Loading...
HomeMy WebLinkAbout160107P��AINI,tji A NOTICE OF THE q��hat�i �oo� MW REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen TIME: 6:30 P.M. WHEN: THURSDAY, JANUARY 7, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS Vice Mayor Henry Leger Councilmember Alan Magazine Councilmember Cecil A. Yates 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2016\rl60107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 1 of 3 AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Assistant Pastor Ken Brown, Fountain Hills Presbyterian Church ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. ii) Recognition of retiring Community Services Advisory Commissioners Geoffrey Harper, Nancy Blumenstein, Danny Tancredi, and Donna Yordy. iii) Recognition of the Town's 14th consecutive Government Finance Officers Association Distinguished Budget Presentation Award presented to the Town of Fountain Hills for Fiscal Year beginning July 1, 2015, as well as the Certificate of Recognition for the Budget Presentation to Finance Director Craig Rudolphy. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 17, 2015. 2. CONSIDERATION of approving the FIRST AMENDMENT to the cooperative purchasing agreement with Vincon Engineering Construction, LLC, in the amount of $30,000.00, bringing the cumulative total to $45,973.00, and extending the contract date to November 30, 2016, for concrete replacement and repair. z:\council packets\2016\rl60107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 2 of 3 3. CONSIDERATION of approving RESOLUTION 2016-02, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the rear property line of Plat 111, Block 2, Lot 6 (16441 East Heather Drive), as recorded in Book 150, Page 12, records of Maricopa County, Arizona. EA2015-13. 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Philip Rodakis, Owner/Agent of Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar, located at 9800 N Summer Hill Boulevard, 41, Fountain Hills, AZ. This is for a series 12 license (Restaurant). REGULAR AGENDA ITEMS 5. CONSIDERATION of a LIQUOR LICENSE APPLICATION submitted by Christine Hope Zimmerman, Owner/Agent of Jazon LLC DBA Monroe's Bar and Grill, located at 13014 North Saguaro Boulevard, #101, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 6. CONSIDERATION of accepting a SCULPTURE of President Franklin Roosevelt titled, "Strength to our People", for placement in Fountain Park. 7. CONSIDERATION of accepting three donated SCULPTURES titled, "Sky Totem", "Ascendo", and "Interactive Sun Glasses", for placement on Avenue of the Fountains. 8. CONSIDERATION of RESOLUTION 2016-01, establishing the Sister Cities Advisory Commission and adopting bylaws for its governance. 9. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 10. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 11. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 12. ADJOURNMENT. DATED this 31'r day of December, 2015. Bevelyn Iq3ender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\r160107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 3 of 3 ��AINI,tji A NOTICE OF THE q��hat�i �oo� MW REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Cassie Hansen TIME: 6:30 P.M. WHEN: THURSDAY, JANUARY 7, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS Vice Mayor Henry Leger Councilmember Alan Magazine Councilmember Cecil A. Yates 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2016\rl60107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 1 of 3 AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Assistant Pastor Ken Brown, Fountain Hills Presbyterian Church ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. ii) Recognition of retiring Community Services Advisory Commissioners Geoffrey Harper, Nancy Blumenstein, Danny Tancredi, and Donna Yordy. iii) Recognition of the Town's 14th consecutive Government Finance Officers Association Distinguished Budget Presentation Award presented to the Town of Fountain Hills for Fiscal Year beginning July 1, 2015, as well as the Certificate of Recognition for the Budget Presentation to Finance Director Craig Rudolphy. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 17, 2015. 2. CONSIDERATION of approving the FIRST AMENDMENT to the cooperative purchasing agreement with Vincon Engineering Construction, LLC, in the amount of $30,000.00, bringing the cumulative total to $45,973.00, and extending the contract date to November 30, 2016, for concrete replacement and repair. z:\council packets\2016\rl60107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 2 of 3 3. CONSIDERATION of approving RESOLUTION 2016-02, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the rear property line of Plat 111, Block 2, Lot 6 (16441 East Heather Drive), as recorded in Book 150, Page 12, records of Maricopa County, Arizona. EA2015-13. 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Philip Rodakis, Owner/Agent of Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar, located at 9800 N Summer Hill Boulevard, 41, Fountain Hills, AZ. This is for a series 12 license (Restaurant). REGULAR AGENDA ITEMS 5. CONSIDERATION of a LIQUOR LICENSE APPLICATION submitted by Christine Hope Zimmerman, Owner/Agent of Jazon LLC DBA Monroe's Bar and Grill, located at 13014 North Saguaro Boulevard, #101, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 6. CONSIDERATION of accepting a SCULPTURE of President Franklin Roosevelt titled, "Strength to our People", for placement in Fountain Park. 7. CONSIDERATION of accepting three donated SCULPTURES titled, "Sky Totem", "Ascendo", and "Interactive Sun Glasses", for placement on Avenue of the Fountains. 8. CONSIDERATION of RESOLUTION 2016-01, establishing the Sister Cities Advisory Commission and adopting bylaws for its governance. 9. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING BEFORE THE STATE LEGISLATURE. 10. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 11. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 12. ADJOURNMENT. DATED this 31'r day of December, 2015. Bevelyn Iq3ender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\r160107\160107a.docx Last Printed: 12/30/2015 4:32 PM Page 3 of 3 Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 fax: 312.977.4806 December 3, 2015 The Honorable Linda M. Kavanagh Mayor Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, AZ 85268 Dear Mayor Kavanagh: I am pleased to notify you that Town of Fountain Hills, Arizona has received the Distinguished Budget Presentation Award for the current budget from the Government Finance Officers Association (GFOA). This award is the highest form of recognition in governmental budgeting and represents a significant achievement by your organization. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to: Craig Rudolphy, Finance Director We hope you will arrange for a formal public presentation of the award, and that appropriate publicity will be given to this notable achievement. A press release is enclosed for your use. We appreciate your participation in GFOA's Budget Awards Program. Through your example, we hope that other entities will be encouraged to achieve excellence in budgeting. Sincerely, Stephen J. Gauthier, Director Technical Services Center Enclosure Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 • Washington, DC 20004 • 202.393.8020 • fax: 202.393.0780 www.gfoa.org Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 fax: 312.977.4806 December 3, 2015 PRESS RELEASE For Further Information Contact Stephen J. Gauthier (312) 977-9700 Chicago --The Government Finance Officers Association of the United. States and Canada (GFOA) is pleased to announce that Town of Fountain Hills, Arizona has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: ■ a policy document ■ a financial plan ■ an operations guide ■ a communications device Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory criteria within those categories, to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to Craig Rudolphy, Finance Director For budgets beginning in 2014, 1,491 participants received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a major professional association servicing the needs of 18,300 appointed and elected local, state, and provincial -level government officials and other finance practitioners. It provides top quality publications, training programs, services, and products designed to enhance the skills and performance of those responsible for government finance policy and management. The association is headquartered in Chicago, Illinois, with offices in Washington D.C. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 • Washington, DC 20004 • 202.393.8020 • fax: 202.393.0780 www.gfoa.org 1 t Z ,e b 9//TtJ Opo hat is AC`ti Meeting Date: 1/7/2016 Agenda Type: Consent TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type: Regular Session Submitting Department: Administration Staff Contact Information: Bevelyn J. Bender, Town Clerk; 480-816-5115; bbender@fh.az.gov Council Goal: Strategic Values: Civic Responsibility C3 Solicit feedback in decision-making REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from December 17, 2015. Applicant: NA Applicant Contact Information: Property Location: Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the Town's website in compliance with state law. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status): Budget Reference (page number): Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Approve List Attachment(s): None SUGGESTED MOTION (for council use): Move to approve the consent agenda as listed Prepared by: &Mbr�z� Bevelyn Bender, Town Clerk 12/29/2015 Approved: eL. rady E. Miller, Manager 12/30/2015 Page 1 of 1 �A><N TOWN OF FOUNTAIN HILLS 0 s. Qxu.n TOWN COUNCIL •- AGENDA ACTION FORM Meeting Date: 1/7/2016 Agenda Type: Consent Meeting Type: Regular Session Submitting Department: Development Services Staff Contact Information: Justin T. Weldy Superintendent of Streets (480-816-5133) Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the lst amendment to the cooperative purchasing agreement with Vincon Engineering Construction, LLC, in the amount of $30,000.00, bringing the cumulative total to $45,973.00, and extending the contract date to November 30, 2016, for concrete repair and replacement. Applicant: NA Applicant Contact Information: NA Owner: NA Owner Contact Information: NA Property Location: NA Related Ordinance, Policy or Guiding Principle: NA Staff Summary (background): The Town's concrete, sidewalks, curbing, is aging and often requires repair or replacement. The attached contract will allow for the existing sidewalk ramps, curbs and other concrete to be repaired or replaced as needed, and help to insure the Town stay in compliance with ADA standards Risk Analysis (options or alternatives with implications): NA Fiscal Impact (initial and ongoing costs; budget status): 45,973.00 Budget Reference (page number): 254 Funding Source: Hurf Fund If Multiple Funds utilized, list here: NA Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): NA Staff Recommendation(s): Approval of COOPERATIVE PURCHASE AGREEMENT C2016-182.1, with Vincon Engineering Construction, LLC for Concrete repairs and replacement . List Attachment(s): Contract C2016-182.1 Page 1 of 2 L SUGGESTED MOTION (tor council use): MOTION to approve amendment C2016-182.1 with Vincon Engineering Construction, LLC in the amount not to exceed $30,000 for concrete repair and replacement.. Prepared by: NA 12/28/2015 Director's p r i!�!)7,al: Paul Mood , -Development Services Director 12/28/2015 Apploved: rady E. Mille , ow anager 12/29/2015 Page 2 of 2 Contract No. C2016-182.1 FIRST AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND VINCON ENGINEERING CONSTRUCTION, LLC THIS FIRST AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT (this "First Amendment") is entered into as of January 7, 2016, between the Town of Fountain Hills, an Arizona municipal corporation (the "Town"), and Vincon Engineering Construction, LLC, an Arizona limited liability company (the "Contractor"). RECITALS A. After a competitive procurement process, the City of Chandler ("Chandler") entered into Contract No. ST5-745-3435, dated October 24, 2014, as amended by that certain Amendment Number One dated October 26, 2015, and by that certain Amendment Number Two dated November 23, 2015, with the Contractor for the Contractor to provide concrete repair and maintenance (collectively, the "Chandler Contract"). A copy of Amendment Numbers One and Two are attached hereto as Exhibit 1 and incorporated herein by reference. B. The Town and the Contractor entered into a Cooperative Purchasing Agreement dated September 14, 2015, based upon the Chandler Contract (the "Initial Agreement"), for the Contractor to provide the Town with concrete repair and maintenance (the "Materials and Services"). C. The Initial Agreement was modified by Change Order No. One, dated October 16, 2015, to purchase additional Materials and Services and increase Contractor's compensation. The Initial Agreement and Change Order No. One are collectively referred to herein as the "Agreement." All capitalized terms not otherwise defined in this First Amendment have the same meanings as contained in the Agreement. D. The Town has determined that additional Materials and Services by the Contractor are necessary (the "Additional Materials and Services"). E. The Town and the Contractor desire to enter into this First Amendment to (i) extend the term of the Agreement and (ii) provide for the cost of and purchase the Additional Materials and Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 2511490.1 1. Term of the Agreement. The term of the Agreement is hereby extended and shall remain in full force and effect until November 30, 2016, unless terminated as otherwise provided pursuant to the terms and conditions of the Agreement. 2. Compensation. The Town shall increase the compensation to Contractor by $30,000.00 for the Additional Materials and Services at the rates set forth in the Chandler Contract, resulting in an increase of the total compensation from $15,973.00 to an aggregate amount not to exceed $45,973.00. 3. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 4. Non -Default. By executing this First Amendment, the Contractor affirmatively asserts that (i) the Town is not currently in default, nor has been in default at any time prior to this First Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this First Amendment are forever waived. 5. Conflict of Interest. This First Amendment and the Agreement may be canceled by the Town pursuant to Aiuz. REv. STAT. § 38-511. [SIGNATURES ON FOLLOWING PAGES] 2511490.1 2 IN WITNESS WHEREOF, the parties hereto have executed this instrument as of the date and year first set forth above. "Town" TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On , 2016, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) 2511490.1 "Contractor" VINCON ENGINEERING CONSTRUCTION, LLC, an Arizona ted liability company By: Name: Title: (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On 294-6, bef re me personally appeared, e the of VINCON GINE G CONSTRUCTION, LLC, an Arizona invited liability company, whose identity was proven to me on the basis of satisfactory evidence to be the person who he/she claims to be, and acknowledged that he/she signed the above document on behalf of the limited liability company. or-�cuLL sEai ONYA DUNGY 100" PUEUC •Stere of ArlWw Mnr�caPacourrrr No a is WV Cann Expires March 28, 2019 (Affix notary seal here) 2511490.1 4 2511490.1 EXHIBIT 1 TO FIRST AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND VINCON ENGINEERING CONSTRUCTION, LLC [Amendment Numbers One and Two] See following pages. 5 oA AMENDMENT NUMBER ONE, SLJ TO AGREEMENT BETWEEN THE CITY OF CHANDLER AND VINCON ENGINEERING CONSTRUCTION, LLC CONCRETE REPAIR & MAINTENANCE AGREEMENT NO. ST5-745-3435 This Amendment No. 1 to that certain Agreement between the City of Chandler (CITY) and VINCON ENGINEERING CONSTRUCTION, LLC (Contractor) for Concrete Repair & Maintenance dated, October 24, 2014 and is entered into this Vo day of t}C 4d,e r 2015. WHEREAS, the parties entered into contract for one year with provisions to extend for four (4) terms of one year each. NOW THEREFORE, the parties agree as follows: 1. Section 4, Price, of the Agreement is hereby amended, increasing the annual spending limit by Three Hundred Fifty Thousand Dollars ($350,000) for a revised not to exceed amount of Three Million Eight Hundred Fifty Thousand Dollars ($3,850,000). 2. All other terms and conditions of the above referenced Contract shall remain unchanged and in full force and effect. All terms and conditions in the original Agreement not specifically amended herein shall be incorporated by reference in its entirety and shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto subscribed their names this day of ) c-4�bc�r- 2015. CITY OF CHANDLER: By: 9e M APPRPVED AS TO FORMO City Attorney ATTEST: (If corporation) .-,akm Secretary WITNESS: (If individual or Partnership) AMENDMENT NUMBER TWO, TO AGREEMENT BETWEEN THE CITY OF CHANDLER oC� AND ` VINCON ENGINEERING CONSTRUCTION, LLC CONCRETE REPAIR & MAINTENANCE AGREEMENT NO. STS -745-3435 This Amendment No. 2 to that certain Agreement between the City of Chandler (CITY) and VINCON ENGINEERING CONSTRUCTION, LLC (Contractor) for Concrete Repair & Maintenance dated, October 24, 2014 and is entered into this day of 2015. WHEREAS, the parties entered into contract for one year with provisions to extend for four (4) terms of one year each. This is the first renewal option. NOW THEREFORE, the parties agree as follows: 1. Section 4, Price, of the Agreement is hereby amended, payable as set forth in Revised Exhibit A, for a total amount not to exceed Three Million Six Hundred Thousand Dollars ($3,600,000) attached hereto and made a part hereof by reference. 2. Section 5 of the Agreement, as amended, extends the term of the agreement for a one-year period from December 1, 2015 through November 30, 2016. 3. All other terms and conditions of the above referenced Contract shall remain unchanged and in full force and effect. All terms and conditions in the original Agreement not specifically amended herein shall be incorporated by reference in its entirety and shall remain in full force and effect. IN WITNESS WHEREOF, the parties have hereunto subscribed their names this ,AA)rem b 2015. _ I CITY OF ;ND COSI By:By: or Titlf APPROVED AS TO FORM: City Attorney ATTEST: , lq�OlH•AIwO EA City City Clerk kMT! [SEAL] ration) IESS: (if individual or ership) d3 day of 0- C_ 11 _1 � _/ 7 Meeting Date: 1/7/2016 Agenda Type: Consent TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type: Regular Session Submitting Department: Development Services Staff Contact Information: Randy Harrel, Town Engineer, 480-816-5112; e-mail: rharrel@fh.az.gov Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): CONSIDERATION for approval of RESOLUTION 2016-02, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the rear property line of Plat 111, Block 2, Lot 6 (16441 East Heather Drive), as recorded in Book 150, Page 12, records of Maricopa County, Arizona. EA2015-13. Applicant: The Deborah A. Smith and Timothy C. Smith Family Living Trust, dated 08-03-2005 Applicant Contact Information: 16441 E. Heather Drive, Fountain Hills, AZ; Tele. 602-329-2688 Owner: Same Owner Contact Information: Same Property Location: 16441 E. Heather Drive Related Ordinance, Policy or Guiding Principle: N/A Staff Summary (background): This item on the Town Council's agenda is a proposal to abandon the 20' public utility and drainage easement located at the rear property line of Plat 111, Block 2, Lot 6 (16441 East Heather Drive) as shown in Exhibit "A". The property owner desires the assurance that any improvements made to the lot will not be infringed upon by the construction of utilities. Approval of this abandonment is a requirement of the applicant's Building Permit application for a swimming pool (BP 2015-396), that lies partially within this existing easement. All of the public utilities have approved of this abandonment. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Budget Reference (page number): N/A Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): N/A Page 1 of 2 Staff Recommendation(s): Staff recommends approval of Resolution 2016-02. List Attachment(s): Vicinity Map; Aerial Photo; Resolution; Exhibit "A" map SUGGESTED MOTION (for Council use): Move to approve Resolution 2016-02, abandonment of the public utility and drainage easement at Plat 111, Block 2, Lot 6, PrepAd d y: i Randy Harr I, To Engineer 12/29/2015 Direct Approyal: i PEI Mo d, Devel ment Services Director 12/29/2015 Approved: Grady E. Miller, To anager 12/29/2015 Page 2 of 2 RESOLUTION 2016-02 A RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ABANDONING WHATEVER RIGHT, TITLE, OR INTEREST IT HAS IN THE PUBLIC UTILITY EASEMENT AND THE DRAINAGE EASEMENT AT THE REAR PROPERTY LINE OF PLAT 111, BLOCK 2, LOT 61 FOUNTAIN HILLS, ARIZONA, AS RECORDED IN THE OFFICE OF THE COUNTY RECORDER OF MARICOPA COUNTY, ARIZONA, RECORDED IN BOOK 150 OF MAPS, PAGE 12. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council"), as the governing body of real property located in the Town of Fountain Hills (the "Town"), may require the dedication of public streets, sewer, water, drainage, and other utility easements or rights-of-way within any proposed subdivision; and WHEREAS, the Town Council has the authority to accept or reject offers of dedication of private property by easement, deed, subdivision, plat or other lawful means; and WHEREAS, all present utility companies have received notification of the proposed abandonment. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. That the certain public utility easement, and of the drainage easements located at the rear property line of Plat 111, Block 2, Lot 6, Fountain Hills, as recorded the Office of the County Recorder of Maricopa County, Arizona, Book 150 of Maps, Page 12, and as more particularly described in Exhibit A, attached hereto and incorporated herein by reference, are hereby declared to be abandoned by the Town. Certain lots within this subdivision are subject to lot -to -lot drainage runoff. The property owner is required to pass the developed flows generated by the upstream lots across their property. SECTION 2. That this Resolution is one of abandonment and disclaimer by the Town solely for the purpose of removing any potential cloud on the title to said property and that the Town in no way attempts to affect the rights of any private party to oppose the abandonment or assert any right resulting there from or existing previous to any action by the Town. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, January 7, 2016. FOR THE TOWN OF FOUNTAIN HILLS: Linda M. Kavanagh, Mayor REVIEWED BY: Grady E. Miller, Town Manager ATTESTED TO: Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney TOWN OF FOUNTAIN HILLS EASEMENT ABANDONMENT EXHIBIT "A" PLAT 111 BLOCK 2 LOT 6 TOWN McDOWELL MOUNTAIN PARK BOUNDARYN) I I I I NUR I H SCALE: 1" = 3500' w Lmmb. I 0 z 9lJ r '16lat is AIrvip DEVELOPMENT SERVICES AERIAL PHOTO MAP PLAT 111, BLOCK 2, LOT 6 16441 E HEATHER DR LEGEND: LOTLINE ROW EASEMENT FLOODPLAIN SUBJECT SITE • N WE k�� E lqy S 0 loo, 200' mm%mm� SCALE: 1" = 200' AERIAL FLIGHT DATE: 10/14 9'11hat`i A 1'_� Meeting Date: 1/7/2016 Agenda Type: Consent TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type: Regular Session Submitting Department: Administration Staff Contact Information: Sonia Kukkola/Financial Services Technician (480)-816-5136 Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): Consideration of a LIQUOR LICENSE APPLICATION submitted by Philip V Rodakis, Owner of Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar, located at 9800 N Summer Hill Blvd #1 Fountain Hills, AZ. This is for a series 12 (Restaurant). Applicant: Philip V Rodakis - Owner Applicant Contact Information: 480-766-2488 Owner: Philip V Rodakis Owner Contact Information: 480-766-2488 Property Location: Fountain Hills, AZ Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201; 4-202; 4-203 & 4-205 and R19-1-102 and R19-1-311. Staff Summary (background): CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Philip V Rodakis - Owner of Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar, located at 9800 N Summer Hill Blvd #1 Fountain Hills, AZ. This is for a series 12 (Restaurant). Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Budget Reference (page number): N/A Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): N/A List Attachment(s): Front page of the application and staffs' recommendation SUGGESTED MOTION (for council use): Move to approve the LIQUOR LICENSE APPLICATION submitted by Philip V Rodakis - Owner of Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar, located at 9800 N Summer Hill Blvd #1 Fountain Hills, AZ. Page 1 of 2 Prepared by: �" kjU— Sonia Kukkola, Financial Services Technician 12/30/2015 Directors Approval? raig RTjdolpy, Finance Directibr 1 12/30/2015 Approved: J�:a� �.:�L w Grady E. Miller, To Sager 12/30/2015 Page 2 of 2 TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO TO: (as applicable) -DATE: ----12/23/15 - - - -- - -- --� • Streets Division • Fire Department • Building Division • Community Services • Development Services • Law Enforcement • Licensing FR: Sonia Kukkola, RE: Liquor License Application Financial Services Technician Attached is a liquor License Application for staff review. Review the application, then sign, indicating staff's recommendation for approval (with or without stipulations) or denial. If staff's recommendation is to deny and/or there are stipulations for approval, please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization: Eagles Nest Bistro LLC DBA Eagles Nest Bistro & Wine Bar 9800 N Summer Hill Blvd #1 Fountain Hills AZ 85268 Applicant: Philip Rodakis Date(s) of Event: N/A Date Application Received: 12/10/15 Town Council Agenda Date: 1/7/16 STAFF REVIEW AND RECOMMENDATION.- Department/Division ECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field x Community Services Rachel Goodwin x Development Services Bob Rodgers x Fire Department Dave Ott x t Law Enforcement Mark Fisher Licensing Sonia Kukkola x Street Department Justin Weldy x Attach report for denial or any recommendation requiring stipulations. Arizona Department of Liquor Licenses and Control 800 W Washington 5th Floor Phoenix, AZ 85007 www.azliquor.gov (602)542-5141 Application for Liquor License Type or Print with Black Ink SECTION 1 This application is for a: ❑Interim Permit (Complete Section 5) []New License (Complete Sections 2, 3, 4, 13, 14, 15, 16) ❑Person Transfer (Complete Section 2, 3, 4, 12, 13, 14,16) ❑Location Transfer (Bars and Liquor Stores Only) (Complete Section 2, 3, 4, 11, 13, 14, 16) ❑Probate/ Will Assignment/ Divorce Decree (Complete Sections 2, 3, 4, 9, 13, 14, 16) (Fee not required) ❑Government (Complete Sections 2, 3, 4, 10, 13, 16) ❑ Seasonal SECTION 3 Type of license 1. Type of License: IJ Rv En -•x SECTION 2 Type of Ownership: ❑-I.T.W.R.O.S. (Complete Section 6) ❑Individual (Complete Section 6) ❑Partnership (Complete Section 6) corporation (Complete Section 7) Limited Liability Co (Complete Section 7) ❑Club (Complete Section 8) ❑Government (Complete Section 10) ❑Trust (Complete Section 6) ❑Tribe (Complete Section 6) ❑Other (Explain) LICENSE #. APPLICATION FEE AND INTERIM PERMIT FEES (IF APPLICABLE) ARE NOT REFUNDABLE A service fee of $25 will be charged for all dishonored checks (A.R.S. � 44-6852) SECTION 4 Applicants 1. Individual Owner/Agent's Name:_�Q Last First Middle 2. Owner Name: LlfS %lam -:5 -�3i.6 !Lc'a t L—/ L (Ownership name for type of ownership checked on section 2) 3. Business Name: 1V1ff2:5;-7- - W ' •y�-- (Exactly as if appears on the exterior of premises) 4. Business Location Address: /0900 s�'0 -,Yl J-�r// ��`t°/aZ ,�yy (Do not use PO Box) Street City State rip Code County ���C- 5. Mailing Address: JA's, 4 30JZf- /YlA iLJL� (All correspondence will be mailed to this address) Street City State Trp Code 6. Business Phone: P % "-,'7 Daytime Contact Phone: 7. Email Address: '�VZ/' 8. Is the Business located within the incorporated limits of the above city or town?Zes❑No 9. Does the Business location address have a street address for a City or Town but is actually in the boundaries of another City, Town or Tribal Reservation? ❑YesuNO If Yes, what City, Town or Tribal Reservation is this Business located in: 10. Total Price paid for Series 6 Bar, Series 7 Beer & Wine Bar or Series 9 Liquor Store ( license only) $ f,�/�''� De se Only Fees:/ f� lig 7 $ Ar5pic to ion Interim Permit ` ite Inspection i Prints Total bfAll Fees Is Arizona Statement of ' en 'p & Alien Status for State Benefits complete e5 QNO / Accepted by: Date, icense # 7/27/2015 page/ of 9 ' Individuals requiring ADA a commodations please call (602)542-9027 zAIN TOWN OF FOUNTAIN HILLS O 5 TOWN COUNCIL .� AGENDA ACTION FORM tbat is ALIM0 Meeting Date: 1/7/2016 Agenda Type: Regular Meeting Type: Regular Session Submitting Department: Administration Staff Contact Information: Sonia Kukkola/Financial Services Technician (480)-816-5136 Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): Consideration of a LIQUOR LICENSE APPLICATION submitted by Christine Hope Zimmerman, Owner of Jazon LLC DBA Monroe's Bar and Grill, located at 13014 N Saguaro Blvd #101 Fountain Hills, AZ. This is for a series 12 (Restaurant). Applicant: Christine Hope Zimmerman - Owner Applicant Contact Information: 480-812-5905 Owner: Christine Hope Zimmerman Owner Contact Information: 480-812-5905 Property Location: Fountain Hills, AZ Related Ordinance, Policy or Guiding Principle: A.R.S. §4-201; 4-202; 4-203 & 4-205 and R19-1-102 and R19-1-311. Staff Summary (background): CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Christine Hope Zimmerman - Owner of Jazon LLC DBA Monroe's Bar and Grill, located at 13014 N Saguaro Blvd #101 Fountain Hills, AZ. This is for a series 12 (Restaurant). This matter has been before Council on two previous occasions. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Budget Reference (page number): N/A Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): N/A Staff Recommendation(s): N/A List Attachment(s): Front page of the application and staffs' recommendation Page 1 of 2 SUGGESTED MOTION (for council use): Move to recommend approval or denial for the LIQUOR LICENSE APPLICATION submitted by Christine Hope Zimmerman - Owner of Jazon LLC DBA Monroe's Bar and Grill, located at 13014 N Saguaro Blvd #101 Fountain Hills, AZ. Prepare ' 1 Sonia 7ukkola, Financial Services Technician 12/30/2015 DirectgYp Approva . raig u o p inance DirecYor 5 Approved: L L � Grady E. Miller, Tow ager 12/30/2015 Page 2 of 2 TO: (as applicable) • Streets Division • Fire Department • Building Division • Community Services • Development Services • Law Enforcement • Licensing FR: Sonia Kukkola, Financial Services Technician TOWN OF FOUNTAIN HILLS ADMINISTRATION DEPARTMENT INTER OFFICE MEMO DATE: 12/23/15 RE: Liquor License Application Attached is a Liquor License Application for staff review. Review the application, then sign, indicating staff's recommendation for approval (with or without stipulations) or denial. If staff's recommendation is to deny and/or there are stipulations for approval, please attach a memo that specifies the reasoning and the memo will be forwarded on to the Town Council for their consideration of this application. Name of Organization: Jazon LLC DBA Monroe's Bar and Grill 13014 N Saguaro Blvd Fountain Hills AZ 85268 Applicant: Christine Zimmerman Date(s) of Event: N/A Date Application Received: 12/8/15 Town Council Agenda Date: 1/7/16 STAFF REVIEW AND RECOMMENDATION: Department/Division Staff Member Approved Denied N/A Building Safety Jason Field x Community Services Rachel Goodwin x Development Services Bob Rodgers x Fire Department Dave Ott x Law Enforcement David Letourneau x Licensing Sonia Kukkola x Street Department Justin Weldy x Attach reportfor denial or any recommendation requiring stipulations. *Approved with concerns. /Yi es o Ali DEC 4, OT.' Arizona Depertment of Liquor Licenses and Control 800 W Washington 5th Floor Phoenix, AZ 85007 www.azliquor.gov (602) 542-5141 Application for Liquor License Type or Print with Black Ink SECTION I This application is for a: alimi-iterim Permit (Complete Section 5) ew License (Complete Sections 2, 3, 4, 13, 14, 15, 16) Person Transfer (Complete Section 2, 3, 4, 12, 13, 14,16) Ell-ocation Transfer (Bars and Liquor Stores Only) (Complete Section 2, 3, 4, 11, 13, 14,16) FlProbate/ Will Assignment/ Divorce Decree (Complete Sections Z 3, 4, 9, 13, 14, 16) (Fee not required) ElGovemment (Complete Sections 2, 3, 4, 10, 13, 16) n seasonal SECTION 2 Type of Ownership: E].I.T.W.R.O.S. (Complete Section 6) ElIndividual (Complete Section 6) ElPartnership (Complete Section 6) [Corporation (Complete Section 7) mited Liability Co, (Complete Section 7) Club (Complete Section 8) E3Govemment (Complete Section 10) ElTrust (Complete Section 6) (Tribe (Complete Section 6) ElOther (Explain) SECTION 3 Type of ficens .g, LICENSE Type of License. EA APPLICATION FEE AND INTERIM PERMIT FEES (if APPLICABLE) ARE NOT REFUNDABLE A service fee of $25 will be charged for all dishonored checks (A.R.S. § 44.6852) SECTION 4 Applicants 1. Individual Owner/Agent's Name: Lost First 'idle 2. Owner Name: L L fiC— WDSS IQA4 (ownership name for type of ownership checked on section 2) 3. Business Name: (Exactly as H appears on the exterior of premises) 4. Business Location Address: I tot (Do not use PO Box) Street city State Zip Code County A' 5. Mailing Address: k _� JLA IS.5 - (AN correspondence will be mailed to this address) A ml kA, 1ls -tv city State _Zl.0 6. Business Phone: !f!X'—Q - ZC.4 - IVI Daytime Contact Phone: 7. Email Address:1317-rt�ilcrr -- 12d Cy* -2- I I -f 8. Is the Business located Within the incorporated limits of the above city or town2ES�KesEIN. 9. Does the Business location address have a street address for a City or Town but is actually in the boundaries of another City, Town or Tribal Reservation? l7lYesE?N0 If Yes, what City, Town or Tribal Reservation is this Business located 10. Total Price paid for Series 6 Bar, Series 7 Beer & Wine Bar or Series 9 Liquor Store ( license only) $_ De rtment Use Only Fees: 5 9 q. C_Y. Application Interim Permit Site Inspection Finger Prints Total of All Fees IS Arizona Statement of Citizenship & Alien Status for State Benefits complete?lk� Yes E]No - Accepted by: Date: t License # 7/22/2015 page I of 9 InclividuaLs requiting ADA accommodations please call (602)542-9027 �,.DEC 11 %.-- Arizona Department of Liquor Licdnses and Control 80011 Washington 5th Floor Phoenix, AZ 85007 wyvw.azliquor.gov (602) 5424141 Application for Liquor License Type or Print with B ack Ink E lO This application is for a: [Tnterirn Permit (Complete Section 5) QNew License (Complete Sections 2, 3, 4v 131 140 OPerson Transfer (Complete Section Z. 14,112t 13 OLocation Transfer (Bars and Liquor Stores Only) (Complete Section 2, 3, 4, 11, 13, 14, 16) LjProbate/ Will Assignment/ Divorce Decree (Complete Sections 2, 3, 4, 9,13,14. 161 (Foo not requited) UOovernment (Complete Sections 2, 3, 4, 10, 13, D Seasonal SECTION 2 Type of Ownership: ED.T.W.R.0,S. (Complete Section 6) 15,16) [31ndlivildual (Complete Section 6) 14,16) [DParfnorship (Complete Section 6) E3Corporation (complete Section 7) OUrnited Liability Co (Complete Section 7) OClub (Complete Section S) DGovemmeni (Complete Section 13) Drust (complete Secfion 6) 16) [Tribe (Complete Section 6) tether (Explain) SEErTIE N 3Type of license LICENSE # 1. Type of License; APPLIC TfUN FEE AND INTERI PERMIT FEES (IF APT1JCABLE)ARE NOT REFUNPABLE ser i. of $25 will be QhQrged for all dishonar_e becks (ARS, � 44-68$2) SECTION 4 Applicanh YlIndiviclual Owner/Agent's Name; Iq eaM61-i 0 Lad FW 2, Owner Name; (ownenhip name for type of ownership checked on settTon 2) r 3. Business Name: 1A 0 &�<A� "L� R A -a., & t'� r'-'\ L:CL �� ' (Exactly as a appcmrs an the extedor of pr ftses) .4, Business Location Address: (Do not use PO Street ally State VP clod* coun4y 5. Mailing Address: (Alt comnpundence will lam maned to this address) Street City Slate Zip Cads 6. Business Phone: _._Daytime contact Phone; 7. Email Address: 3. Is the Business located within the incorporated limits of the above city or town?DYes©Na 9. Does the Business location oddress have a street address for a city or Town but is actually in the boundaries of another pity, Town or Tribal Reserva ion? ©YesONo If Yesh.what City, Town or Tribal reservation is this Business located in: 10. Total Price paid for Sates 6 Bor, Series 7 Beer & Wine Bar or Series 9 Liquor Store ( license only) $ Department Use only Fees 1 __ _ _ $ Ica _ _-- Application Interim Permit S1te Inspection linger Prints Tial of All Fees Is Arizona Statement of citizenship & A len Status for State Benefits completed nYeS []No Accepted by: Date: License # 7/27/2015 page 1 of 9 = mENT Individuals requiring ADA oCcommodations 0190sig call (60 A5MENDM OJ��p�Nkjl TOWN OF FOUNTAIN HILLS � tvn x TOWN COUNCIL • _ AGENDA ACTION FORM 4 Meeting Date: 1/7/2016 Meeting Type: Regular Session Agenda Type: Regular Submitting Department: Community Services Staff Contact Information: Mark Mayer- mmayer@fh.az.gov / (480) 816-5190 Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): Consideration of accepting a sculpture of President Franklin Roosevelt titled, "Strength to our People" for placement in Fountain Park Applicant: N/A Applicant Contact Information: N/A Owner:N/A Owner Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: Public Art Master Plan Staff Summary (background): The Public Art Committee is recommending the acceptance of a piece by Utah artist Matt Glen. The bronze sculpture is of President Franklin Roosevelt titled, "Strength to our People". The piece has a price of $44,900 and will be financed through a public donation campaign. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs: budget status): The annual insured cost for this piece would be $215.00. Budget Reference (page number): Funding Source: NA If Multiple Funds utilized, list hare: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Staff is recommending acceptance of the piece and its placement in Fountain Park as recommended by the Public Art Committee List Attachment(s): Letter from Public Art Chair Sandi Thompson / sketch of the piece / site map Page l of3 SUGGESTED MOTION (for council use): Motion to approve the acceptance of the bronze sculpture titled, "Strength to our People", with placement in Fountain Park Page 2 or 3 Prepared by: NA 8/25/2015 Director's Approval: c. Mark Mayer, Community Services Director 12/22/2015 Ap o d: Grady E. Miller, nager 12/31/2015 Page 3 of 3 December 22, 2015 Honorable Mayor Kavanagh Town Council Members Town of Fountain Hills Dear Ladies and Gentlemen, FOUNTAIN HILLS CULTURAL & CIVIC ASSOCIATION Post Office Box 18254 Fountain Hills, AZ 85269 The Public Art Committee of the Fountain Hills Cultural & Civic Association would like to propose the acquisition of a bronze sculpture entitled "Strength to our People" by Utah artist Matt Glenn. This life size bronze of President Franklin Roosevelt is approximate 8.5 feet tall and weighs 300 lbs. The Public Art Committee under the direction of Marty Brown will be raising funds from private donors. This piece has an acquisition price of $44,900 and insured value of $50,000. Acquisition of this piece has been approved by the Public Art Committee and by the Board of the Fountain Hills Cultural & Civic Association. The suggested location for the work is in Fountain Park, Fount Rushmore area. A sketch of this work has been sent to you in a separate email. Very Truly Yours, Saudi ✓`-Affnp.4ew Sandi Thompson Chair, Public Art Committee FOUNTAIN HILLS BLVD P,qCI SADFS 8� VD -�� 4' PERFORMANCE PAD PgRKVI�wgV� COMMUNITY / CENTER / Pq 04 /V / l Pk / /l / OR ,,AA - THE PLAZA FOUNTAINSIDE SHEA BLVD /lyVAINk\ 4 o z z n ° e •9'�that is AY,tioo . E;�GO`v� '0 PUMP HOUSE I 01 RED YUCCA RAMADA ROTARY SPLASH PAD FOUNTAIN PARK 12925 N SAGUARO BLVD ACTIVITY AREAS 1 PLAYGROUND ACTIVITY AREA 2 ROTARY SPLASH PAD 3 GREAT LAWN 19 4 ISLAND VISTA 5 PERFORMANCE PAD 6 SHADED HILLS 7 RED YUCCA LAWN 8 GOLDEN BARREL LAWN VETERAN'S MEMORIAL KIWANIS RAMADA RESTROOM/CONTROL BLDG — DRINKING FOUNTAINS OO �o i O 0 GOLDEN BARREL \ CHUPAROSA RAMADA RAMADA o PLAYGROUND IRONWOOD RAMADA Q@ O - 0— <z__ O ALL RAMADAS HAVE: �~ o LIGHTS VETERANS MEMORIAL m ELECTRICAL OUTLETS - 155mm HOWITZER : 2 STANDARD TABLES r 1 HANDICAP TABLE p_P • 1 BARBQUE Built in 1970, Fountain Hills World Famous Fountain draws from a 33 acre, million gallon lake and reaches a height of 330 ft. with two pumps for 15 minutes on the hour from 9am to 9pm daily. On special occasions the fountain can attain 560 ft. with all three pumps running. In the event winds exceed 10 mph the fountain will automatically shut—down. Meeting Date: 1/7/2016 Agenda Type: Regular TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type: Regular Session Submitting Department: Community Services Staff Contact Information: Mark Mayer, mmayer@fh.az.gov, 480 816-5190 Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): Consideration of acceptig three donated sculptures titled, "Sky Totem", "Ascendo" and "Interactive Sun Glasses" for placement on Avenue of the Fountains. Applicant: N/A Applicant Contact Information: N/A Owner: N/A Owner Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: 1% for Public Art Development Requirement Staff Summary (background): The three sculptures are being donated by Bart Shea of Shea, Connelly Development, LLC. under the 1 % Public Art Requirements. The bronze piece "Sky Totem" has an acquisition price of $40,000 and an insured valve of $65,000. The second piece titled, "Ascendo" is an aluminum sculpture with an acquisition price of $19,200 and an insured value of $32,000. The third piece titled, "Interactive Sun Glasses", is a stainless steel piece with an acquisition and insured value of $18,500. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs; budget status): The annual insurance premiums for each piece are, $279.50 for "Sky Totem", $137.60 for "Ascendo", and $79.55 for "Interactive Sun Glasses". Budget Reference (page number) Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: N/A Recommendation(s) by Board(s) or Commission(s): Staff Recommendation(s): Staff is supportive of the acceptance and placement as recommended by the Public Art Committee. Page 1 of 3 List Attachment(s): Three letters from Sandi Thompson the Chair of the Public Art Committee / pictures of the pieces / site map showing the location being proposed on the Avenue of the Fountains Plaza. SUGGESTED MOTION (for council use): Motion to accept the art pieces titled, "Sky Totem", "Ascendo" and "Interactive Sun Glasses" for placement on the Avenue of the Fountains Plaza. Page 2 of 3 Prepared by: NA 12/22/2015 Director's Approval: \ Mark Mayer, Community Services Director 12 22 2015 Appr e 4 1 . Grady iller, Town Man er 1/( 1,2/31/,2015 Page 3 of 3 Honorable Mayor Kavanagh Town Council Members Town of Fountain Hills Fountain Hills, AZ 85268 Dear Ladies & Gentlemen, FOUNTAIN HILLS CULTURAL & CIVIC ASSOCIATION Post Office Box 18254 Fountain Hills, AZ 85269 December 17, 2015 The Public Art Committee of the Fountain Hills Cultural & Civic Association would like to propose the acquisition of a bronze sculpture entitled "Sky Totem" by Warren Cullar. This piece is 9'6" tall and weighs 550 lbs. This acquisition piece is $40,000 and the insured value is $65,000. It is being donated by Bart Shea of Shea, Connelly Development LLC. We are recommending the piece be placed on the Ave. of the Fountains. This acquisition has been approved by the Public Art Committee and the Board of Directors of the Fountain Hills Cultural & Civic Association. A photo of this piece has been sent to you in a separate email. It does not come with the base as shown but with a 1" steel plate that can be adhered to concrete. The Artist plans to deliver it and will need two men and a forklift to help him with the installation. Very Truly Yours, Sandi 9fuutcpeair Sandi Thompson Chair, Public Art Committee FHCCA :. --m Honorable Mayor Kavanagh Town Council Members Town of Fountain Hills Fountain Hills, AZ 85268 Dear Ladies & Gentlemen, FOUNTAIN HILLS CULTURAL & CIVIC ASSOCIATION Post Office Box 18254 Fountain Hills, AZ 85269 December 20, 2015 The Public Art Committee of the Fountain Hills Cultural & Civic Association would like to propose the acquisition of an aluminum sculpture entitled "Ascendo" by local artist Brian Schader. The piece is 12 feet tall by 40" wide with a 56" base that rotates in the wind. It weighs approximately 800 pounds. It is recommended that it be placed on a 2 to 3 ft. base to keep it out of the reach of small children. The acquisition price is $19,200 and the insured value is $32,000. It is being donated by Bart Shea of Shea, Connelly Development LLC. We are recommending the piece be placed on the Ave. of the Fountains. This acquisition has been approved by the Public Art Committee and the Board of Directors of the Fountain Hills Cultural & Civic Association. A photo of this piece has been sent to you in a separate email. Very Truly Yours, Sandi J�-howtp-41w Sandi Thompson Chair, Public Art Committee FHCCA Honorable Mayor Kavanagh Town Council Members Town of Fountain Hills Fountain Hills, AZ 85268 Dear Ladies & Gentlemen, FOUNTAIN HILLS CULTURAL & CIVIC ASSOCIATION Post Office Box 18254 Fountain Hills, AZ 85269 December 20, 2015 The Public Art Committee of the Fountain Hills Cultural & Civic Association would like to propose the acquisition of a stainless steel sculpture entitled "Interactive Sun Glasses" by local artist Don Kenworthy. The size will be 8' tall and the lenses will be about 42" diameter each. The frames for the lenses will be 1 1/2" x 2" rectangular tube and the ear pieces and other parts will be from 1 1/4" round material. The estimated weight is about 200 lbs. The piece will have a 14" x 14" x 1/2" thick square base plate for mounting of the main piece and a smaller 10" x 10" x 1/2" plate for the earpiece to mount also for stability. The artist will provide the anchor bolts and a template to set them as well. All the material will be 316 L stainless steel. The acquisition price is $18,500 as is the insured value. It is being donated by Bart Shea of Shea, Connelly Development LLC. We are recommending the piece be placed on the Ave. of the Fountains. This acquisition has been approved by the Public Art Committee and the Board of Directors of the Fountain Hills Cultural & Civic Association. A photo of this piece has been sent to you in a separate email. Very Truly Yours, Saudi 9Fahapjan Sandi Thompson Chair, Public Art Committee FHCCA AIN& PLAZA�HOURS; E AVENUE PLAZA �0 16831 E. AVENUE OF THE FOUNTAINS ALL PLAZA'S HAVE: • LIGHTS • HANDICAP ACCESSIBLE 0 5D' 100' w-.5 � w • 20 AMP - c, S0 AMP —i(mi ""a AK���PLAZA D SCALE: t' - t00' PLAZA "P" - 2SH DE STRUCTURES PLAZA "L" PICNIC AREA - I STD. TABLE PICNIC AREA PLAZA "C" — 1 SHADE STRUCTURE — 1 ROUND GAME TABLE — 1 SHADE STRUCTURE WATER FEATURE — 2 STD, TABLE — 1 DRINKING FOUNTAIN — 2 STD. TABLE — 1 ACCESSIBLE TABLE — SEAT WALIS — 1 ACCESSIBLE TABLE— SEAT WALLS PLAZA "E" — 1 BENCH — i BIKE RACK SH RECEPTACLE ,Slt� — 1 BIKE RACK I TRASH RECEPTACLE — 1 TRASH RECEPTACLE s.�_ 1tE" — 1 BENCH — 1 TRASH RECEPTACLE ART PIECE "FREEDOM" PET ARF NODE ART NODE — SEAT WALLS ART NODE ART NODE WASTE 1 TRASH RECEPTACLE "FUTURE' "FUTURE STATION "FUTURE" 'FUTURE' r .. : • .s .. + Of 0 BENCH - Q w a(' _ V.'kr W¢.. ,..1 tY .001 �`_",p Lu -.+.r-on.n•.••.ne-.-+.-. rte/ L.L uvar..r �wtavr�rc _.._ Lij Avenue of the Fountains West Median - La Montana Dr to Verde River Dr PLAZA "B" WATER FEATURE PLAZA "A" PICNIC AREA SEAT WALLS 1 WATER FEATURES - I SHADE STRUCTURE _ - 1 TRASH RECEPTACLE RACK P7AClE — 2 SHADE STRUCTURES — 2 STD. TABLE — 1 STD. TABLE — 1 ACCESSIBLE TABLE Sxt4-_ PICNIC AREA - 1 ROUND GAME TABLE — 1 TRASH RECEPTACLE TOWN CLOCK — 2 STD. TABLE — SEAT WADS — 1 BENCH ART NODE "FUTURE" 1 ACCESSIBLE TABLE -1 DRINKING FOUNTAIN PET "FUTURE" WATER FEATURE — 1 TRASH RECEPTACLE WATER FEATURE — 1 TRASH RECEPTACLE WASTE "FUTURE" 1 BENCH "SIP N SPLASH" — 1 BIKE RACK STATION BENCH FUTURE 0 W r-- _ . _ lV� / _ 4 e � s J Q c 4 - j�{g� } cl� L9 �j LtJ.�, . •�..:�,,. < _ r _ rw Avenue of the Fountains East Median - Verde River Dr to Saguaro Blvd Meeting Date: 1/7/2016 Agenda Type: Regular TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Staff Contact Information: Grady E. Miller, Town Manager Meeting Type: Regular Session Submitting Department: Administration Strategic Planning Goal: Not Applicable (NA) Operational Priority: Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language): That the Town Council approve Resolution 2016-01 establishing a Sister Cities Advisory Commission and bylaws for its governance. Applicant: N/A Applicant Contact Information: N/A Owner: N/A Owner Contact Information: N/A Property Location: N/A Related Ordinance, Policy or Guiding Principle: N/A Staff Summary (background): At the September 17, 2015, Council meeting, the Town Council directed staff to come back to the Town Council in January of 2016 with a resolution establishing a Sister Cities Advisory Commission. Previously, there had been a discussion with the Fountain Hills Sister Cities Corporation about the possibility of the Town of Fountain Hills forming a Sister Cities Advisory Commission. This is a common practice of cities and towns throughout the country to ensure the continuity and viability of its sister city relationships. Since partnership agreements are signed by the leaders of U.S. cities and towns and their sister cities, it is important that the Town of Fountain Hills maintain this commitment for the long term. Currently, this is delegated by the Town to the Fountain Hills Sister Cities Corporation. While the Fountain Hills Sister Cities Corporation has done an outstanding job of fundraising and overseeing the town's sister cities progr4mi a sister city advisory commission will help institutionalize this responsibility within the Town organization and provide continuity in the event that the non-profit organization were no longer able to do so. The proposed charge of the sister cities advisory commission, as outlined in the attached resolution, would be to advise the Town Council on the sister city program, assist in organizing and hosting visiting sister city delegations, recommend the possible addition of a sister city, assist the Mayor and Council in ensuring cultural protocols are followed, and consider activities and events that promote and highlight the special relationship between the town and its sister cities. Page 1 of 2 If the Town Council were to establish an advisory commission, the Fountain Hills Sister Cities Corporation would continue to play an important role with the town's Sister Cities Program. The Association would continue to fundraise to help support the student exchanges and other sister city activities, assist the town in organizing and hosting delegations, organize special events, and other sister city related programs and projects. The proposed Sister Cities Advisory Commission would consist of a seven member advisory board that would include the president and a board member from the Fountain Hills Sister Cities Corporation. This would help ensure proper coordination of sister city activities and communication between the town and the non-profit organization. Risk Analysis (options or alternatives with implications): N/A Fiscal Impact (initial and ongoing costs; budget status): N/A Budget Reference (page number): NIA Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: NA Recommendation(s) by Board(s) or Commission(s): NA Staff Recommendation(s): Staff recommends approval of Resolution 2016-01 establishing a Sister Cities Advisory Commission. List Attachment(s): Resolution 2016-01 SUGGESTED MOTION (for council use): Move to Approve Resolution 2016-01 establishing a Sister Cities Advisory Commission and bylaws for its governance. Prepared by: NA 12/29/2015 Director's Approval: Ap roved: f Gra y E. Miller o Manager 12/29/2015 Page 2 of 2 RESOLUTION 2016-01 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ESTABLISHING THE SISTER CITIES ADVISORY COMMISSION AND ADOPTING BYLAWS FOR ITS GOVERNANCE. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") has determined that it is in the best interests of the citizens of the Town of Fountain Hills (the "Town") to establish the Sister Cities Advisory Commission (the "Commission") to act in an advisory capacity in support of the Fountain Hills Sister Cities Corporation in developing and promoting municipal partnerships between the Town and other similar jurisdictions in other nations; and WHEREAS, the Town Council has deemed the Commission necessary to assist in the conduct and operation of the Town's Sister Cities program; and WHEREAS, the Town Council now desires to adopt the Bylaws for the Commission. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Sister Cities Advisory Commission is hereby established as a regularly -scheduled commission pursuant to Subsection 9.1(A) of the Town Council Rules of Procedure, Amended and Restated February 6, 2014. SECTION 3. The Bylaws for the Sister Cities Advisory Commission are hereby approved in substantially the form and substance attached hereto as Exhibit A and incorporated herein by reference. SECTION 4. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed take all steps necessary to carry out the purpose and intent of this Resolution. [SIGNATURES ON FOLLOWING PAGE] 2517676.1 PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, January 7, 2016. FOR THE TOWN OF FOUNTAIN HILLS: Linda M. Kavanagh, Mayor REVIEWED BY: Grady E. Miller, Town Manager 2517676.1 ATTESTED TO: Bevelyn J. Bender, Town Clerk APPROVED AS TO FORM: Andrew J. McGuire, Town Attorney EXHIBIT A TO RESOLUTION 2016-01 [Bylaws] See following pages. 2517676.1 BYLAWS SISTER CITIES ADVISORY COMMISSION TOWN OF FOUNTAIN HILLS, ARIZONA 1. Creation; Purpose. 1.1 Creation. There is hereby created, constituted and established a Sister Cities Advisory Commission (the "Commission"). 1.2 Purpose. The Commission is formed to act in an advisory capacity in support of the Fountain Hills Sister Cities Corporation in developing and promoting municipal partnerships between the Town of Fountain Hills (the "Town") and other similar jurisdictions in other nations. The Commission shall work to: A. Provide opportunities for Town officials and citizens of Fountain Hills to experience and explore other cultures through long-term community partnerships. B. Create an atmosphere in which economic and community development between the Town and other similar jurisdictions can be implemented and strengthened. C. Stimulate environments through which communities will creatively learn, work and solve problems through reciprocal cultural, educational, municipal, business, professional and technical exchanges and projects. D. Collaborate with organizations in the United States and other countries that share similar goals. 1.3 Classification. Pursuant to Subsection 9.1(A) of the Town Council Rules of Procedure, Amended and Restated February 6, 2014 (the "Council Rules"), the Commission is classified as "regularly scheduled." 2. Members & Appointments. 2.1 Number of Members. The Commission shall be composed of seven members. Two members shall be officers or board members from the Fountain Hills Sister cities Corporation. 2.2 Appointments. Appointments to the Commission shall be made by the Mayor with the approval of the Town Council, from residents of the Town who meet the minimum qualifications as outlined in the most recent edition of the Council Rules. 2516796.1 2.3 Filling of Vacancies. Any vacancy on the Commission shall remain vacant until a new member is appointed by the Mayor and approved by the Town Council to fill the unexpired portion of the vacant term. In cases of a vacancy due to the expiration of a member's term, the member shall remain seated until a successor is appointed and qualified. 2.4 Term. Unless appointed to fill a vacancy mid-term, each member's term of office shall be three years. 2.5 Attendance. All members are required to attend all Commission meetings unless excused by the Chairperson, with the concurrence of the Commission. Three successive unexcused or unexplained absences from any regular or special meeting shall be deemed a vacancy as outlined in the Council Rules. 2.6 Removal. Any member may be removed as set forth in the Council Rules. 3. Powers and Duties of the Commission. 3.1 City Recommendations. Recommend the selection of cities to the Town Council for the development of municipal partnerships. 3.2 Co -Hosting. Assist the Fountain Hills Sister Cities Corporation in hosting receptions and events for visiting delegations and officials from current or prospective sister cities. 3.3 Pro rg ams. Recommend to the Town Council events, opportunities, programs and projects to develop a community partnership with designated sister cities and to provide a forum for citizens to experience such community partnerships. 3.4 Guidelines. Recommend to the Town Council guidelines for reciprocal cultural, educational, municipal, business, professional and technical exchanges and projects with designated sister cities. 3.5 Collaboration. Recommend to the Town Council agreements with other governmental and non-governmental organizations to collaborate on promoting cultural understanding and stimulating economic development. 3.6 Council -Directed Duties. Such other powers and duties not inconsistent with these Bylaws as may be directed by the Town Council. 4. Commission Officers and Staff. 4.1 Organization. At the first regularly -scheduled Commission meeting of each calendar year, the Commission shall elect a Chairperson and Vice -Chairperson from among the members. The term of the Chairperson and Vice -Chairperson shall be for one year. Any member serving as Chairperson or Vice -Chairperson 2516796.1 2 shall be eligible for re-election; provided, however, that each member may serve no more than two consecutive terms for that specific office. 4.2 Duties of the Chairperson and Vice -Chairperson. The Chairperson shall (A) preside at all Commission meetings, (B) decide all points of order and procedure, (C) appoint work groups if necessary and coordinate the work of the work groups, (D) serve as a representative of the Commission to other governmental units on such matters as have been approved and designated by the Commission and (E) perform any duties as required by law, ordinance or these Bylaws. The Chairperson shall have the right to make motions, second motions and vote on all matters before the Commission. The Vice -Chairperson shall act as an aid to the Chairperson and shall perform the duties of the Chairperson in his or her absence or inability to serve. In the absence of the Chairperson and Vice -Chairperson, the Town Staff Liaison shall call the meeting to order and a simple majority of the members then present shall select an acting Chairperson for the meeting. If the Commission members present are unable to select an acting Chairperson, the meeting shall be automatically adjourned and all agenda items shall be carried over to the next Commission meeting. 4.3 Order of Filling Officer Vacancies. The Vice -Chairperson shall fill a vacancy in the office of the Chairperson. A vacancy in the office of Vice -Chairperson shall be filled by a Commission member by majority vote of the Commission at the next meeting where a quorum of the Commission is present. 4.4 Officer Removal. The Chairperson or Vice -Chairperson may be removed from office at any time at a meeting of the members by an affirmative vote of a three- fourths majority of the total members of the Commission, who must be present to vote. 4.5 Town Staff Liaison. The Town Manager may designate a department or staff member of the Town to furnish support to the Commission, as requested or required, to advise and furnish professional and technical advice, and to maintain meeting minutes and ensure compliance with the Arizona Open Meeting Law. 5. Commission Meetings. 5.1 Frequena. Commission meetings shall be held monthly at the Town Hall Council Chambers, Fountain Hills, Arizona. 5.2 Additional Commission Meetings. Additional Commission meetings may be held on the call of the Chairperson or the request of two or more members. Notice of such meetings shall be given to all the members by telephone, email or personal delivery or by verbal comment during a regular meeting. All notices shall be given, and an agenda shall be posted according to applicable law, at least 24 hours before the meeting. 2516796.1 3 5.3 Participation by the Public. Commission meetings shall be open to the public. For any matter under consideration, any person may submit written comments and, if attending in person, may fill out a speaker card and speak to the issue upon being recognized by the Chairperson and stating his or her name and, if applicable, the names of any person or organization on whose behalf he or she is appearing. 5.4 Quorum. A Commission meeting where a majority of its members are present shall constitute a quorum. A majority vote of those members present shall be required to take official action. No action shall be taken at any meeting in absence of a quorum, except to adjourn the meeting to a subsequent date. 5.5 Agenda. In accordance with the Arizona Open Meeting Law, the agenda shall be prepared by the Town Staff Liaison, reviewed by the Chairperson, and posted no less than 24 hours before the Commission meeting. 5.6 Minutes. Minutes of the proceedings shall be retained and filed with the Town Clerk or authorized designee who will, in turn, file and post the minutes according to applicable law. 5.7 Open Meeting Law. The Commission is subject to the Arizona Open Meeting Law. 6. Special Committees. The Commission may create special committees for specific purposes. Such committees shall be subject to the provisions of the Arizona Open Meeting Law. Any special committee created by the Commission shall automatically dissolve when its work is done and after the Commission has accepted its final report. 7. Amendments. By the affirmative vote of a two-thirds majority of all the members of the Commission, the members may recommend amendments to these Bylaws to the Town Council for its approval. 8. Legal Counsel. The Commission may request through the Town Staff Liaison that the Town Attorney, or authorized designee, provide legal advice and rulings on points of order, procedure or other matters related to the Commission's duties. 2516796.1 4 9. Administration. 9.1 The Town Council may budget such funds as it deems appropriate in its sole and absolute discretion, for the activities of the Sister Cities Advisory Commission through the annual appropriations process. 9.2 Funds received as donations shall be accounted for in accordance with the Town's Financial Policies and Procedures. 9.3 All expenditures in excess of $5,000.00 shall be approved by the Town Manager. 9.4 All expenditures shall follow the Town's Procurement Policies and Procedures. 2516796.1 5