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HomeMy WebLinkAbout160915P z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 1 of 3 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, SEPTEMBER 15, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Vice Mayor Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 2 of 3  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Trent Renner, Lead Pastor for Christ’s Church of Fountain Hills  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) None.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. ii) INTRODUCTION of the Town of Fountain Hills’ Assistant Fire Chief Jason Payne. iii) RECOGNITION of Cadette Girl Scout Troop #1059 for earning the Girl Scout Silver Award (2nd highest award for a Girl Scout) for their “Take Action Project”, which created a bright and inviting design at the entrance of one the Town’s Fitness Hiking Trails at Golden Eagle Park. iv) PRESENTATION by Maricopa County Sheriff’s Office Captain David Letourneau regarding law drug statistics for the Town of Fountain Hills. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 1, 2016. 2. CONSIDERATION of RESOLUTION 2016-25, accepting the election results from the August 30, 2016 Primary Election. 3. CONSIDERATION of RESOLUTION 2016-24, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 4. CONSIDERATION of a BUDGET TRANSFER, in the amount of $1,000, from the Economic Development Fund to the Tourism Fund to cover a budget overage for Fiscal Year 2015-16. z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 3 of 3 5. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 043, with Desert Highway Signs, for signs and sign hardware, in an amount not to exceed $40,000.00. 6. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 044, with Pipe Line Video Inspections LLC, for storm drain pipe and structure cleaning, television services, and storm drain pipe repair, in an amount not to exceed $200,000.00. 7. CONSIDERATION of approving AMENDMENT #3 to the Cooperative Purchasing Agreement (C2016-182.3) with Vincon Engineering LLC, for concrete repair and replacement, in the amount of $50.000.00. 8. CONSIDERATION of approving a SETTLEMENT AGREEMENT relating to a tax enforcement action. REGULAR AGENDA 9. CONSIDERATION of LEASE AGREEMENT between the Town and the Fountain Hills Civic and Cultural Association for the Community Garden. 10. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, for asphalt replacement and miscellaneous work, in an amount not to exceed $1,796,753.59. 11. CONSIDERATION of ORDINANCE 16-09, amending Town of Fountain Hills town Code, Chapter 9, Article 9-4, Section 9-4-3, and adding a new Section 9-4-4, Operation of Model Aircraft or Unmanned Aircraft in Town Parks, all related to regulating the use of drones in Town parks. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 8th day of September, 2016. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 1 of 3 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, SEPTEMBER 15, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Henry Leger Vice Mayor Nick DePorter Councilmember Alan Magazine Councilmember Cassie Hansen Councilmember Cecil A. Yates z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 2 of 3  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Trent Renner, Lead Pastor for Christ’s Church of Fountain Hills  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) None.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh may review RECENT EVENTS attended relating to Economic Development. ii) INTRODUCTION of the Town of Fountain Hills’ Assistant Fire Chief Jason Payne. iii) RECOGNITION of Cadette Girl Scout Troop #1059 for earning the Girl Scout Silver Award (2nd highest award for a Girl Scout) for their “Take Action Project”, which created a bright and inviting design at the entrance of one the Town’s Fitness Hiking Trails at Golden Eagle Park. iv) PRESENTATION by Maricopa County Sheriff’s Office Captain David Letourneau regarding law drug statistics for the Town of Fountain Hills. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 1, 2016. 2. CONSIDERATION of RESOLUTION 2016-25, accepting the election results from the August 30, 2016 Primary Election. 3. CONSIDERATION of RESOLUTION 2016-24, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 4. CONSIDERATION of a BUDGET TRANSFER, in the amount of $1,000, from the Economic Development Fund to the Tourism Fund to cover a budget overage for Fiscal Year 2015-16. z:\council packets\2016\r160915\160915a.docx Last Printed: 9/8/2016 9:43 AM Page 3 of 3 5. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 043, with Desert Highway Signs, for signs and sign hardware, in an amount not to exceed $40,000.00. 6. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 044, with Pipe Line Video Inspections LLC, for storm drain pipe and structure cleaning, television services, and storm drain pipe repair, in an amount not to exceed $200,000.00. 7. CONSIDERATION of approving AMENDMENT #3 to the Cooperative Purchasing Agreement (C2016-182.3) with Vincon Engineering LLC, for concrete repair and replacement, in the amount of $50.000.00. 8. CONSIDERATION of approving a SETTLEMENT AGREEMENT relating to a tax enforcement action. REGULAR AGENDA 9. CONSIDERATION of LEASE AGREEMENT between the Town and the Fountain Hills Civic and Cultural Association for the Community Garden. 10. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, for asphalt replacement and miscellaneous work, in an amount not to exceed $1,796,753.59. 11. CONSIDERATION of ORDINANCE 16-09, amending Town of Fountain Hills town Code, Chapter 9, Article 9-4, Section 9-4-3, and adding a new Section 9-4-4, Operation of Model Aircraft or Unmanned Aircraft in Town Parks, all related to regulating the use of drones in Town parks. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 8th day of September, 2016. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Girl Scout Silver Award Cadette Troop #1059 Earns Girl Scout Silver Award 2nd highest award in Girl Scouts Steps to Earning Girl Scout Silver Award Complete a Cadette Journey Identify issues you care about Build a Girl Scout Silver Award team or go solo Explore your community Pick your “Take Action” project Develop a project with a minimum of 50 hrs service Make a plan and put it in motion Reflect, share your story, and celebrate Take Action Project How Long Did It Take  Painting started Feb. 27 and finished July 9, 2016  Troop #1059 - 3 Girl Scouts and 2 Leaders  19 additional volunteers  Total of 37 days painting  Total of 231 hrs (by days)  Total of 1133 project hrs (hrs x volunteers) Cleaning Priming Painting the Ceiling Design / Layout / Painting Volunteers Project Completed ENTRANCE EXIT Questions or Comments Presentation of GS Silver Award Pin Mercy Taylor Natalie Flynn Deanna George Fountain Hills: 5 Year Drug Facts Call for Service The statistics provided include Maricopa County Sheriff’s Office Calls for Service covering January 2011 through September 2016. A call for service is an event occurring in or near the Maricopa County to which one or more MCSO deputies must respond to evaluate or take action, or an event that comes to the attention of Office or is initiated by deputies that requires formal documentation (e.g., department report, supplemental report or accident report). This presentation will cover the following: •Statistics •Crime Map •Demographics of Arrestees Fountain Hills: 5 Year Drug Facts Drug Statistics January 2011 – September 2016 43 68 71 40 34 [VALUE]* 2011 2012 2013 2014 2015 2016 Drug Related Calls for Service Yearly Reporting Drug Related Calls for Service Seasonal Trends 8 13 12 10 15 16 17 20 17 16 17 21 13 13 7 7 12 10 6 6 9 9 3 0 4 8 12 16 20 24 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 2016 2011 2011 2011 2011 2012 2012 2012 2012 2013 2013 2013 2013 2014 2014 2014 2014 2015 2015 2015 2015 2016 2016 Winter Spring Summer Fall Where is the crime occurring? 70% 40% Noon to 2 pm Mondays, Wednesdays, Fridays When is the crime happening? August 2015 to August 2016 9x 14x 16x User Fountain Hills subjects are typically white males with the average age of 25 Demographic Drug users are 16 times more likely to be booked for theft Theft Drug users are 9 times more likely to be booked for assault Assault Drug users are 14 times more likely to be booked for driving under the influence, drunkenness, or liquor law violations Alcohol Offense Drug Related Crimes How do drug users affect other crimes in your area? Source: https://www.ncjrs.gov/ondcppubs/publications/pdf/ncj181056.pdf ; http://drugabuse.com/popular-drugs-by-demographic/ Questions? 7 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2016 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Bevelyn J.Bender,Town Clerk;480-816-5115;bbender@fh.az.gov Council Goal: Strategic Values:Civic Responsibility C3 Solicit feedback in decision-making REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 1,2016. Applicant:NA Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle:A.R.S.§38-431.01 Staff Summary (background):The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes.Approved minutes are placed on the Town's website in compliance with state law. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):None SUGGESTED MOTION (for Council use):Move to approve the consent agenda as listed Prepared by:Approved: X.Wi/c-^ Bevelyn Bender,Town Clerk ""~9/6/2016 Grady E.Miller,Toytfn Mtenager 9/6/2016 Page 1 of 1 2768471.2 RESOLUTION 2016-25 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, DECLARING AND ADOPTING THE RESULTS OF THE PRIMARY ELECTION HELD ON AUGUST 30, 2016. WHEREAS, the Town of Fountain Hills (the “Town”) held a primary election on the consolidated election ballot of August 30, 2016 (the “Primary Election”), for the nomination/election of the Mayor and three Councilmembers; and WHEREAS, the Primary Election returns have been presented to and have been canvassed by the Mayor and Council of the Town of Fountain Hills. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The total number of registered voters was 16,387; the total number of ballots cast at the Primary Election was 6,734, and the total rate of return was 41.09%. SECTION 3. The number of ballots cast and the names of the persons voted for, including the number of votes received in each precinct by each candidate for Mayor and each candidate for Councilmember, including write-in votes, were as set forth in Exhibit A, attached hereto and incorporated herein by reference. The number of provisional ballots in each precinct was as set forth in Exhibit B, attached hereto and incorporated herein by reference. The number of ballots rejected in each precinct was as set forth in Exhibit C, attached hereto and incorporated herein by reference. SECTION 4. It is hereby found, determined and declared of record, that the following candidates for Mayor and Councilmember did receive the greatest number of votes of the electors of the Town at the Primary Election, and the Town Clerk is hereby directed to issue certificates of election: MAYOR: Linda M. Kavanagh COUNCILMEMBER: Dennis Brown Art Tolis Cecil Yates SECTION 5. This Resolution shall be in full force and effect immediately upon its adoption. 2768471.2 2 SECTION 6. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED BY the Mayor and Council of the Town of Fountain Hills, Arizona, September 15, 2016. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Andrew J. McGuire, Town Attorney 2768471.2 EXHIBIT A TO RESOLUTION 2016-25 (Precinct Canvas – Office of Mayor and Councilmember) See following page. FINAL OFFICIAL RESULTS MRC_20160830_E August 30, 2016 Summary Report MARICOPA COUNTY (5)100.00%5/5MAYOR - TOWN OF FOUNTAIN HILLS Over Votes: 3 745Under Votes: KAVANAGH, LINDA M.65.94%3,947 Write-In Candidate 34.06%2,039 Total ...100.00%5,986 (5)100.00%5/5COUNCILMEMBER TOWN OF FOUNTAIN HILLS (vote 3) Over Votes: 48 5809Under Votes: ARCHAMBAULT, MICHAEL 19.44%2,789 BROWN, DENNIS 24.11%3,458 RAWLINGS, TIMOTHY 13.22%1,897 TOLIS, ART 19.50%2,797 YATES, CECIL 23.35%3,350 Write-In Candidate 0.38%54 Total ...100.00%14,345 September 13, 2016 3:09 PM Page 1 of 1 Printed: Tuesday, September 13, 2016 3:08 PM Page 1 of 2Data Refreshed: 9/13/2016 2:03 PM 0232 FOUNTAIN HILLS 2559 1093 42.71 676 319 3 95 0257 GOLDEN EAGLE 3727 1687 45.26 970 493 224 0458 PALISADES 2747 1102 40.12 610 360 132 0233 FOUR PEAKS 4055 1458 35.96 845 478 135 0544 SAGUARO 3299 1394 42.26 846 389 159 16387 6734 41.09 3947 2039 3 745 1 MAYOR - TOWN OF FOUNTAIN HILLS 1 1 1 1 RegisteredBallots CastTurnout (%)KAVANAGH, LINDA M.Write-In CandidateOver VotesUnder VotesMRC_20160830_E 8/30/2016 Precinct Canvass MARICOPA COUNTY MARICOPA COUNTY MRC_20160830_E Precinct Canvass August 30, 2016 Printed: Tuesday, September 13, 2016 3:08 PM Page 2 of 2Data Refreshed: 9/13/2016 2:03 PM 0232 FOUNTAIN HILLS 2559 474 572 262 449 559 7 3 953 0257 GOLDEN EAGLE 3727 641 886 425 722 857 12 18 1500 0458 PALISADES 2747 461 549 329 463 545 12 9 938 0233 FOUR PEAKS 4055 677 703 469 560 710 19 12 1224 0544 SAGUARO 3299 536 748 412 603 679 4 6 1194 16387 2789 3458 1897 2797 3350 54 48 5809 1 COUNCILMEMBER TOWN OF FOUNTAIN HILLS (vote 3) 1 1 1 1 1 1 1 1 RegisteredBallots CastTurnout (%)ARCHAMBAULT, MICHAELBROWN, DENNISRAWLINGS, TIMOTHYTOLIS, ARTYATES, CECILWrite-In CandidateOver VotesUnder Votes1093 1458 1687 1102 1394 6734 42.71 35.96 45.26 40.12 42.26 41.09 CF04AR1A 9/8/2016 MARICOPA COUNTY OFFICIAL WRITE IN CANVASS SUMMARY PAGE 1 5:07 PM OFFICE / PARTY / DISTRICT CANDIDATE NAME VOTES UNITED STATES SENATOR DEM BELLO, AXEL 275 GRN SWING, GARY 97 LBT HAMILTON, MERISSA 793 REP WEBSTER, SEAN 83 U.S. REPRESENTATIVE IN CONGRESS CONGRESSIONAL DISTRICT 1 GRN PARRISH, RAY 0 LBT ALLEN, KIM 0 CONGRESSIONAL DISTRICT 3 LBT ROSS, MIKE 27 CONGRESSIONAL DISTRICT 4 DEM HIXON, ROBERT 0 LBT DANIELS, JEFFREY 3 CONGRESSIONAL DISTRICT 5 LBT DANIELS, NOLAN 143 CONGRESSIONAL DISTRICT 6 LBT SHOEN, MICHAEL 161 CONGRESSIONAL DISTRICT 7 LBT COBB, JOE 127 CONGRESSIONAL DISTRICT 8 DEM DEVIVO, JOE 640 GRN SALAZAR, MARK 27 CONGRESSIONAL DISTRICT 9 LBT SHIPLEY, MIKE 210 STATE REPRESENTATIVE LEGISLATIVE DISTRICT 15 LBT MCCORMICK, KEVIN 57 LEGISLATIVE DISTRICT 24 REP ALGER, DAVID 85 LEGISLATIVE DISTRICT 27 LBT PEPITON, ROBERT 31 LEGISLATIVE DISTRICT 29 LBT BARKER, BILL 16 LEGISLATIVE DISTRICT 4 REP HOPKINS, RICHARD 116 STATE SENATOR LEGISLATIVE DISTRICT 25 REP SMALL, ITASCA 582 LEGISLATIVE DISTRICT 26 LBT WILL, CHRIS 44 LEGISLATIVE DISTRICT 27 GRN TORRES, ANGEL 8 COUNTY ATTORNEY LBT KIELSKY, MICHAEL 840 COUNTY RECORDER LBT HANCOCK, ERNEST T. 793 CF04AR1A 9/8/2016 MARICOPA COUNTY OFFICIAL WRITE IN CANVASS SUMMARY PAGE 2 5:07 PM OFFICE / PARTY / DISTRICT CANDIDATE NAME VOTES BOARD OF SUPERVISORS SUPERVISORIAL DISTRICT 3 LBT IANNUZO, JAMES 217 MAYOR TOWN OF FOUNTAIN HILLS NON-PARTISAN DICKEY, GINNY 1957 PRECINCT COMMITTEEMEN BAYSHORE REP DE HAAN, KIMBERLY K.11 REP KEIPER, DAVID L.10 REP LO CICERO, ANNA CARMELA 6 REP MOLL, JOHN D.2 REP MOZDZEN, BARBARA R.8 REP PRESMYK, LES 13 REP RUET, JOSEPH W.8 REP STUELAND, GARY L.10 REP STUELAND, GLORIA J.10 BILTMORE REP BRENNAN, ANNA MARIA 3 REP BUTTERFIELD, STEPHEN F., JR.12 CAPITOL SCHOOL DEM ALVAREZ, ESENYA R.0 DEM CARDENAS, EVA 0 DEM CARLSTROM, JEFFREY ERIC 0 DEM COOK, MICHAEL ANTHONY 0 DEM DYSTER, CHRISTINE HELEN 1 DEM FARIAS, CONRAD 0 DEM MACCHI, JOHN ANGELO 0 DEM WALTON, DANA E.2 CITRUS GARDENS REP JACKSON, KEN 2 REP ROWLEY, GARY DUANE 2 DOUBLETREE REP KRAMER, ROBERT F.0 EL CARO REP CONNELL, JUDITH 1 ENCANTO REP MANERY, LYNDA 0 REP MILLER, ROY 3 FIESTA RANCH REP BARTLETT, MARC 0 REP BARTLETT, SANDRA 0 FOX CROSSING REP DIEFENBACHER, JASON R.3 PRECINCT COMMITTEEMEN CF04AR1A 9/8/2016 MARICOPA COUNTY OFFICIAL WRITE IN CANVASS SUMMARY PAGE 3 5:07 PM OFFICE / PARTY / DISTRICT CANDIDATE NAME VOTES MCQUEEN REP SCHROEDER, ABIGAIL ROSE 0 MOON VALLEY REP CUNNING, MARIA TERESA 0 MUSKET REP GRAHAM, FRANK JOSEPH 22 REP GRAHAM, TESSIE M. 22 PALMAIRE REP ANDERSON, LINDA L. 0 REP SCARPINATO, DANIEL L. 0 STELLAR REP VALLEJO, RAMON J. 0 TIERRA ESTE REP BENNETT, KENDALL WILLIAM 1 PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME 9/8/2016 68 FOLLEY0229 CONGRESSIONAL DISTRICT 9 LBT U.S. REPRESENTATIVE IN CONGRESS SHIPLEY, MIKE 4 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 4 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.5 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 5 FOOTHILLS0230 CONGRESSIONAL DISTRICT 9 LBT U.S. REPRESENTATIVE IN CONGRESS SHIPLEY, MIKE 4 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 4 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.5 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 5 FORT MCDOWELL0231 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 FOUNTAIN HILLS0232 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 1 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 FOUNTAIN HILLS NON MAYOR DICKEY, GINNY 307 RECORDER'S INFORMATION SYSTEMS CENTER Page:MARICOPA COUNTY WRITE-IN CANVASS ELECTNO: 1300 TYPE: PRIMARY DATE: 8/30/2016 CF04AR1 PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME 9/8/2016 69 FOUR PEAKS0233 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 3 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 3 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.3 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 3 FOUNTAIN HILLS NON MAYOR DICKEY, GINNY 453 FOX CROSSING0234 CONGRESSIONAL DISTRICT 5 LBT U.S. REPRESENTATIVE IN CONGRESS DANIELS, NOLAN 2 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 2 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.2 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 2 FOX CROSSING REP PRECINCT COMMITTEEMEN DIEFENBACHER, JASON R.3 FOXWOOD0235 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 2 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 2 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.3 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 3 SUPERVISORIAL DISTRICT 3 LBT BOARD OF SUPERVISORS IANNUZO, JAMES 3 RECORDER'S INFORMATION SYSTEMS CENTER Page:MARICOPA COUNTY WRITE-IN CANVASS ELECTNO: 1300 TYPE: PRIMARY DATE: 8/30/2016 CF04AR1 PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME 9/8/2016 76 GOLDEN EAGLE0257 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 FOUNTAIN HILLS NON MAYOR DICKEY, GINNY 478 GOLDEN HILLS0258 CONGRESSIONAL DISTRICT 5 LBT U.S. REPRESENTATIVE IN CONGRESS DANIELS, NOLAN 3 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 3 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.3 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 2 GOLDFIELD RANCH0259 CONGRESSIONAL DISTRICT 4 LBT U.S. REPRESENTATIVE IN CONGRESS DANIELS, JEFFREY 0 DEM U.S. REPRESENTATIVE IN CONGRESS HIXON, ROBERT 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 RECORDER'S INFORMATION SYSTEMS CENTER Page:MARICOPA COUNTY WRITE-IN CANVASS ELECTNO: 1300 TYPE: PRIMARY DATE: 8/30/2016 CF04AR1 PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME 9/8/2016 135 PAINTED MOUNTAIN0456 CONGRESSIONAL DISTRICT 5 LBT U.S. REPRESENTATIVE IN CONGRESS DANIELS, NOLAN 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 1 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.1 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 1 LEGISLATIVE DISTRICT 25 REP STATE SENATOR SMALL, ITASCA 8 PAIUTE0457 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 1 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 1 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.1 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 LEGISLATIVE DISTRICT 24 REP STATE REPRESENTATIVE ALGER, DAVID 6 PALISADES0458 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 1 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 1 LBT UNITED STATES SENATOR HAMILTON, MERISSA 1 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.1 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 1 FOUNTAIN HILLS NON MAYOR DICKEY, GINNY 346 RECORDER'S INFORMATION SYSTEMS CENTER Page:MARICOPA COUNTY WRITE-IN CANVASS ELECTNO: 1300 TYPE: PRIMARY DATE: 8/30/2016 CF04AR1 PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME PARTY BALLOTNAME 9/8/2016 161 SADDLE RIDGE0542 CONGRESSIONAL DISTRICT 8 DEM U.S. REPRESENTATIVE IN CONGRESS DEVIVO, JOE 13 GRN U.S. REPRESENTATIVE IN CONGRESS SALAZAR, MARK 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 SAGEBRUSH0543 CONGRESSIONAL DISTRICT 5 LBT U.S. REPRESENTATIVE IN CONGRESS DANIELS, NOLAN 3 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 4 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.4 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 4 SAGUARO0544 CONGRESSIONAL DISTRICT 6 LBT U.S. REPRESENTATIVE IN CONGRESS SHOEN, MICHAEL 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 FOUNTAIN HILLS NON MAYOR DICKEY, GINNY 373 SAHUARO RANCH0545 CONGRESSIONAL DISTRICT 8 DEM U.S. REPRESENTATIVE IN CONGRESS DEVIVO, JOE 2 GRN U.S. REPRESENTATIVE IN CONGRESS SALAZAR, MARK 0 COUNTYWIDE DEM UNITED STATES SENATOR BELLO, AXEL 0 GRN UNITED STATES SENATOR SWING, GARY 0 LBT UNITED STATES SENATOR HAMILTON, MERISSA 0 REP UNITED STATES SENATOR WEBSTER, SEAN 0 LBT COUNTY RECORDER HANCOCK, ERNEST T.0 LBT COUNTY ATTORNEY KIELSKY, MICHAEL 0 RECORDER'S INFORMATION SYSTEMS CENTER Page:MARICOPA COUNTY WRITE-IN CANVASS ELECTNO: 1300 TYPE: PRIMARY DATE: 8/30/2016 CF04AR1 PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES OFFICE VOTES PRECINCT: OFFICE VOTES OFFICE VOTES 2768471.2 EXHIBIT B TO RESOLUTION 2016-25 (Provisional Ballots by Precinct) See following page. MARICOPA COUNTY RECORDER'S INFORMATION SYSTEMS CENTER PROVISIONAL BALLOTS HAVA REQUIREMENTS BV10B DATE: PAGE: TIME: 1:34:24PM9/9/2016 1 Election:1300 MARICOPA COUNTY FOUNTAIN HILLS BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: 3 2 PRECINCT ELECTION 1300 0232 5 MARICOPA COUNTY 2 A1 NEW RESIDENT BALLOT A7 ID ADDRESS DOESN'T MATCH SIGNATURE ROSTER1 B12 YOU WERE NOT ELIGIBLE TO VOTE IN THIS ELECTION.1 B13 YOUR EARLY BALLOT WAS SENT, RETURNED AND COUNTED1 BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: 4 3 PRECINCT ELECTION 1300 0233 7 MARICOPA COUNTY 3 A1 NEW RESIDENT BALLOT A7 ID ADDRESS DOESN'T MATCH SIGNATURE ROSTER1 B10 YOU ARE NOT REGISTERED TO VOTE1 B12 YOU WERE NOT ELIGIBLE TO VOTE IN THIS ELECTION.1 B17 INSUFFICIENT IDENTIFICATION PROVIDED AFTER ELECTION DAY1 BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: 2 1 PRECINCT ELECTION 1300 0257 3 MARICOPA COUNTY A2 EARLY BALLOT REQUESTED AND NOT RETURNED1 A7 ID ADDRESS DOESN'T MATCH SIGNATURE ROSTER1 B12 YOU WERE NOT ELIGIBLE TO VOTE IN THIS ELECTION.1 BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: 2 0 PRECINCT ELECTION 1300 0458 2 MARICOPA COUNTY 2 A1 NEW RESIDENT BALLOT MARICOPA COUNTY RECORDER'S INFORMATION SYSTEMS CENTER PROVISIONAL BALLOTS HAVA REQUIREMENTS BV10B DATE: PAGE: TIME: 1:34:24PM9/9/2016 2 Election:1300 MARICOPA COUNTY FOUNTAIN HILLS BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: 0 1 PRECINCT ELECTION 1300 0544 1 MARICOPA COUNTY B14 YOU WENT TO THE WRONG POLLING PLACE FOR THIS ELECTION.1 MARICOPA COUNTY RECORDER'S INFORMATION SYSTEMS CENTER PROVISIONAL BALLOTS HAVA REQUIREMENTS BV10B DATE: PAGE: TIME: 1:34:24PM9/9/2016 3 Election:1300 MARICOPA COUNTY FOUNTAIN HILLS BALLOTS COUNTED: BALLOTS NOT COUNTED: TOTAL BALLOTS: SUMMARY REPORT TOTALS 11 7 18 2768471.2 EXHIBIT C TO RESOLUTION 2016-25 (Ballots Rejected by Precinct) See following page. FOUNTAIN HILLS Election Title: MARICOPA COUNTY Election Number: 1300 Election Date: 08/30/2016 MARICOPA COUNTY RECORDER'S INFORMATION SYSTEMS CENTER REJECTED BALLOTS BY PRECINCT / CPC 4:47 pmTime: EV36Batch-V10.rpt Page: 1 9/8/2016Date: Precinct/CPC NamePrecinct/CPC Number Reason Number Rejected 0 0232 FOUNTAIN HILLS RETURNED LATE 1 NO SIGNATURE 2 0233 FOUR PEAKS BAD SIGNATURE 1 RETURNED LATE 8 0257 GOLDEN EAGLE BAD SIGNATURE 1 RETURNED LATE 9 NO SIGNATURE 2 0458 PALISADES RETURNED LATE 5 NO SIGNATURE 2 0544 SAGUARO BAD SIGNATURE 1 RETURNED LATE 9 NO SIGNATURE 2 Bad Signature Total: Returned Late Total: No Signature Total: Total Rejected: 8 43 3 32 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2016 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Grady E.Miller,Town Manager,480-816-5107;gmiller@fh.az.gov Council Goal: Strategic Values:NotApplicable (NA)NotApplicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of RESOLUTION 2016-24 approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. Applicant:NA • * Applicant Contact Information:NA Property Location:NA Related Ordinance,Policy or Guiding Principle:Section 12 of the Gaming Compact 2002 and A.R.S. §5- 601.02;Fountain Hills Resolution 2004-34 Staff Summary (background): Proposition 202 [Gaming Compact with the State of Arizona]was a ballot measure passed by the Arizona voters in the 2002 state general election and codified in A.R.S.§5-601.02.This legislation allows for distribution of funds to be solicited by cities,towns,and counties for their programs from Arizona Indian Tribes for government services that benefit the general public,which include public safety,mitigation of impacts of gaming,and the promotion of commerce and economic development. The Compact permits the Nation to allocate 12%of the fees it pays to the State to cities,towns,and counties in the State of Arizona.Many non-profits also request this funding as "pass through dollars"from cities,towns, and counties to support programs within their communities.Because the legislation required that the funds be solicited by a municipality or county,the Town Council approved Resolution 2004-34 on July 1,2004,which adopted the Town's policy and procedures relating to the Proposition 202 application process for the procurement of funds on behalf of various entities (i.e.as a pass through for funds).A copy of the policy has been provided for reference. The Fort McDowell Yavapai Nation has awarded a total of $46,576.14 for FY2016 as follows: The Fountain Hills Unified School District $42,500.00 The Town of Fountain Hill*$4,076.14 Risk Analysis (options or alternatives with implications):NA Fiscal Impact (initial and ongoing costs;budget status):NA Budget Reference (page number):NA Funding Source:NA Page 1 of 2 2763425.1 RESOLUTION 2016-24 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE FORT MCDOWELL YAVAPAI NATION RELATING TO PROPOSITION 202 FUNDING. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The Intergovernmental Agreement between the Town of Fountain Hills and the Fort McDowell Yavapai Nation relating to Proposition 202 funding for promotion of tourism and other public programs (the “Agreement”) is hereby approved in substantially the form and substance attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, September 15, 2016. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Andrew J. McGuire, Town Attorney 2763425.1 EXHIBIT A TO RESOLUTION 2016-24 [Agreement] See following pages. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2016 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a BUDGET TRANSFER in the amount of $1,000 from the Economic Development Fund to the Tourism Fund to cover budget overage for fiscal year 2015-16. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):As Finance was closing out fiscal year 15-16,a review of ending fund balances was completed after all closing entries had been processed.This review indicated that the Tourism Fund has incurred a budget overage in the fund balance for the fund.This transfer will provide funding to restore the fund balance. Risk Analysis (options or alternatives with implications):Without this transfer,the Tourism program will have a budget shortage in their fund balance. Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number): Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):Budget Transfer Form SUGGESTED MOTION (for Council use):Move to approve BUDGET TRANSFER in the amount of $1,000. Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2017 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Public Works Staff Contact Information:Justin T.Weldy,Street Superintendent,jweldy@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Consideration of approving Cooperative Purchasing Agreement C2017- 043 with DesertHighway Signs for signs and sign hardware in the amount not to exceed $40,000.00 Applicant:NA Applicant Contact Information:NA Owner:NA Owner Contact Information:NA Property Location:NA Related Ordinance,Policy or Guiding Principle:NA Staff Summary (background):The Town's sign maintenance program oversees 5,405 installed signs and a large number of street name signs. As part ofthe maintenance program, staff replaces outdated and damaged signs as needed.This contract will insure compliance with State and Federal guidelines and allowforthe uninterrupted purchasing of signs and sign hardware as needed.The proposed contract is for an amount not to exceed $20,000 with one additional renewal for a total contract value of $40,000. Risk Analysis (options or alternatives with implications):NA Fiscal Impact (initial and ongoing costs;budget status):$40,000.00 Budget Reference (page number):276 Funding Source:Hurt Fund IfMultiple Funds utilized,listhere: NA Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s):NA Staff Recommendation(s):Staff recommends approval ofthe proposed cooperative purchasing agreement List Attachment(s):Cooperative Purchasing Agreement C2017-043,City of Peoria IFB #P16-0065 documents. Page 1 of 2 Contract No. C2017-043 2760193.1 COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND DESERT HIGHWAY SIGNS INC. THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into as of September 15, 2016, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”), and Desert Highway Signs Inc., an Arizona corporation (the “Vendor”). RECITALS A. After a competitive procurement process, the City of Peoria, Arizona (“Peoria”) entered into Contract No. ACON26816, dated June 24, 2016 (the “Peoria Contract”), for the Vendor to provide street signs and hardware. A copy of the Peoria Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not inconsistent with this Agreement. B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases under the Peoria Contract, at its discretion and with the agreement of the awarded Vendor, and the Peoria Contract permits its cooperative use by other public entities, including the Town. C. The Town and the Vendor desire to enter into this Agreement for the purpose of (i) acknowledging their cooperative contractual relationship under the Peoria Contract and this Agreement, (ii) establishing the terms and conditions by which the Vendor may provide the Town with street signs and hardware, as more particularly set forth in Section 2 below on an “as- required” basis (the “Materials”) and (iii) setting the maximum aggregate amount to be expended pursuant to this Agreement related to the Materials. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Vendor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until June 23, 2017 (the “Initial Term”), unless terminated as otherwise provided in this Agreement or the Peoria Contract. After the expiration of the Initial Term, this Agreement may be renewed for an additional one-year term (the “Renewal Term”) if (i) it is deemed in the best interests of the Town, subject to availability and appropriation of funds for renewal in the subsequent year, (ii) the term of the Peoria Contract has not expired, (iii) at least 30 days prior to the end of the then-current term of this Agreement, the Vendor requests, in writing, to extend this Agreement for an additional one-year term and (iv) the Town approves the additional one-year term in writing (including any price adjustments 2760193.1 2 approved as part of the Peoria Contract, as evidenced by the Town Manager’s signature thereon, which approval may be withheld by the Town for any reason. The Vendor’s failure to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current term of this Agreement; provided, however, that the Town may, at its discretion and with the agreement of the Vendor, elect to waive this requirement and renew this Agreement. The Initial Term and Renewal Term are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 2. Purchase of Materials. This is an indefinite quantity and indefinite delivery Agreement for Materials under the terms and conditions of the Peoria Contract. The Town does not guarantee any minimum or maximum number of purchases will be made pursuant to this Agreement. Purchases will only be made when the Town identifies a need and proper authorization and documentation have been approved. For purchase(s) determined by the Town to be appropriate for this Agreement, the Vendor shall provide the specific Materials to the Town in such quantities and configurations agreed upon between the parties, in a written invoice, quote, materials order or other form of written agreement describing the materials to be delivered (each, a “Materials Order”). Each Materials Order shall (i) contain a reference to this Agreement and the Peoria Contract and (ii) be attached hereto as Exhibit B and incorporated herein by reference. A Materials Order submitted without referencing this Agreement and the Peoria Contract will be subject to rejection. Vendor acknowledges and agrees that a Materials Order containing unauthorized exceptions, conditions, limitations, or provisions in conflict with the terms of this Agreement, other than Town’s project-specific requirements, is hereby expressly declared void and shall be of no force and effect. 2.1 Inspection; Acceptance. Materials are subject to final inspection and acceptance by the Town. Materials failing to conform to the requirements of this Agreement and/or the Peoria Contract will be held at the Vendor’s risk and may be returned to the Vendor. If so returned, all costs are the responsibility of the Vendor. Upon discovery of non-conforming Materials, the Town may elect to do any or either of the following by written notice to the Vendor: (i) waive the non-conformance or (ii) bring Materials into compliance and withhold the cost of same from any payments due to the Vendor. 2.2 Cancellation. The Town reserves the right to cancel any Materials Order within a reasonable period of time after issuance. Should a Materials Order be canceled, the Town agrees to reimburse the Vendor, but only for actual and documentable costs incurred by the Vendor due to and after issuance of the Materials Order. The Town will not reimburse the Vendor for any costs incurred after receipt of the Town notice of cancellation, or for lost profits, shipment of product prior to issuance of a Materials Order or for anything not expressly permitted pursuant to this Agreement. 3. Compensation. For the Initial Term, the Town shall pay the Vendor an aggregate amount not to exceed $20,000.00 for the Materials at the unit rates set forth in the Peoria Contract. Thereafter, for the subsequent Renewal Term, if any, the Town shall pay the Vendor an annual aggregate amount not to exceed $20,000.00 for the Materials at the unit rates set forth in the Peoria Contract. The maximum aggregate amount for this Agreement, including all Renewal Terms, shall not exceed $40,000.00. 2760193.1 3 4. Payments. The Town shall pay the Vendor monthly, based upon acceptance and delivery of Materials, and upon submission and approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the Peoria Contract and (ii) document and itemize all Materials delivered and accepted to date. The invoice statement shall include a record of materials delivered, time expended and work performed in sufficient detail to justify payment. Additionally, invoices submitted without referencing this Agreement and the Peoria Contract will be subject to rejection and may be returned. 5. Israel. Vendor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in, a boycott of Israel, as that term is defined in ARIZ. REV. STAT. § 35-393. 6. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ. REV. STAT. § 38-511. 7. Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 8. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations set forth in this Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations under this Agreement are current expenses subject to the “budget law” and the unfettered legislative discretion of the Town concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the Town shall be relieved of any subsequent obligation under this Agreement. The parties agree that the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town’s obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which this Agreement is executed and delivered. The Town shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The Town shall keep Vendor informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town. Vendor hereby waives any and all rights to bring any claim against the Town from or relating in any way to the Town's termination of this Agreement pursuant to this section. 9. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, any Town-approved Materials Order, the Peoria Contract and invoices, the documents shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement or the Peoria Contract (collectively, the “Unauthorized Conditions”), other than the Town’s project-specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the Town of any Materials Order or invoice containing any such Unauthorized Conditions or failure to demand full compliance with the terms and conditions set forth in this Agreement or under the 2760193.1 4 Peoria Contract shall not alter such terms and conditions or relieve Vendor from, nor be construed or deemed a waiver of, its requirements and obligations in the performance of this Agreement. 10. Rights and Privileges. To the extent provided under the Peoria Contract, the Town shall be afforded all of the rights and privileges afforded to Peoria and shall be the “City” (as defined in the Peoria Contract) for the purposes of the portions of the Peoria Contract that are incorporated herein by reference. 11. Indemnification; Insurance. In addition to and in no way limiting the provisions set forth in Section 10 above, the Town shall be afforded all of the insurance coverage and indemnifications afforded to Peoria to the extent provided under the Peoria Contract, and such insurance coverage and indemnifications shall inure and apply with equal effect to the Town under this Agreement including, but not limited to, the Vendor’s obligation to provide the indemnification and insurance. In any event, the Vendor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in connection with the work or services of the Vendor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. 12. Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (iii) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager With copy to: GUST ROSENFELD P.L.C. One East Washington Street, Suite 1600 Phoenix, Arizona 85004-2553 Attn: Andrew J. McGuire If to Vendor: Desert Highway Signs Inc. 7150 West Roosevelt Street, Suite B-137 Phoenix, Arizona 85043 Attn: Kevin DeRuiter 2760193.1 5 or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (i) when delivered to the party, (ii) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (iii) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. [SIGNATURES ON FOLLOWING PAGES] 2760193.1 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2016, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] "Vendor DESERT, an Ariz< By:. NS INC. :^*Hfc£4»^Name Title:1?^(>feef (ACKNOWLEDGMENT) STATE OF ARIZONA ) ss. COUNTY OF MARICOPA ) On #_,the Pm^aJJUYiV ,2016,before me personally appeared t\UM/Y\iLyjLfXUAA^A. of DESERT HIGHWAY SIGNS INC., an Arizona corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he/she claims to be, and acknowledged that he/she signed the above document on behalf of the corporation. (Affix notary seal here) 1***+*+*+*+********>**+*+ 2760193.1 LORRIE M BROWN Notary Public-Arizona Maricopa County My Comm.Expires Nov 24,2018 "IP*********** MSisUU Notary Public 2760193.1 EXHIBIT A TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND DESERT HIGHWAY SIGNS INC. [Peoria Contract] See following pages. STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 2 of 26 1. PREPARATION OF BID: a. All bids shall be on the forms provided in this Invitation to Bid package. It is permissible to copy these forms if required. Telegraphic (facsimile) or mailgram bids will not be considered. b. The Offer and Contract Award document (COP Form 203) shall be submitted with an original ink signature by a person authorized to sign the offer. c. Erasures, interlineations, or other modifications in the bid shall be initialed in original ink by the authorized person signing the Vendor Offer. d. If price is a consideration and in case of error in the extension of prices in the bid, the unit price shall govern. No bid shall be altered, amended, or withdrawn after the specified bid due date and time. e. Periods of time, stated as a number of days, shall be calendar days. f. It is the responsibility of all Offerors to examine the entire Invitation For Bid package and seek clarification of any item or requirement that may not be clear and to check all responses for accuracy before submitting a bid. Negligence in preparing a Bid confers no right of withdrawal after bid due date and time. 2. INQUIRIES: Any question related to the Invitation For Bid shall be directed to the Buyer whose name appears on the front. The Offeror shall not contact or ask questions of the department for which the requirement is being procured. Questions should be submitted in writing when time permits. The Buyer may require any and all questions be submitted in writing at the Buyer’s sole discretion. Any correspondence related to a Invitation For Bid should refer to the appropriate Invitation For Bid number, page, and paragraph number. However, the Offeror shall not place the Invitation For Bid number on the outside of any envelope containing questions since such an envelope may be identified as a sealed bid and may not be opened until after the official Invitation For Bid due date and time. 3. PROSPECTIVE OFFERORS CONFERENCE: A prospective offerors conference may be held. If scheduled, the date and time of this conference will be indicated on the cover page of this document. The purpose of this conference will be to clarify the contents of this Invitation For Bid in order to prevent any misunderstanding of the City’s position. Any doubt as to the requirements of this Invitation For Bid or any apparent omission or discrepancy should be presented to the City at this conference. The City will then determine if any action is necessary and may issue a written amendment to the Invitation For Bid. Oral statements or instructions will not constitute an amendment to this Invitation For Bid. 4. LATE BIDS: Late Bids will not be considered, except as provided by the City of Peoria Procurement Code. A vendor submitting a late bid shall be so notified. 5. WITHDRAWAL OF BID: At any time prior to the specified bid due date and time, a Vendor (or designated representative) may withdraw the bid. Telegraphic (facsimile) or mailgram bid withdrawals will not be considered. 6. AMENDMENT OF BID: Receipt of a Solicitation Amendment (COP Form 207) shall be acknowledged by signing and returning the document prior to the specified bid due date and time. 7. PAYMENT: The City will make every effort to process payment for the purchase of goods or services within thirty (30) calendar days after receipt of goods or services and a correct notice of amount due, unless a good faith dispute exists as to any obligation to pay all or a portion of the account. Any bid that requires payment in less than thirty (30) calendar days shall not be considered. 8. NEW: All items shall be new, unless otherwise stated in the specifications. 9. DISCOUNTS: Payment discount periods will be computed from the date of receipt of material/service or correct invoice, whichever is later, to the date Buyer’s payment is mailed. Unless freight and other charges are itemized, any discount provided will be taken on full amount of invoice. Payment discounts of thirty (30) calendar days or more will be deducted from the bid price in determining the low bid. However, the Buyer shall be entitled to take advantage of any payment discount offered by the Vendor provided payment is made within the discount period. 10. TAXES: The City of Peoria is exempt from Federal Excise Tax, including the Federal Transportation Tax. Sales tax, if any, shall be indicated as a separate item. 11. VENDOR REGISTRATION: After the award of a contract, the successful Vendor shall have a completed Vendor Registration Form (COP Form 200) on file with the City of Peoria Materials Management Division. 12. AWARD OF CONTRACT: a. Unless the Offeror states otherwise, or unless provided within this Invitation For Bid, the City reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the City. b. Notwithstanding any other provision of this Invitation For Bid, The City expressly reserves the right to: i. Waive any immaterial defect or informality: or ii. Reject any or all bids, or portions thereof, or iii. Reissue an Invitation For Bid. c. A response to a Invitation For Bid is an offer to contract with the City based upon the terms, conditions and specifications contained in the City’s Invitation For Bid and the written amendments thereto, if any. Bids do not become contracts unless and until they are accepted by the City Council. A contract is formed when written notice of award(s) is provided to the successful Offeror(s). The contract has its inception in the award document, eliminating a formal signing of a separate contract. For that reason, all of the terms and conditions of the procurement contract are contained in the Invitation For Bid; unless modified by a Solicitation Amendment (COP Form 207) or a Contract Amendment (COP Form 217). STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 3 of 26 THE FOLLOWING TERMS AND CONDITIONS ARE AN EXPLICIT PART OF THE SOLICITATION AND ANY RESULTANT CONTRACT. 1. CERTIFICATION: By signature in the Offer section of the Offer and Contract Award page (COP Form 203), the Vendor certifies: a. The submission of the offer did not involve collusion or other anti-competitive practices. b. The Vendor shall not discriminate against any employee or applicant for employment in violation of Federal Executive Order 11246. c. The Vendor has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip favor, or service to a public servant in connection with the submitted offer. Failure to sign the offer, or signing it with a false statement, shall void the submitted offer or any resulting contracts, and the vendor may be debarred. 2. GRATUITIES: The City may, by written notice to the Contractor, cancel this contract if it is found by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing an order, securing favorable treatment with respect to the awarding, amending, or the making of any determinations with respect to the performing of such order. In the event this contract is cancelled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold from the Contractor the amount of the gratuity. Paying the expense of normal business meals which are generally made available to all eligible city government customers shall not be prohibited by this paragraph. 3. APPLICABLE LAW: In the performance of this agreement, contractors shall abide by and conform to any and all laws of the United States, State of Arizona and City of Peoria including but not limited to federal and state executive orders providing for equal employment and procurement opportunities, the Federal Occupational Safety and Health Act and any other federal or state laws applicable to this agreement. Contractor specifically understands and acknowledges the applicability to it of the Americans with Disabilities Act, the Immigration Reform and Control Act of 1986, and the Drug Free Workplace Act of 1989. In addition, if this agreement pertains to construction, Contractor must also comply with A.R.S. § 34-301, as amended (Employment of Aliens on Public Works Prohibited) and A.R.S. § 34-302, as amended (Residence Requirements for Employees). Under the provisions of A.R.S. § 41-4401, Contractor hereby warrants to the City that Contractor and each of its subcontractors (“Subcontractors”) will comply with, and are contractually obligated to comply with, all Federal immigration laws and regulations that relate to their employees and A.R.S. § 23-214(A) (hereinafter, “Contractor Immigration Warranty”). A breach of the Contractor Immigration Warranty shall constitute a material breach of this agreement and shall subject Contractor to penalties up to and including termination of this agreement at the sole discretion of the City. The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any Subcontractors to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verifications performed. Neither Contractor nor any Subcontractor shall be deemed to have materially breached the Contractor Immigration Warranty if Contractor or the Subcontractor establishes that it has complied with the employment verification provisions prescribed by §§ 274A and 274B of the Federal Immigration and Nationality Act and the E-Verify requirements prescribed by A.R.S. §23-214(A). The provisions of this Paragraph must be included in any contract Contractor enters into with any Subcontractors who provide services under this agreement or any subcontract. “Services” is defined as furnishing labor, time or effort in the State of Arizona by a contractor or subcontractor. Services include construction or maintenance of any structure, building or transportation facility or improvement to real property. STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 4 of 26 Contractor warrants, for the term of this agreement and for six months thereafter, that is has fully complied with the requirements of the Immigration Reform and Control Act of 1986 and all related or similar legal authorities. This contract shall be governed by the City and Contractor shall have all remedies afforded each by the Uniform Commercial Code, as adopted in the State of Arizona, except as otherwise provided in this contract or in statutes pertaining specifically to the City. This contract shall be governed by the laws of the State of Arizona and suit pertaining to this contract may be brought only in courts in the State of Arizona. This contract is subject to the provisions of ARS §38-511; the City may cancel this contract without penalty or further obligations by the City or any of its departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the City or any of its departments or agencies, is at any time while the contract or any extension of the contract is in effect, an employee of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract. 4. LEGAL REMEDIES: All claims and controversies shall be subject to resolution according to the terms of the City of Peoria Procurement Code. 5. CONTRACT: The contract between the City and the Contractor shall consist of (1) the Solicitation, including instructions, all terms and conditions, specifications, scopes of work, attachments, and any amendments thereto, and (2) the offer submitted by the Vendor in response to the solicitation. In the event of a conflict in language between the Solicitation and the Offer, the provisions and requirements in the Solicitation shall govern. However, the City reserves the right to clarify, in writing, any contractual terms with the concurrence of the Contractor, and such written contract shall govern in case of conflict with the applicable requirements stated in the Solicitation or the Vendor’s offer. The Solicitation shall govern in all other matters not affected by the written contract. 6. CONTRACT AMENDMENTS: This contract may be modified only by a written Contract Amendment (COP Form 217) signed by persons duly authorized to enter into contracts on behalf of the City and the Contractor. 7. CONTRACT APPLICABILITY: The Offeror shall substantially conform to the terms, conditions, specifications and other requirements found within the text of this specific Solicitation. All previous agreements, contracts, or other documents, which have been executed between the Offeror and the City are not applicable to this Solicitation or any resultant contract. 8. PROVISIONS REQUIRED BY LAW: Each and every provision of law and any clause required by law to be in the contract will be read and enforced as though it were included herein, and if through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the application of either party, the contract will forthwith be physically amended to make such insertion or correction. 9. SEVERABILITY: The provisions of this contract are severable to the extent that any provision or application held to be invalid shall not affect any other provision or application of the contract which may remain in effect without the invalid provision or application. 10. RELATIONSHIP TO PARTIES: It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner, joint venturer, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. The Contractor is advised that taxes or Social Security payments will not be withheld from any City payments issued hereunder and that the Contractor should make arrangements to directly pay such expenses, if any. 11. INTERPRETATION-PAROL EVIDENCE: This contract represents the entire agreement of the Parties with respect to its subject matter, and all previous agreements, whether oral or written, entered into prior to this contract are hereby revoked and superseded by this contract. No representations, warranties, inducements or oral agreements have been made by any of the Parties except as expressly set forth herein, or in any other contemporaneous written agreement executed for the purposes of carrying out the provisions of this contact. This contract may not be changed, STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 5 of 26 modified or rescinded except as provided for herein, absent a written agreement signed by both Parties. Any attempt at oral modification of this contract shall be void and of no effect. 12. NO DELEGATION OR ASSIGNMENT: Contractor shall not delegate any duty under this Contract, and no right or interest in this Contract shall be assigned by Contractor to any successor entity or third party, including but not limited to an affiliated successor or purchaser of Contractor or its assets, without prior written permission of the City. The City, at its option, may cancel this Contract in the event Contractor undertakes a delegation or assignment without first obtaining the City’s written approval. Contractor agrees and acknowledges that it would not be unreasonable for the City to decline to approve a delegation or assignment that results in a material change to the services provided under this Contract or an increased cost to the City. 13. SUBCONTRACTS: No subcontract shall be entered into by the contractor with any other party to furnish any of the material, service or construction specified herein without the advance written approval of the City. The prime contractor shall itemize all sub-contractors which shall be utilized on the project. Any substitution of sub-contractors by the prime contractor shall be approved by the City and any cost savings will be reduced from the prime contractor’s bid amount. All subcontracts shall comply with Federal and State laws and regulations which are applicable to the services covered by the subcontract and shall include all the terms and conditions set forth herein which shall apply with equal force to the subcontract and if the Subcontractor were the Contractor referred to herein. The Contractor is responsible for contract performance whether or not Subcontractors are used. 14. RIGHTS AND REMEDIES: No provision in this document or in the vendor’s offer shall be construed, expressly or by implication, as waiver by the City of any existing or future right and/or remedy available by law in the event of any claim of default or breach of contract. The failure of the City to insist upon the strict performance of any term or condition of the contract or to exercise or delay the exercise of any right or remedy provided in the contract, or by law, or the City’s acceptance of and payment for materials or services, shall not release the Contractor from any responsibilities or obligations imposed by this contract or by law, and shall not be deemed a waiver of any right of the City to insist upon the strict performance of the Contract. 15. INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of this Contract. Contractor’s duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by any acts, errors, mistakes, omissions, work or services in the performance of this Contract including any employee of the Contractor or any tier of subcontractor or any other person for whose acts, errors, mistakes, omissions, work or services the Contractor may be legally liable. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. 16. OVERCHARGES BY ANTITRUST VIOLATIONS: The City maintains that, in practice, overcharges resulting from antitrust violations are borne by the purchaser. Therefore, to the extent permitted by law, the Contractor hereby assigns to the City any and all claims for such overcharges as to the goods and services used to fulfill the Contract. 17. FORCE MAJEURE: Except for payment for sums due, neither party shall be liable to the other nor deemed in default under this Contract if and to the extent that such party's performance of this Contract is prevented by reason of force Majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God: acts of the public enemy; war; acts of terror, hate crimes affecting public order; riots; strikes; mobilization; labor disputes; civil disorders; fire; floods; lockouts, injunctions-intervention-acts, or failures or refusals to act by government authority; STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 6 of 26 events or obstacles resulting from a governmental authority’s response to the foregoing; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when the party declaring force majeure notifies the other party of the existence of the force majeure and shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with this Contract. Force majeure shall not include the following occurrences: a. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences. b. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in accordance with this Force Majeure term and Condition. Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure. If either party is delayed at any time in the progress of the work by force majeure, then the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand delivered or mailed Certified-Return Receipt and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing. The time of completion shall be extended by contract modification for a period of time equal to the time that the results or effects of such delay prevent the delayed party from performing in accordance with this contract. 18. RIGHT TO ASSURANCE: Whenever one party to this contract in good faith has reason to question the other party’s intent to perform he may demand that the other party give a written assurance of this intent to perform. In the event that a demand is made and no written assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 19. RIGHT TO AUDIT RECORDS: The City may, at reasonable times and places, audit the books and records of any Contractor as related to any contract held with the City. This right to audit also empowers the City to inspect the papers of any Contractor or Subcontractor employee who works on this contract to ensure that the Contractor or Subcontractor is complying with the Contractor Immigration Warranty made pursuant to Paragraph 3 above. 20. RIGHT TO INSPECT PLANT: The City may, at reasonable times, inspect the part of the plant or place of business of a Contractor or Subcontractor which is related to the performance of any contract as awarded or to be awarded. 21. WARRANTIES: Contractor warrants that all material, service or construction delivered under this contract shall conform to the specifications of this contract. Unless otherwise stated in Contractor’s response, the City is responsible for selecting items, their use, and the results obtained from any other items used with the items furnished under this contract. Mere receipt of shipment of the material/service specified and any inspection incidental thereto by the City shall not alter or affect the obligations of the Contractor or the rights of the City under the foregoing warranties. Additional warranty requirements may be set forth in the solicitation. 22. INSPECTION: All material and/or services are subject to final inspection and acceptance by the City. Materials and/or services failing to conform to the specifications of this Contract will be held at Contractor’s risk and may be returned to the Contractor. If so returned, all costs are the responsibility of the Contractor. The City may elect to do any or all: a. Waive the non-conformance. b. Stop the work immediately. c. Bring material into compliance. This shall be accomplished by a written determination for the City. STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 7 of 26 23. TITLE AND RISK OF LOSS: The title and risk of loss of material and/or service shall not pass to the City until the City actually receives the material or service at the point of delivery, unless otherwise provided within this Contract. 24. NO REPLACEMENT OF DEFECTIVE TENDER: Every tender of materials shall fully comply with all provisions of the Contract. If a tender is made which does not fully conform, this shall constitute a breach of the Contract as a whole. 25. DEFAULT IN ONE INSTALLMENT TO CONSTITUTE TOTAL BREACH: Contractor shall deliver conforming materials in each installment of lot of this Contract and may not substitute nonconforming materials. Delivery of nonconforming materials or a default of any nature, at the option of the City, shall constitute a breach of the Contract as a whole. 26. SHIPMENT UNDER RESERVATION PROHIBITED: Contractor is not authorized to ship materials under reservation and no tender of a bill of lading will operate as a tender of the materials. 27. LIENS: All materials, service or construction shall be free of all liens, and if the City requests, a formal release of all liens shall be delivered to the City. 28. LICENSES: Contractor shall maintain in current status all Federal, State and Local licenses and permits required for the operation of the business conducted by the Contractor as applicable to this Contract. 29. PATENTS AND COPYRIGHTS: All services, information, computer program elements, reports and other deliverables, which may be patented or copyrighted and created under this contract are the property of the City and shall not be used or released by the Contractor or any other person except with the prior written permission of the City. 30. PREPARATION OF SPECIFICATIONS BY PERSONS OTHER THAN CITY PERSONNEL: All specifications shall seek to promote overall economy for the purposes intended and encourage competition and not be unduly restrictive in satisfying the City’s needs. No person preparing specifications shall receive any direct or indirect benefit from the utilization of specifications, other than fees paid for the preparation of specifications. 31. COST OF BID/PROPOSAL PREPARATION: The City shall not reimburse the cost of developing presenting or providing any response to this solicitation. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner. 32. PUBLIC RECORD: All offers submitted in response to this solicitation shall become the property of the City and shall become a matter of public record available for review, subsequent to the award notification, in accordance with the City’s Procurement Code. However, subsequent to the award of the contract, any information and documents obtained by the City during the course of an audit conducted in accordance with Paragraph 19 above for the purpose of determining compliance by Contractor or a Subcontractor with the Contractor Immigration Warranty mandated by Paragraph 3 above shall remain confidential and shall not be made available for public review or produced in response to a public records request, unless the City is ordered or otherwise directed to do so by a court of competent jurisdiction. 33. ADVERTISING: Contractor shall not advertise or publish information concerning this Contract, without prior written consent of the City. 34. DELIVERY ORDERS: The City shall issue a Purchase Order for the material and/or services covered by this contract. All such documents shall reference the contract number as indicated on the Offer and Contract Award (COP Form 203). 35. FUNDING: Any contract entered into by the City of Peoria is subject to funding availability. Fiscal years for the City of Peoria are July 1 to June 30. The City Council approves all budget requests. If a specific funding request is not approved, the contract shall be terminated. 36. DISCLAIMER: The City of Peoria, Arizona provides current and complete solicitation information for registered Plan Holders only. Updates, amendments and related information regarding the solicitation contained herein will be STANDARD TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 COP 202 (04/09/14)CF Page 8 of 26 delivered only to registered Plan Holders. The City assumes no liability or duty to so update or send any update to persons who are not Plan Holders. Any person who acquires these documents from any source other than the City website or directly from the Materials Management Division, has no assurance that the solicitation is valid. No person may amend this document, nor may any person publish it without this disclaimer. 37. PAYMENT: A separate invoice shall be issued for each shipment of material or service performed, and no payment will be issued prior to receipt of material and/or services and correct invoice. 38. PROHIBITED LOBBYING ACTIVITIES: The Offeror, his/her agent or representative shall not contact, orally or in any written form any City elected official or any City employee other than the Materials Management Division, the procuring department, City Manager, Deputy City Manager or City Attorney’s office (for legal issues only) regarding the contents of this solicitation or the solicitation process commencing from receipt of a copy of this Invitation for Bids and ending upon submission of a staff report for placement on a City Council agenda. The Materials Manager shall disqualify an Offeror’s proposal for violation of this provision. This provision shall not prohibit an Offeror from petitioning an elected official after submission of a staff report for placement on a City Council agenda or engaging in any other protected first amendment activity after submission of a staff report for placement on a City Council agenda. 39. PROHIBITED POLITICAL CONTRIBUTIONS: Contractor during the term of this Agreement shall not make a contribution reportable under Title 16, Chapter 6, Article 1, Arizona Revised Statutes to a candidate or candidate committee for any city elective office during the term of this Agreement. The City reserves the right to terminate the Agreement without penalty for any violation of this provision. SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 9 of 26 1. Purpose: 2. Pursuant to provisions of the City Procurement Code, the City of Peoria, Materials Management Division intends to establish a contract for Street Signs and Hardware. Authority: 3. This Solicitation as well as any resultant contract is issued under the authority of the City Materials Manager. No alteration of any resultant contract may be made without the express written approval of the City Materials Manager in the form of an official contract amendment. Any attempt to alter any contract without such approval is a violation of the contract and the City Procurement Code. Any such action is subject to the legal and contractual remedies available to the City inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the contractor. Offer Acceptance Period: 4. In order to allow for an adequate evaluation, the City requires an offer in response to this Solicitation to be valid and irrevocable for ninety (90) days after the opening time and date. Eligible Agencies: 5. Any contract resulting from this Solicitation shall be for the use of all City of Peoria departments, agencies and boards. Cooperative Purchasing: 6. While this contract is for the City of Peoria, other public agencies and political subdivisions may express interest in utilizing the contract. In addition to the City of Peoria, and with approval of the contractor, this contract may be extended for use by other eligible public agencies (i.e. municipalities, school districts, nonprofit educational institutions, public health institutions, community facilities districts, and government agencies of the State). Eligible public agencies may elect to utilize the contract through cooperative purchasing (or piggybacking) on the contract and do so at their discretion. No volume is implied or guaranteed, and the contractor must be in agreement with the cooperative transaction. The Strategic Alliance for Volume Expenditures (SAVE), a group of school districts and other public agencies, have signed an intergovernmental cooperative purchase agreement to obtain economies of scale. As a member of SAVE, the City of Peoria will act as the lead agency. Any such usage by other participating public agencies must be in accordance with the ordinance, charter and/or procurement rules and regulations of the respective public agency. Potential participating public agencies (i.e. municipalities, school districts, nonprofit educational institutions, public health institutions, community facilities districts, and government agencies of the State) recognize potential equipment, logistical and capacity limitations by the contractor may limit the contractor’s ability to extend use of this contract. Any orders placed to the contractor will be placed by the specific public agency participating in this purchase, and payment for purchases made under this agreement will be the sole responsibility of each participating public agency. The City of Peoria shall not be responsible for any disputes arising out of transactions made by others. Contract Type: 7. Fixed Price Term Indefinite Quantity Term of Contract: 8. The term of any resultant contract shall commence on the date of award and shall continue for a period of one (1) year thereafter, unless terminated, cancelled or extended as otherwise provided herein. Contract Extension: 9. By mutual written contract amendment, any resultant contract may be extended for supplemental periods of up to a maximum of forty-eight (48) months. Affirmative Action: 10. It is the policy of the City of Peoria that suppliers of goods or services to the City adhere to a policy of equal employment opportunity and demonstrate an affirmative effort to recruit, hire, and promote regardless of race, color, religion, gender, national origin, age or disability. The City of Peoria encourages diverse suppliers to respond to solicitations for products or services. Shipping Terms: 11. Prices shall be F.O.B. Destination to any location in the City of Peoria, delivered to the specified receiving point as required by the customer agency at the time of order. Contractor shall retain title and control of all goods until they are delivered and the contract of coverage has been completed. All risk of transportation and all related charges shall be the responsibility of the contractor. All claims for visible or concealed damage shall be filed by the contractor. The City will notify the contractor promptly of any damaged goods and shall assist the contractor in arranging for inspection. Delivery: 12. Delivery shall be made within ten (10) days of receipt of a purchase order. Non-Exclusive Contract: Any contract resulting from this Solicitation shall be awarded with the understanding and agreement that it is for the sole convenience of the City of Peoria. The City reserves the right to obtain like goods or services from another source when necessary. Off-Contract Purchase Authorization may only be approved by the City SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 10 of 26 Materials Manager. Approval shall be at the discretion of the City Materials Manager and shall be conclusive, however, approval shall be granted only after a proper review and when deemed to be appropriate. Off-contract procurement shall be consistent with the City Procurement Code. 13. Taxes: 14. Prices offered shall include all applicable State and local taxes. The City will pay all applicable taxes. Taxes must be listed as a separate item on the price sheet attached to this Solicitation and on all invoices. Warranty: 15. Each offer shall include a complete and exclusive statement of the product warranty. Price Adjustment: The City of Peoria Purchasing Office will review fully documented 16. requests for price increases after any contract has been in effect for one (1) year. Any price increase adjustment will only be made at the time of contract extension and will be a factor in the extension review process. The City of Peoria Materials Management Division will determine whether the requested price increase or an alternate option, is in the best interest of the City. Any price adjustment will be effective upon the effective date of the contract extension. Price Reduction: 17. A price reduction adjustment may be offered at any time during the term of a contract and shall become effective upon notice. Discussions: 18. In accordance with the City of Peoria Procurement Code, after the initial receipt of proposals, discussions may be conducted with offerors who submit proposals determined to be reasonably susceptible of being selected for award. Insurance Requirements: All insurance required herein shall be maintained in full force and effect until all work or service required to be performed under the terms of the Contract is satisfactorily completed and formally accepted; failure to do so may, at the sole discretion of the City, constitute a material breach of this Contract. The Contractor, at Contractor’s own expense, shall purchase and maintain the herein stipulated minimum insurance with companies duly licensed, possessing a current A.M. Best, Inc. Rating of A-, or approved unlicensed in the State of Arizona with policies and forms satisfactory to the City. The Contractor’s insurance shall be primary insurance as respects the City, and any insurance or self-insurance maintained by the City shall not contribute to it. Any failure to comply with the claim reporting provisions of the insurance policies or any breach of an insurance policy warranty shall not affect coverage afforded under the insurance policies to protect the City. The insurance policies, except Workers’ Compensation, shall contain a waiver of transfer rights of recovery (subrogation) against the City, its agents, representatives, directors, officers, and employees for any claims arising out of the Contractor’s acts, errors, mistakes, omissions, work or service. The insurance policies may provide coverage which contain deductibles or self-insured retentions. Such deductible and/or self-insured retentions shall not be applicable with respect to the coverage provided to the City under such policies. The Contractor shall be solely responsible for the deductible and/or self-insured retention and the City, at its option, may require the Contractor to secure payment of such deductibles or self-insured retentions by a Surety Bond or an irrevocable and unconditional letter of credit. The City reserves the right to request and to receive, within 10 working days, certified copies of any or all of the herein required insurance policies and endorsements. The City shall not be obligated, however, to review same or to advise Contractor of any deficiencies in such policies and endorsements, and such receipt shall not relieve Contractor from, or be deemed a waiver of the City’s right to insist on, strict fulfillment of Contractor’s obligations under this Contract. The insurance policies, except Workers’ Compensation and Professional Liability, required by this Contract, shall name the City, its agents, representatives, officers, directors, officials and employees as Additional Insureds. 19. Required Insurance Coverage a. Commercial General Liability : SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 11 of 26 Contractor shall maintain Commercial General Liability insurance with a limit of not less than $1,000,000 for each occurrence with a $2,000,000 Products/Completed Operations Aggregate and a $2,000,000 General Aggregate Limit. The policy shall include coverage for bodily injury, broad form property damage, personal injury, products and completed operations and blanket contractual coverage including, but not limited to, the liability assumed under the indemnification provisions of this Contract which coverage will be at least as broad as Insurance Service Office, Inc. Policy Form CG 00011207 or any replacements thereof. The coverage shall not exclude X, C, U. Such policy shall contain a severability of interest provision, and shall not contain a sunset provision or commutation clause, nor any provision which would serve to limit third party action over claims. The Commercial General Liability additional insured endorsement shall be at least as broad as the Insurance Service Office, Inc.’s Additional Insured, Form B, CG 20370704, and shall include coverage for Contractor’s operations and products and completed operations. If required by this Contract the Contractor subletting any part of the work, services or operations awarded to the Contractor shall purchase and maintain, at all times during prosecution of the work, services or operations under this Contract, an Owner’s and Contractor’s Protective Liability insurance policy for bodily injury and property damage, including death, which may arise in the prosecution of the Contractor’s work, service or operations under this Contract. Coverage shall be on an occurrence basis with a limit not less than $1,000,000 per occurrence, and the policy shall be issued by the same insurance company that issues the Contractor’s Commercial General Liability insurance. b. Automobile Liability Contractor shall maintain Commercial/Business Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to the Contractor’s any owned, hired, and non-owned vehicles assigned to or used in performance of the Contractor’s work. Coverage will be at least as broad as coverage code 1, “any auto”, (Insurance Service Office, Inc. Policy Form CA 00010306, or any replacements thereof). Such insurance shall include coverage for loading and off loading hazards. If hazardous substances, materials or wastes are to be transported, MCS 90 endorsement shall be included and $5,000,000 per accident limits for bodily injury and property damage shall apply. c. Workers’ Compensation The Contractor shall carry Workers’ Compensation insurance to cover obligations imposed by federal and state statutes having jurisdiction of Contractor’s employees engaged in the performance of the work or services; and, Employer’s Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. In case any work is subcontracted, the Contractor will require the Subcontractor to provide Workers’ Compensation and Employer’s Liability to at least the same extent as required of the Contractor. 20. Certificates of Insurance: In the event any insurance policy(ies) required by this contract is(are) written on a “claims made” basis, coverage shall extend for two years past completion and acceptance of the Contractor’s work or services and as evidenced by annual Certificates of Insurance. Prior to commencing work or services under this Contract, Contractor shall furnish the City with Certificates of Insurance, and formal endorsements as required by the Contract, issued by Contractor’s insurer(s), as evidence that policies providing the required coverages, conditions and limits required by this Contract are in full force and effect. If a policy does expire during the life of the Contract, a renewal certificate must be sent to the City fifteen (15) days prior to the expiration date. All Certificates of Insurance shall be identified with bid serial number and title. A $25.00 administrative fee will be assessed for all certificates received without the appropriate bid serial number and title. 21. Cancellation and Expiration Notice: Insurance required herein shall not expire, be canceled, or materially changed without thirty (30) days prior written notice to the City. SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 12 of 26 22. Evaluation: 23. In accordance with the City of Peoria Procurement Code, awards shall be made to the lowest responsible and responsive bidder whose bid conforms in all material respects to the Invitation For Bid. Independent Contractor: a. General i. The Contractor acknowledges that all services provided under this Agreement are being provided by him as an independent contractor, not as an employee or agent of the City Manager or the City of Peoria. ii. Both parties agree that this Agreement is nonexclusive and that Contractor is not prohibited from entering into other contracts nor prohibited from practicing his profession elsewhere. b. Liability i. The City of Peoria shall not be liable for any acts of Contractor outside the scope of authority granted under this Agreement or as the result of Contractor’s acts, errors, misconduct, negligence, omissions and intentional acts. ii. To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against all claims, damages, losses and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of this Contract. Contractor’s duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting therefrom, caused by any acts, errors, mistakes, omissions, work or services in the performance of this Contract including any employee of the Contractor or any tier of subcontractor or any other person for whose acts, errors, mistakes, omissions, work or services the Contractor may be legally liable. The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. c. Other Benefits The Contractor is an independent contractor, therefore, the City Manager will not provide the Contractor with health insurance, life insurance, workmen’s compensation, sick leave, vacation leave, or any other fringe benefits. Further, Contractor acknowledges that he is exempt from coverage of the Comprehensive Benefit and Retirement Act (COBRA). Any such fringe benefits shall be the sole responsibility of Contractor. 24. Estimated Quantities: No commitment of any kind is made concerning quantities and that fact should be taken into consideration by each potential contractor. This solicitation references quantities as a general indication of the needs of the City. The City anticipates considerable activity resulting from contracts that will be awarded as a result of this solicitation; however, the quantities shown are estimates only and the City reserves the right to increase or decrease any quantities actually acquired. 25. Ordering Process: Any attempt to represent any material and/or service not specifically awarded as being under contract with the City of Peoria is a violation of the contract and the City of Peoria Procurement Code. Any such action is subject to the legal and contractual remedies available to the City inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the contractor. Upon award of a contract by the City of Peoria, Materials Management Division may procure the specific material and/or service awarded by the issuance of a purchase order to the appropriate contractor. The award of a contract shall be in accordance with the City of Peoria Procurement Code and all transactions and procedures required by the Code for public bidding have been complied with. A purchase order for the awarded material and/or service that cites the correct contract number is the only document required for the department to order and the contractor to delivery the material and/or service. SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 13 of 26 26. Invoices: The Contractor shall submit invoices to the City of Peoria Accounts Payable Department, 8401 W. Monroe St, Peoria AZ 85345. Invoices may also be submitted electronically to accountspayable@peoriaaz.gov 27. . Billing: 28. All billing notices to the City shall identify the specific item(s) being billed and the purchase order number. Items are to be identified by the name, model number, and/or serial number most applicable. Any purchase/delivery order issued by the requesting agency shall refer to the contract number resulting from this solicitation. Current Products: 29. All products offered in response to this solicitation shall be new and in current and ongoing production shall have been formally announced for general marketing purposes; shall be a model or type currently functioning in a user (paying customer) environment and capable of meeting or exceeding all specifications and requirements set forth in this solicitation. Product Discontinuance: a. A formal announcement from the manufacturer that the product or model has been discontinued. The City may award contracts for particular products and/or models of equipment as a result of this solicitation. In the event that a product or model is discontinued by the manufacturer, the City at its sole discretion may allow the contractor to provide a substitute for the discontinued item. The contractor shall request permission to substitute a new product or model and provide the following: b. Documentation from the manufacturer that names the replacement product or model. c. Documentation that provides clear and convincing evidence that the replacement meets or exceeds all specifications required by the original solicitation. d. Documentation that provides clear and convincing evidence that the replacement will be compatible with all the functions or uses of the discontinued product or model. e. Documentation confirming that the price for the replacement is the same as or less than the discontinued product or model. 30. Inventory: 31. The City of Peoria has an ongoing requirement for the material indicated in this solicitation. It is an express condition of any award that a contractor shall maintain a reasonable stock on hand for delivery to the requesting agency. Failure to maintain such a stock may result in cancellation. Licenses: 32. Contractor shall maintain in current status all Federal, State and Local licenses and permits required for the operation of the business conducted by the Contractor. City of Peoria Business License: Peoria City Code requires that all persons conducting business in the City of Peoria must first obtain a license. This includes businesses within the Peoria city limits, or those outside the limits who conduct business or perform services within Peoria. For business license questions or to obtain a license, please contact the City of Peoria Sales Tax & License Division at (623) 773-7160 or via email at salestax@peoriaAZ.gov. 33. Safety Standards: 34. All items supplied on this contract shall comply with the current applicable Occupational Safety and Health Standards of the State of Arizona Industrial Commission, the National Electric Code, and the National Fire Protection Association Standards. a. If a person believes that a bid, proposal, offer, specification, or protest contains information that should be withheld, a statement advising the Materials Supervisor of this fact shall accompany the submission and the information shall be identified. Confidential Information: b. The information identified by the person as confidential shall not be disclosed until the Materials Supervisor makes a written determination. c. The Materials Supervisor shall review the statement and information and shall determine in writing whether the information shall be withheld. SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 14 of 26 d. If the Materials Supervisor determines to disclose the information, the Materials Supervisor shall inform the bidder in writing of such determination. 35. Confidentiality of Records: 36. The contractor shall establish and maintain procedures and controls that are acceptable to the City for the purpose of assuring that information contained in its records or obtained from the City or from others in carrying out its functions under the contract shall not be used or disclosed by it, its agents, officers, or employees, except as required to efficiently perform duties under the contract. Persons requesting such information should be referred to the City. Contractor also agrees that any information pertaining to individual persons shall not be divulged other than to employees or officers of contractor as needed for the performance of duties under the contract. Identity Theft Prevention a. Solicit and retain only the “personal identifying information” minimally necessary for business purposes related to performance of the Contract. : The Contractor shall establish and maintain Identity Theft policies, procedures and controls for the purpose of assuring that “personal identifying information,” as defined by A.R.S. § 13-2001(10), as amended, contained in its records or obtained from the City or from others in carrying out its responsibilities under the Contract, is protected at all times and shall not be used by or disclosed to unauthorized persons. Persons requesting such information should be referred to the City. Contractor also agrees that any “personal identifying information” shall not be disclosed other than to employees or officers of Contractor as needed for the performance of duties under the Contract. Contractor agrees to maintain reasonable policies and procedures designed to detect, prevent and mitigate the risk of identity theft. Contractor is required under this contract to review the City of Peoria’s Identity Theft Program and to report to the Program Administrator any Red Flags as defined within that program. At a minimum, the contractor will have the following Identity Theft procedures in place: b. Ensure that any website used in the performance of the contract is secure. If a website that is not secure is to be used, the City shall be notified in advance before any information is posted. The City reserves to right to restrict the use of any non-secure websites under this contract. c. Ensure complete and secure destruction of any and all paper documents and computer files at the end of the contracts retention requirements. d. Ensure that office computers are password protected and that computer screens lock after a set period of time. e. Ensure that offices and workspaces containing customer information are secure. f. Ensure that computer virus protection is up to date. 37. Multiple Awards: 38. In order to assure that any ensuing contracts will allow the City to fulfill current and future requirements, the City reserves the right to award contracts to multiple companies. The actual utilization of any contract will be at the sole discretion of the City. The fact that the City may make multiple awards should be taken into consideration by each potential contractor. Contract Termination: 39. Any contract entered into as a result of this Solicitation is for the convenience of the City and as such, may be terminated without default by the City by providing a written thirty (30) day notice of termination. Cancellation: a. The contractor provides material that does not meet the specifications of the contract; The City reserves the right to cancel the whole or any part of this contract due to failure by the contractor to carry out any obligation, term or condition of the contract. The City will issue written notice to the contractor for acting or failing to act as in any of the following: b. The contractor fails to adequately perform the services set forth in the specifications of the contract; c. The contractor fails to complete the work required or to furnish the materials required within the time stipulated in the contract; d. The contractor fails to make progress in the performance of the contract and/or gives the City reason to believe that the contractor will not or cannot perform to the requirements of the contract. SPECIAL TERMS AND CONDITIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 209 (04/09/14)CF Page 15 of 26 Upon receipt of the written notice of concern, the contractor shall have ten (10) days to provide a satisfactory response to the City. Failure on the part of the contractor to adequately address all issues of concern may result in the City resorting to any single or combination of the following remedies: a. Cancel any contract; b. Reserve all rights or claims to damage for breach of any covenants of the contract; c. Perform any test or analysis on materials for compliance with the specifications of the contract. If the results of any test or analysis find a material non-compliant with the specifications, the actual expense of testing shall be borne by the contractor; d. In case of default, the City reserves the right to purchase materials, or to complete the required work in accordance with the City Procurement Code. The City may recover any actual excess costs from the contractor by: i. Deduction from an unpaid balance; ii. Collection against the bid and/or performance bond, or; iii. Any combination of the above or any other remedies as provided by law. 40. Contract Default: a. If the contractor fails to make delivery of the supplies or to perform the services within the time specified; or The City, by written notice of default to the contractor, may terminate the whole or any part of this contract in any one of the following circumstances: b. If the contractor fails to perform any of the other provisions of this contract; and fails to remedy the situation within a period of ten (10) days after receipt of notice. In the event the City terminates this contract in whole or part, the City may procure supplies or services similar to those terminated, and the contractor shall be liable to the City for any excess costs for such similar supplies or services. 41. Protest Policy and Procedures: a. The City of Peoria Protest Policy and Procedures are available online at The City of Peoria protest policy and procedures are available for review at the following public websites and as per ARS 34-603.C.2(f). http://www.peoriaaz.gov/newsecondary.aspx?id=2071. The policy is contained within the City of Peoria Procurement Code, Chapter 2- Administration, section 2-321. Procurement Code Protests; Informal and Formal. b. The specific protest procedures are contained in the Materials Management “Procurement Administrative Guidelines” and can be accessed at http://www.peoriaaz.gov/NewSecondary.aspx?id=54937 in the “Downloads” box on the right side of the web page. SPECIFICATIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 205 (04/09/14)CF Page 16 of 26 I. INTENT The City of Peoria has a requirement for street signs and hardware. It is the City’s intent to contract for these items. The signs and hardware specified are to be stocked by the City’s Inventory Control Division to meet the needs of the Streets Department. The specific items required are listed on the Price Sheet portion of the solicitation. II. TECHNICAL SPECIFICATIONS A. ALUMINUM TRAFFIC SIGNS Each sign shall be degreased, etched, alodine coated in accordance with MIL-C-5541B, packaged for protection from dust and moisture, with the sign blanks ready for application of either paint or reflective sheeting. Each sign shall be made of 5052-H38 or better Alloy, governed by A.S.T.M. specification B-209-73 or latest revisions. Each sign shall be furnished with standard 3/8 inch hole locations and corner radii, unless otherwise noted, as shown on diagram 1- 8. Traffic signs shall be of .080 (unless otherwise noted) anodized new aluminum with rounded corners, in accordance with the "Manual on Uniform Traffic Control Devices" latest edition, as prepared by the Federal Highway Administration. B. REFLECTIVE SHEETING Reflective Sheeting used in the fabrication of traffic control signs shall meet the requirements of the FHWA specifications FP-96 and ASTM (D 4956) modified as noted hereinafter. All finished signs shall have matched component systems. Sheeting will be classified by type in accordance with Federal Standard Specifications FP- 96 and ASTM (D4956) and the following: 1. TYPE IV SHEETING Type IV is a high-intensity prismatic retro-reflective sheeting that shall meet or exceed 3M Scotchlite™ High Intensity Grade 3930 Series with 800 Series Process Inks. The sheeting shall be pressure sensitive adhesive. 2. TYPE XI SHEETING Type XI is a super-high-intensity retro-reflective sheeting having highest retro-reflective characteristics at long, medium and short road distance as determined by the RA values at 0.2 degrees, 0.5 degrees, and 1.0 observation angle. This material is a non-metallized micro prismatic retro- reflective element material that shall meet or exceed 3M DG3 diamond grade material. III. ESTIMATED QUANTITIES This solicitation references quantities as a general indication of the needs of the City. The City anticipates considerable activity resulting from contracts that will be awarded as a result of this solicitation; however, the quantities shown are estimates only and the City reserves the right to increase or decrease any quantities actually acquired. SPECIFICATIONS Materials Management Procurement 9875 N. 85th Ave., 2nd Fl. Peoria, Arizona 85345-6560 Phone: (623) 773-7115 Fax: (623) 773-7118 Solicitation Number: P16-0065 COP 205 (04/09/14)CF Page 17 of 26 Where a quantity of one (1) is shown the annual usage quantity is unknown. No commitment of any kind is made concerning quantities and that fact should be taken into consideration by each potential contractor. IV. PRICING A. Listed Items: Bidders shall provide individual pricing, manufacturer name and product number for each item listed on the Price Sheet portion of this solicitation, submitting one price for each item. Bidders shall subtotal requested items. B. In addition to prices bid for the items identified on the Price Sheet, the bidder shall also provide a statement of applicable discount percentages off catalog/price list for all other signs and hardware not listed on Price Sheet. The percentage discount offered on the Price Sheet shall also reflect the same percentage discount off on catalog/price list items. Updates on referenced catalog/price lists for discount percentages offered on non- specified items shall be provided at no cost to the City. C. The City’s intent is to order signs in multiples of ten (10) where practicable. D. All prices shall include shipping. V. DELIVERY Delivery shall be made within ten (10) days of receipt of a purchase order. VI. Brand Names Any manufacturer’s names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing the quality level, design and performance desired. Such references are not intended to limit or restrict bidding by other vendors but are intended to establish the quality, design or performance which is desired. Any offer which proposes like quality, design or performance will be considered. Any offer which includes an “equal” item must include the specifications for that item. Type Colors: One Colors: Two Graffiti Film Description Standard Sign 3.75$ 4.10$ 2.30$ ASTM Type I Engineering Grade Standard Sign 4.75$ 5.20$ 2.30$ ASTM Type IV High Intensity Prismatic Standard Sign 7.30$ 8.00$ 2.30$ ASTM Type XI Diamond Grade Standard Sign 6.40$ 7.00$ 2.30$ Diamond Grade Fluorescent Orange Special Sign 4.50$ 5.00$ 2.30$ ASTM Type I Engineering Grade Special Sign 5.70$ 6.35$ 2.30$ ASTM Type IV High Intensity Prismatic Special Sign 8.80$ 9.75$ 2.30$ ASTM Type XI Diamond Grade Special Sign 7.70$ 8.55$ 2.30$ Diamond Grade Fluorescent Orange Type Colors: One Colors: Two Graffiti Film Description Standard Sign 4.15$ 4.55$ 2.30$ ASTM Type I Engineering Grade Standard Sign 5.20$ 5.65$ 2.30$ ASTM Type IV High Intensity Prismatic Standard Sign 7.75$ 8.45$ 2.30$ ASTM Type XI Diamond Grade Standard Sign 6.85$ 7.45$ 2.30$ Diamond Grade Fluorescent Orange Special Sign 4.95$ 5.50$ 2.30$ ASTM Type I Engineering Grade Special Sign 6.25$ 6.90$ 2.30$ ASTM Type IV High Intensity Prismatic Special Sign 9.30$ 10.30$ 2.30$ ASTM Type XI Diamond Grade Special Sign 8.20$ 9.10$ 2.30$ Diamond Grade Fluorescent Orange Type Colors: One Colors: Two Graffiti Film Description Standard Sign 5.80$ 6.35$ 2.30$ ASTM Type I Engineering Grade Standard Sign 6.80$ 7.45$ 2.30$ ASTM Type IV High Intensity Prismatic Standard Sign 9.40$ 10.25$ 2.30$ ASTM Type XI Diamond Grade Standard Sign 8.50$ 9.25$ 2.30$ Diamond Grade Fluorescent Orange Special Sign 7.00$ 7.80$ 2.30$ ASTM Type I Engineering Grade Special Sign 8.20$ 9.10$ 2.30$ ASTM Type IV High Intensity Prismatic Special Sign 11.30$ 12.60$ 2.30$ ASTM Type XI Diamond Grade Special Sign 10.20$ 11.30$ 2.30$ Diamond Grade Fluorescent Orange Type Colors: One Colors: Two Graffiti Film Description Standard Sign 5.85$ 6.35$ 2.30$ ASTM Type I Engineering Grade Standard Sign 6.85$ 7.45$ 2.30$ ASTM Type IV High Intensity Prismatic Standard Sign 9.40$ 10.25$ 2.30$ ASTM Type XI Diamond Grade Standard Sign 8.50$ 9.25$ 2.30$ Diamond Grade Fluorescent Orange Special Sign 7.00$ 7.80$ 2.30$ ASTM Type I Engineering Grade Special Sign 8.20$ 9.10$ 2.30$ ASTM Type IV High Intensity Prismatic Special Sign 11.30$ 12.55$ 2.30$ ASTM Type XI Diamond Grade Special Sign 10.50$ 11.30$ 2.30$ Diamond Grade Fluorescent Orange Type Colors: One Colors: Two Graffiti Film Description Standard Sign 1.25$ 1.35$ 2.30$ ASTM Type I Engineering Grade Standard Sign 2.30$ 2.50$ 2.30$ ASTM Type IV High Intensity Prismatic Standard Sign 4.85$ 5.25$ 2.30$ ASTM Type XI Diamond Grade Standard Sign 3.95$ 4.30$ 2.30$ Diamond Grade Fluorescent Orange Special Sign 1.50$ 1.65$ 2.30$ ASTM Type I Engineering Grade Special Sign 2.75$ 3.00$ 2.30$ ASTM Type IV High Intensity Prismatic Special Sign 5.80$ 6.45$ 2.30$ ASTM Type XI Diamond Grade Special Sign 4.70$ 5.25$ 2.30$ Diamond Grade Fluorescent Orange READY MADE TRAFFIC SIGN FACES (NO ALUMINUM) READY MADE TRAFFIC SIGN PRICING .063 GAUGE ALUMINUM READY MADE TRAFFIC SIGN PRICING .080 GAUGE ALUMINUM READY MADE TRAFFIC SIGN PRICING .100 GAUGE ALUMINUM READY MADE TRAFFIC SIGN PRICING .125 GAUGE ALUMINUM Type Catalog Price Discount Unit Price Description .080 Bare Aluminum Sign Blank 1.82$ 20%1.46$ 12"x6"x.080 .080 Bare Aluminum Sign Blank 3.65$ 20%2.92$ 12"x12"x.080 .080 Bare Aluminum Sign Blank 5.47$ 20%4.38$ 12"x18"x.080 .080 Bare Aluminum Sign Blank 7.29$ 20%5.83$ 12"x24"x.080 .080 Bare Aluminum Sign Blank 9.11$ 20%7.29$ 12"x30"x.080 .080 Bare Aluminum Sign Blank 10.94$ 20%8.75$ 12"x36"x.080 .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 12"x48"x.080 .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 24"x24"x.080 .080 Bare Aluminum Sign Blank 18.23$ 20%14.58$ 24"x30"x.080 .080 Bare Aluminum Sign Blank 21.88$ 20%17.50$ 24"x36"x.080 .080 Bare Aluminum Sign Blank 29.17$ 20%23.33$ 24"x48"x.080 .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30"x30"x.080 .080 Bare Aluminum Sign Blank 27.34$ 20%21.88$ 30"x36"x.080 .080 Bare Aluminum Sign Blank 36.46$ 20%29.17$ 30"x48"x.080 .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36"x36"x.080 .080 Bare Aluminum Sign Blank 43.75$ 20%35.00$ 36"x48"x.080 .080 Bare Aluminum Sign Blank 49.22$ 20%39.38$ 36"x54"x.080 .080 Bare Aluminum Sign Blank 87.50$ 20%70.00$ 36"x96"x.080 .080 Bare Aluminum Sign Blank 58.33$ 20%46.67$ 48"x48"x.080 .080 Bare Aluminum Sign Blank 72.92$ 20%58.33$ 48"x60"x.080 .080 Bare Aluminum Sign Blank 116.67$ 20%93.33$ 48"x96x.080 .080 Bare Aluminum Sign Blank 109.38$ 20%87.50$ 30"x144"x.080 .080 Bare Aluminum Sign Blank 131.25$ 20%105.00$ 36"x144"x.080 .080 Bare Aluminum Sign Blank 175.00$ 20%140.00$ 48"x144"x.080 .125 Bare Aluminum Sign Blank 28.96$ 20%23.17$ 24"x30"x.125 .125 Bare Aluminum Sign Blank 34.75$ 20%27.80$ 24"x36"x.125 .125 Bare Aluminum Sign Blank 46.33$ 20%37.07$ 24"x48"x.125 .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30"x30"x.125 .125 Bare Aluminum Sign Blank 43.44$ 20%34.75$ 30"x36"x.125 .125 Bare Aluminum Sign Blank 57.92$ 20%46.33$ 30"x48"x.125 .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36"x36"x.125 .125 Bare Aluminum Sign Blank 69.50$ 20%55.60$ 36"x48"x.125 .125 Bare Aluminum Sign Blank 78.19$ 20%62.55$ 36"x54"x.125 .125 Bare Aluminum Sign Blank 139.00$ 20%111.20$ 36"x96"x.125 .125 Bare Aluminum Sign Blank 92.67$ 20%74.13$ 48"x48"x.125 .125 Bare Aluminum Sign Blank 115.83$ 20%92.67$ 48"x60"x.125 .125 Bare Aluminum Sign Blank 185.33$ 20%148.27$ 48"x96x.125 .125 Bare Aluminum Sign Blank 173.75$ 20%139.00$ 30"x144"x.125 .125 Bare Aluminum Sign Blank 208.50$ 20%166.80$ 36"x144"x.125 .125 Bare Aluminum Sign Blank 278.00$ 20%222.40$ 48"x144"x.125 .080 MISCELLANEOUS SIZES 3.75$ 20%3.00$ .125 MISCELLANEOUS SIZES 5.73$ 20%4.58$ ALUMINUM SIGN BLANKS Type Catalog Price Discount Unit Price Description .080 Bare Aluminum Sign Blank 8.20$ 20%6.56$ 18" Octagon .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 24" Octagon .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Octagon .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36" Octagon .080 Bare Aluminum Sign Blank 44.66$ 20%35.73$ 42" Octagon .080 Bare Aluminum Sign Blank 58.33$ 20%46.67$ 48" Octagon .080 Bare Aluminum Sign Blank 6.31$ 20%5.05$ 24" Triangle (Yield) .080 Bare Aluminum Sign Blank 9.87$ 20%7.89$ 30" Triangle (Yield) .080 Bare Aluminum Sign Blank 14.21$ 20%11.37$ 36" Triangle (Yield) .080 Bare Aluminum Sign Blank 25.26$ 20%20.21$ 48" Triangle (Yield) .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Pentagon .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36" Pentagon .080 Bare Aluminum Sign Blank 58.33$ 20%46.67$ 48" Pentagon .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Circle .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36" Circle .080 Bare Aluminum Sign Blank 8.20$ 20%6.56$ 18" Square .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 24" Square .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Square .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36" Square .080 Bare Aluminum Sign Blank 58.33$ 20%46.67$ 48" Square .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 24" Diamond .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Diamond .080 Bare Aluminum Sign Blank 32.81$ 20%26.25$ 36" Diamond .080 Bare Aluminum Sign Blank 58.33$ 20%46.67$ 48" Diamond .080 Bare Aluminum Sign Blank 14.58$ 20%11.67$ 24" Interstate Shield .080 Bare Aluminum Sign Blank 22.79$ 20%18.23$ 30" Intertate Shield ALUMINUM PRE-FABRICATED BLANKS .125 Bare Aluminum Sign Blank 13.03$ 20%10.43$ 18" Octagon .125 Bare Aluminum Sign Blank 23.17$ 20%18.53$ 24" Octagon .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Octagon .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36" Octagon .125 Bare Aluminum Sign Blank 70.95$ 20%56.76$ 42" Octagon .125 Bare Aluminum Sign Blank 92.67$ 20%74.13$ 48" Octagon .125 Bare Aluminum Sign Blank 10.03$ 20%8.02$ 24" Triangle (Yield) .125 Bare Aluminum Sign Blank 15.67$ 20%12.54$ 30" Triangle (Yield) .125 Bare Aluminum Sign Blank 22.57$ 20%18.06$ 36" Triangle (Yield) .125 Bare Aluminum Sign Blank 40.12$ 20%32.10$ 48" Triangle (Yield) .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Pentagon .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36" Pentagon .125 Bare Aluminum Sign Blank 92.67$ 20%74.13$ 48" Pentagon .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Circle .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36" Circle .125 Bare Aluminum Sign Blank 13.03$ 20%10.43$ 18" Square .125 Bare Aluminum Sign Blank 23.17$ 20%18.53$ 24" Square .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Square .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36" Square .125 Bare Aluminum Sign Blank 92.67$ 20%74.13$ 48" Square .125 Bare Aluminum Sign Blank 23.17$ 20%18.53$ 24" Diamond .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Diamond .125 Bare Aluminum Sign Blank 52.13$ 20%41.70$ 36" Diamond .125 Bare Aluminum Sign Blank 92.67$ 20%74.13$ 48" Diamond .125 Bare Aluminum Sign Blank 23.17$ 20%18.53$ 24" Interstate Shield .125 Bare Aluminum Sign Blank 36.20$ 20%28.96$ 30" Intertate Shield Type TYPE IV HIP TYPE XI DG Description .080 Sheeted Aluminum Blank 2.6$ 3.9$ 12"x6"x.080 .080 Sheeted Aluminum Blank 5.2$ 7.8$ 12"x12"x.080 .080 Sheeted Aluminum Blank 7.8$ 11.6$ 12"x18"x.080 .080 Sheeted Aluminum Blank 10.4$ 15.5$ 12"x24"x.080 .080 Sheeted Aluminum Blank 13.0$ 19.4$ 12"x30"x.080 .080 Sheeted Aluminum Blank 15.6$ 23.3$ 12"x36"x.080 .080 Sheeted Aluminum Blank 20.7$ 31.0$ 12"x48"x.080 .080 Sheeted Aluminum Blank 20.7$ 31.0$ 24"x24"x.080 .080 Sheeted Aluminum Blank 25.9$ 38.8$ 24"x30"x.080 .080 Sheeted Aluminum Blank 31.1$ 46.5$ 24"x36"x.080 .080 Sheeted Aluminum Blank 41.5$ 62.0$ 24"x48"x.080 .080 Sheeted Aluminum Blank 32.4$ 48.4$ 30"x30"x.080 .080 Sheeted Aluminum Blank 38.9$ 58.1$ 30"x36"x.080 .080 Sheeted Aluminum Blank 51.8$ 77.5$ 30"x48"x.080 .080 Sheeted Aluminum Blank 46.7$ 69.8$ 36"x36"x.080 .080 Sheeted Aluminum Blank 62.2$ 93.0$ 36"x48"x.080 .080 Sheeted Aluminum Blank 70.0$ 104.6$ 36"x54"x.080 .080 Sheeted Aluminum Blank 124.4$ 186.0$ 36"x96"x.080 .080 Sheeted Aluminum Blank 82.9$ 124.0$ 48"x48"x.080 .080 Sheeted Aluminum Blank 103.7$ 155.0$ 48"x60"x.080 .080 Sheeted Aluminum Blank 165.9$ 248.0$ 48"x96x.080 .125 Sheeted Aluminum Sign Blank 34.3$ 47.1$ 24"x30"x.125 .125 Sheeted Aluminum Sign Blank 41.1$ 56.5$ 24"x36"x.125 .125 Sheeted Aluminum Sign Blank 54.8$ 75.3$ 24"x48"x.125 .125 Sheeted Aluminum Sign Blank 42.8$ 58.9$ 30"x30"x.125 .125 Sheeted Aluminum Sign Blank 51.4$ 70.6$ 30"x36"x.125 .125 Sheeted Aluminum Sign Blank 68.5$ 94.2$ 30"x48"x.125 .125 Sheeted Aluminum Sign Blank 61.7$ 84.8$ 36"x36"x.125 .125 Sheeted Aluminum Sign Blank 82.2$ 113.0$ 36"x48"x.125 .125 Sheeted Aluminum Sign Blank 92.5$ 127.1$ 36"x54"x.125 .125 Sheeted Aluminum Sign Blank 164.4$ 226.0$ 36"x96"x.125 .125 Sheeted Aluminum Sign Blank 109.6$ 150.7$ 48"x48"x.125 .125 Sheeted Aluminum Sign Blank 137.0$ 188.3$ 48"x60"x.125 .125 Sheeted Aluminum Sign Blank 219.2$ 301.3$ 48"x96x.125 .080 MISCELLANEOUS SIZES 5.2$ 7.8$ .125 MISCELLANEOUS SIZES 6.9$ 9.4$ Type Catalog Price Discount Description .080 Bare Aluminum Sign Blank 11.7$ 17.4$ 18" Octagon .080 Bare Aluminum Sign Blank 20.7$ 31.0$ 24" Octagon .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Octagon .080 Bare Aluminum Sign Blank 46.7$ 69.8$ 36" Octagon .080 Bare Aluminum Sign Blank 63.5$ 94.9$ 42" Octagon .080 Bare Aluminum Sign Blank 82.9$ 124.0$ 48" Octagon .080 Bare Aluminum Sign Blank 9.0$ 13.4$ 24" Triangle (Yield) .080 Bare Aluminum Sign Blank 14.0$ 21.0$ 30" Triangle (Yield) SHEETED SIGN BLANKS ALUMINUM PRE-FABRICATED BLANKS .080 Bare Aluminum Sign Blank 20.2$ 30.2$ 36" Triangle (Yield) .080 Bare Aluminum Sign Blank 35.9$ 53.7$ 48" Triangle (Yield) .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Pentagon .080 Bare Aluminum Sign Blank 46.7$ 69.8$ 36" Pentagon .080 Bare Aluminum Sign Blank 82.9$ 124.0$ 48" Pentagon .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Circle .080 Bare Aluminum Sign Blank 46.7$ 69.8$ 36" Circle .080 Bare Aluminum Sign Blank 11.7$ 17.4$ 18" Square .080 Bare Aluminum Sign Blank 20.7$ 31.0$ 24" Square .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Square .080 Bare Aluminum Sign Blank 46.7$ 69.8$ 36" Square .080 Bare Aluminum Sign Blank 82.9$ 124.0$ 48" Square .080 Bare Aluminum Sign Blank 20.7$ 31.0$ 24" Diamond .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Diamond .080 Bare Aluminum Sign Blank 46.7$ 69.8$ 36" Diamond .080 Bare Aluminum Sign Blank 82.9$ 124.0$ 48" Diamond .080 Bare Aluminum Sign Blank 20.7$ 31.0$ 24" Interstate Shield .080 Bare Aluminum Sign Blank 32.4$ 48.4$ 30" Intertate Shield .125 Bare Aluminum Sign Blank 15.6$ 21.2$ 18" Octagon .125 Bare Aluminum Sign Blank 27.7$ 37.7$ 24" Octagon .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Octagon .125 Bare Aluminum Sign Blank 62.3$ 84.8$ 36" Octagon .125 Bare Aluminum Sign Blank 84.7$ 115.4$ 42" Octagon .125 Bare Aluminum Sign Blank 110.7$ 150.7$ 48" Octagon .125 Bare Aluminum Sign Blank 12.0$ 16.3$ 24" Triangle (Yield) .125 Bare Aluminum Sign Blank 18.7$ 25.5$ 30" Triangle (Yield) .125 Bare Aluminum Sign Blank 27.0$ 36.7$ 36" Triangle (Yield) .125 Bare Aluminum Sign Blank 47.9$ 65.2$ 48" Triangle (Yield) .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Pentagon .125 Bare Aluminum Sign Blank 62.3$ 84.8$ 36" Pentagon .125 Bare Aluminum Sign Blank 110.7$ 150.7$ 48" Pentagon .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Circle .125 Bare Aluminum Sign Blank 62.3$ 84.8$ 36" Circle .125 Bare Aluminum Sign Blank 15.6$ 21.2$ 18" Square .125 Bare Aluminum Sign Blank 27.7$ 37.7$ 24" Square .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Square .125 Bare Aluminum Sign Blank 62.3$ 84.8$ 36" Square .125 Bare Aluminum Sign Blank 110.7$ 150.7$ 48" Square .125 Bare Aluminum Sign Blank 27.7$ 37.7$ 24" Diamond .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Diamond .125 Bare Aluminum Sign Blank 62.3$ 84.8$ 36" Diamond .125 Bare Aluminum Sign Blank 110.7$ 150.7$ 48" Diamond .125 Bare Aluminum Sign Blank 27.7$ 37.7$ 24" Interstate Shield .125 Bare Aluminum Sign Blank 43.2$ 58.9$ 30" Intertate Shield Type TYPE IV HIP TYPE XI DG Description .080 TWO-SIDED 7.53$ 12.67$ 24"X6" .080 TWO-SIDED 9.42$ 15.83$ 30"X6 .080 TWO-SIDED 11.30$ 19.00$ 36"X6 .080 TWO-SIDED 13.18$ 22.17$ 42"X6" .080 TWO-SIDED 15.07$ 25.33$ 48"X6" .080 TWO-SIDED 8.78$ 14.78$ 24"X7" .080 TWO-SIDED 10.98$ 18.47$ 30"X7" .080 TWO-SIDED 13.18$ 22.17$ 36"X7" .080 TWO-SIDED 15.38$ 25.87$ 42"X7" .080 TWO-SIDED 17.58$ 29.55$ 48"X7" .080 TWO-SIDED 10.05$ 16.88$ 24"X8" .080 TWO-SIDED 12.55$ 21.12$ 30"X8" .080 TWO-SIDED 15.07$ 25.33$ 36"X8" .080 TWO-SIDED 20.08$ 33.78$ 48"X8" .080 TWO-SIDED 11.30$ 19.00$ 24"X9" .080 TWO-SIDED 14.13$ 23.75$ 30"X9" .080 TWO-SIDED 16.95$ 28.50$ 36"X9" .080 TWO-SIDED 19.78$ 33.25$ 42"X9" .080 TWO-SIDED 22.60$ 36.67$ 48"X9" .080 TWO-SIDED 25.43$ 42.75$ 54"X9" .080 TWO-SIDED 15.07$ 25.33$ 24"X12" .080 TWO-SIDED 18.83$ 31.67$ 30"X12" .080 TWO-SIDED 22.60$ 38.00$ 36"X12" .080 TWO-SIDED 30.13$ 50.67$ 48"X12" .080 TWO-SIDED 33.90$ 57.00$ 54"X12" .080 TWO-SIDED 40.18$ 67.55$ 64"X12" .080 TWO-SIDED 45.20$ 76.00$ 72"X12" .125 TWO-SIDED 9.03$ 14.17$ 24"X6" .125 TWO-SIDED 11.30$ 17.72$ 30"X6 .125 TWO-SIDED 13.55$ 21.25$ 36"X6 .125 TWO-SIDED 15.82$ 24.80$ 42"X6" .125 TWO-SIDED 18.07$ 28.33$ 48"X6" .125 TWO-SIDED 10.53$ 16.53$ 24"X7" .125 TWO-SIDED 13.17$ 20.67$ 30"X7" .125 TWO-SIDED 15.82$ 24.80$ 36"X7" .125 TWO-SIDED 18.45$ 28.92$ 42"X7" .125 TWO-SIDED 21.08$ 33.05$ 48"X7" .125 TWO-SIDED 12.05$ 18.88$ 24"X8" .125 TWO-SIDED 15.05$ 23.62$ 30"X8" .125 TWO-SIDED 18.07$ 28.33$ 36"X8" .125 TWO-SIDED 24.08$ 37.78$ 48"X8" .125 TWO-SIDED 13.55$ 21.25$ 24"X9" .125 TWO-SIDED 16.93$ 26.57$ 30"X9" .125 TWO-SIDED 20.33$ 31.88$ 36"X9" .125 TWO-SIDED 23.72$ 37.18$ 42"X9" .125 TWO-SIDED 27.10$ 42.50$ 48"X9" .125 TWO-SIDED 30.48$ 47.82$ 54"X9" .125 TWO-SIDED 18.07$ 28.33$ 24"X12" .125 TWO-SIDED 22.58$ 35.42$ 30"X12" .125 TWO-SIDED 27.10$ 42.50$ 36"X12" SHEETED STREET NAME SIGN BLANKS .125 TWO-SIDED 36.13$ 56.67$ 48"X12" .125 TWO-SIDED 40.65$ 63.75$ 54"X12" .125 TWO-SIDED 48.18$ 75.55$ 64"X12" .125 TWO-SIDED 54.20$ 85.00$ 72"X12" EXTRUDED TWO-SIDED 15.83$ 23.53$ 24"X9" EXTRUDED TWO-SIDED 19.80$ 29.42$ 30"X9" EXTRUDED TWO-SIDED 23.75$ 35.30$ 36"X9" EXTRUDED TWO-SIDED 31.67$ 47.07$ 48"X9" EXTRUDED TWO-SIDED 31.10$ 41.67$ 24"X12" EXTRUDED TWO-SIDED 38.92$ 52.08$ 30"X12" EXTRUDED TWO-SIDED 46.67$ 62.50$ 36"X12" EXTRUDED TWO-SIDED 62.20$ 83.33$ 48"X12" MISC 6" SIZES (PRICE PER LF)3.75$ 6.30$ .080 GAUGE MISC 9" SIZES (PRICE PER LF)9.45$ 13.25$ .080 GAUGE MISC 12" SIZES (PRICE PER LF)9.17$ 14.25$ .125 GAUGE MISC SIZES (PRICE PER LF)5.50$ 8.08$ 6" EXTRUDED MISC SIZES (PRICE PER LF)7.92$ 11.77$ 9" EXTRUDED MISC SIZES (PRICE PER LF)17.08$ 20.67$ 12"EXTRUDED Type TYPE IV HIP TYPE XI DG Description .080 TWO-SIDED 14.27$ 21.33$ 24"X6" .080 TWO-SIDED 17.84$ 26.67$ 30"X6 .080 TWO-SIDED 21.40$ 32.00$ 36"X6 .080 TWO-SIDED 24.98$ 37.33$ 42"X6" .080 TWO-SIDED 28.53$ 42.67$ 48"X6" .080 TWO-SIDED 16.64$ 25.56$ 24"X7" .080 TWO-SIDED 20.80$ 31.11$ 30"X7" .080 TWO-SIDED 24.98$ 37.33$ 36"X7" .080 TWO-SIDED 29.13$ 43.56$ 42"X7" .080 TWO-SIDED 33.29$ 49.78$ 48"X7" .080 TWO-SIDED 19.02$ 28.44$ 24"X8" .080 TWO-SIDED 23.78$ 35.56$ 30"X8" .080 TWO-SIDED 28.53$ 42.67$ 36"X8" .080 TWO-SIDED 38.04$ 56.89$ 48"X8" .080 TWO-SIDED 21.40$ 32.00$ 24"X9" .080 TWO-SIDED 26.76$ 40.00$ 30"X9" .080 TWO-SIDED 32.11$ 48.00$ 36"X9" .080 TWO-SIDED 37.44$ 56.00$ 42"X9" .080 TWO-SIDED 42.80$ 64.00$ 48"X9" .080 TWO-SIDED 48.16$ 72.00$ 54"X9" .080 TWO-SIDED 28.53$ 42.67$ 24"X12" .080 TWO-SIDED 35.67$ 53.33$ 30"X12" .080 TWO-SIDED 42.80$ 64.00$ 36"X12" .080 TWO-SIDED 57.07$ 85.33$ 48"X12" .080 TWO-SIDED 64.20$ 96.00$ 54"X12" .080 TWO-SIDED 76.09$ 113.78$ 64"X12" .080 TWO-SIDED 85.60$ 128.00$ 72"X12" .125 TWO-SIDED 16.27$ 23.36$ 24"X6" .125 TWO-SIDED 20.33$ 29.18$ 30"X6 .125 TWO-SIDED 24.40$ 35.00$ 36"X6 .125 TWO-SIDED 28.47$ 40.84$ 42"X6" .125 TWO-SIDED 32.53$ 46.67$ 48"X6" .125 TWO-SIDED 18.98$ 27.22$ 24"X7" .125 TWO-SIDED 23.73$ 34.02$ 30"X7" .125 TWO-SIDED 28.47$ 40.84$ 36"X7" .125 TWO-SIDED 33.22$ 47.64$ 42"X7" .125 TWO-SIDED 37.96$ 54.44$ 48"X7" .125 TWO-SIDED 21.69$ 31.11$ 24"X8" .125 TWO-SIDED 27.11$ 38.89$ 30"X8" .125 TWO-SIDED 32.53$ 46.67$ 36"X8" .125 TWO-SIDED 43.38$ 62.22$ 48"X8" .125 TWO-SIDED 24.40$ 35.00$ 24"X9" .125 TWO-SIDED 30.51$ 43.76$ 30"X9" .125 TWO-SIDED 36.60$ 52.51$ 36"X9" .125 TWO-SIDED 42.71$ 61.24$ 42"X9" .125 TWO-SIDED 48.80$ 70.00$ 48"X9" .125 TWO-SIDED 54.91$ 78.76$ 54"X9" .125 TWO-SIDED 32.53$ 46.67$ 24"X12" .125 TWO-SIDED 40.67$ 58.33$ 30"X12" .125 TWO-SIDED 48.80$ 70.00$ 36"X12" FINISHED STREET NAME SIGNS .125 TWO-SIDED 65.07$ 93.33$ 48"X12" .125 TWO-SIDED 73.20$ 105.00$ 54"X12" .125 TWO-SIDED 86.76$ 124.44$ 64"X12" .125 TWO-SIDED 97.60$ 140.00$ 72"X12" EXTRUDED TWO-SIDED 31.11$ 38.04$ 24"X9" EXTRUDED TWO-SIDED 34.71$ 47.56$ 30"X9" EXTRUDED TWO-SIDED 42.71$ 58.11$ 36"X9" EXTRUDED TWO-SIDED 56.47$ 77.00$ 48"X9" EXTRUDED TWO-SIDED 68.51$ 85.62$ 30"X12" EXTRUDED TWO-SIDED 75.56$ 96.07$ 36"X12" EXTRUDED TWO-SIDED 101.11$ 128.00$ 48"X12" MISC 6" SIZES (PRICE PER LF)7.13$ 10.67$ .080 GAUGE MISC 9" SIZES (PRICE PER LF)10.78$ 16.00$ .080 GAUGE MISC 12" SIZES (PRICE PER LF)12.20$ 23.33$ .125 GAUGE MISC SIZES (PRICE PER LF)9.56$ 13.00$ 6" EXTRUDED MISC SIZES (PRICE PER LF)15.56$ 19.11$ 9" EXTRUDED MISC SIZES (PRICE PER LF)25.22$ 32.02$ 12"EXTRUDED Type CATALOG PRICE Description 5-1/2" STREET NAME CAPS/XPIEC 7.00$ 12" STREET NAME CAPS/XPIEC 12.00$ 1-3/4" SQUARE POSTS (PER LF)4.00$ 2" SQUARE POSTS (PER LF)4.40$ 2" ANCHORS 14.20$ 2-1/4" ANCHORS 15.20$ 2-1/2"ANCHORS 15.80$ HARDWARE Diagram 1 PS#A B C D E F R Gauge 966 18 12 9 3 6 3 1.500 .080 968 36 12 18 3 6 3 1.500 .080 971 24 18 12 3 9 3 1.500 .080 975 36 24 18 3 12 3 1.500 .080 976 48 24 24 3 12 3 1.875 .080 991 30 24 15 3 12 3 1.500 .080 2520 36 30 18 3 12 3 2.000 .080 2524 24 12 12 3 6 3 1.500 .080 24 10 12 3 1.500 .080 18 6 9 1 1/2 3 1 1/2 1.500 .080 B C D F E A ( All dimensions are in inches ) Hole diameter is 3/8 inches unless otherwise noted ( Not to Scale ) R Diagram 2 PS#A B R Gauge 960, 981 24 6 1 .080 982 30 6 1 .080 983 36 6 1 .080 984 42 6 1 .080 964, 985 48 6 1 .080 2515 24 9 1 .080 2516 30 9 1 .080 2517 36 9 1 .080 2518 42 9 1 .080 2519 48 9 1 .080 B A R ( All dimensions are in inches ) ( Not to Scale ) Diagram 3 PS#A B C D E R Gauge 970 18 18 3 3 9 2 .080 973 24 24 3 3 12 2 .080 977 30 30 4 1/2 3 15 2 .080 988 18 18 3 N/A N/A 2 .080 36 36 4 1/2 3 3 2 .080 B D E A R C D C ( All dimensions are in inches ) Hole diameter is 3/8 inches unless otherwise noted ( Not to Scale ) C C E Diagram 4 PS#A B C Gauge 2990 30 3 15 .080 ( All dimensions are in inches ) Hole diameter is 3/8 inches unless otherwise noted ( Not to Scale ) A A B B C C Diagram 5 PS#A B C D R Gauge 2522 30 24 3 15 2 .080 36 30 3 18 1.5 .080 45 o A A D C B ( All dimensions are in inches ) Hole diameter is 3/8 inches unless otherwise noted ( Not to Scale ) 2760193.1 EXHIBIT B TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND DESERT HIGHWAY SIGNS INC. [Materials Order(s)] See following pages (to be attached subsequent to execution). Contract No. C2017-044 2763843.1 COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND PIPELINE VIDEO INSPECTION L.L.C. THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into as of September 15, 2016, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”), and Pipeline Video Inspection L.L.C., an Arizona limited liability company (the “Contractor”). RECITALS A. After a competitive procurement process, the City of Mesa, Arizona (“Mesa”) entered into Contract No. 2015272, dated September 1, 2015, as amended by Amendment Number 1 on August 17, 2016 (collectively, the “Mesa Contract”), for the Contractor to provide vactor services. A copy of the Mesa Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not inconsistent with this Agreement. B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases under the Mesa Contract, at its discretion and with the agreement of the awarded Contractor, and the Mesa Contract permits its cooperative use by other public entities, including the Town. C. The Town and the Contractor desire to enter into this Agreement for the purpose of (i) acknowledging their cooperative contractual relationship under the Mesa Contract and this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide the Town with vactor services, as more particularly set forth in Section 2 below on an “as-required” basis (the “Services”) and (iii) setting the maximum aggregate amount to be expended pursuant to this Agreement related to the Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until August 31, 2017 (the “Initial Term”), unless terminated as otherwise provided in this Agreement or the Mesa Contract. After the expiration of the Initial Term, this Agreement may be renewed for up to three successive one- year terms (each, a “Renewal Term”) if (i) it is deemed in the best interests of the Town, subject to availability and appropriation of funds for renewal in each subsequent year, (ii) the term of the Mesa Contract has not expired or has been extended, (iii) at least 30 days prior to the end of the then-current term of this Agreement, the Contractor requests, in writing, to extend this Agreement for an additional one-year term and (iv) the Town approves the additional one-year 2763843.1 2 term in writing (including any price adjustments approved as part of the Mesa Contract), as evidenced by the Town Manager’s signature thereon, which approval may be withheld by the Town for any reason. The Contractor’s failure to seek a renewal of this Agreement shall cause this Agreement to terminate at the end of the then-current term of this Agreement; provided, however, that the Town may, at its discretion and with the agreement of the Contractor, elect to waive this requirement and renew this Agreement. The Initial Term and any Renewal Term(s) are collectively referred to herein as the “Term.” Upon renewal, the terms and conditions of this Agreement shall remain in full force and effect. 2. Scope of Work. This is an indefinite quantity and indefinite delivery Agreement for Services under the terms and conditions of the Mesa Contract. The Town does not guarantee any minimum or maximum number of purchases will be made pursuant to this Agreement. Purchases will only be made when the Town identifies a need and proper authorization and documentation have been approved. For purchase(s) determined by the Town to be appropriate for this Agreement, the Contractor shall provide the Services to the Town in such quantities and configurations agreed upon between the parties, in a written invoice, quote, work order or other form of written agreement describing the work to be completed (each, a “Work Order”). Each Work Order approved and accepted by the parties pursuant to this Agreement shall (i) contain a reference to this Agreement and the Mesa Contract and (ii) be attached hereto as Exhibit B and incorporated herein by reference. Work Orders submitted without referencing this Agreement and the Mesa Contract will be subject to rejection. 3. Compensation. The Town shall pay Contractor for the Initial Term and for each subsequent Renewal Term, if any, an annual aggregate amount not to exceed $50,000.00 for the Services at the unit rates set forth in the Mesa Contract. The maximum aggregate amount for this Agreement, including all Renewal Terms, shall not exceed $200,000.00. 4. Payments. The Town shall pay the Contractor monthly for Services performed and completed to date, and upon submission and approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the Mesa Contract and (ii) document and itemize all work completed to date. The invoice statement shall include a record of time expended and work performed in sufficient detail to justify payment. Additionally, invoices submitted without referencing this Agreement and the Mesa Contract will be subject to rejection and may be returned. 5. Records and Audit Rights. To ensure that the Contractor and its subcontractors are complying with the warranty under Section 6 below, Contractor’s and its subcontractors’ books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Contractor and its subcontractors’ employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit (i) evaluation and verification of any invoices, payments or claims based on Contractor’s and its subcontractors’ actual costs (including direct and indirect costs and overhead allocations) incurred, or units expended directly in the performance of work under this Agreement and (ii) evaluation of the Contractor’s and its subcontractors’ compliance with the Arizona employer sanctions laws referenced in Section 6 below. To the extent necessary for the 2763843.1 3 Town to audit Records as set forth in this Section, Contractor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the Town shall have access to said Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this Section. The Town shall give Contractor or its subcontractors reasonable advance notice of intended audits. Contractor shall require its subcontractors to comply with the provisions of this Section by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 6. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41- 4401, the Contractor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify requirements under ARIZ. REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 7. Israel. Contractor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in, a boycott of Israel, as that term is defined in ARIZ. REV. STAT. § 35-393. 8. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ. REV. STAT. § 38-511. 9. Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 10. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations set forth in this Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations under this Agreement are current expenses subject to the “budget law” and the unfettered legislative discretion of the Town concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the Town shall be relieved of any subsequent obligation under this Agreement. The parties agree that the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town’s obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which this Agreement is executed and delivered. The Town shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The Town shall keep Contractor informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim 2763843.1 4 against the Town from or relating in any way to the Town's termination of this Agreement pursuant to this section. 11. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, any Town-approved work orders, the Mesa Contract and invoices, the documents shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement or the Mesa Contract (collectively, the “Unauthorized Conditions”), other than the Town’s project-specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the Town of any work order or invoice containing any such Unauthorized Conditions or failure to demand full compliance with the terms and conditions set forth in this Agreement or under the Mesa Contract shall not alter such terms and conditions or relieve Contractor from, nor be construed or deemed a waiver of, its requirements and obligations in the performance of this Agreement. 12. Rights and Privileges. To the extent provided under the Mesa Contract, the Town shall be afforded all of the rights and privileges afforded to Mesa and shall be the “City” (as defined in the Mesa Contract) for the purposes of the portions of the Mesa Contract that are incorporated herein by reference. 13. Indemnification; Insurance. In addition to and in no way limiting the provisions set forth in Section 12 above, the Town shall be afforded all of the insurance coverage and indemnifications afforded to Mesa to the extent provided under the Mesa Contract, and such insurance coverage and indemnifications shall inure and apply with equal effect to the Town under this Agreement including, but not limited to, the Contractor’s obligation to provide the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in connection with the work or services of the Contractor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. 14. Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (iii) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager 2763843.1 5 With copy to: GUST ROSENFELD P.L.C. One East Washington Street, Suite 1600 Phoenix, Arizona 85004-2553 Attn: Andrew J. McGuire If to Contractor: Pipeline Video Service L.L.C. 1616 South 31st Avenue Phoenix, Arizona 85009 Attn: Steven Hudson or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (i) when delivered to the party, (ii) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (iii) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. [SIGNATURES ON FOLLOWING PAGES] 2763843.1 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2016, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] "Contractor" PIPELINE VIDEO INSPECTION L.L.C., an Arizona limited liabilitycompany By: Name:Steven Hudson Title:Vice President (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss, COUNTY OF MARICOPA ) On August 29th 9 2016, before me personally appeared Steven Hudson , the Vice President of Pipeline Video Inspection L.L.C., an Arizona limited liability company, whose identity was proven to me on the basis of satisfactory evidence to be the person who he/she claims to be, and acknowledged that he/she signed the above document on behalf of the limited liability company. DENISEPAHl Notary PuWJc-Ariamt Miricopa County ?&z-/ My Comm.Explroi May 1,2020 ,Notary Public (Affix notary seal here) 2763843.1 2763843.1 EXHIBIT A TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND PIPELINE VIDEO INSPECTION L.L.C. 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LIGLIIHUHQWWKDQVWDWHGLQWKH0LOHVWRQHV BBBBBBBBBBBBBBBBBBWKURXJKBBBBBBBBBBBBBBBBBBB  $ZDUGHGWKLVBBBBGD\RIBBBBBBBBBBBBBBBBBBBBBB  BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB (GZDUG4XHGHQV&332&30 $V%XVLQHVV6HUYLFHV'LUHFWRU 0$,/,1*/$%(/ CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER -XO\  ,)%    --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------ 6($/('%,'  6XEPLWWHGE\ &RPSDQ\1DPH $GGUHVV &LW\6WDWH=LS ,)%9DFWRU6HUYLFHV 'XH'DWH-XO\DWSP    &LW\RI0HVD $WWQ3XUFKDVLQJ (0DLQ6W6XLWH 0HVD$=  --------------------------------------------------------------------------------- For US Mail ------------------------------------------------------------------------------  ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ 6($/('%,'  6XEPLWWHGE\ &RPSDQ\1DPH $GGUHVV &LW\6WDWH=LS ,)%9DFWRU6HUYLFHV 'XH'DWH-XO\DWSP    &LW\RI0HVD $WWQ3XUFKDVLQJ (0DLQ6W6XLWH 0HVD$=  ---------------------------------------------- For Hand Deliveries, FEDEX, UPS or Other Courier Services ------------------------------------------------ IFB #2015272 - Exhibit A Page 1 of 3 Item No.Unit of Measure Unit Price Estimated Annual Quantity 1 Hour 250 $ 2 Hour 1,200 $ 3 Hour 500 $ 4 Hour 20 $ $ PRICING AND COMPENSATION Extra crew member - must be approved by the City Pursuant to all the contract specifications enumerated and described in this solicitation, we agree to furnish Vactor Services to the City stated below. Description Minimum 3,000 gallon water truck with operator Fleet - Perform cleaning services through the use of high pressure hydro jetting, vacuuming (Vactor) and pumping to include but not be limited to: drywells, wet wells, catch basins, storm drain pipes. Equipment and personnel shall include vactor truck and two (2) man crew Group I Total Transportation - Perform cleaning services through the use of high pressure hydro jetting, vacuuming (Vactor) and pumoing to include but not be limited to: drywells, wet wells, catch basins, storm drain pipes. Equipment and personnel shall include vactor truck and two (2) man crew GROUP I IFB #2015272 - Exhibit A Page 2 of 3 Item No.Unit of Measure Unit Price Estimated Annual Quantity 5 Gallon 36,000 $ 6 Gallon 40,000 $ 7 Hour 50 $ $ Scheduled Service for Transportation: Vacuum, remove non-hazardous liquid, high solids, oily water or sludge from oil/water separators, floor drains, sand traps, pits, sumps, clarifiers, closed drums and underground waste tanks and haul to disposal site. This includes all equipment, personnel, and any dump fees Special projects authorized by the City: Remove non- hazardous liquid, high solids, oily water or sludge from trenches/trench drains and haul to legal dump site. This includes all equipment, personnel, travel time and any dump fees. Hourly rate bid will be paid; no extra payment will be made for travel time Group II Total Description Scheduled Service for Fleet: Vacuum, remove non- hazardous liquid, high solids, oily water or sludge from oil/water separators, floor drains, sand traps, pits, sumps, clarifiers, closed drums and underground waste tanks and haul to disposal site. This includes all equipment, personnel, and any dump fees GROUP II IFB #2015272 - Exhibit A Page 3 of 3 If no, specify number of days for delivery: _________________________ FOB: Destination, Freight Prepaid and Allowed Freight Costs: Unit prices should include all Shipping and Transportation Costs No fuel surcharges will be accepted Delivery, as stated in Detailed Specifications, can be met. _____ Yes _____ No Addenda #2 ________ ADDENDA Discount for Procurement Card Purchases? _______% Bidder complies with S.9 ”Compliance With Applicable Law”? _____ Yes _____ No Bidders are responsible for verifying receipt of any addenda issued by checking the City’s website at www.mesaaz.gov/purchasing prior i.2). Failure to acknowledge any addenda issued may result in a response being deemed non-responsive. Acknowledgement of Receipt of Addenda (initial for each addenda received, if applicable): Addenda #1 ________ Will you allow payment of invoices using a Procurement Card? _____ Yes _____ No The City will add any applicable sales tax or use tax. Sales/Use taxes should not be included in the bid prices. Vendors who will be ch Transaction Privilege Tax (TPT) will have a 1.75% removed from the taxable item(s) for the purpose of award evaluation (i.25) Payment terms (not less than net 30 days): ___________________________ Prompt Payment Discount of _________ % if invoices are paid within _________ days of receipt Does Bidder agree to honor the prices, terms and conditions to other agencies as specified in section S.38? _____ Yes _____ No (A "no" answer will not disqualify your bid.) 2763843.1 EXHIBIT B TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND PIPELINE VIDEO INSPECTION L.L.C. [Work Orders] See following pages (to be attached subsequent to execution). ^M^TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM '«ftl5»2 Meeting Date: 9/15/2015 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Public Works Staff Contact Information:Justin T.Weldy Superintendent of Streets (480-816-5133) Strategic Planning Goal:NotApplicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Consideration of approving the 3rd amendment to the cooperative purchasing agreement C2016-182.3 with Vincon Engineering Construction, LLC in the amount not to exceed $50,000.00. Applicant: Applicant Contact Information: Owner: Owner Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):The Town'sconcrete,sidewalksand curbingis agingand often requires repairor replacement. The attached amendment will allow for the continued repair and replacement of existing sidewalk ramps, curbs and other concrete throughout the Town to help insure that the Town stays in compliance with ADA standards. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number):276 Funding Source:Hurt Fund If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:na Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Staff recommends approval of the proposed contract amendment. List Attachment(s):Contract C2016-182.3 SUGGESTED MOTION (for council use):Motion to approve Contract C2016-182.3 with Vincon Engineering Construction,LLCfor concrete repair and replacement in the amount not to exceed 50,000.00. Page 1 of 2 Contract No. C2016-182.3 2763945.1 THIRD AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND VINCON ENGINEERING CONSTRUCTION, LLC THIS THIRD AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT (this “Third Amendment”) is entered into as of September 15, 2016, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”), and Vincon Engineering Construction, LLC, an Arizona limited liability company (the “Contractor”). RECITALS A. After a competitive procurement process, the City of Chandler (“Chandler”) entered into Contract No. ST5-745-3435, dated October 24, 2014, as amended by Amendment Number One, dated October 26, 2015, and by Amendment Number Two, dated November 23, 2015, with the Contractor for the Contractor to provide concrete repair and maintenance (collectively, the “Chandler Contract”). B. The Town and the Contractor entered into a Cooperative Purchasing Agreement dated September 14, 2015, based upon the Chandler Contract (the “Initial Agreement”), for the Contractor to provide the Town with concrete repair and maintenance (the “Materials and Services”). C. The Initial Agreement was modified by Change Order No. One, dated October 16, 2015, amended by that First Amendment on January 7, 2016, and by that Second Amendment on March 3, 2016, to purchase additional Materials and Services. The Initial Agreement, Change Order No. One, the First Amendment and the Second Amendment are collectively referred to herein as the “Agreement.” All capitalized terms not otherwise defined in this Third Amendment have the same meanings as contained in the Agreement. D. The Town has determined that additional Materials and Services by the Contractor are necessary (the “Additional Materials and Services”). E. The Town and the Contractor desire to enter into this Third Amendment to provide for the increase in compensation to the Contractor for the Additional Materials and Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 2763945.1 2 1. Compensation. The Town shall increase the compensation to Contractor by $50,000.00 for the Additional Materials and Services at the rates set forth in the Chandler Contract, resulting in an increase of the aggregate not-to-exceed compensation from $60,473.00 to $110,473.00. 2. Effect of Amendment. In all other respects, the Agreement is affirmed and ratified and, except as expressly modified herein, all terms and conditions of the Agreement shall remain in full force and effect. 3. Non-Default. By executing this Third Amendment, the Contractor affirmatively asserts that (i) the Town is not currently in default, nor has been in default at any time prior to this Third Amendment, under any of the terms or conditions of the Agreement and (ii) any and all claims, known and unknown, relating to the Agreement and existing on or before the date of this Third Amendment are forever waived. 4. Israel. Contractor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in, a “boycott” of Israel, as that term is defined in ARIZ. REV. STAT. § 35-393. 5. Conflict of Interest. This Third Amendment and the Agreement may be canceled by the Town pursuant to ARIZ. REV. STAT. § 38-511. [SIGNATURES ON FOLLOWING PAGES] 2763945.1 3 IN WITNESS WHEREOF, the parties hereto have executed this instrument as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2016, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) "Contractor" VINCON ENGINEERING CONSTRUCTION,LLC, an AxizoaaJimitedliabilitycompany Name Title: STATE OF ARIZONA ) )ss. COUNTY OF MARICOPA ) (ACKNOWLEDGMENT) On &sp*fcsH&Q*f ,2016,before me personally appearedt /£wfefAC&M* ,the /Pj£rtl&G/'of VINCON ENGINEERING CONSTRUCTION,LLC, an Arizona limited liability company, whose identity was proven to me on the basis of satisfactory evidence to be thepersoft-^dao he/she claims to be, and acknowledged that he/she signed the above document(^b6Eal$of theTiqiited liabihtvpompany. (Affix notary seal here) 2763945.1 OFFICIALSEAL — — 60NYA DUNGY W-"i H NOTARY PUBUC *Stateot Arizona*^,H l&WOCH*COUNTYComm.Expires March 26,2019 Meeting Date:9/15/2016 Agenda Type:Regular Staff Contact Information:Grady E. Miller Town Manager Strategic Planning Goal:Not Applicable (NA) TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Type:Regular Session Submitting Department:Administration Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):Thatthe Mayorand Councilconsiderapprovinga leaseagreementbetween the Town of Fountain Hills and the Fountain Hills Cultural and Civic Association, Inc. relating to the creation and operation of a Community Garden at the municipal complex. Applicant:N/A Applicant Contact Information:N/A Owner:N/A Owner Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):At the April 21,2016,Town Council meeting,the Town Council approved the Town of Fountain Hills making available space at the municipal complex for a Community Garden.The Community Garden is officially sponsored by the Greening Committee of the Fountain Hills Cultural and Civic Association.In order to move forward with the Community Garden,it is necessary to have a lease agreement in place between the Town of Fountain Hills and the Fountain Hills Cultural and Civic Association. The initial term on the lease will be for one-year with automatic renewals,unless terminated by either party,at a cost of $1 per year.Under the terms of the lease agreement,the Community Garden will be responsible for all aspects of the operations and costs associated with the garden.This includes all utilities,waste disposal, site preparation,maintenance,and all related gardening operations.The town will be responsible for extension of a service connection for power and a water service line to the site.The Fountain Hills Cultural and Civic Association will also be required to carry general commercial public liability and property insurance for a minimum of $1,000,000 combined single limit coverage.The insurance will name the Town of Fountain Hills as an additional insured. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA Page 1 of 3 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2016 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Public Works Staff Contact Information:Paul Mood,Public Works Director,pmood@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Pavement Management Program REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of Cooperative Purchase Agreement C2017-045 between M. R.Tanner Development and Construction,Inc. and the Town of Fountain Hills for asphalt replacement and miscellaneous work in an amount not to exceed $1,796,753.59. Applicant:NA Applicant Contact Information:NA Owner:NA Owner Contact Information:NA Property Location:Zone 1 Pavement Management Area Related Ordinance,Policy or Guiding Principle:NA Staff Summary (background):In 2013 Town Council passed Resolution 2013-02 approving the Pavement Management Program.The Zone 1 Pavement Management Area is currently scheduled for pavement maintenance.Due to the age and conditions of the roads in Zone 1 staff has determined that certain collector and residential streets will require the top layer of asphalt to be replaced.Due to budget limitations additional mill and overlay in Zone 1 is anticipated to be completed in FY2017-18 and slurry seal in FY18-19. Risk Analysis (options or alternatives with implications):The proposed mill and overly is required to prevent more costly repairs in the future. Fiscal Impact (initial and ongoing costs;budget status):$1,796,753.59 Budget Reference (page number):276 Funding Source:Multiple Funds if Multiple Funds utilized,list here:HURF and general Fund Transfer Budgeted;if No,attach Budget Adjustment Form:Yes Recommendation(s)by Board(s)or Commission(s):NA Staff Recommendation(s):Staff recomends approval of Cooperative Purchase Agreement C2017-045. List Attachment(s):FY16-17 Map,Contract C2017-045 ^ Page 1 of 2 Contract No. C2017-045 2767587.1 COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND M. R. TANNER DEVELOPMENT AND CONSTRUCTION, INC. THIS COOPERATIVE PURCHASING AGREEMENT (this “Agreement”) is entered into as of September 15, 2016, between the Town of Fountain Hills, an Arizona municipal corporation (the “Town”), and M. R. Tanner Development and Construction, Inc., an Arizona corporation (the “Contractor”). RECITALS A. After a competitive procurement process, the City of Chandler (“Chandler”) entered into Contract No. ST5-745-3478, dated February 13, 2015, and amended by Amendment Number One, dated January 22, 2016 (collectively, the “Chandler Contract”), for the Contractor to provide street replacement and asphalt mill and overlay. A copy of the Chandler Contract is attached hereto as Exhibit A and incorporated herein by reference, to the extent not inconsistent with this Agreement. B. The Town is permitted, pursuant to Section 3-3-27 of the Town Code, to make purchases under the Chandler Contract, at its discretion and with the agreement of the awarded Contractor, and the Chandler Contract permits its cooperative use by other public entities, including the Town. C. The Town and the Contractor desire to enter into this Agreement for the purpose of (i) acknowledging their cooperative contractual relationship under the Chandler Contract and this Agreement, (ii) establishing the terms and conditions by which the Contractor may provide the Town with street replacement and asphalt mill and overlay, as more particularly set forth in Section 2 below (the “Materials and Services”) and (iii) setting the maximum aggregate amount to be expended pursuant to this Agreement related to the Materials and Services. AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference, the following mutual covenants and conditions, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Town and the Contractor hereby agree as follows: 1. Term of Agreement. This Agreement shall be effective as of the date first set forth above and shall remain in full force and effect until January 22, 2017, unless terminated as otherwise provided in this Agreement or the Chandler Contract. 2. Scope of Work. Contractor shall provide the Materials and Services (i) under the terms and conditions of the Chandler Contract, (ii) as set forth in the Proposal and Map, attached hereto as Exhibit B and incorporated herein by reference and (iii) pursuant to instructions from the Town. 2767587.1 2 3. Inspection; Acceptance. All Materials and Services are subject to final inspection and acceptance by the Town. Materials failing to conform to the requirements of this Agreement and/or the Chandler Contract will be held at Contractor’s risk. Upon discovery of non- conforming Materials or Services, the Town may elect to do any or all of the following by written notice to the Contractor: (i) waive the non-conformance; (ii) stop the work immediately; or (iii) bring Materials or Service into compliance and withhold the cost of same from any payments due to the Contractor. 4. Compensation. The Town shall pay Contractor an aggregate amount not to exceed $1,796,753.59 for Materials and Services at the unit rates as set forth in the Chandler Contract and as more particularly set forth in the Proposal. 5. Payments. The Town shall pay the Contractor monthly, based upon acceptance and delivery of Materials and/or Services performed and completed to date, and upon submission and approval of invoices. Each invoice shall (i) contain a reference to this Agreement and the Chandler Contract and (ii) document and itemize all work completed to date. The invoice statement shall include a record of materials delivered, time expended and work performed in sufficient detail to justify payment. Additionally, invoices submitted without referencing this Agreement and the Chandler Contract will be subject to rejection and may be returned. 6. Records and Audit Rights. To ensure that the Contractor and its subcontractors are complying with the warranty under Section 7 below, Contractor’s and its subcontractors’ books, records, correspondence, accounting procedures and practices, and any other supporting evidence relating to this Agreement, including the papers of any Contractor and its subcontractors’ employees who perform any work or services pursuant to this Agreement (all of the foregoing hereinafter referred to as “Records”), shall be open to inspection and subject to audit and/or reproduction during normal working hours by the Town, to the extent necessary to adequately permit (i) evaluation and verification of any invoices, payments or claims based on Contractor’s and its subcontractors’ actual costs (including direct and indirect costs and overhead allocations) incurred, or units expended directly in the performance of work under this Agreement and (ii) evaluation of the Contractor’s and its subcontractors’ compliance with the Arizona employer sanctions laws referenced in Section 7 below. To the extent necessary for the Town to audit Records as set forth in this Section, Contractor and its subcontractors hereby waive any rights to keep such Records confidential. For the purpose of evaluating or verifying such actual or claimed costs or units expended, the Town shall have access to said Records, even if located at its subcontractors’ facilities, from the effective date of this Agreement for the duration of the work and until three years after the date of final payment by the Town to Contractor pursuant to this Agreement. Contractor and its subcontractors shall provide the Town with adequate and appropriate workspace so that the Town can conduct audits in compliance with the provisions of this Section. The Town shall give Contractor or its subcontractors reasonable advance notice of intended audits. Contractor shall require its subcontractors to comply with the provisions of this Section by insertion of the requirements hereof in any subcontract pursuant to this Agreement. 7. E-verify Requirements. To the extent applicable under ARIZ. REV. STAT. § 41- 4401, the Contractor and its subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and their compliance with the E-verify 2767587.1 3 requirements under ARIZ. REV. STAT. § 23-214(A). Contractor’s or its subcontractors’ failure to comply with such warranty shall be deemed a material breach of this Agreement and may result in the termination of this Agreement by the Town. 8. Israel. Contractor certifies that it is not currently engaged in, and agrees for the duration of this Agreement that it will not engage in, a boycott of Israel, as that term is defined in ARIZ. REV. STAT. § 35-393. 9. Conflict of Interest. This Agreement may be canceled by the Town pursuant to ARIZ. REV. STAT. § 38-511. 10. Applicable Law; Venue. This Agreement shall be governed by the laws of the State of Arizona and a suit pertaining to this Agreement may be brought only in courts in Maricopa County, Arizona. 11. Agreement Subject to Appropriation. The Town is obligated only to pay its obligations set forth in this Agreement as may lawfully be made from funds appropriated and budgeted for that purpose during the Town’s then current fiscal year. The Town’s obligations under this Agreement are current expenses subject to the “budget law” and the unfettered legislative discretion of the Town concerning budgeted purposes and appropriation of funds. Should the Town elect not to appropriate and budget funds to pay its Agreement obligations, this Agreement shall be deemed terminated at the end of the then-current fiscal year term for which such funds were appropriated and budgeted for such purpose and the Town shall be relieved of any subsequent obligation under this Agreement. The parties agree that the Town has no obligation or duty of good faith to budget or appropriate the payment of the Town’s obligations set forth in this Agreement in any budget in any fiscal year other than the fiscal year in which this Agreement is executed and delivered. The Town shall be the sole judge and authority in determining the availability of funds for its obligations under this Agreement. The Town shall keep Contractor informed as to the availability of funds for this Agreement. The obligation of the Town to make any payment pursuant to this Agreement is not a general obligation or indebtedness of the Town. Contractor hereby waives any and all rights to bring any claim against the Town from or relating in any way to the Town's termination of this Agreement pursuant to this section. 12. Conflicting Terms. In the event of any inconsistency, conflict or ambiguity among the terms of this Agreement, the Proposal, the Chandler Contract and invoices, the documents shall govern in the order listed herein. Notwithstanding the foregoing, and in conformity with Section 2 above, unauthorized exceptions, conditions, limitations or provisions in conflict with the terms of this Agreement or the Chandler Contract (collectively, the “Unauthorized Conditions”), other than the Town’s project-specific requirements, are expressly declared void and shall be of no force and effect. Acceptance by the Town of any work order or invoice containing any such Unauthorized Conditions or failure to demand full compliance with the terms and conditions set forth in this Agreement or under the Chandler Contract shall not alter such terms and conditions or relieve Contractor from, nor be construed or deemed a waiver of, its requirements and obligations in the performance of this Agreement. 2767587.1 4 13. Rights and Privileges. To the extent provided under the Chandler Contract, the Town shall be afforded all of the rights and privileges afforded to Chandler and shall be the “City” (as defined in the Chandler Contract) for the purposes of the portions of the Chandler Contract that are incorporated herein by reference. 14. Indemnification; Insurance. In addition to and in no way limiting the provisions set forth in Section 13 above, the Town shall be afforded all of the insurance coverage and indemnifications afforded to Chandler to the extent provided under the Chandler Contract, and such insurance coverage and indemnifications shall inure and apply with equal effect to the Town under this Agreement including, but not limited to, the Contractor’s obligation to provide the indemnification and insurance. In any event, the Contractor shall indemnify, defend and hold harmless the Town and each council member, officer, employee or agent thereof (the Town and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon the negligent acts, intentional misconduct, errors, mistakes or omissions, in connection with the work or services of the Contractor, its officers, employees, agents, or any tier of subcontractor in the performance of this Agreement. 15. Notices and Requests. Any notice or other communication required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if (i) delivered to the party at the address set forth below, (ii) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below or (iii) given to a recognized and reputable overnight delivery service, to the address set forth below: If to the Town: Town of Fountain Hills 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 Attn: Grady E. Miller, Town Manager With copy to: GUST ROSENFELD P.L.C. One East Washington Street, Suite 1600 Phoenix, Arizona 85004-2553 Attn: Andrew J. McGuire If to Contractor: M. R. Tanner Development and Construction, Inc. 1327 West San Pedro Street Gilbert, Arizona 85233 Attn: Kevin Day or at such other address, and to the attention of such other person or officer, as any party may designate in writing by notice duly given pursuant to this subsection. Notices shall be deemed received (i) when delivered to the party, (ii) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage or (iii) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all 2767587.1 5 required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a party shall mean and refer to the date on which the party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and year first set forth above. “Town” TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation Grady E. Miller, Town Manager ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On ___________________, 2016, before me personally appeared Grady E. Miller, the Town Manager of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who he claims to be, and acknowledged that he signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) "Contractor" M.R.TANNER DEVELOPMENT AND CONSTRUCTION,INC., an Arizona corporation By: Name:Alan Evans Title:President r , / (ACKNOWLEDGMENT) STATE OF ARIZONA ) )ss. COUNTYOF MARICOPA ) On 08/31/16 .2016,before me personally appeared Atan Fvana , the Preside of M. R. TANNER DEVELOPMENT AND CONSTRUCTION,INC.,an Arizona corporation,whoseidentitywas provento meonthe basisof satisfactory evidence to be the personwhohe/she claims to be, and acknowledged that he/shesignedthe abovedocumenton behalf ofthe corporation. OFFICIAL SEAL LINDA M.SHULTZ NOTARY PUBLIC -Slote erf Arizona MARICOPA COUNTY My Oornm,Expiree Juna 4,20SO (Affixnotary seal here) 2767S87.1 Notary Public 2767587.1 EXHIBIT A TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND M. R. TANNER DEVELOPMENT AND CONSTRUCTION, INC. [Chandler Contract] See following pages. 2767587.1 EXHIBIT B TO COOPERATIVE PURCHASING AGREEMENT BETWEEN THE TOWN OF FOUNTAIN HILLS AND M. R. TANNER DEVELOPMENT AND CONSTRUCTION, INC. [Proposal and Map] See following pages. PRELIMINARY COST ESTIMATE CLASS A LICENSE NO. 111576-A An Equal Opportunity Employer 1327 West San Pedro Street · Gilbert, Arizona 85233-2403 Phone (480) 633-8500 · Fax (480) 633-8111 Date 8/11/2016 To Fountain Hills Job Name Fountain Hills Overlay Location Fountain Hills, AZ Architect- Engineer na Attention Paul Mood Plans Dated na Soil Engineer na Report Date na We propose to furnish all labor and material necessary to complete the work as described per our unit prices. All work will be done in accordance with the plans, specifications, and per the requirements of the governing municipality. Thank you for the opportunity of submitting a bid on the above- described job. NO.QUANTITY UNIT UNIT PRICE AMOUNT 1 MILL ASPHALT 190,820.00 SY 1.15 219,443.00 2 PAVE (12.5MM EVAC A/C MIX - 1.50") 190,820.00 SY 6.50 1,240,330.00 3 ADJUST MANHOLE 100.00 EA 350.00 35,000.00 4 ADJUST VALVE BOXES & CLEANOUTS 155.00 EA 300.00 46,500.00 5 ADJUST SURVEY MONUMENTS & BRASS CAPS 100.00 EA 150.00 15,000.00 6 TRAFFIC CONTROL & BARRICADING 1.00 LS 99,725.00 99,725.00 7 PROJECT SIGNS - EA 500.00 - 8 CONTRACTOR INFO. SIGNS - EA 500.00 - 9 STRIPING 1.00 LS 28,000.00 28,000.00 10 OWNERS ALLOWANCE 1.00 LS 100,000.00 100,000.00 SUBTOTAL 1,783,998.00$ SALES TAX (+1.1% ADD FOR FOUNTAIN HILLS)12,755.59$ TOTAL BID 1,796,753.59$ Payment to be based on actual field-measured quantities unless otherwise stated. 90% monthly progress draws on completed work with the final 10% due 30 days after final completion and acceptance of our work. Interest will be charged at the rate of 1.5% per month on all late balances. Any and all costs or fees necessarily incurred in the pursuit of the collection of this account will be paid by the owner. The above prices, specifications and conditions on the front and back of this proposal are satisfactory and are hereby accepted, giving M.R. TANNER CONSTRUCTION authorization to complete work as specified. Funding verification and further payment term conditions to be established prior to execution of contract agreement or commencement of work. M. R. TANNER CONSTRUCTION Firm Name:____________________________ By: Accepted by:____________________________ Title:Title:____________________________ Date:Date: ____________________________ PROPOSAL OF WORK TO BE FURNISHED ITEM DESCRIBED DESCRIPTION: ALL LABOR AND MATERIAL TO PROVIDE FULL WIDTH MILL AND OVERLAY FOR ENTIRE ROADWAY. ACCEPTANCE OF CONTRACT/ PROPOSAL TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:9/15/2016 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Mark Mayer -mmayer@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of ORDINANCE 16-09,amending Town Code Chapter9,Parks and Recreation,Article 9-4 regarding drone compliance in Town parks. Applicant:N/A Applicant Contact Information:N/A Owner:N/A Owner Contact Information:N/A Property Location:N/A Related Ordinance,Policy or Guiding Principle: Staff Summary (background):Recently the Arizona Legislature enacted rules specific to drones for communities across the state.Communities across the state would no longer be permitted to formulate rules specific to their communities regarding drones.Inaddition, the Federal AviationAdministration also released rules specific to drones which put drones in the category of "Unmanned Aircraft". The attached resolution will add language into the Town Code under Article 9 that will amend the current code specific to gas-powered and incendiary rockets and add language specific to drones including where they can be used within the park system as required by the language recently passed the Arizona Legislature. The language from the Arizona Legislature requires that a community with a minimum number of parks must specify at least one to be utilized by drones. In discussing this requirement with both staff and the Community Services AdvisoryCommission, we are inthe agreement that a portion ofthe soccer fieldsat Desert Vista be designated for this use when not being used for activities. Amap ofthis area is attached.If approved,the signage inall parks will be modified to reflect these changes. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Funding Source:NA If Multiple Funds utilized,list here: Page 1 of 2 2753258.5 ORDINANCE 16-09 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN HILLS TOWN CODE, CHAPTER 9, ARTICLE 9-4, SECTION 9-4-3, AND ADDING NEW SECTION 9-4-4 OPERATION OF MODEL AIRCRAFT OR UNMANNED AIRCRAFT IN TOWN PARKS, ALL RELATED TO REGULATING THE USE OF DRONES IN TOWN PARKS. WHEREAS, during its 2016 Legislative Session, the Arizona State Legislature enacted legislation regulating the use of model aircraft or unmanned aircraft in the State of Arizona, preempting municipalities from additional regulations of such aircraft and requiring that each municipality permit the takeoff or landing of a model aircraft or unmanned aircraft in at least one park or preserve owned by the municipality; and WHEREAS, Town Code Section 9-4-3 prohibits the use of gas powered model airplanes and incendiary model rockets in all Town parks; and WHEREAS, the Mayor and Council of the Town desires to amend the Town Code and modify the Park Rules to comply with State law and designate a park within the Town where the takeoff and landing of a model aircraft or unmanned aircraft is permitted pursuant to State law, NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Town of Fountain Hills Town Code, Chapter 9 (Parks and Recreation), Article 9-4 (Park Rules and Regulations), Section 9-4-3 (Rules and Regulations at Town Owned Parks) is hereby amended to read as follows: Section 9-4-3 Rules and Regulations at Town Owned Parks A. All persons who use Town owned parks shall obey the following rules while on park property. . . . 11. Model aircraft or unmanned aircraft and incendiary rockets are prohibited, except as provided in Section 9-4-4. . . . SECTION 3. The Town of Fountain Hills Town Code, Chapter 9 (Parks and Recreation), Article 9-4 (Park Rules and Regulations) is hereby amended by adding new Section 9-4-4 (Operation of Model Aircraft or Unmanned Aircraft) to read as follows: 2753258.5 2 Section 9-4-4 Operation of Model Aircraft or Unmanned Aircraft A. Pursuant to ARIZ. REV. STAT. § 13-3729(D)(3), the takeoff and landing of model aircraft or unmanned aircraft is permitted in the area of Desert Vista Park that is designated and posted for that use. B. For purposes of this Article, “Unmanned Aircraft” and “Model Aircraft” have the same meaning prescribed in Sections 331 and 336, respectively, of the FAA Modernization and Reform Act of 2012 (P.L. 112-95), as amended. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. SECTION 5. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps and execute all documents necessary to carry out the purpose and intent of this Ordinance. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, September 15, 2016. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Andrew J. McGuire, Town Attorney