blvd.will be developed,utilizing El Lago and Fountain Hills Blvd.as
the primaryalternative routes. No residents will be land-locked; all will have alternative access inand out of
Page 1 of 2
Redact
their developments.Event organizers will also distribute information about the road closures to impacted
residents at least 10 days before the event date.
Safety is a priority forevent organizers. The slide has been designed for use on asphalt and is fully padded.
Riders are required to use floatation tubes,either brought from home or purchased/provided onsite. Helmets
are available for riders at no charge.EMS staff will be onsite for the duration of the event.Event Parking will be
at Fountain Hills High School to minimize pedestrian crossings.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:na
Recommendation(s)by Board(s)or Commission(s):
Staff Recommendation(s):Staff recommends approval of the Special Event Application.
List Attachment(s):Event Application,Road Closure Map,event layout,letter of recommendation,event
photo.
SUGGESTED MOTION (for council use):Move to approve the Special Event Application as presented.
Prepared by:
1/5/2015
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Appr*
Ken Buchanan,Town Manager 1/8/2015
Page 2 of2
1/6/2015
Town of Fountain Hills
Special Event Application
Date of Application:\7~( I 1 \^\
OVERVIEW
Event Name:___!____jrjn__C\\~~\
Description of Event:\OOP •f'V ^Up foT>r\<.\\r\e Q»^____J _-Wr.e-V^
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APPLICANT INFORMATION
Name:VAxCUeU^"jCn^r.^
Phone:(_.0 7.1H3 SH ^1
EVENT INFORMATION
Address:Soo-^W CfiO f_-_3.y_-V-SuS,UT
Email:_________g><\iflU-Hn <-:rA-j.f^h ^ Vc*
.?f,\Event Location:^^<_V F/4 \SV-^l gA "ft\W/A ."tVo^^UA-f U-,^/-^"W?\-.-><;±\-VAl _
'qC^E^^D^hY.Ajek^i ^ffi^7.Q\.C EventTlme(s):]^ai^Btoe>(lSs&SJXC frg^'-Um-ll-'S'V
<•%*>Nature of Event (dance performance,concert,festival):S\\p iwy\s\S\,/"Jfi t^.-H^iTa/Ak?OW.\»c-/^-V~-fo"^WocX^-K
Estimated Attendance:M 0 00 V What is this based on?3_4p___gJ C~V<tAr\c\i^sve.in G-^«'
cA-H^SSponsors:tM O
Details:
•Tents or Canopies
•Portable Restrooms
•Alcohol
•Food Vendors
•Merchandise Vendors
•Trash/Recycling
•Electricity/Generators
•Temporary Lighting
•hflatables
•Signs/Banners
•Parking at Event
•Amplified Sound
•Fireworks
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<__s)No Vendor:13^r.^i^-rV\<T.^n
£?e?No Vendor:T^^
Yes I©If yes,provide additional page with details,along with liquor application.
Special Event (Series 15) Wine Festival/Wine Fair(Series 16)
fes)No If yes,provide additional page with vendor name,contact name,phone,email,
Fountain Hills Business License #,and Arizona Sales Tax/TPT #;vendors also
must have proper permits from Maricopa County Environmental Health
Yes ^_)If yes,provide additional page with vendor name,contact name,phone,email,
Fountain Hills Business License #,and Arizona Sales Tax/TPT #
$jeT>lo Vendor:Ia>C Vv-wAl<;,<^\\C\-Cc^.s\Op
fes)No Vendor:"T'vSV
Yes No)Vendor:
fe)No Vendor:
(Yes)No Where:
PublicParking Private Parking (attach permission from property owner)
(Yei*No Vendor or Performer:^rv_A .o SV~-VV ___"TV-)^
Yes (NoJ/endor:
_p No If yes,provide additional pages with site map,town map,and legend showing
sign location,size, and text .
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Redact
STREETS/TRAFFIC
Street Closures (Jjes^No If yes,have you included a barricading plan?
•Streets:£_*£fr PAi <,^A rS ^Z\^A.\vo^^wf^r^4r>L^t-lVvUs
•Pays:Saft^&ki/*^^7°[^Times:M/lv^-1\:CT^\r^^
PUBLIC SAFETY
Yes
Law Enforcement
•Will security be required?<^e$)No If yes,has security been contracted/scheduled?Yes No T"^T>
MCSO Deputies/Posse Private Security
Will officers be needed for traffic control?
Contact:Phone:
f yes, provide additional pages with site map,town map
showing location(s)
Emergency Medical Services
• Has the Fountain HillsFire Department been notified of the event?
•Will FHFD be on-site?Yes @5)
CERTIFICATION
Yes/^{Ac^y^L~*A°V->*vV_/<_u iEvAT^
I hereby certify that (i)the information provided relating to this application is true,correct and complete to the best of my knowledge and (ii)I am authorized to
execute this application. On behalf of myself and anyone who is related to or associated with the special event (each, a "Responsible Party"),I hereby release and
hold harmless the Town of Fountain Hills for, from and against any and all claims arising out of the Special Event. To the fullest extent permitted by
law, the Responsible Parties shall indemnify,defend and hold harmless the Town and each Council Member,officer,employee or agent thereof (each,
an "Indemnified Party"),for, from and against any and all losses,claims,damages,liabilities,costs and expenses (including,reasonable attorneys'fees, and costs)to
which any such Indemnified Party may become subject,under any theory of liability whatsoever ("Claims"), insofar as such Claims (or actions in respect thereof)
relate to the special event.I hereby acknowledge that all transactions in the course of the special event are subject to any applicable Town,county and/or state sales
tax and assurance that all event participants shall be notified regarding sales tax regulations.
m/wAaAJL>
Applicant Signature
r^__________I'M i liH
Date
DEPARTMENTAL REVIEW
Approve Disapprove Dale Name and title
J-s-jfi &*aj grrrfec ~m&Town Clerk X
Comments:
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Comments:
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Comments:
Planning &Zoning
Comments:
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Comments:
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Comments:
RECOMMENDED ACTION
Administrative Action Approved Denied Date Nameandjgtte Signature/Initials
Event Status Jf5 /£/sr 1&>J<V^Iac>^vkC>w-*fe
Comments:
Town Council Action Approved Denied.Meeting Date .'"Mayor Signature Date
Event Status
Comments:
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ITEM SUMMARY SHEET
Date:1/05/2014
Town of Fountain Hills Council
Initiated by:Nichelle Jensen,Event Director of Slide the City
Palisades Blvd.from Lost Hills to Sunflower
April 25th,2015,4:00am to 11:59pm
Slide the City
SLIDE
theCiTy
V
•1000ft 'Slip and Slide'event for the public
•Location:Palisades Blvd.from Lost Hills to Sunflower
•Date &Time:Saturday April 25th 2015,from 4:00am to 11:59pm
•Number of security based on the request of each jurisdiction
(approximately 12)
•Staff:10
•Volunteers:50-100 (or per request of each jurisdiction)
•Number of expected participants:4,000+per day
•Portable restrooms as required in each jurisdiction
•Police/fire/EMT rescue as required in each jurisdiction
SLIDE
,heCiTV
V
SLIDE THE CITY PROJECT
1)Project Description:
a) Slide the city is a one day all ages event open to the public.Families are
encouraged to participate and there will be no alcohol at the event.Tickets to
ride the slide are available for purchase.This all ages event will not only be a
positive weekend activity for the residents of Fountain Hills,but it will also bring
residents from other cities and towns to Fountain Hills providing additional
revenue for the local businesses in Fountain Hills.Slide the City will bring positive
exposure to the town of Fountain Hills by bringing thousands of non-residents
into Fountain Hills to see it as a town that values fun,outdoor experiences.
b)The event will require the street to be shut down to vehicle traffic,allowing
participants'full access to the slide and local stores.In order to make sure local
citizens aren't negatively affected by traffic we work with local law enforcement
to help with traffic flow. We have created ingress and egress for driveways,
egress and entrance,and fire lanes.Storefronts will remain open and should
benefit from increased patronage.
2)Condensed Schedule
a) An expanded production schedule can be found in the back of this document,
the following is a condensed version of the current production schedule
i)Saturday April 25th,2015 -Set-Up/Event Day
4:00a.m Set-Up,Call Time,Subsequent Inspections,Prep
11:00a.m Event begins
6:00p.m.Shut down event and clear all participants
7:00p.m.Commence full event clean up
11:59p.m.Vacate 100%of site and open street
Up to 4am the next day, any left-over event clean up
3)Venue
a) The venue is located on Palisades Blvd.from Lost Hills to Sunflower
b)Traffic Flow
i) Alane is accessible for emergency vehicles.Traffic flow is regulated by the
appropriate signage,and certified barricade company,Trafficade,and their
traffic control person(s)with flagging experience,
ii)Neither the intersections of Lost Hills or Sunflower will be closed, only the
portions to the South and North of them,respectively.
iii) All residents on both the East and West sides of the Palisades Blvd.Street
closure can enter and exit their neighborhoods via Sunflower Dr., Lost Hills
Dr.,and N.Mountain Side.
iv)We anticipate less traffic than the winter months on event day thanks to the
typical exodus ofthe snowbirds prior to April 25th.
c)Signage and Barriers
i) Directional traffic signage will be placed in advance of the actual closures,
ii)Notice to affected residents including a detour map will be distributed and
posted two weeks prior to the event.
d)Power &Distribution
i)Sunbelt will provide the Diesel powered 53 kvw generators to provide
temporary power.The generator will be parked on dedicated event street
and power distribution will run from that generator to the required areas.
Propercable management shallbe applied at all times i.e. ADAcable ramps,
strain reliefs etc.
e)Water Management
i) A detailed explanation of the water system can be found below in the "Water
Management"section.
f)Tent Locations
i) The diagram below represents the event tent plan. Six to Eight 10'xlO'
canopies shall be located at the bottom of the hill for registration and
merchandising,and one 10'xlO'canopy will be located at the top of the
street for shade.A medical tent will be on site at all times for emergency
purposes
g)Medical Location
i)Emergency Medical Technician and an Advanced Life Support Ambulance will
be on site the entire day.
h)Traffic Assistance Posts
i)Staff is provided by security company these posts require traffic control
officers with traffic management experience
4)Water Management/Removal
a)Estimated water use is 12,000-16,000 gallons
b) Theinflatableslideisequipped with a recirculating water system that recycles
the water.
c) The water on the slide will be tested to maintain proper PH levelsevery 15
minutes bya professional pool technician to ensure participants safety.
d)All storm drains alongthe road will be covered with tarps, duct tape and
sandbags on top of the plastic. Whilewe anticipate no spillage, as a
precautionary measure we will create one or two barriers around the sewer
manholes.
e) Slide the Cityhas staffed water expert,Ben Nikolaus,who oversees all water
operations for the franchise.
5)Water System
a) Initial Water System
i)Two high head four inch pumps ran from bottom to top which created too
much pressure and not enough flow. These pumps discharged into a 16,000
gallon water tank that was placed at the top of the slide. Two2 inchpumps
sucked water from the bottom of the water tank discharging over the top
and onto the slide.These two pumps were the slide's main water source;one
of them supplied the drip line system with water while supplying water on
the slide along with the other pump. The chlorine/filtration pump or HVAC
pump treated the water at the top of the slide including liquid chlorine
treatment at the bottom in the pool. The drip line system had open
discharge to the center of the slide without directional spray nozzles. The
sixteen thousand gallon water tank was a bottom inlet and a top discharge
creating too much pressure for our main line water supply pumps
b)Current Water System
i) The water system is running two low head high volume pumps in line using
high pressure lay-flat hose with cam-lock fittings from the bottom to top of
the slide. This will reduce the pressure and produce better flow to the top of
the slide.There will be a 5,000 gallon water tank at the bottom of the slide
which the chlorine/filtration or HVAC pumps will draw water from the pool
and filter throw back to the five thousand gallon water tank at approximately
500gpm.After the water is pumped into the five thousand gallon tank it will
then be pulled from the tank into the Sunbelt 4" x 4" low head high volume
pumps.This will travel five hundred feet up the hill into a Sunbelt 4" x 4" low
head high volume pump. This pump will push the water the remaining
distance to the top of the slide. Once the water has arrived at the top of the
slide there will be a manifold system that disperses the water evenly into two
main systems.See Water System Illustration.
(1) The main water supply to the slide
(a)The water willfirst be released into the pool from the pool it willgo
through multiple H-vac pumps to get chlorinated and filtered.The
HVAC pumps will go from there to a 5000 gallon water tank.There
will be a 4"x 4"Sunbelt pump vacuuming up water from the water
tank and pumping it halfway up the hill into a4"x4"booster pump.
This pump will push the water the rest of the way to the top of the
slide,once the water gets to the top of the slide it will get split into
two separate 2"nozzle that will push the water down each side of the
slide.Each nozzle will be releasing approximately 250 gallons per
minute.Water will accumulate in the bottom of the 77ftx22ft shallow
reinforced pool.
(2) The drip line system
(a)The secondary drip system willbe operated by the main water supply
system.At the top of the slide there will be a 4"x2"tee.This tee will
supply the water to both of the %"poly braided anti-leak hoses.Each
of the hoses will have their own control valve. One %"poly braid hose
will run down each side of the slide. Every 100ft there will be an anti-
break 34"tee.This tee will hook the 34"drip lines to the %"main
supply line, and at the bottom there will be a %"plug that blocks off
the water allowing the drip line to gain psi and supply each 34"drip
line with the correct amount of pressure
ii) Our drip line system has been updated with directional spray nozzles and
shorter rigid discharge piping. This allows us to not only adjust where it
sprays but also the volume sprayed.The fittings are also updated to insure
no leakage will occur
iii)Appendix III:Sunbelt Rentals Pump &Power Services letter of
recommendation when working with Slide the City LLC.
iv)Water System Illustration
c)Elimination
i)Viewvideo clip showing Slide the City's leak proof slide here:
https://www.dropbox.com/sh/mpgc388akrk7z6y/AAC z6tBw0qXU8EqhO62z
IFAa/Slide%20the0/o20Citv.mov
ii)All additional overlapping pieces were added to the slide to make the slide
leak proof. They cover allof the gaps that existed between the different
pieces of slide. The additional 5' x 3' pieces of vinyl that have been added to
the slide are connected to the slide with industrial strength professional
Velcro.These photos and videos demonstrate how the new pieces
completely eliminate any leakage from the slide.
5'x3'pieces used to eliminate leakage.
There are 4 of these pieces attached
to where each of the slide pieces
meet.
The blue overlapping piece lays 4'over
onto the next piece of the slide
eliminating leakage, and the green
side pieces do the same.All of the
pieces are held down with industrial
strength Vdcro that has been sewn
onto the slide
Velcro has been sewn onto the slide to
hold down the additional pieces that
havebeen added to eliminate leakage
This is a closer look at each
intersection of the slide to show how
we have used the 5'x3'additional
pieces to cover all gaps in the slide this
eliminating leakage
6)Site Perimeter Diagrams
a) A security company will be utilized to secure the perimeter of the site from
10:00am to 11:59pm on April24th.
i)Event Day- Tight perimeter for load in process.Temporary barricades are
manned and enable access for emergency and production vehicles
7)Inflatable Water Slide Attraction
a)Water Slide Location
i) The slide will run 1077'in length along North Temple.
b)Slide Elevation
i)Streets are chosen that correspond with acceptable grade requirements of
the slide,(i.e. Event street must have a slope of 10 vertical feet per 100
horizontal feet.Any street over 20 vertical feet is unacceptable.)
c)Isometric
View of Slide
d)Section View
of Slide
5«dc Ballast
vl.-sl.:!:!:Slide
Sand fills in pot holes and
uneven spots as needed Fire Lane
i)Ballast will be per engineering specifications;typically sand bags are sufficient,
especially given the weight of the water in the system.If greater ballast is specified,
we will use precast concrete block or water-filled barriers.
8)Public Participation
a)Members of the public who wish to ride the slide will pre-register at
slidethecity.com or at the registration tent the day of the event
i) This process shall include a briefing on the slide regulations and the signing
of a waiver and release form
ii) Upon arrival of event day,participants will check-in at the registration tent,
and pick up a registration packet.
9)Safety
a)Safety Amenities Provided
i) Slide the city will provide the following items in every participants
registration packet to ensure the public's safety
(1)Mouthpiece
(2) Tube (Some packages include tubes.Some packages require a tube to be
purchased or brought with participants)
ii)200 foam helmets are offered to participants for additional safety
precautions,(helmets must be returned after each use
iii)One Advance Life Support Unit and 1 roving EMT will be available
throughout the event to handle any emergencies or injuries
iv)A security company willline the perimeter of the slide to regulate proper
slide operations,
v) Police and Fire Departments are notified by Slide the Cityand accessible
through the duration of the event.
b)Accident/Injury Mitigation Strategy
i) Three staff members stationed at top of slide regulating throughput of riders
on slide
ii)Up to 8 riders can slide on each lane at a time (each of the two lanes =11'
wide)
iii)Once a set of riders get 200 feet down the slide,the next set of riders may
begin
iv)Each slider is provided with a mouth guard and required to use a tube.
Helmets are also made available for riders
v) Security personnel stationed along length of slide to avoid anyone entering
slide from the side
vi)Twostaff members stationed at bottom of slide to assist riders out of the
pool
vii)77'pool (134'deep)at end of slide to slow down riders
viii)Communication between managers at top and bottom of the slide will be via
radio;security personnel willalso be on radio communication
ix) Training for all monitors:managers will be trained the night before the event
and all other monitors will be trained day of the event
x) Pool technician on site during the day to test chlorine levels of water -
testing done in pool of slide
xi) Everyhour there will be safety check: slide is shut down and checked for rips
and tears and monitors are given a break
xii) ADA County Paramedics will be providing on-site medical services: 2 EMT's
w/fully equipped ambulance
xiii)Participants must meet the 48"height requirement to ride the slide (this will
prevent very young children from riding and hurting themselves).
c)Procedures for Handling Emergencies
i)Crowd Control issues:
(1)Notify local security or police officers of the disturbance
(2) Notify Management of the disturbance and ask them to locate security or
police officers
(3) Iflocal security,police officers,and/or management cannot be reached,
call 911.
(4)Once all parties are notified make sure to give a written statement about
what events transpired.
ii) Injury Related Emergencies
(1)Notify our local on duty EMTor designated safety person.
(2)Notify management of the incident and ask them to locate EMTor safety
persons.
(3)If on duty EMT's,designated safety persons,and/or management cannot
be reached call 911.
(4)Once all parties are notified make sure to give a written statement about
what events transpired.
10)Safety Checklist for Safe Operational Use of the Slide
S During setup,check to see if there are any tears in the slide. Ifso,contact
management.*Note:We will have onsite patching available if needed.
S Make sure the foam padding is properly placed and attached beneath the slide.
S Inspect whether allside (bumper)portions of the slip-n-slide side inflate
properly.
10
S Wait for management to do a test run of the slide before allowing anyone to
participate.
•/Make sure there is someone at the top of the slide regulating the line before
allowing any participants.
•/Make sure someone is monitoring the bottom of the slide before allowing any
participants.
S Get approval from management before allowing any participants.
•/Check to see that participants have proper armband or stamps,which verify
they have signed all waivers and are eligible to slide.
/After confirming the proper armbands or stamps are in place, use your best
judgment and make sure participant meet all height/weight/age requirements or are
accompanied by a parent/guardian.
S Inthe event of any accidents notify safety authorities and management
immediately.During such instances prohibit further use of the slide until management
gives you permission
11)Inflatable Slide Components
These photographs are to acquaint the reader with inflatable hardware and
operational components that also apply to our unit that is owned by Slide the City.
11
Miniature (in comparison)inflatable slide, photo gives a visual example of the run-out pool
at the conclusion of the slide and reasonable detail on how the blowers will attach
a) Basic Components of an Inflatable
Zippers Air flap
Removable Removable
i)Photo illustrating the size of the Slide the City Slip-n-slide:l,000ft+slide
12
13
b)Event Management
i)Event Management shall maintain a presence at the "Registration"tent
located at bottom of the slide and offer 'customer service'to guests
requiring assistance,
ii)Event directors are available for merchants and residents for all inquiries.
(1)Responsible Agency persons on site are:
(a)Event Director-Nichelle Jensen
(i)(602)743-8487,nichelle@slidethecity.com
(b)Event Director-Nathan Jensen
(i)(602)-670-7153,nate@slidethecit.com
12)Partnering with Charitable Organization
a)Slide the City iscommitted to support national and local non-profit
organizations establish stronger communities and contribute to developing nations.
b) Benefiting Charities include/have included:
i)Generosity Water
ii) Ronald McDonald House
"We wereso happyto havebeenchosenas a charitable organization partner
duringtheSlide theCityeventin SLC.The donationwe receivedfor the hours
amazing volunteers dedicatedto thisfamilyfun eventwentto continue to helpus
provide a home-away-from-home forfamilies of hospitalized children.Because
ofthis donation,we are able to continuetoprovide a soft landingplacefor
families that comefrom all over theglobe to receive treatmentand care at the
amazing medicalfacilities we have here in Salt Lake."
Lauren Willie
Volunteer &Guest Relations Manager
lauren(Sirmhslc.org
Ronald McDonald
House charities*
OFTHELVTERMOI NTAIN AREA,INC.
13)Production Schedule
i)Appendix IV
[Table:Detailed Production Schedule]
14
SLIDE
CiTy
V
Slide the City
59W100S
XiTV Salt Lake City,UT
84121
the
Appendix I:
Memo:
To:Health Department,Storm Water,and all Regulatory Agencies
From: Ben Nikolaus,Pump,Hose and Application Specialist for Slide the City,LLC.
I am an engineer and have been in the liquid moving field for 6 years.I have managed and
installed pumps,water filtration systems,and more.I am prolific in pumps,hoses,water
sanitation,and irrigation systems.
Slide the City has hired me to create and maintain the slide and water system.My
responsibilities include but are not limited to;Preventing and make sure there is absolutely no
leakage from the slide,creating and maintaining a system that will circulate and recycle the
water while the slide is in use.
I have created a system with the help of Sunbelt Rentals Co. so there is no leakage from the
slide,pumps,or hoses,and a recycled water system that makes a effective use of the water.
The slide has been improved and modified to eliminate leakage.The pumps hoses and
generators we use are,
Pumps -Two 4"diesel powered rear end centrifugal,as well as One 2"110 Volt submersible
Hoses-4" lay flat with Cam-lock fittings,2"Cana flex hose
Generator-Diesel powered 26 kvw
Filtration System-Dual vacuum chlorinating pump
We have a water technician at the top of the slide and one at the bottom of the slide.These
two technicians will be measuring the water every 15 minutes and maintaining the proper PH
levels of the water.The water will be maintained between a 7.0 to 7.6 PH level.We are using
liquid chlorine and hydrochloric acid to keep the water safe and sanitized.
In the unexpected case of spillage,the storm drains along both sides of the street will be
covered before the event begins with tarps,duct tape and sandbags.There will be a water truck
located at the bottom of the slide in case of emergencies to pump up spilled water into the
15
truck and dispose of it properly.If the city requires more for the protection of their storm drains
we are happy to take any other precautionary measures they recommend.
Feel free to contact me at ben@slidethecity.com with any questions.
Thanks,
Ben Nikolaus
Event Director
Side the City
Appendix IV
Production
Schedule
Show Name Revision Date
Slide the City 2014 8/25/2014
v^2__________________________|
from to Action Company
9:00 AM Noon
Mark out booths,food truck,restrooms,
power and water locations
Slide the City and
MP
9:00 AM
2:00
PM
Mark out slide location /last 175 feet on flat
ground Slide the City
10:00 AM
1:00
PM 2 Flat Bed Golf Carts delivered Vendor
1:00 PM
5:00
PM
Make final calls to all vendors and confirm
load in times Slide the City
1:00 PM
2:00
PM Radios delivered Slide the City
2:00 PM
4:00
PM Load all trucks and needed equipment Slide the City
Saturday,April
from to Action Company
4:00 AM
8:00
AM Rentals on site for set up Classic
5:00 AM
6:00
AM
Set up Information booth for volunteers and
staff to check in first
Slide the City Day
Manager
5:00 AM
7:00
PM First Security Call PDF Security
5:00 AM
10:00
AM Additional Slide and Staff Arrives for Set up Slide the City
6:00 AM
Foam Team,Slide Team,Registration
Team,Merchandise Team,Water/Power
Team on site Slide the City
6:00 AM
8:00
AM Porta Potties and Dumpsters arrive United
6:00 AM 7:00 Water Trucks Arrive United
16
PM
6:00 AM
9:00
AM Water Barricades arrive to hold Slide Vendor
6:00 AM
7:00
PM Power and pump trucks arrive Sunbelt
6:00 AM Noon
PR Rep in place for early morning TV spots
and to work with Press Slide the City
7:00 AM
8:00
AM Cover all storm drains Slide the City
7:00 AM
9:00
AM Merchandise tent and ticket booths all set Slide the City
7:00 AM
9:30
AM
Set up registration booth,wrist bands,
floaties,etc.Slide the City
8:00 AM
10:30
AM Set up bottom of slide with hay bales Slide the City
9:00 AM
10:30
AM Team Ped Fencing begins Slide the City
9:00 AM
3:00
AM
Clean up crew arrives sets out trash cans /
1 to 1 and continues to clean throughout
the day Trash Company
9:00 AM
7:00
PM ATM Arrives Vendor
10:00 AM
10:30
AM Test the slide with city officials Slide the City /City
10:00 AM
7:00
PM All security in place PDF Security
10:00 AM
7:00
PM Radio Station booths arrive Slide the City
10:00 AM
7:00
PM
Food Truck's Arrive 5 to 10 depending on
city Slide the City
10:00 AM
7:00
PM Registration and merchandise open Slide the City
10:30 AM
7:00
PM ALS and roving EMT Bike Team on site EMT
11:00 AM
11:50
AM VIP Slide opens up Slide the City
11:50 AM Noon Safety Break Slide the City
Noon
7:00
PM Slide Open to Public
12:50 PM
1:00
PM Safety Break Slide the City
1:50 PM
2:00
PM Safety Break Slide the City
2:50 PM
3:00
PM Safety Break Slide the City
3:50 PM
4:00
PM Safety Break Slide the City
4:50 PM
5:00
PM Safety Break Slide the City
5:50 PM
6:00
PM Safety Break Slide the City
6:00 PM
7:00
PM Shut line off to finish on time
Slide the City
volunteers
17
7:00 PM
4:00
AM Slide the City Night Manager Comes on Slide the City
7:00 PM Slide the City Closes Slide the City
7:30
8:00
PM Water Picked Up Vendor
7:00 Clean up Crew Arrives
Slide the City
volunteers
7:30 Water Picked Up Vendor
8:00 Slide/Foam/Registration Clean Up
Slide the City
volunteers
10:00 Barricades/Sand Bags/Hoses Clean Up
Slide the City
volunteers
11:00PM Final Sweep/Trash Clean UP
Slide the City
volunteers
11:59 PM Street back and open to public Slide the City.
18
Doug Holloway
Director
Parks &Recreation
1104 Royal Boulevard
Boise. Idaho 83706 2840
Phone
208/608 7600
Fax
208/608 7648
TDD/TTY
800/377 3529
Web
wwwcityofboise org/parks
Mayor
David H Bieler
City Council
President
Maryanne Jordan
Council Pro Tem
David Eberle
Elaine Clegg
Lauren McLean
TJ Thomson
Ben Quintana
AnEquoi OpporfunTy Employe
Boise Parks &Recreation
December 1,2014
RE:Letter of Recommendation,Slide the City of Boise
To Whom It May Concern:
Slide the City was an event held in Boise,Idaho on August 30*,2014.In working
with the event, I found the event coordinators to be extremely professional and easy
to work with.Considering it was a first time for this event in Boise,obviously we
had concerns but at the conclusion of the event,we found they followed through on
the assurances they provided to us, followed their safety plans, there were no injuries
and the management team did a great job.
This is the kind of event our city likes to host-very family friendly and fun. We felt
our citizens had a great time and we are looking forward to having the Slide the City
team return to Boise in 2015.
Please feel free to contact me if you have any questions. I can be reached at 208-
608-7620 or dloldhamfecityofboise.orK.
Sincerely,
I.•-L -fc/Kvnn
Dee Oldham
Parks and Recreation Administration Manager
Rachael Goodwin
From:Nichelle Jensen [nichelle@slidethecity.com]
Sent:Tuesday,December 09,2014 2:17 PM
To:Rachael Goodwin
Subject:Fwd:Disposal of water for Slide the City
Nichelle Jensen
Event Director
602.743.8487
www.slidethecity.com
JSC Events,LLC
1774S 500 L
Salt Lake City,UT84105
Begin forwarded message:
From:Clark Moskop <ClarkMoskop(5)az-fhsd.gov>
To:"nichelle@slidethecity.com"<nichelle@slidethecitv.com>
Cc:Bill Cunningham <BillCunningham@az-fhsd.gov>
Subject:Disposal of water
Date:December 5,2014 at 4:33:12 AM MST
Nichelle,
This is in reference to our phone conversation yesterday regarding the disposal of slide water at the conclusion of your
event for The Town of Fountain Hills.The Sanitary District will allow Slide The City to dispose of water from the event
scheduled in April into our sanitary sewer system.This is a one-time allowance only,and permission must be gained for
any future events planned.Please call our offices at (480)-837-9444 one week prior to the event so that directions can
be given as to the most suitable location for disposal.
Best Regards,
Clark A.Moskop
WWTP Operations Manager
Fountain Hills Sanitary District
16941 E.Pepperwood Circle
Fountain Hills, AZ 85268-2901
480-837-9444
Disclaimer:
All messages created in this system belong to the Fountain Hills Sanitary District and should be considered a public record subject to
disclosure under the Arizona Public Records Law (A.R.S.39-121).District employees,District public officials,and those who
generate e-mail to them, should have no expectation of privacy related to the use of this technology.
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:1/15/2015 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Development Services
Staff Contact Information:Robert Rodgers,Senior Planner rrodgers@fh.az.com 480-816-5138
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):
PUBLIC HEARING to receive comments on a proposed SPECIAL USE PERMIT to allow T-Mobile to
install a 72'tall faux Palm Tree cellular antenna array at 12031 N.Colony Drive,located in the "C-3"
zoning district.Case #SU2014-05
CONSIDERATION of a SPECIAL USE PERMIT to allow T-Mobile to install a 72'tall faux Palm Tree
cellular antenna array at 12031 N.Colony Drive,located in the "C-3"zoning district.
Case#SU2014-05
Applicant:Declan Murphy,Coal Creek Consulting LLC
1525 N.Hayden Rd,Scottsdale AZ 85257
(602)326-0111
for:T-Mobile West LLC
2625 S.Plaza Dr,Tempe,AZ 85282
(602)326-0049
Property Owner:Fountain Hills Mini Storage LLC (480)837-0297
Property Location:12031 N. Colony Dr,Fountain Hills,AZ 85268
Related Ordinance,Policy or Guiding Principle:
Fountain Hills Zoning Ordinance Chapter 2 Section 2.02 -Special Use Permits
Fountain Hills Zoning Ordinance Chapter 17 -Wireless Telecommunications Towers and Antennas
Staff Summary (background):
EXISTING ZONING:"C-3 General Commercial"
EXISTING CONDITION:Mini-Storage &Vehicle Storage Facility
Page 1 of 5
T-Mobile Faux Palm
Town Council Report
Case#SU2014-05
SURROUNDING LAND USES AND ZONING:
NORTH:Colony Wash Vista Condominiums,Zoned "R-4"
SOUTH:Colony Drive,then Disabled vehicle storage,Zoned "C-3"
EAST:Panarama Drive,then Chaparral City Water Co,Zoned "C-3"
WEST:Mini-Storage,Zoned "C-3"
BACKGROUND:
T-Mobile proposes to install a 72'tall Monopalm antenna,with attendant ground mounted equipment
near the center of the property located at 12031 N.Colony Drive.
Section 17.06 of the Zoning Ordinance outlines the criteria for evaluating Special Use Permit
applications for towers or antennas.As the proposed antenna exceeds the zoning district height
allowance of 40 feet and is also within 300 feet of residentially zoned property,it is the determination
of staff that the applicant's proposal must receive a Special Use Permit in order to be approved.
In granting a special use permit,the Town may impose conditions to the extent such conditions are
necessary to minimize any adverse effect of the proposed tower on adjoining properties.
Section 17.06.B.3 of the Zoning Ordinance specifically outlines the factors to be considered when
reviewing applications for towers.
Factors Considered in Granting Special Use Permits for Towers.In addition to any
standards for consideration of special use permit applications pursuant to Chapter 2,Section
2.02 of this Zoning Ordinance,the Town Council shall consider the following factors in
determining whether to issue a special use permit,although the Town Council may waive or
reduce the burden on the applicant of one or more of these criteria if the Town Council
concludes that the goals of this ordinance are better served thereby:
a.Height of the proposed tower;
The proposed Monopalm is 72' tall. This exceeds the 40'height limit of the C-3 zoning
district by 32'. This requirement may be waived for communication towers as part of the
Special Use Permit by the Town Council when deemed appropriate.
Staff:Staff believes that the height of the tower will not create undue physical or
aesthetic affects on the town,or nearby properties. The proposed height of the
monopalm is slightly taller than existing palm trees nearby.However,there is an
existing 65'tallmonopalm tower (AT&T)located approximately 1,200 feet away behind
the Alamo Saloon.And there are numerous palm trees along Saguaro Blvd that are
approximately 70'-75'tall.Thereis also a Monopole tower (AT&T)in 4-Peaks Parkthat
is 85'tall and approximately 2,235'to the southeast.
The zoning ordinance requires that any tower be constructed so that its "fall down"
distance (equal to the height of the tower) is entirely contained within the boundaries of
the property it is located on. This is a precaution against the tower damaging adjoining
Page2 of5
T-Mobile Faux Palm
Town Council Report
Case#SU2014-05
properties or structures should it fall. This requirement may be waived as part of the
Special Use Permit by the Town Council when deemed appropriate.
Staff: The proposed location of the tower is 64'-3"from the nearest property line and
does not meet this setback requirement.Should the monopalm fall toward the alley, it
will fall across the Town-owned alley,potentially falling onto the Town property. If the
tower falls in any other direction it will fall on-site onto the existing building or parking
area.Staffs opinion is that there does not appear to be any other location on the
property that would not require a waiver of the setback standards or not offer the
potential of damaging abutting property. Therefore,staff feels that this criterion has NOT
been met and a Special Use Permit is required.
b.Proximity of the tower to residential structures and residentially zoned district
boundaries;
The zoning ordinance requires that any tower within 300'of residentially zoned property
receive Special Use Permit approval from the Town Council.
Staff: The tower is within approximately 105'of residentially zoned property. This is less
than the 300'requirement. Therefore, staff's opinion is that the residential setback
requirements have NOT been met and a Special Use Permit is required.
c.Nature of uses on adjacent and nearby properties;
The property contains existing buildings.The closest building is within 5' of the proposed
tower.Adjacent Town-owned properties and right-of-ways are the alley on the north
which is 64'-3"'from the proposed location,and the Colony Drive right-of-way on the
south which is 85'-9"from the proposed tower location.
Staff:Staff believes that the proposed monopalm antenna could potentially have a
negative effect on the surrounding properties should the towerfallintothe alley during a
storm or as a result of an accident.Staffs opinion is that the requirement that the
proposal not be potentiallydetrimentalto surrounding properties has NOT been met.
d.Surrounding topography;
The surrounding topography will not present any problems with the placement or use of
the monopalm.
Staff:Staff's opinion is thatthe topography will not affect the towerplacement.
e.Surrounding tree coverage and foliage;
There is currently no existing tree coverage or foliage.The applicant is not proposing to
install additional palm trees in the area to lessen the visual impacts of the monopalm.
There are three nearby palm trees located on the property approximately 115'east.The
three trees are 39',43'and 51'tall.
Staff:Staff's opinion is that including additional palm trees near the tower will lessen the
visual impact of a stand-alone monopalm.Therefore,staff recommends that the three
additional palmtrees with a minimum heightof 25'be plantedinthe vicinity of the tower.
Page 3 of 5
T-Mobile Faux Palm
Town Council Report
Case#SU2014-05
f.Design of the tower,with particular reference to design characteristics that have
the effect of reducing or eliminating visual obtrusiveness;
The proposed Monopalm is designed to look like a palm tree.
Staff:Staff believes thatby using thismonopalmdesign ratherthana typical toweror
monopole,the visual impact is lessened.
g.Proposed ingress and egress;
The proposed tower is located in the center of the property parking lot and is easily
accessed by vehicles.
Staff: The proposal has excellent access and egress.
h.Availability of suitable existing towers,other structures,or alternative
technologies not requiring the use of towers or structures,as discussed in
Section 17.06(B)(4);
Section 17.06.B.4 specifically relates to the construction of new towers where none
previously existed.In such cases the town should require proof that other less-obtrusive
options are not available.
Staff:The applicant states that there are no alternative towers in the vicinity.The
applicant also states that there are no alternative technologies available.
Risk Analysis (options or alternatives with implications):
Approval of the Special Use Permit will result in a 72'tall monopalm cell tower being placed at 12031
N.Colony Drive. Denial of the Special Use Permit will require that the applicant seek an alternative
site or antenna design.
Fiscal Impact (initial and ongoing costs;budget status):None anticipated
Budget Reference (page number):NA
Funding Source:NA
If Multiple Funds utilized, list here:NA
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):
The Planning &Zoning Commission forwarded to the Town Council a recommendation to APPROVE
the proposed Special Use Permit to allow a 72'tall monopalm antenna located at 12031 N.Colony
Drive subject to the following stipulations:
1.Three additional palm trees with a minimum height of 25'shall be planted on the property in
the vicinity of the tower prior to the issuance of a Certificate of Occupancy.
2.Subject to development in accordance with the revised plans dated 9/30/14 and drawn by
Young Design Corp.
Page4 of 5
T-Mobile Faux Palm
Town Council Report
Case #SU2014-05
3.Subject to development in accordance with the photosims included in the application and
attached to the staff report.
Staff Recommendation(s):
Staff recommends that the Town Council approve the Special Use Permit subject to the stipulations
recommended by the Planning &Zoning Commission.
List Attachment(s):
1.Application
2.Applicant's Narrative Report (3 pgs)
3.Applicant's PhotoSims (3 pgs)
4.Site Plan (7 pgs)
5.12/11/2014 Draft P&Z Minutes
SUGGESTED MOTION (for Council use):
Move to APPROVE the Special Use Permit Permit to allow a 72'tall monopalm antenna located at
12031 N.Colony Drive,subject to the stipulations recommended by the Planning & Zoning
Commission as outlined in the staff report.
Prepared by:
^g6ert (Rpdgers
Robert Rodgers,Sfenior Planner 1/5/2015
Director's Approval:
food,Development Services Director
1/5/2015
Approved:
4a Ous^Gj*£U^.
Ken Buchanan,Town ManagerManager 1/6/2015
Page 5 of 5
DO Not write in this space -official use only
Filing Date io*\-H
Accepted By flSsfe
Fee Accepted t*t •.fnMC,00
Case Manager ft&o
The Town of Fountain Hills g(4 /</'#s
PLANNING &ZONING DEPARTMENT -APPLICATION
Abandonment (Plat or Condominium)_
Appeal of Administrator's Interpretation
Area Specific Plan&Amendments Concept Plan
Condominium Plat
Development Agreement
General Plan Amendment
Planned Unit Development
Cut/Fill Waiver
HPEChange or Abandonment
Ordinance (Text Amendment)
Preliminary /Final Plat
Replat(Lotjoins,lot splits, lot lineadjustments)
-
Rezoning (Map)
Site Plan Review (vehicles sales)
X Special Use Permit &Amendments
Temporary Use Permit (Median Fee,ifapplicable)
Variance J Other
T NAME /NATURE OF PROJECT:T-Mobile PH10936 - Fountain Hills Mini Storage
LEGAL DESCRIPTION:Plat Name Fountain Hills Plat No205 Block _1
PROPERTY ADDRESS:12031 N Colony Drive.Fountain Hills AZ
PARCEL SIZE (Acres!1.21
.Lot 11, 12,13
ASSESSOR PARCEL NUMBER 176-08-083A
TRACTS N/ANUMBEROFUNITSPROPOSEDM/A
EXISTING ZONING OJ
Applicant
Mrs,Coal Creek Consulting LLC for T-Mobile
Mr.
Ms.Address:1525 N Hayden Road,#100
Email:dmurphy@coal-creek.com
MrSi Fountain Hills Mini Storage LLC
Mr.
Ms.Address:12031 N Colony Drive
PROPOSED ZONING No Change
Day Phone 602 326 0111
City:Scottsdale state:AZ Zip:85257
Dav Phone (4«Q)837-0297
City:Fountain HillsState:AZ Zip:85268
Ifapplication is being submitted bysomeoneotherthantheowner ofthe property undercons/deration,thesectionbelow
musj;ha completed,.
g*gp .—_^___.DATE.'</'•/*/uSIGNATUREOFOWNER.
I HEREBY AUTHORIZE Coal Creek Consulting LLC/Declan Murphy
Please Print
Subscribed and sworn before rr«»*hic°%u^'Af (a.••„.•.?,•
ary
mm.
Notary Public
Tina M.Askenas I
Notary PubHo
8tat8ofMlnnB30tj
t'M Commission Ekj?,
01-31-2016
dav of .{kjH-etVxlQi
My Commission Expires..
_TO FILE THIS APPLICATION,
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MUNIS ^"L-U 7 .i ^*
APPLICATION #£u PaSfl)
T •-Mobile
T-Mobile PH10936 -Fountain Hills Mini Storage
12031 NColony Drive, Fountain Hills AZ
APN 176-08-083A
Purpose of Request
T-Mobile iscommitted to improving coverage and expanding network capacityto meet
customer demand in the Town of Fountain Hills,T-Mobile is proposing to locate a new
Wireless Communication Facility (WCF)at 12031N Colony Drive.The proposed WCF will
provide residents,visitors and businesses with improved high quality reliable wireless
service for both personal &business, in addition to enhancing emergency services.
The proposed WCF is necessaryto eliminate any GAP/Deficiency inthe T-Mobile
Network.
A Special Use Permit (SUP)will be required,as the proposed WCF heightexceedsthe
heightof the district,in addition to the proposed WCF will be within 300ftofa
residential district.
Details of Request
The proposed T-Mobile WCF will consistof a new65ft MonoPalm,with associated
ground equipment located in proximity to the base within the subject Storage Facility
property.The entire Storage Facility isenclosed,so the proposed T-Mobile ground
equipment will not be visible from outside ofthe property.There are existing Live Paims
in proximity to the proposed MonoPaim.
The proposed T-Mobile MonoPalm will be similar to the existing AT&T MonoPalm
currently located at 11807 N Saguaro Blvd
T-Mobile technicians may visit the site for routine maintenance(or in the event of a
technical breakdown), and will utilize the existing ingress/egress and onsite parking
Please do not hesitate to contact me for any additional informationor clarification.
Sincerely,
(XL \Li
Decian Murphy
Coal Creek for T-Mobile
1525 North Hayden Road, Suite 100
Scottsdale,AZ 85257
Tel:(602)326-0111
Email:dmurphy@coal-creek.com
1JL **/&«
- •-T-MobilePH10936-FountainHills MiniStorage12031NColonyDrive,FountainHills AZAPN176-08-083A
•Mobil*T-MobilePH10936-FountainHills MiniStorage12031NColonyDrive,FountainHills AZAPN176-08-083A
PHOTOSIMULATION•T--MobileCOALCREEKCONSULTINGYl.0936A-FountainHillsMiniStorage12031NColonyDriveFountainHills.AZ85268PhotoMap.-Note:Simulationsareanartisticillustrationcreatedtorepresenthowtheproposedprojectmaylookonceconstructed.Simulationsarecreatedtomatchthecurrentdesignasaccuratelyaspossible,butarenotguaranteedtomatchthefinalbuild.
PHOTOSIMULATIONT•-MobileCOALCREEKCONSULTING•^t~-^--~••^SSSWBOKlSSt'"PH10936A-FountainHillsMiniStorage12031NColonyDriveFountainHills.AZ85268View1 -Before-.View:LookingNorthwesttosite.SimulationCompleted9/23/14CompletedBy=ChristopherBridges
PHOTOSIMULATION• •••MobileCOALCREEKCONSULTING^——PH10936A-FountainHillsMiniStorage12031NColonyDriveFountainHills,AZS526SView1 -After:View.LookingNorthwesttosite.SimulationCompleted:9/23/14CompletedBy=CluistopherBridges
©Mobile
SITE#
SITE NAME
CITY
STATE
COUNTY
DESIGN TYPE
PH10936A
FOUNTAIN HILLS MINI STORAGE
FOUNTAIN HILLS
AZ
MARICOPA
MONOPALM
PROJECT INFORMATION
ADDRESS
12031 N COLONY DRIVE
FOUNTAIN HILLS, AZ 85268
LANDLORD
FOUNTAIN HILLS MINI STORAGE LLC
7803 GLENROY RD
MINNEAPOLIS,MN 55439
JURISDICTION
TOWN OF FOUNTAIN HILLS
LAND DESCRIPTION OF SUBJECT PARCEL
ZONING:C-3
APN:176-08-083A
PROJECT OWNER
T-MOBILE WEST LLC
2625 S,PLAZA DRIVE,#400
TEMPE,ARIZONA,85282
CONTACT:TERRY QUINN
PHONE:(602)326-0049
PROJECT DESCRIPTION
NEWT-MOBILE EQUIPMENT MOUNTED TO NEW
CONCRETE SLAB AND SCREENED BY CHAIN LINK
FENCE ENCLOSURE.NEWT-MOBILE ANTENNAS TO
BE MOUNTED TO MONOPALM
CONSULTING TEAM
ARCHITECT
YOUNG DESIGN CORP
10245 E,VIA LINDA #211
SCOTTSDALE,AZ,85258
CONTACT:JOHN SULTZBACH
PHONE:(480)451-9609
ZONING
COAL CREEK CONSULTING
1525 N.HAYDEN ROAD,#100
SCOTTSDALE,AZ 85257
CONTACT:DECLAN MURPHY
PHONE:(602)326-0111
NUMBER
T-1
INDEX OF DRAWINGS
NAME OF SHEET
TOPOGRAPHIC SURVEY
TOPOGRAPHIC SURVEY
ENLARGED SITE PLAN
ANTENNA INFORMATION
ELEVATIONS
VICINITY MAP
DRIVING DIRECTIONS
FROM THE T-MOBILE OFFICE IN TEMPE.AZ.:HEAD NORTH ON S PLAZA DR..TURN RIGHT
TOWARD S PRIEST DR.;TURN RIGHT TOWARD S PRIEST DR.;TURN LEFT ONTO S.PRIEST DR.;
TURN RIGHT ONTO THE AZ-202 LOOP E RAMP;KEEP LEFT AT THE FORK.FOLLOW SIGNS FOR
ARIZONA 202 LOOP E AND MERGE ONTO AZ-202 LOOP E;MERGE ONTO AZ-202 LOOP E.;
TAKE EXIT 13 FOR COUNTRY CLUB DR.;TURN LEFT ONTO AZ-S7 N; TURN LEFT ONTO E SHEA
BLVD.;TURN RIGHT ONTO N.SAGUARO BLVD.:TURN RIGHT TO STAY ON N SAGUARO BLVD ;
TURN RIGHT ONTO N.PANORAMA DR.:TURN LEFT ONTO E COLONY DR.;DESTINATION WILL
BE ON THE RIGHT
T-•-Mobile-
•PLANS PREPARED BY -
U (fesScjJDD CDCDLTJp
orchitecture /project monogement
10245 E.Vlo Undo.Scottsdole.AZ 85258
ph:480 451 9609 fox:4B0 451 950B
•ARCHITECTS JOB NO.'
•PF.CJECT INFORMATION
PH10936A
FOUNTAIN HILLS
MINI STORAGE
TITLE SHEET
I—ju-:S.::ci •-:)••approval -
•SHEET NUMBER-
T-1
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TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
PLANNING &ZONING COMMISSION
December 11,2014
Vice-Chairman Mike Archambault opened the meeting at 6:30 p.m.
ROLL CALL:
The following Commissioners were present: Chairman Lloyd Pew (arrived 6:35 p.m.), Vice-Chairman
Michael Archambault.Commissioners:Jeremy Strohan, Stan Connick,and Howie Jones. Also in
attendance were Robert Rodgers,Senior Planner and Zoning Administrator and Janice Baxter, Executive
Assistant and Recorder of the minutes.
Vice-Chairman Mike Archambault requested participation in the Pledge of Allegiance and a moment of
silent reflection.
CALL TO THE PUBLIC
No one wished to speak.
AGENDA ITEM #1 -CONSIDERATION OF APPROVING THE MEETING MINUTES OF THE
REGULAR MEETING OF THE PLANNING &ZONING COMMISSION DATED SEPTEMBER
25,2014.
Commissioner Howie Jones MOVED to APPROVE the meeting minutes dated Thursday,November 13,
2014,as written.Commissioner Stan Connick SECONDED.t
Chairman Pew Absent
Vice-Chairman Archambault Aye
Commissioner Strohan Aye
Commissioner Connick Aye
Commissioner Jones Aye
The MOTION CARRIED UNANIMOUSLY by those members present (4-0).
Chairman Lloyd Pew arrived at 6:35 p.m.
AGENDA ITEM #2 -PUBLIC HEARING to receive comments on a proposed SPECIAL USE
PERMIT to allow T-Mobile to install a 72'tall faux Palm Tree cellular antenna array at 12031 N.
Colony Drive, Located in the "C-3"zoning district. Case Number SU2014-05.
Robert Rodgers, Senior Planner gave the presentation and included a PowerPoint Presentation (Exhibit
"A").
Mr.Rodgers explainedthat this wasan applicationbyCoalCreekConsultingon behalfof T-Mobile fora
Special Use Permitto allowa 72' tall,Monopalm design,and communication tower at 12031 N. Colony
Drive. Mr. Rodgerspointed out that the locationwas on the north side of Colony Drive and was currently
occupiedby a mini-storage facility. He continued to say that the proposedtower and ground equipment
enclosure would be located relatively near the middle of the property and the Monopalm and ground
equipment are proposed to be surrounded by a 6' tall chainlink fence,whichwas surrounded by nine(9)
protective bollards.
Page 1 of3
Mr. Rodgers stated that the tower lies within the 300-foot buffer from residential property,requirement
for the Special Use Permit. Mr. Rodgers also added that the pole would be within fall range of some
properties in the event the tower failed during a storm or other event. He added that the proposal also
included planting of real palms in the vicinity of the tower to mitigate the visual impact.
Mr. Rodgers stressed that in order to grant the Special Use Permit, certain criteria had to be met and while
staff did note that some potential problems could arise should an accident occur the overall staff
recommendation was that the Commission find that the criteria for granting the Special Use Permit had
been adequately addressed.Mr. Rodgers also recommended the Commission forward their
recommendation to Council that they approve the Special Use Permit, with appropriate waivers and
additional recommendations as outlined in the staff report as follows:
1.Three additional palm trees with a minimum height of 25'shall be planted on the property in the
vicinity of the tower prior to the issuance of a Certificate of Occupancy.
2. Subject to development in accordance with the revised plans dated September 30, 2014, and
drawn by Young Design Corporation.
3. Subject to development in accordance with the photosims included in the application and attached
to the staff report.
Mr. Rodgers pointed out that the applicant's representative was in attendance and available to answer any
questions.
Chairman Pew opened the Public Hearing at 6:38 p.m.
Chairman Pew acknowledged Jim Klungness who requested to speak. Mr. Klungness manages the
Fountain Hills Mini Storage and also resided in N. Four Peaks Way, Fountain Hills. Mr. Klungness
overall supported this request.
There being no further request to speak, Chairman Pew closed the Public Hearingat 6:39 p.m.
AGENDA ITEM #3 -CONSIDERATION OF a SPECIAL USE PERMIT to allow T-Mobile to
install a 72' tall faux Palm Tree cellular antenna array at 12031 N. Colony Drive, located in the "C-3"
zoning district. Case Number SU2014-05.
Commissioner Howie Jones asked the applicant and representative for T-Mobile to explain the standards
when placingthis equipment.Declan Murphy,Coal Creek Consulting,LLC locatedat 1525 N.Hayden
Road, Scottsdale, Arizona 85257 (602) 326-0049, explained the strict standards used to construct the
towers. Mr. Murphy pointed out that huge buffers with steel were used. Mr. Murphy also referencedthe
tower located behind Alamo Bar located on Saguaro Boulevard as an example of their product.
Vice-Chairman Archambault MOVED to recommend that the Town Council approve the Special Use
Permit as outlined and subject to the stipulations contained in the staff report.
Commissioner Jones SECONDED and the MOTION CARRIED UNANIMOUSLY 5-0.
Page 2 of3
Redact
AGENDA ITEM #6-COMMISSION DISCUSSION/REQUEST FOR RESEARCH TO STAFF.
Itemslistedbelowarerelatedonlyto thepropriety of(i)placingitemson afuture agenda for action or
(ii)directing staffto conduct further research and report back to the Commission.
None
AGENDA ITEM #7-SUMMARY OF COMMISSION REQUESTS FROM SENIOR PLANNER.
None
AGENDA ITEM #8 -REPORT FROM SENIOR PLANNER AND ZONING ADMINISTRATOR,
PLANNING AND ZONING DIVISION OF DEVELOPMENT SERVICES.
Nothing to report.
AGENDA ITEM #9 -ADJOURNMENT.
Vice-Chairman Archambault MOVED to adjourn the meeting at 6:52 p.m. and Commissioner Stan
Connick SECONDED and the MOTION CARRIED UNANIMOUSLY by those memberspresent5-0.
FOUNTAIN HILLS PLANNING &ZONING COMMISSION
BY:
Chairman Lloyd Pew
ATTEST:
Janice E.Baxter,Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Fountain Hills Planning and Zoning Commission held on the 11th day of December 2014,in the Town
Council Chambers,16705 E.Avenue of the Fountains,Fountain Hills,AZ 85268.I further certify that
the meeting was duly called and that a quorum was present.
Dated this 1 l~day of December,2014.
Janice E.Baxter,Executive Assistant
Page 3 of3
APPROVALof the Special Use Permit for a
72'Tall Monopalm Communications Tower
elopment per Plans dated 9/30/14
Development per (lie pho
to the staff report.
1/5/2015