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NOTICE OF THE EXECUTIVE AND
REGULAR SESSIONS OF THE
FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. – EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. – REGULAR SESSION
WHEN: THURSDAY, MAY 19, 2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s
various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording.
Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal
action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to
commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers.
Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i)
reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Vice Mayor Henry Leger
Councilmember Nick DePorter Councilmember Alan Magazine
Councilmember Cassie Hansen Councilmember Cecil A. Yates
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EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Linda M. Kavanagh
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (1)
A.R.S. § 38-431.03(A)(3), discussion or consultation for legal advice with the attorney or
attorneys of the public body, and (2) A.R.S. § 38-431.03(A)(4), discussion or consultation
with the attorneys of the public body in order to consider its position and instruct its attorneys
regarding the public body’s position regarding contracts that are the subject of negotiations,
in pending or contemplated litigation or in settlement discussions conducted in order to avoid
or resolve litigation (specifically, the Park Place Development Agreement).
2. ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Pastor Bergeson, Shepherd of the Hills Lutheran Church
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic
Development.
ii) PRESENTATION by Ranger Amy Burnett, from Arizona Game and Fish
Department, regarding wildlife regulations and safety issues for neighborhoods.
iii) UPDATE by Jerry Butler, Vision Fountain Hills Co-chair, regarding the Vision
Fountain Hills Workshop held May 7, 2016.
iv) INTRODUCTION of Dave Ott as the Town of Fountain Hills’ new Fire Chief.
v) QUARTERLY BUDGET REPORT by Finance Director for Fiscal Year 2015/16,
quarter ending March 31, 2016.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to
reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on
matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
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CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a Councilmember or member of the public so requests. If a
Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from
the Consent Agenda and considered in its normal sequence on the Agenda.
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May
5, 2016.
2. CONSIDERATION of approving the FIRST AMENDMENT to the Professional Services
Agreement with Albert Holler & Associates, for sales tax auditing services, in the amount of
$42,000, effective July 1, 2016, through June 30, 2017.
3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION
for the Arizona Municipal Clerks’ Association Conference (Bevelyn J. Bender) to be held at
the Fountain Hills Community Center, located at 13001 N. La Montana Drive, Fountain Hills,
AZ, from 8:00 AM to 5:00 PM on Tuesday, July 26, 2016; and Wednesday, July 27, 2016;
and from 8:00 AM – 12 PM on Thursday, July 28, 2016.
4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION
for the Fountain Hills Theater (Valerie Stasik) for the promotion a fund raiser to be held at the
theater, located at 11445 N. Saguaro Boulevard, Fountain Hills, AZ, from 5:30 PM to 11:00
PM on Monday, June 6, 2016.
5. CONSIDERATION of approving a COOPERATIVE PURCHASE AGREEMENT with
General Acrylics, Inc. for the demolition and reconstruction of tennis courts at Golden Eagle
and Four Peaks Parks, in the amount of $368,505.30.
REGULAR AGENDA ITEMS
6. CONSIDERATION of an APPEAL OF THE ADMINISTRATIVE ISSUANCE of
Temporary Use Permits allowing the Copperwynd Resort to conduct Wedding Events and
Receptions both inside the resort and on the outdoor event lawn after 10:00 PM.
7. CONSIDERATION of the REQUEST by the L. Alan Cruikshank River of Time Museum
Board of Directors regarding proposed short and long-term improvements to the facility and
future construction plans for a new museum.
8. DISCUSSION WITH DIRECTION TO STAFF regarding the possible submission of
PROPOSED POLICY IDEAS to the Arizona League of Cities and Towns for consideration
by the Resolution Committee at the League’s Annual Conference.
9. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for
action or (ii) directing staff to conduct further research and report back to the Council:
a.) None.
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10. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Mayor, Individual Councilmembers, and the Town Manager.
TOWN MANAGER’S REPORT:
Update on the Town’s wash maintenance schedule
Update on the plans for the 4th of July celebration
11. ADJOURNMENT.
DATED this 12th day of May, 2016.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this
meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council
with this agenda are available for review in the Clerk’s office.
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NOTICE OF THE EXECUTIVE AND
REGULAR SESSIONS OF THE
FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M. – EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. – REGULAR SESSION
WHEN: THURSDAY, MAY 19, 2016
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s
various Commission, Committee or Board members may be in attendance at the Council meeting.
Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town
Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording.
Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal
action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a
recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived.
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk
prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber
Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or the
Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their
name and whether or not they reside in Fountain Hills (do not provide a home address) prior to
commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers.
Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker
will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i)
reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public
Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be
waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to
a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting.
Please be respectful when making your comments. If you do not comply with these rules, you will be
asked to leave.
Mayor Linda M. Kavanagh
Councilmember Dennis Brown Vice Mayor Henry Leger
Councilmember Nick DePorter Councilmember Alan Magazine
Councilmember Cassie Hansen Councilmember Cecil A. Yates
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EXECUTIVE SESSION AGENDA
CALL TO ORDER – Mayor Linda M. Kavanagh
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (1)
A.R.S. § 38-431.03(A)(3), discussion or consultation for legal advice with the attorney or
attorneys of the public body, and (2) A.R.S. § 38-431.03(A)(4), discussion or consultation
with the attorneys of the public body in order to consider its position and instruct its attorneys
regarding the public body’s position regarding contracts that are the subject of negotiations,
in pending or contemplated litigation or in settlement discussions conducted in order to avoid
or resolve litigation (specifically, the Park Place Development Agreement).
2. ADJOURNMENT.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh
INVOCATION – Pastor Bergeson, Shepherd of the Hills Lutheran Church
ROLL CALL – Mayor Linda M. Kavanagh
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic
Development.
ii) PRESENTATION by Ranger Amy Burnett, from Arizona Game and Fish
Department, regarding wildlife regulations and safety issues for neighborhoods.
iii) UPDATE by Jerry Butler, Vision Fountain Hills Co-chair, regarding the Vision
Fountain Hills Workshop held May 7, 2016.
iv) INTRODUCTION of Dave Ott as the Town of Fountain Hills’ new Fire Chief.
v) QUARTERLY BUDGET REPORT by Finance Director for Fiscal Year 2015/16,
quarter ending March 31, 2016.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the
agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to
reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on
matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism,
(ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda.
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CONSENT AGENDA ITEMS
All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be
enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of
consent items will include all recommended staff stipulations unless otherwise stated. There will be no
separate discussion of these items unless a Councilmember or member of the public so requests. If a
Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may
request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or
Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from
the Consent Agenda and considered in its normal sequence on the Agenda.
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May
5, 2016.
2. CONSIDERATION of approving the FIRST AMENDMENT to the Professional Services
Agreement with Albert Holler & Associates, for sales tax auditing services, in the amount of
$42,000, effective July 1, 2016, through June 30, 2017.
3. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION
for the Arizona Municipal Clerks’ Association Conference (Bevelyn J. Bender) to be held at
the Fountain Hills Community Center, located at 13001 N. La Montana Drive, Fountain Hills,
AZ, from 8:00 AM to 5:00 PM on Tuesday, July 26, 2016; and Wednesday, July 27, 2016;
and from 8:00 AM – 12 PM on Thursday, July 28, 2016.
4. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION
for the Fountain Hills Theater (Valerie Stasik) for the promotion a fund raiser to be held at the
theater, located at 11445 N. Saguaro Boulevard, Fountain Hills, AZ, from 5:30 PM to 11:00
PM on Monday, June 6, 2016.
5. CONSIDERATION of approving a COOPERATIVE PURCHASE AGREEMENT with
General Acrylics, Inc. for the demolition and reconstruction of tennis courts at Golden Eagle
and Four Peaks Parks, in the amount of $368,505.30.
REGULAR AGENDA ITEMS
6. CONSIDERATION of an APPEAL OF THE ADMINISTRATIVE ISSUANCE of
Temporary Use Permits allowing the Copperwynd Resort to conduct Wedding Events and
Receptions both inside the resort and on the outdoor event lawn after 10:00 PM.
7. CONSIDERATION of the REQUEST by the L. Alan Cruikshank River of Time Museum
Board of Directors regarding proposed short and long-term improvements to the facility and
future construction plans for a new museum.
8. DISCUSSION WITH DIRECTION TO STAFF regarding the possible submission of
PROPOSED POLICY IDEAS to the Arizona League of Cities and Towns for consideration
by the Resolution Committee at the League’s Annual Conference.
9. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for
action or (ii) directing staff to conduct further research and report back to the Council:
a.) None.
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10. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Mayor, Individual Councilmembers, and the Town Manager.
TOWN MANAGER’S REPORT:
Update on the Town’s wash maintenance schedule
Update on the plans for the 4th of July celebration
11. ADJOURNMENT.
DATED this 12th day of May, 2016.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this
meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council
with this agenda are available for review in the Clerk’s office.
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/19/2016 MeetingType:Regular Session
Agenda Type:Regular Submitting Department:Administration
Staff Contact Information:Grady E.Miller,Town Manager
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):A Presentation from Amy Burnett
Applicant:N/A
Applicant Contact Information:N/A
Owner:N/A
Owner Contact Information:N/A
Property Location:N/A
Related Ordinance,Policy or Guiding Principle:N/A
Staff Summary (background):
Due to the recent incident involving javelinas attacking a Fountain Hills resident,there has been considerable
news media and social media attention focused on this issue.Amy Burnett,Information and Education
Program Managerfor Arizona Game and Fish,will give a presentation to the Town Council on Thursday,May
19,2016, to address this issue.In addition,experts from Arizona Game and Fish will present a publicmeeting
on the dangers offeeding wildlife on Monday, May23,2016 at 5:30 p.m. at the Fountain Hills Community
Center. The Game and Fish staff will discuss ways residents can stay safe while keeping wildlife wild in
Fountain Hills,what actions Game and Fish took in responding to this incident to avoid future attacks,and what
residents can do to be part of the community's solution.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
If Multiple Funds utilized,list here:N/A
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):N/A
Staff Recommendation(s):N/A
Page 1 of 2
Living with Arizona’s Wildlife
Amy Burnett
Information/Education Program Manager
AZ Game & Fish Department
Region VI
(480)324-3548
www.AZGFD.gov
May 19, 2016
Living with Arizona’s Wildlife
Motivations of Wildlife- specifically javelina
–Why they are in your neighborhood
Normal/natural versus habituated / unacceptable behavior
Javelina Attractants
to your backyard
Yellow- USE CAUTION:
Desert plants: prickly pear, barrel
cactus, agaves, mesquite
Grubs, natural fertilizers,
“over-seeding”
Ornamental plants, particularly
bulbs, annual flowers, and citrus
Red- DO NOT FEED:
Pet food
Garbage
Bird Seed…quail blocks
Garbage
Javelina facts you should know
Poor Eyesight
Keen sense of smell
Naturally fearful of Humans
HATE dogs-- all canids
Easily spooked or panicked, may appear to
charge when trying to escape.
ARS 13-2927 Unlawful
Feeding of Wildlife
A person commits unlawful feeding of
wildlife by intentionally, knowingly or
recklessly feeding, attracting or
otherwise enticing wildlife into an area,
with exceptions for birds or tree
squirrels. Unlawful feeding is a petty
offense. Applies in counties with a
population greater than 280,000.
Human related Javelina Facts
Fear lost in stages over time
–Human Tolerance
–Feeding
(intentional or unintentional)
leads to boldness and sometimes aggression
Study shows that adults may
pass on tolerance (no fear)
of humans to young.
Most conflicts with javelina are
dog-related
Keep dogs on a (non-retractable) leash
Be aware of your surroundings, avoid encounters
Buddy system, avoid dawn and dusk if possible
If you encounter a javelina while walking dogs:
–Walk in other direction
–Do not run
–Make yourself “BIG”, Be aggressive and loud, use
aggressive postures and clap hands, use low, loud
tones
–Use chemical deterrents or a hiking stick
Game and Fish’s Role
Regularly-fed animals become habituated.
Habituated animals may become aggressive
toward pets and/or people.
Arizona Game & Fish generally does not
remove any animal unless it is a human
(not pet) health or public safety concern.
Arizona Game & Fish
recommends you:
Make loud noises & stomp feet
bang pots and pans
or rattle empty soda can w/ a
few pennies in it
Wave your hands or objects
like sticks and brooms
Spray the animal with a hose
or a super-soaker loaded with
a 10% household ammonia
solution on bold animals that
refuse to leave your yard
What Can Residents Do about Bold Wildlife?
Solutions - Long Term
DO NOT FEED or tolerate neighbors’ feeding of
wildlife
Keep your yard clean of attractants
–Repair leaking irrigation hoses, remove fallen citrus,
excess bird seed, secure garbage.
Operation Game Thief Hotline
1(800) 352-0700
•Equivalent to “Silent Witness”
•Callers may remain anonymous
•Identity protected by state law
•Report wildlife violations such as
feeding of wildlife
“Operation Game Thief.
Do you have a violation to report?”
Human Dimensions
Humans modify and enhance local
environments (create opportunities for
wildlife) such as lushly landscaped yards and
golf courses.
Modifying human behavior and habits will
affect wildlife behavior– both positively and
negatively.
Resolution of conflict requires an active &
united approach by the community
Today, the focus is on javelina,
but a lot of the information and
messages can be applied to other
urban wildlife.
https://youtu.be/vsmWPdDVtcQ
For more information visit
www.azgfd.gov/urbanwildlife
Questions?
Amy Burnett
aburnett@azgfd.gov
480-324-3548
www.azgfd.gov/urbanwildlife
Operation Game Thief Hotline
1(800) 352-0700
Program Sponsored by The
FOUNTAIN HILLS
CULTURAL AND CIVIC ASSOCIATION
3-STEP VISIONING PROCESS
1. WHERE ARE WE?
STAKEHOLDER SURVEY – over 100
2. WHERE DO WE WANT TO BE?
COMMUNITY SURVEY – nearly 1900 participated
3. HOW DO WE GET THERE?
COMMUNITY WORKSHOP – 104
COMMUNITY WORKSHOP PACKET
S.W.O.T ANALYSIS
2016 COMMUNITY SURVEY RESULTS
FIVE STRATEGIC PRIORITIES
1 INVEST IN THE TOWN’S LONG-TERM ECONOMIC GROWTH
2 ATTRACT MORE FAMILIES AND WORKING PROFESSIONALS
3 EXPAND ENROLLMENT AND QUALITY OF OUR SCHOOLS
4 ENSURE MAINTENANCE OF THE TOWN’S INFRASTRUCTURE
5 PRESERVE THE FINANCIAL SUSTAINABILITY OF TOWN SERVICES
FACT SHEETS
SOLUTION WORKSHEETS
COMMUNITY WORKSHOP AGENDA
COMMUNITY CHALLENGES
“Where We Are Now”
DR. PATRICK SWEENEY
GRADY MILLER
SCOTT COOPER
COMMUNITY SURVEY HIGHLIGHTS
“What Do We Want To Be”
DISCUSS / DETERMINE SOLUTIONS
“How Do We Get There”
COMMUNITY WORKSHOP
COMMUNITY WORKSHOP RESULTS
#1 – ECONOMIC GROWTH
POTENTIAL SOLUTION PRIORITIES
1.DEVELOP A COMMUNITY BRAND / VISION (98%)
2.IDENTIFY AVAILABLE SPACES IN RECRUITING (98%)
3.DEVELOP A COMPREHENSIVE RESOURCES PACKAGE FOR
NEW BUSINESSES (93%)
4.DEVELOP A BUSINESS ACCELERATOR JOINT EFFORT (87%)
5.SHOWCASE SUCCESSFUL FH BUSINESSES (83%)
COMMUNITY WORKSHOP RESULTS
#2 – ATTRACT FAMILIES AND
WORKING PROFESSIONALS
POTENTIAL SOLUTION PRIORITIES
1.HIGHLIGHT SCHOOL STRENGTHS IN MARKETING FH (98%)
2.COLLABORATE WITH BUSINESSES IN PROMOTING FH (90%)
3.PROVIDE RESOURCES TO EXPAND SOCIAL MEDIA AND
ON-LINE MESSAGES (76%)
4.ESTABLISH A BUDGET FOR FAMILY BRANDING (75%)
5.ORGANIZE A “YOUNG PROFESSIONAL BUSINESS GROUP”
(71%)
COMMUNITY WORKSHOP RESULTS
#3 – SUSTAINING USD SCHOOLS
POTENTIAL SOLUTION PRIORITIES
1.EXPLORE OPTIONS FOR SELLING / LEASING UNUSED
PROPERTIES (100%)
2.MOBILIZE COMMUNITY TO LOBBY STATE LEADERS (99%)
3.EXPLORE ALTERNATIVE FUNDING SOURCES (91%)
4.UTILIZE LOCAL TALENT WHENEVER POSSIBLE (91%)
5.ESTABLISH A MORE FORMAL COLLABORATION WITH
TOWN OFFICIALS (90%)
COMMUNITY WORKSHOP RESULTS
#4 – TOWN INFRASTRUCTURE
MORE INVESTMENTS ARE NEEDED
1.STREETS (80%)
2.THE FOUNTAIN (78%)
3.PARKS (77%)
POTENTIAL SOLUTION PRIORITIES
1.IMPLEMENT A PRIMARY PROPERTY TAX (94%)
2.INCREASE PARK AND USER FEES (65%)
COMMUNITY WORKSHOP RESULTS
#5 – FINANCIAL STABILITY
WHICH TOWN SERVICES SHOULD BE REDUCED?
NONE
POTENTIAL REVENUE SOLUTION PRIORITIES
1.IMPLEMENT A PRIMARY PROPERTY TAX (91%)
2.IMPLEMENT A ‘PUBLIC SAFETY FEE’ (63%)
(78% WERE AGAINST INCREASING SALES TAXES)
COMMUNITY WORKSHOP RESULTS
BETTER COMMUNITY-WIDE COMMUNICATIONS
MAINTAIN OUR INVESTMENTS
IMPLEMENT A COMMUNITY MARKETING PLAN
BETTER COLLABORATION BETWEEN
KEY FACILITATORS
PARTICIPANTS WERE ASKED WHAT CAN THE
COMMUNITY BE THE BEST AT AND WHAT ARE YOUR
DEEPEST PASSIONS?
SMALL TOWN CHARM / SAFETY
UNDERLYING DRIVERS
“The meeting was superb; one of the most
professional, well organized, and “worth-while”
events for community improvement
/development I’ve attended. I am a certified
“Main Street Development” graduate from Cornell
University and what you are doing is “RIGHT ON”.
It was most interesting for me to participate and a
pleasure to meet positive attitude attendees and
join in “meaningful” constructive conversations.
Thank you for the opportunity and now what
counts…..RESULTS AND ACTIONS.”
Fred Lark
COMMUNITY WORKSHOP RESULTS
KEY FACILITATORS
TOWN, SCHOOL DISTRICT
CHAMBER OF COMMERCE, FHCCA
need more in-depth discussions
need more involvement from each
need to get together at the same time
STAKEHOLDERS
THE COMMUNITY
MOVING FORWARD
The Volunteer Committee
Gerard Bisceglia Jerry Butler John Craft
Ryan Deegan Merita Kraya Mike O’Connor
Ally Perreault Dana Saar Mike Sharnow
Johnny Weil Denise Weinreich Dori Wittrig
FOUNTAIN HILLS CULTURAL AND CIVIC ASSOCIATION
COMMUNITY WORKSHOP RESULTS
The strategic priorities contained herein were rank-ordered by nearly 1900
participants in the 2016 Community Survey, and at the May 7 Community Workshop,
over 100 attendees discussed many potential solutions for the future.
The following is a synopsis of the Community Workshop results.
#1 - STRATEGIC PRIORITY
INVEST IN THE TOWN’S LONG-TERM ECONOMIC GROWTH
The challenges facing the community include …
Fountain Hills and adjacent areas are home to many part-time property owners and seasonal
renters, and during the summers months the area population can drop below 15,000.
The Town has a very limited marketing budget for attracting full time residents, business
owners, and families.
Potential solutions warranting further consideration by the community …
1) 98% support - Develop a community brand/vision that could thrive in Fountain Hills (i.e.
outdoors / adventure, health / wellness / lifestyle, proximity to valley, large population of
entrepreneurs, former CEO’s, ‘brain trust’).
2) 98% support - Focus recruiting on available spaces and possible ‘shared environments’,
business incubators, entrepreneurial activities.
3) 93% support - Develop a comprehensive resources package for new businesses including
demographics, median income, available professionals (attorneys, accountants, architects,
builders, real estate, etc.).
4) 87% support - Encourage the Town and Chamber to support a Business Accelerator service
that helps a young business groups get new business ideas quickly to market, such as
counseling, office and administrative support, professional advice.
5) 83% support - Showcase examples of successful FH businesses with regional, national
presence.
6) 69% support - Consider developing a mini-mall of like-minded businesses (artists,
entrepreneurs, outdoor / adventure, and health / wellness).
7) 69% support - Speed up business permit process.
Ideas generated at the workshop …
Leverage the medical / healthcare market for support services.
Establish a CEO-type conference center for annual meetings (Copperwynd).
Promote an adventure / outdoor package for visitors.
Encourage a microbrewery (or two!).
Promote special tax incentives for new business types (tbd).
May 2016
#2 - STRATEGIC PRIORITY
ATTRACT NEW FAMILIES AND WORKING PROFESSIONALS AS
FULL TIME RESIDENTS
The challenges facing the community include …
Fountain Hills’ median age in 2015 was estimated to be 55.9 years, meaning 50% of residents
were under the age of 56.
Only one in four households have children.
In the last 10 years the largest population increase was in the 65+age group.
Potential solutions warranting further consideration by the community …
1) 98% support - Improve communications / include Unified School District strengths in
marketing the community.
2) 90% support - Establish a collaborative effort between Town and Business Leaders to
promote, market, and brand community as being attractive to families.
3) 76% support - Identify and provide resources to local ambassadors to use social media
marketing.
4) 75% support - Allocate a specific marketing budget for family branding to surrounding
cities and states.
5) 71% support - Organize Young Professionals Business Group for networking and strategy
development.
6) 45% support - Extend the Neighborhood Watch Program citywide.
7) 32% support - Provide free WiFi access downtown.
Ideas generated at the workshop …
Have Realtors take a leadership role in promoting FH as family friendly.
Aggressively use social media and extend focus across US.
Clean up Google search for FH.
Establish a Community Branding Group.
Have Town and Chamber of Commerce develop a comprehensive visitor packet.
May 2016
#3 - STRATEGIC PRIORITY
EXPAND ENROLLMENT AND QUALITY OF THE
FOUNTAIN HILLS UNIFIED SCHO0L DISTRICT
The challenges facing the community include …
Declining enrollment over the past 10 years as Fountain Hills’ demographics ages and fewer
families move to the area.
School funding restrictions and reductions; teacher salaries not being competitive.
Lack of affordable housing options for families and staff.
Potential solutions warranting further consideration by the community …
1) 100% support - Explore options for selling or leasing unused school buildings.
2) 99% support - Mobilize local efforts to lobby state leaders for education funding.
3) 91% support - Explore alternative funding sources or reallocations for teacher salaries.
4) 91% support - Better utilize local community talent / expertise whenever possible.
5) 90% support - Establish a more formal collaboration between District and Town.
6) 83% support - Establish sustainable local financial support (i.e., District Foundation, GEEF).
7) 82% support - Sell or lease District-owned land.
8) 78% support - Increase rigor; develop specialty or magnet programs.
9) 77% support - Expand community volunteer programs (i.e. Junior Achievement and
Mentoring).
10) 74% support – Create a community think-tank / education summit.
11) 51% support - Assemble a community advisory council.
12) 42% support - Reevaluate school/instruction improvement plans.
Ideas generated at the workshop …
Develop a speaker’s bureau.
Upgrade website for the District and tout successes; use volunteers experienced in social
media.
Integrate District information into the Economic Development initiatives by the Town.
Consider an EVIT satellite.
Merit pay for teachers.
Explore special relocation incentives for new teachers.
Be more aggressive in promoting the tax credit program.
Collaborate with the Town’s Economic Development efforts to promote healthcare companies
by considering technical and vocational trainings.
May 2016
#4 - STRATEGIC PRIORITY
ENSURE MAINTENANCE OF THE TOWN’S INFRASTRUCTURE
The challenges facing the community include …
The annual maintenance budget for the Town’s infrastructure has been trimmed to $5,200,000
per year and in many areas has been accomplished by deferring maintenance.
Areas supported in making more investments to enhance the infrastructure are as follows …
1) 80% support – Streets (such as, restore residential pavement management program to a
five-year cycle; or create improvement districts and let each area decide timing, with costs
borne by each district).
2) 78% support - The Fountain (such as, replace the pumps and electrical system to reduce
operating costs; run three pumps several times each day; restore the Fountain to being the
highest in the world).
3) 77% support – Parks (such as, improve irrigation water quality; improve turf conditions,
spend funds to annually overseed, fertilize and control weeds; add more playgrounds /
walkways).
4) 32% support - Dams / washes (such as, reduce 9-year wash maintenance cycle to seven
years; establish Primary Property Tax to fund maintenance and eliminate existing
Environmental Fee).
5) 31% support - Town buildings (such as, improve furnishings; improve energy efficiencies).
Revenue sources to finance infrastructure investments are supported as follows …
94% support - Implement a Primary Property Tax.
65% support - Increase parks and building User Fees.
36% support - Fully fund the Facility Replacement Fund.
23% support - Increase Sales Taxes on some or all tax categories.
Ideas generated at the workshop …
Research sale/leaseback options on buildings.
Have Sanitary District take over Fountain maintenance.
Reduce Fountain operating times.
Research use of solar power for Town buildings.
Organize ‘Adopt a Wash’ program for routine maintenance.
Explore private partnerships/name rights for selected structures.
May 2016
#5 - STRATEGIC PRIORITY
PRESERVE THE FINANCIAL SUSTAINABLITY OF
TOWN SERVICES
The challenges facing the community include …
A $5.9 million operations deficit is forecast to occur in the next 5 years and in FY20-21, the
shortfall is expected to reach $2,000,000
The Town’s Facility Replacement Reserve account is underfunded and the shortfall amounts to
an average of $1,000,000 per year through 2030.
State-shared Highway User Funds are not sufficient to maintain street pavement management
and the shortfall is estimated at $1,000,000 per year.
The Town’s main financial source for Capital Improvements is Bonds and the reserve funds paid
by developers are diminishing, which means future improvements will have to be borne by
residents. In the last 10 years, interest paid on voter-approved bonds has amounted to
$7,900,000.
Town services that should be reduced to overcome expected budget deficits are supported
as follows …
1) 100% support making no reductions to Development Services (Engineering, Planning,
Building Safety, Code Enforcement, Environmental).
2) 99% support making no reductions to General Government (Town Manager, Clerk, Finance,
Economic Development, Municipal Court).
3) 98% support making no reductions to Community Services (Parks, Recreation, Senior
Services, Community Center, Open Spaces).
4) 86% support making no reductions to Public Safety (Police, Fire, Emergency Medical).
Revenues sources that will be supported are as follows …
91% support - Implement a Primary Property Tax.
63% support - Implement a ‘Public Safety Fee’.
22% support - Increase existing Sales Taxes on some or all tax categories.
Ideas generated at the workshop …
Institute a property rental tax.
Reevaluate cost of police services.
Increase Park Usage fees.
Implement Emergency Services fee.
Adopt a Parcel fee.
Have retail/businesses pay for fire protection.
May 2016
QUARTERLY FINANCIAL REPORT
Nine Months Ending March 2016
March, 2016
1 5/19/2016
The General Fund
is the Town’s main
operating fund
and is used to
fund general
government
operations
including police
and fire, parks,
Community
Center; other
funds are
restricted for
specific purposes.
ALL FUNDS REVENUES
2
Operating
69%
HURF
10%
Dev Fees
1%
Special Revenue
4%
Excise Tax
3%
Debt Svc MPC
3%
Debt Svc GO
11%
Capital Projects
4%
Revenues by Fund
Nine Months Ending March 31, 2016
Total = $17.2M
OPERATING FUNDS
(Consist of General Fund, Public Art Fund, Internal Service Fund
and Equipment Replacement Fund)
3
OPERATING FUND REVENUES BY SOURCE
Through March 31
Fountain Hills local
sales tax and State
shared revenues
accounted for 88% of
the Operating Funds.
Operating Fund
revenues are at
104.6% of budget.
4
Local Sales Tax
55%
State Income Tax
18%
State Sales Tax
15%
Other
14%
TOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31, 2016
OPERATING FUND REVENUE
Local Sls Tax $5.9M
State Inc Tax $2.0M
State Sls Tax $1.6M
Other $1.6M
TOTAL $11.1M
OPERATING FUNDS REVENUE
Local sales tax
revenues are at
106.8% of
budget; State
Shared revenues
are at 99.0% of
budget –permit
revenues are
higher than
projections while
other revenues
are generally in
line with
projections.
5
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0 Local Sales Tax
State Shared
Revenues
Permits and Licenses
Fines and Fees
OtherMillionsTOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31
OPERATING FUND REVENUES
FY14 -15 FY15 -16 FY15 -16 BUDGETTotal = $11.1M
STATE SHARED REVENUES
State Shared
revenues represent
32.4% of Operating
Fund revenue and is
distributed to cities/
towns based on
population.
Income tax is based
on two years prior;
VLT is now in HURF
for pavement
management.
6
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
State Income Tax
State Sales Tax
MillionsTOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31
STATE SHARED REVENUES
FY14 -15 FY15 -16 Budget
TOTAL $3.6M
$6,113,612 = 102.1% OF BUDGET
Local Sales
tax
represents
52.6% of
Operating
Fund
revenue.
Increased
7.6% over
prior year
LOCAL SALES TAX
7
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
FY10/11 FY11/12 FY12/13 FY13/14 FY14/15 FY15-16 Budget 5 Yr Average
TOTAL SALES TAX COLLECTIONS BY YEAR
FY11 THROUGH FY16*
*excludes construction activity
$3.0M = Increase of 5.0% over prior year
LOCAL SALES TAX - RETAIL
8
$0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
$2.2
$2.4
$2.6
$2.8
$3.0
$3.2
FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15 -16 Budget 5 Yr
Average
Retail Activity
July through March FY11 -FY16
millions
$513,411 = Increase of 5.2% over prior year
LOCAL SALES TAX - RESTAURANT
9
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
$600,000
FY10 -11 FY11-12 FY12-13 FY13-14 FY14-15 FY15 -16 Budget 5 Yr
Average
Restaurant/Bar Activity
July through March FY11 -FY16
LOCAL SALES TAX - TELECOM
$1,139,476 = Increase of 5.5% from prior year
10
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
$1,100,000
$1,200,000
FY10-11 FY11-12 FY12-13 FY13 -14 FY14-15 FY15-16 Budget 5 Yr
Average
Trans/Telecommunications Activity
July through March FY11 -FY16
LOCAL SALES TAX - CONSTRUCTION
50% of this revenue funds capital projects
$735,933 = Increase of 10.9% over prior year
11
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
FY10 -11 FY11 -12 FY12-13 FY13-14 FY14-15 FY15-16 Budget 5 Yr
Average
Construction Sales Tax Activity
July through March FY11 -FY16
Compared to the
corresponding period of last
fiscal year, Operating Fund
expenditures decreased by
0.3% from the same period.
12
MAYOR &
COUNCIL
0%
ADMINISTRATION
16%
MUNICIPAL COURT
2%
DEVELOPMENT
SERVICES
13%
COMMUNITY
SERVICES
16%
FIRE &
EMERGENCY
MED
26%
LAW
ENFORCEMENT
27%
Operating Fund Expenditures by Department
Nine Months Ending March 31, 2016
Total = $10.2M
Department
3rd Qtr FY14-15
Expenditures
3rd Qtr FY15-16
Expenditures
Mayor & Council 63,689$ 54,704$
Administration 1,824,374 1,686,473
Municipal Court 213,659 214,412
Development Services 1,380,314 1,289,303
Community Services 1,714,435 1,629,672
Fire & Emergency Medical 2,579,771 2,619,344
Law Enforcement 2,496,252 2,743,083
TOTAL 10,272,494$ 10,236,991$
OTHER FUNDS
13
HIGHWAY USER REVENUE FUND
HURF
revenues are
derived from
gasoline
taxes and
distributed
based on
population;
VLT revenues
are now
included in
HURF for
pavement
maintenance.
$1,765,507 = Increase of 7.3% from prior year
(including Vehicle License Tax)
14
$876,693 $904,932 $998,979 $1,051,733 $1,052,493
$591,047
$633,712
$688,433 $666,629
FY12 -13 FY13 -14 FY14-15 FY15 -16 YTD Budget
$.0
$.2
$.4
$.6
$.8
$1.0
$1.2
$1.4
$1.6
$1.8
$2.0
TOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31
HIGHWAY USER REVENUE FUND REVENUES
HIGHWAY USERS TAX VEHICLE LICENSE TAX IN-LIEU FEES
TOTAL $1.7M
HURF EXPENDITURES
Council priority for
FY15-16 is still
pavement
maintenance.
15
ADMINISTRATION
9%LEGAL SERVICES
1%
OPEN
SPACE
9%
PAVEMENT
MANAGEMENT
70%
STREET SIGNS
3%
TRAFFIC SIGNALS
5%
VEHICLE
MAINTENANCE
3%
HURF Expenditures
Nine Months Ending March 31, 2016
Total = $2.3M
RESTRICTED FUNDS
16
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
Dev Fees Special Revenue Excise Tax Debt Svc MPC Debt Svc GO Capital Projects
86,682
683,537 475,907 527,405
1,859,378
741,233
28,904 13,669
504,242
23,276
395,279
5,424,997
TOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31, 2016
OTHER FUNDS REVENUES & EXPENDITURES
Revenues Expenditures
FUND BALANCE
Fund balance includes
Operating Fund
reserves that are not
available for
appropriation; other
funds are restricted for
specific purposes.
Funds are invested only
in government securities
according to the Town’s
adopted investment
policy.
17
Operating Funds
Rainy Day Fund 2,624,843$
General Fund 6,566,245
Public Art Fund 5,460
Internal Service Fund (5,367)
Vehicle Replacement Fund 641,559 9,832,740$
Highway User Revenue Fund (HURF)1,034,582 1,034,582
Special Revenue Funds
Special Revenue Fund 54,643
Court Enhancement Fund 290,616
Environmental Fund 335,758
Cottonwoods Maintenance District Fund 13,223 694,240
Excise Tax Funds
Downtown Strategy Fund 899,935
Economic Development Fund 109,940
Tourism Fund 41,840 1,051,715
Debt Service
General Obligation Debt Service Fund 1,793,573
Eagle Mountain CFD Debt Service Fund 346,389
MPC Debt Service Fund 624,755 2,764,717
Capital Projects
Capital Projects Fund 6,045,439
Facilities Replacement Fund 156,019 6,201,458
Development Fees
Law Enforcement 203,484
Fire & Emergency 100,966
Streets -
Parks & Recreation 242,784
Open Space 1,675,244
Library/Museum - 2,222,478
Grand Total 23,801,930$
Fiscal Quarter-End Fund Balances (Unaudited)
March 31, 2016
SUMMARY
•Operating Fund revenues are 4.6% over budget and
higher (6.3%) than last fiscal year
•Operating Fund expenditures are 2.6% under budget
and 0.3% lower than last fiscal year
•Pavement management remains a priority and is
funded through HURF and Vehicle License Tax revenues
•Reserve fund balances remain acceptable for all funds
•Local economic indicators remain stable
18
REVENUES/EXPENDITURES BY
YEAR
19
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Expenditures by Year Revenues By Year
COMPOSITION OF EXPENDITURES
20
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY08 -09 FY09 -10 FY10 -11 FY11 -12 FY12 -13 FY13 -14 FY14 -15 FY15 -16 FY16 -17 FY17 -18 FY18 -19 FY19 -20 FY20 -21
Town Council General Government Administration
Municipal Court Public Works Development Services
Community Services Public Safety (Police & Fire)
YTD EXPENDITURES BY
DEPARTMENT
21
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
YTD
FY14 -15
YTD
FY15 -16
TOWN OF FOUNTAIN HILLS
QUARTERLY BUDGET REPORT
NINE MONTHS ENDING MARCH 31, 2016
2
Where does the money come from and where does it go?
Operating
69%
HURF
10%
Dev Fees
1%
Special Revenue
4%
Excise Tax
3%
Debt Svc MPC
3%
Debt Svc GO
11%
Capital Projects
4%
Revenues by Fund
Nine Months Ending March 31, 2016
Total = $17.2M
Operating
48%
HURF
12%
Excise Tax
3%
Debt Svc GO
2%
Capital Projects
29%
Expenditures by Fund
Nine Months Ending March 31, 2016
Total = $18.9M
3
Operating Fund Revenues
For the nine month period ending March 31, 2016, total Operating Fund revenues (General Fund,
Public Art Fund, Internal Service Funds) were received at 104.6% of budgeted amounts and
$664,070 higher than the same time period last fiscal year (an increase of 6.3%). Categories
where revenues are higher than the previous year are the local sales tax (up 7.6%), State sales tax
(up 4.4%) as well as Licenses & Permits (up 10.4%). Total Operating Fund revenues for this
fiscal period are $11,136,648.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
Operating Fund $10,472,578 $11,136,648 104.6% $14,194,983
The three major revenues in the chart above represent 85.0% of Operating Fund revenues, and as
such, provide key indicators of the Town’s overall economic condition and performance. Local
sales tax collections have increased back to FY09 levels (7.6% over the same period last year).
This total includes construction activity of which 50% is transferred to the Capital Projects Fund.
State sales tax is 4.4% higher and income taxes are 0.5% lower than last year as projected;
vehicle license taxes are 8.6% higher compared to last year (this revenue source is derived from
vehicle registrations and is now included in the HURF fund). Overall, these major revenue
sources are at 103.7% of the budget for the fiscal year.
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0 Local Sales Tax
State Income Tax
State Sales TaxMillionsTOWN OF FOUNTAIN HILLS
NINE MONTHS ENDING MARCH 31, 2016
MAJOR REVENUE SOURCES
FY14 -15 FY15 -16 Budget
TOTAL $9.5M
4
State Shared Revenues
State Shared Revenues include a distribution of the State income and sales taxes returned to the
Town based on its population in relation to the total population of all incorporated cities and
towns. The income tax funds are distributed from tax collections from two years prior to the
fiscal year in which the Town receives the funds. Sales taxes are distributed to cities and towns
three months after the actual sales activity occurs. These revenues are distributed monthly
through a distribution from the State Treasurer’s Office. The revenues from these categories total
$3,607,454 which is only $56,017 or 1.6% higher than the same time period last year – the
increase in revenue was anticipated based on projections by the Arizona League of Cities and
Towns.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
State Income Tax $2,041,824 $2,030,755 100.0% $2,707,673
State Sales Tax 1,509,613 1,576,699 97.9% 2,148,444
Local Sales Tax (2.6%)
The fiscal YTD revenue for this category totals $6,849,545 (including all funds), which is
105.6% of projections. Compared to the same time period as last year, the total revenues are
5.1% higher.
Wholesale/Retail: A retail sales tax of 2.6% is collected for the sale of all tangible personal
property including grocery, clothing, home and garden, autos and other related retail activity.
This revenue source is sensitive to changes in the economy and can fluctuate from one fiscal year
to another. The revenues for this category total $3,001,660 which is 98.3% of projections;
compared to last fiscal year, revenues increased by 5.0%.
Restaurants/Bars: Food and liquor sales are taxed at a rate of 2.6% in the Town. The revenues
for this category total $513,411, which is 95.5% of projections; compared to last fiscal year,
revenues are up by 5.2% and higher than any other previous year.
Communications/Utilities/Transportation: Utilities, such as Chaparral City Water, cellular
telephone companies and Century Link, are taxed at a rate of 2.6% in the Town as well as
cellular phone charges. The revenues for this category total $1,139,476, which is 105.5% of what
was anticipated; compared to last fiscal year, revenues are up by 5.5%.
Construction Contracting: This revenue is generated from the 2.6% tax on new home and
business construction as well as improvements to real property. Like retail sales tax, this revenue
source is considered to be volatile as it is strongly impacted by changes in the economy. The
largest sources of revenues in this category come from residential homebuilders. The revenues
for this category total $735,933, which is 147.8% of what was budgeted; compared to last fiscal
5
year, revenues are up 10.9%. The Council has dedicated 50% of this revenue to the Capital
Projects Fund for future appropriation.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
Local Sales Tax $6,518,422 $6,849,545 105.6% $8,647,150
Local sales tax makes up 52.6% of Operating Fund revenues; for the period ending March 31,
2016, collections were $6.8M for all funds ($5.9M in the Operating Fund). Retail and
restaurant/bar activities represent 51.3% of total collections; telecommunications and utilities
represent another 16.6%. Construction revenues collected this fiscal period total $735,933, which
is a 10.9% increase over last fiscal year. Wholesale/retail sales tax collections increased 5.0%
over the same period last year; restaurant/bar collections are up 5.2% from the same period last
year.
Construction
Transp/Utilities/Comm
Wholesale/Retail
Restaurants/Bars Ins/Real Estate
Services
Other
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
Local Sales Tax Collections by Type
(in millions)
July -March FY12 through FY16
FY11 -12 FY12 -13 FY13 -14 FY14 -15 FY15 -16
6
Building Permit Revenue
Revenues in this category include both commercial and residential permitting activity with the
majority of revenues coming from residential activity. This fiscal period, revenues for this
category total $82,449 or 42.6% of the period budget. New housing permits issued for the fiscal
period are 29 single family, 2 multi-family and 1 commercial.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
Building Permit
Fees $121,694 $82,449 42.6% $257,755
Court Revenue
This category summarizes several revenue funds collected by the court. The court generates
various revenues through fines, sanctions and court orders. These fines include criminal, civil,
Town code violations and diversion fees for defensive driving school attendees. Reimbursement
fees for required background checks, incarceration costs, and Public Defender costs are also
collected by the court and included in this category. This fiscal period, revenues for this category
total $144,451 which is $19,756 (15.8%) more than last year’s same fiscal period and 131.0% of
the budgeted amount.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
Court Fines &
Fees $124,695 $144,451 131.0% $147,011
License Revenue
Revenues in this category include both business and animal licensing activity with the majority
of revenues coming from business licenses. Current fiscal revenues for these two categories total
$138,795 or 122.2% of the fiscal period budget.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
Year End
Estimate
Business License
Fees $100,834 $110,055 133.9% $109,575
Animal License
Fees 30,215 28,740 91.6% 41,832
7
Operating Fund Expenditures
The Operating Fund accounts for most of the day to day operations of the Town, including
Police, Fire and Emergency Medical Services, Development Services, Community Services,
Court, Council and Administration functions. At the end of the third quarter, 97.4% of the period
budget has been expended.
• Salaries and benefits represent one fourth (23.0%) of the total Operating Fund budget and
accounts for all staff with the exception of streets employees who are funded through a
separate Highway User Revenue Fund (HURF).
• Supplies and Services, including Utilities represents 3.4% of the total Operating Fund
budget and includes items such as facility maintenance, utilities, office supplies,
insurance, software, etc. These types of expenditures can be controlled to avoid
expending more than revenues received.
• Contractual services represent 61.8% of the Operating Fund budget and include contracts
for law enforcement (Maricopa County Sheriff’s Office) and fire and emergency medical
services (Rural Metro). The Town utilizes contracts for specialized or one-time services
that do not require the addition of full time staff.
• Internal Transfers are charged to the Operating Fund budget by department and
transferred to provide monies for future scheduled replacement of vehicles and
equipment. Also includes transfers that are made at the end of the fiscal year from the
Operating Fund (Community Center) to the Debt Service Fund for the annual bond
repayment due in June as well as contingency and other minor expenditures.
YTD
FY14-15
YTD
FY15-16
% YTD
FY15-16
Budget
FY15-16
Budget
Wages and Benefits 2,317,654$ 2,355,613$ 96.9%3,241,546$
Supplies and Services 370,370 344,767 86.7%530,221
Contractual Services 5,819,010 6,324,996 98.9%8,524,114
Maintenance/Utilities 822,571 652,486 83.3%1,044,350
Capital Expenditures 23,586 84,687 246.7%45,775
Internal Transfers/Contingency 919,303 474,442 100.7%628,420
Grand Total all Categories 10,272,494$ 10,236,991$ 97.4%14,014,426$
FY15-16 Expenditures by Category - YTD Ending March 31 - Operating Funds
8
Department summary
• The Mayor & Council and Municipal Court budgets represent a total 0.5% of the
Operating Fund expenditures.
• Administration includes the Town Clerk, Town Manager, Finance, Human Resources,
Volunteer Program, Economic Development, Information Technology and Customer
Service and represents 16.5% of the Operating Fund budget. The Department is
responsible for business recruitment and retention, Town Manager activities, all licensing
activity (business, animal, liquor), customer service, audits, public meetings, Channel 11,
Town website, elections, Town Attorney, Town Prosecutor, budget and financial
reporting, etc.
• Development Services (12.6% of Operating Fund expenditures) includes programs such
as public works, engineering, traffic and capital projects, open space maintenance,
stormwater management, and facilities maintenance. Divisions included in Development
Services are Planning, Zoning, Code Enforcement, Environmental, Facilities
Maintenance, Building Safety, and Mapping & Graphics.
• Community Services (15.9% of Operating Fund expenditures) includes the Town’s park
system (Fountain Park, Golden Eagle Park, Four Peaks Neighborhood Park, and Desert
Vista Neighborhood Park), recreation programs for youth, adults and seniors. The
Community Center serves the community as a meeting or special event location as well
as daytime activities for Seniors. This department includes the cost of the annual debt
service payment that is transferred to the Debt Service Fund each year to cover the semi-
annual payments in December and June.
• Fire & Emergency Medical Services represents 25.6% of the Operating Fund budget and
includes the contract with Rural Metro for fire and emergency medical services; the
budget also includes expenditures for maintenance of the fleet which is Town owned, fire
stations and equipment.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
FY15-16
Budget
Mayor & Council $ 63,689 $ 54,704 91.1% $ 80,084
Administration 1,824,374 1,686,473 95.5% 2,353,870
Municipal Court 213,659 214,412 103.2% 277,107
Development Services 1,380,314 1,289,303 93.7% 1,835,524
Community Services 1,714,435 1,629,672 95.2% 2,282,074
Fire & Emergency Medical 2,579,771 2,619,344 99.7% 3,501,797
Law Enforcement 2,496,252 2,743,083 99.3% 3,683,970
TOTAL 10,272,494$ 10,236,991$ 97.4%14,014,426$
Expenditures by Department - YTD Ending March 31
9
• Law Enforcement represents 26.8% of the Operating Fund budget and includes the
contract with Maricopa County Sheriff’s Office as well as costs for jail incarceration fees,
which are costs for holding individuals at the jails and billed by Maricopa County. The
Town also has a contract with Maricopa County for animal control and shelter services
that is included within the Law Enforcement budget.
MAYOR &
COUNCIL
0%
ADMINISTRATION
16%
MUNICIPAL COURT
2%
DEVELOPMENT
SERVICES
13%
COMMUNITY
SERVICES
16%
FIRE &
EMERGENCY
MED
26%
LAW
ENFORCEMENT
27%
Operating Fund Expenditures by Department
Nine Months Ending March 31, 2016
Total = $10.2M
10
Other Funds:
• Highway User Revenue Fund (Streets)
• Excise Tax (Downtown Strategy,
Economic Development and Tourism)
• Special Revenue (Grants)
• Capital Projects
• Development Fees
11
Highway User Revenue Fund (HURF) – Streets
This fund supports most of the Town’s street and traffic operations and is managed by the
Development Services Department. More revenues were received than budgeted; however,
expenditures still exceeded the anticipated resources. The fund is primarily supported by the
State Highway User Revenue Fund (59.6%), Vehicle License Taxes (39.0%) and from payments
for construction in the rights of way (in lieu payments). HURF revenues are distributed partially
on a population formula and partially on the county of origin for gasoline sales. There is a State
constitutional restriction that these funds be used solely for street and highway purposes. The
Town bills contractors when they make cuts in the Town’s rights of way and has recovered
$18,060 for in lieu fees. Restitution fees are recovered from damage to Town property as a result
of vehicle accidents and included in miscellaneous & other.
• The Administration program for the Streets division includes activities that are not
directly related to a program, for example, insurance, fuel, utilities, etc.
YTD
FY14-15
YTD
FY15-16
% YTD
FY15-16
Budget
FY15-16
Budget
State Shared Revenues 1,632,691$ 1,740,166$ 101.2%2,292,162$
In Lieu Fees 3,022 18,060 200.7%12,000
Transfers 562 - 0.0%-
Miscellaneous & Other 8,991 7,281 154.1%6,300
Grand Total HURF 1,645,266$ 1,765,507$ 101.9%2,310,462$
HURF Revenues by Program - YTD Ending March 31
YTD
FY14-15
YTD
FY15-16
% YTD
FY15-16
Budget
FY15-16
Budget
Administration 109,025$ 196,535$ 118.6%220,860$
Adopt A Street 2,377 2,350 74.1%4,227
Legal Services 22,716 21,942 91.0%32,136
Open Space 170,845 211,742 80.6%350,309
Pavement Maintenance 227,939 1,603,742 121.4%1,761,276
Street Signs 52,428 58,187 81.6%95,098
Street Sweeping 65,544 - 0.0%-
Traffic Signals 84,407 114,285 54.8%278,145
Vehicle Maintenance 57,669 73,101 91.9%106,070
Grand Total HURF 792,950$ 2,281,884$ 106.8%2,848,121$
HURF Expenditures by Program - YTD Ending March 31
12
• Open Space program includes maintenance of the medians; the largest component of this
category is the contract for landscaping and water usage.
• Pavement Maintenance program includes personnel costs related to road repair and
maintenance, such as pot holes and curb replacement. A major expenditure for pavement
maintenance has been deferred until the next fiscal year to allow funds to accumulate.
• Street Signs program includes personnel and maintenance costs for the Town’s street
signs.
• Street Sweeping program’s major expenditure is the contract costs for street sweeping.
Arterial streets are swept every three weeks and residential streets every eight weeks.
• Traffic Signals program includes personnel and electric costs for the Town’s Traffic
signals. Costs include hardware and programs for maintenance and synchronization of the
signals.
• Vehicle Maintenance program includes personnel as well as costs to maintain the Town’s
fleet of vehicles and heavy equipment.
13
Excise Tax - All Funds (Downtown Strategy, Economic Development, Tourism)
These funds are separate operating funds from the Town’s Operating Fund and they support the
Town’s downtown strategy, economic development including business retention program, and
tourism. Beginning in FY14-15, the Excise Tax Fund was separated into two separate functions
supported by a portion of the local sales (excise) tax (.1% of the 2.6%). Downtown Strategy’s
focus is for infrastructure improvements and development; Economic Development’s focus is
dedicated to Town-wide economic development and the Economic Development Plan
implementation. The Economic Development Fund also provides the funding for the Tourism
Fund.
• Wages and benefits, which represent 24.2% of the total Excise Tax operating budget, is
the second largest component of expenditures after contractual services.
• Supplies and Services represents 4.2% of the total Excise Tax budget and includes items
such as office supplies, insurance, software, etc. These types of expenditures can be
controlled to avoid expending more than revenues received.
• Contractual services and supplies represent 30.5% of the budget and include contracts for
downtown holiday lighting, Greater Phoenix Economic Council (GPEC), and planned
professional services for marketing strategies.
• Internal/Transfers reflect the expenditures in the Capital Projects Fund for the Avenue of
the Fountains median project in FY 14-15 and the funding for the tourism program,
YTD
FY14-15
YTD
FY15-16
% YTD
FY15-16
Budget
FY15-16
Budget
Revenues 471,250$ 475,907$ 109.5%579,342$
Excise Tax Revenues - All Funds - YTD Ending March 31
YTD
FY14-15
YTD
FY15-16
% YTD
FY15-16
Budget
FY15-16
Budget
Wages and Benefits 82,665$ 122,225$ 96.3%169,218$
Supplies and Services 18,021 21,246 78.5%36,076
Contractual Services 117,015 153,689 106.0%193,397
Maintenance/Utilities 803 5,863 15.3%51,050
Internal Transfers 1,227,600 201,220 43.4%617,826
Grand Total all Categories 1,446,104$ 504,243$ 63.0%1,067,567$
Excise Tax Funds Expenditures by Category - YTD Ending March 31
14
Development Fees
These fees are placed into restricted funds with revenues paid by developers at the time of new
residential and commercial construction permits. The decrease in permit activity over the same
time period as last year is related to the development fee study that implemented new fees as of
August 1, 2014. The study was presented to the public at a Public Hearing in February, 2014 and
resulted in the elimination of several categories of fees and changes in the remaining categories.
During the first nine months of this fiscal year, there have been thirty two (32) permit
applications including development fees.
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
FY15-16
Budget
Law Enforcement 730$ -$ 0.0%-$
Fire/Emergency 16,933 29,839 149.7%26,580
Streets 33,804 - 0.0%-
Parks/Rec 53,039 41,820 71.4%78,060
Open Space 11,122 15,023 333.8%6,000
Library/Museum 487 - 0.0%-
General Government - - 0.0%-
Grand Total All Funds 116,115$ 86,682$ 104.5%110,640$
FY15-16 Revenues by Category - YTD Ending March 31 - Development Fees
FY14-15
Actual
FY15-16
Actual
% YTD
FY15-16
Budget
FY15-16
Budget
Law Enforcement -$ -$ 0.0%203,484$
Fire/Emergency - - 0.0%67,202
Streets - - 0.0%-
Parks/Rec - - 0.0%-
Open Space 403 404 100.7%535
Library/Museum - - 0.0%-
Grand Total All Funds 403$ 404$ 0.2%271,221$
FY15-16 Expenditures by Category - YTD Ending March 31 - Development Fees
15
Capital Projects Fund
Capital projects are funded with accumulated reserves that were surplus revenues in the
Operating Fund in addition to 50% of sales tax revenues that are derived from construction
activity. Some projects are funded with proceeds from grants or developers; the table below is a
summary of revenues for the year-to-date period ending March 31, 2016.
YTD
FY15-16
Actual
%
FY15-16
Budget
FY15-16
Budget
Construction Sales Tax 367,967$ 110.8%332,035$
Developer Fee - 0.0%-
Bond Proceeds - 0.0%-
Grants 64,615 3.6%1,790,000
Misc.119,407 77.5%154,082
Interest Income 48,351 402.9%12,000
Transfers In 59,137 7.9%745,686
Grand Total CIP Fund 659,477$ 21.7%3,033,803$
FY15-16 Capital Projects Fund Revenues - YTD Ending March 31
16
The table below summarizes the projects that were included in the current year budget including
the original budgeted expenditure, the year to date expenditures and the percentage of fiscal year
end expenditures. Some of the projects have not started yet and therefore have no expenditures.
YTD
FY15-16
Actual
%
FY15-16
Budget
FY15-16
Budget
565,695$ 26.4%2,145,000$
- 0.0%50,000
- 0.0%200,000
996 0.0%3,650,000
247,077 27.1%911,000
13,600 6.8%200,000
2,394 9.7%24,614
99,291 9.9%1,000,000
4,192,017 83.8%5,000,000
- 0.0%500,000
- 0.0%65,000
273,968 72.1%380,000
29,959 11.2%267,271
5,424,997$ 37.7%14,392,885$
FY15-16 Expenditures by Category - YTD Ending March 31 - Capital Projects
Grand Total Capital Projects
CONTINGENCY
P3022 FOUNTAIN LAKE WATER QUAL
P3025 ADERO CANYON TRAILHEAD
E8502 DOWNTOWN VISION PLAN-PHA
P3011 FOUNTAIN PARK, PHASE VI
S6057 MCDOWELL MOUNTAIN ROAD R
T5011 TS-PALISADES & SAGUARO
D6030 DRAINAGE-ASHBROOK WASH C
D6047 MISC DRAINAGE IMPROVEMEN
F4005 FIRE STATION 2 RELOCATIO
S6005 SHEA BLVD WIDENING
S6010 SAGUARO BLVD RECONSTRUCT
S6053 FOUNTAIN HILLS BLVD SHOU
17
Fund Balances/Reserves
The Town maintains several funds, some of which are restricted for specific purposes; the
Operating Fund is the Town’s main operating fund and has sufficient reserves that satisfy the
Town’s fund balance policy. Development fees are restricted for projects that are related to
growth and the Economic Development/Downtown Strategy Funds are designated for downtown
development.
Operating Funds
Rainy Day Fund 2,624,843$
General Fund 6,566,245
Public Art Fund 5,460
Internal Service Fund (5,367)
Vehicle Replacement Fund 641,559 9,832,740$
Highway User Revenue Fund (HURF)1,034,582 1,034,582
Special Revenue Funds
Special Revenue Fund 54,643
Court Enhancement Fund 290,616
Environmental Fund 335,758
Cottonwoods Maintenance District Fund 13,223 694,240
Excise Tax Funds
Downtown Strategy Fund 899,935
Economic Development Fund 109,940
Tourism Fund 41,840 1,051,715
Debt Service
General Obligation Debt Service Fund 1,793,573
Eagle Mountain CFD Debt Service Fund 346,389
MPC Debt Service Fund 624,755 2,764,717
Capital Projects
Capital Projects Fund 6,045,439
Facilities Replacement Fund 156,019 6,201,458
Development Fees
Law Enforcement 203,484
Fire & Emergency 100,966
Streets -
Parks & Recreation 242,784
Open Space 1,675,244
Library/Museum - 2,222,478
Grand Total 23,801,930$
Fiscal Quarter-End Fund Balances (Unaudited)
March 31, 2016
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/19/2016 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Administration
Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov
Council Goal:
Strategic Values:Civic Responsibility C3 Solicit feedback in decision-making
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING
MINUTES from May 5,2016.
Applicant:NA
Applicant Contact Information:
Property Location:
Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01
Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate
account of the discussion and action that took place at that meeting for archival purposes.Approved minutes
are placed on the Town's website in compliance with state law.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs;budget status):
Budget Reference (page number):
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):
Staff Recommendation(s):Approve
List Attachment(s):None
SUGGESTED MOTION (for Council use):Move to approve the consent agenda as listed
Prepared by:Approved:
<7..\aaXX—.
Bevelyn Bender,Town Clerk 5/9/2016 Qraay E.Miller Tdwvn Manager 5/10/2016
Page 1 of 1
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/19/2016 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Community Services
Staff Contact Information:Mike Fenzel, Events and Operations Supervisor,(480)816-5116,mfenzel@fh.az.gov
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR
LICENSE APPLICATION for the Arizona Municipal Clerks Association (AMCA)conference to be held in the Grand
Ballroomof the Fountain Hills Community Center,13001 N. La Montana Drive, Fountain Hills, AZ from July 26-July 28,
2016.
Applicant:Bev Bender,Town of Fountain Hills
Applicant Contact Information:(480)816-5115
Owner:N/A
Owner Contact Information:N/A
Property Location:Fountain Hills Community Center,13001 N. La Montana Drive,Fountain Hills, AZ
Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-261 and R19-1-228,R19-1-235,and
R19-1-309,Community Center Operating Policy (Section 15-G).
Staff Summary (background):The purpose of this item is to obtain Council's recommendation regarding the
special event liquor license application submitted by Bev Bender,representing the Arizona Municipal Clerks
Association,for submission to the Arizona Department of Liquor.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):
Budget Reference (page number):N/A
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:na
Recommendation(s)by Board(s)or Commission(s):N/A
Staff Recommendation(s):Approve
List Attachment(s):Application
Page 1 of 3
REDACT
REDACT
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/19/2016 Meeting Type:Regular Session
Agenda Type:Consent Submitting Department:Community Services
Staff Contact Information:Rachael Goodwin, Recreation and Tourism Supervisor, 480-816-5135
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving a SPECIAL EVENT LIQUOR
LICENSE APPLICATION for the Fountain Hills Theater (Valerie Stasik) for the promotion a fund raiser to be held at
the theater,located at 11445 N.Saguaro Blvd,Fountain Hills,AZ*from5:30 pm to 11:00 pm on Monday,June6,2016.
Applicant:Valerie Stasik
Applicant Contact Information:602-616-6008,PO Box 18312 Fountain Hills, AZ 85268
Property Location:16837 E.Parkview Ave.Fountian Hills,Arizona
Related Ordinance,Policy or Guiding Principle:A.R.S.§4-203.02;4-244;4-261 and R19-1-228,R19-1-
235,and R19-1-309
Staff Summary (background):The purpose of this item is to obtain Council's approval regarding the special
event liquor license application submitted by Valerie Stasik representing the Fountain Hills Theater,for
submission to the Arizona Department of Liquor.The special event liquor license application was reviewed by
staff for compliance with Town ordinances and staff unanimously recommends approval of this special event
liquor license application as submitted.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
If Multiple Funds utilized,list here:
Budgeted;if No,attach Budget Adjustment Form:NA
Recommendation(s)by Board(s)or Commission(s):N/A
Staff Recommendation(s):Approve
List Attachment(s):Applications
SUGGESTED MOTION (for council use):Move to approve the Special Event Liquor License as presented.
Page 1 of 2
REDACT
REDACT
REDACT
2662785.1
EXHIBIT B
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
GENERAL ACRYLICS, INC.
[Scopes of Work]
See following pages.
(602) 569-9377 • Fax (623) 298-1310 • Toll Free (800) 436-2279
22222 N 22nd Avenue • Phoenix, AZ 85027
www.generalacrylics.com
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
April 22, 2016
Mark Mayer
Director of Community Services
Town of Fountain Hills
16705 E Ave of the Fountains
Fountain Hills, AZ 85268
RE: Four Peaks Park - Tennis Court Reconstruction/Replacement
SCOPE OF WORK (UTILIZING MES PRICING)
General Acrylics, Inc. will provide all labor, materials and equipment necessary to demo and reconstruct
the (2) tennis courts located at Four Peaks Park (Fountain Hills) as follows:
Owner to allow free and clear access to the work area
Any concrete sidewalks damaged by our vehicles during construction, will be replaced by General
Acrylics
Provide a general site plan and slab/foundation plan with structural engineering (MUST BE
STAMPED)!
We will provide a dust control permit for the scope to be performed
We will have asbestos testing performed to remain in compliance with all laws.
Provide and install temporary chain link fencing around the perimeter of the construction area for
the duration of the job
Remove the existing wind screen for the Town to store during construction. Rehang windscreen
upon completion of all scope.
Remove the existing chain link fence prior to construction
Replace up to 14 total vertical fence posts
Remove the benches from the court area, stage in the parking lot and reinstall after courts are re-
constructed
Saw cut and demo a 2’ wide section of sidewalk along the chain link fence at north side of courts
(to repair existing damage and secure posts in this area)
Remove approx. 240’ LF of concrete curb along 2 sides of the courts
We will have a licensed electrician safely relocate the electrical conduit (located at curb elevation)
on the east side of the courts before and after our construction of the courts
Demo, remove and haul off existing asphalt tennis courts to a proper dump site (approx. 12,960
SF)
Re-grade, water and properly compact existing aggregate base course.
Import approx. 1” of new ABC materials (on average) where needed
Install post-tension cabling spacing per layout on centers in both directions; cables to be ½”,
plastic sheathed, conforming to ASTM A-416, with an ultimate strength of 270 K.S.I.
Install two sets of round net post sleeves and one center net pipe anchor all set in concrete
footers.
Construct one (1) large post tension slab for 2 new tennis courts (12,960 SF) x 5” thick, 3,000 PSI
concrete court, with light broom finish, and no curing compounds applied. All concrete to be
pumped.
Allow 28 day cure period minimum.
Install 240’ lf of caulking at applicable tie in points/joints
(602) 569-9377 • Fax (623) 298-1310 • Toll Free (800) 436-2279
22222 N 22nd Avenue • Phoenix, AZ 85027
www.generalacrylics.com
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
Apply Gameco 100% Acrylic Surfacing and Striping per Gameco Specification. Colors to be
chosen by the owner from the Gameco Color Chart.
Stripe all tennis markings in white line paint, hand brushed between tape for precision and
accuracy & sharpness.
Install two (2) sets of Douglas Premier XS Round tennis net posts
Provide and install (2) new Douglas TN-36 tennis nets with Deluxe ACS center strap.
Re-hand the existing chain link fence and cut and knuckle where applicable
Install a new bottom rail around the perimeter of the chain link fence to prevent curling at bottom
(which is currently occurring)
This scope includes concrete testing (cylinders) by General Acrylics
Clean up all debris caused by our scope of work.
Includes Davis Bacon Wages (to be in compliance with federal grant) and also includes
applicable sales taxes and bond.
NOTE(S):
1. If you would like to have all the chain link fence and windscreen replaced with new during this
renovation, it would add approx. $15,000+/- to the base bid, using MES prices. Please advise if
you would like this scope added as change order or shown in base scope of a revised proposal.
In addition, we can have all the light bulbs replaced and lenses cleaned as well thru MES pricing,
so if interested in this additional service, please advise and we will provide pricing for it as well.
2. The duration for this job is estimated at 8-9 weeks and may require night time concrete pouring
depending on the temps when job is performed.
Excludes: Permits (other than dust), compaction or ABC testing, special inspections (other than the
concrete cylinder testing we will perform), new windscreen, new chain link fence mesh or new fence
frame work (other than what is shown above…aka bottom rail and up to 14 new posts), work to court
lighting or any electrical work (other than what is shown above), damage to unmarked utilities, temporary
restroom facility, re-landscaping, replacement of any vegetation.
Respectfully,
Mike Wickham
Director of Sales and Marketing
1 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO PRODUCTS
GAMECO PRODUCT DATA AND SPECIFICATIONS
MULTI-PURPOSE ACRYLIC COLOR COAT
PREPARATION & APPLICATION FOR UNCOATED OR BARE CONCRETE SURFACES
SPECIFICATION NO. G-100
DESCRIPTION:
GAMECO ACRYLICS are designed and engineered to create a uniform (non-glare) colored wearing
surface over both asphalt and concrete surfaces that require a tough surface for recreational faci lities and
general foot traffic. GAMECO products are generally designed for use on game courts such as tennis ,
basketball, volleyball, pickleball courts, but are also used on above grade decks, traffic islands, airports,
and many other surfaces requiring waterproofing, reflective colors, and a general uniform colored surface.
PREPARATION AND APPLICATION:
A. NOTE: Concrete shall have a light to medium broom finish. DO NOT HARDSTEEL TROWEL
FINISH THE CONCRETE. DO NOT ALLOW THE USE OF ANY CURING COMPOUNDS OR
HARDENERS OF ANY TYPE. Concrete must be free of curing compounds of all types to insure
adhesion of coatings. Concrete must cure a minimum of twenty-eight (28) days before
application can take place. Surface must have sufficient slope to insure proper drainage, and
must meet or exceed the American Sports Builders Association (ASBA) applicable guidelines.
GAMECO products are specially designed for use by professional applicators to create a specific
texture or speed of play by adding various sizes of sands at the job site.
B. Scrub surface clean using a mixture of GAMECO CONCRETE WASH and clean potable water.
After mixture has been applied, scrub surface using a stiff bristled broom or rotary type machine
with nylon bristles. Rinse surface thoroughly with clean water after scrubbing has been
completed. Should a slight film remain on the surface repeat the process. Surface must be clean
and free of all foreign matter.
C. Flood surface with clean water and allow to dry. When the surface has dried mark all areas
holding water in excess of 1/8” in depth. NOTE: Areas less than 1/8” in depth are acceptable
and will dry within a reasonable amount of time. Low areas holes, and voids in the concrete
surface can be pre-filled using GAMECO CONCRETE RESIN COMPOUND. Application tools
consist of a hand trowel, putty knife and a rigid straight-edge. Length of straight-edge depends
on width of low area to be filled or screeded. Screed or patch areas as needed. When repaired
areas have completely dried, they may require scraping or sanding for uniformity with the existing
surface, or the complete surface may need a squeegee coat. San ding can be accomplished by
hand sander or floor type sander.
D. When all repairs to the concrete have been completed and are thoroughly dry, apply GAMECO
CONCRETE PRIMER over the bare concrete. GAMECO CONCRETE PRIMER is a single
component product. Simply apply using a “Hudson” type sprayer spraying evenly over the
surface. Do not allow material to puddle. Allow a minimum of one (1) hour drying time before
applying GAMECO ACRYLICS.
CONTINUED ON NEXT PAGE
2 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO SPECIFICATION NO. G-100 (cont’d)
NOTE: Prior to application of acrylics, surface must be “tacky”, if not repeat process.
MIXING FORMULATION FOR MEDIUM SPEED COURT FINISH: (GAMECO MULTI-
PURPOSE ACRYLIC COLOR COATS)
TEXTURED COLOR COAT MIXTURE (First Coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
550 lbs. #70 mesh silica sand (10 lbs./gal.)
TEXTURED COLOR COAT MIXTURE (Second Coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
440 lbs. #70 mesh silica sand (8 lbs./gal.)
FINISH COLOR COAT MIXTURE (One coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
110 lbs. #70 mesh silica sand (2 lbs. /gal.)
COVERAGE:
Texture coat coverage is approximately .04-.05 gal/yd2 (180-225 ft2/gal) per application of undiluted
material. Finish coat coverage is approximately .03-.04 gal/yd2 ( 225-300 ft2/gal) per application of
undiluted material. Coverage may vary depending on porosity of surface, texture, and Silica sand size
used.
APPLICATION: (GAMECO MULTI-PURPOSE ACRYLIC COLOR COAT)
E. Mix texture coat formulations above and apply two (2) coats by squeegee. Allow each coating to
be thoroughly dry before proceeding to the next. Remove all ridges and other irregularities by
scraping the surface with cement scrapers and high-powered air blowers.
F. Mix finish coat formulation above and apply one (1) coat by squeegee.
PLAYING LINES:
Mix GAMECO ACRYLIC LINE PAINT thoroughly and apply by hand brush or roller method. DO NOT
DILUTE PRODUCT, APPLY “AS IS” AFTER MIXING.
LIMITATIONS:
Do not apply during inclement weather or when it is anticipated.
Do not apply over damp or wet substrates.
Do not apply to surfaces during the out-gassing of vapor.
Do not apply when temperature is below fifty degrees Fahrenheit (50°F).
Do not apply when surface temperature exceeds one hundred thirty degrees Fahrenheit (130°F).
CONTINUED ON NEXT PAGE
3 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO SPECIFICATION NO. G-100 (cont’d)
Do not over dilute.
Do not allow to freeze.
Minimum cure time for concrete substrates is twenty-eight (28) days.
Maximum moisture content of substrate is 4%.
Substrate temperature must be a minimum of 4° above the dew point.
ALLOW FORTY-EIGHT (48) HOURS BEFORE OPENING SURFACE FOR USE.
WARRANTY:
General Acrylics, Inc. (GAI) warrants its products to be free of manufacturing defects and to meet
published physical properties when applied, cured, and tested in accordance with the ASTM and GAI
standards for a period of 2 years. This warranty is in lieu of all warranties expressed or implied including
any warranty of merchantability or fitness for a particular purpose in connection with this product. Neither
seller nor supplier shall be liable for any loss or damage either direct, incidental or consequential
regardless of legal theory asserted, including negligence, merchantability and /or strict liability. Seller's
and supplier's obligation shall be to replace such quantity of product proven to be defective. Before using,
user shall determine suitability of product for the intended use and user assumes all risk in connection
therewith.
MANUFACTURED BY: GENERAL ACRYLICS, INC
22222 N. 22nd AVE.
PHOENIX, ARIZONA 85027
(602) 569-9377
(602) 569-9377 • Fax (623) 298-1310 • Toll Free (800) 436-2279
22222 N 22nd Avenue • Phoenix, AZ 85027
www.generalacrylics.com
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
April 22, 2016
Mark Mayer
Director of Community Services
Town of Fountain Hills
16705 E Ave of the Fountains
Fountain Hills, AZ 85268
RE: Golden Eagle Park - Tennis Court Reconstruction/Replacement
SCOPE OF WORK (UTILIZING MES PRICING)
General Acrylics, Inc. will provide all labor, materials and equipment necessary to demo and reconstruct
the (4) tennis courts located at Golden Eagle Park (Fountain Hills) as follows:
Owner to allow free and clear access to the work area
Any concrete sidewalks damaged by our vehicles during construction, will be replaced by General
Acrylics
Provide a general site plan and slab/foundation plan with structural engineering (MUST BE
STAMPED)!
We will provide a dust control permit for the scope to be performed
We will have asbestos testing performed to remain in compliance with all laws.
Provide and install temporary chain link fencing around the perimeter of the construction area for
the duration of the job
Remove the existing wind screen for the Town to store during construction. Rehang windscreen
upon completion of all scope.
Remove portion of the existing chain link fence prior to construction (some locations are installed
in walls and not in our direct path of access)
We will need to remove some of the bottom rails that are located in fence lines that separate
courts. When concrete pour and finish is completed, we will weld back these bottom rails and
touch up paint the weld areas but there will be a noticeable cosmetic difference in locations where
we paint weld areas vs the rest of the rail that is faded (call for clarity on this topic)
Remove the benches/canopies from the court areas, stage in the parking lot and reinstall after
courts are re-constructed
Demo, remove and haul off existing 4 asphalt tennis courts to a proper dump site
Re-grade water and properly compact existing aggregate base course.
Import approx. 1” of new ABC materials (on average) where needed
Install post-tension cabling spacing per layout on centers in both directions; cables to be ½”,
plastic sheathed, conforming to ASTM A-416, with an ultimate strength of 270 K.S.I. NOTE: Due
to vertical walls creating access issues along sides of courts, we will have pour back strips in
some areas (we will provide you map upon request).
Install four sets of round net post sleeves and four center net pipe anchors all set in concrete
footers.
Construct post tension slabs (with pour back strips against vertical walls) for 4 new tennis courts
(29,260 SF) x 5” thick, 3,000 PSI concrete court, with light broom finish, and no curing
compounds applied. All concrete to be pumped.
Allow 28 day cure period minimum.
Install 210’ lf of caulking at applicable tie in points/joints
(602) 569-9377 • Fax (623) 298-1310 • Toll Free (800) 436-2279
22222 N 22nd Avenue • Phoenix, AZ 85027
www.generalacrylics.com
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
Apply Gameco 100% Acrylic Surfacing and Striping per Gameco Specification. Colors to be
chosen by the owner from the Gameco Color Chart.
Stripe all tennis markings in white line paint, hand brushed between tape for precision and
accuracy & sharpness.
Install four (4) sets of Douglas Premier XS Round tennis net posts
Hang 4 tennis nets provided to us from the Town (per their request)
Provide and install (4) new Douglas Deluxe ACS center strap.
Re-hang the existing chain link fence and cut and knuckle where applicable
This scope includes concrete testing (cylinders) by General Acrylics
Clean up all debris caused by our scope of work.
Includes Davis Bacon Wages (to be in compliance with federal grant) and also includes
applicable sales taxes and bond.
NOTE(S):
1. If you would like to have all the chain link fence and windscreen replaced with new durin g this
renovation, it would add approx. $45,000+/- to the base bid, using MES prices. Please advise if
you would like this scope added as change order or shown in base scope of a revised proposal.
In addition, we can have all the light bulbs replaced and lenses cleaned as well thru MES pricing,
so if interested in this additional service, please advise and we will provide pricing for it as well.
2. The duration for this job is estimated at 10-12 weeks and may require night time concrete pouring
depending on the temps when job is performed.
Excludes: Tennis nets (per client), Permits (other than dust), compaction or ABC testing, special
inspections (other than the concrete cylinder testing we will perform), new windscreen, new chain link
fence mesh or new fence frame work, work to court lighting or any electrical work (other than what is
shown above), damage to unmarked utilities, temporary restroom facility, re -landscaping, replacement of
any vegetation.
Respectfully,
Mike Wickham
Director of Sales and Marketing
1 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO PRODUCTS
GAMECO PRODUCT DATA AND SPECIFICATIONS
MULTI-PURPOSE ACRYLIC COLOR COAT
PREPARATION & APPLICATION FOR UNCOATED OR BARE CONCRETE SURFACES
SPECIFICATION NO. G-100
DESCRIPTION:
GAMECO ACRYLICS are designed and engineered to create a uniform (non-glare) colored wearing
surface over both asphalt and concrete surfaces that require a tough surface for recreational faci lities and
general foot traffic. GAMECO products are generally designed for use on game courts such as tennis ,
basketball, volleyball, pickleball courts, but are also used on above grade decks, traffic islands, airports,
and many other surfaces requiring waterproofing, reflective colors, and a general uniform colored surface.
PREPARATION AND APPLICATION:
A. NOTE: Concrete shall have a light to medium broom finish. DO NOT HARDSTEEL TROWEL
FINISH THE CONCRETE. DO NOT ALLOW THE USE OF ANY CURING COMPOUNDS OR
HARDENERS OF ANY TYPE. Concrete must be free of curing compounds of all types to insure
adhesion of coatings. Concrete must cure a minimum of twenty-eight (28) days before
application can take place. Surface must have sufficient slope to insure proper drainage, and
must meet or exceed the American Sports Builders Association (ASBA) applicable guidelines.
GAMECO products are specially designed for use by professional applicators to create a specific
texture or speed of play by adding various sizes of sands at the job site.
B. Scrub surface clean using a mixture of GAMECO CONCRETE WASH and clean potable water.
After mixture has been applied, scrub surface using a stiff bristled broom or rotary type machine
with nylon bristles. Rinse surface thoroughly with clean water after scrubbing has been
completed. Should a slight film remain on the surface repeat the process. Surface must be clean
and free of all foreign matter.
C. Flood surface with clean water and allow to dry. When the surface has dried mark all areas
holding water in excess of 1/8” in depth. NOTE: Areas less than 1/8” in depth are acceptable
and will dry within a reasonable amount of time. Low areas holes, and voids in the concrete
surface can be pre-filled using GAMECO CONCRETE RESIN COMPOUND. Application tools
consist of a hand trowel, putty knife and a rigid straight-edge. Length of straight-edge depends
on width of low area to be filled or screeded. Screed or patch areas as needed. When repaired
areas have completely dried, they may require scraping or sanding for uniformity with the existing
surface, or the complete surface may need a squeegee coat. San ding can be accomplished by
hand sander or floor type sander.
D. When all repairs to the concrete have been completed and are thoroughly dry, apply GAMECO
CONCRETE PRIMER over the bare concrete. GAMECO CONCRETE PRIMER is a single
component product. Simply apply using a “Hudson” type sprayer spraying evenly over the
surface. Do not allow material to puddle. Allow a minimum of one (1) hour drying time before
applying GAMECO ACRYLICS.
CONTINUED ON NEXT PAGE
2 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO SPECIFICATION NO. G-100 (cont’d)
NOTE: Prior to application of acrylics, surface must be “tacky”, if not repeat process.
MIXING FORMULATION FOR MEDIUM SPEED COURT FINISH: (GAMECO MULTI-
PURPOSE ACRYLIC COLOR COATS)
TEXTURED COLOR COAT MIXTURE (First Coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
550 lbs. #70 mesh silica sand (10 lbs./gal.)
TEXTURED COLOR COAT MIXTURE (Second Coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
440 lbs. #70 mesh silica sand (8 lbs./gal.)
FINISH COLOR COAT MIXTURE (One coat)
55 gallons GAMECO COLOR ACRYLIC
20 - 40 gallons clean potable water
110 lbs. #70 mesh silica sand (2 lbs. /gal.)
COVERAGE:
Texture coat coverage is approximately .04-.05 gal/yd2 (180-225 ft2/gal) per application of undiluted
material. Finish coat coverage is approximately .03-.04 gal/yd2 ( 225-300 ft2/gal) per application of
undiluted material. Coverage may vary depending on porosity of surface, texture, and Silica sand size
used.
APPLICATION: (GAMECO MULTI-PURPOSE ACRYLIC COLOR COAT)
E. Mix texture coat formulations above and apply two (2) coats by squeegee. Allow each coating to
be thoroughly dry before proceeding to the next. Remove all ridges and other irregularities by
scraping the surface with cement scrapers and high-powered air blowers.
F. Mix finish coat formulation above and apply one (1) coat by squeegee.
PLAYING LINES:
Mix GAMECO ACRYLIC LINE PAINT thoroughly and apply by hand brush or roller method. DO NOT
DILUTE PRODUCT, APPLY “AS IS” AFTER MIXING.
LIMITATIONS:
Do not apply during inclement weather or when it is anticipated.
Do not apply over damp or wet substrates.
Do not apply to surfaces during the out-gassing of vapor.
Do not apply when temperature is below fifty degrees Fahrenheit (50°F).
Do not apply when surface temperature exceeds one hundred thirty degrees Fahrenheit (130°F).
CONTINUED ON NEXT PAGE
3 | P a g e R e v i s i o n 4
M a y 2 0 1 2
GAMECO SPECIFICATION NO. G-100 (cont’d)
Do not over dilute.
Do not allow to freeze.
Minimum cure time for concrete substrates is twenty-eight (28) days.
Maximum moisture content of substrate is 4%.
Substrate temperature must be a minimum of 4° above the dew point.
ALLOW FORTY-EIGHT (48) HOURS BEFORE OPENING SURFACE FOR USE.
WARRANTY:
General Acrylics, Inc. (GAI) warrants its products to be free of manufacturing defects and to meet
published physical properties when applied, cured, and tested in accordance with the ASTM and GAI
standards for a period of 2 years. This warranty is in lieu of all warranties expressed or implied including
any warranty of merchantability or fitness for a particular purpose in connection with this product. Neither
seller nor supplier shall be liable for any loss or damage either direct, incidental or consequential
regardless of legal theory asserted, including negligence, merchantability and /or strict liability. Seller's
and supplier's obligation shall be to replace such quantity of product proven to be defective. Before using,
user shall determine suitability of product for the intended use and user assumes all risk in connection
therewith.
MANUFACTURED BY: GENERAL ACRYLICS, INC
22222 N. 22nd AVE.
PHOENIX, ARIZONA 85027
(602) 569-9377
2662785.1
EXHIBIT C
TO
COOPERATIVE PURCHASING AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
GENERAL ACRYLICS, INC.
[Fee Proposals]
See following pages.
Date:4/22/2016
Job site:
MES DISCOUNTED PER TOTAL PER
LINE ITEMS UNITS PRICES UNIT LINE ITEM
30 103.82$ HOUR 3,114.60$
30 103.83$ HOUR 3,114.90$
30 129.78$ HOUR 3,893.40$
Rental Fence (Per month-Includes delivery & Pick up) Over 251 LF 660 1.87$ LF 1,234.20$
On Site Superintendent, per man per hour 80 74.21$ HOUR 5,936.80$
Equipment Operator, per man per hour -Water Truck 30 43.87$ HOUR 1,316.10$
Equipment Operator, per man per hour - Skip Loader 30 43.87$ HOUR 1,316.10$
Equipment Operator, per man per hour - Haul Truck 30 43.87$ HOUR 1,316.10$
Engineer Stamped Drawings for Post-Tensioned Concrete slabs 12960 0.11$ SF 1,425.60$
New Post-Tensioned Concrete Slab 7,201 - 14,400 sf 12960 5.98$ SF 77,500.80$
ABC per Ton Material Only 81 19.78$ TON 1,602.18$
240 3.07$ LF 736.80$
12960 0.08$ SF 1,036.80$
Tennis court surfacing, new concrete slab 5,001 - 14,400 sf 12960 0.72$ SF 9,331.20$
Striping Tennis courts, 1-2 courts 2 485.00$ EA 970.00$
TN-36 Tennis Net, 3.5mm Tapered with 2-Ply Vinyl Headband 2 179.10$ Each 358.20$
Deluxe ACS Adjustable Center Strap 2 10.80$ Each 21.60$
2 12.60$ Each 25.20$
Premier XS Tennis Posts, Black (2-7/8" OD)2 377.10$ Set 754.20$
GS-24RD/PVC Ground Sleeves 24" Long for 2-7/8" OD Posts 2 26.10$ Pair 52.20$
456 4.61$ LF 2,102.16$
117,159.14$
1,757.96$
TAX RATE:5.7850%6,879.35$
125,796.45$
GENERAL ACRYLICS, INC.
Submitted By:Mike Wickham
Mike Wickham
AZ License # 077085
NEW CONCRETE SLAB (ZONE TWO)
REPAIR & RESURFACING (Indicate Minimums, if they apply)
New Caulking 1 " to 2" wide, install foam backer-rod and caulk, 176 lf or more lf
COURT STRIPING
COURT SURFACING - CONCRETE
TENNIS NETS & ACCESSORIES
TOTAL:
TENNIS POSTS & ACCESSORIES
PERIMETER FENCING
Center Pipe Anchor
Add Mid or Bottom Rail (Galvanized or Painted)
Cleaning and preparing existing concrete court surface, 7,201 - 14,400 sf
Water truck
Skip Loader
Haul truck
DESIGN / ENGINEERING SERVICES
MISCELLANEOUS SERVICES (Indicate Minimums, if they apply)
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
BONDUPON APPROVAL BY MOHAVE EDUCATIONAL SERVICES
PLEASE ISSUE PURCHASE ORDER TO GENERAL ACRYLICS, INC.
www.generalacrylics.com
Director of Sales and Marketing
SUBTOTAL:
(602) 569-9377• Fax (623) 298-1310• Toll Free (800) 436-2279
22222 N. 22nd Avenue • Phoenix, AZ 85027
This project May require monthly progress billings
EQUIPMENT: EXCAVATION, DEMOLITION, AND INSTALLATION
PROPOSAL SUBMITTED TO:
MOHAVE EDUCATIONAL SERVICES UNIT PRICE PROPOSAL
Services Contract # 150-GAI3-0201: Demo existing asphalt courts and construct two new post-tensioned concrete tennis courts
Director of Community Services
16705 E Avenue of the Fountains
Town of Fountain Hills
Mark Mayer
Four Peaks Park (Town of Fountain Hills)
Fountain Hills, AZ 85268
Per your request General Acrylics, Inc. respectfully submits the following proposal to supply
all materials, equipment and labor to perform the following work per Mohave Educational
mmayer@fh.az.gov
Date:4/22/2016
Job site:
MES DISCOUNTED PER TOTAL PER
LINE ITEMS UNITS PRICES UNIT LINE ITEM
35 103.82$ HOUR 3,633.70$
35 103.83$ HOUR 3,634.05$
35 129.78$ HOUR 4,542.30$
Rental Fence (Per month-Includes delivery & Pick up) Over 251 LF 660 1.87$ LF 1,234.20$
On Site Superintendent, per man per hour 85 74.21$ HOUR 6,307.85$
Equipment Operator, per man per hour -Water Truck 35 43.87$ HOUR 1,535.45$
Equipment Operator, per man per hour - Skip Loader 35 43.87$ HOUR 1,535.45$
Equipment Operator, per man per hour - Haul Truck 35 43.87$ HOUR 1,535.45$
Engineer Stamped Drawings for Post-Tensioned Concrete slabs 29260 0.11$ SF 3,218.60$
New Post-Tensioned Concrete Slab 14,401 - 36,000 sf 29260 5.91$ SF 172,926.60$
ABC per Ton Material Only 183 19.78$ TON 3,619.74$
210 3.07$ LF 644.70$
29260 0.06$ SF 1,755.60$
Tennis court surfacing, new concrete slab 14,401 - 36,000 sf 29260 0.58$ SF 16,970.80$
Striping Tennis courts, 3-4 courts 4 427.00$ EA 1,708.00$
Deluxe ACS Adjustable Center Strap 4 10.80$ Each 43.20$
4 12.60$ Each 50.40$
Premier XS Tennis Posts, Black (2-7/8" OD)4 377.10$ Set 1,508.40$
GS-24RD/PVC Ground Sleeves 24" Long for 2-7/8" OD Posts 4 26.10$ Pair 104.40$
226,508.89$
2,927.09$
TAX RATE:5.7850%13,272.87$
242,708.85$
GENERAL ACRYLICS, INC.
Submitted By:Mike Wickham
Mike Wickham
AZ License # 077085
EQUIPMENT: EXCAVATION, DEMOLITION, AND INSTALLATION
PROPOSAL SUBMITTED TO:
MOHAVE EDUCATIONAL SERVICES UNIT PRICE PROPOSAL
Services Contract # 150-GAI3-0201: Demo existing asphalt courts and construct four (4) new post-tensioned concrete tennis courts
Director of Community Services
16705 E Avenue of the Fountains
Town of Fountain Hills
Mark Mayer
Golden Eagle Park (Town of Fountain Hills)
Fountain Hills, AZ 85268
Per your request General Acrylics, Inc. respectfully submits the following proposal to supply
all materials, equipment and labor to perform the following work per Mohave Educational
mmayer@fh.az.gov
AZ Contractors # ROC077085/ ROC034868 • NV Contractors # 0059476 • NM Contractors # 30964 • UT Contractors # 7406753-5501
BONDUPON APPROVAL BY MOHAVE EDUCATIONAL SERVICES
PLEASE ISSUE PURCHASE ORDER TO GENERAL ACRYLICS, INC.
www.generalacrylics.com
Director of Sales and Marketing
SUBTOTAL:
(602) 569-9377• Fax (623) 298-1310• Toll Free (800) 436-2279
22222 N. 22nd Avenue • Phoenix, AZ 85027
This project May require monthly progress billings
Water truck
Skip Loader
Haul truck
DESIGN / ENGINEERING SERVICES
MISCELLANEOUS SERVICES (Indicate Minimums, if they apply)
TENNIS NETS & ACCESSORIES
TOTAL:
TENNIS POSTS & ACCESSORIES
Center Pipe Anchor
NEW CONCRETE SLAB (ZONE TWO)
REPAIR & RESURFACING (Indicate Minimums, if they apply)
New Caulking 1 " to 2" wide, install foam backer-rod and caulk, 176 lf or more lf
COURT STRIPING
COURT SURFACING - CONCRETE
Cleaning and preparing existing concrete court surface, 14,401 - 36,000 sf
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/19/2016 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Development Services
Staff Contact Information:Robert Rodgers,Senior Planner rrodaers@fh.az.gov 480-816-5138
Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA)
REQUEST TO COUNCIL (Agenda Language):
CONSIDERATION of an appeal of the administrative issuance of TEMPORARY USE PERMITS
allowing the Copperwynd Resort to conduct Wedding Events and Receptions both inside the resort
and on the outdoor event lawn after 10:00 PM.
Applicant:Fountain Hills Zoning Administrator
ApplicantContact Information:Town Hall,Fountain Hills,AZ
Owner:Copperwynd Resort,
Owner Contact Information:13225 N.Eagle Ridge Drive,Fountain Hills
Property Location:Copperwynd Resort,
13225 N.Eagle Ridge Drive,Fountain Hills
Related Ordinance,Policy or Guiding Principle:
Fountain Hills Zoning Ordinance ,Section 2.03.D.3 through 2.03.D6 -Temporary Use Permits
Staff Summary (background):
This request was brought before the Town Council on April 7,2016 due to neighborhood objections to
the continued administrative issuance of Temporary Use Permits to the Copperwynd Resort that
allow outdoor events to continue past 10:00 PM.
Council heard from a number of area residents.Some stated their objections to the after-hours
events, and others spoke infavor of allowing the events.
The representatives of the Copperwynd Resort who were present expressed a willingness to try to
find a compromise solution that would reduce noise levels and still allow outdoor events to continue
Page 1 of4
Staff: Approve
Subject to:
The standard conditions
The four measures implemented by the
resort
As outlined in the staff report.
0.5 miles
from Resort
Copperwynd
Resort
Villas
Cordabella HOA
(97 homes)
Sunridge
Canyon HOA
(788 homes)
2016 Noise Complaint Letters
- Individual home owners
- HOAs
Villas HOA
(108 homes)
0.4 miles
from Resort
0.6 miles
from Resort
Sound Mitigating Measures
• Speakers must face Resort building
• No sub-woofers (most critical measure)
• Overall music volume less than 90 decibels
Suggested by Copperwynd Resort’s Events Manager and sound technician
* NOTE: These measures were tested and proven effective (for both the
Resort and homeowners) at two outdoor wedding events (Fri 4/8, Sat 4/9).
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
REDACT
'"""in H»s
L.Alan Cruikshank
River-of Time Museum
Fountain Hills an4 Lower Verde Kiver Valley
Museum an4 Historical Society
May 2,2016
Dear Members ofthe Town Council of Fountain Hills
Over the past year,the Board of the River of Time Museum has been struggling with
adjusting plans and programs to fit the small amount of space available at our present
location in the Library/Museum building.For example,a few months ago,FHUSD 4
graders came to the museum to learn about the history of this region and the ongoing
search for solutions to our continuing drought issues.About 140 students were divided
into 4groups -one came into the museum,one remained outside in the Centennial
Circle,and two groups reported to the library.They rotated so each child had the
museum experience.However,that significantly limited the time that each group spent
in the museum itself.
The Museum Board recently approved athree phased approach which will be presented
to the Town Council at its May 19th meeting.We also received the endorsement of the
RoTM Foundation whose mission is to establish an endowment that provides for the
operational expenses ofthe museum.
The first phase will take about one year to accomplish,will cost approximately $10,000
and will be funded by the museum.The second phase will involve some structural
changes to the building requiring approval from the Town.It will include conducting a
new entrance to the museum through the patio area.With the completion of these two
phases,the size of the public area of the museum will increase,but not significantly.
The third phase logically followed that we build anew building located in the lot adjacent
to the current museum location.This building would be much more than a museum.It
would be acenter for other non-profits that are interested in partnering with us.
,mmediate.y the Astronomy Club got involved in the discussions as has Dr PcrteI of the
Community Garden proposal.We have or are meeting with the FHUSD,the Library ASU,
the Verdes the FHCCA,the Fort McDowell Yavapai Nation and others.We also met with
12901 E.La Montana Ave •Fountain Hills,AZ 85268
Tel:(480)837-2612 •web:www.riveroftimemuseum.org
We are a Non-profit 501(c)3 Organization
I
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date:5/5/2016 Meeting Type:Regular Session
Agenda Type:Regular Submitting Department:Administration
Staff Contact Information:Grady E. Miller,Town Manager
Strategic Planning Goal:NotApplicable (NA)Operational Priority:NotApplicable (NA)
REQUEST TO COUNCIL (Agenda Language):DISCUSSIONWITH POSSIBLE DIRECTIONTO STAFFregardingthe
possible submission of PROPOSED POLICY IDEAS to the Arizona League of Cities and Towns for consideration by the
Resolutions Committee at the League's Annual Conference
Applicant:N/A
Applicant Contact Information:N/A
Owner:N/A
Owner Contact Information:N/A
Property Location:N/A
Related Ordinance,Policy or Guiding Principle:N/A
Staff Summary (background):The Arizona League of Cities and Towns has requested its member agencies
to identify policy issues for consideration by the League's Policy Committee.The Policy Committee will review
the submitted policy issues and make recommendations on their future development.Some of these issues
will then go before the Resolutions Committee as formal resolutions for the League's legislative agenda.Other
issues may become part of a non-legislative solution.
Attached is a letter from the Arizona League of Cities and Towns that describes the resolutions process and
includes a Policy Issue Submittal Form.At the Town Council meeting on May 5,2016,it is requested that the
Mayor and Council identify and provide policy proposals to staff that can be submitted to the Arizona League of
Cities and Towns.Policy submissions will generally consist of changes to state law to make it possible for
cities and towns to be more effective in serving our residents,but they can also be policy recommendations
that can be accomplished through model local ordinances,best practices,or other methodology.
Risk Analysis (options or alternatives with implications):N/A
Fiscal Impact (initial and ongoing costs;budget status):N/A
Budget Reference (page number):N/A
Funding Source:NA
Page 1 of 3
April 12, 2016
To: Mayors, Managers, Council Members, Finance Directors, Clerks without Managers and
Attorneys
Re: Resolutions Process
Good day:
Last year the League implemented the Policy Committee system. This framework was
established to give city and town elected officials and staff a chance to provide expertise and
direction on proposed policy issues that come to the League. Policy Committees discuss policy
submissions and make recommendations on their future development. These issues may end up
before the Resolutions Committee as formal resolutions, or become part of a non-legislative
solution.
We invite you to submit ideas for the Policy Committees to review. Policy submissions generally
propose changes to state law to make it possible for cities and towns to be more effective in
serving our residents, but they can also propose policy recommendations that can be
accomplished through model local ordinances, best practices or other methodologies.
Cities and towns can now submit policy ideas to the League at any time during the year and no
longer need to have a co-sponsoring city or town. If your city or town wishes to submit an idea
for consideration, you can send it using the attached Policy Issue Submittal Form to
resolutions@azleague.org. You may be consulted to provide more information on the idea and
also may be invited to speak to the issue at one of the Policy Committee meetings. League staff
will contact you with your submission assignment and schedule of meetings.
In order for the Policy Committees to have enough time to fully review and possibly develop
your ideas into resolutions, it is necessary to submit your ideas soon as possible. For your policy
submission to be considered for this year’s Annual Conference it must be submitted no later than
June 1. Policy Committees may take multiple meetings before coming to a decision on
proceeding with a recommendation on your submission. Only ideas formally developed as
resolutions will advance to the Resolutions Committee at the Annual Conference. Once this
year’s Annual Conference is over, Policy Committees will be meeting quarterly, starting in
September 2016. This will allow for a more structured and balanced workload for the
committees.
Included in this correspondence is a description of the topics for each committee. Please review
these descriptions carefully so you are aware of where your submission is likely to be assigned.
The President of the League, Mayor Mark Mitchell of Tempe, will make the final decision on the
assignments.
It is also not too late to apply to serve as a member of one of the Policy Committees. Committee
membership is open to any Arizona municipal elected official or staff member. You may apply at
resolutions@azleague.org. The committee chair will make the ultimate decision on committee
makeup in order to achieve a balanced membership.
Once again we thank you for your continued service to the cities and towns of Arizona. If you
have any questions about this new process, send your inquiries to resolutions@azleague.org.
Sincerely,
Ken Strobeck
Cc: Intergovs, Intergovs2
Resolution Policy Committee Overview
Budget, Finance and Economic Development
o Chair: Mayor Kenny Evans of Payson
o League Staff: Patrice Kraus
o Example Topics: Special taxing districts, economic development incentives/
programs, TPT administration, Construction Sales Tax, budget procedures, audit
procedures, Model City Tax Code, TPT base, Government Property Lease Excise
Tax, developmental impact fees, Tax Increment Financing, tax abatements,
property tax, enterprise zones, foreign trade zones
General Administration, Human Resources and Elections
o Chair: Mayor Lana Mook of El Mirage
o League Staff: Tom Belshe
o Example Topics: Annexation, general personnel issues, workers’ compensation,
pensions, elections, public records, public notices, government transparency,
planning, procurement, public-private partnerships
Neighborhoods, Quality of Life and Sustainability
o Chair: Councilmember Gilbert Lopez of Coolidge
o League Staff: Dale Wiebusch
o Example Topics: Homeowners associations, parks, libraries, liquor licensing,
sustainability
Public Safety, Military Affairs and Courts
o Chair: Mayor Jerry Weiers of Glendale
o League Staff: Dale Wiebusch
o Example Topics: Criminal justice, police and fire (not pension), firearms,
judiciary, military relations and installations
Transportation, Infrastructure and Public Works
o Chair: Mayor Jonathon Rothschild of Tucson
o League Staff: Patrice Kraus
o Example Topics: HURF, long-term infrastructure planning, developmental impact
fees, water/ wastewater administration, transit, commercial rail, airport
administration, highway safety, right-of-way, public-private partnerships, ADOT,
ports of entry
Policy Issue Submittal Form
Please use this form to submit your policy issue. The issue will be vetted by the relevant Policy
Committee, and may become a formal Resolution, or may go on for further discussion with a
non-legislative solution.
Guidelines
There are two types of resolutions: 1) Statements requesting a specific action, such as requesting
that the Legislature enact a statute relating to a zoning issue; and 2) Statements of general policy
direction, such as supporting increases for transportation funding.
Resolutions should be broadly applicable and advance our municipal goals. The
resolutions process is designed for issues that impact a broad cross section of cities and
towns. Single city/town issues are not generally part of the League’s overall agenda.
Policy Issue
Please state the problem or issue you are trying to address.
Please state the solution you are promoting for your issue.