The URL can be used to link to this page

Home My WebLink About160308P z:\council packets\2016\spl160308\160308a.docx Last Printed: 3/2/2016 7:22 AM Page 1 of 1 NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. – SPECIAL SESSION WHEN: TUESDAY, MARCH 8, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh  ROLL CALL – Mayor Linda M. Kavanagh 1. DISCUSSION WITH DIRECTION TO STAFF regarding UPDATING AND PRIORITIZING Capital Improvement Projects. 2. ADJOURNMENT. DATED this 2nd day of March, 2016. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates z:\council packets\2016\spl160308\160308a.docx Last Printed: 3/2/2016 7:22 AM Page 1 of 1 NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. – SPECIAL SESSION WHEN: TUESDAY, MARCH 8, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA  CALL TO ORDER – Mayor Linda M. Kavanagh  ROLL CALL – Mayor Linda M. Kavanagh 1. DISCUSSION WITH DIRECTION TO STAFF regarding UPDATING AND PRIORITIZING Capital Improvement Projects. 2. ADJOURNMENT. DATED this 2nd day of March, 2016. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:3/8/2016 Meeting Type:Special Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Grady E. Miller,Town Manager Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Review,discussion,and consideration of the Capital Improvement Program as part ofthe FY 2016-17 annual budget Applicant:N/A Applicant Contact Information:N/A Owner:N/A Owner Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background): On March 8, 2016, the Town Council will meet ina special session forthe purpose of reviewing the staff recommended projects inthe proposed Capital Improvement Program (CIP)for FY 2016-17 and beyond. Attached is the presentation that contains the proposed CIP projects and the available sources and uses offunding for the projects. The Town Council will have an opportunity to ask questions regarding the projects in the CIP, add additional projects, and prioritize the projects before formally taking actionon the preliminary CIP budget for FY 2016-17.During the presentation, staff will also present the strategy for addressing the Pavement Management Program in FY 2016-17 and beyond. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):To be determined Budget Reference (page number):The proposed CIP budget is a critical component in the Town of Fountain Hill's FY 2016-17 budget. Funding Source:Capital Projects Fund if Multiple Funds utilized,list here:General Fund,Development Fees,Special Revenue Fund, and Downtown Strategy Fund Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s):N/A Staff Recommendation(s):That the Mayor and Council provide direction to staff on the CIP regarding priorities and approve the projects for inclusion in the CIPfor FY2016-17 and out years. Page 1 of 2 Project List FY16-17 1 of 3 Project No. Project Title Prior Years' Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 Five Year Total (excludes Prior Years' Costs) Stormwater Management/Drainage Projects D6028 Drainage-Oxford Wash at FH Blvd (Ellman)-$ -$ -$ -$ -$ -$ - D6030 Ashbrook Wash Channelization Improvements- Bayfield to Del Cambre 150,094 700,000 - - - - 700,000$ D6031 Drainage-Balboa Wash Crossing/FH Blvd (Ellman)- - - - - - D6032 Drainage-Balboa Wash Crossing/Glenbrook (Ellman)- - - - - - D6035 Drainage-Arrow Wash Crossing - - - - - - D6038 Drainage-Ironwood Wash Crossing - - - - - - D6039 Drainage-Malta Wash Crossing - - - - - - D6043 Drainage-Jacklin Wash Crossing - - - - - - D6046 Drainage-Caliente Wash at El Pueblo (Ellman)- - - - - - D6047 Drainage-Miscellaneous 51,362 50,000 - - - - 50,000 D6050 Drainage-Tulip/Legend Wash at Hampstead Dr.- - - - - - D6052 Drainage-Legend Wash at FH Blvd - - - - - - D6054 Drainage-Ashbrook Wash at El Pueblo Blvd - - - - - - TOTAL 201,456$ 750,000$ -$ -$ -$ -$ 750,000$ Downtown Improvement Projects E8502 Downtown Vision Master Plan - Phase II (Avenue/Lakeside Project)-$ 400,000$ -$ -$ -$ -$ 400,000$ TOTAL -$ 400,000$ -$ -$ -$ -$ 400,000$ Facilities Projects F4002 Street Maintenance Facility Improvements -$ -$ -$ -$ -$ -$ - F4005 Fire Station 2 Relocation 174,471 3,800,000 - - - - 3,800,000$ F4013 Fire Station 3 - - - - 2,745,000 2,745,000 F4014 Fire Station 3 Vehicles & Equipment - - - - 1,122,000 1,122,000 F4026 Emergency Operations Center (EOC)- - - - - - F4029 Civic Center Improvements - 150,000 - - - 150,000 F4030 Purchase and Install Chiller #1 250,000 - - - - 250,000 TOTAL 174,471$ 4,050,000$ 150,000$ -$ -$ 3,867,000$ 8,067,000$ PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 EXPENDITURES - BY PROJECT BY YEAR Project List FY16-17 2 of 3 Project No. Project Title Prior Years' Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 Five Year Total (excludes Prior Years' Costs) PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 EXPENDITURES - BY PROJECT BY YEAR Grant Projects G5203 Tennis Courts Rehabilitation -$ 390,000$ -$ -$ -$ -$ 390,000 TOTAL -$ 390,000$ -$ -$ -$ -$ 390,000$ Open Space Projects TOTAL -$ -$ -$ -$ -$ -$ -$ Parks & Recreation Projects P3013 New Pocket Park-South -$ -$ -$ -$ -$ -$ - P3014 Ellman Community & Neighborhood Park - - - - - - P3022 Fountain Lake Water Quality Improvements 53,506 205,000 - - - - 205,000 P3023 New Pocket Park-West - - - - 903,000 903,000 P3025 Adero Canyon Trailhead 18,771 2,285,000 - - - - 2,285,000 P3026 Fountain Park Access Improvements 375,000 - - - - 375,000 P3027 Four Peaks Park - Phase I (bus barn)75,000 - - - - 75,000 P3028 Four Peaks Park - Phase II - - - - 800,000 800,000 P30??Fountain Park Lake Liner - - - - - - P30??Ball Field Lighting - - - - - - P30??Fountain Park Pump Replacements (3)- - - - - - TOTAL 72,277$ 2,940,000$ -$ -$ -$ 1,703,000$ 4,643,000$ Street/Sidewalk Projects S6003 Unpaved Alley Paving Projects 383,282$ 255,000$ 150,000$ -$ -$ -$ 405,000$ S6004 Guardrail Modifications - - - - - - S6008 Annual Pavement Management - - - - - - S6015 Fountain Hills Blvd Widening - Shea Boulevard to Pinto) - 100,000 - - - 100,000 S6016 FH Blvd. Turn Pockets - - - - - - S6051 AOTF/La Montana Intersection Improvements (PED) - - - - - - S6053 Fountain Hills Blvd Shoulder Paving 122,208 500,000 - - - - 500,000 S6054 Highway Safety Improvement Program 2,049 - - - - - - S6058 Shea Blvd. Widening - Palisades Blvd. to Technology Dr. - 100,000 - 1,091,000 5,389,000 6,580,000 TOTAL 507,539$ 755,000$ 350,000$ -$ 1,091,000$ 5,389,000$ 7,585,000$ Project List FY16-17 3 of 3 Project No. Project Title Prior Years' Costs FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 Five Year Total (excludes Prior Years' Costs) PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 EXPENDITURES - BY PROJECT BY YEAR Traffic Signal Projects T5004 Traffic Signal-AOTF & Saguaro -$ -$ -$ -$ -$ -$ - T5005 Traffic Signal-Palisades & Eagle Ridge/Palomino - - - - - - T5006 Traffic Signal-Fountain Hills Blvd and Glenbrook (Ellman)- - - - - - T5007 Traffic Signal-Saguaro & Panorama - - - - - - T5008 Traffic Signal-Palisades & LaMontana - - - - - - T5010 Intelligent Transportation System (ITS)- 250,000 962,000 - - 1,212,000$ T5012 Traffic Signal-Fountain Hills Blvd and Saguaro (Ellman)- - - - - - T5013 Traffic Signal-Palisades and Golden Eagle Blvd (Ellman)- - - - - - T5014 Traffic Signal-Golden Eagle & Sierra Madre - - - - - - T5015 Traffic Signal-Fountain Hills Blvd and Middle School (Ellman)- - - - - - T5016 Traffic Signal-Fountain Hills Blvd and El Pueblo (Ellman)- - - - - - TOTAL -$ -$ 250,000$ 962,000$ -$ -$ 1,212,000$ Vehicle Replacement Program Vehicle Replacement Per Schedule 266,222$ 224,105$ 204,533$ 188,654$ 146,310$ 1,029,824 Contingency 92,850$ 7,500$ 9,620$ 10,910$ 109,590$ 230,470$ TOTAL PROPOSED CAPITAL PROJECTS 955,743$ 9,377,850$ 757,500$ 971,620$ 1,101,910$ 11,068,590$ 23,277,470$ Capital Improvement Program Grady Miller, Town Manager Craig Rudolphy, Finance Director Paul Mood, Development Services Director Mark Mayer, Community Services Director March 8, 2016 3/8/2016 1 #1 FY2015-16 Current/Completed Capital Improvement Projects 3/8/2016 3 2015/16 Major Capital Projects •Ashbrook Wash Channelization Improvements ($2,145,000 total; $1,310,000 CIP; $835,000 Grant) - initiated •Miscellaneous Drainage Projects ($50,000 CIP) – not initiated •Downtown Vision Plan “Avenue/Lakeside Project” ($200,000 Downtown Fund) - not initiated •Fire Station #2 Relocation Project ($3,650,000) – initiated •Fountain Park Improvements – Phase VI ($910,000 CIP; bid $697,280) - completed •Fountain Lake Water Quality Improvements ($200,000 CIP) – initiated •Adero Canyon Trailhead ($20,000) - initiated 3/8/2016 4 Major Capital Projects cont…… •Shea/Saguaro Street Project ($1,000,000 total: $300,000 CIP; $700,000 MAG/McDOT) - completed •Saguaro Blvd. Road Bond Reconstruction ($5,000,000 bonds) - completed •Palisades/Saguaro Traffic Signal Upgrades ($380,000 CIP) - completed •Fountain Hills Blvd. Shoulder Paving Project ($500,000 total; $245,000 CIP; $255,000 grant) - initiated •McDowell Mountain Road Repairs ($65,000 CIP) - initiated •Contingency ($141,885 CIP) Total $14,262,885 3/8/2016 5 D6030 – Ashbrook Wash Drainage Improvements 3/8/2016 6 F4005 – Fire Station #2 Relocation Project Cost: $3,800,000 Funding: $3,396,000 CIP Fund $254,000 Development Fees $150,000 Other 3/8/2016 7 P3011 – Fountain Park Phase VI 3/8/2016 8 S6005 – Shea Blvd. Widening 3/8/2016 9 S6010 – Saguaro Blvd. Reconstruction T5011- Palisades & Saguaro Traffic Signal 3/8/2016 10 PS6057 – McDowell Mountain Road Repairs Project Cost: $75,000 Funding: $65,000 CIP Fund $10,000 HURF 3/8/2016 11 2015/16 Capital Projects CIP Funding Status Fund Balance at 02/29/2016 $ 5,931,164 Plus: Funding from other sources 1,921,292 Less: Projects initiated but not yet completed D6030 – Drainage-Ashbrook Wash 1,579,305 D6047 – Miscellaneous Drainage Improvements* 50,000 E8502 – Downtown Vision Plan* 200,000 F4005 – Fire Station 2 Relocation* 3,649,004 P3011 – Fountain Park, Phase VI 48,012 P3022 – Fountain Lake Water Quality* 186,400 * Projects will not be completed this FY and will be carried forward to FY16-17 3/8/2016 12 CIP Funding Status - continued Less: Projects initiated but not yet completed (continued) P3025 – Adero Canyon Trailhead $ 17,572 S6005 – Shea Blvd. Widening 131,339 S6010 – Saguaro Blvd Reconstruction 228,840 S6053 – Fountain Hills Blvd. Shoulder Paving* 500,000 S6057 – McDowell Mountain Road Repairs 65,000 T5011 – Traffic Signal – Palisades & Saguaro 35,149 miscellaneous 5,114 Available Balance $ 1,156,721 * Projects will not be completed this FY and will be carried forward to FY16-17 2015/16 Capital Projects- continued 3/8/2016 13 #2 Proposed FY16-17 Capital Improvement Projects 3/8/2016 14 D6047 – Miscellaneous Drainage Improvements Project Cost: $50,000 Funding: CIP Fund 3/8/2016 15 E8502 – Downtown Vision Master Plan Project Cost: $400,000 Funding: Downtown Strategy Fund 3/8/2016 16 F4030 – Chiller Installation Project Cost: $250,000 Funding: CIP Fund 3/8/2016 17 G5203 – Tennis Courts Rehabilitation Project Cost: $390,000 Funding: $179,000 CIP Fund $211,000 Grant 3/8/2016 18 P3022 – Fountain Lake Water Quality Project Cost: $205,000 Funding: CIP Fund 3/8/2016 19 P3025 – Adero Canyon Trailhead Project Cost: $2,285,000 Funding: $1,799,000 Dev. Fees $486,000 CIP Fund 3/8/2016 20 P3026 – Fountain Park Access Improvements Project Cost: $375,000 Funding: Downtown Strategy Fund 3/8/2016 21 P3027 – Four Peak Park Phase I Bus Barn Demolition Project Cost: $75,000 Funding: CIP Fund 3/8/2016 22 S6003 – Alley Paving Phase IV Project Cost: $255,000 Funding: CIP Fund 3/8/2016 23 S6053 – Fountain Hills Blvd. Shoulder Paving Project Cost: $500,000 Funding: $245,000 CIP Fund $255,000 Grant 3/8/2016 24 Available balance from FY15-16 carried forward $1,156,721 Plus – projects carried forward 4,585,404 Plus – estimated FY16-17 revenue 4,064,432 Less – proposed FY16-17 projects <9,377,850> Ending Available Balance 6/30/2017 $ 428,707 2016/17 Capital Projects 3/8/2016 25 #3 Future Capital Improvement Projects 3/8/2016 26 F4013 – Fire Station #3 FY2020-21 Project Cost: $2,745,000 Funding: $2,699,000 Unfunded $46,000 Development Fees 3/8/2016 27 F4014 – Fire Station #3 Equipment FY2020-21 Project Cost: $1,122,000 Funding: $1,122,000 Unfunded 3/8/2016 28 F4029 – Civic Center Improvements FY2017-18 Project Cost: $150,000 Funding: CIP Fund 3/8/2016 29 P3023 – Pocket Park West FY2020-21 Project Cost: $903,000 Funding: $812,000 Unfunded $91,000 Development Fees 3/8/2016 30 P3028 – Four Peak Park Phase II FY2020-21 Project Cost: $800,000 Funding: Unfunded 3/8/2016 31 S6003 – Alley Paving Phase V FY2017-18 Project Cost: $150,000 Funding: CIP Fund 3/8/2016 32 S6015 – Fountain Hills Blvd. Widening (DCR) FY2017-18 Project Cost: $100,000 Funding: CIP Fund 3/8/2016 33 S6058 – Shea Blvd. Widening (Technology to Palisades) FY2017-18 Project Cost: $6,580,000 Funding: $1,944,000 Unfunded $4,606,000 Grant $30,000 CIP Fund 3/8/2016 34 T5010 – Intelligent Transportation System FY2017-18 Project Cost: $1,212,000 Project Recommended for Removal from CIP Funding: $922,000 Grant $290,000 CIP Fund 3/8/2016 35 Five Year CIP Expenditures $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 FY16-17 Requested FY17-18 Requested FY18-19 Requested FY19-20 Requested FY20-21 Requested 3/8/2016 36