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HomeMy WebLinkAbout150917ADAIN NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE is FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen Councilmember Henry Leger Councilmember Alan Magazine Councilmember Cecil A. Yates TIME: 5:30 P.M. — EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2"a floor) 6:30 P.M. —REGULAR SESSION WHEN: THURSDAY, SEPTEMBER 17, 2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2015\rl 50917\1 50917a.docx Last Printed: 9/10/2015 3:07 PM Page 1 of 4 EXECUTIVE SESSION AGENDA CALL TO ORDER — Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) A.R.S. § 38-431.03(A)(3), Discussion or consultation for legal advice with the attorney or attorneys of the public body (specifically, imposition of various fees). 2. ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Dr. Cathy Northrup, Community Church of the Verdes ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) The Mayor will read a PROCLAMATION declaring September 17 — 23, 2015, as Constitution Week in the Town of Fountain Hills. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. i) Councilmember DePorter to provide an update regarding the August 28th, 2016, Greater Phoenix Economic Council (GPEC) Ambassador Event - ECONOMIC DEVELOPMENT AND GPEC 101. ii) Fiscal Year 2014-15 ECONOMIC UPDATE by Economic Development Specialist Scott Cooper. ii) Update by Jackie Miles, President of the FOUNTAIN HILLS' SISTER CITIES ASSOCIATION, regarding recent activities. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. z:\council packets\2015\r150917\150917a.docx Last Printed: 9/10/2015 3:07 PM Page 2 of 4 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 3, 2015. 2. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the American Legion Post #58 (Robert Putnam) to be held in conjunction with the annual Fountain Hills Art Festival held November 13- 15, 2015, from 10:00 a.m. to 10:00 p.m. Liquor sales will be restricted to 16837 E Parkview Ave., Fountain Hills, AZ 85268 3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the River of Time Museum (Jean Linzer) to be held at the Fountain Hills Community Center on February 20, 2016, from 6:00 p.m. to 11:00 p.m. 4. CONSIDERATION of RESOLUTION 2015-48, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 5. CONSIDERATION of approving a BUDGET TRANSFER, in the aggregate amount of $150,000, from two departments (Development Services and Community Services) to three departments (Mayor and Council, Administration, and the Municipal Court) to cover budget shortfalls from Fiscal Year 2014/15. 6. CONSIDERATION of approving a BUDGET TRANSFER, in the amount of $6,658.55, from the Special Revenue Fund to the Tourism Fund. 7. CONSIDERATION of RESOLUTION 2015-47, approving the revised Town of Fountain Hills 2015-16 Pay Plan. REGULAR AGENDA ITEMS 8. CONSIDERATION of appointing three (3) Planning and Zoning Commissioners for two (2) year terms beginning on October 1, 2015 until September 30, 2017. 9. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding creating a potential Sister Cities Commission. 10. CONSIDERATION of a CONTRACT with American Metering Services, Inc. d/b/a/ AMS Billing Services to implement the environmental fee, which was adopted by the Council on November 20, 2014. 11. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to LEAGUE RESOLUTIONS adopted by the 2015 Resolution Committee at their August 18, 2015 business meeting, which was held during the annual League of Arizona Cities and Towns Annual Conference, for possible support by the Fountain Hills Town Council. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. z:\council packets\2015\r150917\150917a.docx Last Printed: 9/10/2015 3:07 PM Page 3 of 4 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 10th day of September, 2015. Bevelyn JA3encfer, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2015\rl 50917\1 50917a.docx Last Printed: 9/10/2015 3:07 PM Page 4 of 4 DAIN NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE is FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen Councilmember Henry Leger Councilmember Alan Magazine Councilmember Cecil A. Yates TIME: 5:30 P.M. — EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2"a floor) 6:30 P.M. —REGULAR SESSION WHEN: THURSDAY, SEPTEMBER 17, 2015 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2015\rl 50917\1 50917a.docx Last Printed: 9/10/2015 3:07 PM Page 1 of 4 EXECUTIVE SESSION AGENDA CALL TO ORDER — Mayor Linda M. Kavanagh 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) A.R.S. § 38-431.03(A)(3), Discussion or consultation for legal advice with the attorney or attorneys of the public body (specifically, imposition of various fees). 2. ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Dr. Cathy Northrup, Community Church of the Verdes ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) The Mayor will read a PROCLAMATION declaring September 17 — 23, 2015, as Constitution Week in the Town of Fountain Hills. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. i) Councilmember DePorter to provide an update regarding the August 28th, 2016, Greater Phoenix Economic Council (GPEC) Ambassador Event - ECONOMIC DEVELOPMENT AND GPEC 101. ii) Fiscal Year 2014-15 ECONOMIC UPDATE by Economic Development Specialist Scott Cooper. ii) Update by Jackie Miles, President of the FOUNTAIN HILLS' SISTER CITIES ASSOCIATION, regarding recent activities. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. z:\council packets\2015\r150917\150917a.docx Last Printed: 9/10/2015 3:07 PM Page 2 of 4 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 3, 2015. 2. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the American Legion Post #58 (Robert Putnam) to be held in conjunction with the annual Fountain Hills Art Festival held November 13- 15, 2015, from 10:00 a.m. to 10:00 p.m. Liquor sales will be restricted to 16837 E Parkview Ave., Fountain Hills, AZ 85268 3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the River of Time Museum (Jean Linzer) to be held at the Fountain Hills Community Center on February 20, 2016, from 6:00 p.m. to 11:00 p.m. 4. CONSIDERATION of RESOLUTION 2015-48, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 5. CONSIDERATION of approving a BUDGET TRANSFER, in the aggregate amount of $150,000, from two departments (Development Services and Community Services) to three departments (Mayor and Council, Administration, and the Municipal Court) to cover budget shortfalls from Fiscal Year 2014/15. 6. CONSIDERATION of approving a BUDGET TRANSFER, in the amount of $6,658.55, from the Special Revenue Fund to the Tourism Fund. 7. CONSIDERATION of RESOLUTION 2015-47, approving the revised Town of Fountain Hills 2015-16 Pay Plan. REGULAR AGENDA ITEMS 8. CONSIDERATION of appointing three (3) Planning and Zoning Commissioners for two (2) year terms beginning on October 1, 2015 until September 30, 2017. 9. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding creating a potential Sister Cities Commission. 10. CONSIDERATION of a CONTRACT with American Metering Services, Inc. d/b/a/ AMS Billing Services to implement the environmental fee, which was adopted by the Council on November 20, 2014. 11. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to LEAGUE RESOLUTIONS adopted by the 2015 Resolution Committee at their August 18, 2015 business meeting, which was held during the annual League of Arizona Cities and Towns Annual Conference, for possible support by the Fountain Hills Town Council. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. z:\council packets\2015\r150917\150917a.docx Last Printed: 9/10/2015 3:07 PM Page 3 of 4 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 10th day of September, 2015. Bevelyn JA3encfer, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2015\rl 50917\1 50917a.docx Last Printed: 9/10/2015 3:07 PM Page 4 of 4