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Home My WebLink About16041920SPLP-/ty �AIN�r��tcP �� V NOTICE OF THE EXECUTIVE SESSION n AND ° SPECIAL BUDGET SESSIONS) OF ��it�Ar�-A tion' THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commissions or Boards may be in attendance. TIME: 5:30 P.M. - SPECIAL BUDGET SESSION(S) DATES: (i) TUESDAY, APRIL 19, 2016 EXECUTIVE SESSION CONVENES AFTER THE SPECIAL SESSION ADJOURNS (Executive Session will be held in the Fountain Conference Room - 2nd floor) (ii) WEDNESDAY, APRIL 20, 2016 (meeting held only if necessary) WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh 1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF FOUNTAIN HILLS FY2016-17 BUDGET, including all proposed revenues, expenditures and programs for all Governmental funds. 2. ADJOURNMENT. EXECUTIVE SESSION AGENDA CALL TO ORDER — Mayor Linda M. Kavanagh ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (1) A.R.S. § 38- 431.03(A)(3), discussion or consultation for legal advice with the attorney or attorneys of the public body, and (2) A.R.S. § 38-431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Park Place Development Agreement). ADJOURNMENT. DATED this 14th day of April 2016. Bevelyn J. B nder, own Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367- 8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\sp116041920\sp116041920a.docx -/ty �AIN�r��tcP �� V NOTICE OF THE EXECUTIVE SESSION n AND ° SPECIAL BUDGET SESSIONS) OF ��it�Ar�-A tion' THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Henry Leger Councilmember Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commissions or Boards may be in attendance. TIME: 5:30 P.M. - SPECIAL BUDGET SESSION(S) DATES: (i) TUESDAY, APRIL 19, 2016 EXECUTIVE SESSION CONVENES AFTER THE SPECIAL SESSION ADJOURNS (Executive Session will be held in the Fountain Conference Room - 2nd floor) (ii) WEDNESDAY, APRIL 20, 2016 (meeting held only if necessary) WHERE: FOUNTAIN HILLS TOWN HALL COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh 1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF FOUNTAIN HILLS FY2016-17 BUDGET, including all proposed revenues, expenditures and programs for all Governmental funds. 2. ADJOURNMENT. EXECUTIVE SESSION AGENDA CALL TO ORDER — Mayor Linda M. Kavanagh ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (1) A.R.S. § 38- 431.03(A)(3), discussion or consultation for legal advice with the attorney or attorneys of the public body, and (2) A.R.S. § 38-431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Park Place Development Agreement). ADJOURNMENT. DATED this 14th day of April 2016. Bevelyn J. B nder, own Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367- 8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\sp116041920\sp116041920a.docx TOWN OF FOUNTAIN HILLS PROPOSED BUDGET FY 2016-17 Grady Miller, Town Manager Craig Rudolphy, Finance Director April, 2016 Mission, Vision & Values MISSION STATEMENT The Mayor &Town Council are charged with serving the best interests of the community by providing for its safety and well- being; respecting its special, small-town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. VISION STATEMENT Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit and strives to: ****Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetics and to living in balance with the Sonoran Desert; ❖Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; ****Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; ****Be civic -minded and friendly, taking responsibility for our Town's success by building partnerships and investing our talent and resources. VALUES STATEMENT • We Value: • Civility • Civic Responsibility • Environmental Stewardship • Economic Vitality • Education, Learning and Culture • Maintain and Improve Community Infrastructure • Public Safety, Health and Welfare • Recreational Opportunities and Amenities A i i 5-Year Financial Overview GENERAL FUND PROJECTIONS $17.0 $15.0 $13.0 $11.0 $9.0 $7.0 $5.0 (includes transfers) FY2017-2021 Projected General Fund Revenues and Expenditures FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 Irk TOTAL GENERAL FUND EXPENDITURES -EQN- OPERATING REVENUES Hl- GENERAL FUND PROJECTIONS $12.0 $9.0 $6.0 $3.0 (includes transfers) General Fund Revenues (in millions) $14.6 $14.5 $14.1 $13.9 F --------i I 514.9 $15.1 $15.3 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 _ Actual Projected 0 GENERAL FUND PROJECTIONS $18.0 $15.0 $12.0 $9.0 $6.0 $3.0 (includes transfers) General Fund Expenditures, including transfers (in millions) $17.5 t1zn tic o FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 _ Actual Projected 10 GENERAL FUND PROJECTIONS $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 General Fund State Shared Revenues (in millions) FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 _ Actual Projected $5.3 FY20-21 11 GENERAL FUND PROJECTIONS $9.0 $8.0 $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 FY13-14 General Fund Local Sales Tax Revenues (in millions) 6-7 o $8.0 $8.1 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 _ Actual Projected 12 HURF REVENUES Source: League of Arizona Cities and Towns 2016 Municipal Policy Statement Roughly $250,000,000 $2,750,000 HIGHWAY USER (HURF) REVENUE FUND $262,000 $3,022 $12,000 $2,250,000 $22,156 $1,750,000 $858,874 $885,292 $922,180 — $800,475 $63,016 $1,250,000 S62,116 $4,796� $750,000 $250,000 J _ 1 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16(est.) 2016-17(est.) ■HURF VLT In Lieu FY16-17 BUDGET ASSUMPTIONS FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 New staff 1.63 0 0 0 0 MCSO Increase 7.0% 10% 10% 10% 10% Rural Metro Increase 3.0% 3.5% 3.5% 3.5% 3.5% Inflation 0% 2.5% 3.5% 3.5% 3.5% Building Permits 96 97 76 64 56 Election Costs $25,236 $0 $26,500 $0 $28,000 Community Center debt payment subsidy $392,680 $376,686 $380,854 $304,860 $0 DEBT OVERVIEW 16 OUTSTANDING BONDS at 7/1/17 Bond Purpose Date of Interest Date of Original Principal Principal Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal 365,000 1,935,000 Grand Total $ 18,970,000 GO I Refunding 6/1/2005 4.00 7/1/2019 $ 7,225,000 $ 6,025,000 $ 1,200,000 >■`.,:- Road 2.00- GO Construction 12/18/2014 3.00 7/1/2020 7,565,000 1,360,000 6,205,000 Total GO 14,790,000 7,385,000 7,405,000 Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 480,000 1,400,000 Total Rev 1,880,000 480,000 1,400,000 GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 365,000 1,935,000 Total GO - Eagle Mtn 2,300,000 365,000 1,935,000 Grand Total $ 18,970,000 $ 8,230,000 $ 10,740,000 GO General Obligation Bonds Rev Revenue Bonds Revenue Bonds include Community Center General Obligation Bonds include Library/Museum, Preserve and Saguaro Blvd. OPERATIONAL PRIORITIES @»r.IA IICoM■UOki sr.i IuabqIarr Traffic Studies State Land Facilities Reserve Fund Stabilize Town Finances Fire Station #2 Pavement Management Program Economic Development Plan Fountain Lake Water Quality OPERATIONAL PRIORITIES ADDRESSED IN BUDGET • Stabilize Town Finances • Pavement Management Program • Continue to Implement the Town's Economic Development Plan • Develop methods to Improve the Water Quality of Fountain Lake • Plan and Build Fire Station No. 2 • Create a Facilities Reserve Fund • Work with the State Land Department on Future Development of State Lands • Conduct Traffic Studies to focus on pedestrian and vehicular safety at key locations Strategic Plan Goals 13 Pavement Management Index Program 12 Develop reliable funding source for infrastructure maintenance EV4 Promote retention, expansion and relocation of Quality Businesses EV3 Promote a mixed use core C3 Solicit Public/Stakeholder Feedback CR4 Implement communications plan for civic involvement EV1 Develop Economic Development Plan • CR6 Evaluate Customer Satisfaction on regular basis CR7 Communicate the Role of Local Government STRATEGIC PLAN GOALS ADDRESSED IN BUDGET • C3 — Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process • CR4 — Implement a comprehensive communications plan to encourage informed citizen participation in civic life • CR6 — Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements • CR7 — Communicate the role of local government and clearly define the trade-offs between service levels and amenities and the associated costs so residents can make informed choices • EV1— Develop a comprehensive economic development strategy for the Town's future and work with our partners to forward economic growth and awareness STRATEGIC PLAN GOALS ADDRESSED IN BUDGET • EV3 — Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan) • EV4 — Promote retention, expansion and relocation of quality businesses • 12 — Lower reliance on State revenues by developing a locally controlled, reliable funding source for infrastructure maintenance • 13 — Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction BUDGET OVERVIEW TOWN MANAGER'S FY2016-17 PROPOSED BUDGET $391794,01#769 (including transfers) Previous Fiscal Year Budgets • FY12 $38.3M • FY13 $31.5M • FY14 $41.7M • FY 15 $44.8M • FY16 $38oOM • FY17 $39.8M BUDGET HIGHLIGHTS Budget Assumptions • Revenue projections determined using trend analyses and flat percentage increases as well as estimates of building activity; they are our best guesses for future revenues • 2% reduction in distribution of State Shared revenues — the mid - decade census will affect our proportionate share of distributions (negatively) —impact of Governor Ducey's Budget on State Shared revenues is unknown at this time • Building permit activity projected to include permits for Adero Canyon, Firerock and Summit at Crestview • Additional priority staffing levels were considered based on necessity • A cost of living adjustment of 2.5% will go into effect July 1, 2016 for all full-time and part-time employees Budget Assumptions - continued • No inflation factor for FY17, 2.5% for FY18 and 3.5% for FY19, FY20 & FY21 • Annual General Fund payment for Community Center is required beginning in FY16-17 • Adherence to the State -imposed Expenditure Limitation Law may limit the Town's ability to budget proposed capital projects • Maintaining existing levels of service although challenging (no new programs) • Public safety contracts increase 3.0% - 10.0% through FY21 • MCSO has a 7.0% increase. • Rural/Metro Fire has a 3.0% increase Budget Assumptions - continued • TPT Construction Sales Tax Revenue included in Projections (impact of legislation is unknown at this time) • The projections do not presume development of the former State Trust land within the next five years 2016-17 Budget Highlights • Continued Focus on adequate funding for Core Services with a structurally balanced budget. • 10 new Employee Positions Requested ($528,162) — 1 in Public Works ($128,850) — 3 in Development Services ($224,998) — 3 in Finance ($100,760) — 3 in Community Services ($73,554) • 1.63 FTE new Employee Positions budgeted in FY16-17 ($149,850) • 2.5% adjustment to employees' salaries recommended at a cost of $75,843 2016-17 Budget Highlights Departmental Funding Requests: There were $1,480,702 in Core Services Supplemental Budget requests submitted with $551,424 recommended as follows: General Fund • Administration - $77,436 • General Government - $150,368 • Municipal Court - $1,000 • Public Works - $64,425 • Development Services - $87,500 • Community Services - $23,500 • Fire & Emergency Medical - $47,500 Other Funds • HURF - $64,425 • Downtown Strategy - $5,770 • Public Art Fund - $7,000 • Court Enhancement Fund - $22,500 2016-17 Budget Highlights • Public Safety Increases total $453,062. — Law Enforcement 7% Contract Increase — Fire Service 3% Contract Increase • No budget increases for Salt River Project Electrical • No budget increases for Chaparral City Water/EPCOR 2016-17 Budget Highlights • Continued focus on initiating and/or completing the Capital Improvement Plan (CIP)Projects: — Ashbrook Wash Project — Drainage — Miscellaneous — Downtown Master Plan — Downtown Lighting Improvements — Fire Station #2 Relocation Project — Purchase and Install Chiller — Fountain Lake Water Quality Project — Adero Canyon Trailhead — Fountain Park Access Improvements — Four Peaks Park - Phase I (bus barn demolition) — Unpaved Alley Paving Projects — Fountain Hills Blvd. Shoulder Paving — McDowell Mountain Road Repairs — Contingency Total $ 700,000 50,000 400,000 200,000 3,800,000 300,000 205,000 2,285,000 375,000 75,000 255,000 500,000 75,000 92,200 $9,312,200 FY16m17 Budget Summary (includes transfers) Fund Revenues Expenditures. Reserves Operating Funds $15.1M $17.3M ($2.2M) HURF $3.5M $3.5M $0 Excise Tax $.6M $1.6M ($1.0M) Special Revenues $2.2M $2.3M ($0.1) Debt Service $2.51M $2.9M ($0.4M) Capital Projects $6.1M $12.2M ($6.11M) TOTALS $30.OM $39.8M ($9.8M) Summary Of Changes 2016-17 Budget (includes transfers) Expenditure Details 2015/16 2016/17 % Change SERVICE $ million $ million % Wages & Benefits $3.8M $3.9M 2.9% Maintenance/Utilities $3.5M $3.9M 11.9% Contractual Services $9.5M $9.9M 4.0% Supplies & Services $.8M $.9M 12.7% Capital Expense from all Funds $14.1M $9.7M (30.8)% Debt Service $3.OM $2.9M (3.5%) Internal Service/ Transfers/Contingency $3.2M $8.5M 164.7% TOTAL $37.9M $39.8M 4.9% General Fund (excludes transfers) Operating Budgets Expenditure,. SERVICE $ Budget Revised) $ Budget $ Change % Council $80,084 $72,342 ($7,742) (9.7%) General Government - $591,205 $591,205 - Administration, Finance, HR, IT, Legal $2,124,315 $2,084,662 ($39,653) (1.9%) Court Services $277,107 $319,479 $42,372 15.3% Public Works, Facilities $873,506 $827,304 ($46,202) (5.3%) Development Services, Planning, Engineering $782,824 $921,010 $138,186 17.7% Community Services, Recreation and Culture, Parks, Community Center, Seniors $2,267,075 $2,170,279 ($96,796) (4.3%) Fire, Emergency Medical Services $3,501,797 $3,708,718 $206,921 5.9% Law Enforcement $3,683,970 $3,930,111 $246,141 6.9% TOTAL OPERATING BUDGET $13,590,677 $14,625,110 $1,034,433 7.6% General Fund (excludes transfers) Operating Budgets - Changes Supplemental Budget Requests $ 551,424 Contingency increase Rural Metro increase MCSO increase Otherchanges Changes FY15-16 to FY16-17 316,1345 206,1921 246,1141 (286,398) $1,034,1433 FY16-17 Budget By Core Services From All Funds (includes transfers) • Public Safety • General Government • Administration • Excise Tax-Downtown/ED/Tourism • Public Works • Development Services • Community Services • Debt Service • Special Revenue Funds • Capital Total $ 7,638,828 2,929,260 2,818,264 1,546,775 827,304 921,010 2,172,749 2,922,266 5,821,931 12,196,382 $39,794,769 Reserve Funds (Fund Balances) Reserve Funds (Fund Balances) Fund 6/30/2017 Estimated Year End Balance General Fund (includes Rainy Day Fund) $ 7,458,539 Highway User Revenue Fund 11226,660 Downtown Strategy Fund (35,455) Economic Development/Tourism Funds 1791356 Special Revenue Funds 6311178 Debt Service Funds 4201571 Capital Projects Fund 1,676,542 TOTAL $11,557,391 5 YEAR FINANCIAL OVERVIEW TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS GENERAL/ SPECIAL DEBT SERVICE CAPITAL OPERATING REVENUE FUNDS IMPROVEMENT FUNDS FUNDS FUNDS General Fund Highway User Revenue Bond Capital Projects (100) Revenue Fund Debt Service Fund (600) (HURF) (200) (500) Public Art Fund Downtown General Facilities (410) Strategy Fund Obligation Debt Replacement (300) Service (510) Fund (610) General Internal Economic Eagle Mountain Law Enforcement Service Fund Development Debt Service Development Fee (800) Fund (310) (520) Fund (710) Vehicle Tourism Fund Municipal Property Fire &Emergency Replacement (320) Corporation Debt Development Fee Fund (810) Service (530) Fund (720) Special Parks/ Recreation Revenue/Grants Development Fee Fund (4 Fund (740) Court EnhancemejtnErDe pen Space Fund (420elopment Fee und(750) Cottonwoods Maintenance Environmental District Fund Fund (460) (540) Five Year General Fund Revenue Projections FISCAL YEAR STATE (July to SHARED LOCAL TOTAL GF SURPLUS/ June) REVENUES REVENUES EXPEND. (SHORTFALL) 2016-17 $ 4,7961127 $ 91828083 $ 14,625,110 $ - 2017-18 40131475 91614,569 151248,620 (720,576) 2018-19 5,0331813 91847,712 1611031047 (11221,522) 2019-20 5,1571220 91897,021 1618461062 (11791,821) 2020-21 5,2831777 100402 17149604 (21148,455) *Surplus is an estimate, based on projected one time building activity that may not be realized; Expenditure increases are estimated at 2.5%-3.5% per year except public safety contracts which come in higher. Operational Priority: Pavement Management Program Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the state based on population and county of origin of fuel sales. The revenue estimate for FY16- 17 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast in addition to the transfer of revenue from the General Fund to HURF (vehicle license taxes) to fund a pavement management program. $2,750,000 $2,250,000 $1,750,000 $63,016 $1,250,000 $750,000 HIGHWAY USER (HURF) REVENUE FUND $4,796 $22,156 $800,475 $262,000 $3,022 $12,000 $858,874 $885,292 $922,180 — $250,000 4 �_ 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 (est.) 2016-17 (est.) ■HURF VLT ■In Lieu In Lieu fees represent encroachment permit revenues for street encroachments. $18.0 $16.0 $14.0 $12.0 $10.0 General Fund Projections (excludes transfers) General Fund Revenues and Expenditures Fiscal Years 2007 through 2021 FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FYII-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 Revenues <—*—Expenditures General Fund Projections Comparison of FY15-16 General Fund Operating Cost Per 1,000 Citizens Scottsdale $1.20 Goodyear $1.64 Paradise Valley $1.14 Tempe $1.13 Casa Grande $0.89 Mesa $0.80 Surprise $0.86 Queen Creek $0.79 Gilbert $0.75 Fountain Hills $0.00 $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80 General Fund Projections (excludes transfers) FY16-17 GENERAL FUND OPERATING REVENUES Building Revenue 8% Permits, Licenses, Fees 8% ORGANIZATIONAL CHARTS 50 Presiding Judge Fire / EMS Town Prosecutor Community Services Parks Recreation Tourism Community Center Senior Services 0 Citizens of Fountain Hills Mayor and Town Council Town Manager Executive Assistant Town Attorney Development Services Public Works Streets Administration Finance Law Enforcement Engineering Information GIS Facilities Technology Administrative Building Safety Services Town Clerk Appointed Planning Volunteer by Council Program Contracted Code Enforcement Economic Development PUBLIC SAFETY FIRE DEPARTMENT 53 FIRE & EMERGENCY MEDICAL $3,708,1718 15.9% • Rural/Metro 2 Year Contract Extension to June 2018 • Activities include fire suppression, fire prevention, emergency medical service, building/fire safety. • The C.A.R.E. Program has been discontinued and replaced by the Crisis Response Team WiL - -wirx�W r u��eix.n�r 54 Fire Services Budget Highlights • Increase in Fire budget total: $206,948 (5.9%) • All Facilities expenses have been moved to Operations program. Fire And Emergency Programs PROGRAM. . .INCREASE/ . . ......(DECREASE) BUDGETBUDGET...... Fire Administration $165,404 $168,564 1.9% Fire Safety $161,793 -$0- (100.0%) Fire Emergency Medical Services $1,513,136 -$0- (100.0%) Fire Suppression $1,661,464 -$0- (100.0%) Operations -$0- $3,540,153 - TOTAL $3,501,797 $3,708,717 5.9% District Commander (1 Captain) Deputy Commander (1 Lieutenant) Administration Administrative Sergeant Detective Sergeant Patrol (1 Civilian) (1) Sergeant (1) Sergeants (6) = MM4 Administrative School Resource District Detectives Patrol Deputies Deputy (1) Officer (1) (3) (18) 0 0 0 0 0 LAW ENFORCEMENT $3,930,111 t 6.7% 7.0% increase in MCSO contract $246,141 3.8 beats plus School Resource Officer Increases to County benefits are passed on to the Town Includes contract with County for animal control and jail fees $15.,000 for MCSO Posse for vehicle maintenance on a reimbursement basis Law Enforcement PROGRAM. .. BUDGET BUDGET INREVISED CREASE/ . (DECREASE) PRIOR YEAR Administration $21,484 $3,896,867 181038.5% Animal Control $40,320 $33,244 (17.5%) Incarceration/ Transport $67,500 -$0- (100.0%) Patrol $3,554,666 -$0- (100.0%) TOTAL $3,683,970 $31930,111 6.7% MUNICIPAL COURT MUNICIPAL COURT 61 Municipal Court Budget Highlights • Increase in Municipal Court Budget $42,372 • Continued Teen Court program MUNICIPAL COURT $319,479115.3% PROGRAM. ..INCREASE/ REVISED BUDGET .R... Budget .. PRIOR YEAR Administration $188,450 $173,430 (8.0%) Civil Cases $31,505 -$0- (100.0%) Criminal Cases $48,866 -$0- (100.0%) Juvenile $8,286 -$0- (100.0%) Operations -$0- $146,049 - TOTAL $277,107 $319,479 15.3 Core Responsibilities: Civil/Criminal Traffic Violations; Misdemeanor Offenses; Town Code/Ordinance Offenses; Trials, Hearings, Sentence Enforcement and Compliance; Orders of Protection and Harassment Injunctions, Teen Court. Full Time Equivalent (FTE) Employees: 4 3.63 3.63 3.63 GENERAL GOVERNMENT GENERAL GOVERNMENT 65 General Government Budget Highlights: • Community Service Contracts totaling $120,522 • League of Cities and Town dues • Maricopa Association of Governments dues • East Valley Partnership dues • GPEC dues • Sister Cities membership • Contingency of $421,488 ADMINISTRATION 11 Town Manager Executive Assistant Economic Volunteer Coordinator Finance Director Town Clerk Development Specialist Financial Services Tech Accountant *Customer Service Rep II (.5) IT Administrator -Customer Service Rep II (.5) *Accounting Clerk (.63) *Accounting Clerk (.63) Full Time * Part ti • CORE ADMINISTRATION $2,084,662 1s.9% SERVICES: Town Manager, Legal Services, Town Clerk, Finance, Administrative Services, Information Technology, Economic Development, Volunteer Program — Finance/Budget, Banking, Asset Tracking, Licensing, Purchasing , Audit, Customer Service, Channel 11 , Websites. — Employee policies/procedures, employee benefits, payroll/compensation, Loss Control/Risk Management, Employee Relations, Employee Training. — Public records administration, elections, general administration, legislative administration. — Town Council, Strategic Planning Advisory Commission, Municipal Property Corporation. — Volunteer Program coordinates 26 programs; 750 volunteers; 25,000 hours; $450,000 savings. Town Manager $295,774 n I.T. 2667495 Town Clerk 154,636 f ;� Administrative Services 4447984I fill Finance 5257823 1 Legal Services 396,950 .. $2,084,662 ADMINISTRATION DIVISIONS FY 2016/17 DIVISION NAME FY15-16 FY16-17 .. REVISED BUDGET PROPOSED BUDGET . PRIOR YEAR Town Manager $550,255 $295,774 (46.2%) Information Technology $275,975 $266,495 (3.4%) Town Clerk $130,490 $154,637 (18.5%) Administrative Services $401,120 $444,984 10.9% Finance $508,221 $525,823 3.5% Legal Services $388,254 $396,950 2.2% Sub -TOTAL $2,254,315 $2,084,663 (7.5%) Full Time Equivalent (FTE) Employees: FY14 FY15 FY16 FY17 �11EIGUISHIm- Economic Development Planning Approach EV1 — Strategic Plan Goal 1W Economic Focused Objective Approach Grow Our Economy Maximize Our Talent Business Attraction Business Retention & Expansion Entrepreneurial Development Education, Professional, Technical & Scientific Services Healthcare, Medical, Enhance Our Foundational Biosciences & Community Maintenance Wellness Locational Catalysts Finance & Insurance Tourism & Recreation ECONOMIC DEVELOPMENT $317,467 j o.or • Activities include Business Attraction, Business Retention & Expansion and Entrepreneurial Development Budget Highlights: Budget decrease of 3 634 Transfers out to General Government — JumpStartBiz $ 3,645 — FH Community Theatre $28,798 — GPEC Dues $10,265 Increased external marketing activities; trade shows, sales missions and corporate visits Membership and involvement in International Council for Shopping Centers (ICSC) for retail recruitment DEVELOPMENT SERVICES 11Zvi 3go Executive Assistant (shared with Public Works) Building Permit, Chief Building Technician Official Director (Vacant) Code GIS Technician Town Engineer Senior Planner Enforcement / Officer CAD Operator Full Time DEVELOPMENT SERVICES $921,010 117.7% • Departments include Planning, Building Safety, Code Enforcement, Engineering, Mapping & Graphics Budget Highlights: • Budget increase of $138,186 • Responsible for review of building plans and inspections • responsible for annual Land Use Analysis report • Estimated 2,200 Building Inspections • Estimated 725 Code Enforcement Cases DEVELOPMENT SERVICES DIVISIONS DIVISION NAME FY15-16 FY16-17 REVISED PROPOSED BUDGETBUDGET .. (DECREASE) PRIOR .. Development Services -$0- $166,403 - Engineering $206,154 $228,008 10.6% Planning $167,649 $120,377 (28.2%) Building Safety $238,477 $223,202 (6.4%) Code Compliance $99,979 $77,412 (22.6%) Mapping & Graphics $70,565 $105,608 49.7% Sub -TOTAL $782,824 $921,010 17.7% Full Time Equivalent (FTE) Employees: FY14 FY15 FY16 FY17 76 PUBLIC WORKS 0 Director Executive Assistant (shared with Development Services) Civil Engineer Facilities/Environmental Inspector Streets Superintendent Supervisor Maintenance Tech Traffic Signal Tech II Custodian Fleet Mechanic/ Open Space Spclst. *Custodian Streets Maintenance Tech *Custodian (.S) Full Time * Part time Contracted PUBLIC WORKS $827,304 1 21.4% • Department includes Streets, Facilities, Capital Projects, Pavement Management, and Offsite Inspections Budget Highlights: • Budget decrease of $225,397 • Responsible for inspection and maintenance of six ADWR Dams • Solid waste/recycling contract administration • Estimated 70 acres of wash maintenance annually • Maintenance of ten town -owned buildings • Responsible for overall Capital Improvement Program Administration • Oversee, update, and implement Pavement Management Program • Street sweeping contract administration PUBLIC WORKS DIVISIONS Full Time Equivalent (FTE) Employees: FY14 FY15 FY16 FY17 MMMM STREETS FUND (HURF) $3,534,386 124.1% • Funds street division operations — 4.0 FTEs • Maintain 390 lane miles, 3.5 million sq. yds. of asphalt • Maintain 68 acres of medians • Zone #1 Pavement Maintenance 7i; " $750,000 $250,000 4—= 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16(est.) 2016-17(est.) ■HURF VLT ■In Lieu 0 HIGHWAY USER (HURF) REVENUE FUND $2,750,000 $262,000 $3,022 $12,000 $2,250,000 $22156 IaI yII $885,292 $922,180 $1,750,000 I $858,874 — — $800,475 $63,016 $a, 796 $1,250,000 $750,000 $250,000 4—= 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16(est.) 2016-17(est.) ■HURF VLT ■In Lieu 0 HURF/STREET PROGRAMS PROGRAM. ..INCREASE/ REVISED ..... .. PRIOR YEAR BUDGET BUDGET Administration $220,860 $330,178 49.5% Adopt a Street $4,227 $1,010 (76.1%) Legal Services $32,136 -$0- (100.0%) Open Space $350,309 $339,385 (3.1%) Pavement Management $1,761,276 $2,560,542 45.4% Street Signs $95,098 $69,477 (26.9%) Traffic Signals $278,145 $163,082 (41.4%) Vehicle Maintenance $106,070 $70,712 (33.3%) TOTAL $2,848,121 $3,534,386 24.1% Full Time Equivalent (FTE) Employees: FY14 FY15 FY16 FY17 M 2016-17 Pavement Maintenance Expenditures • Zone #1— 2nd Phase is slated as the next pavement maintenance project. • Note: • Mill & Overlay — Bainbridge Ave and La Montana Dr. • Numerous pavement replacement locations • Potential slurry seal as budget allows Town of Fountain Hills ZONE 1 PAVEMENT MANAGEMENT FY 16-17 N LEGEND WFi � ZOXE AREA � SEGMENT _ ASPXALT•EPLACEMENT PRIVATE ROAD S 1 INTERSECTION 77 GAT -PRIVATE • CUL DE SAC SCALE Of MILES COMMUNITY SERVICES 11 Executive Assistant Recreation Supervisor Tourism Coordinator Rec. Coordinator 1 Rec. Coordinator *Lead Park Attend. (.49) *Park Attenda19 (.35) *Park Attendant (.32) �'—*Park Attendant (.39) *Park Attend (.48) *ParkAttendant (.12) *Park Attendant (.30) Director Senior Services Supervisor ome Deliver Meals Coordinator (.75) Senior Services Activities Coordinator (.58) Senior Services Assistant (.45) A Events & Operations Supervisor Community Center Operations Coordinator *Operations Sup Worker (.71) *Operations Sup Work (.09) *Operations Sup Work (.08) *Operations Sup Worker (.70) Ad *Operations Sup Worker, (.07) Parks Supervisor Park Operations Lead Park Operations Lead Park Operations Lead Groundskeeper *Customer Service Rep 1 (.35) *Customer Service Rep 1 (.53) Full Time * Part time 0 COMMUNITY SERVICES $2,170,279 l 4.2% Activities include the Tourism Program, Parks, Trails, Community Center, Recreation Programs, Senior Programs, Home Delivered Meals I a Community Services Budget Highlights Highlights• • Tourism Program • Parks - 119 acres of parks; dog park; five ball parks; • 740 acres of Preserve; and 16.4 miles of trails • Recreation Programs — adult; youth; senior services • Facility Rentals COMMUNITY SERVICES DIVISIONS NAME FYIS-16 REVISED BUDGET ..... BUDGET INCREASE/DIVISION .. PRIOR YEAR Community Services -$0- $203,641 - Recreation $615,767 $433,269 (29.6%) Parks $1,191,638 $11090,767 (8.3%) Community Center Operations $227,823 $221,984 (2.6%) Senior Services $231,846 $221,089 (4.6%) TOTAL $2,267,074 $2,170,750 (4.2%) FY14 FY15 FY 16 FY 17 Full Time Equivalent (FTE) Employees: CAPITAL IMPROVEMENT PLAN $9,312,y200 2016-17 Major Capital Projects • Ashbrook Wash Project ($700,000 CIP) • Drainage —Miscellaneous ($50,000 CIP) • Downtown Master Plan ($400,000 Downtown Strategy) • Downtown Lighting Improvements ($200,000 Downtown Strategy) • Fire Station #2 Relocation Project $3,394,694 CIP, $255,306 Development Fees, $150,000 Other Sources) • Purchase and Install Chiller ($300,000 CIP) • Fountain Lake Water Quality Project ($205,000 CIP) • Adero Canyon Trailhead ($468,434 CIP, 1,816,566 Development Fees) 2016-17 Major Capital Projects -continued • Fountain Park Access Improvements ($375,000 Downtown Strategy) • Four Peaks Park - Phase I (bus barn demolition) ($75,000 CIP) • Unpaved Alley Paving Projects ($255,000 CIP) • Fountain Hills Blvd. Shoulder Paving ($245,000 CIP, $255,000 Grant) • McDowell Mountain Road Repairs ($75,000 CIP) • Contingency ($92,200 CIP) Total $9,312,200 FEE SCHEDULE CHANGES FY16-17 Fee Schedule Changes Fee Category Old Fee New Fee Art Commission 20% of selling price Land Use Analysis $25.00 (hard copy only) $25.00 (CD or hard copy) 11" x 17" Street/Index Map "Typical" (B&W) $0.80 $6.00 11" x 17" Street/Index Map "Typical" (Color) $1.40 $8.00 11" x 17" Street/Index Map "Typical" (Photo) DELETE 24" x 36" Street/Final Plat/As Built (B&W) $3.00 $20.00 24" x 36" Street/Final Plat/As Built (Color) $10.00 $30.00 24" x 36" Aerial (Photo) $30.00 DELETE 36" x 36" Bldg/Plat/Zoning Map (B&W) $10.00 $30.00 36" x 36" Bldg/Plat/Zoning Map (Color) $25.00 $40.00 FY16-17 Fee Schedule Changes Fee Category Old Fee New Fee 36" x 36" Aerial (Photo) $40.00 DELETE 60" x 60" Street/Bldg/Develop/Plat/Plot $35.00 $50.00 (B&W) 60" x 60" Street/Bldg/Develop/Plat/Plot $75.00 $80.00 (Color) 60" x 60" Street/Bldg/Develop/Plat/Plot $125.00 DELETE (Photo) Map Book $25.00 CHANGE VERBAGE ONLY Penalty for operating a business without a $100.00 license Alarm License fee $25 - non-refundable Special Event Application Fee - Business (If $100.00 - non-refundable REVISED submitted at least 60 days prior to the event date If submitted 59 days or less prior to the $300 event date Special Event Application Fee - Charitable $50.00 - non-refundable REVISED Organization (If submitted at least 60 days ,prior to the event date FY16-17 FEE SCHEDULE CHANGES _ Category.. Fee New Fee If submitted 59 days or less prior to the event date $200 Park/ Open Space Fees- Festival Event $2,500/ day Park/ Open Space Fees- Mega Event $3,500/ day Special Event - Deposit Fees Events with < 1,000 attendance $500 Events with > 1,000 attendance $1,000 Festival Events (2-5k attendance) $2,500 Mega Events (>5k attendance) $5,000 FY16-17 Fee Schedule Changes _ Category.. Fee New Fee Special Event Road Closure Admin Fees Events with < 1,000 attendance $500 Events with > 1,000 attendance $750 Festival Events (2-5k attendance) $1,000 Mega Events (>5k attendance) $1,500 Special Event Vendor Compliance Fine First time penalty $250 Recurring penalty $750 Oversize/Overweight Vehicle/Haul Permit $210.00 Environmental Fee -per multifamily solid waste account (with a range for number of units to be determined Environmental Fee -commercial solid waste accounts (license fee and/or cost per commercial account to be determined FY16-17 Fee Schedule Changes Fee Category Old Fee New Fee Concept Plans or Design Review or Site Plan Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ REVISED Development Agreements $2,500.00 plus $100 per acre or portion thereof $5,000.00 plus $100 per acre or portion thereof Planned Unit Developments (PAD) $2,000.00 plus $100 per acre or portion thereof plus notification Site Plan Review $500.00 plus $ 100 per acre or portion thereof DELETE Time Extension fee $100.00 DELETE Time extension Fee $100.00 DELETE Penalty for failure to obtain a building permit $100.00 50% of Bldg Permit/Plan Review Fee Appeal of Decision by Building Official/Fire Marshall $1,000 plus notification *^ Open Turn Areas - 3 hour minimum $50.00 Delete Performance Pad (Amphitheater) - 3 hour minimum (1) $75.00 Delete FY16-17 Fee Schedule Changes _ Category.. Fee New Fee Avenue of the Fountains Plaza Rental - 3 hour minimum $75.00 Per Hour, each section Delete Open Park space, including Amphitheater, AOT Plaza, Great Lawn and other lawns $400/half day $750/ Full day Open Turf Areas - 3 hour minimum (1) $75.00 Delete Performance Pad (Amphitheater) - 3 hour minimum (1) $112.50 Delete Avenue of the Fountains Plaza Rental - 3 hour minimum $112.50 Per Hour, each section Delete Open Park space, including Amphitheater, AOT Plaza, Great Lawn and other lawns $750/half day $1,400/ Full day Community Center - Any Meeting Room - 2 hour minimum $15.00 Per Hour $17.00 One Ballroom (30 - 90 people) Minimum 4 hours $32.50 $36.00 FY16-17 Fee Schedule Changes CategoryFee .. Fee New Fee Two Ballrooms *(91 - 160 people) Minimum 4 hours (1) (2) $65.00 $72.00 Minimum 4 hours (1) (2) $97.50 $107.00 Grand Ballroom *( 251 - 450 people) Minimum 4 hours (1) (2) $130.00 $143.00 Lobby Per Hour 4 hour minimum $31.25 $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,600.00 $1,760.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,000.00 $2,200.00 FY16-17 Fee Schedule Changes _ Category.. Fee New Fee Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday -Sunday Ballroom 3 (includes patio access and views)* Per Hour 4 hour minimum (1) (z) $37.50 $41.00 Ballroom 4 (includes patio access and views) 4 hour minimum (2) $37.50 $41.00 Community Center Rental - Non- Resident/Commercial (Tier 3) Per Hour Any Meeting Room $35.00 $39.00 One Ballroom (30-90 people) 4 hour minimum $75.00 $83.00 FY16-17 Fee Schedule Changes _ Category.. Fee New Fee Two Ballrooms *(91 - 160 people) 4 hour minimum $150.00 $165.00 Three Ballrooms*( 161 - 250 people) 4 hour minimum $225.00 $248.00 Grand Ballroom *( 251 - 450 people) 4 hour minimum $300.00 $330.00 Lobby 4 hour minimum $62.50 $69.00 FY16-17 Fee Schedule Changes _ Category.. Fee New Fee Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,000.00 $4,400.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,000.00 $5,500.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday -Sunday Ballroom 3 (includes patio access and views)* Per Hour 4 hour minimum $112.50 $124.00 Ballroom 4 (includes patio access and views) 4 hour minimum $112.50 $124.00 PERSONNEL Personnel Numberof FTE Employees 120 1 115 110 100 90 82 87 77 _ 0 . 0 80 80 77 70 60 50 40 61 58 57 51 52 52 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 Increase results from adding full time Public Works Director and part-time Accounting Clerk. PERSONNEL & BENEFITS $3,931,043 t 2.9% WAGES BENEFITS BY FYIS-16 FY16-17 FUND REVISED BUDGET PROPOSED BUDGET . PRIOR YEAR General Fund $3,2411546 $31338,637 3.0% HURF $3851126 $401,701 4.3% Economic Development $1031727 $103,076 0.6% Tourism Fund $65,491 $64,864 1.0% Environmental Fund $23,126 $22,765 1.6% TOTAL $3,8199016 $39931,043 2.9% A 2.5% salary adjustment for employees is recommended at a total cost of $75,843 Full Time Equivalent (FTE) Employees: FY14 FY15 FY16 FY17 ====I 106 PERSONNEL & BENEFITS $3,931,043 t 2.9r Wages and Benefits by Fund FY15-16 FY16-17 +/- Prior Year General Fund $392419546 $393389637 3.0% HURF $385,126 $401,701 4.3% Economic Development $103,727 $1039076 (0.6%) Tourism Fund $659491 $649864 (1.0%) Environmental Fund $23,126 $22,765 (1.6%) TOTAL $3,8199016 $3,9319043 2.9% A 2.5% salary adjustment for employees is recommended at a total cost of $75,843 Personnel • Personnel requests from Development Services, Public Works, Finance and Community Services • 1.63 new staff positions recommended • 43 Full Time Employees/ 23 Part Time Employees ... 53.95 Total Full Time Equivalent Employees • 2.5% Increase recommendation for all employees in the amount of $75,843 included • AZ Metropolitan Trust saves Town $100,000 annually in medical, dental, vision, and other employee benefit costs • Total Personnel Cost $3,931,043. Increase of 2.9% FY 2016-17 ANNUAL BUDGET Town Manager Recommendation: Approve the 2016-17 Annual Budget In the amount of $39,794,769 (includes transfers) Next Steps Approval of Two (2) Budget Resolutions: — 1St Resolution Adopts the Proposed Budget on May 5, 2016 • Includes adoption of the Fee Schedule as proposed — 2nd Resolution Adopts Final Budget on June 2, 2016 and clarifies the parameters of administering the 2016/17 Budget • Assists Staff with policy direction as to administering policies and procedures governing planned budgeted expenditures • Assists the Mayor & Town Council and Citizens with a clear understanding of parameters of the various departmental and program expenditures for the Final Adopted Budget • Approves the Organizational Charts, FTE Schedule, Job Descriptions and Pay Plans for FY 2016-17 • Asphalt Replacement Policy added to the Pavement Management Program Que sons? al Year ZV id oin�pd Budap O��TAIN�j� b "ha t j, xv**-" U U n The Government Finance Officers Association of the United States and Canada (GFOA) presented the award of Distinguished Budget Presentation to the Town of Fountain Hills, Arizona, for its annual budget for the fiscal year beginning July 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a: 1) Policy Docu- ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica- tions Device. This award is valid for a period of one year only. We believe our cur- rent budget continues to conform to program requirements, and we will submit it to GFOA to determine its eligibility for another award. GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentotion Award PRESENTED TO Town of Fountain Hills Arizona For lke Fiscal Year Beginning July 1, 2015 I I- 10 010A ft v I _x�culie pueccnr 2 ' ■ ' ■ ' ■ The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION This section will give the reader a brief overview of the budget process. The budget mes- sage from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief over- view of the Town as well as information about the Town Councilmembers. Budget Message 7 Community Profile 21 Town Council 33 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town and incorpo- rated into the budget, budget highlights, a detailed discussion of the revenues and expen- ditures of the Town and ends with an overview of the budget process. Financial Overview & Policies 4s Budget Highlights 79 Revenue Summary 95 Expenditure Summary 112 Budget Process & Schedule 121 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all depart- ments and divisions, missions, goals, and expenditures by programs and line items. Per- formance measures, accomplishments, and objectives are provided within each depart- ment section. Operating Budgets 129 Organization Chart 130 Mayor & Town Council 131 Administration 137 Town Manager 145 Town Clerk 149 Administrative Services 153 Finance 157 Information Technology 161 The Height of Desert Living E' 01 M1 3 Table of Contents TABLE OF CONTENTS (cont.) Page Economic Development (General Fund) 165 Legal Services 166 General Government 169 Municipal Court 173 Public Works 181 Public Works 189 Facilities 193 Development Services 199 Development Services 207 Building Safety 209 Code Compliance 213 Engineering 216 Mapping & Graphics 219 Planning 222 Community Services 227 Community Services 236 Community Center 238 Parks 242 Recreation 248 Senior Services 253 Law Enforcement 257 Fire & Emergency Medical 263 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are de- tailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 271 Streets Division -Highway User Revenue Fund 272 Excise Tax Funds 279 Downtown Strategy Fund 281 Economic Development Fund 284 4 ' ■ , ■ ' ■ The Height of Desert Living Table of Contents TABLE OF CONTENTS (cont.) Page Tourism Fund 289 Special Revenue Fund 293 Court Enhancement Fund 299 Environmental Fund 303 Cottonwoods Maintenance District 307 DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds J11 Summary of Tax Levy and Tax Rate Information 317 CAPITAL IMPROVEMENT PROGRAM This section details the Town's Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 319 Capital Projects Summary 325 Capital Projects Information Sheets 333 Facilities Replacement Fund 373 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Policy & Procedure 377 Interfund Charges 382 SCHEDULES This section presents information not found elsewhere in this budget document. Comprehensive Fee Schedule 384 Schedule of Authorized Positions 409 Pay Plan 413 Resolution 2016-07 415 Glossary 419 Acronyms 433 The Height of Desert Living ® ■' E 5 Budget Message ' ■ , ■ ' ■ The Height of Desert Living Budget Message �lyT AIN kj l z ; BUDGET MESSAGE April 7, 2016 9'1 that is P101P Honorable Mayor and Town Council: I am pleased to submit the operating budgets for the Town of Fountain Hills for the fiscal year beginning on July 1, 2016, and ending June 30, 2017. This budget is balanced and designed to convey to the public a message that articulates priori- ties and issues for the upcoming fiscal year. Although each fund should be viewed individually, the Town's proposed total budget, including all funds is $33,849,354, excluding transfers. It is important to note that the budget includes the use of one-time sources of funding, such as one- time accumulated reserves and grant funds. These funds cannot be relied upon for on-going operations of the Town. Department Directors and supervisors, Finance staff, and the Town Manager are actively involved in the annual budget process. Primary focus is placed on the General Fund (operating fund) which supports core services. FIVE-YEAR REVENUE AND EXPENDITURE FORECAST During the Town Council Retreat on February 11, 2016, the Finance Director out- lined financial challenges the Town will be facing beginning in FY 17-18. Based on a financial forecast for the next five years, the Town will be facing budget short- falls totaling up to $5.9 million. As was stated at the Town Council Retreat, the Town has significantly reduced staffing levels and contracted out a number of ser- vices over the years. By doing so, the Town has diligently pared down expendi- tures while preserving the core services and amenities that make Fountain Hills a desirable place to live. In a number of critical service areas, staff members have taken on additional responsibilities to assume the additional workload and service functions. The Town is projected to face budget deficits over the next five years that will make that task increasingly more difficult, as depicted in the following chart: The Height of Desert Living E E E 1 7 Budget Message $17.0 $15.0 $13.0 $11.0 $9.0 $ 7.0 $ 5.0 FY2017-2021 Projected General Fund Revenues and Expenditures FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 O TOTAL GENERAL FUND EXPENDITURES iOPERATING REVENUES Primary funding issues facing the Town of Fountain Hills include: • Increased costs for maintenance, repair and/or replacement of aging infrastruc- ture (roads, buildings, parks, the Fountain, etc.) • Dependence upon State Shared revenues to fund operating expenditures • Dependence upon economically volatile local sales tax to fund operational ex- penditures and capital improvement projects • Decreased proportionate share of State Shared revenues due to increased population of surrounding communities combined with negligible population growth or decreased population in Fountain Hills • Lack of a growing, sustainable, and diversified revenue base to fund ongoing operating costs • Potential state legislation impacting revenues, e.g., sweeping of State Shared revenue or unfunded mandates • Retaining adequate staffing levels to maintain current service levels • Public safety costs as an increasing proportion of total expenditures, resulting in less funding for other core services One of the chief roles of government is to provide for the safety of its citizens. The citizens of Fountain Hills receive great value from the Town's contracts for public safety with Maricopa County Sheriff's Office and Rural/Metro Fire Department. Town funds that are expended for public safety services provided under these con- tracts are undeniably high quality and cost efficient. However, the fact remains that public safety costs, while essential, represent an ever-increasing proportion of the Town's total expenditures. During the period from FY01-02 through FY15-16, Town total General Fund expenditures increased 25.4%, while public safety costs increased 52.9%, leaving reduced funding to pay for non-public safety core services. 8 ' ■ ' ■ ' ■ The Height of Desert Living Budget Message For example, in FY01-02 the Town's total General Fund expenditures were $10.8M. Fourteen years later, in FY15-16, the Town's total expenditures had increased by $2.8M, to a total of $13.6M; public safety accounted for more than all of the $2.8M increase. In essence, this means that by FY15-16, the revenue available for the remainder of the Town's core services had decreases by $8,000. In FY16-17, pub- lic safety costs now represent 52.9% of the General Fund. The chart below demonstrates the proportion of total Town expenditures relative to public safety costs. (Note: Town General Fund expenditures peaked in FY08- 09.) $16.0 $14.0 $12.0 $10.0 $8.0 c 0 $6.0 5 $4.0 $2.0 FY01-02 FY08-09 FY15-16 ■ Public Safety Costs ■ Total General Fund Expenditures The problem lies not in total public safety costs to the Town, which are fair and reasonable, but rather in the lack of a growing, sustainable, and diversified reve- nue base. In order to provide the core services and amenities that the residents of Fountain Hills expect, new sources of revenue must be found in the near future. The Town relies primarily on two main sources of revenue for operations: (1) State Shared revenues (sales, income and vehicle license taxes distributed proportion- ately by the State based on population); and (2) local sales tax. Combined, these two sources contribute 84% of the General Fund (33% and 51% respectively). At the time of this budget message, staff members have been waiting on the final State Shared revenue estimates from the State. Due to the fact that the distribu- tion of State Shared revenues is based on population, the Town of Fountain Hills anticipated a reduction of its portion of this revenue source due to the impact of the high growth cities that participated in the 2015 mid -decennial census and the fact that Fountain Hills' population growth has remained relatively flat since 2010. The Height of Desert Living E E 1 ■' 9 Budget Message The chart below demonstrates that overall local sales tax collections now reflect a modest increase over prior years: Local Sales Tax Collections FY06 thru FY15 $10.0 (excluding construction) $8.0 $6.0 $4.0 $2.0 $0.0 millions 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 The following chart demonstrates how total building permits have declined over the past eighteen years, and is over 75% below the record number issued in 2005. 10 1 ■ , ■ ' ■ The Height of Desert Living Budget Message TOWN -WIDE BUILDING PERMITS ISSUED BUDGET APPROACH In developing the proposed FY16-17 budget, each Department Director was given specific instructions to stay within the FY15-16 budget as the base budget for FY 16-17. Any new budget requests would be submitted separately as supplemental budget requests. This process was designed to maintain the current level of effort for core services and streamline the process for considering supplemental re- quests. The criteria used to evaluate the supplemental requests are as follows: • Is there a dedicated revenue source to pay for the new program or service? • Is the budget request one-time or ongoing? • Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority? By working with Department Directors to find operational efficiencies and identify- ing budget savings in the current budget, we were able to fund $171,506 in one - The Height of Desert Living E E E 1 11 Duplex Multi -Family Total Dwelling YEAR Single Family Commercial Other Bldg. Total Units Bldg. Total Units Units 1998 582 17 34 36 170 786 26 995 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 0 0 5 10 47 23 347 8 Year Total 2414129 258 492 1206 3878 372 10629 18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5 BUDGET APPROACH In developing the proposed FY16-17 budget, each Department Director was given specific instructions to stay within the FY15-16 budget as the base budget for FY 16-17. Any new budget requests would be submitted separately as supplemental budget requests. This process was designed to maintain the current level of effort for core services and streamline the process for considering supplemental re- quests. The criteria used to evaluate the supplemental requests are as follows: • Is there a dedicated revenue source to pay for the new program or service? • Is the budget request one-time or ongoing? • Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority? By working with Department Directors to find operational efficiencies and identify- ing budget savings in the current budget, we were able to fund $171,506 in one - The Height of Desert Living E E E 1 11 Budget Message time supplemental budget needs and $379,918 in ongoing supplemental needs. The ongoing budget supplements include $230,068 in expenditures that could eas- ily be scaled back or eliminated, if necessary, in FY17-18. In the past, each program and service was charged to a multitude of program budgets. This fact led to unnecessary complexity in budgeting and reporting of ex- penditures. By consolidating program budgets and charging to the appropriate program code, the new structure will streamline the ongoing budget, improve de- partmental operations, and hopefully reduce the number of budget transfers in op- erating departments. Another budget approach consisted of creating a new cost center entitled General Government to identify and capture budget expenditures that are Town -wide ori- ented rather than department -specific. Such Town -wide expenditures as annual dues to the Arizona League of Cities and Towns, Maricopa Association of Govern- ments, Sister Cities International, and the Town's Community Contracts are now located in the General Government budget. CORE SERVICES BUDGET In developing the proposed budget, staff focused on a review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded with limited resources. This proposed budget provides the following core services to Town citizens from the funding sources listed: FY1S-16 FY16-17 Funding Source Public Safety General Government Administration Public Works Development Services Community Services Excise Tax Funds - Downtown/ED/Tourism Special Revenue Funds Debt Service Capital Funds REORGANIZATION $ 7,185,767 $ 7,638,828 General Fund - 2,929,260 General Fund 2,726,061 2,818,264 General Fund - 827,304 General Fund 1,835,524 921,010 General Fund 2,267,074 2,172,749 General Fund 1,067,567 1,546,775 Excise Tax 5,173,861 5,821,931 Special Revenue 3,027,313 2,922,266 Debt Service 14,664,106 12,196,382 CIP $ 37,947,273 $ 39,794,769 One of the major roles of a Town Manager is to evaluate the organization and take steps to optimize its operations. While the structure and function of the Town's or- ganization is sound, it became apparent that when the Development Services De- partment was created over six years ago by combining the Public Works Depart- ment and the Planning & Zoning Department into one department, the focus was on saving money. Since that time, the Town has been fortunate to have a Depart - 12 10 1 ■ r The Height of Desert Living Budget Message ment Director with experience in planning, building safety, engineering, streets, capital projects, and right-of-way maintenance to manage the Development Ser- vices Department. With the increased importance in implementing a Facilities Re- placement strategy for addressing our aging infrastructure and overseeing the Capital Improvement Program, Pavement Management Program, and the next street reconstruction bond package for 2020, it was critical to have a separate De- partment Director focusing on these Town needs in a new Public Works Depart- ment. In creating this new Public Works Department, I have asked Development Services Director, Paul Mood, to become the new Public Works Director as he has demonstrated considerable talents in these areas. We will begin the recruitment for a Development Services Director following the Council adoption of the FY16-17 tentative budget on May 5, 2016. NEW STAFFING REQUESTS All of the Department Directors made compelling justifications for additional staff- ing as part of their supplemental budget requests. If the Town had the revenues to support these requests, all of the requests would have been submitted for consid- eration in the FY16-17 budget. Unfortunately, with limited resources, I can only recommend a new Public Works Director position, as discussed above, and a part- time Accounting Clerk in the Finance Division. The FY16-17 budget also includes $35,000 in ongoing contractual labor for the Development Services Department which will address increased demands for inspections and/or permit counter op- erations. The FY16-17 budget also reallocates salary savings in the Parks Maintenance area to restore two Groundskeepers to Park Operations Leads. Since downgrading the Park Operations Lead positions to Groundskeeper positions four years ago, the Town has experienced a difficult time in attracting and retaining skilled employees in these positions which has negatively impacted park maintenance operations. COMMUNITY CONTRACTS Over the years, a number of non-profit organizations have received grants in aid from the Town of Fountain Hills in exchange for providing services to the commu- nity. Recognizing that the Town does not have the resources to continue funding these non -profits long-term, in FY15-16 the Town Council reduced the funding of the community contracts by ten percent from the previous fiscal year. Based on the policy direction from last fiscal year, the funding for community contracts in FY16-17 have been reduced by another ten percent from FY15-16 funding levels. PUBLIC ART FUND The Town of Fountain Hills has over 100 pieces of art in the Town's public art col- lection. The Town is fortunate to have such an outstanding public art collection which has been donated or financed by residents. The Town also requires develop- ers to contribute one percent of the value of development projects to a Public Art Fund or purchase an equivalent value of art work. The Public Art Committee of the The Height of Desert Living E E 01 13 Budget Message Fountain Hills Cultural and Civic Association coordinates the acquisition of public art with the Town. Beginning in FY16-17, it is recommended that the Public Art Fund provide for the annual maintenance and insurance costs of approximately $25,000 for the municipal art collection. FACILITIES REPLACEMENT FUND The Town of Fountain Hills was incorporated as a municipality in 1989. Despite be- ing a relatively new town, the Community Center, Town Hall, central plant, roads, parks, and the Town's namesake, the Fountain, have been aging. Unfortunately, the Town has not been setting aside sufficient resources in reserve to repair or re- place major infrastructure. Thanks to the efforts of Town Council, Town Manager Ken Buchanan, and staff, a Capital Reserve Study was initiated in FY15-16 to ad- dress this issue. A Council workshop on this important topic will be held on April 12, 2016. The report from the Capital Reserve Study indicates that the Town of Fountain Hills needs to appropriate approximately $1 million annually to the Facili- ties Replacement Fund in order to adequately budget for our facilities. Based on the report recommendations, the FY16-17 annual budget includes a transfer of $1 million from the General Fund reserves to the Facilities Replacement Fund. This transfer still leaves the General Fund reserves in a strong position and is consis- tent with the Town Council adopted financial policies. CAPITAL IMPROVEMENT PROGRAM The Town of Fountain Hills remains committed to funding one-time capital projects with one-time revenue sources. Whenever possible, the Town capitalizes on grants and other outside funding sources to complete projects. The Five -Year Capital Improvement Program, which represents an investment in public facilities and infrastructure, totals $9,312,200 in FY16-17, down from $14,261,200 in FY15-16 or a 35% decrease from last fiscal year. Most of this de- crease is due to the completion of two major capital improvement projects: Sa- guaro Boulevard Reconstruction and Shea Boulevard Widening. Per the Town Council's adopted financial policies, any operating budget surplus is designated to be used for funding the Town's Capital Improvement Program. In reviewing the Town's past practices regarding this policy, it was discovered that the Town had not been consistently following this policy. As a result, the FY16-17 annual budget includes a transfer of $1 million in excess General Fund reserves to the Capital Improvement Program Fund. The General Fund Reserves will still be sufficient per the Town's stated policy. STRATEGIC PLANNING GOALS AND OPERATIONAL PRIORITIES Following the discussion at the Council Retreat held on February 11, 2016, the Mayor and Town Council affirmed the following Strategic Planning Goals from the Town of Fountain Hills 2010 Strategic Plan for FY16-17: 14 1 ■ , ■ ' ■ The Height of Desert Living Suet �Y Budget Message The proposed FY16-17 budget provides for incremental implementation of the fol- lowing Strategic Planning Goals and Operational Priorities. Operational Priorities for FY16-17 • Stabilize Town Finances • Create a Facilities Reserve Fund • Pavement Management Program • Plan and Build Fire Station No. 2 • Work with the State Land Department on Future Development of State Lands • Continue to Implement the Town's Economic Development Plan • Develop methods to Improve the Water Quality of Fountain Lake • Conduct Traffic Studies to focus on pedestrian and vehicular safety at key loca- tions The Height of Desert Living A 1 1 15 Budget Message Strategic Plan 2010 What is a Strategic Plan a nd how will it be used? A successful strategic plan is one that is integrated into the daily operations of an organization. In a municipal setting, staff and partner organizations use the strategic plan to develop proposals and initiatives that implement elements of the strategic plan; Council uses the strategic plan to evaluate all proposals. While a full update of a Strategic Plan is recommended periodically (every five years), the Strategic Plan should be reviewed annually and adjustments made as necessary. The cycle (right) outlines the annual use of the Strategic Plan. Our Vision Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit, and strives to: .— Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; .— Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; .— Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, .— Be civic -minded and friendly, taking responsibility for our Town's success by building partnerships and investing our talent and resources. Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions C 1 Practice the art of civility in all public settings and encourage those around you to do the same. .— C 2 Support community events and activitiesthat create opportunities to build community and friendship. ■— C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process. .— C 4 Be the friendliest place in the Malley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future generations can enjoy it. Strategic Directions ■— ES 1 Educate residents about our environment to increase awareness and promote stewardship. ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. .— ES 3 Explore and implement new technologies and opportunities that will minimize noise, air and light pollution and reduce energy consumption. .— ES 4 Promote water conservation and identify ways to use of this precious desert resource wisely. .— ES 5 Protect selected view sheds from development and other manmade obstructions. ■ ES 6 Improve access to the Sonoran Desert experience. ReVIawy"Whe Strateelc Pan Set Annwl Gwls DmicPaad +putlManztlan nO%n audaet Plan Civic Responsibility Our Pledge Take responsibility for our community's future and foster opportunities for all residents to participate fully in our community through accessible, responsive leadership. Strategic Directions CR 1 Foster an environment of accessible, responsive governance. ■— CR 2 discover, recognize and utilize the talents of our citizens and use these assets to address community needs. ■— CR 3 Foster a culture of public service and volunteerism. .— CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. .— CR 5 Support and develop programs that educate and involve our youth in community governance. .— CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. .— CR 7 Communicate the role of local government and clearly define the trade-offs between service levels and amenities and the associated costs so residents can make informed choices. .— CR 8 Foster a dialogue with residents and businesses regarding the importance of investing in the community's infrastructure maintenance to protect property values and enhance the business climate. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions .— ELC 1 Partner with Fountain Hills' schools and other institutions to develop quality educational programming and opportunities. ELC 2 Support partners in providing arts and cultural opportunities and amenities. .— ELC 3 Promote and celebrate cultural diversity. ELC 4 Position the community's arts and cultural businesses, venues and amenities as economic drivers integrated into the Town's comprehensive economic strategy. .— ELC 5 Encourage access to higher learning opportunities orthe establishment of an educational ortraining campus within our community. 16 1 ■ ' ■ ' ■ The Height of Desert Living Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills' assets by building a dynamic, diverse economy that supports our community's needs and promotes successful businesses. Strategic Directions ■l EV 1 Develop a comprehensive economic development strategy for the Town's future and work with our partners to forward economic growth and awareness. ■I EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town's core government services at desired service levels. .1 EV 3 Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan). .1 EV 4 Promote retention, expansion and relocation of quality businesses. .I EV 5 Promote Fountain Hills as a visitor destination. .1 EV 6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.)• to stimulate economic growth. .l EV 7 Identify areas for redevelopment, revitalization or reuse. al EV 8 Promote unique and vibrant neighborhood and business districts. .1 EV 9 Promote the maintenance of an age -balanced population that will support the long-term sustainability of our community. ■I EV 10 Define Fountain Hills' market niche and actively pursue opportunities that attract and retain high quality employment opportunities. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian- and bicycle - friendly community by contributing to healthy lifestyles, providing recreational and physical exercise opp-ortunities to citizens, and taking advantage of Fountain Hills' closeness to the Sonoran Desert. Strategic Directions .� R 1 Offer a wide range of cost-effective and accessible programs and servicesfor all ages to promote a healthy and active community. ■� R 2 Provide an interconnected, multi -use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. ■{ R 3 Support local organizations in providing affordable quality programs to promote recreational, sports, fitness and wellness programs for all ages. of R 4 Support community events and activities that create opportunities to build community and neighborhood identity. Fountain Hills Strategic Plan 2010-JpdatEd January 17, 2013 Budget Message Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experience, enhance economic opportunities, and support and protect property values and community investments. Strategic Directions .� 11 Maintain a 5 -year capital improvements plan that includes programmed maintenance projects. .� I2 Lowerthe reliance on state revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. .� I3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. .� I4 Partner with local civic and social organizations to assist in amenity upkeep and maintenance. .� I5 Explore ways to reducewear and tear on the transportation system including transit options and limiting of truck traffic. .� I6 Coordinate closely with downtown development efforts to ensure adequate infrastructure is planned and amenities identified and programmed. ■� I7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. .� 18 Periodically meet with other community service providers to do joint planning and ensure that service providers can accommodate new customers resulting from growth without compromising service levels to existing residents and businesses. .� 19 Build a protected fund to finance the major periodic maintenance of community facilities. Public Safety, Health and Welfare our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions .� P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. ■� P 2 Reduce risk and increase safety through "community policing" and community-based fire prevention programs. ■� P 3 Ensure appropriate service levels for public safety. .� P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. +� P 5 Support health and wellness instruction throughout the community. Idea Box While the Strategic Plan itself is intended to provide broad strategic guidance, each year Council will provide more specific direction on its annual course which will be used by staff to develop an action plan. The Idea Box section of the plan is a collection of .specific ideas offered by residents and stakeholders. The ideas are presented neither wth endorsement nor evaluation by the Town. The Idea Box is intended to serve as a repository of tools and activities that can be considered to build the Town's annual action plan. If you have some ideas you'd like included in the Idea Box, please provide them by visiting the Strategic Plan's Web site at: www.fh.az.gov/strategic-Plan The Height of Desert Living N N I E 17 Budget Message BUDGET ASSUMPTIONS FOR FY16-17 AND BEYOND • Adherence to State -imposed Expenditure Limitations Law which impacts the Town's ability to budget proposed capital projects • Revenue projections are determined using both a trend analysis formula, as well as a flat percentage increase, but are estimates • A reduction in the distribution of State Shared revenues • Existing levels of service are maintained • A transfer of $1 million from General Fund reserves to fund a Facilities Replace- ment Fund as recommended by the 2016 Capital Reserve Study • A transfer of $1 million from General Fund reserves to the Capital Projects Fund • Annual debt service payment for McDowell Mountain Preserve bonds will be eliminated after July 1, 2016 • A cost of living adjustment of 2.5% will go into effect July 1, 2016, for all full- time and part-time employees • An inflation factor of 2.5% to 3.5% has been added to existing budgets for de- partments in future years • The law enforcement contract with Maricopa County Sheriff's Office has been budgeted at an increase of 7% • The fire services contract with Rural/Metro Corporation is projected at 3% in- crease for FY16-17 and beyond. The following chart provides General Fund projections through FY20-21: Five-year Budget Projection EXPENDITURES Mayor & Town Council FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 REVENUES 591,205 605,985 627,194 649,146 671,866 Intergovernmental $ 4,796,127 $ 4,913,475 $ 5,033,813 $ 5,157,220 $ 5,283,777 Permits, Licenses, Fees 1,134,071 1,154,665 1,181,707 1,207,842 1,230,272 Building Revenue 1,143,855 774,164 828,314 699,397 692,374 Local Taxes 7,551,057 7,685,740 7,837,691 7,989,782 8,142,016 Total Revenues $ 14,625,110 $ 14,528,044 $ 14,881,525 $ 15,054,241 $ 15,348,439 EXPENDITURES Mayor & Town Council $ 72,342 $ 74,151 $ 76,746 $ 79,432 $ 82,212 General government 591,205 605,985 627,194 649,146 671,866 Administration 2,084,662 2,091,779 2,209,992 2,242,342 2,365,824 Municipal Court 319,479 327,466 338,927 350,789 363,067 Public Works 1,055,312 1,081,695 1,119,554 1,158,739 1,199,294 Development Services 693,002 710,326 735,188 760,920 787,553 Community Services 2,170,279 2,195,573 2,267,141 2,261,796 2,017,165 Public Safety (Police & Fire) 7,638,829 8,161,645 8,728,305 9,342,898 10,009,913 Total Expenditures 14,625,110 15,248,620 16,103,047 16,846,062 17,496,894 Surplus/ (Deficit) $ - $ (720,576) $ (1,221,522) $ (1,791,821) $ (2,148,455) 18 1 ■ ' ■ ' ■ The Height of Desert Living Budget Message DISTINGUISHED BUDGET PRESENTATION AWARD For the past 14 years the Town of Fountain Hills has been awarded the Govern- ment Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to pro- vide the lay person with a broad view of the contents of the FY16-17 annual budget, its processes, issues and anticipated outcomes. A DEBT OF GRATITUDE A special thank you is extended to the Mayor and Town Council, our numerous board and commission members, and our Town volunteers for their many hours of volunteer service without which the Town could not function in the fine manner it does. This volunteer core of 750 plus citizens provides the Town of Fountain Hills with a vast bank of knowledge about subjects that contribute to planning for the present and future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and Di- vision Supervisors for their diligence in preparing their budgets. The Directors and their staff attended several sessions with the Town Manager and Finance Division to justify programs, develop cost estimates, and answer questions. This team ef- fort has resulted in a balanced budget that achieves the Council's current goals and assists in planning for the future of Fountain Hills. Respectfully submitted, Grady E. Miller Town Manager The Height of Desert Living E E E 19 Budget Message ' ,r 20 1 ■ , ■ ' ■ The Height of Desert Living Community Profile Community Profile The Height of Desert Living 0' M ■ 1 21 Community Profile COMMUNITY PROFILE The Town of Fountain Hills is a master planned community established in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cat- tle holdings in Arizona. The land was purchased by Robert McCulloch in the late 1960s and the community de- signed by Charles Wood, Jr. (designer of Disneyland in southern California). One of the community's most valuable assets is its natural beauty. Incredible views and natural desert terrain pro- vide for a wide range of outdoor activi- ties including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. The centerpiece of Fountain Hills is our beautiful fountain; one of the world's tallest man-made fountains. It serves as a focal point for the community and attracts thousands of visitors each year. The fountain, driven by three 600 horsepower (450kW) turbine pumps, sprays water at a rate of 7,000 gal- lons per minute though an 18 -inch nozzle. With all three pumps and un- der ideal conditions, the fountain reaches 560 feet (171m) in height, though in normal operation only two of the pumps are used, with a foun- tain height of around 330 feet (101m). When built, it was the world's tallest fountain and held that record for over a decade. sa �oo0 7o SEE �G . JOS' KROEGER BECKNER RI -ARD RIS DALE Fountain Hills is home to over 100 pieces of publicly displayed artwork throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The many foun- tains along the Avenue of the Foun- tains were the beginning of the public art collection. Bronze sculptures and fountains with community profile themes, ranging from the whimsical to the serious, dot the streets and adorn the public build- ings, plazas and parks. The collection also contains a wide variety of other 22 1 ■ , ■ ' ■ The Height of Desert Living art types and media, including paint- ings, stone, photography and metals. Residents and visitors are invited to wander the streets or take the "Art Walk" guided tour. Located on 13,006 acres of land, Fountain Hills is surrounded by the 3,500 -foot McDowell Mountains and Scottsdale on the west, the Fort McDowell Yavapai Nation on the east, the Salt River Pima-Maricopa Indian Community on the south and the McDowell Mountain Regional Park on the north. The elevation is 1,520 feet at the fountain, 3,000 feet on Golden Eagle Boulevard, and is 500 feet above Phoenix. Over the past twenty plus years, Fountain Hills has grown from 10,190 residents to a town of 22,489 in 2010. Although the rate of growth has slowed due to the lack of available land on which to build, the Town con- tinues to attract residents who are building large custom homes to take advantage of the scenic vistas sur- rounding our mountain community. The Town offers a wide range of living accommodations, from small condo- minium complexes to large custom homes. Fountain Hills also offers rec- reational, cultural and retirement pro- Community Profile grams that address the needs and lifestyles of active families as well as older adults. The community consists of primarily residential property and open space (9,661 acres or 74%). Of the remaining land, 2,488 acres are developable, with 72 acres being zoned commercial (approximately .6%), 8 acres zoned industrial (.1%), and 1,528 acres are right-of-way/streets (12%). In 2006, Fountain Hills was named by Phoenix Magazine as the best place to live and was cited as "a welcome oasis on the outskirts of a metropolis." The magazine measured the quality of life in 22 Valley communities, including a statistical analysis of each commu- nity's population, income, home price, crime rate, miles to Sky Harbor Air- port, and square feet of retail. The cri- teria used by the magazine in this ranking are similar to the priorities established in the Town's Strategic Plan. The volunteer spirit and high level of involvement of the citizens and business representatives were highlighted. Fountain Hills has also earned a top accolade from Business Week maga- zine. In its February, 2009 online edi- tion, Fountain Hills was named the "Best Affordable Suburb" in all of Ari - The Height of Desert Living ■ 1 E ■ 1 23 Community Profile zona. The magazine evaluated sub- urbs on a variety of factors but weighted affordability most heavily. They also considered lifestyle (short commutes, clean air, low crime, good weather, and green space), the qual- ity of schools, and the strength of the local economy. None of the places evaluated had populations of more than 60,000 or less than 5,000. Only one suburb per state was selected. Fountain Hills' low population density is a major reason it is such a desir- able place to live. Unlike other re- gions of the Valley one can dine, play, and commute, without conges- tion. Fountain Hills' land is currently devel- oped at an average density of 1.4 dwelling units per acre for single family homes and 7.0 units per acre for multi -family housing. At the end of the year, there were 1,043 vacant single family lots and 100 vacant multi -family lots. Based upon 2010 population, Foun- tain Hills has an average of 1,106.7 people per square mile, or 1.73 peo- ple per acre. 24 1 ■ ' ■ ' ■ The Height of Desert Living Community Profile Demographics 2010 2000 Percent Change 2000-2010 2010 Population lHousingUnits Population Housing Units Population 1 iHousingUnits Occupied Vacant 1 22,489 1 13,167 20,235 10,491 11.1% 1 2S.5% 10,339 2,828 Population 2010 Population Age 0-17 Population Age 18 Years Percent of Population Population Population 5,200** Years & Over Age 0-17 Years Age 18 Years & 2000 20,235* 2005 24,492* Over 22,489 1 3,230 1 19,259 1 14.4% 85.6% Population Trends Year Fountain Hills Population 1980 2,772* 1985 5,200** 1990 10,030* 1995 13,745** 2000 20,235* 2005 24,492* 2010 22,489* 2020 25,929** 2030 31,042** 2040 31,181** Estimated Buildout 2050 36,540*** * US CENSUS ** MAG ***TOWN DEVELOPMENT SERVICES The Height of Desert Living E ■ 1 1 25 Community Profile Fountain Hills Population Trends 40000 35000 ZO 30000 I-- 25000 J a 20000 Oe O a' 15000 10000 5000 0 1980 1985 1990 1995 2000 2005 2010 2020 2030 2040 2050 YEAR 26 1 ■ , ■ ' ■ The Height of Desert Living Community Profile TOWN -WIDE BUILDING PERMITS ISSUED 700 600 LU W H 500 H F r. 400 OL W a LL 300 0 OC ca W G 200 Z 100 01L1111Mh..1.L.EVV,I _,'l- , ■- ■ -, ■_1 ■1_i 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 YEAR ■ 51 NGLE FAMI LY ■ DUPLEX F MULTI -FAMILY ■ COMMERCIAL The Height of Desert Living M M M 27 Duplex Multi -Family Total Dwelling YEAR Single Family Commercial Other Bldg. Total Units Bldg. Total Units Units 1998 582 17 34 36 170 786 26 995 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 0 0 5 10 47 23 347 8 Year Total 2414 129 258 492 1206 3878 372 10629 18 Year Avg 134.1 7.2 14.3 27.3 67.0 215.4 20.7 590.5 The Height of Desert Living M M M 27 Community Profile 180 160 140 CA p 120 J J 5; 100 Z TOWN -WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS 40 20 0 1998 1999 2000 11 1 11 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 YEAR COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION Year Permits Issued Valuation ($ in Millions) 1998 26 9.739 1999 36 13.326 2000 37 25.869 2001 8 15.625 2002 16 16.698 2003 14 9.554 2004 14 23.021 2005 9 27.782 2006 19 15.792 2007 7 5.966 2008 50 10.004 2009 21 0.944 2010 18 0.719 2011 17 2.311 2012 20 1.012 2013 18 1.060 2014 20 1.936 2015 23 12.730 *1998-2015 Valuation includes commercial building permits as well as tenant improvements. 28 1 ■ , E ■ The Height of Desert Living Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent aca- demic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned re- spect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools 1. Fountain Hills High School 2. Fountain Hills Middle School and Four Peaks Elementary School 3. McDowell Mountain Elementary School Preschools 4. McDowell Mountain Preschool 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Maria Montessori Preschool 9. Promiseland Christian Preschool 10. Sunflower Preschool Charter School 11. Fountain Hills Charter School Fountain Hills High School Address 16100 E. Palisades Blvd 15414 N. McDowell Mountain Rd 14825 N. Fayette Drive Address 14825 N. Fayette Drive 17150 E. Amhurst Drive 16901 E. Palisades Blvd 15249 N. Fountain Hills Blvd 16751 E. Glenbrook Blvd 15555 E. Bainbridge Ave 15055 N. Fountain Hills Blvd Address 16751 E. Glenbrook Blvd -7_7WDOLE SCHOOL _90.,- - Fountain Hills Middle School and Four Peaks Elementary School McDowell Mountain , ON Elementary School - A The Height of Desert Living N W 91 29 Community Profile shopping enters (and other non-residential developments) 1 . Northside Business District (36,9170 sf) Along the east side of Fountain Hills Blvd in the north pa -t of town 2. Palisades Plaza (91,445 sf} Located at Fountain Hills and Polisaaes Blvds (Anchored) by Safeway) S. Town Center 1144,010sf) Includes a0 businesses bo*dered by Palisades Blvd, Fountain Bills. Blvd, Keith McMahan Dr, and Avenue €sf the Fountains 4. fountain Hills Plaza (140.421 sf) Located at Palisades Baud and La Montana Drive (Anchored by Bashas 5. Lo Montana 8 Palisades Plaza 142,585 Of Located atthe northeast core, of La Montana and Palisades Blvd 6. Red Mountain Plaza {132,142 sf) Cornerof Palisades Blvd ana Saguaro Blvd 7. Downtown (673.267 sf) Inciudes all businesses bordered by Saguaro Blvd, Palisades Btvd, La Montano Dr. and Avenue of the Fountains S. Plaza Fountainside 187.656 sfp . Enterprise Colony Disirfct 1523,193 sf} 10. Plat 202 [53,294 sfj 11 . Circle K Center (11,400 sf} 12. Red Bock Business Center 152,.282 sf) 13- Crossroads Center (1'9,452sf) 14. Kern Plaza (9,496sf) 15.. Firebrick Plaza (18,768sf) 16. Plat 704 {41,855 sf) 17. Four Peaks Plaza 1306,307 sf) On thesoufhwest side of Fountain Park Along Saguaro Blvd, Colony Drive, and Enterprise Drive between Rard and Colony Drives Located along Saguaro Blvd between Kingstree Blvd ord Malta Dr Located at the ro=theast earner of Saguaro and Shea Blvds Located at the southeast comerofSaguaro and Shea Blvds NW of the Beeline Highway on Shea Blvd Located between N_ Firebrick Cir and E. Shea Blvd Located between N_ Firebrick Dr and E. Shea Blvd Located at the southeast comer of Saguaro and Shea Blvds Located on Shea Blvd just west of Saguaro Blvd {Anchored by Target) 18. Industrial Park Located on the northwest side of Technology Dr and Saguaro Blvd 19. Eagle .Mountain Village Plaza ($2,712 sf) On Shea Blvd at the southwest edge of Fountain Hills (Anchored by Fry's) 2:1. Fountain View Plaza 112,544 sf) Located along N. Fountain Hills Blvd between Palisades and Keith McMahan Dr 30 1 ■ , ■ ' ■ The Height of Desert Living Community Profile Shopping Center Location Map 1. McDowell Mountain Regional Park G �;°+s � ��ti f' Grand* Blvd 20 sconsdalle BWd toes 17 11 12 SQ t 13 18 Salt River Pima Maricapa Indian Community 15 14 VdVe NP The Height of Desert Living E I E I E 1 31 Community Profile TOWN -WIDE LAND USE SCOTTSDALE RIGHTOFWAY 1.5% 11.7% OPEN SPACE 23.3% GOLF COURSE- 5.4% PARIES 1.4%- SCHOOLS0.8% GOVERNMENTO.2% UTILITY 0.6% SINGLE FAMILY/LOW 10.3% SINGLE FAMILY/MEDIUM 17.6% MIXED USE 0.1% VACANT INDUSTRIAL LODGING 0.1% 0.1% VACANT LODGING .3% INSTITUTIONAL 0.3% IN DUSTR IAL O.2% LTI-FAMILY/LOW / 0.6% MULTI-FAMILY/MEDIUM 0.01% MULTI-FAMILY/HIGH 0.1% 1 LTI-FAM I LY/CONDO/LO W 0.7% TI-FAMILY/CONDO/MEDIUM 0.2% .MILY/CONDO/HIGH 3.3% 32 1 ■ , ■ ' ■ The Height of Desert Living Undeveloped Undeveloped Land Use Residential Developed Developable Undevelopable Total Acres Units Acres Acres Acres Residential Single Family- L 1,003 1,336.5 1,352.3 Single Family- M 7,299 2,291.9 935.1 Multi -Family- L 442 83.3 Multi -Family- M 30 1.2 6,630.1 Multi -Family- H 150 9.1 76.0 Multi-Family/Condo - L 561 89.7 Multi-Family/Condo - M 207 19.8 Multi-Family/Condo - H 3,051 435.2 Commercial/Retail 216.4 72.0 288.4 Mixed Use 259 17.2 17.2 Lodging 18.7 44.2 62.9 Institutional 44.5 44.5 Industrial 31.3 8.4 39.7 Utility 71.8 71.8 Government/Town Owned 28.7 28.7 Schools 110.5 110.5 Parks 182.4 182.4 Golf Course 770.6 770.6 Open Space 3,031.3 3,031.3 Scottsdale Owned Land 199.9 199.9 Right of Way/Streets 1,527.7 1,527.7 Total 13,002 1 7,286.5 2,488.0 3,231.2 13,005.7 32 1 ■ , ■ ' ■ The Height of Desert Living Town Council Town Council The Height of Desert Living M' N' ]M 1 33 Town Council Organization Chart Fire j EARS Town of Fountain Hills Organization TOWN OF FOUNTAIN HILLS coal% FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Councilmem- ber Cecil A. Yates BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Councilmember Dennis Brown, Councilmember Nick DePorter 34 10 1 ■ r The Height of Desert Living Mayor Linda M. Kavanagh's busi- ness career began as second in com- mand at a book and magazine import company in New York City, which ca- tered to specialized markets. She then went on to manage a salon and also became a published author. Upon moving to Arizona with her husband and two sons, she became immersed in business and community service activities in her new home- town of Fountain Hills. Mayor Kavanagh was and is a member of many civic organizations including the American Legion Auxiliary, Cul- tural & Civic Association, ADOG, Fountain Hills Republican Club, Fal- con Boosters, PTO, Sister Cities Foundation, Arizona Latino Republi- can Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association, Historical Society (past board member), and Chamber Ambassadors (past chair). She served on the Public Art Commit- tee and created the Fountain Hills Docent -Guided Art Walk to showcase Town Council Linda M. Kavanagh the town's world-renowned art collec- tion. She was also very active with the Visitor's Bureau to spur tourism for the town. Mayor Kavanagh is an honorary Cap- tain with the Maricopa County Sher- iffs' Department, was named Busi- ness Advocate of the Year by the Fountain Hills Chamber of Commerce and also served as its Board of Direc- tors Chair. She was also named Fountain Hills Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year and received the River of Time Museum Hero Award. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009, as a tribute to her many years of active involvement with the town's civic, cultural, ser- vice, religious and business commu- nities. Mayor Kavanagh earned a BA degree in English and Education from Queens College in New York City and is an A+ certified computer repair technician, graphic designer and un- paid Director of Constituent Services for her husband, State Senator John Kavanagh. She has two sons and one grandson. Mayor Kavanagh was reelected to her second term of office in 2014. The Height of Desert Living ® E 11 35 Town Council Dennis Brown Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the Presi- dent of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Com- mission seat became available. He was appointed to serve on the Com- mission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Com- mission rewrote the Town's sign ordi- nance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com - munity Theater, Movies in the Park, and numerous other local organiza- tions. They have two sons and one daughter who have given them five - count them five - granddaughters. 36 10 1 ■ r The Height of Desert Living Councilmember Nick DePorter's professional experience includes community relations, business devel- opment, strategic planning and higher education leadership. Nick currently works at LinkedIn serving as the Senior Field Organizer on the Policy and Government Relations team. Nick is responsible for partner- ing with companies, non -profits, edu- cation providers, and governments to create economic opportunity for every member of the workforce. Councilmember DePorter previously served on the Fountain Hills Strategic Planning Advisory Commission for three years, holding the positions of Chair and Vice -Chair. He also served as a Board Member for the Fountain Hills Cultural and Civic Association for two years. He currently serves on the Health & Human Services Board for Chicanos Por La Causa and the Phoe- nix Business and Workforce Develop- ment Board for the City of Phoenix. Councilmember DePorter has enjoyed living in Arizona for 20 years and Town Council Nick DePorter moved to Fountain Hills in 2010. He was born in Long Beach, California and primarily raised in Las Vegas, Ne- vada. Nick holds a BA in Political Sci- ence, with minors in Business & Mass Communications, and a Master of Public Administration (MPA) from Ari- zona State University. He enjoys trav- eling and spending time with his wife, Adrienne, and children, Jack and Ab- bie. Nick is proud that his family, par- ents and in-laws all call Fountain Hills home. The Height of Desert Living E E E 37 Town Council Cassie Hansen Councilmember Cassie Hansen has called Fountain Hills home since 1989. She became the first town em- ployee as Town Clerk for 13 years. Her areas of responsibility included human resources, facilities, finance, IT and administrative support. Coun- cilmember Hansen was the liaison with many community groups includ- ing the design and construction of the library/museum and community center and the relocation of the Sen- ior Center to Building C of the old Town Hall complex. Councilmember Hansen has been an ongoing participant in the community and has participated in the following: • Civic Association • Community Chorus • Arts Council and Public Art Com- mittee • Fountain Hills Community Theater • Chamber Players • Sunridge Foundation • Fountain Hills Chamber of Com- merce (1998 Business Person of the Year) • Fountain Lake Republican Women's Club • Fountain Hills Republican Club • Library Association • Historical Society (2004 First Hall of Fame) • Boys & Girls Club • Cattleguard • PTO • Mentor/director of various third grade musical programs Councilmember Hansen is originally from Illinois but moved to Arizona in 1977. She received her BA in Sociol- ogy from Luther College. After re- turning to Arizona, she met her hus- band, Bruce. Together they began a telecommunications business in 1983. Her husband is a long time member of the FH Sanitary District and was actively involved in solving the town's effluent problem. 38 1 ■ ' ■ ' ■ The Height of Desert Living As a resident of Fountain Hills for over 25 years, Vice Mayor Henry Leger is currently serving his third term on Town Council. He has served the Town in this capacity since June of 2006. In addition to his Town Council position, Henry is currently a member of several com- munity organizations, including the Fountain Hills Cultural and Civic As- sociation and Chamber of Com- merce. Originally from Massachusetts, Henry moved to Arizona in 1970 to attend the University of Arizona where he received his Master's De- gree in Educational Psychology. Henry worked as a professional in the field of leadership and organiza- tional development for 30 years. Throughout his career, he held a number of leadership positions in education and government work settings and worked as an internal consultant for several Fortune 500 companies. He is now retired from that field. Town Council Henry Leger Prior to his position on Town Coun- cil, he volunteered his time on nu- merous community initiatives and activities, including: • Serving on the Chamber's Business Vitally Advisory Committee • Serving on the Executive Committee for the Downtown Visioning project • Member of the Technical Ad- visory Committee for our Town's citizen -driven strate- gic planning initiative: • Co-chair of the Youth Visioning Institute • Co -Chair for the com- munity survey team • Board member, treasurer and member of the Committee of Architecture for the Firerock Ridge neighborhood property owners' association • Class room volunteer in the Fountain Hills School District • President and Vice President of the Church Council at Shepherd of the Hills Lu- theran Church - Fountain Hills Henry is passionate about living in Fountain Hills and contributing to its quality of life. He cherishes spending time with his family and friends and enjoys hiking, golf, and the arts. Henry and his wife, Janet, have two daughters, Kristin and Marisa. Ma- risa, a graduate of Fountain Hills High School, is enrolled at the University of Arizona. Kristin, a graduate of Fountain Hills High School and Uni- versity of Arizona, is serving in the Peace Corps. Janet is an active vol- unteer in the community and enjoys her long-standing professional career at CVS Health. The Height of Desert Living N N 1 01 39 Town Council Alan Magazine Councilmember Alan Magazine was sworn in for his first term on the Town Council on December 4, 2014. Prior to that, he served for over five years on the Strategic Planning Advisory Com- mission, the last year as Chair. Born and raised in the Boston area, his entire career took place in Wash- ington, D.C. where he served as presi- dent of three organizations, the last being The Health Industry Manufac- turers Association. Additionally, he served on the staff of the Interna- tional City Management Association, as well as two four-year terms on the Fairfax County Board of Supervisors in Virginia. In the latter capacity, he rep- resented the county on the Metropoli- tan Washington Council of Govern- ments' Board of Directors, as well as serving as Chairman of the Northern Virginia Transportation Commission. During his "retirement" in Fountain Hills, he has won numerous awards as a nature photographer. Councilmember Magazine received a Ph.D. from the University of Maryland in 1976. He has lived in Fountain Hills with his wife, Cynthia, since 2006. Magazine has two children and a granddaughter. Cynthia has two children from a previous marriage and four grandchildren. 40 1 ■ , ■ ' ■ The Height of Desert Living Councilmember Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleve- land). He graduated from Bay High School in 1985. He has earned two undergraduate degrees; one in Mar- keting and the other in Management from the University of Cincinnati in 1990 and has recently completed his MBA in Strategic Management from Patten University in California. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its Vice Chairman. He has chaired the General Plan update committee, the economic and development commit- tee with BVAC, co-chaired the sign committee, and was treasurer of Sunridge Canyon HOA. He presently sits on the Maricopa Association of Governments, Domestic Violence Committee. In his spare time, Coun- cilmember Yates coaches soccer and is active in his church. Town Council Cecil A. Yates Councilmember Yates is an award winning Commercial Real Estate De- veloper. He is presently the Executive Director of Property Management for Commercial Properties, Inc. (CPI) and operates over 6,000,000 square feet of office, retail and industrial space throughout Arizona. He has owned and operated several restau- rants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzeria. Councilmember Yates and his wife; Nancy, have been married since 1995 and are the proud parents of two children, Sophia, 17; and Mason, 14 (not to mention their black lab, Wiz- ard; German Shepherd, Gracie; their cat, Simba; and whatever other crawling creatures their kids adopt!) The Height of Desert Living E E E 41 Town Council Terms of Office Elected Officials' Terms of Office Mayor• Linda M. Kavanagh Term of Office: First term: June, 2012 - November, 2014 Second term: December, 2014 - November, 2016 Vice Mavor: Henry Leger Term of Office: First term: June, 2006 - May, 2010 Second term: June, 2010 - November, 2014 Third term: December, 2014 - November, 2018 Councilmembers: Dennis Brown Term of Office: Partial term: May, 2009 - May, 2012 Second term: June, 2012 - November, 2016 Nick DePorter Term of Office: First term: December, 2014 - November, 2018 Cassie Hansen Term of Office: First term: June, 2008 - May, 2012 Second term: June, 2012 - November, 2016 Alan Magazine Term of Office: First term: December, 2014 - November, 2018 Cecil A. Yates Term of Office: First term: June, 2012 - November, 2016 42 1 ■ , ■ ' ■ The Height of Desert Living Financial Overview & Policies Financial Overview �M, Policies The Height of Desert Living m m ■ 1 43 OPERATING FUNDS General Fund (100) Public Art Fund (410) Internal Service Fund (800) Vehicle Replacement Fund (810) TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Highway User Revenue Fund (HURF) (200) Downtown Strategy Fund (300) Economic Development Fund (310) Tourism Fund (320) Special Revenue/Grants Fund (400) Court Enhancement Fund (420) Environmental Fund (460) Cottonwoods Maintenance District Fund (540) DEBT SERVICE FUNDS Revenue Bond Debt Service (500) General Obligation Debt Service (510) Eagle Mountain Debt Service (520) Municipal Property Corporation Debt Service (530) CAPITAL IMPROVEMENT FUNDS Capital Projects Fund (600) Facilities Replacement Fund (610) Law Enforcement Development Fee Fund (710) Fire & Emergency Development Fee Fund (720) Parks/Recreation Development Fee Fund (740) Open Space Development Fee Fund (750) FUND/DEPARTMENT STRUCTURE Governmental Funds Fund Type Fund Department Operating Total General Fund Mayor & Town Council General Fund Administration General Fund General Government General Fund Municipal Court General Fund Public Works General Fund Development Services General Fund Community Services General Fund Law Enforcement General Fund Fire & Emergency Medical Public Art Fund Community Services Internal Service Fund Administration Vehicle Replacement Fund Administration Fund Type Fund Department Special Revenue Total Highway User Revenue Fund Development Services Downtown Strategy Fund Administration Economic Development Fund Administration Tourism Fund Community Services Special Revenue Fund Administration Court Enhancement Fund Municipal Court Environmental Fund Development Services Cottonwoods Maintenance District Fund Administration Fund Type Fund � Department Debt Service Total General Obligation Bond Fund Administration Eagle Mountain CFD Fund Development Services Municipal Property Corporation Fund Administration Fund Type Department Capital Projects Total Capital Projects Fund Administration, Community Services, Development Services, Fire & Emergency Medical Facilities Replacement Fund Development Services Development Fees Funds Community Services, Development Services, Law Enforcement, Fire & Emergency Medical, Parks/Recreation, Open Space GRAND TOTAL ALL FUNDS - includes transfers Financial Overview & Policies Fund Department Total Proposed Statement Summary Budget Page Number 115 131-136 115 137-172 115 169-172 115 173-180 115 181-198 115 199-226 115 227-256 115 257-262 115 263-270 116 116 116 116 116 377-383 Page Number 116 272-278 116 281-283 116 284-288 116 289-292 116 293-298 116 299-302 116 303-306 116 307-310 Page Numner 116 312-313 116 313 116 313-314 Page Number 117 325-372 117 373-376 117 117 E Amount 17,307,415 72,342 2,084,663 2,929,259 319,479 827,304 921,010 2,172, 750 3,930,111 3,708,717 39,000 71,780 231,000 F(mount 7,368,706 3,534,386 1,021,655 317,467 207,653 1,655,000 88,115 540,380 4,050 Amount 2,922,266 2,119,350 409,226 393,690 Amount 12,196, 382 9,692,885 431,000 2,072,497 $ 39,794,769 The preceding page depicts the budgetary funds of the town. The table above represents the departments of the Town and the funds that are used by those de- partments. The Height of Desert Living E E ■ 1 45 Financial Overview & Policies FUND STRUCTURE The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabili- ties, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. Operating Funds «The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills departments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, development ser- vices (public works/planning), community services (parks and recreation/ community center/senior activity center), general administration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial resources except those required to be accounted for in another fund and have designations of non -spendable, re- stricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in -lieu contribu- tions. These funds may only be used for the purchase of art and for the installation of this art throughout the community. This fund has a committed fund balance. «The Internal Service Funds (Funds 800 and 810) are used to account for the Town's business -type activities. These funds are considered self-supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. These funds are classified as having assigned fund balances. Internal Service Funds include: • General Internal Service Fund (Fund 800) • Vehicle Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, desig- nated as committed or restricted. The Town maintains the following Special Reve- nue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by State Shared revenues and transfers from the Capital Improvement Fund. The State of Arizona taxes motor fuels and collects a variety of fees and charges relat- ing to the registration and operation of motor vehicles. These revenues are depos- ited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns and counties and to the State Highway Fund. This fund may only be used for street and highway purposes and is a restricted fund. 46 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies «The Downtown Strategy Fund (Fund 300) is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from the 20% (previously 40%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Economic Development Fund (Fund 310) is a committed fund which may only be used for economic development. Revenue for this fund comes from the 80% (previously 60%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Tourism Fund (Fund 320) is a committed fund which may only be used for tourism. Revenue for this fund is provided by a transfer from the Eco- nomic Development Fund. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be ARRA Funds or other federal funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabili- ties of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Environmental Fund (Fund 460) is a restricted fund which may only be used to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items in- clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec- tion and maintenance, street sweeping, storm drain cleaning and household haz- ardous waste disposal. Revenues are derived from the annual environmental fee billed to Town residents «The Cottonwoods Maintenance District Fund (Fund 540) is a re- stricted fund which may only be used for maintenance of the Cottonwoods Mainte- nance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and interest on bonded indebtedness. Revenues are derived from a secondary property tax levy, and municipal property lease payments. (The 0.2% of local sales tax previously dedicated to mountain preserve bonds has been redirected to the Highway User Revenue Fund for the pavement management program.) Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency amounts, categorized as restricted. The Height of Desert Living 1 1 47 Financial Overview & Policies Debt Service funds include: • Revenue Bond Debt Service (Fund 500) • General Obligation Debt Service (Fund 510) • Eagle Mountain CFD Debt Service (Fund 520) • Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and or construction of major capital items including facilities, heavy equipment, technology, open space, park improvements and major road improvements. <<The Capital Projects Fund (Fund 600) revenues are assigned revenues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improve- ments funding for the Town. <<The Facilities Replacement Fund (Fund 610) revenues are assigned and currently the result of a transfer from the General Fund. The Fund has been established to cover replacement costs for large scale items that cannot be ab- sorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment and Parks and Recreation structures. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design and construction of public facilities serving the needs of the new development from which it was collected and designated as restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a develop- ment fee. This IIP is incorporated as part of the Town's Capital Improvement Pro- gram (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining funds have been expended. Development Fee funds currently include: • Fire & Emergency (Fund 720) • Parks/ Recreation (Fund 740) BUDGETARY AND ACCOUNTING BASIS The budget is prepared on a budgetary basis of accounting for all fund types. Ex- penditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town's Comprehensive Annual Financial Report (CAFR). The major dif- ferences between the budgetary and GAAP basis are: 48 1 ■ , r r The Height of Desert Living Financial Overview & Policies • Certain revenues, expenditures and transfers are not included on a budget- ary basis, but are accrued and reported on a GAAP basis. For example, in- creases or decreases in compensated absences are not reported for budget- ary purposes, but are presented as revenues or expenditures on a GAAP ba- sis. • Depreciation is not budgeted as an expense in budgetary accounting. • Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. • Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital project budget funding sources are matched with budg- eted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budget- ary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fis- cal year two; however, the entire budget for this project would not be appropri- ated in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living 49 Financial Overview & Policies TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES I. INTRODUCTION The Mayor and Town Council (the "Town Council") of the Town of Fountain Hills (the "Town") understands that principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these prin- ciples will enhance the Town's financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The policies will be reviewed periodically to assure the highest standards of fiscal man- agement. Policy changes will be needed as the Town continues to grow and be- comes more diverse and complex in the services it provides, as well as the organi- zation under which it operates, to provide these services to its citizens. The Town Manager and staff have the primary role of reviewing and providing guidance in the financial area to the Town Council. II. OVERALL GOALS The overall financial goals underlying these principles are: 2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi- nancial condition, defined as: A. Cash solvency - the ability to pay bills. B. Budgetary solvency - the ability to balance the budget. C. Long run solvency - the ability to pay future costs. D. Service level solvency - the ability to provide needed and desired ser- vices. E. Adhering to the highest accounting and management practices as well as the financial reporting and budgeting standards established by the Government Finance Officers Association, by the Governmental Ac- counting Standards Board (GASB) and by other professional organiza- tions. 2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town govern- ment is well managed and financially sound. 2.3 Stability. To have the ability to withstand local and regional economic fluc- tuations, to adjust to changes in the service requirements of our commu- nity, and to respond to changes in Federal and State priorities and funding as they affect the Town's residents. 50 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies 2.4 Delivering Quality Services. To deliver quality services in an affordable, effi- cient and cost-effective basis providing full value for each tax dollar. III. FUND BALANCE Fund balance is defined as the cumulative difference of all revenues and expendi- tures, also considered the difference between a fund's assets and deferred out- flows of resources and its liabilities and deferred inflows of resources. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is essential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures and similar circumstances. The fund balance also provides cash flow liquidity for the Town's general operations. Fund balance is an important indicator of the Town's financial position and ade- quate reserves must be maintained to allow the Town to continue providing ser- vices to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town faces. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue shortfalls or unpredicted one-time expenditures. With the Town dependency upon State shared income and State sales tax revenues for approximately one third of the General Fund budget, there is increased opportunity for fluctuation. Addition- ally, a significant portion of Town revenue is received from sales taxes - both state shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing govern- ment operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local govern- ment financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Credit reviews performed by municipal bond analysts. 2. Preserving or improving the Aa3 bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. The Governmental Accounting Standards Board ("GASB") has found that useful- ness and value of fund balance information provided is significantly reduced by The Height of Desert Living E ■ 1 ■ 1 51 Financial Overview & Policies misunderstandings regarding the message that it conveys and the inconsistent treatment and financial reporting practices of governments. GASB issued a pro- nouncement, GASB Statement No. 54 ("GASB 54"), which applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. 3.1 Fund Balance Categories. An accounting distinction is made between por- tions of fund balance that are spendable and nonspendable. These portions are broken into five categories: (A) Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This amount includes inventory, prepaids, and non-current re- ceivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed or as- signed). (B) Restricted fund balance— Includes amounts that are either (1) ex- ternally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling leg- islation. Restricted fund balance means "restricted net assets" as de- fined in the government -wide Statement of Net Assets, GASB State- ment No. 34, as amended by GASB Statement No. 46. (C) Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts clas- sified as "committed" are not subject to legal enforceability like re- stricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund bal- ances must occur prior to year end; however, actual amounts can be determined in the subsequent period. (D) Assigned fund balance—Includes amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to as- sign amounts to be used for specific purposes in accordance with pol- icy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. 52 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies (E) Unassigned fund balance—Includes any remaining amounts after applying categories (A) -(D) above (amounts not classified as non - spendable, restricted, committed or assigned). Planned spending in the subsequent year's budget would be included in the unassigned fund balance category. The General Fund is the only fund that will re- port a positive unassigned balance. 3.2 General Fund. The fund balance of the Town General Fund may consist of up to five com- ponents, as described previously. In order to satisfy the objective of main- taining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of reve- nues is recommended. A. Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fis- cal policies. The maintenance of this fiscal balance is a particularly important factor considered by credit rating agencies in their evalua- tion of the credit worthiness of the Town. It is of primary importance that the Town's credit rating be protected. (1) Rainy Day Fund to be Maintained. As a component of the Com- mitted fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated ex- penditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to a minimum of 20% of the average actual General Fund revenues for the preceding five fiscal years. This contingency will provide for the tempo- rary financing of an unforeseen nature for that year. Expendi- tures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the con- tingency funding. (2) Guidelines for Rainy Day Fund. In order to achieve the objec- tives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the fol- lowing guidelines shall be adhered to by the Town Manager, Town staff and Town Council: (a) Deposit Rules. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth The Height of Desert Living N ■ 1 01 53 Financial Overview & Policies herein until the Rainy Day Fund balance is equal to at least 20% of the average actual General Fund revenues for the preceding five fiscal years. (b) Use Rules. Rainy Day Funds may only be expended for any one of the following purposes or under the following circumstances: (i) To replace the loss of more than 25% of the Town's local share of State shared revenues re- ceived pursuant to ARIZ. REV. STAT. § 43-206. (ii) For any event that threatens the health, safety or welfare of the Town's citizens. (iii) For any event that threatens the fiscal stability of the Town. (iv) To address any matter declared as an emergency by the Governor or the Mayor. (c) Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: (i) Any appropriation shall require the approval by at least 2/3 of the entire Town Council. (ii) The maximum amount of Rainy Day withdrawals in any fiscal year shall not exceed one-half of the total balance in the Fund. (d) Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual de- posits set forth above): (i) All amounts shall be repaid in not more than five years, in annual installments of not less than 1% of the previous fiscal year General Fund balance. (ii) Repayments shall be appropriated as part of the annual budget adoption. B. Assigned Fund Balance. The Town will maintain an assigned fund bal- ance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This as- signed fund balance will be assigned for (1) "pay-as-you-go" capital replacement expenditures, (2) vehicle or equipment replacement, (3) capital projects, (4) prepaying or defeasing existing Town debt or (5) 54 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies any other expenditure that is non-recurring in nature. The 10% is the minimum and may be increased to accelerate accumulation of funds for a large capital expenditure. To the extent these balances are ex- pended, additional funds necessary to restore this additional 10% amount will be provided in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The assigned General Fund balance can be authorized for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor and Town Council on June 7, 2012, as may be amended from time to time. C. Unassigned Fund Balance. Funds in excess of the balances described in the preceding paragraphs will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolu- tion, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) used to supplement "pay as you go" capital replacement expenditures in the Capital Projects Fund or (3) used to prepay or defease existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a pro- jection of the year-end unassigned General Fund balance. Such pro- jection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance. These guidelines will be reviewed by the Town Manager periodically following adoption (or sooner at the direction of the Town Council). 3.3 Special Revenue Funds. A. HURF. The Highway User Revenue Fund ("HURF") is restricted in use solely for street and highway purposes. The fund depends upon State shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with Special Revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as restricted fund balance. B. Excise Tax Funds. The excise tax funds are committed funds that the Town Council may dedicate for specific purposes by resolution or as part of the annual budget adoption. The Height of Desert Living E E 01 55 Financial Overview & Policies 3.4 Debt Service Funds. The Debt Service Fund is established for the payment of principal and inter- est on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service pay- ment due on July 1 plus an amount equal to the average annual delinquency factor based on the prior three years' delinquency rates. 3.5 Capital Projects Fund. A Capital Projects Fund has been established to allow the Town to accumu- late monies for (1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic develop- ment projects and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales of real and personal property belonging to the Town; (B) General Fund transfer of any excess revenues collected over budgeted and unexpended appropria- tions not needed to meet fund balance requirements or re -appropriation; and (C) interest earnings on the balance of the fund invested per the Town's investment policy. Accounted for separately, but considered part of the Capital Projects Fund, are accumulated development fees collected pursuant to ARIZ. REV. STAT. § 9-463.05 that are assessed on new construction for the purpose of funding growth. These funds are restricted to growth -related capital expenditures as designated in the Town's adopted Infrastructure Im- provements Plan. The fund balance will be established each fiscal year dur- ing the budget process depending on planned expenditures but cannot ex- ceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infrastructure, marketing or sales -related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than development fees). The Town Council may approve the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at the time the expenditures are approved. IV. FINANCIAL PLANNING Financial planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring and analyses of the Town's budget. It is increasingly important to monitor the performance of the programs competing to receive fund- ing. 56 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies 4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budget, which shall be submitted to the Town Council and the public for re- view in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year beginning July 1 and ending the following June 30. The Town Council will adopt the budget no later than June 30, and the Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 4.2 Budget Preparation. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by fund. C. Estimated fund balance by fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improve- ment program. G. Any additional information, data, or analysis requested of manage- ment by the Town Council. 4.3 Operating Budget. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues, creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years' expenditures; for example, accruing future years' revenues or rolling over short-term debt to avoid planned debt retirement. 4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating ser- vice levels and avoids crises when one-time revenues are reduced or re- moved. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town's revenues annually for each fiscal year, as well as estimates of spe- cial (grant, excise tax, etc.) revenues and interfund transfers. The Height of Desert Living N ■ 1 01 57 Financial Overview & Policies 4.6 Staffing. The budget will fully appropriate the resources needed for author- ized regular staffing. At no time shall the number of regular full-time em- ployees on the payroll exceed the total number of full-time positions author- ized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget preparation schedule outlining the preparation timelines for the pro- posed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town Departments in a timely manner for the Department's completion. Department Directors shall pre- pare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 4.8 Performance Measurement. Performance measurement indicators will be in- tegrated into the budget process as appropriate. 4.9 Efficiency Analysis. Alternatives for improving the efficiency and effective- ness of the Town's programs and the productivity of its employees will be considered during the budget process. Duplication of services and ineffi- ciency in service delivery should be eliminated wherever they are identified. 4.10 Department Responsibility. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total depart- mental expenditure budgets. Department Directors shall immediately notify the Town Manager of any exceptional circumstances that could cause a de- partmental expenditure budget to be exceeded. 4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quar- ter by the Town Manager or authorized designee. In addition, the quarterly report shall include revenue and expenditure projections through the end of the fiscal year. 4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary to ensure a balanced budget at the close of the fiscal year. The Town Man- ager may institute a cessation during the fiscal year on hirings, promotions, transfers and capital equipment purchases. Such action will not be taken ar- bitrarily or without knowledge and support of the Town Council. V. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In ad- dition, purchases and expenditures must comply with all applicable legal require- ments. 58 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies 5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for ad- ministrative approval and processing of certain budget transfers within funds. 5.2 Purchasing System and Policies. The Town will maintain a purchasing sys- tem that provides needed materials in a timely manner to avoid interrup- tions in the delivery of services. All purchases shall be made in accordance with the Town's purchasing policies, guidelines and procedures and applica- ble State and Federal laws. The Town will endeavor to obtain supplies, equipment and services as economically as possible. 5.3 Internal Controls. Expenditures will be controlled through appropriate inter- nal controls and procedures in processing invoices for payment. 5.4 State Expenditure Limit. The State of Arizona sets a limit on the expendi- tures of local jurisdictions. The Town will comply with these expenditure limitations and will submit an audited expenditure limitation report, audited financial statements and audited reconciliation report as defined by the Uni- form Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the State Auditor General each year. 5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and re- corded in the Town of Fountain Hills Summary of Capital Assets. VI. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 6.1 Balanced Revenue Base. The Town's goal is a General Fund revenue base that is equally balanced between sales taxes, State shared revenues, prop- erty tax, service fees and other revenue sources. 6.2 Stable Revenue Base. The Town will strive for a diversified and stable reve- nue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. The Height of Desert Living I 1 1 59 Financial Overview & Policies 6.3 Monitoring Collection. The Town Manager or authorized designee will moni- tor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town's long-range objectives. Any decision to pursue intergovernmental aid should include the considera- tion of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Foun- tain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally man- dated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a "Cost Allocation Study" prepared pe- riodically. 6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To en- sure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 50% of those one-time revenues to the Capital Projects Fund. Monthly, these revenues will be transferred from the General Fund to the Capital Pro- jects Fund for future appropriation. VII. USER FEE COST RECOVERY User fees and charges are payments for voluntarily -purchased, publicly -provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 7.1 Establishing Fees. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized 60 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 7.2 Recalculation. Periodically, the Town will recalculate the full costs of activi- ties supported by user fees to identify the impact of inflation and other at- tendant costs. VIII. CASH HANDLING POLICY Collecting and controlling cash at the Town are very important functions. The Cus- tomer Service Representatives and Permit Technicians are the Town's cash han- dling agents. Strong internal controls for cash collection and handling are neces- sary to prevent mistreatment of Town funds and to safeguard and protect employ- ees from unwarranted charges of mishandling funds. Historical practices shall not constitute justification for deviation from these proce- dures. The material contained in this Section supersedes any previous policies and procedures regarding the handling of cash followed within the Town and/or within Departments. The Finance Division will conduct periodic reviews of cash handling procedures. Any amendments to the policies require Town Council approval, but the Town Manager may make interpretations and exceptions to the policies con- tained in this Section as more particularly set forth in Subsection 8.13 below. 8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff (including cash, credit cards, checks, etc.) and not volunteers. Any Department Director or manager with responsibilities for managing Town cash receipts and those employees who are entrusted with the re- ceipt, deposit and reconciliation of cash for Town -related activities shall be responsible for knowledge of and compliance with this Section VIII. A refer- ence to this Section should be included as part of all departmental policies and procedures. 8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, col- lecting and controlling cash should be centralized in one location; however, that is not always possible or practical. As a result, the collection of money is, in part, decentralized. The Finance Division must authorize all cash han- dling sites, including one-time requests for cash for special events. Depart- ments requesting status as a cash handling site (or special events where money is being collected and a cash float is needed) must submit a request to the Finance Division at least 24 hours prior to the special event that in- cludes: A. Reason(s) why cash handling site or cash float is needed. B. A list of the personnel involved with the cash handling site, descrip- tions of their duties and how segregation of duties will be maintained. C. Whether a change drawer will be needed. The Height of Desert Living E E 01 61 Financial Overview & Policies D. A description of the reconciliation process, including frequency of rec- onciliation. E. A description of the process for safeguarding cash until it is depos- ited. F. A schedule of how often and where cash deposits will be made. 8.3 Procedures for Cash Collection. A. "Cash" is defined as any of the following accepted methods of pay- ment for Town transactions: (1) Cash (coin and currency). (2) Checks (made payable to the Town, no third party checks). (3) Credit Cards (MasterCard, Visa, Discover, American Express - ACTIVE Net only). (4) Money Orders. B. Cash should be physically protected through the use of vaults, safes, cash registers, etc. Each Department is responsible to make the nec- essary provisions to properly safeguard the cash receipts in its area and maintain the necessary safe or vault that will ensure the security. Generally, any amount of cash on hand must be maintained in a vault or heavy safe (one which cannot be easily moved by two persons us- ing a hand cart). Cash should not be retained in desk drawers or standard file cabinets without a locking mechanism; petty cash must be secured in a locked file cabinet and keys should be secured sepa- rately. C. The cash drawer should be kept shut when not in use and after each transaction. The cash drawer, when open, should not be left unat- tended when it contains money. The contents of cash drawers should be placed in a safe, vault, or an approved, locked location after each day; all safes are to be kept locked. 8.4 Receipts. A. Procedures must be in place to record the daily beginning and ending receipt numbers of the cash register, and include safeguards to pre- vent manipulation of register totals, receipt numbers, etc. Automatic numbering of receipts through a computerized system is an accept- able alternative. 62 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. Receipts should be generated from either receipt books or cash regis- ter receipt system. C. Cash registers must be programmed to issue receipts, which shall contain all information required by the accounting system to properly credit and track payments. D. Receipt books, if issued for special events, must be issued in sequen- tial order. All books should be accounted for from the time of delivery and returned to the Finance Division. E. Only those receipt books that have been distributed by the Finance Division may be used. F. At a minimum, sequential, pre -numbered receipt forms must contain the following information: (1) Date issued. (2) Cashier and/or Department issuing the receipt. (3) Name of payor (not the department name or revenue source). (4) Net amount received. (5) Sufficient information to identify the purpose of the payment. (6) Form of payment (cash, check, credit card, etc.). G. The receipt forms should also: (1) Contain all available identifying numbers and other pertinent, descriptive information including invoice numbers. (2) Be issued in a minimum of two copies, one for the payor and one to accompany the deposit. (3) Never be altered; if any type of change is necessary, all copies of the receipt must be clearly marked "void" and a new receipt issued. (4) Be filed sequentially and retained by the Department (including void receipts). 8.5 Cash Received in Person. A. When a customer produces a mutilated bill (where a portion is miss- ing), the receiver should request that the customer have a bank re - The Height of Desert Living M M ■ 1 63 Financial Overview & Policies deem the bill. No bill will be considered for acceptance if both serial numbers are not present. B. A printed receipt must be issued for each payment received when the customer pays in person. At a remote location (for special events), manual pre -numbered receipts may be used when cash register re- ceipts are not available. C. Departments may not accept post-dated checks, IOU's, or third party checks. D. All cash received must be recorded through the computerized ac- counting system (MUNIS and/or ACTIVE Net) with computer- generated official Town cash receipts. When a cash handling site with a computerized accounting system has to use temporary cash re- ceipts, those temporary receipts must be converted over to comput- erized receipts as soon as possible. If the conversion cannot be ac- complished within 48 hours, the cash should be deposited into the Department's safe and tracked in detail until it is recorded on the computerized accounting system. E. The customer must be presented an official Town receipt form with a duplicate record being retained by the receiving Department. All num- bered receipts must be accounted for, including the original of voided receipts. F. The cash handling site must maintain a clear separation of duties. An individual should not have responsibility for more than one of the cash handling components: collecting, depositing, disbursement and reconciling. G. The procedures below are to be followed to safeguard the employee and the cash: (1) Account for cash as soon as is it received - count the cash in front of customer. (2) Keep cash received in view of the customer until the transac- tion is complete. (3) If change is required, count all cash and change in front of cus- tomer. (4) Reconcile the funds received to the computerized accounting system cash report or to the total of the temporary receipts at the end of the day or at the end of each shift and balance the receipts as set forth in Subsection 8.9. 64 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies (5) Immediately place all cash in a cash drawer, safe or other se- cure place until deposited. A secure area for processing and safeguarding funds received should be provided and restricted to authorized personnel. (6) Personal transactions with Town cash funds are prohibited. Monies may never be borrowed nor loaned from cash funds, nor may personal checks be cashed from receipts. (7) All employees paying for Town services (rentals, movie tickets, animal license, business license, etc.) must be rung up by a different employee under a separate user ID. (8) Deposit all cash intact and not intermingled or substituted with other cash. (9) Pay refunds or expenditures through the appropriate Town bank account on a Town -generated check from the main ac- counts payable account or petty cash for the smaller accounts. If the original payment was made using credit/debit card, then refunds will be issued through the credit card per credit card regulations. (10) Provide printed receipts generated by the point of sale (POS) program for every transaction involving money. (11) Voided cash receipts must be approved and initialed by a su- pervisor before the daily deposit is done, noting the reason for voiding the transaction. (12) Deposit daily cash report and cash promptly at the end of each day into the Finance Division safe. (13) Place cash in amounts over $500.00 in the Finance Division safe immediately following the transaction until the end of day close out. (14) Cashiers should enter transactions using their personal logins (switch user) during a single shift. (15) All packaged coin or strapped currency received as payment should be removed from the package or straps and verified. H. Cashing checks from Town deposits, borrowing cash for personal use, lapping receipts to cover shortages in cash receipts, withholding checks for deposit in order to float checks, commingling personal and Town funds and modifying cash records are all serious offenses and may result in discipline up to and including immediate discharge from employment. The Height of Desert Living A 1 1 65 Financial Overview & Policies 8.6 Cash Received Through the Mail. A. When mail is opened, if the cash received is not credited directly into the appropriate Town account or issued a receipt through a comput- erized accounting system, a log of the checks, credit card transac- tions and or cash should be prepared and submitted to the Finance Division. The log should include the customer's name, amount re- ceived, check number and any other information available that may assist in proper allocation of the funds. The envelope also should be retained as part of the records. B. When mail is opened, checks must be endorsed promptly with a re- strictive endorsement stamp. Checks must be stored in a safe or other secure place approved by the Finance Division until deposited. C. Unidentified receipts must be deposited to a depository account ap- proved for such purposes. All reasonable attempts should be made to identify the correct account and transfer the funds. 8.7 Check Acceptance. A. The Federal Reserve has established a regulation to standardize check endorsements: (1) Checks must be made payable to the Town of Fountain Hills and endorsed promptly with a restrictive endorsement stamp payable to the Town of Fountain Hills. The endorsement stamps must be distributed by the Finance Division; this stamp protects the check if lost or stolen. (2) All depositor's endorsements are limited to the top 1.5 inches on the back side of the check, at the trailing edge of the check. This area is where endorsements are normally placed. If you look at the face of the check, the endorsement area is directly behind where "Pay to the Order of" is printed. (3) Any check that has been endorsed may not be returned to the customer. Any marks below the 1.5 inches on the check may obscure the bank routing number, cause delays in returning checks, and forfeit the Town's right to recovery. The purpose of this regulation is to speed collection and returns. (4) The endorsement must include the following: FOR DEPOSIT ONLY TOWN OF FOUNTAIN HILLS [Account Number] 66 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies (5) Checks should have the customer information pre-printed on the face of the check. Bank issued/generated checks are ac- ceptable. (6) Personal checks from employees for cash may not be cashed at any counter in a Town facility. (7) Checks or credit card transactions will not be cashed or proc- essed for more than the amount of purchase. Departments are not authorized to return currency to the payor in the event that the check exceeds the amount due to the Town. B. Be sure that the name, branch, city and state where the drawer's bank is located is printed on the check. C. The Town will not accept a check that is: (1) Illegible or not written out clearly; checks should be written out in blue or black ink only. (2) For anything other than the exact amount (no change will be given). (3) A third party check (that is, checks made out to someone other than the Town). (4) Altered or changed. (5) Undated, post-dated or stale dated (older than six months). (6) Not signed. (7) A starter check, i.e. a check without the name, address and check number on the face of the check. (8) Not in U.S. funds. (9) From a foreign bank, even if payable in U.S. funds. (10) Transfer checks. D. If the written amount on a check does not match the numerical amount, the written amount will govern. E. Money orders should be filled out by the customer in the presence of Town staff; the customer must countersign and write Town of Foun- tain Hills in the payee section. The Height of Desert Living E E 1 01 67 Financial Overview & Policies Credit Card Acceptance. A. Credit cards accepted are Visa, MasterCard, Discover and American Express (ACTIVE Net only). B. When presented with a credit card, the Department cashier shall: (1) Verify that the card has not been altered and is not expired. (2) Check customer identification to verify that the name on the card and the account name are the same, unless someone is paying for other family members. (3) Retain the credit card until the transaction is complete. (4) Enter the credit card transaction by swiping the card through the terminal on the keyboard; if the keyboard does not have a terminal, the swipe reader is not functioning or payment is be- ing taken over the telephone, the credit card number should be entered manually when prompted by ACTIVE Net or Class soft- ware programs. (5) If the credit card information is being input from a paper regis- tration form that includes the card number and payor signa- ture, shred or permanently mark over the portion of the form that includes the credit card information as soon as the trans- action is complete and the card is accepted. (6) If receiving credit card information over the phone, verify the caller's name as it appears on the card, verify the amount to be processed, enter the credit card number, expiration date and security code directly into the ACTIVE Net or Class program - immediately shred any piece of paper where the information can be viewed or taken. Balancing of Cash Receipts. A. All funds collected must be balanced daily, by mode of payment, by comparing the total of the cash, checks and credit cards to the com- puterized accounting reports, to the manual receipts totals, including the totals of the money received by mail. All cash receipts and sup- porting documentation (daily deposit slip, system receipts, and sys- tem reports) should be transferred daily to the accounting system and all discrepancies should be resolved before the end of the day/ shift. B. Daily cash counts and reconciliations will be performed on a random basis by the Accountant or other senior Finance Division staff mem- 68 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies ber. These reconciliations should be signed and dated by the re- viewer. The total monthly receipts should be balanced with the monthly bank account statements and accounting system monthly reports and all discrepancies should be resolved. C. Currency and coin must be reconciled separately from checks, credit cards and money orders by comparing actual cash received to the cash total from the cash report or to the sum of the cash sales from the manual receipts. D. Over/short amounts must be separately recorded, investigated and resolved to the extent possible as set out in the over/short portion of this Section. E. Because balancing can be a time-consuming task and requires atten- tion to detail, it is recommended that each cashier pre -balance his/ her own drawer periodically during the day. NOTE: On the rare occasion that a check needs to be forwarded to another party by the Town of Fountain Hills, the check cannot be en- dorsed. Any of the following positions are authorized to approve this receipt without endorsement: the Town Manager, the Finance Direc- tor and the Town Clerk. Approval to accept this instrument in this manner requires approval from one of the Town's authorized signato- ries in writing prior to the presentation of the instrument. F. End of day close out process for cash collection points includes the following: (1) Two signatures on the daily cash report before submitting to the Finance Division. (2) Total deposit must match the printed report from the software program. (3) Deposits are turned in daily and deposited in the Finance Divi- sion safe by the responsible party. 8.10 Cash Over & Short. A. A daily accounting of cash received should be balanced against the total amount on the daily reports run by the Department. Any amount that is over or short shall be reported on the same day to the Depart- ment Director and the Accountant. B. The discipline procedures set forth below should be followed if the es- tablished dollar limits and frequency of overages and/or shortages are exceeded. The current established dollar limit is five dollars. A log The Height of Desert Living N N 1 01 69 Financial Overview & Policies should be established to record any overages and shortages, and the employee's name and date. Patterns, frequencies and inconsistencies should be noted on the employee's performance review. Overages or shortages of $50.00 or more are to be reported to the Finance Direc- to r. C. Warnings or exceptions involving cash overages or shortages shall be retained in the employee's permanent file. D. If the shortage is the result of a suspected or documented theft, the shortage must be reported immediately and in writing to the Account- ant, the Finance Director and the Town Manager who will submit to law enforcement for investigation, regardless of amount. E. Employees who handle cash are expected to be careful and accurate and to balance their funds each day without overages or shortages. Failure to follow internal controls and checks and balances as ap- proved by the Finance Division is considered to be at least negligence and could be considered misconduct subject to the following discipli- nary procedures: (1) Verbal Warning. A verbal warning will be given if an employee has: (i) Two or more over/shorts in any 90 -day period (regardless of the amount). (ii) Cumulative over/shorts of $75.00 or more in any 30 -day period. (2) Written Warning. (i) After an employee has received two verbal warnings, the third warning will be in the form of a written warning. A fourth warning will be subject to disciplinary action as determined by the Department Director. (ii) A written warning will be issued if an employee exceeds a cumulative total of $100.00 or more cash short in any month regardless of the number of verbal warnings. 8.11 Returned Check Procedures. A. Any checks returned by the Town's depository bank as uncollected shall be sent to the Finance Division. Examples of returned checks in- clude: non -sufficient funds (NSF), account closed, payor's signature missing, refer to maker and post-dated or stale -dated checks. 70 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. When a check is returned, the Finance Division prepares a negative entry to the revenue journal, debiting the originating account for the amount of the check and at the same time assessing a service fee in the amount set forth in the Town's adopted fee schedule. It is the re- sponsibility of the Department that was credited with the revenue to notify the check writer and use due diligence to collect the amount of the check and the service fee. The check writer will be prohibited from receiving Town services until the Town is paid the full amount, plus the returned check fee. Restitution should be in the form of cur- rency, money order, cashier's check or certified check. The Finance Division will maintain an aging report on all non -collectable items; this report will be submitted monthly to the Finance Director. C. When restitution is obtained, the same account should be used that was used on the negative entry and the deposit should be transferred to the Customer Service Representative for inclusion in the daily de- posit. D. If after proper due diligence is performed, collection has not been made, the Accountant may be consulted regarding returned items that remain uncollected for further action through the State. 8.12 Preparation of Deposits (performed by the Finance Divisionl. A. The Finance Division shall prepare all deposits. B. All checks must be made payable to Town of Fountain Hills and en- dorsed. A calculator tape of the checks should be included with the checks bundled together. C. Cash must be recorded on the deposit slip in the appropriate space. D. Only depository -issued deposit slips, including the appropriate ac- count number(s) and sub-code(s) are to be used. E. Someone not involved with collecting the cash, opening the mail or reconciling the deposit must prepare the deposit. F. Deposit from the Municipal Court should be secured in locking deposit bags, which are available from the bank. G. Trips to the bank should be at random times during each day. 8.13 Exceptions to Cash Handling Policy. A. Any exception to this Section must be approved in writing by the De- partment Director and requires the concurrence of the Finance Direc- The Height of Desert Living E ■ 1 ■' 71 Financial Overview & Policies tor. For example, in cases where there is not enough staff available to maintain complete separation of duties, an alternate process to safe- guard Town funds must be established and approved by the Finance Director. Requests for exceptions to these procedures must be sub- mitted to the Finance Director in writing. B. Town personnel are prohibited from depositing Town cash into check- ing or other bank accounts unless the account has been set up by the Finance Division. 8.14 Records Retention. All cash receipts and related documents must be main- tained in accordance with Records Retention Schedules pursuant to ARIZ. REV. STAT. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips, credit card receipts, copies of manual cash receipts, etc. should be kept for the period specified by the Records Reten- tion Schedules. IX. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town's bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclo- sures to investors, underwriters and rating agencies. The Town's overall debt man- agement policy is to ensure that financial resources are adequate in any general economic situation to not preclude the Town's ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town's current bond resolutions and covenants. 9.1 General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive re- liance upon "pay-as-you-go" funds for capital improvements requires existing residents to pay for improvements that will benefit new resi- dents who relocate to the area after the expenditure is made. Financ- ing capital projects with debt provides for an 'intergenerational eq- uity," as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt fi- nancing should be given consideration. 72 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. To increase its reliance on current revenue to finance its capital im- provements, and promote a "pay-as-you-go" philosophy, the Town will appropriate each year a percentage of current revenues to main- tain a minimum 10% of average actual General Fund revenues for the preceding five fiscal years in the assigned fund balance. 9.2 Capital Improvement Plan. A. As part of the budget process each year, the Town Manager or au- thorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five year capital im- provement plan will be developed within the constraints of the Town's ability to finance the plan. B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital pro- jects. The ranking criteria will give greatest weight to those projects that protect the health and safety of its citizens. "Pay-as-you-go" pro- ject financing shall be given the highest priority. Capital improve- ments that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circum- stances. C. Lease -purchase financing shall be undertaken only when the project is considered essential to the efficient operation of the Town or to re- move expenditures that would exceed the State -imposed expenditure limitation. The Town Manager or authorized designee shall be respon- sible for ensuring that "pay-as-you-go" expenditures do not cause the State -imposed expenditure limitation to be exceeded in any fiscal yea r. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is rec- ommended, a dedicated source of funds to cover debt service re- quirements must be identified. All capital project requests will be re- quired to identify any impact the project may have on future operat- ing costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects that are likely to receive grant money. E. All capital project appropriations and amendments to the capital im- provement plan must be approved by the Town Council. The Height of Desert Living E ■ 1 01 73 Financial Overview & Policies F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure im- provement or asset. G. The following steps shall be used to prepare the Capital Improvement Program ("CIP"): (1) Establish Capital Improvement policies, including: (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g., computers) will be treated. (d) Identification of projects that are expected to be under- taken, but fall outside the time horizon of the plan. (2) Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving effi- ciency). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from cur- rent revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. 74 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies (4) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. (5) Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital pro- jects before "pay-as-you-go" and bond issuance financ- ing. (c) Developer contributions. (d) Private contributions. (e) Issuance of securities. (f) Capital leases. (6) Approve the CIP and Budget. (a) Town Council review. (b) Public hearing. (c) Adoption of the CIP and capital budget. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project re- quests will be required to identify any impact the project may have on future oper- ating costs of the Town. Department Directors will submit detailed descriptions of the useful life of capital projects submitted in conjunction with the preparation of the Town's CIP. The Town Manager shall incorporate an estimate of the useful life of proposal capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue then the bond amortization schedule shall be adjusted to reflect the asset's rapid depre- ciation. At no time shall the amortization exceed the life of the asset. The Height of Desert Living E ■ 1 01 75 Financial Overview & Policies 9.3 Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer Contributions. (3) General Obligation ("GO") Bond - requires voter approval, sup- ported by an ad valorem (property) tax. (4) Revenue Bonds - repaid with dedicated revenue source (HURF, revenue generated by project). (5) Municipal Property Corporation ("MPC") Bonds - repaid with a dedicated revenue source. (6) Community Facilities District ("CFD") or Special District Bonds - supported by an ad valorem property tax, revenues of the district or assessments of the cost of public infrastructure or enhanced municipal services. (7) Capital Leases - repaid within operating budget. (8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall not exceed 20% of the Town's operating revenue in or- der to control fixed costs and ensure expenditure flexibility. Improve- ment District, CFD and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria for CFDs have been established and included within the Town's CFD policy. C. The Town shall comply with all U.S. Internal Revenue Service arbi- trage rebate requirements for bonded indebtedness. D. Where applicable, the Town will structure GO bond issues to create level debt service payments over the life of the issue. The goal will be to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. E. Refunding bonds will be measured against a standard of the net pre- sent value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the ex - 76 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies isting debt structure to the benefit of the Town. Refinancings under- taken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. F. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. G. An analysis showing how a new issue combined with current debt im- pacts the Town's debt capacity and conformance with Town debt poli- cies will accompany every future bond issue proposal. The debt ca- pacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. H. MPC and contractual debt, which is non-voter approved, will be util- ized only when a dedicated revenue source (e.g., excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues gen- erated by the project will be greater than the debt service require- ments). I. The Town's privilege/excise tax to debt service goal will be a ratio of at least 2.5:1 to ensure the Town's ability to pay for long-term debt from this elastic revenue source. 9.4 Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the ser- vice providers that offer the Town the best combination of expertise and price. The Town is not required to select the firm offering the The Height of Desert Living I 1 1 77 Financial Overview & Policies lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all pro- posals submitted shall be the responsibility of the Town Manager. C. The Town will sell bonds through public sale, online bidding process or an accelerated bidding process unless the Town Council authorizes the bond to be sold by negotiated sale or private placement. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most effi- cient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report all financial information on an annual basis and notices of listed events in a timely manner, not in excess of ten busi- ness days after the occurrence of event, to the rating agencies and the Municipal Securities Rulemaking Board's ("MSRB's") Electronic Municipal Market Access (EMMA) system. The annual report will in- clude but not be limited to the Town's annual Comprehensive Annual Financial Report (CAFR) and other items specified in the Town's con- tinuing disclosure undertakings. G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town's adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the pro- ceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting com- munity and pledges to make all reasonable efforts to assist underwrit- ers in their efforts to comply with Securities and Exchange Commis- sion Rule 15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance and post -issuance compliance procedures relating to its tax-exempt financings. 78 1 ■ , ■ ' ■ The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living m' m ■ 1 79 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line -item basis. In program budgeting, specific performance objec- tives or outcomes are defined and the costs to produce those outcomes are enu- merated in the budget. In FY16-17, although the budget document continues with Department level, Division level and Program level budgets, many programs were combined for more efficient managing and reporting purposes. There were also two new Departments created. The new General Government Department was cre- ated for all non -departmental, Town -wide items and the Public Works Department was created out of the Development Services Department to oversee the Streets and Facilities Divisions, as well as the Outside Inspections program that was previ- ously reported under Engineering. For a summary of all Town programs, please see pages 115-117. Capital F Fun 39 TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE Debt Service Funds "'-;u u .�".`...` 1% Total All Funds= $30.OM 8% nds 7% Debt Service Funds 9% Special Revenue Funds 7% Excise Tax F 1% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE ids Total All Funds= $39.8M 80 10 1 ■ ' ■ The Height of Desert Living The proposed budget is based on revenue pro- jections that are con- servative and based on the expectation that the local and national econ- omy will continue at its existing pace of moder- ate growth in revenues next fiscal year. Reve- nues for all funds are $30.OM (excluding re- serves) with expendi- tures of $39.8M (including transfers) with some funds utiliz- ing reserves for pro- jects. Budget Highlights It should be noted that the State Shared sources of revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Ad- ditionally, these revenues are distributed to cities and towns based on each mu- nicipality's population compared to that of the entire State. Some municipalities have abundant available land for expansion and will continue to grow in popula- tion, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percentage of the total and will be allocated a smaller percentage of State Shared revenues. Past efforts to diversify the Town's revenue sources by asking the voters to approve a primary property tax have been unsuccessful which has necessitated reductions in force while maintaining the existing level of service. During FY15-16, seven cities and towns had a mid -decade census done in order to capture a bigger portion of State Shared revenues, which in turn, has had a negative impact on the Town's portion. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State Shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. FY16-17 GENERAL FUND OPERATING REVENUES Permits, Licenses, Fees 8% Building Revenue 8% In FY08-09, the Town received $14.8M in General Fund revenues but dropped over $2M by FY12 to $12.6M. The economic recovery saw a return to a revenue stream of $13.9M. The drop in FY13-14 reflects the reallocation of the Vehicle License Tax revenue (historically available for General Fund expenditures) to the High- way User Revenue Fund (HURF) for pavement management. Almost 85% of the Town's Gen- eral Fund resources are derived from the local sales tax and State Shared revenues. General Fund Revenues (in millions) $16.0 $14.0 $13.5 3 $13.2 $13. $13.2 $12.6 $12.0 $10.0 FY09-10 FY10-11 FY11-12 FY1243 FY13-14 $14.7 $14.1 $13.9 I I I The Height of Desert Living M M M 81 Budget Highlights The economic recession forced the Town to focus on the delivery of core services, defined by the Town Council as: • Public Safety - Fire/Emergency Medical, Law Enforcement and Judicial • Administration - Economic Development, Finance, Human Resources, Infor- mation Technology, Town Manager, Town Clerk, General Government • Public Works - Streets, Stormwater/Environmental Services, Facilities • Development Services - Building Safety, Engineering, Planning, Code En- forcement, Mapping & Graphics • Community Services - Parks, Recreation, Senior Services, Community Cen- ter, Tourism, Open Space and Trails In FY14-15 , the Town Council directed staff to develop a new program for funding maintenance capital - those projects that are necessary to maintain the Town's infrastructure but are not considered a capital improvement program (i.e., under the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve Study performed to identify those items. During the upcoming year, a transfer of General Fund reserves in the amount of $1 million is proposed into the Facilities Replacement Fund to help cover some of those projects. Following is a brief summary of what is included in the proposed General Fund budget for FY16-17: Salaries and Benefits - For FY16-17, additional staffing is proposed, totaling 1.63 FTEs; a full-time director of Development Services and a part-time account- ing clerk in Finance. Most Town employees' salaries and benefits are funded through the General Fund; salaries normally include overtime, sick leave, vacation and a set aside for merit increases. Staff is proposing a cost of living increase based on an updated market analysis with a 2.5% adjustment being proposed for FY16-17. The market analysis will result in a 5% adjustment to pay ranges (see pay plan on page 416). Because local governments are primarily a service indus- try, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries and benefits represent 23% of the proposed General Fund budget in FY16-17 and 10% of the total budget. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers' compensation insurance, and employer match of retirement The chart on the right shows that the number of Town em- ployees is only slightly higher than at the lowest level in over fifteen years while the level of service to the citizens has re- mained constant. 120 1101 100 90 77 80 ,.. Number of FTE Employees so 5!�� iiiiiiii■ s0 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FYls FY16 FY17 82 1 ■ , ■ ' ■ The Height of Desert Living Budget Highlights contributions. The Town does not provide a defined benefit pension plan for em- ployees but rather matches employee contributions into a 401(a) account main- tained by the International City/County Managers Association (ICMA). Contractual Services - The Town contracts with outside professionals for a num- ber of services which represents 25% of the total budget (53% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,406,877), currently un- der contract with Rural/Metro Corporation - 3% increase; and 2. Police protection ($3,814,531), currently provided through the Maricopa County Sheriff's Office - 7% increase. These two contracts alone represent 43% of the General Fund budget in FY16-17. Contractual Services also includes annual landscape maintenance contracts, equip- ment and vehicle repairs, and facilities maintenance (janitorial, building mainte- nance, etc.). Maintenance of the Town's 119 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastruc- ture maintenance that has been deferred ($1,000,000 in the HURF fund annually). Maintenance/ Utilities - In FY16-17, maintenance/utilities represent 7% of the total General Fund budget. The Town owns ten buildings that require maintenance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire sys- tems, irrigation, etc. Town staff has been unable to dedicate the resources neces- sary to maintain the buildings in an optimum condition; consequently future budg- ets will require increasing amounts of maintenance funding to bring the buildings up to standards. Supplies and Services - Supplies and Services include operational costs such as insurance, office supplies, etc. for Town Hall and other Town -owned buildings and accounts for 4% of the operating budget. The Town owns the Library, the Mu- seum, the Community Center, two fire stations, a vehicle maintenance facility, the Kiwanis building, and the Community Theater building. Other items in this cate- gory are postage and travel. Capital Outlays - Capital outlays include the purchase of furniture and equip- ment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of vehicle replacement charges to each department based on replacement cost to be transferred and expended within a Vehicle Replacement Fund. The Height of Desert Living N N 1 01 83 Budget Highlights HURF/Streets Fund Overview The HURF/Streets Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the revenue from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be used for pavement maintenance (not reconstruction). The available resources in HURF are anticipated at $3.5M in FY16-17 which includes $922,180 from VLT. Road maintenance has not been adequately funded for several years which has re- sulted in serious degradation of the Town's 186 miles of arterial and collector streets. The FY16-17 program of work will continue to focus on resolving the long- term fiscal needs for road maintenance. The HURF/Streets fund provides funding for the following Town programs: • Streets Department—Administration, including Legal Services • Adopt -A -Street • Open Space • Pavement Management • Street Signs • Traffic Signals • Vehicle Maintenance Excise Tax Funds Overview The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the Town's 2.6% local sales tax to downtown development. Subsequently, on April 18, 2013, the Town Council established an additional fund by splitting the original Ex- cise Tax/Downtown Fund into two separate funds: • Downtown Strategy Fund (original Excise Tax/Downtown Fund ) • Economic Development Fund Both funds were funded originally through the dedicated .1% of local sales tax with a 60/40 split -60% of sales tax revenues allocated to the new Economic De- velopment Fund and 40% of sales tax revenues allocated to the Downtown Strat- egy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and develop- ment. The Economic Development Fund, originally, was funded with 60% of the .1% lo- cal sales tax to be available for any economic development purpose. The Economic Development budget also included a proposal to create a new fund for Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on December 4, 2014, changing the allocations to 80% to the Economic Development Fund and 20% to the Downtown Strategy Fund effective January 1, 2015. 84 1 ■ , ■ ' ■ The Height of Desert Living Budget Highlights Special Revenue Fund Overview All special revenues (grants, etc) are received in the Special Revenue Fund. Oper- ating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF II), the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills that will bring visitors and workers into Town. The study was conducted throughout the community to get a wide response as to the trans- portation needs; as a result, the Town created a Ride Choice program. Grant funds will be used for that program as long as they are available. Included in the FY16-17 budget is an appropriation in the event that unanticipated grants become available. Other revenues in the Special Revenue Funds are the Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Mainte- nance District Fund - these funds will be committed/assigned/restricted for spe- cific purpose and not available for general operations. Debt Service Funds Overview Total debt service revenues for FY16-17 are budgeted at $2.9 million including secondary property taxes for voter approved bonds and transfers from the General Fund for the Community Center. Revenues are budgeted higher than expenditures to allow for a delinquency factor in uncollected property tax revenues. The follow- ing is a summary of the debt payments for FY16-17: • General Obligation Bonds (property taxes) $2.1 million • Municipal Property Corporation (excise taxes) $0.4 million • Eagle Mountain Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are few capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation required that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13, completed in FY13-14 and is the basis for new fees. The study was approved and reduced the number of fee categories from five to two: • Law Enforcement, Streets, and Library/Museum were eliminated • Fire & Emergency and Parks/Recreation will remain The Height of Desert Living J 1 1 85 Budget Highlights The fund balances remaining in the eliminated categories are included in the FY16- 17 expenditures to be used towards programs or projects that were included in the original IIP. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues - the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and has been cautious about moving forward with projects during the recession. Parks & Recreation Projects 20% Projects by Project Type Expenditures - FY17-21 Street/Sidewal k Projects 33% Downtown - Improvement Projects Total = $22.OM 3% Drainage Projects 3% Vehicle Replacement Program 5% Contingency 1% The following project areas and funding source are programmed for FY16-17 with total expenditures for capital projects budgeted at $9.3M which include: $3.8M for a new fire station relocation project, funded with CIP reserves $2.3M in park improvements, funded with Development Fees and CIP reserves $.7M in wash channelization project The complete list of projects is shown on page 326 and 330. 86 1 ■ , ■ ' ■ The Height of Desert Living Excise Tax Fund 4% Projects by Funding Source Expenditures - FY17-21 Development Fees 9% General Fund 5% ki Budget Highlights Total = $22.OM The Height of Desert Living ® M ■ 1 87 Budget Highlights FY16-17 Summary of Proposed Budget Revenues and Expenditures - All Funds Operating Debt Service Capital Non -Major Funds Funds Projects Funds Funds Total Revenues: Mayor and Council $ 72,342 Sales Tax $ 7,551,057 $ - $ 433,023 $ 1,039,167 $ 9,023,247 Property Tax - 2,272,976 - 5,366 2,278,342 Franchise Tax 332,418 - - - 332,418 Intergovernmental 4,796,127 - 255,000 3,853,210 8,904,337 Fines and Forfeitures 210,685 - - 16,350 227,035 Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346 Charges for Services 139,050 - - 262,000 401,050 Leases and Rents 254,691 - - - 254,691 Investment Earnings 30,612 660 12,264 3,532 47,068 Other 374,637 - 150,000 35,000 559,637 Sub total Revenues 14,982,052 2,273,636 1,030,858 5,754,625 24,041,171 Transfers In 78,828 249,055 5,046,962 570,570 5,945,415 Sub total 15,060,880 2,522,691 6,077,820 6,325,195 29,986,586 Use/(Source) of Reserves 2,246,535 399,575 6,118,562 1,043,511 9,808,183 Total Revenues $ 17,307,415 $2 922,266 $ 12,196,382 $ 7,368,706 $ 39,794,769 Expenditures: Current: General Government: Mayor and Council $ 72,342 $ - $ - $ - $ 72,342 Administration 2,297,443 2,922,266 693,885 1,659,050 7,572,644 General Government 591,205 - - - 591,205 Municipal Court 319,479 - - 88,115 407,594 Total General Government 3,280,469 2,922,266 693,885 1,747,165 8,643,785 Public Safety: Fire & Emergency Medical 3,708,717 - 3,800,000 - 7,508,717 Law Enforcement 3,930,111 - - - 3,930,111 Total Public Service 7,638,828 - 3,800,000 - 11,438,828 Community Services 2,209,279 - 2,940,535 207,653 5,357,467 Development Services: Public Works 917,304 - 2,311,000 4,074,766 7,303,070 Development Services 921,010 - - 185,194 1,106,204 Total Development Services 1,838,314 - 2,311,000 4,259,960 8,409,274 Sub total 14,966,890 2,922,266 9,745,420 6,214,778 33,849,354 Transfers Out 2,340,525 - 2,450,962 1,153,928 5,945,415 Total Expenditures $ 17,307,415 $ 2,922,266 $ 12,196,382 $ 7,368,706 $ 39,794,769 88 1 ■ ' ■ ' ■ The Height of Desert Living Other 2% Leases and Rents 1% Char Services 2% TOWN OF FOUNTAIN HILLS NET REVENUES BY TYPE - ALL FUNDS Sales Tax I Budget Highlights Property Tax 10% hise Tax 1% Permits Forfeitures 8% 1% Total = $24.OM TOWN OF FOUNTAIN HILLS NET EXPENDITURES BY FUNCTION - ALL FUNDS Development 1 Services \ 25% General --.Government 25% Community--- Services ommunityServices 16% Public Safety Total = $33.8M 34% The Height of Desert Living ® M M 89 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds Revenues: Taxes: Sales Tax Property Tax Franchise Tax Intergovernmental Debt Service Proceeds Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Development Services: Public Works Development Services Total Development Services Sub total Expenditures Transfers Out Total Expenditures FY15-16 FY16-17 FY13-14 FY14-15 Revised Proposed Actual Actual Budget Budget $ 8,459,268 $ 8,983,050 $ 8,647,150 $ 9,023,247 1,463,056 904,661 2,531,529 2,278,342 349,414 352,673 324,310 332,418 6,677,517 9,746,473 10,647,829 8,904,337 - 12,087,086 - - 170,995 186,456 163,361 227,035 891,783 1,043,382 1,332,338 2,013,346 161,376 176,541 163,700 401,050 252,585 269,754 279,561 254,691 81,138 135,541 74,719 47,068 384,836 362,785 503,251 559,637 18,891,968 34,248,402 24,667,748 24,041,171 1,838,453 2,782,646 1,240,980 5,945,415 20,730,421 37,031,048 25,908,728 29,986,586 1,494,623 (4,668,563) 12,038,545 9,808,183 $ 22,225,044 $ 32,362,485 $ 37,947,273 $ 39,794,769 $ 76,799 $ 82,680 $ 80,084 $ 72,342 5,494,282 9,276,154 7,190,295 7,572,644 - - - 591,205 296,384 298,501 357,722 407,594 5,867,465 9,657,335 7,628,101 8,643,785 3,821,720 3,067,013 6,888,733 2,042,598 5,587,795 5,587,795 20,386,591 1,838,453 $ 22,225,044 3,534,617 3,353,581 6,888,198 2,646,343 10,387,963 10,387,963 29,579,839 2,782,646 $ 32,362,485 90 ' ■ ' ■ ' ■ The Height of Desert Living 7,151,797 3,683,970 10,835,767 3,606,803 14,635,622 14,635,622 36,706,293 1,240,980 $ 37,947,273 7,508,717 3,930,111 11,438,828 5,357,467 7,303,070 1,106,204 8,409,274 33,849,354 5,945,415 $ 39,794,769 12 10 c 8 0 6 4 2 0 16 14 12 0 10 8 6 4 2 0 Town of Fountain Hills Revenues - By Year and Type FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Budget Budget Budget Highlights ■ Taxes ■ Intergovernmental ■ Debt Service Proceeds ■Fines and Forfeitures ■ Licenses and Permits ■ Charges for Services Leases and Rents Investment Earnings Other Town of Fountain Hills Expenditures - By Year and Function FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Budget Budget General Government Public Safety Community Services Development Services The Height of Desert Living M M M 91 Budget Highlights FY16-17 Proposed Budget Summary of Expenditures - includes transfers Administration FY13-14 FY14-15 FY15-16 FY16-17 Fund/Department Actual Actual Revised Budget Proposed Budget Operating Funds $ 3,635,545 $ 2,995,121 $ 6,241,428 $ 7,368,706 Mayor & Council $ 76,799 $ 82,680 $ 80,084 $ 72,342 Administration 1,958,224 2,202,263 2,254,315 2,084,663 General Government - - - 2,929,259 Municipal Court 292,490 297,656 277,107 319,479 Public Works - - 1,835,524 827,304 Development Services 1,609,961 1,891,781 - 921,010 Community Services 2,120,860 2,178,290 2,267,074 2,172,750 Fire & Emergency Medical 3,385,588 3,415,299 3,501,797 3,708,717 Law Enforcement 3,064,707 3,353,581 3,683,970 3,930,111 Total General Fund 12,508,629 13,421,550 13,899,871 16,965,635 Community Services 1,234 7,185 15,000 39,000 Total Public Art Fund 1,234 7,185 15,000 39,000 Administration 64,560 60,203 68,555 71,780 Total Internal Service Fund 64,560 60,203 68,555 71,780 Administration 550,581 23,954 31,000 141,000 Public Works 134,091 - - 90,000 Total Vehicle/Equip Repl Fund 684,672 23,954 31,000 231,000 Total Operating Funds $ 13,259,095 $ 13,512,892 $ 14,014,426 $ 17,307,415 Special Revenue Funds Public Works $ 3,146,310 $ 1,312,001 $ 2,848,121 $ 3,534,386 Total Highway User Revenue Fund 3,146,310 1,312,001 2,848,121 3,534,386 Administration 272,730 1,194,160 557,886 1,021,655 Total Downtown Strategy Fund 272,730 1,194,160 557,886 1,021,655 Administration 147,581 264,396 321,101 317,467 Total Economic Development Fund 147,581 264,396 321,101 317,467 Community Services - 118,120 188,580 207,653 Total Tourism Fund - 118,120 188,580 207,653 Administration 61,667 102,364 1,601,841 1,655,000 Total Special Revenue Fund 61,667 102,364 1,601,841 1,655,000 Municipal Court 3,894 845 80,615 88,115 Total Court Enhancement Fund 3,894 845 80,615 88,115 Public Works - - 639,241 540,380 Total Environmental Fund - - 639,241 540,380 Administration 3,363 3,235 4,043 4,050 Total Cottonwoods Maint District 3,363 3,235 4,043 4,050 Total Special Revenue Funds $ 3,635,545 $ 2,995,121 $ 6,241,428 $ 7,368,706 92 1 ■ ' ■ ' ■ The Height of Desert Living Budget Highlights Public Works Total Facilities Replacement Fund Law Enforcement Total Law Enforcement Dev Fee Fire & Emergency Medical Total Fire/Emergency Dev Fee Public Works Total Streets Dev Fee Community Services Total Park/Rec Dev Fee Community Services Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds Grand Total of All Funds, including Transfers Out Transfers Out Net Expenditures - Total of All Funds - FY16-17 Proposed Budget 130,000 431,000 Summary of Expenditures - includes transfers 130,000 431,000 FY13-14 FY14-15 FY15-16 FY16-17 Fund/Department Actual Actual Revised Budget Proposed Budget Debt Service Funds 2,306 - 67,202 51,822 Administration $ 1,014,000 $ 561,022 $ 2,094,722 $ 2,119,350 Total Gen Oblig Debt Service 1,014,000 561,022 2,094,722 2,119,350 Development Services 425,313 2,669,113 411,851 409,226 Total Eagle Mtn CFD Debt Service 425,313 2,669,113 411,851 409,226 Administration 1,108,910 2,954,713 520,740 393,690 Total Munic Prop Corp Debt Service 1,108,910 2,954,713 520,740 393,690 Total Debt Service Funds $ 2,548,223 $ 6,184,848 $ 3,027,313 $ 2,922,266 Capital Projects Funds Administration $ 539,410 $ 1,099,020 $ 337,271 $ 1,072,885 Public Works 1,678,516 7,422,660 9,140,000 1,880,000 Community Services 92,712 535,714 1,135,614 2,940,000 Fire & Emergency Medical 433,826 119,319 3,650,000 3,800,000 Total Capital Projects Fund 2,744,464 9,176,713 14,262,885 9,692,885 Public Works Total Facilities Replacement Fund Law Enforcement Total Law Enforcement Dev Fee Fire & Emergency Medical Total Fire/Emergency Dev Fee Public Works Total Streets Dev Fee Community Services Total Park/Rec Dev Fee Community Services Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds Grand Total of All Funds, including Transfers Out Transfers Out Net Expenditures - Total of All Funds - 41,010 130,000 431,000 - 41,010 130,000 431,000 2,306 - 203,484 203,484 2,306 - 203,484 203,484 2,306 - 67,202 51,822 2,306 - 67,202 51,822 11,813 407,921 - - 11,813 407,921 - - 9,217 - - 144,987 9,217 - - 144,987 9,769 535 535 1,672,204 9,769 535 535 1,672,204 2,306 43,445 - - 2,306 43,445 - - $ 2,782,181 $ 9,669,624 $ 14,664,106 $ 12,196,382 $ 22,225,044 $ 32,362,485 $ 37,947,273 $ 39,794,769 1,838,453 2,782,646 1,240,981 5,945,415 $ 20,386,591 $ 29,579,839 $ 36,706,292 $ 33,849,354 The Height of Desert Living E E ■ 1 93 Budget Highlights FY16-17 Projected Changes in Fund Balances Operating Debt Service Capital Projects Non -Major Funds Funds Funds Funds Total Revenues: Sales Tax $ 7,551,057 $ - $ 433,023 $ 1,039,167 $ 9,023,247 Property Tax - 2,272,976 - 5,366 2,278,342 Franchise Tax 332,418 - - - 332,418 Intergovernmental 4,796,127 - 255,000 3,853,210 8,904,337 Fines and Forfeitures 210,685 - - 16,350 227,035 Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346 Charges for Services 139,050 - - 262,000 401,050 Leases and Rents 254,691 - - - 254,691 Investment Earnings 30,612 660 12,264 3,532 47,068 Other 374,637 - 150,000 35,000 559,637 Sub total 14,982,052 2,273,636 1,030,858 5,754,625 24,041,171 Transfers In 78,828 249,055 5,046,962 570,570 5,945,415 Total Revenues 15,060,880 2,522,691 6,077,820 6,325,195 29,986,586 Expenditures: General Government: Mayor and Council 72,342 - - - 72,342 Administration 2,297,443 2,922,266 693,885 1,659,050 7,572,644 General Government 591,205 - - - 591,205 Municipal Court 319,479 - - 88,115 407,594 Total General Government 3,280,469 2,922,266 693,885 1,747,165 8,643,785 Public Safety: Fire & Emergency Medical 3,708,717 - 3,800,000 - 7,508,717 Law Enforcement 3,930,111 - - - 3,930,111 Total Public Service 7,638,828 - 3,800,000 - 11,438,828 Community Services 2,209,279 - 2,940,535 207,653 5,357,467 Development Services: Public Works 917,304 - 2,311,000 4,074,766 7,303,070 Development Services 921,010 - - 185,194 1,106,204 Total Development Services 1,838,314 - 2,311,000 4,259,960 8,409,274 Sub total 14,966,890 2,922,266 9,745,420 6,214,778 33,849,354 Transfers Out 2,340,525 - 2,450,962 1,153,928 5,945,415 Total Expenditures 17,307,415 2,922,266 12,196,382 7,368,706 39,794,769 Net Change in Fund Balance (2,246,535) (399,575) (6,118,562) (1,043,511) (9,808,183) Fund Balance Beginning of Year - estimated 9,718,811 820,146 7,795,104 3,031,513 21,365,574 End of Year $ 7,472,276 $ 420,571 $ 1,676,542 $ 1,988,002 $ 11,557,391 Fund Balance Percentage Change (23%) (49%) (78%) (34%) (46%) Note: See page 44 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Internal Service Funds. The Debt Service Fund decreased because of the use of accumu- lated reserves. The Capital Projects and Non -Major funds will also be utilizing ac- cumulated reserves for one time capital expenditures. 94 1 ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living M M ■ 1 95 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY16-17 budget. Information is presented for each fund. Capital Project Funds 20% TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE WITH TRANSFERS Total All Funds= $30.OM Special Revenue Debt Service Funds Funds 9% 7% L /O HURF 12% ands Total revenues for all funds are estimated at $29,986,586. The Operating Funds portion represents approximately 52% of the total. HURF/Streets funds represent 12% of the total. Special Revenue funds represent another 7% of the budget. Debt Service represents 9% and Capital Projects represent 20%. 96 1 ■ , ■ ' ■ The Height of Desert Living Description Operating Funds Sales Tax -Local Franchise Fees Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Alcohol Permits Rental Fees Non -Taxable Rental Cell Tower Lease Sales Tax -State Income Tax -State Fire Insurance Prem Tax Program Fees Non -Taxable Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Taxable Sales Court Fines/Fees Interest Income Internal Service Charges Transfer In Total General Fund In -Lieu Fees Transfer In Interest Income Transfer In Total Public Art Fund Miscellaneous Revenue Internal Service Charges Total Internal Service Fund Auction/Recycle Proceeds Restitution/Ins Proceeds Interest Income Internal Service Charges Vehicle Repl Charges Transfer In Total Vehicle/Equip Rep] Fund Total Operating Funds FY16-17 Proposed Budget Summary of Revenues - includes transfers FY13-14 Actual 7,100,383 $ 349,414 4,400 103,640 44,426 137,133 8,540 40,278 19,921 3,225 34,755 5,350 3,850 131,005 18,168 98,793 12,215 141,576 1,957,505 2,506,685 39,174 138,089 381 9,469 36,208 2,516 60 13,583 7,785 154,024 56,449 1,926 Revenue Summary FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget 7,504,014 352,673 4,550 128,377 41,261 171,307 7,145 34,346 840 38,709 5,000 78,835 6,925 5,100 172,778 24,204 20 116,736 10,229 142,789 2,055,241 2,722,433 38,211 156,839 500 9,860 2,484 643 9,282 2,543 6,938 167,491 55,009 2,289 13,1bu,92b 14,U/S,bUl 750 16,180 - 6 750 16,186 201 61,859 62,060 54,107 95 2,233 153,797 210,232 $ 13,453,968 70.650 70,650 239 293 1,445 178,027 180,004 $ 14,342,441 $ 7,317,367 324,310 1,500 109,575 41,832 257,755 3,350 10,000 2,100 20,000 4,000 21,000 2,500 2,500 193,316 17,000 1,270 124,840 12,509 142,212 2,148,444 2,707,673 36,050 135,200 1,500 11,750 20,260 1,000 1,000 1,000 20,822 6,900 147,011 50,000 5,420 2,000 13,904,966 $ 7,551,057 332,418 1,500 103,500 40,320 556,512 6,200 16,059 25,200 35,000 9,000 44,500 2,500 3,500 430,884 17,000 1,100 134,210 11,209 109,272 2,105,475 2,653,520 37,132 139,050 10,200 105 1,000 1,000 1,000 10,150 6,522 195,685 30,000 3,330 39,828 14,664,938 15,000 15,000 12 - 39,000 15,000 54,012 68,555 73,840 68,555 73,840 1,268 205,194 206,462 $ 14,194,983 600 1,268 266,222 268,090 $ 15,060,880 The Height of Desert Living E ■ 1 ■' 97 Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Special Revenue Funds Sales Tax -Local $ - $ - $ - $ 692,778 Vehicle License Tax 800,475 858,874 888,838 922,180 Highway User Tax 1,268,563 1,392,806 1,403,324 1,395,030 In -Lieu Fees 22,156 3,022 12,000 262,000 Reimbursements/Refunds - 509 - - Auction/Recycle Proceeds 437 2,089 - - Restitution/Ins Proceeds 9,212 8,510 - 25,000 Miscellaneous Revenue 533 - 6,000 - Interest Income 375 809 300 300 Transfer In 994,000 562 - 202,000 Total Highway User Revenue Fund 3,095,751 2,267,181 2,310,462 3,499,288 Sales Tax -Local - - 66,517 69,278 Sales -Excise Tax 129,069 100,540 - - Interest Income 11,878 13,225 6,000 3,036 Total Downtown Strategy Fund 140,947 113,765 72,517 72,314 Sales Tax -Local - - 266,066 277,111 Sales -Excise Tax 193,603 244,420 - - Interest Income 29 80 - 96 Transfer In - 90,000 50,000 50,000 Total Economic Development Fund 193,632 334,500 316,066 327,207 Grants - - 26,659 30,000 Prop 202/Gaming Rev - - 25,000 30,000 Sponsorships - - - 10,000 Transfer In - 119,100 139,100 139,570 Total Tourism Fund - 119,100 190,759 209,570 Grants - 2,000 1,481,841 1,336,000 LTAF II 31,667 9,643 65,000 65,000 Prop 202/Gaming Rev 30,000 67,044 75,000 75,000 Donations - 23,677 - - Transfer In - 1,639 - 179,000 Total Special Revenue Fund 61,667 104,003 1,621,841 1,655,000 CCEF Revenue 14,750 16,599 14,250 14,250 ]CEF Revenue 2,221 2,366 2,100 2,100 Interest Income 124 64 100 100 Total Court Enhancement Fund 17,095 19,029 16,450 16,450 Environmental Fee - - 540,000 540,000 Transfer In - - 222,480 - Total Environmental Fund - - 762,480 540,000 Property Tax -Cy 4,823 4,823 5,366 5,366 Interest Income 5 8 - - Total Cottonwoods Maint District 4,828 4,831 5,366 5,366 Total Special Revenue Funds $ 3,513,920 $ 2,962,409 $ 5,295,941 $ 6,325,195 98 1 ■ ' ■ ' ■ The Height of Desert Living Revenue Summary FY16-17 Proposed Budget Summary of Revenues - includes transfers Total Debt Service Funds $ 2,525,821 $ 6,633,343 $ 3,191,647 $ 2,522,691 The Height of Desert Living N N N 99 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Debt Service Funds Property Tax -Cy $ 1,029,428 $ 475,285 $ 2,109,477 $ 1,894,584 Interest Income 178 327 210 210 Transfer In - 362,638 - - Total Gen Oblig Bond Debt Service 1,029,606 838,250 2,109,687 1,894,794 Property Tax -Cy 428,805 424,552 416,686 378,392 Debt Service/Bond Proceeds - 2,300,000 - - Interest Income 77 166 9 150 Total Eagle Mtn CFD Debt Service 428,882 2,724,718 416,695 378,542 Sales Tax -Local - - 665,165 - Sales -Excise Tax 645,342 689,920 - - Debt Service/Bond Proceeds - 1,880,000 - - Interest Income 107 455 100 300 Transfer In 421,884 500,000 - 249,055 Total Munic Prop Corp Debt Service 1,067,333 3,070,375 665,265 249,355 Total Debt Service Funds $ 2,525,821 $ 6,633,343 $ 3,191,647 $ 2,522,691 The Height of Desert Living N N N 99 Revenue Summary Development Fees FY16-17 Proposed Budget 672 - Summary of Revenues - includes transfers Interest Income 105 58 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Capital Projects Funds 20,504 26,579 58,277 Interest Income Sales Tax -Local $ 390,871 $ 444,155 $ 332,035 $ 433,023 Development Fees - 200,000 - - Debt Service/Bond Proceeds - 7,565,000 - - Premium on Bond Proceeds - 342,086 - - Grants 43,449 2,600,221 1,790,000 255,000 Reimbursements/Refunds - 11,600 154,082 150,000 Restitution/ Ins Proceeds - 32,001 - - Miscellaneous/Reimbursements - - - - Interest Income 30,814 51,587 12,000 6,000 Transfer In 421,641 1,564,936 745,686 4,046,962 Total Capital Projects Fund 886,775 12,811,586 3,033,803 4,890,985 Transfer In - 143,772 81,715 1,000,000 Total Facilities Replacement Fund - 143,772 81,715 1,000,000 Development Fees 3,059 672 - - Interest Income 105 58 - - Total Law Enforcement Dev Fee 3,164 730 - - Development Fees 9,234 20,504 26,579 58,277 Interest Income 25 45 - 144 Total Fire/Emergency Dev Fee 9,259 20,549 26,579 58,421 Development Fees 228,265 33,684 - - Interest Income 147 121 - - Total Streets Dev Fee 228,412 33,805 - - Development Fees 93,636 68,651 78,060 122,294 Interest Income 1 34 - 120 Total Park/Rec Dev Fee 93,637 68,685 78,060 122,414 Development Fees Interest Income 11,622 13,241 6,000 6,000 Total Open Space Dev Fee 11,622 13,241 6,000 6,000 Development Fees 2,898 474 - - Interest Income 17 13 - - Total Library/Museum Dev Fee 2,915 487 - - Transfer In 928 - - - Total General Govt Dev Fee 928 - - - Total Capital Projects Funds $ 1,236,712 $ 13,092,855 $ 3,226,157 $ 6,077,820 Grand Total of All Funds, including Transfers In $ 20,730,421 $ 37,031,048 $ 25,908,728 $ 29,986,586 Transfers In 1,838,453 2,782,646 124,980 5,945,415 Net Revenues - Total of All Funds $ 18,891,968 $ 34,248,402 $ 25,783,748 $ 24,041,171 100 1 ■ ' ■ ' ■ The Height of Desert Living Revenue Summary FY16-17 Revenues by Type See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living E E E 101 Operating Debt Service Capital Non -Major % of Funds Funds Projects Funds Funds Total Total Revenues: Sales Tax $ 7,551,057 $ - $ 433,023 $ 1,039,167 $ 9,023,247 23% Property Tax - 2,272,976 - 5,366 2,278,342 6% Franchise Tax 332,418 - - - 332,418 1% Intergovernmental 4,796,127 - 255,000 3,853,210 8,904,337 22% Fines and Forfeitures 210,685 - - 16,350 227,035 1% Licenses and Permits 1,292,775 - 180,571 540,000 2,013,346 5% Charges for Services 139,050 - - 262,000 401,050 1% Leases and Rents 254,691 - - - 254,691 1% Investment Earnings 30,612 660 12,264 3,532 47,068 0% Other 374,637 - 150,000 35,000 559,637 1% Sub total Revenues 14,982,052 2,273,636 1,030,858 5,754,625 24,041,171 60% Transfers In 78,828 249,055 5,046,962 570,570 5,945,415 15% Sub total 15,060,880 2,522,691 6,077,820 6,325,195 29,986,586 75% Use/(Source) of Reserves 2,246,535 399,575 6,118,562 1,043,511 9,808,183 25% Total Revenues $ 17,307,415 $2 922 266 $ 12,196,382 $7 368 706 $ 39,794,769 100% See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living E E E 101 Revenue Summary State Shared Sales Tax Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 2,250,912 -3.3% purposes. 2008-09 $ 1,948,661 -13.4% 2009-10 $ 1,797,356 -7.8% 2010-11 $ 1,860,421 3.5% 2011-12 $ 1,757,297 -5.5% 1 2012-13 $ 1,840,766 4.7% 2013-14 $ 1,957,505 6.3% 2014-15 $ 2,055,241 5.0% 2015-16 (est.) $ 2,148,444 4.5% 2016-17 (est.) $ 2,105,475 -2.0% 1 1 Change as a result of census population Assumptions The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the relation of its population to the total population of all incorporated cities and towns using the 2010 census figures (Fountain Hills represents .4% of the State total). The FY16-17 revenue projection is based on the League of Arizona Cities and Towns bulletin and by the Arizona Department of Revenue forecast for Sales and Use Tax. Major Influences: Construction Activity, Retail Sales, Population and Economy STATE SHARED SALES TAX REVENUE ........... $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $ Fiscal years 2008 through 2017 102' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Local Sales Tax All Funds Restrictions Fiscal Year Amount Percent Change Revenues from the 2.6% local sales tax are allocated to 2007-08 $ 10,489,591 -8.1% Capital Projects, Downtown Strategy, Economic 2008-09 $ 8,758,926 -16.5% Development and General Fund. General Fund proceeds 2009-10 $ 7,644,441 -12.7% are not restricted but must be expended for public 2010-11 $ 8,013,480 4.8% purpose. 2011-12 $ 7,779,219 -2.9% 2012-13 $ 7,957,162 2.3% 2013-14 $ 8,459,267 6.3% 2014-15 $ 8,983,050 6.2% 2015-16 (est.) $ 8,647,150 -3.7% 2016-17 (est.) $ 9,023,247 4.3% Assumptions The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY16-17 are estimated to be $9,023,246. The construction related sales tax is derived from one-time activities and has been dedicated for one-time expenditures. Another portion of the local sales tax is dedicated for downtown development. The following is a breakdown of the dedicated and non -dedicated (General Fund) projections: Dedications: Downtown Strategy Fund $ 69,278 Economic Development Fund 277,111 Pavement Replacement 692,778 Capital Projects Fund 433,022 General Fund 7,551,058 Total Projections J_9,023,247 Major Influences: Economy, Construction Activity, Retail Sales, Public Policy LOCAL SALES TAX REVENUE $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $ Fiscal years 2008 through 2017 The Height of Desert Living M' M t W' 103 Revenue Summary State Shared Income Tax Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 3,446,760 24.0% purposes. 2008-09 $ 3,659,964 6.2% 2009-10 $ 3,162,174 -13.6% 2010-11 $ 2,383,874 -24.6% 2011-12 $ 1,898,088 -20.4% 1 2012-13 $ 2,297,203 21.0% 2013-14 $ 2,506,685 9.1% 2014-15 $ 2,722,433 8.6% 2015-16 (est.) $ 2,707,673 -0.5% 2016-17 (est.) $ 2,653,520 -2.0% 1 1 Change as a result of census population Assumptions A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially called urban revenue sharing; Arizona cities and towns receive 15% of the State's income tax collections. This State Shared revenue is distributed to cities and towns based on the relation of their population to the total population of all incorporated cities and towns in the State according to the latest census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal year in which the Town receives the funds. The projection for FY16-17 is provided by the League of Arizona Cities and Towns and the State's Joint Legislative Budget Committee (JLBC). Major Influences: Personal Income, Corporate Net Profits, Population and State Policy STATE SHARED INCOME TAX REVENUE $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- Fiscal years 2008 through 2017 104' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Highway User Revenue Highway User Revenue Fund Restrictions Fiscal Year Amount Percent Change There is a State constitutional restriction on the use of 2007-08 $ 1,682,055 -3.9% these funds which requires that these funds be used 2008-09 $ 1,468,335 -12.7% solely for street and highway purposes. Payment of 2009-10 $ 1,391,100 -5.3% principal and interest on highway and street bonds are 2010-11 $ 1,396,075 0.4% an approved use. 2011-12 $ 1,126,762 -19.3% 2012-13 $ 1,232,187 9.4% 2013-14 $ 1,268,563 3.0% 2014-15 $ 1,392,806 9.8% 2015-16 (est.) $ 1,403,324 0.8% 2016-17 (est.) $ 1,395,030 -0.6% Assumptions Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based on population and county of origin of gasoline sales. The increase in HURF allocations in FY06-07 was the result of the 2005 census population estimates. The revenue estimate for FY16-17 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast for the next fiscal year. Major Influences: Gasoline sales, Population, Economy and State Policy HIGHWAY USER (HURF) REVENUE $1,800,000 ' $1,600,000 $1,400,000 $1,200,000 $1,000,000 Fiscal years 2008 through 2017 The Height of Desert Living ■ ' ■ i ■ J 105 Revenue Summary Vehicle License Tax Revenue Highway User Revenue Fund Restrictions Fiscal Year Amount Percent Change Town Council has restricted for the Pavement 2007-08 $ 982,943 -3.1% Management Program. 2008-09 $ 889,826 -9.5% 2009-10 $ 821,321 -7.7% 2010-11 $ 799,551 -2.7% 2011-12 $ 722,126 -9.7% 2012-13 $ 752,949 4.3% 2013-14 $ 800,475 6.3% 2014-15 $ 858,874 7.3% 2015-16 (est.) $ 885,292 3.1% 2016-17 (est.) $ 922,180 4.2% Assumptions Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on its population in relation to the total incorporated population of the county (.4%). The remainder of the revenues collected are shared by schools, counties, and the State. The Town Council of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT to be used strictly for maintenance of Town's street (transferred to HURF fund). Major Influences: Automobile sales, Population, and State Policy VEHICLE LICENSE TAX REVENUE .... ..�..�................. .............. $1,000,000 $900,000 $800,000 $700,000 $600,000 IN I I I I I I 1 1 $500,000 $400,000 IN, I I I I I I I I I I $300,000 $200,000 $100,000 Fiscal years 2008 through 2017 —► 106' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue General Fund Restrictions Fiscal Year I Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 260,044 -7.5% purpose. 2008-09 $ 315,274 21.2% 2009-10 $ 259,571 -17.7% 2010-11 $ 214,999 -17.2% 2011-12 $ 203,350 -5.4% 2012-13 $ 173,024 -14.9% 2013-14 $ 154,024 -11.0% 2014-15 $ 167,491 8.7% 2015-16 (est.) $ 147,011 -12.2% 2016-17 (est.) $ 147,011 0.0% Assumptions Municipal Court fines come from traffic violations and other fines paid for the violation of municipal ordinances. The Town contracts with the Maricopa County Sheriff's Office for traffic enforcement and has seen a reduction in the number of citations. Major Influences: Population, Enforcement, Public Policy FINES AND FORFEITURES REVENUE $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 ' Fiscal years 2008 through 2017 The Height of Desert Living E ■ 1 E 107 Revenue Summary Licensing Fee Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 153,858 -0.4% purpose. 2008-09 $ 153,663 -0.1% 2009-10 $ 148,657 -3.3% 2010-11 $ 151,637 2.0% 2011-12 $ 150,144 -1.0% 2012-13 $ 148,209 -1.3% 2013-14 $ 148,066 -0.1% 2014-15 $ 169,638 14.6% 2015-16 (est.) $ 151,407 -10.7% 2016-17 (est.) $ 143,820 -5.0% Assumptions License fees are derived from fees on professions, occupations, businesses ($103,500) and animals ($40,320) within the Town. The license fee is used primarily as a means of regulating businesses and animal control within the community. The estimate for FY16-17 is based on 2,521 active business licenses and 2,905 animal licenses. Major Influences: Economy, Enforcement LICENSING FEE REVENUE ............................................................................................................................................................................................ . ...... ........... $170,000 $165,000 $160,000 IE $155,000 $150,000 $145,000 $140,000 $135,000 $130,000 Fiscal years 2008 through 2017 108' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Building Related Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 970,446 -10.5% purpose. 2008-09 $ 385,514 -60.3% 2009-10 $ 236,343 -38.7% 2010-11 $ 253,074 7.1% 2011-12 $ 232,447 -8.2% 2012-13 $ 262,403 12.9% 2013-14 $ 396,875 51.2% 2014-15 $ 538,264 35.6% 2015-16 (est.) $ 531,021 -1.3% 2016-17 (est.) $ 1,143,855 115.4% Assumptions Revenues from this source include the fees collected from building permits, rezoning, improvement plans, encroachment and subdivision plans. The estimates for FY16-17 are based on construction activity provided by local developers and planning staff and reflect the general economy in new home construction. The projected number of permits for next fiscal year is 47 single family, 42 multi -family unit, and 7 commercial projects. Major Influences: Population, Economy, Development, Public Policy BUILDING RELATED REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Fiscal years 2008 through 2017 -► The Height of Desert Living ■ 1 ■ 1 M 109 Revenue Summary Charges For Services -Recreation User Fees General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 129,522 -15.5% purpose. 2008-09 $ 197,717 52.7% 2009-10 $ 192,728 -2.5% 2010-11 $ 187,524 -2.7% 2011-12 $ 180,223 -3.9% 2012-13 $ 152,106 -15.6% 2013-14 $ 138,089 -9.2% 2014-15 $ 156,839 13.6% 2015-16 (est.) $ 135,200 -13.8% 2016-17 (est.) $ 138,000 2.1% Assumptions Charges for services are collected from recreation programs for youths to seniors. The Senior Center offers programs for senior citizens including home delivered meals, fitness programs, special interest classes, as well as social events. The decreases reflects a general decline in the number of participants in recreation programs as well as a reduction in fees. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RECREATION USER FEES $200,000 $180,000 $160,000-0 1 1 1 PP� $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $ Fiscal years 2008 through 2017 110' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Charges For Services -Rentals General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2007-08 $ 296,434 10.9% purpose. 2008-09 $ 271,987 -8.2% 2009-10 $ 226,429 -16.8% 2010-11 $ 238,104 5.2% 2011-12 $ 217,987 -8.4% 2012-13 $ 226,600 4.0% 2013-14 $ 252,874 11.6% 2014-15 $ 270,084 6.8% 2015-16 (est.) $ 282,331 4.5% 2016-17 (est.) $ 255,791 -9.4% Assumptions The Community Center provides meeting space for the Senior Activity Center, local organizations such as weddings, the photography club, Community Chorus, Fountain Hills Realtors and various homeowners associations. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected from cellular providers for use of town property for their towers. Major Influences: Population, Internal Policy on Rates The Height of Desert Living E E E 111 six. ;. Expenditure Summary Expenditure Summary The Height of Desert Living M M ■ 1 113 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY16- 17 budget. Information is presented for each fund. All Funds Expenditure Summary Total expenditures for all funds are $39,794,769 including transfers. The Operating Funds represent 41% of the total. HURF/Streets Fund represents 10% of the total Town budget. Special Revenue Funds represent 7% of the budget with Debt Ser- vice representing 9%, and Capital Projects 29%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs is shown on the next pages. TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE WITH TRANSFERS Debt Service Funds 9% Special Rei Fund: 7% Excise 1% Total All Funds= $39.8M 114' ■ , ■ ' ■ The Height of Desert Living Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program The Height of Desert Living M M M 115 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Operating Funds Accounting $ 38,113 $ 33,003 $ 116,656 $ 198,759 Administration 1,699,275 2,001,704 1,582,610 9,151,195 Amenities 190,310 234,832 334,475 - Animal Control 37,705 31,817 40,320 33,244 Art & Culture 48,127 38,857 41,713 - Attorney Services 205,137 257,683 293,454 396,950 Audit Services 68,946 96,157 97,370 - Boards & Commissions 56,217 53,865 48,691 Budget 56,545 50,268 52,601 - Building Inspection 234,543 245,262 274,052 223,202 Building Maintenance 593,143 653,723 648,374 556,200 Capital Improvement Prog 89,718 91,417 93,274 - Civil Cases 31,909 32,924 31,505 - Code Compliance 93,627 96,965 99,979 77,412 Community Events 94,842 102,117 116,080 77,729 Criminal Cases 51,224 51,980 48,866 - Current Planning 97,300 101,425 107,623 - Customer Service 32,151 19,297 17,762 35,927 Elections 57,432 41,316 34,840 - Emergency Medical 1,420,228 1,464,522 1,513,136 - Engineering 136,475 142,668 206,154 228,008 Environmental Service 32,611 32,419 30,747 - Event Planning 61,195 54,514 57,862 Field Prep/Maint 170,384 171,716 180,893 Fire Suppression 1,624,954 1,606,250 1,661,464 - Fountain 223,119 196,149 214,871 212,375 Home Delivered Meals 60,983 56,661 73,522 63,240 Incarceration/Transport 56,302 56,703 67,500 - Juvenile 8,691 9,448 8,286 Landscape Maintenance 162,852 184,317 236,738 - Legislation 38,488 41,443 46,655 14,090 Licensing 45,436 49,243 47,777 50,963 Long Range Planning 26,790 27,130 29,278 - Mapping & Graphics 72,239 70,893 70,565 105,608 Network Administration 145,728 132,268 159,391 - Open Space 31,494 37,249 29,058 21,058 Operations 115,620 121,833 116,568 4,762,568 Outside Inspections - - - 60,199 Patrol 2,946,797 3,249,272 3,554,666 - Payroll 16,291 22,139 23,668 Permitting 114,359 117,510 126,218 - Planning & Zoning - - - 120,377 Public Defender 3,750 6,750 4,800 - Prosecutor 91,667 90,000 90,000 - Purchasing 28,341 46,269 47,247 57,122 Records Management 15,550 15,968 16,206 - Recruitment 21,110 29,209 30,152 - Risk Management 243,193 257,612 276,779 300,982 Senior Memberships 86,956 93,129 105,841 68,002 Social/Community Services 129,103 133,991 115,197 - Support 54,487 41,883 42,451 Special Events 27,073 23,450 26,769 - Special Interest Programs 24,407 30,697 38,590 16,007 Sports Activities 55,629 61,520 79,851 26,602 Stormwater Management 205,650 246,430 148,939 - Strategic Planning 22,040 16,114 57,259 Training & Development 4,389 2,536 17,500 Treasury 41,053 41,702 42,902 Video Services 17,188 11,580 13,233 - Volunteers 44,024 66,315 75,435 79,985 Web Site 10,948 40,227 49,927 - Youth &Teen Programs 94,771 87,208 85,531 27,831 Total General Fund 12,508,629 13,421,550 13,899,871 16,965,635 The Height of Desert Living M M M 115 Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program Description FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Operating Funds - continued 3,585 3,220 4,227 1,010 Art & Culture 1,234 7,185 15,000 39,000 Total Public Art Fund 1,234 7,185 15,000 39,000 Operational Support 64,560 60,203 68,555 71,780 Vehicle Replacement 684,672 23,954 31,000 231,000 Total Internal Service Funds 749,232 84,157 99,555 302,780 Total Operating Funds $ 13,259,095 $ 13,512,892 $ 14,014,426 $ 17,307,415 Special Revenue Funds Administration $ 336,496 $ 149,690 $ 220,860 $ 330,178 Adopt A Street 3,585 3,220 4,227 1,010 Legal Services 25,698 28,689 32,136 - Open Space 241,291 261,749 350,309 339,385 Pavement Management 2,205,886 504,599 1,761,276 2,560,542 Street Signs 82,757 84,970 95,098 69,477 Street Sweeping 74,772 87,908 - - TrafFic Signals 103,333 111,358 278,145 163,082 Vehicle Maintenance 72,492 79,818 106,070 70,712 Total Highway User Revenue Fund 3,146,310 1,312,001 2,848,121 3,534,386 Administration 272,730 1,194,160 557,886 1,021,655 Total Downtown Strategy Fund 272,730 1,194,160 557,886 1,021,655 Administration 147,581 264,396 321,101 317,467 Total Economic Development Fund 147,581 264,396 321,101 317,467 Administration - 118,121 188,580 207,653 Total Tourism Fund - 118,121 188,580 207,653 Grants Admin 61,667 102,364 1,601,841 1,655,000 Total Special Revenue Fund 61,667 102,364 1,601,841 1,655,000 Administration - - 50,615 58,115 Equipment Replacement 3,894 845 30,000 30,000 Total Court Enhancement Fund 3,894 845 80,615 88,115 Administration - - 639,241 540,380 Total Environmental Fund - - 639,241 540,380 Cottonwoods Maintenance District 3,363 3,235 4,043 4,050 Total Cottonwoods Maint District 3,363 3,235 4,043 4,050 Total Special Revenue Funds $ 3,635,545 $ 2,995,122 $ 6,241,428 $ 7,368,706 Debt Service Funds Gen Oblig Bond Debt Service $ 1,014,000 $ 561,022 $ 2,094,722 $ 2,119,350 Eagle Mtn CFD Debt Service 425,313 2,669,113 411,851 409,226 Munic Prop Corp Debt Service 1,108,910 2,954,713 520,740 393,690 Total Debt Service Funds $ 2,548,223 $ 6,184,848 $ 3,027,313 $ 2,922,266 116' ■ , ■ ' ■ The Height of Desert Living Expenditure Summary FY16-17 Proposed Budget Summary of Expenditures by Fund and Program The Height of Desert Living E E E 117 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Capital Projects Funds Administration $ 1,236 $ 2,362 $ 137,271 $ 472,885 Downtown Development 515,983 1,096,658 200,000 600,000 Fire Projects 433,826 119,319 3,650,000 3,800,000 General Govt Projects 220,714 486 - 300,000 Park Development 92,712 535,714 1,135,614 2,940,000 Pavement Management 1,414,200 7,338,805 6,565,000 830,000 Stormwater Management 51,814 15,177 2,195,000 750,000 Traffic Signals 13,979 68,192 380,000 - Total Capital Projects Fund 2,744,464 9,176,712 14,262,885 9,692,885 Administration - 41,010 130,000 431,000 Total Facilities Replacement Fund - 41,010 130,000 431,000 Law Enforcement Dev Fee 2,306 - 203,484 203,484 Fire/Emergency Dev Fee 2,306 - 67,202 51,822 Streets Dev Fee 11,813 407,921 - - Park/Rec Dev Fee 9,217 - - 144,987 Open Space Dev Fee 9,769 535 535 1,672,204 Library/Museum Dev Fee 2,306 43,445 - - Total Development Fee Funds 37,717 451,901 271,221 2,072,497 Total Capital Projects Funds $ 2,782,181 $ 9,669,623 $ 14,664,106 $ 12,196,382 Grand Total of All Funds, including Transfers Out $ 22,225,044 $ 32,362,485 $ 37,947,273 $ 39,794,769 Transfers Out 1,838,453 2,782,646 1,240,981 5,945,415 Net Expenditures - Total of All Funds $ 20,386,591 $ 29,579,839 $ 36,706,292 $ 33,849,354 The Height of Desert Living E E E 117 Expenditure Summary FY16-17 General Fund Expenditures by Department and Division Department Division Proposed Budget Mayor & Council Mayor & Council $ 72,342 Administration Town Manager 295,774 Town Clerk 154,637 Administrative Services 444,984 Finance 525,823 Information Technology 266,495 Legal Services 396,950 Total Administration 2,084,663 General Government Non -Departmental 2,929,259 Municipal Court Municipal Court 319,479 Public Works Public Works 189,914 Facilities 637,390 Total Public Works 827,304 Development Services Development Services 166,403 Engineering 228,008 Planning 120,377 Code Compliance 77,412 Mapping & Graphics 105,608 Building Safety 223,202 Total Development Services 921,010 Community Services Community Services 203,641 Recreation 433,269 Community Center 221,984 Senior Services 221,089 Parks -Administration 78,947 Parks -Fountain Park 427,230 Parks -Golden Eagle Park 296,996 Parks -Desert Vista Park 108,403 Parks -Four Peaks Park 79,534 Parks -Open Space/Trails 21,058 Parks -Avenue of the Fountains Plaza 80,599 Total Community Services 2,172,750 Law Enforcement Law Enforcement 3,930,111 Fire & Emergency Medical Fire & Emergency Medical 3,708,717 Total General Fund Expenditures $ 16,965,635 118' ■ , ■ ' ■ The Height of Desert Living Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State Shared revenues). The FY16-17 expenditure limitation for the Town of Fountain Hills is $27,473,653 which is a 2.5% increase from the previous year. The limit applies to FY16-17 ex- penditures of the Town (all funds) but allows for certain exemptions and deduc- tions. For example, bond proceeds, debt service payments, grant expenditures, and HURF and are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town's expenditure limita- tion, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimated) Total Expenditures Exclusions (Subtractions) from Revenues: Separate Legal Entitites Bond Proceeds, including amounts carried forward Debt Service Payments Dividends, Interest, Gains Grants, Aid, Contributions from Federal Government Grants, Aid, Contributions from Private Organizations Amounts Received from State Quasi -External interfund Transactions Savings Reserved for Capital Purchase (voter approved) Highway User Revenues Excess 1979-80 Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carry Forward Total Exclusions Expenditures subject to limitation Expenditure Limitation Under/(Over) Limitation $ 27,903,939 2,118,250 47,068 15,000 20,305 1,776,000 345,020 2,612,206 7,740,815 20,163,124 27,473,653 $ 7,310,529 The Height of Desert Living E E ■ 1 119 Expenditure Summary 1'�� 111\�'1_'/� ll� Ill a 120' ■ I ■ I ■ The Height of Desert Living Budget Process & Schedule Budget Process Schedule The Height of Desert Living m m ■ 1 121 Budget Process Planning Process A number of planning processes are in place to guide the Town's decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council -appointed committees. The Town's planning processes include: Planning Process Description Town Vision, Mission, Goals and Values Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. General Plan A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. Capital Improvement Program A five year guide to assist in long range planning for the Town's capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 320. Fiscal Policy Guidelines Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town's policies can be found beginning on page 50. Annual Budget Process Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town's budget process can be found on the following pages. Five Year Financial Plan A five year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on page 18. 122' ■ , ■ ' ■ The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of govern- ment; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in govern- ment. This term stakeholder includes, but is not limited to, citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year, the Town of Fountain Hills budget is developed from the Town Council's priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Di- vision are held during the month of March. After these meetings are completed, a proposed Town -wide balanced budget is prepared for submittal to the full Town Council and public in April/May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens' needs for information and input; decision makers' needs for information and advice from citi- zens on their desired blend of services; and the time line set by the State of Ari- zona through the Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended prac- tices promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and out- comes with each new budget year. The NACSLB's practices encourage govern- ments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features: • Incorporates a long-term perspective • Establishes linkages to broad goals • Focuses budget decisions on results and outcomes The Height of Desert Living I A 1 123 Budget Process • Involves and promotes effective communication with stakeholders • Provides incentives to government management and employees These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line -item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and man- agement strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopted. 4. Program and financial performance should be continually evaluated, and ad- justments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental or- ganization. They reflect the fact that development of a balanced budget is a politi- cal and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these ele- ments. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making. • Assess community needs, priorities, challenges and opportunities • Identify opportunities and challenges for governmental services, capital as- sets, and management • Develop and disseminate broad goals • Develop approaches to achieve goals - a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals • Adopt financial policies • Develop programmatic, operating, and capital policies and plans • Develop programs and services that are consistent with policies and plans 124 1 ■ ' ■ ' ■ The Height of Desert Living Budget Process • Develop management strategies • Develop a budget consistent with approaches to achieve goals - a financial plan and budget that moves toward achievement of goals, within the con- straints of available resources, should be prepared and adopted • Develop a process for preparing and adopting a budget • Develop and evaluate financial options • Make choices necessary to adopt a budget • Evaluate performance and make adjustments - program and financial per- formance should be continually evaluated, and adjustments made, to en- courage progress toward achieving goals • Monitor, measure, and evaluate performance • Make adjustments as needed When does the "budget season" start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year's budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool - it identifies the Town's work plan and matches the financial, material, and human resources available with the require- ments to complete the work plan. The budget includes information about the or- ganization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Reve- nue and expenditure patterns are examined, compared to budget plans, and cor- rective action, if necessary, is taken during the fiscal year. Town management has access to a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, ex- penditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a Department level and the Capi- tal Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be - The Height of Desert Living 1 1 1 125 Budget Process tween general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, "No expenditure shall be made for a purpose not included in such budget...". Thus, a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to an- other. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year's le- gal schedules as required by the Auditor General's Office. What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: • General Fund - revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, admin- istrative services, etc. (unrestricted). • Special Revenue Funds - revenues derived from specific taxes or other ear- marked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF), grants, and the Excise Tax Funds are examples of special revenue funds. • Debt Service Funds - established to account for the accumulation of re- sources for, and the payment of, general long-term debt principal and inter- est. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. • Capital Projects Funds - to account for the purchase or construction of ma- jor capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. 126' ■ ' ■ ' ■ The Height of Desert Living Budget Process When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first op- portunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in April/ May at which time a public hearing is held to receive input. This hearing is the op- portunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget's final adoption. The Height of Desert Living ® E M' 127 Budget Schedule Budget Schedule FY16-17 Mon, November 30, 2015 5 year Revenue Forecast due to Town Manager Mon, December 17, 2015 Staff budget "kick-off' meeting in the Council Chambers Thu, January 14, 2016 Preliminary operating budgets entered into MUNIS; with Staffing Requirements and budget supplements due to Finance Thu, February 4, 2016 Department/Division templates due to Finance for inclusion in budget book Thu, February 11, 2016 Council Retreat Session — Priorities for FY15-16; Council receives preliminary CIP Budget & Strategic Plan Review Final operating budgets entered into MUNIS Mon -Thu, February 22 - 25, 2016 Department presentations due to Town Manager Thu, March 3, 2016 Final revenue projections entered into MUNIS Tues, March 8, 2016 Council Special Session @ 5:30 PM — Consideration of projects listed in the CIP Mon, March 28, 2016 Staff to publish fee and tax levy notice on website for legal compliance Mon, April 11, 2016 Council receives proposed budget — the proposed budget is posted online & the Resolution exhibit schedules are prepared by Finance for Legal Tues, April 19, 2016 Council Budget Special Session @ 5:30 PM *Wed, April 20, 2016 Council Budget Special Session @ 5:30 PM, *if needed Thu, April 21, 2016 Public Outreach/Open House held prior to the Council meeting (6:00 — 6:30 PM) Thu, May 5, 2016 Town, CMD & EMCFD Meetings — Adoption of Tentative Budgets Thu, June 2, 2016 Town, CMD & EMCFD Meetings — Adoption of Final Budget Thu, June 16, 2016 Town, CMD & EMCFD Meetings — Adoption of Tax Levy 128' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL ADMINISTRATION MUNICIPAL COURT GENERAL GOVERNMENT PUBLIC WORKS DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living m m ■ 1 129 Operating Budgets Organization Chart Town of Fountain Hills Organization Community Fire / EMS Services Development Services Public Works Parks Engineering Streets Recreation E GIS Facilities Law rEnforcrc..7ent Finance Information Technology Administrative Services Town Clerk Volunteer Program Economic Development Department Directors Town Manager qServices LPI.nnn, Craig Rudolphy Presiding Judge Law rEnforcrc..7ent Finance Information Technology Administrative Services Town Clerk Volunteer Program Economic Development Department Directors Town Manager Grady Miller Finance Director Craig Rudolphy Presiding Judge Robert Melton Community Services Director Mark Mayer Development Services Director Vacant Public Works Director Paul Mood Fire Chief Chief Randy Roberts, District Commander Town Prosecutor Town Attorney Rural/Metro Corporation Appointed by Council Contracted Captain David Letourneau, Maricopa County Sheriff's Office Mark Iacovino The Law Office of Mark Iacovino Andrew McGuire, Gust Rosenfeld, P.L.C. 130' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Mayor & Town Council Mayor &Town Council The Height of Desert Living m m m 131 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the com- munity by providing for its safety and well-being; respecting its special, small- town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. TOWN OF OUNTAIN HILLS gas%% FRONT ROW: Councilmember Cassie Hansen, Mayor Linda M. Kavanagh, Council - member Cecil A. Yates BACK ROW: Councilmember Alan Magazine, Vice Mayor Henry Leger, Council - member Dennis Brown, Councilmember Nick DePorter 132' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day ad- ministration of the Town. The Council also appoints the Presiding Judge, Town At- torney, and Town Prosecutor. Program Name Expenditures by Program FY13-14 FY14-15 FY15-16 Actual Actual Revised Budget FY16-17 Proposed Budget Administration 76,799 82,680 80,084 72,342 Total $ 76.799 $ 82,680 $ 80.084 $ 72,342 Use of Funds - Mayor & Town Council - By Program Where does the money go? Total Proposed Budget = $72,342 The Height of Desert Living ® E 01 133 Operating Budgets Mayor & Town Council Use of Funds - Mayor & Town Council - By Category Where does the money go? Internal Service 3% Supplies 2% Meetings and Training Benefits 7% 7% Total Proposed Budget = $72,342 Operational Priorities for FY16-17 • Stabilize Town Finances • Pavement Management Program • Economic Development Plan • Fire Station #2 Relocation • Fountain Lake Water Quality • Facilities Reserve Fund • Traffic Studies • State Land 134' ■ , r r The Height of Desert Living nployment Taxes 5% Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Wages 60,144 60,143 59,703 54,472 Employment Taxes 4,386 3 892 3,730 3,574 Benefits 5,370 6,267 5,687 5,286 Dues and Memberships 360 393 360 - Meetings and Training 2,491 1 772 5,634 5,420 Maintenance and Repair 246 99 - - Contractual Services - 2,995 1,740 240 Supplies 1,396 4 746 1,200 1,200 Equipment/Improvement 127 412 - - Internal Service 2,279 1,961 2,030 2,150 Total 76,799 82,680 80,084 72 342 Use of Funds - Mayor & Town Council - By Category Where does the money go? Internal Service 3% Supplies 2% Meetings and Training Benefits 7% 7% Total Proposed Budget = $72,342 Operational Priorities for FY16-17 • Stabilize Town Finances • Pavement Management Program • Economic Development Plan • Fire Station #2 Relocation • Fountain Lake Water Quality • Facilities Reserve Fund • Traffic Studies • State Land 134' ■ , r r The Height of Desert Living nployment Taxes 5% Operating Budgets Mayor & Town Council STRATEGIC PLAN GOALS FOR FY16-17 From the Values listed in the Strategic Pian 2010, Council identified the following Strategic Directions as Goals for FY16-17. EV3 Promote a mixed use core C3 Solicit Public/Stakeholder Feedback CR4 Implement communications plan for civic involvement CR5 Evaluate Customer Satisfaction on regular basis The Height of Desert Living N' M ' ]E 1 135 Operating Budgets Mayor & Town Council FY16-17 Proposed Budget Summary of Expenditures Mayor & Council Transfers Out Total Mayor & Council $ 76,799 $ 82,680 $ 80,084 $ 72,342 136' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 27,144 $ 23,693 $ 23,703 $ 18,472 Salaries -Part Time 33,000 36,450 36,000 36,000 FICA 2,251 2,260 2,232 2,232 Medicare 863 861 866 790 Workers Compensation 548 284 234 143 Unemployment Insurance 724 487 398 409 Group Health Insurance 2,438 3,305 2,738 2,877 Group Dental Insurance 152 167 153 208 Group Vision Insurance 23 28 23 29 Disability Insurance 66 86 87 78 Retirement 2,617 2,604 2,607 2,032 Life Insurance 74 75 79 62 Dues, Subscript & Publicat 360 393 360 - Meetings & Training 2,491 1,772 5,634 5,420 Sign Repair & Replacement 246 100 - - Legal Fees - 2,773 - - Printing Expense - 223 240 240 Community Contracts/Events - 315 1,500 - Office Supplies 1,055 493 100 100 Food & Beverage Supplies 341 3,938 250 250 Program Materials - - 850 850 Peripherals 127 - - - Furniture/Appliances - 412 - - ISF-Copier Charges 199 81 200 100 ISF-Mail Service Charges 36 43 30 50 ISF-Motor Pool Charges - 40 ISF-Telecom Charges 2,044 1,797 1,800 2,000 Sub total Expenditures 76,799 82,680 80,084 72,342 Transfers Out Total Mayor & Council $ 76,799 $ 82,680 $ 80,084 $ 72,342 136' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Administration Administration The Height of Desert Living M M M 137 Operating Budgets Administration Department ADMINISTRATION DEPARTMENT Note: Numbers in parentheses represent full-time equivalents (FTE). 138' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town's Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow re- lationships in the best interests of the Town; and enhances the Town's economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of seven (7) Divisions and one (1) ser- vice function: Town Manager, Town Clerk, Administrative Services, Finance, Infor- mation Technology, Economic Development, Legal Services, and the Volunteer Program. The Town Manager provides direct supervision over the Town Clerk, Ad- ministrative Services, Finance, Economic Development, and the Volunteer Pro- gram. The Town Manager also administers the budget for Legal Services. The Fi- nance Director is responsible for Finance and Information Technology. The Admin- istrative Services Director is responsible for Human Resources and Risk Manage- ment. Variance Explanations: Town Manager: Various Town -wide, non -departmental expenditures previously reported under this division have been relocated into the General Government de- partment. The Height of Desert Living N N ■ 1 139 Expenditures by Division Division FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Town Manager 577,643 654,775 550,255 295,774 Information Technology 253,853 237,468 275,975 266,495 Town Clerk 141,316 132,117 130,490 154,637 Human Resources Risk M mt. 321,961 360,033 401,120 444,984 Finance 362,897 373,437 508,221 525,823 Economic Development - 90,000 - - Le al Services 300,554 354,434 388,254 396,950 Total 1,958,224 2,202,264 2 254 315 2 084,663 Variance Explanations: Town Manager: Various Town -wide, non -departmental expenditures previously reported under this division have been relocated into the General Government de- partment. The Height of Desert Living N N ■ 1 139 Operating Budgets Administration Department Use of Funds - Administration - By Division Where does the money go? Total Proposed Budget = $2,084,663 140 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Accounting 38,113 33,003 116,656 198,759 Administration 625,601 760,347 567,567 771,255 Attorney Services 205,137 257 683 293,454 396,950 Audit Services 68,946 96,157 97,370 - Bud et 56,545 50 268 52,601 - Customer Service 32,151 19,297 17,762 35,927 Elections 57,432 41,316 34,840 - Legislation 38,488 41,443 46,655 14,090 Licensing 45,436 49,243 47,777 50,963 Network Administration 145,728 132,268 159,391 - Operations - - - 178,630 Payroll 16,291 22 139 23,668 - Public Defender 3,750 6,750 4,800 - Prosecutor 91,667 90,000 90,000 - Purchasing 28,341 46,269 47,247 57,122 Records Management 15,550 15,968 16,206 - Recruitment 21,110 29,209 30,152 - Risk Management 243,193 257,612 276,779 300,982 Social/Community Services 30,615 32,934 32,683 - Support 54,487 41 883 42,451 - Strategic Planning 22,040 16,115 57,259 - Training & Development 4,389 2,536 17,500 - Treasury 41,053 41 702 42,902 - Video Services 17,188 11,580 13,233 - Volunteers 44,024 66,315 1 75,435 1 79,9 5 Web Site 10,949 40,227 1 49,927 1 - Total 1,958,224 2 202 264 1 $2,254,315 1 $2,084,663 140 1 ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department Variance Explanations: Accounting/Audit Services/Budget/Treasury: Programs were combined into Ac- counting for more efficient managing and reporting purposes. Administration/Elections/Payroll/Public Defender/Prosecutor/Recruitment/Strategic Planning/Training & Development: Programs were combined into Administration for more efficient managing and reporting purposes. Customer Service: The increase is a result of personnel allocation changes. Legislation/Licensing: The decrease is a result of personnel allocation changes. Network Administration/Operations/Support/Video Services/Web Site: Programs were combined into Operations for more efficient managing and reporting pur- poses. Risk Management: The increase is a result of rising insurance costs. Social/Community Services: The expenditures were relocated to the General Gov- ernment department. Rig Manag 14 Purchas 3% Operati, 9%, Use of Funds - Administration - By Program Where does the money go? Volunteers Accounting a0u 10% I Audit Attorney Services Legislation Services 19% 1% 3% Total Proposed Budget = $2,084,663 Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living 91111 1 1 141 Operating Budgets Administration Department Variance Explanations: Meetings and Training: The increase is a result of two additional conferences, one each for the Town Manager and the Town Clerk. Transfers/Contingency: The amounts were relocated in the new General Govern- ment department. Capital Expenditures: FY15-16 budget reflected a one-time expenditure for soft- ware. Use of Funds - Administration - By Category Where does the money go? Benefits 7% Employment Taxes Dues & Memberships 6%_ Meetings and Training 2% Contingency Supplies 5% Internal Service z 2% 0 Total°Proposed Budget = $2,084,663 142' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Wages 682,418 675,705 687,792 733,797 Employment Taxes 22,671 16,034 15,357 17 912 Benefits 119,836 158,636 157,092 138,151 Dues & Memberships 126,588 118,975 138,246 128,342 Meetings and Training 10,469 10 325 28,835 38 851 Maintenance and Repair 3,369 3,736 5,050 8 000 Utilities 2,742 2 538 1,680 1,800 Contractual Services 674,579 733,108 880,086 927,404 Supplies 23,434 23,868 27,772 31,774 Equipment 43 374 16,720 36,862 32,400 Internal Service 20,360 26,625 24,625 26,232 Transfers 228,384 396,500 130,000 - Contin enc - - 105,143 Capital Expenditures - 19,494 15,775 - Total 1,958,224 2,202,264 2,254,315 2,084,663 Variance Explanations: Meetings and Training: The increase is a result of two additional conferences, one each for the Town Manager and the Town Clerk. Transfers/Contingency: The amounts were relocated in the new General Govern- ment department. Capital Expenditures: FY15-16 budget reflected a one-time expenditure for soft- ware. Use of Funds - Administration - By Category Where does the money go? Benefits 7% Employment Taxes Dues & Memberships 6%_ Meetings and Training 2% Contingency Supplies 5% Internal Service z 2% 0 Total°Proposed Budget = $2,084,663 142' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department FY15-16 Department Accomplishments Initiative Strategic Value Enhanced Town Website CR1-Civic Responsibility Implemented an Environmental Fee ES2-Environmental Stewardship FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Implement and Fund Infra- I2 -Maintain and Improve Com- $1 million transfer from Gen - structure Facilities Replace- munity Infrastructure eral Fund Reserves ment Create a Communications Plan CR4, CR7-Civic Responsibility $10,000 one time funding from for Town of Fountain Hills General Fund to create a com- munications plan Continue investment in Pave- I3 -Maintain and Improve Com- $1 million from HURF, includes ment Management Program munity Infrastructure Excise Tax and CIP Funds Promote quality development EV1, EV3, EV4-Economic Vital- Economic Development and and actively assist new busi- ity Development Services staff nesses, retain current busi- and budgets nesses Conduct bi-annual Citizens CR4-Civic Responsibility This expense is in department Academy operating budgets The Height of Desert Living N N N 143 Operating Budgets Administration Department 144' ■ ' ■ ' ■ The Height of Desert Living FY16-17 Proposed Budget Summary of Expenditures Administration Department FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 546,177 $ 637,991 $ 653,797 $ 661,232 Salaries -Part Time 135,998 36,307 33,995 72,565 Overtime 243 1,406 - - FICA 8,423 2,251 2,108 4,499 Medicare 9,616 9,487 9,887 10,553 Workers Compensation 2,955 3,177 2,655 1,912 Unemployment Insurance 1,677 1,118 707 948 Group Health Insurance 53,481 79,982 77,134 56,913 Group Dental Insurance 3,536 4,396 3,991 4,158 Group Vision Insurance 495 648 585 409 Disability Insurance 1,364 2,007 2,368 2,758 Retirement 59,451 69,667 70,888 71,696 Life Insurance 1,509 1,935 2,126 2,217 Licenses/Filing Fees 87,794 75,786 94,720 103,955 Dues, Subscript & Publicat 38,794 43,189 43,526 24,387 Training/Cont Ed 5,550 2,385 28,835 36,726 Meetings & Training 4,919 7,940 - 2,125 Equipment Maint/Repair 1,364 1,687 5,000 5,000 Office Equip Maint/ Repair 1,901 1,694 - 3,000 Other Maint/Repair - 134 - - Sign Repair & Replacement 104 221 50 - Telecommunications 2,742 2,538 1,680 1,800 Auditing Expense 53,260 53,260 53,224 99,500 Professional Fees 20,013 40,386 86,792 52,258 Legal Fees 296,698 350,584 384,623 298,900 Management Fees 15,925 15,755 16,225 16,375 Insurance Expense 218,629 222,795 244,013 264,300 Printing Expense 8,163 2,134 1,965 1,965 Advertising/Signage 6,090 5,195 9,619 12,390 Intergovt Agreements 22,993 9,202 49,845 51,000 Contractual Services - 535 - - Bank/Merc Acct Fees 8,608 9,064 9,220 10,320 Election Expense - - - 25,236 Community Contracts/Events 24,200 24,200 24,200 - ActiveNet Fees - - 360 360 Prosecutor Fees - - - 90,000 Public Defender Fees - - - 4,800 Office Supplies 5,211 3,535 5,241 5,791 Cleaning/Janitorial Supplies - 39 10 10 Operating Supplies 4,384 3,069 5,780 6,690 Food & Beverage Supplies 7,000 6,886 8,620 9,400 Program Materials 6,262 9,981 7,365 9,127 Uniforms 87 45 - - Postage & Delivery 372 314 756 756 Miscellaneous Expense 118 - - - Software 3,654 1,373 7,400 550 Hardware/Peripherals 39,358 14,632 29,325 31,850 Peripherals 362 195 - - Furniture/Appliances - - 137 - Equipment - 519 - - ISF-Copier Charges 9,713 14,044 12,895 12,955 ISF-Mail Service Charges 4,713 7,398 5,665 6,727 ISF-Motor Pool Charges 161 217 220 220 ISF-Telecom Charges 5,773 4,967 5,845 6,330 Contingency - - 105,143 - Capital Expenditures - 19,494 15,775 - Sub total Expenditures 1,729,840 1,805,764 2,124,315 2,084,663 Transfers Out 228,384 396,500 130,000 - Total Administration $ 1,958,224 $ 2,202,264 $ 2,254,315 $ 2,084,663 144' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Ad- visory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, adminis- ter fees for service contracts and administer the Volunteer Program. Variance Explanations: Administration/Strategic Planning: Programs were combined into Administration for more efficient managing and reporting purposes. Social/Community Services: Amounts were transferred to the new General Gov- ernment Department. Use of Funds - Town Manager - By Program Where does the money go? Total Proposed Budget = $295,774 The Height of Desert Living E E E 145 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY 16-17 Proposed Budget Administration 480,964 539,412 384,878 215,789 Social/Community Services 30,615 32,934 32,683 - Strategic Planning 22,040 16 114 57,259 - Volunteers 44,024 66,315 75 435 79 985 Total 577,643 654,7 5 550 255 295 774 Variance Explanations: Administration/Strategic Planning: Programs were combined into Administration for more efficient managing and reporting purposes. Social/Community Services: Amounts were transferred to the new General Gov- ernment Department. Use of Funds - Town Manager - By Program Where does the money go? Total Proposed Budget = $295,774 The Height of Desert Living E E E 145 Operating Budgets Town Manager Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Dues & Memberships/Contractual Services/Transfers/Contingency: Amounts were transferred to the new General Government Department. Internal Service 1% Use of Funds - Town Manager - By Category Where does the money go? services 1% Training 3% Employment Taxes 1% 1% Total Proposed Budget = $295,774 146' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 235,065 222,387 227,258 217,290 Employment Taxes 6,976 4 481 4,267 3,820 Benefits 40,700 50,799 52,124 36,620 Dues & Memberships 18,927 19,948 21,147 2,057 Meetings and Training 1,905 2 406 3,400 9,025 Maintenance and Repair 591 864 50 - Utilities 778 768 780 900 Contractual Services 28,124 24,922 65,719 2,840 Supplies 11,527 14,427 13,380 17,002 Equipment - 546 137 - Internal Service 4,666 6 727 6,850 6,220 Transfers 228,384 306,500 50,000 - Contin enc - - 105,143 - Total 577,643 654,775 550,255 295,774 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Dues & Memberships/Contractual Services/Transfers/Contingency: Amounts were transferred to the new General Government Department. Internal Service 1% Use of Funds - Town Manager - By Category Where does the money go? services 1% Training 3% Employment Taxes 1% 1% Total Proposed Budget = $295,774 146' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Town Manager Division Activities/ Results The Town Volunteer Program presents an avenue in which the town and its resi- dents can work together to provide enhanced services to the community, person- nel cost savings, as well as opportunities for volunteers to utilize their many tal- ents. The volunteers enable new and innovative programs, such as the Art Docent Walk and Save Our Sculpture Program as well as the Give a Lift transportation program that could not otherwise be offered, as well as supplement and compli- ment existing programs and services. The Town presently works with more than 750 volunteers and, in 2014, provided over 25,000 hours, at an overall cost savings to the Town of $559,000! (using data collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ hourly volunteer value was $22.37). • 190 Volunteers delivered 4,800 meals to homebound residents in 2014 • 42 volunteers provided over 1000 rides through the Give a Lift Program • Over 250 volunteers helped with: • Teen Court - 26 • Halloween in the Hills - 40 • Ballet Under the Stars - 21 • Movie in the Park - 12 • Town Hall receptions - 11 • Guided Hikes - 43 • Decorating the Community Center for the Holidays and offering a Christ- mas party for families - 104 • 92 Volunteers helped make Turkey Trot another success this year • 42 Volunteers provide excellent customer service and welcome residents and visitors at reception desks • 8 Volunteers currently provide specialized support to staff in a variety of func- tions: procurement, accounting, special projects, archiving, and data entry throughout the town • 300 Volunteers served during the Make a Difference Day event, making a great difference in the homes of 40 residents • 12 Volunteers keep our public art pieces clean through the Save Our Sculp- tures; 5 Volunteers are ready to lead art walk tours • 100's of Volunteers assist with special events throughout the year, such as St. Patrick's Day, the Oktoberfest, Pitch, Hit, and Run, the Eggstravaganza, and serving at the Tourism Booth at all events • 100 Volunteers keep the streets clean through the Adopt a Street program • 21 Volunteers build and maintain trails • 16 youth serve as Volunteers on the Mayor's Youth Council, a civic and service program • 55 Volunteers serve on Advisory Committees, Boards, and Commissions Our Town relies today, more than ever, upon the volunteer service of our residents and is grateful for the incredible value and enhanced services that they bring to Fountain Hills. The Height of Desert Living E E 1 01 147 Operating Budgets Town Manager Division Description General Fund Salaries -Full Time Salaries -Part Time FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Dues, Subscript & Publicat Meetings & Training Boards & Commissions Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Community Contracts/Events Office Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Hardware Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Motor Pool Charges ISF-Telecom Charges Contingency Sub total Expenditures Transfers Out Total Town Manager FY16-17 Proposed Budget Summary of Expenditures Town Manager FY13-14 Actual 206,378 $ 28,688 1,779 3,321 1,502 375 16,418 988 140 525 22,028 601 18,927 1,905 487 104 778 3,750 70 104 24,200 1,864 2,138 5,063 2,035 87 339 3,027 396 161 1,081 FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget 222,387 $ 227,258 $ 217,290 3,137 1,034 310 24,080 1,334 199 720 23,796 669 19,948 2,406 508 134 222 768 76 111 535 24,200 1,081 1,316 5,576 6,123 45 286 546 4,780 996 952 .349,159 34;3,2/5 228,384 306,500 3,209 863 195 24,801 1,360 195 810 24,224 734 21,147 3,400 50 780 40,300 1,219 24,200 1,820 2,410 6,020 2,795 030 137 4,105 1,325 120 1,300 105.143 500,255 50,000 3,064 557 199 10,987 798 107 890 23,123 715 2,057 6,900 2,125 900 800 2,040 2,240 3,070 6,800 4,557 fc#16i� 3,900 1,050 120 1,150 295,//4 $ 577,643 $ 654,775 $ 550,255 $ 295,774 148' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan The Town Clerk serves as the Town's custodian of records and election official who conducts municipal elections and who coordinates all related activities in the most efficient and effective manner and in full compliance with all applicable State Stat- utes and Town Code provisions. The Town Clerk maintains documents necessary for the effective administration and operation of municipal government and pre- serves the Town's permanent records. Variance Explanations: Administration/Elections/Records Management: Programs were combined into Ad- ministration for more efficient managing and reporting purposes. Use of Funds -Town Clerk - By Program Where does the money go? Legislation r9% Total Proposed Budget = $154,637 The Height of Desert Living E E E 149 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 29,846 33,390 32,789 140,547 Elections 57,432 41,316 34,840 - Legislation 38,488 41,443 46,655 14,090 Records Management 15,550 15,968 16,206 - Total 141,316 132,1 7 130,490 154 637 Variance Explanations: Administration/Elections/Records Management: Programs were combined into Ad- ministration for more efficient managing and reporting purposes. Use of Funds -Town Clerk - By Program Where does the money go? Legislation r9% Total Proposed Budget = $154,637 The Height of Desert Living E E E 149 Operating Budgets Town Clerk Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Contractual Services: FY15-16 is an election year for the Town's Mayor and Coun- cil elections; therefore, a Primary and General Election were included in the budget. The General Election funding will only be expended if a "run-off" election is required to be held in November. Election costs are based on the consolidate ballot rate of $.50 per registered voter as local Town candidates are on the same ballot as County, State, Federal and Presidential candidates. Election costs also include the cost of election notice publication and the Spanish translation of election no- tices that are required to be prepared for the Mayor and Council Candidate elec- tions. Reminder: Spanish translation of voter information is required by Federal law. Use of Funds -Town Clerk - By Category Where does the money goMeetingsand Emolovment _ 150' ■ ' ■ ' ■ The Height of Desert Living mtractual Services 25% Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 80,988 83,206 84,137 87,534 Employment Taxes 1,471 1 594 1,620 1,575 Benefits 21,051 21,395 22,290 16,614 Dues & Memberships 354 467 870 720 Meetings and Training 983 2,657 2,304 4,967 Maintenance and Repair 487 508 - - Contractual Services 33,066 18,738 15,140 39,326 Supplies 468 264 1,001 551 Equipment - - 50 50 Internal Service 2,448 3 288 3,078 3,300 Total 141,316 132,117 130,490 154,63 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Contractual Services: FY15-16 is an election year for the Town's Mayor and Coun- cil elections; therefore, a Primary and General Election were included in the budget. The General Election funding will only be expended if a "run-off" election is required to be held in November. Election costs are based on the consolidate ballot rate of $.50 per registered voter as local Town candidates are on the same ballot as County, State, Federal and Presidential candidates. Election costs also include the cost of election notice publication and the Spanish translation of election no- tices that are required to be prepared for the Mayor and Council Candidate elec- tions. Reminder: Spanish translation of voter information is required by Federal law. Use of Funds -Town Clerk - By Category Where does the money goMeetingsand Emolovment _ 150' ■ ' ■ ' ■ The Height of Desert Living mtractual Services 25% Operating Budgets Town Clerk Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Registered Voters: Bond Election (Nov) N/A 16,031 100% 100% Primary (Mar) 16,043 148 175 150 General (May) 16,074 100% 100% 100% Primary (Aug) 16,213 17,000 General (Nov) Not Town 18,500 Election Voter Turnout % Bond Election (Nov) N/A 43% Primary (Mar) 39% General (May) 34% Primary (Aug) 38% 41% General (Nov) Not Town 45% Election Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Percentage of contracts processed within 5 100% 100% 100% 100% business days after approval 149 148 175 150 Percentage of agenda and meeting notices 100% 100% 100% 100% posted in compliance legal requirements Productivity The Height of Desert Living E E E 151 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Town Council Agenda /Meeting notices posted 30/19 36/18 38/20 30/20 Requests for Public Information processed 149 148 175 150 The Height of Desert Living E E E 151 Operating Budgets Town Clerk Division FY16-17 Proposed Budget Summary of Expenditures Town Clerk 152' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 80,988 $ 83,206 $ 84,137 $ 87,534 Medicare 1,084 1,117 1,220 1,269 Workers Compensation 259 394 327 231 Unemployment Insurance 129 83 73 75 Group Health Insurance 10,912 10,968 11,736 5,643 Group Dental Insurance 648 633 629 594 Group Vision Insurance 90 90 89 82 Disability Insurance 241 289 307 370 Retirement 8,908 9,153 9,255 9,629 Life Insurance 251 262 274 296 Licenses/Filing Fees 7 - 70 70 Dues, Subscript & Publicat 347 467 800 650 Training/Cont Ed 271 - - - Meetings & Training 712 2,657 2,304 4,967 Office Equip Maint/Repair 487 508 - - Professional Fees 5,841 8,065 10,740 10,290 Printing Expense 6,457 - - - Advertising/Signage 3,775 2,472 4,400 3,800 Election Expense - - - 25,236 Intergovt Agreements 16,993 8,201 - - Office Supplies 468 264 801 351 Postage & Delivery - - 200 200 Software - - 50 50 ISF-Copier Charges 2,176 3,043 2,750 3,000 ISF-Mail Service Charges 32 34 98 50 ISF-Telecom Charges 240 211 230 250 Sub total Expenditures 141,316 132,117 130,490 154,637 Transfer Out - - - - Total Town Clerk $ 141,316 $ 132,117 $ 130,490 $ 154,637 152' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Administrative Services Division Administrative Services Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, pro- ductivity and service). Protect the Town's assets from loss and minimize employee injuries on the job. Variance Explanations: Administration/Payroll/Recruitment/Training & Development: Programs were com- bined into Administration for more efficient managing and reporting purposes. Risk Management: The increase is a result of rising insurance costs. Use of Funds - Administrative Services By Program Where does the money go? Total Proposed Budget = $444,984 The Height of Desert Living E E E 153 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Administration 36,978 48,537 53,020 144,002 Payroll 16,291 22,139 23,668 - Recruitment 21,110 29,209 30,153 - Risk Management 243,193 257,612 276,779 300 982 Training& Development 4,389 2,5 36 17,500 1 - Total 321,961 360,033 401,120 444,984 Variance Explanations: Administration/Payroll/Recruitment/Training & Development: Programs were com- bined into Administration for more efficient managing and reporting purposes. Risk Management: The increase is a result of rising insurance costs. Use of Funds - Administrative Services By Program Where does the money go? Total Proposed Budget = $444,984 The Height of Desert Living E E E 153 Operating Budgets Administrative Services Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Use of Funds - Administrative Services By Category Where does the money go? Total Proposed Budget = $444,984 154' ■ , ■ ' ■ The Height of Desert Living plies 2% Benefits 5% !tings and Training 5% Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 72,114 94,927 95,692 97,376 Employment Taxes 6,012 2 174 1,831 1,741 Benefits 66 18,195 10,925 22,423 Dues & Memberships 762 546 1,774 1,530 Meetings and Training 4,389 2 277 18,500 21,000 Maintenance & Repair 163 169 - - Contractual Services 230,121 235,517 262,514 291,418 Supplies 6,886 5 161 7,866 8,266 Equipment - 1 206 1 - - Internal Service 1,448 1 861 1 2,018 1,230 Total 321,961 360,033 401,120 444 984 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Use of Funds - Administrative Services By Category Where does the money go? Total Proposed Budget = $444,984 154' ■ , ■ ' ■ The Height of Desert Living plies 2% Benefits 5% !tings and Training 5% Operating Budgets Administrative Services Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Decrease the number of days lost to injury Actual Actual Estimate Target Increase the percentage of employee per- 90% 90% 80% 97% formance reviews completed on schedule 13% 4% 17% 6% Increase or maintain the number of applica- 22 20 23 25 tions received per recruitment for non- 100% 95% 95% 100% exempt positions Increase or maintain the number of applica- 20 18 40 40 tions received per recruitment for exempt 100% 100% 100% 100% positions Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Decrease the number of days lost to injury 49 0 14 0 per workers' compensation claim 6 3 6 0 Maintain the turnover rate of full-time em- 13% 4% 17% 6% ployees at an acceptable rate 3 1 6 0 Productivity The Height of Desert Living E E E 155 FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Number of full-time employees departed from 6 3 6 0 Town service Number of exit interviews conducted 3 1 6 0 Ensure supervisors receive performance 100% 95% 95% 100% evaluation documentation four weeks in ad- vance Quarterly track and analyze performance 100% 100% 100% 100% evaluation trends, including number of per- formance evaluations that were late, type of increases each employee received, etc. Number of exempt recruitments conducted 6 2 2 1 Number of full-time non-exempt recruitments 1 2 2 2 conducted Average number of days to fill a vacancy 30 35 37 30 Number of workers' compensation claims due 1 3 1 0 to injury The Height of Desert Living E E E 155 Operating Budgets Administrative Services Division FY16-17 Proposed Budget Summary of Expenditures Administrative Services Total Administrative Services $ 321,961 $ 360,033 $ 401,120 $ 444,984 156' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 716 $ 92,315 $ 95,692 $ 97,376 Salaries -Part Time 71,398 2,612 - - FICA 4,417 162 - - Medicare 1,044 1,372 1,386 1,411 Workers Compensation 262 455 373 256 Unemployment Insurance 290 184 72 74 Group Health Insurance - 7,004 - 10,388 Group Dental Insurance - 398 - 853 Group Vision Insurance - 59 - - Disability Insurance (13) 308 343 402 Retirement 79 10,155 10,270 10,450 Life Insurance - 271 312 330 Licenses/Filing Fees - 125 125 125 Dues, Subscript & Publicat 762 421 1,649 1,405 Training/Cont Ed 4,389 2,015 - - Meetings &Training - 262 18,500 21,000 Office Equip Maint/Repair 162 170 - - Professional Fees 10,171 11,321 15,252 20,668 Legal Fees - - 600 1,000 Insurance Expense 218,629 222,795 244,013 264,300 Printing Expense - 132 150 150 Advertising/Signage 1,320 1,268 2,500 5,300 Office Supplies 445 204 500 900 Cleaning/Janitorial Supplies - - 10 10 Operating Supplies 314 - 400 400 Food & Beverage Supplies 1,938 1,311 2,600 2,600 Program Materials 4,082 3,638 4,240 4,240 Postage & Delivery 8 8 116 116 Small Tools 100 - - - Hardware/Peripherals - 206 - - ISF-Copier Charges 837 215 1,135 310 ISF-Mail Service Charges 130 193 427 420 ISF- Motor Pool Charges - 30 - - ISF-Telecom Charges 481 424 455 500 Sub total Expenditures 321,961 360,033 401,120 444,984 Transfers Out - - - - Total Administrative Services $ 321,961 $ 360,033 $ 401,120 $ 444,984 156' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and long- term components of the Town's functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Variance Explanations: Accounting/Audit Services/Budget/Treasury: Programs were combined into Ac- counting for more efficient managing and reporting purposes. Administration/Customer Service/Purchasing: The increase is a result of personnel allocation changes. Purchasing 11% Licensing 10% Customer Service 7% I fts Use of Funds - Finance - By Program ----Where does the money go? Total Proposed Budget = $525,823 The Height of Desert Living M M M 157 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Accounting 38,113 33,004 116,6 198,759 Administration 52,312 37 497 85,906 183,052 Audit Services 68,946 96,157 97,370 - Bud et 56,545 50 268 52,601 - Customer Service 32,152 19,297 17,762 35,927 Licensing 45,436 49,243 47,777 50,963 Purchasing 28,341 46,269 47,247 57,122 ITreasurV 1 41,052 1 41,702 1 42,902 1 - Total 362,897 373,437 -508,221 -92-9,823 Variance Explanations: Accounting/Audit Services/Budget/Treasury: Programs were combined into Ac- counting for more efficient managing and reporting purposes. Administration/Customer Service/Purchasing: The increase is a result of personnel allocation changes. Purchasing 11% Licensing 10% Customer Service 7% I fts Use of Funds - Finance - By Program ----Where does the money go? Total Proposed Budget = $525,823 The Height of Desert Living M M M 157 Operating Budgets Finance Division Variance Explanations: Wages: The increase is a result of personnel allocation changes and an amount was added for a new part-time accounting clerk position. Contractual Services: Amounts were added for additional audit services. Transfers: FY15-16 reflected a one-time transfer to the new Environmental Fund. Use of Funds - Finance - By Category Where does the money go? Meetings and Contractual Supplies Internal Service g Trainin Services o 2% o� 1/ 34% N I f 1/0 158' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 213,445 209,382 213,825 262,016 Employment Taxes 6,611 6 436 6,334 9,509 Benefits 37,222 52,765 55,603 48 202 Dues & Memberships 3,037 2,928 2,605 2,785 Meetings and Training 3,192 2 949 4,631 3,859 Maintenance & Repair 487 508 - 3,000 Utilities 690 - - - Contractual Services 85,571 81,834 131,189 179,620 Supplies 2,586 3,272 3,825 4,055 Equipment 824 - - - Internal Service 9,232 13,363 10,209 12,777 Transfers - - 80,000 - Total 362,897 373,437 508,221 25,823 Variance Explanations: Wages: The increase is a result of personnel allocation changes and an amount was added for a new part-time accounting clerk position. Contractual Services: Amounts were added for additional audit services. Transfers: FY15-16 reflected a one-time transfer to the new Environmental Fund. Use of Funds - Finance - By Category Where does the money go? Meetings and Contractual Supplies Internal Service g Trainin Services o 2% o� 1/ 34% N I f 1/0 158' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Finance Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Consecutive years for GFOA annual Certifi- 18 19 20 21 cate of Achievement for Excellence in Finan- Yes Yes Yes Yes cial Reporting award $66,889 $73,750 $30,000 $20,000 Consecutive years for GFOA annual Distin- 12 13 14 15 guished Budget Presentation award Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Actual revenue versus forecast 99% 99% 97% 100% Unqualified audit opinion Yes Yes Yes Yes Productivity The Height of Desert Living N N N 159 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Accounts payable checks issued 1,667 1,703 1,500 1,500 Purchase orders processed 1,152 1,019 1,150 1,140 Local tax revenues from audits $66,889 $73,750 $30,000 $20,000 Business licenses processed 2,298 2,723 2,500 2,500 The Height of Desert Living N N N 159 Operating Budgets Finance Division FY16-17 Proposed Budget Summary of Expenditures Finance Total Finance $ 362,897 $ 373,437 $ 508,221 $ 525,823 160' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 177,289 $ 174,281 $ 179,830 $ 189,451 Salaries -Part Time 35,912 33,695 33,995 72,565 Overtime 243 1,406 - - FICA 2,227 2,089 2,108 4,499 Medicare 3,007 2,906 3,101 3,800 Workers Compensation 680 983 831 685 Unemployment Insurance 696 458 294 525 Group Health Insurance 15,597 30,621 32,773 24,252 Group Dental Insurance 1,100 1,595 1,564 1,501 Group Vision Insurance 128 236 237 166 Disability Insurance 358 460 661 802 Retirement 19,645 19,326 19,781 20,840 Life Insurance 394 527 587 641 Licenses/Filing Fees 851 1,095 1,325 1,460 Dues, Subscript & Publicat 2,187 1,833 1,280 1,325 Training/Cont Ed 890 370 - - Meetings &Training 2,302 2,579 4,631 3,859 Office Equip Maint/Repair 488 508 - 3,000 Telecommunications 690 - - - Auditing Expense 53,260 53,260 53,224 99,500 Professional Fees 250 485 - - Management Fees 15,925 15,754 16,225 16,375 Printing Expense 1,635 1,926 1,815 1,815 Advertising/Signage 892 1,344 1,500 1,250 Intergovt Agreements 5,000 - 48,845 50,000 Bank/Merc Acct Fees 8,608 9,064 9,220 10,320 Active Net Fees - - 360 360 Office Supplies 1,355 1,476 1,620 1,800 Cleaning/Janitorial Supplies - 39 - - Operating Supplies 1,068 1,535 1,870 1,920 Program Materials 145 220 330 330 Postage & Delivery 1 3 5 5 Miscellaneous Expense 18 - - - Hardware/Peripherals 824 - - - ISF-Copier Charges 3,524 5,743 4,705 5,480 ISF-Mail Service Charges 4,153 6,164 3,804 5,197 ISF-Motor Pool Charges - 187 100 100 ISF-Telecom Charges 1,555 1,269 1,600 2,000 Sub total Expenditures 362,897 373,437 428,221 525,823 Transfers Out - - 80,000 - Total Finance $ 362,897 $ 373,437 $ 508,221 $ 525,823 160' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Variance Explanations; Administration: The increase is a result of personnel allocation changes. Network Administration/Operations/Support/Video Services/Web Site: Programs were combined into Operations for more efficient managing and reporting pur- poses. Use of Funds - Information Technology - By Program Where does the money go? Total Proposed Budget = $266,495 The Height of Desert Living M M M 161 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 25,502 11,510 10,973 87,865 Network Administration 145 728132 268 159,391 - Operations - - - 178,630 Support 54,487 41 883 42,451 - Video Services 17,188 1 11,580 13,233 - Web Site 10,948 1 40,227 49,927 - Total 253,853 237,468 275,975 266,495 Variance Explanations; Administration: The increase is a result of personnel allocation changes. Network Administration/Operations/Support/Video Services/Web Site: Programs were combined into Operations for more efficient managing and reporting pur- poses. Use of Funds - Information Technology - By Program Where does the money go? Total Proposed Budget = $266,495 The Height of Desert Living M M M 161 Operating Budgets Information Technology Division Variance Explanations; Capital Expenditures: FY15-16 budget reflected a one-time expenditure for soft- ware. Benefi 5%I Use of Funds - Information Technology - By Category Where does the money go? Maintenance and tepair _2% .ontractual Services 8% Supplies 1% Equipment 12% 1 Service 1% Total Proposed Budget = $266,495 162' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 80,806 65,802 66,880 69,581 Employment Taxes 1,600 1 349 1,305 1,267 Benefits 20,796 15,482 16,150 14 292 Dues & Memberships 99,892 91,446 107,850 117,250 Meetings and Training - 36 - - Maintenance and Repair 1,641 1 686 5,000 5,000 Utilities 1,274 1,771 900 900 Contractual Services 1,000 21,514 21,500 21,500 Supplies 1,968 744 1,700 1,900 Equipment 42 550 15,968 36,675 32,350 Internal Service 2,326 2,176 2,240 2 455 Capital Expenditures - 19,494 15,775 - Total 253,853 237,468 275,975 266,495 Variance Explanations; Capital Expenditures: FY15-16 budget reflected a one-time expenditure for soft- ware. Benefi 5%I Use of Funds - Information Technology - By Category Where does the money go? Maintenance and tepair _2% .ontractual Services 8% Supplies 1% Equipment 12% 1 Service 1% Total Proposed Budget = $266,495 162' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Information Technology Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Average cost involved for support per FTE Actual Actual Estimate Target Percentage of emergency related helpdesk 97% 95.5% 95% 98% tickets resolved within two business hours 0 0 0 0 Percentage of high priority helpdesk tickets 99% 98.5% 99% 99% resolved within four hours 818 612 400 500 Percentage of helpdesk tickets resolved 98% 95% 95% 98% within twelve hours 613 520 375 450 Quality Productivity FY13-14 FY14-15 FY15-16 FY16-17 Average cost involved for support per FTE Actual Actual Estimate Target Total number of tickets opened 818 612 400 500 Total number of tickets closed without resolu- 0 0 0 0 tion Total number of tickets resolved within es- 818 612 400 500 tablished timeframe Number of issues resolved during initial con- 613 520 375 450 tact Productivity The Height of Desert Living E E E 163 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Average cost involved for support per FTE $4,477 $4,345 $5,096 $3,308 Availability of computer system up -time 98% 99% 99% 99% The Height of Desert Living E E E 163 Operating Budgets Information Technology Division Description General Fund Salaries -Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/Repair Telecommunications Professional Fees Intergovt Agreements Office Supplies Operating Supplies Postage & Delivery Software Hardware Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Capital Expenditures Sub total Expenditures Transfers Out FY16-17 Proposed Budget Summary of Expenditures Information Technology FY13-14 Actual 80,806 1,160 252 187 10,553 801 137 252 8,791 263 86,937 12,955 1,364 276 1,274 1,000 1,080 864 24 3,654 38,534 362 149 1 2,177 L5:i,tf53 FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget $ 65,802 954 311 83 7,308 435 64 230 7,238 206 74,566 16,881 36 1,687 1,771 20,514 1,000 510 218 17 1,373 13,880 195 519 263 12 1,901 19,494 237,468 66,880 $ 971 261 73 7,824 438 64 247 7,358 219 93,200 14,650 5,000 900 20,500 1,000 500 1,100 100 7,350 29,325 200 10 2,030 15.775 275,975 69,581 1,009 183 75 5,643 412 54 294 7,654 235 102,300 14,950 5,000 900 20,500 1,000 500 1,300 100 500 31,850 265 10 2,180 2bb,49b Total Information Technology $ 253,853 $ 237,468 $ 275,975 $ 266,495 164' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Economic Development Division (General Fund) Economic Development Division — (General Fund) Service Delivery Plan Economic Development remains in its own fund and is no longer part of the Gen- eral Fund. FY16-17 Proposed Budget Summary of Expenditures Economic Development FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ - $ 90,000 $ - $ - Total Economic Development $ - $ 90,000 $ - $ - The Height of Desert Living M M M 165 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - 90,000 - - Total - 90,000 - - FY16-17 Proposed Budget Summary of Expenditures Economic Development FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ - $ 90,000 $ - $ - Total Economic Development $ - $ 90,000 $ - $ - The Height of Desert Living M M M 165 Expenditures by Category Category FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Bud et Transfers - 90,000 - - Total - 90,000 - - FY16-17 Proposed Budget Summary of Expenditures Economic Development FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ - $ 90,000 $ - $ - Total Economic Development $ - $ 90,000 $ - $ - The Height of Desert Living M M M 165 Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Variance Explanations: Attorney Services/Public Defender/Prosecutor: Programs were combined into At- torney Services for more efficient managing and reporting purposes. Use of Funds - Legal Services - By Program Where does the money go? Total Proposed Budget = $396,950 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Attorney Services 205,137 257,683 293,454 396,950 Public Defender 3,750 6 750 4,800 - Prosecutor 91,667 90,000 90,000 - Total 300,554 354,433 388 254 396,950 Variance Explanations: Attorney Services/Public Defender/Prosecutor: Programs were combined into At- torney Services for more efficient managing and reporting purposes. Use of Funds - Legal Services - By Program Where does the money go? Total Proposed Budget = $396,950 166 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Dues & Memberships 3,616 3,639 4,000 -Budget 4,000 Contractual Services 296,698 350,584 384,024 392,700 Internal Service 240 210 230 250 Total 300 554 3S4,433 388,2S4 396 950 166 1 ■ , ■ ' ■ The Height of Desert Living N Activities/ Results Productivity Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where does the money go? 1% Total Proposed Budget = $396 Description General Fund Dues, Subscript & Publicat Legal Fees Prosecutor Fees Public Defender Fees ISF-Telecom Charges Sub total Expenditures Transfers Out Total Legal Services FY16-17 Proposed Budget Summary of Expenditures Legal Services FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budaet Pro Dosed Budaet $ 3,616 $ FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Ordinances processed 6 11 9 10 Resolutions processed 57 41 40 35 Contracts and Agreements processed 51 40 200 280 Description General Fund Dues, Subscript & Publicat Legal Fees Prosecutor Fees Public Defender Fees ISF-Telecom Charges Sub total Expenditures Transfers Out Total Legal Services FY16-17 Proposed Budget Summary of Expenditures Legal Services FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budaet Pro Dosed Budaet $ 3,616 $ 3,639 $ 4,000 $ 4,000 296,698 350,584 384,024 297,900 - - - 90,000 - - - 4,800 240 210 230 250 300,554 354,433 388,254 396,950 $ 300,554 $ 354,433 $ 388,254 $ 396,950 The Height of Desert Living M M ■ 1 167 Operating Budgets Legal Services Division 168' ■ , ■ ' ■ The Height of Desert Living Operating Budgets General Government General Government The Height of Desert Living M M M 169 Operating Budgets General Government GENERAL GOVERNMENT Mission Statement The mission of General Government is to provide a central location for Town -wide expenditures rather than in individual departmental budgets. By doing so, trans- parency will be enhanced. Department Overview The purpose of the General Government Department is to locate expenditures that are Town -wide and do not belong to any one department. Such expenditures as the Community Contracts, Town's membership dues in the Arizona League of Cit- ies and Town, Maricopa Association of Governments, East Valley Partnership, and other Town -wide expenditures are located in the General Government Depart- ment. Transfers for MPC debt service for the Community Center are also located in General Government. Terms such as General Government or Non -Departmental to describe the cost center is a common approach in municipal budgeting. Use of Funds - General Government- By Program Where does the money go? Total Proposed Budget = $2,929,259 170' ■ , ■ ' ■ The Height of Desert Living Expenditures by Division Division FY13-14 FY 14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Budget Budget Non -De partmentaI - - - 2,929,259 Total - - - 2 929,259 Use of Funds - General Government- By Program Where does the money go? Total Proposed Budget = $2,929,259 170' ■ , ■ ' ■ The Height of Desert Living Operating Budgets General Government Uses of Funds - General Government - By Category Where does the money go? Contractual Services 5% Du Memk 1% Total Proposed Budget = $2,929,259 Variance Explanations: Administration: New program that encompasses all Town -wide, non -departmental expenditures. Expenditures by Program Program Name FY13-14 FY14-15 Actual Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration - - - 2,929,259 Total - - -$2,929,259 - - - Uses of Funds - General Government - By Category Where does the money go? Contractual Services 5% Du Memk 1% Total Proposed Budget = $2,929,259 Variance Explanations: Administration: New program that encompasses all Town -wide, non -departmental expenditures. Variance Explanations: As a new department created for the purpose of keeping Town -wide expenditures in one, easy to find cost center for FY 16-17, there are no variances in General Government from previous years. Please note that other departments will have variances to account for transferring expenditures previously located in their de- partments to General Government. The Height of Desert Living 1 1 171 Expenditures by Category Category FY13-14 FY14-15 FY15-16 Actual Actual Revised Budget FY16-17 Proposed Bud et Dues & Memberships - - - 32,695 Contractual Services - - - 137,021 Transfers Out - - - 2,338,055 ,Contingency - - - 421,488 Total - - -$2,929,259 Variance Explanations: As a new department created for the purpose of keeping Town -wide expenditures in one, easy to find cost center for FY 16-17, there are no variances in General Government from previous years. Please note that other departments will have variances to account for transferring expenditures previously located in their de- partments to General Government. The Height of Desert Living 1 1 171 Operating Budgets General Government Uses of Funds - General Government - By Category Where does the money go? Contractus Services 5% M 1% I Total Proposed Budget = $2,929,259 Description General Fund Dues, Subscript & Publicat Constituent Communication Conmmunity Contracts/Events Contingency Sub total Expenditures Transfers Out Total General Government FY16-17 Proposed Budget Summary of Expenditures General Government FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budaet Proposed Budaet $ - $ - $ - $ 32,695 - 10,000 - - - 127,021 - - - 421,488 - 591,204 - - - 2.338.055 172' ■ ' ■ ' ■ The Height of Desert Living $ 2,929,259 Operating Budgets Municipal Court Municipal Court The Height of Desert Living m m m 173 Operating Budgets Municipal Court MUNICIPAL COURT 174' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citi- zens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court sys- tem. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov- ernment. Pursuant to State law and the Town Code, decisions regarding the over- all function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has juris- diction over civil traffic, criminal traffic and criminal misdemeanor offenses and violations of our Town Code and ordinances. The Court also has authority over specified juvenile offenses. In addition, the Municipal Court Presiding Judge has authority to issue arrest/search warrants, civil orders of protection, and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state, and local laws and administrative rules, including those relating to crimes and criminal procedure, vic- tims' rights, record keeping, ADA, minimum accounting standards and judicial eth- ics. Variance Explanations: Civil Cases/Criminal Cases/Juvenile/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. The Height of Desert Living E ■ 1 01 175 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Administration 200,666 203,304 188,450 173,430 Civil Cases 31,909 32,924 31,505 - Criminal Cases 51,224 51,980 48,866 - Juvenile 8,691 9,448 8,286 - Operations - - - 146,049 Total 292,490 297,656 277,107 319,479 Variance Explanations: Civil Cases/Criminal Cases/Juvenile/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. The Height of Desert Living E ■ 1 01 175 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Total Proposed Budget = $319,479 Variance Explanations; Wages: Budgeted salaries were corrected to reflect actual costs. 176' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 222,774 223,506 200,111 233,064 Employment Taxes 5,406 8,724 6,480 8 713 Benefits 35,705 36,952 38,470 42,205 Dues and Memberships 4,323 3,774 5,001 5,101 Meetings and Training 1,288 439 4,600 6,600 Maintenance and Repair 478 521 800 800 Contractual Services 14,293 14,490 14 090 15,090 Supplies 3,041 2,532 3,800 3 800 Equipment 1 234 2,942 - - Internal Service 3,948 3,776 3,755 4 106 Total 292,490 297,656 277,107 319,479 Variance Explanations; Wages: Budgeted salaries were corrected to reflect actual costs. 176' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court Use of Funds - Municipal Court - By Category Supplies Where does the money go? iii Contrac Servic 5% Dues a Member 2% Empl T 3% Total Proposed Budget = $319,479 FYIS-16 Department Accomplishments Initiative Strategic Value Provided all court and judicial services as man- CR6, CR7-Civic Responsibility dated by the Constitution, statutes and ordi- nances as fairly, effectively and efficiently as possible. Provided community outreach through inform- CR4, CR7-Civic Responsibility ing the public and Fountain Hills High School about Teen Court and the justice system. Effectively and efficiently monitored and en- CR3, CR7-Civic Responsibility forced timely compliance with Court ordered sentencing and diversion programs while hold- ing defendants accountable for their actions and obligations. Complied with recognized Supreme Court/AOC CR1-Civic Responsibility guidelines for timely case processing, manage- ment and finances. The Height of Desert Living N N N 177 Operating Budgets Municipal Court FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Provide all court and judicial ser- CR6, CR7-Civic Responsibility $0 vices as mandated by the Constitu- tion, statutes and ordinances as fairly, effectively and efficiently as possible. Provide community outreach and CR4, CR7-Civic Responsibility $0 garner support through informing the public and Fountain Hills High School about Teen Court and the justice system. Transition to the new case man- CR3, CR6-Civic Responsibility $0 agement system provided by the Arizona Supreme Court to provide better access to justice. Eliminate paper files by transition- CR3, CR6-Civic Responsibility $0 ing to scanning of active case re- cords to improve case processing. CR1-Civic Responsibility $0 Comply with recognized Arizona Supreme Court/AOC standards for timely case processing, manage- ment and finances. Comply with standard court secu- CR1, CR6-Civic Responsibility Unknown rity standards as defined and man- dated by the Arizona Supreme Court/AOC. CR3, C6, C7 -Civic Responsibility $0 Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and di- version programs while holding defendants accountable for their actions and obligations. 178' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court Activities/ Results Performance Measures The Height of Desert Living 01 M ' ]E 1 179 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Estimate Cases Filed 1,649 1,738 2,000 2,050 Cases Terminated 1,875 1,833 2,200 2,250 Hearings/Trials Held 1,665 1,585 1,900 1,950 The Height of Desert Living 01 M ' ]E 1 179 Operating Budgets Municipal Court FY16-17 Proposed Budget Summary of Expenditures Municipal Court Description FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget General Fund Salaries -Full Time $ 207,049 $ 154,523 $ 156,844 $ 160,904 Salaries -Part Time 15,719 68,965 43,267 72,160 Overtime 6 18 - - FICA 975 4,292 2,617 4,474 Medicare 3,147 3,162 2,885 3,381 Workers Compensation 650 967 712 558 Unemployment Insurance 635 304 266 300 Group Health Insurance 18,463 17,022 18,217 13,719 Group Dental Insurance 2,134 1,736 1,720 1,655 Group Vision Insurance 198 193 193 162 Disability Insurance 560 545 577 681 Retirement 13,776 16,971 17,253 25,444 Life Insurance 572 485 510 544 Dues, Subscript & Publicat 4,323 3,774 5,001 5,101 Training/Cont Ed 375 50 - - Meetings &Training 913 389 4,600 6,600 Office Equip Maint/ Repair 478 521 800 800 Auditing Expense - 3,500 - - Professional Fees 526 848 150 150 Legal Fees 6,800 100 2,000 2,000 Printing Expense 612 1,261 2,000 2,000 Advertising/Signage - - 150 150 Intergovt Agreements 4,501 4,750 7,600 8,600 Bank/Mere Acct Fees 1,854 4,031 1,950 1,950 Active Net Fees - - 240 240 Office Supplies 1,861 1,764 3,300 3,300 Cleaning/Janitorial Supplies 75 139 - - Safety Supplies 26 it - - Food & Beverage Supplies 471 593 500 500 Uniforms 609 25 - - Small Tools - 54 - - Hardware/Peripherals 1,234 2,453 - - Furniture/Appliances - 435 - - ISF-Copier Charges 4 11 5 6 ISF-Mail Service Charges 1,327 1,699 1,200 1,700 ISF-Motor Pool Charges 403 162 250 250 ISF-Telecom Charges 2,214 1,903 2,300 2,150 Sub total Expenditures 292,490 297,656 277,107 319,479 Transfers Out Total Municipal Court $ 292,490 $ 297,656 $ 277,107 $ 319,479 180' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Public Works Public Works The Height of Desert Living 01 M ' ■ 1 181 Operating Budgets Public Works Department PUBLIC WORKS DEPARTMENT Note: Numbers in parentheses represent full-time equivalents (FTE). 182 1 ■ 1 ■ 1 ■ The Height of Desert Living Operating Budgets Public Works Department PUBLIC WORKS Mission Statement The Public Works Department is dedicated to enhancing the quality of life in Foun- tain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town -owned washes, dams, medians and open space; and maintenance of Town facilities in a manner that pro- vides a safe, healthy and secure environment for staff and visitors. The Depart- ment strives to provide quality customer service in a professional and timely man- ner. Department Overview The Public Works Department is made up of four (4) Divisions: Public Works, Streets, Facilities and Environmental Services. Public Works and Facilities are part of the General Fund. The Streets Division is funded through the Highway Users Revenue Fund (HURF) and the Environmental Services Division is funded through the environmental fee. The Public Works Director provides direct supervision over Division heads and the executive management assistant. Variance Explanations: Public Works: The decrease is due to the reorganization of the Development Ser- vices Department in which the Engineering Division was separated from Public Works. Use of Funds - Public Works - By Division Where does the money go? Total Proposed Budget = $827,304 The Height of Desert Living 01 N ■ 1 183 Expenditures by Division Division FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Proposed Budget Budget Public Works 355,958 399,712 308,140 189,914 Facilities 600,513 812 836 744,561 637 390 Total 956,471 1,212,548 1,052,701 827,304 Variance Explanations: Public Works: The decrease is due to the reorganization of the Development Ser- vices Department in which the Engineering Division was separated from Public Works. Use of Funds - Public Works - By Division Where does the money go? Total Proposed Budget = $827,304 The Height of Desert Living 01 N ■ 1 183 Operating Budgets Public Works Department Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting pur- poses and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previ- ously combined with Engineering Division. Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $827,304 184' ■ , ■ ' ■ The Height of Desert Living Outside Inspections 7% Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Administration 67,959 220,977 162,113 210,905 Building Maintenance 593,144 653,724 648,374 556,200 Capital Improvement Projects 89,718 91,417 93,274 - Outside Inspections - - I - 1 60,199 Stormwater Management 205,650 246,4 0 1 148,940 1 - Total 956,471 1,212,548 1,052,701 827,304 Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting pur- poses and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previ- ously combined with Engineering Division. Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $827,304 184' ■ , ■ ' ■ The Height of Desert Living Outside Inspections 7% Operating Budgets Public Works Department Variance Explanations: Dues & Memberships: Environmental -related costs were moved to the Environ- mental Fund. Building Maintenance: Maintenance costs of the fire stations were moved to the Fire Department's budget. Use of Funds - Public Works - By Category Where does the money go? Maintenance FmnlnvmPnt ... iniern2% ai service Equipment Supplies 1% 5% Total Proposed Budget = $827,304 The Height of Desert Living N N N 185 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 246,640 262,093 254,406 259,597 Employment Taxes 15,092 20,513 16,624 13,885 Benefits 54,558 58,864 63,794 53,761 Dues & Memberships 15,383 7,132 6,859 1,665 Meetings and Training 95 - 1,740 2 240 Maintenance and Repair 346,800 426,221 175,616 150,240 Utilities 169,102 178 427 189,918 188 138 Contractual Services 54,239 46,409 106,320 97,623 Supplies 27,950 33,239 41,535 40,022 Equipment 19 379 14,890 5,635 5,950 Damages/Vandalism - 9,510 250 900 Internal Service 7,233 11 478 10,809 13,283 Transfers - 143,772 179,195 - Total 956,471 1,212,548 1,052,701 27,304 Variance Explanations: Dues & Memberships: Environmental -related costs were moved to the Environ- mental Fund. Building Maintenance: Maintenance costs of the fire stations were moved to the Fire Department's budget. Use of Funds - Public Works - By Category Where does the money go? Maintenance FmnlnvmPnt ... iniern2% ai service Equipment Supplies 1% 5% Total Proposed Budget = $827,304 The Height of Desert Living N N N 185 Operating Budgets Public Works Department FY16-17 Proposed Budget Summary of Expenditures Public Works Department 186' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 207,271 $ 217,630 $ 211,752 $ 215,483 Salaries -Part Time 38,758 44,180 42,654 44,115 Overtime 611 283 - - FICA 2,418 2,733 2,645 2,736 Medicare 3,479 3,703 3,689 3,765 Workers Compensation 8,544 13,693 9,963 6,973 Unemployment Insurance 652 384 327 411 Group Health Insurance 28,397 31,462 37,135 26,681 Group Dental Insurance 1,755 1,728 1,659 1,533 Group Vision Insurance 253 253 238 201 Disability Insurance 631 762 777 913 Retirement 22,864 23,981 23,291 23,704 Life Insurance 658 678 694 729 Licenses/Filing Fees 5,026 5,000 5,100 460 Dues, Subscript & Publicat 10,357 2,132 1,759 1,205 Meetings & Training 95 - 1,740 2,240 Building Maint/Repair 35,386 80,405 74,586 63,800 HVAC Repair 56,028 106,417 66,640 53,180 Plumbing Repair 12,394 6,240 11,300 6,100 Electrical Repair/Maint 2,089 159 3,995 5,140 Fire Protection Systems 8,712 6,352 6,105 5,645 Grounds Maint/Repair 350 5,694 - - Irrigation Repair - - 4,200 2,650 Backflow Testing & Maintenance 30 824 1,185 810 Wash Maintenance 147,968 163,160 - - Dam Inspection And Maint 18,314 42,858 - - Storm Damage Cleanup - 3,033 - - Equipment Maint/Repair 5,924 8,370 3,905 7,550 Vehicle Maint/Repair - 513 800 1,360 Office Equip Maint/ Repair 442 822 200 200 Other Maint/Repair 2,068 807 1,200 1,500 Sidewalk/Pathway Repair 26,411 - - - Sign Repair & Replacement 1,610 566 1,205 1,205 Painting 29,072 - 295 100 Lighting Repair - - - 1,000 Electricity Expense 146,777 147,467 157,040 152,040 Refuse/Recycling 2,006 2,423 1,703 1,702 Telecommunications 1,343 1,234 1,740 3,060 Water/Sewer 17,433 26,142 26,985 26,985 Gas & Oil 1,544 1,161 2,450 4,350 Professional Fees 25,989 18,016 38,490 36,160 Instructor Fees 10 - - - Rentals & Leases - - 400 750 Printing Expense 54 65 130 213 Advertising/Signage 64 - - - Contractual Services - - 25,000 25,000 Bank/Merc Acct Fees - - - 1,500 Landscape Contracts 28,121 28,329 42,300 34,000 186' ■ ' ■ ' ■ The Height of Desert Living Description General Fund -continued Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Public Works Operating Budgets Public Works Department FY16-17 Proposed Budget Summary of Expenditures Public Works Department FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budget Proposed Budget $ 1,231 $ 1,426 $ 2,310 $ 2,372 8,773 11,563 14,150 10,500 765 378 670 725 14,189 16,992 20,905 22,625 1,619 1,322 2,000 2,000 33 - - - 1,315 1,461 1,500 1,800 25 97 - - 371 259 490 950 320 - 600 600 6,200 13,321 2,200 2,500 12,488 1,310 2,345 1,900 - 9,510 250 900 1,403 3,250 2,005 1,075 52 35 35 17 1,790 5,160 5,263 8,320 500 29 171 171 3,489 3,004 3,335 3,700 956,471 1,068,776 873,506 827,304 - 143,772 179,195 - $ 956,471 $ 1,212,548 $ 1,052,701 $ 827,304 The Height of Desert Living N N N 187 Operating Budgets Public Works Department FY15-16 Department Accomplishments Initiative Strategic Value Completed Town -owned wash and ADWR juris- ES2-Environmental Stewardship dictional dam maintenance $0/General Fund Completed Zone 1 Pavement Management I3 -Maintain and improve Community infrastruc- ture Completed Saguaro Blvd. Reconstruction I3 -Maintain and Improve Community Infrastruc- and ADWR jurisdictional dam ture Completed Shea Widening Project (SR87 to I3 -Maintain and Improve Community Infrastruc- Technology Drive) ture Completed Unpaved Alley Paving - Phase III I3 -Maintain and Improve Community Infrastruc- ture FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public ser- CR1-Civic Responsibility $0/General Fund vice and volunteerism Compete Town Owned wash ES2-Environmental Steward- $170,000/Environmental Fund and ADWR jurisdictional dam ship maintenance 188' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Public Works Division Public Works Division Service Delivery Plan The Public Works Division, through its administrative direction, is responsible for the general oversight of capital projects and review, approval and inspections re- lated to encroachment permits. Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting pur- poses and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previ- ously combined with Engineering Division. Use of Funds - Public Works - By Program Where does the money go? The Height of Desert Living 0' M' �„ 189 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 60,589 61,864 65,926 129,715 Capital Improvement Program 89,719 91,417 93,274 - Outside Inspections - - - 60,199 Stormwater Management 205,650 1 246,430 1 148,940 1 - Total 355,958 399,711 308,140 189,914 Variance Explanations: Administration/Capital Improvement Projects/Stormwater Management: Programs were combined into Administration for more efficient managing and reporting pur- poses and there were personnel allocation changes. Outside Inspections: A new program for FY16-17 representing the portion previ- ously combined with Engineering Division. Use of Funds - Public Works - By Program Where does the money go? The Height of Desert Living 0' M' �„ 189 Operating Budgets Public Works Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Transfers: The amount of funding to the Environmental Fund was eliminated. Use of Funds - Public Works - By Category Where does the money go? Benefits Emolovment Internal Service 2% Total Proposed Budget = $189,914 190' ■ ' ■ ' ■ The Height of Desert Living itractual �rvices 15% Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 136,930 139,372 131,707 117,714 Employment Taxes 5,347 7 200 5,702 3,745 Benefits 34,457 34,751 33,861 25 927 Dues & Memberships 6,703 6,496 6,364 1,170 Meetings and Training 95 - 1,740 2 240 Maintenance and Repair 166,629 206,841 - 560 Utilities 277 228 440 3,660 Contractual Services 1,519 - 26,400 27,983 Supplies 1,339 1,400 1,935 1860 Equipment 320 - - 450 Internal Service 2,34231423 2 511 4,605 Transfers - - 97,480 - Total 355,958 399,711 308,140 89,914 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Transfers: The amount of funding to the Environmental Fund was eliminated. Use of Funds - Public Works - By Category Where does the money go? Benefits Emolovment Internal Service 2% Total Proposed Budget = $189,914 190' ■ ' ■ ' ■ The Height of Desert Living itractual �rvices 15% Operating Budgets Public Works Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Expenditure per right-of-way and encroach- Actual Actual Estimate Target Percentage of inspections completed within 95% 100% 98% 99% 24 hours of notice $188.75 $176.75 $219.75 $172.00 Quality Productivity FY13-14 FY14-15 FY15-16 FY16-17 Expenditure per right-of-way and encroach- Actual Actual Estimate Target Number of right-of-way and encroachment 229 285 325 325 permits issued $188.75 $176.75 $219.75 $172.00 Total number of inspections (includes multi- 321 350 300 350 ple inspection totals for residential, commer- cial & encroachment permits) Number of Capital improvement (CIP) pro- 3 2 3 4 jects completed Productivity The Height of Desert Living E E E 191 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Expenditure per right-of-way and encroach- $264.58 $217.07 $202.85 $185.23 ment permits issued Expenditure per inspection (includes multiple $188.75 $176.75 $219.75 $172.00 inspection totals for residential, commercial & encroachment permits) The Height of Desert Living E E E 191 Operating Budgets Public Works Division Total Public Works $ 355,958 $ 399,711 $ 308,140 $ 189,914 192' ■ 1 ■ ' ■ The Height of Desert Living FY16-17 Proposed Budget Summary of Expenditures Public Works Division FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 136,557 $ 139,097 $ 131,707 $ 117,714 Overtime 373 275 - - Medicare 1,906 1,949 1,910 1,708 Workers Compensation 3,216 5,112 3,674 1,907 Unemployment Insurance 225 140 118 130 Group Health Insurance 17,304 17,297 17,338 11,163 Group Dental Insurance 1,081 1,054 980 812 Group Vision Insurance 153 153 142 108 Disability Insurance 409 486 484 498 Retirement 15,088 15,330 14,487 12,948 Life Insurance 422 432 430 398 Licenses/Filing Fees 5,017 5,000 5,100 460 Dues, Subscriptions & Publications 1,686 1,496 1,264 710 Meetings & Training 95 - 1,740 2,240 Wash Maintenance 147,968 163,160 - - Dam Inspection and Maint 18,314 42,859 - - Vehicle Maint/Repair - - - 560 Office Equipment Maint/Repair 348 822 - - Telecommunications 277 227 240 1,560 Gas & Oil - - 200 2,100 Professional Fees 1,400 - 1,400 1,400 Printing Expense 54 - - 83 Advertising/Signage 64 - - - Contractual Services - - 25,000 25,000 Bank/Merc Acct Fees - - - 1,500 Office Supplies 986 1,302 1,935 1,285 Safety Supplies - - - 100 Food & Beverage Supplies 45 - - - Program Materials 33 - - - Uniforms 275 97 - 475 Small Tools - - - 450 Hardware/Peripherals 320 - - - ISF-Copier Charges 1,391 3,044 1,955 875 ISF-Mail Service Charges 44 33 25 13 ISF-Vehicle Replacement Charge - - - 2,896 ISF-Motor Pool Charges 486 29 171 171 ISF-Telecom Charges 421 317 360 650 Sub total Expenditures 355,958 399,711 210,660 189,914 Transfers Out - - 97,480 - Total Public Works $ 355,958 $ 399,711 $ 308,140 $ 189,914 192' ■ 1 ■ ' ■ The Height of Desert Living Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town -owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum, Kiwanis Building and the Fountain Hills Theatre. Variance Explanations; Library/Museum/Community Theater/Kiwanis Building/Leased Buildings: These locations were consolidated into Leased Buildings for more efficient managing and reporting purposes. Physical Plant: A budget supplement was included to replace the economizer valve. Fire Station #1/Fire Station #2: Amounts were relocated to the Fire Department budget. , Use of Funds - Facilities - By Location Where does the money go? Leased Buildings 24% Town Hall 42 % Physical Plant —/ 6% Total Proposed Budget = $637,390 The Height of Desert Living N N N 193 Expenditures by Location Location FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Town Hall 169,944 378,223 266,056 271,966 Community Center 164,255 151,405 168,075 176,536 Library/Museum 134,477 136,020 147,665 - Community Theater 5,004 16 507 26,729 - Kiwanis Building 9,544 5,969 7,346 - Physical Plant 44,146 46 542 55,516 36,203 Fire Station #1 53,661 59,777 53,757 - Fire Station #2 19,482 18,393 19,417 - Leased Buildings - - I - 1 152 685 Total 600,513 812,836 744,561 637 390 Variance Explanations; Library/Museum/Community Theater/Kiwanis Building/Leased Buildings: These locations were consolidated into Leased Buildings for more efficient managing and reporting purposes. Physical Plant: A budget supplement was included to replace the economizer valve. Fire Station #1/Fire Station #2: Amounts were relocated to the Fire Department budget. , Use of Funds - Facilities - By Location Where does the money go? Leased Buildings 24% Town Hall 42 % Physical Plant —/ 6% Total Proposed Budget = $637,390 The Height of Desert Living N N N 193 Operating Budgets Facilities Division Variance Explanations: Transfers Out: The amount transferred to Facilities Replacement Fund was elimi- nated from this Division. Use of Funds - Facilities - By Category Where does the money go? Contractual Services J ni - Supplies 6% Total Proposed Budget = $637,390 4% 2% 194' ■ , ■ ' ■ The Height of Desert Living uipment 1% Service it Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 109,711 122,721 122,699 141,884 Employment Taxes 9,745 13,312 10,922 10,140 Benefits 20,101 24,113 29,933 27,833 Dues & Memberships 8,680 636 495 495 Maintenance and Repair 180,169 219,379 175,616 149,680 Utilities 168,825 178,200 189,478 184,478 Contractual Services 52,720 46,409 79,920 69,640 Supplies 26,612 31,839 39,600 38,162 Equipment 19 059 14,890 5,635 5,500 Da ma es/Vandalism - 9,510 250 900 Internal Service 4,8918 055 8,298 8,678 Transfers Out - 143,772 81,715 - Total 600,513 812,836 744,561 637,390 Variance Explanations: Transfers Out: The amount transferred to Facilities Replacement Fund was elimi- nated from this Division. Use of Funds - Facilities - By Category Where does the money go? Contractual Services J ni - Supplies 6% Total Proposed Budget = $637,390 4% 2% 194' ■ , ■ ' ■ The Height of Desert Living uipment 1% Service it Operating Budgets Facilities Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Square footage of buildings maintained by staff Actual Actual Estimate Target Percentage of maintenance requests resolved 79% 79 79 79 within 24 hours 1,625 350 350 350 Percentage of maintenance requests resolved 92% 92 92 92 within 48 hours .5 .5 .5 .5 Percentage of trade related work orders com- 70% 70 70 70 pleted in house versus contracts 2 2 2 2 Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Square footage of buildings maintained by staff 117,387 117,387 117,387 117,387 Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500 Number of annual maintenance requests 1,625 350 350 350 Number of Custodial Staff 1.25 1.25 1.25 1.25 Library/Museum Custodial Staff .5 .5 .5 .5 Town Hall Custodial Staff .75 .75 .75 .75 *Number of paper shedding events held 2 2 2 2 Hazardous Waste 1 1 1 1 Number of recycling events held (*Electronic) 1 1 1 1 CFL/Florescent bulb recycling 0 0 0 0 Productivity The Height of Desert Living E E E 195 FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Civic Center utility costs per square foot $1.80 $1.90 $2.02 $1.96 (water, sewer, electric - includes parking lot lighting and landscape irrigation) The Height of Desert Living E E E 195 Operating Budgets Facilities Division Description FY16-17 Proposed Budget Summary of Expenditures Facilities FY13-14 FY14-15 Actual Actual FY15-16 Revised Budget FY16-17 Proposed Budget General Fund Salaries -Full Time $ 70,714 $ 78,533 $ 80,045 $ 97,769 Salaries -Part Time 38,758 44,180 42,654 44,115 Overtime 239 8 - - FICA 2,418 2,733 2,645 2,736 Medicare 1,573 1,754 1,779 2,057 Workers Compensation 5,328 8,581 6,289 5,066 Unemployment Insurance 427 245 209 281 Group Health Insurance 11,092 14,165 19,797 15,518 Group Dental Insurance 674 674 679 721 Group Vision Insurance 100 100 96 93 Disability Insurance 222 277 293 415 Retirement 7,776 8,651 8,804 10,755 Life Insurance 236 245 264 331 Licenses/Filing Fees 9 - - - Dues, Subscript & Publicat 8,671 636 495 495 Building Main/Repair 35,386 80,405 74,586 63,800 HVAC Repair 56,028 106,417 66,640 53,180 Plumbing Repair 12,394 6,240 11,300 6,100 Electrical Repair/Maint 2,089 159 3,995 5,140 Fire Protection Systems 8,712 6,352 6,105 5,645 Grounds Maint/Repair 350 5,694 - - Irrigation Repair - - 4,200 2,650 Backflow Testing & Maintenance 30 824 1,185 810 Storm Damage Cleanup - 3,033 - - Equipment Maint/Repair 5,924 8,370 3,905 7,550 Vehicle Maint/Repair - 513 800 800 Office Equip Maint/ Repair 94 - 200 200 Other Maint/Repair 2,068 807 1,200 1,500 Sidewalk/Pathway Repair 26,411 - - - Sign Repair & Replacement 1,610 566 1,205 1,205 Painting 29,072 - 295 100 Lighting Repair - - - 1,000 Electricity Expense 146,777 147,466 157,040 152,040 Refuse/Recycling 2,006 2,423 1,703 1,703 Telecommunications 1,066 1,006 1,500 1,500 Water/Sewer 17,433 26,142 26,985 26,985 Gas & Oil 1,544 1,161 2,250 2,250 Professional Fees 24,589 18,016 37,090 34,760 Instructor Fees 10 - - - Rentals & Leases - - 400 750 Printing Expense - 65 130 130 Landscape Contracts 28,121 28,329 42,300 34,000 Office Supplies 246 123 375 1,087 196' ■ ' ■ ' ■ The Height of Desert Living Description General Fund -continued Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Facilities Operating Budgets Facilities Division FY16-17 Proposed Budget Summary of Expenditures Facilities FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budget Proposed Budget $ 8,773 $ 11,563 $ 14,150 $ 10,500 765 378 670 625 14,189 16,992 20,905 22,625 1,574 1,322 2,000 2,000 1,040 1,364 1,500 1,325 25 97 - - 371 259 490 500 - - 600 600 6,200 13,321 2,200 2,500 12,488 1,310 2,345 1,900 - 9,510 250 900 11 206 50 200 8 2 10 4 1,790 5,160 5,263 5,424 14 - - - 3,068 2,687 2,975 3,050 600,513 669,064 662,846 637,390 - 143,772 81,715 - $ 600,513 $ 812,836 $ 744,561 $ 637,390 The Height of Desert Living M M ®' 197 Operating Budgets Facilities Division 198' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living M M ■ 1 199 Operating Budgets Development Services Department DEVELOPMENT SERVICES DEPARTMENT 200' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Department DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by providing plan review, construction permitting, building inspec- tions' enforcement of Town codes, as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in Department Overview The Development Services Department is made up of five (5) Divisions: Building Safety, Code Compliance, Engineering, Mapping & Graphics and Planning in the General Fund. The Development Services Director provides direct supervision over Division heads and the executive management assistant. Variance Explanations: Development Services: New Division created for the new position requested. Planning/Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Mapping & Graphics: The increase is a result of personnel allocation changes. The Height of Desert Living ® E 11 201 Expenditures by Division Division FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Development Services - - - 166,403 Engineering 136,475 142,668 206,154 228,008 Planning 156,701 160,973 167,649 120,377 Building Safety 194,449 207,734 238,477 223,202 Code Compliance 93,627 96 965 99,979 77 412 Mapping & Gra hics 72,239 70,893 70,565 105,608 Total 653,491 679,233 782,824 921,010 Variance Explanations: Development Services: New Division created for the new position requested. Planning/Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Mapping & Graphics: The increase is a result of personnel allocation changes. The Height of Desert Living ® E 11 201 Operating Budgets Development Services Department Mapping 2. Graphic 11% Use of Funds - Development Services - By Division Where does the money go? Code Compliance 8% Total Proposed Budget = $921,010 Variance Explanations: Administration: Amounts reflect the reorganization of the Department and a new position request. Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Mapping & Graphics: The increase is a result of personnel allocation changes. 202 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY 14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Administration - - - 166,403 Building Inspection 80,090 90,224 112,259 223,202 Code Compliance 93,627 96,965 99,979 77Al2 Current Planning 97,300 101,425 107,623 - Engineering 136,475 142,668 206,154 228,008 Environmental Service 32,611 32,419 30,748 - Long Range Planning 26,790 27 130 29,278 - Mapping & Graphics 72,239 70,893 70,565 105,608 Permitting 114,359 117,510 126,218 - Planning & Zoning - - - 120,377 Total 653,491 679,2 4 782,824 921,010 Variance Explanations: Administration: Amounts reflect the reorganization of the Department and a new position request. Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Code Compliance: The decrease is a result of personnel allocation changes and significant savings from changing health insurance carriers. Mapping & Graphics: The increase is a result of personnel allocation changes. 202 1 ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Department Use of Funds - Development Services - By Program Where does the money go? Engineering Code 26% 1 Compliance 8% Building Inspection 24% Total Proposed Budget = $921,010 Mapping & Graphics F11% Planning & Zoning F 13% istration 18% Variance Explanations; Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Meetings and Training: Amounts were increased for conferences. Contractual Services: Budget supplements were included for engineering studies & surveys and amounts were increased for contracted inspections and plan re- views. The Height of Desert Living ® N 1 203 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Wages 456,654 457,158 466,099 551,159 Employment Taxes 15,088 19,371 17,513 16,858 Benefits 111,928 113,670 120,755 119f749 Dues & Memberships 8,587 7,292 13,238 5,442 Meetings and Training 1,026 1 313 7,940 11,650 Maintenance and Repair 2,261 1 J15 5,188 4,220 Utilities 6,618 6 689 8,348 5J20 Contractual Services 26,358 50,946 111 336 172,919 Supplies 7,965 4 244 10,842 10,065 Equipment 1 801 445 1 5,700 1 5f250 Internal Service 14,278 15,351 15,865 18,578 Transfers 928 1f639 - - Total 653,492 679f233 782,824 921 010 Variance Explanations; Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Meetings and Training: Amounts were increased for conferences. Contractual Services: Budget supplements were included for engineering studies & surveys and amounts were increased for contracted inspections and plan re- views. The Height of Desert Living ® N 1 203 Operating Budgets Development Services Department Inter E Use of Funds - Development Services - By Category Where does the money go? Employment Taxes Dues & Memberships _ r2% 1% Benefits ---= =—z 13% Meetings and Training 1% Maintenance and ontractual Repair Services Utilities 11% 19% 11% Total Proposed Budget = $921,010 FY15-16 Department Accomplishments Initiative Strategic Value Completed the 2015 edition of the "Land Use Analysis and Statistical Report" EV1-Economic Vitality Revised Planned Area Development (P.A.D.) Ordinance EV3-Economic Vitality Revised Outdoor Lighting Ordinance ES3-Environmental Stewardship FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public ser- CR2-Civic Responsibility $0/General Funds vice and volunteerism Compete 2015 edition of "Land EV1-Economic Vitality $1,000/General Fund Use Analysis and Statistical Report" 204' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Department FY16-17 Proposed Budget Summary of Expenditures Development Services Department Total Development Services $ 653,493 $ 679,231 $ 782,824 $ 921,010 The Height of Desert Living N N ■ 1 205 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 453,011 $ 456,844 $ 466,099 $ 551,159 Salaries -Part time 3,270 - - - Overtime 373 314 - - Fica 203 - - - Medicare 6,436 6,453 6,761 7,995 Workers Compensation 7,570 12,373 10,239 8,309 Unemployment Insurance 879 545 513 554 Group Health Insurance 54,988 56,069 61,844 50,358 Group Dental Insurance 3,863 3,757 3,867 4,072 Group Vision Insurance 514 514 532 493 Disability Insurance 1,333 1,608 1,711 2,331 Retirement 49,853 50,288 51,273 60,629 Life Insurance 1,377 1,433 1,528 1,866 Licenses/Filing Fees 4,689 791 10,310 1,850 Dues, Subscript & Publicat 3,899 6,501 2,928 3,592 Meetings &Training 1,026 1,313 7,940 11,650 Equipment Maint/Repair 770 976 3,425 3,100 Vehicle Maint/Repair 1,383 - 1,763 1,120 Office Equip Maint/Repair 108 140 - - Telecommunications 3,128 3,692 3,648 3,120 Gas & Oil 3,491 2,997 4,700 2,000 Professional Fees 9,812 16,609 23,000 78,500 Printing Expense 162 65 1,416 1,499 Advertising/Signage 941 1,388 2,500 2,500 Contractual Services 11,315 30,000 80,000 87,500 Bank/Merc Acct Fees 4,127 2,883 4,300 2,800 Active Net Fees - - 120 120 Office Supplies 6,153 2,839 8,062 8,585 Operating Supplies - 451 - - Program Materials 842 80 925 - Safety Supplies - - 200 100 Uniforms 950 874 1,505 1,230 Postage & Delivery 20 - 150 150 Small Tools - 44 700 250 Software - 76 5,000 - Hardware/Peripherals 1,801 324 - 5,000 ISF-Copier Charges 1,669 2,957 2,535 3,715 ISF-Mail Service Charges 302 449 840 358 ISF-Vehicle Replacement Charge 8,023 8,183 8,593 11,461 ISF-Motor Pool Charges 1,125 907 727 694 ISF-Telecom Charges 3,159 2,855 3,170 2,350 Sub total Expenditures 652,565 677,592 782,824 921,010 Transfers Out 928 1,639 - - Total Development Services $ 653,493 $ 679,231 $ 782,824 $ 921,010 The Height of Desert Living N N ■ 1 205 Operating Budgets Development Services Department 206' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Division Develoament Services Division Service Delivery Plan Development Services through its administrative services provides direction to and clerical support for the Department by the Development Services Director and Executive Assistant. Variance Explanations: Administration: New program created as a result of the reorganization of the De- partment and a new position request. Use of Funds - Development Services - By Program Where does the money go? Total Proposed Budget = $166,403 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - - - 166,403 Total - - - 166,403 Variance Explanations: Administration: New program created as a result of the reorganization of the De- partment and a new position request. Use of Funds - Development Services - By Program Where does the money go? Total Proposed Budget = $166,403 The Height of Desert Living ® M 1 207 Expenditures by Category Category FY13-14 FY14-15 FY15-16 Actual Actual Revised Bud et FY16-17 Proposed Bud et Wages - - - 129,510 Employment Taxes - - - 4,124 Benefits - - - 29,619 Dues & Memberships - - - 94 Education and Training - - - 400 Contractual Services - - - 83 Supplies - - - 1285 Internal Service - - - 1,288 Total - - - 166,403 The Height of Desert Living ® M 1 207 Operating Budgets Development Services Division Variance Explanations: Wages/Benefits: The increase is due to the reorganization of the Development Services Department which includes a new position request. Use of Funds - Development Services - By Category Where does the money go? FmnlnvmPnt 1% Total Proposed Budget = $166,403 FY16-17 Proposed Budget Summary of Expenditures Development Services Division Supplies 1% :e Total Development Services $ - $ - $ - $ 166,403 208' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ - $ - $ - $ 129,510 Medicare - - - 1,879 Workers Compensation - - - 2,133 Unemployment Insurance - - - 112 Group Health Insurance - - - 13,209 Group Dental Insurance - - - 1,058 Group Vision Insurance - - - 122 Disability Insurance - - - 547 Retirement - - - 14,245 Life Insurance - - - 438 Dues, Subscript & Publicat - - - 94 Meetings & Training - - - 400 Printing Expense - - - 83 Office Supplies - - - 1,185 Uniforms - - - 100 ISF-Copier Charges - - - 875 ISF-Mail Service Charges - - - 13 ISF-Telecom Charges - - - 400 Sub total Expenditures - - - 166,403 Transfers Out - - - - Total Development Services $ - $ - $ - $ 166,403 208' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other struc- tures in a manner that is responsive and customer friendly. The Division coordi- nates the review of plans for the structures it permits and conducts construction inspections. Variance Explanations: Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Use of Funds - Building Safety - By Program Where does the money go? Total Proposed Budget = $223,202 The Height of Desert Living M M M 209 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Building Inspection $ 80,090 $ 90,224 $ 112,260 $ 223,202 Permitting 114,359 117,510 126,218 - Total $ 194,449 1 $ 207,734 1 $ 238,478 1 $ 223,202 Variance Explanations: Building Inspection/Permitting: Permitting was merged into Building Inspection for more efficient managing and reporting purposes. Use of Funds - Building Safety - By Program Where does the money go? Total Proposed Budget = $223,202 The Height of Desert Living M M M 209 Operating Budgets Building Safety Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Contractual Services: A budget supplement was included for additional contracted inspections. Equipment: FY15-16 included a one-time expenditure for software updates. Use of Funds - Building Safety - By Category Where does the money go? Ernnimment 37o :ings and wining 1% Utilities 1% Total Proposed Budget = $223,202 210' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages $ 136,911 $ 131,170 $ 133,923 $ 118,357 Employment Taxes 4,456 5,226 4,798 3,368 Benefits 30,229 31,074 32,445 25,452 Dues & Memberships 509 439 710 650 Meetings and Training 789 307 2,260 2,360 Maintenance and Repair 589 173 685 760 Utilities 1,496 1,606 1,768 1,780 Contractual Services 13,292 32,292 51,320 62,320 Supplies 853 642 1,100 1,050 Equipment 222 325 5,150 150 Internal Service 4,175 4,480 4,319 6,955 Transfers 928 - - - Total $ 194,449 $ 207,734 $ 238,478 $ 223,202 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Contractual Services: A budget supplement was included for additional contracted inspections. Equipment: FY15-16 included a one-time expenditure for software updates. Use of Funds - Building Safety - By Category Where does the money go? Ernnimment 37o :ings and wining 1% Utilities 1% Total Proposed Budget = $223,202 210' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Building Safety Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Percentage of all residential building plan re- 100% 97% 100% 97% views completed within established turn- 125 125 400 500 around times 250 70 50 65 Percentage of all commercial building plan 100% 100% 100% 100% reviews completed within established turn- 445 443 550 500 around times 2,131 2,448 2,200 2,200 Quality *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of building plan reviews conducted (multiple reviews ossible 452 462 510 550 Number of residential plan reviews conducted (multiple reviews ossible 125 125 400 500 Number of commercial plan reviews con- ducted (multiple reviews possible) 250 70 50 65 Number of building inspection FTE's 1 1 1* 1* Total number of permits 445 443 550 500 Total number of inspections (all inspections) 2,131 2,448 2,200 2,200 *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity The Height of Desert Living E E E 211 FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Average expenditure per inspection during $436.96 $436.96 $436.96 $436.96 the reporting period (includes all inspections) Average processing cost per permit $91.25 $84.86 $108.40 $101.46 The Height of Desert Living E E E 211 Operating Budgets Building Safety Division FY16-17 Proposed Budget Summary of Expenditures Building Safety Total Building Safety $ 194,449 $ 207,734 $ 238,478 $ 223,202 212' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 133,642 $ 131,162 $ 133,923 $ 118,357 Salaries -Part Time 3,270 - - - Overtime - 8 - - FICA 203 - - - Medicare 1,902 1,807 1,943 1,717 Workers Compensation 2,075 3,252 2,695 1,501 Unemployment Insurance 276 167 160 150 Group Health Insurance 13,408 14,442 15,457 10,388 Group Dental Insurance 1,181 1,166 1,162 1,006 Group Vision Insurance 168 168 166 136 Disability Insurance 380 458 491 501 Retirement 14,699 14,429 14,731 13,020 Life Insurance 393 411 438 401 Dues, Subscript & Publicat 509 439 710 650 Training/Cont Ed 100 - - - Meetings &Training 689 307 2,260 2,360 Equipment Maint/Repair - - 125 200 Vehicle Maint/Repair 589 173 560 560 Telecommunications 740 758 768 780 Gas & Oil 755 848 1,000 1,000 Printing Expense 108 - 200 200 Contractual Services 11,315 30,000 49,000 60,000 Bank/Merc Acct Fees 1,869 2,292 2,000 2,000 Active Net Fees - - 120 120 Office Supplies 532 117 550 550 Operating Supplies - 69 - - Uniforms 321 456 550 500 Small Tools - 150 150 Software - - 5,000 - Hardware/Peripherals 222 324 - - ISF-Copier Charges 247 487 340 500 ISF-Mail Service Charges 26 51 25 25 ISF-Vehicle Replacement Charge 2,647 2,700 2,754 5,480 ISF-Motor Pool Charges 53 187 - - ISF-Telecom Charges 1,202 1,056 1,200 950 Sub total Expenditures 193,521 207,734 238,478 223,202 Transfers Out 928 - - - Total Building Safety $ 194,449 $ 207,734 $ 238,478 $ 223,202 212' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, prop- erty maintenance, improperly maintained pools, illegal signs, improper parking on private property, and dumping or other destruction in Town -owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Use of Funds - Code Compliance - By Program Where does the money go? Total Proposed Budget = $77,412 Expenditures by Program Program Name FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Proposed Bud et Budget Code Compliance 93,627 96,965 99,979 77,412 Total 93,627 96 965 99,979 77,412 Use of Funds - Code Compliance - By Program Where does the money go? Total Proposed Budget = $77,412 The Height of Desert Living M ■ 1 ■ 1 213 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 67,750 69,579 70,465 50,720 Employment Taxes 2,602 3 497 3,121 1,785 Benefits 17,630 18,068 18,853 12,074 Dues & Memberships 35 - 150 150 Meetings and Training 80 376 900 900 Maintenance and Repair 755 642 560 560 Utilities 1,277 1,226 1,768 1,780 Contractual Services - - 72 2,572 Supplies 296 356 580 580 Equipment 286 - - - Internal Service 2,916 3 221 3,510 6,291 Total 93,627 96,;65 99,979 77,412 The Height of Desert Living M ■ 1 ■ 1 213 Operating Budgets Code Compliance Division Use of Funds - Code Compliance - By Category Where does the money go? Internal Service 8% Supplies 1% \ Contractual — Services 3% Utilities 2% Maintenance and Repair Training 1% 1% Activities/ Results Performance Measures �... N. -Y ... ent Taxes Total Proposed Budget = $77,412 2% Quality FY13-14 FY14-15 FY15-16 FY16-17 Average cost per code violation case Actual Actual Estimate Target Percentage of code violations brought into 99% 99% 99% 99% voluntary compliance prior to initiation of ad- 730 752 775 725 ministrative or judicial action 2 4 2 2 Quality Productivity FY13-14 FY14-15 FY15-16 FY16-17 Average cost per code violation case Actual Actual Estimate Target Number of Code Enforcement Officers 1 1 1 1 Number of code violation cases 730 752 775 725 Number of code violation cases reviewed in 2 4 2 2 court proceedings (does not include barking dog cases) Productivity 214' ■ , ■ ■ The Height of Desert Living FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Average cost per code violation case $128.26 $128.94 $129.01 $106.78 214' ■ , ■ ■ The Height of Desert Living Operating Budgets Code Compliance Division FY16-17 Proposed Budget Summary of Expenditures Code Compliance Total Code Compliance $ 93,627 $ 96,965 $ 99,979 $ 77,412 The Height of Desert Living N N N 215 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 67,750 $ 69,579 $ 70,465 $ 50,720 Medicare 971 1,006 1,022 736 Workers Compensation 1,475 2,396 2,007 974 Unemployment Insurance 156 95 92 75 Group Health Insurance 9,135 9,318 9,976 5,643 Group Dental Insurance 554 554 555 412 Group Vision Insurance 82 81 81 54 Disability Insurance 201 244 259 214 Retirement 7,450 7,654 7,752 5,579 Life Insurance 208 217 230 172 Licenses/Filing Fees - - 100 100 Dues, Subscript & Publicat 35 - 50 50 Training/Cont Ed - 341 - - Meetings & Training 80 35 900 900 Vehicle Maint/Repair 755 642 560 560 Telecommunications 749 758 768 780 Gas & Oil 528 468 1,000 1,000 Printing Expense - - 72 72 Contractual Services - - - 2,500 Office Supplies 99 48 450 450 Operating Supplies - 232 - - Uniforms 198 75 130 130 Hardware/Peripherals 286 - - - ISF-Copier Charges 27 81 40 40 ISF-Mail Service Charges 13 7 15 20 ISF-Vehicle Replacement Charge 2,647 2,700 3,000 5,981 ISF-Motor Pool Charges - 10 - - ISF-Telecom Charges 228 424 455 250 Sub total Expenditures 93,627 96,965 99,979 77,412 Transfers Out - - - - Total Code Compliance $ 93,627 $ 96,965 $ 99,979 $ 77,412 The Height of Desert Living N N N 215 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for the review of commercial and residen- tial building plans, flood plain administration, preliminary and final plats, easement abandonments, etc. Use of Funds - Engineering - By Program Where does the money go? Total Proposed Budget = $228,008 Expenditures by Program Program Name FY13-14 Actual FY14-15 FY15-16 Actual Revised Bud et FY16-17 Proposed Budget Engineering 136,475 142,6 206,154 228,008 Total 136,475 142,668 206,154 228,008 Use of Funds - Engineering - By Program Where does the money go? Total Proposed Budget = $228,008 216 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 89,713 90,900 105,925 100,455 Employment Taxes 3,069 3,908 4,175 3,453 Benefits 23,750 23,787 30,134 19,823 Dues & Memberships 791 1,528 1,965 1,595 Meetings &Training 135 629 1,840 2,240 Maintenance and Repair 39 230 560 - Utilities 3,661 3,251 3,648 780 Contractual Services 9,336 12,893 50,322 96,822 Supplies 1,071 597 2,025 1,200 Equipment - 44 450 - Internal Service 1 4,910 4,901 5,110 1 640 Transfers - - - - Total 136,475 142,668 206,154 228,008 216 1 ■ , ■ ' ■ The Height of Desert Living Operating Budgets Engineering Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Contractual Services: Budget supplements were included for engineering studies & surveys. Dues & Membershins 1% Benefit! 9% Employmi Taxes 2% Use of Funds - Engineering - By Category Q. Whrara rinac thaa mnncav nn? Total Proposed Budget = $228,008 Activities/ Results Performance Measures Internal Service 1% Quality FY13-14 FY14-15 FY15-16 FY16-17 Number of easements released or acquired Actual Actual Estimate Target Percentage of reviews of final plats, site plans 95% 95% 95% 95% and commercial plans completed within es- tablished turn -around time. Quality The Height of Desert Living E E ■ 1 217 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of easements released or acquired 27 27 15 25 The Height of Desert Living E E ■ 1 217 Operating Budgets Engineering Division FY16-17 Proposed Budget Summary of Expenditures Engineering Total Engineering $ 136,475 $ 142,668 $ 206,154 $ 228,008 218' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 89,340 $ 90,657 $ 105,925 $ 100,455 Overtime 373 243 - - Medicare 1,240 1,261 1,537 1,457 Workers Compensation 1,682 2,555 2,536 1,929 Unemployment Insurance 148 92 102 67 Group Health Insurance 12,440 12,295 16,607 7,399 Group Dental Insurance 815 779 998 535 Group Vision Insurance 106 107 142 73 Disability Insurance 266 321 389 425 Retirement 9,847 9,999 11,652 11,051 Life Insurance 275 285 346 340 Licenses/Filing Fees 346 271 500 500 Dues, Subscript & Publicat 445 1,258 1,465 1,095 Meetings &Training 135 629 1,840 2,240 Vehicle Maint/Repair 39 160 560 - Office Equip Maint/ Repair - 70 - - Telecommunications 1,454 1,569 1,548 780 Gas & Oil 2,207 1,682 2,100 - Professional Fees 7,807 12,455 17,500 71,500 Printing Expense 54 65 322 322 Contractual Services - - 31,000 25,000 Bank/Merc Acct Fees 1,475 373 1,500 - Office Supplies 767 202 850 750 Safety Supplies - - 200 100 Operating Supplies - 150 - - Uniforms 304 245 825 200 Postage & Delivery - - 150 150 Small Tools - 44 450 - ISF-Copier Charges 432 796 600 800 ISF-Mail Service Charges 130 88 400 50 ISF-Vehicle Replacement Charge 2,729 2,784 2,840 - ISF-Motor Pool Charges 899 599 570 540 ISF-Telecom Charges 720 634 700 250 Sub total Expenditures 136,475 142,668 206,154 228,008 Transfers Out - - - - Total Engineering $ 136,475 $ 142,668 $ 206,154 $ 228,008 218' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer ser- vice in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Variance Explanations: Mapping & Graphics: The increase is a result of personnel allocation changes. Use of Funds - Mapping & Graphics - By Program Where does the money go? Total Proposed Budget = $105,608 The Height of Desert Living ® E ■ 1 219 Expenditures by Program Program Name FY13-14 Actual FY14-15 FY15-16 Actual Revised Bud et FY16-17 Proposed Budget Mapping & Graphics $ 72,239 $ 70,893 $ 70,565 $ 105,608 Total $ 72,239 $ 70,893 $ 70,565 $ 105,608 Variance Explanations: Mapping & Graphics: The increase is a result of personnel allocation changes. Use of Funds - Mapping & Graphics - By Program Where does the money go? Total Proposed Budget = $105,608 The Height of Desert Living ® E ■ 1 219 Operating Budgets Mapping & Graphics Division Variance Explanations: Wages: The increase is a result of personnel allocation changes. 220 1 ■ 1 ■ 1 ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages $ 48,137 $ 49,045 $ 44,182 $ 67,243 Employment Taxes 1,041 1,156 991 1,227 Benefits 13,544 13,489 12,542 16,688 Dues & Memberships 2,015 3 - 1,000 Meetings and Training 21 - 1,000 1,000 Maintenance and Repair 770 - 2,500 2,500 Utilities 2,006 3,937 - - Contractual Services 3,352 1,412 5,500 7,000 Supplies 1,061 - 3,500 3,600 Equipment - - - 5,000 Internal Service 292 212 350 350 Transfers Out - 1,639 - - Total $ 72,239 $ 70,893 $ 70,565 $ 105,608 Variance Explanations: Wages: The increase is a result of personnel allocation changes. 220 1 ■ 1 ■ 1 ■ The Height of Desert Living Operating Budgets Mapping & Graphics Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Work order survey satisfaction rating 95% 96% 95% 95% Quality FY16-17 Proposed Budget Summary of Expenditures Mapping & Graphics FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target t Number of internal customer requests proc- essed 280 300 250 250 Number of aerial site plans completed 65 100 75 100 Number of external customer requests proc- essed 110 80 75 100 GIS database maintenance in hours 80 60 80 80 FY16-17 Proposed Budget Summary of Expenditures Mapping & Graphics Total Mapping & Graphics $ 72,239 $ 70,893 $ 70,565 $ 105,608 The Height of Desert Living E N I ■ 1 221 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 48,137 $ 49,037 $ 44,182 $ 67,243 Overtime - 8 - - Medicare 691 705 641 975 Workers Compensation 255 389 301 177 Unemployment Insurance 95 62 49 75 Group Health Insurance 7,376 7,228 6,901 8,076 Group Dental Insurance 530 487 426 649 Group Vision Insurance 50 50 44 54 Disability Insurance 145 175 162 285 Retirement 5,295 5,395 4,861 7,396 Life Insurance 148 154 148 228 Dues, Subscript & Publicat - - - 1,000 Licenses/Filing Fees 2,015 3 - - Meetings & Training 21 - 1,000 1,000 Equipment Maint/Repair 770 - 2,500 2,500 Professional Fees 2,006 3,937 5,500 7,000 Office Supplies 3,352 1,412 3,500 3,500 Uniforms - - - 100 Hardware/Peripherals 1,061 - - 5,000 ISF-Copier Charges 12 - 20 - ISF-Motor Pool Charges 40 1 100 100 ISF-Telecom Charges 240 211 230 250 Sub total Expenditures 72,239 69,254 70,565 105,608 Transfers Out - 1,639 - - Total Mapping & Graphics $ 72,239 $ 70,893 $ 70,565 $ 105,608 The Height of Desert Living E N I ■ 1 221 Operating Budgets Planning Division Planning Division Service Delivery Plan The Planning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing excellent customer service in a professional and timely manner. The Division implements land use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final sub -division plats, variances from the requirements of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Concept Plans (site plans), signs and amendments to the General Plan and Area Specific Plans. The Division also processes amendments to the Town's regulations, the Zoning Or- dinance, Sub -Division Ordinance and Town Code. Variance Explanations: Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Environmental Service: Costs were moved into the Environmental Fund. Use of Funds - Planning - By Program Where does the money go? Total Proposed Budget = $120,377 222' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Current Planning 97,300 101,425 107,623 - Environmental Service 32,611 32,419 30,748 - Long Range Planning 26,790 27,129 29,278 - ,Planning & Zoning - I - I - 1 120 377 Total 156,701 160,973 167,649 120,377 Variance Explanations: Current Planning/Long Range Planning/Planning & Zoning: These programs were consolidated into Planning & Zoning for more efficient managing and reporting purposes. Environmental Service: Costs were moved into the Environmental Fund. Use of Funds - Planning - By Program Where does the money go? Total Proposed Budget = $120,377 222' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Planning Division Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Use of Funds - Planning - By Category Where does the money go? Internal Service 2% Supplies7 2% Meetings and Utilities Training Contractual 1% 4% Services 3% Total Proposed Budget = $120,377 '- I Taxes Benefits 2% 13% Dues & Memberships 2% The Height of Desert Living N M' N 223 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 114,143 116,465 111,604 84,875 Employment Taxes 3,921 5 583 4,428 2,901 Benefits 26,774 27,253 26,781 16 092 Dues & Memberships 5,237 5,323 10,413 1,953 Meetings and Training - - 1,940 4 750 Maintenance and Repair 108 70 883 400 Utilities 185 605 1,164 780 Contractual Services 1,724 1,824 4,122 4,122 Supplies 2,393 1,238 3,637 2 350 Equipment 232 76 100 100 Internal Service 1,984 2,536 2,577 2,054 Total 156,701 160,973 167,649 120,377 Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Dues & Memberships: The decrease reflects an alternative basis for collection of the environmental fee. Use of Funds - Planning - By Category Where does the money go? Internal Service 2% Supplies7 2% Meetings and Utilities Training Contractual 1% 4% Services 3% Total Proposed Budget = $120,377 '- I Taxes Benefits 2% 13% Dues & Memberships 2% The Height of Desert Living N M' N 223 Operating Budgets Planning Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Number of temporary use permits completed Actual Actual Estimate Target Percentage of first reviews of plans com- 100% 100% 100% 100% pleted within the established Department 15 6 8 8 turnaround time 8 6 12 4 Quality 224' ■ , ■ ' ■ The Height of Desert Living FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of temporary use permits completed 2 0 N/A 2 Number of ordinance/code changes proc- essed 4 4 4 4 Number of zoning cases 15 6 8 8 Number of concept plans reviewed 8 6 12 4 224' ■ , ■ ' ■ The Height of Desert Living The Height of Desert Living N N ■ 1 225 Operating Budgets Planning Division FY16-17 Proposed Budget Summary of Expenditures Planning FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 114,143 $ 116,409 $ 111,604 $ 84,875 Overtime - 55 - - Medicare 1,633 1,673 1,618 1,231 Workers Compensation 2,084 3,781 2,700 1,595 Unemployment Insurance 204 129 110 75 Group Health Insurance 12,629 12,786 12,903 5,643 Group Dental Insurance 783 771 726 412 Group Vision Insurance 108 108 99 54 Disability Insurance 340 411 410 359 Retirement 12,561 12,812 12,277 9,337 Life Insurance 352 366 366 287 Licenses/Filing Fees 2,328 518 9,710 1,250 Dues, Subscript & Publicat 2,910 4,805 703 703 Meetings &Training - - 1,940 4,750 Equipment Maint/Repair - - 800 400 Vehicle Maint/Repair - - 83 - Office Equip Maint/ Repair 108 70 - - Telecommunications 185 605 564 780 Gas & Oil - - 600 - Professional Fees - 218 - - Printing Expense - - 822 822 Advertising/Signage 941 1,388 2,500 2,500 Bank/Merc Acct Fees 783 218 800 800 Office Supplies 1,403 1,060 2,712 2,150 Program Materials 842 80 925 - Uniforms 127 97 - 200 Postage & Delivery 20 - - - Small Tools - - 100 100 Software - 76 - - Hardware/Peripherals 232 - - - ISF-Copier Charges 951 1,593 1,535 1,500 ISF-Mail Service Charges 133 304 400 250 ISF-Motor Pool Charges 132 110 57 54 ISF-Telecom Charges 769 530 585 250 Subtotal Expenditures 156,701 160,973 167,649 120,377 Transfers Out - - - - Total Planning $ 156,701 $ 160,973 $ 167,649 $ 120,377 The Height of Desert Living N N ■ 1 225 Operating Budgets Planning Division 226' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living M ■' M 227 Director Executive Assistant Recreation Supervisor Senior Services - Events & Operations Supervisor Supervisor Tourism Coordinator M Rec. Coordinator Rec. Coordinator Community Center Operations Coordinator IF*Lead Park Attend. *Operations Sup Worker (.49) *Home Delivered (.71) Meals *Park Attendant Coordinator *Operations Sup Worker (.35) (.75) (.09) *Park Attendant (.32) *Senior Services *Operations Sup Worker OM Activities (•08) -Park Attendant Coordinator (.39) (.58) *Operations Sup Worker (.70) *Park Attendant (.48) *Senior Services *Operations Sup Worker *Park Attendant Assistant (•07) (.12) (.45) *Park Attendant _ (.30) Parks Supervisor Park Operations Lead Park Operations Lead Park Operations Lead Groundskeeper *Customer Service Rep 1 (.35) *Customer Service Rep 1 (.53) Full Time * Part time Operating Budgets Community Services Department COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional cus- tomer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all residents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Ser- vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, public art, tourism, and the Avenue of the Fountains Plaza. Variance Explanations: Community Services: New Division to house all administrative costs. Recreation: Administrative costs were moved into the new Division. Use of Funds - Community Services - By Division Wharp rinac tha mnnav nn? Community Center ^ aerations 10% or Services 10% The Height of Desert Living E ■ 1 1 229 Expenditures by Division Division FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Community Services - - - 203,641 Recreation 532,018 527,535 615,767 433,269 Parks 947,624 1 005 310 1 191,638 11092,767 Community Center Operations 433,194 430,739 227,823 221 984 Senior Services 208,024 1 214,706 1 231,846 1 221,089 Total 2,120,860 2 178 290 1 $2,267,074 1 $2,172,750 Variance Explanations: Community Services: New Division to house all administrative costs. Recreation: Administrative costs were moved into the new Division. Use of Funds - Community Services - By Division Wharp rinac tha mnnav nn? Community Center ^ aerations 10% or Services 10% The Height of Desert Living E ■ 1 1 229 Operating Budgets Community Services Department Variance Explanations: Administration: The increase is the result of the consolidation of several programs and personnel allocation changes. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro- grams were consolidated into Operations for more efficient managing and report- ing purposes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Boards & Commissions/Event Planning: These programs were consolidated into Administration for more efficient managing and reporting purposes. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and report- ing purposes. Open Space/Senior Membership/Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. Youth & Teen Programs: The decrease is a result of personnel allocation changes and moving the community contract previously reported here into the new General Government Department. 230' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 546,422 557,661 397,508 762,169 Amenities 190,310 234,832 334,475 - Art & Culture 48,127 38,857 41,713 - Boards & Commissions 56,217 53,865 48,691 - Community Events 94,842 102,117 116,080 77,729 Event Planning 61,195 54 514 57,862 - Field Pre Maintenance 170,384 171,716 180,892 - Fountain 223,119 196,149 214,871 212,375 Home Delivered Meals 60,983 56,661 73,522 63,240 Landscape Maintenance 162,852 184,317 236,738 - O en Space 31,494 37,249 29,058 21,058 Operations 115,620 121,833 116,568 897,737 Senior Membership 86,956 93,129 105,841 68,002 Social/Community Services 70,459 72 515 82,514 - Special Events 27,073 23 450 26,769 - Special Interest Programs 24,407 30,697 38,590 16,007 Sports Activities 55,629 61,520 79,851 26,602 Youth & Teen Programs 94,771 1 87,208 85,531 27,8 3L1 Total 2 120 860 2 178 290 2 267 074 2 172 750 Variance Explanations: Administration: The increase is the result of the consolidation of several programs and personnel allocation changes. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro- grams were consolidated into Operations for more efficient managing and report- ing purposes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Boards & Commissions/Event Planning: These programs were consolidated into Administration for more efficient managing and reporting purposes. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and report- ing purposes. Open Space/Senior Membership/Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. Youth & Teen Programs: The decrease is a result of personnel allocation changes and moving the community contract previously reported here into the new General Government Department. 230' ■ ' ■ ' ■ The Height of Desert Living Youth & Progra 1% Sports A( Operating Budgets Community Services Department Use of Funds - Community Services - By Program Where does the money go? Communitv 1% � Senior Special Interest Membership ivered Open Space 1% Programs 3% 1% Total Proposed Budget = $2,172,750 Note: Programs that account for 1% of the total are not shown on the chart. The Height of Desert Living ® E 01 231 Operating Budgets Community Services Department Variance Explanations: Contractual Services: Community Contracts were moved to the new General Gov- ernment Department. Equipment: Budget supplements are included to replace a portion of the chairs and tables in the ballrooms at the Community Center and audio -video equipment for Senior Services. Contractual Services 15% Maintenance Repair 8% Use of Funds - Community Services - By Category Where does the money go? Equipment Supplies 1% Internal Service 6%I � 2% Meetings and Taxes Training 2% 1% Total Proposed Budget = $2,172,750 232' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 824,172 810,544 860,753 871,919 Employment Taxes 44,449 53,740 51,352 44,504 Benefits 165,368 175,507 200,023 170,030 Dues & Memberships 4,940 4,621 4,642 5,092 Meetings and Training 9,138 11 284 11,655 12 425 Maintenance and Repair 141,825 167,243 210,883 173,848 Utilities 280,071 280 115 336,528 354 830 Contractual Services 279,706 304,634 422,591 331,245 Supplies 116,243 112 512 110,514 122 864 Equipment 20 296 21,524 8,235 27,120 Damages/Vandalism 1,080 1226 2,100 2,100 Internal Service 40,072 41,840 47,798 54,303 Transfers 193,500 193,500 - 2,4709 Total 2,120,860 $2,178,290 $2,267,074 $2,172,750 Variance Explanations: Contractual Services: Community Contracts were moved to the new General Gov- ernment Department. Equipment: Budget supplements are included to replace a portion of the chairs and tables in the ballrooms at the Community Center and audio -video equipment for Senior Services. Contractual Services 15% Maintenance Repair 8% Use of Funds - Community Services - By Category Where does the money go? Equipment Supplies 1% Internal Service 6%I � 2% Meetings and Taxes Training 2% 1% Total Proposed Budget = $2,172,750 232' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Community Services Department FY15-16 Department Accomplishments Initiative Strategic Value Provide over 3,000 meals under the Home De- P4 -Public Safety, Health & Welfare livered Meals program. Source Transitioned to a lower cost/coverage for back- R1 -Recreational opportunities and amenities ground checks. sible, both internal (Town) and Named Playful City -5th straight year R1 -Recreational opportunities and amenities Successfully transitioned the Technology Learn- R1 -Recreational opportunities and amenities ing Center (TLC) lease to a rental status. events in the Community Greater utilization of TLC space by Senior Activi- R1 -Recreational opportunities and amenities ties/Community Center P5 -Public Safety, Health and Won several awards and grants for Tourism and R1 -Recreational opportunities and amenities Special Events FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source To increase, to the extent pos- C2 -Civility and RI, R2 and R3- TBD/General Fund sible, both internal (Town) and Recreational Opportunities and external (Others) special Amenities events in the Community To continue to participate/ P5 -Public Safety, Health and $0 provide input to the Youth Coa- Welfare lition and the School Health Committee To again be designated as a R1 and R4 -Recreational Oppor- $0 Playful City USA for the 6th tunities and Amenities consecutive year Begin construction on the RI, R2 and R3 -Recreational $2.2 million/CIP Fund & devel- Adero Canyon Trailhead Opportunities and Amenities opment fees The Height of Desert Living E E E 233 Operating Budgets Community Services Department 234' ■ ' ■ ' ■ The Height of Desert Living FY16-17 Proposed Budget Summary of Expenditures Community Services Department FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 654,805 $ 622,757 $ 656,237 $ 671,725 Salaries -Part Time 168,884 186,762 202,516 200,193 Overtime 484 1,024 2,000 - FICA 10,533 11,270 12,454 12,410 Medicare 11,748 11,514 12,437 12,643 Workers Compensation 18,670 28,378 24,997 17,406 Unemployment Insurance 3,498 2,580 1,464 2,045 Group Health Insurance 80,901 95,269 115,371 83,343 Group Dental Insurance 7,747 6,611 6,919 6,828 Group Vision Insurance 956 968 1,006 851 Disability Insurance 1,828 2,145 2,405 2,845 Retirement 71,990 68,602 72,181 73,890 Life Insurance 1,946 1,912 2,141 2,273 Licenses/Filing Fees 2,394 1,756 1,710 1,710 Dues, Subscript & Publicat 2,545 2,865 2,932 3,382 Training/Cont Ed 2,267 4,378 - - Meetings &Training 6,871 6,906 11,655 11,275 Boards & Commissions - - - 1,150 Building Maint/Repair 1,102 915 1,000 1,000 HVAC Repair 1,018 - 1,400 1,400 Plumbing Repair 3,940 1,043 2,650 2,650 Electrical Repair/Maint 8,758 6,593 5,750 5,750 Fire Protection Systems 2,712 640 1,200 2,200 Grounds Maint/Repair 6,098 6,026 12,300 23,300 Irrigation Repair 15,836 14,296 15,950 15,400 Backflow Testing & Maintenance 70 495 3,690 2,450 Storm Damage Cleanup - 2,006 - - Equipment Maint/Repair 59,088 34,749 88,590 40,090 Vehicle Maint/Repair 4,388 17,320 13,300 13,100 Office Equip Maint/ Repair 1,792 2,860 1,080 2,000 Other Maint/Repair 10,865 39,470 24,200 31,600 Art Maint/Repair/Install 9,525 6,600 7,500 - Parking Lot Repair - 1,269 - - Striping 820 927 2,380 2,380 Sidewalk/Pathway Repair 1,765 1,249 1,600 1,600 Sign Repair&Replacement 1,583 3,124 8,190 7,825 Painting 676 1,464 1,803 1,803 Lighting Repair 11,789 26,196 18,300 19,300 Electricity Expense 211,224 207,542 237,540 248,100 Refuse/Recycling 5,955 4,962 6,080 6,380 Telecommunications 6,900 9,218 7,492 7,514 Water/Sewer 41,868 46,682 70,604 78,024 Gas & Oil 14,124 11,711 14,812 14,812 Professional Fees 17,610 22,312 29,905 25,500 Instructor Fees 8,267 14,509 24,404 21,229 Rentals & Leases 32,914 35,309 36,491 41,001 Printing Expense 4,535 2,564 5,320 5,270 234' ■ ' ■ ' ■ The Height of Desert Living The Height of Desert Living N N N 235 Operating Budgets Community Services Department FY16-17 Proposed Budget Summary of Expenditures Community Services Department FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund -continued Advertising/Signage $ 7,151 $ 4,501 $ 5,470 $ 3,250 Contractual Services 45,804 43,295 57,520 54,200 Constituent Communication - 25,050 29,700 31,890 Bank/Merc Acct Fees 4,016 4,364 9,950 8,000 Community Contracts/Events 99,120 79,296 74,176 - Landscape Contracts 53,079 65,544 139,070 130,320 Active Net Fees 7,211 7,890 10,585 10,585 Office Supplies 9,391 2,985 7,750 7,550 Cleaning/Janitorial Supplies 11,335 10,924 9,853 12,153 Safety Supplies 810 867 1,100 1,100 Operating Supplies 65,939 61,387 55,133 58,593 Food & Beverage Supplies 2,397 2,830 1,870 2,070 Program Materials 23,703 26,597 30,315 36,905 Uniforms 2,460 2,695 3,593 3,593 Postage & Delivery 83 4,227 900 900 Miscellaneous Expense 125 - - - Small Tools 3,443 5,844 8,235 7,120 Hardware/Peripherals 969 886 - 5,000 Peripherals 421 - - - Furniture/Appliances 13,224 10,335 - 15,000 Equipment 2,239 4,459 - - Damages/Vandalism 1,080 1,226 2,100 2,100 ISF-Copier Charges 6,526 6,318 11,160 7,752 ISF-Mail Service Charges 743 479 453 466 ISF-Vehicle Replacement Charge 26,022 29,108 29,691 39,296 ISF-Motor Pool Charges 22 83 - - ISF-Telecom Charges 6,758 5,852 6,494 6,790 Sub total Expenditures 1,927,360 1,984,790 2,267,074 2,170,280 Transfers Out 193,500 193,500 - 2,470 Total Community Services $ 2,120,860 $ 2,178,290 $ 2,267,074 $ 2,172,750 The Height of Desert Living N N N 235 Operating Budgets Community Services Division Community Services Division Service Delivery Plan The Community Services through its administrative services provides direction to and clerical support for the Department by the Community Services Director and Executive Assistant. Variance Explanations; Administration: New program created to house all administrative costs. Use of Funds - Community Services - By Program Where does the money go? Total Proposed Budget = $203,641 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - - - 203,641 Total - - - 203,641 Variance Explanations; Administration: New program created to house all administrative costs. Use of Funds - Community Services - By Program Where does the money go? Total Proposed Budget = $203,641 23610 111 1 The Height of Desert Living Expenditures by Category Category FY13-14 FY14-15 FY15-16 Actual Actual Revised Bud et FY16-17 Proposed Bud et Wages - - - 151,936 Employment Taxes - - - 2,814 Benefits - - - 35,316 Meetings and Training - - - 1,150 Maintenance and Repair - - - 500 Utilities - - - 1,140 Supplies - - - 4,500 Internal Service - - - 6,285 Total - - - 203,641 23610 111 1 The Height of Desert Living Operating Budgets Community Services Division Variance Explanations: Wages/Benefits: The increase is a result of personnel allocation changes. Internal Service Suppli 3% 2% Utilities 1% Use of Funds - Community Services - By Category Where does the money go? Total Proposed Budget = $203,641 FY16-17 Proposed Budget Summary of Expenditures Community Services Division FY13-14 Description Actual General Fund Salaries -Full Time $ Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Boards & Commissions Vehicle Maint/Repair Telecommunications Gas & Oil Office Supplies ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out Employment Taxes 1% FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget $ - $ - $ 151,936 - - 2,203 - 461 - - 150 - - 16,031 - 1,264 - 149 - - 644 - 16,714 - - 514 - 1,150 - 500 - - 540 - - 600 - 4,500 - - 10 - - 30 - 5,745 - 500 - 203,641 Total Community Services $ - $ - $ - $ 203,641 The Height of Desert Living N ■ 1 ■ 1 237 Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills resi- dents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. Variance Explanations: Administration/Event Planning: These programs were consolidated into Admini- stration for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Total Proposed Budget = $221,984 238' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 244,233 242,164 53,393 99,855 Boards & Commissions 12,146 12,228 - - Evenanning 61,195 1 54,514 1 57,862 1 - Operations 115,620 1 121,833 1 116,568 1 122,129 Total 433,194 430,739 227,823 221,984 Variance Explanations: Administration/Event Planning: These programs were consolidated into Admini- stration for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Total Proposed Budget = $221,984 238' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Community Center Division Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Equipment: A budget supplement is included to replace a portion of the chairs and tables in the ballrooms. Use of Funds - Community Center - By Category Where does the money go? Equipment Internal Service 8% 1% Supplies 1 2% Contractual Services 70/ Utiliti� .rlj 1% Maintenance and I Repair 1% Meetings and Training 1% Benefits 10% Employment Taxes 4% Total Proposed Budget = $221,984 The Height of Desert Living N N � E 1 239 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 164,593 163,934 156,129 145,577 Employment Taxes 9,624 11,977 10,664 9,324 Benefits 30,264 30,654 29,097 21,672 Dues & Memberships 1,270 642 870 870 Meetings and Training 268 146 - 2,000 Maintenance and Repair 1,751 2 626 1,080 2,000 Utilities 1,387 1,453 1,320 1 140 Contractual Services 9,463 9,354 18,314 14,654 Supplies 2,615 3 007 3,650 3,650 Equipment 14 930 10,867 2,950 18,020 Internal Service 3,529 2 579 3,749 3,077 Transfers 193,500 193,500 - - Total 433,194 430,739 227,823 22-1,98 4 Variance Explanations: Benefits: The decrease is a result of significant savings from changing health in- surance carriers. Equipment: A budget supplement is included to replace a portion of the chairs and tables in the ballrooms. Use of Funds - Community Center - By Category Where does the money go? Equipment Internal Service 8% 1% Supplies 1 2% Contractual Services 70/ Utiliti� .rlj 1% Maintenance and I Repair 1% Meetings and Training 1% Benefits 10% Employment Taxes 4% Total Proposed Budget = $221,984 The Height of Desert Living N N � E 1 239 Operating Budgets Community Center Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target To attain a high overall satisfaction rating N/A N/A Good Good (good or better) with quality on rental 69,400 78,600 80,100 81,700 evaluations 875 884 884port To achieve a high return rate on rental sur- N/A N/A 50% 50% veys Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of bookings 3,220 3,946 4,065 4,187 Number of patrons served 69,400 78,600 80,100 81,700 FNuupmberoolf hours worked by volunteer staff in facility operations 875 884 884port Productivity 1 Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census. TIT"'� �4 240' ■ , ■ ' ■ The Height of Desert Living FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Net operating costs of facility per capital $11.34 $10.64 $9.66 $9.66 1 Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census. TIT"'� �4 240' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Community Center Division FY16-17 Proposed Budget Summary of Expenditures Community Center Total Community Center $ 433,194 $ 430,739 $ 227,823 $ 221,984 The Height of Desert Living N ■ 1 01241 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 112,449 $ 108,109 $ 99,822 $ 88,042 Salaries -Part Time 52,145 55,755 56,307 57,535 Overtime - 70 - - FICA 3,233 3,459 3,427 3,567 Medicare 2,374 2,365 2,250 2,110 Workers Compensation 3,220 5,695 4,696 3,229 Unemployment Insurance 796 456 291 418 Group Health Insurance 15,909 16,810 16,352 10,439 Group Dental Insurance 1,216 1,056 911 762 Group Vision Insurance 169 174 161 115 Disability Insurance 291 379 366 373 Retirement 12,362 11,896 10,981 9,685 Life Insurance 318 340 326 298 Licenses/Filing Fees 1,178 568 600 600 Dues, Subscript & Publicat 92 75 270 270 Meetings &Training 268 146 - 2,000 Equipment Maint/Repair - 580 - - Office Equip Maint/ Repair 1,751 1,921 1,080 2,000 Other Maint/Repair - 125 - - Telecommunications 1,387 1,453 1,320 1,140 Professional Fees - - 300 300 Rentals & Leases 1,689 3,098 3,120 3,480 Printing Expense 455 - 1,130 1,130 Advertising/Signage 5,819 3,913 4,920 2,850 Constituent Communication - 699 3,000 3,000 Bank/Merc Acct Fees 1,166 1,091 4,911 2,961 Active Net Fees 334 553 933 933 Office Supplies 913 466 450 450 Operating Supplies 188 792 1,000 1,000 Food & Beverage Supplies 380 328 550 550 Program Materials 652 842 1,000 1,000 Uniforms 482 454 650 650 Postage & Delivery - 126 - - Small Tools 808 531 2,950 3,020 Furniture/Appliances - - - 15,000 Hardware/Peripherals 969 - - - Peripherals 317 - - - Furniture/Appliances 11,304 10,335 - - Equipment 1,531 - - - ISF-Copier Charges 913 422 1,370 820 ISF-Mail Service Charges 13 5 10 7 ISF-Telecom Charges 2,603 2,152 2,369 2,250 Sub total Expenditures 239,694 237,239 227,823 221,984 Transfers Out 193,500 193,500 - - Total Community Center $ 433,194 $ 430,739 $ 227,823 $ 221,984 The Height of Desert Living N ■ 1 01241 Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town's park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro- grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our experienced staff works to meet the goals through efficient park maintenance and operations methods. Variance Explanations: Town Hall/Golden Eagle Park/Four Peaks Park/Desert Vista Park/Trails: Personnel allocation changes for administrative costs were moved out of the parks and into Town Hall. Uses of Funds - Parks - By Location Where the Money Goes Desert Vista Park Trails Avenue of the 7%2% Fountains Town Hall \ 7% 7% Four Peaks Park 10% Golden Eagle i Park 27% Total Proposed Budget = $1,092,767 242' ■ , ■ ' ■ The Height of Desert Living Fountain Park 40% Expenditures by Location Location Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Town Hall - - - 78,947 Fountain Park 411,288 396,811 442,267 427,230 Golden Eagle Park 296,590 327,719 374,239 296,996 Four Peaks Park 115,257 141,793 145,963 108,403 Desert Vista Park 92,995 101,738 113,291 79,534 Trails 31,494 37,249 29,058 21,058 Avenue of the Fountains - - 86,821 80,599 Total 947,624 1,005,310 1,191,639 1,092,767 Variance Explanations: Town Hall/Golden Eagle Park/Four Peaks Park/Desert Vista Park/Trails: Personnel allocation changes for administrative costs were moved out of the parks and into Town Hall. Uses of Funds - Parks - By Location Where the Money Goes Desert Vista Park Trails Avenue of the 7%2% Fountains Town Hall \ 7% 7% Four Peaks Park 10% Golden Eagle i Park 27% Total Proposed Budget = $1,092,767 242' ■ , ■ ' ■ The Height of Desert Living Fountain Park 40% Operating Budgets Parks Division Variance Explanations: Administration: Non -administrative costs were relocated into Operations. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro- grams were consolidated into Operations for more efficient managing and report- ing purposes. Uses of Funds - Parks - By Program Where the Money Goes Administration 8% Open Space 2% Total Proposed Budget = $1,092,767 Fountain 19% The Height of Desert Living E E E 243 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 169,465 181,047 195,604 83,726 Amenities 190,310 234,832 334,475 - Field Pre /Maintenance 170 384 171,716 180,893 - Fountain 223,119 196,149 214,871 212,375 Landscape Maintenance 162,852 184,317 236,738 - O en Space 1 31,494 37,249 29,058 21,058 Operations - - - 775,608 Total 947,624 1,005,310 1,191,639 1,092,767 Variance Explanations: Administration: Non -administrative costs were relocated into Operations. Amenities/Field Prep/Maintenance/Landscape Maintenance/Operations: These pro- grams were consolidated into Operations for more efficient managing and report- ing purposes. Uses of Funds - Parks - By Program Where the Money Goes Administration 8% Open Space 2% Total Proposed Budget = $1,092,767 Fountain 19% The Height of Desert Living E E E 243 Operating Budgets Parks Division Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes. Internal Service: The increase is a result of a increased vehicle replacement charges. Uses of Funds - Parks - By Category Internal Service^ Where the Money Goes \Supplies - 3% Employment 7% Contractual Services 14% .-r-.. 16% Total Proposed Budget = $1,092,767 244' ■ , ■ ' ■ The Height of Desert Living Benefits 6% e and Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 271,388 278,316 280,594 217,453 Employment Taxes 13,538 17,526 15,450 10,904 Benefits 73,369 82,225 92,257 64,030 Dues & Memberships 840 747 1,035 885 Meetings and Training 2,299 1 144 3,905 1,875 Maintenance and Repair 130,250 154,141 199,754 171,298 Utilities 276,638 274 805 332,520 350,822 Contractual Services 73,761 84,964 164,172 153,822 Supplies 76,535 72,924 66,370 78,470 Equipment 3 472 9,598 5,285 4,100 Damages/Vandalism 1,067 1226 2,100 2,100 Internal Service 24,467 27,694 28,197 35,008 Transfers - - - 2,000 Total 947,624 1,005,310 1,191,639 1 92,767 Variance Explanations: Wages/Benefits: The decrease is a result of personnel allocation changes. Internal Service: The increase is a result of a increased vehicle replacement charges. Uses of Funds - Parks - By Category Internal Service^ Where the Money Goes \Supplies - 3% Employment 7% Contractual Services 14% .-r-.. 16% Total Proposed Budget = $1,092,767 244' ■ , ■ ' ■ The Height of Desert Living Benefits 6% e and Operating Budgets Parks Division Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Maintain a high overall satisfaction rating (good or better of maintenance/operations Good Good Good Good Number of Special Events hosted in parks 25 30 45 50 Appearance/availability Good Good Good Good Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Restroom serviced and cleaned 365 days 365 days 365 days 365 days Ramadas serviced and cleaned 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 Productivity . Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census. Fountain Hills Park Statistics: • 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park • 8 Acres of Botanical Garden Preserve • 59.2 Acres of Lake Overlook Trail Preserve 7.7 Miles of Preserve Trails • 8.7 Miles of Urban Trails (FIT) The Height of Desert Living E E E 245 FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Net expenditures for park operations per cap- $34.60 $36.65 $44.29 $44.87 ita* Park rentals/ 292/ 294/ 320/ 325/ Revenue $21,500 $23,700 $17,670 $25,000 Fountain Hills Hiking Trail visitors 1000+ 1000+ 1000+ 1000+ . Population for FY13-14 - FY16-17 is based on the 2010 U.S. Census. Fountain Hills Park Statistics: • 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park • 8 Acres of Botanical Garden Preserve • 59.2 Acres of Lake Overlook Trail Preserve 7.7 Miles of Preserve Trails • 8.7 Miles of Urban Trails (FIT) The Height of Desert Living E E E 245 Operating Budgets Parks Division Description FY16-17 Proposed Budget Summary of Expenditures Parks FY13-14 FY14-15 Actual Actual FY15-16 Revised Budget FY16-17 Proposed Budget General Fund Salaries -Full Time $ 270,929 $ 277,498 $ 278,594 $ 217,452 Overtime 459 818 2,000 - Medicare 3,874 3,974 4,039 3,154 Workers Compensation 8,901 13,006 10,982 7,376 Unemployment Insurance 762 546 429 374 Group Health Insurance 37,902 46,672 56,387 35,392 Group Dental Insurance 3,502 2,736 2,879 2,737 Group Vision Insurance 480 425 416 328 Disability Insurance 811 941 1,022 921 Retirement 29,832 30,614 30,642 23,917 Life Insurance 843 837 911 735 Licenses/Filing Fees 590 552 440 440 Dues, Subscript & Publicat 250 195 595 445 Training/Cont Ed 2,079 889 - - Meetings & Training 220 255 3,905 1,875 Building Main/Repair 1,102 915 1,000 1,000 HVAC Repair 1,018 - 1,400 1,400 Plumbing Repair 3,940 1,043 2,650 2,650 Electrical Repair/Maint 8,758 6,593 5,750 5,750 Fire Protection Systems 2,712 640 1,200 2,200 Grounds Maint/Repair 6,098 6,026 12,300 23,300 Irrigation Repair 15,836 14,296 15,950 15,400 Backflow Testing & Maintenance 70 495 3,690 2,450 Storm Damage Cleanup - 2,006 - - Equipment Maint/Repair 59,088 34,169 88,590 40,090 Vehicle Maint/Repair 4,261 16,065 12,800 12,600 Other Maint/Repair 10,865 39,345 22,200 31,600 Parking Lot Repair - 1,269 - - Striping 820 927 2,380 2,380 Sidewalk/Pathway Repair 1,765 1,249 1,600 1,600 Sign Repair & Replacement 1,452 1,442 8,140 7,775 Painting 676 1,465 1,804 1,804 Lighting Repair 11,789 26,196 18,300 19,300 Electricity Expense 211,224 207,542 237,540 248,100 Refuse/Recycling 5,955 4,962 6,080 6,380 Telecommunications 3,868 4,118 4,084 4,106 Water/Sewer 41,868 46,682 70,604 78,024 Gas & Oil 13,723 11,501 14,212 14,212 Professional Fees 7,700 10,049 14,200 12,000 Rentals & Leases 9,917 6,413 7,380 7,380 Printing Expense 1,986 2,099 2,300 2,900 Bank/Merc Acct Fees 550 385 551 551 Landscape Contracts 53,079 65,544 139,070 130,320 246' ■ ' ■ ' ■ The Height of Desert Living Description General Fund -continued Active Net Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Furniture/Appliances Equipment Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Telecom Charges Sub total Expenditures Transfers Out Total Parks Operating Budgets Parks Division FY16-17 Proposed Budget Summary of Expenditures Parks FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budget Proposed Budget $ 529 $ 475 $ 671 $ 671 - 23 200 100 11,335 10,824 9,653 12,153 810 867 1,100 1,100 62,926 58,222 51,833 55,083 - - 120 120 - 1,119 1,350 7,800 1,464 1,869 2,114 2,114 2,546 5,139 5,285 4,100 307 - - - 620 4,459 - - 1,067 1,226 2,100 2,100 360 601 580 451 5 77 9 6 23,141 26,170 26,693 33,551 960 845 915 1,000 947,624 1,005,310 1,191,639 1,090,767 2,000 $ 947,624 $ 1,005,310 $ 1,191,639 $ 1,092,767 F>. The Height of Desert Living N N N 247 Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills resi- dents by providing recreation services that will meet the intellectual, social, cul- tural, and leisure needs of all residents. Program activities include: Special Inter- est Classes, Youth and Adult Sports Programs, Youth and Teen Programs, Special Events, and Facility Rentals. Variance Explanations: Administration: The increase is a result of personnel allocation changes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and report- ing purposes. Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. 248' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 87,388 82,090 96,028 285,100 Art & Culture 48,127 38,857 41,713 - Boards & Commissions 29,322 29,081 48,691 - Community Events 94,842 102,117 116,080 77,729 Social/Community Service 70,459 72 515 82,514 - Special Events 27,073 23,450 26,769 - Special Interest Programs 24,407 30,696 38,590 16,0 7 Sports Activities 55,629 61 520 79,851 26 602 Youth &Teen Programs 94,771 87,208 85,531 27 831 Total 532,018 527,5 4 615,767 433 269 Variance Explanations: Administration: The increase is a result of personnel allocation changes. Art & Culture: Amounts were relocated into the General Government Department, and the Tourism and Public Art Funds. Community Events/Social/Community Services/Special Events: These programs were consolidated into Community Events for more efficient managing and report- ing purposes. Special Interest Programs/Sports Activities: The decrease is a result of personnel allocation changes. 248' ■ ' ■ ' ■ The Height of Desert Living Use of Funds - Recreation - By Program Youth & Teen Where does the money go? Sports Activities Programs 6% 13%� Special Interest Programs \ 4% Community Events 18% Total Prouosed Budaet = $433,269 Operating Budgets Recreation Division Variance Explanations; Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Maintenance and Repair: The art maintenance costs were moved into the Public Art fund. Contractual Services: Community Contracts were moved to the new General Gov- ernment Department. Internal Service: Vehicle replacement charges were moved into the new Commu- nity Services Division. The Height of Desert Living J 1 1 249 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 252,513 226,634 277,991 217,575 Employment Taxes 14,165 17,128 17,284 13,614 Benefits 48,792 49,633 66,586 40,055 Dues & Memberships 1,968 2,286 2,417 2,417 Meetings and Training 6,535 9 845 7,750 7,200 Maintenance and Repair 9,824 10,476 10,000 - Utilities 1,709 2,779 1,908 948 Contractual Services 157,189 170,992 186,449 115,323 Supplies 30,137 29,731 34,844 30,184 Equipment 90 - - - Damages/Vandalism 13 - - - Internal Service 9,083 8 030 10,538 5,483 Tra n sfe rs - - - 470 Total 532,018 527,534 615,767 433,269 Variance Explanations; Wages/Benefits: The decrease is a result of personnel allocation changes and the significant savings from changing health insurance carriers. Maintenance and Repair: The art maintenance costs were moved into the Public Art fund. Contractual Services: Community Contracts were moved to the new General Gov- ernment Department. Internal Service: Vehicle replacement charges were moved into the new Commu- nity Services Division. The Height of Desert Living J 1 1 249 Operating Budgets Recreation Division Dues Member 1% Meetings Trainin 2% Use of Funds - Recreation - By Category Where does the money go? Supplies Contractual 7% Internal Service Services 1% 27 3% Total Proposed Budget = $433,269 Activities/ Results Performance Measures Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target To attain a high overall satisfaction rating 80% 82% 80% 85% (good or better) with the quality of Town rec- 602 615 600 600 reation programs on program evaluations untracked 160 400 450 To achieve a high return rate on recreation 25% 26% 35% 35% program surveys 1,761 1,871 1,800 1,800 Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of individual program participants' 2,234 2,470 2,450 2,650 Number of team sports program participants 602 615 600 600 Number of teen trip/teen activity participants untracked 160 400 450 Number of volunteer hours in support of Town recreation programs' 1,000 998 1,000 1,100 Number of youth sport, Boys and Girls Club, and FHUSD facility bookings 1,761 1,871 1,800 1,800 Productivity iDoes not include participations at special events or teen drop in programs. 2Volunteer hours are estimated 3Population based on U.S Census 2014 estimates 250 1 ■ , ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Net operating costs of recreation programs 22.57 24.83 26.05 26.50 per capita iDoes not include participations at special events or teen drop in programs. 2Volunteer hours are estimated 3Population based on U.S Census 2014 estimates 250 1 ■ , ■ ' ■ The Height of Desert Living FY16-17 Proposed Budget Summary of Expenditures Recreation Description FY13-14 Actual General Fund 68,205 Salaries -Full Time $ 194,206 Salaries -Part Time 58,282 Overtime 25 FICA 3,662 Medicare 3,547 Workers Compensation 5,672 Unemployment Insurance 1,284 Group Health Insurance 24,356 Group Dental Insurance 1,832 Group Vision Insurance 215 Disability Insurance 508 Retirement 21,334 Life Insurance 548 Licenses/Filing Fees 330 Dues, Subscript & Publicat 1,638 Training/Cont Ed 152 Meetings & Training 6,383 Vehicle Maint/Repair 127 Office Equip Maint/ Repair 41 Other Maint/Repair - Art Maint/Repair/Install 9,525 Sign Repair & Replacement 131 Telecommunications 1,308 Gas & Oil 401 Professional Fees 8,810 Instructor Fees 7,817 Rentals & Leases 21,137 Printing Expense 2,045 Advertising/Signage 1,332 Contractual Services 12,540 Constituent Communication - Bank/Merc Acct Fees 1,835 Community Contracts/Events 99,120 Active Net Fees 2,552 Office Supplies 6,335 Cleaning/Janitorial Supplies - Operating Supplies 337 Food & Beverage Supplies 403 Program Materials 22,501 Uniforms 514 Postage & Delivery 46 Small Tools 90 Damages/Vandalism 13 ISF-Copier Charges 4,101 ISF-Mail Service Charges 478 ISF-Vehicle Replacement Charge 2,881 ISF-Motor Pool Charges 22 ISF-Telecom Charges 1,602 Sub total Expenditures 532,018 Transfers Out - Operating Budgets Recreation Division FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budaet $ 158,369 $ 203,714 $ 149,930 68,205 74,277 67,645 60 - - 4,549 4,575 4,194 3,130 4,030 3,154 8,331 8,203 5,565 1,118 476 701 29,046 40,089 20,635 1,846 2,340 1,591 276 342 194 550 744 634 17,426 22,408 16,493 490 663 508 335 350 350 1,951 2,067 2,067 3,340 - - 6,505 7,750 7,200 1,255 500 - 939 - - - 2,000 - 6,600 7,500 - 1,683 - - 2,570 1,308 948 209 600 - 10,559 13,705 12,880 14,059 22,634 20,359 25,643 25,835 29,985 465 1,750 1,100 588 550 400 13,940 16,300 17,300 21,347 23,700 25,500 2,340 2,868 2,868 79,296 74,176 - 2,754 4,931 4,931 742 5,300 700 - 200 - 450 550 550 24,609 27,965 28,105 372 829 829 3,557 - - 3,381 5,625 3,850 147 215 193 2,939 2,998 - 83 - - 1,480 1,700 1,440 527,534 615,767 432,799 - - 470 Total Recreation $ 532,018 $ 527,534 $ 615,767 $ 433,269 The Height of Desert Living N N 1 01 251 Operating Budgets Recreation Division 252' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon -time meal to Town residents who require assistance in ob- taining nutritional meals. Variance Explanations: Administration: The increase is a result of personnel allocation changes and a budget supplement for replacement audio -video equipment. Senior Membership/Activities: The decrease is a result of personnel allocation changes. Use of Funds - Senior Services- By Program Where does the money go? The Height of Desert Living ■ I M' E 253 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 45,335 52,360 52,483 89,847 Boards & Commissions 14,750 12,556 - - Home Delivered Meals 60,983 56,661 73,522 63 240 Senior Memberships/Activities 86,956 93,129 105,841 68,002 Total 208,024 214,706 231,846 221,089 Variance Explanations: Administration: The increase is a result of personnel allocation changes and a budget supplement for replacement audio -video equipment. Senior Membership/Activities: The decrease is a result of personnel allocation changes. Use of Funds - Senior Services- By Program Where does the money go? The Height of Desert Living ■ I M' E 253 Operating Budgets Senior Services Division Use of Funds - Senior Services- By Category Where does the money go? Equipment Contractual Supplies —\ 2%I Services '40i 219 Benefits 4% Internal Service 2% Employment Taxes 4% Total Proposed Budget = $221,089 254' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages 135,678 141,660 146,039 139,378 Employment Taxes 7,122 7 109 7,954 7,848 Benefits 12,943 12,995 12,083 8 957 Dues & Memberships 862 946 320 920 Meetings and Training 36 149 - 200 Maintenance and Repair - - 50 50 Utilities 338 1,077 780 780 Contractual Services 39,294 39,323 53,656 47,446 Supplies 6,956 6,850 5,650 6 060 Equipment 1 803 1 059 - 5,000 Internal Service 2,992 3,538 5,314 4 450 Total 208,024 214,706 231,846 221,889 Use of Funds - Senior Services- By Category Where does the money go? Equipment Contractual Supplies —\ 2%I Services '40i 219 Benefits 4% Internal Service 2% Employment Taxes 4% Total Proposed Budget = $221,089 254' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Senior Services Division Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Number of senior programs offered Actual Actual Estimate Target Number of members 1,199 1,298 1,298 1,300 Maintain a high overall satisfaction rating Good Good Good Good (good or better) of meal quality 365 365 365 365 Quality Productivity FY13-14 FY14-15 FY15-16 FY16-17 Number of senior programs offered Actual Actual Estimate Target Number of attendees to senior programs and 22,228 21,841 22,000 22,000 presentations 8 8 8 8 Number of days per year meals delivered 365 365 365 365 Productivity The Height of Desert Living E E E 255 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of senior programs offered 63 55 64 55 Number of special presentations offered 44 33 48 35 Number of socialization activities/special events offered 8 8 8 8 Number of attendees at Activities EXPO 12 12 14 14 Number of meals delivered annually 4,799 4,035 5,000 5,000 Number of clients participating in HDM pro- gram 57 61 60 60 The Height of Desert Living E E E 255 Operating Budgets Senior Services Division Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings &Training Sign Repair & Replacement Telecommunications Professional Fees Instructor Fees Rentals & Leases Printing Expense Contractual Services Constituent Communication Bank/Merc Acct Fees Active Net Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Miscellaneous Expense Small Tools Hardware/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Senior Services FY16-17 Proposed Budget Summary of Expenditures Senior Services FY13-14 Actual 77,221 $ 58,457 3,638 1,952 877 655 2,735 1,197 93 218 8,462 238 296 565 36 338 1,100 450 171 49 33,264 464 3,796 2,143 2,488 1,614 550 37 125 103 1,613 87 1,152 247 1,593 208,024 FY14-15 FY15-16 FY16-17 Actual Revised Budaet PrODosed Budaet 78,782 $ 62,802 76 3,262 2,043 1,346 459 2,741 973 93 275 8,667 246 301 645 149 1,077 1,703 450 156 29,355 3,003 548 4,108 1,753 99 2,374 2,053 27 544 173 886 74,107 $ 71,932 4,452 2,118 1,116 268 2,543 789 87 273 8,150 241 320 50 780 1,700 1,770 156 140 41,220 3,000 1,620 4,050 1,800 2,300 650 900 64,365 75,013 4,649 2,022 775 402 846 474 65 273 7,081 218 320 600 200 50 780 320 870 156 140 36,900 3,390 1,620 4,050 1,800 2,510 850 900 - 5,000 1,913 3,585 2,620 249 219 230 1,375 1,510 1,600 214,706 231,846 221,089 $ 208,024 $ 214,706 $ 231,846 $ 221,089 256' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement Law Enforcement The Height of Desert Living M M M 257 Operating Budgets Law Enforcement LAW ENFORCEMENT 258' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff's Office (MCSO) proudly provides contractual law en- forcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and con- cerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff's Office as a means of reducing liability. Department Overview The Maricopa County Sheriff's Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa County and to other criminal justice agencies. Under the command of Captain David Letourneau, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, nineteen deputies and four ser- geants are assigned to patrol. One deputy is assigned to the Schools and Commu- nity Services Department to address quality of life issues, court security, and ad- ministrative duties. Additionally, there are three detectives assigned, one detective supervisor sergeant, one administrative sergeant, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. Variance Explanations; Administration/Incarceration/Transport/Patrol: Programs were combined into Ad- ministration for more efficient managing and reporting purposes. The Height of Desert Living 1 1 259 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 23,903 15,789 21,484 3,896,867 Animal Control 37,705 31 817 40,320 33,244 Incarceration/Trans ort 56,302 56,703 67,500 - Patrol 2,946,797 3 249 272 3,554,666 - Total $3,064,707 3,353,581 3 683 970 3,930,111 Variance Explanations; Administration/Incarceration/Transport/Patrol: Programs were combined into Ad- ministration for more efficient managing and reporting purposes. The Height of Desert Living 1 1 259 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Total Proposed Budget = $3,930,111 Animal Control 1% Variance Explanations; Wages: The decrease is a result of personnel allocation. Use of Funds - Law Enforcement - By Category Where does the money go? Total Proposed Budget = $3,930,111 260' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 15,659 13,785 13,598 Employment Taxes 818 830 736 Benefits 1,348 1,443 1,471 - Dues & Memberships 1,200 1 296 - 1,296 Maintenance & Repair - - - - Contractual Services 3,042,459 3 332 673 31663,710 3 924 305 Supplies 602 766 1,845 1,845 Internal Service 1 2,621 1 2,788 1 2,610 1 2 665 Total 3,064,707 3,353,581 3 683 970 3,930,111 Variance Explanations; Wages: The decrease is a result of personnel allocation. Use of Funds - Law Enforcement - By Category Where does the money go? Total Proposed Budget = $3,930,111 260' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement For the six month period ending December 31: Description July'14 to Dec. '14 July '15 to Dec.'15 Criminal Arrests 155 78 Criminal Citations Issued 96 46 Driving Under Influence (DUI) Arrests 39 9 Interviews 916 1208 Juvenile Referrals 10 2 Traffic Arrests 50 31 Traffic Violations 756 603 Traffic Warnings 494 441 Barking Dog Warnings Issued 4 15 False Alarm Warnings Issued 2 27 FY16-17 Proposed Budget Summary of Expenditures Law Enforcement Transfers Out Total Law Enforcement $ 3,064,707 $ 3,353,581 $ 3,683,970 $ 3,930,111 The Height of Desert Living N N 1 01 261 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 8,014 $ 5,960 $ 6,135 $ - Salaries -Part Time 7,637 7,825 7,463 Overtime 8 - - - FICA 474 485 463 - Medicare 222 195 199 - Workers Compensation 49 67 51 - Unemployment Insurance 72 82 23 - Group Health Insurance 413 737 743 - Group Dental Insurance 25 10 9 - Group Vision Insurance 4 2 1 - Disability Insurance 13 15 22 - Retirement 877 661 675 - Life Insurance 16 19 21 - Dues, Subscript & Publicat 1,200 1,296 - 1,296 Printing Expense 569 - - 150 Advertising/Signage 46 - 220 - Intergovt Agreements 3,028,698 3,325,439 3,649,630 28,024 Contractual Services 13,147 6,973 13,500 13,500 Bank/Merc Acct Fees - 261 - 240 Active Net Fees - - 360 360 Law Patrol - - - 3,814,531 Jail Fees - - - 67,500 Office Supplies - - 40 40 Operating Supplies - 128 1,205 1,205 Program Materials 602 638 600 600 ISF-Copier Charges 71 155 110 165 ISF-Mail Service Charges 2,550 2,633 2,500 2,500 Sub total Expenditures 3,064,707 3,353,581 3,683,970 3,930,111 Transfers Out Total Law Enforcement $ 3,064,707 $ 3,353,581 $ 3,683,970 $ 3,930,111 The Height of Desert Living N N 1 01 261 RicopAcauN got -'-. R( I�VTRBINiV LL rnuuuwn MARICOPA 1-1.1 COU— z Poo-low ANIM Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living N ■' N 263 Operating Budgets Fire & Emergency Medical fai:1:101 aV_lIIA 9Ali4►11 264' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire Department is to protect the safety and quality of life of residents, visitors and businesses in Fountain Hills. This mission is achieved by a commitment to exceptional service delivery in fire suppression, emergency medi- cine and rescue, as well as a pro -active approach to fire prevention and public safety education. Department Overview Fire protection and Emergency Medical Service (EMS) are provided by a public/ private combination of Town owned equipment and facilities, operated by contract personnel from the Rural/Metro Corporation. The Fire Department is responsible for EMS delivery and fire suppression within the Town limits. The Fire Department is also responsible for fire prevention that includes plan review and building inspections. The Fire Department takes the lead role in emergency management at large scale disasters. The Fire Department also provides other community services such as public education, youth career oriented Explorer Post, child car seat installations and other safety programs. Variance Explanations: FD Safety/FD EMS/FD Suppression/Operations: These programs were consoli- dated into Operations for more efficient managing and reporting purposes, includ- ing facility maintenance costs. The Height of Desert Living E E E 265 Expenditures by Program Program Name FY13-14 Actual FY 14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 157,925 160,946 165,404 168,564 FD Safety 154,452 155,038 161,793 - FD EMS 1,420,228 1464522 1,513,136 - FD Suppression 1,624,954 1 606 250 1,661,464 - Operations - I -- 1 3,540,153 FD Care 28,029 28,543 - I - Total 3,385,588 3 415 299 1 $3,501,797 3,708,717 Variance Explanations: FD Safety/FD EMS/FD Suppression/Operations: These programs were consoli- dated into Operations for more efficient managing and reporting purposes, includ- ing facility maintenance costs. The Height of Desert Living E E E 265 Operating Budgets Fire & Emergency Medical Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Total Proposed Budget = $3,708,717 Administration 5% Variance Explanations; Maintenance and Repair: Facility maintenance costs are now being reported in the Fire Department's budget to show the true cost of operating the fire stations. Equipment: Budget supplements were added to purchase one fire defibulator and replace AED units. Internal Service: Vehicle replacement charge calculations were adjusted to reflect estimated replacement costs of the a new ladder truck. 266' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Dues & Memberships 183 680 750 750 Maintenance and Repair 31,771 30,427 39,015 77,055 Utilities 24,291 23,129 22,300 20,000 Contractual Services 3,143,756 3 231 489 3 309 491 31415,688 Supplies 81,946 2,843 7,150 4,360 Equipment 5 649 20,141 16,500 44,000 Internal Service 97,992 106,590 106,591 146,864 Total 3,385,588 3,415,299 3 501 797 3,7 0 8 717 Variance Explanations; Maintenance and Repair: Facility maintenance costs are now being reported in the Fire Department's budget to show the true cost of operating the fire stations. Equipment: Budget supplements were added to purchase one fire defibulator and replace AED units. Internal Service: Vehicle replacement charge calculations were adjusted to reflect estimated replacement costs of the a new ladder truck. 266' ■ , ■ ' ■ The Height of Desert Living Mainten Rel 24 Utilities 1% Interna Operating Budgets Fire & Emergency Medical Uses of Funds - Fire & Emergency Medical - By Category Where does the money go? FY15-16 Department Accomplishments Initiative Strategic Value Initiate Relocation of Fire Station Two P3 -Public Safety, Health and Welfare Remodel Training Room and Chief's Office P3 -Public Safety, Health and Welfare FY16-17 Objectives Initiative Strategic Value Estimated Cost/Funding Source Relocate Fire Station Two P3 -Public Safety, Health and $3,650,000/Capital Projects Welfare Remodel Storage area at Fire P3 -Public Safety, Health and $10,000/General Fund Station One Welfare ■ The Height of Desert Living 267 Operating Budgets Fire & Emergency Medical Activities/Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Child Car Seat installations Actual Actual Estimate Target Complete Annual Minimum Company Stan- 100% 100% 100% 100% dards Emergency Response Times (5 minutes) 84% 80% 85% 85% Quality Productivity FY13-14 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Child Car Seat installations 103 104 100 100 Public Education Activities 49 54 70 60 Productivity FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Fire Prevention Inspections 518 549 400 500 Plan Reviews 213 250 300 300 268' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Fire & Emergency Medical FY16-17 Proposed Budget Summary of Expenditures Fire & Emergency Medical Transfers Out Total Fire & Emergency Medical $ 3,385,588 $ 3,415,299 $ 3,501,797 $ 3,708,717 The Height of Desert Living N WE =11 269 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget General Fund Licenses/Filing Fees $ 18 $ - $ - $ - Dues, Subscript & Publicat 165 680 750 750 Building Maint/Repair - - - 23,000 HVAC Repair - - - 2,500 Plumbing Repair - - - 2,000 Fire Protection Systems - - - 915 Irrigation Repair - - - 525 Backflow Testing & Maintenance - - - 300 Equipment Maint/Repair 6,204 14,612 9,765 16,165 Vehicle Maint/Repair 25,567 15,814 29,000 29,000 Office Equip Maint/ Repair - - 150 150 Other Maint/Repair - - - 2,400 Sign Repair & Replacement - - 100 100 Telecommunications 98 - 100 - Gas & Oil 24,193 23,129 22,200 20,000 Printing Expense 345 141 800 800 Intergovt Agreements 1,831 1,887 2,011 2,011 Contractual Services 3,141,580 3,229,462 3,306,680 3,405,877 Landscape Contracts - - - 7,000 Office Supplies 811 671 550 550 Cleaning/Janitorial Supplies - - - 50 Safety Supplies 79,669 - - - Operating Supplies 919 1,719 5,600 2,760 Program Materials 507 453 1,000 1,000 Postage & Delivery 40 - - - Small Tools - 1,741 6,500 6,500 Hardware/Peripherals 746 - - - Furniture/Appliances - 39 - - Equipment 4,902 18,361 10,000 37,500 ISF-Copier Charges 30 124 100 100 ISF-Mail Service Charges 123 44 85 100 ISF-Vehicle Replacement Charge 90,104 99,839 99,546 139,514 ISF-Telecom Charges 7,736 6,583 6,860 7,150 Sub total Expenditures 3,385,588 3,415,299 3,501,797 3,708,717 Transfers Out Total Fire & Emergency Medical $ 3,385,588 $ 3,415,299 $ 3,501,797 $ 3,708,717 The Height of Desert Living N WE =11 269 Operating Budgets Fire & Emergency Medical 270' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living m m ■ 1 271 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 272' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regula- tory signs; median landscape maintenance; storm debris clean up; street sweep- ing; street -related emergency responses; vehicle maintenance; contract admini- stration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street re- pair. Variance Explanations: Administration: The increase is a result of personnel allocation changes and in- creased insurance liability and legal expenses. Legal Services: Program was combined into Administration for more efficient managing and reporting purposes. Pavement Management: Additional monies were budgeted for pavement mainte- nance, including a contingency of $250,000. Street Signs: The decrease is a result of personnel allocation changes. Traffic Signals: FY15-16 included a one-time expenditure to replace the existing deteriorating conduit for the traffic signal located at the intersections of Palisades and Fountain Hills Boulevards. Vehicle Maintenance: sprinkler/EVAP cooler charges. FY15-16 included a one-time expenditure to replace the at the Street Yard and decreased vehicle replacement The Height of Desert Living E E ■ 1 273 Expenditures by Program Program Name FY13-14 Actual FY14-15 Actual FY15-16 Revised Budget FY16-17 Proposed Budget Administration 336,496 149,690 220,860 330,178 Adopt o Street 3,585 3 220 4,227 1,010 Legal Services 25,698 28,689 32,136 - O en Space 241,291 261 749 350,309 339,385 Pavement Management 2,205,885 504 599 11761,276 2 560 542 Street Signs 82,757 84 970 95,098 69,477 Street Sweepers 74,772 87,908 - - Traffic Signals 103,333 111,358 278,145 163,082 Vehicle Maintenance 72,493 79,818 106,070 70,712 Total 3,146,310 1,3 2 001 $2,848,121 3,534,386 Variance Explanations: Administration: The increase is a result of personnel allocation changes and in- creased insurance liability and legal expenses. Legal Services: Program was combined into Administration for more efficient managing and reporting purposes. Pavement Management: Additional monies were budgeted for pavement mainte- nance, including a contingency of $250,000. Street Signs: The decrease is a result of personnel allocation changes. Traffic Signals: FY15-16 included a one-time expenditure to replace the existing deteriorating conduit for the traffic signal located at the intersections of Palisades and Fountain Hills Boulevards. Vehicle Maintenance: sprinkler/EVAP cooler charges. FY15-16 included a one-time expenditure to replace the at the Street Yard and decreased vehicle replacement The Height of Desert Living E E ■ 1 273 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Use of Funds - Streets - By Program Where does the money go? Total Proposed Budaet = $3,534,386 treet Signs 2% Traffic Signals 5% Vehicle 7aintenance 2% Administration 9% Variance Explanations: Employment Taxes: The decrease is a result of more favorable workers' compen- sation rates. Maintenance and Repair: Additional monies were budgeted for pavement mainte- nance. Damages/Vandalism: Additional monies were budgeted for insurance expendi- tures. Transfers: FY15-16 included a one-time transfer to the Environmental Fund. Contingency: Monies were budgeted for unforeseen expenditures that may arise. 27410 1 ■ r The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Wages 265,179 294,027 268,815 -Budget 297,762 Employment Taxes 24,739 39,244 31,276 22,061 Benefits 82,065 87,518 85,035 81 878 Dues & Memberships 786 1,463 2,540 2,940 Meetings and Training - - 1,300 1 300 Maintenance and Repair 2,097,342 284 462 1,806,580 2226 585 Utilities 129,377 131,136 152,133 157,145 Contractual Services 285,478 371,911 337,715 346 408 Supplies 24,823 28,395 29,036 29,090 Equipment 26 399 4,942 9,000 9,000 Damages/Vandalism 805 30,539 15,000 40,000 Internal Service 30,521 1 37,878 64,691 70,217 Transfers 178,796 486 45,000 - Contin enc - - - 250,000 Total $3,146,310 1,312,001 2,848,121 3,534,386 Variance Explanations: Employment Taxes: The decrease is a result of more favorable workers' compen- sation rates. Maintenance and Repair: Additional monies were budgeted for pavement mainte- nance. Damages/Vandalism: Additional monies were budgeted for insurance expendi- tures. Transfers: FY15-16 included a one-time transfer to the Environmental Fund. Contingency: Monies were budgeted for unforeseen expenditures that may arise. 27410 1 ■ r The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Use of Funds - Streets - By Category Where does the money go? Damages/Vandal Contractual ism Utilities Services Supplies 2% 10/ I Service r% Contingency 7% Wages 8% Employment Taxes 2% 1% Total Proposed Budget = $3,534,386 The Height of Desert Living M M M 275 276' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund FY16-17 Proposed Budget Summary of Expenditures Streets FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Highway User Revenue Fund Salaries -Full Time $ 263,248 $ 288,629 $ 256,406 $ 290,193 Overtime 1,797 3,785 - 2,000 On Call Pay 133 1,614 12,409 5,569 Medicare 3,574 4,011 3,899 4,290 Workers Compensation 20,574 34,846 27,048 17,410 Unemployment Insurance 590 387 329 361 Group Health Insurance 47,634 49,767 50,241 43,270 Group Dental Insurance 3,262 3,251 3,014 3,462 Group Vision Insurance 424 419 387 377 Disability Insurance 776 918 989 1,253 Retirement 29,166 32,343 29,570 32,535 Life Insurance 803 819 834 981 Licenses/Filing Fees 20 10 - - Dues, Subscript & Publicat 766 1,453 2,540 2,940 Meetings & Training - - 1,300 1,300 Building Maint/Repair 309 276 18,500 4,000 HVAC Repair 90 80 - - Electrical Repair/Maint 814 1,255 3,000 3,000 Fire Protection Systems - - 2,000 2,000 Grounds Maint/Repair 2,800 14,442 10,000 20,000 Irrigation Repair 6,618 6,215 2,500 2,500 Backflow Testing & Maintenance 425 1,605 7,410 7,410 Drainage Maint/Repair - 5,475 10,000 10,000 Storm Damage Cleanup - 3,114 - - Equipment Maint/Repair 10,644 4,322 141,500 26,500 Vehicle Maint/Repair 18,006 8,505 12,400 14,000 Office Equip Maint/ Repair 647 - 750 750 Other Maint/Repair 9,264 10,100 1,800 1,800 Road Repair 31,041 24,659 60,000 50,000 Striping - 29,905 - - Sidewalk/Pathway Repair 50,589 23,022 15,000 50,000 Other Road Related Repair 2,412 397 - - Sign Repair & Replacement 13,863 10,091 21,720 16,625 Pavement Management 1,949,821 139,237 1,500,000 2,018,000 Painting - 1,500 - - Lighting Repair - 260 - - Electricity Expense 38,318 43,695 39,800 39,800 Refuse/Recycling 5,781 4,384 6,200 11,200 Telecommunications 3,414 3,654 3,228 3,240 Water/Sewer 68,156 67,019 82,105 82,105 Gas & Oil 13,708 12,385 20,800 20,800 Auditing Expense 6,950 6,950 7,741 12,500 276' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund FY16-17 Proposed Budget Summary of Expenditures Streets Contingency FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget 86,013 $ 28,689 74,097 186 13,750 76,224 86,002 508 441 131 26,001 224 1,051 40 1,807 712 2,423 30,539 13 35,736 2,129 15,100 32,136 76,738 20,000 11,000 175,000 2,225 500 350 24,265 200 1,496 7,000 2,000 15,000 60 62,101 2,530 Sub total Expenaitures z"iu1,514 1,s 11,515 L,L5U3,1L1 Transfers Out 178,796 486 45,000 $ 20,600 33,096 82,212 20,000 3,000 175,000 2,225 500 400 24,265 200 1,500 7,000 2,000 40,000 16 67,631 2,570 250.000 3,534,386 Total Streets $ 3,146,310 $ 1,312,001 $ 2,848,121 $ 3,534,386 �, t-4 ., =mop The Height of Desert Living M M M 277 FY13-14 Description Actual Highway User Revenue Fund -continued Professional Fees $ 4,009 $ Legal Fees 25,698 Insurance Expense 72,641 Rentals & Leases 1,345 Printing Expense 54 Advertising/Signage 238 Intergovt Agreements 15,322 Contractual Services 65,837 Bank/Merc Acct Fees 25 Landscape Contracts 93,359 Office Supplies 226 Cleaning/Janitorial Supplies 574 Safety Supplies 436 Operating Supplies 21,717 Food & Beverage Supplies 129 Uniforms 1,662 Postage & Delivery 79 Small Tools 2,310 Software 1,660 Hardware/Peripherals 5,253 Furniture/Appliances 15,459 Equipment 1,719 Damages/Vandalism 805 ISF-Mail Service Charges 40 ISF-Vehicle Replacement Charge 27,858 ISF-Telecom Charges 2,622 Contingency FY14-15 FY15-16 FY16-17 Actual Revised Budget Proposed Budget 86,013 $ 28,689 74,097 186 13,750 76,224 86,002 508 441 131 26,001 224 1,051 40 1,807 712 2,423 30,539 13 35,736 2,129 15,100 32,136 76,738 20,000 11,000 175,000 2,225 500 350 24,265 200 1,496 7,000 2,000 15,000 60 62,101 2,530 Sub total Expenaitures z"iu1,514 1,s 11,515 L,L5U3,1L1 Transfers Out 178,796 486 45,000 $ 20,600 33,096 82,212 20,000 3,000 175,000 2,225 500 400 24,265 200 1,500 7,000 2,000 40,000 16 67,631 2,570 250.000 3,534,386 Total Streets $ 3,146,310 $ 1,312,001 $ 2,848,121 $ 3,534,386 �, t-4 ., =mop The Height of Desert Living M M M 277 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Activities/ Results Performance Measures Quality FY13-14 FY14-15 FY15-16 FY16-17 Total residential lane miles Actual Actual Estimate Target Pothole repair requests completed within N/A N/A N/A 95% two business days. 39 39 39 39 Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Total residential lane miles 264 264 264 264 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 39 39 39 39 Acreage of medians maintained 59 56 56 56 Number of Adopt -a -Street participants 66 65 65 65 Productivity 278' ■ , ■ ' ■ The Height of Desert Living FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Net expenditures per capita $139.90 $58.34 $126.65 $157.16 278' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Excise Tax Funds Administration Excise Tax Funds Downtown Strategy Economic Development Tourism The Height of Desert Living M M M 279 Special Revenue Funds Administration Excise Tax Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund has been funded through a dedicated portion of the Town's local sales tax (.1% of 2.6%). On April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund (new) Both funds were originally funded through the dedicated .1% of local sales tax with a 60/40 split -60% of sales tax revenues will be allocated to the new Eco- nomic Development Fund and 40% of sales tax revenues will be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. In January 2015, the percentage was changed 80/20 respectively. The Economic Development Fund is funded with 80% of the .1% local sales tax and will be available for any economic development purpose. 41 280' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhance- ment to the downtown area through capital and economic development expendi- tures to enhance the downtown's economic base. Variance Explanations: Administration: The increase reflects transfers to the Capital Improvement Fund to fund capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Total Proposed Budget = $1,021,655 The Height of Desert Living ® M M 281 Expenditures by Program Program Name FY13-14 Actual FY14-15 FY15-16 Actual Revised Bud et FY16-17 Proposed Budget Administration 272,730 1,194,160 557,886 1,021,655 Total 272,730 1,194,160 557,886 1,021,655 Variance Explanations: Administration: The increase reflects transfers to the Capital Improvement Fund to fund capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Total Proposed Budget = $1,021,655 The Height of Desert Living ® M M 281 Special Revenue Funds Administration Downtown Strategy Fund Variance Explanations: Maintenance and Repair: FY15-16 included a one-time expenditure to repair and/ or replace light fixtures on both the north and south sides of the Avenue of the Fountains. Transfers: Amount increased for additional capital projects proposed. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractual Services, 4% Maintenance and Repair, 1% Total Proposed Budget = $1,021,655 282' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Buciciet FY16-17 Proposed Budget Maintenance and Repair - 7,672 50,000 10,000 Contractual Services 29,884 29,397 30,885 36,655 Internal Service 1 - 1 - Transfers 242,845 1 1,157,091 477,000 1 975,000 Total 272,730 1,194,160 557,886 1,021,655 Variance Explanations: Maintenance and Repair: FY15-16 included a one-time expenditure to repair and/ or replace light fixtures on both the north and south sides of the Avenue of the Fountains. Transfers: Amount increased for additional capital projects proposed. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractual Services, 4% Maintenance and Repair, 1% Total Proposed Budget = $1,021,655 282' ■ , ■ ' ■ The Height of Desert Living Description Downtown Strategy Fund Sign Repair & Replacement Lighting Repair Management Fees Advertising/Signage Holiday Lighting ISF-Mail Service Charges Sub total Expenditures Transfers Out Total Downtown Strategy Fund FY16-17 Proposed Budget Summary of Expenditures Downtown Strategy Fund FY13-14 FY14-15 Actual Actual Special Revenue Funds Administration Downtown Strategy Fund FY15-16 FY16-17 Revised Budget Proposed Budget $ - $ 7,672 $ - $ - - - 50,000 10,000 535 493 535 535 380 - - - 28,970 28,904 30,350 36,120 - - 1 - 29,885 37,069 80,886 46,655 242,845 1,157,091 477,000 975,000 $ 272,730 $ 1,194,160 $ 557,886 $ 1,021,655 t s" ars . ! ', The Height of Desert Living N N N 283 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Economic development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business com- munity and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The economic development game plan is a multi -tiered approach to building a strong economic base. Create more base jobs locally to attract more year-round residents to live, work, and play in the community. Expand the market for local businesses creating revenues that support the community's quality of life. As reve- nues are generated and the economic base expands, revenues are available for needed basic services such as parks, recreation, and roadway improvements. Coordinated Approach: All entities involved in economic development must work together to achieve mutually agreed-upon goals to ensure a sustainable effort. Community Collaboration: A comprehensive understanding of the town and re- gion and a commitment to collaborating with entities throughout the region (e.g., federal agencies and incorporated communities) are critical. Smart Growth: The regional environment is a tremendous asset that should be protected for community and economic development reasons. The community must take great strides in addressing resource issues, such as water, to ensure long-term sustainability. Long -Term Efforts: Economic development is not a one-shot activity. Success requires long-term investments (e.g., infrastructure and telecommunications) as well as continued focused effort and evaluation. Existing Business Support: The Town's focus is on supporting existing enter- prises, while looking at diversifying the economic base is important. Existing busi- nesses are Fountain Hills' most valuable assets because they are already contrib- uting to the local economy and quality of life. They are also the best source of business expansion and local job growth. Corporate Responsibility: Fountain Hills encourages enterprises to work as civic partners, contributing to the community, protecting the natural environment, and providing workers with good pay, benefits, and opportunities for upward mobility, within a healthy working environment. Human Investment: Human resources are so valuable in the Information Age. Fountain Hills will strive to provide life-long skills and learning opportunities by in- vesting in excellent schools, post -secondary institutions, and opportunities for con- tinuous education and training that are available to all. 284 1 ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Economic Development Fund Use of Funds - Economic Development - By Program Where does the money go? Total Proposed Budget = $317,467 Expenditures by Program Program Name FY13-14 FY14-15 Actual Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Administration 147,581 264,396 $321,101 $317,467 Total 147,581 264,396 321,101 317,467 Use of Funds - Economic Development - By Program Where does the money go? Total Proposed Budget = $317,467 The Height of Desert Living I 1 1 285 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Wages 37,673 64,690 80,866 82,889 Employment Taxes 2,958 2,984 1,670 1 570 Benefits 445 9,515 21,191 18,617 Dues & Memberships 9,817 12 600 10,811 778 Meetings &Training 757 1,796 5,715 6,915 Utilities 562 758 900 900 Contractual Services 94,806 52,469 59,053 21,405 Supplies 372 88 1,500 5,100 Equipment/Improvements - 6 - - Internal Service 191 390 295 365 Transfers Out - 119,100 139,100 178,928 Total 147,581 264,396 321,101 317,467 The Height of Desert Living I 1 1 285 Special Revenue Funds Administration Economic Development Fund Variance Explanations: Dues & Memberships: Annual GPEC dues were moved into the new General Gov- ernment Department. Contractual Services: Community Contracts were moved to the new General Gov- ernment Department. Transfers Out: Amounts were included to fund the expenses that were moved into the new General Government Department. Use of Funds - Economic Development - By Category Contractual Supplies Where does the money go? Services 2%� 70i Meetings & Training 2% Benefits 6% Total Proposed Budget = $317,467 oun t a i nht[I s I DEVELOPMENT 2861 ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Activities/ Results Performance metrics are applied to measure a plan's activities and its overall per- formance. As there is always an element of uncertainty about the future, regular review to ensure that a plan is still effective and achieving desired outcomes is critical. Performance metrics should support the intended strategic outcome and typically meet six criteria: time, cost, resources, scope, quality, and actions. Per- formance metrics will be established with each strategic initiative to provide an- nual assessment of progress. Performance Measures Our Economic Objectives are the broad desired achievement that Fountain Hills will accomplish through the implementation of the Economic Development Plan. The economic objectives are: • Grow Our Economy • Maximize Our Talent • Enhance Our Community Quality Our Focused Approach is how Fountain Hills is going to achieve its economic ob- jectives. All five objectives are important and would be addressed simultaneously. The focused approach is through the following strategic initiatives: • Business Attraction • Business Retention and Expansion • Entrepreneurial Development • Foundational Maintenance • Locational Catalysts Productivity Our Targeted Industry Sectors are the business sectors that offer Fountain Hills the most opportunity and will be pursued through our focused approach. Industry sectors help the community meet the stated economic objectives: • Professional, Technical, and Scientific Services • Healthcare, Medical, Biosciences, and Wellness • Finance and Insurance • Tourism and Recreation • Reta i I • Education Services The Height of Desert Living N N N 287 Special Revenue Funds Administration Economic Development Fund FY16-17 Proposed Budget Summary of Expenditures Economic Development Fund 288' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Economic Development Fund Salaries -Full Time $ 13,330 $ 40,225 $ 80,866 $ 82,889 Salaries -Part Time 24,343 24,465 - - FICA 2,080 1,695 - - Medicare 546 906 1,173 1,202 Workers Compensation 96 299 424 293 Unemployment Insurance 235 83 73 75 Group Health Insurance - 4,570 11,736 8,221 Group Dental Insurance - 262 - 594 Group Vision Insurance - 27 - 54 Disability Insurance (10) 127 297 351 Retirement 455 4,425 8,895 9,117 Life Insurance - 105 263 280 Dues, Subscript & Publicat 9,817 12,600 10,811 778 Training/Cont Ed 95 530 - - Meetings & Training 663 1,266 5,715 6,915 Telecommunications 562 758 900 900 Professional Fees 4,635 9,510 4,050 - Rentals & Leases - 2,019 - - Printing Expense 1,993 - 100 100 Advertising/Signage 595 500 21,105 16,305 Contractual Services 35,121 35,440 - - Community Contracts/Events - 5,000 33,798 5,000 Tourism 52,463 - - - Office Supplies 247 88 200 200 Operating Supplies 125 - 1,300 4,900 Software - 6 - - ISF-Copier Charges 26 179 50 100 ISF-Mail Service Charges 15 1 15 15 ISF-Motor Pool Charges 23 - - - ISF-Telecom Charges 126 210 230 250 Sub total Expenditures 147,581 145,296 182,001 138,539 Transfers Out - 119,100 139,100 178,928 Total Economic Development Fund $ 147,581 $ 264,396 $ 321,101 $ 317,467 288' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Tourism Fund Tourism Fund Service Delivery Plan Implement a comprehensive tourism program as outlined in the Town's Economic Development Plan. Provide a mix of marketing tools, with an emphasis on digital methods, to promote Town programs, amenities, and special events. Maintain the tourism website and provide timely analytic updates. Establish and maintain Foun- tain Hills as a Destination Marketing Organization with the Arizona Office of Tour- ism. Research grant opportunities, specific to prop 302 funding dispersed through the Arizona Office of Tourism and apply annually. Use of Funds - Tourism - By Program Where does the money go? Total Proposed Budget = $207,653 r fountain7". h i I Is Visit I Play I Shay The Height of Desert Living E E E 289 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - 118,120 188,580 207,653 Total - 118,120 188,580 207,653 Use of Funds - Tourism - By Program Where does the money go? Total Proposed Budget = $207,653 r fountain7". h i I Is Visit I Play I Shay The Height of Desert Living E E E 289 Special Revenue Funds Administration Tourism Fund Variance Explanations: Contractual Services: Budgets were increased to spend grant monies that may be received. Supplies: Budgeted amounts were lowered from the previous year. Dues ! Members 1% Benefits 6% Use of Funds - Tourism - By Category Where does the money go? Meetings & Total Proposed Budget = $207,653 Internal Service 3 /o 290' ■ , ■ ' ■ The Height of Desert Living 3% 2s Expenditures by Category Category FY13-14 FY14-15 Actual Actual FY15-16 Revised Bud et FY16-17 Proposed Bud et Wages - 40,288 47,303 50,686 Employment Taxes - 1,824 2,848 972 Benefits - 7,606 15,340 13,206 Dues & Memberships - 1,941 2,350 2,350 Meetings & Trainin - 1,744 1,000 2,000 Maintenance & Repair - 184 - - Utilities - 272 150 420 Contractual Services - 56,143 103,459 124,470 Supplies - 4,166 11,700 6 649 Equipment/Improvement - 327 1 3,000 1 1,000 Internal Service - 3,625 1 1,430 1 Total - 118,120 188,580 -5,900 207,653 Variance Explanations: Contractual Services: Budgets were increased to spend grant monies that may be received. Supplies: Budgeted amounts were lowered from the previous year. Dues ! Members 1% Benefits 6% Use of Funds - Tourism - By Category Where does the money go? Meetings & Total Proposed Budget = $207,653 Internal Service 3 /o 290' ■ , ■ ' ■ The Height of Desert Living 3% 2s Special Revenue Funds Administration Tourism Fund Performance Measures *Numbers acquired during the Chamber of Commerce tenure Quality FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Average monthly website views 4,384* 17,670 30,000 35,000 Average monthly social media reach 2,000* 4,700 8,700 9,500 Social Media Followers 1,470* 3,273 3,750 4,500 Support overall quality of visitor experience while in Fountain Hills via visitor surveys N/A Good Good Good *Numbers acquired during the Chamber of Commerce tenure Quality Productivity FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Number of special events supported 16 44 48 50 Reach/maintain status of Destination Market- N/A* Reached Maintain Maintain ing Organization as determined by the Ari- zona Office of Tourism standards N/A* 43/57 45/55 45/55 Productivity The Height of Desert Living E E E 291 FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Estimate Target Total distribution of collateral N/A* 21,727 25,000 30,000 (includes Visitor/ Dining Guides) Percentage of in/out of county distribution N/A* 43/57 45/55 45/55 The Height of Desert Living E E E 291 Special Revenue Funds Administration Tourism Fund FY16-17 Proposed Budget Summary of Expenditures Tourism Fund Transfers Out Total Tourism Fund $ - $ 118,120 $ 188,580 $ 207,653 292' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Tourism Fund Salaries -Full Time $ - $ 31,050 $ 47,303 $ 50,686 Salaries -Part Time - 9,237 - - FICA - 981 - - Medicare - 569 687 735 Workers Compensation - 186 2,081 155 Unemployment Insurance - 87 80 82 Group Health Insurance - 4,226 9,204 6,682 Group Dental Insurance - 267 528 497 Group Vision Insurance - 40 78 64 Disability Insurance - 78 173 215 Retirement - 2,923 5,203 5,576 Life Insurance - 72 154 172 License/Filing Fee - 60 - - Dues, Subscript & Publicat - 1,881 2,350 2,350 Meetings & Training - 1,744 1,000 2,000 Sign Repair & Replacement - 184 - - Telecommunications - 272 150 420 Professional Fees - 9,952 15,500 28,500 Rentals & Leases - - - 13,000 Printing Expense - 285 4,300 470 Advertising/Signage - 43,475 83,659 81,000 Contractual Services - 2,431 - - Constituent Communication - - - 1,500 Office Supplies - 821 700 700 Operating Supplies - 559 - - Food & Beverage Supplies - 111 - 500 Program Materials - 1,625 10,000 4,449 Uniforms - 483 - - Postage & Delivery - 568 1,000 1,000 Software - - 3,000 - Hardware/Peripherals - 327 - - Equipment - - - 1,000 ISF-Copier Charges - 3,203 900 5,400 ISF-Mail Service Charges - 205 300 250 ISF-Motor Pool Charges - 7 - - ISF-Telecom Charges - 211 230 250 Sub total Expenditures - 118,120 188,580 207,653 Transfers Out Total Tourism Fund $ - $ 118,120 $ 188,580 $ 207,653 292' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Special Revenue Fund Administration Special Revenue Fund The Height of Desert Living M M M 293 Special Revenue Funds Administration Special Revenue Fund Special Revenue Fund Service Delivery Plan The Special Revenue Fund was established as a receptacle for grant monies, both anticipated and unanticipated. Any monies received will have a matching expendi- ture associated with it. If grants require a Town match, those monies are trans- ferred into this fund. Anticipated grants received on annual basis include Proposi- tion 202 funds and LTAF II funds. Use of Funds - Special Revenue - By Program Where does the money go? Total Proposed Budget = $1,655,000 294' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 FY15-16 Actual Revised Bud et FY16-17 Proposed Budget Administration 61,667 102,364 1 601,841 1,655,000 Total 61,667 102,364 1,601,841 1,655,000 Use of Funds - Special Revenue - By Program Where does the money go? Total Proposed Budget = $1,655,000 294' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Special Revenue Fund Use of Funds - Special Revenue - By Category Where does the money go? Description Special Revenue Fund Licenses/Filing Fees Professional Fees Advertising/Signage Intergovt Agreements Contractual Agreements Street Improvements Contingency Capital Expenditures Sub total Expenditures Transfers Out Total Special Revenue Fund ovements,1% Services, 9% Total Proposed Budget = $1,655,000 FY16-17 Proposed Budget Summary of Expenditures Special Revenue Fund FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget $ 7 $ - $ 31,660 - 30,000 76,687 - 2,000 - 23,677 _ 61,667 102,364 2,000 2,000 140,000 140,000 15,000 15,000 1,444,840 1,108,000 - 390,000 1,601,840 1,655,000 $ 61,667 $ 102,364 $ 1,601,840 $ 1,655,000 The Height of Desert Living M ■ I ■ 1 295 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Dues & Memberships 8 - - - Contractual Services 61,659 78,687 142,000 142,000 Equipment/Improvements - - 15,000 15,000 Contingency - - 1,444,841 1 108,000 Capital Expenditures - 23,677 - 390,000 Total 61,667 102,364 $1,601,841 1,655,000 Use of Funds - Special Revenue - By Category Where does the money go? Description Special Revenue Fund Licenses/Filing Fees Professional Fees Advertising/Signage Intergovt Agreements Contractual Agreements Street Improvements Contingency Capital Expenditures Sub total Expenditures Transfers Out Total Special Revenue Fund ovements,1% Services, 9% Total Proposed Budget = $1,655,000 FY16-17 Proposed Budget Summary of Expenditures Special Revenue Fund FY13-14 FY14-15 Actual Actual FY15-16 FY16-17 Revised Budget Proposed Budget $ 7 $ - $ 31,660 - 30,000 76,687 - 2,000 - 23,677 _ 61,667 102,364 2,000 2,000 140,000 140,000 15,000 15,000 1,444,840 1,108,000 - 390,000 1,601,840 1,655,000 $ 61,667 $ 102,364 $ 1,601,840 $ 1,655,000 The Height of Desert Living M ■ I ■ 1 295 Special Revenue Funds Grant Information Sheets G5203 PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: PROJECT DESCRIPTION/ SCOPE: Tennis Courts Rehabilitation G5203 $211,000 $179,000 $390,000 Rehabilitation of existing tennis courts at Golden Eagle Park and Four Peaks Park. TIMEFRAME: FY16-17 PROJECT JUSTIFICATION: The Town operates four tennis courts at Golden Eagle Park and two tennis courts at Four Peaks Park. The existing courts have been repaired numerous times with diminishing results. The Town applied for and was awarded a grant from the Arizona Tourism and Sports Authority in the amount of $211,000. The new courts will be designed and constructed using post -tensioned concrete to mini- mize cracking and provide for a longer useful life. The project, including a 10% contingency, is esti- mated at $390,000 and the remaining balance would come from the Town's Capital Projects Fund in the amount of $179,000. FUNDING PRIORITY: High - Leverage Local Funds 296' ■ ' ■ ' ■ The Height of Desert Living PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: Special Revenue Funds Grant Information Sheets G3204 Highway Safety Improvement Program G3204 $46,800 $46,800 PROJECT DESCRIPTION/ SCOPE: This project will provide improved stop signs on and intersecting with arterial streets. The project will also include the purchase of twenty traffic signal pedestrian countdown timers to be installed by the Streets Division. TIMEFRAME: FY16-17 FY17-18 Total TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 $46,800 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. This project will provide additional safety measures for motorists and pedestrians while being funded 100% through grant funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living E E E 297 Special Revenue Funds Administration Special Revenue Fund 298' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Municipal Court Court Enhancement Fund The Height of Desert Living N N N 299 Special Revenue Funds Municipal Court Court Enhancement Fund Court Enhancement Fund Service Delivery Plan Pursuant to local ordinance and Arizona Revised Statutes, the court collects mon- ies deposited into the local Court Enhancement Fund and Judicial Court Enhance- ment Fund to increase the effectiveness of Fountain Hills Municipal Court. Pursuant to A.R.S. §12-113(B), Judicial Court Enhancement Funds, 'shall be used according to plans approved by the supreme court to train court personnel, improve, main- tain and enhance the ability to collect and manage monies assessed or received by the courts, including restitution, child support, fines and civil penalties, to improve court automation, to improve case processing or the administration of justice and for probation services." The monies collected into these funds are to be used to supplement the court's annual appropriations and shall not be used solely to fund court operations. Both funds are maintained as separate accounts within the Town and any balance remaining in such accounts at the end of the fiscal year shall carry over into the subsequent fiscal year. Variance Explanations: Court Enhancement: Amount was added for painting the court room. Use of Funds - Court Enhancement - By Program Where does the money go? Total Proposed Budget = $88,115 300' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY13-14 Actual FY14-15 FY15-16 Actual Revised Budget FY16-17 Proposed Budget Court Enhancement 3,894 845 50,615 58,115 Judicial Court Enhancement -s - 30,000 30,000 Total 3,894 845 80,615 88,115 Variance Explanations: Court Enhancement: Amount was added for painting the court room. Use of Funds - Court Enhancement - By Program Where does the money go? Total Proposed Budget = $88,115 300' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Variance Explanations: Maintenance & Repair: Amount was added for painting the court room. Supplies, Contri SerViceb 0/0 Use of Funds - Court Enhancement - By Category Where does the money go? Meetings & Total Proposed Budget = $88,115 Training, 1% s& rships, 2% The Height of Desert Living N N N 301 Expenditures by Category Category FY13-14 Actual FY14-15 Actual FY15-16 Revised Bud et FY16-17 Proposed Budget Dues & Memberships - - 1,500 1,500 Meetings &Training 1,000 1 000 Maintenance & Repair 1,229 534 9,500 17,000 Contractual Services - - 7,375 7,375 Supplies - - 740 740 Equipment/Improvements 2,664 311 30,500 30,500 Capital Expenditures I - - 30,000 30 000 Total 3,893 845 80,615 88,115 Variance Explanations: Maintenance & Repair: Amount was added for painting the court room. Supplies, Contri SerViceb 0/0 Use of Funds - Court Enhancement - By Category Where does the money go? Meetings & Total Proposed Budget = $88,115 Training, 1% s& rships, 2% The Height of Desert Living N N N 301 Special Revenue Funds Municipal Court Court Enhancement Fund FY16-17 Proposed Budget Summary of Expenditures Court Enhancement Fund Total Court Enhancement Fund $ 3,894 $ 845 $ 80,615 $ 88,115 302' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Court Enhancement Fund Dues, Subscript & Publicat $ - $ - $ 1,500 $ 1,500 Meetings & Training - - 1,000 1,000 Office Equip Maint/ Repair 1,229 534 4,500 4,500 Other Maint/Repair - - 5,000 12,500 Professional Fees - - 1,500 1,500 Printing Expense - - 2,000 2,000 Advertising/Signage - - 500 500 Intergovt Agreements - - 3,375 3,375 Office Supplies - - 500 500 Food & Beverage Supplies - - 240 240 Program Materials - - - - Software 2,253 - 10,000 10,000 Hardware/Peripherals 412 311 8,000 8,000 Furniture/Appliances - - 12,500 12,500 Equipment Computer Hardware - - 30,000 30,000 Sub total Expenditures 3,894 845 80,615 88,115 Transfers Out - - - - Total Court Enhancement Fund $ 3,894 $ 845 $ 80,615 $ 88,115 302' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Environmental Fund Administration Environmental Fund The Height of Desert Living M M M 303 Special Revenue Funds Administration Environmental Fund Environmental Fund Service Delivery Plan The Environment Fund was established to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include but are not limited to permit fees, wash mainte- nance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. Use of Funds - Environmental - By Program Where does the money go? Total Proposed Budget = $540,380 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - - 639,241 540,380 Total - - 639,241 540,380 Use of Funds - Environmental - By Program Where does the money go? Total Proposed Budget = $540,380 304 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 FY 14-15 FY15-16 Actual Actual Revised Bud et FY16-17 Proposed Budget Wages - - 17,665 18,107 Employment Taxes - - 1,314 1 001 Benefits - - 4,147 3,657 Dues & Memberships - - 10,715 10,715 Meetings and Training - - - 300 Maintenance & Repair - - 335,400 335,400 Contractual Services - - 270,000 170,000 Su lies- - - 1200 Total - - 639,241 540 380 304 1 ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Environmental Fund Use of Funds - Environmental - By Category Where does the money go? Contractual Services 32% Maintenance & Total Proposed Budget = $540,380 Activities/ Results Performance Measures Memberships 2% Wages 3% 3enefits 1% *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. Quality FY13-14 FY14-15 FY15-16 FY16-17 Total lane miles on sweeping schedule Actual Actual Estimate Target Percentage of residential sweeping com- 100% 100% 100% 100% pleted within specified cycle* 75 75 75 75 Percentage of arterial sweeping completed 100% 100% 100% 100% within specific cycle* 1 1 1 1 Completion of annual permit requirements N/A N/A N/A 100% *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. Quality *Friends of the Library sponsored event The Height of Desert Living E E ■ 305 FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Total lane miles on sweeping schedule 316 316 316 316 Total lane miles swept annually 2,682 2,682 2,682 2,682 Acres of Town -owned washes maintained 75 75 75 75 Number of paper shedding events held* 2 2 2 2 Number of electronics recycling events held 1 1 1 1 Number of household hazardous waste events held 0 0 0 1 *Friends of the Library sponsored event The Height of Desert Living E E ■ 305 Special Revenue Funds Administration Environmental Fund Productivity *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. FY16-17 Proposed Budget Summary of Expenditures Environmental Fund FY13-14 Actual FY14-15 Actual FY15-16 Estimate FY16-17 Target Expenditure for street sweeping* $74,772 $87,908 $90,000 $90,000 Expenditure per lane mile of streets swept* $27.88 $32.78 $33.56 $33.56 *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. FY16-17 Proposed Budget Summary of Expenditures Environmental Fund USE ER WISELY, 306' ■ ' ■ ' ■ The Height of Desert Living FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Environmental Fund Salaries -Full Time $ - $ - $ 17,665 $ 18,107 Medicare - - 256 262 Workers Compensation - - 1,040 720 Unemployment Insurance - - 18 19 Group Health Insurance - - 1,956 1,411 Group Dental Insurance - - 109 103 Group Health Vision - - 16 13 Disability Insurance - - 65 77 Retirement - - 1,943 1,992 Life Insurance - - 58 61 Licenses/Filing Fees - - 7,715 7,715 Dues, Subscript & Publicat - - 3,000 3,000 Meetings & Training - - - 300 Grounds Maint/Repair - - 5,000 5,000 Wash Maintenance - - 150,000 150,000 Dam Inspection and Maint - - 20,400 20,400 Drainage Maint/Repair - - 130,000 130,000 Storm Damage Cleanup - - 30,000 30,000 Professional Fees - - 80,000 80,000 Contractual Services - - 140,000 90,000 Community Contracts/Events - - 50,000 - Program Materials - - - 1,200 Sub total Expenditures - - 639,241 540,380 Transfers Out - - - - Total Environmental Fund $ - $ - $ 639,241 $ 540,380 USE ER WISELY, 306' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District The Height of Desert Living m m m 307 Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June, 1999 for the purpose of improving the common areas of the Cottonwoods subdivi- sion; the Town Council serves as the governing Board for the District. The Mainte- nance District provides for the maintenance of the common area, which is per- formed by the Town of Fountain Hills. The cost is repaid through an annual prop- erty tax assessment per property owner levied by the Town and collected by Mari- copa County. The estimated levy for FY16-17 is $92.51 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT FY 13-14 Description Actual Revenues Property Tax $ 4,823 Interest Income 5 Total Revenues Expenditures Grounds Maint/Repair Advertising/Signage ISF-Mail Service Charges Total Expenditures FY 14-15 FY 15-16 FY 16-17 Actual Revised Budget Proposed Budget $ 4,823 $ 5,366 $ 5,366 8 - - $ 4,828 $ 4,831 $ 5,366 $ 5,366 $ (3,250) $ (3,000) $ (4,015) $ (4,015) (78) (185) - - (35) (50) (28) (35) $ (3,363) $ (3,235) $ (4,043) $ (4,050) 308' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. X42 -17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected FY15-16 FY16-17 R 5,366 5,366 $ 5,366 $ 5,366 5,366 5,366 $ 5,366_ 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate $ $ (2) Secondary property tax rate 92.5100 92.5100 (3) Total city/town tax rate $ 92.5100$ 92.5100 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living E E ■ 1 309 Special Revenue Funds Cottonwoods Maintenance District 310' ■ , ■ ' ■ The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living m' m ■ 1 311 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been four General Obligation bond issues that were approved by the voters for specific purposes: The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005) were for the construction of a library/museum and acquiring land for open space preservation. Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains. Bonds were issued in December 2014 to pay for the Saguaro Boulevard Re- construction Project. The annual property tax levy is based on the total amount required for the pay- ment (with adjustments for carry -forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town's assessed property valuation for FY16-17 is estimated to be $423,652,443 for the upcoming year (a 5.4% increase from the prior year) and the estimated levy is $0.4472 per $100 of assessed value. The levy is $.0774 lower than last year as a result of the use of accumulated reserves. GENERAL OBLIGATION DEBT SERVICE FY 13-14 Description Actual Revenues Secondary Property Tax $ 1,029,428 $ Interest Income 178 Transfer In FY 14-15 FY 15-16 FY 16-17 Actual Revised Budget Proposed Budget 475,285 $ 2,109,477 $ 1,894, 584 327 210 210 Total Revenues $ 1,029,606 $ 475,612 $ 2,109,687 $ 1,894,794 Expenditures Principal Payments $ (900,000) $ (390,000) $ (1,770,000) $ (1,930,000) Interest Payments (113,750) (169,772) (321,622) (188,250) Administrative/Trustee Fees (250) (1,250) (3,100) (1,100) Total Expenditures $ (1,014,000) $ (561,022) $ (2,094,722) $ (2,119,350) 312 1 ■ ' ■ ' ■ The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been four bond issues (issued as General Obligation bonds) that were approved for specific purposes: The first two CFD bond issues in 1996 (refunded in 2005) were to acquire certain public infrastructure benefiting the District, specifically a sewer pro- ject, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard project. CFD bonds issued in 2005 were for refunding and defeasing the 1996 is- sues. Outstanding bonds were refinanced in 2015 to reduce interest costs. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the District. These obligations are paid by the property owners using secondary property taxes, less any credits, carry -forward and/or in- terest earnings and allowing for delinquencies. The anticipated rate based on the estimated assessed valuation of $27,691,217 (an increase of 4.5% from the prior year) is $1.3665 per $100 of assessed valuation compared to $1.5729 in the prior yea r. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE FY 13-14 FY 14-15 FY 15-16 FY 16-17 Description Actual Actual Revised Budget Proposed Budget Revenues Property Tax $ 428,805 $ 424,552 $ 416,686 $ 378,392 Bond Proceeds - 2,300,000 - - Interest Income 77 166 9 150 Total Revenues $ 428,883 $ 2,724,717 $ 416,695 $ 378,542 Expenditures Advertising/Signage $ (78) $ (175) $ (85) $ (170) Principal Payments (305,000) (2,495,000) (365,000) (375,000) Interest Payments (112,885) (100,685) (43,516) (34,056) Administrative/Trustee Fees (7,350) (1,253) (3,250) Total Expenditures $ (425,313) $ (2,597,113) $ (411,851) $ (409,226) Municipal Property Corporation (MPC) Debt There have been four Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes: The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center. The Height of Desert Living E ■ 1 01 313 Debt Service Funds The second MPC issue was in 2001 (partially refunded in 2005) for the pur- chase of mountain preserve land. The third MPC issue was in 2004 for the construction of the Town Hall. Outstanding bonds were refinanced in 2015 to reduce interest costs. One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Prop- erty Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds. The bonds issued for the Community Center are repaid through the General Fund within the General Gov- ernment Department budget. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap- proximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. Beginning in FY16-17, the local sales tax that was dedicated to paying for the mountain preserve bonds will be used to fund the asphalt replacement program. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE Description FY 13-14 Actual FY 14-15 Actual FY 15-16 Revised Budget FY 16-17 Proposed Budget Revenues Sales -Excise Tax $ 645,342 $ 689,920 $ 665,165 $ - Bond Proceeds - 1,880,000 - - Interest Income 107 455 100 300 Transfer In 421,884 500,000 - 249,055 Total Revenues $ 1,067,333 $ 3,070,375 $ 665,265 $ 249,355 Expenditures License/Filing Fees $ (10) $ (10) $ (10) $ (10) Principal Payments (955,000) (2,780,000) (480,000) (370,000) Interest Payments (149,400) (111,200) (32,740) (22,680) Administrative/Trustee Fees (4,500) (6,503) (7,990) (1,000) Total Expenditures $ (1,108,910) $ (2,897,713) $ (520,740) $ (393,690) 314' ■ ' ■ ' ■ The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2015, after the scheduled principal and interest payment due July 1. Outstanding Debt Schedule Bond Purpose Date of Interest Date of Original Principal Principal Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal GO Refunding 6/1/2005 4.00 7/1/2019 $ 7,225,000 $ 6,025,000 $ 1,200,000 Road 2.00 - GO Construction 12/18/2014 3.00 7/1/2020 7,565,000 1,360,000 6,205,000 Total GO 14,790,000 7,385,000 7,405,000 Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 480,000 1,400,000 Total Rev 1,880,000 480,000 1,400,000 GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 365,000 1,935,000 Total GO - Eagle Mtn 2,300,000 365,000 1,935,000 Grand Total $ 18,970,000 $ 8,230,000 $ 10,740,000 GO General Obligation Bonds Rev Revenue Bonds The Height of Desert Living N N N 315 Debt Service Funds Legal Debt Margin Information Legal Debt Margin Information The Total Net Debt Applicable to Limit comes from the Report of Indebtedness, Department of Revenue, and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. Proposition 117 in FY15-16 changed the basis for assessment from full cash value to limited property value. Town of Fountain Hills, Arizona Legal Debt Margin Information FY13-14 FY14-15 FY15-16 FY16-17 6% Debt Limit Debt limit $ 21,978,160 $ 24,177,956 $ 24,128,118 $ 25,419,147 Total applicable to limit - - - - Legal debt margin $ 21,978,160 $ 24,177,956 $ 24,128,118 $ 25,419,147 Total net debt applicable to the limit as a percentage of debt limit 0% 0% 0% 0% 20% Debt Limit Debt limit $ 73,260,534 $ 80,593,185 $ 80,427,061 $ 84,730,489 Total applicable to limit 3,755,000 2,900,000 2,000,000 7,405,000 Legal debt margin $ 69,505,534 $ 77,693,185 $ 78,427,061 $ 77,325,489 Total net debt applicable to the limit as a percentage of debt limit 5% 4% 2% 9% Net Assessed: Full Cash Value $366,302,672 $402,965,927 Limited Property Value $402,135,304 $423,652,443 316' ■ ' ■ ' ■ The Height of Desert Living Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. X42 -17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate FY15-16 FY16-17 R 2,109,477 1,894,584 $ 2,109,477 $ 1,894,584 2,109,477 2,109,477 $ 2,109,477 0.5246 0.4472 $ 0.5246$ 0.4472 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating two (2) special assessment districts for which secondE property taxes are levied. For information pertaining to these special assessment districtE and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living E E ■ 1 317 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 16-17 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. X42 -17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected FY15-16 FY16-17 R 416,686 378,392 $ 416,686 $ 378,392 416,686 $ 416,686 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate $ $ (2) Secondary property tax rate 1.5729 1.3665 (3) Total city/town tax rate $ 1.5729$ 1.3665 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 318' ■ ' ■ ' ■ The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living M M ■ 1 319 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills' five (5) year and twenty (20) year Capital Im- provement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions sec- tion. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town's infra- structure; b) serve as a link in the Town's planning between the Town's Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town's long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the fol- lowing meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facili- ties, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twenty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi- tion, a computer/software systems acquisition, or a public improvement that in- volves construction of new infrastructure, additions to existing structures, renova- tion of existing structures, and major repairs to infrastructure of a comprehensive 32010 1 ■ r The Height of Desert Living Capital Improvement Program Policy & Procedures and non -routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a de- velopment fee. The Town of Fountain Hills' IIP is incorporated as part of the Town's CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's an- nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed pro- gram. Additional assistance may be requested to help produce draft docu- ments, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for re- view and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the pub- lic on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. The Height of Desert Living E 0 1 321 Capital Improvement Program Policy & Procedures F. Town Council Approval: The final draft of the proposed CIP will be submit- ted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town's website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate manage- ment team member in compliance with the Town's procurement policy, spe- cial benefit district, or applicable procedure. I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for ap- proval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town's website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclu- sion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, manage- ment team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project's priority is first established using the fol- lowing factors: HIGH • Project protects the health and safety of the Town, its residents, visi- tors and employees • Project is mandated by Federal, State or local, regulations • Project is a high priority of the Town Council, based on the most cur- rent Strategic Plan or other subsidiary plans. Project prevents irrepa- rable damage to existing facilities • Project leverages local funding with other non -local funding sources • Project finishes a partially completed project 322' ■ , r r The Height of Desert Living Capital Improvement Program Policy & Procedures MEDIUM • Project maintains existing service levels • Project provides for the maintenance of existing systems and equip- ment • Project results in increased efficiency • Project reduces operational costs • Project significantly reduces losses in revenue or provides for signifi- cant increased revenues LOW • Project provides an expanded level of service or new public facility not included in the Town Council's priorities • Project is deferrable • Project uses debt financing C. Funding Sources: The primary funding sources for the CIP are the Gen- eral Fund, grants, development fees, excise taxes, HURF, bonded indebted- ness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP re- quest. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Man- ager to maintain this schedule or to provide schedule updates to the CIP Co- ordinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. The Height of Desert Living ® N 11 323 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2017-19 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2016-17 TOTAL ESTIMATED PROJECT COST: Click here to enter text. PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Total General $0 Capital Projects $0 Excise Tax $0 Grant $0 HURF $0 Development Fee $0 Developer $0 Unfunded $0 Other $0 Total $0 $0 $0 $0 $0 $0 $0 Project Expenses Fund Type Prior Years FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Total Planning $0 Design $0 Construction $0 Other $0 Total $0 $0 $0 $0 $0 $0 $0 Operating Impact Fund Type FY 16-17 FY17-18 FY 18-19 FY19-20 FY20-21 Total Salaries & Benefits $0 Services & Supplies $0 Other $0 Total $0 $0 $0 $0 $0 $0 324' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Summary Capital Projects Summary The Height of Desert Living M' M ■ 1 325 Capital Projects Summary 326' ■ , ■ ' ■ The Height of Desert Living PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 PROJECTS BY YEAR Five Year Total Prior (excludes Prior Project Title ML Years' Costs FY16-17 FY17-18 FYI8-19 FY19-20 FY20-21 Years' Costs) Stor anter Management/Drainage Projects Ashbrook Wash Channeliaation Improvernents- D6030 Bayfield to Del Cambre $ 646,436 $ 700,000 $ $ S $ $ 700,000 D6047 Drainage -Miscellaneous 51,362 50,000 50,000 TOTAL $ 697,798 $ 750,000 $ $ $ $ $ 750,000 Downtown Improvement Projects Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase [I E8502 (Avenue/Lakeside Project)] $ $ 400,000 $ $ $ $ $ 400,000 E8505 Downtown Lighting Improvements 200,000 200,000 TOTAL $ $ 600,000 $ $ $ $ $ 600,000 Facilities Projects F4005 Fire Station 2 Relocation 187,178 $ 3,800,000 $ $ $ $ $ 3,800,000 F4013 Fire Station 3 - 2,745,000 2,745,000 F4014 Fire Station 3 Vehicles & Equipment 1,122,000 1,122,000 F4029 Civic Centerhnprovements - 150,000 - 150,000 F4030 Purchase and Install Chiller # 1 300,000 - - 300,000 TOTAL $ 187,178 $ 4,100,000 $ 150,000 $ $ $ 3,867,000 $ 8,117,000 Parks & Recreation Projects P3022 Fountain Lake Water Quality Improvements 67,106 $ 205,000 $ - $ $ $ - 205,000 P3023 New Pocket Park -West - 903,000 903,000 P3025 Adero Canyon Trailhead 41,165 2,285,000 - 2,285,000 P3026 Fountain Park Access Improvements 375,000 375,000 P3027 Four Peaks Park -Phase I (bus bam) 75,000 - 75,000 P3028 Four Peaks Park - Phase 11 - 800,000 800,000 TOTAL $ 108,271 $ 2,940,000 $ - $ - S $ 1,703,000 $ 4,643,000 Street/Sidewulk Proiects 56003 Unpaved Alley Paving Projects $ 513,755 $ 255,000 $ 150,000 $ - $ $ - $ 405,000 56015 Fountain Hills Blvd Widening - Shea Boulevard - 100,000 - to Pinto) 100,000 56053 Fountain Hills Blvd Shoulder Paving 122,208 500,000 - 500,000 56057 McDowell Mountain Road Repairs 75,000 - - - 75,000 56058 Shea Blvd. Widening -Palisades Blvd. to - 100,000 1,091,000 5,389,000 PP Technology Dr. 6,580,000 TOTAL $ 635,963 $ 830,000 $ 350,000 $ $ 1,01,000 _,$ 5,389,000 S 7,660,000 Contingency $ 92,200 $ 5,000 $ $ 10,910 $ 109,590 $ 217,700 TOTAL PROPOSED CAPITAL PROJECTS $ 1,629,210 $ 9,312,200 $ 505,000 $ $ 1,101,910 $ 11,068,590 $ 21,987,700 326' ■ , ■ ' ■ The Height of Desert Living Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR I PROJECTION Stormwater Management/Drainage Projects 000 $ $ REVENUES & PROJECT COSTS Downtown Improvement Projects 600,000 Facilities Projects ,,000 TOTAL IFY20-21 8,117,000 Parks & Recreation Projects 2,940,000 - YEAR SURPLUS/ REVENUES BY SOURCE FUNDS Requested Requested Requested Requested Requested PROJECTION DEFICIT General Fund $ $ $ $ $ $ $ $ Highway User Fund 5,000 10,910 109,590 217,700 $ 9,312,200 $ 505,000 $ Downtown Strategy Fund 303,116 975,000 $ 21,987,700 Total Project Costs 975,000 (671,884) Grants 4,861,000 255,000 70,000 764,000 3,772,000 4,861,000 - Capital Projects Fund 7,748,785 5,860,328 435,000 10,910 109,590 6,415,828 1,332,957 Development Fees: Streets - - - - - - - LawEnforcement 203,484 203,484 - 203,484 Fire & Emergency Medical 88,987 51,822 45,792 97,614 (8,627) Open Space 1,671,669 1,671,669 1,671,669 Parks & Recreation 363,654 144,987 90,690 235,677 127,977 Library/Museum - - - - - Bonds Developers Unfunded 7,377,518 - 327,000 7,050,518 7,377,518 (7,377,518) Other 150,000 150,000 150,000 $ 9,312,290 $ 505,000 $ $ 1,101,910 1 $11,068,590 1 $ 21,987,790 Total Revenues By Source $ 22,768,213 EXPENDITURES BYPRO JECTTYPE &COSTS7600,000 1 I 1 Stormwater Management/Drainage Projects 000 $ $ $ $ $ 750,000 Downtown Improvement Projects 600,000 Facilities Projects ,,000 150,000 3,867,000 8,117,000 Parks & Recreation Projects 2,940,000 - 1,703,000 4,643,000 Street/Sidewalk Projects 830,000 350,000 1,091,000 5,389,000 7,660,000 Traffic Signal Projects - - - - - Contingency 92,200 5,000 10,910 109,590 217,700 $ 9,312,200 $ 505,000 $ $ 1,101,910 $ 11,068,590 $ 21,987,700 Total Project Costs The Height of Desert Living E E E 327 Capital Projects Summary Description Capital Projects Fund Management Fees Software Hardware/Peripherals Building Improvement Expenses Street Improvement Expenses Park Improvement Expenses Stormwater/Drainage Expenses Furniture/Equipment Computer Hardware Computer Software Building Improvements Street Improvements Park Improvements Other Infrastructure Stormwater/Drainage Improvements Damages/Vandalism Contingency Sub total Expenditures Transfers Out Total Capital Projects Fund FY16-17 Proposed Budget Summary of Expenditures Capital Projects Fund FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Budget Proposed Budget $ 2,805 $ 1,650 $ 1,685 $ 1,685 2,967 - - - 2,483 - - - 4,423 9,123 - - - 2,049 65,000 75,000 44,350 - - - 7,166 13,901 50,000 50,000 - - - 300,000 18,233 - - - - 13,068 - - 63,115 632,349 3,650,000 3,800,000 57,900 386,150 6,500,000 755,000 33,416 74,227 1,135,614 2,940,000 199,518 548,447 580,000 600,000 - 37,500 2,145,000 700,000 - 32,001 - - - - 135,586 92,200 436,376 1,750,465 14,262,885 9,313,885 334,000 994,000 - 379,000 $ 770,376 $ 2,744,465 $ 14,262,885 $ 9,692,885 328' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Parks & Recreation Projects 21 Projects by Project Type Revenues - FY17-21 Street/Sidewal Ir Projects 35% TOTAL = $22.OM Improvement Stormwater Projects Management/ 3% Drainage Projects 3% Projects by Funding Source Revenues - FY17-21 ngency 0/ ,Development Fees 10% Fund 'A Grants Unfunded 22% 34% Excise Tax Fund _X 4% TOTAL = $22.OM The Height of Desert Living ® I E 329 Capital Projects Summary PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 BY YEAR AND FUNDING SOURCE Project Prior Years' Five Year No. Project Title/Funding Source Costs FYI 6-17 FYI 7-18 FYI 8-19 FY19-20 FY20-21 Source Total Project Tota D6030 Ashbrook Wash Channclization $ 1,346,436 Improvements -Bayfield to Del Cambre Capital Projects Fund $ 646,436 $ 700,000 $ - $ - $ - $ - $ 700,000 Grants - - - - - - - D6047 Drainage -Miscellaneous 101,362 Capital Projects Fund $ 51,362 $ 50,000 $ $ $ $ $ 50,000 E8502 Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase H (Avenue/Lakeside Project)] 400,000 Downtown Strategy $ - $ 400,000 $ - $ - $ - $ - $ 400,000 E8505 Downtown lighting Improvements 200,000 Downtown Strategy $ $ 200,000 $ $ $ $ $ 200,000 F4005 Fire Station 2 Relocation 3,987,178 Capital Projects Fund _ $ 187,178 $ 3,394,694 $ - $ - $ - $ - $ 3,394,694 Development Fees - 255,306 - - - - 255,306 Other 150,000 150,000 F4013 Fire Station 3 2,745,000 Development Fees $ - $ - $ - $ - $ - $ 45,792 $ 45,792 Unfunded - - - - - 2,699,208 2,699,208 F4014 Fire Station 3 Vehicles & Equipment 1,122,000 Unfunded $ - $ - $ - $ - $ - $ 1,122,000 $ 1,122,000 F4029 Civic Center Improvements 150,000 Capital Projects Fund = $ - $ - $ 150,000 $ - $ - $: - $ 150,000 F4030 Purchase and Install Chiller #1 300,000 Capital Projects Fund $ 300,000 $ - $ $ - $ 300,000 P3022 Fountain Lake Water Quality Improvements 272,106 Capital Projects Fund67,106 $ 205,000 $ - $ - - $ 205,000 P3023 New Pocket Park -West 903,000 Development Fees $ - $ - $ - $ - $ - $ 90,690 $ 90,690 Unfunded - - - - - 812,310 812,310 P3025 Adero Canyon Trailhead 2,326,165 Capital Projects Fund 41,165 $ 468,434 $ - $ - $ - $ 468,434 Development Fees - 1,816,566 - - - - 1,816,566 P3026 Fountain Park Access Improvements 375,000 Downtown Strategy - 375,000 - - - - 375,000 P3027 Four Peaks Park - Phase I (bus barn) 75,000 Capital Projects Fund $ -. 75.90¢ ,$ ,$ 75.000 P3028 Four Peaks Park - Phase H 800,000 Unfunded - - - - - 800,000 800,000 56003 Unpaved Alley Paving Projects 918,755 Capital Projects Fund 513,755 $ 255,000 $ 150,000 $ 405,000 S6015 Fountain Hills Blvd Widening - Shea Boulevard to Pinto) 100,000 Capital Projects Fund $ 100,000 $ - - $ 100,000 S6053 Fountain Hills Blvd Shoulder Paving 622,208 Capital Projects Fund $ 114,900 $ 245,000 $ - $ - $ - $ 245,000 Grants - 255,000 - - - - 255,000 Other 7,308 - - S6057 McDowell Mountain Road Repairs 75,000 Capital Projects Fund $ 75,000 $i $ - $ - $ - $ 75,000 S6058 SheaBlvdWidening- PalisadesBlvd.to Technology Dr. 6,580,000 Capital Projects Fix , $ $ - $ 30,000 $ $ $ $ 30,000 Grants - - 70,000 - 764,000 3,772,000 4,606,000 Unfunded - - - - 327,000 1,617,000 1,944,000 Contingency 217,700 Capital Projects Fu $ 92,200 $ 5,000 $ $ 10,910 $ 109,590 $ 217,700 TOTAL PROPOSED CAPITAL PROJECTS $ 1,629,210 $ 9,312,200 $ 505,000 $ $1,101,910 $11,068,590 $21,987,700 $23,616,910 The highlighted rows represent project funding through the Town's Capital Projects Fund. 330 1 ■ , r r The Height of Desert Living Capital Projects Fund Grants Downtown Strategy General Fund Development Fees Reimbursements from Developers Unfunded Bonds HURF Other Total PROPOSED CAPITAL PROJECTS FY16-17 THROUGH FY20-21 BY YEAR AND FUNDING SOURCE TOTALS REVENUE SUMMARY TOTALS BY FUNDING SOURCE Prior Years' Capital Projects Summary Total FY16-17 - Costs FY16-t7 FY17-18 FY18-19 FY19-20 FY20-21 FY20-21 Project Total $ 1,621,902 $ 5,860,328 $ 435,000 $ - 255,000 70,000 975,000 - 2,071,872 7,308 150,000 - $ 1,629,210 $ 9,312,200 $ 505,000 $ EXPENDITURE SUMMARY TOTALS BY ACTIVITY $ 10,910 $ 109,590 $ 6,415,828 $ 8,037,730 764,000 3,772,000 4,861,000 4,861,000 - - 975,000 975,000 136,482 2,208,354 2,208,354 327,000 7,050,518 7,377,518 7,377,518 150,000 157,308 $ 1,101,910 $11,068,590 $ 21,987,700 $ 23,616,910 The Height of Desert Living M e ■ ' 331 Total Prior Years' FY16-17 - Source Costs FY15-16 FYI 6-17 FYI 7-18 FYI 8-19 FY19-20 FY20-21 Project Total Acquisition $ - $ 300,000 $ - $ $ $ $ 300,000 $ 300,000 Pring 217,200 - 200,000 200,000 417,200 Design 598,918 775,000 15,000 1,091,000 456,000 2,337,000 2,935,918 Construction 813,092 7,837,200 290,000 10,910 10,612,590 18,750,700 19,563,792 Other Expenses - 400,000 400,000 400,000 Total $ 1,629,210 $ 9,312,200 $ 505,000 $ - $1,101,910 $11,068,590 $ 21,987,700 $ 23,616,910 The Height of Desert Living M e ■ ' 331 Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living M M ■ 1 333 Capital Projects Information Sheets D6030 PROJECT TITLE: Ashbrook Wash Channelization Improvements PROJECT NUMBER: D6030 PROJECT DESCRIPTION/ SCOPE: This project will upgrade the channel and culverts along the Ashbrook Wash between Bayfield Drive and Del Cambre Avenue to carry run-off from a 100 -year storm event without flooding adjacent resi- dences. The work is anticipated to include a new culvert at Bayfield Drive (six barrel, 8' x 5' concrete box cul- vert), a new culvert at Saguaro Boulevard (seven barrel, 10' x 4' concrete box culvert), grading a portion of the channel length, excess vegetation removal, and two segments of masonry floodwall. TOWN GOALS TIMEFRAME: FY14-17 YEAR PROJECT BEGAN: FY13-14 TOTAL ESTIMATED PROJECT COST: $2,295,094 TOTAL ESTIMATED TOWN PORTION: $1,346,436 PROJECT JUSTIFICATION: Survey data and hydraulic calculations from the Maricopa County Flood Control District (MCFCD) show that 13 houses and duplex units are susceptible to flooding in the 100 -year flood along Ashbrook Wash between Bayfield Drive and Del Cambre Avenue. The MCFCD had deferred its assess- ment of the Town's 2009 CIP submittal request pending confirmation of the flooding hazard. Upon the Town's updated information and re -submittal of its Capital Improvement Program Prioritiza- tion Procedure request, MCFCD staff approved the project and are splitting the project costs equally, along with the MCFCD managing the project's design and construction. FUNDING PRIORITY: High - Prevents Irreparable Damage to Existing Facilities v wp-011 *WW ` 0010A 334' ■ ' ■ ' ■ The Height of Desert Living m s ig Ed 0 CAUC6 DR Capital Projects Information Sheets D6030 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 646,436 $ 700,000 $ $ - $ $ - $1,346,436 Grant - Downtown Strategy General Developer - Development Fees Bonds Other Sources Unfunded TOTAL $ 646,436 $ 700,000 $ $ - $ $ - $1,346,436 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ - Planning 150,094 150,094 Design - Construction 496,342 700,000 1,196,342 Other Expenses I - TOTAL 1 $ 646,436 1 $ 700,000 1 $ $ - $ $ - $1,346,436 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 335 Capital Projects Information Sheets D6047 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Miscellaneous Drainage Improvements D6047 This project will provide for the construction of new drainage facilities or the extension of existing facilities at locations of future road widening projects where erosion occurs so that excess excavated materials may be put in place when available. The project will also provide for the revegetation of these locations. TOWN GOALS TIMEFRAME: FY15-17 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $101,362 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the ar- eas where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: High - Leverage Local Funds 336' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 51,362 $ 50,000 $ $ - $ $ - $ 101,362 Grant - Downtown Strategy General Developer - Development Fees Bonds - Other Sources Unfunded - TOTAL $ 51,362 $ 50,000 $ $ - $ $ - $ 101,362 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design - Construction 51,362 50,000 101,362 Other Expenses I - TOTAL 1 $ 51,362 1 $ 50,000 1 $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 337 Capital Projects Information Sheets E8502 PROJECT TITLE: Downtown Public Improvements [formerly Downtown Vision Master Plan - Phase II (Avenue/Lakeside Project)] PROJECT NUMBER: E8502 PROJECT DESCRIPTION/SCOPE: This project may be used as an inducement to reimburse a developer(s) up to $400,000 for con- struction of Town approved streetscape/sidewalks/road improvements for development of a project or projects in the Lakeside District and/or The Avenue District in alignment with the Downtown Vision Master Plan adopted by Council on 9/17/09 and in alignment with the Downtown Area Specific Plan framework. It may also be used by the Town for streetscape/sidewalks/road improvements/parking studies to induce a developer(s) to develop a project or projects in the above mentioned Districts. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: N/A TOTAL ESTIMATED PROJECT COST: $400,000 PROJECT JUSTIFICATION: In FY05-06 and FY06-07, the Town completed Phases I and II of the "Avenue of the Fountains En- hancement Project." Phase I included design of the entire project, and construction of the street- scape and sidewalks on the north side of the Avenue. Phase II included construction of the street- scape and sidewalks on the south side of the Avenue in front of Town Hall. In January 2009, the Town of Fountain Hills and the Fountain Hills Chamber of Commerce, embarked on a journey to develop a master plan for downtown Fountain Hills. Swaback Partners was engaged to assist in this project. The process included input in structured group settings. Two different groups, inclusive of community leaders and local constituents, formally assisted in defining the vision - the Project Team and the Focus Group. In addition, the process included numerous public meetings to discuss the project progress, and receive feedback and guidance. This project will continue the "Avenue of the Fountains Enhancement Project" in the form of an in- ducement up to $400,000 to reimburse a developer or developers for developing a project(s) in the Lakeside District or The Avenue District in alignment with the Downtown Vision Master Plan. It may also be in the form of a Town project to induce a development. The Town Council would formalize the reimbursement or inducement through an adopted Development Agreement which would outline the conditions of the reimbursements or inducements. FUNDING PRIORITY: High - Town Council Priority 338' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets E8502 ♦ q It FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ - Grant - Downtown Strategy 400,000 400,000 General - Developer Development Fees Bonds Other Sources - Unfunded - TOTAL $ - $ 400,000 1 $ $ - $ $ - $ 400,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ - $ - $ $ - $ Planning Design Construction - Other Expenses 400,000 1 400,000 TOTAL $ $ 400,000 1 $ $ - $ $ - $ 400,000 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ - The Height of Desert Living E ■ 1 01 339 Capital Projects Information Sheets E8505 PROJECT TITLE: Downtown Lighting Improvements PROJECT NUMBER: E8505 PROJECT DESCRIPTION/ SCOPE: The project will provide for lighting improvements along Avenue of the Fountains from Saguaro Boulevard to La Montana Drive. The design phase will include potential lighting options and cost esti- mates. TOWN GOALS TIMEFRAME: g'ii['-Sri YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $200,000 PROJECT JUSTIFICATION: This project is at the request of Town Council from the March 8, 2016 Special Session. FUNDING PRIORITY: Low - Deferrable 340' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets E8505 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ Grant - Downtown Strategy 200,000 200,000 General - Developer - Development Fees Bonds Other Sources Unfunded TOTAL $ $ 200,000 $ $ - $ $ - $ 200,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 40,000 40,000 Construction 160,000 160,000 Other Expenses TOTAL $ - $ 200,000 i $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 341 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station #2 Relocation PROJECT NUMBER: F4005 PROJECT DESCRIPTION/ SCOPE: Construction of a new Fire Station #2 to replace the existing Fire Station #2 on Saguaro Blvd., south of Shea Blvd. The new station location is on Fountain Hills Boulevard, north of Shea Boulevard and will provide decreased response times within the service area. TOWN GOALS TIMEFRAME: FY09-17 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $3,987,178 PROJECT JUSTIFICATION: The Fire Department has previously completed a study to improve response times for all areas within the Town, in particular Eagle Mountain, Crestview, Copperwynd, Adero Canyon, Fire Rock, and the Westridge developments. The criteria used included response times (5 minutes 90% of the time), secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites requiring little or no Planning & Zoning or Council action. The new Fire Station location will afford superior overlapping coverage for both of the Town's Fire Stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of Fountain Hills. FUNDING PRIORITY: Medium - Results in Increased Efficiency 342' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4005 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 187,178 $3,394,694 $ $ - $ $ - $3,581,872 Grant $ - Downtown Strategy - General 174,471 350,000 Developer Construction 12,707 Development Fees 255,306 255,306 Bonds - Other Sources 150,000 150,000 Unfunded - TOTAL $ 187,178 $3,800,000 $ $ - $ $ - $3,987,178 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 174,471 350,000 524,471 Construction 12,707 3,450,000 3,462,707 Other Expenses TOTAL 1 $ 187,178 1 $3,800,000 1 $ $ - $ $ - $3,987,178 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 343 Capital Projects Information Sheets F4013 PROJECT TITLE: Fire Station #3 PROJECT NUMBER: F4013 PROJECT DESCRIPTION/SCOPE: Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site con- straints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infra- structure Improvements Plan. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $2,745,000 PROJECT JUSTIFICATION: Fire Station No. 3 will allow the Fire Department to meet service levels and response times due to growth in the community. FUNDING PRIORITY: High - Protects Health & Safety of the Town SUNRIDGE CANYON - OWNER: PARCEL SUNRIDGE CANYON L.L.C. i FIRE STATION NO. 3 F4013 L i FUTURE PARK �`� GE CANYON SUNRT GE COMMUNITY i ASSOCIATION 1 344' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4013 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ Grant - Downtown Strategy 343,000 343,000 General 2,402,000 2,402,000 Developer - Development Fees 45,792 45,792 Bonds - Other Sources - Unfunded 2,699,208 2,699,208 TOTAL $ $ - $ $ - $ $2,745,000 $2,745,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 343,000 343,000 Construction 2,402,000 2,402,000 Other Expenses TOTAL $ $ - $ $ - $ $2,745,000 $2,745,000 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 345 Capital Projects Information Sheets F4014 PROJECT TITLE: Fire Station No. 3 Equipment PROJECT NUMBER: F4014 PROJECT DESCRIPTION/SCOPE: Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station No. 3. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $1,122,000 PROJECT JUSTIFICATION: Fire Station No. 3 will allow the Fire Department to meet services levels and response times due to growth in the community. FUNDING PRIORITY: High - Protects Health & Safety of the Town 346' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4014 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ Grant - Downtown Strategy General - Developer 1,122,000 - Development Fees $ $ - $ $ - $ $1,122,000 $1,122,000 Bonds Other Sources - Unfunded 1,122,000 1,122,000 TOTAL $ $ - $ $ - $ $1,122,000 $1,122,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ Planning - Design Construction - OtherExpenses 1,122,000 1,122,000 TOTAL $ $ - $ $ - $ $1,122,000 $1,122,000 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 347 Capital Projects Information Sheets F4029 PROJECT TITLE: Civic Center Improvements PROJECT NUMBER: F4029 PROJECT DESCRIPTION/ SCOPE: Removal and replacement of approximately 12,500 square feet of concrete between the Library and Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis- cellaneous improvements as needed. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The Library and Community Center were opened in 2001 and since that time the concrete plaza has seen displacement causing tripping hazards. These trip hazards have been ground down to accept- able limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec- ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants. FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems 348' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4029 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ 150,000 $ - $ $ - $ 150,000 Grant - Downtown Strategy General Developer - Development Fees Bonds Other Sources Unfunded - TOTAL $ $ - $ 150,000 $ - $ $ - $ 150,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ - $ - $ $ - $ Planning - Design - Construction 150,000 150,000 Other Expenses TOTAL $ $ - $ 150,000 i $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 349 Capital Projects Information Sheets F4030 PROJECT TITLE: Chiller Installation PROJECT NUMBER: F4030 PROJECT DESCRIPTION/ SCOPE: Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center complex. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: When the Civic Center complex was constructed, the Physical Plant was designed for two cooling towers and three chillers to supply chilled water for the HVAC system. During the original construc- tion, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the Town Hall building was constructed but the third chiller was not added. Two chillers are needed to run simultaneously to supply chilled water during the summer months. Without the third chiller, there is no operational redundancy and the current chillers have in excess of 42,000 hours of run time. FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems 350' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4030 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ 300,000 $ $ - $ $ - $ 300,000 Grant - Downtown Strategy General Design Developer Development Fees Bonds Other Expenses Other Sources Unfunded - TOTAL $ $ 300,000 $ $ - $ $ - $ 300,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ 300,000 $ $ - $ $ - $ 300,000 Planning - Design Construction Other Expenses TOTAL $ - $ 300,000 i $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 351 Capital Projects Information Sheets P3022 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Fountain Lake Water Quality Improvements P3022 This project will help improve water quality in Fountain Lake by developing a comprehensive water quality management program. TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $272,106 PROJECT JUSTIFICATION: Fountain Lake serves as the centerpiece of the Town activities. The total lake area is approximately 29 acres and receives reclaimed wastewater with a high nutrient concentration. Over the years, the lake has experienced episodes of low oxygen levels, occasional algae blooms, unpleasant odors, and fish die off. Meetings are being held between the Town and the Fountain Hills Sanitary District to help determine the extent and funding levels needed to further improve the lake's water quality in the future. A comprehensive water quality management program was previously completed by a consultant. Fu- ture improvements to help aerate or "mix" the lake may be required with estimated funding shown in FY16-17. FUNDING PRIORITY: Medium - Maintains Existing Service Level 352' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3022 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 67,106 $ 205,000 $ $ - $ $ - $ 272,106 Grant - Downtown Strategy General Developer - Development Fees Bonds Other Sources Unfunded - TOTAL $ 67,106 $ 205,000 $ $ - $ $ - $ 272,106 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ - Planning 67,106 67,106 Design 25,000 25,000 Construction 180,000 180,000 Other Expenses I - TOTAL 1 $ 67,106 1 $ 205,000 1 $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ - Services & Supplies 10,000 10,000 11,000 11,000 42,000 Other Impact - TOTAL $ - $ 10,000 $ 10,000 $ 11,000 $ 11,000 $ 42,000 The Height of Desert Living E E E 353 Capital Projects Information Sheets P3023 PROJECT TITLE: Pocket Park West PROJECT NUMBER: P3023 PROJECT DESCRIPTION/ SCOPE: Development of a proposed pocket park to serve the western portion of the community near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire Station No. 3 and both projects should be done concurrently. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $903,000 PROJECT JUSTIFICATION: The Town's current General Plan recommends that the community add two neighborhood parks (10- 15 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being served because facilities are lacking and the distance to an existing community or neighborhood park is excessive. The General Plan indicates that one new neighborhood park should be located on exist- ing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. FUNDING PRIORITY: Medium - Maintains Existing Level of Service SUNRIDGE CANYON PARCEL POCKET PARK - WEST P3023 Si ouv Gaourvo NUDGE CANY .A4RCEL v�£ OWNER: SUNRIDGE CANYON L.L.C. f 354' ■ , ■ ' ■ The Height of Desert Living IOWNER: SUNRIDGE CANYON COM I ITY ASSSOCIASOCIA TION Capital Projects Information Sheets P3023 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ Grant - Downtown Strategy 113,000 113,000 General 790,000 - Developer - Development Fees 90,690 90,690 Bonds - Other Sources - Unfunded 812,310 812,310 TOTAL $ $ - $ $ - $ $ 903,000 $ 903,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 113,000 113,000 Construction 790,000 790,000 Other Expenses TOTAL $ $ - $ $ - $ $ 903,000 $ 903,000 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 355 Capital Projects Information Sheets P3025 PROJECT TITLE: Adero Canyon Trailhead PROJECT NUMBER: P3025 PROJECT DESCRIPTION/ SCOPE: This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS TIMEFRAME: FY16-17 174_177 101t4ia7XeL•1► 9'6160 TOTAL ESTIMATED PROJECT COST: $2,326,165 PROJECT JUSTIFICATION: This entrance would be the sole means by which people would be able to access the McDowell Moun- tain Preserve from the south without walking through existing MCO private property. The site has been planned for a number of years with a master plan for development. The timing of this project has been moved to FY16-17 to better reflect the realities of MCO's develop- ment schedule for the Adero Canyon development and the construction of the planned access road by MCO, which would serve as the means by which access to the trailhead site would be gained for the construction of the trailhead. The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre- serve and its trail system which has already been constructed. FUNDING PRIORITY: Low - Provides an Expanded Level of Service _:,N� xsao- p 356' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3025 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 41,165 $ 468,434 $ $ - $ $ - $ 509,599 Grant - Downtown Strategy 41,165 130,000 171,165 General 2,155,000 2,155,000 Developer - Development Fees 1,816,566 1,816,566 Bonds - Other Sources Unfunded TOTAL $ 41,165 $2,285,000 $ $ - $ $ - $2,326,165 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 41,165 130,000 171,165 Construction 2,155,000 2,155,000 Other Expenses TOTAL 1 $ 41,165 1 $2,285,000 1 $ $ - $ $ - $2,326,165 OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ - Services & Supplies 10,000 12,000 12,000 12,000 46,000 Other Impact - TOTAL $ - $ 10,000 $ 12,000 $ 12,000 $ 12,000 $ 46,000 The Height of Desert Living E E E 357 Capital Projects Information Sheets P3026 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Fountain Park Access Improvements P3026 Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake. The improvements will be designed to be ADA compliant and may contain an observation area, steps, ramps, retaining walls, handrails lighting, etc. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $375,000 PROJECT JUSTIFICATION: It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Foun- tains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, ac- cess is challenging down the existing steep slope. It is likely that some combination of steps, ramps and sidewalks will be required to provide a new access point into Fountain Park. FUNDING PRIORITY: Low - Provides an Expanded Level of Service 411 + 'TT r 358' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3026 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ $ - $ $ - $ Grant - Downtown Strategy 375,000 375,000 General - Developer - Development Fees Bonds Other Sources Unfunded - TOTAL $ $ 375,000 $ $ - $ $ - $ 375,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 125,000 125,000 Construction 250,000 250,000 Other Expenses TOTAL $ $ 375,000 i $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 359 Capital Projects Information Sheets P3027 PROJECT TITLE: Four Peaks Park—Phase I of III PROJECT NUMBER: P3027 PROJECT DESCRIPTION/ SCOPE: Phase I consists of demolition and removal of the existing bus barn, grease and oil interceptor, elec- trical service and restoration of the area. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: The Town acquired property adjacent to the Four Peaks school site approximately 15 years ago. This property included the bus barn that was used for vehicle storage and maintenance. The Town has received a number of complaints from the neighborhood regarding the unsightly condition of the bus barn and the surrounding area. The revised Four Peaks Park Master Plan shows this area be cleared, the bus barn removed and new athletic areas be constructed in the same spot. Demolition of the bus barn would be Phase I of that plan with athletic areas to be constructed in the future. FUNDING PRIORITY: Low - Deferrable 360' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3027 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ 75,000 $ $ - $ $ - $ 75,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ $ 75,000 $ $ - $ $ - $ 75,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design - Construction 75,000 75,000 Other Expenses TOTAL $ $ 75,000 i $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 361 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/ SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise - Completed Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to Glenbrook in FY16-17 Phase V: 635 LF from Desert Vista to Saxon Dr. and 410 LF from Tioga south and east of Pano- rama in FY17-18 TOWN GOALS TIMEFRAME: FY09-18 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $918,755 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu- tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: High - Federal, State or Local Mandate 362' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 513,755 $ 255,000 $ 150,000 $ - $ $ - $ 918,755 Grant - Downtown Strategy General Developer - Development Fees Bonds Other Sources Unfunded - TOTAL $ 513,755 $ 255,000 $ 150,000 $ - $ $ - $ 918,755 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ - $ - $ $ - $ Planning - Design 383,282 30,000 15,000 428,282 Construction 129,780 225,000 135,000 489,780 Other Expenses 693 693 TOTAL $ 513,755 1 $ 255,000 1 $ 150,000 1 $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ Services & Supplies - Other Impact 2,000 2,000 2,000 2,000 8,000 TOTAL $ - $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 8,000 The Height of Desert Living E E E 363 Capital Projects Information Sheets S6015 PROJECT TITLE: Fountain Hills Boulevard Widening - Shea to Segundo PROJECT NUMBER: S6015 PROJECT DESCRIPTION/ SCOPE: Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boule- vard to Segundo Drive. TOWN GOALS TIMEFRAME: FY18-22 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in each direction. The Town's General Plan identifies Fountain Hills Boulevard as a minor arterial road- way which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The De- sign Concept Report will provide a preliminary roadway layout, identify key issues, drainage improve- ments, etc. for the safe and efficient movement of vehicles. This information will be used for a future bond issue to fund the design and construction of the widening. FUNDING PRIORITY: Medium - Results in Increased Efficiency 364' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6015 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ 100,000 $ - $ $ - $ 100,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded TOTAL $ $ - $ 100,000 $ - $ $ - $-100,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ - $ - $ $ - $ - Planning 100,000 100,000 Design - Construction Other Expenses TOTAL $ $ - $ 100,000 i $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 365 Capital Projects Information Sheets S6053 PROJECT TITLE: Fountain Hills Boulevard Shoulder Paving PROJECT NUMBER: S6053 PROJECT DESCRIPTION/ SCOPE: This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-17 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $622,208 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run -off -the -road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: High - Leverage Local Funds FOUNTAIN HILLS BLVD PAVED SHOULDERS - AERIAL PHOTO MAP DATE'. 08-31-2010 0 500' 1000' �i PROPOSED PAVED SHOULDERS AERIAL PHOTO: 2008`J SCALE OF FEET 366' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6053 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ 114,900 $ 245,000 $ $ - $ $ - $ 359,900 Grant Design 255,000 255,000 Downtown Strategy 425,000 425,000 Other Expenses General TOTAL 1 $ 122,208 1 $ 500,000 1 $ $ - $ $ Developer - Development Fees Bonds - Other Sources 7,308 7,308 Unfunded - TOTAL $ 122,208 $ 500,000 $ $ - $ $ - $ 622,208 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design 122,208 75,000 197,208 Construction 425,000 425,000 Other Expenses TOTAL 1 $ 122,208 1 $ 500,000 1 $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ - Services & Supplies 1,000 1,000 1,000 1,000 1,000 5,000 Other Impact - TOTAL $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000 The Height of Desert Living E E E 367 Capital Projects Information Sheets S6057 PROJECT TITLE: McDowell Mountain Road Repairs PROJECT NUMBER: 56057 PROJECT DESCRIPTION/ SCOPE: This project will repair an uneven section of McDowell Mountain Road. TOWN GOALS TIMEFRAME: FY16-17 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $75,000 PROJECT JUSTIFICATION: Repairs are required to correct an uneven section of McDowell Mountain Road. FUNDING PRIORITY: High - Protects Health & Safety of the Town 368' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6057 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ 75,000 $ $ - $ $ - $ 75,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ $ 75,000 $ $ - $ $ - $ 75,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ $ - $ $ - $ Planning - Design - Construction 75,000 75,000 Other Expenses TOTAL $ $ 75,000 i $ $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 369 Capital Projects Information Sheets S6058 PROJECT TITLE: Shea Boulevard Widening - Palisades to Technology PROJECT NUMBER: S6058 PROJECT DESCRIPTION/ SCOPE: Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades Boulevard to Technology Drive. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000 vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Design Concept Report will pro- vide for an updated scope of work and cost estimate. FUNDING PRIORITY: High - Leverage Local Funds 370' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6058 FUNDING SOURCES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Capital Projects $ - $ - $ 30,000 $ - $ $ - $ 30,000 Grant 70,000 70,000 Downtown Strategy - General Developer - Development Fees Bonds Other Sources Unfunded TOTAL $ $ - $ 100,000 $ - $ $ - $-100,000 PROJECT EXPENSES ACTIVITY Prior Years FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Acquisition $ - $ - $ - $ - $ $ - $ - Planning 100,000 100,000 Design - Construction Other Expenses TOTAL $ $ - $ 100,000 i $ - $ $ OPERATING IMPACT ACTIVITY FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 TOTAL Salaries & Benefits $ - $ $ - $ $ - $ Services & Supplies Other Impact TOTAL $ - $ $ - $ $ - $ The Height of Desert Living E E E 371 Capital Projects Funds Administration Facilities Replacement Fund Administration Facilities Replacement Fund The Height of Desert Living M M M 373 Capital Projects Funds Administration Facilities Replacement Fund Facilities Realacement Fund Service Delivery Plan The Facilities Replacement Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building paint- ing, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment and Parks and Recreation structures. Use of Funds - Facilities Replacement - By Program Where does the money go? Total Proposed Budget = $431,000 Expenditures by Program Program Name FY13-14 FY14-15 FY15-16 FY16-17 Actual Actual Revised Proposed Bud et Budget Administration - 41,01 130,000 431,000 Total - 41,010 130,000 431,000 Use of Funds - Facilities Replacement - By Program Where does the money go? Total Proposed Budget = $431,000 374 1 ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY13-14 FY14-15 FY15-16 Actual Actual Revised Bud et FY16-17 Proposed Budget Maintenance & Repair - - 100,000 100,000 Contractual Services - - 30,000 - Equipment/Improvements - 41,010 - - Contin enc - I - I - 1 331,000 Total - 41,010 130,000 431,000 374 1 ■ , ■ ' ■ The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Variance Explanations: Maintenance and Repair: Amount was increased and moved from Contingency to better reflect the type of expenditures budgeted. Use of Funds - Facilities Replacement - By Category Where does the money go? Total Proposed Budget = $431,000 FY16-17 Proposed Budget Summary of Expenditures Facilities Replacement Fund The Height of Desert Living N ■ 1 ■ 1 375 FY13-14 FY14-15 FY15-16 FY16-17 Description Actual Actual Revised Budget Proposed Budget Facilities Replacement Fund Building Maint/Repair $ - $ - $ 100,000 $ 100,000 Professional Fees - - 30,000 - Furniture/Appliances - 41,010 - - Contingency - - - 331,000 Sub total Expenditures - 41,010 130,000 431,000 Transfers Out - - - - Total Facilities Replacement Fund $ - $ 41,010 $ 130,000 $ 431,000 The Height of Desert Living N ■ 1 ■ 1 375 Capital Projects Funds Administration Facilities Replacement Fund 376' ■ ' ■ ' ■ The Height of Desert Living Vehicle Replacement Program Vehicle Replacement Program Policy Procedure The Height of Desert Living M M ■ 1 377 Vehicle Replacement Program Policy & Procedure Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills' multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative de- cision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle's age, mileage, engine hours and repair costs. The objectives of the pro- gram are to: • Ensure the timely purchase, repair and replacement of the Town's vehi- cles; • Serve as a link in the Town's planning between the Town's operating and capital budgets; • Maintain control over the Town's long-term cash flow in relation to the Town's financial capacity; and • Ensure efficient, effective and coordinated vehicle acquisition and re- placement. Definitions The following words when used in connection with this policy shall have the follow- ing meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000 and a useful life of at least 7 years. Vehi- cles shall be subdivided into various classifications, using gross vehicle weight rat- ing standards, as follows: • Sedans • Sports Utility Vehicle (SUV) • Light Duty Truck (commercial truck classes 1, 2 and 3) 378' ■ ' ■ ' ■ The Height of Desert Living Vehicle Replacement Program Policy & Procedure Medium Duty Truck (commercial truck classes 4, 5 and 6) • Heavy Duty Truck (commercial truck classes 7 and 8) • Street Sweeper Fire Ladder Truck • Fire Pumper Truck • Utility Vehicle/Bunker Rake • Loader/Grader/Tractor • Dump Truck Trailer Process A. Schedule: Annually, the Public Works Director and Finance Director will submit an updated VRP to the Town Manager for review in each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director for inclusion in the Town's CIP budget proposal. B. Format: The Public Works Director will utilize the previous year's ap- proved VRP as the basis for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the ensuing year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Public Works Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall fi- nancial analysis of the proposed program. Additional assistance may be re- quested to help produce draft documents, etc. D. Town Manager Review: The Public Works Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager, the VRP will be incorporated into the CIP budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehi- cles included within the applicable budget year may be purchased by the Public Works Director, or his/her designee in compliance with the Town's Procurement Policy. The Height of Desert Living A 1 1 379 Vehicle Replacement Program Policy & Procedure F. Amendments: The adopted VRP may be amended upon recommendation of the Public Works Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Program. De- partment Directors may request the addition of a new vehicle or transfer be- tween departments to the VRP by submitting their request to the Public Works Director as part of the budget process. The Public Works Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the five (5) year Capital Improvement Program included in the upcoming fiscal year budget. The following guidelines shall be utilized: • Sedans 10 years/100,000 miles • Sports Utility Vehicle (SUV) 10 years/100,000 miles • Light Duty Truck • Medium Duty Truck • Heavy Duty Truck • Street Sweeper • Fire Ladder Truck • Fire Pumper Truck • Utility Vehicle/Bunker Rake • Loader/Grader/Tractor • Dump Truck • Trailer 10 years/100,000 miles 12 years/125,000 miles 12 years/125,000 miles 8 years/75,000 miles 25 years/120,000 miles 15 years/120,000 miles 7 years/15,000 engine hours 20 years/15,000 engine hours 15 years/125,000 miles 10 years 380' ■ , ■ ' ■ The Height of Desert Living Vehicle Replacement Program Policy & Procedure In addition to the factors listed previously, the Public Works Director, or his/ her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the Gen- eral Fund and Streets Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replace- ment Fund to help offset future vehicle and equipment costs. D. Vehicle Disposal: At least once annually, the Public Works Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town's fleet based on the replacement schedule. At the discretion of the Public Works Director and based on a recommendation from the fleet me- chanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Public Works Director, or his/her desig- nee, shall then transport the vehicles to the auctioneer and shall be respon- sible to insure that the auction proceeds are submitted to the Finance Divi- sion for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Public Works Director will be re- sponsible for ensuring that this policy is followed and/or updated as neces- sa ry. Fiscal Year 16-17 Vehicle Replacement Recommendation During FY12-13, the Vehicle Replacement Policy was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Policy was presented and approved by the Town Council. For FY16-17, five new vehicles are budgeted for vehicle replacement incorporat- ing the revised schedules. The Height of Desert Living ® N 1 381 Vehicle Replacement Program Interfund Charges Development Services/Streets Vehicle Replacement Interfund Charges Ford F-250 Pickup W/Lights Light Duty Truck 2014 $24,048.00 $2,501.95 Development Services/Streets 157 Mod Replacement 2014 Department Vehicle No. Description Type Year Cost FY16-17 Development Services 148 Ford Escape Hybrid SUV 2008 $25,947.00 $2,980.49 Development Services NEW Ford Escape SUV 2016 $25,000.00 $2,500.00 Development Services 149 Ford Escape Hybrid SUV 2008 $25,947.00 $2,980.49 Development Services NEW Ford F-150 Light Duty Truck 2016 $30,000.00 $3,000.00 Fire 483(L822) American LaFrance Ladder Truck 1998 $750,000.00 $56,938.40 Fire (E822) Spartan Pumper Truck 2014 $494,642.68 $34,140.79 Fire 752(E823) Crimson Pumper Truck 2008 $369,225.00 $26,644.07 Fire 528(E822R) American LaFrance Pumper Truck 1999 $396,032.00 $0.00 Fire 422(5822) Ford F5504x4(V0822) Medium Duty Truck 2012 $95,912.00 $8,651.50 Fire (5823) Equipment on Truck Medium Duty Truck Ford Escape Hybrid $20,000.00 $1,768.68 Fire (5823) Ford F5504x4 Medium Duty Truck 2013 $38,177.00 $3,309.93 Fire 166(D822) FordF150Supercab Light Duty Truck 2011 $28,829.00 $3,120.56 Fire 053(7(D823)) FordF-1504x4Supercab Light Duty Truck 2009 $43,004.00 $4,939.81 Community Services 11 John Deere 4x2 Gator Gator 2013 $6,590.00 $960.26 Community Services 141 Ford F-150 Light Duty Truck 2007 $15,174.00 $1,743.03 Community Services NEW Ford F-150 Light Duty Truck 2016 $30,000.00 $3,000.00 Community Services 20 Bobcat Gator 2013 $7,943.04 $1,204.17 Community Services 17 John Deere 4x2 Gator Gator 2012 $6,248.47 $910.49 Community Services 146 Ford F-150 Pickup Light Duty Truck 2007 $18,288.00 $2,100.71 Community Services SS1 Tenant Sweeper Sweeper 2013 $44,372.00 $6,726.91 Community Services 3 Sand Pro 3040 Bunker Rake 2013 $21,398.00 $3,244.02 Community Services 16 Bobcat Gator 2012 $8,965.95 $1,359.25 Community Services 18 Mule Gator 2012 $8,119.82 $1,230.97 Community Services 14 Kubota KU Tractor/Loader 2007 $27,199.00 $1,472.07 Community Services 147 Ford F-150 Pickup Light Duty Truck 2007 $18,288.00 $2,100.71 Community Services 159 Ford F-150 Light Duty Truck 2016 $27,603.91 $2,815.60 Community Services 142 Ford F-250 Pickup Light Duty Truck 2007 $19,089.00 $2,192.72 Community Services M-1 Kubota Mower 2014 $16,751.82 $2,489.80 Community Services 143 Ford Escape Hybrid SUV 2007 $28,247.00 $3,244.68 Community Services NEW Ford Escape SUV 2016 $25,000.00 $2,500.00 Development Services 145 FordF-150Supercab Light Duty Truck 2007 $25,403.00 $2,918.01 Development Services 158 Ford F-250 Pickup W/Liftgate Light Duty Truck 2014 $24,090.00 $2,506.32 Development Services 154 Ford F-150 Pickup W/Lights Light Duty Truck 2013 $27,293.00 $2,896.43 FUND 100 TOTAL 32 $198,590.87 Development Services/Streets 155 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $24,048.00 $2,501.95 Development Services/Streets 157 Ford F-250Supercab W/Lights Light Duty Truck 2014 $26,440.00 $2,750.83 Development Services/Streets 20 Caterpillar 426C Backhoe 1999 $88,393.00 $5,076.77 Development Services/Streets 135 Freightliner M2106 Dump Truck 2005 $63,170.00 $7,256.24 Development Services/Streets 151 Ford F-450 Pickup Medium Duty Truck 2008 $52,183.00 $5,994.18 Development Services/Streets 156 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $24,048.00 $2,501.95 Development Services/Streets 5085M John Deere 5085M Tractor Tractor/Loader 2013 $59,555.00 $3,098.07 Development Services/Streets NEW Ford F-550 Pickup -Bucket Medium Duty Truck 2016 $90,000.00 $7,500.00 Development Services/Streets BUCKET EQUIPMENT TRANSFER 2015 $40,000.00 $20,000.00 Development Services/Streets 134 Ford F-550 Pickup -Bucket Medium Duty Truck 2005 $41,994.00 $4,019.82 Development Services/Streets 134A Aerial Platform -2005 Ford F550 Lift 2005 $36,597.00 $3,503.21 Development Services/Streets 113 Ford F-150 Pickup Light Duty Truck 2001 $23,764.00 $0.00 Development Services/Streets 140 Ford Escape Hybrid SUV 2007 $29,275.00 $0.00 Development Services/Streets 144 Ford Escape Hybrid SUV 2007 $29,844.00 $3,428.14 FUND200TOTAL 13 $67,631.16 Fund 100 $198,590.87 Fund 200 $67,631.16 Total $266,222.03 382' ■ ' ■ ' ■ The Height of Desert Living Schedules Schedules The Height of Desert Living m' m ■ 1 383 Comprehensive Fee Schedule Effective July 1, 2016 Comprehensive Fee Schedule Effective July 1, 2016 384' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 - _ - - . 4NEOUS FEES Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page Email Document Service $0.00 Returned Check Fee $30.00 Incoming Wire Transfer Fee $35.00 Active Net Transaction Fee $2.50 per transaction Convenience Fee - credit card payment $3.00 per transaction Art Commission 20% of selling price Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page The Height of Desert Living M M M 385 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 MISCELLANEOUS FEES (CONT.) Documents Town Code $25.00 CD or hard co Zoning Ordinances $25.00 (CD or hard co Subdivision Code $25.00 (CD or hard copy) CAFR (Annual Financial Report) $25.00 (CD or hard copy) Annual Budget $25.00 (CD or hard copy) Land Use Analysis $25.00 (CD or hard copy) CD of Council Meeting $25.00 ea Other Materials on CD $25.00 ea Reports License Report Non - Commercial Use) $25.00 CD or hard co License Report (Commercial Use) $50.00 (CD or hard copy) Maps 11" x 17" Street/Index Map 'Typical" (B&W) $6.00 11" x 17" Street/Index Map 'Typical" (Color) $8.00 11" x 17" Street/Index Map 'Typical" (Photo) DELETE 11" x 17" Aerial Site Plan (Photo) $20.00 24" x 36" Street/Final Plat/As Built (B&W) $20.00 24" x 36" Street/Final Plat/As Built (Color) $30.00 24" x 36" Aerial (Photo) DELETE 36" x 36" Bldg/Plat/Zoning Map (B&W) $30.00 36" x 36" Bldg/Plat/Zoning Map (Color) $40.00 36" x 36" Aerial (Photo) DELETE 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $50.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $80.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Photo) DELETE P4a-t Map Book ICHANGE VERBAGE ONLY 386' ■ , ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 MISCELLANEOUS FEES (CONT.) Adopt A Street Fee, per sign $30.00 DOG LICENSE Non - neutered dog $42.00 - non-refundable Spayed/Neutered dog $17.00 - non-refundable Over 65 with neutered dog $6.00 - non-refundable Service Do Replacement Dog Ta $4.00 - non-refundable Late fee neutered do(per month $2.00 - non-refundable Late fee non - neutered do(per month $4.00 - non-refundable BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee - non- refundable Retail merchants, restaurants, bars, contractors and renters of real and personal property with a fixed place of business within the town limits and persons engaging in the sale of real estate $50.00/application and first year fee - non - refundable Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - non - refundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - non - refundable Annual renewal fee for business within the town limits $35.00 - non-refundable Annual renewal fee for business without a fixed place of business within the town limits $50.00 - non-refundable Late fee for renewal of business license fee 25% of renewal fee Penalty for operating a business without a license $100.00 The Height of Desert Living ® M ■ 387 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof non-refundable Peddler investigation fee (per person) $25.00 - non-refundable Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. $100.00/day Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business $50.00/day Duplicate Business License $10.00 - non-refundable Verification of License Letter $10.00 - non-refundable FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each FIRE ALARM LICENSE License fee $25 - non-refundable WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Lease Agreement Application Fee, each location $100.00, per location - non-refundable Amendments to Cell Tower Lease Agreements $100.00 - non-refundable 388' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 SPECIAL EVENT PERMIT'S Special Event Permits - Business Application Fee - Business (If submitted at least 60 days prior to the event date $100.00 - non-refundable Permit Fee $50 Permit Fee - If submited 59 days or less prior to the event date $300 Special Event Permits - Non -Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) $50.00 - non-refundable Permit Fee $25 Permit Fee - If submited 59 days or less prior to the event date $200 Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees - non- refundable Utility Fees Actual cost of usage Park/ Open Space Fees- Festival Event $2,500/ day Park/ Open Space Fees- Mega Event $3,500/ day Special Event Permits - Deposit Fees Events with < 1,000 attendance $500 Events with 1,000 - 2000 attendance $1,000 Festival Events 2-5k attendance) $2,500 Mega Events (>5k attendance) $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with < 1,000 attendance $500 Events with 1,000 - 2000 attendance $750 Festival Events 2-5k attendance) $1,000 Mega Events (>5k attendance) $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty $250 Reoccuring penalty $750 The Height of Desert Living M M ■ j 389 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 ALCOHOL LICENSE APPLICATION Person Transfer Fee $150.00 - non-refundable Location Transfer Fee $150.00 - non-refundable Probate Will Assignment/Divorce Decree $150.00 - non-refundable Extension of Premise $25.00 - non-refundable Sampling Permit $25.00 - non-refundable Initial/Interim Application Fee 01 - In State Producer $500.00 - non-refundable 02 - Out of State Producer $500.00 - non-refundable 03 - Domestic Microbrewer 500.00 - non-refundable 04 - In State Wholesaler $500.00 - non-refundable 05 - Government $500.00 - non-refundable 06 - Bar All Spirituous Liquors $500.00 - non-refundable 07 - Beer & Wine Bar $500.00 - non-refundable 08 - Conveyance $500.00 - non-refundable 09 - Liquor Store $500.00 - non-refundable 10 - Beer & Wine Store $500.00 - non-refundable 11 - Hotel/Motel $500.00 - non-refundable 12 - Restaurant $500.00 - non-refundable 13 - Domestic Farm Winery 00.00 - non-refundable 14 - Private Club 15 - Special Eventj$25.00 - non-refundable 16 - Wine Festival/Wine Fair 25.00 - non-refundable 390' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Pro osed Fee FY16-17 ADULT ORIENTED BUSINESS LICENSE Application Fee - Business $500.00 - non-refundable Application Fee - Provider $100.00 - non-refundable Application Fee - Manager $100.00 - non-refundable Application Fee - Employee (per person) $50.00 - non-refundable License Fee - annual - Business $200.00 - non-refundable License Fee - annual - Provider $100.00 - non-refundable License Fee - annual - Manager $100.00 - non-refundable CABLE LICENSE Initial License Application $2,500.00 - non-refundable Transfer of ownership $2,000.00 - non-refundable License modification, pursuant to 47 USC Sec 545 $2,500.00 - non-refundable Other License modification up to $2000 - non-refundable License fee - quarterly 5% of gross receipts Late fee (after 30 days) 5% plus interest of 1 1/2% per mo EXCAVATIONS/IN - LIEU FEES Base fee(per excavation $250.00 plus: Trench cut fees: Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft. Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft. Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft. Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft. Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft. Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft. Slurry or chip sealed 0 - 2 years $4.00 per lineal ft. Pavement replacement greater than 300 ft in $2.50 per sq. yd. length Utility Pit fees: Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft. Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft. Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft. Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft. Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft. Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft. Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft. The Height of Desert Living ® M ■ 391 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 EXCAVATIONS/IN - LIEU FEES (CONT.) Adjustment (MH, valve, monument, etc) $500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per Sq. ft. Crosswalks $.79 per Sq. ft. RPMs $7.00 ea. ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee $50.00 - non-refundable 2"/6" Paving A.C. $.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc. $10.00 ea. 4" Paving - PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bike path $.30 per linear ft. Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sin (regulator, street etc. $5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway/Driveway Modifications $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar) $100.00 ea. Storm Drain Pipe $2.00 per linear ft. Catch Basins, Headwells $50.00 ea. Cutoff Walls $.35 per linear ft. Sloe Protection $.30 per sq. yd. Rip Rap $.90 Sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate 392' ■ , ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 ENCROACHMENT/ENGINEERING PERMITS (CONT.) Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 Sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle/Haul Permit $210.00 DEVELOPMENT SERVICES FEES Easement or Right -of -Way Abandonment $350.00 Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement $350.00 Revocation Administrative Fee Engineering Plan Review Fee Final Plat Improvement: Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews Water and sewer plans only $200.00 per sheet with corrections (4th + reviews); $75.00 per sheet for addendums (changes made after approval). Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) $350.00 per report Failure to barricade or improper barricading New/Address Chane $25.00 Environmental fee: per residential solid waste account $3.00 per month per parcel; billed $36.00 annually per multifamily solid waste account (with a range for number of units to be determined commercial solid waste accounts (license fee and/or cost per commercial account) to be determined The Height of Desert Living ■ I ■ J 0 J1 393 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sin Permit $25.00 Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^ Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^ Comprehensive Sign Plans and amendments $200.00 Concept Plans or Design Review or Site Plan Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof Condominium Plats $1,500.00 plus $50.00 per unit ^ Continuance at Applicant Request $250.00 Cut & Fill Waiver $300 Development Agreements $5,000.00 plus $100 per acre or portion thereof Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract A General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ Hillside Protection Easement HPE $20.00 + applicable recording fees Land Disturbance Fee $10.00 per Sq. ft. Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Notification fee $5.00 per mailing label and $ 60.00 per newspaper posting as appropriate Ordinances (Text Amendments) $2,000.00 plus notification * Planned Unit Developments (PAD) $2,000.00 plus $100 per acre or portion thereof plus notification * Planned Unit Developments (PUD) $2,000.00 plus $100 per acre or portion thereof plus notification * 394' ■ , ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 PLANNING & ZONING FEES (CONT.) Plat Abandonments $500.00 ^ Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract ^ Recording Fees (subject to change without notice) $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. Replats (lot joins, lot divisions, lot line adjustments) $500.00 up to three lots, more than 3 lots use Final Plat fees ^ Rezones (Map) $2,000.00 plus $100 per acre or portion thereof plus notification *^ Saguaro Cactus Permit $90.00 Site Plan Review DELETE Special Use Permits and amendments $500.00 plus notification *^ - non- refundable Temporary Use Permits $200.00 plus notification * - non-refundable Temporary Visitor Permit RV Parkin $25.00 Time Extension Fee $100.00 Time Extension fee DELETE Time extension Fee DELETE Tract Housing $500.00 per Standard Plan + $100 per House Fagade Variant Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ Zoning Verification Letter $200.00 *Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting as appropriate. **Deposit refundable upon landscaping approval by Town. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living N N N 395 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 DEVELOPMENT FEES Single Family Residential $1,601 Multi - Family Residential $1,601/dwelling Commercial $0.243/Sq. ft. Office $0.243/Sq. ft. Hotel $0.243/Sq. ft. Industrial $0.243/Sq. ft. Fee Detail (From Above) Park & Recreation Residential (� $1,301/dwelling Fire and Emergency Residential (� $300/dwelling Non - Residential (2) $0.243/Sq. ft. q Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage 396' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 BUILDING PERMIT/PLAN CHECK — SINGLE FAMILY RESIDENTIAL. Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq. ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq. ft. Single Family Addition $.75 Sq. ft. Area non A/C $.45 Sq. ft. Single Family Remodel $.23 Sq. ft. Area non A/C $.14 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 The Height of Desert Living ® N 11 397 Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 BUILDING PERMIT/PLAN CHECK SINGLE FAMILY RESIDENTIAL (CONT,) Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee 3UILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq. ft. Covered Area (non A/C) $.45 Sq. ft. Commercial Building Addition Area with A/C $.75 Sq. ft. Covered Area (non - A/C) $.45 Sq. ft. Commercial Remodel (Existing) Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C) $145 plus $.14 Sq. ft. 398' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 BUILDING PERMIT/PLAN CHECK - COMMERCIAL (COPi i.} Shell Only for Commercial & Multi - Family Area with A/C $205 plus $.50 Sq. ft. Covered Area (non - A/C) $70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C) $145 plus $.14 Sq. ft. Apartments/Condominiums Livable Area with A/C $.75 Sq. ft. Covered Area (non - A/C) $.45 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C) $.37 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C) $.33 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit The Height of Desert Living ® N t1 399 Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 BUILDING PERMIT/PLAN CHECK . COMMERCIAL (COiv i..1 Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 Sq. ft. (Face Replacement Only) $50.00 per sign Sign Permit, greater than 32 Sq. ft. (Face Replacement Only) $100.00 per sign Sign Permit, less than 32 Sq. ft. (New) $190.00 per sign Sign Permit, greater than 32 Sq. ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire Marshall $1,000 plus notification *^ 400' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 FIRE .SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection 0.05 Sq. ft. (minimum $25) Commercial Automatic Sprinkler System Plan Review/Inspection $.10 Sq. ft. (minimum $50) Commercial Auto Sprinkler System Modification Plan Review/Inspection $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/Inspection $100.00 Commercial Fire Alarm System Modification Plan Review/Inspection $50.00 Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection Fee $15.00 Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft. $100.00 Reinspection Fee (beyond one re -check 150.00 er tri ABATEMENT FEES Inspection fee $70.00 per hour 1 - hour minimum Reinspection fee $150.00 per tri PARK FACILITY RENTALS Park Rental Fees - Resident Non -Profit Per Hour Small Ramada - 2 hour minimum $10.00 Medium Ramada - 2 hour minimum $15.00 Large Ramada - 2 hour minimum $20.00 Meeting Rooms 2 hour minimum $10.00 Multi -Purpose Fields - 2 hour minimum $15.00 Open Turn Areas - 3 hour minimum (1) Delete Performance Pad (Amphitheater) - 3 hour minimum i Delete Tennis Courts - 90 minute reservation $5.00 without lighting Tennis Courts - 90 minute reservation $7.00 with lighting Avenue of the Fountains Plaza Rental - 3 hour minimum Delete Open Park space, including Ampitheater, Avenue of the Fountains Plaza, Great Lawn and other lawns $400/half day $750/ Full day The Height of Desert Living M M M 401 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Athletic Field Lights (2 hour minimum) Athletic Field - Prep & Bases Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non- refundable Fountain Operation $265.00 Per Half - Hour Staff 2 hour minimum $21 - $38 Per Hour Park Rental Fees - Non - Resident Per Hour Small Ramada - 2 hour minimum $15.00 Medium Ramada - 2 hour minimum $22.50 Large Ramada - 2 hour minimum $30.00 Meeting Rooms - 2 hour minimum $15.00 Multi -Purpose Fields - 2 hour minimum $22.50 Open Turf Areas - 3 hour minimum (1) Delete Performance Pad (Amphitheater) - 3 hour minimum (i) Delete Tennis Courts - 90 minute reservation $10.00 without lights Tennis Courts - 90 minute reservation $14.00 with lights Avenue of the Fountains Plaza Rental - 3 hour minimum Delete Open Park space, including Ampitheater, Avenue of the Fountains Plaza, Great Lawn and other lawns $750/half day $1,400/ Full day Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Athletic Field Lights - 2 hour minimum Athletic Field - Prep & Bases Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non- refundable Fountain Operation $265.00 Per Half - Hour Staff - 2 hour minimum $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 402' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 COMMUNITY CENTER RENTALS Community Center Rental - Resident/Non-Profit (Tier 2 Per Hour Any Meeting Room - 2 hour minimum $17.00 One Ballroom (30 - 90 people) Minimum 4 hours $36.00 Two Ballrooms *(91 - 160 people) Minimum 4 hours (1)(2) $72.00 Minimum 4 hours (1)(2) $107.00 Grand Ballroom * 251 - 450 eople Minimum 4 hours (1)(2) $143.00 Lobby Per Hour 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,760.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,200.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday -Sunday Ballroom 3 (includes patio access and views Per Hour 4 hour minimum (1)(2) 1$41.00 Ballroom 4 (includes patio access and views) 4 hour minimum (2) 1$41.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Resident/Non-Profit rate Centennial Circle - 3 hour minimum $75.00 *Ballroom 3 not available as a standalone rental The Height of Desert Living N N N 403 Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - Non- Resident/Commercial Tier 3 Per Hour Any Meeting Room $39.00 One Ballroom (30-90 people) 4 hour minimum $83.00 Two Ballrooms *(91 - 160 people) 4 hour minimum $165.00 Three Ballrooms* 161 - 250 eople 4 hour minimum $248.00 Grand Ballroom *( 251 - 450 people) 4 hour minimum $330.00 Lobby 4 hour minimum $69.00 Grand Ballroom & Lobby All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,400.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,500.00 Weekend Rates: Friday & Saturday (no rentals on Sunday) Weekend Rates: Friday -Sunday Ballroom 3 (includes patio access and views)* Per Hour 4 hour minimum $124.00 Ballroom 4 (includes patio access and views) 4 hour minimum 1$124.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Non-Resident/Commercial Rate Centennial Circle - 3 hour minimum $112.50 *Ballroom 3 not available as a standalone rental 404' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description I Proposed Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD) $0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Internet Access Hard Wire $125 per day Sound Reinforcement Microphones Wireless $5.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $25.00 CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll The Height of Desert Living ® E 11 405 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Miscellaneous Dance Floor - per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Large Flat Panel Monitor $50.00 Flat Screen TV $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10') $20.00 Large Screen Border $30.00 Internet Access Hard Wire $125.00 per day Sound Reinforcement Microphones Wireless $15.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $50.00 CD Player $20.00 Electricity ( per booth) 110 V $25.00 220 V 1$75.00 406' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 COMMUNITY CENTER RENTALS (CONT.) Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack Portable Bar $50.00 Labor Charges $25/hr $40/hr OT NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes �FP'!17r,FSANNUAL MEMBERSHIP FFF.c f�"ALENDAR YEAR) Resident 1$20.00 Non - Resident 1$30.00 The Height of Desert Living M' M 01 407 Comprehensive Fee Schedule Effective July 1, 2016 Description Proposed Fee FY16-17 COURT FEES Non - Sufficient Funds (checks returned to Court) $29.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Actual administrative costs Civil Traffic Default $25.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $20.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with 408' ■ ' ■ ' ■ The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living m m ■ 1 409 Schedule of Authorized Positions Schedule of Authorized Position FY12-13 FY13-14 FY14-15 FY 15-16 FY 16-17 Authorized Authorized Authorized Revised Proposed Position Title FTE FTE FTE FTE FTE Municipal Court Presiding Judge 1.00 1.00 0.63 0.63 0.63 Court Administrator 1.00 1.00 1.00 1.00 1.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 Court Clerk 2.00 1.00 1.00 1.00 1.00 Authorized FTE Administration Town Manager Administrative Services Director Executive Asst to Town Mgr/Council Town Clerk Volunteer Coordinator Economic Development Specialist Information Technology Administrator Finance Director Accountant Financial Services Technician Accounting Clerk Accounting Clerk Customer Service Representative II Authorized FTE Public Works Public Works Director Civil Engineering Inspector Executive Assistant Facilities/Environmental Supervisor Facilities Maintenance Tech Custodian Street Superintendent Fleet Mechanic/Open Space -Landscape Spec Traffic Signal Technician II Street Maintenance Technician Authorized FTE Development Services Development Services Director Town Engineer Senior Planner GIS Technician/CAD Operator Code Enforcement Officer Chief Building Official/Plans Examiner Building Permit Technician Authorized FTE S.UU 4.UU .5.b3 S.bJ .5.bi 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.88 0.88 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.00 - - 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.00 0.75 0.50 1.00 1.00 1.00 0.50 0.50 0.63 0.63 0.63 - - - - 0.63 0.80 0.80 0.70 1.00 1.00 11.68 10.56 11.33 11.63 12.26 - - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.50 1.00 1.00 1.00 1.00 1.25 1.25 1.30 1.30 1.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 1.00 1.00 1.00 11.75 9.25 9.30 9.30 10.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 7.00 7.00 7.00 7.00 7.00 410' ■ ' ■ ' ■ The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Position Position - Title Community Services Community Services Director Recreation Supervisor Recreation Program Coordinator Tourism Coordinator Executive Assistant Parks Supervisor Park Operations Lead Lead Park Attendant Park Attendant Groundskeeper Customer Service Representative II Events & Operations Supervisor - CC Operations Coordinator - Community Center Operations Support Worker Customer Service Representative I Senior Services Supervisor Senior Services Activities Coordinator Home Delivered Meals Coordinator Senior Services Assistant Authorized FTE Total Authorized FTE FY12-13 FY13-14 FY14-15 FY 15-16 FY 16-17 Authorized Authorized Authorized Revised Proposed FTE FTE FTE FTE FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 2.00 2.00 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 3.00 - - 0.49 0.49 0.49 - - 1.96 1.96 1.96 3.00 3.00 3.00 3.00 1.00 0.30 0.30 0.30 - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.65 1.65 1.65 1.65 1.65 1.00 1.00 0.88 0.88 0.88 1.00 1.00 1.00 1.00 1.00 0.58 0.58 0.58 0.58 0.58 0.75 0.75 0.75 0.75 0.75 0.45 0.45 0.45 0.45 0.45 21.18 20.18 21.06 20.76 20.76 56.61 50.99 52.32 52.32 53.95 Compared to the high of 115 FTEs in FY01-02, the current level of 54 FTEs repre- sents a total decrease of 53% over a fifteen year period. The reduction in authorized FTEs is a result of the economic downturn and the need to reduce town expenditures, resulting in the consolidation of positions as well as actual staff layoffs. The Height of Desert Living N N N 411 412' ■ , ■ ' ■ The Height of Desert Living Pay Plan Pay Plan The Height of Desert Living 01 m ■ 1 413 Pay Plan FY16-17 PAY PLAN (adjusted by 5.0%) Exempt Positions Position Title Minimum Maximum Previous Ran Finance Director $ 89,676 $ 127,529 $ 85,406 - $ 121,456 Public Works Director 88,300 125,571 84,095 - 119,592 Development Services Director 88,300 125,571 84,095 - 119,592 Town Engineer 84,884 120,713 80,842 - 114,965 Administrative Services Director 79,437 112,968 75,654 - 107,588 Community Services Director 79,129 112,529 75,361 - 107,171 Court Administrator 70,886 100,807 67,511 - 96,007 Town Clerk 65,165 92,671 62,062 - 88,258 Economic Development Specialist 63,352 90,094 60,336 - 85,804 Chief Building Official/Plans Examiner 62,706 89,174 59,720 - 84,927 Street Superintendent 61,391 87,304 58,468 - 83,147 Senior Planner 61,139 86,945 58,227 - 82,805 Recreation Supervisor 56,940 80,975 54,229 - 77,119 Parks Supervisor 55,003 78,220 52,384 - 74,495 Information Technology Administrator 54,362 77,309 51,774 - 73,628 Facilities/Environmental Supervisor 53,483 76,059 50,936 - 72,437 Events and Operations Supervisor - Comm. Ctr. 49,861 70,907 47,486 - 67,530 Executive Assistant to Town Manager/Council 49,508 70,405 47,150 - 67,052 Senior Services Supervisor 47,486 67,530 45,225 - 64,315 Accountant 45,701 64,992 43,525 - 61,897 Recreation Program Coordinator 43,169 61,391 41,114 - 58,468 Tourism Coordinator 43,169 61,391 41,114 - 58,468 Volunteer Coordinator 43,169 61,391 41,114 - 58,468 Community Center Operations Coordinator 40,125 57,062 38,214 - 54,344 Non -Exempt Positions Position Title Minimum Maximum Previous Range GIS Technician/CAD Operator $ 24.22 $ 34.44 $ 23.06 - $ 32.80 Traffic Signal Technician H 23.62 33.60 22.50 - 32.00 Civil Engineer Inspector 21.03 29.91 20.03 - 28.48 Code Enforcement Officer 19.74 28.07 18.80 - 26.73 Executive Assistant 19.74 28.07 18.80 - 26.73 Fleet Mechanic/Open Space -Landscape S ecialist 19.25 27.38 18.34 - 26.08 Park Operations Lead 19.25 27.38 18.34 - 26.08 Facilities Maintenance Technician 17.82 25.35 16.97 - 24.14 Building Permit Technician 17.36 24.69 16.53 - 23.51 Senior Court Clerk 16.89 24.01 16.08 - 22.87 Street Maintenance Technician 16.89 24.01 16.08 - 22.87 Court Clerk 16.14 22.96 15.38 - 21.86 Financial Services Technician 16.14 22.96 15.38 - 21.86 Accounting Clerk 15.62 22.21 14.87 - 21.15 Customer Service Representative II 15.62 22.21 14.87 - 21.15 Senior Services Activities Coordinator 15.28 21.73 14.56 - 20.70 Lead Park Attendant 15.28 21.73 14.56 - 20.69 Customer Service Representative I 13.92 19.79 13.25 - 18.85 Home Delivered Meals Coordinator 13.61 19.36 12.97 - 18.44 Groundskeeper 13.61 19.36 12.97 - 18.44 Operations Support Worker 13.61 19.36 12.97 - 18.44 Custodian 12.58 17.89 11.98 - 17.04 Park Attendant 12.58 17.89 11.98 - 17.04 Senior Services Assistant 12.58 17.89 11.98 - 17.04 414' ■ , W ' ■ The Height of Desert Living Resolution 2016-07 Resolution 2016-07 The Height of Desert Living m m ■ 1 415 Resolution 2016-07 WILL BE INSERTED WHEN ADOPTED 416' ■ ' ■ ' ■ The Height of Desert Living Resolution 2016-07 WILL BE INSERTED WHEN ADOPTED The Height of Desert Living m m m 417 Resolution 2016-07 418' ■ ' ■ ' ■ The Height of Desert Living Glossary Glossary The Height of Desert Living 01 M ' ]M 1 419 Glossary A -AS Account A separate financial reporting unit for budgeting, management or accounting pur- poses. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Govern- mental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Un- billed services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal yea r. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and cer- tain personal property, according to the property's assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Appropriation Specific amount of monies authorized by the Town Council for the purpose of in- curring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as con- structing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. Assessed Valuation A value set upon real and personal property by the Maricopa County Assessor for the purpose of levying property taxes. 420' ■ ' ■ ' ■ The Height of Desert Living Glossary AS -BO Asset The resources and property of the Town that can be used or applied to cover li- abilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost benefitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions va- cated through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity's financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and ex- penditure in the current year. Balanced Budget Arizona law (Title 42 -Arizona Revised Statutes) requires the Town Council to annu- ally adopt a balanced budget by purpose of public expense. State law defines this balanced budget as "the primary property tax levy, when added together with all other available resources, must equal these expenditures." The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Bond A written promise to pay a specified sum of money (called the face value or princi- pal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and re- quires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: The Height of Desert Living M ■ 1 01421 Glossary BO -CA • General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. • Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Refinancing The payoff and re -issuance of bonds to obtain better interest rates and/or bond conditions. Budget A financial plan of estimated expenditures and anticipated resources adopted for a specific period of time outlining a plan for achieving council goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts which does not change the legal spending limit adopted by Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infra- structure that balances revenues and expenditures, specifies the sources of reve- nues, and lists each project or acquisition. Normally a capital budget must be ap- proved by the legislative body. The capital budget and accompanying appropria- tion ordinance may be included in a consolidated budget document that has a sec- tion devoted to capital expenditures and another to operating expenditures. Alter- natively, two separate documents may be prepared - one for the capital budget and one for the operating budget. 422' ■ ' ■ ' ■ The Height of Desert Living Glossary CA -CO Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program A plan for capital outlay to be incurred each year over a fixed number of years to meet capital needs arising from the Town's long-term needs. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town's fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, there- fore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprie- tary funds or for assets that will be held in trust for individuals, private organiza- tions, or other governments. Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents manage- ment's report to the Town Council, constituents, investors and creditors. Contingency/ Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. The Height of Desert Living M ■ 1 01 423 Glossary DE -EM Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A functional group of the Town with related activities aimed at accomplishing a major Town service or program. Depreciation An accounting transaction which spreads the purchase cost of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or ob- solescence. Development Fees Those fees and charges generated by building, development, and growth in the Town. Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers As- sociation of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a Division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for em- ployee fringe benefits. Included are the government's share of costs for the vari- ous retirement, medical and life insurance plans. 424' ■ , W 17 The Height of Desert Living Glossary EN -FU Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these pur- poses. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues re- ceived. Expenses Charges incurred (whether paid immediately or unpaid) for operations, mainte- nance, interest or other costs. Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, re- serves, and fund balances. Fiscal Policy A government's policies with respect to revenues, spending, and debt manage- ment as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and pro- gramming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the end- ing of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Full Faith and Credit A pledge of a government's taxing power to repay debt obligations. The Height of Desert Living M M 1 01 425 Glossary FU -GO Full -Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance The excess of the assets of a fund over its liabilities, reserves and carryovers. A balance or carryover that occurs when actual revenues exceed budgeted revenues and/or when actual expenditures are less than budgeted expenditures. GAAP (Generally accepted accounting principles) Uniform minimum standards for financial accounting and recording encompassing the conventions, rules, and procedures that define accepted accounting principles. General Fund The major fund in most governmental entities. While other funds tend to be re- stricted to a single purpose, the General Fund is a catch-all for general govern- ment purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recrea- tion. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the gov- ernment. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direc- tion and guidance on development decisions in the Town. Goal A statement of broad direction, purpose, or intent based on the needs of the com- munity. A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred ex- cept for unmatured interest on debt and certain similar obligations, which should be recognized when due. 426' ■ ' ■ ' ■ The Height of Desert Living Glossary GR -LO Grants A contribution by a government or other organization to support a particular func- tion. Grants may be classified as either operational or capital, depending upon the grantee. Indirect Cost A cost necessary for the functioning of the organization as a whole, but which can- not be directly assigned to one service. Infrastructure The physical assets of a government (e.g. streets, public buildings, parks, etc.) Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, e.g. city, county, state and federal. Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for ser- vices rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line -item Budget A budget prepared along departmental lines that focuses on what is to be bought. Long-term Debt Debt with a maturity of more than one year after the date of issuance. The Height of Desert Living J 1 1 427 Glossary MO -OR Modified Accrual Basis of Accounting The basis of accounting used by governmental -type funds. Under this basis, reve- nues are recognized when they become both "measurable" and "available" to fi- nance expenditures of the current period. Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State Shared sales tax, and motor vehicle in -lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase mu- nicipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The an- nual operating budget is the primary means by which most of the financing of ac- quisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include main- tenance expenses, utility and personnel expenses, revenues from project -specific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earn- ings, and grant revenues. Operating revenues are used to pay for day-to-day ser- vices. Ordinance A formal legislative enactment by the Town Council. 42810 1 ■ 17 The Height of Desert Living Glossary PA -RE Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indica- tors that reflect the amount of money spent on services and the resulting out- comes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budget- ary context. Performance Target Percentage or number for each program performance measure that will be the de- sired level of performance for the upcoming budget period. Program A functional grouping of departmental expenditures or activities which are directed toward a common purpose, consistent over time and meet the following criteria: comprehensive, distinctive, practical, and clear. Activities performed by one or more organizational units for the purpose of accomplishing a function for which the Town is responsible. Property Tax The total property tax levied by a municipality. Arizona's municipal property tax system is divided into a primary and secondary tax rate. The rate is expressed as dollars per $100 of assessed valuation. Primary Property Tax Rate Arizona statute limits the primary property tax levy amount and municipalities may use this tax for any purpose. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. The Height of Desert Living A 1 1 429 Glossary RE -SU Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates addi- tions to assets which (a) do not increase any liability, (b) do not represent recov- ery of an expenditure, and (c) do not represent the cancellation of certain liabili- ties without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a revenue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given pro- gram. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. State Shared Revenue Includes the Town's portion of State sales tax revenues, State income tax receipts, and motor vehicle in -lieu taxes. Strategic Plan The Strategic Plan defines the Town's strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has sta rted . 430 1 ■ , ■ ' ■ The Height of Desert Living Glossary TA -WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include spe- cific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund's balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essen- tially the amount of money still available for future purposes. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. The Height of Desert Living ® N t1 431 Glossary 432' ■ ' ■ ' ■ The Height of Desert Living Acronyms Acronyms The Height of Desert Living M' M ■ 1 433 Acronyms AA -AZ Acronyms ABC -American Base Course AC -Asphaltic Concrete ACA -Arizona Commerce Authority ACMA-Arizona City Manager's Association ADA -Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC -Administrative Office of the Courts APA -American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS -Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST -Arizona Peace Officer Standards and Training Board 434' ■ , r r The Height of Desert Living Acronyms BG -GA BGC -Boys and Girls Club BRE -Business Retention and Expansion BVAC-Business Vitality Advisory Council CAD -Computer -Aided Design CAFR-Comprehensive Annual Financial Report CARE -Crisis Activated Response Effort CCEF-Court Collection Enhancement fund CELA-Code Enforcement League of Arizona CFD -Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd. -Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC -TBI -Excellence in Prehospital Care -Traumatic Brain Injury FEMA -Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FIT -Fountain Hills Integrated Trails FTE -Full Time Equivalent FY -Fiscal Year GAAP -Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB -Governmental Accounting Standards Board The Height of Desert Living ® N 11 435 Acronyms GF -MH GFOA-Government Finance Officers Association GIS -Geographical Information System GO -General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE -Hillside Protection Easement HURF-Highway User Revenue Fund HVAC -Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID -Improvement District IGA-Intergovernmental Agreement IIP -Infrastructure Improvement Plan ISO -International Standards Organization IT -Information Technology ITS -Intelligent Transportation System JCEF-Judicial Court Enhancement Fund In. ft. -Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff's Office MH -Manhole 436 1 ■ , ■ ' ■ The Height of Desert Living Acronyms MH -VR MHz -Megahertz MPC -Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NACSLB-National Advisory Council on State and Local Budgeting NRPA-National Recreation and Park Association PC -Portland Cement PUD -Planned Unit Developments PTO -Parent Teacher Organization RFP -Request for Proposal RFQ-Request for Quotation RPM -Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC -Securities and Exchange Commission sq. ft. -Square Feet sq. yd. -Square Yard SR -State Route STORM -Stormwater Outreach for Regional Municipalities V -Volt VHF -Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living ® N t1 437 Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov © - facebook.com/TownofFountainHills C3- twitter.com/fhazgov