HomeMy WebLinkAbout150604PDNOTICE OF THE EXECUTIVE,
REGULAR, AND SPECIAL SESSIONS OF
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THE FOUNTAIN HILLS TOWN COUNCIL
Mayor Linda M. Kavanagh
Vice Mayor Dennis Brown
Councilmember Nick DePorter
Councilmember Cassie Hansen
Councilmember Henry Leger
Councilmember Alan Magazine
Councilmember Cecil A. Yates
TIME: 5:30 P.M. — EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. — REGULAR AND SPECIAL SESSIONS
WHEN: THURSDAY, JUNE 4, 2015
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's
various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording.
Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal
action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk's position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to
commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers.
Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i)
reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
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EXECUTIVE SESSION AGENDA
CALL TO ORDER — Mayor Linda M. Kavanagh
ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: A.R.S.
§ 38-431.03(A)(4), discussion or consultation with the attorneys of the public body in order
to consider its position and instruct its attorneys regarding the public body's position
regarding contracts that are the subject of negotiations, in pending or contemplated
litigation or in settlement discussions conducted in order to avoid or resolve litigation
(specifically, regarding a potential intergovernmental agreement).
2. ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh
INVOCATION — Deacon/Rev. John LesCallett from Anglican Church of the Atonement
ROLL CALL — Mayor Linda M. Kavanagh
MAYOR'S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) The MAYOR may review RECENT EVENTS attended relating to ECONOMIC
DEVELOPMENT.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to
reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on
matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA ITEMS (i - 4)
All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a Councilmember or member of the public so requests. If a
Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from
the Consent Agenda and considered in its normal sequence on the Agenda.
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1. CONSIDERATION of approving the CANCELLATION of the July 2, 7, and 16, 2015,
Fountain Hills Town Council meetings, and the August 20, 2015, Fountain Hills Town
Council meeting due to a schedule conflict relating to the Arizona League of Cities and
Towns Annual Conference being held August 18 through August 21, 2015, in Tucson,
Arizona.
2. CONSIDERATION of RESOLUTION 2015-25, approving an Intergovernmental
Agreement with the State of Arizona, relating to the safety data mart.
3. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2015-
164, with Vincon Engineering Construction, LLC, for the Zone 1 ADA Sidewalk Ramp
Modifications project, in the amount of $139,237.25.
4. CONSIDERATION of approving RESOLUTION 2015-18, abandoning whatever right,
title, or interest the Town has in the certain public utility and drainage easements located at
the southerly property line of Plat 603B, Block 1, Lot 21 (15645 E. Thistle Drive) as
recorded in Book 161 of Maps, Page 41, Records of Maricopa County, Arizona. EA2015-
04 (Day)
RECESS the REGULAR SESSION and CONVENE the SPECIAL SESSION.
SPECIAL SESSION AGENDA (1- 4)
CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh
SPL #1 PUBLIC HEARING regarding RESOLUTION 2015-13, adopting the Tentative
Budget as the Final Budget for the Town of Fountain Hills for Fiscal Year beginning
July 1, 2015, and ending June 30, 2016.
SPL#2 CONSIDERATION of RESOLUTION 2015-13, adopting the Tentative Budget as
the Final Budget for the Town of Fountain Hills for Fiscal Year beginning July 1,
2015, and ending June 30, 2016.
SPL#3 CONSIDERATION of RESOLUTION 2015-15, adopting and establishing the
FY2015-16 Budget Implementation Policy and approving the Town Organizational
Charts, the FY2015-16 Pay Plan, the Schedule of Authorized Positions, the Employee
Job Descriptions, and the FY2015-2016 Fee Schedule.
SPL#4 ADJOURN the Special Session.
RECONVENE the REGULAR SESSION.
REGULAR SESSION (5 - ii)
5. CONSIDERATION of the REQUEST by the Public Art Committee for $2,480 from the
1 % Art Fund for the improvement of the Ronald Reagan base to conform with the Lincoln
and Washington -Jefferson bases.
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6. PUBLIC HEARING to receive comments on ORDINANCE 15-03, a proposed
amendment to the Town of Fountain Hills Zoning Map. If adopted, the amendment would
rezone approximately 1.3 acres at 11208 N. Indigo Drive, located on the southwest corner
of Indigo Drive and Emerald Drive, from the RI -18 zoning district to the R-3 zoning
district. If approved, the rezoning will allow the construction of "Palazzo di Lusso", a four -
unit luxury condominium building. This item was continued from the May 7, 2015 Council
meeting. ( Case #Z2014-05 )
7. CONSIDERATION of ORDINANCE 15-03, a proposed amendment to the Town of
Fountain Hills Zoning Map. If adopted, the amendment would rezone approximately 1.3
acres at 11208 N. Indigo Drive, located on the southwest corner of Indigo Drive and
Emerald Drive, from the R1-18 zoning district to the R-3 zoning district. If approved, the
rezoning will allow the construction of "Palazzo di Lusso", a four -unit luxury condominium
building. ( Case #z2014-05 )
8. CONSIDERATION of a LIQUOR LICENSE APPLICATION submitted by Penny Gail
Zimmerman, Owner/Agent of Norma Jeans LLC DBA Monroes, located at 13014 N.
Saguaro Blvd, Fountain Hills A.Z. This is for a series 12 Restaurant.
9. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
i.) None.
10. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by
the Mayor, Individual Councilmembers, and the Town Manager.
11. ADJOURNMENT.
DATED this 29th day of May, 2015.
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-
5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this
meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council
with this agenda are available for review in the Clerk's office.
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Meeting Date: June 4, 2015
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular
Submitting Department: Administration
Staff Contact Information: Town Manager, Ken Buchanan, 480-816-5107, kbuchanan gnfh.az.gov
Strategic Priority: Not applicable Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the CANCELLATION of the July 2, 7, and
16, 2015 Fountain Hills Town Council meetings, and the August 20, 2015 Council meeting due to a
schedule conflict relating to the Arizona League of Cities and Towns' Annual Conference being held
August 18`h through August 21, 2015, in Tucson, Arizona.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: Council Rules of Procedure
Staff Summary (background): The Council has recessed for either a portion or the entire the month of July since
2003. The intent of this agenda item is to provide the public with advance notice of meeting cancellations should
the Council chose to continue this practice. The next regularly scheduled Council meeting date would take place
on August 6, 2015, unless a special session became necessary during the Council's hiatus. The Council may
also wish to cancel the August 20`h, 2015 Council meeting as the 2015 Annual League Conference of Arizona
Cities and Towns is scheduled to be held the week of August 171" in Tucson, AZ. The agenda language and
motion reflect canceling the August 20, 2015 Council meeting as well as all July Council meetings.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs. budget status): N/A
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): N/A
SUGGESTED MOTION: Move to approve the consent agenda.
Attachment(s): None 45IIIIgs f —
Submitted and Approved by: Ken Buchanan, Town Manager 5/27/15
Page I of I
koP�CAIINV ylLCP TOWN OF FOUNTAIN HILLS
4
TOWN COUNCIL
\MW VW. AGENDA ACTION FORM
roar is Atti
Meeting Date: 6/412015
Agenda Type: Consent
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: Paul Mood, Dev. Services Director 480-816-5129
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving RESOLUTION 2015-25, an
Intergovernmental Agreement between the Town of Fountain Hills and Arizona Department of Transportation for a data
access/exchange agreement related to traffic accident reports.
Applicant: NA
Applicant Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: NA
Staff Summary (background): On June 4, 2014 the Town Council approved an intergovernmental agreement
with ADOT for the procurement of crash data analytical software (Intersection Magic) to replace the Town's
outdated system. When traffic accidents occur the Maricopa County Sheriffs Office provides the accident
reports to ADOT which then enters the data into their system.
The Intersection Magic software has been procured by ADOT and Town staff has attended a training course in
its use. ADOT cannot enter the Town's accident report data and share the information with the Town without
the proposed access/exchange agreement. The proposed intergovernmental agreement will allow Town staff
to access the data from ADOT's system to run various traffic reports, warrant studies, etc. through the
Intersection Magic software.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status):
Budget Reference (page number):
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s):
List Attachment(s): Resolution 2015-25
Page 7 of 2
SUGGESTED MOTION (for Council use): Approval of RESOLUTION 2015-25, an Intergovernmental Agreement
between the Town of Fountain Hills and Arizona Department of Transportation for a data access/exchange
agreement related to traffic accident reports.
Prepared by:
NA 2015
Director'sA pri P, 1:
Pau 00 eve opmen ervices uec or
Appr ved,
K n uc anan, Town Manager 5/26/2015
Page 2 of 2
RESOLUTION 2015-25
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL
AGREEMENT WITH THE STATE OF ARIZONA RELATING TO THE SAFETY
DATA MART.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. The Intergovernmental Agreement with the State of Arizona Department
of Transportation ("ADOT") relating to the use of the ADOT's Safety Data Mart to query,
analyze and retrieve crash data (the "Agreement") is hereby approved in substantially the form
and substance attached hereto as Exhibit A and incorporated herein by reference.
SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to cause the execution of the Agreement and to take all steps
necessary to carry out the purpose and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, June 4, 2015.
FOR THE TOWN OF FOUNTAIN HILLS:
Linda M. Kavanagh, Mayor
REVIEWED BY:
Kenneth W. Buchanan, Town Manager
2379001.2
ATTESTED TO:
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
EXHIBIT A
TO
RESOLUTION NO. 2015-25
[Agreement]
See following pages.
2379001.2
DOT
Intermodal Transportation Janice K. Brewer, Governor
John S. Halikowski, Director
Dallas Hammit, Acting State Engineer
DATA ACCESS / EXCHANGE AGREEMENT
ADOT File No: 14-0004851-I
Date:
Name of Department: Town of Fountain Hills
Doing Business As: Town of Fountain Hills
Business Address: 16705 East Avenue of the Fountain
Fountain Hills, Arizona 85268
Mailing Address: Same
Telephone Number: (408) 816-5162
Town of Fountain Hills (AGENCY) hereby requests authorization for connectivity to the Arizona
Department of Transportation's (ADOT) (check all that apply):
❑ ALISS Database to submit electronic crash records.
❑ ALISS Database to access and retrieve crash data.
® Safety Data Mart to query, analyze and retrieve crash data.
Town of Fountain Hills (AGENCY) is authorized to enter into this Agreement pursuant to § 11-952 et
seq.
The AGENCY (as defined below) hereby requests authorization for connectivity to the ALISS Database
and/or AIDW Safety Data Mart of the Arizona Department of Transportation, Intermodal Transportation
Division (ITD). The AGENCY's specific access capabilities are set forth and further described in the
attached Addendum, which shall be considered a part of this Agreement between the AGENCY and
ADOT.
The AGENCY understands and agrees that it shall only access the ALISS Database and/or the AIDW
Safety Data Mart in accordance with the terms and conditions set forth herein. If at any time ADOT
believes the AGENCY is using such access in an unauthorized or unlawful manner, ADOT reserves the
right, in its sole discretion, to immediately terminate this Agreement.
This Database Access Agreement complies with GITA Statewide Standard P740-5741, Standard 4.7.3.
Definitions
"ADOT" means the Arizona Department of Transportation.
"AGENCY" means Town of Fountain Hills
"ALISS" means the Accident Location, Identification and Surveillance System.
"Authorized individuals" means those persons who are employed or contracted by AGENCY to perform
the activities authorized hereunder.
"Connectivity" means to make and/or maintain a computer connection with ADOT for the purpose of
performing the activities authorized under this agreement.
"Encrypt" means to scramble computerized information to secure data by using special algorithms for
transmission or other purposes.
"Personal Information" means information that identifies an individual, including without limitation an
individual's name, photograph, social security number, driver license number, physical description, race,
ethnic origin, sexual orientation, income, blood type, DNA code, fingerprints, marital status, religion,
home address, home telephone number, education, financial matters, and medical or employment history
readily identifiable to a specific individual but does not include information on vehicular accidents,
driving violations, and driver's status.
"RACF" means Resource Access Control Facility, which is a software security product that protects
information by controlling access to it.
"Secure location" means an area designated specifically for authorized individuals to access ADOT's
database(s) and to which all unauthorized individuals shall be prohibited from entering.
"Sensitive Information" means any state information either in detail or aggregate that may be prejudicial
or harmful to the state and its citizens.
Location of Activities
AGENCY may conduct authorized activities only at those locations which have been pre -approved by
ADOT such as their place of business that adheres to the other guidelines outlined in this Agreement.
ADOT reserves the right, in its sole discretion, to disapprove of location.
Equipment
AGENCY shall obtain computer equipment and software that is compatible with the information systems
and connectivity requirements of ADOT, and which will allow access only to the specific database(s)
listed in the Addendum to this Agreement.
Data Security
AGENCY shall provide a secure location for all computer equipment used to access ADOT's database(s).
AGENCY shall provide access to ADOT's ALISS Database and/or Safety Data Mart only to AGENCY
personnel or contractors who are authorized individuals, and to no one else. If at any time ADOT believes
that an authorized individual is using such access inappropriately, ADOT reserves the right to
immediately terminate that individual's database access and/or to terminate AGENCY authorization
under this Agreement.
AGENCY shall comply with all ADOT policies, procedures and directives regarding security and
database access, including any future amendments thereto. All subcontractors utilized to perform the
activities authorized by this Agreement must abide by the same security and access requirements as
AGENCY.
AGENCY must disclose and obtain ADOT approval of any existing and/or contemplated strategic
alliances, partnerships, Intergovernmental Agreements or subcontracting arrangements that AGENCY
has or will enter into which involve the processing and/or use of ADOT data acquired pursuant to this
Agreement.
AGENCY, its officers, agents, employees, contractors and representatives shall not, without the prior
written approval of ADOT, disclose, distribute, or utilize in any manner not expressly authorized under
this Agreement, any personal or sensitive information which is connected or otherwise associated with or
accessed pursuant to this Agreement, either during the term of this Agreement or subsequent to any
termination of this Agreement.
AGENCY shall maintain all hard copy information and electronic data related to this Agreement in a
secure location at all times.
Data Privac
AGENCY shall not utilize its computer connections with ADOT for any purpose other than the purpose(s)
specified in the Addendum to this Agreement.
Network Security
AGENCY understands and agrees that any and all personal or sensitive information that it stores or
transmits over external or public computer networks, such as the Internet, must be encrypted.
AGENCY computers that are permanently or intermittently connected to internal computer networks
must have an ADOT approved, password -based, access control system in order to access ADOT's
database(s). This requirement applies to computers with direct connections to data centers, as well as
AGENCY "wide area network." Regardless of the network connections, all AGENCY computers which
are used to access ADOT information must employ approved, password -based, access control systems.
All in -bound connections to AGENCY computers from external networks must also be protected. All
access control systems must utilize user -identifications (i.e. RACF ID's) and passwords unique to each
user, as well as user -privilege restriction mechanisms. Password sharing is prohibited.
Non -exclusivity
This Agreement shall not preclude ADOT from entering into the same or similar Agreement with other
public or private entities, including those performing identical or similar functions as AGENCY.
Notification
AGENCY shall assign a contact person for problem resolution and notification of procedural changes.
AGENCY shall advise ADOT within two business days of any change in its designated contact person.
All notices or demands upon either party shall be in writing and an original shall be delivered in person, or
sent by mail addressed as follows:
To ADOT at:
Intermodal Transportation Division
Traffic Records Section
ATTN: John Riemer
206S. 17th Ave, Mail Drop 064R
Phoenix, AZ 85007-3233
Records
To AGENCY at:
Town of Fountain Hills
16705 East Avenue of the Fountain
Fountain Hills, Arizona 85268
Contact: Ken Valverde
Phone (480) 816-5126
Fax (480) 837-3145
The AGENCY shall maintain a log or register of all ADOT records it requests and all ADOT records it
obtains by virtue of the access provided herein. The AGENCY shall retain this log or register either
manually or electronically for a period of five years after the date of request and receipt of the records. All
other books, papers, records, data, and accounting records relating to this Agreement ("Records") shall be
maintained by AGENCY for a period of five (5) years, or such greater or lesser time as may be required by
federal or state law, rule, or the ADOT Records Retention Schedule. The Records shall be subject to
inspection and audit by ADOT for five years after termination or completion of this Agreement. The
Records shall be produced at the offices designated by ADOT.
It is further agreed that ownership of all records relating to this Agreement resides exclusively with
ADOT, except for data retrieved pursuant to this Agreement.
Compliance
AGENCY shall comply with all of the terms set forth in this Agreement, together with all applicable state
statutes, rules, and regulations. AGENCY shall also comply with all relevant ADOT policies, procedures
and directives that ADOT provides to AGENCY throughout the course of this Agreement. All AGENCY
subcontractors are held to the same compliance standards, and any failure to comply on the part of the
subcontractor will be deemed a failure on the part of AGENCY.
Non-compliance
If AGENCY fails to comply with the terms of this Agreement, or with any applicable law, rule or
regulation, ADOT reserves the right to take any remedial action that it deems necessary and appropriate,
including without limitation the suspension, cancellation, revocation, or termination of this Agreement. In
case of a violation of law, the Agreement shall immediately terminate.
Amendment and Modification of Agreement
AGENCY shall review and approve in writing any modification of the Agreement. Upon the amendment
of any applicable law, rule or regulation, the Agreement shall automatically be modified to reflect such
amendment. Any modification of the Agreement shall be incorporated herein and shall be subject to all
other provisions of this Agreement. AGENCY may submit a written request to ADOT if there are any
changes it desires be made to the Agreement, and such a request shall be approved or denied at ADOT's
sole discretion.
Termination
Either party may terminate this Agreement for convenience or cause upon thirty (30) days prior written
notice to the other party. Upon any termination of this Agreement, AGENCY shall, at ADOT's request,
remove and deliver to ITD all electronic data stored on any electronic storage devices and shall
immediately return all other data and information received in connection herewith to ADOT.
This Agreement is subject to cancellation by the Governor pursuant to A.R.S. §38-511. The state, its
political subdivisions or any department or agency of either may, within three years after its execution,
cancel any contract, without penalty or further obligation, made by the state, its political subdivisions, or
any of the departments or agencies of either if any person significantly involved in initiating, negotiating,
securing, drafting or creating the contract on behalf of the state, its political subdivisions or any of the
departments or agencies of either is, at any time while the contract of any extension of the contract is in
effect, an employee or agent of any other party to the contract in any capacity or a consultant to any other
party of the contract with respect to the subject matter of the contract. The cancellation under this section
by any department or agency of the state or its political subdivisions shall be effective when written notice
from such party is received by all other parties to the contract unless the notice specifies a later time.
Waiver/Severability
AGENCY agrees that a waiver of any provision of this Agreement shall not act as a waiver of any other
provision of this Agreement. If a provision of this Agreement is for any reason declared invalid, illegal, or
unenforceable, that declaration shall not affect the remainder of the provisions of the Agreement.
Duration
This Agreement shall commence upon approval by the Assistant Division Director, Executive Services
Group and execution by both parties, and shall thereafter continue in effect for a term of five (5) years,
unless previously terminated or canceled as provided herein. Upon expiration of this five (5) year period,
the parties may mutually agree to extend the term of the Agreement for another three (3) (or fewer) years
by entering into a "Joint Letter of Renewal."
Liabili
ADOT assumes no financial obligation or liability under this Agreement. The AGENCY assumes full
responsibility for any liability which arises out of this Agreement. Any damages arising from carrying out
or resulting from, in any respect, the terms of this Agreement or any modification thereof shall be the
liability of the AGENCY and that to the extent permitted by law, the AGENCY hereby agrees to
indemnify, defend and otherwise save and hold harmless the State of Arizona and ADOT, and any of their
departments, agencies, officers or employees from any and all losses and associated costs and/or damage
incurred by any of the above and from any other damage to any person or property whatsoever, which is
caused by any activity, condition, misrepresentation, directives, instruction or event arising out of the
performance or non performance of any provisions of this Agreement by the State of Arizona or ADOT, or
any of their departments, agencies, officers and employees, or their independent contractors, the
AGENCY, any of its agents, officers and employees, or its independent contractors. Costs incurred by the
State of Arizona or ADOT, any of their departments, agencies, officers or employees shall include in the
event of any action, court costs, and expenses of litigation and attorneys' fees.
Certification
On behalf of AGENCY identified below, I hereby request approval of this Agreement. I certify that all of
the information set forth herein by AGENCY is true and accurate, and that any records or information
obtained from ADOT's database(s) and system(s) pursuant to this Agreement will be used solely for the
purpose(s) specified in the Addendum to this Agreement, and for no other purposes. I further certify that
I have the authority to execute this Agreement on behalf of AGENCY. I understand that AGENCY must
abide by the provisions of this Agreement if approved by the Assistant Division Director, Executive
Services Group and executed by both parties.
Mandatory Provisions for Arizona State Agencies
None of the provisions of the Agreement may be waived, changed of altered except in writing signed by
both parties.
Notwithstanding any provision of the Agreement to the contrary, ADOT is not authorized to indemnify
the AGENCY.
Every payment obligation of the ADOT under this Agreement is conditioned upon the availability of
funds allocated for the payment of such obligation. If funds are not allocated and available for the
continuance of this Agreement, this Agreement may be terminated by ADOT or any other agency of the
State of Arizona at the end of the period for which funds are available. No liability shall accrue to ADOT
or any other agency of the State of Arizona in the event this provision is exercised, and neither ADOT nor
any other agency of the State of Arizona shall be obligated or liable for any future payments or for any
damages as a result of termination under this paragraph.
AGENCY shall comply with Executive Order 99-4, which mandates that all persons, regardless of race,
color, religion, sex, age, national origin or political affiliation, shall have equal access to employment
opportunities, and all other applicable State and Federal employment laws, rules, and regulations,
including the American with Disabilities Act. AGENCY shall take affirmative action to ensure that
applicants for employment and employees are not discriminated against due to race, creed, color, religion,
sex, national origin or disability.
Compliance requirement for A.R.S. 41-4401 — immigration laws and E -Verify requirement.
• The AGENCY warrants compliance with all Federal immigration laws and regulations relating to
employees and warrants its compliance with Section A.R.S. 23-214, Subsection A. (That
subsection reads: "After December 31, 2007, every employer, after hiring an employee, shall
verify the employment eligibility of the employee through the E -Verify program.)
• A breach of a warranty regarding compliance with immigration laws and regulations shall be
deemed a material breech of the contract and the AGENCY may be subject to penalties up to and
including termination of the Agreement.
• ADOT retains the legal right to inspect the papers of any employee who works on the Agreement
to ensure that the AGENCY or subcontractor is complying with the above-mentioned warranty.
Joint Venturer — Except as otherwise provided by law, in the performance of duties and activities under
this Agreement, the parties hereto will be acting in their individual governmental capacities and not as
agents, employees, partners, joint ventures, or associates of each other. The officers, employees, agents,
or subcontractors of one party shall not be deemed or construed to be the employees or agents of the other
party. Each party shall remain responsible for the supervision of their respective staff and students and
shall maintain adequate insurance coverage as required by law.
AGENCY assigns to ADOT any claim for overcharges resulting form antitrust violations to the extent that
such violations concern materials or services supplied by third parties to AGENCY toward fulfillment of
this Agreement.
This Agreement shall be construed in accordance to the laws of the State of Arizona.
The parties to this Agreement agree to resolve all disputes arising out of or relating to this Agreement
through arbitration, after exhausting applicable administrative review, to the extent required by A.R.S.
12-1518 except as may be required by other applicable statutes.
The parties may execute this Agreement in two or more counterparts, each of which shall be deemed an
original and together which shall constitute one and the same document.
Town of Fountain Hills
Kenneth W. Buchanan, Town Manager
Date
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
For ADOT USE ONLY
Received this date
AUTHORIZATION
Signed
On behalf of the Arizona Department of Transportation, the authorization requested by Fountain Hills
pursuant to this Agreement (including the attached Addendum) is hereby approved.
DATED THIS DAY OF .20
Intermodal Transportation Division / Traffic Engineering
Steve Boschen, P.E
ITD Division Director
AGREEMENT ADDENDUM
THIS ADDENDUM is made and entered into pursuant to A.R.S. §§28-401 et seq. and with GITA
Statewide Standard P740-5741, Standard 4.7.3, as part of the foregoing Data Access / Exchange
Agreement between the Arizona Department of Transportation (ADOT) and the Town of Fountain Hills
(AGENCY).
Subject to ADOT's right to terminate as set forth in this Agreement:
I. ADOT does not grant AGENCY authorization to access its ALISS Database via approved direct
program -to -program interactions over an approved persistent connection and to thereby submit
electronic crash records information contained in such databases according to the terms and
conditions stated in this Agreement. Electronic crash records shall be submitted no more than once
per day.
II. ADOT does not grant AGENCY authorization to access its ALISS Database via an approved
secure gateway and with two -factor authentication to retrieve pertinent crash records data
including vehicle information according to the terms and conditions stated in this agreement.
III. ADOT grants AGENCY authorization to access its Safety Data Mart via an approved secure
gateway and with user identifications and passwords unique to each user to run queries and
retrieve crash data strictly for the purposes of safety analysis and in accordance with the terms and
conditions stated in this agreement. Data query and retrieval may be done on an as -needed basis.
The foregoing Agreement and Addendum are mutually agreed to:
Intermodal Transportation Division /Traffic Engineering Town of Fountain Hills
Signature
Steve Boschen, P.E.
Name Printed
Division Director
Title
Date
Signature
Kenneth W. Buchanan
Name Printed
Town Manager
Title
Date
kOJ�SAINB�t� TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
" 'M�wAGENDA ACTION FORM
-9//rhat�, o0a
Meeting Date: 6/4/2015 Meeting Type: Regular Session
Agenda Type: Consent Submitting Department: Development Services
Staff Contact Information: Paul Mood, Dev. Services Director 480-816-5129
Strategic Planning Goal:
13 Pavement Management Index Program
Operational Priority: Pavement Management Program
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving COOPERATIVE PURCHASE
AGREEMENT C2015-164, with Vincon Engineering Construction, LLC for the Zone I ADA Sidewalk Ramp
Modifications project in the amount of $139,237.25.
Applicant: NA
Applicant Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: NA
Staff Summary (background): The Town's Pavement Management Program is scheduled to mill and overlay
various roads in the Zone 1 Pavement Management Area in FY15-16. The intent is to start the project in
October of 2015 while schools are on their fall break and complete the improvements in the direct vicinity of the
schools. The Americans with Disabilities Act (ADA) requires that sidewalk ramps be brought up to current
standards when a road is milled and overlayed. The attached contract will allow for the existing sidewalk
ramps along these roads to be brought into compliance with ADA standards ahead of the mill and overlay
project and to be funded in FY14-15 Streets Department budget.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $139,237.25
Budget Reference (page number): 262
Funding Source: Hurf Fund
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approval of COOPERATIVE PURCHASE AGREEMENT C2015-164, with Vincon
Engineering Construction, LLC for the Zone 1 ADA Sidewalk Ramp Modifications project in the amount of
$139,237.25.
List Attachment(s): Zone 1 Mill & Overlay Map, Contract C2015-164
Page 1 of 2
SUGGESTED MOTION (for Council use): Approval of COOPERATIVE PURCHASE AGREEMENT C2015-164,
with Vincon Engineering Construction, LLC for the Zone 1 ADA Sidewalk Ramp Modifications project in the
amount of $139,237.25.
Prepared by:
NA 5/26/2015 -
Director's
26 2015Director's Approval:
52P�i 0 55—
Appr ved:
1J1.
On tuchanan, Mwn Manager 5/26/2015
Page 2 of 2
Town of Fountain H►11s
ZONE 1 PAVEMENT MANAGEMENT AREA:
MILL & OVERLAY
N
WE
0 S 0.s
SCALE OF MILES
MAP DATE: 3-13-14
Contract No. C2015-164
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
VINCON ENGINEERING CONSTRUCTION, LLC
THIS COOPERATIVE PURCHASING AGREEMENT (this "Agreement") is entered
into as of June 4, 2015, between the Town of Fountain Hills, an Arizona municipal corporation
(the "Town"), and Vincon Engineering Construction, LLC, an Arizona limited liability company
(the "Contractor").
RECITALS
A. After a competitive procurement process, the City of Chandler ("Chandler")
entered into Contract No. ST5-745-3435 dated October 24, 2014 (the "Chandler Contract"), for
the Contractor to provide concrete repair and maintenance services. A copy of the Chandler
Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not
inconsistent with this Agreement.
B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make
purchases under the Chandler Contract, at its discretion and with the agreement of the awarded
Contractor, and the Chandler Contract permits its cooperative use by other public entities,
including the Town.
C. The Town and the Contractor desire to enter into this Agreement for the purpose
of (i) acknowledging their cooperative contractual relationship under the Chandler Contract and
this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide
the Town with reconstruction of sidewalk ramps and curbing in the Zone 1 Pavement
Management Area to comply with Americans with Disabilities Act requirements, as more
particularly set forth in Section 2 below (the "Materials and Services") and (iii) setting the
maximum aggregate amount to be expended pursuant to this Agreement related to the Materials
and Services.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by reference, the following mutual covenants and conditions, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the
Contractor hereby agree as follows:
1. Term of Agreement. This Agreement shall be effective as of the date first set
forth above and shall remain in full force and effect until June 30, 2016, unless terminated as
otherwise provided in this Agreement or the Chandler Contract.
2. Scope of Work. Contractor shall provide the Services as set forth in the Plans and
Specifications, attached hereto as Exhibit B and incorporated herein by reference.
2391737.1
3. Inspection; Acceptance. All Materials and Services are subject to final inspection
and acceptance by the Town. Materials failing to conform to the requirements of this Agreement
and/or the Chandler Contract will be held at Contractor's risk and may be returned to the
Contractor. If so returned, all costs are the responsibility of the Contractor. Upon discovery of
non -conforming Materials or Services, the Town may elect to do any or all of the following by
written notice to the Contractor: (A) waive the non-conformance; (B) stop the work immediately;
or (C) bring Materials or Services into compliance and withhold the cost of same from any
payments due to the Contractor.
4. Compensation. The Town shall pay Contractor an amount not to exceed
$139,237.25, of which $10,000.00 is an owner's contingency which shall be utilized at the
Town's sole discretion, for the Materials and Services at the unit rates set forth in the Chandler
Contract and the Fee Proposal attached hereto as Exhibit C and incorporated herein by reference.
5. Payments. The Town shall pay the Contractor monthly, based upon acceptance
and delivery of Materials and/or Services performed and completed to date, and upon submission
and approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the
Chandler Contract and (ii) document and itemize all work completed to date. The invoice
statement shall include a record of materials delivered, time expended and work performed in
sufficient detail to justify payment. Additionally, invoices submitted without referencing this
Agreement and the Chandler Contract will be subject to rejection and may be returned.
6. Records and Audit Rights. To ensure that the Contractor and its subcontractors
are complying with the warranty under Section 7 below, Contractor's and its subcontractors'
books, records, correspondence, accounting procedures and practices, and any other supporting
evidence relating to this Agreement, including the papers of any Contractor and its
subcontractors' employees who perform any work or services pursuant to this Agreement (all of
the foregoing hereinafter referred to as "Records"), shall be open to inspection and subject to
audit and/or reproduction during normal working hours by the Town, to the extent necessary to
adequately permit (i) evaluation and verification of any invoices, payments or claims based on
Contractor's and its subcontractors' actual costs (including direct and indirect costs and overhead
allocations) incurred, or units expended directly in the performance of work under this
Agreement and (ii) evaluation of the Contractor's and its subcontractors' compliance with the
Arizona employer sanctions laws referenced in Section 7 below. To the extent necessary for the
Town to audit Records as set forth in this Section, Contractor and its subcontractors hereby
waive any rights to keep such Records confidential. For the purpose of evaluating or verifying
such actual or claimed costs or units expended, the Town shall have access to said Records, even
if located at its subcontractors' facilities, from the effective date of this Agreement for the
duration of the work and until three years after the date of final payment by the Town to
Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town
with adequate and appropriate workspace so that the Town can conduct audits in compliance
with the provisions of this Section. The Town shall give Contractor or its subcontractors
reasonable advance notice of intended audits. Contractor shall require its subcontractors to
comply with the provisions of this Section by insertion of the requirements hereof in any
subcontract pursuant to this Agreement.
2391737.1
2
7. E -verify Reguirements. To the extent applicable under Muz. REV. STAT. § 41-
4401, the Contractor and its subcontractors warrant compliance with all federal immigration laws
and regulations that relate to their employees and their compliance with the E -verify
requirements under ARiz. REv. STAT. § 23-214(A). Contractor's or its subcontractors' failure to
comply with such warranty shall be deemed a material breach of this Agreement and may result
in the termination of this Agreement by the Town.
8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to
ARIz. REV. STAT. § 38-511.
9. Applicable Law; Venue. This Agreement shall be governed by the laws of the
State of Arizona and a suit pertaining to this Agreement may be brought only in courts in
Maricopa County, Arizona.
10. Agreement Subject to Appropriation. The Town is obligated only to pay its
obligations set forth in the Agreement as may lawfully be made from funds appropriated and
budgeted for that purpose during the Town's then current fiscal year. The Town's obligations
under this Agreement are current expenses subject to the "budget law" and the unfettered
legislative discretion of the Town concerning budgeted purposes and appropriation of funds.
Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this
Agreement shall be deemed terminated at the end of the then -current fiscal year term for which
such funds were appropriated and budgeted for such purpose and the Town shall be relieved of
any subsequent obligation under this Agreement. The parties agree that the Town has no
obligation or duty of good faith to budget or appropriate the payment of the Town's obligations
set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which the
Agreement is executed and delivered. The Town shall be the sole judge and authority in
determining the availability of funds for its obligations under this Agreement. The Town shall
keep Contractor informed as to the availability of funds for this Agreement. The obligation of
the Town to make any payment pursuant to this Agreement is not a general obligation or
indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim
against the Town from or relating in any way to the Town's termination of this Agreement
pursuant to this section.
11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity
among the terms of this Agreement, the Plans and Specifications, the Fee Proposal, the Chandler
Contract and invoices, the documents shall govern in the order listed herein. Notwithstanding
the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions,
limitations or provisions in conflict with the terms of this Agreement or the Chandler Contract
(collectively, the "Unauthorized Conditions"), other than the Town's project -specific
requirements, are expressly declared void and shall be of no force and effect. Acceptance by the
Town of any work order or invoice containing any such Unauthorized Conditions or failure to
demand full compliance with the terms and conditions set forth in this Agreement or under the
Chandler Contract shall not alter such terms and conditions or relieve Contractor from, nor be
construed or deemed a waiver of, its requirements and obligations in the performance of this
Agreement.
2391737.1
3
12. Rights and Privileges. To the extent provided under the Chandler Contract, the
Town shall be afforded all of the rights and privileges afforded to Chandler and shall be the
"City" (as defined in the Chandler Contract) for the purposes of the portions of the Chandler
Contract that are incorporated herein by reference.
13. Indemnification; Insurance. In addition to and in no way limiting the provisions
set forth in Section 12 above, the Town shall be afforded all of the insurance coverage and
indemnifications afforded to Chandler to the extent provided under the Chandler Contract, and
such insurance coverage and indemnifications shall inure and apply with equal effect to the
Town under this Agreement including, but not limited to, the Contractor's obligation to provide
the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold
harmless the Town and each council member, officer, employee or agent thereof (the Town and
any such person being herein called an "Indemnified Party"), for, from and against any and all
losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable
attorneys' fees, court costs and the costs of appellate proceedings) to which any such
Indemnified Party may become subject, under any theory of liability whatsoever ("Claims"),
insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or
based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in
connection with the work or services of the Contractor, its officers, employees, agents, or any
tier of subcontractor in the performance of this Agreement.
14. Notices and Requests. Any notice or other communication required or permitted
to be given under this Agreement shall be in writing and shall be deemed to have been duly
given if (A) delivered to the party at the address set forth below, (B) deposited in the U.S. Mail,
registered or certified, return receipt requested, to the address set forth below or (C) given to a
recognized and reputable overnight delivery service, to the address set forth below:
If to the Town: Town of Fountain Hills
16705 East Avenue of the Fountains
Fountain Hills, Arizona 85268
Attn: Kenneth W. Buchanan, Town Manager
With copy to: GUST ROSENFELD P.L.C.
One East Washington Street, Suite 1600
Phoenix, Arizona 85004-2553
Attn: Andrew J. McGuire, Esq.
If to Contractor: Vincon Engineering Construction, LLC
1831 North Rochester
Mesa, Arizona 85205
Attn: Troy Colby
or at such other address, and to the attention of such other person or officer, as any party may
designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed
received (A) when delivered to the party, (B) three business days after being placed in the U.S.
Mail, properly addressed, with sufficient postage or (C) the following business day after being
given to a recognized overnight delivery service, with the person giving the notice paying all
2391737.1
4
required charges and instructing the delivery service to deliver on the following business day. If
a copy of it notice is also given to it party's counsel or other recipient, the provisions above
governing the date on which it notice is deemed to have been received by it party shall mean and
refer to the date on which the party, and not its counsel or other recipient to which a copy of the
notice may be sent, is deemed to have received the notice.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
and year first set forth above.
"Town"
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Kenneth W. Buchanan, Town Manager
ATTEST:
Bevelyn J. Bender, Town Clerk
(ACKNOWLEDGMENT)
STATE OF ARIZONA )
) ss.
COUNTY OF MARICOPA )
On , 2015, before me personally appeared Kenneth W. Buchanan,
the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation,
whose identity was proven to me on the basis of satisfactory evidence to be the person who he
claims to be, and acknowledged that he signed the above document, on behalf of the Town of
Fountain Hills.
Notary Public
(Affix notary seal here)
2391737.1
5
"Contractor"
V INCOI\ ENN ERING CONSTRUCTION. LLC.an Ari .ona i ii cd 1, ility company
11v:
Nan1�-�.1.
'Title. i
(ACKNOWLI DGIMI-XI)
STATE O ARIZONA
COUNTY OI: MARICOPA
011 A� _ f . 101 �. i. eCore me personally a � cared
1 - --- --
I I p
l�l of VINCON I NGINI;,I ING
CONSTRUCTION. LLC. an Ariion.r limited liability cornpan\. whose identity, was proven to
me cin the basis of, satisfactory evidence to he the person who he'sile claims to be. andackno\\ ledged that he%she signed the above doclln` 316.0 �l , �I� r � company.
o�cu+� SEAL
$"A DUNGY
PLOM -Sum Y"'�0A' Notary Public
OIW Comm. EVm &Wen 2Q 2014
(Affix nowr\ seal here)
„at",171
EXHIBIT A
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
VINCON ENGINEERING CONSTRUCTION, LLC
[Chandler Contract]
See following pages.
2391737.1
CITY OF CHANDLER SERVICES AGREEMENT
CONCRETE REPAIR & MAINTENANCE
1
AGREEMENT NO.: ST5-745-3435
� 2014, by and between the Ci
THIS AGREEMENT is made and entered into thisday of 64 City
y
of Chandler. a Municipal Corporation of the State of Arizona, hereinafter referred to as "CITY", and VINCON
kJ
ENGINEERING CONSTRUCTION, LLC, hereinafter referred to as "CONTRACTOR'.
WHEREAS, CONTRACTOR represents that CONTRACTOR has the expertise and is qualified to perform the
services described in the Agreement
NOW THEREFORE, in consideration of the mutual promises and obligations set forth herein, the parties
hereto agree as follows:
1. CONTRACT ADMINISTRATOR:
1.1. Contract Administrator. CONTRACTOR shall act under the authority and approval of the Sr. Streets
Maintenance Coordinator/designee (Contract Administrator), to provide the services required by this
Agreement.
1.2. Key Staff. This Contract has been awarded to CONTRACTOR based partially on the key personnel
proposed to perform the services required herein. CONTRACTOR shall not change nor substitute any
of these key staff for work on this Contract without prior written approval by CITY.
1.3. Subcontractors. During the performance of the Agreement, CONTRACTOR may engage such
additional SUBCONTRACTORS as may be required for the timely completion of this Agreement. In the
event of subcontracting, the sole responsibility for fulfillment of all terms and conditions of this
Agreement rests with CONTRACTOR.
1.4. Subcontracts. CONTRACTOR shall not enter into any Subcontract under this Contract for the
performance of this Contract without the advance written approval of CITY. The subcontract shall
incorporate by reference the terms and conditions of this Contract.
2. SCOPE OF WORK: CONTRACTOR shall provide Concrete Repair & Maintenance services all as
more specifically set forth in the Scope of Work, labeled Exhibit B, Price List, labeled Exhibit C,
Approved Product List, labeled Exhibit D, Subcontractor List, labeled Exhibit E, Performance and
Payment bonds, labeled Exhibits F1 and F2, Construction Sign Detail, labeled Exhibit G attached
hereto and made a part hereof by reference and as set forth in the Specifications and details included
therein
2.1. Non -Discrimination. The CONTRACTOR shall comply with State Executive Order No. 99-4 and all
other applicable City, State and Federal laws, rules and regulations, including the Americans with
Disabilities Act.
2,2. Licenses. CONTRACTOR shall maintain in current status all Federal, State and local licenses and
permits required for the operation of the business conducted by the CONTRACTOR as applicable to
this contract
2.3. Advertising, Publishing and Promotion of Contract. The CONTRACTOR shall not use, advertise or
promote information for benefit concerning this Contract without the prior written approval of the CITY.
2.4. Compliance With Applicable Laws. CONTRACTOR shall comply with all applicable Federal, state
and local laws, and with all applicable licenses and permit requirements.
Page 1 of 26
C e ti;1-c3- I Al
2.4.1 Pursuant to the provisions of A.R.S. § 41-4401, the Contractor hereby warrants to the City that the
Contractor and each of its subcontractors ("Subcontractors") will comply with all Federal Immigration
laws and regulations that relate to the immigration status of their employees and the requirement to use
E Verify set forth in A R.S. §23-214(A) (hereinafter "Contractor Immigration Warranty").
2.4.2 A breach of the Contractor Immigration Warranty (Exhibit A) shall constitute a material breach of this
Contract that is subject to penalties up to and including termination of the contract.
2.4.3 The City retains the legal right to inspect the papers of any Contractor or Subcontractor employee who
works on this Contract to ensure that the Contractor or Subcontractor is complying with the Contractor
Immigration Warranty. The Contractor agrees to assist the City in the conduct of any such inspections.
2.4.4 The City may, at its sole discretion, conduct random verifications of the employment records of the
Contractor and any Subcontractors to ensure compliance with Contractors Immigration Warranty. The
Contractor agrees to assist the City in performing any such random verifications.
2.4.5 The provisions of this Article must be included in any contract the Contractor enters into with any and
all of its subcontractors who provide services under this Contract or any subcontract. "Services" are
defined as furnishing labor, time or effort in the State of Arizona by a contractor or subcontractor.
Services include construction or maintenance of any structure, building or transportation facility or
improvement to real property.
2.4.6 In accordance with A.R S. §35-393.06, the Contractor hereby certifies that the Offeror does not have
scrutinized business operations in Iran.
2.4.7 In accordance with A.R.S. §35-391.06, the Contractor hereby certifies that the Offeror does not have
scrutinized business operations in Sudan.
2.5. Warranty. Each Bid must provide a one (1) year warranty/guarantee against defects in materials,
workmanship and/or performance for all items.
3. ACCEPTANCE AND DOCUMENTATION: Each task shall be reviewed and approved by the Contract
Administrator to determine acceptable completion.
3.1. Records. The CONTRACTOR shall retain and shall contractually require each SUBCONTRACTOR to
retain all data and other "records" relating to the acquisition and performance of the Contract for a
period of five years after the completion of the Contract.
3.2. Audit. At any time during the term of this Contract and five (5) years thereafter, the CONTRACTOR'S
or any SUBCONTRACTOR'S books and records shall be subject to audit by the City to the extent that
the books and records relate to the performance of the Contract or Subcontract. Upon request, the
CONTRACTOR shall produce a legible copy of any or all such records.
3.3. New/Current Products. All materials, parts and other components incorporated in the work or
services performed pursuant to this Contract shall be new, or the latest model and of the most suitable
grade for the purpose intended. All work shall be performed in a skilled and workmanlike manner.
3.4. Property of CITY. Any matenals, including reports, computer programs and other deliverables,
created under this Contract are the sole property of CITY. CONTRACTOR is not entitled to a patent or
copyright on those materials and may not transfer the patent or copyright to anyone else.
CONTRACTOR shall not use or release these materials without the prior written consent of CITY.
Page 2 of 26
4. PRICE: CITY shall pay to CONTRACTOR the unit price per lineal foot for the arterial roads as well as
the collector and residential streets as shown on Exhibit C (attached hereto and made a part hereof by
reference), in an aggregate amount, not to exceed THREE MILLION FIVE HUNDRED THOUSAND
DOLLARS ($3,500,000) for the completion of all the work and services ordered by the Contract
Administrator under paragraph 8 of Exhibit B.
4.1. Taxes. CONTRACTOR shall be solely responsible for any and all tax obligations, which may result out
of the CONTRACTOR'S performance of this Agreement. The CITY shall have no obligation to pay any
amounts for taxes, of any type, incurred by the CONTRACTOR.
4.2. Payment. A separate invoice shall be issued for each shipment of material or service performed, and
no payment will be issued prior to receipt of material and/or completion of specified services and receipt
of a correct invoice.
4.3. Estimated Quantities. Payment shall be based solely on actual quantities authorized by orders issued
by the Contract Administrator and there is no guarantee that any certain quantity shall be required by
CITY. City reserves the right to increase or decrease the quantities actually required. CONTRACTOR
shall furnish CITY, when and if ordered, the supplies and/or services specified at the unit price as
specified in Exhibit C.
4.4. IRS W9 Form. In order to receive payment CONTRACTOR shall have a current I.R.S. W9 Form on file
with CITY, unless not required by law.
4.5. Price Adjustment (Annual—CPI). All prices offered herein shall be firm against any increase for one
(1) year from the effective date of the Contract. Prior to commencement of subsequent renewal terms,
CITY will entertain a request for price adjustments in accordance with the current Consumer Price
Index. CONTRACTOR must request all price adjustments in writing at least sixty (60) days prior to the
renewal date.
4.6. Acceptance by City. CITY reserves the right to accept or reject the request for a price increase. If
CITY approves the price increase, the price shall remain firm for the renewal term for which it was
requested. If a price increase is agreed upon a written Contract Amendment must be approved and
executed by the Parties.
4.7. Price Reduction. CONTRACTOR shall offer CITY a price reduction for its services concurrent with a
published price reduction made to other customers.
5. TERM: The term of the Contract is One (1) year, commencing on December 18t, 2014 and terminating
on November 30th, 2015 unless sooner terminated in accordance with the provisions herein. CITY
reserves the right, at its sole discretion, to extend the Contract for up to four (4) additional terms of one
year each. CITY reserves the right, at its sole discretion, to extend the Contract for up to 60 days.
6. USE OF THIS CONTRACT: The Contract is for the sole convenience of the City of Chandler. CITY
reserves the rights to obtain like services from another source to secure significant cost savings or
when timely completion cannot be met by CONTRACTOR.
Page 3 of 26
6.1. Cooperative Use of Contract. In addition to the City of Chandler and with approval of the
CONTRACTOR, this Contract may be extended for use by other municipalities, school districts and
government agencies of the State A current listing of eligible entities may be found at
www.maricooa.goy/materials and then click on `Contracts', 'S.A V.E.' listing and 'ICPA'. Any such
usage by other entities must be in accordance with the ordinance, charter and/or procurement rules
and regulations of the respective political entity.
If required to provide services on a school district property at least five (5) times during a month,
CONTRACTOR shall submit a full set of fingerprints to the school district in accordance with A.R.S. 15-
512 of each person or employee who may provide such service. The District shall conduct a fingerprint
check in accordance with A.R.S. 41-1750 and Public Law 92-544 of all CONTRACTORS. sub -
CONTRACTORS or vendors and their employees for which fingerprints are submitted to the District.
Additionally, the CONTRACTOR shall comply with the governing body fingerprinting policies of each
individual school distdcVpublic entity. CONTRACTOR. sub -contractors, vendors and their employees
shall not provide services on school district properties until authorized by the District.
Orders placed by other agencies and payment thereof will be the sole responsibility of that agency.
The CITY shall not be responsible for any disputes arising out of transactions made by other agencies
who utilize this Agreement.
6.2. Emergency Purchases: CITY reserves the rights to purchase from other sources those items, which
are required on an emergency basis and cannot be supplied immediately by the CONTRACTOR.
7. CITY'S CONTRACTUAL REMEDIES:
7.1. Right to Assurance. If the City in good faith has reason to believe that the CONTRACTOR does not
intend to, or is unable to perform or continue performing under this Contract, the Contract Administrator
may demand in writing that the CONTRACTOR give a written assurance of intent to perform. Failure
by the CONTRACTOR to provide written assurance within the number of Days specified in the demand
may, at the City's option, be the basis for terminating the Contract in addition to any other rights and
remedies provided by law or this Contract
7.2. Stop Work Order. The City may, at any time. by written order to the CONTRACTOR, require the
CONTRACTOR to stop all or any part, of the work called for by this Contract for period(s) of days
indicated by the City after the order is delivered to the CONTRACTOR. The order shall be specifically
identified as a stop work order issued under this clause. Upon receipt of the order, the CONTRACTOR
shall immediately comply with its terms and take all reasonable steps to minimae the incurrence of
costs allocable to the work covered by the order during the period of work stoppage.
7.3. If a stop work order issued under this clause is canceled or the period of the order or any extension
expires, the CONTRACTOR shall resume work. The Contract Administrator shall make an equitable
adjustment in the delivery schedule or Contract price, or both, and the Contract shall be amended in
writing accordingly.
7.4. Non-exclusive Remedies. The rights and the remedies of the City under this Contract are not
exclusive.
7.6. Nonconforming Tender. Services and materials supplied under this Contract shall fully comply with
Contract requirements and specifications. Services or materials that do not fully comply constitute a
breach of contract.
7.6. Right of Offset. The City shall be entitled to offset against any sums due CONTRACTOR, any
expenses or costs incurred by the City, or damages assessed by the City concerning the
Page 4 of 26
CONTRACTOR'S non-oonformmg performance or failure to perform the Contract, including expenses
to complete the work and other costs and damages incurred by CITY.
8. TERMINATION:
8.1. Termination for Convenience: CITY reserves the right to terminate this Agreement or any part
thereof for its sole convenience with thirty (30) days written notice. In the event of such termination.
CONTRACTOR shall immediately stop all work hereunder, and shall immediately cause any of its
suppliers and subCONTRACTORs to cease such work. As compensation in full for services performed
to the date of such termination, the CONTRACTOR shall receive a fee for the percentage of services
actually performed. This fee shall be in the amount to be mutually agreed upon by the CONTRACTOR
and CITY, based on the agreed Scope of Work. If there is no mutual agreement, the Management
Services Director shall determine the percentage of work performed under each task detailed in the
Scope of Work and the CONTRACTOR'S compensation shall be based upon such determination and
CONTRACTOR'S fee schedule included herein.
8.2. Termination for Cause: City may terminate this Agreement for Cause upon the occurrence of any one
or more of the following events:
1) if CONTRACTOR fails to perform pursuant to the terms of this Agreement
2) If CONTRACTOR is adjudged a bankrupt or insolvent;
3) If CONTRACTOR makes a general assignment for the benefit of creditors;
4) If a trustee or receiver is appointed for CONTRACTOR or for any of CONTRACTOR'S property;
5) If CONTRACTOR files a petition to take advantage of any debtor's act, or to reorganize under the
bankruptcy or similar laws;
6) If CONTRACTOR disregards laws, ordinances, rules, regulations or orders of any public body
having jurisdiction;
7) Where Agreement has been so terminated by CITY, the termination shall not affect any rights of
CITY against CONTRACTOR then existing or which may thereafter accrue.
8.3. Cancellation for Conflict of Interest. Pursuant to A.R.S. § 38-511, CITY may cancel this Contract
after Contract execution without penalty or further obligation If any person significantly involved in
initiating, negotiating, securing, drafting or creating the Contract on behalf of the City is or becomes at
any time while this Contract or an extension of this Contract is in effect, an employee of or a consultant
to any other party to this Contract. The cancellation shall be effective when the CONTRACTOR
receives written notice of the cancellation unless the notice specifies a later time.
8.4. Gratuities. CITY may, by written notice. terminate this Contract, in whole or in part, if CITY determines
that employment or a Gratuity was offered or made by CONTRACTOR or a representative of
CONTRACTOR to any officer or employee of CITY for the purpose of influencing the outcome of the
procurement or securing this Contract, an amendment to this Contract, or favorable treatment
conceming this Contract, including the making of any determination or decision about contract
performance. The CITY, in addition to any other rights or remedies, shall be entitled to recover
exemplary damages in the amount of three times the value of the Gratuity offered by CONTRACTOR.
8.5. Suspension or Debarment. CITY may, by written notice to the CONTRACTOR, immediately
terminate this Contract if CITY determines that CONTRACTOR has been debarred, suspended or
otherwise lawfully prohibited from participating in any public procurement activity, including but not
limited to, being disapproved as a SUBCONTRACTOR of any public procurement unit or other
govemmental body. Submittal of an offer or execution of a contract shall attest that the CONTRACTOR
is not currently suspended or debarred. If CONTRACTOR becomes suspended or debarred,
CONTRACTOR shall immediately notify CITY.
8.6. Continuation of Performance Through Termination. The CONTRACTOR shall continue to perform,
in accordance with the requirements of the Contract. up to the date of termination, as directed in the
termination notice.
Page 5 of 26
8.7. No Waiver. Either party's failure to insist on strict performance of any term or condition of the Contract
shall not be deemed a waiver of that term or condition even if the party accepting or acquiescing in the
nonconforming performance knows of the nature of the performance and fails to object to it.
B.B. Availability of Funds for the next Fiscal Year. Funds may not presently be available under this
agreement beyond the current fiscal year. No legal liability on the part of the CITY for services may
arise under this agreement beyond the current fiscal year until funds are made available for
performance of this agreement. The CITY may reduce services or terminate this agreement without
further recourse, obligation. or penalty in the event that insufficient funds are appropriated. The City
Manager shall have the sole and unfettered discretion in determining the availability of funds.
9. FORCE MAJEURE: Neither party shall be responsible for delays or failures in performance resulting
from acts beyond their control. Such acts shall include, but not be limited to, acts of God, riots, acts of
war, epidemics, governmental regulations imposed after the fact, fire, communication line failures,
power failures, or earthquakes
10. DISPUTE RESOLUTION:
10.1. Arizona Law. This Agreement shall be governed and interpreted according to the laws of the State of
Arizona.
10.2. Jurisdiction and Venue. The parties agree that this Agreement is made in and shall be performed in
Maricopa County. Any lawsuits between the Parties arising out of this Agreement shall be brought and
concluded in the courts of Maricopa County in the State of Arizona. which shall have exclusive
jurisdiction over such lawsuits.
10.3. Fees and Costs. Except as otherwise agreed by the parties, the prevailing party in any adjudicated
dispute relating to this Agreement is entitled to an award of reasonable attorney's fees, expert witness
fees and costs including, as applicable, arbitrator fees; provided, however. that no award of attorney's
fees shall exceed ten percent (10%) of the damages awarded the prevailing party unless the non -
prevailing party has been determined to have acted in bad faith or in a frivolous manner during the
adjudication.
10.4. INDEMNIFICATION: To the fullest extent permitted by law, CONTRACTOR, its successors, assigns
and guarantors, shall defend, indemnify and hold harmless City and any of its elected or appointed
officials, officers, directors, commissioners, board members, agents or employees from and against any
and all allegations, demands, claims, proceedings, suits, actions, damages, including, without limitation,
property damage, environmental damages, personal injury and wrongful death claims, losses,
expenses (including claim adjusting and handling expenses), penalties and fines (including, but not
limited to, attorney fees, court costs, and the cost of appellate proceedings), judgments or obligations,
which may be imposed upon or incurred by or asserted against the City by reason of this Agreement or
the services performed or permissions granted under it, or related to, arising from or out of, or resulting
from any negligent or intentional actions, acts, errors, mistakes or omissions caused in whole or part by
CONTRACTOR, or any of its subcontractors, or anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable, relating to the discharge of any duties or the
exercise of any rights or privileges arising from or incidental to this Agreement, including but not limited
to, any injury or damages claimed by any of CONTRACTOR's and subcontractor's employees.
The amount and type of insurance coverage requirements set forth in the Agreement will in no way be
construed as limiting the scope of indemnity in this paragraph.
Page 6 of 26
11. INSURANCE:
1. General.
A. At the same time as execution of this Agreement, the CONTRACTOR shall furnish the City of Chandler
a certificate of insurance on a standard insurance industry ACORD form. The ACORD form must be
issued by an insurance company authorized to transact business in the State of Arizona possessing a
current A.M. Best, Inc. rating of A-7, or better and legally authorized to do business in the State of
Arizona with policies and forms satisfactory to CITY. Provided, however, the A.M. Best rating
requirement shall not be deemed to apply to required Workers' Compensation coverage.
B. The CONTRACTOR and any of its subcontractors, subconsultants or sublicensees shall procure and
maintain, until all of their obligations have been discharged, including any warranty periods under this
Agreement are satisfied, the insurances set forth below.
C. The insurance requirements set forth below are minimum requirements for this Agreement and in no
way limit the indemnity covenants contained in this Agreement.
D. The City in no way warrants that the minimum insurance limits contained in this Agreement are
sufficient to protect CONTRACTOR from liabilities that might arise out of the performance of the
Agreement services under this Agreement by CONTRACTOR. its agents representatives, employees,
subcontractors, sublicensees or subconsultants and the CONTRACTOR is free to purchase any
additional insurance as may be determined necessary.
E. Failure to demand evidence of full compliance with the insurance requirements in this Agreement or
failure to identify any insurance deficiency will not relieve the CONTRACTOR from, nor will it be
considered a waiver of its obligation to maintain the required insurance at all times during the
performance of this Agreement.
F. Use of SubContractors: If any work is subcontracted in any way, the CONTRACTOR shall execute a
written agreement with Subcontractor containing the same Indemnification Clause and Insurance
Requirements as the City requires of the CONTRACTOR in this Agreement. The CONTRACTOR is
responsible for executing the Agreement with the Subcontractor and obtaining Certificates of Insurance
and verifying the insurance requirements
2 Minimum Scope And Limits Of Insurance. The CONTRACTOR shall provide coverage with limits of
liability not less than those stated below.
A. Commercial General Liability -Occurrence Form. CONTRACTOR must maintain "occurrence" form
Commercial General Liability insurance with a limit of not less than $2,000,000 for each occurrence,
$4,000,000 aggregate Said insurance must also include coverage for products and completed
operations, independent contractors, personal injury and advertising injury. If any Excess insurance is
utilized to fulfill the requirements of this paragraph, the Excess insurance must be "follow form" equal or
broader in coverage scope than underlying insurance.
B. Automobile Liability -Any Auto or Owned, Hired and Non -Owned Vehicles
Vehicle Liability CONTRACTOR must maintain Business/Automobile Liability insurance with a limit of
$1,000,000 each accident on CONTRACTOR owned, hired, and non -owned vehicles assigned to or
used in the performance of the CONTRACTOR's work or services under this Agreement. If any Excess
or Umbrella insurance is utilized to fulfill the requirements of this paragraph, the Excess or Umbrella
insurance must be "follow form" equal or broader in coverage scope than underlying insurance.
Page 7 of 26
C. Workers Compensation and Employers Liability insurance: CONTRACTOR must maintain Workers
Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction
of CONTRACTOR employees engaged in the performance of work or services under this Agreement
and must also maintain Employers' Liability insurance of not less than $1,000.000 for each accident
and $1,000,000 disease for each employee.
D. Builders' Risk insurance (Course of Construction). The CONTRACTOR bears all responsibility for loss
to all Work being performed and to buildings under construction Unless waived in writing by the City of
Chandler, the CONTRACTOR will purchase and maintain in force Builders' Risk -Installation insurance
on the entire Work until completed and accepted by the City. This insurance will be Special Causes of
Loss policy form, (minimally including perils of fire. flood, lightning, explosion, windstorm and hail,
smoke, aircraft and vehicles, riot and civil commotion, theft. vandalism, malicious mischief, and
collapse), completed value, replacement cost policy form equal to the GMP and all subsequent
modifications. The CONTRACTOR's Builders' Risk -installation insurance must be primary and not
contributory.
1. Builders' Risk -installation insurance must name the City of Chandler, the CONTRACTOR and all tiers
of Sub Contractors as Additional Insured's and must contain a provision that this insurance will not be
canceled or materially altered without at least 30 days advance notice to the City. The City must also
be named as a Loss Payee under Builders' Risk -Installation coverage.
2. Builders' Risk -Installation insurance must cover the entire Work including reasonable compensation for
architects and engineers' services and expenses and other `soft costs" made necessary by an insured
loss. Builders' Risk -Installation insurance must provide coverage from the time any covered property
comes under the CONTRACTOR's control and or responsibility, and continue without interruption
during course of construction, renovation and or installation, including any time during which any project
property or equipment is in transit, off site, or while on site for future use or installation Insured
property must include, but not be limited to, scaffolding, false work, and temporary buildings at the site.
This insurance must also cover the cost of removing debris, including demolition as may be legally
required by operation of any law, ordinance, regulation or code.
3. The CONTRACTOR must also purchase and maintain Boiler and Machinery insurance with the same
requirements as Builders' Risk -Installation insurance cited above if the Work to be performed involves
any exposures or insurable property normally covered under a Boiler and Machinery insurance policy or
made necessary as required by law or testing requirements in the performance of this Agreement. The
CONTRACTOR will be responsible for any and all deductibles under these policies and the
CONTRACTOR waives all rights of recovery and subrogation against the City under the
CONTRACTOR -provided Builders' Risk -Installation insurance described above.
4. Builders' Risk Insurance must be maintained until whichever of the following first occurs: (i) final
payment has been made; or, (ii) until no person or entity, other than the City, has an insurable interest
in the property required to be covered.
a. The Builders' Risk insurance must be endorsed so that the insurance will not be canceled or
lapse because of any partial use or occupancy by the City.
b. This insurance must include as named insureds, the City the CONTRACTOR, SubContractors,
Subconsultants and others with an insurable interest in the Work who will be named as
additional insureds unless they are able to provide some level of coverage with the City and
CONTRACTOR named as additional insureds. Certificates must contain a provision that the
insurance will not be canceled or materially altered without at least 30 days advance notice to
the City. The City must also be named as a Loss Payee under the Builders' Risk -Installation
coverage.
C. This insurance must be written using the Special Causes of Loss policy form, replacement cost
basis.
Page 8 of 26
d. All rights of subrogation are, by this Agreement, waived against the City of Chandler, its officers,
officials, agents and employees.
e. The CONTRACTOR is responsible for payment of all deductibles under the Builders' Risk
policy.
3 Additional Policy Provisions Required
A. Self -Insured Retentions Or Deductibles. Any self-insured retentions and deductibles must be declared
and approved by the City. If not approved the City may require that the insurer reduce or eliminate any
deductible or self-insured retentions with respect to the City, its officers, officials, agents, employees,
and volunteers.
B. City as Additional Insured. The policies are to contain, or be endorsed to contain, the following
provisions:
1. The Commercial General Liability and Automobile Liability policies are to contain, or be endorsed to
contain, the following provisions: The City, its officers, officials, agents, and employees are additional
insureds with respect to liability arising out of activities performed by, or on behalf of, the
CONTRACTOR including the City's general supervision of the CONTRACTOR; Products and
Completed operations of the CONTRACTOR: and automobiles owned. leased. hired, or borrowed by
the CONTRACTOR.
2 The CONTRACTOR's insurance must contain broad form contractual liability coverage and must not
exclude liability arising out of explosion. collapse. or underground property damage hazards ("XCU")
coverage.
3. The City, its officers. officials, agents, and employees must be additional insureds to the full limits of
liability purchased by the CONTRACTOR even if those limits of liability are in excess of those required
by this Agreement
4. The CONTRACTOR's insurance coverage must be primary insurance with respect to the City its
officers, officials, agents, and employees. Any insurance or self-insurance maintained by the City, its
officers, officials. agents, and employees shall be in excess of the coverage provided by the
CONTRACTOR and must not contribute to it.
5. The CONTRACTOR's insurance must apply separately to each insured against whom claim is made or
suit is brought, except with respect to the limits of the insurer's liability.
6. Coverage provided by the CONTRACTOR must not be limited to the liability assumed under the
indemnification provisions of this Agreement.
7. The policies must contain a severability of interest clause and waiver of subrogation against the City, its
officers, officials, agents, and employees, for losses arising from Work performed by the
CONTRACTOR for the City.
8. The CONTRACTOR, its successors and or assigns, are required to maintain Commercial General
Liability insurance as specked in this Agreement for a minimum period of 3 years following completion
and acceptance of the Work. The CONTRACTOR must submit a Certificate of Insurance evidencing
Commercial General Liability insurance during this 3 year period containing all the Agreement
insurance requirements, including naming the City of Chandler, its agents, representatives, officers,
directors, officials and employees as Additional Insured as required
Page 9 of 26
9 If a Certificate of Insurance is submitted as verification of coverage, the City will reasonably rely upon
the Certificate of Insurance as evidence of coverage but this acceptance and reliance will not waive or
alter in any way the insurance requirements or obligations of this Agreement. If any of the required
policies expire during the life of this Agreement, the CONTRACTOR must forward renewal or
replacement Certificates to the City within 10 days after the renewal date containing all the necessary
insurance provisions.
12. NOTICES: All notices or demands required to be given pursuant to the terms of this Agreement shall
be given to the other party in writing, delivered by hand or registered or certified mail, at the addresses
set forth below, or to such other address as the parties may substitute by written notice given in the
manner prescribed in this paragraph.
In the case of the CITY
Contract
Sr Streets Mamt. Coord.
Administrator:
1831 N. Rochester
Contact.
Al Fausto
Mailing Address,
480-833-8527
Physical Address-
975 E. Armstrong Way
City, State, Zip
Chandler, AZ 85225
Phone.
480-782-3505
E -Mail
Alberto fausto@chandleraz gov
In the case of the CONTRACTOR
Firm Name: Vincon Engineering
Construction, LLC
Contact:
Troy Colby
Address:
1831 N. Rochester
City, State. Zip
Mesa, AZ 85205
Phone:
480-833-8527
FAX.
480-833-8617
tcolby@vinconllc.com
Notices shall be deemed received on date delivered, if delivered by hand, and on the delivery date indicated on
receipt if delivered by certified or registered mail.
14. CONFLICT OF INTEREST:
14.1. No Kickback. CONTRACTOR warrants that no person has been employed or retained to solicit or
secure this Agreement upon an agreement or understanding for a commission. percentage, brokerage or
contingent fee; and that no member of the City Council or any employee of the CITY has any interest,
financially or otherwise, in the firm unless this interest has been declared pursuant to the provisions of
A.R.S. Section 38-501. Any such interests were disclosed in CONTRACTOR'S proposal to the CITY.
14.2. Kickback Termination. CITY may cancel any contract or agreement, without penalty or obligation, if
any person significantly involved in initiating; negotiating, securing, drafting or creating the agreement
on behalf of the CITY is, at any time while the Agreement or any extension of the Agreement is in
effect, an employee of any other party to the Agreement in any capacity or a CONTRACTOR to any
other party to the Agreement with respect to the subject matter of the Agreement. The cancellation
shall be effective when written notice from CITY is received by all other parties, unless the notice
specifies a later time (A.R.S. §38-511).
14.3. No Conflict: CONTRACTOR stipulates that its officers and employees do not now have a conflict of
interest and it further agrees for itself, its officers and its employees that it will not contract for or accept
employment for the performance of any work or services with any individual business, corporation or
government unit that would create a conflict of interest in the performance of its obligations pursuant to
this project.
15. GENERAL TERMS:
15.1. Ownership. All deliverables and/or other products of the Contract (including but not limited to all
software documentation, reports, records, summaries and other matter and materials prepared or
developed by CONTRACTOR in performance of the Contract) shall be the sole, absolute and exclusive
property of CITY, free from any claim or retention of right on the part of CONTRACTOR, its agents,
sub -contractors, officers or employees
Page 10 of 26
15.2. Performance and Payment Bonds.
Within fifteen (15) days from the time a Contract is awarded, CONTRACTOR shall furnish fully
executed Performance and Payment Bond (Labor and Matenals) in such form and context as
determined by CITY from a surety approved by CITY. Said bonds shall be in a sum no less than one
hundred (100%) of the Contract price.
CITY has the option to forfeit said bonds if the Contract is terminated by the default of CONTRACTOR
or if CITY determines that CONTRACTOR is unable or unwilling to complete the work as specked in
the Contract Documents.
If the Contract schedule is not adhered to. and CITY determines that the work is unlikely to be
completed within a reasonable time after the original target date, then CITY may terminate the Contract
and collect the Performance Bond.
The Performance Bond will be reviewed annually and any increases in the contract amount will require
bond to be increased and reissued.
15.3. Entire Agreement This Agreement, including all Exhibits attached hereto. constitutes the entire
understanding of the parties and supersedes all previous representations, written or oral, with respect
to the services specified herein. This Agreement may not be modified or amended except by a written
document, signed by authorized representatives or each party.
15.4. Arizona Law. This Agreement shall be governed and interpreted according to the laws of the State of
Arizona.
15.5. Assignment: Services covered by this Agreement shall not be assigned in whole or in part without the
prior written consent of the CITY.
15.6. Amendments. The Contract may be modified only through a written Contract Amendment executed by
authorized persons for both parties Changes to the Contract, including the addition of work or
materials, the revision of payment terms, or the substitution of work or materials, directed by a person
who is not specifically authorized by the City in writing or made unilaterally by the CONTRACTOR are
violations of the Contract. Any such changes, including unauthorized written Contract Amendments
shall be void and without effect, and the CONTRACTOR shall not be entitled to any claim under this
Contract based on such changes.
15.7. Independent CONTRACTOR. The CONTRACTOR under this Contract is an independent
CONTRACTOR. Neither party to this Contract shall be deemed to be the employee or agent of the
other party to the Contract.
15.8. No Parole Evidence. This Contract is intended by the parties as a final and complete expression of
their agreement. No course of prior dealings between the parties and no usage of the trade shall
supplement or explain any terms used in this document and no other understanding either oral or in
writing shall be binding.
Page 11 of 26
15.9. Authority: Each party hereby warrants and represents that it has full power and authority to enter into
and perform this Agreement, and that the person signing on behalf of each has been properly
authorized and empowered to enter this Agreement. Each party further acknowledges that it has read
this Agreement, understands it. and agrees to be bound by it.
IN WITNESS WHEREOF. the parties have hereunto subscribed their names to this G y
day of fie-�!' , 2014.
Page 12 of 26
CO CTOR
Signature
Mee ..
LOP
EXHIBIT A
Contractor Immigration Warranty
To Be Completed by Contractor Prior to Execution of Contract
A R.S § 41-4401 requires as a condition of your contract verification of compliance by the contractor and subcontractors
with the Federal Immigration and Nationality Act (FINA), all other Federal immigration laws and regulations, and A.R S §
23-214 related to the immigration status of its employees
By completing and signing this form the contractor shall attest that it and all subcontractors performing work under the
cited contract meet all conditions contained herein
Contract Number: STS -745.3435
Name as listed In the contract): Vincon Engineering Construction LLC
Street Name and Number: 1839 N. Rochester
C : Mesa State: AZ Zip Code: 85205
I hereby attest that
1 The contractor complies with the Federal Immigration and Nationality Act (FINA), all other Federal immigration
laws and regulations, and A.R S § 23-214 related to the immigration status of those employees performing work
under this contract,
2. All subcontractors performing work under this contract comply with the Federal Immigration and Nationality Act
(FINA) all other Federal immigration laws and regulations, and ARS § 23-214 related to the immigration status
of their employees.
re c* CdAlVactor (Employer) or Authorized Designee:
Printed N
Title:
Date (monthldaylyear): Q
Page 13 of 26
EXHIBIT B
SCOPE OF WORK
GENERAL INFORMATION
Contractor shall provide Concrete Repair Maintenance services as specified herein.
GENERAL VENDOR QUALIFICATIONS
The Contractor shall be in compliance with all applicable Federal, State, Local, ANSI and OSHA laws, rules and
regulations and all other applicable regulations for the term of this contract.
The Contractor, without additional expense to the City, shall be responsible for obtaining and maintaining any
necessary licenses and permits required in connection with the completion of the required services herein.
The Bidder must hold a valid license issued by the State of Arizona Registrar of Contractors prior to
submission of a proposal/bid and must maintain same throughout the duration of the contract term and any
subsequent contract extensions. Failure to maintain said license may be grounds for default of the contract and
subsequent termination.
The Contractor may not subcontract any segment or services covered herein, without prior approval of the
Contract Administrator. All subcontractors used under the scope of this contract shall meet all requirements,
terms and conditions set forth herein All subcontracted services shall be warranted by and be the
responsibility of the Contractor.
All products supplied by the Contractor shall meet all applicable Federal, State, Local, ANSI, and OSHA laws,
rules. and regulations pertaining to the products covered under the scope of this contract.
SPECIFICATIONS
I. GENERAL. CONTRACTOR shall use the most current version of CITY/agency and/or Maricopa
Association of Governments (M.A.G.) standard details and specifications for inspection and quality
assurance for all work being done under this Agreement. CONTRACTOR shall be responsible for
ensuring that workmanship, materials, equipment. and site preparation meet or exceed the required
specifications. The Contract Administrator/designee will inspect all phases of work and any
unsatisfactory work or preparation shall be redone at no additional cost to the CITY. Contractor is
responsible for all mobilization, setup, labor, materials, equipment, and supervision.
2. CONTRACTOR shall ensure that concrete conforms to the applicable requirements of MAG
specification section 725 and applicable Mancopa Association of Governments (MAG) or City of
Chandler (COC) standard detail. Concrete repair and maintenance shall comply with MAG
specification section 340 as applicable. CONTRACTOR shall conduct a flow test on aprons, valley
gutters and curb & gutters by supplying water from a tank truck or other source. Any ponding greater
than % inch one hour after the water its shut off shall be corrected at CONTRACTOR'S expense.
Asphalt cut -and -patch for concrete forms shall be replaced flushed with existing pavement edges.
Asphalt concrete shall be placed in accordance with the requirements in MAG standard specifications
section 321 and 336.
3. Permits. CONTRACTOR shall be responsible for obtaining all permits for the Streets Division. Any
other CITY departments utilizing this Agreement shall be responsible for overseeing their own projects
and providing their own permits, if required.
Page 14 of 26
4. Curb Ramps. The City of Chandler is mandated to provide accessibility improvements to curb ramps
and driveways whenever a pavement resurfacing is done. To accomplish this requirement,
CONTRACTOR shall repair and/or retrofit existing curb ramps and driveways to the best extent
possible to meet current Americans with Disabilities Act (ADA) standards or as directed by Contract
Administrator/Designee. Each retrofit is a unique "field fit' and as such, the CONTRACTOR shall
coordinate with the Contract Administrator/Designee in determining work limits and scope for each
area_ In most instances. directional dual curb ramps shall be installed at each comer of intersections
and shall be constructed as a combination of two (2) MAG Standard Detail 235-3 or any combination of
the MAG 235 details.
5. Striping. The CONTRACTOR shall upon request obliterate all striping such as crosswalks, stop bars.
lane lines, edge lines and center lines which do not line up or match retrofitted curb ramps. The
CONTRACTOR shall re -stripe these obliterated areas as directed by Contract Administrator/Designee
No striping shall begin until approved by Contract Administrator/Designee.
6. The CONTRACTOR shall seal coat obliterated striping as directed by Contract Administrator/Designee
with a Brewer Coat and silica sand mixture of one (1) gallon Brewer Coat to two (2) pound silica sand
(or approved equal).
7. Bus Shelter Pads. The City's Transit Services utilizes concrete pads to support bus shelters and
accompanying furniture and to meet ADA requirements for bus stops. CONTRACTOR may be required
to repair existing or install replacement/new shelter pads as required to ensure a safe environment for
citizens. As old bus shelters are replaced with updated styles, CONTRACTOR may need to expand
the shelter pad in order to meet ADA requirements. Expansion of shelter pads and other minor
concrete work to meet ADA requirements shall be completed at the per square foot pricing listing on
Exhibit C as shelter pad size may vary due to right-of-way constraints. As new bus routes are added
throughout CITY, new shelter pads may be needed for bus shelters and accompanying transit furniture.
Additionally, CONTRACTOR may be asked by Contract Administrator/designee to add or alter bus
bays where appropriate.
8. No work shall be completed under this Agreement without prior written approval from Contract
Administrator/Desig nee.
9. Estimated Quantities. The quantities shown on Exhibit C (attached) are estimates only, based upon
available information. Payment shall be based on actual quantities. There is no guarantee as to
minimum quantity required by CITY. The CITY reserves the right to increase or decrease the actual
quantities used to complete the project.
10. Notification of Public. CONTRACTOR shall notify all affected citizens and businesses by door flyer
48 hours prior to start of work Door flyer shall include, as a minimum, all pertinent information such as
description of work, date, time, schedules and CONTRACTOR name, and a 24-hour contact phone
number(s). The flyer information shall be submitted to the Contract AdministratodDesignee for
approval prior to distribution.
11. Existing Utilities. CONTRACTOR shall be responsible for identifying and locating (blue stake) all
existing utilities within and around the work area and will take all necessary steps to protect such
utilities from damage. CONTRACTOR shall be responsible for the repair of all damaged utilities
resulting from this work and will coordinate with utility companies and affected residents and
businesses for require outages and/or repairs. CONTRACTOR shall adjust to finished grade all
affected utility junction boxes and utility concrete collars as required.
12. Protection of adiacent property. CONTRACTOR shall take all necessary steps to protect adjacent
public or private properties during work. CONTRACTOR shall restore any damage to adjacent property
at CONTRACTOR expense and to the satisfaction of the Contract Administrator/designee.
Page 15 of 26
13. Demo and Removal. CONTRACTOR shall remove excavated and demolished materials immediately
from work site at their cost. Steel plates shall be used (per MAG Standard Detail 211) where excavated
area cannot be backfilled or where concrete placement for valley gutters across roadway surface or
drive entrances are done in phases. Steel plates shall be gradually ramped from plate edges with EPA
approved material and the street or drive entrance opened immediately to traffic. CONTRACTOR shall
use barricades and "sidewalk closed" signs as required
14. Water for repair and maintenance purpose. Should CONTRACTOR desire to use water from CITY
mains, CONTRACTOR shall make application to the City Water Quality Department for a fire hydrant
meter and pay all the required deposits and costs. CONTRACTOR shall not take water from CITY
mains until a meter is installed.
15. Detectable Warning. Detectable warning shall consist of truncated domes as determined in MAG
specification section 340. All truncated dome teles shall be approved by the Contract
Administrator/Designee prior to installation. (See attached Exhibit D - Approved Products List). Note.
composite tiles are not a suitable substitute for the "hard" tiles listed in Exhibit D and will not be used on
this contract.
16. Traffic Control & Construction Signs. CONTRACTOR shall adhere to all CITY, State and Federal
Traffic and Safety guidance, City of Chandler Traffic Barricades Design Manual #7, City of Chandler
Municipal code 46-2.7.E construction sign requirements and the Manual on Uniform Traffic Control
Devices (MUTCD). CONTRACTOR shall submit all traffic control plans for approval to the City of
Chandler Transportation and Development Department before any work may progress.
CONTRACTOR shall use the appropriate type and number of barricades to protect the public from
harm and the work site from damage. CONTRACTOR shall place appropriate warning signs, such as
"Sidewalk Close" signs and other signs as required by the MUTCD or the Contract
Administrator/Designee. Traffic control shall include uniformed Chandler Police Officer and squad car
as required. CONTRACTOR shall be paid the actual cost of hiring the uniformed Chandler Police
Officer (see Exhibit C)
17. Clete. All public and private property and grounds occupied by CONTRACTOR in connection with
the work shall be cleaned of all debris and excess materials (to include mud and concrete residue in all
affected gutter flow lines) after each workday; additionally, temporary structures and equipment shall be
removed at the end of the project. CONTRACTOR shall utilize a PM -10 certified mechanical broom
sweeper throughout the workday for cleanup. All parts of the work shall be left in an acceptable
condition before final acceptance.
18. DUST CONTROL. CONTRACTOR shall keep suitable equipment on hand at the job site for
maintaining dust control and shall employ appropriate equipment for that purpose in accordance with
the requirements of the "Maricopa County Health Department Air Pollution Control Regulations".
19. CONTRACTOR shall be responsible for obtaining an Air Quality Permit from Maricopa County prior to
starting the required work, especially if earth -moving operations are involved. CONTRACTOR shall pay
all permit fees.
Page 16 of 26
EXHIBIT C
PRICING
"*Bid price to include all taxes.
Item
11.
Description Unit
Saw cut, Remove and Dispose of all SF
Quantity* Unit Cost mount
550.000 $ 117 $643,500.00
2.06 $278,100.00
concrete and asphalt from curb ramps,
driveways, alley entrances, sidewalks and
valley gutters or concrete aprons
15.
Saw cut, Remove and Dispose of LF 35,000 $ 39 $188 650.00
concrete curb and gutter or median curb i
35,000
3. Traffic Control
12.25 $428.750.00
Per
Day
150
$ 245 00'$36,750.00
�4.
Sidewalk per MAG Detail 230
SF
135,000 $
2.06 $278,100.00
15.
Curb & Gutter, Median Curb per MAG Detail
220-1, 220-2, 221, 222 or 223
LF
35,000
$
12.25 $428.750.00
6. Asphalt Patch back, 2 feet wide minimum
SF
84.000
$
465 $390,600.00
I
7.
Horizontal Curb Cut i
LF
100
!$
980 $ 98000
8.
ADA Truncated DvmesSF
8,000
$
14.50 -1$116,000.00
9.
lCurb Ramp per MAG Detail 235-1
-EA-F
10
S
196.00 $1960 00
10.
'Curb Ramp per MAG Detail 235-2
EA
10
$
563.501 $5635.00
11.
Icurb Ramp per MAG Detail 235-3
EA
750
$
294.00, $220,500.00
12.
Curb Ramp per MAG Detail 2354
51=A
i 10
$
343.070$3430.00
13.
lCurb Ramp per MAG Detail 235-5
EA
10
$
328.30 $3283.00 i
;14.
JValley Gutters per MAG Detail 240
SF
11.000
$
343 1$37,730.00
15.
1concrete A ron er MAG Detail 240
SF
100,000
$
3.53 1$353,000.00
16.
0
Residential drop down driveway with 2°
a ressed curb, 4" thick
SF
77,000
$
2.50 $192 500.00
Residential driveway (walk behind) per MAG
17. Detail 250-1 or 250-2, 4" thick _ SF 4 000 2.06 $ 8240.00
Page 17 of 26
ITEM
DESCRIPTION
UNIT
UNIT COST
18.
Commercial drop down driveway with 2"
depressed curb, 6" thick
SF
SF
$ 3.04
$ 2.80
19.
Commercial driveway (walk behind) per MAG
Detail 250-1 or 250-2, 6" thick
Alley entrance per MAG Detail 260 262 or 263
20.
SF
$ 2.70
1.
Bus Shelter Pad per COC Detail C-230 4" thick
SF
$ 2.94
22.
Concrete Bus Bay per COC Detail C-231, 9
thick
SF
$ 3.92
LF
$ 2.43
23.
Obliterate Striping, 4" equivalent
4.
Seal Obliterated Striping, 4" equivalent
LF
$ .35
LF
$ .35
5.
Striping, White Paint 4" equivalent
6.
Striping, Yellow Paint, 4° equivalent
LF
$ .35
7.
Striping, White Thermoplastic, 4" equivalent
LF
$ 2.43
School Crosswalk, 24"x10' Yellow High
Visibility Crosswalk Rectangles
8.
SET
$ 98.00
9.
School Roll Out Yellow Dots, 24" Diameter
EA
$ 19.60
0
City of Chandler Uniformed Police Officer.
Contractor to be paid the actual cost of hiring
police officer
NIA
NIA
TOTAL NOT TO EXCEED $ 3 500 000.00
*Quanddes are listed as estimates ONLY and are not guaranteed.
Page 18 of 26
1.
2.
3.
EXHBIT D
ADA TRUNCATED DOMES (TILES)
APPROVED PRODUCTS LIST
NWC Erie St and Cheri Lynn Dr
Cast in Tact Wet Set
By N -Direct
Installation Date: 02/2007
Contact Info
TF Valdez Construction Supply Co.. Inc
5660 South 32nd Street, Suite #105
Phoenix, AZ 85040
(602) 305-8575
SEC Ene St and Evergreen St
TekWay Dome Tiles w/Anchor
By StrongGo Inc
Installation Date: 0712007
Contact Info
StrongGo LLC
3296 E. Hemisphere Loop
Tucson, Arizona 85706
Tel: (520) 547-3510
SWC Erie St and Vine St
ADA Arcis Tactile
By Arcis Corp
Installation Date: 0312009
Contact Info
Atlas Construction Supply, Inc
1611 S. 27'" Ave.
Phoenix, Arizona 85009
Tel: (602) 256-0600
Note: composite tiles are not a suitable substitute for the "hard" tiles listed on this Exhibit and will not be
used on this contract.
Page 19 of 26
EXHIBIT E
SUBCONTRACTOR'S LIST
Each bidder MUST complete information regarding each Sub -Contractor which may be used in
conjunction with this contract. The bidder must submit the name, address. license number (if applicable) of
each subcontractor including the extent of such subcontracting and include vvith bid submittal documents.
(Bidder may supply additional pages as needed to identify all subs).
NAME: Construction Guide
ADDRESS. 5624 N. 54h Ave.. Glendale, AZ
CONTACT PERSON 1 TELEPHONE: Larry 602-750-2631
EMAIL ADDRESS _ lany@construction4uidelic.com
EXTENT OF WORK: Traffic -Control
Control
NAME:
ADDRESS:
CONTACT PERSON / TELEPHONE:
EMAIL ADDRESS:
EXTENT OF WORK.
NAME -
ADDRESS:
CONTACT PERSON / TELEPHONE -
EMAIL ADDRESS:
EXTENT OF WORK:
LICENSE _NA
Page 20 of 26
LICENSE
LICENSE
EXHIBIT F1
PERFORMANCE BOND
STATUTORY PERFORMANCE BOND PURSUANT TO
TITLE 34, CHAPTER 2, ARTICLE 2,
OF THE ARIZONA REVISED STATUTES
(Penalty of this bond must be 100% of the Bond amount)
KNOW ALL MEN BY THESE PRESENTS That, (hereinafter called the Principal), as
Principal and I a corporation organized and existing under the law of the State
of with its principal office in the City of '(hereinafter called the Surety), as Surety, are held and
firmly bound unto the City of Chandler, County of Mancopa, State of Arizona, in the amount of
Dollars ($ ) for the payment whereof, the said
Principal and Surety bind themselves, and their heirs, administrators, executors, successors and assigns, jointly and severely,
firmly by these presents.
WHEREAS, the Principal has entered into a certain written Contract with the City of Chandler. Dated the
day of , for CONCRETE REPAIRS & MAINTENANCE , Bid No. ST5-745-3435, which
Contract is hereby referred to and made a part hereof as fully and to the same extent as if copies at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if the said Principal shall faithfully
perform and fulfill all the undertakings, covenants terms, conditions, and agreements of said contract during the original term
of said Contract and any extensions thereof, with or without notice to the Surety, and during the life of any warranty required
under the contract, and shall also perform and fulfill all the undertakings, covenants, terms, conditions, and agreements of any
and all duly authorized modifications of conditions of said Contract that may hereafter be made notice of which modifications
to the Surety being hereby waived; then the above obligations shall be void, otherwise to remain in full force and effect.
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34, Chapter 2. Article 2 of the
Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the provisions of said Title,
Chapter and Article, to the extent as if it were copied at length herein
The prevailing party in a suit on this bond shall be entitled to such reasonable attorney's fees as may be fixed by a fudge
of the Court
Witness our hands this day of , 2014
AGENT OF RECORD
AGENT ADDRESS
PRINCIPAL SEAL
BY
SURETY SEAL
Page 21 26
EXHIBIT F2
PAYMENT BOND
ARIZONA STATUTORY PAYMENT BOND
PURSUANT TO TITLES 28, 34, AND 41, OF THE ARIZONA REVISED STATUTES
(Penalty of this Bond must be 100% of the Contract amount)
KNOW ALL MEN BY THESE PRESENTS:
THAT- (hereinafter "Principal"). as Principal, and
(hereinafter "Surety"), a corporation organized and existing under the laws of the State of
with its pnncipal office in the City of , holding a certificate of authority to transact
surety business in Arizona issued by the Director of the Department of Insurance pursuant to Title 20, Chapter
2, Article 1, as Surety, are held and firmly bound unto the City of Chandler, (hereinafter "Obligee") County of
Mancopa, State of Arizona, in the amount of
Dollars ($,, _ ), for the payment whereof, the said Principal and Surety bind themselves, and
their heirs, administrators. executors, successors and assigns, jointly and severally, firmly by these presents.
WHEREAS, the Principal has entered into a certain written Contract with the City of Chandler, dated
the day of , 2010, for CONCRETE REPAIRS &
MAINTENANCE ; Bid No. ST6-745-3435, which Contract is hereby referred to and made a part hereof as
fully and to the same extent as if copies at length herein.
NOW, THEREFORE, THE CONDITION OF THIS OBLICATION IS SUCH, that if the Principal promptly
pays all moneys due to all persons supplying labor or materials to the Principal or the Principal's
subcontractors in the prosecution of the work provided for in said contract, this obligation is void. Otherwise it
remains in full force and effect
PROVIDED, HOWEVER that this bond is executed pursuant to the provisions of Title 34. Chapter 2,
Article 2 Arizona Revised Statutes, and all liabilities on this bond shall be determined in accordance with the
provisions, conditions and limitations of Title 34, Chapter 2 Article 2, Arizona Revised Statutes, to the same
extent as if it were copied at length in this agreement.
The prevailing party in a suit on this bond shall recover as part of the judgment reasonable attorney
fees that may be fixed by a judge of the court.
Witness our hands this
day of , 2014.
PRINCIPAL SEAL
AGENT OF RECORD BY
AGENT ADDRESS
SURETY SEAL
Page 22 of 26
EXHIBIT G
CONSTRUCTION SIGN DETAIL
91
3"
CITY OF CHANDLER 5"
%o f
PUTTING YOUR FUNDS TO WORK
PROJECT TITLE:
4'
PROJECT NUMBER -
PROJECT COST:
CONTRACTOR.
ENGINEER:
NOTES:
<--- 4" X 4" POSTS --->
2
SIGN(S) SHALL BE FURNISHED AND ERECTED PRIOR TO COMMENCEMENT OF CONSTRUCTION.
POSTS SHALL BE ANCHORED A MINIMUM OF TWO FEET INTO THE GROUND BOTTOM OF SIGN
SHALL BE A MINIMUM OF FOUR FEET ABOVE THE GROUND.
TYPICAL PROJECT IDENTIFICATION SIGN FOR GENERAL PROJECTS SHALL BE NOW
REFLECTORIZED ORANGE BACKGROUND. AND NON-REFLECTORIZED BLACK LETTERS AND
NUMERALS.
ONE SIGN SHALL BE ERECTED FOR BUILDINGS AND OTHER LIMITED AREA SINGLE SITES. FOR
MULTIPLE SITES, ONE SIGN SHALL BE ERECTED AT EACH SITE.
FOR LINEAR PROJECTS ONE HALF MILE OR LONGER, PLACE ONE SIGN AT EACH END OF THE
PROJECT.
Page 23 of 26
Construction signs required for work:
Whenever any work is being done in CITY streets, easements or right of way for which approval by CITY of a
traffic control plan is required, the person or persons performing such work shall maintain at the site of such
work at all times during which any such work is being done, signage meeting the requirements set forth below
and providing information to the public as follows:
1. If the work will take one (1) week or longer to perform, such signage shall:
a) Be installed so that the bottom of the sign is at least seven (7) feet above grade, or as otherwise
approved by CITY Transportation Engineer.
i Be at least TxF in size or large enough to contain all the information required below, whichever
is larger
ii. Be placed in such positions that they can be read by traffic from each direction
iii. Be colored "construction orange" with black letters.
iv. Have block letters at least 6" in height
V. Contain the following information: the name of the CONTRACTOR for whom the work is being
performed: the name of the CONTRACTOR actually performing the work: a general description
of the work to be done; the time frame within which the work will be performed, i.e. the date
work will commence and the date all work will be completed; a 24-hour contact phone number
where persons may speak with a representative of the CONTRACTOR for whom the work is
being performed or may leave a request to speak with such a representative and for which all
calls will be tumed by such a representative of the CONTRACTOR within 24 -hours.
2. If the work will take less than one (1) week to perform. such signage shall:
a. Be installed on temporary supports at an approved location:
b. Be placed in such positions that they can be read by traffic from each direction;
C. Be colored "construction orange" with black letters;
d. Have block letters at least 6" in height;
e. Contain the following information, the name of CONTRACTOR for whom the work is being
performed, a 24-hour contact phone number where persons may speak with a representative of
the CONTRACTOR for whom the work is being performed or may leave a request to speak with
such a representative and for which all calls will be returned by such a representative of the
CONTRACTOR within 24 -hours.
Page 24 of 26
DEVELOPER
CONTRACTOR
CONCRETE MAINTENANCE
xxmxxml TO xxmxxml4
( 480) 782=XXXX
Page 25 of 26
CC)NTFLkCTOR
(480)782 -�X
Page 26 of 26
EXHIBIT B
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
VINCON ENGINEERING CONSTRUCTION, LLC
[Plans and Specifications]
See following pages.
2391737.1
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE 1 ADA IMPROVEMENTS
(ZONE 1 PAVEMENT MANAGEMENT AREA: MILL & OVERLAY)
21500665
PRILMINAR!
90�
NOi POR
CONSiPORO NN
OP RE[ I
MAYOR
LINDA KAVANAGH
TOWN COUNCIL
DENNIS BROWN
NICK DEPORTER
LASSIE HANSEN
HENRY LEGER
ALAN MAGAZINE
CECIL YATES
TOWN MANAGER
KEN BUCHANAN
DEVELOPMENT SERVICES DIRECTOR
PAUL MOOD
TOWN ENGINEER
RANDY HARREL
INDEX OF SHEETS
SHEET NO
DM SPWS FES NO
DESCRIPTION
x.RRCL row waaR wre
VY
cUVMN
REn� o.rz
fEHERAL NOi 6 IE4END
J -A
OT01 -DTPs
DETAILS
B
OMDI
PRDSCT OY RMEW MAP
6-R
PU. - PLIM
PLAN SMEETE
APPROVAL
x.RRCL row waaR wre
REn� o.rz
m.N ar rwxr «xus. MzaR.
GENERAL_NOTES
I. ALL NORK UNDER THE ENCROACHMENT PERMIT SHALL BE DONE IN ACCORDANCE WITH THE LATEST
REVISOR OF 'ME MARICOPA ASSOCIATION OF GOVERNMENTS UNIFORM STANDARD SPECIFICATIONS AND
DETAILS (MAC SPECIFICATIONS AND DETAILS), TOWN OF FOUNTAIN H:LLS SJPPLEMENT TO THE MAG
SPECIFICATIONS AND DETAILS, ARIZONA DEPARTMENT OF TRANSPORTATION CONSTRUCTION STANDARDS
AND STANDARD SPECIFICATIONS, AND MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES -
2. A NO -FEE RIGHT-OF-WAY ENCROACHMENT PERMIT ISSUED BY THE TOWN DEVELOPMENT SERVICES
OFPARTMFNT SNAIL BF RFWIREO FOR ALL WORK IN THE TOWN OF FOUNTAIN HILLS RGHTS-OF-WAY.
3. THE TORN DEVELOPMENT SERVCES DEPARTMENT (480)816-5196 SHALL BE NOTIFIED 48 HOURS
PRIOR TO STARTING THE DIFFERENT PHASES OF CONSTRUCTION FOR SCHEDULING INSPECTIONS.
4, ACCEPTANCE OF THE COMPLETED RIGHT-OF-WAY IMPROVEMENTS WILL NOT BE GIVEN UNTIL 3-M L
MYLAR REPRODUCIBLE 'AS -GUILTS' HAVE BEEN SUBMITTED TO AND APPROVED BY TME TOWN
CNONEERING DCPARTMENT.
5. LOCATION OF ALL WATER VALVES, MANHOLES AND CLEANOU75 MUST BE REFERENCED AT ALL TIMES
DURING CONSTRUCTION AND ACCESS MADE AVAILABLE TO 'ME CHAPARRA'_ CITY WATER COMPANY
AND III,- FOUNTAIN IRLLS SANITARY DISTR CT.
6. NO PAYING CONSTRUCTION SHALL BE STARTED UNTY A'_l UNDERGROUND UTILITIES WITHIN THE
ROADWAY PRISM ARE COMPLETED -
7. STAKING SMALL BE IN ACCORDANCE WITH THE TECHNICAL SPECIFICATIONS
N. CUTTERS SMALL BE WATER TESTED IN THE PRESENCE OF THE TOWN DEVELOPMENI SERVICES
DEPARTMENT TO INSURE PROPER DRAINAGE PRIOR TO FNAL APPROVAL.
9. EXACT PONT Of MATCHING, TERMINATION AND OVERLAY. 'F NECESSARY, MAY BE DETERMINED IN TME
FIELD BY THE TOWN CEVTLOPM£NT SFRVICFS DfPARTMFNT.
10. NO JOB WLL BE CONSIDERED COMPLETE UNTIL ALL CURBS, PAVEMENT AND SIDEWALKS HAVE BEEN
SWEPT CLEAN OF ALL CIRT AND DEBRIS AND ALL SURVEY UONUMENIS ARE INSTALLED ACCORDING
TO THE PLANS.
11. THE CONTRACTOR SMALL UNCOVER ALL EXISTING LINES BEING TIED INTO, TO VERIFY THEIR LOCATION.
THE CONTRACTOR SHALL LOCATE OR HAVE LOCATED ALL EXISTING UNDERGROUND RIPCUNES,
TELEPHONE AND ELECTRIC CONOVTS. AND STRUCTURES N ADVANCE OF CONSTRUCTION AND WILL
OBSERVE ALL P0
9S18LE PRECAUTIONS TO AVOID DAMAGE TO SAME. CALL BLUE STAKE AT
1 -800 -STAKE -IT,
12. FACILITIES WHICH ARE NOT SPECIFICALLY LOCATED WITH ACTUAL VERTICAL AND HOR'ZONTAL
CONTROLS, ARE LOCATED ONLY APPROXIMATELY AND TO THF BEST AVAIIARLF KNOWIFOGF-
13.VERTICAL CONTROL IS BASED ON TOWN ELEVATION DATUM,
14 EXISTING SURFACING SHALL BE REMOVED AS NECESSARY. SIDEWALKS WHICH FALL WANT?. OR ABUT
THE R/W SHALL BE CONNECTED TO THE NEW WORK AS FOLLOWS:
A GRADED AREAS BEHIND THF CURB SRAII RF FREE CF ROCKS fXCFEOING 3' OIAMEIER FOR
THE TOP 3'.
15. IF A SEWER OR STORM DRAIN MANHOLE WOULD HAVE MORE THAN 32' TO THE FIRST STEP AFTER
ADJUSTMFNY, RFMOVF THF FRAME AND COVER. ADJUSTMENT RINGS, AND CONE. INSTALL
APPROPRIATE PRECAST CONCRETE CYUNDER(S), COME, ADJUSTMENT RINGS. FRAME AND COVER AS
REOLIMED-
16. MANHOLE ABANDONMENT: PLUG ALL PIPES WITH CONCRETE. REMOVE FRAME. COVER, ADJUSTING
RINGS, AND RISER SECTIONS TO 3' MINIMUM BELOW FINISHED GRADE, BACKFILL WITH ABC AT 9571
COMPACTION.
17. PATC11 ASPHALT AS NEECED AT REMOVAL & CURB REPLACCMENT AREAS
15. THE CONTRACTOR SHALL VERIFY ALL EXISTING UTILITIES, INVERT ELEVATIONS. PIPE SIZES AND TYPE
PRIOR TO CONSTRUCTION. If DISCREPANCIES ARE FOUND THE ENCNEER SHALL BE NOnnEO PRIOR TO
CONSTRUCTION.
19. THE OMENSIGNS AND ENGINEERING SCALE ON 111£ DRAWINGS ARE SUBSTANTIALLY CORRECT,
HOWEVER TNC CONTRACTOR SHALL NOT SCALE THE DRAWINGS TO CONSTRUCT THE IMPROVEMENTS
20. THE CONTRACTOR VIAL COMPLY WITH THE PROVISIONS FOR TRAFFIC CCNTRCA AND BARR'CADING AS
PER THE CITY G PHOENIX IRAFFC BARRICADE MANUAL LATEST PRINTING.
21. THE CONTRACTOR SHALL LOCATE EXISTING IRRIGATION, ELECTRICAL SPRINKLERS, FEEDER LINES,
CONDUIT/SLEEVES. AND ANY DAMAGED LANDSCAPE MATERIAL, PRIOR TO CONSTRUCTION. ALL
IRR '.GATT ON SYSTEMS SHALL BE IN GOOD OPERATING CONDITION PRIOR TO ACCEPTANCE BY THE TOWN
ENGINEER. ANY GRASS OR OTHER LANDSCAPE FLGNA RLOURRNG WATERING OURNG THE
CONSTRUCTION PHASE IS THE RESPONSIBILITY OF THE CONTRACTOR. ANY GRASS OR FLORA 1WnCH
DIES OR IS IRREPARABLY DAMAGED WILL BE REPLACED AT THE CONTRACTOR'S EXPENSE TO THE
SATISFACTION OF THE TOWN ENGINEER PRIOR TO FINAL ACCEPTANCE OF ALL WORK.
22. ALL CONTRACTORS/DEVELOPERS ARE RESPONSIBLE TO CONSTRUCT STABIUZED CONSTRLCTON
ENTRANCES IN ORDER TO REDUCE OR CRIMINATE THE TRACKING OF SEDIMENT ONTO PUMIC
RIGHT -O -NAY OR STREET.
23. A TRAFFIC CONTROL PLAN SHALL BE PROVIDED TO THE TOWN 72 HOURS IN ADVANCE FOR REVIEW
AND APPROVAL (JWELDYCrH.AZ.GOV) PRIOR TO PRO.ECT CONSTRUCTION.
24. A UNIFORMED LAW ENFORCEMENT OFFICER SHALL BE PRESENT AS REWIRED OR DIRECTED BY THE
TOWN RI
ENGINEER OR DESIGNEE. ONLY MACOPA COUNTY SHERIFF'S OFFICE (MCSO) DEPUTES
REGULARLY ASSIGNED -0 THE TOWN OF FOUNTAIN HLLS DISTRICT SEVEN (7) SHALL BE PERMITTED
TO BF UTILIZED `4114:1 THF TOWN OF FOUNTAIN HILLS, IF A TOWN OF FOUNTAIN HILLS DISTRICT
SEVEN(7) MOST) DEPUTY IS NOT AVAILABLE, ONLY THE TOWN ENGINEER OR DESGNEE MAY AUTHORIZE
THE USE OF A POST -CERTIFIED PEACE OFFICER FROM ANOTHER JURISDICTION,
25. AN APPROVED GRADING AND DRAINAGE PLAN SHALL BE ON THE JOB STE AT ALL TIMES DEVIATION
FROM THE PLAN MUST BE PRECEDED BY AN APPROVED PLAN REVISION SUBJECT TO 'WORK STOP
ORDER' BY THE ENGINEERING INSPECTOR TO REMOVE ANY WORK THAT GOES NOT REFLECT THE
APPROVED IMPROVEMENT PLANS,
26, STEEP DRAINAGE SWALES WALL REWIRE RIP -RAP FOR EROSION CONTROL AS CALLED OUT BY THE
TOWN ENGINEERING INSPECTOR DURING FINAL INSPECTION.
27. SCHEDULE ALL PREC04STRUCTION MEETINGS THROUGH/WITH THE TOWN CIVIL ENGINEERING INSPECTOR,
25. ALL DRAINAGE PROTECTIVE DEVICES SUCH AS SWALES. PROTEC'1VE BERMS OR OTHER MEASURES
DESIGNED TO PROTECT BUILDINGS 00 PROPERTY FROM STORM RUNOFF MUST BE COMPLETED PROR
IU ANY SIRUC IVRL BEING BUILT.
29. FINISH GRADE SHALL SLOPE AWAY FROM BUILDINGS.
30. CONTRACTOR SHALL PROVIDE 24 HOUR ACCESS TO All FOUNTAIN HATS SANITARY DISTRICT
FACILITIES THROUGHOUT THE COURSE OF THE PROJECT.
31. SLURRY BACKFILL ALL PIPE TRENCHES UNDER ROADWAY AND SIDEWALKS.
32- 1,30511NG LANDSCAPE ;RRICAIION 15 NOT SHOWN ON PROJECT PLANS FUR CLARITY. CONTRACTOR
SMALL PROTECT EXISTING LANDSCAPE IRRIGATION DURING CONSTRUCTION. ANY DAMAGE WALL BE
REPLACED AT THE CONTRACTOR'S EXPENSE.
GENERAL NOTES CONT.
33. TRANSITION A,L CURBS WITHIN THE EAST 5 -FEET OF THE RAMP CURB LENGTH TO MATCH EXISTING CURB, AS NEECED.
34. RESTORE GRADES AND EXISTING LANDSCAPF SHALL CONSIST OF TIE FO_:OWIN(.
A. PR OR TO COMMENCING WORK, CONTRACTOR SHALL PHOTOGRAPH AND/OR VIDEO THE EXSTNG PROJECT AREA TO DOCUMENT EXISTING
GRACES, GERMING, LIMITS OF INEPT MATERIALS AVO PLANT MATERIALS. CONTRACTOR SHALL IDENTIFY, TAG, AND SAL`lAGE ALL PLANT
MATERIAL TO BE CISTURBED WITHIN THE LIMITS OF CONSTRUCTION. CONTRACTOR SHALL BE RESPONSIBLE FOR TEMPORARILY WATERING
PLANT MAIFRIAL W11LE IN A SAIVACID CONDITION. AFTER COMPIFTION OF THF RAMP CONSTRUCnON, All SAIVAGfD PIANT MATFRW
SHALLBE REPLANTED NEAR TO THEIR ORIGINAL LOCATION. CONTRACTOR SHALL VERIFY THE LOCATION OF TME IRRIGATION VALVES)
SERVICING THE PROJECT AREA, INCLUDING BUT NOT CARTED iO, IRR GATOM MAINLINE. IRRIGATION LATERAL LINES, RUSH END CAPS,
AND ALL SUPPLY TUBING AND EMITTERS. CONTRACTOR SHALL CUT AND CAP IRRIGATION LINES DIRECTLY OUTSIDE OF THE UMITS OF
UISIUNIIANCE AND SHALL REPLACE ANY IRRIGAIIUN EOUVMENI AS 4ECL5$ANY TO COUPLEIE INE IRRIGATION SY51W. CONIRACION
SHALL DEMONSTRATE TO THE OWNER THAT ALL NECESSARY EMITTERS ARE PRESENT AND FUNCTIONING TO THE EXISTING AND
PEPLANTEG PLANT MATERIAL WITHIN THE PROJECT AREA. CONTRACTOR SHALL NOTE PRIOR TO BECANNIRG CONSTRUCTION EXISTING
GRACES. PARTICULARLY ANY EXISTING AESTHErc GERMING TO THE BEST OF HIS A81I AND WITH OWNER'S APPROVAL, CONTRACTOR
SHALL RE -GRADE THE AREA TO AN APPEARANCE THAT IS CONSSTENT WITH THE INTENT OF THE ORIGINAL CONDITION. CONTRACTOR
MAY SALVAGE EXISTING RIVER ROCK TO BE REINSTALLED AFTER CONSTRUCTION COMPLETION. PRIOR TO REINSTALLATION, CONTRACTOR
SHALL MAKE SURE THAT THE RIVER ROCK IS UNDAMAGED, AND WASHED CLEAN CONTRACTOR MAY GENTLY RAKE EXISTING
DECOMPOSED GRANITE AWAY FROM THE LIMITS OF DISNROANCC AND STOCK PILE DECOMPOSED GRANITE IN A NEARBY LOCATION FOR
REUSE- ONCE CONSTRUCTION IS COMPLETE, CONTRACTOR MAY GENTLY RAKE STOCKPILED DECOMPOSED GRANITE BACK OVER THE
PROJECT ARFA. BUT MAY NFFD TO SUPPIY ADDITIONAL OFCOMPOSFD GRARITF OF LIKF S7, AND KI -40 TO FNSURF PROJFCT ARTA HAS
A MINIMUM OF 2' DEPTH OF DECOMPOSED GRANITE, WASHED CLEAN, RAKED LEVEL AND SMOOTH, WITH A FINISHED GRADE I• BELOW
ADJACENT CURB OR SIDEWALK.
B. GRACING BEHIND SIDEWALK RAMPS AND CURBS: (1) SHALL HL 1-FEEI AT 4% AWAY FROM SIDEWALK RAMP OR CURB, ON (2)
BACKSLOPE SHALL BE 3:1 OR FLATTER.
C. STEEPEN GRADE & HOLD GRADING AT BACK OF RIGHT-OF-WAY, WHERE NEEDED.
35 'SIDEWALK ENDS' SIGNS TO BE PLACED BY THE TOWN,
36. 'STOP* SGNS. STREET NAME SIGNS. POSTS. AND/OR FOUNDATIONS 'YALE BE REMOVED AND REPLACED BY THE TOWN.
37, IN LIEU OF THE REMOVAL & REPLACEMENT OF AC. CONTRACTOR MAY NEAT LINE CUT FOR CURB. WHERE APPROVED BY TOWN,
38- THERE IS NO TOPOGRAPHC SURVEY FOR THESE PLANS. THE DESIGN WAS DEVELOPED BASED ON AERIAL PHOTOS AND FELD OBSERVATIONS.
THE LOCATIONS ANO CONDITIONS OF EXISTING INPROVEMENT5 ARL SUBJECT TO GLANCE AND SHALL BE VERIFIED IN THE FIELD BY TIE
CONTRACTOR. CONTRACTOR SHALL VERIFY ALL HORIZONTAL AND VERTICAL ELEMENTS OF THE PROPOSED IMPROVEULNIS, UNITS O
DISTURBANCE AND QUANTITIES. SLOPES AND HORIZONTAL CLEARANCES FOR ALL PEDESTRIAN FACUTIES INCLUDING CURB RAMPS. SHALL
MEET PROWAG PEOUIREMENTS.
SAFETY NOTICE TO CONTRACTOR
IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE
CCNTRACTOR WILL BE SOLELY AND CUMPLEIELY NESPLWNSIHLL FOR
CONDITIONS OF THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND
PROPERTY DURING THE PERFORMANCE OF THE WORK. THIS REOUIREMENT
WILL APPLY CLINTNUOUSLY AND NOT BE LIMITTn TO NORMAL WORKING
HOURS, THE DUTY OF THE ENGINEER TO CONDUCT CONSTRUCTION REVIEW
OF THE CONTRACTOR'S PERFORMANCE IS NOT INTENDED TO INCLUDE A
REVIEW OF THE ADEOUACY Of THE CONTRACTOR'S SAFETY MEASURES. IN
OR NEAR THE CONSTRUCTION STE.
ENGINEERS NOTICE TO CONTRACTOR
THE CONTRACTOR K REQUIRED TO TAKE DUE PRECAUnONARY MEASURES TO
PROTECT THE UTILITY LINES SHOWN, AND ALL OTHER LINES NOT OF RECORD OR
NOT SHOWN ON THESE CRAVINGS or VERIFICATION OF THEIR LOCATION IN THE
FIELD PRIOR TO THE INSTIGATION OF THE ACTUAL PORTON OF THEIR WORK
ATTRIBUTED TO THER LOCATION, THE WANTITES SHOWN ON THESE PLANS ARE
FOR INFORMATION PURPOSES ONLY AND NOT TO BE USED FOR BIDDING OR
CONSTRUCTION PURPOSES
QUANTITIES:
'71'i>C1 011ia31E{iR.'[X31
PRELIMINARY --
ARIL
90% Kimlev*Horn AT as=
NOT FOR
CONSTRUCTION
OR RECORDING
LEGEND
NEW EXST SYMBOL DESCRIPTION
. ...... ......... .. ... .... V'ERRCAL CURB AND CUTTER
... .. ... .. ...:.... •, S Cf VER77CAL CURB
CLILC7ARLL WARNNG SRNY 7'X4' (M/N)
Q SA MCL'T AND PA WMEWr RCP, ACI7UCNT
- - RICHT-OF-MAY UNE
2' ASPHALT CONCRETE
SURFACE COURSE
(A- 12.5 EVA C)
TACK COAT
-- 2' ASPHALT CONCRETE
6- ABC BASE COURSE
(A -F9 Evac)
\ '\�'��
?/ ', \\
COMPACTED SUBGRAD£
TOTAL WCKNESS - 10"
STRUCTURAL SECTION NO 1
ROLL CURB & GUTTER. MAG DET- 220-1, TWE L
CURB TRANSITION, TWE A TO TYPE C. MAG DET. 221,
45
50
LF
LFA
r+r.IH�rHHH.I�
DETECTABLE %ARMING PRE -CAST SLAB. TERRA COTTA COLOR
DIRECTIONAL SIDEWALK RAMP, PER CITY OF SCOTTSDALE GET 2232
175
13
SF
EACH
4
MWIMM-WIHHH."
DIRECTIONAL SOEWA„u RAMP RETROFIT, TYPE A, PER CIPY OF SCOTTSDALE DET 2233-1
6
EACH
YiIYHH�HIH�AIXHHIU
MIDSLDCK SIDEWALK RAMP, PER CITY OF SCOTTSDALE GET 2215-1
2
EACH
MABLOCK SIDEWALK RAMP, PER CITY G SCOTTSDALE GET 2236-2
IN -UNE SIDEWALK RAMP, PER CITY OF CHANDLER DET C--257
1
11
EACH
EACH
GENERAL NOTES &LEGEND
CONCRETE SRDEWALK, MAG OET 230
7006
SF
RESTORE EXISIING GRADES AND LANDSCAPING
SAWCUT & REMOVE EXISTING AC PAVEMENT
30
226
EACH
SY
TOWN OF FOUNTAIN HILLS, ARIZONA
REMOVE Ex1STNG CONCRETE ExPRUOEO CURB
260
LF
SAwCu& REMOVE
REMOVE SDEWALKC S;DEWALN/SIDEWALK RAMP FOR DETECTABLE WARNING SUB
ZONE
19 e
SF
1 ADA IMPROVEMENTS
REMOVE EXISTING CONCRETE CURB AND CUTTER
REMOVE ExISTNG CONCRETE ROLL CURB
338
326
LF
LF
ZONE 1 PAVEMENT MANAGEMENT AREA
a �
ear 1 1 r �
1
T) ✓
IN -RI
Wool
An
Y
t
Cw. —.11 I 1 it �� ® ��• un
v x.' sst.v. 1
4
t
�em
,wm m nwx riacmw n9'N.
Rill
zzszµ °�s`°"etli1e
DIRECTIONAL SIDEWALK RAMPS 22
SkMertl Detelle eo.mnuNs cvNiro..
1N..I.
90%
NO FOR
CONSIRJCTM/
OR RECOiWING
1
`nwP 1nlns11
n
DETAILS
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I ADA IMPROVEMENTS
ZONE I PAVEMENT MANAGEMENT AREA
IN -RI
4I we lex
�em
,wm m nwx riacmw n9'N.
Yy�L��
7_z7_
.o rmu��m
v... tam.em.w curs
a
a�lexaa
eaa� CItY °I vB eoou•ea emew • D@Fl:T10Y11 CIMVII K
NIYD PFR70FR. TWF 110 —
1N..I.
90%
NO FOR
CONSIRJCTM/
OR RECOiWING
1
`nwP 1nlns11
n
DETAILS
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I ADA IMPROVEMENTS
ZONE I PAVEMENT MANAGEMENT AREA
O
0
z
1§
'IM"wF
-(D
8EC710N A -A PLAN VIEW -ATTACHED SIDEWALK
0 CLAD5 'r Ct 'F! "LT. VAC: -W:04 725.
Q UMrt-) OF rTAVY ROXII rRZa.' A
A
5UDGV 'TNFAION P? (7,X) -
ROE ?R_ _rVAr!A S.30;
cuzD -m wt; sem. Dr, 2212
(D It. wAR41NG rk'R -rwovn) mvx-5 tlt:l-
PLAN VIEW -DETACHED SIDEWALK
_N 2%klPX'AJM =-M I.5%?A7pI%4'VM3LOrC
SIDEWALK IN-LINE RAMP OffrAlL alto t'sy%
C FOR RETURN TYPE DRIVEWAY
c i Y C-257
STATE Moi. NO
PRELIMINARY
AMZ.
90% lYjmkv*tiomSUTE ]00
NOT FOR
CONSTRUCTION
OR RECORDING
DETAILS I
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I ADA IMPROVEMENTS
ZONE 1 PAVEMENT MANAGEMENT AREA
t �K 5 SY
h " i
,i
� p �
� Y
w
F
a�
Y 1 a
9
•
'�p r Cts' pV �.
,m ..
j y ''*u„
u
1
.f
t �K 5 SY
h " i
,i
� p �
GE
EL PIIEPLJ BLVD
1
I
f PUEBLEI BLW, -
I
M-.S9MAN'RAW'PM
OI CP OVANOLER GET 112.
iFI0ri1 Aux. -
O�
CONSTRUCTION NOTES
pESCRPnCN
UHR
On
¢N1 PER
NE5T-E MAGES ANG
"'N.. LANGSGPNG
M N=N
EA
1
/
I�
}I N0..1.I, o OK OI01
O
pl`EE
1
6 GUTTER. TWE N
Lr
A2
\
„ _ l
__
__
EL
FUEOL06LIV
OET RO-1
1XAN9nCCi T 'A' 10
^ I
\\\
rt
4
nRNA COTTA C0.0R
u.\ 1
I
f PUEBLEI BLW, -
I
.W.I.
90%
NOT FOR
COISIMI[.
GR NIXORgNO
M-.S9MAN'RAW'PM
OI CP OVANOLER GET 112.
iFI0ri1 Aux. -
O�
CONSTRUCTION NOTES
pESCRPnCN
UHR
On
¢N1 PER
NE5T-E MAGES ANG
"'N.. LANGSGPNG
M N=N
EA
1
SY
I�
}I N0..1.I, o OK OI01
O
pl`EE
1
6 GUTTER. TWE N
Lr
A2
\
O KNOW EMSnNG OORB RGNMR
__
__
EL
FUEOL06LIV
OET RO-1
1XAN9nCCi T 'A' 10
C MAO GET 221
10
r�w"'llll
4
nRNA COTTA C0.0R
.W.I.
90%
NOT FOR
COISIMI[.
GR NIXORgNO
1 \ EL PUEBLO BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
w
q
aS� IMPROVEMENTS
ZONE I PAVEMENT MANAGEMENT
AREA
aun.c� u eLz
NA
POR NI
M-.S9MAN'RAW'PM
OI CP OVANOLER GET 112.
iFI0ri1 Aux. -
5
CONSTRUCTION NOTES
pESCRPnCN
UHR
On
¢N1 PER
NE5T-E MAGES ANG
"'N.. LANGSGPNG
M N=N
EA
EN1 GTRUG RAE
SY
133
}I N0..1.I, o OK OI01
O
SAWWTk O NOW.
ELSTNO AG PAVBAFNi
yy 112
6 GUTTER. TWE N
Lr
A2
WT 230-1. N-6-
O KNOW EMSnNG OORB RGNMR
Iy x51
WRO Y GGMN- TWE G
Ir
.5
OET RO-1
1XAN9nCCi T 'A' 10
C MAO GET 221
10
TABLE WARNING PRECA51
4
10
nRNA COTTA C0.0R
TONAL 90EWALR RAMP,
In OF SCORGDALE
EA
5
232
BONA 9K.N RAMP
NTT, ME A. PER CItt OF
EA
l
GDAIS GET Mx -1
0.1'{ 90EWAL% R.P.
2n CE ..".A.
EA
1
2311
OL1: 90EW/.V. R.P.
m 0' SCOMGAu
EA
1
1 \ EL PUEBLO BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
w
q
aS� IMPROVEMENTS
ZONE I PAVEMENT MANAGEMENT
AREA
aun.c� u eLz
NA
POR NI
M-.S9MAN'RAW'PM
OI CP OVANOLER GET 112.
EA
5
CONCAEIE SOEWALY
PER Y AO GO 2.
4
H3
®
NE5T-E MAGES ANG
"'N.. LANGSGPNG
M N=N
EA
11
REMOVAL .0 REPLACE NOSES
NO MGONG"m
UNIT Gn
SAWWTk O NOW.
ELSTNO AG PAVBAFNi
yy 112
SAWCOI k REMOTE LOGON.
Q] 9nEWALN/AGEWAIR RAMP FOR
OETECTARLE WARNING SLAB
4 10
NEMOK IRGINC CGAmm
AO SIOEWAII(/90EWAIK RAMP
4 2222
O KNOW EMSnNG OORB RGNMR
Iy x51
O REMOW EARnNG RML WRB
LF 252
1 \ EL PUEBLO BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
w
q
aS� IMPROVEMENTS
ZONE I PAVEMENT MANAGEMENT
AREA
aun.c� u eLz
NA
POR NI
GRANDE BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I ADA IMPROVEMENTS
ZONE i PAVEMElST MANAGEMENTARFA
ERE 15's ERR
PREIIMIINRY
-----------------
r
907
Nm ION
KinW*Hom N
CONSTRUCTION NOTES
w'Fi\`:ic tlDA
E /
LONSi11UEIpN
OR PLC=
NO I
I UNIT
On
\\
O
OEIECLA9EE WMNMG PPEC45i
SLAB. iEPPA CORA L4dt
4
Jl
% :�.'
\
�
�
OIPECTp1AE 5OEWKK NAMP,
PER un ac scorimuE
EA
x
/ \ /
�
( � \ t
r l
1
1
1
1
Ecr x23x
I
PESiOPE WUOES Ax0
1 1 1
\\
r
i
\
r -
0.d
l
\
93
l
1 1
RryD
l \
\\
SCALE, ,'=xBe
•x
``
REMOVAL AND REPLACE NOTE
`
'�
O ,.i" j i 1\. l!-
NO
T
Ott
wi!
NEU. EUSIINE
Y
3)
N� 4ABi0P
PEOEWigOE ST R
SlncNAII(/40EWALN RAMP
xtt
�s
\ t � p
O
a
\\1
GRANDE BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I ADA IMPROVEMENTS
ZONE i PAVEMElST MANAGEMENTARFA
ERE 15's ERR
KknLY*Hom O�K=
CONSTRUCTION NOTES
DESCRIPTOR
VMi
Ott
CNEM` N`NC PRECAST
IIYi
'C
.8. TERRA COTTA COLOR
'E
DIRECZMAI A�LX PAXIE.
PEP .� OF CCOUCOA�
'A
CEI 2232
RESTORE GRADES AN.
NO ...AllNG,
SEE NOW
EA
I
A
SCALE 1'QDO
0
----------------
tl
REMOVAL AND REPLACE NOTES
NO
oESCPIPTW
..
97
1
jCS,
1
H9
OEMCTASI-E WAANWG �'F
N.C.
RAN,
4
IW
Wi
GUENBROOK BLVD
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE 1 ADA IMPROVEMENTS
ZONE l PAVEMENTMANAGEMENTAREA
g
...RCE
Puns
Pun
r
syr -, �•;�
r I n
REMOVAL ANO REPLACE NOTES
no DESOilPndl u...
Q Glr
SAWLUT A, RI
Io4
EXISTING AC PAVEMENT
(� REMOVE EXISTING EXTRUDED ,��
E 1 66
� W� Ensnxc wne e< � et
Qe REND.E Ensnxc Fwl axa Lr T.T
PAYETTE OR
/
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I AOA IMPROVEMENTS
i ZONE I PAVEMENT MANAGEMENTAREA
w
F— uwPER,
PFiLNINLFT
```�
Sf
("�
/rol EOF
CONSIROCIWN
o FECaFJINc
r I n
REMOVAL ANO REPLACE NOTES
no DESOilPndl u...
Q Glr
SAWLUT A, RI
Io4
EXISTING AC PAVEMENT
(� REMOVE EXISTING EXTRUDED ,��
E 1 66
� W� Ensnxc wne e< � et
Qe REND.E Ensnxc Fwl axa Lr T.T
PAYETTE OR
/
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I AOA IMPROVEMENTS
i ZONE I PAVEMENT MANAGEMENTAREA
w
F— uwPER,
"" MOTERAL
1
_
I
1
1 ART
.61
/
1
II
TERRA ECTTA DOLOR
AE SO WALK FAMI.
0" SCOTTSDALE
EA
0
I
__
scAtF: r=zoo
i
LOCK SIDEWALK RAMP.
CRY OF �OTTSDALZ
1
1
I
f'
� I
OF .OLEP MET C-257
II
S
�ETE SIDEWALK
M &0 DIET 230
OF
SISS
\
v 1 r
1
r I n
REMOVAL ANO REPLACE NOTES
no DESOilPndl u...
Q Glr
SAWLUT A, RI
Io4
EXISTING AC PAVEMENT
(� REMOVE EXISTING EXTRUDED ,��
E 1 66
� W� Ensnxc wne e< � et
Qe REND.E Ensnxc Fwl axa Lr T.T
PAYETTE OR
/
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I AOA IMPROVEMENTS
i ZONE I PAVEMENT MANAGEMENTAREA
w
F— uwPER,
"" MOTERAL
Sy
1 ART
.61
3 MARI TYPE 'A' TO
TERRA ECTTA DOLOR
AE SO WALK FAMI.
0" SCOTTSDALE
EA
0
ITSDALE DET 2n3-1
LOCK SIDEWALK RAMP.
CRY OF �OTTSDALZ
EA
1
OF .OLEP MET C-257
EA
S
�ETE SIDEWALK
M &0 DIET 230
OF
SISS
r I n
REMOVAL ANO REPLACE NOTES
no DESOilPndl u...
Q Glr
SAWLUT A, RI
Io4
EXISTING AC PAVEMENT
(� REMOVE EXISTING EXTRUDED ,��
E 1 66
� W� Ensnxc wne e< � et
Qe REND.E Ensnxc Fwl axa Lr T.T
PAYETTE OR
/
TOWN OF FOUNTAIN HILLS, ARIZONA
ZONE I AOA IMPROVEMENTS
i ZONE I PAVEMENT MANAGEMENTAREA
w
F— uwPER,
EXHIBIT C
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
VINCON ENGINEERING CONSTRUCTION, LLC
[Fee Proposal]
See following page.
2391737.1
1831 N Rochester Mesa, AZ 85205
Phone: 480-833-8527 Fax: 480-833-8617
Proposal
Proposal Submitted to:
Town of Fountain Hills
Bid No.:
15-165
Date:
5/11/2015
Street:
Job Name:
Concrete ADA Upgrades
City, State & Zip Code:
Job Address:
Fountain Hills, AZ
Item
Description
Unit
QTY
Unit$
Amount
321.00000
Pavement Replacement
S.Y.
207
$
55.00
$
11,385.00
340.01110
Vertical Curb & Gutter, MAG Det. 220, Type A, H=6"
L.F.
819
$
19.00
$
15,561.00
340.01117
Curb Transition, Type A to Type C, MAG Det. 221
L.F.
55
$
20.00
$
1,100.00
340.01130
Roll Curb & Gutter, MAG Det. 220, Type C
L.F.
45
$
18.00
$
810.00
340.01210
Concrete Sidewalk, MAG Det. 230
S.F.
961
$
4.50
$
4,324.50
340.01304
Directional Sidewalk Ramp per COS Det. 2232
Ea.
0
$
2,425.00
$
-
340.01305
IDirectional Sidewalk Ramp Retrofit, Type A per COS Det. 2233-1
Ea.
6
$
1,200.00
$
7,200.00
340.01307
Mid -Block Sidewalk Ramp, Type B per COS Det 2235-1
Ea.
2
$
1,250.00
$
2,500.00
340.01308
Mid -Block Sidewalk Ramp, Type B per COS Det 2235-2
Ea.
1
$
1,150.00
$
1,150.00
340.01309
In -Line Sidewalk Ramp per COC Detail C-257
Ea.
11
$
925.00
$
10,175.00
340.01310
Directional Sidewalk Ramp per MAG Std. Det. 235-3
Ea.
12
$
1,325.00
$
15,900.00
340.01390
Detectable Warning Pre -Cast Slab, Terra Cotta Color
S.F.
125
$
40.00
$
5,000.00
350.01300
Remove Existing AC Pavement
S.Y.
207
$
30.00
$
6,210.00
350.01800
Remove Concrete Curb & Gutter
L.F.
335
$
8.00
$
2,680.00
350.01850
Remove Concrete Extruded Curb
L.F.
199
$
8.00
$
1,592.00
350.01861
lRemove Concrete Roll Curb
L.F.
324
$
8.00
$
2,592.00
350.01900
Remove Sidewalk
S.F.
5,135
$
2.25
$
11,553.75
350.01901
Saw Cut & Remove Existing Sidewalk/Ramp for Detectable Warning
S.F.
125
$
15.00
$
1,875.00
401.01000
Traffic Control
L.S.
1
$
3,000.00
$
3,000.00
430.01002
Restore Grades & Landscaping
L.S.
1
$ 16,500.00
$
16,500.00
Allowance for Testing
L.S.
1
$
3,000.00
$
3,000.00
Subtotal
Mark Up
Bond
Tax
Total
$
$
$
$
$
124,108.25
-
3,100.00
2,029.00
129,237.25
`CO�jyTAINgl�N
t
Z n
3
0
.9zjt6arv;�oo
Meeting Date: 6/4/2015
Agenda Type: Consent
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Development Services
Staff Contact Information: Randy Harrel, Town Engineer (480-816-5112 or rharrel@fh.az.gov
Council Goal:
Strategic Values: Not Applicable (NA) Not Applicable (NA)
REQUEST TO COUNCIL (Agenda language): CONSIDERATION for approval of RESOLUTION 2015-18, abandoning
whatever right, title, or interest the Town has in the certain public utility and drainage easements located at the southerly
property line of Plat 603B, Block 1, Lot 21 (15645 E. Thistle Drive) as recorded in Book 161 of Maps, Page 41, Records
of Maricopa County, Arizona. EA2015-04 (Day)
Applicant: Deborah L. Day
Applicant Contact Information: 480-620-28891
Property Location: 15645 E. Thristle Drive
Related Ordinance, Policy or Guiding Principle: N/A
Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon the public
utility and drainage easements located at the southerly property line of Plat 603B, Block 1, Lot 21 (15645 E.
Thistle Drive) as shown in Exhibit "A". The property owner desires the assurance that any future
improvements made to the lot will not be infringed upon by the construction of utilities.
All affected utility companies have been notified of this abandonment proposal and have approved the
proposed abandonment of these public utility easements.
The Engineering Section has reviewed the site to ascertain any drainage issues in addition to the Town's
general interest in the easement. It is the professional opinion of the Engineering Section that there is no need
for the Town to retain the portion of the drainage easement proposed to be abandoned, with the understanding
that certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner of Lot 21 is
required to pass the developed flows generated by the upstream lots across their property.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): N/A
Budget Reference (page number): N/A
Funding Source: NA
If Multiple Funds utilized, list here: N/A
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): N/A
Page 7 of 2
Staff Recommendation(s): Staff recommends approval of Resolution 2015-18, subject to the following
stipulation:
* Grant a 10' x 10' Public Utility Easment at the norhteasterly corner of the lot for existing and potential future
boxes.
List Attachment(s): Vicinity Map; Aerial Photo Map; Resolution; Exhibit "A" Map
SUGGESTED MOTION (for council use): Move to approve the abandonment of the public utility and drainage
easement at Plat 603B, Block 1, Lot 21.
Ap:
K€n'Buchanan, 7own Manager 5/27/2015
Page 2 of 2
RESOLUTION 2015-18
A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR
INTEREST IT HAS IN THE PUBLIC UTILITY AND DRAINAGE EASEMENTS AT THE
REAR PROPERTY LINE OF PLAT 603B, BLOCK 1 LOT 21, FOUNTAIN HILLS,
ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF
MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 161 OF MAPS, PAGE 41
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the
governing body of real property located in the Town of Fountain Hills (the "Town"), may require the
dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any
proposed subdivision; and
WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private
property by easement, deed, subdivision, plat or other lawful means; and
WHEREAS, all present utility companies have received notification of the proposed abandonment.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, as follows:
SECTION 1. That the certain public utility and drainage easement, located at the southerly rear
property line of Plat 603B, Block 1, Lot 21, Fountain Hills, as recorded the Office of the County Recorder of
Maricopa County, Arizona, Book 161 of Maps, Page 41, and as more particularly described in Exhibit A,
attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town.
Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner is required to
pass the developed flows generated by the upstream lots across their property.
SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for
the purpose of removing any potential cloud on the title to said property and that the Town in no way
attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting
there from or existing previous to any action by the Town.
PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, June 4,
2015.
FOR THE TOWN OF FOUNTAIN HILLS:
Linda M. Kavanagh, Mayor
REVIEWED BY:
Ken Buchanan, Town Manager
ATTESTED TO:
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
LOT 2
SCALE: 1' = 40'
DATE: 4-9-15
TOWN OF FOUNTAIN HILLS
EASEMENT ABANDONMENT
EXHIBIT "A"
PLAT 603-B BLOCK 1 LOT 21
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LOT 23
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15645 E THISTLE DR
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�A,1y TOWN GF FOUNTAIN HILLS
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f TOWN COUNCIL
'� �'' • AGENDA ACTION FORM
%
Ila( is Arti
Meeting Date: 6/4/2015
Agenda Type: Regular
Meeting Type: Special Session
Submitting Department: Administration
Staff Contact Information: Craig Rudolphy, Finance Director, 480-816-5162, crudolphy@fh.az.gov
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):
1. PUBLIC HEARING regarding RESOLUTION 2015-13, approving the the Tentative Budget, as revised, as the Final
Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1, 2015, and ending June 30, 2016.
2. CONSIDERATION of RESOLUTION 2015-13, approving the Tentative Budgetas revised, as the Final Budget for the
Town of Fountain Hills for the Fiscal Year beginning July 1, 2015, and ending June 30, 2016.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): The proposed FY2015-16 budget was presented to the Town Council and the
public during the April 16, 2015, budget open house and the tentative budget was approved on May 7, 2015
which established the maximum expenditure amount for all funds at $38.OM and estimated revenues of
$25.9M. The proposed final budget has revisions resulting from two bond refundings. Resolution 2015-13
adopts the tentative budget, as revised, as the final budget for the Fiscal Year beginning July 1, 2015 and
ending June 30, 2016.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $37,947,273
Budget Reference (page number): 1-398
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): Approve
List Attachment(s): Resolution 2015-13
Page 1 of 2
SUGGESTED MOTION (for Council use): Move to approve Resolution 2015-13.
Prepared by:
NA 5/26/2015
Direc/j��y s ARprov
V
Craig RudoYhy, Finance Direcy5r 5/26/2015
App ved:
a=22���
Ken uchanan, flown Manager 5/26/2015
Page 2 of 2
RESOLUTION 2015-13
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ADOPTING THE TENTATIVE BUDGET AS
THE 2015-2016 FISCAL YEAR BUDGET FOR THE TOWN OF FOUNTAIN
HILLS.
WHEREAS, in accordance with the provisions of Title 42, Chapter 17, Arizona Revised
Statutes (the "Applicable Law"), the Mayor and Council of the Town of Fountain Hills (the
"Town Council") did, on May 7, 2015, prepare (i) a full and complete statement of the Town's
financial affairs for the preceding fiscal year, (ii) an estimate of the different amounts that will be
required to meet the Town's public expense for the current fiscal year, including all of the items
prescribed by Axil. REV. STAT. § 42-17102 and (iii) a summary schedule of estimated
expenditures and revenues, which was prepared according to forms supplied by the Auditor
General and entered in the Town Council's minutes; and
WHEREAS, in accordance with the Applicable Law, and following due public notice,
the Town Council met on May 7, 2015, at which meeting any taxpayer was provided the
opportunity to appear and be heard in favor of or against any proposed expenditure or tax levy;
and
WHEREAS, Resolution EMCFD 2015-04 authorized the issuance and sale of the Eagle
Mountain Community Facilities District General Obligation Refunding Bonds, Series 2015,
causing modifications to the District budget. Accordingly, the statements and schedules adopted
as the tentative budget on May 7, 2015, have been revised; and
WHEREAS, publication has been duly made as required by law, of said estimates
together with a notice that the Town Council would meet on June 4, 2015, at the Fountain Hills
Town Council Chambers, for the purpose of hearing taxpayers and with respect to said estimate
or any proposed expenditure or tax levy.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The revised statements and schedules attached hereto as Exhibit A and
incorporated herein by reference, are hereby adopted as the budget of the Town of Fountain
Hills, Arizona, for the fiscal year July 1, 2015 through June 30, 2016.
SECTION 3. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to take all steps necessary to carry out the purpose and intent
of this Resolution.
2397131.2
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, June 4, 2015.
FOR THE TOWN OF FOUNTAIN HILLS:
Linda M. Kavanagh, Mayor
REVIEWED BY:
Kenneth W. Buchanan, Town Manager
2397131.2
ATTESTED TO:
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
EXHIBIT A
TO
RESOLUTION 2015-13
[Budget Statements and Schedules]
See following pages.
2397131.2
TOWN OF FOUNTAIN HILLS
Summary Schedule of Estimated Revenues and Expenditures/Expenses
Fiscal Year 2016
Fiscal
Year
S
c
h
FUNDS
General Fund
Special Revenue
Fund
Debt Service Fund
Capital Projects
Fund
Permanent Fund
Enterprise
Funds Available
Internal Service
Funds
Total All Funds
2015 Adopted/Adjusted Budgeted Expenditures/Expenses*
E
13,220,510
4,142,953
2,008,335
22,353,852
0
0
90,146
41,815,796
2015 Actual Expenditures/Expenses**
E
1 13,220,510
4,142,953
2,008,335
22,353,852
0
0
90,146
1 41,815,796
2016 Fund Balance/Net Position at July 1***
7,872,471
2,993,370
173,442
12,794,907
431,885
24,266,075
2016 Primary Property Tax Levy
B
0
0
2016 Secondary Property Tax Levy
B
2,109,477
2,109,477
2016 Estimated Revenues Other than Property Taxes
C
13,901,466
4,900,861
1,082,170
2,398,757
0
0
275,017
22,558,271
2016 Other Financing Sources
D
0
0
0
0
0
0
0
0
2016 Other Financing (Uses)
D
0
0
0
0
0
0
0
0
2016 Interfund Transfers In
D
2,000
411,579
0
827,401
0
0
0
1,240,980
2016 Interfund Transfers (Out)
D
309,194
661,100
0
270,686
0
0
0
1,240,980
2016 Reduction for Amounts Not Available:
LESS: Amounts for Future Debt Retirement
173,442
173,442
Rainy Day Fund
2,633,811
2,633,811
0
0
2016 Total Financial Resources Available
18,832,932
7,644,710
3,191,647
15,750,379
0
0
706,902
46,126,570
2016 Budgeted Expenditures/Expenses
E
13,594,272
5,591,732
3,027,313
14,393,420
0
0
99,555
36,706,292
EXPENDITURE LIMITATION COMPARISON
2015
2016
1. Budgeted expenditures/expenses
$ 41,815,796 $ 36,706,292
2. Add/subtract: estimated net reconciling items
(1,539,835)
(936,634)
3. Budgeted expenditures/expenses adjusted for reconciling items
40,275,961
35,769,658
4. Less: estimated exclusions
15,813,575
12,552,089
5. Amount subject to the expenditure limitation
$ 24,462,386 $
23,217,569
6. EEC expenditure limitation
$ 26,097,167 1 $
26,804,069
QThe city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted.
Includes Expenditure/Expense Adjustments Approved in the current year from Schedule E.
Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year.
Amounts on this line represent Fund Balance/Net Position amounts except for amounts not in spendable form (e.g., prepaids and inventories) or legally or contractually required to be maintained intact (e.g., principal
of a permanent fund).
4/15 SCHEDULE A
TOWN OF FOUNTAIN HILLS
Tax Levy and Tax Rate Information
Fiscal Year 2016
1. Maximum allowable primary property tax levy.
A.R.S. §42-17051(A)
2. Amount received from primary property taxation in
the current year in excess of the sum of that
year's maximum allowable primary property tax
levv. A.R.S. X42 -17102(A)(18)
3. Property tax levy amounts
A. Primary property taxes
B. Secondary property taxes
C. Total property tax levy amounts
4. Property taxes collected*
A. Primary property taxes
(1) Current year's levy
(2) Prior years' levies
(3) Total primary property taxes
B. Secondary property taxes
(1) Current year's levy
(2) Prior years' levies
(3) Total secondary property taxes
C. Total property taxes collected
5. Property tax rates
A. City/Town tax rate
(1) Primary property tax rate
(2) Secondary property tax rate
(3) Total city/town tax rate
2015 2016
463,622 2,109,477
$ 463,622 $
$ 463,622
$ 463,622
$ 463,622
0.1151 0.5246
0.1151 0.5246
B. Special assessment district tax rates
Secondary property tax rates - As of the date the proposed budget was prepared, the
city/town was operating two (2) special assessment districts for which secondary
property taxes are levied. For information pertaining to these special assessment districts
and their tax rates, please contact the city/town.
* Includes actual property taxes collected as of the date the proposed budget was prepared, plus
estimated property tax collections for the remainder of the fiscal year.
4/15 SCHEDULE B
TOWN OF FOUNTAIN HILLS
Revenues Other Than Property Taxes
Fiscal Year 2016
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES* REVENUES
SOURCE OF REVENUES 2015 2015 2016
GENERALFUND
Local taxes
Local Sales Tax
Franchise Tax
Licenses and permits
Animal License Fees
Business License Fees
Liquor License Fees
Building Permit Fees
Sign Permits
Landscape Permit Fees
Subdivision Fees
Special Event Permits
Engineering Fees
Planning & Zoning Fees
Improvement Plan Review Fees
Intergovernmental
State Sales Tax
Fire Insurance Premium Tax
Shared Income Tax
Charges for services
Parks & Rec User Fees
Encroachment Fees
Variances
Inspection Fees
Community Center Rental Fees
Leases & Rents
Fines and forfeits
Court Fines
Interest on investments
Interest on Investments
In -lieu property taxes
Contributions
Voluntary contributions
Miscellaneous
Miscellaneous
$ 7,232,640 $ 7,232,640 $ 7,317,367
316,400 316,400 324,310
41,006
111,305
1,500
390,900
3,350
1,348
21,000
2,500
2,500
10,000
50,000
41,006
111,305
1,500
390,900
3,350
1,348
21,000
2,500
2,500
10,000
50,000
41,832
109,575
1,500
257,755
3,350
2,100
21,000
2,500
2,500
10,000
193,316
2,048,760 2,048,760 2,148,444
35,000 35,000 36,050
2,722,248 2,722,248 2,707,673
124,850
35,000
4,000
17,000
101,350
140,412
150,011
62,424
124,850
35,000
4,000
17,000
101,350
140,412
150,011
62
53,280 53,280
135,200
20,000
4,000
17,000
81,300
199,531
147,011
50,000
152
Total General Fund $ 13,678,784 $ 13,678,784 $ 13,901,466
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was
4/15 SCHEDULE C
TOWN OF FOUNTAIN HILLS
Revenues Other Than Property Taxes
Fiscal Year 2016
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES* REVENUES
SOURCE OF REVENUES 2015 2015 2016
SPECIAL REVENUE FUNDS
Highway User Revenue Fund
Highway User Tax
$ 1,194,094
$
1,194,094
$
1,403,324
Vehicle License Tax
867,000
867,000
888,838
In -Lieu Fees
12,000
12,000
12,000
Interest
1,200
1,200
300
Miscellaneous
6,300
6,300
6,000
$ 2,080,594
$
2,080,594
$
2,310,462
Downtown Strategy Fund
Sales -Excise Tax
$ 117,540
$
117,540
$
66,517
Interest
6,000
$ 117,540
$
117,540
$
72,517
Economic Development Fund
Sales -Excise Tax
$ 176,400
$
160,300
$
266,066
$ 176,400
$
160,300
$
266,066
Grants
Miscellaneous
$ 1,566,132
$
1,433,211
$
1,655,000
$ 1,566,132
$
1,433,211
$
1,655,000
Public Art
Public Art
$ 15,000
$
15,000
$
15,000
$ 15,000
$
15,000
$
15,000
Court Enhancement Fund
Court Enhancement Fund
$ 14,550
$
14,550
$
16,450
$ 14,550
$
14,550
$
16,450
Cottonwoods Maintenance District
Cottonwoods Maintenance District
$ 4,823
$
4,823
$
5,366
$ 4,823
$
4,823
$
5,366
Tourism Fund
Grants
$
$
$
20,000
$
$
$
20,000
Environmental Fund
Environmental Fee
$
$
$
540,000
$
$
$
540,000
Total Special Revenue Funds
$ 3,975,039
$
3,826,018
$
4,900,861
Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was
4/15 SCHEDULE C
TOWN OF FOUNTAIN HILLS
Revenues Other Than Property Taxes
Fiscal Year 2016
ESTIMATED ACTUAL ESTIMATED
REVENUES REVENUES* REVENUES
SOURCE OF REVENUES 2015 2015 2016
DEBT SERVICE FUNDS
General Obligation Debt Service
Interest Income
210
210
210
$ 210
$
210
$
210
Eagle Mountain CFD
$ 430,848
$
430,848
$
416,695
Municipal Property Corp
620,300
620,300
665,265
$ 1,051,148
$
1,051,148
$
1,081,960
Total Debt Service Funds
$ 1,051,358
$
1,051,358
$
1,082,170
CAPITAL PROJECTS FUNDS
Sales Tax -Local
$ 324,600
$
324,600
$
332,035
Grants
4,314,000
4,214,000
1,790,000
Interest
12,000
Miscellaneous
8,219,800
8,400,000
154,082
$ 12,858,400
$
12,938,600
$
2,288,117
Law Enforcement Development Fees
$ 100
$
100
$
Fire/Emergency Development Fees
4,990
4,990
26,580
Parks & Recreation Development Fees
7,500
7,500
78,060
Open Space Development Fees -Interest Only
6,000
$ 12,590
$
12,590
$
110,640
Total Capital Projects Funds
$ 12,870,990
$
12,951,190
$
2,398,757
PERMANENTFUNDS
Total Permanent Funds
$
$
$
ENTERPRISE FUNDS
Total Enterprise Funds
$
$
$
INTERNAL SERVICE FUNDS
Internal Service Fund $ 62,246 $ 62,246 $ 68,555
Vehicle Replacement Fund 168,973 168,973 206,462
$ 231,219 $ 231,219 $ 275,017
Total Internal Service Funds $ 231,219 $ 231,219 $ 275,017
TOTAL ALL FUNDS $ 31,807,390 $ 31,738,569 $ 22,558,271
* Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was
4/15 SCHEDULE C
TOWN OF FOUNTAIN HILLS
Other Financing Sources/<Uses> and Interfund Transfers
Fiscal Year 2016
OTHER FINANCING INTERFUND TRANSFERS
2016 2016
FUND SOURCES <USES> IN <OUT>
GENERALFUND
Economic Development fund $ $ $ $ 50,000
Facilities Replacement fund 81,715
Excise Tax 2,000
Environmental Fund 177,479
Total General Fund $ $ $ 2,000 $ 309,194
SPECIAL REVENUE FUNDS
Economic Development Fund
$
$
$
50,000
$
139,100
Tourism Fund
$
$
INTERNAL SERVICE FUNDS
139,100
HURF-Environ mental Fund
45,000
Excise Tax -General Fund
$
$
$
TOTAL ALL FUNDS
$
2,000
Excise Tax -Project S6010
1,240,980 $ 1,240,980
275,000
Excise Tax -Project E8502
200,000
Environmental Fund
222,479
Total Special Revenue Funds
$
$
$
411,579
$
661,100
DEBT SERVICE FUNDS
Annual Debt Pmt for Community Center
$
$
$
$
Total Debt Service Funds
$
$
$
$
CAPITAL PROJECTS FUNDS
Facilities Replacement Fund
$
$
$
81,715
$
Project S6010
275,000
Project F4005
270,686
Development Fees -Project F4005
270,686
Project E8502
200,000
Total Capital Projects Funds
$
$
$
827,401
$
270,686
PERMANENTFUNDS
Total Permanent Funds
$
$
$
$
ENTERPRISE FUNDS
4/15 SCHEDULE D
Total Enterprise Funds
$
$
$
$
INTERNAL SERVICE FUNDS
Total Internal Service Funds
$
$
$
$
TOTAL ALL FUNDS
$
$
$
1,240,980 $ 1,240,980
4/15 SCHEDULE D
TOWN OF FOUNTAIN HILLS
Expenditures/Expenses by Fund
Fiscal Year 2016
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget
4/15 SCHEDULE E
ADOPTED
EXPENDITURE/
BUDGETED
EXPENSE
ACTUAL
BUDGETED
EXPENDITURES/
ADJUSTMENTS
EXPENDITURES/
EXPENDITURES/
EXPENSES
APPROVED
EXPENSES*
EXPENSES
FUND/DEPARTMENT
2015
2015
2015
2016
GENERALFUND
Mayor & Town Council
$
80,318
$
$ 80,318
$
80,084
Municipal Court
275,165
275,165
277,107
Administration
2,004,545
2,004,545
2,166,210
Development Services
1,870,734
1,870,734
1,624,530
Community Services
2,194,021
(19,002)
2,175,019
2,260,574
Law Enforcement
3,379,630
3,379,630
3,683,970
Fire & Emergency Medical
3,435,099
3,435,099
3,501,797
Total General Fund
$
13,239,512
$
(19,002)
$ 13,220,510
$
13,594,272
SPECIAL REVENUE FUNDS
Highway User Revenue Fund
$
2,387,204
$
$ 2,387,204
$
2,798,025
Downtown Strategy Fund
114,079
114,079
80,886
Economic Development Fund
126,741
126,741
182,001
Tourism Fund
110,175
16,100
126,275
136,921
Public Art Fund
15,000
15,000
15,000
Court Enhancement Fund
80,615
80,615
80,615
Grants Fund
1,566,132
(276,693)
1,289,439
1,655,000
Cottonwoods Maint District
3,600
3,600
4,043
Environmental Fund
639,241
Total Special Revenue Funds
$
4,403,546
$
(260,593)
$ 4,142,953
$
5,591,732
DEBT SERVICE FUNDS
General Obligation Bonds
$
472,100
$
$ 472,100
$
2,094,722
Eagle Mountain CFD
423,035
423,035
411,851
Municipal Property Corp
1,113,200
1,113,200
520,740
Total Debt Service Funds
$
2,008,335
$
$ 2,008,335
$
3,027,313
CAPITAL PROJECTS FUNDS
Capital Projects
$
22,207,830
$
2,250
$ 22,210,080
$
14,262,885
Law Enforcement Dev Fee
Fire/Emergency Dev Fee
Streets Dev Fee
Open Space Dev Fee
535
Library/Museum Dev Fee
Facilities Replacement Fund
143,772
143,772
130,000
Total Capital Projects Funds
$
22,207,830
$
146,022
$ 22,353,852
$
14,393,420
PERMANENTFUNDS
Total Permanent Funds
$
$
$
$
ENTERPRISE FUNDS
Total Enterprise Funds
$
$
$
$
INTERNAL SERVICE FUNDS
Internal Service
$
72,394
$
$ 72,394
$
68,555
Vehicle Replacement
1,000
16,752
17,752
31,000
Total Internal Service Funds
$
73,394
$
16,752
$ 90,146
$
99,555
TOTALALLFUNDS
$
41,932,617
$
(116,821)
$ 41,815,796
$
36,706,292
* Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget
4/15 SCHEDULE E
DEPARTMENT/FUND
TOWN OF FOUNTAIN HILLS
Expenditures/Expenses by Department
Fiscal Year 2016
AUUFitU
BUDGETED
EXPENDITURES/
EXPENSES
2015
txrtnU1 i UKti
EXPENSE
ADJUSTMENTS
APPROVED
2015
ACTUAL
EXPENDITURES/
EXPENSES*
2015
BUDGETED
EXPENDITURES/
EXPENSES
2016
Mayor & Council
General Fund
$
80,318
$
$ 80,318
$
80,084
Mayor & Council Total
$
80,318
$
$ 80,318
$
80,084
Administration
General Fund
$
2,004,545
$
$ 2,004,545
$
2,166,210
Downtown Strategy Fund
114,079
114,079
80,886
Economic Development Fund
126,741
126,741
182,001
Special Revenue Fund
1,566,132
(276,693)
1,289,439
1,655,000
General Obligation Debt
472,100
472,100
2,094,722
Municipal Property Corp
1,113,200
1,113,200
520,740
Cottonwoods Maint District
3,600
3,600
4,043
Capital Projects
2,055,080
2,055,080
342,885
Internal Service
72,394
72,394
68,555
Vehicle Replacement
1,000
16,752
17,752
31,000
Administration Total
$
7,528,871
$
(259,941)
$ 7,268,930
$
7,146,042
Municipal Court
General Fund
$
275,165
$
$ 275,165
$
277,107
Court Enhancement Fund
80,615
80,615
80,615
Municipal Court Total
$
355,780
$
$ 355,780
$
357,722
Development Services
General Fund
$
1,870,734
$
$ 1,870,734
$
1,624,530
Highway User Revenue Fund
2,387,204
2,387,204
2,798,025
Environmental Fund
639,241
Eagle Mountain CFD
423,035
423,035
411,851
Capital Projects
15,808,000
15,808,000
9,140,000
Streets Development Fee
Facilities Replacement Fund
143,772
143,772
130,000
Development Services Total
$
20,488,973
$
143,772
$ 20,632,745
$
14,743,647
Community Services
General Fund
$
2,194,021
$
(19,002)
$ 2,175,019
$
2,260,574
Tourism Fund
110,175
16,100
126,275
136,921
Public Art Fund
15,000
15,000
15,000
Capital Projects
1,714,750
2,250
1,717,000
1,130,000
Open Space Development Fee
535
Library/Museum Dev Fee
Community Services Total
$
4,033,946
$
(652)
$ 4,033,294
$
3,543,030
Fire & Emergency Medical
General Fund
$
3,435,099
$
$ 3,435,099
$
3,501,797
Capital Projects
2,630,000
2,630,000
3,650,000
Fire/Emergency Dev Fee
Fire & Emergency Medical Total
$
6,065,099
$
$ 6,065,099
$
7,151,797
Law Enforcement
General Fund
$
3,379,630
$
$ 3,379,630
$
3,683,970
Law Enforcement Dev Fee
Law Enforcement Total
$
31379,630
$
$ 3,379,630
$
3,683,970
* Incluaes actual expenaitures/expenses
recognizea on the mOalTlea accrual or accrual
basis as
Ot the Gate the
proposed budget was prepared, plus
estimated expenditures/expenses
for the remainder of the fiscal
year.
4/15 SCHEDULE F
TOWN OF FOUNTAIN HILLS
Full -Time Employees and Personnel Compensation
Fiscal Year 2016
4/15 SCHEDULE G
Total Estimated
Full -Time
Employee Salaries
Other Benefit
Personnel
Equivalent (FTE)
and Hourly Costs
Retirement Costs
Healthcare Costs
Costs
Compensation
FUND
2016
2016
2016
2016
2016
2016
GENERAL FUND
45.47
$
2,542,462
$
238,168
$
349,124
$
$
3,129,754
SPECIAL REVENUE FUNDS
Highway User Revenue Fund
4.50
$
268,815
$
29,570
$
55,465
$
$
353,850
Economic Development Fund
1.00
80,866
8,895
12,296
102,057
Tourism Fund
1.10
47,303
5,203
10,137
62,643
Environmental Fund
0.25
17,665
1,943
2,204
21,812
Total Special Revenue Funds
6.85
$
414,649
$
45,611
$
80,102
$
$
540,362
DEBT SERVICE FUNDS
Total Debt Service Funds
$
$
$
$
$
CAPITAL PROJECTS FUNDS
Total Capital Projects Funds
$
$
$
$
$
PERMANENTFUNDS
Total Permanent Funds
$
$
$
$
$
ENTERPRISE FUNDS
Total Enterprise Funds
$
$
$
$
$
INTERNAL SERVICE FUND
Total Internal Service Fund
$
$
$
$
$
TOTAL ALL FUNDS
52.32
$
2,957,111
$
283,779
$
429,226
$
$
3,670,116
4/15 SCHEDULE G
kOZ�-VAIN�rrCN TOWN OF FOUNTAIN HILLS
a
3 TOWN COUNCIL
r AGENDA ACTION FORM
9p,nervlryoo
Meeting Date: 6/4/2015
Agenda Type: Regular
Meeting Type: Special Session
Submitting Department: Administration
Staff Contact Information: Craig Rudolphy, Finance Director, 480-816-5162, crudolphy@fh.az.gov
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of RESOLUTION 2015-15 adopting and establishing
the 2015-2016 Budget Implementation Policy and approving the Town Organization Charts, the 2015-2016 Pay Plan, the
Schedule of Authorized Positions, the Employee Job Descriptions and the 2015-2016 Fee Schedule.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): Resolution 2015-15 establishes certain budget policies and procedures
governing the expenditures and determinations of budget for the various departments and programs
supplementing budget adoption Resolution 2015-13. This Resolution is necessary to provide for a more
consistent and uniform administration of the Town funds and to maximize savings of funds. Staff is also
requesting that the Council review and approve the latest Organization Chart, Pay Plan, Schedule of
Authorized Positions along with associated Employee Job Descriptions and the Fee Schedule.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): N/A
Budget Reference (page number): pp 350-378
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendations) by Board(s) or Commission(s):
Staff Recommendation(s): Approve
List Attachment(s): Resolution 2015-15
SUGGESTED MOTION (for Council use): Move to approve Resolution 2015-15.
Page 1 of 2
Prepared by:
NA 5/26/2015
Directo�sApprove
l:
Jhwi
raig R ildip h , Fin nce Director 5%26/2015
Appr�ed:
Ken Buchanan, Town Manager 97 � 2015
Page 2 of 2
RESOLUTION 2015-15
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ADOPTING AND ESTABLISHING THE
2015-16 BUDGET IMPLEMENTATION POLICY AND APPROVING THE
TOWN ORGANIZATION CHARTS, THE 2015-16 PAY PLAN, THE
SCHEDULE OF AUTHORIZED POSITIONS, THE EMPLOYEE JOB
DESCRIPTIONS AND THE 2015-16 COMPREHENSIVE FEE SCHEDULE.
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town
Council"), pursuant to Atuz. REv. STAT. § 9-240 (B)(2), is vested with the power to determine
the budgets of all Town departments; and
WHEREAS, the Town Council, in order to provide for consistent and uniform
administration of the Town's monies and to maximize savings of funds by monitoring
expenditures, has determined it necessary to adopt a budget implementation policy for the FY
2015-16 Town Budget (the "2015-16 Budget Policy") governing the expenditures within the FY
2015-16 Town of Fountain Hills budget; and
WHEREAS, pursuant to Subsection 3-1-1(H)(3) of the Town Code, the Town Council
must approve the organization charts and job descriptions for employees of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Town Council hereby adopts the 2015-16 Budget Policy in
substantially the form attached hereto as Exhibit A and incorporated herein by reference.
SECTION 3. The Town Council hereby approves and authorizes (i) the Town of
Fountain Hills Organization Charts, (ii) the 2015-16 Pay Plan, (iii) the Schedule of Authorized
Positions and (iv) the Employee Job Descriptions, all in substantially the form attached hereto as
Exhibit B and incorporated herein by reference.
SECTION 4. The 2015-16 Comprehensive Fee Schedule, effective July 1, 2015, is
hereby approved in the form attached hereto as Exhibit C and incorporated herein by reference.
SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to take all steps necessary to carry out the purpose and intent
of this Resolution.
2397135.1
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
June 4, 2015.
FOR THE TOWN OF FOUNTAIN HILLS:
Linda M. Kavanagh, Mayor
REVIEWED BY:
Kenneth W. Buchanan, Town Manager
2397135.1
2
ATTESTED TO:
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
EXHIBIT A
TO
RESOLUTION 2015-15
[2015-16 Budget Policy]
See following pages.
2397135.1
TOWN OF FOUNTAIN HILLS
2015-16 BUDGET IMPLEMENTATION POLICY
1. Definitions. The following definitions shall apply for purposes of this policy.
A. "Budget Unit" is a Town department as designated on the Town's
organization chart, including the Town Court.
B. "Capital Expenditures" are those capital expenditures exceeding $30,000
which require the approval of the Town Manager and Town Council.
C. "Contingency" appropriation used for unforeseen emergency and critical
needs when current budget appropriation is inadequate.
D. "Fund" is a fiscal and accounting mechanism with a self -balancing set of
accounts recording cash and financial resources.
2. Transfer of Funds.
A. Transfers within a Fund. After adoption of the fiscal budget by the Town
Council, any Budget Unit has the authority to reprogram funds within its department's line
items. These departments of the budget will be controlled by bottom line total only. Transfers
between General Fund divisions and line items are allowed with the approval of the Department
Director and Town Manager. A report of each transfer will approved by the Department
Director and submitted to the Finance Division through the financial accounting system for
processing; final approval shall be vested with the Town Manager, whose decision shall be final
and conclusive.
B. Transfers between Funds. After adoption of the fiscal budget by the Town
Council, any budgetary transfer between Funds will require approval or ratification of each
transfer by the Town Council. Prior to any transfer, the Department must provide sufficient
documentation to the Town Manager and the Town Council that funding exists.
C. Reprogrammingof f Wa eg_s. No funds may be reprogrammed to or from the
"wages" section of the Budget Unit's adopted budget without consultation with and approval by
the Town Manager. The requesting Department Director must submit a memorandum and any
necessary supporting documentation to the Town Manager; the Town Manager will notify the
Finance Division of approved transfers of funds from the "wages" section of the budget.
D. Reprogrammingopital Funds. No funds may be reprogrammed to or
from the "capital expenditures" section of the Budget Unit's adopted budget without consultation
with and approval by the Town Manager and ratification by the Town Council. The requesting
Department Director must submit a memorandum and any necessary supporting documentation
to the Town Manager. If approved by the Town Council, the Town Manager will notify the
Finance Division of the reprogrammed funds.
Revised 04/13/15 1
2397214.2
E. Carryover Appropriations. The Finance Division may approve appropriation
transfers for carried over operating/capital items (i.e., IT infrastructure, equipment, vehicles and
facility improvements) if the Town Council previously appropriated the operating/capital item
in a prior fiscal year. All carryover appropriation transfers must be submitted to the Town
Council for ratification; all carryover appropriation transfers shall be reflected in the
appropriate budget reports.
3. Expenditure Restrictions.
A. Budget Hold for Prior Exceedence, Any General Fund Budget Unit that
exceeded its budget in the prior fiscal year may be subject to immediate budget hold status in the
current fiscal year. However, if a Budget Unit exceeded its budget in the prior fiscal year due to a
one-time emergency purchase, and proof of such an emergency (in a form acceptable to the
Town Manager) can be shown, the budget hold status will be removed.
B. Expenditure Limitations. The following expenditure limitations shall be
imposed upon each Budget Unit in the General Fund by the Town Council:
(1) Not more than eighty (80%) percent of the total division line items
combined of a Budget Unit's adopted budget may be expended before December 31 of each
fiscal year.
(2) Not more than eighty-five (85%) percent of the total division line
items combined of a Budget Unit's adopted budget may be expended before March 31 of each
fiscal year.
(3) Not more than ninety (90%) percent of the division line items
combined of a Budget Unit's adopted budget may be expended before April 30 of each fiscal
year.
(4) Not more than ninety-five (95%) percent of the division line items
combined of a Budget Unit's adopted budget may be expended before May 31 of each fiscal
year.
(5) No Budget Unit's combined line items may exceed ninety-eight
(98%) percent of its adopted budget during the month of June of each fiscal year, without first (a)
contacting the Finance Division and (b) receiving approval from the Town Manager.
(6) The expenditure limitations are intended as management indicators
and are not intended to automatically trigger Subsection (C) below. The Town Manager will
direct the implementation of Subsection (C).
C. Remedies for Budget Exceedence. Once a Budget Unit has exceeded any of
the expenditure limitations set forth in subsections (13)(1)-(6) above, the Finance Division
shall notify the Budget Unit, in writing, that the appropriate expenditure limit has been exceeded.
The Budget Unit must then consult and reach an agreement with the Finance Division and the
Revised 04/13/15 2
2397214.2
Town Manager regarding the remedies available to either restore spending to a level approved in
the budget for the balance of the fiscal year or to request additional funds as set forth in
Subsection 3(D) below.
D. Requests for Additional Funds. When additional funds from other sources are
requested, the Finance Division and Town Manager must concur before the Budget Unit may
expend the additional funds. If the expenditure of additional funds will require a fund transfer,
the recommendation shall be forwarded to the Town Council for approval. Any Budget Unit that
has exceeded the limitations set forth in Subsection 3(B) of this policy shall submit an
expenditure reduction program to the Town Manager through the Finance Division as part of any
request for additional expenditures. The expenditure reduction program shall include, but not be
limited to, consideration of reductions in force of budgeted and authorized positions, termination
of all travel expenditures, suspension or termination of contracts and such other expenditure
reductions as the Budget Unit deems appropriate.
E. Violation of Limits. If a Budget Unit is in violation of the expenditure limits
set forth in Subsection 3(B) above, and the Town Manager and Town Council do not
approve additional funds as set forth in Subsection 3(D) above, the Finance Division is
authorized and directed to enforce this policy in the following manner:
(1) The Finance Division shall not process requisitions for purchases or
payments from any Budget Unit that has the expenditure limitations, except for: (a) recurring
expenses that are billed to the Town on a regular and continuous basis pursuant to an agreement
or contract between the Town and the vendor; or (b) expenditures that have been authorized by
the Town Manager and/or the Town Council.
(2) Procurement card use may be limited or suspended.
4. Fund Balance. All budget considerations, including expenditure of appropriated
funds, shall adhere to the Town of Fountain Hills Financial Policies, Amended and Restated
March19, 2015, attached hereto as Exhibit 1, or the most recent version of later -adopted
editions of such financial policies.
5. Fiscal Priorities. The 2015-16 budget is intended to implement the Town Council's top
fiscal priorities of public safety, pavement management, core services, Operational Priorities and
Strategic Planning Goals.
6. Positions.
A. General Provisions.
(1) Section 3-1-1 of the Town Code states that the Town Manager
shall be the administrative officer of the Town government and may appoint and, when
necessary, suspend or remove all employees of the Town, except those officers appointed by the
Town Council. All appointments and removals shall be based upon merit and upon the
qualifications and disqualifications of such employee without regard to any political belief or
Revised 04/13/15 3
2397214.2
affiliation; prior to any creation, combination, consolidation or deletion of any positions of
employment, written job descriptions or amendments thereto shall have been approved by the
Town Council.
(2) All requests for new positions or reclassification of existing positions,
regardless of the funding source, must be approved by the Town Council. Reclassification of
existing positions (filled and vacant) should include justification of why budget savings,
including savings from deleted positions, should be used to create new positions and how the
position will align/impact Town strategic priorities and departmental goals . Departments must
submit their requests to Human Resources; Human Resources will review job description and
salary information prior to forwarding information to the Town Manager. The Town Manager
will review and recommend/deny the position for approval by the Town Council.
(3) Intergovernmental agreements, grants, etc. that require/authorize
additional positions must be approved by the Town Council. The position and the budgetary
impact must be fully disclosed to Human Resources and the Finance Division, which shall be
responsible for analyzing the input and presenting such analysis to the Town Council in
conjunction with any request for approval as part of an intergovernmental agreement, grant, or
other agreement.
(4) All authorized positions must be fully -funded by the General Fund, a
Special Revenue Fund, or a grant. If a position becomes unfunded or under -funded by its
original funding source, it must be fully funded immediately from other sources or eliminated.
An under -funded position is a position for which a department/funding source has only 1%
to 99% of the funding required to support it on an annualized basis. If eliminating unfunded or
under -funded positions results in a Reduction in Force, the Administrative Services Director
shall prepare a layoff plan for approval by the Town Manager.
B. Fiscal Year 2015-16 Authorized Positions. There are revisions to the positions
as follows:
Salary and Job Description Reclassification:
• Volunteer Coordinator
Change in FTE Status:
• One (1.0) full-time Executive Assistant in the Development Services
Department to two (2) .50 part-time Executive Assistants
All other positions existing at the end of FY 2014-15 are carried over. The schedule of
Authorized Positions, Pay Plan, Town organization charts and updated job descriptions are
attached as Exhibit B to the Town Council Resolution which adopts this Policy (Resolution
2015-15).
7. Hiring Freeze. There is no hiring freeze in effect for FY 2015-16, and positions that
become vacant may be filled if the Town Manager determines that it is in the best interests of
Revised 04/13/15 4
2397214.2
the Town to do so.
8. Base Salary Plan Adjustment. All Fountain Hills employees, except the Town
Manager, will receive a base salary plan adjustment effective July 1, 2015, in an amount of 2.5%.
9. Fee Schedule. The Fee Schedule is adopted by the Town council and authorizes the
fees for fiscal year 2015-16. In addition, the Community Services Department charges fees for
classes and recreational activities that are not listed in the Fee Schedule. Those fees are
established by the Community Services Director and are based on instructor cost, class size,
program materials needed, and other related costs. The range for these fees is no cost up to $550.
10. Contingency Appropriation. The purpose of a Contingency appropriation is to
maintain a reserve of expenditure authority from which specific amounts can be transferred to
other appropriated budgets after adoption of the annual budget to cover emergency or critical
items if there are sufficient revenues to do so. Contingency appropriations will be established
within the Town Manager budget for general purposes or reserved for specific issues. All
requests for General Fund Contingency must be submitted to the Town Manager for review. If
the Contingency expenditure exceeds the Town Manager's purchasing authority the Town
Council must approve or ratify all transfers from Contingency appropriations.
11. Tax Lew. The Town's secondary property tax levy is exclusively for the annual debt
service payment on General Obligation bonds issued and approved by the voters; the annual levy
is based on the annual debt payment divided by the entire community's secondary assessed
valuation divided by 1,000. An allowance for delinquency factor is included in the calculation
(usually 2%). The Town does not have a primary property tax.
12. Budget Adoption. This budget is being adopted by the Town Council at a fund
level. Each fund is a fiscal and accounting mechanism with a self -balancing set of accounts
recording cash and other financial resources. The department level budget detail that is contained
within the financial system is designed and used wholly as a management tool for the individual
departments. A sub -fund may also be created to track a specific project or goal and is used as a
tool for management purposes. A sub -fund would be an extension of major fund such as a
project fund.
13. Vehicles/Equipment and Infrastructure Projects. The Town Council will approve
specific positions, vehicles, equipment and facility infrastructure projects as part of the FY 2015-
16 budget. Additional funding requested during the fiscal year must be submitted to the Town
Council for approval or ratification.
A. Mid -year Requests. All mid -year General Fund vehicle and equipment
requests that exceed $5,000 and capital items (account series 8000) must be approved by the
Finance Director. Approval is required when using existing resources or requesting additional
resources. Requests shall be made in writing to the Finance Director, who shall grant or deny
the request. If denied, a request for reconsideration may be presented to the Town Manager,
whose decision is final.
Revised 04/13/15 5
2397214.2
B. Infrastructure Requests over $50,000. All infrastructure project requests that
exceed $50,000, regardless of the funding source, must be submitted to the Finance Division for
review prior to forwarding information to the Town Manager. The Town Manager will
recommend the project for approval by the Town Council.
Revised 04/13/15 6
2397214.2
EXHIBIT 1
TO
2015-16 BUDGET IMPLEMENTATION POLICY
[Town of Fountain Hills Financial Policies, Amended and Restated March 19, 2015]
(See following pages.)
2397214.2
TOWN OF
FOUNTAIN HILLS
FINANCIAL POLICIES
Amended and Restated March 19, 2015
2044898.6
Table of Contents
I.
INTRODUCTION.............................................................................................................. 1
Il.
OVERALL GOALS............................................................................................................
1
2.1
Fiscal Conservatism.........................................................................................................
1
2.2
Maintaining Bond Rating.................................................................................................
1
2.3
Stability............................................................................................................................1
2.4
Delivering Quality Services.............................................................................................
1
III.
FUND BALANCE..............................................................................................................
2
3.1
Fund Balance Categories.................................................................................................
3
3.2
General Fund....................................................................................................................
4
3.3
Special Revenue Funds....................................................................................................
6
3.4
Debt Service Funds..........................................................................................................
6
3.5
Capital Projects Fund.......................................................................................................
7
IV.
FINANCIAL PLANNING..................................................................................................
7
4.1
Adopting Budget..............................................................................................................
7
4.2
Budget Preparation...........................................................................................................
7
4.3
Operating Budget.............................................................................................................
8
4.4
Revenue Sources..............................................................................................................
8
4.5
Revenue Estimate.............................................................................................................
8
4.6
Staffing.............................................................................................................................8
4.7
Budget Preparation Schedule...........................................................................................
8
4.8
Performance Measurement..............................................................................................
8
4.9
Efficiency Analysis..........................................................................................................
9
4.10
Department Responsibility...............................................................................................
9
4.11
Quarterly Report ..............................................................................................................
9
4.12
Deficit..............................................................................................................................9
V.
EXPENDITURE CONTROL.............................................................................................
9
5.1
Budgeted Expenditures....................................................................................................
9
5.2
Purchasing System and Policies.......................................................................................
9
5.3
Internal Controls..............................................................................................................
9
5.4
State Expenditure Limit...................................................................................................
9
5.5
Capitalized Assets..........................................................................................................
10
VI.
REVENUES AND COLLECTIONS................................................................................
10
6.1
Balanced Revenue Base.................................................................................................
10
6.2
Stable Revenue Base......................................................................................................
10
6.3
Monitoring Collection....................................................................................................
10
6.4
Intergovernmental Aid...................................................................................................
10
6.5
Cost Recovery................................................................................................................
10
6.6
Growth Revenues...........................................................................................................
11
VII.
USER FEE COST RECOVERY......................................................................................
11
7.1
Establishing Fees...........................................................................................................
11
7.2
Recalculation..................................................................................................................11
2044898.6
1
VIII.
CASH HANDLING POLICY..........................................................................................
11
8.1
Individual Responsibilities.............................................................................................
11
8.2
Establishing Cash Handling Sites..................................................................................
12
8.3
Procedures for Cash Collection.....................................................................................
12
8.4
Receipts..........................................................................................................................13
8.5
Cash Received in Person................................................................................................
14
8.6
Cash Received Through the Mail..................................................................................
16
8.7
Check Acceptance..........................................................................................................
16
8.8
Credit Card Acceptance.................................................................................................
18
8.9
Balancing of Cash Receipts...........................................................................................
18
8.10
Cash Over & Short .........................................................................................................
19
8.11
Returned Check Procedures...........................................................................................
20
8.12
Preparation of Deposits (performed by the Finance Division) ......................................
21
8.13
Exceptions to Cash Handling Policy..............................................................................
21
8.14
Records Retention..........................................................................................................
21
IX.
DEBT POLICY.................................................................................................................
22
9.1
General...........................................................................................................................22
9.2
Capital Improvement Plan.............................................................................................
22
9.3
Financing Alternatives...................................................................................................
25
9.4
Issuance of Obligations..................................................................................................
27
2044898.6
11
I. INTRODUCTION
The Mayor and Town Council (the "Town Council") of the Town of Fountain Hills (the
"Town") understands that principles of sound financial management establish the framework for
overall fiscal planning and management. The principles set forth guidelines for both current
activities and long range planning. Following these principles will enhance the Town's financial
health as well as its image and credibility with its citizens, the public in general, bond rating
agencies and investors. The policies will be reviewed periodically to assure the highest standards
of fiscal management. Policy changes will be needed as the Town continues to grow and
becomes more diverse and complex in the services it provides, as well as the organization under
which it operates, to provide these services to its citizens. The Town Manager and staff have the
primary role of reviewing and providing guidance in the financial area to the Town Council.
IL OVERALL GOALS
The overall financial goals underlying these principles are:
2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid financial
condition, defined as:
A. Cash solvency — the ability to pay bills.
B. Budgetary solvency — the ability to balance the budget.
C. Long run solvency — the ability to pay future costs.
D. Service level solvency — the ability to provide needed and desired services.
E. Adhering to the highest accounting and management practices as well as the
financial reporting and budgeting standards established by the Government
Finance Officers Association, by the Governmental Accounting Standards Board
(GASB) and by other professional organizations.
2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial
community to assure the Town taxpayers that the Town government is well managed and
financially sound.
2.3 Stability. To have the ability to withstand local and regional economic fluctuations, to
adjust to changes in the service requirements of our community, and to respond to
changes in Federal and State priorities and funding as they affect the Town's residents.
2.4 Delivering Quality Services. To deliver quality services in an affordable, efficient and
cost-effective basis providing full value for each tax dollar.
2044898.6
III. FUND BALANCE
Fund balance is defined as the cumulative difference of all revenues and expenditures, also
considered the difference between a fund's assets and deferred outflows of resources and its
liabilities and deferred inflows of resources. The purpose of this policy is to establish a key
element of the financial stability of the Town by setting guidelines for fund balance. It is
essential that the Town maintain adequate levels of fund balance to mitigate financial risk that
can occur from unforeseen revenue fluctuations, unanticipated expenditures and similar
circumstances. The fund balance also provides cash flow liquidity for the Town's general
operations. Fund balance is an important indicator of the Town's financial position and adequate
reserves must be maintained to allow the Town to continue providing services to the community
during periods of economic downturns and/or unexpected emergencies or requirements.
The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent
level of financial resources is necessary to protect against the need to reduce service levels or
raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures.
With the Town dependency upon State shared income and State sales tax revenues for
approximately one third of the General Fund budget, there is increased opportunity for
fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes —
both state shared and local — which are sensitive to fluctuations in the economy. Therefore, the
level of reserves needs to be sufficient to ensure stability in ongoing government operations
during a slowdown in the economy or legislative changes to the revenue sharing formula.
Fund balance is one of the most widely used elements of state and local government financial
statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer
associations, (3) research organizations and oversight bodies, (4) state, county and local
legislators and officials, (5) financial statement users and (6) reporters.
Other objectives that influence the size of the fund balance are:
1. Credit reviews performed by municipal bond analysts.
2. Preserving or improving the Aa3 bond rating.
3. Maintaining a positive trend to historical fund balances.
4. Maintaining a rating equal to or better than surrounding communities.
The Governmental Accounting Standards Board ("GASB") has found that usefulness and value
of fund balance information provided is significantly reduced by misunderstandings regarding
the message that it conveys and the inconsistent treatment and financial reporting practices of
governments. GASB issued a pronouncement, GASB Statement No. 54 ("GASB 54"), which
applies to all financial reports of all state and local governmental entities; GASB 54 intended to
improve financial reporting by providing fund balance categories and classifications that will be
more easily understood.
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3.1 Fund Balance Categories. An accounting distinction is made between portions of fund
balance that are spendable and nonspendable. These portions are broken into five
categories:
(A) Nonspendable fund balance—Includes amounts either not in spendable form or
legally or contractually required to be maintained intact. This amount includes
inventory, prepaids, and non-current receivables such as long-term loan and notes
receivable and property held for resale (unless the proceeds are restricted,
committed or assigned).
(B) Restricted fund balance— Includes amounts that are either (1) externally
imposed by creditors (such as through debt covenants), grantors, contributors, or
laws or regulations of other governments or (2) imposed by law through
constitutional provisions or enabling legislation. Restricted fund balance means
"restricted net assets" as defined in the government -wide Statement of Net Assets,
GASB Statement No. 34, as amended by GASB Statement No. 46.
(C) Committed fund balance—Includes amounts that are committed for specific
purposes by formal action of the Town Council. Amounts classified as
"committed" are not subject to legal enforceability like restricted fund balance;
however, those committed amounts cannot be used for any other purpose unless
the Town Council removes or changes the limitation by taking the same form of
action it employed to previously impose the limitation. The action to commit fund
balances must occur prior to year end; however, actual amounts can be
determined in the subsequent period.
(D) Assigned fund balance—Includes amounts that are intended by the Town to be
used for specific purposes, but are neither restricted nor committed. Intent should
be expressed by the Town Council itself or a subordinate high-level body or
official possessing the authority to assign amounts to be used for specific
purposes in accordance with policy established by the Town Council. This
assignment would include any activity reported in a fund other than the General
Fund that is not otherwise restricted more narrowly by the above definitions. The
Town is not allowed to assign balances that result in a residual deficit.
(E) Unassigned fund balance—Includes any remaining amounts after applying
categories (A) -(D) above (amounts not classified as nonspendable, restricted,
committed or assigned). Planned spending in the subsequent year's budget would
be included in the unassigned fund balance category. The General Fund is the
only fund that will report a positive unassigned balance.
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3.2 General Fund.
The fund balance of the Town General Fund may consist of up to five components, as
described previously. In order to satisfy the objective of maintaining a bond rating equal
to or better than surrounding peer communities, a combined General Fund operating fund
balance of at least 30% of revenues is recommended.
A. Committed Fund Balance. The Town will maintain a committed fund balance in
the General Fund of 20% of the average actual General Fund revenues for the
preceding five fiscal years, indicating stable fiscal policies. The maintenance of
this fiscal balance is a particularly important factor considered by credit rating
agencies in their evaluation of the credit worthiness of the Town. It is of primary
importance that the Town's credit rating be protected.
(1) Rainy Day Fund to be Maintained. As a component of the Committed
fund balance, the Town will maintain a Rainy Day Fund, separate and
apart from the Unassigned General Fund, which shall be designated for
use in the event of an unanticipated expenditure or loss of revenue. The
Rainy Day Fund balance at the end of any fiscal year will be equal to a
minimum of 20% of the average actual General Fund revenues for the
preceding five fiscal years. This contingency will provide for the
temporary financing of an unforeseen nature for that year. Expenditures
for these emergency or unforeseen appropriations can only be undertaken
with Town Manager approval and only if funds are not available in the
department requesting the contingency funding.
(2) Guidelines for Rainy Day Fund. In order to achieve the objectives of this
policy, and to maintain sufficient working capital and a comfortable
margin of safety to address emergencies and unexpected declines in
revenue without borrowing, the following guidelines shall be adhered to
by the Town Manager, Town staff and Town Council:
(a) Deposit Rules. At the end of each fiscal year, the Town Council
shall transfer 5% of any surplus revenues (before transfers to the
Capital Projects Fund) to the Rainy Day Fund. Deposits shall be
made as set forth herein until the Rainy Day Fund balance is equal
to at least 20% of the average actual General Fund revenues for the
preceding five fiscal years.
(b) Use Rules. Rainy Day Funds may only be expended for any one of
the following purposes or under the following circumstances:
(i) To replace the loss of more than 25% of the Town's local
share of State shared revenues received pursuant to Amz.
REv. STAT. § 43-206.
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(ii) For any event that threatens the health, safety or welfare of
the Town's citizens.
(iii) For any event that threatens the fiscal stability of the Town.
(iv) To address any matter declared as an emergency by the
Governor or the Mayor.
(c) Withdrawal Rules. All withdrawals from the Rainy Day Fund shall
be subject to the following rules:
(i) Any appropriation shall require the approval by at least 2/3
of the entire Town Council.
(ii) The maximum amount of Rainy Day withdrawals in any
fiscal year shall not exceed one-half of the total balance in
the Fund.
(d) Replenishment Rules. Any amounts withdrawn from the Rainy
Day Fund shall be replenished as follows (and such repayment
shall be in addition to the annual deposits set forth above):
(i) All amounts shall be repaid in not more than five years, in
annual installments of not less than 1% of the previous
fiscal year General Fund balance.
(ii) Repayments shall be appropriated as part of the annual
budget adoption.
B. Assigned Fund Balance. The Town will maintain an assigned fund balance in the
General Fund of a minimum 10% of the average actual General Fund revenues for
the preceding five fiscal years. This assigned fund balance will be assigned for (1)
"pay-as-you-go" capital replacement expenditures, (2) vehicle or equipment
replacement, (3) capital projects, (4) prepaying or defeasing existing Town debt
or (5) any other expenditure that is non-recurring in nature. The 10% is the
minimum and may be increased to accelerate accumulation of funds for a large
capital expenditure. To the extent these balances are expended, additional funds
necessary to restore this additional 10% amount will be provided in at least
approximately equal contributions during the five fiscal years following the fiscal
year in which the event occurred. The assigned General Fund balance can be
authorized for expenditure only in accordance with Resolution 2012-02 adopted
by the Mayor and Town Council on June 7, 2012, as may be amended from time
to time.
C. Unassigned Fund Balance. Funds in excess of the balances described in the
preceding paragraphs will be unassigned General Fund balance, unless otherwise
assigned in accordance with GASB 54. By Resolution, the Town Council has
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allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund,
(2) used to supplement "pay as you go" capital replacement expenditures in the
Capital Projects Fund or (3) used to prepay or defease existing Town debt. These
funds may not be used to establish or support costs that are recurring in nature.
During the annual budget process, the Town Manager will estimate the surplus or
deficit for the current year and prepare a projection of the year-end unassigned
General Fund balance. Such projection will include an analysis of trends in fund
balance levels on an historical and future projection basis.
The Finance Director is authorized to assign available fund balance for specific
purposes in accordance with GASB 54. It is the policy of the Town that
expenditures for which more than one category of fund balance could be used,
that the order of use is: Nonspendable fund balance, restricted fund balance,
committed fund balance, assigned fund balance and unassigned fund balance.
These guidelines will be reviewed by the Town Manager periodically following
adoption (or sooner at the direction of the Town Council).
3.3 Special Revenue Funds.
A. HURF. The Highway User Revenue Fund ("HURF") is restricted in use solely for
street and highway purposes. The fund depends upon State shared revenues for
over 90% of annual revenues. The restricted fund balance will be based on the
minimum requirement as specified in the schedule for projects funded with
Special Revenue or grant funds. The schedule will be reviewed on an annual basis
to determine the required amount to be set aside as restricted fund balance.
B. Excise Tax Funds. The excise tax funds are committed funds that the Town
Council may dedicate for specific purposes by resolution or as part of the annual
budget adoption.
3.4 Debt Service Funds.
The Debt Service Fund is established for the payment of principal and interest on bonded
indebtedness and as such is a restricted fund. Revenues are derived from a property tax
levy, pledged excise taxes, municipal property lease payments and shared revenues.
Revenues are received in amounts sufficient to pay the annual debt service payment;
therefore, the restricted fund balance will be no less than the annual debt service payment
due on July 1 of the new fiscal year and no more than the annual debt service payment
due on July 1 plus an amount equal to the average annual delinquency factor based on the
prior three years' delinquency rates.
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3.5 Capital Projects Fund.
A Capital Projects Fund has been established to allow the Town to accumulate monies for
(1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant
matches associated with capital improvements, (4) public safety projects and equipment
purchases, (5) economic development projects and (6) such other capital projects as
determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales
of real and personal property belonging to the Town; (B) General Fund transfer of any
excess revenues collected over budgeted and unexpended appropriations not needed to
meet fund balance requirements or re -appropriation; and (C) interest earnings on the
balance of the fund invested per the Town's investment policy. Accounted for separately,
but considered part of the Capital Projects Fund, are accumulated development fees
collected pursuant to ARIZ. REv. STAT. § 9-463.05 that are assessed on new construction
for the purpose of funding growth. These funds are restricted to growth -related capital
expenditures as designated in the Town's adopted Infrastructure Improvements Plan. The
fund balance will be established each fiscal year during the budget process depending on
planned expenditures but cannot exceed accumulated revenues. The Town shall first be
entitled to recoup the cost of any capital improvements, infrastructure, marketing or
sales -related costs associated with the disposition of property before crediting the Capital
Projects Fund (for funds other than development fees). The Town Council may approve
the uses of the Capital Projects Fund as a part of its annual budget or by motion and
affirmative vote at the time the expenditures are approved.
IV. FINANCIAL PLANNING
Financial planning refers to the process of identifying resources and allocating those resources
among competing purposes. The primary vehicle for this planning is the preparation, monitoring
and analyses of the Town's budget. It is increasingly important to monitor the performance of the
programs competing to receive funding.
4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budget, which
shall be submitted to the Town Council and the public for review in accordance with
ARIZ. REv. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures
on the basis of a fiscal year beginning July 1 and ending the following June 30. The
Town Council will adopt the budget no later than June 30, and the Town Manager shall
execute the Town Council policies as set forth in the finally adopted budget.
4.2 Budgetparation. The Town Manager or authorized designee will prepare a budget in
accordance with the guidelines established by the Government Finance Officers
Association in its Distinguished Budget Award Program. The proposed budget will
contain the following:
A. Revenue estimates by major category, by major fund.
B. Expenditure estimates by department levels and major expenditure category, by
fund.
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C. Estimated fund balance by fund.
D. Debt service by issue detailing principal and interest amounts by fund.
E. Proposed personnel staffing levels.
F. A detailed schedule of capital projects, including a capital improvement program.
G. Any additional information, data, or analysis requested of management by the
Town Council.
4.3 Operating Budget. The operating budget will be based on the principle that current
operating expenditures, including debt service, will be funded with current revenues,
creating a balanced budget. The Town will not balance the current budget at the expense
of meeting future years' expenditures; for example, accruing future years' revenues or
rolling over short-term debt to avoid planned debt retirement.
4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable
revenue sources. This policy protects the Town from fluctuating service levels and avoids
crises when one-time revenues are reduced or removed. Revenues from growth or
development should be targeted to costs related to development, or invested in
improvements that will benefit future residents or make future service provision efficient.
4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town's revenues
annually for each fiscal year, as well as estimates of special (grant, excise tax, etc.)
revenues and interfund transfers.
4.6 Staffing. The budget will fully appropriate the resources needed for authorized regular
staffing. At no time shall the number of regular full-time employees on the payroll
exceed the total number of full-time positions authorized by the Town Council. All
personnel actions shall be in conformance with applicable Federal and State law and all
Town ordinances and policies.
4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget
preparation schedule outlining the preparation timelines for the proposed budget. Budget
packages for the preparation of the budget, including forms and instructions, shall be
distributed to Town Departments in a timely manner for the Department's completion.
Department Directors shall prepare and return their budget proposals to the
Administration Department, as required in the budget preparation schedule.
4.8 Performance Measurement. Performance measurement indicators will be integrated into
the budget process as appropriate.
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4.9 Efficiency Anal. Alternatives for improving the efficiency and effectiveness of the
Town's programs and the productivity of its employees will be considered during the
budget process. Duplication of services and inefficiency in service delivery should be
eliminated wherever they are identified.
4.10 Department ResponsibilitX. Department Directors are required to monitor revenues and
control expenditures to prevent exceeding their total departmental expenditure budgets.
Department Directors shall immediately notify the Town Manager of any exceptional
circumstances that could cause a departmental expenditure budget to be exceeded.
4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends
will be prepared within 60 days of the end of each quarter by the Town Manager or
authorized designee. In addition, the quarterly report shall include revenue and
expenditure projections through the end of the fiscal year.
4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce
expenditures, increase revenues or, if a deficit is caused by an emergency, consider using
the Rainy Day Fund, to the extent necessary to ensure a balanced budget at the close of
the fiscal year. The Town Manager may institute a cessation during the fiscal year on
hirings, promotions, transfers and capital equipment purchases. Such action will not be
taken arbitrarily or without knowledge and support of the Town Council.
V. EXPENDITURE CONTROL
The Town Manager shall ensure compliance with the legally adopted budget. In addition,
purchases and expenditures must comply with all applicable legal requirements.
5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the
departmental level. The Town Council shall adopt appropriations through the budget
process. Written procedures will be maintained for administrative approval and
processing of certain budget transfers within funds.
5.2 Purchasing System and Policies. The Town will maintain a purchasing system that
provides needed materials in a timely manner to avoid interruptions in the delivery of
services. All purchases shall be made in accordance with the Town's purchasing policies,
guidelines and procedures and applicable State and Federal laws. The Town will
endeavor to obtain supplies, equipment and services as economically as possible.
5.3 Internal Controls. Expenditures will be controlled through appropriate internal controls
and procedures in processing invoices for payment.
5.4 State Expenditure Limit. The State of Arizona sets a limit on the expenditures of local
jurisdictions. The Town will comply with these expenditure limitations and will submit
an audited expenditure limitation report, audited financial statements and audited
reconciliation report as defined by the Uniform Expenditure Reporting System (ARiz.
REv. STAT. § 41-1279.07) to the State Auditor General each year.
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5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and recorded in the
Town of Fountain Hills Summary of Capital Assets.
VI. REVENUES AND COLLECTIONS
All government employees are considered stewards of public funds. In order to provide funding
for service delivery, the Town must have reliable revenue sources. These diverse revenues must
be collected equitably, timely and efficiently.
6.1 Balanced Revenue Base. The Town's goal is a General Fund revenue base that is equally
balanced between sales taxes, State shared revenues, property tax, service fees and other
revenue sources.
6.2 Stable Revenue Base. The Town will strive for a diversified and stable revenue base to
shelter it from economic changes or short-term fluctuations and in any one revenue
source by doing the following:
A. Establishing new charges and fees as needed and as permitted by law at
reasonable levels.
B. Pursuing legislative change, when necessary, to permit changes or establishment
of user charges and fees.
C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and
related interest as authorized by law.
6.3 Monitoring Collection. The Town Manager or authorized designee will monitor all taxes
to ensure they are equitably administered and collections are timely and accurate. Fees
and charges should be based on benefits and/or privileges granted by the Town, or based
on costs of a particular service.
6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue
intergovernmental aid for those programs and activities that address a recognized need
and are consistent with the Town's long-range objectives. Any decision to pursue
intergovernmental aid should include the consideration of the following:
A. Present and future funding requirements.
B. Cost of administering the funds.
C. Costs associated with special conditions or regulations attached to the grant
award.
6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and
indirect) associated with the administration and implementation of programs funded
through intergovernmental aid. In the case of the Fountain Hills Unified School District,
the Town may determine to recover less than full cost of services provided. In the case of
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State and Federally mandated programs, the Town will attempt to obtain full funding for
the service from the governmental entity requiring the service be provided. Allowable
costs will be determined based upon a "Cost Allocation Study" prepared periodically.
6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a
significant portion from construction related activity. To ensure that the revenues from
growth or development are targeted to costs related to development, or invested in
improvements that will benefit future residents or make future service provision efficient,
the Town will designate 50% of those one-time revenues to the Capital Projects Fund.
Monthly, these revenues will be transferred from the General Fund to the Capital Projects
Fund for future appropriation.
VII. USER FEE COST RECOVERY
User fees and charges are payments for voluntarily -purchased, publicly -provided services that
benefit specific individuals. The Town relies on user fees and charges to supplement other
revenue sources in order to provide public services.
7.1 Establishing Fees. The Town may establish user fees and charges for certain services
provided to users receiving a specific benefit. User fees and charges will be established
to recover as much as possible the direct and indirect costs of the program or service,
unless the percentage of full cost recovery has been mandated by specific action of the
Town Council. It is recognized that occasionally competing policy objectives may result
in reduced user fees and charges that recover a smaller portion of service costs.
7.2 Recalculation. Periodically, the Town will recalculate the full costs of activities
supported by user fees to identify the impact of inflation and other attendant costs.
VIII. CASH HANDLING POLICY
Collecting and controlling cash at the Town are very important functions. The Customer Service
Representatives and Permit Technicians are the Town's cash handling agents. Strong internal
controls for cash collection and handling are necessary to prevent mistreatment of Town funds
and to safeguard and protect employees from unwarranted charges of mishandling funds.
Historical practices shall not constitute justification for deviation from these procedures. The
material contained in this Section supersedes any previous policies and procedures regarding the
handling of cash followed within the Town and/or within Departments. The Finance Division
will conduct periodic reviews of cash handling procedures. Any amendments to the policies
require Town Council approval, but the Town Manager may make interpretations and exceptions
to the policies contained in this Section as more particularly set forth in Subsection 8.13 below.
8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff
(including cash, credit cards, checks, etc.) and not volunteers. Any Department Director
or manager with responsibilities for managing Town cash receipts and those employees
who are entrusted with the receipt, deposit and reconciliation of cash for Town -related
2044898.6
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activities shall be responsible for knowledge of and compliance with this Section VIII. A
reference to this Section should be included as part of all departmental policies and
procedures.
8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, collecting and
controlling cash should be centralized in one location; however, that is not always
possible or practical. As a result, the collection of money is, in part, decentralized. The
Finance Division must authorize all cash handling sites, including one-time requests for
cash for special events. Departments requesting status as a cash handling site (or special
events where money is being collected and a cash float is needed) must submit a request
to the Finance Division at least 24 hours prior to the special event that includes:
A. Reason(s) why cash handling site or cash float is needed.
B. A list of the personnel involved with the cash handling site, descriptions of their
duties and how segregation of duties will be maintained.
C. Whether a change drawer will be needed.
D. A description of the reconciliation process, including frequency of reconciliation.
E. A description of the process for safeguarding cash until it is deposited.
F. A schedule of how often and where cash deposits will be made.
8.3 Procedures for Cash Collection.
A. "Cash" is defined as any of the following accepted methods of payment for Town
transactions:
(1) Cash (coin and currency).
(2) Checks (made payable to the Town, no third party checks).
(3) Credit Cards (MasterCard, Visa, Discover, American Express -ACTIVE
Net only).
(4) Money Orders.
B. Cash should be physically protected through the use of vaults, safes, cash
registers, etc. Each Department is responsible to make the necessary provisions to
properly safeguard the cash receipts in its area and maintain the necessary safe or
vault that will ensure the security. Generally, any amount of cash on hand must be
maintained in a vault or heavy safe (one which cannot be easily moved by two
persons using a hand cart). Cash should not be retained in desk drawers or
standard file cabinets without a locking mechanism; petty cash must be secured in
a locked file cabinet and keys should be secured separately.
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C. The cash drawer should be kept shut when not in use and after each transaction.
The cash drawer, when open, should not be left unattended when it contains
money. The contents of cash drawers should be placed in a safe, vault, or an
approved, locked location after each day; all safes are to be kept locked.
8.4 Receipts.
A. Procedures must be in place to record the daily beginning and ending receipt
numbers of the cash register, and include safeguards to prevent manipulation of
register totals, receipt numbers, etc. Automatic numbering of receipts through a
computerized system is an acceptable alternative.
B. Receipts should be generated from either receipt books or cash register receipt
system.
C. Cash registers must be programmed to issue receipts, which shall contain all
information required by the accounting system to properly credit and track
payments.
D. Receipt books, if issued for special events, must be issued in sequential order. All
books should be accounted for from the time of delivery and returned to the
Finance Division.
E. Only those receipt books that have been distributed by the Finance Division may
be used.
F. At a minimum, sequential, pre -numbered receipt forms must contain the
following information:
(1) Date issued.
(2) Cashier and/or Department issuing the receipt.
(3) Name of payor (not the department name or revenue source).
(4) Net amount received.
(5) Sufficient information to identify the purpose of the payment.
(6) Form of payment (cash, check, credit card, etc.).
G. The receipt forms should also:
(1) Contain all available identifying numbers and other pertinent, descriptive
information including invoice numbers.
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(2) Be issued in a minimum of two copies, one for the payor and one to
accompany the deposit.
(3) Never be altered; if any type of change is necessary, all copies of the
receipt must be clearly marked "void" and a new receipt issued.
(4) Be filed sequentially and retained by the Department (including void
receipts).
8.5 Cash Received in Person.
A. When a customer produces a mutilated bill (where a portion is missing), the
receiver should request that the customer have a bank redeem the bill. No bill will
be considered for acceptance if both serial numbers are not present.
B. A printed receipt must be issued for each payment received when the customer
pays in person. At a remote location (for special events), manual pre -numbered
receipts may be used when cash register receipts are not available.
C. Departments may not accept post-dated checks, IOU's, or third party checks.
D. All cash received must be recorded through the computerized accounting system
(MUNIS and/or ACTIVE Net) with computer-generated official Town cash
receipts. When a cash handling site with a computerized accounting system has to
use temporary cash receipts, those temporary receipts must be converted over to
computerized receipts as soon as possible. If the conversion cannot be
accomplished within 48 hours, the cash should be deposited into the Department's
safe and tracked in detail until it is recorded on the computerized accounting
system.
E. The customer must be presented an official Town receipt form with a duplicate
record being retained by the receiving Department. All numbered receipts must be
accounted for, including the original of voided receipts.
F. The cash handling site must maintain a clear separation of duties. An individual
should not have responsibility for more than one of the cash handling
components: collecting, depositing, disbursement and reconciling.
G. The procedures below are to be followed to safeguard the employee and the cash:
(1) Account for cash as soon as is it received — count the cash in front of
customer.
(2) Keep cash received in view of the customer until the transaction is
complete.
(3) If change is required, count all cash and change in front of customer.
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(4) Reconcile the funds received to the computerized accounting system cash
report or to the total of the temporary receipts at the end of the day or at
the end of each shift and balance the receipts as set forth in Subsection 8.9.
(5) Immediately place all cash in a cash drawer, safe or other secure place
until deposited. A secure area for processing and safeguarding funds
received should be provided and restricted to authorized personnel.
(6) Personal transactions with Town cash funds are prohibited. Monies may
never be borrowed nor loaned from cash funds, nor may personal checks
be cashed from receipts.
(7) All employees paying for Town services (rentals, movie tickets, animal
license, business license, etc.) must be rung up by a different employee
under a separate user ID.
(8) Deposit all cash intact and not intermingled or substituted with other cash.
(9) Pay refunds or expenditures through the appropriate Town bank account
on a Town -generated check from the main accounts payable account or
petty cash for the smaller accounts. If the original payment was made
using credit/debit card, then refunds will be issued through the credit card
per credit card regulations.
(10) Provide printed receipts generated by the point of sale (POS) program for
every transaction involving money.
(11) Voided cash receipts must be approved and initialed by a supervisor
before the daily deposit is done, noting the reason for voiding the
transaction.
(12) Deposit daily cash report and cash promptly at the end of each day into the
Finance Division safe.
(13) Place cash in amounts over $500.00 in the Finance Division safe
immediately following the transaction until the end of day close out.
(14) Cashiers should enter transactions using their personal logins (switch user)
during a single shift.
(15) All packaged coin or strapped currency received as payment should be
removed from the package or straps and verified.
H. Cashing checks from Town deposits, borrowing cash for personal use, lapping
receipts to cover shortages in cash receipts, withholding checks for deposit in
order to float checks, commingling personal and Town funds and modifying cash
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records are all serious offenses and may result in discipline up to and including
immediate discharge from employment.
8.6 Cash Received Throujzh the Mail.
A. When mail is opened, if the cash received is not credited directly into the
appropriate Town account or issued a receipt through a computerized accounting
system, a log of the checks, credit card transactions and or cash should be
prepared and submitted to the Finance Division. The log should include the
customer's name, amount received, check number and any other information
available that may assist in proper allocation of the funds. The envelope also
should be retained as part of the records.
B. When mail is opened, checks must be endorsed promptly with a restrictive
endorsement stamp. Checks must be stored in a safe or other secure place
approved by the Finance Division until deposited.
C. Unidentified receipts must be deposited to a depository account approved for such
purposes. All reasonable attempts should be made to identify the correct account
and transfer the funds.
8.7 Check Acceptance.
A. The Federal Reserve has established a regulation to standardize check
endorsements:
(1) Checks must be made payable to the Town of Fountain Hills and endorsed
promptly with a restrictive endorsement stamp payable to the Town of
Fountain Hills. The endorsement stamps must be distributed by the
Finance Division; this stamp protects the check if lost or stolen.
(2) All depositor's endorsements are limited to the top 1.5 inches on the back
side of the check, at the trailing edge of the check. This area is where
endorsements are normally placed. If you look at the face of the check, the
endorsement area is directly behind where "Pay to the Order of is printed.
(3) Any check that has been endorsed may not be returned to the customer.
Any marks below the 1.5 inches on the check may obscure the bank
routing number, cause delays in returning checks, and forfeit the Town's
right to recovery. The purpose of this regulation is to speed collection and
returns.
(4) The endorsement must include the following:
FOR DEPOSIT ONLY
TOWN OF FOUNTAIN HILLS
[Account Number]
2044898.6
16
(5) Checks should have the customer information pre-printed on the face of
the check. Bank issued/generated checks are acceptable.
(6) Personal checks from employees for cash may not be cashed at any
counter in a Town facility.
(7) Checks or credit card transactions will not be cashed or processed for
more than the amount of purchase. Departments are not authorized to
return currency to the payor in the event that the check exceeds the
amount due to the Town.
B. Be sure that the name, branch, city and state where the drawer's bank is located is
printed on the check.
C. The Town will not accept a check that is:
(1) Illegible or not written out clearly; checks should be written out in blue or
black ink only.
(2) For anything other than the exact amount (no change will be given).
(3) A third party check (that is, checks made out to someone other than the
Town).
(4) Altered or changed.
(5) Undated, post-dated or stale dated (older than six months).
(6) Not signed.
(7) A starter check, i.e. a check without the name, address and check number
on the face of the check.
(8) Not in U.S. funds.
(9) From a foreign bank, even if payable in U.S. funds.
(10) Transfer checks.
D. If the written amount on a check does not match the numerical amount, the
written amount will govern.
E. Money orders should be filled out by the customer in the presence of Town staff,
the customer must countersign and write Town of Fountain Hills in the payee
section.
2044898.6
17
8.8 Credit Card Acceptance.
A. Credit cards accepted are Visa, MasterCard, Discover and American Express
(ACTIVE Net only).
B. When presented with a credit card, the Department cashier shall:
(1) Verify that the card has not been altered and is not expired.
(2) Check customer identification to verify that the name on the card and the
account name are the same, unless someone is paying for other family
members.
(3) Retain the credit card until the transaction is complete.
(4) Enter the credit card transaction by swiping the card through the terminal
on the keyboard; if the keyboard does not have a terminal, the swipe reader
is not functioning or payment is being taken over the telephone, the credit
card number should be entered manually when prompted by ACTIVE Net
or Class software programs.
(5) If the credit card information is being input from a paper registration form
that includes the card number and payor signature, shred or permanently
mark over the portion of the form that includes the credit card information
as soon as the transaction is complete and the card is accepted.
(6) If receiving credit card information over the phone, verify the caller's name
as it appears on the card, verify the amount to be processed, enter the credit
card number, expiration date and security code directly into the ACTIVE
Net or Class program — immediately shred any piece of paper where the
information can be viewed or taken.
8.9 Balancing of Cash Receipts.
A. All funds collected must be balanced daily, by mode of payment, by comparing
the total of the cash, checks and credit cards to the computerized accounting
reports, to the manual receipts totals, including the totals of the money received
by mail. All cash receipts and supporting documentation (daily deposit slip,
system receipts, and system reports) should be transferred daily to the accounting
system and all discrepancies should be resolved before the end of the day/shift.
B. Daily cash counts and reconciliations will be performed on a random basis by the
Accountant or other senior Finance Division staff member. These reconciliations
should be signed and dated by the reviewer. The total monthly receipts should be
balanced with the monthly bank account statements and accounting system
monthly reports and all discrepancies should be resolved.
2044898.6
18
C. Currency and coin must be reconciled separately from checks, credit cards and
money orders by comparing actual cash received to the cash total from the cash
report or to the sum of the cash sales from the manual receipts.
D. Over/short amounts must be separately recorded, investigated and resolved to the
extent possible as set out in the over/short portion of this Section.
E. Because balancing can be a time-consuming task and requires attention to detail,
it is recommended that each cashier pre -balance his/her own drawer periodically
during the day.
NOTE: On the rare occasion that a check needs to be forwarded to another party
by the Town of Fountain Hills, the check cannot be endorsed. Any of the
following positions are authorized to approve this receipt without endorsement:
the Town Manager, the Finance Director and the Town Clerk. Approval to accept
this instrument in this manner requires approval from one of the Town's
authorized signatories in writing prior to the presentation of the instrument.
F. End of day close out process for cash collection points includes the following:
(1) Two signatures on the daily cash report before submitting to the Finance
Division.
(2) Total deposit must match the printed report from the software program.
(3) Deposits are turned in daily and deposited in the Finance Division safe by
the responsible party.
8.10 Cash Over & Short.
A. A daily accounting of cash received should be balanced against the total amount
on the daily reports run by the Department. Any amount that is over or short shall
be reported on the same day to the Department Director and the Accountant.
B. The discipline procedures set forth below should be followed if the established
dollar limits and frequency of overages and/or shortages are exceeded. The
current established dollar limit is five dollars. A log should be established to
record any overages and shortages, and the employee's name and date. Patterns,
frequencies and inconsistencies should be noted on the employee's performance
review. Overages or shortages of $50.00 or more are to be reported to the Finance
Director.
C. Warnings or exceptions involving cash overages or shortages shall be retained in
the employee's permanent file.
2044898.6
19
D. If the shortage is the result of a suspected or documented theft, the shortage must
be reported immediately and in writing to the Accountant, the Finance Director
and the Town Manager who will submit to law enforcement for investigation,
regardless of amount.
E. Employees who handle cash are expected to be careful and accurate and to
balance their funds each day without overages or shortages. Failure to follow
internal controls and checks and balances as approved by the Finance Division is
considered to be at least negligence and could be considered misconduct subject
to the following disciplinary procedures:
(1) Verbal Warning. A verbal warning will be given if an employee has:
(i) Two or more over/shorts in any 90 -day period (regardless of the
amount).
(ii) Cumulative over/shorts of $75.00 or more in any 30 -day period.
(2) Written Warning.
(i) After an employee has received two verbal warnings, the third
warning will be in the form of a written warning. A fourth warning
will be subject to disciplinary action as determined by the
Department Director.
(ii) A written warning will be issued if an employee exceeds a
cumulative total of $100.00 or more cash short in any month
regardless of the number of verbal warnings.
8.11 Returned Check Procedures.
A. Any checks returned by the Town's depository bank as uncollected shall be sent
to the Finance Division. Examples of returned checks include: non -sufficient
funds (NSF), account closed, payor's signature missing, refer to maker and post-
dated or stale -dated checks.
B. When a check is returned, the Finance Division prepares a negative entry to the
revenue journal, debiting the originating account for the amount of the check and
at the same time assessing a service fee in the amount set forth in the Town's
adopted fee schedule. It is the responsibility of the Department that was credited
with the revenue to notify the check writer and use due diligence to collect the
amount of the check and the service fee. The check writer will be prohibited from
receiving Town services until the Town is paid the full amount, plus the returned
check fee. Restitution should be in the form of currency, money order, cashier's
check or certified check. The Finance Division will maintain an aging report on
all non -collectable items; this report will be submitted monthly to the Finance
Director.
2044898.6
20
C. When restitution is obtained, the same account should be used that was used on
the negative entry and the deposit should be transferred to the Customer Service
Representative for inclusion in the daily deposit.
D. If after proper due diligence is performed, collection has not been made, the
Accountant may be consulted regarding returned items that remain uncollected for
further action through the State.
8.12 Preparation of Deposits (performed by the Finance Division).
A. The Finance Division shall prepare all deposits.
B. All checks must be made payable to Town of Fountain Hills and endorsed. A
calculator tape of the checks should be included with the checks bundled together.
C. Cash must be recorded on the deposit slip in the appropriate space.
D. Only depository -issued deposit slips, including the appropriate account number(s)
and sub-code(s) are to be used.
E. Someone not involved with collecting the cash, opening the mail or reconciling
the deposit must prepare the deposit.
F. Deposit from the Municipal Court should be secured in locking deposit bags,
which are available from the bank.
G. Trips to the bank should be at random times during each day.
8.13 Exceptions to Cash Handling PolicX.
A. Any exception to this Section must be approved in writing by the Department
Director and requires the concurrence of the Finance Director. For example, in
cases where there is not enough staff available to maintain complete separation of
duties, an alternate process to safeguard Town funds must be established and
approved by the Finance Director. Requests for exceptions to these procedures
must be submitted to the Finance Director in writing.
B. Town personnel are prohibited from depositing Town cash into checking or other
bank accounts unless the account has been set up by the Finance Division.
8.14 Records Retention. All cash receipts and related documents must be maintained in
accordance with Records Retention Schedules pursuant to ARIz. REv. STAT. §§ 39-101
through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips,
credit card receipts, copies of manual cash receipts, etc. should be kept for the period
specified by the Records Retention Schedules.
2044898.6
21
IX. DEBT POLICY
The purpose of this debt policy is to provide for the preservation and enhancement of the Town's
bond ratings, the maintenance of adequate debt service reserves, compliance with debt
instrument covenants and provisions and required disclosures to investors, underwriters and
rating agencies. The Town's overall debt management policy is to ensure that financial resources
are adequate in any general economic situation to not preclude the Town's ability to pay its debt
when due.
These policies are meant to supplement the legal framework of public debt laws provided by the
Arizona Constitution, State Statutes, Federal tax laws and the Town's current bond resolutions
and covenants.
9.1 General.
A. The Town will (1) use current revenues to pay for short-term capital projects,
repair and maintenance items and (2) reserve long-term debt for capital
improvements with useful lives of ten years or more. The Town will not use long-
term debt to fund current governmental operations and will manage its cash flow
in a fashion that will prevent any borrowing to meet working capital needs.
However, exclusive reliance upon "pay-as-you-go" funds for capital
improvements requires existing residents to pay for improvements that will
benefit new residents who relocate to the area after the expenditure is made.
Financing capital projects with debt provides for an "intergenerational equity," as
the actual users of the capital asset pay for its cost over time, rather than one
group of users paying in advance for the costs of the asset. Where there is a
benefit to all future residents, debt financing should be given consideration.
B. To increase its reliance on current revenue to finance its capital improvements,
and promote a "pay-as-you-go" philosophy, the Town will appropriate each year a
percentage of current revenues to maintain a minimum 10% of average actual
General Fund revenues for the preceding five fiscal years in the assigned fund
balance.
9.2 Capital Improvement Plan.
A. As part of the budget process each year, the Town Manager or authorized
designee will prepare a capital spending plan that provides a detailed summary of
specific capital projects for the five fiscal years subsequent to the fiscal year
presented. The plan will include the name of the project, project schedule, capital
cost by fiscal year and a recommended specific funding source. The five year
capital improvement plan will be developed within the constraints of the Town's
ability to finance the plan.
B. The Town Manager and Department Directors will develop formal ranking
criteria that will be used in the evaluation of all capital projects. The ranking
criteria will give greatest weight to those projects that protect the health and
2044898.6
22
safety of its citizens. "Pay-as-you-go" project financing shall be given the highest
priority. Capital improvements that must rely upon debt financing shall be
accorded a lower priority and projects with a useful life of less than ten years shall
not be eligible for inclusion in bond issues except in extraordinary circumstances.
C. Lease -purchase financing shall be undertaken only when the project is considered
essential to the efficient operation of the Town or to remove expenditures that
would exceed the State -imposed expenditure limitation. The Town Manager or
authorized designee shall be responsible for ensuring that "pay-as-you-go"
expenditures do not cause the State -imposed expenditure limitation to be
exceeded in any fiscal year.
D. All capital project requests will be accompanied by a description of the sources of
funding to cover project costs. Where borrowing is recommended, a dedicated
source of funds to cover debt service requirements must be identified. All capital
project requests will be required to identify any impact the project may have on
future operating costs of the Town. The Town will seek grants to finance capital
improvements and will favor those projects that are likely to receive grant money.
E. All capital project appropriations and amendments to the capital improvement
plan must be approved by the Town Council.
F. The capital plan will include all equipment and facilities with a useful life of
greater than ten years and a cost greater than $50,000. Debt financing shall not
exceed the useful life of the infrastructure improvement or asset.
G. The following steps shall be used to prepare the Capital Improvement Program
("CII'"):
(1) Establish Capital Improvement policies, including:
(a) Time period the CIP will cover.
(b) Facilities/equipment that will be included in the CIP.
(c) How acquisition of multiple items (e.g., computers) will be treated.
(d) Identification of projects that are expected to be undertaken, but
fall outside the time horizon of the plan.
(2) Adopt standards to rank project requests.
(a) Projects that address a public health or safety concern are given top
priority.
2044898.6
23
(b) Projects mandated by a court of competent jurisdiction or a
government with authority over the Town are equal with public
health or safety.
(c) Major maintenance (preservation of assets).
(d) Replacement of obsolete equipment (improving efficiency).
(e) Expansion to meet demand caused by growth.
(f) Coordination of projects to achieve cost savings.
(g) Availability of cash to finance improvements from current
revenues.
(h) Acquisition of open space.
(3) Perform and maintain a capital inventory and identify useful life.
(4) Identify projects.
(a) Status review of previously approved projects.
(b) Identification of new projects.
(c) Assess capital project alternatives.
(d) Complete project request forms.
(5) Assess funding sources.
(a) Available grants.
(b) Development fees shall be utilized to fund capital projects before
"pay-as-you-go" and bond issuance financing.
(c) Developer contributions.
(d)
Private contributions.
(e)
Issuance of securities.
(f)
Capital leases.
(6) Approve the CIP and Budget.
(a)
Town Council review.
2044898.6
24
(b) Public hearing.
(c) Adoption of the CIP and capital budget.
All capital project requests will be accompanied by a description of the sources of funding to
cover project costs. Where borrowing is recommended, the source of funds to cover debt service
requirements must be identified. All capital project requests will be required to identify any
impact the project may have on future operating costs of the Town.
Department Directors will submit detailed descriptions of the useful life of capital projects
submitted in conjunction with the preparation of the Town's CIP. The Town Manager shall
incorporate an estimate of the useful life of proposal capital improvements in developing an
amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is
included in a bond issue then the bond amortization schedule shall be adjusted to reflect the
asset's rapid depreciation. At no time shall the amortization exceed the life of the asset.
9.3 Financing Alternatives.
A. Financing alternatives include, but are not limited to:
(1) Grants.
(2) Developer Contributions.
(3) General Obligation ("GO") Bond — requires voter approval, supported by
an ad valorem (property) tax.
(4) Revenue Bonds — repaid with dedicated revenue source (HURF, revenue
generated by project).
(5) Municipal Property Corporation ("MPC") Bonds — repaid with a dedicated
revenue source.
(6) Community Facilities District ("CFD") or Special District Bonds —
supported by an ad valorem property tax, revenues of the district or
assessments of the cost of public infrastructure or enhanced municipal
services.
(7) Capital Leases — repaid within operating budget.
(8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms
less than two years.
B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall
not exceed 20% of the Town's operating revenue in order to control fixed costs
and ensure expenditure flexibility. Improvement District, CFD and Special
2044898.6
25
District debt service is not included in this calculation because it is paid by district
property owners and is not an obligation of the general citizenry. Separate criteria
for CFDs have been established and included within the Town's CFD policy.
C. The Town shall comply with all U.S. Internal Revenue Service arbitrage rebate
requirements for bonded indebtedness.
D. Where applicable, the Town will structure GO bond issues to create level debt
service payments over the life of the issue. The goal will be to strive for a debt
repayment schedule to be no more than 15 years; at no time will the debt exceed
25 years.
E. Refunding bonds will be measured against a standard of the net present value debt
service savings exceeding 3% of the principal amount of the bonds being
refunded, or if savings exceed $750,000, or for the purposes of modifying
restrictive covenants or to modify the existing debt structure to the benefit of the
Town. Refinancings undertaken for other reasons should proceed only when the
advantages have been clearly shown in a cost/benefit analysis of the transaction.
F. The Town will seek to maintain and, if possible, improve the current bond rating
in order to minimize borrowing costs and preserve access to credit.
G. An analysis showing how a new issue combined with current debt impacts the
Town's debt capacity and conformance with Town debt policies will accompany
every future bond issue proposal. The debt capacity analysis should reflect a
positive trend and include:
(1) Percent of debt outstanding as a percent of the legal debt limit.
(2) Measures of the tax and revenue base.
(3) Evaluation of trends relating to expenditures and fund balance.
(4) Debt service as a percentage of assessed valuation.
(5) Measures of debt burden on the community.
(6) Tax-exempt market factors affecting interest costs.
(7) Debt ratios.
H. MPC and contractual debt, which is non-voter approved, will be utilized only
when a dedicated revenue source (e.g., excise taxes) can be identified to pay debt
service expenses. The project to be financed will generate net positive revenues
(i.e., the additional revenues generated by the project will be greater than the debt
service requirements).
2044898.6
26
I. The Town's privilege/excise tax to debt service goal will be a ratio of at least
2.5:1 to ensure the Town's ability to pay for long-term debt from this elastic
revenue source.
9.4 Issuance of Obligations.
A. The Town shall select the underwriter and the paying agent/registrar for each debt
issuance based on competitive bid. The underwriter must be a firm with an office
in the Phoenix area and a record of prior working relationships.
B. The request for proposals process will be designed to select the service providers
that offer the Town the best combination of expertise and price. The Town is not
required to select the firm offering the lowest price, but a report must be prepared
by the Town Manager providing justification to the Town Council for a
recommendation when other than the lowest bidder is chosen. The review of all
proposals submitted shall be the responsibility of the Town Manager.
C. The Town will sell bonds through public sale, online bidding process or an
accelerated bidding process unless the Town Council authorizes the bond to be
sold by negotiated sale or private placement.
D. The Town Manager or designee and Town Attorney will coordinate their
activities to ensure that all securities are issued in the most efficient and cost-
effective manner and in compliance with the governing statutes and regulations.
The Town Manager and the Town Attorney shall consult and jointly select the
bond counsel for a bond issue.
E. The Town Manager or authorized designee will seek a rating on all new issues
which are being sold in the public market if economically feasible.
F. The Town will report all financial information on an annual basis and notices of
listed events in a timely manner, not in excess of ten business days after the
occurrence of event, to the rating agencies and the Municipal Securities
Rulemaking Board's ("MSRB's") Electronic Municipal Market Access (EMMA)
system. The annual report will include but not be limited to the Town's annual
Comprehensive Annual Financial Report (CAFR) and other items specified in the
Town's continuing disclosure undertakings.
G. Any institution or individual investing monies as an agent for the Town shall do
so in a manner consistent and in compliance with the Town's adopted Investment
Policy.
H. The Town Manager or authorized designee will provide detailed draw schedules
for any project to be funded with borrowed monies. The Town will invest the
proceeds or direct a trustee to invest the proceeds of all borrowings in a manner
that will ensure the availability of funds as described in the draw schedules.
2044898.6
27
I. The Town acknowledges the responsibilities of the underwriting community and
pledges to make all reasonable efforts to assist underwriters in their efforts to
comply with Securities and Exchange Commission Rule 15c2-12 and MSRB Rule
G-36. The Town will follow its adopted issuance and post -issuance compliance
procedures relating to its tax-exempt financings.
2044898.6
28
EXHIBIT B
TO
RESOLUTION 2015-15
[Organization Charts, 2015-16 Pay Plan, Schedule of Authorized Positions, and
Employee Job Descriptions]
See following pages.
2397135.1
Presiding Judge
Fire / EMS
Town Prosecutor
Community
Services
Parks
Recreation/Tourism
mmm
Community
Center
Senior
Services
0
Citizens of Fountain Hills
Mayor and Town Council
Town Manager
Executive Assistant
Town Attorney
Development
Administration
Law Enforcement
Services
Streets/
Fleet
Finance/I.T.
Engineering/GIS
Administrative Services
Planning/
Code Enforcement
Town Clerk
Building Safety
Appointed
Volunteer Program
by Council
Facilities
Contracted
Economic Development
LAW ENFORCEMENT
MUNICIPAL COURT
11
Town Manager
Executive Assistant
Volunteer Administrative Economic Dev.
Coordinator Finance Director Town Clerk M 0 0 Services Director 0 Specialist
Accountant
IT Administrator
Financial Services Tech
*Customer Service Rep 11(l)
*Accounting Clerk (.63)
Full Time
* Part time
0
Executive Assistant
Streets Superintendent
Traffic Signal Tech II
Fleet Mechanic/
Open Space Special
Director
Facilities/Environmental
Supervisor
Town Engineer Senior Planner Maintenance Tech
Chief Bldg. Engineering
Official '. Inspector
*Custodian (.8)
Streets GIS Technician / Code Enforcement
Maintenance Tech CAD Operator no Officer *Custodian (.5)
go
Permit Tech
Full Time
* Part time
Contracted
11
Recreation Supervisor
Rec. Coordinator
Executive Assistant
Tourism
Coordinator
I
Rec. Coordinator
IDirector
Sr. Services Supv.
Events & Oper. Supv.
Md
Community Center
Operations Coordinator
Ib
Parks Supervisor
Parks Lead
Groundskeeper
Groundskeeper
Groundskeeper
Full Time
* Part time
*Operations Support
*Lead Park
Attendant. (.49)
*Ho
Worker (.83)
Delivered
*Park Attendant.
Meals
(49)Coord
(.75)
*Operations Support
Worker (.82)
*Park Attendant.
*Activities
('49)
Coordinator
*Customer Service Rep I
*Park Attendant.
(.49)
*Park Attendant.
( 49)
(•58)
*Senior
Services
Assistant
(.45)
(.53)
*Customer Service Rep 1
(.35)
Ib
Parks Supervisor
Parks Lead
Groundskeeper
Groundskeeper
Groundskeeper
Full Time
* Part time
FIRE DEPARTMENT
Exempt Positions
Position Title
Minimum
Maximum
Previous Range
Finance Director
$ 85,406
$ 121,456
$ 83,323
-
$ 118,494
Development Services Director
84,095
119,592
82,044
-
116,675
Town Engineer
80,842
114,965
78,870
-
112,161
Administrative Services Director
75,654
107,588
73,809
-
104,964
Community Services Director
75,361
107,171
73,523
-
104,557
Court Administrator
67,511
96,007
65,864
-
93,665
Town Clerk
62,062
88,258
60,548
-
86,105
Economic Development Specialist
60,336
85,804
58,864
-
83,711
Chief Building Official/Plans Examiner
59,720
84,927
58,263
-
82,856
Street Superintendent
58,468
83,147
57,042
-
81,119
Senior Planner
58,227
82,805
56,807
-
80,785
Recreation Supervisor
54,229
77,119
52,906
-
75,238
Parks Supervisor
52,384
74,495
51,106
-
72,678
Information Technology Administrator
51,774
73,628
50,511
-
71,832
Facilities/Environmental Supervisor
50,936
72,437
49,694
-
70,670
Events and Operations Supervisor - Comm. Ctr.
47,486
67,530
46,328
-
65,883
Executive Assistant to the Town Manager/Council
47,150
67,052
46,000
-
65,417
Senior Services Supervisor
45,225
64,315
44,122
-
62,746
Accountant
43,525
61,897
42,463
-
60,387
Recreation Program Coordinator
41,114
58,468
40,111
-
57,042
Tourism Coordinator
41,114
58,468
40,111
-
57,042
Volunteer Coordinator
41,114
58,468
1 32,6351-1
46,410
Community Center Operations Coordinator
38,214
54,344
1 37,282
1-1
53,019
Non -Exempt Positions
Position Title
Minimum
Maximum
Previous Range
GIS Technician/CAD Operator
$ 23.53
$ 32.80
$ 22.50
-
$ 32.00
Traffic Signal Technician 11
22.98
32.00
21.95
-
31.22
Civil Engineer Inspector
20.57
28.48
19.54
-
27.79
Code Enforcement Officer
19.37
26.73
18.34
-
26.08
Executive Assistant
19.37
26.73
18.34
-
26.08
Fleet Mechanic/Open Space -Landscape Specialist
18.92
26.08
17.89
-
25.44
Park Operations Lead
18.92
26.08
17.89
-
25.44
Facilities Maintenance Technician
17.59
24.14
16.56
-
23.55
Building Permit Technician
17.16
23.51
16.13
-
22.94
Senior Court Clerk
16.72
22.87
15.69
-
22.31
Street Maintenance Technician
16.72
22.87
15.69
-
22.31
Court Clerk
16.03
21.86
15.00
-
21.33
Financial Services Technician
16.03
21.86
15.00
-
21.33
Accounting Clerk
15.54
21.15
14.51
-
20.63
Customer Service Representative II
15.54
21.15
14.51
-
20.63
Senior Services Activities Coordinator
15.23
20.70
14.20
-
20.19
Lead Park Attendant
15.23
20.69
14.20
-
20.19
Customer Service Representative I
13.96
18.85
12.93
-
18.39
Home Delivered Meals Coordinator
13.68
18.44
12.65
-
17.99
Groundskeeper
13.68
18.44
12.65
-
17.99
Operations Support Worker
13.68
18.44
12.65
-
17.99
Custodian
12.72
17.04
11.69
-
16.62
Park Attendant
12.72
17.04
11.69
-
16.62
Senior Services Assistant
12.72
17.04
11.69
-
16.62
Schedule of Authorized Positions
FY12-13 FY13-14 FY14-15 FY14-15 FY 15-16
Authorized Authorized Authorized Revised Proposed
Position Title FTE FTE FTE FTE FTE
Municipal Court
Presiding Judge
Court Administrator
Senior Court Clerk
Court Clerk
Authorized FTE
Administration
Town Manager
Deputy Town Manager/Finance Director
Administrative Services Director
Executive Asst to Town Mgr/Council
Town Clerk
Human Resources Administrator/Risk Mgr.
Volunteer Coordinator
Economic Development Administrator
Economic Development Specialist
Information Technology Coordinator
Information Technology Administrator
Information Technology Technician
Finance Director
Accounting Supervisor
Accountant
Financial Services Technician
Accounting Clerk
Customer Service Representative II
Authorized FTE
1.00
1.00
0.63
0.63
0.63
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
2.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
5.00
4.00
3.63
3.63
3.63
1.00
1.00
1.00
1.00
1.00
1.00
1.00
-
-
-
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
1.00
0.75
-
-
-
0.88
0.88
1.00
1.00
1.00
1.00
-
-
-
-
0.63
0.63
1.00
1.00
1.00
1.00
-
-
-
-
-
1.00
1.00
1.00
0.75
0.50
-
-
-
-
-
1.00
1.00
1.00
1.00
1.00
-
-
-
-
-
1.00
1.00
1.00
0.75
0.50
1.00
1.00
1.00
0.50
0.50
0.63
0.63
0.63
0.80
0.80
0.70
0.70
0.70
11.68
10.56
10.96
11.33
11.33
Schedule of Authorized Positions
FY12-13
FY13-14
FY14-15
FY14-15
FY15-16
Authorized
Authorized
Authorized
Revised
Proposed
Position - Title
FTE
FTE
FTE
FTE
FTE
Development Services
Development Services Director
1.00
1.00
1.00
1.00
1.00
Town Engineer
1.00
1.00
1.00
1.00
1.00
Civil Engineering Inspector
1.00
1.00
1.00
1.00
1.00
Executive Assistant
1.00
1.00
1.00
1.00
1.00
Facilities/Environmental Supervisor
1.00
1.00
1.00
1.00
1.00
Facilities Maintenance Tech
1.50
1.00
1.00
1.00
1.00
Custodian
1.25
1.25
1.30
1.30
1.30
Street Superintendent
1.00
1.00
1.00
1.00
1.00
Fleet Mechanic/Open Space -Landscape Spec
1.00
1.00
1.00
1.00
1.00
Traffic Signal Technician II
1.00
1.00
1.00
1.00
1.00
Street Maintenance Technician
3.00
1.00
1.00
1.00
1.00
Senior Planner
1.00
1.00
1.00
1.00
1.00
GIS Technician/CAD Operator
1.00
1.00
1.00
1.00
1.00
Code Enforcement Officer
1.00
1.00
1.00
1.00
1.00
Chief Building Official/Plans Examiner
1.00
1.00
1.00
1.00
1.00
Building Permit Technician
1.00
1.00
1.00
1.00
1.00
Authorized FTE
18.75
16.25
16.30
16.30
16.30
Schedule of Authorized Positions
FY12-13
FY13-14
FY14-15
FY14-15
FY15-16
Authorized
Authorized
Authorized
Revised
Proposed
Position - Title
FTE
FTE
FTE
FTE
FTE
Community Services
Community Services Director
1.00
1.00
1.00
1.00
1.00
Recreation Supervisor
1.00
1.00
1.00
1.00
1.00
Recreation Program Coordinator
2.00
2.00
2.00
2.00
2.00
Recreation Assistant
2.45
2.45
-
-
-
Tourism Coordinator
-
-
-
1.00
1.00
Tourism Assistant
-
-
0.50
-
-
Executive Assistant
1.00
1.00
1.00
1.00
1.00
Parks Supervisor
1.00
1.00
1.00
1.00
1.00
Park Operations Lead
2.00
1.00
1.00
1.00
1.00
Lead Park Attendant
-
-
-
0.49
0.49
Park Attendant
-
-
2.45
1.96
1.96
Groundskeeper
3.00
3.00
3.00
3.00
3.00
Customer Service Representative II
0.30
0.30
0.30
0.30
0.30
Events Coordinator - Community Center
1.00
1.00
-
-
-
Events & Operations Supervisor - CC
1.00
1.00
1.00
Operations Coordinator - Community Center
1.00
1.00
1.00
1.00
1.00
Operations Support Worker
1.65
1.65
1.65
1.65
1.65
Customer Service Representative I
1.00
1.00
0.88
0.88
0.88
Senior Services Supervisor
1.00
1.00
1.00
1.00
1.00
Senior Services Activities Coordinator
0.58
0.58
0.58
0.58
0.58
Home Delivered Meals Coordinator
0.75
0.75
0.75
0.75
0.75
Senior Services Assistant
0.45
0.45
0.45
0.45
0.45
Authorized FTE
21.18
20.18
20.56
21.06
21.06
Total Authorized FTE
56.61
50.99
51.45
52.32
52.32
FOUNTAIN HILLS, ARIZONA
Job Title: Accountant
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs various accounting duties including processing cash receipts, accounts receivable, and journal entries. Creates and
posts entries to the general ledger, reconciles general ledger accounts, and prepares monthly reports. Administers the
Procurement Card program and is the liaison for all banking matters. Gathers information for and works closely with the
auditors. Assists with the preparation of the annual budget and CAFR. Provides support for the MUNIS system.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Maintains records, databases (MUNIS, Access, etc.) and reports. Provides support for
MUNIS system, including contacting Tyler Technologies, to correct any issues.
2
S
Creates and posts journal entries, reconciles general ledger accounts to journals,
reviews, codes and enters cash receipts, reconciles bank statements, assists with budget
preparation and works with the auditors on the annual audit.
3
S
Prepares monthly revenue and expenditure journals, monitors expenditures to notify
departments when budget line items are exceeded, respond to department requests for
revenue and expenditure detail reports. Prepares semi-annual improvement district
billings, prepares payoff statements and lien releases.
4
S
Administers the Procurement Card program and is the liaison for all banking matters.
This includes monitoring the online P -Card database to ensure cardholder/supervisor
compliance with timely reconciliation of accounts and contacting customer support
with cardholder issues.
5
S
Prepares various reports such as the monthly sales tax report, quarterly worker's
compensation report, monthly revenue and expenditure reports for the department
heads, and the fuel inventory allocation report.
6
S
Assists the Finance Director and Town Manager with projects as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative or technical nature,
Knowledge
which may be obtained with a two year associate's degree, diploma or equivalent from a
college, technical, business, vocational, or correspondence school. Appropriate
certification may be awarded upon satisfactory completion of advanced study or training.
Experience
Minimum of two (2) years experience in clerical accounting
Certifications and
Possession of a valid driver's license for a minimum of 2 yrs. with a good driving record.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read manuals, contracts, general ledger reports, budget
reports and general correspondence.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division as well as business math.
Writing
Work requires the ability to write memos, emails, and documenting procedures.
Managerial
None.
Budget Responsibility
Work requires the ability to coordinate and prepare the annual budget. Job requires the
monitoring of department budget expenditures.
Supervisory /
None.
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties. Work requires
the exercise of independent thinking within the limits of policies, standards, and
precedents.
Interpersonal / Human
The incumbent in this position contacts others within the organization. These contacts
Relations Skills
may be involved in decision making or providing approval or decision making authority
for purchases or projects. Working with various state and federal agencies may also be
required of the employee. Vendors and suppliers may also be called upon for
information on purchases, supplies or products.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Filing in lower drawers
Crawling
N
N/A
standing to a significant
F
Filing in lower drawers
Twisting
F
degree.
Climbing
O
Ladder to reach files, stairs
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
F
DESCRIPTION
Filing, making copies, faxing
Sitting
F
Deskwork
Walking
F
To and from office equipment, other offices, mailroom
Lifting
O
Files, office supplies, binders
Carrying
O
Files, mail, binders
Pushing/Pulling
R
File boxes
Reaching
F
For supplies, files, and mail
Handling
C
Paperwork
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
O
Filing in lower drawers
Crouching
O
Filing in lower drawers
Crawling
N
N/A
Bending
F
Filing in lower drawers
Twisting
F
From computer to other desk areas and bookcase
Climbing
O
Ladder to reach files, stairs
Balancing
N
N/A
Vision
C
Reading, computer monitor
Hearing
C
Communicating with the public and personnel both in person and on the
phone
Talking
F
Communicating with the public and personnel both in person and on the
phone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as
MIP, Excel, Word and Access.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
N
o
a �I
a
t� 4
``• FSL 19%9
that is Ate"
Job Title: Accounting Clerk
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Non -Exempt
BRIEF DESCRIPTION OF THE JOB:
Performs data entry functions for business licenses, animal licenses, cash receipts and accounts payable. Assists with
peddler's licenses and new business license accounts. Files business and animal licenses. Provides front desk coverage for
Customer Service when required.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS 77=
- Code
1
S
Processes all business license data entry batches. Coordinates business license
renewal change approvals with Planning & Zoning. Assists with business license
inquiries which include answering telephone calls and sending out correspondence, as
well as obtaining approvals from other Town departments. Assists with business
license cancellations.
2
S
Processes all animal license data entry batches. Assists with inquiries regarding
animal licensing through telephone calls and written correspondence. Works with
others on problem resolution.
3
S
Performs data entry with accounts payable as needed and assigned. Assists with
peddler's licenses and business license new accounts as needed and assigned.
4
S
Processes data entry batches for all daily cash receipts. Files business and animal
licenses. Sets up and prints labels for new business license folders. Files new and
cancelled business license folders.
5
S
Assists with coverage at customer service front desk during lunch hours and serves as
backup when necessary. Maintains records, files and manages archiving and records
destruction schedules.
6
S
Performs other duties as needed and assigned.
* See page 3 — Overall Physical Strength Demands
Revised 2/18/2014
JOB REQUIREMENTS:
10% JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources.
Experience
A minimum of one year accounting experience. Must be computer literate. Knowledge
of Microsoft Word, Microsoft Excel, Access, CLASS, ActiveNet, and MUNIS preferred.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read invoices, license applications, purchase orders, reports,
and general correspondence. Attention to detail is a requirement of this position.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division, as well as business math.
Writing
Work requires the ability to write memos, emails, and documenting procedures.
Managerial
Planning responsibilities include the timing of license reports and other deadlines.
Budget Responsibility
Job has no responsibility for budget allocations.
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties. Work requires
the exercise of independent thinking within the limits of policies, standards, and
precedents.
Interpersonal / Human
The incumbent in this position contacts others within the organization as well as outside.
Relations Skills
Interactions occur in person as well as via telephone.
Revised 2/18/2014
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
M Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Filing in lower drawers
requires walking or
O
Filing in lower drawers
Crawling
N
standing to a significant
Bending
O
Filing in lower drawers
Twisting
degree.
From computer to other desk areas
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
Filing, making copies, and faxing
Standing
Sitting
C
Deskwork
Walking
O
To and from office equipment, mailroom, and other departments
Lifting
R
Files, boxes, and books
Carrying
O
Files, office supplies, books, and boxes
Pushing/Pulling
R
File boxes
Reaching
F
For supplies, files, mail slots, telephone
Handling
C
Paperwork
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
O
Filing in lower drawers
Crouching
O
Filing in lower drawers
Crawling
N
N/A
Bending
O
Filing in lower drawers
Twisting
F
From computer to other desk areas
Climbing
R
Ladder to reach files, stairs
Balancing
R
While on ladder reaching for files
Vision
C
Reading, computer monitor
Hearing
C
Communicating with the public and personnel both in person and on the
phone
Talking
F
Communicating with the public and personnel both in person and on the
phone
Foot Controls
N
N/A
Revised 2/18/2014
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as
MIP, Tyler, Access, Outlook and Excel
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 2/18/2014
FOUNTAIN HILLS, ARIZONA
Job Title: Administrative Services Director
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Under administrative direction, performs complex management and technical duties as the Human Resources
Manager and Risk Manager, with responsibility for directing the Town's administrative services programs.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Provides counsel and advice to insure effective management of the Town's human
resources through organization planning, recruitment and selection, placement,
compensation, classification, employee relations, group benefits administration, safety
and training. Ensures compliance with organizations policies and procedures, federal,
state, and local laws/regulations. Establishes effective relationships with management
throughout the organization in order to provide appropriate support for their activities.
Provides information to others as needed in order to fulfill their responsibilities.
Participates in relevant professional associations, establishes and maintains appropriate
relationships with oversight agencies.
2
S
Assures effective communications with Town management, interprets and explains
Federal, state and Town personnel rules and regulations; evaluates and analyzes
policies and procedures, and recommends solutions; assures that policies and
procedures are administered and interpreted in a fair and consistent manner.
3
S
Administers and participates in the development of the Town's Risk Management
Program, attends Loss Control Meetings, evaluates insurance coverage, loss exposure
and potential loss in order to determine risks. Serves as the Town's liaison with
consultants and attorneys contracted by the Town to review general liability, claims,
and other insurance programs and with other agencies contracted by the Town to
investigate claims against the Town.
4
S
Manages special projects; analyzes Town operations; reviews and monitors status
reports, and recommends appropriate actions and plan modifications. Establishes
priorities and assures program objectives and standards are defined, attained and
congruent with the overall goals of the Town.
5
S
Performs other duties as assigned or required.
* See page 3 — Overall Physical Strength Demands
Revised 4/15/14
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Bachelors Degree in Public/Business Administration or related field required. Master's
Knowledge
Degree preferred.
Experience
Five (5) years professional experience in municipal government, including three (3)
years supervisory and management experience required.
Certifications and
IPMA-CP or SPHR certification is highly desirable. Possession of a valid driver's
Other Requirements
license for a minimum of two years with a good driving record required. CPR/AED
Certification required within six months of hire date required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Skill in reading, interpreting, understanding and applying personnel standards and
procedures, applicable Federal rules and regulations, and Town policies and procedures.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division and to prepare statistics for budgets.
Writing
Work requires the ability to write general correspondence, articles, letters, and reports at
a college level.
Managerial
Skill in effectively leading staff and creating a work environment that fosters teamwork
and professionalism. Skill in managing multiple projects and prioritizing multiple tasks
and demands.
Budget Responsibility
Prepares and oversees the budget of Human Resources and Risk Management.
Supervisory /
None
Organizational Control
Complexity
Skill in analyzing complex issues, collecting information, and recommending methods,
procedures and techniques for resolution of issues. Skill in analyzing and interpreting
technical documents, and preparing complex reports.
Interpersonal / Human
Skill in effective communication, both verbal and written. Skill in establishing and
Relations Skills
maintaining cooperative working relationships with employees, officials, other agencies
and the general public.
Revised 4/15/14
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Retrieving files
Crouching
R
Retrieving files
standing to a significant
N
Bending
R
degree.
Twisting
F
To/from computer to desk, retrieving files
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Copier, fax machine, presentations.
Sitting
C
Computer, desk work, paperwork, meetings, driving
Walking
C
Inter -office, to/from other buildings, to/from meetings
Lifting
R
Supplies
Carrying
R
Reports, supplies, files, paperwork
Pushing/Pulling
R
Boxes, doors, chairs, filing cabinet drawers
Reaching
F
Office supplies, files
Handling
F
Paperwork
Fine Dexterity
C
Computer keyboard, writing, telephone keypad, calculator
Kneeling
R
Retrieving files
Crouching
R
Retrieving files
Crawling
N
Bending
R
Retrieving files
Twisting
F
To/from computer to desk, retrieving files
Climbing
R
Stairs
Balancing
N
Vision
C
Computer, desk work, paperwork, writing, reading, use of office equipment,
driving
Hearing
C
Telephone, co-workers, staff, supervisor, Council members, Town manager,
directors, attorneys, representatives, meetings, presentations, training
Talking
C
Telephone, co-workers, staff, supervisor, Council members, Town Manager,
directors, attorneys, representatives, meetings, presentations, training
Foot Controls
O
Driving
Revised 4/15/14
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet
printer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/DistractingNoisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 4/15/14
FOUNTAIN HILLS, ARIZONA
Job Title: Building Permit Technician
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Processes building permit applications. Provides assistance to the public. Maintains files and plans for active and completed
building permits. Maintains files and coordinates Adopt -A -Street Program.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS 91
Code
1
L
Receives and processes building permit applications and plans by assigning a permit
number, calculating and collecting plan review fee, inputting data into the computer
and preparing documents for plan review. Provides status information until issued.
2
L
Processes completed permit applications and plans by preparing approved documents,
calculating valuation and fees. Inputs data into computer, contacts applicants, collects
permit and development fees and issues permits.
3
S
Provides information in reference to building codes and procedures to the general
public, contractors, engineers at counter and on the telephone and, if necessary, routes
them to the correct department.
4
S
Provides accurate and expeditious information to field inspectors and other
departments to assist them in performing their duties. Coordinates the Adopt -A -Street
Program and maintains records for such program.
5
L
Accurately files and maintains building permits, plans, and inspection tickets. Purges
and disposes of old files as required by records retention policy.
6
S
Researches and inputs permit information to generate reports required for submittal to
various government agencies.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
Revised 5/18/15
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivalent to four year of high school or equivalency.
Experience
Minimum of 2 years customer service experience in a construction and office
environment.
Certifications and
Building Permit Technician Certification required within first six months of
Other Requirements
employment. Must be bondable. Possession of a valid driver's license for a minimum
of two years with a good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Ability to read and comprehend permit applications, construction plans and inspection
tickets and building codes.
Math
Ability to calculate permit valuations, plan review fees, permit fees, count money,
calculate refunds according to building code.
Writing
Ability to write inspection tickets, permits, certificate of occupancy, compose letters,
check requests and requisitions.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Requires the ability to understand building codes and procedures, and the ability to use
multiple computer programs.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Filing in lower drawers
requires walking or
O
Filing in lower drawers
Crawling
R
standing to a significant
Bending
O
Filing in lower drawers
Twisting
degree.
Deskwork
Climbing
O
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
F
iiiiiiIINEIrw—
DESCRIPTION
Assisting customers, filing, making copies
Standing
Sitting
O
Deskwork
Walking
F
Throughout the office for various tasks and back and forth to counter.
Lifting
F
Building permit plans and files.
Carrying
F
Building permit plans and files.
Pushing/Pulling
R
Putting away rolled plans in bins.
Reaching
F
Small objects, books, rolled plans in bins (retrieving).
Handling
F
Paper work, office supplies
Fine Dexterity
F
Keyboard, telephone keypad, writing
Kneeling
O
Filing in lower drawers
Crouching
O
Filing in lower drawers
Crawling
R
Filing in lower drawers
Bending
O
Filing in lower drawers
Twisting
O
Deskwork
Climbing
O
Step stool for building plans
Balancing
R
Carrying files and plans.
Vision
C
Computer monitor, building plans and reading.
Hearing
C
Communicating with public, co-workers, telephone
Talking
F
Communicating with public, co-workers, telephone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Copy machine, fax, telephone, computer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
N
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Chief Building Official/Plans Examiner
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Incumbent is authorized and directed to enforce the provisions of the adopted codes, render interpretations of adopted
policies and procedures in order to apply code provisions. Approves alternate materials and methods. Responsible for
administration of the codes.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
41 Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Provides administrative and technical support to all staff members to ensure
compliance with adopted codes and standards. Assures that reviews and inspections
are done in a timely and professional manner. Prepares and presents policies,
programs and education for the staff based on the most current codes and technologies
available, ensuring that the best resources are available for the building community.
2
S
Inspects residential and commercial buildings to verify compliance with subject codes,
approved drawings, and contract documents. Proactively investigates unpermitted
work activity requiring building permits.
S
Monitors department budget, expenditures and forecasting future needs.
4
S
Reviews proposed construction documents for conformance with model building
(general, structural, fire and life safety), electrical, fuel gas, mechanical and plumbing
codes as adopted or amended by the Town. Advises applicants of needed changes
with written checklists and plan review reports.
5
S
Ensure that retention and organization of public and private records meet state statutes,
as well as make for efficent use of employee resources.
6
S
Assists the public by promptly answering technical code questions on the phone and at
the front counter, explains plan review comments and code requirements, provides
code interpretations, and otherwise assists applicants in meeting requirements as they
proceed through the development review process. Respond to public concerns related
to building safety. Investigates and resolves all complaints.
* See page 3 — Overall Physical Strength Demands
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
My JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with a two year associate's degree, diploma or equivalent from a
college, technical, business, vocational, or correspondence school. Appropriate
certification may be awarded upon satisfactory completion of advanced study or training.
Experience
A minimum of ten years of municipal government inspection and or plans examiner
work.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. ICC Combination Inspector, Plans Examiner and Certified Building Official
certification preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Ability to read and understand technical manuals, codes, construction plans and
engineering documents.
Math
Ability to preform basic addition, subtraction, multiplication, division and algebra.
Writing
Basic writing skills should include proper use of grammar and structure for the purpose
of correspondence and report writing.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
This job requires considerable initiative and independent analytical and evaluative
judgment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
During the course of inspections
Crawling
O
During the course of inspections
standing to a significant
O
During the course of inspections
Twisting
O
degree.
Climbing
O
During the course of inspections
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
O
DESCRIPTION
Front counter and job sites
Sitting
F
Desk work, plan review, driving
Walking
O
Office, job sites with un -even terrain
Lifting
R
Plan rolls, ladders
Carrying
R
Plan rolls, ladders
Pushing/Pulling
R
Doors, gates
Reaching
R
Plan storage, at job sites
Handling
R
Paper, books, plans
Fine Dexterity
O
Phone, computer
Kneeling
O
During the course of inspections
Crouching
O
During the course of inspections
Crawling
O
During the course of inspections
Bending
O
During the course of inspections
Twisting
O
During the course of inspections
Climbing
O
During the course of inspections
Balancing
O
During the course of inspections
Vision
C
During the course of inspections, plan reviews and driving
Hearing
C
Personal communication, phone, meetings
Talking
C
Personal communication, phone, meetings
Foot Controls
O
Driving
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Hand tools, tape measure, ladder, flashligh, screw driver, computer, fax, telephone, and general office supplies
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
S
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
S
Noise and
M
Hazards
F
Vibration
O
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
S
Respiratory
S
Hazards
Explosives
S
Physical Hazards
M
Communicable
S
Diseases
Physical
Danger or
N
Abuse
Other (see I
Below)
PROTECTIVE EQUIPMENT REOUIRED:
Steel toe boots, hard hat, safety glasses, ear protection
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
Job Title: Civil Engineering Inspector
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
To conduct inspections of construction projects and public works that insure all work is completed in accordance with Town
codes and ordinances, MAG standards, ADOT standards and to assure contract compliance for approved plans and
specifications.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
71
Code
1
L
Inspects grading, drainage, pipelines, paving, concrete work, landscaping, utility
modifications, retaining walls, concrete drainage structures and building infrastructure
construction for compliance with codes and ordinances.
2
L
Provides final and one year warranty inspections for subdivisions and issues
substantial compliance letters. Field checks and signs off on all "as -built" submittals.
3
L
Performs surveying, permit processing and related technical services. Reviews capital
improvement projects for the Town.
4
L
Informs contractors of non-compliance and follows up on compliance work. Informs
residents about construction zones, including types of construction and duration of
proj ects..
5
L
Responds to and resolves complaints by citizens. Assists other departments as needed.
6
L
Performs other related duties as required.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
High School or GED. Knowledge of MAG standards, Town standards and ordinances,
Knowledge
some ADOT standards, basic surveying, traffic control, materials, equipment operations,
and construction principles and practices.
Experience
Minimum five years civil construction inspection experience. Background experience in
civil engineering technical areas. Experience using MAG specifications and details for
street construction essential. Local technical knowledge beneficial
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Ability to read technical plans, specifications and other related documents.
Math
Ability to perform general math calculations.
Writing
Ability to write reports and keep logs.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties. Requires the
exercise of independent thinking within the limits of policies, standards and precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision making or providing approval or decision making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various county, state
and federal agencies may also be required of the employee. Vendors and suppliers may
also be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
During inspections
Crouching
O
During inspections
standing to a significant
R
During inspections
Bending
F
degree.
Twisting
O
During inspections
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
Job sites
Sitting
F
Driving, desk work
Walking
F
Job sites
Lifting
O
Tools and equipment
Carrying
O
Tools and equipment
Pushing/Pulling
O
During inspections
Reaching
O
During inspections, in truck or office
Handling
O
Paperwork
Fine Dexterity
O
Computer keyboard, telephone keypad
Kneeling
O
During inspections
Crouching
O
During inspections
Crawling
R
During inspections
Bending
F
During inspections
Twisting
O
During inspections
Climbing
O
During inspections, hills, rocks, ladders, scaffolding
Balancing
O
On ladders or walls
Vision
C
All aspects of work
Hearing
C
All aspects of work
Talking
F
Communicting and on telephone and radio
Foot Controls
C
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Levels, eye level, survey equipment, tape measure, hammers, probes, shovel, cameras, temperature gauges, cell phone and
truck.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
R
Vibration
F
Electrical
M
Wetness/Humidity
M
Hazards
Fire Hazards
M
Respiratory
M
Hazards
Explosives
M
Physical Hazards
D
Communicable
M
Diseases
Physical
Danger or
M
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REOUIRED:
Steel toed shoes, hardhat
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
R
Noisy/DistractingNoisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Code Enforcement Officer
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs skilled technical work in enforcing Town Zoning Ordinances and Town code regulations.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Responds to complaints from the public, orally and in writing. Investigates possible
violations of Town property maintenance, nuisance and zoning codes; identifies
violations and properties not in compliance and follows up with warning notices and
citations to ensure compliance with Town codes. Works with citizens, property and
business owners to correct violations
2
L
Performs enforcement and conducts field inspections; inspects assigned areas of the
Town to locate and observe violations of Town codes including zoning, nuisance, land
disturbance, pools, and health and safety ordinance violations.
3
S
Is proactive and reactive in all matters and areas of code enforcement. Meets with
residents to discuss violations, using diplomacy and tact.
4
S
Researches case histories, approval documents, approved blueprints, property
ownership records, business licenses, aerial potos, microfiche records, utility records,
and other related documents as necessary.
5
S
Provides information to the public, other Town departments, architects, engineers,
contractors and interested parties regarding zoning and other regulations, and related
departmental programs and policies.
6
S
Prepares cases for court actions, assists the Prosecutor's Office in determining
appropriate disposition of outstanding cases and testifies in court. Prepares reports,
documents, inspections, issues notices or letters, photographs property conditions and
maintains required records. Uses a computer database for reporting and record
keeping.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
Two years of recent public contact experience, preferably including the application and
interpretation of rules and regulations. One year of code enforcement experience
preferred.
Certifications and
Possess a valid Arizona Driver's License for a minimum of two years with a good driving
Other Requirements
record. AACE certification is required within the first year of employment.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read codes and ordinances.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write reports, written recommendations and documentation
for non-compliance cases.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent evaluative judgment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
During inspections
requires walking or
O
During inspections
Crawling
R
standing to a significant
Bending
F
During inspections
Twisting
degree.
During inspections
Climbing
O
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
F
DESCRIPTION
During inspections and dealing with the public.
Standing
Sitting
F
Deskwork
Walking
F
During inspections
Lifting
O
Tools and equipment
Carrying
O
Files and equipment
Pushing/Pulling
O
Equipment
Reaching
F
Files and telephone work
Handling
C
Paperwork and equipment
Fine Dexterity
O
Computer input
Kneeling
O
During inspections
Crouching
O
During inspections
Crawling
R
During inspections
Bending
F
During inspections
Twisting
O
During inspections
Climbing
O
During inspections
Balancing
O
During inspections
Vision
C
Reading, computer monitor, driving and conducting inspections
Hearing
C
Communications
Talking
F
Communicating with personnel and general public and telephone
Foot Controls
F
Frequent driving and during inspections
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
35 mm digital and Polaroid camera, computer and related software, vehicle
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
M
Hazards
F
Vibration
R
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
M
Communicable
N
Diseases
Physical
Danger or
M
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
X
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Community Services Director
Department: Community Services
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Responsible for the oversight and operation of Parks and Recreation, Community Center and Senior Services. Overall fiscal
responsibility concerning the department budget preparation, submission, defense and the oversight of expenditures.
Responsible for the long term planning and development of the department.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Overall fiscal responsibility for the preparation, defense and adherence to the
department's annual budget.
2
L
Works with a wide variety of community and civic organizations in the development
of recreational programs, activities, and goals and objectives.
3
L
Plans and directs park and recreational facility acquisition, development and
improvements.
4
L
Formulates rules, policies and procedures associated with the public's use of facilities
and their enrollment in programs.
5
L
Overall responsibility for the preparation and defense of recommendations regarding
fees for the use of facilities and their enrollment in programs, and the collection of
these fees.
6
L
Overall responsibility for the training, retention and supervision of all Department
employees.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Parks & Recreation.
Experience
Seven (7) years experience in municipal recreation including at least three (3) years in
direct supervision.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. CPR/AED certification and Frist Aid Certification. Certified Parks and
Recreation Professional (CPRP) status preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read reports, letters, correspondence, schedules, budget
materials, requisitions.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Ability to write clearly and concisely utilizing appropriate sentence structure, grammar
and punctuation. Work requires the ability to write reports, letters, correspondence.
Managerial
Ability to manage the department effectively, efficiently and in a proactive manner.
Budget Responsibility
Ability to prepare and defend the annual budget, including operational and capital
improvement expenditures. Upon adoption, responsible for the overall compliance with
the spending limits contained therein.
Supervisory /
Overall responsibility for the supervision and oversight of employees and the various
Organizational Control
operational components of the Department.
Complexity
Requires the ability to simultaneously handle diverse tasks of varying priorities in an
effective manner, with a focus on accomplishing results.
Interpersonal / Human
Position requires frequent contact with the public and various organizations on a variety
Relations Skills
of topics, many of which can be difficult and require a great deal of tact and diplomacy.
Ability to work effectively with subordinates, peers, the media, and the public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
To reach files, supplies, etc.
Crawling
R
Retrieving
standing to a significant
R
To reach files, supplies, etc.
Twisting
R
degree.
Climbing
R
To hang program banners at events, etc.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
F
DESCRIPTION
At park sites and at recreational facilities
Sitting
F
Office work, meetings and driving
Walking
F
Throughout park sites and facilities
Lifting
R
Various equipment and supplies
Carrying
R
Various equipment and supplies
Pushing/Pulling
R
Various equipment and supplies
Reaching
R
For files, supplies, etc.
Handling
R
Files, equipment, supplies, etc.
Fine Dexterity
R
Computer keyboard, calculator, telephone keypad, etc.
Kneeling
R
Picking up supplies, equipment, etc.
Crouching
R
To reach files, supplies, etc.
Crawling
R
Retrieving
Bending
R
To reach files, supplies, etc.
Twisting
R
To reach files, supplies, etc.
Climbing
R
To hang program banners at events, etc.
Balancing
R
To hang program banner at events, reach for supplies, etc.
Vision
C
Reading, computer monitor, driving, observing work activities.
Hearing
F
Communicating with the general public, employees, etc. in person and/or on
the phone
Talking
F
Communicating with the general public, employees, etc. in person and/or on
the phone
Foot Controls
O
Operation of a vehicle
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, vehicle, general office equipment, phone, fax, etc.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
AL
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
C
Vibration
C
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
C
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
C
Noisy/Distracting Environment
C
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Court Administrator
Department: Court
Immediate
Supervisor: Presiding Judge
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Manages the administrative functions, court services operations, non judicial staff and the resources of the Municipal Court.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS
Code
1
S
Manages, plans and organizes the activities of all non judicial staff; selects, trains,
motivates and evaluates personnel; works with employees to provide job performance
feedback and correct deficiencies and enhance performance; implements discipline and
termination procedures for non judicial personnel.
2
S
Manages the Court's accounting functions; implements and ensures compliance with
the Arizona Code of Judicial Administration Minimum Accounting Standards;
processes bond refunds and restitution disbursements; creates purchase requests for
court expenditures, reviews and identifies and resolves financial discrepancies.
3
S
Implements policies and procedures governing administrative operations of the court;
recommends changes to operational policies and procedures to improve court
administrative operations; develops long-range plans and programs; identifies
problems and creates and implements solutions.
4
S
Participates in the development and administration of the Court's budget; directs the
forecast of funds needed for staffing, equipment, materials, services and supplies;
monitors and approves expenditures within specified limits.
5
S
Compiles and evaluates statistical data related to the efficiency and effectiveness of
Court operations, and makes appropriate written and verbal recommendations as
needed; maintains compliance with monthly, quarterly and annual statistical reporting,
accounting and records management policies and procedures established by the
Supreme Court and the Presiding Judge of Maricopa County.
6
S
Responds to inquiries, requests for information and complaints; represents the Court
with outside agencies, boards and committees, and at interdepartmental and committee
meetings as required; serves as Clerk of the Court and Custodian of Records.
* See page 3 — Overall Physical Strength Demands
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's degree or
equivalent in applicable field.
Experience
Five years of highly responsible experience in the administration and management of a
limited jurisdiction court system, including a minimum of two years at the management
level. Experience with court -related case and financial management software programs
desirable. .
Certifications and
Fellowship in the Institute for Court Management desirable; must obtain 16 credit hours
Other Requirements
of judicial staff education annually. Possession of a valid AZ driver's license for a
minimum of two years with a good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Requires the ability to read and understand various governmental and court -related
reports, financial documents, court orders, statutes and Town codes, regulations and
general correspondence.
Math
Requires the ability to perform general math calculations; the ability to calculate
decimals and percentages; may include the ability to compute interest and ratios; may
include ability to calculate surface areas, volumes, weights and measures.
Writing
Requires the ability to write clearly and effectively in English; requires the ability to
write performance appraisals, procedures, memos and status reports with clearly
organized content, using proper sentence structure, punctuation and grammar.
Managerial
Develops, implements and oversees work plans; organizes, prioritizes and delegates
work activities, projects and programs; supervises, directs and evaluates staff, processes
and addresses employee issues, concerns and problems; counsels, disciplines and writes
performance evaluations.
Budget Responsibility
Participates in the development and administration of the Court's budget; monitors
expenditures and revenues; authorizes purchases within authorized limits; monitors
grants and intergovernmental agreements; analyzes future needs and forecasts funds
needed for staffing, equipment, materials, services and supplies.
Supervisory /
Requires supervising and monitoring of the Court staff.
Organizational Control
Complexity
Requires an understanding of court judicial and administrative processes, including
statutes, rules and procedures and disposition protocol. Requires the ability to exercise
good judgment, decisiveness and creativity in situations involving the evaluation of
information against subjective criteria, as opposed to that which is clearly measurable or
verifiable.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with department heads, customers, brokers and sales
representatives.
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
standing to a significant
N
N/A
Bending
R
degree.
Twisting
O
From computer to telephone.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Conducting meetings or training; assisting the public.
Sitting
C
Considerable desk work.
Walking
O
To and from desk to other office areas, to other departments and occasionally
to other buildings or locations.
Lifting
O
Files, file boxes, office supplies, books.
Carrying
F
Files, books, boxes.
Pushing/Pulling
R
Doors, desk and file drawers.
Reaching
F
For files, office equipment and supplies.
Handling
C
Paperwork, case files, office equipment, money.
Fine Dexterity
C
Computer keyboard, calculator, telephone keypad.
Kneeling
R
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
Crawling
N
N/A
Bending
R
Retrieving items from lower shelves or file drawers.
Twisting
O
From computer to telephone.
Climbing
R
Step stool to retrieve files from top shelves.
Balancing
N
N/A
Vision
C
Reading court documents and correspondence, reports and computer monitor.
Hearing
C
Communicating with staff, the public and other departments or agencies in
person and on the phone.
Talking
C
Communicating with staff, the public and other departments or agencies in
person and on the phone.
Foot Controls
N
N/A
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, copier, fax machine, calculator, telephone and laser printer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
C
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
O
(3) Dealing with stressful situations involving irate and/or emotional individuals.
Revised 5/21/2012
FOUNTAIN HILLS, ARIZONA
Job Title: Court Clerk
Department: Court
Immediate
Supervisor: Court Administrator
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs a wide variety of specialized clerical duties, including money handling and reconciling; assists the public with court
procedures and services; processes, records and files court documents; provides quality clerical support to the Presiding
Judge of the Municipal Court.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS
- Code
1
L
Performs frequent and intense public contact work at the Court counter, over the
telephone and by email; communicates orally with defendants to inform them of
options, penalties and the effects of decisions; routinely handles difficult public
contact situations which require diplomacy, tact and negotiation skills; performs all
services efficiently and with respect for each individual.
2
S
Answers questions and provides information to defendants, attorneys, law
enforcement, other municipal employees and the general public.
3
S
Creates and maintains complex court files and records; receives, prepares and reviews
a variety of court documents for criminal, traffic and civil cases; maintains court
calendars.
4
S
Performs a variety of data entry into the case management system, including citation
entry, case dispositions, sentencing information, scheduling hearings, and program
compliance information. Reviews computer data for quality control, and corrects
errors; disperses information as required or requested.
5
S
Receives and processes payments; updates case management system and issues
receipts; balances daily payment receipts, establishes and monitors payment plans for
defendant's financial obligations; uses a variety of resources to optimize collection
efforts, including the Tax Intercept Program, Accurint or other skip -tracing activities.
6
L
Performs other court related duties as required, including, but is not limited to, mail
processing and distribution, filing, and overseeing audio tape recording of various
court proceedings.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
Two years of general clerical experience, including some public contact, preferably in a
court or law office; experience in the use of Windows-based computer software
programs is desirable.
Certifications and
Must obtain 16 credit hours of judicial staff education annually.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Necessary to read and understand general legal documents, reports and correspondence.
Math
Ability to perform general math calculations; the ability to calculate decimals and
percentages.
Writing
Ability to write effectively in English with proper grammar and sentence structure.
Managerial
None
Budget Responsibility
None
Supervisory /
NOne
Organizational Control
Complexity
Requires a general understanding of court processes, including statutes, rules and
procedures and disposition protocol. Requires the ability to exercise good judgment,
decisiveness and creativity in situations involving a variety of generally predefined
duties which are often characterized by frequent change; ability to multi -task in a busy
environment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
standing to a significant
N
N/A
Bending
R
degree.
Twisting
F
From computer to telephone.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
At the counter assisting the public.
Sitting
C
Considerable desk work.
Walking
O
To and from desk and counter, to other departments and occasionally to other
buildings or locations.
Lifting
O
Files, file boxes, office supplies and books.
Carrying
F
Files, books, boxes.
Pushing/Pulling
R
Doors, desk and file drawers.
Reaching
F
For files, office equipment and supplies.
Handling
C
Case files, paperwork, money, office equipment.
Fine Dexterity
C
Computer keyboard, calculator, telephone keypad and charge machine
keypad.
Kneeling
R
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
Crawling
N
N/A
Bending
R
Retrieving items from lower shelves or file drawers.
Twisting
F
From computer to telephone.
Climbing
R
Step stool to retrieve files from top shelves.
Balancing
N
N/A
Vision
C
Reading court documents, correspondence and computer monitor
Hearing
C
Communicating with supervisors and other staff members, the public and
other departments and agencies in person and on the phone.
Talking
C
Communicating with supervisors and other staff members, the public and
other departments and agencies in person and on the phone.
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, copier, fax machine, calculator, telephone, tape recorder or other recording equipment,
charge machine, laser printer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REOUIRED:
None
[LICUL18956 �Iicefflqall 04► Y110RI
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
C
Noisy/Distracting Environment
F
Other (see 3 below)
F
(3) Dealing with stressful situations involving irate and/or emotional individuals.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
N
o
a �I
a
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that is An"
Job Title: Custodian
Department: Development Services
Immediate
Supervisor: Facilities/Environmental Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Provide a variety of routine custodial cleaning and building maintenance duties required to maintain a safe and
clean work environment of Town facilities.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Sweeps, vacuums and mops floors; picks up debris indoors and outdoors; cleans, disinf
and stocks restrooms
2
M
Cleans drinking fountains and coffee rooms; operates power -cleaning equipment such a
vacuums, carpet extractors; sets up, takes down and stores chairs and tables.
3
M
Spot cleans carpets, strips and waxes floors and other duties of this type; performs manu
work requiring extensive physical exertion; dusts and polishes furniture, woodwork,
fixtures and equipment; uses chemical/cleaning agents in compliance with established
safety policies/procedures.
4
M
Empties and cleans waste receptacles indoors and out; maintains custodial supplies and
equipment; follows a well established routine in accomplishing daily tasks.
5
L
Performs periodic cleaning of windows; moves and arranges furniture and equipment as
needed; responds in a timely manner to requests for custodial needs; assists staff in
special projects as required
6
L
Performs other related duties as requested
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
High school equivalency
Knowledge
Experience
Methods, materials, tools, and equipment used in custodial work. Safe work practices.
MSDS sheets on cleaning solvents and chemicals. General experience in facility
custodial work is desirable.
Certifications and
Valid driver's license for a minimum of two years with a good driving record.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Basic reading and comprehension skills; ability to read and comprehend product
directions, operation manuals and product labels.
Math
Basic math skills
Writing
Work requires good written skills. Communication between shifts is essential. Must be
able to communicate legibly on forms, work orders, supply requisitions and messaging.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Able to perform a diverse range of duties and tasks.
Interpersonal / Human
Ability to interact with peers and public in a positive and professional manner.
Relations Skills
Communication and the ability to work in a team environment are essential.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Cleaning restrooms, floors and baseboards.
Crouching
F
Cleaning restrooms, floors and baseboards.
standing to a significant
N
Bending
F
degree.
Twisting
F
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
C
Job sites
Sitting
R
Walking
C
Between job sites and tasks
Lifting
O
Tools, equipment, supplies, furniture
Carrying
O
Tools, equipment, supplies
Pushing/Pulling
F
Cleaning Equipment, carts, furniture
Reaching
F
Handling
F
Fine Dexterity
R
Kneeling
F
Cleaning restrooms, floors and baseboards.
Crouching
F
Cleaning restrooms, floors and baseboards.
Crawling
N
Bending
F
Twisting
F
Climbing
O
Stairs, ladders
Balancing
R
Vision
C
Hearing
C
Talking
O
Foot Controls
F
Custodial machinery
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Equiped with custodial care tools, manual and self propelled floor care machinery.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
D
Noise and
M
Hazards
R
Vibration
O
Electrical
M
Wetness/Humidity
W
Hazards
Fire Hazards
N
Respiratory
S
Hazards
Explosives
N
Physical Hazards
M
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
(1)
(2) Within entire confines of facility
PROTECTIVE EQUIPMENT REOUIRED:
Sanitary gloves, safety glasses.
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
X
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
R
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Customer Service Representative I
Department: Community Services (Community Center)
Immediate
Supervisor: Events and Operations Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The Customer Service Representative I is the first contact with the public as they enter the Community Center building.
This position is instrumental in giving the proper information on event locations within the building, directing those with
questions to the correct department, providing essential community information and processing registrations for the Senior
Services Division. This person must maintain a working knowledge of the Community Center and Senior Services .
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Communicates with clients, the general public, vendors and Town employees, either
through personal contact at the front desk or by phone, to give directions, answer
questions, forward rental requests, discuss current and upcoming events.
2
L
Processes registrations for Senior Services activities using the appropriate booking
system. Collects money, runs end of day reports and makes daily deposits. Must be
able to troubleshoot and solve accounting problems associated with the booking
system.
3
S
Answers and re -directs phone calls to the appropriate facility member. Maintains
correct information on reader board and checks materials left at desk to assure they are
appropriate for distribution.
4
S
5
L
Provides clerical support as necessary to the Community Center and Senior Services
staff. Proofreads correspondence and reports, files, posts agendas, processes incoming
mail to appropriate department.
6
L
Provides basic information for Community Center and Senior Services.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivalent to four year of high school or equivalency.
Experience
Work requires a minimum of (2) two years clerical experience. Must possess basic
computer skills and working knowledge of Windows based programs.
Certifications and
Possession of a valid Arizona Driver's License for a minimum of two years with a good
Other Requirements
driving record. CPR/AED Certification required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires ability to read routine documents.
Math
Work requires general math calculations (addition, subtraction, multiplication, division,
percentages, decimals), ability to use a calculator, ability to reconcile bank deposits.
Writing
Work requires the ability to write correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work involves professional judgement to provide appropriate responses to the public and
staff.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing in lower drawers
Crouching
R
Retrieving from lower drawers
standing to a significant
N
N/A
Bending
O
degree.
Twisting
F
From telephone to computer to file drawers
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Mail services, faxing, copying, filing, facility tours.
Sitting
F
Desk and computer work and answering phones.
Walking
O
To and from office equipment and around Communtiy Center building.
Lifting
R
Files, office supplies
Carrying
R
Files, office supplies
Pushing/Pulling
R
Doors, filing drawers
Reaching
F
Files, keyboard, materials for distribution
Handling
C
Paperwork
Fine Dexterity
C
Computer keyboard, calculator, telephone, writing
Kneeling
R
Filing in lower drawers
Crouching
R
Retrieving from lower drawers
Crawling
N
N/A
Bending
O
Filing in lower drawers, retireving distribution materials
Twisting
F
From telephone to computer to file drawers
Climbing
R
Stairs at Town Hall
Balancing
R
Files or other materials
Vision
C
Reading, computer monitor
Hearing
C
Communication with staff and general public
Talking
C
Communication with staff and general public
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general
office equipment.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/DistractingNoisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Customer Service Representative II
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Receives and directs visitors and callers to the appropriate Town representative or department. Responds to all forms of
telecommunications at Town Hall. Performs moderately complex clerical and accounting work involving mail distribution,
cashiering, program and facility registration. Assists with requests for public records. Must be able to work a flexible
schedule.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Interacts frequently with the public by phone, email and through counter duty
responding to customer inquiries and/or concerns. Demonstrates considerable tact and
persuasion when dealing with customers who may become irate or distraught.
2
S
Processes incoming and outgoing mail. Orders and maintains postage supplies.
Distributes incoming faxes and maintains fax supplies. Orders and maintains animal
license tags.
3
L
Receives and handles payments and reconciles daily transactions.
4
L
Registers individuals for various recreation programs and recreational facilities.
Processes refund requests for cancelled programs.
5
S
Serves as the central cashiering function for Administration, Parks & Recreation and
other Town departments, receiving payments, processing credit card transactions,
balancing the cash drawer, compiling and preparing daily reports and receipts.
6
L
Performs administrative duties such as preparing correspondence, updating various
reports and records, miscellaneous filing, assisting with requests for public records.
Provides notarial services to public and staff. Performs other duties as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
MW JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivalent to four years of high school or equivalency.
Knowledge of CLASS system, ActiveNet, and Microsoft Office preferred.
Experience
Work requires a minimum of (2) two years customer service experience and computer
literacy. **
Certifications and
Possesion of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires ability to read routine documents.
Math
Work requires the ability to perform general math calculations (addition, subtraction,
multiplication, division, percentages, decimals), ability to use a calculator, ability to
count cash drawer.
Writing
Work requires the ability to produce correspondence with clearly organized thoughts
using proper English sentence construction, punctuation and grammar.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work involves professional judgment to provide appropriate responses to the public and
staff.
Interpersonal / Human
The employee in this position contacts others within the organization as well as outside
Relations Skills
the Town. This employee must be able to deal with all types of people in a professional
manner.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing in lower drawers
Crouching
R
Retrieving from lower drawers
standing to a significant
N
N/A
Bending
O
degree.
Twisting
F
From telephone to computer to book cases
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Mail services, faxing, copying, filing
Sitting
F
Desk and computer work and answering the phone
Walking
O
To and from office equipment and other departments
Lifting
R
Files, office supplies, packages
Carrying
R
Files, office supplies, packages
Pushing/Pulling
R
Doors, filing drawers
Reaching
F
For reference material, files, keyboard
Handling
C
Paperwork, money
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
R
Filing in lower drawers
Crouching
R
Retrieving from lower drawers
Crawling
N
N/A
Bending
O
Filing in lower drawers,
Twisting
F
From telephone to computer to book cases
Climbing
R
Stairs
Balancing
R
Files
Vision
C
Reading, computer monitor
Hearing
C
Communicating with staff and general public and on telephone
Talking
F
Communicating with staff and general public and on telephone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general
office equipment
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
M
Hazards
F
Vibration
O
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/DistractingNoisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
N
o
a �I
a
t� 4
``• FSL 19b9
that is Ate"
Job Title: Development Services Director
Department: Development Services
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
BRIEF DESCRIPTION OF THE JOB:
Plans, organizes and directs the work of professional and technical staff in such areas as engineering, streets, facilities,
planning & zoning, code enforcement, mapping & graphics and building safety. Is responsible for operating, maintaining
and improving the Town's public infrastructure; coordinates engineering and planning projects including research and
design, including drainage and streets capital improvements, construction development, and/or maintenance programs;
coordinates and administers contracts for professional services; reviews and approves various types of civil engineering
improvement plans.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Revised 5/18/15
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Responsible for program planning and project development of all projects in the
Town's Capital Improvement Program (CIP) including: producing or overseeing
consultants in the production of project scoping or pre -design documents for projects
planned in the twenty-year CIP, financial/cost analyses for projects, overseeing grants,
initial project assessments, design concept reports, assisting the Finance Department
on budgeting, financial planning and programming of projects in the twenty-year CIP,
and coordinating project development activities with Town Departments.
2
L
Directs, trains and evaluates the various divisions within the Development Services
Department. Administers and distributes workloads for Town CIP and development
projects. Inspects project sites to assist in the solution of difficult problems. Interprets
specifications and Town policies. Prepares and manages the department's budget.
3
L
Evaluates plans and reports by reviewing and approving submitted plats, improvement
and "as- built" plans, and associated reports to ensure compliance with applicable
Town laws, codes and ordinances, and other applicable engineering and planning
principles.
4
S
Develops department policies and guidelines by developing, updating and revising
engineering design guidelines, construction specifications, and various standardized
forms and processes and identifying and processing easement and Right -of -Way
acquisitions for the developer and Town projects.
5
L
Provides professional and technical support to the Town Manager, Town Council and
other boards and commissions. Communicates with the general public, other Town,
local, state and federal employees, vendors, management, contractors, and public
officials in order to perform assigned work. Instructs and trains subordinates and
informs the general public on capital improvement projects or different programs such
as stormwater management. Prepares letters, memos, specifications, reports, Town
Council Reports, with clearly organized thoughts using proper sentence structure,
punctuation, and grammar to communicate technical and controversial issues.
Coordinates Regional Transportation Improvement Projects (TIP) and items.
6
S
Directs and participates in the development of plans, specifications, estimates, and
work orders for the construction of community development projects, including
drainage and streets projects. Supervises and participates in the development of capital
improvement plan projects, including preparation of Request For Proposals and bid
packages, the selection of consultants, preparation of plans, specifications and cost
estimates, negotiating fees for professional services, processing submittals, progress
payments and change orders.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
JOB REQUIREMENTS:
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree in
Civil, Transportation, or equivalent.
Experience
Minimum of five (5) years public sector experience in project management, engineering,
planning & zoning and supervision.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. Must possess a valid Arizona Professional Engineering License.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read construction plans and specifications, county, state and
federal regulations, legal documents and descriptions, contracts, and engineering reports.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division, trigonometry, geometry and quantitative
equations.
Writing
Work requires the ability to write technical and quantitative documents, engineering
design guidelines, constructions specs and policies and procedures.
Managerial
Work requires the supervision of the Develoopment Services Department, which
includes engineering, streets, facilities, planning and zoning, code enforcement.
Budget Responsibility
The incumbent prepares documents and does research to justify language used in
documents for the Development Services Department and recommends budget
allocations.
Supervisory /
Work requires supervising and monitoring performance of engineering and planning
Organizational Control
project managers and inspectors, the Streets Division, Code Enforcement, and Facilities.
Complexity
Work requires strong knowledge of general civil engineering principles and practices.
The level of work requires exercising competent, independent judgement. Work is
widely varied involving analyzing and evaluating many complex and significant
variables, identifying needs and assignments, and developing and/or recommending
departmental and or townwide policies and procedures.
Interpersonal / Human
This position has contact with others within the organization. These contacts may
Relations Skills
involve similar work units or departments within the Town. In addition, this position
works with individuals outside the Town who may belong to professional or peer
organizations. Working with various state and federal agencies may also be required of
the employee. Meetings and discussions may be conducted with customers, developers,
contractors, and design engineers to resolve specific engineering issues.
Revised 5/18/15
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
During inspections
Crouching
R
During inspections
standing to a significant
N
Bending
R
degree.
Twisting
O
From computer to telephone
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
At job sites and meetings
Sitting
F
Deskwork, meetings
Walking
F
To other departments and around job sites
Lifting
R
Plans and equipment
Carrying
F
Plans and equipment
Pushing/Pulling
N
Reaching
R
For supplies and plans
Handling
F
Paperwork
Fine Dexterity
O
Measuring and drafting
Kneeling
R
During inspections
Crouching
R
During inspections
Crawling
N
Bending
R
Retrieving items from lower shelves
Twisting
O
From computer to telephone
Climbing
R
Stairs, step stool
Balancing
R
On step stool
Vision
C
Reading, computer monitor, observing work activities
Hearing
C
Communicating with personnel and general public and on telephone
Talking
F
Communicating with personnel and general public and on telephone
Foot Controls
O
Automobiles
Revised 5/18/15
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, fax machine, copier, scanner, telephone
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
O
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
Hard hat and steel -toed shoes
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
X
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
C
Emergency Situations
R
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Economic Development Specialist
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Plans, organizes and implements the activities of an economic development program to promote the growth and development
of the Town's economic base. Assists in business recruitment, retention and expansion for both existing and new businesses
for the Town.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
mW in Physical Strength ESSENTIAL FUNCTIONS
- Code
1
S
Plans and organizes economic development programs related to generating business
and development opportunities, including successfully managing projects from
inception to completion. Plans, develops and implements informational strategies to
attract growth industries and companies. Researches, prepares and communicates
information to attract new business clients projecting an effective communication and
project management environment.
2
S
Directs Town response to requests for information from potential businesses,
developers and consultant groups.
3
S
Develops and maintains various project management databases. Generates statistical
reports, information and plans in connection with economic development projects.
4
S
Researches and assists in development of alternative economic development policies,
strategies and implementation techniques.
5
L
Makes verbal and written presentations to the Town Council, boards, commissions and
other citizen groups in a professional and effective manner.
6
L
Acts as a liaison between the Town, local and regional Chambers of Commerce,
Economic Development Councils and various federal, state and local government
agencies.
* See page 3 — Overall Physical Strength Demands
Revised 11/06/2014
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Bachelor's degree in Economic Development, marketing, planning, urban geography or a
Knowledge
related field. Completion of a Master's Degree preferred. **
Experience
A minimum of four years of management support experience, with three of those years
in business development and related economic development activities. Experience in
both the public and private sectors preferred.
Certifications and
IEDC Certified Economic Developer status preferred. Valid drivers license for a
Other Requirements
minimum of two years with a good driving record. required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read complex legal documents, development agreements and
contracts, executive business letters and communications, development -related
documents, master plans, design guidelines, construction site plans, budget documents,
business magazine, journals, newspapers and technical reports, strategic or operational
plans.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division, college algebra, and statistics.
Writing
Work requires the ability to write communication with executive management, Town
Council, and business executives, preparing marketing documents, assisting with
development agreements, concise and professional letters all at a college level.
Managerial
Managerial responsibilities include participation and management of Town teams with
crucial issues including strategic planning and fiscal management, infrastructure
planning and development, Town building projects, and management of the Economic
Development division.
Budget Responsibility
Assists in preparing and monitoring the Economic Development budget.
Supervisory /
None
Organizational Control
Complexity
Work is widely varied, involving analyzing and evaluating many complex and
significant variables. Organization -wide policies, procedures, or precedents are
developed and/or recommended.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision making or providing approval or decision making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Communicates extensively with
the Town Manager, Town Council, developers / real estate, external clients, customers,
allies, business professionals, government officials, and regional, state, and national
personnel. Employee must maintain regular attendance.
Revised 11/06/2014
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl1111: i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing, retrieving dropped items
Crouching
R
Filing, retrieving dropped items
standing to a significant
R
Retrieving dropped items
Bending
R
degree.
Twisting
R
Filing, retrieving dropped items
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Presentations, copier, fax machine, filing
Sitting
C
Computer, desk work, paperwork, answering telephone, meetings,
driving
Walking
O
Inter -office, to/from meetings, field work, tradeshows
Lifting
O
Contracts, reports, plans, displays
Carrying
O
Contracts, reports, plans, displays, boxes
Pushing/Pulling
R
Doors, chairs, filing cabinet drawers
Reaching
O
Supplies, files, boxes
Handling
F
Contracts, reports, plans
Fine Dexterity
C
Computer keyboard, writing, telephone keypad
Kneeling
R
Filing, retrieving dropped items
Crouching
R
Filing, retrieving dropped items
Crawling
R
Retrieving dropped items
Bending
R
Filing, retrieving dropped items
Twisting
R
Filing, retrieving dropped items
Climbing
R
Stairs
Balancing
R
Stairs
Vision
C
Computer, desk work, writing, reading, use of office equipment, field
work, driving
Hearing
C
Telephone, staff, co-workers, supervisor, Town Manager, Town Council,
analysts, directors, planners, engineers, local businesses, reporters, meetings,
presentations, training classes
Talking
C
Telephone, staff, co-workers, supervisor, Town Manager, Town Council,
analysts, directors, planners, engineers, local businesses, reporters, meetings,
presentations, training classes
Foot Controls
O
Driving
Revised 11/06/2014
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Standard office equiptment such as a telephone and computer; use of a vehicle.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Environment
R
Other (see 3 below)
N
(3)
Revised 11/06/2014
FOUNTAIN HILLS, ARIZONA
Job Title: Events and Operations Supervisor
Department: Community Services
Immediate
Supervisor: Director of Community Services
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Plans, organizes and manages the daily operations, bookings, marketing, financial objectives, budget division and staff of the
Town of Fountain Hills Community Center.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Schedules, leases, and markets the Fountain Hills Community Center for the
Community Services Department; assures that the facility is clean, safe, secure,
properly prepared, and in compliance with state and Federal regulations and Town
standards.
2
S
Meets with clients, assists in event planning, and explains Town policies and
procedures; identifies available resources for rental, and defines equipment and
services to be provided by the Community Center; prepares cost estimates and writes
proposals; prepares contractual agreements and resolves contractual issues.
3
L
Promotes the Community Center, and encourages participation in Town programs and
events; answers questions on the use of facilities, and coordinates work with public
and private sector organizations, community groups, business and service clubs, and
regional government agencies.
4
L
Works with event promoters to coordinate special events and programs; manages
event calendars; oversees the development of marketing materials.
5
S
Assures effective communication and coordination with Operations staff ; coordinates
with other Town departments to assure customers are in compliance with technical
requirements for facility events.
6
L
Manages operational and administrative issues; supervises staff, and assigns priorities
and projects; coaches staff and evaluates performance; assures that assignments are
defined and achieved; meets regularly with staff to discuss and resolve priorities,
workload, budgets, and technical issues; reviews the work of assigned staff to assure
the work quality and the timely accomplishment of assigned duties and
responsibilities.
7
S
Exercises independent judgment within policy guidelines; evaluates and analyzes
issues, and recommends and implements solutions; provides leadership, direction and
guidance in planning, program development priorities, and customer service issues;
assures the effective allocation and utilization of budgeted funds.
8
S
Reviews operational information and trends, and creates summary reports and
recommendations.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Bachelor's degree in business, public administration, marketing, hospitality/tourism, or
Knowledge
related field.
Experience
Minimum of three (3) years experience in marketing, hospitality or facilities
management in a Convention or Conference Center, including one year of supervisory
experience. Work performed in a municipal environment preferred.
Certifications and
Valid AZ driver's license at the time of hire
Other Requirements
Evening, weekend and holiday work required
Possession of , or ability to obtain within six months of hire, CPR/AED Certification.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and interpret policies and procedures, contracts,
comprehend and make inferences from written materials.
Math
Work requires the ability to make basic math calculations such as addition, subtraction,
multiplication, division and percentages.
Writing
Produce written documents in the English language with clearly organized thoughts
using proper sentence constcution, punctuation, and grammar.
Managerial
Review the work of others and ensure conformance to standards. Responsibilities
include collecting and tracking event information, maintaining contract documents,
collection and accountin of money, training event staff.
Budget Responsibility
Prepares documents and conducts research on other event facilities in order to be
competitive in the current marketplace. Responsible for monitoring and tracking funding
sources, revenues and expendictures for Community Center.
Supervisory /
Work cooperatively with other employees, clients, management, and general public.
Organizational Control
Direct and manage the work activities of multiple support staff groups and satisfy the
contract requirements for multiple events occuring simultaneously.
Complexity
Work involves decision making within established policies and procedures. Professional
actions and judgement and analytical skills required to determine appropriate course of
action.
Interpersonal / Human
This position requires a high degree of intereaction with others both inside and outside
Relations Skills
the organization. Facility promotion at tradeshows, networking events, etc.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Supplies and equipment
Crouching
R
Supplies and equipment
standing to a significant
N
Bending
O
degree.
Twisting
N
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
At events and programs
Sitting
C
Office and paperwork
Walking
F
Facility tours, final walk through with client, attending varous outside events
Lifting
R
Supplies and equipment, event setup. Set up at trade shows, etc.
Carrying
R
Supplies and equipment, event setup.
Pushing/Pulling
R
Supplies and equipment, event setup
Reaching
R
Suplies and equipment, event setup
Handling
R
Supplies and equipment
Fine Dexterity
R
Supplies and equipment
Kneeling
R
Supplies and equipment
Crouching
R
Supplies and equipment
Crawling
N
Bending
O
Supplies and equipment, event setup.
Twisting
N
Climbing
N
Balancing
N
Vision
F
Reading, observing activities, driving
Hearing
C
Communicating with personnel and general public
Talking
C
Communicating with personnel and general public
Foot Controls
O
Driving to and from outside events
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, audiovisual equpment, and supplies related to event setup.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
R
Vibration
O
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
M
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
X
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
R
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Executive Assistant
Department: Community Services
Immediate
Supervisor: Director of Community Services
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Provides support services and executive assistance for Director and division heads of the department. Provides grant and
project construction file management and reporting. Attends Commission meetings and prepares minutes. Performs various
administrative duties as assigned.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Prepares, maintains, and ensures timely reporting of Heritage Grant and Land & Water
Conservation Grant reports; assists the supervisors in project construction management
by reporting, file management, and contract administration
2
S
Assists Department management in budget preparation; monitors and tracks the
Department's budget on a daily basis; prepares Department budget reports for
Department staff.
3
S
Prepares bidding documents and administers contract documents for the annual
landscape contract.
4
S
Prepares and distributes Parks and Recreation Commission meeting packets; attends
Parks and Recreation Commission meetings, transcribes Commission minutes from
meetings; works with the Administration Department on annual Commission member
recruitment. May serve as back-up clerical for McDowell Mountain Preservation
Commission and Senior Services Commission.
5
S
Assists in participant registration and park facility booking using the CLASS system;
troubleshoots and solves accounting problems associated with the CLASS system.
6
Other duties as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of specific vocational, administrative, or technical nature
Knowledge
which may be obtained with a two year associate's degree, diploma, or equivalent from a
college, technical, business, vocational, or correspondence school. Appropriate
certification may be awarded upon satisfactory completion of advanced study or training.
Experience
Five years experience as executive assistant.
Certifications and
Possess a valid Arizona Driver's License for a minimum of two years with a good driving
Other Requirements
record; Notary Public; Automated External Defribullator/CPR certification; First Aid
Certification.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read reports, letters, correspondence, schedules, budget
materials, and requisitions.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division.
Writing
Work requires the ability to write reports, letters, correspondence and purchase
requisitions.
Managerial
Planning responsibilities include managing and coordinating data for special projects,
budget process, programs, grants, construction and purchasing.
Budget Responsibility
Cooperatively works with Department and Town staff in developing the Community
Services Department budget.
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diverse duties. Work requires the
exercise of independent thinking within the limits of policies, standards, and precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Retrieving filing items and organizing equipment and supplies
Crawling
R
Retrieving small pieces of equipment and supplies under tables
standing to a significant
O
Retrieving filing items, small equipment, and supplies
Twisting
O
degree.
Climbing
O
Stairs and ladder
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
O
DESCRIPTION
Filing, copying, assembling packet materials, and assisting the public
Sitting
F
Deskwork and meetings
Walking
O
To and from office equipment and other departments and during programs
Lifting
O
Receiving and restocking supplies
Carrying
R
Light weight equipment and office supplies
Pushing/Pulling
R
Light weight equipment
Reaching
O
For supplies and files
Handling
C
Paperwork, resolving problems associated with the CLASS system
Fine Dexterity
C
Computer keyboard and calculator
Kneeling
O
Retrieving filing items and organizing equipment and supplies
Crouching
O
Retrieving filing items and organizing equipment and supplies
Crawling
R
Retrieving small pieces of equipment and supplies under tables
Bending
O
Retrieving filing items, small equipment, and supplies
Twisting
O
Retrieving filing items, small equipment, and supplies
Climbing
O
Stairs and ladder
Balancing
R
On ladder
Vision
C
Reading, computer monitor, driving, observing work activities
Hearing
C
Communicating with staff and on the telephone
Talking
C
Communicating with staff and the general public on the phone and in person
Foot Controls
O
Transcription/dictiphone equipment
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Copy machine, fax machine, laminator, paper autofolder machine, binding machine, dictiphone, telephone, calculator,
general office supplies, computer and related software, typewriter, laser printer, inkjet printer, department vehicles (van,
standard truck, and mid-size car), Automated External Defribullator, and first aid kits.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
N
Noise and
N
Hazards
O
Vibration
O
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Executive Assistant
Department: Development Services
Immediate
Supervisor: Director of Development Services
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Supports the Director and all divisions within Development Services by performing highly responsible secretarial, clerical
and administrative duties. Serves as budget aide for all divisions of the department.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength irESSENTIAL FUNCTIONS
Code
1
S
Assists the Director by performing administrative support in the day-to-day operations.
Screens the Director's phone calls and re-routes calls, as appropriate. Maintains the
Director's daily calendar and schedules meetings. Reviews incoming mail, distributes
it accordingly, and responds to correspondence as directed.
2
S
Assists the Director in developing and implementing department budgets. Monitors
expenditures and purchases on a daily basis.
3
S
Receives and logs all incoming/outgoing improvement plan review submittals.
Maintains and monitors construction assurance files. Issues permits for
overweight/over height vehicle permits. Maintains accident report data base.
Researches and implements special projects as directed.
4
S
Issues permits and associated billings related to departmental plan review and
inspection fees. Researches, as needed, and prepares information for presentation to
the Town Council, i.e., special events and easement abandonments.
5
S
Assists in the preparation and bidding of annual contracts. Monitors annual
maintenance contracts and prepares work orders as needed.
6
S
Responds to requests for information from staff and the general public in a timely
manner to achieve satisfactory resolutions. Meets the needs of departmental personnel
and management through efficient, established office procedures. Acts in a courteous
and professional manner, and with good judgment, while assisting the public, elected
and appointed officials, employees, service providers, and other state and county
government agencies
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
long JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
Minimum five years in progressively responsible administration work. Previous
municipal experience working with the public is desirable.
Certifications and
Possess a valid driver's license for a minimum of two years with a good driving record.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and understand reports, letters, correspondence,
schedules, budget material and purchase orders. Ability to read and understand
construction plans.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write reports, letters, correspondence, schedules and
purchase orders.
Managerial
Planning responsibilities include coordinating data for special projects, budget process,
purchasing and inter -divisional issues.
Budget Responsibility
Assist in developing and implementing department budgets. Monitor expenditures and
purchases.
Supervisory /
Position has no supervisory responsibility.
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties. Work requires
the exercise of independent thinking within the limits of policies, standards and
precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing
Crouching
O
Retrieving Files
standing to a significant
N
N/A
Bending
O
degree.
Twisting
O
Computer to telephone or other equipment
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Filing, making copies, faxing
Sitting
F
Desk work, meetings
Walking
O
To and from office equipment and other departments
Lifting
R
Receiving and restocking supplies
Carrying
R
Equipment, files, office supplies
Pushing/Pulling
O
File and desk drawers
Reaching
O
For supplies and files
Handling
O
Paperwork
Fine Dexterity
C
Computer keyboard, calculator
Kneeling
R
Filing
Crouching
O
Retrieving Files
Crawling
N
N/A
Bending
O
Retrieving and filing items
Twisting
O
Computer to telephone or other equipment
Climbing
R
Retrieve files or plans
Balancing
N
N/A
Vision
C
Reading, computer monitor, driving, observing work activities
Hearing
C
Communicating with personnel and general public and on telephone
Talking
C
Communicating with personnel and general public and on telephone
Foot Controls
R
Transcriber controls
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet
printer, binding machine, transcriber, recorders
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
C
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
C
Noisy/DistractingNoisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Executive Assistant to Town Manager/Council
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
BRIEF DESCRIPTION OF THE JOB:
Provides support to the Town Manager, Mayor and Council.
Job Description
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
EL ESSENTIAL FUNCTIONS
Code
1
S
Provides support to the Town Manager, Mayor and Council by coordinating meetings
and events and maintaining calendars; relaying messages; preparing correspondence,
reports, manuals, proclamations and various other documents utilizing Word,
PowerPoint, Excel, and Publisher; handling registrations for conferences and seminars;
making travel arrangements and preparing itineraries.
2
S
Responds to requests or concerns from Town citizens and serves as liaison to Town
departments on a variety of issues. Responds to requests from public officials in other
governmental agencies and regional organizations.
3
L
Coordinates Town meetings, receptions and special events, including
intergovernmental meetings.
4
S
Conducts research, accomplishes special projects, and sits on committees as assigned.
5
S
Assists in performing essential Town Clerk duties in his/her absence.
6
S
Acts as staff liaison to Strategic Planning Advisory Commission, Municipal Property
Corporation, and other boards or commission as assigned by Town Manager.
7
S
Prepares and oversees Town Manager and Council budgets; codes P -card purchases.
8
S
Logs and fulfills Requests for Information during Council election cycles.
9
S
Orders office supplies and handles purchasing functions for Town Manager,
Mayor/Town Council, and Town Clerk Offices
10
S
In the absence of the Town Clerk, serves as Acting Town Clerk, performing functions
in support of the Town Clerk's Office, including preparing the Town Council meeting
agenda and minutes, attending Town Council meetings, and other Clerk -related duties
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature
Knowledge
which may be obtained with one year of advanced study or training past the high school
equivalency. Junior college, vocational, business, technical or correspondence schools
are likely sources. Appropriate certification may be awarded upon satisfactory
completion of advanced study or training. An understanding of best practices relating to
records management, Arizona Open Meetings laws, and Public Records Retention.
Experience
Five years experience as an Executive or Administrative Assistant, preferably in a
municipal setting.
Certifications and
Possess a valid Arizona Driver's License for a minimum of two years with a good driving
Other Requirements
record. A designation as a Certified Municipal Clerk (CMC) is required at the time of
hire or after a specified period of time on the job. Training with the Secretary of State's
Office and/or Maricopa County in the area of elections is desirable.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read policies, procedures, handbooks, agreements, contracts,
city ordinances, Council reports, newsletters, brochures.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division, ratios, and percentages.
Writing
Work requires the ability to write memos, letters, emails, and general correspondence.
Managerial
None
Budget Responsibility
Assists in preparing and monitoring Town Manager and Council budgets.
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Filing, retrieving items from shelves
Crawling
R
N/A
standing to a significant
O
Filing in lower drawers, retrieving items from lower shelves
Twisting
O
degree.
Climbing
F
Stairs
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
O
DESCRIPTION
Filing, making copies, faxing, retrieving mail, distributing
Sitting
F
Deskwork, meetings
Walking
F
To and from office equipment and other departments
Lifting
R
Files, office supplies, tables and chairs
Carrying
F
Files, office supplies
Pushing/Pulling
R
Office cart
Reaching
R
For items on higher shelves
Handling
F
Files, office supplies
Fine Dexterity
C
Computer keyboard, telephone keypad, calculator
Kneeling
R
Filing
Crouching
R
Filing, retrieving items from shelves
Crawling
R
N/A
Bending
O
Filing in lower drawers, retrieving items from lower shelves
Twisting
O
From computer to telephone
Climbing
F
Stairs
Balancing
O
Carrying files, office supplies
Vision
C
Reading, computer monitor
Hearing
C
Communicating with personnel and general public and on telephone
Talking
C
Communitcating with personnel and general public and on telephone
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, general office supplies, telephone, fax, copier
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
O
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
Job Title: FACILITIES MAINTENANCE TECHNICIAN
Department: Development Services
Immediate
Supervisor: Facilities/Environmental Supervisor
FLSA Status: Non -Exempt
BRIEF DESCRIPTION OF THE JOB:
Performs a variety of general maintenance duties required to maintain the safety, aesthetics and physical plant operations of
Town owned and/or leased facilities..
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code -
1
M
Performs preventive maintenance on all Town physical plant operations, such as
HVAC equipmnent. Maintains records for all preventive maintenance. Performs a
variety of tasks related to plumbing, electrical, fabrication, carpentry and HVAC
operations.
2
L
Responds to requests received through the Maintenance Request system for
maintenance/repairs of all Town owned/leased facilities. Distributes supply requests.
3
L
Performs facility safety inspections, insures all life safety functions operate properly.
4
M
Supplies and supports custodial positions, filling in for custodians during their
absence.
5
L
Performs the tasks of Facility Operations Supervisor in his/her absence.
6
M
Performs all other duties as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Knowledge
Minimum of high school diploma or equivalency. Knowledge of Microsoft Office and
other basic computer skills
Experience
Three years of responsible experience in construction, commercial building maintenance;
basic skills in HVAC, plumbing, electrical and plant maintenance.
Certifications and
Other Requirements
Possession of a valid driver's licence for a minimum of two years with a good driving
record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Must be able to read and comprehend technical manuals and construction blue prints.
Math
Must be able to perform basic math calculations.
Writing
Must be able to communicate legibly in completing forms, work orders, supply
requisitions and messaging.
Managerial
none
Budget Responsibility
none
Supervisory /
Organizational Control
Liaison to custodial staff.
Complexity
Perform a diverse range of duties and responsibilities
Interpersonal / Human
Relations Skills
Ability to interact with peers and public in a positive and professional manner.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
® Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Crouching
O
standing to a significant
R
Bending
O
degree.
Twisting
O
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
Job sites
Sitting
R
Walking
F
Between job sites and tasks
Lifting
F
Tools, equipment, supplies
Carrying
F
Tools, equipment, supplies
Pushing/Pulling
F
Tools, Equipment, supplies
Reaching
F
Telephone, supplies
Handling
F
Fine Dexterity
O
Computer, telephone keypad
Kneeling
O
Crouching
O
Crawling
R
Bending
O
Twisting
O
Climbing
O
Ladders
Balancing
O
Ladders
Vision
C
Hearing
C
Talking
F
Foot Controls
O
Vehicles and equipment
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Operate HVAC equipment in the 25 to 150 ton capacity. Operate all machinery associated with plant custodial care. Utilize
all types of hand tools associated with construction and building maintenance.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
D
Noise and
D
Hazards
F
Vibration
F
Electrical
W
Wetness/Humidity
S
Hazards
Fire Hazards
M
Respiratory
M
Hazards
Explosives
N
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
(1)
(2) Mechanical Plants
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
X
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REQUIRED:
Hard Hat, gloves (Latex, Leather, Chemical Protection), safety glasses, respiratory, safety belts, steel toed footware.
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/DistractingNoisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15 4
FOUNTAIN HILLS, ARIZONA
Job Description
Job Title: FACILITIES/ ENVIRONMENTAL SUPERVISOR
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Exempt
BRIEF DESCRIPTION OF THE JOB:
Organize and supervise the operations, maintenance and custodial services of owned and/or leased Town buildings.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
I
L
Plan, assign and supervise the work of staff involved in providing maintenance and
custodial services to Town facilities; requisition supplies, materials, and equipment for
all facility needs; prepare and maintain preventive maintenance programs and
contracts. Implement Town environmental policies by initiating, managing and
coordinating environmental programs. Coordinate and supervise wash and dam
maintenance. Assist in management of the Town's Solid Waste contract. Reviews
plans and other documents for consistency with the Town environmental policy.
2
S
Participate in budget preparation and administration; prepare cost estimates for budget
recommendations; submit justifications for budget items; monitor and control
expenditures. Prepare and present various reports on existing and proposed
environmental policies and programs to Town management, the Planning and Zoning
Commission and the Town Council.
3
S
Participate in the hiring of staff; monitor employee performance ; prepare employee
performance reviews; provide or coordinate staff training; work with employees to
correct deficiencies; implement discipline procedures. Research environmental
regulations and programs for possible application in Fountain Hills
4
L
Assist with the safety inspections of all Town facilities; respond to requests from the
risk pool to implement improvements in property and staff safety; prepare reports
required by Federal, State, and Local agencies.. Act as Town ADA (Americans with
Disabilities Act) Coordinator, research and resolve ADA concerns with Town owned
facilities; interact with US Department of Justice and State ADA compliancy agencies
on matters concerning Town owned property. Ensure compliance with Federal, State,
County and Town regulations and programs relating to storm water and air quality.
5
M
Participate in and supervise the liquidation of Town surplus property in accordance
with State regulations; prepare all necessary reports. Prepare and plan for the
collection and destruction of archived files in accordanc with the State Records
Reduction Act. Develop and implement monitoring, reporting and compliance
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
strategies related to storm water and air quality, including drafting local regulations
and submitting annual reports.
6
L
Prepare and present reports to various entities on the many aspects of the storm water
program including State and Federal regulatory agencies.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Planning, Environmental Planning, Environmental Science, Engineering or
Water Resources. Basic knowledge of HVAC, plumbing, electrical and plant
maintenance required.
Experience
Minimum of two years of municipal planning experience or experience in administering
environmental or storm water management programs. Working knowledge of Microsoft
Office software. Five years of responsible experience in construction and commercial
building maintenance.
Certifications and
Computer skills in Microsoft Office software and Outlook (e-mail). Possession of a
Other Requirements
valid driver's license for a minimum of two years with a good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications maybe substituted.
Reading
Must be able to read and comprehend technical manuals and construction blue prints.
Ability to complex, technical documents, reports and regulations.
Math
Must be able to perform basic math calculations.
Writing
Ability to write reports, correspondence, and ordinance amendments.
Managerial
Planning responsibilities include scheduling daily tasks. Possess skills to work as a lead
worker on projects. Ability to manage projects including scheduling and organizing
meetings.
Budget Responsibility
Prepares and mointors a comprehensive budget pertaining to the
Facilities/Environmental Division.
Supervisory /
Minimum two years of lead and supervisory responsibility.
Organizational Control
Complexity
Position requires the ability to be self motivated, independent and self managed. Ability
to follow broad instructions, objectives and policies. Work requires analysis and
judgment in accomplishing diversified duties.
Interpersonal / Human
The employee in this position has contact with work units or departments within the
Relations Skills
Town, which may be involved in decision-making or providing approval for purchases
or projects. In addition, this employee works with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Crawling
R
standing to a significant
F
Twisting
O
degree.
Climbing
O
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
F
DESCRIPTION
Work site
Sitting
O
Driving and computer/office work
Walking
F
Between work sites
Lifting
F
Tools & equipment, packages, tables, chairs
Carrying
O
Tools & equipment, packages
Pushing/Pulling
F
Equipment, broom, vacuum
Reaching
O
Telephone, office supplies
Handling
O
Tools & equipment
Fine Dexterity
F
Small hand tools, computer, calculator, telephone and writing
Kneeling
O
Work site
Crouching
O
Crawling
R
Bending
F
Twisting
O
Climbing
O
Balancing
O
On ladder
Vision
C
Driving, computer
Hearing
C
Communicating with public and personnel
Talking
C
Communicating with public and personnel
Foot Controls
F
Town vehicle, gator, other Town equipment
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Maintains HVAC equipment in the 25 to 150 ton capacity, operates computer monitered and controlled HVAC. Operates
hydraulic high reach equipment up to 30' in height. Operates all machinery associated with facility custodial care. Utilizes
all types of hand tools associated with construction and building maintenance.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
W
Noise and
D
Hazards
F
Vibration
O
Electrical
D
Wetness/Humidity
S
Hazards
Fire Hazards
D
Respiratory
W
Hazards
Explosives
N
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
(1)
(2) Mechanical Plants
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
X
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REQUIRED:
Hard hat, gloves (latex, leather , chemical protection), safety glasses, respiratory, safety belts, steel toed footware (when
necessary).
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Finance Director
Department: Finance
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Establishes goals, objectives, policies, procedures and priorities related to activities of finance and budgeting. Provides
administrative direction for accounts payable, purchasing, information technology, sales and property tax, prepares annual
budget and financial report. Researches, analyzes and develops recommendations on financial and budgetary issues.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Supervises staff to include prioritizing and assigning work; conducting performance
evaluations; ensuring staff is cross -trained. Develops, implements, and evaluates
departmental policies, procedures, strategies and goals.
2
S
Attends management meetings and public meetings including making presentations to
Council, civic and citizen groups.
3
S
Oversees preparation of audited financial statements and special audits by coordinating
with external auditors, preparing Comprehensive Annual Financial Report,
Management Discussion and Analysis, disseminates reports to bond rating agencies.
4
S
Manages budget procedures and monitors the Town's budget including revenues and
expenditures. Oversees preparation of annual budget by coordinating department
requests, developing management indicators, forecasting revenue projections,
preparing budget message, making budget available to citizenry.
5
S
Coordinates with bond counsel, investment banking team for bond issuances and
refinancing, bond ratings, covenant requirements.
6
S
Oversees maintenance of accounting ledgers and records on accounting software.
Responsible for safeguarding Town's assets by implementing appropriate internal
controls.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional field and specific knowledge
Knowledge
of generally accepted accounting principles. Knowledge is normally acquired through
four years of college resulting in a Bachelors of Science in Accounting.
Experience
Over five years experience in government finance including (3) years in direct
supervision.
Certifications and
Certification by the State of Arizona as a Certified Public Accountant (CPA) preferred.
Other Requirements
Member of national and local Government Finance Officers Association is desired
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read federal, state, and local regulations, accounting manuals
and promulgations, and computer manuals.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division as well as interpolations, statistical analysis, and
projections.
Writing
Work requires the ability to write reports, summaries, memos, letters, outlines, and
requests; written reports need to be understandable by the general public.
Managerial
Planning responsibilities include allocation of personnel and resources to accomplish all
assignments that have deadlines and communicating requirements for upcoming
changes, deadlines, training and computer updates.
Budget Responsibility
The incumbent prepares the annual budget document that meets governmental standards
(GFOA), prepares estimates of revenues, researches alternative funding resources and
may recommend budget allocations for presentation to the Town Manager. Monitors
actual versus budgeted revenues and expenditures.
Supervisory /
Work requires supervising and monitoring performance for a group of regular
Organizational Control
employees in a work unit, including providing input on hiring/disciplinary actions and
work objectives/effectiveness, and realigning work as needed; performance evaluations
and promotions.
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with department heads, customers, brokers and sales
representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Files and office supplies
requires walking or
R
Files and office supplies
Crawling
N
standing to a significant
Bending
O
Files and office supplies
Twisting
degree.
Files and office supplies
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
Talking with staff, making presentations to the public, Town Council or staff
Standing
Sitting
C
Deskwork, meetings
Walking
O
Talking with staff, attending meetings
Lifting
O
Files and office supplies
Carrying
O
Files and office supplies
Pushing/Pulling
R
Files and office supplies
Reaching
O
Filing and storage of files
Handling
C
Paperwork, telephone
Fine Dexterity
C
Computer keyboard, calculator, writing
Kneeling
R
Files and office supplies
Crouching
R
Files and office supplies
Crawling
N
None
Bending
O
Files and office supplies
Twisting
R
Files and office supplies
Climbing
R
Stairs
Balancing
R
Files
Vision
C
Reading, computer monitor
Hearing
C
Communicating with personnel and telephone
Talking
F
Communicating with personnel and telephone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser and/or inkjet
printer
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
C
Vibration
O
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
C
Noisy/DistractingNoisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
N
o
a �I
a
t� 4
``• FSL 19%9
that is Ate"
Job Title: Financial Services Technician
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Non -Exempt
BRIEF DESCRIPTION OF THE JOB:
Performs as a professional specialist with responsibility for an accounting program, function or specialty area. May
be assigned to a specific functional area such as Accounts Payable, Accounts Receivable or Licensing, or may carry
out special projects as assigned.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify
all duties performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Processes/reconciles daily cash receipts, requisitions, purchase orders, accounts
payable and accounts receivable invoices, purchasing cards, petty cash or other
program areas as assigned.
2
S
Handles all inquiries and maintains the files for the program area assigned.
Verifies information for accuracy and resolves any discrepancies prior to
preparing data or preparing accounting or managerial reports.
3
S
Oversees all business licensing and animal licensing, including resolving any
issues. Utilizes and maintains multiple software applications and reports, which
includes coordination with Code Enforcement and processing notice violations.
4
S
Handles the issuance of peddlers licenses, badges, and approvals with other
departments. Processes regular liquor license applications.
5
S
Acts as liaison with other departments to coordinate accounting activities, such
as insuring accurate requisition preparation, following up on invoicing, and
reconciliation of cash receipts from all departments.
6
S
Assists with other accounting functions as assigned, including but not limited
to, front desk coverage and general ledger journal entries.
* See page 3 — Overall Physical Strength Demands
Revised 5/08/14
JOB REQUIREMENTS:
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical
Knowledge
nature which may be otained with two years of advanced study or training past
the high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources.
Experience
A minimum of two years accounting experience. Knowledge of Microsoft
Word, Microsoft Excel, Access, CLASS, ActiveNet, and MUNIS preferred
Certifications and
Valid drivers license for a minimum of two years with a good driving record.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read invoices, license applications, purchase orders,
reports, and general correspondence. Attention to detail is a requirement of this
position.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division, as well as business math.
Writing
Work requires the ability to write memos, emails, and documenting procedures.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties.
Work requires the exercise of independent thinking within the limits of policies,
standards, and precedents..
Interpersonal / Human
The incumbent in this position contacts others within the organization. These
Relations Skills
contacts may be involved in decision making or providing approval or decision
making authority for purchases or products. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Customers may
also be called for information on licensing.
Revised 5/08/14
Cll�l01Z\11_wutft'i.`II4'1Wi4ftWE"0:i7Di► F.10 7.I
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very
Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100
occasionally or negligible
occasionally, 10lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
lbs. occasionally,
weights frequently;
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
50-100 lbs.
sitting most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
frequently, or up
Kneeling
requires walking or
Filing in lower drawers
Crouching
to 20-50 lbs.
Filing in lower drawers
standing to a significant
N
N/A
constantly.
O
degree.
Twisting
F
From computer to other desk areas
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
0
Filing, making copies, and faxing
Sitting
C
Deskwork
Walking
O
To and from office equipment, mailroom, and other departments
Lifting
O
Files, boxes, and books
Carrying
O
Files, office supplies, books, and boxes
Pushing/Pulling
R
File boxes
Reaching
F
For supplies, files, and mail
Handling
C
Paperwork
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
O
Filing in lower drawers
Crouching
O
Filing in lower drawers
Crawling
N
N/A
Bending
O
Filing in lower drawers
Twisting
F
From computer to other desk areas
Climbing
O
Ladder to reach files, stairs
Balancing
O
While on ladder reaching for files
Vision
C
Reading, computer monitor
Hearing
C
Communicating with the public and personnel both in person and on
the phone
Talking
F
Communicating with the public and personnel both in person and on
the phone
Foot Controls
N
N/A
Revised 5/08/14
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related
software such as Munis, Access and Excel.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATIO
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/08/14
FOUNTAIN HILLS, ARIZONA
Job Description
Job Title: Fleet Mechanic/Open Space & Landscape Specialist
Department: Development Services
Immediate
Supervisor: Street Superintendent
FLSA Status: Non -Exempt
BRIEF DESCRIPTION OF THE JOB:
Schedules and performs maintenance and repairs on Town vehicles and construction equipment. Schedules emission tests
and licensing. Processes documentation into Fleet Management Program. Performs a variety of semi -skilled and skilled
work in maintenance and repair of landscaping, turf, irrigation systems, fountains and grounds.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
t ESSENTIAL FUNCTIONS
Code
1
S
Maintains the fleet data management program. Schedules preventative maintenance
inspections and repairs. Schedules emissions tests by conversing with agencies to
receive emissions coupons and vehicle operations to complete the emission test,
working with DMV for new and old vehicle registration.
2
S
Processes maintenance documentation into fleet maintenance program, maintains fleet
parts inventory and warranty repairs.
3
H
Performs routine scheduled and un -scheduled repairs to all town vehicles and
equipment which include tractors, backhoes, street sweepers, dump trucks, light trucks,
cars and golf carts. Also performs welding and fabrication work and checks all
vehicles and equipment over for other needed services.
4
H
Performs other duties by monitoring shop safety procedures, cleaning vehicles,
equipment and the shop, repairing shop equipment, research and ordering parts,
analyzing complaints to ensure proper repair of the vehicles and equipment.
M
Inspects landscaping in medians and open spaces. Coordinates contracted landscape
crews, assigning jobs, then conducting follow-up.
Performs maintenance and repairs as needed on irrigation. Programs and maintains
irrigation timers. Maintains up-to-date records on all irrigation systems, tracking water
consumption, etc.
6
M
Cleans and maintains the fountains on Avenue of the Fountains and the water feature
on Shea and Palisades.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
Five years experience as an automotive and/or heavy equipment mechanic.
Certifications and
Possess a valid Arizona CDL Driver's License with Air Brake Endorsement for a
Other Requirements
minimum of two years with a good driving record. Mac certification license for
refrigerant use.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read manuals and instructions and requires the ability to
access and read the internet, OSHA directives, Town, county and state laws.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write vehicle replacement requirements, service reports and
parts requests.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diverse duties. Work requires the
exercise of independent thinking within the limits of policies, standards and precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. Vendors and suppliers may also be called upon for information on purchases,
supplies or products. Meetings and discussions may be conducted with customers,
brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
® Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
While inspecting and making repairs
Crouching
F
While inspecting and making repairs
standing to a significant
F
While inspecting and making repairs
Bending
F
degree.
Twisting
F
While inspecting and making repairs
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
At job site
Sitting
O
Deskwork and inside vehicle
Walking
F
Around job site and vehicle
Lifting
F
Tools and equipment
Carrying
F
Tools and equipment
Pushing/Pulling
O
Equipment and supplies
Reaching
F
For supplies and equipment
Handling
F
Supplies and equipment
Fine Dexterity
F
Installing small parts in confined areas
Kneeling
O
While inspecting and making repairs
Crouching
F
While inspecting and making repairs
Crawling
F
While inspecting and making repairs
Bending
F
While inspecting and making repairs
Twisting
F
While inspecting and making repairs
Climbing
F
Stairs, ladder
Balancing
F
On ladder and large vehicle
Vision
C
Reading, driving and looking for physical problem
Hearing
C
Communicating with personnel and listening for possible problems
Talking
O
Communicating with personnel and general public and on telephone
Foot Controls
F
Operating heavy equipment and driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Tool box, professional tool set, Hydraulic lift, jacks, A/C equipment, diagnostic break out box and scan tool
equipment, tire repair equipment, steam cleaner, volt meters, charging systems, part washer, hydraulic hose maker
and computer software.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
D
Noise and
D
Hazards
F
Vibration
C
Electrical
W
Wetness/Humidity
M
Hazards
Fire Hazards
W
Respiratory
D
Hazards
Explosives
M
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
D
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
Safety glasses, steel -toed boots, gloves, ear plugs, welding face shields
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
X
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
R
Tedious or Exacting Work
F
Noisy/Distracting Environment
C
Other (see 3 below)
(3)
Revised 5/18/15 4
FOUNTAIN HILLS, ARIZONA
Job Title: GIS Technician/CAD Operator
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs paraprofessional technical duties for the Development Services Department. Provides technical CAD, GIS,
mapping, graphics, drafting and Town facility management mapping support for all Town departments and Town customers.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code JL
1
S
Prepares designs, revises plans, maps, and other graphics in AutoCAD, GIS and other
computerized methods, and by manual drafting methods. Coordinates, prioritizes and
distributesTown digital mapping and various projects.
2
S
Design Signing and Striping plans for new subdivisions, commercial and improvement
projects (final approval by Town Engineer). Address assignment and distribution to
proper contacts for new subdivisions, commercial and utilitiy structures. CIP -
Engineering design, exhibits and mapping. Minor drainage projects.
3
S
Quarterly mapping updates of town maps. Prepare and check routine survey legal
descriptions. Prepare Exhibits and legal descriptions for various Easement, Right -of -
Way and Real Property Acquisitions and Abandonments.
4
L
Perform slope analysis checks. Obtains surveying and engineering field data. Performs
routine surveying and engineering calculations. Performs occasional site development
and public works inspections. Prepares schedules and cost estimates.
5
L
Maintains engineering, planning and facility drawing files, as-builts and GIS. Scanning
coordination of archives. Develops written and graphic standards.
6
S
Special projects -working with Mayor, Council and Town Manager, also with public
agencies and emergency services . Performs other related duties as required.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational or technical nature which may be
Knowledge
obtained with two years of college, diploma or equivalent from a technical, business,
vocational, or correspondence school. Appropriate certification may be awarded upon
satisfactory completion of advanced study or training.
Experience
Over two years experience in computer software applications, AutoCAD and/or Arcview
software preferred. Two years of GIS experience required. Drafting, mapping,
surveying, engineering, construction techniques, planning principles and practices and
customer service experience preferred.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. Professional or technical registration, certification or licensing preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read civil engineering design guidelines, construction
specifications and details, property legal descriptions, engineering plan review submittal
forms and plans.
Math
Work requires the ability to perform routine surveying and enginnering calculations,
general math calculations such as addition, subtraction, multiplication and division.
Writing
Work requires the ability to write reports, property legal descriptions and general
correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work is governed by specific instructions, objectives and policies. Work requires the
exercise of consideralble initiative and independent analytical and evaluative judgement.
Interpersonal / Human
This position requires contact with others within the organization such as the Street
Relations Skills
Division, Parks and Recreation Department, Administration and Planning & Zoning. In
addition contact may be required with individuals outside the Town who may belong to
professional or peer organizations. Working with various state and federal agencies may
also be required of the employee. Vendors and suppliers may also be called upon for
information on purchases, supplies or products. Meetings and discussions may be
conducted with citizens, realtors, developers, etc.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Plotting paper rolls, Files, office supplies, books, boxes
Crouching
N
standing to a significant
N
Bending
R
degree.
Twisting
R
From computer to telephone
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Routine office mobility
Sitting
C
Computer work
Walking
R
To and from office equipment and other departments
Lifting
R
Plotting paper rolls, Files, office supplies, books, boxes
Carrying
R
Plotting paper rolls, Files, office supplies, books, boxes
Pushing/Pulling
R
Plotting paper rolls, Files, office supplies, books, boxes
Reaching
R
Plotting paper rolls, Files, office supplies, books, boxes
Handling
O
Plotting paper rolls, Files, office supplies, books, boxes
Fine Dexterity
F
Computer keyboard, plotter's, calculator, telephone keypad, writing
Kneeling
R
Plotting paper rolls, Files, office supplies, books, boxes
Crouching
N
Crawling
N
Bending
R
Retrieving items from lower shelves
Twisting
R
From computer to telephone
Climbing
N
Balancing
N
Vision
C
Reading computer monitor
Hearing
C
Communicating with personnel and general public and telephone
Talking
F
Communicating with personnel and general public and telephone
Foot Controls
N
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Plotter, printer, copier, planimeter, calculator, light table, label maker, multi -line telephone, binding machine, fax machine,
computer and related software.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
C
Vibration
O
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
S
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
C
Noisy/DistractingNoisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
von
�llfj6at ;s P►X'/
Job Title: Groundskeeper
Department: Community Services
Immediate
Supervisor: Parks Supervisor
FLSA Status: Non -Exempt
BRIEF DESCRIPTION OF THE JOB:
Maintains and cleans landscaped areas, exterior of buildings, and facilities.
Job Description
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
M
Maintain park grounds by removinge trash and litter, cleaning ramadas and restrooms,
blowing off sidewalks and dugouts; assists with overseeding open turf and ball fields.
2
M
Prune trees, plant trees, set irrigation clocks, install and maintain irrigation system,
schedule and overseed fields.
3
M
Prepare athletic fields by painting, leveling, and lining athletic fields; perform minor
construction duties.
4
M
Perform routine maintenence of playgrounds, tennis courts, basketball courts and
volleyball courts.
5
M
Fertilize turf and spray pesticides
6
L
Order supplies, maintain inventory records
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
Revised 5/18/15
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivalent to four years of high school or equivalency
Experience
One year of landscape maintenance or groundskeeping.
Certifications and
Possess a valid Arizona Driver's License for a minimum of two years with a good driving
Other Requirements
record; Playground Equipment and Safety training (within one year of hire); CPR
certification; First Aid Certification; Structural Pest Control license (within one year of
hire).
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read work schedules, instructions for equipment assembly,
and equipment labels.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division.
Writing
Work requires the ability to fill out forms such as timesheets, leave requests, and etc.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Normal tasks require use of definite procedures, with little deviation. Work requires
limited analysis.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Picking up trash, pulling weeds, irrigation work
Crouching
F
Picking up trash, pulling weeds, irrigation work
standing to a significant
R
Picking up trash, pulling weeds
Bending
F
degree.
Twisting
O
Picking up trash, pulling weeds, lifting equipment
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
At job site
Sitting
F
Driving equipment
Walking
F
Around jobsite
Lifting
F
Tools and equipment
Carrying
O
Boxes, equipment
Pushing/Pulling
F
Equipment
Reaching
F
Trimming
Handling
F
Equipment
Fine Dexterity
F
Landscaping, irrigation repair
Kneeling
O
Picking up trash, pulling weeds, irrigation work
Crouching
F
Picking up trash, pulling weeds, irrigation work
Crawling
R
Picking up trash, pulling weeds
Bending
F
Picking up trash, pulling weeds
Twisting
O
Picking up trash, pulling weeds, lifting equipment
Climbing
O
Ladder
Balancing
R
On ladder
Vision
C
Observing work activities
Hearing
C
Communicating with personnel and on radio
Talking
F
Communicating with personnel and on radio
Foot Controls
O
Driving and operating heavy equipment
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Hand tools, blowers, weed eater, chainsaw, pesticide spayer, air compressor, chipper, power washer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
W
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
O
Vibration
R
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
M
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REQUIRED:
Safety glasses, gloves, hearing protection, constuction hat, steel -toed shoes, dustmask, backbrace, and chemical resistant suit
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/DistractingNoisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Home Delivered Meals Coordinator
Department: Community Services
Immediate
Supervisor: Senior Services Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The fundamental purpose of this position is to handle the day-to-day operations of the Home Delivered Meals Program
(HDM), including coordination with clients, volunteers, and communication with the vendor contracted to prepare the meals.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength T ESSENTIAL FUNCTIONS
Code
1
S
In constant contact with the chef and staff of Fountain View Village (FVV) regarding
meal schedule, meal quantity, and monitor quality of meals standards set by state
guidelines. Relays client comments about the meals to the kitchen staff.
2
S
Monitor and maintain all aspects of client's meal schedule; including client
information, billing information, and changes to the daily route sheets. Maintain and
track client accounts. Must clearly communicate and generate reports for FVV, and
the Town's Finance Division.
3
L
Work with the daily HDM Volunteer Coordinators to make sure all routes are covered.
Request monthly schedule from coordinators. Maintain data base with volunteer
schedule and contact information. Recruit new volunteer drivers, schedule training
with daily coordinator, and advise Town's Volunteer Coordinator of all new HDM
volunteers.
4
L
Intake new self -pay clients, create/update weeky route sheets, and change out route
books. Enter all client meals into ActiveNet and print reports. Apply for PO through
Munis. Create requisition and check request for contracted meal vendor. Process self -
pay client billing: invoice and mail. Update client information into ActiveNet and
enter client meals into Activenet. Invoice Senior Services, Inc. Update monthly charts
and reports. Coordinate background and fingerprinting checks for all HDM
volunteers.
5
S
Maintain volunteer contact spread sheet, volunteer folders, and volunteer level one
clearance complience. Keep Home Delivered Meals procedures up-to-date and
available to volunteers. Create weekly route sheets for volunteers, which includes
maps and driving directions. Keep volunteers briefed on any changes in the routing or
delivery procedures. Trouble shoot problems when needed with client meal delivery.
Notify Sheriffs Office if needed to conduct a wellness check. Be available to deliver
meals if needed. Maintain HDM bags, route books, and supplies.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
6 S Demonstrate continuous effort to improve operations, streamline work processes, and
work cooperatively with co-workers to provide quality customer service. Maintain
office and lobby kiosks. Work with office volunteers. Other duties as
needed/assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Must be proficient in Excel worksheets and Word documents. Level of
knowledge equivalent to four years of high school or equivalency.
Experience
A minimum of one year customer service, preferably with seniors. Minimum of one
year clerical experience.
Certifications and
Possession of a valid Arizona driver's license for a minimum of two years with a good
Other Requirements
driving record.
CPR/AED certified.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires ability to read routine documents.
Math
Work requires general math calculations (addition, subtraction, multiplication, division,
percentages, decimals).
Writing
Work requires the ability to write weekly schedules, procedural reports, and activity
reports.
Managerial
Work requires ability to multitask.
Budget Responsibility
Prepare supportive documents.
Supervisory /
Position has no supervisory responsibility.
Organizational Control
Complexity
Work involves professional judgement to provide appropriate responses to customers
and the public.
Interpersonal / Human
The incumbent in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval for purchases or projects. In addition, these
incumbents work with individuals outside the Town who may belong to professional or
peer organizations. Working with various state and federal agencies may also be
required of the employee. Vendors and suppliers may also be called upon for
information on purchases, supplies or products. Meetings and discussions may be
conducted with customers.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Filing in lower drawers
requires walking or
N
Crawling
N
standing to a significant
Bending
O
Filing in lower drawers
Twisting
degree.
From telephone to computer
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
Faxing, copying, filing
Standing
Sitting
F
Deskwork
Walking
O
Around office and Community Center. Deliver route books to kitchen.
Lifting
R
Files, office supplies, and meal bags
Carrying
R
Files, office supplies
Pushing/Pulling
R
Doors, filing drawers
Reaching
F
Files, books, keyboards
Handling
F
Paperwork
Fine Dexterity
F
Computer keyboard, calculator, telephone keypad, writing
Kneeling
R
Filing in lower drawers
Crouching
N
Crawling
N
Bending
O
Filing in lower drawers
Twisting
O
From telephone to computer
Climbing
R
Stairs
Balancing
R
Files
Vision
C
Reading, computer monitor, driving
Hearing
C
Communication with staff, customers, on the telephone
Talking
F
Communication with staff, customers, on the telephone
Foot Controls
O
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Environment
N
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Information Technology Administrator
Department: Administration
Immediate
Supervisor: Finance Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Manages the activities of Information Technology including application services, system and network operations, customer
support and telecommunications services.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength V ESSENTIAL FUNCTIONS
0
Code
1
S
Plans and organizes direction of the information technology activities of the Town
including network, infrastructure, telecommunications, computer-related hardware and
software, IT security, IT consulting and project management and new technology
research. Works with departments in identifying computer software and hardware
needs. Prepares special studies, analyses and projections.
2
L
Provides quality technical support by troubleshooting and analyzing systems with a
high degree of customer service, technical expertise and timeliness to Town staff.
Provides support for Council and Commission meetings. Provides Town website and
Channel 11 programming and upkeep.
3
S
Monitors network activity, performs preventative maintenance to servers,
workstations, and infrastructure. Maintains Town -wide software licenses, software
inventory, cell phones, pagers, and maintenance contracts.
4
S
Administers the division budget. Provides end-user training to staff. Administers
access control system by issuing building access and ID cards, adding and removing
users.
S
Develops, implements, and manages operational standards and escalation procedures
to ensure service levels are maintained at a consistent level. Documents, tracks, and
monitors problems to ensure resolution in a timely manner with the least impact on
Town operations .
6
S
Performs other duties as assigned or required.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature
Knowledge
which may be obtained with advanced training or study past the high school equivalency.
Junior college, vocational, business, or technical schools are likely sources. Appropriate
certification may be awarded upon satisfactory completion of advanced study or training.
Experience
Minimum of five (5) years experience as Network Administrator or I/T Technician.
Certifications and
Microsoft Certified Professional, A+ Certified, or BS degree in Information Technology
Other Requirements
preferred. Possess a valid Arizona Driver's License for a minimum of two years with a
good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read technical instructions, technical specifications, planning
documents, letters, memos, and general correspondence.
Math
Work requires the ability to perform general math calculations.
Writing
Work requires the ability to write memos, presentations, and issue requests for proposals,
letters, and general correspondence.
Managerial
Allocating resources and planning projects.
Budget Responsibility
Prepares and monitors annual Information Technology budget and makes
recommendations to other Town departments for technology requests.
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives, and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgment.
Interpersonal / Human
Work requires contact with others in the organization. In addition, work is performed
Relations Skills
with contact to others outside the Town who may belong to professional or peer
organizations. Working with state and federal agencies may also be required. Vendors
and suppliers may be called upon to provide information on purchases, supplies, or
products. Meetings and discussions may be conducted with Town employees and
outside sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Working on computers on the floor
Crawling
O
Working on computers on the floor
standing to a significant
O
Working on computers on the floor
Twisting
R
degree.
Climbing
R
Ladders, stairs
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
O
molpm—
DESCRIPTION
Observing work duties and activities
Sitting
F
Deskwork and meetings
Walking
O
To and from office equipment, other departments, to/from job sites
Lifting
O
Files, office supplies, and computer equipment
Carrying
R
Files, office supplies, and computer equipment
Pushing/Pulling
O
Computer equipment
Reaching
O
Connecting equipment cables
Handling
O
Files, office supplies, and computer equipment
Fine Dexterity
O
Computer and telephone keypads, writing, setting jumpers on circuit boards
Kneeling
O
Working on computers on the floor
Crouching
O
Working on computers on the floor
Crawling
O
Working on computers on the floor
Bending
O
Working on computers on the floor
Twisting
R
Working on computers on the floor
Climbing
R
Ladders, stairs
Balancing
R
Ladders
Vision
C
Reading, computer monitor, driving, observing work activities
Hearing
C
Communicating with personnel and general public and on phone
Talking
C
Communicating with personnel and general public and on phone
Foot Controls
R
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Screw drivers, ladders, test meters, copy machine, fax machine, telephone, calculator, office supplies, computer and software,
laser and/or ink jet printer
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
N
Electrical
W
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
(1) N/A
(2) N/A
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/DistractingNoisy/Distracting Environment
N
Other (see 3 below)
-
(3) N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
k6' at is
Job Title: Lead Park Attendant
Department: Community Services
Supervisor: Recreation Program Coordinator or Recreation Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
In addition to performing simple manual and clerical duties with little or no supervision in park maintenance or recreation,
this position functions in a lead capacity to other Park Attendants. The distinguishing characteristic between this position and
a Park Attendant is that the Lead Park Attendant is assigned to perform additional duties. The additional duties may involve
training, providing functional direction to other Park Attendants, interpreting and communicating policies, and reporting
operating issues to the Recreation Program Coordinator or Recreation Supervisor.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS
Code
1
S
Acts in a lead capacity which involves training employees, providing direction to other
employees, interpreting and communicating policies and assignments to employees,
and reporting operating issues to the supervisor
2
M
Participates in delivery of recreation programs; including interaction with participants
3
M
Polices sites, picking up paper and trash. Provides general cleaning of buildings and
restrooms
4
S
Performs routine clerical functions such as delivering flyers and answering phones or
general office work
5
L
Sets up apparatus and other equipment and issues supplies; lines athletic fields and ball
diamonds
6
S
Demonstrates continuous effort to improve operations, decrease turnaround times,
streamline work processes, and work cooperatively and jointly to provide quality
seamless customer service
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivelent to four years of high school or equivalency.
Experience
Twelve (12) months experience as a Park Attendant or in related programs areas
preferred.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record, Basic First Aid and CPR/AED Certification required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read reports. Some Recreation Assistants may interpret
manuals, rules, contracts, purchase orders, and professional publications.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write reports and fill out forms. Some Recreation Assistants
must possess the ability to write letters, sponsorship requests, flyers, receipts, and
equipment bids.
Managerial
None
Budget Responsibility
None
Supervisory /
While no direct supervision is exercised, work requires training of other employees,
Organizational Control
providing direction and clarification of job assignments of other employees, interpreting
and communicating policies and procedures to other employees, and reporting operating
issues to supervisory staff.
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of initiative and independent analytical and evaluative judgement.
Interpersonal / Human
Establish and maintain effective working relationships with employees and the
Relations Skills
public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
At park sites, recreation facilities and progarms/events
Crouching
O
At park sites, recreation facilities and progarms/events
standing to a significant
R
At park sites, recreation facilities and progarms/events
Bending
O
degree.
Twisting
O
At park sites, recreation facilities and progarms/events
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
At park sites, recreation facilities and progarms/events
Sitting
F
Deskwork, meetings, driving
Walking
O
At park sites, recreation facilities and progarms/events
Lifting
R
Equipment and supplies
Carrying
R
Equipment and supplies
Pushing/Pulling
R
Equipment and supplies
Reaching
O
Equipment and supplies
Handling
O
Equipment and supplies
Fine Dexterity
F
Computer keyboard, telephone keypad, writing
Kneeling
O
At park sites, recreation facilities and progarms/events
Crouching
O
At park sites, recreation facilities and progarms/events
Crawling
R
At park sites, recreation facilities and progarms/events
Bending
O
At park sites, recreation facilities and progarms/events
Twisting
O
At park sites, recreation facilities and progarms/events
Climbing
R
At park sites, recreation facilities and progarms/events
Balancing
R
At park sites, recreation facilities and progarms/events
Vision
C
Reading, computer work, driving
Hearing
C
Communication with staff and customers
Talking
C
Communication with staff and customers
Foot Controls
R
Operating vehicles
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
M
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Operations Coordinator - Community Center
Department: Community Services
Immediate
Supervisor: Events and Operations Supervisor
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs both set up and take down duties as well as participatory supervision of operation workers. Organizes, supervises
and oversee the daily custodial and maintenance services. Coordinates repairs and construction projects, maintains proper
levels of supplies needed for facility maintenance. Works with the Community Center Event Coordinator to ensure that
facilities, equipment and set up meet the requirements of the event and the client's contractual agreements.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Prepares work schedules based on staffing budget and event schedule. Assigns work to
employees, oversees work procedures and inspects work in progress to support various
events and activities.
2
M
Trains and supervises employees in the safe operation of equipment, such as floor
scrubbers, dance floor, staging, alarms, AV equipment, and in routine maintenance of
the building and equipment.
3
S
Communicates with vendors and evaluates new products as needed. Keeps current on
maintenance of all equipment and building codes. Maintains compliance with OSHA
standards and fire code regulations.
4
L
Communicates with Center clients and staff to clarify needs ensuring proper event set
up. Works closely with Community Center Event Coordinator and Senior Center
Supervisor to make sure event sheets and drawings are reviewed after event has ended.
5
M
Arranges for last minute adjustments in room or equipment set up at the request of
lessee. Resolves problems or complaints from clients or the public in accordance with
established policies and procedures
6
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Principles and practices of supervision for personnel. Knowledge of common tools and
Knowledge
the use and maintenance of light motorized equipment. Knowledge of fire codes and
safety practices and procedures for custodial and public facilities. Knowledge of
specialized equipment such as audio visual equipment, operable wall system, HVAC and
cleaning equipment.
Experience
One year of facilities operations management, or the equivalent training and experience
in event management and supervision.**
Certifications and
Basic computer skills and possession of a valid driver's license for a minimum of two
Other Requirements
years with a good driving record. CPR/AED certification required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and interpret policies and procedures, contracts,
comprehend and make inferences from written materials.
Math
Work requires the ability to make basic math calculations such as addition, subtraction,
multiplication, division and percentages.
Writing
Produce written documents in the English language with clearly organized thoughts
using proper sentence construction, punctuation, and grammar.
Managerial
None
Budget Responsibility
None
Supervisory /
Supervise the work activities of multiple support staff groups and satisfy the contract
Organizational Control
requirements for multiple events occuring simultaneously.
Complexity
Work involves decision making within established policies and procedures. Professional
actions and judgement and analytical skills required to determine approporiate courses of
action.
Interpersonal / Human
The position requires a high degree of interaction with others both inside and outside of
Relations Skills
the organization.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
® Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Supplies and equipment.
Crouching
R
Supplies and equipment.
standing to a significant
N
Bending
O
degree.
Twisting
N
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTIOIS
Standing
C
At events and programs.
Sitting
O
Office and paperwork.
Walking
C
Set up and take down of various events.
Lifting
C
Supplies and equipment, event setup.
Carrying
C
Supplies and equipment, event setup.
Pushing/Pulling
C
Supplies and equipment, event setup.
Reaching
R
Supplies and equipment, event setup.
Handling
R
Supplies and equipment.
Fine Dexterity
R
Supplies and equipment.
Kneeling
R
Supplies and equipment.
Crouching
R
Supplies and equipment.
Crawling
N
Bending
O
Supplies and equipment, event setup.
Twisting
N
Climbing
N
Balancing
N
Vision
F
Reading, observing activities, driving.
Hearing
C
Communicating with personnel and general public.
Talking
C
Communicating with personnel and general public.
Foot Controls
O
Driving to and from outside events.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, audiovisual equipment, and supplies related to event setup.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
W
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
N
Hazards
R
Vibration
O
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
M
Respiratory
N
Hazards
Explosives
N
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
M
Abuse
Other (see 1
Below)
(1)
(2) Community Center
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
X
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
R
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Operations Worker
Department: Community Services
Immediate
Supervisor: Events and Operations Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Supports a wide variety of facilities operations at the Community Center. Communicates with the general public, clients,
vendors and management in order to answer inquiries,
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
Ensures the set-up and take down of chairs, tables, staging, sound equipment, dance
FVH
floor or other equipment in accordance with the lease requirements.
2
L
Working knowledge of all audio visual, sound, lighting, kitchen and bar equipment.
Responsibilities include set-up and basic operation of equipment.
3
L
May occasionally opens and/or secures facility before and after events. Completes
event reports noting attendance and any significant problems.
4
L
Demonstrates continuous effort to improve operations, decrease turn -around times,
streamline work process, and works cooperatively and jointly to provide quality
seamless customer service.
5
S
Performs custodial duties as needed, including but not limited to cleaning, sanitizing
and replenishing restrooms. Washes windows, walls and mirrors. Sweeps, mops,
scrubs, waxes and vacuums floors. Dusts and cleans offices. Replaces light bulbs,
cleans and polishes fixtures and empties waste receptacles and ashtrays.
6
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
High School equivalency
Knowledge
Experience
Audio, visual and customer service skills. Previous banquet or meeting facilities skills a
plus. **
Certifications and
Possession of a valid drivers license for a minimum of two years with a good driving
Other Requirements
record. CPR/AED Certification.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Requires good reading skills. Being able to follow written instruction is important in this
position.
Math
Work requires basic math skills. The ability to calculate and balance cash in and cash out
transactions.
Writing
Work requires good written skills. Communication between shifts is essential.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
The responsibility of customer service and client satisfaction is important to the success
of our goal.
Interpersonal / Human
Customer/Client relations and team building skills are required. Communication and the
Relations Skills
ability to work in a team environment are essential.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
❑ Heavy
® Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Installing dance floors, audio cords and electical cords
Crouching
F
Installing dance floors, audio cords and electical cords
standing to a significant
R
Bending
F
degree.
Twisting
F
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Sitting
O
Walking
F
Lifting
F
Tables, chairs and sections of dance floors.
Carrying
F
Tables, chairs and sections of dance floors.
Pushing/Pulling
F
Staging, carts, racks of chairs up to 1200 Lbs.
Reaching
F
Handling
F
Fine Dexterity
R
Kneeling
F
Installing dance floors, audio cords and electical cords
Crouching
F
Installing dance floors, audio cords and electical cords
Crawling
R
Bending
F
Twisting
F
Climbing
R
Balancing
R
Vision
F
Hearing
F
Customer/Client services.
Talking
F
Customer/Client services.
Foot Controls
R
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, copy machine, vacuum cleaner, floor machines.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
W
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
w
Noise and
N
Hazards
R
Vibration
O
Electrical
M
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
(1)
(2) Community Center
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
X
Other (see 2
Below)
D
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
C
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
R
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
0
Code
1
M
Participates in delivery of recreation programs; including interaction with participants
2
M
Polices sites, picking up paper and trash. Provides general cleaning of buildings and
e
That is
Ac's'
Job Title: Parr Attendant
Department: Community Services
Supervisor: Recreation Program Coordinator or Recreation Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The fundamental reason this position exists is to perform simple manual and clerical duties, with little or no supervision, in
park maintenance or recreation unskilled activities. Some positions are assigned to the maintenance area performing tasks
such as custodial work and policing of the grounds. In the recreation area, duties include providing unskilled clerical support
and helping with the various recreation programs.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
M
Participates in delivery of recreation programs; including interaction with participants
2
M
Polices sites, picking up paper and trash. Provides general cleaning of buildings and
restrooms
3
S
Performs routine clerical functions such as delivering flyers and answering phones or
general office work
4
L
Sets up apparatus and other equipment and issues supplies; lines athletic fields and ball
diamonds
5
S
Demonstrates continuous effort to improve operations, decrease turnaround times,
streamline work processes, and work cooperatively and jointly to provide quality
seamless customer service
6
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Level of knowledge equivelent to four years of high school or equivalency.
Experience
Six (6) months experience in related programs areas preferred.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record, Basic First Aid and CPR/AED Certification required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read reports. Some Recreation Assistants may interpret
manuals, rules, contracts, purchase orders, and professional publications.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write reports and fill out forms. Some Recreation Assistants
must possess the ability to write letters, sponsorship requests, flyers, receipts, and
equipment bids.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of initiative and independent analytical and evaluative judgement.
Interpersonal / Human
Establish and maintain effective working relationships with employees and the
Relations Skills
public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
At park sites, recreation facilities and progarms/events
Crouching
O
At park sites, recreation facilities and progarms/events
standing to a significant
R
At park sites, recreation facilities and progarms/events
Bending
O
degree.
Twisting
O
At park sites, recreation facilities and progarms/events
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
At park sites, recreation facilities and progarms/events
Sitting
F
Deskwork, meetings, driving
Walking
O
At park sites, recreation facilities and progarms/events
Lifting
R
Equipment and supplies
Carrying
R
Equipment and supplies
Pushing/Pulling
R
Equipment and supplies
Reaching
O
Equipment and supplies
Handling
O
Equipment and supplies
Fine Dexterity
F
Computer keyboard, telephone keypad, writing
Kneeling
O
At park sites, recreation facilities and progarms/events
Crouching
O
At park sites, recreation facilities and progarms/events
Crawling
R
At park sites, recreation facilities and progarms/events
Bending
O
At park sites, recreation facilities and progarms/events
Twisting
O
At park sites, recreation facilities and progarms/events
Climbing
R
At park sites, recreation facilities and progarms/events
Balancing
R
At park sites, recreation facilities and progarms/events
Vision
C
Reading, computer work, driving
Hearing
C
Communication with staff and customers
Talking
C
Communication with staff and customers
Foot Controls
R
Operating vehicles
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
M
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Park Operations Lead
Department: Community Services
Supervisor: Parks Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Manages maintenance of park or parks and oversees contract staff. Assists with equipment and projects as needed.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Assists with work schedules by planning and organizing projects with Park Supervisor
and employees. Oversees crews and projects. Performs hands-on work.
2
S
Administers yearly budget by allocating funds for the park's operational needs ;
collects proposals to get specific projects accomplished.
3
S
Monitors contract staff by observing daily work performance, ensuring the completion
of projects.
4
M
Inspects park site for public safety hazards or problems in the field, taking initiative
for corrective action.
5
M
Maintains accurate records of work activities and scheduling of overseed and irrigation
clocks; monitoring water usage; pesticide and fertilizer management schedule; legal
and health concerns with effluent water.
6
M
Responsible for overall park and safety of playgrounds, fields, and all amenities.
Responsible for ordering all supplies, tools, and equipment needed for daily operations
of the park and scheduled activities; operating various equipment as needed for
proj ects.
* See page 3 — Overall Physical Strength Demands
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
High school diploma or equivalency; knowledge of irrigation systems with master valve
Knowledge
and pump station, clocks, wires, valves, heads, drip and rotors, as well as legal and
health concerns with using effluent water, and environmental impact of herbicides and
fertilizers.
Experience
Two (2) years in grounds or turf maintenance
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. State of Arizona pesticide applicator certificate (within one year of
employment), basic first aid, CPR/AED Certification, certified landscape professional
program (within one year of employment), playground safety certification.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read contract proposals, memos, action plans, budgets,
schedules, and blue prints.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division; and basic calibrations for chemical applications.
Writing
Work requires the ability to write action plans, schedules, budgets, memos, and general
correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives, and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgement.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town such as field
supervisors, coordinators, public works, or directors that may be involved in decision
making or providing approval for puchases or projects. In addition, these incumbents
work with individuals outside the Town who may belong to professional or peer
organizations. Working with various state and federal agencies may also be required of
the employee. Vendors and suppliers may also be called upon for information on
purchases, supplies, or products. Meetings and discussions may be conducted with
customers, brokers and sales representatives.
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Assisting crews with equipment and projects
Crouching
F
Assisting crews with equipment and projects
standing to a significant
F
Assisting crews with equipment and projects
Bending
F
degree.
Twisting
F
Assisting crews with equipment and projects
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
During inspections, trimming, raking, prepping
Sitting
O
Deskwork and driving
Walking
C
Prepping, trimming, painting
Lifting
F
Bases, branches, garbage, tables, fertilizers, seed, plants, trees.
Carrying
F
Assisting crews with equipment and projects
Pushing/Pulling
F
Assisting crews with equipment and projects
Reaching
F
Assisting crews with equipment and projects
Handling
F
Assisting crews with equipment and projects
Fine Dexterity
O
Computer keyboard, telephone keypad, and writing
Kneeling
F
Assisting crews with equipment and projects
Crouching
F
Assisting crews with equipment and projects
Crawling
F
Assisting crews with equipment and projects
Bending
F
Assisting crews with equipment and projects
Twisting
F
Assisting crews with equipment and projects
Climbing
F
Assisting crews with equipment and projects
Balancing
F
Assisting crews with equipment and projects
Vision
C
Reading, computer monitor, observing work activities
Hearing
C
Communicating with personnel and general public
Talking
C
Communicating with personnel and general public
Foot Controls
F
Assisting crews with equipment and projects
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical sprayers.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
D
Hazards
O
Vibration
F
Electrical
S
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
D
Hazards
Explosives
N
Physical Hazards
M
Communicable
M
Diseases
Physical
Danger or
N
Abuse
Other (see 1
W
Below)
(1) Hepatitis, effluent water
(2)
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REOUIRED:
Safety glasses, gloves, hearing protection, constuction hat, steel -toed shoes,dustmask, backbrace, and chemical resistant suit .
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
FOUNTAIN HILLS, ARIZONA
Job Title: Parks Supervisor
Department: Community Services
Immediate
Supervisor: Community Services Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Supervise and evaluate Parks Division staff, facilities, and daily maintenance operations. Coordinate activities with other
departments and resolve issues and complaints from citizens.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Supervise staff, facilities, and daily operations, which includes annual evaluations,
monitoring park budgets, park amenities, equipment and vehicles.
2
S
Conducts research and prepares written budgetary expenditure justification, facility
usage and activity reports.
3
S
Participates in the planning of new park facilities.
4
L
Administers contracts for grounds maintenance and capital improvements.
5
L
Meets with vendors and oversees contract workers
6
H
Assist staff with daily maintenance and operations as needed at each park facility.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
3 to 5 years experience in supervision of municipal parks or ground maintenance.
Certifications and
Possess a valid Arizona Driver's License for a minimum of two years with a good driving
Other Requirements
record; Playground Equipment and Safety certification; CPR certification; First Aid
Certification; Structural Pest Control license.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Ability to read reports, memos, bids, blueprints, and correspondence.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division; basic calibrations for chemical applications.
Writing
Requires ability to correspond by writing reports, e-mails, memos, letters, requisitions,
and employee evaluations.
Managerial
Responsibilities include personnel reviews, maintenance schedules, administering
contracts, and attending meetings.
Budget Responsibility
Responsible for preparing all Town parks annual budgets, including research and
recommendations for park equipment and facilities
Supervisory /
Work requires managing and supervising all Parks Division employees, including input
Organizational Control
on hiring, disciplinary actions and evaluations..
Complexity
Work requires extensive knowledge of all aspects of grounds and facilities maintenance:
turf, irrigation, buildings, electrical, mechanical , and etc..
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Assisting crews with equipment and projects
Crouching
O
Assisting crews with equipment and projects
standing to a significant
N
N/A
Bending
O
degree.
Twisting
O
Assisting crews with equipment and projects
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
During inspections, tours, and assisting personnel
Sitting
O
Desk work, meetings, and driving
Walking
F
During inspections, tours, and assisting personnel
Lifting
O
Assisting crews with equipment and projects
Carrying
O
Assisting crews with equipment and projects
Pushing/Pulling
O
Assisting crews with equipment and projects
Reaching
O
Assisting crews with equipment and projects
Handling
O
Assisting crews with equipment and projects
Fine Dexterity
F
Computer keyboard, telephone keypad and writing
Kneeling
O
Assisting crews with equipment and projects
Crouching
O
Assisting crews with equipment and projects
Crawling
N
N/A
Bending
O
Assisting crews with equipment and projects
Twisting
O
Assisting crews with equipment and projects
Climbing
R
Assisting crews with equipment and projects
Balancing
R
Assisting crews with equipment and projects
Vision
F
Reading, computer monitor, observing work activities
Hearing
C
Communicating with personnel and general public
Talking
C
Communicating with personnel and general public
Foot Controls
O
Assisting crews with equipment and projects
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical spayers, printer, and computer
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
M
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
O
Vibration
R
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
M
Hazards
Explosives
N
Physical Hazards
M
Communicable
W
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
Safety glasses, gloves, hearing protection, constuction hat, steel -toe shoes
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Recreation Program Coordinator
Department: Community Services
Immediate
Supervisor: Recreation Supervisor
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The fundamental reason for this position is to provide professional recreational programming for the Town of Fountain Hills.
This is accomplished by planning, organizing, coordinating and supervising a wide variety of recreation programs, sports
programs and special events. Will also assist peers in programs and events.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Plan, organize, implement and evaluate recreation programs; create and monitor
budgets; incorporate new developments in the field of recreation as needed.
2
S
Coordinate programs and events and work with Tourism in designing fliers, writing
news releases, brochures and survey instruments; attracting sponsors, locating
equipment and entertainment, and complying with policy requirements.
3
S
Provide administrative support by answering phones, interacting with the public,
ordering and maintaining supplies and equipment, and drafting letters to participants
and sponsors.
4
M
Responsible for overseeing all program activity at designated locations such as parks,
school facilities and other public facilities. Includes setting up facilities and area for
special events, and any related tasks to ensure success of programs.
5
L
Train, motivate, evaluate and work as a team with contracted and part-time staff for
events and programs.
6
L
Collaborate with school districts, non-profit groups, citizens and other departments to
promote programs and activities.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Recreation, Leisure Studies, or closely related field.
Experience
Minimum two years experience in professional recreation work, including programming
and coordinating recreational activities is required. Full time municipal recreation
programming experience is preferred. Must have the ability to work a flexible schedule
to include occasional evenings, weekends and holidays. .
Certifications and
Possess a valid Arizona Driver's License with a minimum of two years driving
Other Requirements
experience with a good driving record; Basic First Aid and CPR/AED Certification
required or ability to obtain within first six months of employment. Certified Parks and
Recreation Professional (CPRP) status preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and interpret manuals, rules, contracts, purchase orders,
and professional publications.
Math
Work requires the ability to to perform general math calculations such as addition,
subtraction, multiplication, division, fractions and percentages.
Writing
Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment
bids, purchase requisitions and reports.
Managerial
None
Budget Responsibility
None
Supervisory /
May require functioning as a lead worker while performing own responsibilities, and
Organizational Control
includes overseeing work quantity, training, instructing, and scheduling work for part-
time staff and volunteers.
Complexity
Work involves decision making within established standard practices and procedures.
Professional judgment and analytical skills required to determine appropriate course of
action.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with department heads, customers, brokers and sales
representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Retreiving items from the ground
requires walking or
R
Retreiving items from the ground
Crawling
R
standing to a significant
Bending
R
Retreiving items from the ground
Twisting
degree.
Retreiving items from the ground or from shelving
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
At special events and programs
Standing
Sitting
C
Deskwork
Walking
O
Around offices and during special events
Lifting
R
Supplies and equipment
Carrying
R
Supplies and equipment
Pushing/Pulling
R
Supplies and equipment
Reaching
R
For supplies and equipment
Handling
O
Supplies and equipment
Fine Dexterity
R
Supplies and equipment
Kneeling
R
Retreiving items from the ground
Crouching
R
Retreiving items from the ground
Crawling
R
Retreiving items from the ground
Bending
R
Retreiving items from the ground
Twisting
R
Retreiving items from the ground or from shelving
Climbing
R
Ladder
Balancing
R
Ladder
Vision
F
Reading, driving, observing work activities
Hearing
F
Communicating with personnel and general public on telephone
Talking
F
Communicating with personnel and general public on telephone
Foot Controls
O
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Scoreboards, toolboxes, computer and related software, general office machines such as copier, fax.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Recreation Supervisor
Department: Community Services
Immediate
Supervisor: Community Services Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs responsible administrative and management duties in the daily operation of the Community Services Recreation
Division. Work involves the planning, organizing, and supervising of the Town's recreation services, including both internal
and external special events. This position is also responsible for the Town's overall tourism promotion efforts. Employees in
this class exercise considerable judgment and discretion in accomplishing program objectives. Responsible for the
effectiveness of all programs within the Recreation Division.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Strength ESSENTIAL FUNCTIONS
Code
1
FPhysical
Supervises full and part-time recreation staff and contract personnel
2
L
Attends events, evaluates programs and discusses improvements
3
S
Conducts research and prepares written budgetary, expenditure justification, facility
usage and activity reports
4
L
Oversees the activities and use of public recreation facilities; participates in the
planning of new park and recreation facilities
5
S
Meets with individuals or groups to stimulate interest and support for recreation
activities
6
S
Demonstrates continuous effort to improve operations, decrease turnaround times,
streamline work processes, and work cooperatively and jointly to provide quality
seamless customer service
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Recreation, Leisure Studies, or closely related field.
Experience
A minimum of five (5) years experience in professional recreation management with a
minimum of three (3) years at a supervisory level.
Certifications and
Possession of a valid driver's license with a minimum of two years with a good driving
Other Requirements
record; Basic First Aid and CPR/AED Certification required. Certified Parks and
Recreation Professional (CPRP) status preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read contracts, bids, proposals, applications, registrations,
insurance documents, council reports, budgets, meeting minutes, newsletters, equipment
specifications, surveys, e-mails, purchase orders and instruction manuals.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write intergovernmental agreements, evaluations, reports,
letters, memos, contracts, creating documents, registration forms, grants and sponsorship
letters.
Managerial
Plans, organizes and directs the actvities of staff engaged in the delivery of recreation
services to the community.
Budget Responsibility
Administers the budget for the Recreation Division, which includes both expenditures
and revenues.
Supervisory /
Supervises employees, volunteers, interns, and oversees contracted employees through
Organizational Control
the Recreation Coordinators, to ensure a smooth operation of all recreation programs and
facilities. Reviews reports of employees, advises and directs subordinates in the
improvement of work processes.
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgement.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with department heads, customers, brokers and sales
representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
At park sites, recreation facilities and programs/events
Crouching
O
At park sites, recreation facilities and programs/events
standing to a significant
R
At park sites, recreation facilities and programs/events
Bending
O
degree.
Twisting
O
At park sites, recreation facilities and programs/events
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
At park sites, recreation facilities and programs/events
Sitting
F
Deskwork, meetings, driving
Walking
O
At park sites, recreation facilities and programs/events
Lifting
R
Equipment and supplies
Carrying
R
Equipment and supplies
Pushing/Pulling
R
Equipment and supplies
Reaching
O
Equipment and supplies
Handling
O
Equipment and supplies
Fine Dexterity
F
Computer keyboard, telephone keypad, writing
Kneeling
O
At park sites, recreation facilities and programs/events
Crouching
O
At park sites, recreation facilities and programs/events
Crawling
R
At park sites, recreation facilities and programs/events
Bending
O
At park sites, recreation facilities and programs/events
Twisting
O
At park sites, recreation facilities and programs/events
Climbing
R
At park sites, recreation facilities and programs/events
Balancing
R
At park sites, recreation facilities and programs/events
Vision
C
Reading, computer work, driving
Hearing
C
Communication with staff and customers
Talking
C
Communication with staff and customers
Foot Controls
R
Operating vehicles
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, vehicle, general office equipment, telephone, fax, etc.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
C
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
C
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Senior Planner
Department: Development Services
Immediate
Supervisor: Development Services Director
Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Organizes and manages assigned land use planning activities. Administers land use ordinances and policies. Maintains and
updates General Plan in accordance with State law. Coordinates projects with internal and external reviewing agencies to
obtain reliable and complete information for processing and reporting. Provides information to Development Services
Director, Mayor and Council, Town Manager, Planning and Zoning Commission, Board of Adjustment and general public.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Contact with the general public and development community in zoning matters.
2
S
Processes subdivision, zoning, special and temporary use permits, administrative use
permits, and variance cases.
3
S
Prepares text amendments for Zoning Ordinance and Subdivision Ordinance.
4
S
Public presentations to Planning and Zoning Commission, Town Council, and Board
of Adjustment.
5
S
Reviews development plans and subdivisions for compliance with applicable codes.
6
S
Processes amendments and prepares updates to the General Plan and negotiates
development agreements.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Planning or closely related field.
Experience
At least five (5) years of experience in municipal planning or a closely related field and a
working knowledge of Microsoft Office and related software.
Certifications and
-Possess a valid Arizona Driver's License for a minimum of two years with a good
Other Requirements
driving record; • AICP preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read codes and ordinances, general and specific plans,
development agreements and general correspondence.
Math
Work requires the ability to perform general math calculations and statistical analysis.
Writing
Work requires the ability to write reports, Town codes, amendments, plans, projects,
technical analysis and general correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Position requires the ability to be self motivated, independent and self managed. Ability
to follow broad instructions, objectives and policies.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. Working with various state and federal agencies may also be required of the
employee. Vendors and suppliers may also be called upon for information on purchases,
supplies or products. Meetings and discussions may be conducted with customers and
general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Retrieving plans stored in low areas
Crouching
O
Retrieving plans stored in low areas
standing to a significant
N
N/A
Bending
O
degree.
Twisting
N
While doing deskwork
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Standing at the building safety counter and on occasional site visits
Sitting
F
Sitting at a drafting table and desk
Walking
O
Site visits on hillside slopes are occassionally required.
Lifting
O
Plans and files
Carrying
O
Plans and files
Pushing/Pulling
R
Using push cart for moving large plan submittals
Reaching
O
Phone and plans
Handling
O
Plan submittals
Fine Dexterity
R
Plan submittals
Kneeling
O
Retrieving plans stored in low areas
Crouching
O
Retrieving plans stored in low areas
Crawling
N
N/A
Bending
O
Retrieving plan submittals or files
Twisting
N
While doing deskwork
Climbing
R
Hiking in native hillside terrain
Balancing
N
N/A
Vision
F
Plan review
Hearing
C
Verbal communication with the public, developers, Council or
Commissioners
Talking
F
Verbal communication with the public, developers, Council or
Commissioners
Foot Controls
O
Driving Town vehicle to site visits
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Phone, computer, calculator, camera, noise meter and vehicles.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
AL
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Senior Court Clerk
Department: Court
Immediate
Supervisor: Court Administrator
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Serves as lead position for the Court Clerk classification. Performs a wide variety of specialized clerical duties, including
money handling and reconciling, case disposition, statistical records and complex financial and computer data entry.
Prepares daily cash reports and disburses bonds when the court administrator is not available. Monitors required training for
court staff.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code 1111111 A!
1
S
Performs frequent and intense public contact work at the Court counter, over the
telephone and by email; communicates orally with defendants to inform them of
options, penalties and the effects of decisions; routinely handles difficult public
contact situations which require diplomacy, tact and negotiation skills; performs all
services efficiently and with respect for each individual.
2
S
Recommends and assists in the implementation of goals and objectives; provides input
on updates to policies and procedures.
3
S
Creates and maintains complex court files and records; monitors, records and
documents compliance with judicial sentencing orders; prepares court orders as
directed; prepares the courtroom for jury trials and oversees jurors; maintains audio
tape records of court proceedings.
4
S
Trains court staff on policies and procedures relating to general court processes,
computerized records system usage, and resolution of work errors. Resolves problems
or complaints from the public if referred by staff.
5
S
Interacts respectfully and courteously with the public, even under difficult and
stressful circumstances; establishes and maintains effective and proper working
relationships with other Town employees, attorneys, co-workers and the general
public.
6
S
Assists the Court Administrator with daily cash reporting and Presiding Judge with
administrative or secretarial duties as assigned. Schedules interpreters and pro tem
judges as needed.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training
Experience
Three years clerical experience involving direct public contact or customer service,
preferably in a court environment. Experience in the use of Windows-based computer
software is desirable. Some lead worker experience is preferred.
Certifications and
Must obtain 16 credit hours of judicial staff education annually.
Other Requirements
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Requires the ability to read and understand court documents, reports and correspondence.
Math
Requires the ability to perform general math calculations such as addition, subtraction,
multiplication and division; the ability to calculate decimals and percentages.
Writing
Requires the ability to write effectively in English with proper grammar and sentence
structure.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Requires a comprehensive understanding of court processes, including statutes, rules and
procedures and disposition protocol. Requires the ability to exercise good judgment,
decisiveness and creativity in situations involving a variety of generally predefined
duties which are often characterized by frequent change; ability to multi -task in a busy
environment.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
standing to a significant
N
Bending
R
degree.
Twisting
F
From computer to telephone.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
At the counter assisting the public
Sitting
C
Considerable desk work.
Walking
O
To and from desk and counter and to other departments.
Lifting
O
Files, file boxes, office supplies and books.
Carrying
F
Files, books and boxes.
Pushing/Pulling
R
Doors, desk and file drawers.
Reaching
F
For files, office equipment and supplies.
Handling
C
Case files, paperwork, money and office equipment.
Fine Dexterity
C
Computer keyboard, calculator, telephone keypad and charge machine
keypad.
Kneeling
R
Retrieving items from lower shelves or file drawers.
Crouching
R
Retrieving items from lower shelves or file drawers.
Crawling
N
Bending
R
Retrieving items from lower shelves or file drawers.
Twisting
F
From computer to telephone.
Climbing
R
Step stool to retrieve files from top shelves.
Balancing
N
Vision
C
Reading court documents, correspondence and the computer monitor.
Hearing
C
Communicating with supervisors and other staff members, the public and
other departments or agencies in person and on the phone.
Talking
C
Communicating with supervisors and other staff members, the public and
other departments or agencies in person and on the phone.
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer and related software, copier, fax machine, calculator, telephone, charge machine, laser printer.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
N
Temperatures
N
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
N
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
O
(3) Dealing with stressful situations involving irate and/or emotional individuals.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Activities Assistant
Department: Senior Services
Immediate
Supervisor: Senior Services Suppervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The fundamental purpose of this classification is to asist with special program /event planning and coordination, research
potential new events and programs to offer and perform clerical tasks, update program flyers, help with Public Relations
needs (create monthly newsletter) and outreach, and assit clients.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS
- Code
1
S
Coordinate and plan special programs and events throughtout the year. Assist with
identifying potential sponsors, drafting event press releases and coordintaitng the
design of event flyers and other event details as needed. Update event outlines and
event action lists. Research potential new events and programs to offer at the Center.
Assist with the coordination of programs
2
L
Create monthly newsletter using InDesign program. Create monthly program
coordinator updates and email out to distribution list or place in program coordinators
mailbox slots.
3
L
Performs routine clerical work such as designing flyers, filing, making copies,
answering phones, drafting public relations material, thank you letters, donation
request letters and other correspondence as needed.
4
S
Assist with monitoring and logging attendance for activities/programs. Update new
emails or members in spreadsheet.
5
L
Provide customer service to walk-ins clients and phone-in clients. Maintains kiosks in
office and in front lobby. Coordinate Frist Fridays at Fountain View movie program.
6
S
Supervise office volunteers. Available to serve as back-up at Community Center front
desk. Other duties as needed/assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Computer skill level is high- word, excell and powerpoint. Level of
equivalent to four years of high school or equivalency.
Experience
Minimum of two years experience in progressively responsible administrative field.
Certifications and
CPR certified
Other Requirements
Valid Drivers License
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Considerable time is spent on the computer.
Math
Should have the ability to use a calculator.
Writing
Will be required from time to time to compose correspondence.
Managerial
Manage time to ensure daily tasks are completed.
Budget Responsibility
Position has no budget responsibility
Supervisory /
Supervise volunteer staff.
Organizational Control
Complexity
The ability to multi -task is essential.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, brokers and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing
Crouching
N
N/A
standing to a significant
N
N/A
Bending
R
degree.
Twisting
F
While doing desk work
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
Greeting clients, filing
Sitting
C
Preparing all paperwork
Walking
O
Touring the building and the Senior Activity Center with clients
Lifting
O
Files
Carrying
O
Files
Pushing/Pulling
N
N/A
Reaching
F
While doing desk work
Handling
F
Paperwork
Fine Dexterity
N
N/A
Kneeling
R
Filing
Crouching
N
N/A
Crawling
N
N/A
Bending
R
Filing
Twisting
F
While doing desk work
Climbing
N
N/A
Balancing
N
N/a
Vision
C
Work on the computer
Hearing
C
T Communicating with personnel and on the telephone
Talking
C
Communicating with personnel, general public and on the telephone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, telephone, calculator, fax, copier
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
N
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Senior Services Activities Coordinator
Department: Community Services (Senior Services)
Immediate
Supervisor: Senior Services Supervisor
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
The fundamental purpose of this classification is to coordinate programs and special presentations. Duties include
confirming guest speakers for special health topics and education presentations, coordinate the Legal Consultation program,
the Weekly Movie program, First Fridays program, Eye Glass Donation program, Extended Hands Food Bank drop off
program. Assist members with Social Service needs, and provide assistance to walk-in or phone-in customers, keep Kiosks
and information boards organized, take program head count. Responsible for preparing all press releases and send out
information in a timely manner to media. Submit Senior Services website updates. Research travel companies and
coordinate with these companies on types of trips to offer and do post trip follow-up with companies. Serves as Home
Delivered Meals back-up when HDM Coordinator not available.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Home Delivered Meals - Serve as back-up when HDM Coordinator is not available.
Advise HDM Coordinator of any changes in meal schedule, contact Fountain View
Village with changes, readily available to deliver meals if needed, contact daily
coordinators regarding issues that arise.
2
L
Programs - coordinate trips with various travel companies as to type of trips to offer.
Request flyers on specific outings from travel companies, do post trip follow-up to
confirm attendance and maintain log of completed trips. Legal Consultations - contact
attorneys to schedule dates, prepare sign-up sheet, confirm appointments with clients
and attormeys. Movies - review and select monthly movies, prepare detailed flyer
each month. First Friday Movie - prepare flyer, update monthly sign-up sheet, and
call Fountain View Village montlhy with count. Eye Glass Donations - monitor level
and call for pick-up when needed. Extended Hands Food Barrel - monitor level and
call for pick-up when needed.
3
L
Presentations - coordinate and confirm guest speakers for special health topics and
education presentations (research topics, request speakers bio, confirm date with
speakers, obtain presentation information, topic outline, and create flyer).
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
4
S
Create and update program/event/presentation flyers as needed. Maintain flyers in
office kiosk, lobby kiosk, and community information boards. Assist customers with
medical equipment loans, fill out loan form, clean returned equipment. Give tours of
the senior office. Take head counts for each program (Wed.- Fri.) and log count on
monthly calendar.
5
S
Updates information flyers (legal, transportation, and social services). Serve as the
primary person to assist members with social service needs.
6
S
Public Relations - prepares all press releases and sends out information in a timely
manner to media, updates and maintains Senior Services website on a weekly basis.
7
S
Coordinate Wed. - Fri. office volunteers. Provide assistance to walk-in or phone-in
customers. Take head counts for all Senior program, event, presentations and log on
daily calendar. Serve as back-up at Community Center front desk.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
processes. Computer skill level is high - Word, Excel, and PowerPoint. Level
equivalent to four years of high school.
Experience
Minimum of two years experience in progressively responsible program planning and
coordination.
Certifications and
CPR/AED Certification.
Other Requirements
Possession of a valid driver's license for a minimum of two years with a good driving
record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Considerable time is spent on the computer.
Math
Should have the ability to use a calculator.
Writing
Will be required from time to time to compose correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
The ability to multi -task is essential.
Interpersonal / Human
The incumbents in this position contacts others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers, and sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I�1 7\If1��: '% �1Q.yl a�i�Clllli:i7�1► /\►`"13
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing
Crouching
N
N/A
standing to a significant
N
N/A
Bending
R
degree.
Twisting
F
While doing desk work
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
Greeting clients, filing, filling kiosks
Sitting
C
Preparing all paperwork.
Walking
O
Touring the building with clients
Lifting
O
Files
Carrying
O
Files
Pushing/Pulling
N
Using push cart to move supplies for programs and events.
Reaching
F
While doing desk work and filling kiosks
Handling
F
Paperwork, telephone
Fine Dexterity
N
N/A
Kneeling
R
Filing
Crouching
N
N/A
Crawling
N
N/A
Bending
R
Filing
Twisting
F
While doing desk work
Climbing
N
N/A
Balancing
N
N/a
Vision
C
Reading, computer work
Hearing
C
Communicating with personnel, general public and on the telephone
Talking
C
Communicating with personnel, general public and on the telephone
Foot Controls
N
N/A
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, telephone, calculator, fax, copier
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
C
Emergency Situations
N
Frequent Change of Tasks
C
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Senior Services Supervisor
Department: Community Services
Immediate
Supervisor: Community Services Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs responsible administrative and management duties in the daily operation of the Senior Services Division. Plans,
organizes, implements and evaluates all activities, programs and services provided to assist, educate and entertain senior
adults .
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
L
Plans, develops, implements and evaluates social services, activities and programs for
senior adults either directly or through advocacy with other service providers and
citizen advisory groups.
2
L
Conducts community outreach efforts to publicize services, activities and programs to
recruit new Senior Center clients; communicates and collaborates with other Fountain
Hills organizations on programs for senior adults.
3
S
Assists clients in utilizing personal and external resources to alleviate their problems
or concerns; refers clients to appropriate agencies.
4
L
Participates in collaborative efforts to develop new funding opportunities; develops
and participates in fundraising efforts for Senior Center activities and special events.
5
S
Trains, motivates, evaluates and works as a team member with contracted, part-time,
and volunteer staff.
6
L
Conducts research and prepares written budgetary expenditure justification, facility
usage and activity reports. Meets and accepts advice as required with the Senior
Services Advisory Commission.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
of available Maricopa County services for seniors which Fountain Hills cannot provide
is useful. Knowledge is normally acquired through four years of college resulting in a
Bachelor's Degree or equivalent in Social Services, Gerontology, or closely related field.
Experience
Minimum two years experience in professional programming and coordinating Senior
Services activities is required. Experience in providing social services to older adults is
required. Familiarity with CLASS scheduling system is preferred. Full time municipal
senior programming experience is preferred.
Certifications and
Possession of a valid driver's dlLicense for a minimum of two years with a good driving
Other Requirements
record; Basic First Aid and CPR/AED Certification required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and interpret manuals, rules, contracts, purchase orders,
and professional publications.
Math
Work requires the ability to to perform general math calculations such as addition,
subtraction, multiplication, division, fractions and percentages.
Writing
Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment
bids, purchase requisitions and reports.
Managerial
Planning responsiblities include collecting and tracking registration monies, reserving
facilities, training volunteers, and monitoring program results.
Budget Responsibility
The incumbent prepares documents and conducts research to provide information to the
Community Center Supervisor. Responsible for monitoring and tracking funding
sources, revenues and expenditures for assigned units. May also recommend budget
allocations.
Supervisory /
Works cooperatively with other employees, clients, town staff, and general public.
Organizational Control
Supervise and manage the work activities of multiple support staff. Satisfy the contract
requirements for multiple events occurring simultaneously.
Complexity
Work involves decision making within established standard practices and procedures.
Professional judgment and analytical skills required to determine appropriate course of
action.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the Town who
may belong to professional or peer organizations. Working with various state and
federal agencies may also be required of the employee. Vendors and suppliers may also
be called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with members of management, customers, brokers and
sales representatives.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Retrieving items from the ground
requires walking or
R
Retrieving items from the ground
Crawling
R
standing to a significant
Bending
R
Retrieving items from the ground
Twisting
degree.
Retrieving items from the ground or from shelving
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
At special events and programs
Standing
Sitting
C
Deskwork
Walking
O
Around offices and during special events
Lifting
R
Supplies and equipment
Carrying
R
Supplies and equipment
Pushing/Pulling
R
Supplies and equipment
Reaching
R
For supplies and equipment
Handling
O
Supplies and equipment
Fine Dexterity
R
Supplies and equipment
Kneeling
R
Retrieving items from the ground
Crouching
R
Retrieving items from the ground
Crawling
R
Retrieving items from the ground
Bending
R
Retrieving items from the ground
Twisting
R
Retrieving items from the ground or from shelving
Climbing
R
Balancing
R
Vision
F
Reading, driving, observing work activities
Hearing
F
Communicating with personnel and general public on telephone
Talking
F
Communicating with personnel and general public on telephone
Foot Controls
O
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, telephone, calculator, fax, copier
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Street Maintenance Technician
Department: Development Services
Immediate
Supervisor: Street Superintendent
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Under general supervision, performs a variety of semi -skilled and manual labor, repairing and maintaining public streets and
rights-of-way.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
Performs a variety of maintenance tasks associated with the repair of streets and works
FH
with a variety of constuction materials including asphalt, hot tar, striping material,
gravel and concrete. Trims trees and vegetation..
2
M
Operates a variety of light to medium power tools and equipment, such as a
jackhammer, chainsaw, tamping machine, air compressor, pickup truck, trailer, aerial
lift, tractors, dump truck, street sweeper, and other equipment utilized in the
maintenance and repair of the streets.
3
H
Work often requires prolonged heavy physical exertion that may be performed under
adverse weather conditions, and may entail working in close proximity to heavy
traffic.
4
M
Performs operator maintenance as needed on vehicles and equipment
5
L
Maintains daily work records which may include computerized record keeping
6
M
Performs related duties as needed
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
7processes.
JOB REQUIREMENTS
Formal Education/
Work requires knowledge necessary to understand basic operational, technical, or office
Knowledge
Level of knowledge equivalent to four years of high school or equivalency.
Experience
Equivalent to one year full time street constuction, maintenance work, or other
construction work involving the operation of light or heavy motorized equipment.
Certifications and
Possession a valid driver's license for a minimum of two years with a good driving
Other Requirements
record. Commercial Driver's License with Air Brake Endorsement required, or ability to
obtain within six months of employment. Average computer skills required.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read work orders, street signs, directions, maps, written
correspondence, policies, and saftey information.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division.
Writing
Work requires the ability to write daily work reports and general correspondence.
Managerial
None
Budget Responsibility
None
Supervisory /
None
Organizational Control
Complexity
Work requires analysis and judgment in accomplishing diversified duties.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town, which may be involved
in decision-making or providing approval or decsion-making authority for purchases or
projects. In addition, these incumbents work with individuals outside the City who may
belong to professional or peer organizations. Working with various state and federal
agencies may also be required of the employee. Vendors and suppliers may also be
called upon for information on purchases, supplies or products. Meetings and
discussions may be conducted with customers and general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
® Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Curb number painting
Crouching
O
Storm drain maintenance
standing to a significant
R
Storm drain maintenance
Bending
O
degree.
Twisting
O
Cracksealing
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
C
At job site
Sitting
O
Driving and computer work
Walking
F
Around job site
Lifting
F
Tools and equipment
Carrying
F
Tools and equipment
Pushing/Pulling
F
Equipment, brush
Reaching
F
Controls on equipment, sign installation, and brush control
Handling
F
Tools and equipment
Fine Dexterity
O
Small hand tools, computers, calculators, telephones, and writing
Kneeling
O
Curb number painting
Crouching
O
Storm drain maintenance
Crawling
R
Storm drain maintenance
Bending
O
Thermoplastic installation and cracksealing
Twisting
O
Cracksealing
Climbing
O
Brush control and sign installation
Balancing
O
On equipment and on ladders
Vision
C
Driving, observing work activities
Hearing
C
Communicating with personnel
Talking
C
Communicating with personnel
Foot Controls
F
Driving and operating equipment
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Tractor, dump truck, paint striper, concrete cutter, tamper, jackhammer, aerial -lift, chainsaw, computer, fax machine and
calculator
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
D
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
D
Hazards
O
Vibration
F
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
M
Respiratory
M
Hazards
Explosives
M
Physical Hazards
D
Communicable
N
Diseases
Physical
Danger or
D
Abuse
Other (see I
Below)
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REQUIRED:
Hard hat, gloves, safety shoes, safety glasses, hearing protection, reflective safety vest
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
O
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/DistractingNoisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Street Superintendent
Department: Development Services
Immediate
Supervisor: Development Services Director
Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Supervises general field and preventive maintenance activities of the street division and operates equipment used in the
maintenance and construction of Town streets. Supervises Town's vehicle and equipment maintenance program. Supervises
open space and landscape activities. Performs special projects as required.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Performs administrative tasks by scheduling work, conducting research for various
projects, compiling reports, and recommending changes in policies and procedures for
the Street Division and Open Space & Landscape Division.
2
M
Provides supervision to all Street Division personnel, fleet mechanic, open space &
landscape specialist, and oversees all Town vehicles and equipment maintenance.
Assists in hiring of new personnel, trains new staff, conducts performance evaluations,
verifies timesheets and work code sheets.
3
L
Operates street maintenance equipment, and supervises emergency and unscheduled
work.
4
L
Assures department compliance with applicable safety rules and regulations. Initiates
safety training, requisitions for tools, materials, equipment,and services.
5
L
Represents the Town in contacting property owners, contractors, and utility company
employees to ensure proper and safe road maintenance. Responds to resident's
concerns regarding street maintenance or refers to appropriate department.
6
Recommends purchases of materials and equipment required for department
operations. Reviews and approves billing for work performed by Street Division for
outside activities. Reviews and approves billing for work performed by Open Space
and Landscape Division.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires knowledge of a specific vocational, administrative, or technical nature,
Knowledge
which may be obtained with six months/one year of advanced study or training past the
high school equivalency. Junior college, vocational, business, technical or
correspondence schools are likely sources. Appropriate certification may be awarded
upon satisfactory completion of advanced study or training.
Experience
Minimum of three (3) years in street maintenance. One year in a supervisory capacity
Certifications and
Possession of a valid Arizona Class A CDL Driver's License with Air Brake
Other Requirements
Endorsement for a minimum of two years with a good driving record. CPR/AED
Certification. Close Quarters Rescue Certification. OSHA safety reporting.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read blueprints, technical instuctions, manuals,letters,
machine/equipment readings, measurements, gauges, and town, county, and federal
regulations
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication and division
Writing
Work requires the ability to write letters, memos, reports, formal documents,
performance reviews, and general correspondence
Managerial
Planning responsibilities include managing all phases of street maintenance and some
construction. Provides direct supervision to all Street Division personnel and Fleet
Mechanic.
Budget Responsibility
The incumbent does research for documents, compiles data for computer entry, and has
reponsibility for monitoring budget expenditures within the street department
Supervisory /
Work requires supervising and monitoring performance for a group of regular employees
Organizational Control
in a work unit, including providing input on hiring/disciplinary actions and work
objectives/effectiveness, and realigning work as needed
Complexity
Work is widely varied, involving analyzing and evaluating many complex and
significant variables. Organizational -wide policies, procedures, or precedents are
developed and/or recommended
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision making or providing approval or decision making authority for purchases or
projects.Vendors and suppliers may also be called upon for information on purchases,
supplies or products. Meetings and discussions may be conducted with customers,
brokers, or sales representatives
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�;7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
® Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Picking up equipment and materials
requires walking or
O
Picking up equipment and matreials
Crawling
O
standing to a significant
Bending
O
Picking up materials
Twisting
degree.
Picking up materials
Climbing
O
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
F
DESCRIPTION
Supervising, visiting work sites, observations
Standing
Sitting
F
Computer, desk work, meetings
Walking
F
To/from offices, vehicles, job sites
Lifting
O
Hand tools, assisting at job sites
Carrying
O
Hand tools, assisting at job sites
Pushing/Pulling
O
Unloading materials and equipment
Reaching
O
Books, files, supplies
Handling
O
Office equipment, hand tools
Fine Dexterity
F
Computer keyboard, writing
Kneeling
O
Picking up equipment and materials
Crouching
O
Picking up equipment and matreials
Crawling
O
Inspecting equipment
Bending
O
Picking up materials
Twisting
O
Picking up materials
Climbing
O
Onto equipment
Balancing
O
On ladder
Vision
C
Reading, computer work, driving, observing work activities
Hearing
C
Communicating with personnel and general public
Talking
F
Communicating with personnel and general public
Foot Controls
O
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Street sweeper, dump truck, front loader, backhoe, jackhammer, tractors, pick-up truck,
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
W
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
M
Noise and
M
Hazards
O
Vibration
O
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
M
Respiratory
S
Hazards
Explosives
M
Physical Hazards
M
Communicable
S
Diseases
Physical
Danger or
M
Abuse
Other (see 1
Below)
Job Description
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
X
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
PROTECTIVE EQUIPMENT REQUIRED:
Hard hat gloves, safety shoes, safety glasses, hearing protection, reflective safety vest
NON-PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Tourism Coordinator
Department: Community Services
Immediate
Supervisor: Recreation Supervisor
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Responsible for coordinating the Town's annual and ongoing tourism efforts. Updates and keeps current the Town's
Tourism website and special events calendar. Reports to and works with the Recreation Supervisor on various special events
related to the Town's ongoing Tourism efforts.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Plan, organize, implement and evaluate tourism programs; maintain and regularly
update the Town's Tourism website and social media; create and regularly update the
Town's special event calendar
2
S
Coordinate programs and events and design fliers, brochures, and other publications to
market and promote special events and tourism for the town
3
S
Establish, monitor, and evaluate the Town's tourism efforts by using various analytical
methods
4
M
Work on various special events over the year as directed by the Recreation Supervisor
5
S
Work and collaborate with local businesses, the Chamber of Commerce, Fort
McDowell, and regional/state agencies to promote and support the local economy
6
S
Seek and apply for grant opportunities from various local, state, and regional entities
for offsetting the cost of marketing and promoting tourism and special events
* See page 3 — Overall Physical Strength Demands
Revised 11/6/2014
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Tourism or a closely related field
Experience
Minimum two years experience in programming and coordinating tourism or special
events activities is required. Must have the ability to work a flexible schedule to include
occasional evenings, weekends and holidays.
Certifications and
Possess a valid Arizona Driver's License with a minimum of two years driving
Other Requirements
experience with a good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read and interpret manuals, rules, contracts, purchase orders,
and professional publications.
Math
Work requires the ability to to perform general math calculations such as addition,
subtraction, multiplication, division, fractions and percentages.
Writing
Work requires the ability to write forms, letters, sponsorships, grant applications, fliers,
receipts, purchase requisitions and reports.
Managerial
None
Budget Responsibility
Assist with the preparation of the annual budget for tourism efforts.
Supervisory /
None
Organizational Control
Complexity
Work involves decision making within established standard practices and procedures.
Professional judgment and analytical skills required to determine appropriate course of
action. Strong computer skills are necessary for creating publications and creating
presentations.
Interpersonal / Human
The incumbent in this position may contact others within the organization. These
Relations Skills
contacts may involve similar work units or departments within the Town. In addition,
the incumbent may work with individuals outside the Town who may belong to
professional or peer organizations. Working with various state and regional agencies
may also be required of the employee. Meetings and discussions may be conducted with
department heads, business owners, Chamber of Commerce, civic leaders, and regional
and state agency staff.
Revised 11/6/2014
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Retreiving items from the ground
requires walking or
R
Retreiving items from the ground
Crawling
R
standing to a significant
Bending
R
Retreiving items from the ground
Twisting
degree.
Retreiving items from the ground or from shelving
Climbing
R
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
O
DESCRIPTION
At special events and programs
Standing
Sitting
C
Deskwork
Walking
O
Around offices and during special events
Lifting
R
Supplies and equipment
Carrying
R
Supplies and equipment
Pushing/Pulling
R
Supplies and equipment
Reaching
R
For supplies and equipment
Handling
O
Supplies and equipment
Fine Dexterity
R
Supplies and equipment
Kneeling
R
Retreiving items from the ground
Crouching
R
Retreiving items from the ground
Crawling
R
Retreiving items from the ground
Bending
R
Retreiving items from the ground
Twisting
R
Retreiving items from the ground or from shelving
Climbing
R
Ladder
Balancing
R
Ladder
Vision
F
Reading, driving, observing work activities
Hearing
F
Communicating with personnel and general public on telephone
Talking
F
Communicating with personnel and general public on telephone
Foot Controls
O
Driving
Revised 11/6/2014
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Scoreboards, toolboxes, computer and related software, general office machines such as copier, fax.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
F
Electrical
N
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 11/6/2014
FOUNTAIN HILLS, ARIZONA
Job Title: Town Clerk
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
BRIEF DESCRIPTION OF THE JOB:
Job Description
Manages and maintains official Town records as prescribed by State Statute and Town Code; responsible for
coordinating, preparing and posting Council meeting agendas/packets/minutes; serves as the Town's Elections
Official and main contact for "requests for public information". This position also serves as the District Clerk for
the Eagle Mountain Community Facilities District and Cottonwoods Maintenance District.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify
all duties performed by any single incumbent.
Updated: 5/2012
FOUNTAIN HILLS, ARIZONA
Job Description
Physical Strength
ESSENTIAL FUNCTIONS
Code iL
1
S
Directs the preparation of Town Council meeting agendas; coordinates and
schedules Council meetings; prepares and assembles agenda packets, including the
electronic packet; posts documents to the Town's website; instructs internal and
external parties on the procedure for placing items on the agenda; and attends
Council meetings, prepares meeting minutes; and records official actions taken at
meetings.
2
S
Manages the maintenance of official Town records; establishes and writes policies
and procedures for record maintenance, retention and destruction as well as other
organizational procedures when necessary; ensures records activities comply with
state public records requirements and regulations; responds to subpoenas for
records and/appears in court as required; and provides notarial services to the
public and staff.
3
S
Responds to questions and attests to official actions of the Town Council; maintains
the Town's official Code Book and other official records; administers oaths to
newly elected and appointed officials; and ensures appropriate use of the Town
Seal; and coordinates responses to requests for information" from staff, elected
officials, and the general public.
4
S
Interprets laws and regulations relating to the work performed by the Town Clerk's
office; provide information and organizes material in compliance with laws,
regulations and policies; administers provisions of the Town Code, State and
Federal regulations as they relate to the Town Clerk's office.
5
S
Directs Town Elections; plans and organizes elections, coordinates services; directs
the distribution of election materials and verifications of election related
documents, such as eligibility and signature requirements; ensures election related
activities comply with Federal, State and local laws and regulations; initiates
reviews and actions in response to violation of election laws; ensures the integrity
of election process; and prepares related reports and records.
Updated: 5/2012
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
**Formal Education /
Knowledge of municipal functions; modern management principles, practices,
Knowledge
techniques of public administration; office management methods, procedures and
computerized equipment essential to the Town Clerk's office including familiarity with
various Microsoft, Laserfiche, and Adobe professional computer software programs;
Federal, State laws; local laws, codes and regulations; and Council support functions.
Knowledge is normally acquired through four years of college resulting in a Bachelor's
degree or through considerable experience in progressive responsible administration or
management work involving frequent interaction with the public.
Work requires broad knowledge in a related profession or technical field.
**Experience
Any combination of experience and training that provides the required knowledge and
abilities.
Certifications and
Possession of a valid driver's license for a minimum of two years with a good driving
Other Requirements
record; Certified Municipal Clerk or Certified Master Municipal Clerk designation
preferred. State Certified Election Officer designation preferred.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read administrative and technical documents, statutes, codes,
ordinances, resolutions, and manuals.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, division, percentages and decimals.
Writing
Work requires the ability to write correspondence, reports, procedures and minutes and
knowledge of a variety of computer software applications (Laserfiche and Microsoft
software products).
Managerial
Planning responsibilities include managing elections, coordinating meeting agendas and
packet materials, calendars and staff.
Budget Responsibility
Election cost projections and outside service contract costs for transcription services as
part of the annual budget process.
Supervisory /
None
Organizational Control
Complexity
Work is governed by broad instructions, objectives and policies. Work requires the
exercise of considerable initiative and independent analytical and evaluative judgment.
Interpersonal / Human
This position interacts with individuals within the organization, which may involve the
Relations Skills
town manager, town attorney, department directors, and councilmembers. This position
may work with individuals outside the Town who belong to a professional or peer
organization. Working with various state and federal agencies may also be required.
Vendors and suppliers may also be called upon for information on purchases, supplies or
products; meetings and discussion may be conducted.
OVERALL PHYSICAL STRENGTH DEMANDS:
Updated: 5/2012
FOUNTAIN HILLS, ARIZONA
Job Description
❑ Sedentary
® Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 tbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Filing and connecting computer components
Crouching
R
Filing and connecting computer components
standing to a significant
R
N/A
Bending
F
degree.
Twisting
F
From computer to telephone to drawer
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL=
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
F
Filing, making copies, and faxing
Sitting
C
Desk work
Walking
F
To and from office equipment and other departments
Lifting
F
Files, office supplies, and books
Carrying
F
Files, office supplies, and books
Pushing/Pulling
F
Doors
Reaching
F
For telephone and files
Handling
C
Paper work
Fine Dexterity
C
Computer keyboard, calculator, telephone keypad, and writing
Kneeling
O
Filing and connecting computer components
Crouching
R
Filing and connecting computer components
Crawling
R
N/A
Bending
F
Filing in lower drawers
Twisting
F
From computer to telephone to drawer
Climbing
F
Stairs
Balancing
N/A
Vision
C
Reading and use of computer monitor
Hearing
C
Communicating with external and internal customers
Talking
C
Communicating with external and internal customers
Foot Controls
N/A
Updated: 5/2012
FOUNTAIN HILLS, ARIZONA
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, telephone, copier, FAX machine, scanner, and other general office equipment
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
F
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
M
Abuse
Other (see 1
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
NON-PHYSICAL DEMANDS:
Job Description
PRIMARY WORK LOCATION
Office
Environment: may be required t
evenings or weekends
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
O
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
F
Noisy/Distracting Environment
R
Other (see 3 below)
(3)
Updated: 5/2012
FOUNTAIN HILLS, ARIZONA
N
o
a �I
a
4
`N FSL 19b9 �i
that is An"
Job Title: Town Engineer
Department: Development Services
Immediate
Supervisor: Development Services Director
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Assists in the review of Town's technical documents. Provides technical advice to Public Works and other
departments.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
PLANNING: Assists in preparation of the Town's capital improvement plan, annual
budget, ordinance and code changes, design standards, and grant proposals. Acts as
the Town's Floodplain Administrator, Drainage Administrator, and Traffic Analyst.
Coordinates with adjacent municipalities, and serves on regional (MAG) committees.
2
S
DESIGN: Selects, contracts, and reviews work of design and surveying consultants for
Public Works improvement projects. Prepares civil and traffic engineering designs,
plans, specifications, contract documents and cost estimates.
3
S
DESIGN REVIEW: Oversees review of civil and site plans submitted for building
permits; subdivision, utility, and other private development plans submitted for
encroachment permits.
4
S
CONSTRUCTION ADMINISTRATION: Administers Public Works construction
projects, including traffic control, materials submittals; approval of payment and
change order requests;
5
L
SITEWORK DEVELOPMENT INSPECTION: Oversees inspection of private
development sitework and utility right-of-way permit construction.
6
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Work requires broad knowledge in a general professional or technical field. Knowledge
Knowledge
is normally acquired through four years of college resulting in a Bachelor's Degree or
equivalent in Civil Engineering.
Experience
Ten years experience as a civil engineer. Knowledge of local codes and conditions
highly desireable.
Certifications and
Possess a valid Arizona Drivers License for a minimum of two years with a good driving
Other Requirements
record. Registered as a Civil Engineer in the state of Arizona. Other technical
registrations desireable - especially Land Surveyor and Structural Engineer.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Ability to read technical reports and manuals, research papers, construction plans and
specifications, correspondence, legal documents, ordinances, and legal descriptions.
Math
Ability to perform arithmetic, algebra, geometry, and trigonometry calculations.
Writing
Write technical reports, analysis of engineering -related issues, Town ordinances, memos,
and general correspondence.
Managerial
Project future infrastructure needs, develop implementation plans, prepare project
budgets,
Budget Responsibility
Assist in the preparation of the Department budget, and in the capital budget for other
departments, as requested.
Supervisory /
Position has no supervisory responsibility.
Organizational Control
Complexity
Widely varied work, involving analyzing complex factors. Develops or recommends
Town -wide policies, procedures, and precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town which may be involved
in decision-making or providing approval or decision-making authority for purchases or
projects. Working with various state and federal agencies may also be required of the
employee. Vendors and suppliers may also be called upon for information on purchases,
supplies or products. Meetings and discussions may be conducted with customers and
general public.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Kneeling
requires walking or
Field review.
Crouching
R
Field review.
standing to a significant
N
N/A
Bending
R
degree.
Twisting
R
Field review.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
FREQUENCY
CODE
DESCRIPTION
Standing
O
Observing work duties and activities, at job site.
Sitting
F
Deskwork, meetings, driving.
Walking
O
At job sites.
Lifting
R
Supplies, plans, reports.
Carrying
R
Supplies, plans, reports.
Pushing/Pulling
R
Supplies, plans, reports.
Reaching
O
Plans, reports.
Handling
R
Supplies, plans, reports.
Fine Dexterity
C
Writing, drawing,sketching, computer keyboard, calculator.
Kneeling
O
Field review.
Crouching
R
Field review.
Crawling
N
N/A
Bending
R
Field review.
Twisting
R
Field review.
Climbing
O
Field review.
Balancing
O
Field review.
Vision
C
Reading, computer monitor, driving, plan and field review.
Hearing
C
Communicating with personnel and general public.
Talking
C
Communicating with personnel and general public.
Foot Controls
F
Driving.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Vehicle, drafting equipment, calculator, general office supplies, computer and related software, hand-held radio, surveying
and measuring equipment, telephone.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
M
Extreme
S
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
M
Hazards
O
Vibration
O
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
M
Communicable
N
Diseases
Physical
Danger or
M
Abuse
Other (see 1
Below)
PROTECTIVE EQUIPMENT REQUIRED:
Hardhat, steel toe boots, safety vest.
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
F
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
F
Performing Multiple Tasks Simultaneously
F
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/DistractingNoisy/Distracting Environment
O
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Traffic Signal Technician II
Department: Development Services
Immediate
Supervisor: Street Superintendent
FLSA Status: Non -Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Performs skilled journey -level technical work in the installation, maintenance, operation, and repair of traffic signals, control
devices, intelligent transportation systems, and street luminaries. Performs installation/removal maintenance and inventory
control for all traffic control devices and pavement markings.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength
ESSENTIAL FUNCTIONS
- Code
1
H
Installs, maintains, operates and repairs traffic signals, control devices, intelligent
transportation systems, and street luminaries. Performs installation/removal,
maintenance and inventory control for all traffic control devices and pavement
markings.
2
H
Repairs or replaces traffic signal equipment in the field on an emergency basis
including storm and accident damage, faulty equipment, burned out lamps and other
electrical or equipment problems. Repairs or replaces traffic control devices as per
the MUTCD.
3
H
Reviews electrical and construction plans for traffic signals and inspect all phases of
construction. Interprets plans and work orders to determine and confirm proper
placement of traffic signals and street lights. Ensures proper location of utlities and
other work hazards prior to digging. Performs blue staking of traffic signal electrical
conduits and inductance loops.
4
H
Works cooperatively with neighboring cities to maintain traffic signal operations
5
H
Maintains records of traffic signal repairs, power outages and preventive maintenance
work. Maintains parts inventory and orders parts for traffice signals, control devices,
and intelligent transportation systems, and street luminaries. Maintains records of all
traffic control devices including inventory.
6
H
Performs other work as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
H.S. diploma or GED. Knowledge of methods, materials, tools and standard practice for
Knowledge
the installation, operation, and maintenance of traffic signal and supporting and related
systems. Knowledge of the operation, maintenance, and repair of electronic, solid state,
digital, analog, and other electro -mechanical devices and equipment related to traffic
signal and control systems. Knoweldge of proper use of testing equipment. Knowelege
of traffic control and safety requirements. Knowledge of Federal (OSHA) regulations
and Town policies regarding safe work practices. Knowledge of electrical repair work.
Knowledge of Manual on Uniform Traffic Control Devices (MUTCD) as it pertains to
signalized intersections, traffic control devices and pavement markings.
Experience
Minimum of three years experience in traffic signal maintenance. Minimum of two (2)
years experience in traffic control devices and pavement markings.
Certifications and
IMSA Traffic Signal Technician Level II Certification. IMSA Signs and Markings Level
Other Requirements
II Certification. Possession of a valid driver's license for a minimum of two years with a
good driving record.
**
Equivalent combinations of experience and training that meet the minimum
qualifications may be substituted.
Reading
Work requires the ability to read blueprints, technical and engineering manuals and
specifications.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, algebra and geometry.
Writing
Work requires the ability to write daily logs reports and bid documents.
Managerial
N/A
Budget Responsibility
Participate in budget preparation and administration thereof. Prepare cost estimates for
traffic -related budget recommendations. Justify traffic -related budget items. Monitor
and control traffic division expenditures.
Supervisory /
May oversee subcontractors hired by the Town for traffic maintenance work. Work may
Organizational Control
require the occasional direction of helpers or assistants. Work requires functioning as a
lead worker performing essentially the same work as those directed and includes
overseeing work quality, training and instructing.
Complexity
Within this job, the employee normally performs the duty assignment within broad
parameters defined by general organizational requirements and accepted practices. Total
end results determine effectiveness of job performance.
Interpersonal / Human
The incumbents in this position contact others within the organization. These contacts
Relations Skills
may involve similar work units or departments within the Town such as Engineering. In
addition, these incumbents work with individuals outside the Town who may belong to
professional or peer organizations. Working with various state and federal agencies may
also be required. Vendors and suppliers may also be called upon for information on
purchases, supplies or proejcts.
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
❑ Sedentary
❑ Light
❑ Medium
® Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Making repairs
Crawling
R
Making repairs
standing to a significant
O
Making repairs
Twisting
O
degree.
Climbing
O
Onto equipment, ladder
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour er week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
F
DESCRIPTION
At job sites, field inspections and working in shop
Sitting
O
Deskwork, driving, operating ATMS
Walking
F
Around job sites and working on existing signals
Lifting
F
Tools and equipment
Carrying
F
Tools and equipment
Pushing/Pulling
R
Equipment
Reaching
R
Above head
Handling
F
Supplies
Fine Dexterity
F
Computer keyboard, telephone keypad, writing
Kneeling
O
Making repairs
Crouching
O
Making repairs
Crawling
R
Making repairs
Bending
O
Making repairs
Twisting
O
Making repairs
Climbing
O
Onto equipment, ladder
Balancing
R
On equipment, ladder
Vision
F
Reading, computer monitor, driving, observing work activities. Inspections,
investigations and/or troubleshooting problems.
Hearing
F
Communicating with personnel and on radio
Talking
F
Communicating technical information to customer and staff
Foot Controls
O
Driving
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Electrical testing gauges, bucket trucks, directional arrow boards and cones, computer and related software, electric
jackhammer. .
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
ENVIRONMENTAL FACTORS
Mechanical
Warehouse
Extreme
Shop
Hazards
M
Temperatures
S
Chemical
Recreation Center
Noise and
Other (see 2
Below)
Hazards
N
Vibration
W
Electrical
M
Wetness/Humidity
S
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
D
Communicable
Diseases
N
Physical
Danger or
N
Abuse
Other (see 1
Below)
(1)
(2)
PROTECTIVE EQUIPMENT REOUIRED:
Electrical safety gloves, safety glasses, hard hat and safety shoes
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
Time Pressures
Warehouse
Emergency Situations
Shop
X
Vehicle
Irregular Work Schedule/Overtime
Outdoors
X
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS
Time Pressures
F
Emergency Situations
F
Frequent Change of Tasks
O
Irregular Work Schedule/Overtime
O
Performing Multiple Tasks Simultaneously
O
Working Closely with Others as Part of a Team
F
Tedious or Exacting Work
O
Noisy/Distracting Environment
F
Other (see 3 below)
(3)
Revised 5/18/15
FOUNTAIN HILLS, ARIZONA
Job Title: Volunteer Coordinator (Revised)
Department: Administration
Immediate
Supervisor: Town Manager
FLSA Status: Exempt
Job Description
BRIEF DESCRIPTION OF THE JOB:
Responsible for recruiting, screening, placement, and ongoing management and support of volunteers. Tracks a volunteer's
involvement, such as number of hours served; keeps the database of volunteers updated, and provides assistance when
requested by a volunteer or staff member.
ESSENTIAL FUNCTIONS:
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties
performed by any single incumbent.
Physical Strength ESSENTIAL FUNCTIONS
Code
1
S
Recruits volunteers for placement in various Town departments, events, and activities
to further the Town's work, interviewing potential volunteers and placing them
according to their interests and skills. Provides orientation that will encourage the
volunteer's success.
2
S
Serves on task forces and committees related to volunteerism for the Town. Actively
markets and promotes volunteer program. Maintains public contacts in the community
sectors in order to recruit and discuss program. Coordinates the preparation of
publicity materials such as flyers, banners, posters, social media, and website.
3
S
Monitors and evaluates volunteers' performance in regard to having positive public
relations skills and being good ambassadors for the Town. Holds regular meetings
with the volunteers to update current policies and information. Maintains volunteer
time records, applications and database.
4
S
Plans, organizes, and implements volunteer recognition events and activities, including
annual Volunteer Reception, volunteer coffees, newsletters, etc. Coordinates the
"Give a Lift" program, Make a Difference Day; serves as Advisor to the Mayor's
Youth Council; assists with such local events as the Volunteer EXPO,
5
S
Reviews proposed legislation and Town, departmental, and program policies and
procedures for issues related to volunteers.
Performs other duties as assigned.
* See page 3 — Overall Physical Strength Demands
Revised 01 /22/2015
FOUNTAIN HILLS, ARIZONA
JOB REQUIREMENTS:
Job Description
JOB REQUIREMENTS
Formal Education /
Knowledge is normally acquired through four years of college resulting in a Bachelor's
Knowledge
Degree or equivalent in Social Work, Liberal Arts, Public Relations, Business or Public
Administration, or a closely related field. Work requires knowledge necessary to
understand principles, techniques, tools and media used in promoting good public
relations, in addition to principles and practices of volunteer management.
Experience
Minimum of two (2) years of experience in professional volunteer management or public
relations. Experience in customer service. Must be able to relate with people and follow
up with tasks.
Reading
Work requires the ability to read reports, letters, correspondence, schedules, budget
materials, and requisitions.
Math
Work requires the ability to perform general math calculations such as addition,
subtraction, multiplication, and division.
Writing
Work requires the ability to write reports, letters, correspondence, purchase requisitions,
thank you notes, and newsletters.
Managerial
None
Budget Responsibility
Assists in preparing and monitoring the Volunteer Program annual budget.
Supervisory /
While the position does not involve supervising staff, the position does involve
Organizational Control
overseeing, hiring, placing, providing assignments, supervising, and evaluating
volunteers.
Complexity
Work requires analysis and judgment in accomplishing diverse duties. Work requires the
exercise of independent thinking within the limits of policies, standards, and precedents.
Interpersonal / Human
The incumbents in this position contact others within the organization and cooperatively
Relations Skills
works with individuals to resolve problems and coordinate projects. Communicates with
clients, the general public, Town employees, facility staff, vendors and guests either
through personal contact, computer, or telephone. Human relations skills are important to
this position.
Revised 01 /22/2015
FOUNTAIN HILLS, ARIZONA
C11�I X1:7\ If 1� � �'b`LC�1\ If.�:7��Cl111� : i 7 Vii► /\►`[7.�
Job Description
® Sedentary
❑ Light
❑ Medium
❑ Heavy
❑ Very Heavy
S=sedentary
L=Light
M=Medium
H=Heavy
VH=Very Heavy
Exerting up to 10 lbs.
Exerting up to 20 lbs.
Exerting 20-50 lbs.
Exerting 50-100 lbs.
Exerting over 100 lbs.
occasionally or negligible
occasionally, l0lbs.
occasionally, 10-25 lbs.
occasionally, 25-50 lbs.
occasionally, 50-100 lbs.
weights frequently; sitting
frequently, or negligible
frequently, or up to 10-20
frequently, or up to 10-20
frequently, or up to 20-50
most of the time
amounts constantly OR
lbs. constantly.
lbs. constantly.
lbs. constantly.
Crouching
requires walking or
Retrieving filing items and organizing equipment and supplies
Crawling
R
Retrieving small pieces of equipment and supplies under tables
standing to a significant
O
Retrieving filing items, small equipment, and supplies
Twisting
R
degree.
Climbing
R
Stairs and ladder.
PHYSICAL DEMANDS:
C = Continuously F = Frequently O = Occasionally R = Rarely I N =Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
This is a description of the way this job is currently performed; it does not address the potential for accommodation.
PHYSICAL
DEMANDS
Standing
FREQUENCY
CODE
O
DESCRIPTION
Filing, copying, and assisting the public.
Sitting
F
Deskwork and meetings
Walking
O
To and from office equipment and other departments and during programs
Lifting
O
Boxes and books., coffee, pates, pictures of volunteers, etc.
Carrying
O
Light weight equipment and office supplies
Pushing/Pulling
R
Light weight equipment and piano.
Reaching
O
For supplies and files
Handling
C
Paperwork.
Fine Dexterity
C
Computer keyboard and calculator
Kneeling
R
Retrieving filing items and organizing equipment and supplies
Crouching
R
Retrieving filing items and organizing equipment and supplies
Crawling
R
Retrieving small pieces of equipment and supplies under tables
Bending
O
Retrieving filing items, small equipment, and supplies
Twisting
R
Retrieving filing items, small equipment, and supplies
Climbing
R
Stairs and ladder.
Balancing
R
On ladder.
Vision
C
Reading, computer monitor, observing work activities
Hearing
C
Communicating with staff and the general public on the phone and in person.
Talking
C
Communicating with staff and the general public on the phone and in person.
Foot Controls
N
N/A
Revised 0 1 /22/2015
FOUNTAIN HILLS, ARIZONA
Job Description
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS:
Computer, copy machine, fax machine, laminator, telephone, calculator, general office supplies, Automated External
Defibrillator, and first aid kits.
ENVIRONMENTAL FACTORS:
D = Daily W = Several M = Several S = Seasonally N = Never
Times Per Week I Times Per Month
HEALTH AND SAFETY
IL
ENVIRONMENTAL FACTORS
Mechanical
N
Extreme
N
Hazards
Vehicle
Temperatures
Outdoors
Chemical
N
Noise and
N
Hazards
O
Vibration
R
Electrical
N
Wetness/Humidity
N
Hazards
Fire Hazards
N
Respiratory
N
Hazards
Explosives
N
Physical Hazards
N
Communicable
N
Diseases
Physical
Danger or
N
Abuse
Other (see I
N
Below)
PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:
PRIMARY WORK LOCATION
Office
Environment
X
Warehouse
Emergency Situations
Shop
Frequent Change of Tasks
Vehicle
Irregular Work Schedule/Overtime
Outdoors
Performing Multiple Tasks Simultaneously
Recreation Center
Working Closely with Others as Part of a Team
Other (see 2
Below)
Tedious or Exacting Work
C = Continuously F = Frequently O = Occasionally R = Rarely N = Never
2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week I Never occurs
NON-PHYSICAL DEMANDS 09
Time Pressures
O
Emergency Situations
R
Frequent Change of Tasks
F
Irregular Work Schedule/Overtime
R
Performing Multiple Tasks Simultaneously
C
Working Closely with Others as Part of a Team
C
Tedious or Exacting Work
O
Noisy/DistractingNoisy/Distracting Environment
R
Other (see 3 below)
(3)
Revised 0 1 /22/2015
EXHIBIT C
TO
RESOLUTION 2015-15
[2015-16 Comprehensive Fee Schedule]
See following pages.
2397135.1
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgri tion
Fee FY15-16
,MISCELLANEOUS FEES
Services
Notarization
$2.00 per signature
Affix Town Seal
2.00 each
Faxing Service - Local Only
$2.00 First Page, $.50 Each Additional
Page
Faxing Service - Long Distance
$3.00 First Page, $.50 Each Additional
Page
E - Mail Document Service
$0.00
Returned Check Fee
$30.00
Incoming Wire Transfer Fee
$35.00
ActiveNet Transaction Fee
$2.50 per transaction
Convenience Fee - credit card payment
$3.00 per transaction
Campaign Fees
Pro/Con Argument Fee
$100.00
Campaign Finance - Late Filing Fee
10.00 per business day (per ARS 16-918)
Copies - Non - Commercial
Photocopies (B&W) 8 1/2 x 11
.25 per page
Photocopies (B&W) 8 1/2 x 14
.30 per page
Photocopies (B&W) 11 x 17
.40 per page
Photocopies (Color) 8 1/2 x 11
.50 per page
Photocopies (Color) 8 1/2 x 14
.60 per page
Photocopies (Color) 11 x 17
.70 per page
Copies - Commercial
Photocopies (B&W) 8 1/2 x 11
.50 per page
Photocopies (B&W) 8 1/2 x 14
.60 per page
Photocopies (B&W) 11 x 17
.80 per page
Photocopies (Color) 8 1/2 x 11
$1.00 per page
Photocopies (Color) 8 1/2 x 14
$1.20 per page
Photocopies (Color) 11 x 17
$1.40 per page
Page 1 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
MISCELLANEOUS FEES CONT.
Documents
Town Code
$25.00 (CD or hard copy)
Zoning Ordinances
$25.00 (CD or hard copy)
Subdivision Code
25.00 (CD or hard copy)
CAFR (Annual Financial Report)
$25.00 (CD or hard copy)
Annual Budget
$25.00 (CD or hard copy)
Land Use Analysis
$25.00 (hard copy only)
CD of Council Meeting
$25.00 ea
Other Materials on CD
$25.00 ea
Reports
License Report (Non - Commercial Use)
$25.00 (CD or hard copy)
License Report (Commercial Use)
$50.00 (CD or hard copy)
Maps
11" x 17" Street/Index Map "Typical" (B&W)
$0.80
11" x 17" Street/Index Map "Typical" (Color)
$1.40
11" x 17" Street/Index Map "Typical" (Photo)
$5.00
11" x 17" Aerial Site Plan (Photo)
$20.00
24" x 36" Street/Final Plat/As Built (B&W)
3.00
24" x 36" Street/Final Plat/As Built (Color)
$10.00
24" x 36" Aerial (Photo)
$30.00
36" x 36" Bldg/Plat/Zoning Map (B&W)
$10.00
36" x 36" Bldg/Plat/Zoning Map (Color)
$25.00
36" x 36" Aerial (Photo)
$40.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(B&W)
$35.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Color)
$75.00
60" x 60" Street/Bldg/Develop/Plat/Plot
(Photo)
$125.00
Plat Map Book
$25.00
Page 2 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
MISCELLANEOUS FEES CONT.
Adopt A Street
Fee per sign
$30.00
:)G LICENS
Non - neutered dog
$42.00 - non-refundable
Spayed/Neutered dog
$17.00 - non-refundable
Over 65 with neutered dog
$6.00 - non-refundable
Service Dog
No fee
Replacement Dog Tag
$4.00 - non-refundable
Late fee neutered dog (per month)
$2.00 - non-refundable
Late fee non - neutered dog (per month)
4.00 - non-refundable
BUSINESS LICENSE FEES
Providers of services, wholesalers and
manufacturers with a fixed place of business
within the town limits
$50.00/application and first year fee - non-
refundable
Retail merchants, restaurants, bars, contractors
and renters of real and personal property with a
fixed place of business within the town limits and
persons engaging in the sale of real estate
$50.00/application and first year fee - non -
refundable
Wholesalers, manufacturers and providers of
services without a fixed place of
business within the town limits
$50.00/application and first year fee - non -
refundable
Retail merchants, etc. (as above) without a fixed
place of business within the town limits
$50.00/application and first year fee - non -
refundable
Annual renewal fee for business within the town
limits
$35.00 - non-refundable
Annual renewal fee for business without a fixed
place of business within the town limits
$50.00 - non-refundable
Late fee for renewal of business license fee
25% of renewal fee
Page 3 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
.BUSINESS LICENSE FEES CONT.)
Peddlers, solicitors and mobile merchants
$250.00/calendar quarter or fraction thereof -
non-refundable
Peddler investigation fee (per person)
25.00 -non-refundable
Promoters of entertainments, circuses, bazaars,
etc., who receive a percentage of receipts or
other consideration for their services. Each such
promoter shall also obtain liability insurance of a
minimum of $1 million per incident/$2 million
aggregate naming the Town as insured.
$100.00/week
Animal Show
100.00/week
Circus Parade Only
50.00/day
Handbill Distributor
$10.00/day
Amusement Company, such as ferris wheel,
merry - go - round, etc., not part of a circus. Tent
Show. Wrestling Exhibition. Road Show, Carnival
or Circus.
$100.00/day
Practice of palmistry, phrenology, astrology,
fortune telling, mind reading,
clairvoyancy, magic or any healing practices not
licensed by the State of
Arizona, or any similar calling without a
fixed place of business
$50.00/day
Duplicate Business License
10.00 -non-refundable
Verification of License Letter
$10.00 - non-refundable
p-ALSE ALARM SeRVICE CHARGES PER CALENLjAk Yi:Ak .:
First and second None
Third $50.00
Fourth $75.00
Fifth and Sixth $100.00
Seventh or more $200.00 each
WIRELESS COMMUNICATIONS CELL TOWER ON TOWN PROPERTY
Lease Agreement Application Fee, each location
$100.00, per location - non-refundable
Amendments to Cell Tower Lease Agreements
$100.00 - non-refundable
Page 4 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
SPECIAL EVENT PERMITS
Special Event Permits - Business
Application Fee - Business
$100.00 - non-refundable
Permit Fee
50 per day (not to exceed 400)
Special Event Permits - Non -Profit
Application Fee - Charitable Organization
$50.00 - non-refundable
Permit Fee
25 per day (not to exceed 200)
Special Event Permits - Extra Fees
Special Event Liquor Application Fee
See alcohol license application fees - non-
refundable
Utility Fees
Actual cost of usage
.COHOL LICENSE APPLICATION
Person Transfer Fee
150.00 - non-refundable
Location Transfer Fee
$150.00 - non-refundable
Probate/Will Assignment/Divorce Decree
150.00 - non-refundable
Extension of Premise
$25.00 - non-refundable
Sampling Permit
$25.00 - non-refundable
Initial/Interim Application Fee
01 - In State Producer
$500.00 - non-refundable
02 - Out of State Producer
500.00 - non-refundable
03 - Domestic Microbrewery
$500.00 - non-refundable
04 - In State Wholesaler
$500.00 - non-refundable
05 - Government
$500.00 - non-refundable
06 - Bar, All Spirituous Liquors
$500.00 - non-refundable
07 - Beer & Wine Bar
$500.00 - non-refundable
08 - Conveyance
$500.00 - non-refundable
09 - Liquor Store
$500.00 - non-refundable
10 - Beer & Wine Store
$500.00 - non-refundable
11 - Hotel/Motel
$500.00 - non-refundable
12 - Restaurant
$500.00 - non-refundable
13 - Domestic Farm Winery
500.00 - non-refundable
14 - Private Club
$0.00
15 - Special Event
$25.00 - non-refundable
16 - Wine Festival/Wine Fair
$25.00 - non-refundable
Page 5 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Description
Fee FY15-16
ADULT ORIENTED BUSINESS LICENSL
Application Fee - Business
$500.00 - non-refundable
Application Fee - Provider
$100.00 - non-refundable
Application Fee - Manager
$100.00 - non-refundable
Application Fee - Employee (per person)
$50.00 - non-refundable
License Fee - annual - Business
200.00 -non-refundable
License Fee - annual - Provider
$100.00 - non-refundable
License Fee - annual - Manager
$100.00 - non-refundable
CABLE LICENSE
Initial License Application
$2,500.00 - non-refundable
Transfer of ownership
$2,000.00 - non-refundable
License modification, pursuant to 47 USC Sec 545
$2,500.00 - non-refundable
Other License modification
up to 2000 - non-refundable
License fee - quarterly
5% of gross receipts
Late fee (after 30 days)
5% plus interest of 1 1/2% per mo
EXCAVATIONS/IN - LIEU FEES
Base fee (per excavation)
$250.00 plus:
Trench cut fees:
Newly paved or overlayed 0 - 1 yrs
$55.00 per lineal ft.
Newly paved or overlayed 1 - 2 yrs
$45.00 per lineal ft.
Newly paved or overlayed 2 - 3 yrs
$35.00 per lineal ft.
Newly paved or overlayed 3 - 4 yrs
$25.00 per lineal ft.
Newly paved or overlayed 4 - 5 yrs
$15.00 per lineal ft.
Newly paved or overlayed 5 - 6 yrs
$10.00 per lineal ft.
Slurry or chip sealed 0 - 2 years
$4.00 per lineal ft.
Pavement replacement greater than 300 ft in
length
$2.50 per sq. yd.
Utility Pit fees:
Newly paved or overlayed 0 - 1 yrs
$5.00 per Sq. ft.
Newly paved or overlayed 1 - 2 yrs
$4.50 per Sq. ft.
Newly paved or overlayed 2 - 3 yrs
$3.50 per Sq. ft.
Newly paved or overlayed 3 - 4 yrs
$2.50 per Sq. ft.
Newly paved or overlayed 4 - 5 yrs
$1.50 per Sq. ft.
Newly paved or overlayed 5 - 6 yrs
$1.00 per Sq. ft.
Slurry or chip sealed 0 - 2 years
$5.00 per Sq. ft.
Page 6 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
EXCAVATIONS/IN - LIEU FEES (CONT.
Adjustment (MH, valve monument etc)
$500 ea.
Striping
.55 per linear ft.
Lane Markers
150.00 ea.
Stop Bars
$2.50 per Sq. ft.
Crosswalks
.79 per Sq. ft.
RPMs
$7.00 ea.
ervCROACHMENT/ENGINEERING PERMITS
Base Permit Fee
$50.00 - non-refundable
2"/6" Paving A.C.
.35 per sq. yd.
1" Paving - Overlay or Top Course
.15 per sq. yd.
1" ABC or Select Subbase
.05 per sq. yd.
Permanent Barricading
$25.00 ea.
Guard Rail/Hand Rail
.20 per linear ft.
Survey Monuments
$10.00 ea.
Concrete Aprons
$15.00 ea.
Scuppers
$15.00 ea.
Review for Adjustments MH etc.
$10.00 ea.
4" Paving - PC Concrete
22 per sq. yd.
Decorative Sidewalk or Paving
30 per linear ft.
Sidewalk & Bike path
.30 per linear ft.
Curb & Gutter
.20 per linear ft.
Valley Gutter
$.50 per linear ft.
Sign (regulator, street etc.)
$5.00 ea.
Pavement Cuts
$2.00 per linear ft.
Driveway/Driveway Modifications
$30.00 ea.
Utility Water Line Sewer Line Trench
.15 per linear ft.
Drywells (maxwell or similar)
$100.00 ea.
Storm Drain Pipe
$2.00 per linear ft.
Catch Basins Headwells
$50.00 ea.
Cutoff Walls
$.35 per linear ft.
Slope Protection
.30 per sq. yd.
Rip Rap
.90 Sq. ft.
Retaining Wall
$1.53 per linear ft.
Cut/Fill (Materials Moved)
.40 per cubic yd.
Box Culverts
5% of attached estimate
Miscellaneous
5% of attached estimate
Page 7 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
ENCROACHMENT/ENGINEERING PERMITS
CONT.
Landscaping
5% of attached estimate
Irrigation
5% of attached estimate
Lighting
5% of attached estimate
Grading
5% of attached estimate
Utility Splice/Repair Pits (outside pvmt)
$2.00 Sq. ft. (minimum 50.00)
Other
5% of attached estimate
In Lieu Payments
Calculated for cuts greater than 300 feet in
length
Traffic Control Plan Review
200
Engineering Plan Review Fee
350 per sheet
Failure to obtain an Encroachment Permit
200
Failure to obtain a Final Inspection
100
Reinspection Fee
150
Investigation Fee for Work Done Without
Permit
$250 or the permit fee, whichever is greater, but
not to exceed $2,500 for
every day or a portion of a day from the time
unpermitted work began until a permit is
obtained.
DEVELOPMENT SERVICES FEES
Easement or Right -of -Way
Abandonment
$350.00
Hillside Protection Reconfiguration and/or
Replacement of Hillside Protection Easement
$350.00
Revocation Administrative Fee
$300.00
Engineering Plan Review Fee
350 per sheet
Engineering Report/Calculations Review Fee
(Drainage, Environmental, Traffic, Structural,
Water, Sewer, etc.)
$350.00 per report
Failure to barricade or improper barricading
Up to $1,000
Environmental fee
$3.00 per month per parcel; billed $36.00
annually
Page 8 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
.PLANNING & ZONING FEES
Area Specific Plans and amendments
$3,000.00 plus 100.00 per acre ^
General Plan Amendments
Minor 3,000.00 plus 100.00 per acre ^
Major 5,000.00 plus 100.00 per acre ^
Preliminary Plats
$2,000.00 plus $50.00 per lot, unit or tract
A
Time Extension Fee
$100.00
Final Plats
$1,500.00 plus $ 50.00 per lot, unit or tract ^
Replats (lot joins, lot divisions, lot line
adjustments)
$500.00 up to three lots, more than 3 lots use
Final Plat fees ^
Plat Abandonments
500.00 ^
Condominium Plats
$1,500.00 plus $50.00 per unit ^
Cut & Fill Waiver
300
Final Plat Improvement:
Plan Checking
$350.00 per sheet (includes 2nd and 3rd reviews)
Except water and sewer plans
$175.00 per sheet (includes 2nd and 3rd reviews)
Water and sewer plans only
$200.00 per sheet with corrections (4th +
reviews)
$75.00 per sheet for addendums (changes made
after approval).
Tract Housing
$500.00 per Standard Plan + $100 per
House Faqade Variant
Recording Fees (subject to change without
notice)
$24.00 first page for plat filed for record, +
$20.00 per page for each additional copy, and;
$9.00 for each instrument, + $1.00 for each
additional page over 5 pages.
Concept Plans or Design Review
$500.00 plus $200.00 for every 5,000 square feet
or portion thereof ^
Time Extension fee 100.00
Site Plan Review
$500.00 plus $ 100 per acre or portion thereof
Hillside Protection Easement (HPE)
$20.00 + applicable recording fees
Land Disturbance Fee
$10.00 per Sq. ft.
Rezones (Map)
$2,000.00 plus $100 per acre or portion thereof
plus notification *^
Page 9 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
PLANNING & ZONING FEES CONT.
Ordinances (Text Amendments)
$2,000.00 plus notification
Planned Unit Developments (PUD)
$2,000.00 plus $100 per acre or portion thereof
plus notification *
Development Agreements
$2,500.00 plus $100 per acre or portion thereof
Zoning Verification Letter
$200.00
Continuance at Applicant Request
$250.00
Variances
$1,000.00 plus $300.00 for each additional
variance plus notification *^
Appeal of a Decision by the Zoning
Administrator
$1,000.00 plus notification *^
Special Use Permits and amendments
$500.00 plus notification *^ - non-refundable
Temporary Use Permits
$200.00 plus notification * - non-refundable
Time extension Fee
$100.00
Comprehensive Sign Plans and amendments
$200.00
Administrative Use Permit/Grand Opening
Sign Permit
$25.00
Landscape Plan Review
$420.00 plus $ 2,500.00 refundable deposit **
Saguaro Cactus Permit
$90.00
Temporary Visitor Permit (RV Parking):
$25.00
New/Address Change
$25.00
Notification fee
$5.00 per mailing label and $ 60.00 per
newspaper posting as appropriate
*Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting as
appropriate.
"Deposit refundable upon landscaping approval by Town.
AAll fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee
equal to 25% of the original fee. The "recording fee" is per Maricopa
County's Fee Schedule and is, therefore, subject to change.
DEVELOPMENT FEES
Single Family Residential
$1,601
Multi - Family Residential
1 601/dwellin
Commercial
$0.243/Sq. ft.
Office
$0.243/Sq. ft.
Hotel
$0.243/Sq. ft.
Industrial
$0.243/Sq. ft.
Fee Detail From Above
Park & Recreation
Residential (1)
1 301/dwellin
Fire and Emergency
Residential (1)$300/dwelling
Non - Residential (2)
$0.243/Sq. ft.
(1) Residential includes single and multi - family
dwelling units
(2) Non - residential includes commercial and industrialsquare footage
Page 10 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
.BUILDING PERMIT PLAN CHECK — SINGLE FAMILY RESIDENTIAL
Single Family Homes Includes Permit and Plan Review
Livable Area with A/C
.75 Sq. ft.
Covered Area: Garage and/or Patio (non
A/C)
$.45 Sq. ft.
Single Family Addition
.75 Sq. ft.
Area non A/C
45 Sq. ft.
Single Family Remodel
.23 Sq. ft.
Area non A/C
.14 Sq. ft.
Specialized Permits Includes Permit and Plan Review
Solar Photovoltaic
$140.00
Fence Walls
70 plus .15 LF (Linear Footage)
Retaining Walls
70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached
$290 plus $.90 Sq. ft.
Stand Alone Spas
$235.00
Landscape Plan Review
$420.00 plus $ 2,500.00 refundable deposit **
Miscellaneous Permits Plan Review Fee Extra
One Discipline Permit
$70.00 (building, plumbing, electrical or
mechanical)
Combination Permit
$210.00
Miscellaneous Plan Review
Minimum Plan ReviewK!P
r hour (1 - hour Minimum)
Revisions to Approved Plans
r hour (1 - hour Minimum)
Over the Counter Permits No Plan Review Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)
$70.00
Electrical - panel repair (minor)
$70.00
Demolition (minor)
$120.00
Page 11 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
I Fee FY15-16
BUILDING PERMIT PLAN CHECK - SINGLE FAMILY
RESIDENTIAL CONT.
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee
$150.00 per Trip
Plan copies 24x36
$3.00 per page - B&W
$5.00 per page - Color
Permit Extensions - Residential new
construction only (If Town has all records and
within current Code cycle)
$400.00
Permit Extensions - Residential remodel only
(If Town has all records and
within current Code cycle)
$100.00
Refund for cancelled Single Family
Home permit
35% of building permit fee paid - request must
be made within 180 days of original payment
Penalty for failure to obtain a building
permit
50% of Bldg Permit/Plan Review Fee
BUILDING PERMIT PLAN CHECK - COMMERCIAL
Commercial Building Permit Includes Permit and Plan Review
Area with A/C .75 Sq. ft.
Covered Area (non A/C) .45 Sq. ft.
Commercial Building Addition
Area with A/C 75 Sq. ft.
Covered Area (non - A/C) $.45 Sq. ft.
Commercial Remodel (Existing)
Area with A/C 145 plus .23 Sq. ft.
Covered Area (non - A/C) 145 plus .14 Sq. ft.
Page 12 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
.BUILDING PERMIT PLAN CHECK - COMMERCIAL CONT.
Shell Only for Commercial & Multi - Family
Area with A/C
205 plus .50 Sq. ft.
Covered Area (non - A/C)
70 plus .45 Sq. ft.
Commercial Tenant Improvement
Area with A/C
145 plus .23 Sq. ft.
Covered Area (non - A/C)
$145 plus $.14 Sq. ft.
Apartments/Condominiums
Livable Area with A/C
Covered Area (non - A/C)
.45 Sq. ft.
Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.)
100,000 livable Sq. ft.)
Livable Area with A/C
.60 Sq. ft.
Covered Area (non - A/C)
$.37 Sq. ft.
Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq.
ft.
Livable Area with A/C
.53 Sq. ft.
Covered Area (non - A/C)
.33 Sq. ft.
Specialized Permits Includes Permit and Plan Review
Solar Photovoltaic
$140.00
Fence Walls
70 plus .15 Lf (Linear Footage)
Retaining Walls
70 plus $1.53 LF (Linear Footage)
Pools & Spas Attached
290 plus .90 Sq. ft.
Stand Alone Spas
$235.00
Landscape Plan Review
$420.00 plus $ 2,500.00 refundable deposit **
Page 13 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion Fee FY15-16
.BUILDING PERMIT PLAN CHECK — COMMERCIAL CONT.
Miscellaneous Permits Plan Review Fee is Separate)
Minimum Permit (one discipline)
$70.00 (or $210.00 for building, plumbing,
electrical and mechanical)
Minimum Combination (all disciplines)
$210.00
Sign Permit, less than 32 Sq. ft. (Face
Replacement Only)
$50.00 per sign
Sign Permit, greater than 32 Sq. ft. (Face
Replacement Only)
$100.00 per sign
Sign Permit less than 32 Sq. ft. (New)
$190.00 per sign
Sign Permit greater than 32 Sq. ft. (New)
$240.00 per sign
Miscellaneous Plan Review
Minimum Plan Review
$70.00 per hour (1 - hour Minimum)
Revisions to Approved Plans
$70.00 per hour (1 - hour Minimum)
Over the Counter Permits No Plan Review Fee Required)
Plumbing - Water heater replacement/solar
(minor)
$70.00
Mechanical - HVAC replacement (minor)
$70.00
Electrical - panel repair (minor)
$70.00
Demolition (minor)
$120.00
Plan Review Add On (After 3rd
Review)
50% of Bldg Permit/Plan Review Fee
Reinspection Fee
$150.00 per trip
Permit Extensions - Commercial new
construction only (If Town has all
records and within current Code cycle)
$400.00
Permit Extensions - Commercial remodel
only (If Town has all records and
within current Code cycle)
$100.00
Penalty for failure to obtain a building
permit
$100.00
Refund for cancelled Commercial
Building permit (must be done in writing)
35% of building permit fee paid - request must
be made within 180 days of original payment
Page 14 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
FIRE SAFETY FEES
Residential Automatic Sprinkler System
Plan Review Inspection
0.05 Sq. ft. (minimum $25)
Commercial Automatic Sprinkler System
Plan Review/Inspection
$.10 Sq. ft. (minimum $50)
Commercial Auto Sprinkler System
Modification Plan Review/Inspection
$75.00
Commercial Hood System Plan
Review Inspection
$100.00
Commercial Fire Alarm System Plan
Review Inspection
$100.00
Commercial Fire Alarm System
Modification Plan Review/Inspection
$50.00
Residential LPG Installation
Review/Inspection
$50.00
Annual Adult Residential Group Care
Inspection
$100.00 per year
Annual Commercial Fire Inspection Fee
$15.00
Tent Permit Fee (any tent over 200 Sq. ft.
& any canopy over 400 Sq. ft.)
$100.00
Reinspection Fee (beyond one re -check)
$150.00 per trip
4BATEMENT FEES
Inspection fee
$70.00 per hour (1 - hour minimum)
Reinspection fee
$150.00 per trip
PARK FACILITY RENTAL 7
Park Rental Fees - Resident/Non-Profit
Per Hour
Small Ramada - 2 hour minimum
$10.00
Medium Ramada - 2 hour minimum
$15.00
Large Ramada - 2 hour minimum
$20.00
Meeting Rooms 2 hour minimum
$10.00
Multi -Purpose Fields - 2 hour minimum
$15.00
Open Turn Areas - 3 hour minimum (1)
$50.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$75.00
Tennis Courts - 90 minute reservation
$5.00 without lighting
Tennis Courts - 90 minute reservation
$7.00 with lighting
Avenue of the Fountains Plaza Rental - 3 hour
minimum
$75.00 Per Hour, each section
Page 15 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Desgr tion
Fee FY15-16
.PARK FACILITY RENTALS CONT.
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit
$15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights (2 hour minimum)
$10.00 Per Hour
Athletic Field - Prep & Bases
25.00 Each
Alcohol Permit with Park Reservation
$10.00 for 50 Consuming Adults - non-refundable
Fountain Operation
$265.00 Per Half -Hour
Staff (2 hour minimum)
21 - 38 Per Hour
Park Rental Fees - Non - Resident
Per Hour
Small Ramada - 2 hour minimum
$15.00
Medium Ramada - 2 hour minimum
$22.50
Large Ramada - 2 hour minimum
$30.00
Meeting Rooms - 2 hour minimum
$15.00
Multi -Purpose Fields - 2 hour minimum
$22.50
Open Turf Areas - 3 hour minimum (1)
$75.00
Performance Pad (Amphitheater) - 3 hour
minimum (1)
$112.50
Tennis Courts - 90 minute reservation
$10.00 without lights
Tennis Courts - 90 minute reservation
$14.00 with lights
Avenue of the Fountains Plaza Rental - 3 hour
minimum
$112.50 Per Hour, each section
Park Rental Fee Extras
Power Distribution Box Rental Fee & Deposit
$15.00/box per day; $100.00 deposit per box
and power cable
Athletic Field Lights - 2 hour minimum
$10.00 Per Hour
Athletic Field - Prep & Bases
$25.00 Each
Alcohol Permit with Park Reservation
$10.00 for 50 Consuming Adults - non-refundable
Fountain Operation
$265.00 Per Half -Hour
Staff - 2 hour minimum
$21.00 - $38.00 Per Hour
Recreation Fees
Program Cancellation Fee
$10.00
Page 16 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
COMMUNITY CENTER RENTALS
Community Center Rental - Resident/Non-
Profit (Tier 2)
Per Hour
Any Meeting Room - 2 hour minimum
15.00 Per Hour
One Ballroom (30 - 90 people)
Minimum 4 hours
$32.50
Two Ballrooms *(91 - 160 people)
Minimum 4 hours (1) (2)
$65.00
Minimum 4 hours (i) (2)
$97.50
Grand Ballroom *( 251 - 450 people)
Minimum 4 hours (i) (2)
$130.00
Lobby
Per Hour
4 hour minimum
$31.25
Grand Ballroom & Lobby (2)
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$1,600.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$2,000.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday -Sunday
Ballroom 3 (includes patio access and views)*
Per Hour
4 hour minimum (1) (2)
$37.50
Ballroom 4 includes patio access and views
4 hour minimum (2) 1$37.50
Tier 2 Groups meeting 6 or More Times per Year:
4 hour minimum with contract 50% of Resident/Non-Profit rate
Centennial Circle - 3 hour minimum 75.00
*Ballroom 3 not available as a standalone rental
Page 17 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion Fee FY15-16
COMMUNITY CENTER RENTALS CONT.
Community Center Rental - Non-
Resident Commercial (Tier 3)
Per Hour
Any Meeting Room
35.00
One Ballroom (30-90 people)
4 hour minimum
$75.00
Two Ballrooms *(91 - 160 people)
4 hour minimum
$150.00
Three Ballrooms*( 161 - 250 people)
4 hour minimum
$225.00
Grand Ballroom *( 251 - 450 people)
4 hour minimum
300.00
Lobby
4 hour minimum
62.50
Grand Ballroom & Lobby
All Day Rate (Monday - Thursday 7:00 am to
Midnight)
$4,000.00
All Day Rate (Friday - Saturday 7:00 am to
Midnight)
$5,000.00
Weekend Rates: Friday & Saturday
(no rentals on Sunday)
Weekend Rates: Friday -Sunday
Ballroom 3 (includes patio access and views)*
Per Hour
4 hour minimum
$112.50
Ballroom 4 includes patio access and views
4 hour minimum 1$112.50
Tier 3 Groups meeting 6 or More Times per Year:
4 hour minimum with contract 50% of Non-Resident/Commercial Rate
Centennial Circle - 3 hour minimum 112.50
*Ballroom 3 not available as a standalone rental
Page 18 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
COMMUNITY CENTER RENTALS CONT.
Community Center Extra Service Fees - Resident/Non-Profit
Video Projector - Note Vission 3,000
Lumens
$40.00
Overhead Projector
$15.00
Slide Projector
$15.00
27" TV
$15.00
Flat Screen TV
$25.00
TV/VCR (or DVD)
$0.00
VCR or DVD Player
$10.00
Small Screen
$5.00
Large Screen (8' x 10')
$10.00
Large Screen Border
$15.00
Internet Access
Hard Wire
125 per day
Sound Reinforcement
Microphones
Wireless
$5.00
Speaker Table (Includes Mixing Board)
$15.00 each
Conference Phone
$10.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$25.00
CD Player
$10.00
Electricity (per booth)
110 V
$15.00
220 V
$40.00
Other
Easel
$5.00
Papers & Markers
$10.00
Portable White Board
$5.00
Walker Display Board
$5.00
Items for Sale
25' Extension Cord
$15.00 each
Power Strip
$15.00 each
Masking Tape
$5.00 per roll
Page 19 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
COMMUNITY CENTER RENTALS CONT.
Miscellaneous
Dance Floor - per 3' x 3' parquet square
3.00
Staging 6' x 8" section
$5.00
Piano - Tuning Extra
Upright
$25.00
Grand
$50.00
Coffee Service
$5.00 per 8 cup pack
Community Center Extra Service Fees - Non - Resident/Commercial
Video Projector - Note Vission 3,000
Lumens
$75.00
Overhead Projector
$30.00
Slide Projector
$30.00
27" TV
$30.00
Large Flat Panel Monitor
$50.00
Flat Screen TV
$50.00
VCR or DVD Player
$20.00
Small Screen
$10.00
Large Screen (8' x 10')
$20.00
Large Screen Border
$30.00
Internet Access
Hard Wire
$125.00 per day
Sound Reinforcement
Microphones
Wireless
$15.00
Speaker Table (Includes Mixing Board)
$15.00 each
Conference Phone
$20.00
Portable Sound System (Includes Mixing
Board and/or Portable Speaker)
$50.00
CD Player
$20.00
Electricity ( per booth)
110 V
$25.00
220 V
1$75.00
Page 20 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Descri tion
Fee FY15-16
COMMUNITY CENTER RENTALS CONT.
Other
Easel
$10.00
Papers & Markers
20.00
Portable White Board
10.00
Walker Display Board
$10.00
Items for Sale
25' Extension Cord
$15.00 each
Power Strip
$15.00 each
Masking Tape
$5.00 each
Miscellaneous
Dance Floor - Per 3' x 3' parquet square
5.00
Staging 6' x 8" section
$10.00
Piano - Tuning Extra
Upright
$50.00
Grand
$100.00
Coffee Service
$5.00 per (10) Boz cup pack
Portable Bar
$50.00
Labor Charges
$25/hr
$40 hr OT
NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes
SENIOR SERVICES ANNUAL MEMBERSHIP FEES CALENDAR YEAR
Resident
1$20.00
Non - Resident
1$30.00
Page 21 of 22
Town of Fountain Hills
Comprehensive Fee Schedule
Effective July 1, 2015
Description
Fee FY15-16
COURT FEES
Non - Sufficient Funds (checks returned to
Court)
$29.00 per check
Public Defender
Actual costs for appointed attorney
Jail Reimbursement
Actual costs billed by County for jail time served
Jury Costs (assessed if jury trial canceled within
five days of trial)
Actual administrative costs
Civil Traffic Default
$25.00 per defaulted charge
Warrant
$50.00 per warrant issued
Diversion Program Rescheduling
$25.00
Court Clerk
$17.00
Court User
$20.00 per charge plus surcharges
Public Records Search
$2.00 per name
Copies
$0.50 per page
Certified Copies
$17.00
Copies of CDs
$17.00
NOTE: Court fees are subject to change throughout the fiscal year in accordance with
State Law and Arizona Su reme Court Rules.
Page 22 of 22
Meeting Date: 6/4/2015
Agenda Type: Regular
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Departmentc,.Community Services
Staff Contact Information: Mark Mayer mmayer@fh.az.gov 480.816.5190
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA)
REQUEST TO COUNCIL (Agenda language): CONSIDERATION of the request by the Public Art Committee for $2,480
from the 1% art fund for the improvement of the Ronald Reagan base to conform with the Lincoln and Washington -
Jefferson bases.
Applicant:
Applicant Contact Information:
Property Location:
Related Ordinance, Policy or Guiding Principle: Public Art Master Plan.
Staff Summary (background): The Public Art Committee is requesting $2,480 from the 1% art fund for the
improvement of the Ronald Reagan base.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $2,480 from the 1 % art fund.
Budget Reference (page number):
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): Staff is recommending acceptance of the Public Art Committee's request.
List Attachment(s): Letter from Public Art Committee Chair Sandi Thompson, picture of the Lincoln base and
the Reagan base, Reagan base plans, and the Reagan base bid amount.
SUGGESTED MOTION (for council use): Approve the request by the Public Art Committee for $2,480 from the
1% art fund for the improvement of the Ronald Reagan base to conform with the Lincoln and Washington -
Jefferson bases.
Page 1 of 2
Pr red by:
n y Wal er, C
unity rocs Exec-AsstZA—5 12 2015
Director's Approval:
ar MayF�l�er, bommuni y ery cesvect 5 19 2 5
Appr ved:
Ken uchanan,ZomMMaanager "�� 6/26/2015
Page 2 of 2
77 MY' iN d 9, 11
Mayor Linda Kavanagh
Town Council Members
Town of Fountain Hills
FOUNTAIN HILLS CULTURAL &
Dear Ladies and Gentlemen,
CIVIC ASSOCIATION
Post Office Box 18254
Fountain Hills, AZ 85269
May 11, 2015
The base for the Reagan sculpture is not nearly as attractive as the bases for Lincoln and
Washington -Jefferson. The Public Art Committee strongly supports the improvement of the
Reagan base to conform to the aforementioned bases. We therefore request that the cost for this
comes from the 1% for art fund.
Susan Jones, a member of the Public Art Committee who is a professional landscaper,
has sketched out plans for the work. Roy Nickel another member has obtained a bid for the
work. The cost is projected at $2480.
Attached is a sheet showing the Lincoln sculpture and its base and the Reagan sculpture
and its base. There is a significant difference.
Also attached are Susan's notes for the required work and the estimate Roy received to
do the work.
The FHCCA Board also supports this request.
Very Truly Yours,
Saudi ✓` Awnpioa
Sandi Thompson
Chair, Public Art Committee
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AGENDA ACTION FORM
Meeting Date: 614/2015 Meeting Type: Regular Session
Agenda Type: Regular Submitting Department: Development Services
Staff Contact Information: Robert Rodgers, Senior Planner rrodgers@fh.az.com 480-816-5138
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):
PUBLIC HEARING of Ordinance #15-03, to amend a portion of the Official Fountain Hills Zoning Map from the
R1-18, Single -Family Residential Zoning District to the R-3 Multi -Family Residential Zoning District in order to
construct Palazzo Di Lusso, a 4 -unit condominium project. Property is located at 11208 N. Indigo Drive.
(Plat 203, Block 8, Lot 2) (Case #Z2014-06)
CONSIDERATION of Ordinance #15-03, to amend a portion of the Official Fountain Hills Zoning Map from the
R1-18, Single -Family Residential Zoning District to the R-3 Multi -Family Residential Zoning District in order to
construct Palazzo Di Lusso, a 4 -unit condominium project. Property is located at 11208 N. Indigo Drive.
(Plat 203, Block 8, Lot 2) (Case #Z2014-06)
Applicant: Bruce A. Tully, The Trapezium Consulting Group, LLC
Applicant Contact Information: 7898 E. Acoma Drive Ste 100
Scottsdale, AZ 85260
(480) 483-1500
Property Location: 11208 N. Indigo Drive, Fountain Hills, AZ
Related Ordinance, Policy or Guiding Principle:
Fountain Hills Zoning Ordinance Chapter 2 Section 2.01 Amendments or Zone Changes
Fountain Hills Zoning Ordinance Chapter 10 — Single -Family Residential Zoning Districts
Fountain Hills Zoning Ordinance Chapter 11 — Multi -Family Residential Zoning Districts
Town of Fountain Hills General Plan, 2002
Staff Summary (background):
The "Palazzo Di Lusso" is a 4 -unit luxury condominium project proposed to be built at 11208 N. Indigo Drive.
The property is 1.24 acres in size and is located at the southwest corner of Indigo Drive and Emerald Drive and
is currently zoned R1-18, single-family residential. The applicant is requesting that the property be rezoned to
R-3, multi -family residential, similar to adjacent properties which have previously been developed as
condominiums.
Page 1 of 3
Palazzo di Lusso
'town Council 6/4/2015
The proposed 4 -unit condominium project consists of one two-story building with four condominiums. Parking
for residents is provided via an underground garage. Visitor parking is provided via a surface lot near the front
entrance to the building facing Indigo Drive. Vehicular access is via a gated circular driveway off Indigo Drive.
GENERAL PLAN
This property is in the somewhat unique situation of currently being zoned for single-family residential use
while having a General Plan designation of multi -family residential use. The current R1-18 zoning is not
consistent with the Fountain Hills General Plan's Land Use Plan which currently identifies the subject property
as Multi-Family/Medium. This General Plan designation would allow for between 4-10 dwelling units per acre.
As such the proposed re -zoning to R-3 would bring the property into conformance with the General Plan.
CONTINUED PUBLIC HEARING
The Town Council opened the Public Hearing on May 7, 2015. During the course of the hearing the Council
expressed reservations about the proposed building elevations and landscaping as it did not seem to be
consistent with the building styles and landscaping of the immediate neighborhood. Council continued the
Public Hearing until June 4, 2015 and requested that the applicant re -design these aspects of the proposal to
be more consistent with the area, including using desert landscaping as appropriate. This has been done and
the revised proposal is attached to this report.
Risk Analysis (options or alternatives with implications):
Approval will rezone the property to R-3, bring the property into compliance with its General Plan designation,
and allow the construction of a 4 -unit condominium development on the property.
Denial of the rezoning will require that the applicant either construct a single-family residence only on the
property or, redesign the proposal to address the reasons for denial.
Fiscal Impact (initial and ongoing costs; budget status): None
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here: NA
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
The Planning & Zoning Commission voted at their regularly scheduled Public Hearing of April 9, 2015 to
recommend approval of Ordinance #15-03, the proposed rezoning of property at 11208 N. Indigo Drive from
R1-18 to R-3 as presented and subject to the stipulations outlined in the staff report.
Staff Recommendation(s):
Staff recommends that the Town Council approve the proposed rezoning subject to the stipulations outlined
below:
1. The applicants shall submit Site Improvement Plans that are in substantial conformance with the
proposal outlined in this report. All utilities and drainage features must be installed and functional as
shown on the improvement plans and approved by the Town Engineer prior to the issuance of any
building permit.
2. No occupancy permit shall be issued prior to the completion of all site improvements as depicted and
approved. Said improvements must be approved by both the Town Engineer and the Planning &
Zoning Administrator.
Page 2 of 3
Palazzo di Lusso
Town Counoil 6/4/2®15
3. The applicants shall submit plans showing any and all notes and revisions required by this decision to
the Planning & Zoning Administrator for review and approval prior to making application for a Building
Permit. A copy of said plans shall be submitted with any and all building permit applications for this
project.
4. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the requirements
noted in the Fountain Hills Sanitary District's review memo dated December 9, 2014 or as subsequently
amended (attached).
5. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the items noted in
the Fountain Hills Fire Department's review memo dated 12/4/2014 or as subsequently amended
(attached).
6. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the items noted in
the Fountain Hills Town Engineer's memorandum of 3/9/2015/ (attached).
7. Appeals: Under Arizona law there is a 30 day period in which a zoning approval may be appealed. No
site work or construction activities may be undertaken during this period.
List Attachment(s):
1. Application
2. Applicant's Revised Narrative (8 pgs)
3. Draft Ordinance #15-03
4. 12/9/2014 Fountain Hills Sanitary District Letter
5. 12/4/14 Fountain Hills Fire Department Letter
6. 3/9/15 Town Engineer Memo
7. General Plan, Land Use Plan Exhibit
8. Current Zoning Map Exhibit
9. 4/9/2015 P&Z Commission Meeting Minutes
10. Proposition 207 Waiver Form
SUGGESTED MOTION (for Council use):
Move to Approve Ordinance #15-03, the proposed rezoning of property at 11208 N. Indigo Drive from R1-18 to
R-3 as presented and subject to the stipulations outlined in the staff report.
Prepared by:
Robert Rodgers, Senior Planner 5/26/2015
Director's Approval:
Paul Mood, Development Services Director
5/26/2015
Approved:
Ken Buchanan, Town Manager 5/27/2015
Page 3 of 3
DO Not write in
Filing Date 17
Accepted By --;�r
Fee Accepted
Case Manaoer
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PLANNING & ZONING DEPARTMENT - APPLICATION
Z2014-05 (M5428) LUBITZ
Abandonment (Plat or Condominium)
Palazzo di Lusso
Area Specific Plan & Amendments
11208 North Indigo Drive
Condominium Plat
Plat 203, Bilk 8, Lot 2
Development Agreement
list Submittal -12/2/2014
General Plan Amendment
uromance 1,t ML ren I=lulI
Planned Unit Development ff
Preliminary / Final Plat
Replat (Lot joins, lot splits, lot line adjustments)
Rezoning (Map) Special Use Permit & Amendments
Site Plan Review (vehicles sales)
Temporary Use Permit (Median Fee, if applicable)
Variance
Other
PROJECT NAME / NATURE OF PROJECT: Palazzo di Lusso / Luxury Apartments
LEGAL DESCRIPTION:IVl plameFinalPlatNo.203 Blocks Lot2
PROPERTY ADDRESS: ndigo Ddva, Fountain Hills. Anna 85269
PARCEL SIZE (Acres) 1.24 ASSESSOR PARCEL NUMBER 176-07-279
NUMBER OF UNITS PROPOSED TRACTS4
EXISTING ZONING RI -18 PROPOSED ZONING R-3
ADVIlcant
Mrs. Day Phone
Mr.
Ms. Address: City: State: Zip:
Email:
Owner
Mrs. a uce F. wbl z ZZ�'�3 Day Phone 480 sse-nsj
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Ms. Address: 2722 W. Cada vista or. City; chandler State: Az Zip: 85224
Ifopp/irationi beingsubmittedbysomeoneobier Hvntheowner of(fiepM90Y UndercvlWderdtion, the section below
mg;g completed.
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'� SIGNATURE OF OWNER i DATE
I HEREBY AUTHORIZE i0 FILE THIS APPLICATION.
Please Print
Subscribed and sworn before me this day of 20
My Commission Expires
Notary Public MUNIS S"F61 6
APPLICATION # Z�OIU—Or
THE TRAPEZIUM CONSULTING GROUP, LLC
EXPERIENCE - INTEGRITY • PERFORMANCE
May 19, 2015
Mayor Kavanaugh and Fountain Hills Town Councilmembers
c/o Mr. Bob Rodgers
Town of Fountain Hills
16705 E. Avenue of the Fountains
Fountain Hills, AZ 85268
RE: Provision of Additional Information from the Developer of the Palazzo di I-usso
project Requested by the Fountain Hills Town Council
Dear Mayor Kavanaugh and Town Councilmembers:
The following is provided in response to the Town Council's request for more information in
follow-up to the previous Council meeting held on May 7, 2015 at which time our
application for rezoning of the property located at 11208 N. Indigo Dr. from R1-18 to R-3
was continued. Specifically, we wanted to kindly respond in detail to discussion items raised
at the meeting and provide Council with an updated building elevation reflecting a revised
color scheme along with minor design changes achieved through cooperative efforts
working with the neighborhood and city representatives. In addition, we have prepared a
conceptual desert landscape plan that expresses our intent to provide a compatible and
complimentary xeriscape scheme for this project. We have prepared three graphic exhibits
to accompany this written response in order to aid the discussion and help clarify the points
we wish to communicate:
• Exhibit A —Context Plan
• Exhibit B — Colored Building Elevation (w/ minor design revisions and new color
scheme)
Exhibit C -- Preliminary Landscape Plan
As an introductory remark, the subject property is located within a block of land subdivided
into four parcels and bounded by North Fountain Hills Boulevard, Kings Tree Boulevard,
North Indigo Drive, and Emerald Drive. The block has a General Plan designation of MF/M
Multi -Family Medium with a target density of 4-10 dwelling units per acre (DU/A). Two of
these four parcels are zoned R-3 and have been developed with multi -family projects
including Emerald Mesa (13.8 DU/A) and Kings Tree Village (11.1 DU/A).
Several comments have been made that our project is not compatible with the
neighborhood due to scale, height, architectural style and multi -family density when
compared to the single family homes along North Indigo Drive and Emerald Drive. We feel
our project is highly compatible for the following reasons.
1. General Plan Compliance: First and foremost, the General Plan targets multi -family
ENVIRONMENTAL • PLANNING • CIVIL DESIGN
7898 EAST ACOMA DRIVE, SUITE 100 - SCOTTSDALE, ARIZONA 85260 • (480) 483-1500
Page 2
development with a density of 4-10 DU/A for this site. Our project is calculated to
be 3.2 DU/A, which is actually a lower density than the target range. Good planning
practices emphasize a gentle transition between land use intensities wherever
possible. While being a multi -family building, our project will have the ambiance
and street appearance of a large, luxurious, single family residence. In addition, the
site has street separation from the single family homes along Indigo Drive and
Emerald Drive.
Some of the neighbors have suggested a lower density compromise to our concept
for multi -family. We believe that we have already achieved a compromise approach
by restricting our density to less than the target range. This project provides a
gentle transition from the multi -family densities found in the Emerald Mesa (13.8
DU/A) and Kings Tree Village (11.1 DU/A) projects to the single family homes along
the east side of Indigo Drive and the north side of Emerald Drive,
2. Height and Scale Compatibility: The height and scale of our project is actually well
matched in the neighborhood. The building footprint is comparable to the
neighboring single family residences (see Exhibit A - Context Plan), and is certainly
less intensive than the adjacent and nearby multi -family projects. The building
height of our project will fall below three of the four nearest properties along Indigo
Drive:
• The Pokel Residence, located 212 ft. to the east directly across Indigo Drive, is
situated on a raised lot approximately 14-15 ft. higher than our lot and has a
building height of approximately 18 ft. which rises approximately 2-3 ft. above
the proposed height of our project.
The Seeger Residence, located 227 ft. to the southeast, is a low profile building
situated between the Pokel and Pearson residences, each of which stand
significantly higher than the Seeger Residence (10-20 ft.). These height
differences have little impact on the Seeger Residence since its primary view
orientation is to the east with dramatic valley and mountain views which will be
uninterrupted since this orientation is away from Indigo Drive and away from
our site. None of the Seeger Residence elevations directly face our proposed
building.
® The Pearson residence, located 378 ft. to the south, is an approximately 27-28 ft.
tall two-story residence situated on a lot approximately 14 ft. above our site.
This structure rises approximately 11-12 ft. above the proposed height of our
project.
• The Kingstree Village Condominiums, located 278 ft. to the southwest, is a two-
story multi -family project situated on a site approximately 16 ft. above our lot.
This cluster of buildings are approximately 30 ft. tall and stand approximately 16
ft. above the proposed height of our project. Given this elevated position and
the proposed orientation of our project, views from this location will not be
significantly impacted.
The height and scale of our project will have little effect on the two residences
located along Emerald Drive for the following reasons:
• The Pape residence, located 120 ft. to the northeast, sits significantly below our
site where Emerald Drive descends to meet North Fountain Hills Boulevard. It is
Page 3
4
highly unlikely that our building will even be seen from the Pape residence given
the steepness of the slope between the two properties. like the Seeger
Residence, the Pape Residence is oriented away from our site with dramatic
valley and mountain views to the north and northeast.
The Gray Residence, located 253 ft. to the east-northeast, is also oriented away
from our site with dramatic valley and mountain views to the north and
northeast. The Gray Residence south elevation faces directly across Emerald
Drive to the Pokel Residence, which stands in a dominating position
approximately 10-15 ft_ higher than the Gray Residence. None of the Gray
Residence elevations face our building; it is located further east down Emerald
Drive on the opposite side of Indigo Drive from our site and has little visual
connection to our site.
As a final comment regarding height and scale, our project falls well within the
zoning guidelines for both single-family and multi -family buildings for this lot. The
existing R1-18 zoning allows for buildings up to 30 ft. in height (as demonstrated in
the nearby properties) and lot coverage of up to 25%, or 13,497 SF. Our project is
under the 30 ft. limit, and has a building footprint of only 6,792 SF.
3. Architectural Compatibility: Our project has been designed with the following
features: a low pitched roof with cement tiles; stucco wall finishes; square and
arched window details; window relief and niche details; wrought iron railings, coach
lights, and niche grilles; driveway pavers; view fencing and xeriscape landscaping.
Colors have been adapted through discussion with neighborhood representatives to
provide a darker palette of tans and taupes along with warm earth -tone roof tiles
and driveway pavers that will provide a varied street elevation. (See Exhibit B -
Colored Building Elevation and Exhibit C — Preliminary Landscape Plan)
When compared to the existing architectural design of the various different
buildings in the neighborhood, our project is highly compatible and complimentary.
All the buildings in the neighborhood have stucco exteriors with earthy colors
ranging from light cream to tan adobe to dark taupe. The majority of roof types are
low pitched with cement tile; two structures are designed with flat roofs. Window
treatments include square and arched forms with relief detail. Kings Tree Village
and the Pokel Residence both feature view fencing. All properties have desert
landscaping. Driveways are primarily concrete, with only one property (the Seeger
Residence) featuring driveway pavers.
Other concerns that have been voiced include that the project in general will devalue the
neighborhood properties, that this project will not be maintained as well as an owner
occupied property, and that traffic generated by this project could create a safety issue for
the neighborhood. While no real data or evidence has been offered to substantiate these
concerns, we offer the following responses:
4. Project Valuation: The total project development cost is projected to be
approximately $2.8 - 3 million, or $700,000 - 750,000 per unit, which is comparable
to several of the existing single family neighborhood homes and represents a
significant investment. Given this level of investment, it is difficult to see how
property values will be negatively impacted.
5. Maintenance: The anticipated rent for each unit will range between $4,000 and
$5,000 per month, targeting high net -worth individuals who want to be free of the
Page 4
headaches of home maintenance. The project will have to provide a high standard
of finish, and must be immaculately maintained in order to satisfy the demands of
this affluent market segment. The property will be closely managed by the owner
partnership in order to ensure the satisfaction of its client base and protect the
project investment. This project is at the other end of the spectrum from low -rent
apartment projects where maintenance and appearance are secondary
considerations. Maintenance and appearance will be of the utmost importance to
ensure the success of this business model.
6. Traffic: According to International Traffic Engineers (ITE) guidelines, a typical
residential home generates an average of 10 trip ends per day; a typical apartment
project generates an average of 6-8 trip ends per day per unit. As an example, if the
project generates 32 additional trip ends daily from four apartments, and these are
concentrated within an 8 hour time period, there are only 4 additional trip ends
generated per hour, or one additional trip end per 15 minute interval. At these
levels, construction of this project will not significantly increase the daily traffic on
Indigo Drive and will not create a traffic safety concern for the neighborhood.
Finally, the notion has been put forward that the single family home owners in the
neighborhood expected only a single family dwelling would be built on the subject property
and that they were never made aware of the Multi -Family Medium (MF/M) designation on
the Fountain Hills General Plan. In response to this, we would like to cite the history of the
General Plan evolution as we understand it. Back in the 1970s when this area was under
County jurisdiction, McCullough Properties master planned the area for a new town that
was to later become Fountain Hills. Under the McCullough master plan, which was
approved by the County, the subject property (our site) and the three other properties
forming the block on which our site is located were designated for multi -family
development. (Two of those four properties were developed in 1998 with multi -family
projects as previously discussed.)
Fountain Hills incorporated in 1989, retaining the existing planning designations established
by the McCullough master plan. In 1990 a Community Development Department was
established and the Planning and Zoning Commission was formed as the recommending
body to the Town Council for land use planning. In 1993, Fountain Hills adopted its original
General Plan, which incorporated the county -approved McCullough master plan along with
any amendments, and was considered to be the guiding document for future development
of the City. At that time the General Plan re -asserted the multi -family designation for this
property. The General Plan was subsequently updated in 2002 and 2010 and approved by
Council. In each subsequent update, the planning designation remained as multi -family.
The General Plan designation has never been anything other than multi -family for this site.
Our partner in the Palazzo di Lusso project and current owner of the subject property, Dr.
Bruce Lubitz, relied on the General Plan designation of Multi -Family Medium (MF/M) at the
time of purchasing the site. The Multi -Family Medium designation has significant material
value. Dr. Lubitz was keenly aware of this General Plan designation and purchased the
property with the specific purpose of developing the site for multi -family housing and, as
such, has property rights.
We have made every effort to comply and conform to the City Code. We have reached out
to the neighbors and been receptive to their input incorporating several of their ideas. We
have worked positively with planning staff and have achieved their support for this project.
Page 5
4
Given the existing General Plan designation and our good faith efforts to provide a positive
and compliant project, to not approve the rezoning of this site would be to deny Dr. Lubitz's
rights as the land owner.
In the spirit of good planning, good design, good business, and as a good neighbor, we feel
that we are proposing an exceptional project given the site context and the vision set forth
by the City — a project when looked at objectively, does fit in, is compatible with the
neighborhood, will sustain property values, and is an ideal transition project from the higher
density multi -family projects In the neighborhood to the single family homes along Indigo
Drive and Emerald Drive. With these thoughts in mind, we respectfully request that Council
approve our application to rezone the property.
Respectfully Submitted,
Bruce A. Tully, h.D.
Managing Member of Palazzo d'+ Lusso LLC
Attachments:
Exhibit A— Context Plan
Exhibit B —Colored Building Elevation
Exhibit C — Preliminary Landscape Plan
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VICINITYMAP
ORDINANCE 15-03
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN
HILLS OFFICIAL ZONING DISTRICT MAP FOR APPROXIMATELY 1.239
ACRES GENERALLY LOCATED AT THE SOUTHWEST CORNER OF
INDIGO DRIVE AND EMERALD DRIVE AS SHOWN IN CASE NO.
Z2014-05, FROM R1-18 (SINGLE-FAMILY RESIDENTIAL) TO R-3 (MULTI-
FAMILY RESIDENTIAL).
WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town
Council") desires to amend the Town of Fountain Hills Official Zoning District Map (the
"Zoning Map") pursuant to Aiuz. RF.v. STAT. § 9-462.04, to change the zoning description for an
approximately 1.239 acre parcel of real property from RI -18 (Single Family Residential) to R-3
(Multi -Family Residential) (the "Zoning Map Amendment"); and
WHEREAS, the Zoning Map Amendment proposed by this Ordinance is consistent with
the Fountain Hills General Plan 2010, as amended by GPA2013-01, approved by the Town
Council on May 1, 2014; and
WHEREAS, all due and proper notices of public hearings on the Zoning Map
Amendment to be held before the Town of Fountain Hills Planning and Zoning Commission (the
"Commission") and the Town Council were given in the time, form, substance and manner
provided by ARIZ. REV. STAT. § 9-462.04; and
WHEREAS, the Commission held a public hearing on April 9, 2015, on the Zoning Map
Amendment, after which the Commission recommended approval; and
WHEREAS, The Town Council held an additional public hearing regarding the Zoning
Map Amendment on May 7, 2015.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The approximately 1.239 acre parcel of real property generally located at
the southwest comer of Indigo Drive and Emerald Drive, as shown in Case No. Z2014-05, as
more particularly described and depicted on Exhibit A, attached hereto and incorporated herein
by reference, is hereby rezoned from R1-18 (Single -Family Residential) to R-3 (Multi -Family
Residential), subject to the Town's adopted codes, requirements, standards and regulations, and
the following stipulations:
1. The applicants shall submit Site Improvement Plans that are in substantial
conformance with the Town -approved proposal included in the Town's official
records for Case No. Z2014-05 (the "Case File"). All utilities and drainage
2322378.2
features must be installed and functional as shown on the improvement plans and
approved by the Town Engineer prior to the issuance of any building permit.
2. No occupancy permit shall be issued prior to the completion of all approved (as
shown in the Case File) site improvements. Said improvements must be approved
by both the Town Engineer and the Planning & Zoning Administrator.
3. The applicants shall submit plans showing any and all notes and revisions
required by this decision to the Planning & Zoning Administrator for review and
approval prior to making application for a Building Permit. A copy of said plans
shall be submitted with any and all building permit applications for this project.
4. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply
with the following:
A. The requirements noted in the Fountain Hills Sanitary District's review
memo dated December 9, 2014, or as subsequently amended (included in
Case File).
B. The items noted in the Fountain Hills Fire Department's review memo
dated December 4, 2014, or as subsequently amended (included in Case
File).
C. The items noted in the Fountain Hills Town Engineer's memorandum of
March 9, 2015 (included in Case File).
5. No site work or construction activities may be undertaken during the 30 -day
period following approval of this Ordinance.
SECTION 3. If any provision of this Ordinance is for any reason held by any court of
competent jurisdiction to be unenforceable, such provision or portion hereof shall be deemed
separate, distinct and independent of all other provisions and such holding shall not affect the
validity of the remaining portions of this Ordinance.
SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to take all steps necessary to carry out the purpose and intent
of this Ordinance.
[SIGNATURES ON FOLLOWING PAGE]
2322378.2
2
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
June 4, 2015.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Linda M, Kavanagh, Mayor
REVIEWED BY:
Kenneth W. Buchanan, Town Manager
2322378.2
Bevelyn J. Bender, Town Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, Town Attorney
EXHIBIT A
TO
ORDINANCE 15-03
[Legal Description and Map of the Property]
See following pages.
2322378.1
LEGAL DESCRIPTION
Fountain Hills Arizona Final Plat No. 203, Lot 2, Block 8, as recorded in Book 149, Page 29,
Records of Maricopa County Recorder, Maricopa County, Arizona, being a portion of Section
22, T. 3 N., R. 6 E. of the G. & S. R. B. & M., Maricopa County, Arizona.
2322378.2
TOWN OF FOUNTAIN HILLS
REZONING (R1-18 TO R-3)
EXHIBIT "A"
FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 203, BLOCK 8, LOT 2
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0 3v 60' MAP BASED ON FOUNTAIN HILLS ARIZONA, FINAL PLAT NO. 203. AS
'%=— ORIGINALLY RECORDED ON MAY 9, 1972, BOOK 149 OF MAPS, PAGE 29,
SCALE: 9" s 6w RECORDS OF MARICOPA COUNTY, ARIZONA, BEING A PORTION OF SECTION
DATE: 2-25-15 14,15,22 & 23, T. 3 N., R. 6 E. OF THE GILA AND SALT RIVER BASE AND
MERIDIAN, MARICOPA COUNTY, ARIZONA.
FOUNTAIN HILLS SANITARY DISTRICT
16941 E. PEPPERWOOD CIRCLE
FOUNTAIN HILLS, AZ 85268-2901
TELEPHONE: 480.837.9444 FAX: 480-837-0819
www.az-flisd.gov
DATE:
December 9, 2014
MEMO TO:
Bob Rodgers
Town of Fountain Hills
FROM:
Chris Kiriluk
RE:
Subdivision Technical Review
Palazzo di Lusso
11208 N. Indigo Drive
Case No. Z2014-05
First Submittal
I have reviewed the above referenced submittal for conformance with District
requirements and have the following comment:
1. Sewer user fees for all units must be billed to and paid for by a single
entity.
/cdk
cc: Palazzo di Lusso L.L.C.
11832 E. Clinton Street
Scottsdale, AZ 85259
Contact: Bruce Tully
Trapezium Consulting Group L.L.C.
7898 E. Acoma Drive, Suite 100
Scottsdale, AZ 85260
Contact: Paul Rogers, P.E.
Hazel Cunningham
Fountain Hills Fire Department
P & Z Review
12/4/14
RE: Z2014-05 (M5428)
Office of the Fire Marshal
Dave Ott, Assistant Chief
16705 E. Avenue of the Fountains
Fountain Hills, AZ 85268
(480)816-5114
Fax (480) 837-6167
The proposed R-3 Multi -family project will require:
Fire sprinklers required in the dwelling units, covered patios and garage.
Porte-cochere minimum clear height 13'6"
Gates to have Knox key and pre-emption
1 ea. Fire Hydrant installed on site
Pilazzo di Lasso — Recommended Stipulations
TOWN OF FOUNTAIN HILLS
INTER OFFICE MEMO
TO: Robert Rodgers, AICP/ Senior nner
DATE: 3-9-15
CC: Paul Mood, PE/ DS Director
FR: Randy L. Harrel; P , M
RE: Palazzo di Lasso; 11208 N. Indigo Dr.
Town Engineer �
Plat 203,13lock 8, Lot 2
LT1'
Rezoning Appl.22014-05
Engineering recommends the following stipulations for the rezoning of this property:
• Landscape/irrigate/maintain all non-hardscape, frontage right-of-way areas, similar to the
adjacent on-site landscape areas.
• Set all property comers.
• Provide adequate screening, paint, or provide other acceptable aesthetic treatment for all
backflow preventers, above -ground utility structures, etc. within the frontage right-of-
way and both street setbacks.
Other technical comments on the applicant's plans have been provided to the applicant for use in
preparing the building permit plans.
tN
rount-al"n mills
3ene�
Land Use Plan
SF/VL - Single FamilyNery Low
(.025-1 CU/AC)
SfJLSingle Family/Low
(12 Du AG)
SF/M -Single Family/Medium
(2A.5 DU/AC)
MF/M - Multi-Family/Medium
(410 DUAG)
rvir-IH - Multi-Family/High
(10-12 DU/AC)
CIR - General Commercial/Retail
0 - Office
L -Lodging
MU - Mixed Use
I - Industrial
G - Government
U - utility
S -Schools
P - Pari(
OS - Open Space
GC - Golf Course
0-1 I_* Fountain Hills Boundary
�u �wa Jurisdictional Boundaries
ROW
State Highway
Town Center Area Specific Plan
Future Fountain Hills Blvd. Area
C!-- ;9_ 01—
Town of Fountain Hills
Partial zoning Map Exhibit
TOWN OF FOUNTAIN HILLS
MINUTES OF THE REGULAR SESSION OF THE
PLANNING & ZONING COMMSSION
APRIL 9, 2015
Chairman Lloyd Pew opened the meeting at 6:30 p.m.
ROLL CALL:
The following Commissioners were present: Chairman Lloyd Pew, Vice -Chairman Michael
Archambault, Commissioners Stan Connick, Jeremy. Strohan, Howie Jones, Eugene Mikolajczyk, and
Denise Ham. Also in attendance were Paul Mood, Director of Development Services, Robert Rodgers,
Senior Planner and Zoning Administrator and Janice Baxter, Executive Assistant and Recorder of the
minutes.
Chairman Lloyd Pew requested participation in the Pledge of Allegiance and a moment of silent
reflection.
CALL TO THE PUBLIC
No one wished to speak.
AGENDA ITEM #1- CONSIDERATION OF APPROVING THE MEETING MINUTES OF THE
REGULAR MEETING OF THE PLANNING & ZONING COMMISSION DATED March 12,
2015.
Vice -Chairman Michael Archambault MOVED to APPROVE the meeting minutes dated Thursday,
March 12, 2015 as written. Commissioner Howie Jones SECONDED.
Chairman Pew
Aye
Vice -Chairman Archambault
Aye
Commissioner Strohan
Aye
Commissioner Jones
Aye
Commissioner Mikolajczyk
Aye
Commissioner Ham
Aye
Commissioner Connick
Aye
The MOTION CARRIED UNANIMOUSLY (7-0).
AGENDA ITEM #1— PUBLIC HEARING OF ORDINANCE #2015-03, TO AMEND A PORTION
OF THE OFFICIAL FOUNTAIN HILLS ZONING MAP FROM THE R1-18, SINGLE-FAMILY
RESIDENTIAL ZONING DISTRICT TO THE R-3 MULTI -FAMILY RESIDENTIAL ZONING
DISTRICT IN ORDER TO CONSTRUCT PALAZZO DI LUSSO, A 4 -UNIT CONDOMMqUM
PROJECT. PROPERTY IS LOCATED AT 11208 N. INDIGO DRIVE (PLAT 203, BLOCK 8,
LOT 2). CASE NUMBER Z2014-06
Commissioner Stan Connick recluse himself from participating in this item because he has a financial
interest in the project.
Robert Rodgers, Senior Planner gave the presentation and included a PowerPoint Presentation (Exhibit
"A" attached). Mr. Rodgers pointed out that the property was located at 11208 N. Indigo Drive and the
Pagel of 5
proposal was to rezone the subject property from R1-18 Single -Family Residential to R-3 Multi -Family
Residential. Mr. Rodgers stated that the property was located at the southwest corner of Indigo Drive and
Emerald Drive and was currently vacant. The lot is 1.24 acres in size and that the properties to the north
and east were single-family homes and zoned R1-18 with the properties to the west and south zoned
multi -family R-3, with the exception of the vacant lot immediately south, which is zoned R1-18.
Mr. Rodgers stated that the site plan for Palazzo di Lusso consisted of a proposed 4 -unit multi -family
building with a circular driveway having entrances off Indigo Drive and the driveway ramp slopes down
to resident parking under the building. Visitor's parking is located in the front. Mr. Rodgers added that
the building would be two stories (30' height) with a 6,792 sf footprint.
Mr. Rodgers added that there would be two units on the ground floor and two units on the second floor,
the project would be fully landscaped and complies with the town's development guidelines. He stated
that the Commission could recommend that Council add a stipulation that if the plan was not followed,
the rezoning would be void.
Recommended stipulations are outlined below:
1. The applicants shall submit Site Improvement Plans that are in substantial conformance with the
proposal outlined in this report. All utilities and drainage features must be installed and
functional as shown on the improvement plans and approved by the Town Engineer prior to the
issuance of any building permit.
2. No occupancy permit shall be issued prior to the completion of all site improvements as depicted
and approved. Said improvements must be approved by both the Town Engineer and the
Planning and Zoning Administrator.
3. The applicants shall submit plans showing any and all notes and revisions required by this
decision to the Planning and Zoning Administrator for review and approval prior to making
application for a Building Permit. A copy of said plans shall be submitted with any and all
building permit applications for this project.
4. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the
requirements noted that the Fountain Hills Sanitary District's review memo dated December 9,
2014, or as subsequently amended (attached).
5. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the items
noted in the Fountain Hills Fire Department's review memo dated December 4, 2014, or as
subsequently amended (attached).
6. Prior to the issuance of a Certificate of Occupancy, the applicants shall comply with the items
noted in the Fountain Hills Town Engineer's memorandum of March 9, 2015 (attached).
7. Appeals: Under Arizona law there is a 30 day period in which a zoning approval may be
appealed. No site work or construction activities may be undertaken during this period.
Mr. Rodgers pointed out that the proposal to rezone the property was consistent with the General Plan and
therefore, staff recommended that the Commission forward a recommendation to the Town Council for
approval subject to the stipulations in the staff report and specific to this proposal for a 4 -unit building.
Page 2 of 5
Dr. Bruce Tully of the Trapezium Consulting Group, Scottsdale who worked on the project and was also
part owner addressed the Commission and was available for questions. Also present was Paul Rogers of
the Trapezium'Consulting Group, Tempe and Mike Hoffacker, Senior Project Manager for the Trapezium
Consulting Group, Scottsdale.
Commissioner Pew opened the Public Hearing at 6.44
Chairman Pew requested the following residents address the Commission as requested:
Robert Cull, Fountain Hill's resident had concerns regarding set -backs.
Bill Pape Fountain Hill's resident opposed the project and submitted an outline of his concerns to the
Commission (attached).
Serene Seeger Fountain Hill's resident opposed the project.
James Waddell NPOA representative for 15+ people opposed the project.
Alvin and Peggy Pokel Fountain Hill's residents were concerned about the zoning change.
Mary Ann Bosnos Fountain Hill's resident was opposed to the project and submitted an outline of her
concerns to the Commission (attached).
Commissioner Pew closed the Public Hearin; at 6:57 p.m.
AGENDA ITEM #2 CONSIDERATION OF ORDINANCE #2015-03, TO AMEND A PORTION
OF THE OFFICIAL FOUNTAIN HILLS ZONING MAP FROM THE R1-18, SINGLE-FAMILY
RESIDENTIAL ZONING DISTRICT TO THE R-3 MULTI -FAMILY RESIDENTIAL ZONING
DISTRICT IN ORDER TO CONSTRUCT PALAZZO DI LUSSO, A 4 -UNIT CONDOMINIUM
PROJECT. PROPERTY IS LOCATED AT 11208 N. INDIGO DRIVE (PLAT 203, BLOCK 8,
LOT 2). CASE NUMBER Z2014-06
Chairman Pew asked for any questions or comments from the Commissioners.
Commissioner Jeremy Strohan asked Paul Rogers and Mike Hoffacker if there had been any
consideration to lowering the finished floor plan and how did it compare to the street grade. Paul Rogers
answered that they did adjust the grading on site to lower the building and keep it under the 30 foot height
restriction, which was measured from the existing grade level. He continued that they also adjusted the
building design and roof lines to keep the profile as low as possible and still achieve a high level of
design.
Vice -Chairman Michael Archambault wanted to clarify with staff that the hearing was for this site only
and strictly for rezoning and did not include the adjacent property. Robert Rodgers answered that the
request was for the corner lot only.
Vice -Chairman Archambault asked Robert Rodgers if the rezoning was to be approved and then any
changes in the 4-plex resulted in an increased number of units, the application would then come back to
the Commission for their approval. Mr. Robert Rodgers answered that the Commission's
Page 3 of 5
recommendation would go to the Council, including a stipulation that the approval would be limited to
this plan only and any changes would result in the rezoning being voided.
Vice -Chairman Archambault asked Robert Rodgers about building height limitations in Fountain Hills.
Mr. Rodgers answered that the maximum height allowed was 30'. Vice -Chairman Archambault pointed
out that there was a 13,500 sq ft footprint allowed on this lot with the plan calling for approximately
6,792 sq feet.
Vice -Chairman Archambault asked if anyone had documentation on the affect this kind of development
project had on surrounding property values. No one at this meeting was able to present documentation to
support this questionable issue. Vice-Chainnan Archambault himself researched Maricopa County
Assessor's website for similar projects within the town and could not determine any negative factors.
Vice -Chairman Michael Archambault asked Dr. Bruce Tully if the units would be sold or rented. Dr.
Tully answered that the units would be rented for in excess of $4,000.00, per month. Dr. Tully added that
in the future the property would hopefully be changed to a condo plat for possible selling in the future.
Dr. Tully wanted to address concerns from the property owners and offered to hold a meeting with them
to explain the concept. Dr. Tully apologized for not making contact, but he had been ill and was not able
to hold a meeting with the neighbors to respond to those issues expressed tonight.
Dr. Tully added that this project would be built as a 2-1/2 million dollar project; over $200.00 a square
foot and would look like a single family mansion. He added that this was just one of five projects in the
area they had planned. He continued to explain that two of the projects were located in Scottsdale and the
owners' were looking for additional sites to build.
Chairman Lloyd Pew spoke in favor of the project and stated the foIIowing justification:
o Roof height would not be in excess of 30 -feet in the current R1-18 zoning district.
o Adjoining properties were already made up of condo/multi-family residents.
o This was not `pocket zoning'.
Commissioner Howie Jones MOVED to forward a recommendation to Town Council to approve
Ordinance 2015-03, the proposed rezoning of property at 11208 N. Indigo Drive from R1-18 to R-3, as
presented and subject to the stipulations outlined in the staff report. Commissioner Eugene Mikolajczyk
SECONDED.
Vice -Chairman Michael Archambault offered an amendment that included an additional stipulation:
8. If the applicant changes from the proposed 4 -units, the applicants would then be required to
return to the Planning and Zoning Commission for review with the possibility of losing the
rezoning.
Commissioner Jones and Mikolajczyk both agreed and approved the additional stipulation.
Chainnan Lloyd Pew asked for a voice vote with 5 voted "Aye" and one voted "Nay" (Commissioner
Denise Ham cast the "Nay" vote) and Commissioner Stan Connick recluse himself from participating.
Chairman Pew re -opened the "Call to the Public" because of a misunderstanding of procedure to allc,w
John Tinklepaugh, part-time resident to express his concerns regarding the "Park Place Project".
Page 4 of 5
AGENDA ITEM #3 - COMMISSION DISCUSSION/REOUEST FOR RESEARCH TO STAFF.
Items listed below are related only to the propriety of (ij placing items on a future agenda for action or
(ii) directing staff to conduct further research and report back to the Commission.
None
AGENDA ITEM #4 - SUMMARY OF COMMISSION REQUESTS FROM SENIOR PLANNER.
None
AGENDA ITEM #5 — REPORT FROM SENIOR PLANNER AND ZONING ADMINISTRATOR.
PLANNING AND ZONING DIVISION OF DEVELOPMENT SERVICES.
Mr. Rodgers stated that he had nothing to report.
AGENDA ITEM #6 -.ADJOURNMENT.
Vice -Chairman Michael Archambault MOVED to adjourn the meeting at 7:25 p.m. and Commissioner
Howie Jones SECONDED and the MOTION CARRIED UNANIMOUSLY (7-01.
FOUNTAIN HILLS PLANNING & ZONING COMMISSION
A/L
oyd Pew
ATTEST:
Jane E. Baxter, Executive Assistant
CERTIFICATION
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the
Fountain Hills Planning and Zoning Commission held on the 9th day of April 2015, in the Town Council
Chambers, 16705 E. Avenue of the Fountains, Fountain Hills, AZ 85268. I further certify that the
meeting was duly called and that a quorum was present.
Dated this 9`h day of April 2015.
ihnice E. Baxter, Executive Assistant
Page 5 of 5
WAIVER OF CLAIMS FOR DIMINUTION OF VALUE
UNDER ARIZ. REV. STAT. §§ 12-1134 —1136
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
TRAPEZIUM CONSULTING GROUP, LLC
THIS WAIVER OF CLAIMS FOR DIMINUTION OF VALUE UNDER ARIZ. REV.
STAT. §§ 12-1134 - 1136 (this "Waiver") is made , 2015, between Trapezium
Consulting Group, LLC, an Arizona limited liability company, (the "Owner") and the Town of
Fountain Hills, an Arizona municipal corporation (the "Town"), regarding the approximately
1.239 -acre parcel of real property located at the southwest corner of Indigo Drive and Emerald
Drive, in Fountain Hills, Arizona (the "Property"), as more fully described and depicted on
Exhibit A attached hereto and incorporated as if fully set forth herein (the "Property").
1. Waiver of Claims Related to the Rezoning. Owner (i) is the owner of all right,
title and interest in the Property and (ii) on behalf of itself and all other parties having an interest
in the Property intends to encumber the Property with the following agreements and waivers:
The Owner agrees and understands that the Town is entering into this Waiver in conjunction
with that certain approval for rezoning of the Property, Case No. Z2014-05 (the "Rezoning") in
good faith and with the understanding that, if the Town approves the Rezoning, it will not be
subject to a claim for diminished value of the Property from the Owner or other parties having an
interest in the Property. Owner agrees and consents to all the conditions imposed as part of the
ordinance Rezoning the Property (the "Rezoning Ordinance"), including all stipulations adopted
by the Council of the Town of Fountain Hills (the "Town Council") and, by signing this Waiver,
hereby waives any and all claims, suits, damages, compensation and causes of action the Owner
may have now or in the future under the provisions of ARIZ. REV. STAT. §§ 12-1134 through and
including 12-1136 (but specifically excluding any provisions included therein relating to eminent
domain) and resulting solely from actions relating to the Rezoning. Owner acknowledges and
agrees that any stipulations imposed by the Town Council as part of the Rezoning Ordinance will
not result in a reduction of the fair market value of the Property as defined in ARIZ. REV. STAT. §
12-1136. The Owner acknowledges that additional stipulations may be imposed by the Town
Council, in its sole discretion, prior to approval of the Rezoning. Owner agrees and understands
that its waiver of claims as set forth in this Waiver shall be deemed to extend to cover any
changes to the Rezoning Ordinance and all stipulations to the Rezoning Ordinance approved by
the Town Council unless, not later than three business days following such Town Council
approval, Owner notifies the Town, in writing, of its disagreement with such stipulation(s). In
the event that Owner timely notifies the Town of such disagreement, Owner shall not be deemed
to have waived claims with respect to only the stipulations imposed or revised by the Town
Council prior to approval of the Rezoning Ordinance; provided, however, that if Owner does not
submit a separate waiver of such claims, in a form acceptable to the Town, prior to close of
business on the fifth business day following approval of the Rezoning Ordinance, then the Town
may, after proper notice and hearing, rescind the Rezoning Ordinance, and if rescinded by the
Town Council acting in its sole discretion, this Waiver shall act as a bar to a claim for
diminished value based upon the rescinded Rezoning Ordinance. The foregoing waiver of
2323295.1
claims shall not be effective and shall be of no further force and effect with respect to the
Rezoning in the event the Town Council disapproves the Rezoning Ordinance.
2. Entire Agreement; Modification. This Waiver, any exhibits attached hereto, and
any addenda, collectively constitute the entire understanding and agreement of the Owner and
the Town and shall supersede all prior agreements or understandings between the Owner and
Town regarding waiver of claims pursuant to ARIZ. REV. STAT. § 12-1134 et seq. relating to the
Property with respect to the Rezoning. This Waiver may not be modified or amended except by
written agreement by the Owner and Town.
3. Applicable Law; Cancellation. This Waiver is entered into in Arizona and will be
construed and interpreted under the laws of the State of Arizona. This Waiver is subject to the
cancellation provisions of ARIZ. REV. STAT. § 38-511.
4. Recording; Waiver Runs With Land. Within ten days after the execution of this
Waiver, the Town Clerk shall file the Waiver in the Official Records of the County Recorder's
Office, Maricopa County, Arizona. This Waiver runs with the land and is binding upon all
present and future owners of the above -referenced Property.
5. Owner Authority. The Owner warrants and represents that it is the owner of all
right, title and interest to the Property, and that no other person has an ownership interest in the
Property. The person(s) who sign on behalf of Owner personally warrant and guarantee to the
Town they have the legal power to bind the Owner to this Waiver.
[SIGNATURES ON FOLLOWING PAGES]
2323295.1
2
IN WITNESS WHEREOF, the parties hereto have executed this instrument as of the date
and year first set forth above.
"Town"
TOWN OF FOUNTAIN HILLS,
an Arizona municipal corporation
Kenneth W. Buchanan, Town Manager
ATTEST:
Bevelyn J. Bender, Town Clerk
(ACKNOWLEDGMENT)
STATE OF ARIZONA }
ss.
COUNTY OF MARICOPA )
On , 2015, before me personally appeared Kenneth W. Buchanan,
the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation,
whose identity was proven to me on the basis of satisfactory evidence to be the person who he
claims to be, and acknowledged that he signed the above document.
Notary Public
(Affix notary seal here)
[SIGNATURES CONTINUE ON FOLLOWING PAGE]
2323295.1
3
"Owner"
TRAPEZIUM CONSULTING GROUP, LLC,
an Arizo mited liability company
By.
Bruce A. Tully, Man ger
(ACKNOWLEDGMENT)
STATE OF ARIZONA )
) ss.
COUNTY OF MARICOPA )
Onyn I ZK� , 2015, before me personally appeared Bruce A.
Tully, as manag r of TRAPEZIUM CONSULTING GROUP, LLC, an Arizona limited liability
company, whose identity was proven to me on the basis of satisfactory evidence to be the person
who he claims to be, and acknowledged that he signed the above document, on behalf of the
company.
� �� Q.)- �
NotaryPublic
(Affix notary seal here)
WIM M&NM
"way
Marioopa UM, ft"
My Comm. B#w *07.17
2323295.1
EXHIBIT A
TO
WAIVER OF CLAIMS FOR DIMINUTION OF VALUE
UNDER ARIZ. REV. STAT. §§ 12-1134 -1136
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
TRAPEZIUM CONSULTING GROUP, LLC
[LEGAL DESCRIPTION AND MAP OF THE PROPERTY]
SEE FOLLOWING PAGES.
2323295.1
LEGAL DESCRIPTION
Fountain Hills Arizona Final Plat No. 203, Lot 2, Block 8, as recorded in Book 149, Page 29,
Records of Maricopa County Recorder, Maricopa County, Arizona, being a portion of Section
22, T. 3 N., R. 6 E. of the G. & S. R. B. & M., Maricopa County, Arizona.
2323295.1
TOWN OF FOUNTAIN HILLS
REZONING (R1-18 TO R-3)
EXHIBIT "A"
FOUNTAIN HILLS ARIZONA FINAL PLAT NO. 203, BLOCK 8, LOT 2
29
P '
cp
O o • o'
BLOCK 8 0 =85'35'19"
LOT 2 R = 20.00,
L = 29.88
AREA = 54,384 SF /
APN 176-07-279 4�
4 o
N ^N
N
2`39 ?ss yY
W E
S �
0 m. 60,
MAP BASED ON FOUNTAIN HILLS ARIZONA, FINAL PLAT NO. 203, AS
ORIGINALLY RECORDED ON MAY 9, 1972, BOOK 149 OF MAPS, PAGE 29,
SCALE 1' a 60' RECORDS OF MARICOPA COUNTY, ARIZONA. BEING A PORTION OF SECTION
DATE: 2-25-15 14,15,22 & 23, T. 3 N., R. 6 E. OF THE GILA AND SALT RIVER BASE AND
MERIDIAN, MARICOPA COUNTY, ARIZONA.
ewl"�T&'Aen
Neighborhood Property Owners' Association
of Fountain NiUs, Arizona, Inc -
16810 E. Avenue of the Fountains, Suite 119, Fountain Hills AZ 85268-8496
www.npoafh.org • Info@npoafh.org • Tel 480.837.5317 • Fax 1.848.260.5183
"Keeping Fountain Hills Neighborhoods Beautiful"
May 13, 2015
The Honorable Mayor and Town Council
Town of Fountain Hills
Fountain n Hilst llvenue of ls, AZ 85268e Fountains 05-26_15p02 :26 KCVO
RE: Case #Z2014-06 (Plat 203, Block 8, Lot 2, 11208 N Indigo Drive)
Dear Mayor and Town Council:
The Neighborhood Property Owners Association of Fountain Hills, Incorporated (NPOA) Board of
Directors is opposed to rezoning request Case # Z2014-06 located in plat 203, Block 8, Lot 2. Rezoning
would change lot from R3-18, Single Family Residential to R-3 Multi -Family.
Although there are existing condominiums adjacent to the proposed structure, these properties are
located off either Fountain Hills or Kingstree Boulevards — streets with more traffic and carrying
capacity than has Indigo Drive. We believe that the addition of another multi -family project to this
area, that already has several multi -family structures, would be excessive. The NPOA believes there are
other neighborhoods in Fountain Hills where this project would be a better fit.
As background information, the NPOA was formed in 1992 as an Arizona Nonprofit Corporation by
Fountain Hills residents dedicated to preserving the beauty of local neighborhoods. The NPOA is
similar to an HOA as it has authority to enforce deed restrictions. The Association has over 4,100
member properties in 44 plats, including plat 203. Some of our member properties are condominiums
and townhomes. We are not opposed to multi -family development.
The most important guideline that the Association follows is that "All structures must be of an
architectural character in harmony with, and compatible to, existing structures in the subdivision
generally, and in the neighborhood in which the structure is to be constructed, specifically." We are
concerned that the proposed multi -story apartment complex is not compatible with existing single
family, single story residences in this neighborhood.
The Association believes that during the planning and construction phases, a number of points should
be kept in mind: 1) Alter the site as little as possible, 2) Structures shall be built to blend with the
natural terrain and 3) Maintain the architectural character of the neighborhood. Homes located across
the street from the lot that is seeking rezoning are single story. The Association believes the
development should be in harmony with these homes.
For these reasons, the Neighborhood Property Owners Association believes this request is not in the
best interests of its members and is opposed to rezoning this lot.
Sincerely,
Neighborhood Property Owners' Association of Fountain Hills, Incorporated, Board of Directors
o0fames Waddell, President
Treasurer
Director
Charmain Bawer/ Director
Ph , irector
Mehosky, Chair, Committee of Architecture
�5-16-7"PO?:7G RCVO
Meeting Date: 6/4/2015
Agenda Type: Regular
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Type: Regular Session
Submitting Department: Administration
Staff Contact Information: Sonia Kukkola / Financial Services Technician (480)816-5136
Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable'(NA)
REQUEST TO COUNCIL (Agenda Language): Consideration of a LIQUOR LICENSE APPLICATION submitted by
Penny Gail Zimmerman, Owner/Agent of Norma Jeans LLC DBA Monroes, located at 13014 N. Saguaro Blvd, Fountain
Hills AZ. This is for a series 12 Restuarant.
Applicant: Penny Gail Zimmerman
Applicant Contact Information: 480-816-5622
Property Location: 13014 N. Saguaro Blvd Fountain Hills,AZ
Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201; 4-202, 4-203 & 4-205 and R19-1-102 and
R19-1-311.
Staff Summary (background): The purpose of this item is to obtain Council's recommendation regarding a
liquor license application for a Series 12 (Restaurant) liquor license submitted by Penny Gail Zimmerman,
owner/agent of Norma Jeans, LLC DBA Monroes for submission to the Arizona Department of Liquor. The
application was reviewed by staff for compliance with Town ordinances. See attached Departmental
Recommendation form. A memo from the Sherrif's office is attached and is recommending denial.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status): N/A
Budget Reference (page number): N/A
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): N/A
Staff Recommendation(s): See Attached
List Attachment(s): Front page of the application, staffs' recommendation, Sherriffs memo, Town Manager's
letter dated 05/27/15.
Page 1 of 2
SUGGESTED MOTION (for council use): Motion to deny LIQUOR LICENSE APPLICATION submitted by Penny
Gail Zimmerman, Owner/Agent of Norma Jeans LLC DBA Monroes, located at 13014 N. Saguaro Blvd,
Fountain Hills AZ.
Prepared by:
CJ�lI 1 "
borma KUKK01a, Financial zierVlCeS Technician _ 5/27/2Tt 15
Direct Ks Approva
wilu
Craig Rudolpinance irecfr
App
Ken uchanan, Town Manager 5/27/2015
Page 2 of 2
TOWN OF FOUNTAIN HILLS
ADMINISTRATION DEPARTMENT
INTER OFFICE MEMO
[TO: (as applicable)
DATE: 5/5/15
• Streets Division
Denied
• Fire Department
Building Safety
• Building Division
x
• Community Services
• Development Services
Rachel Goodwin
• Law Enforcement
• Licensing
Development Services
FR: Sonia Kukkola,
RE: j Liquor License Application
Financial Services Technician
Attached is a Liquor License Application for staff review.
Review the application, then sign, indicating staff's recommendation for approval (with or without stipulations) or
denial.
If staff's recommendation is to deny and/or there are stipulations for approval, please attach a memo that specifies the
reasoning and the memo will be forwarded on to the Town Council for their consideration of this application.
Name of Organization: Norma Jeans LLC DBA Monroes, 13014 N Saguaro Blvd #101 Fountain Hills AZ
Applicant: Penny Gail Zimmerman
Date(s) of Event: N/A
Date Application Received: 4/1/15 Town Council Agenda Date: 6/4/15
STAFF REVIEW AND RECOMMENDATION:
Department/Division
Staff Member
Approved
Denied
N/A
Building Safety
Jason Field
x
Community Services
Rachel Goodwin
X
Development Services
Bob Rodgers
x
Fire Department
Dave Ott
x
Law Enforcement
Mark Fisher
x
Licensing
Sonia Kukkola
x
Street Department
Ken Kurth
x
Attach report for denial or any recommendation requiring stipulations.
PAO ftc-Se1> i
Arizona Department of Liquor Licenses and Control
800 West Washington, 5th Floor
Phoenix, Arizona 85007
wvvw.azl iquor.gov
602-542-5141 rs
APPLICATION FOR LIQUOR LICENSE
TYPE OR PRINT WITH BLACK INK
Notice: Effective Nov. 1, 1997, All Owners Agents Partners. Stockh itlers 01i ers or Managers actively invob2g in the day to day operations of r -
the business must attend a Department approved liquor law training course or provide proof of attendance within the last five years. Soo page 5 of
the Liquor Licensing requirements. ,...
SECTION 1 This application is fora: MORE THAN ONE LICENSE SECTION 2 Type of ownership:
INTERIM PERMIT Complete Section 5 ❑ ST.W.R.O.S. Complete Section 6 ru
EW LICENSE Complete Sections 2, 3, 4, 13, 14, 15, 16 ElINDIVIDUAL Complete Section 6
PERSON TRANSFER (Bars & Liquor Stores ONLY) ❑ PARTNERSHIP Complete Section 6 Ln
Complete Sections 2, 3, 4, 11, 13, 15, 16 ❑ CORPORATION Complete Section 7
Cl LOCATION TRANSFER (Bars and Liquor Stores ONLY) IMITED LIABILITY CO. Complete Section 7
Complete Sections 2, 3, 4, 12, 13, 15, 16 U CLUB Complete Section 8
U PROBATE/WILL ASSIGNMENT/DIVORCE DECREE ❑ GOVERNMENT Complete Section 10
Complete Sections 2, 3, 4, 3, 13,16 (fee riot required) ❑ TRUST Complete Section 6
Cl GOVERNMENT Complete Sections 2, 3, 4, 10, 13, 15, 16 ❑ OTHER (Explain)
SECTION 3 Type of license 4nd fees LICENSE #(s): _
---� --
t Type of License(s):
De
._ 2. Total fees attached: $_
APPLICATION FEE AND INTERIM PERMIT FEES (1F APPLICA�ARETEFUNDABLE.
The fees allowed under A R S 44-6852 will he charged for all dishonored checks
SECTION 4 Applicant
1. Owner/Agent's Name:
(:risen one name ONLY to app
2. Coro./Padnershin/L.1.
3. Business
4. Principal Street
Last
(Exactly as n appears on Articles of Inc.
t X-acty as it appears on the extenor of
Middle
cli-kp-FAIt. 1AMs, (1G,
{{
Do not use PO Box Nun ber) city tjLJO , County lip
5 Business PhoneAk crSi� 'i(� 22- DaytimePhone Email_} Z .AhL�
6. Is the business located within the incorporated limits of the above city or town? 2<ES ONO Lc
7. MailingAddress:l.3O4 N, ,vt�t2C I��J1�. S�ti,eis to roLl,34AIj A`k
8. Price paid for license only bar, beer and wine, or liquor store: Type
Type __ $-j2r
Fees: /�- �k
!Application Interim Permit l e in ectionFmgf er prints $ ^ _
15 AL OF AL FEES
Is Arizona Statement of Citizenship &Alien Status For State Benefrts complete? YES ❑ NO
Accepted by: -Date: lc. # 4
IM017 `Disabled individuals reuirino s tial accommodation. nleasa call tarot as?-qn77
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May 27, 2015
Via: cynthia.bejar@azliquor.gov
Town of FOUNTAIN HILLS
Office of the Town Manager
Attention: Cynthia Bejar, Licensing Manager
Arizona Department of Liquor Licenses and Control
800 West Washington, 5h Floor
Phoenix, AZ 85007
RE: License #1207A221 — Owner/Agent's Name: Penny Gail Zimmerman, Norma Jeans
L.L.C., dba Monroes.
Dear Ms. Bejar:
The Town of Fountain Hills requests a 60 -day extension of time regarding the above
mention Liquor License Application applicant. This item will be placed on the Fountain
Hills Town Council's June 4, 2015 agenda for the Council's review and recommendation.
Sincerely,
Kenneth W. Buchanan
Town Manager
Enclosure: Letter from Penny Zimmerman dated May 12, 2015
C: Penny Zimmerman, applicant
16705 E. Avenue of the Fountains — Fountain Hills, Arizona 85268 — (480) 816-5100; -Fax (480) 837-3145
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