HomeMy WebLinkAbout160505CMDPNOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN:THURSDAY,MAY 5,2016
TIME:IMMEDIATELY FOLLOWING ADJOURNMENT OF THE 6:25 PM EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION,AND PRIOR TO THE REGULAR MEETING OF THE TOWN OF
FOUNTAIN HILLS TOWN COUNCIL
WHERE:TOWN OF FOUNTAIN HILLS -COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS,AZ
Pursuant to A.R.S.§38-431.02,notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 6:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the May 5,2016 Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived."
AGENDA
•CALLED TO ORDER AND ROLL CALL.-District Board Chair Linda M.Kavanagh
•CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such
comment(i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions.The
Directorswill not discuss or take legal action on matters raised during "Call to the Public" unless the mattersare properlynoticed
for discussion and legal action. At the conclusionof the "Call to the Public",individualDirectorsmay (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda.
1.CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING MINUTES
ofJunel8,2015.
2. PUBLIC HEARING regarding RESOLUTION CMD 2016-01,approving the Tentative Budget of the
District for the Fiscal Year beginning July 1,2016,and ending June 30,2017,and setting a hearing date
for the budget and annual assessments.
3.CONSIDERATION of RESOLUTION CMD 2016-01,approving the Tentative Budget of the District for
the Fiscal Year beginning July 1,2016,and ending June 30,2017,and setting a hearing date for the
budget and annual assessments.
4.ADJOURNMENT.
DATED this 28th day of April,2016.j A r^A
Bevelyn J.Bender,District Clerk
The Cottonwoods Maintenance District,in cooperation withtheTownof Fountain Hills endeavors to makeall public meetings accessible to persons with
disabilities.Pleasecall 480-816-5100 voiceor 1-800-367-8939 (TDD)48 hourspriorto themeetingto requesta reasonableaccommodation toparticipate
in this meeting.Supporting documentation and staffreports furnished with this agenda are available for review inthe Clerk's office and onthe Town's
website [www.fh.az.gov].
z:\council packets\2016\rl60505\cmd\160505cmda.docx Last printed 4/26/2016 5:48 PM
NOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN:THURSDAY,MAY 5,2016
TIME:IMMEDIATELY FOLLOWING ADJOURNMENT OF THE 6:25 PM EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION,AND PRIOR TO THE REGULAR MEETING OF THE TOWN OF
FOUNTAIN HILLS TOWN COUNCIL
WHERE:TOWN OF FOUNTAIN HILLS -COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS,FOUNTAIN HILLS,AZ
Pursuant to A.R.S.§38-431.02,notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 6:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the May 5,2016 Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived."
AGENDA
•CALLED TO ORDER AND ROLL CALL.-District Board Chair Linda M.Kavanagh
•CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such
comment(i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions.The
Directorswill not discuss or take legal action on matters raised during "Call to the Public" unless the mattersare properlynoticed
for discussion and legal action. At the conclusionof the "Call to the Public",individualDirectorsmay (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda.
1.CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING MINUTES
ofJunel8,2015.
2. PUBLIC HEARING regarding RESOLUTION CMD 2016-01,approving the Tentative Budget of the
District for the Fiscal Year beginning July 1,2016,and ending June 30,2017,and setting a hearing date
for the budget and annual assessments.
3.CONSIDERATION of RESOLUTION CMD 2016-01,approving the Tentative Budget of the District for
the Fiscal Year beginning July 1,2016,and ending June 30,2017,and setting a hearing date for the
budget and annual assessments.
4.ADJOURNMENT.
DATED this 28th day of April,2016.j A r^A
Bevelyn J.Bender,District Clerk
The Cottonwoods Maintenance District,in cooperation withtheTownof Fountain Hills endeavors to makeall public meetings accessible to persons with
disabilities.Pleasecall 480-816-5100 voiceor 1-800-367-8939 (TDD)48 hourspriorto themeetingto requesta reasonableaccommodation toparticipate
in this meeting.Supporting documentation and staffreports furnished with this agenda are available for review inthe Clerk's office and onthe Town's
website [www.fh.az.gov].
z:\council packets\2016\rl60505\cmd\160505cmda.docx Last printed 4/26/2016 5:48 PM
2657903.2
RESOLUTION CMD 2016-01
A RESOLUTION OF THE BOARD OF THE COTTONWOODS
MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA,
APPROVING THE TENTATIVE BUDGET OF THE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 2016, AND ENDING JUNE 30, 2017,
AND SETTING A HEARING DATE FOR THE ANNUAL ASSESSMENTS
AND BUDGET.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COTTONWOODS
MAINTENANCE DISTRICT, as fo ll ows:
SECTION 1. The statements and schedules attached as Exhibit A and incorporated
herein by this reference, are hereby approved for the purpose as hereinafter set forth as the
tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona, (the
“District”) for the fiscal year 2016-17. The statements and estimates of the operation and
maintenance expenses of the District, the costs of capital improvements and other expenditures
for public infrastructure of the District (collectively, the “District Expenditures”) are hereby filed
with the District Clerk.
SECTION 2. The District Clerk is hereby authorized and directed to cause to be (i)
mailed to the governing body of the Town of Fountain Hills and all persons owning real property
within the District and (ii) published in the manner prescribed by law, a notice in substantially
the form attached hereto as Exhibit A, that the District Board will meet for the purpose of
conducting a hearing for District taxpayers on the statements and estimates of District
Expenditures filed with the District Clerk, including the annual assessments and on the adoption
of the 2016-17 Annual Budget for the District; said hearing to be conducted on June 2, 2016, at
the hour of 6:25 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall),
16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268. At the conclusion of the
hearing, the District Board shall pass upon any objections and shall adopt the Final Budget for
the District; final approval of the Tax Levy for the District shall follow on June 16, 2016, at the
same time and place.
PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance
District on May 5, 2016.
Linda M. Kavanagh, District Chairperson
ATTEST:
Bevelyn J. Bender, District Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, District Counsel
2657903.2
EXHIBIT A
TO
RESOLUTION CMD 2016-01
[Notice/Tentative Budget]
See following page.
2657903.2
NOTICE
COTTONWOODS PROPERTY OWNERS
The taxpayers of the Cottonwoods Maintenance District (the “District”) are hereby notified that
the Board of Directors will hold a public meeting on June 2, 2016, at 6:25 p.m. at the District
offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona (the Council
Chambers at Fountain Hills Town Hall), when and where any taxpayers of the District will be
heard in favor of, or against, any of the proposed expenditures for the Cottonwoods Maintenance
District, after which the foregoing estimates as modified or as now existing, will be assessed by
the Board as the basis for the 2016/2017 budget. Taxpayers may file written objections at any
time prior to the hearing, and the Board of Directors shall hear and pass upon any objections at
the hearing.
Copies of the tentative 2016/2017 District budget may be viewed prior to the June 2, 2016,
meeting at the District Clerk’s office, the Town of Fountain Hills website, and the Fountain Hills
branch of the Maricopa County Library.
COTTONWOODS MAINTENANCE DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2016-2017
For the Year Ended
Revenues June 30, 2017
Tax Levy at $96.35 per Property Owner $5,588
TOTAL $5,588
Expenses
Annual Landscape Maintenance Cost $4,015
Annual Reserve for Exterior Wall Maintenance 1,073
Reserve Fund 250
Postage 50
Advertising 200
TOTAL $5,588