HomeMy WebLinkAbout110120PREVISED 1/19/11
REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:30 P.M.
WHEN: THURSDAY, JANUARY 20, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Dennis Brown Councilmember Tait D. Elkie
Councilmember Dennis Contino Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
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CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum
INVOCATION – Mr. Terry Stevens, Church of Jesus Christ of Latter Day Saints
ROLL CALL – Mayor Jay T. Schlum
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) None.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
November 9, 2010, and January 6, 2011.
2. CONSIDERATION of APPOINTING sub-committees to conduct interviews to fill vacancies
on the Town Boards and Commissions as follows: Vice Mayor Brown and Councilmembers
Dickey and Elkie for McDowell Mountain Preservation Commission, Public Safety Advisory
Commission, and Board of Adjustment; and Councilmembers Contino, Hansen and Leger for
Parks and Recreation Commission, Senior Services Advisory Commission, Community
Center Advisory Commission and the Strategic Planning Advisory Commission.
3. CONSIDERATION of ACCEPTING a bronze sculpture titled “Return to Puye” and
approving the placement location.
REGULAR AGENDA
4. CONSIDERATION of RESOLUTION 2011-07, relating to the Fountain Hills Centennial
Circle Project.
5. CONSIDERATION of ORDINANCE 11-07, amending the Town of Fountain Hills Town
Code, Chapter 2, Articles 2-3 and 2-6, by adding provisions related to mail ballot elections.
6. CONSIDERATION of RESOLUTION 2011-05, ordering and calling a Special Bond
Election to be held in and for the Town of Fountain Hills, Arizona, on November 8, 2011, to
submit to the Qualified electors, thereof, the question of authorizing the issuance and sale of
twenty-nine million six hundred and thirty-five thousand dollars ($29,635,000) principal
amount of General Obligation Bonds, Project of 2012.
7. CONSIDERATION of RESOLUTIONS 2011-06, approving an intergovernmental
agreement with the Fountain Hills Sanitary District relating to G.I.S. Mapping and C.A.D.
Services.
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8. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the appointment of
Town staff to a work group in cooperation with the Fountain Hills Sanitary District to develop
FOUNTAIN LAKE QUALITY INITIATIVES.
9. QUARTERLY UPDATE by the Town Manager on progress of implementing the Council’s
GOALS for FY 2010 -11.
10. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
11. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
12. ADJOURNMENT.
DATED this 13th day of January 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or
to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda
are available for review in the Clerk’s office.
REVISED 1/19/11
REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:30 P.M.
WHEN: THURSDAY, JANUARY 20, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Dennis Brown Councilmember Tait D. Elkie
Councilmember Dennis Contino Councilmember Cassie Hansen
Councilmember Ginny Dickey Councilmember Henry Leger
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CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum
INVOCATION – Mr. Terry Stevens, Church of Jesus Christ of Latter Day Saints
ROLL CALL – Mayor Jay T. Schlum
MAYOR’S REPORT
i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
i) None.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from
November 9, 2010, and January 6, 2011.
2. CONSIDERATION of APPOINTING sub-committees to conduct interviews to fill vacancies
on the Town Boards and Commissions as follows: Vice Mayor Brown and Councilmembers
Dickey and Elkie for McDowell Mountain Preservation Commission, Public Safety Advisory
Commission, and Board of Adjustment; and Councilmembers Contino, Hansen and Leger for
Parks and Recreation Commission, Senior Services Advisory Commission, Community
Center Advisory Commission and the Strategic Planning Advisory Commission.
3. CONSIDERATION of ACCEPTING a bronze sculpture titled “Return to Puye” and
approving the placement location.
REGULAR AGENDA
4. CONSIDERATION of RESOLUTION 2011-07, relating to the Fountain Hills Centennial
Circle Project.
5. CONSIDERATION of ORDINANCE 11-07, amending the Town of Fountain Hills Town
Code, Chapter 2, Articles 2-3 and 2-6, by adding provisions related to mail ballot elections.
6. CONSIDERATION of RESOLUTION 2011-05, ordering and calling a Special Bond
Election to be held in and for the Town of Fountain Hills, Arizona, on November 8, 2011, to
submit to the Qualified electors, thereof, the question of authorizing the issuance and sale of
twenty-nine million six hundred and thirty-five thousand dollars ($29,635,000) principal
amount of General Obligation Bonds, Project of 2012.
7. CONSIDERATION of RESOLUTIONS 2011-06, approving an intergovernmental
agreement with the Fountain Hills Sanitary District relating to G.I.S. Mapping and C.A.D.
Services.
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8. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the appointment of
Town staff to a work group in cooperation with the Fountain Hills Sanitary District to develop
FOUNTAIN LAKE QUALITY INITIATIVES.
9. QUARTERLY UPDATE by the Town Manager on progress of implementing the Council’s
GOALS for FY 2010 -11.
10. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda
for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
11. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
12. ADJOURNMENT.
DATED this 13th day of January 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or
to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda
are available for review in the Clerk’s office.
Page 1 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 1/20/2011
Meeting Type: Regular Session
Agenda Type: Regular
Submitting Department: Community Services
Staff Contact Information: Mark C. Mayer, Director
Strategic Values: Education, Learning, and Culture
Council Goal:
Identify/Support Opps to Impact Quality of Life
REQUEST TO COUNCIL (Agenda Language): Consideration of Resolution 2011-07, relating to the Fountain Hills
Centennial Circle Project.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: N/A
Staff Summary (background):
The Public Art Committee is recommending the establishement of a Centennial Circle in the courtyard area
between the Community Center and the Library as a State Centennial Project.
The attached resolution details the necessary steps to accomplish this task including the final approved design
of the Centennial Circle, raising of the necessary funds, and seeing the project through to completion.
Risk Analysis (options or alternatives with implications): N/A
Fiscal Impact (initial and ongoing costs; budget status):
Budget Reference (page number): N/A
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s):
Staff Recommendation(s): Staff supports the request with the understanding that the Centennial Circle
Committee also include in its membership the chair of the Community Center Advisory Commission or their
designee
List Attachment(s): Picture of the site map showing the potential location of the various components of the
Centennial Circle, and Resolution 2011-07
1386450.3
ORDINANCE NO. 11-07
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, AMENDING THE TOWN OF FOUNTAIN
HILLS TOWN CODE, CHAPTER 2, ARTICLES 2-3 AND 2-6, BY ADDING
PROVISIONS RELATED TO MAIL BALLOT ELECTIONS.
WHEREAS, it is provided by law for the holding of primary, general and special
elections; and
WHEREAS, cities and towns have the option, pursuant to ARIZ. REV. STAT. 16-409 to
conduct elections with mail ballots; and
WHEREAS, evidence shows that mail balloting yields high voter participation at a lower
cost to the Town of Fountain Hills (the “Town”); and
WHEREAS, evidence shows that mail ballots delivered by the United States Postal
Service remain secure and confidential; and
WHEREAS, to protect against voter fraud, the Maricopa County Recorder’s Office
electronically scans and personally matches every voter signature affixed to each returned ballot
envelope against that voter’s signature on file from his or her voter registration form; and
WHEREAS, the database maintained by the Maricopa County Elections Department is
designed to make it impossible for a voter to vote more than one ballot; and
WHEREAS, every effort is made by the Maricopa County Elections Department to
maintain ballot secrecy; and
WHEREAS, the Mayor and Council of the Town of Fountain Hills have determined that
it is in the best interests of the Town that all elections be held by mail ballot only, unless such
elections are required to be conducted in the manner proscribed by Maricopa County when Town
elections fall on the same date as a county-wide election.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Fountain Hills Town Code, Chapter 2 (Mayor and Council),
Article 2-3 (Council Election) is hereby amended by adding a new Section 2-3-5 (Mail Ballot
Election), which reads as follows:
1386450.3
2
Section 2-3-5 Mail Ballot Election
A. Except as provided in Subsection B of this Section 2-3-5, the town clerk shall
conduct all primary, general and special elections exclusively using mail ballots in
accordance with Arizona Revised Statutes Title 16, Article 8.1, as amended.
B. Subsection A of this Section 2-3-5 shall not apply in the case of any town election
for which (1) there is a county-wide election on the same date and (2) Maricopa
County is not utilizing an all-mail ballot process.
SECTION 3. The Fountain Hills Town Code, Chapter 2 (Mayor and Council),
Article 2-6 (Initiative and Referendum), Section 2-6-4 (Sample Ballots and Publicity Pamphlets),
is hereby amended as follows:
Section 2-6-4 Sample Ballots and Publicity Pamphlets
. . . .
A. A publicity pamphlet, containing the entire text of the official ballot, shall be
mailed by the town clerk to each household within the town in which a registered
voter resides, not less than ten THE MINIMUM NUMBER OF days prior to the
election to which the sample ballot pertains, AS REQUIRED BY STATE LAW.
. . . .
C. Arguments supporting and opposing propositions appearing on the ballot shall be
filed with the office of the town clerk by 5:00 p.m. not less than sixty THE
MINIMUM NUMBER OF days prior to the election at which the propositions are
to be voted upon, AS REQUIRED BY STATE LAW. If time does not permit
compliance with the sixty day deadline, the town clerk may establish a separate
deadline for filing referendum ballot arguments. Arguments supporting or
opposing propositions appearing on the ballot shall meet the following
requirements:
. . . .
4. Arguments must contain the original NOTARIZED signature of each
person sponsoring it. Arguments submitted by organizations shall be
signed by two executive officers of the organization, or if the argument is
sponsored by a political committee it must be signed by the committee's
chairman or treasurer. All persons signing documents shall indicate their
residence or post office address and a telephone number, which
information shall not appear in the publicity pamphlet.
. . . .
1386450.3
3
SECTION 4. The Fountain Hills Town Code, Chapter 2 (Mayor and Council),
Article 2-6 (Initiative and Referendum) is hereby amended to add a new Section 2-6-5, to read as
follows:
Section 2-6-5 Mail Ballot Election
A. Except as provided in Subsection B of this Section 2-6-5, the town clerk shall
conduct all initiative and referendum elections, whether on the date of a primary,
general or special election, exclusively using mail ballots in accordance with
Arizona Revised Statutes Title 16, Article 8.1, as amended.
B. Subsection A of this Section 2-6-5 shall not apply in the case of any town election
for which (1) there is a county-wide election on the same date and (2) Maricopa
County is not utilizing an all-mail ballot process.
SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this
Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of
competent jurisdiction, such decision shall not affect the validity of the remaining portions of
this Ordinance.
SECTION 6. The Mayor, the Town Manager, the Town Clerk and the Town Attorney
are hereby authorized and directed to execute all documents and take all steps necessary to carry
out the purpose and intent of this Ordinance.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, January 20, 2011.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney
ALL MAIL BALLOT ELECTIONS
Bevelyn Bender, Town Clerk
January 20, 2011
Town of Fountain Hills
Town of Fountain Hills
Increase in Maricopa County’s Election
Service Costs
Effective July 1, 2010
All Mail Ballot Elections
Discussion held at the September 14th ,
2010 Work-Study and included the
Pros/Cons/In-direct Impacts
Election Costs Increased
Effective July 2, 2010:
The per Active Registered Voter cost increased from
$.73 to $1.37 (88% increase).
The per Early Mail Ballot cost increased from $1.72
to $2.12 (23% increase).
The cost of being included on the County-wide
ballot increased from $.31 to $.50 per Active
Registered Voter (61% increase).
Election Facts
Maricopa County,State,and Federal elections are held during
the fall election cycle –in the even years.(August/Primary and
November/General).
The County is currently unable to conduct an all mail election.
Therefore,the Town would be unable to conduct an all mail
election if Town issues were on a State or County-wide
consolidated ballot.
Bond Elections are held in November –this could be a
consolidated election ballot with Maricopa County
Property Tax Elections are held in May
Election Service Costs
Pros vs. Cons/Indirect Impacts
PROS CONS
Cost Savings Loss of a Long-Standing Election Day
Tradition (going to the Polls)
Election Effectiveness Voting too early
Ballot Security/Accountability Postage Misconception
Ease of Voting/Removes Poll Location
Confusion and Accessibility Issues
Possible Voter Confusion if the Town is on
a Consolidated Ballot
Better Prepared Voters
Anticipated Increase in Voter Participation
Campaigning (Increases Overall
Awareness of when Ballots are Mailed)
INDIRECT IMPACTS
Faster Election Results/No Provisional or
Conditional Provisional Ballots
Increase in Petition Signature Requirements
Clean-up/Update of Voter Registration
Rolls
Town Voter Turnout %Average FH
voter turnout
32%
All Mail Ballot Election –Voter Turnout
Data provided by city/town clerks who conduct Mail Ballot Elections:%%
Average FH
voter turnout
32%
All Mail Ballot Process
Maricopa County Elections Mail Ballots
to All Qualified Electors who register
by the Election Deadline
Qualified Electors vote the mail
ballot; return the ballot via the US
Postal Service or deposit it into a
secure ballot box located at Town
Hall [Replacement Ballot Station]
Ballots deposited at Town Hall would
be scheduled for regular pick-ups
and transported to the Maricopa
County Tabulation Center for
processing
County processes ballots received
by the deadline, verifying
signatures on affidavit envelopes
against signatures in the voter
registration data base prior to
Election Boards tabulating ballots
Unofficial Election Results released at
8 PM on Election Day/Official Election
Results released after final tabulation
results are made available [No
Provisional or Conditional Provisional
Ballots]
Questions?
ALL MAIL
1388164.2
RESOLUTION NO. 2011-05
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ORDERING AND CALLING A SPECIAL
BOND ELECTION TO BE HELD IN AND FOR THE TOWN OF FOUNTAIN
HILLS, ARIZONA, ON NOVEMBER 8, 2011, TO SUBMIT TO THE
QUALIFIED ELECTORS THEREOF THE QUESTION OF AUTHORIZING
THE ISSUANCE AND SALE OF TWENTY-NINE MILLION SIX HUNDRED
THIRTY-FIVE THOUSAND DOLLARS ($29,635,000) PRINCIPAL AMOUNT
OF GENERAL OBLIGATION BONDS, PROJECT OF 2012.
WHEREAS, the Mayor and Council of the Town of Fountain Hills, Arizona, (the “Town
Council”) believe it to be in the best interest of the Town of Fountain Hills (the “Town”) to
authorize the issuance and sale of twenty-nine million six hundred thirty-five thousand dollars
($29,635,000) principal amount of General Obligation Bonds, which bonds would provide
funding for the purposes set forth in the form of the ballot attached hereto as Exhibit A; and
WHEREAS, it is necessary that the Town Council submit the question of the issuance
and sale of such bonds to the qualified electors of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. A special bond election in the Town of Fountain Hills, Arizona, is hereby
ordered and called to be held on November 8, 2011, to submit to the qualified electors of the
Town the question as shown on the form of ballot attached hereto and marked Exhibit A. The
maximum principal amount of the bonds to be issued shall be $29,635,000, as described in
Exhibit A hereto. If approved, the bonds may be issued as general obligation bonds pursuant
Title 35, Chapter 3, Article 3, as amended, payable from an ad valorem tax levied on all taxable
property within the corporate limits of the Town. The bonds may be refunded by the issuance of
refunding bonds of a weighted average maturity of less than 75% of the weighted average
maturity of the bonds being refunded.
SECTION 3. Pursuant to ARIZ. REV. STAT. § 35-455(B) the aggregate amount of bonds
set forth above shall bear a maximum rate of interest of twelve percent (12%), may run for a
minimum number of years from their date of one (1) year or fraction thereof and a maximum of
twenty-five (25) years. The current outstanding general obligation debt of the Town for the
purposes included in the twenty percent debt limit is $5,415,000.00 and for the purposes
included in the six percent (6%) debt limit category is $0.00. The twenty percent (20%) and six
percent (6%) constitutional debt limits of the Town are $115,307,143.00 and $34,592,143.00,
respectively.
SECTION 4. The Town Clerk is hereby directed to cause the preparation and
distribution of an information pamphlet and sample ballot for the Town pursuant to, and meeting
the requirements of, ARIZ. REV. STAT. § 35-454 and, if the Town Clerk determines it to be in the
ALL MAIL
1388164.2
2
Town’s best interests, combine such informational pamphlet and sample ballot with any other
informational pamphlet that may be prepared by the Town or another political subdivision for the
election. The Town Clerk shall establish a process for submitting arguments for and against the
bond question. The Town Clerk is hereby authorized and directed to cause the informational
pamphlet to be mailed as required by law and to cause a copy of the informational pamphlet to
be submitted to the Arizona Department of Revenue within thirty (30) days after the election.
SECTION 5. Notice of the special bond election is ordered to be given by causing the
information pamphlet to be mailed not less than thirty-five (35) days before the date of election
to the residence of each registered voter within the corporate limits of the Town as shown on the
general county register.
SECTION 6. The election will be conducted by mail ballot according to ARIZ. REV.
STAT. § 16-409, as amended, and the returns thereof will be made in the manner provided by
law. Only persons who are qualified electors of the Town will be allowed to vote at the election.
The Fountain Hills Town Hall, located at 16705 E. Avenue of the Fountains, is hereby
designated as a ballot repository pursuant to ARIZ. REV. STAT. § 16-411, as amended, at which
location voters may deposit marked ballots until 7:00 p.m. on November 8, 2011. The Town
Clerk shall determine and develop the processes for conducting an all mail ballot election for the
question submitted to the qualified electors of the Town.
SECTION 7. In order to comply with the Voting Rights Act of 1965, as amended, the
following proceedings pertaining to this election will be translated into Spanish and posted,
published and recorded in each instance where posting, publication and recording of such
proceedings are required, to-wit: this Resolution, the ballot, the voter information pamphlet and
all instructions contained in the mail ballot materials.
SECTION 8. The Town Clerk is hereby directed to cause ballots to be printed and
mailed to the qualified electors offering to vote at the election. The special bond election may be
conducted in the manner determined to be in the best interests of the Town by the Maricopa
County Election Department and the Mayor and Town Clerk or either of them. The Mayor and
the Town Clerk, or either of them, is authorized and directed to enter into a contract with the
Maricopa County Recorder to obtain precinct registers for the election and to enter into an
agreement with the Maricopa County Elections Department for election services.
SECTION 9. As soon as the polls are closed, the election officials will forward the votes
cast to the Town Council for canvassing. The Town Council will meet at the Council Chambers
on a day that is within twenty (20) days after the election date to canvass the returns of the
election and will file and record a certificate of result of election in the office of the Maricopa
County Recorder. The Town Council will be governed by the vote of the majority on the
question submitted.
[SIGNATURES ON FOLLOWING PAGE]
ALL MAIL
1388164.2
3
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, January 20, 2011.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney
CERTIFICATION
I, Bevelyn J. Bender, the duly appointed and acting Town Clerk of the Townof Fountain
Hills, Arizona, do hereby certify that the above and foregoing Resolution No. 2011-05 was duly
passed by the Town Council of the Town of Fountain Hills, Arizona, at a regular meeting held
on January 20, 2011, and the vote was ____ aye’s and ___ nay’s and that the Mayor and ____
Council Members were present thereat.
_______________________________________
Bevelyn J. Bender, Town Clerk
ALL MAIL
1388164.2
EXHIBIT A
TO
RESOLUTION NO. 2011-05
OFFICIAL BALLOT
FOR SPECIAL ELECTION IN AND FOR THE TOWN OF FOUNTAIN HILLS,
ARIZONA ON NOVEMBER 8, 2011
Question
Shall the Mayor and Council of the Town of Fountain Hills, Arizona, be authorized to issue and
sell bonds of the Town of Fountain Hills in the principal amount of $29,635,000, to provide
funds to design, improve, construct, reconstruct and rehabilitate the streets, avenues, alleys and
highways, including any appurtenances thereto, of or within the Town; to design, acquire, install,
construct and reconstruct street lighting, traffic signal/control systems, underground utility lines,
landscape improvements and transit/bicycle program improvements; to acquire land and interests
in land for transportation purposes; and to liquidate any indebtedness already incurred for such
purposes; such bonds to be issued as general obligation bonds of the Town, payable from the
levy of an ad valorem tax against the taxable property located within the Town; such bonds to
bear interest at a rate of not to exceed twelve percent (12%) per annum; said interest payable
semiannually on the first day of January and the first day of July of each year until the maturity
of each bond and the bonds to mature over a period of not to exceed twenty-five (25) years from
the date of their issuance; said bonds, and any bonds issued to refund the Town’s bonds, may be
sold at prices that include premiums not greater than permitted by law; said bonds to be in the
amount of $5,000 each or multiples thereof and to mature on the first day of the same month of
each year which may be either January or July? The bonds may be refunded by the issuance of
refunding bonds of a weighted average maturity of less than 75% of the weighted average
maturity of the bonds being refunded.
The issuance of these bonds will result in a property tax increase sufficient to pay the annual debt
service on the bonds.
FOR THE BONDS
AGAINST THE BONDS
NOTICE TO VOTERS:
The voter shall place a mark in the square opposite the words “For the Bonds” or “Against the
Bonds”, whichever words express the voter’s choice. Only qualified electors of the Town of
Fountain Hills, Arizona are eligible to vote at this election.
POLLING SITES
1360299.3
RESOLUTION NO. 2011-05
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ORDERING AND CALLING A SPECIAL
BOND ELECTION TO BE HELD IN AND FOR THE TOWN OF FOUNTAIN
HILLS, ARIZONA, ON NOVEMBER 8, 2011, TO SUBMIT TO THE
QUALIFIED ELECTORS THEREOF THE QUESTION OF AUTHORIZING
THE ISSUANCE AND SALE OF TWENTY-NINE MILLION SIX HUNDRED
THIRTY-FIVE THOUSAND DOLLARS ($29,635,000) PRINCIPAL AMOUNT
OF GENERAL OBLIGATION BONDS, PROJECT OF 2012.
WHEREAS, the Mayor and Council of the Town of Fountain Hills, Arizona, (the “Town
Council”) believe it to be in the best interest of the Town of Fountain Hills (the “Town”) to
authorize the issuance and sale of twenty-nine million six hundred thirty-five thousand dollars
($29,635,000) principal amount of General Obligation Bonds, which bonds would provide
funding for the purposes set forth in the form of the ballot attached hereto as Exhibit A; and
WHEREAS, it is necessary that the Town Council submit the question of the issuance
and sale of such bonds to the qualified electors of the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF FOUNTAIN HILLS as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. A special bond election in the Town of Fountain Hills, Arizona, is hereby
ordered and called to be held on November 8, 2011, to submit to the qualified electors of the
Town the question as shown on the form of ballot attached hereto and marked Exhibit A. The
maximum principal amount of the bonds to be issued shall be $29,635,000, as described in
Exhibit A hereto. If approved, the bonds may be issued as general obligation bonds pursuant
Title 35, Chapter 3, Article 3, as amended, payable from an ad valorem tax levied on all taxable
property within the corporate limits of the Town. The bonds may be refunded by the issuance of
refunding bonds of a weighted average maturity of less than 75% of the weighted average
maturity of the bonds being refunded.
SECTION 3. Pursuant to ARIZ. REV. STAT. § 35-455(B) the aggregate amount of bonds
set forth above shall bear a maximum rate of interest of twelve percent (12%), may run for a
minimum number of years from their date of one (1) year or fraction thereof and a maximum of
twenty-five (25) years. The current outstanding general obligation debt of the Town for the
purposes included in the twenty percent debt limit is $5,415,000.00 and for the purposes
included in the six percent (6%) debt limit category is $0.00. The twenty percent (20%) and six
percent (6%) constitutional debt limits of the Town are $115,307,143.00 and $34,592,143.00,
respectively.
SECTION 4. The Town Clerk is hereby directed to cause the preparation and
distribution of an information pamphlet and sample ballot for the Town pursuant to, and meeting
the requirements of, ARIZ. REV. STAT. § 35-454 and, if the Town Clerk determines it to be in the
POLLING SITES
1360299.3
2
Town’s best interests, combine such informational pamphlet and sample ballot with any other
informational pamphlet that may be prepared by the Town or another political subdivision for the
election. The Town Clerk shall establish a process for submitting arguments for and against the
bond question. The Town Clerk is hereby authorized and directed to cause the informational
pamphlet to be mailed as required by law and to cause a copy of the informational pamphlet to
be submitted to the Arizona Department of Revenue within thirty (30) days after the election.
SECTION 5. Notice of the special bond election is ordered to be given by causing the
information pamphlet to be mailed not less than thirty-five (35) days before the date of election
to the residence of each registered voter within the corporate limits of the Town as shown on the
general county register.
SECTION 6. The election will be conducted and the poll lists kept, and the votes cast
thereat shall be counted and tabulated and the returns thereof will be made in the manner
provided by law. Only persons who are qualified electors of the Town will be allowed to vote at
the election. The polls will be open from 6:00 a.m. through 7:00 p.m. on November 8, 2011.
Early voting will be permitted at the election in accordance with the provisions of Title 16,
Chapter 4, Article 8, ARIZ. REV. STAT., as amended. The election will be conducted by the
Maricopa County Elections Department at the regular voting places within the Town, as
determined by the Maricopa County Elections Department pursuant to the terms of the
agreement for election services entered into between the Town and Maricopa County.
SECTION 7. In order to comply with the Voting Rights Act of 1965, as amended, the
following proceedings pertaining to this election will be translated into Spanish and posted,
published and recorded in each instance where posting, publication and recording of such
proceedings are required, to-wit: this Resolution, the ballot, the voter information pamphlet, all
early voting material and all instructions at the polls.
SECTION 8. The Town Clerk is hereby directed to cause ballots to be printed and
delivered to the election boards to be furnished to the qualified electors offering to vote at the
election. The special bond election may be conducted in the manner determined to be in the best
interests of the Town by the Maricopa County Election Department and the Mayor and Town
Clerk or either of them. The Mayor and the Town Clerk, or either of them, is authorized and
directed to enter into a contract with the Maricopa County Recorder to obtain precinct registers
for the election and to enter into an agreement with the Maricopa County Elections Department
for election services.
SECTION 9. As soon as the polls are closed, the election officials will forward the votes
cast to the Town Council for canvassing. The Town Council will meet at the Council Chambers
on a day that is within twenty (20) days after the election date to canvass the returns of the
election and will file and record a certificate of result of election in the office of the Maricopa
County Recorder. The Town Council will be governed by the vote of the majority on the
question submitted.
[SIGNATURES ON FOLLOWING PAGE]
POLLING SITES
1360299.3
3
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, January 20, 2011.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney
CERTIFICATION
I, Bevelyn J. Bender, the duly appointed and acting Town Clerk of the Townof Fountain
Hills, Arizona, do hereby certify that the above and foregoing Resolution No. 2011-05 was duly
passed by the Town Council of the Town of Fountain Hills, Arizona, at a regular meeting held
on January 20, 2011, and the vote was ____ aye’s and ___ nay’s and that the Mayor and ____
Council Members were present thereat.
_______________________________________
Bevelyn J. Bender, Town Clerk
POLLING SITES
1360299.3
EXHIBIT A
TO
RESOLUTION NO. 2011-05
OFFICIAL BALLOT
FOR SPECIAL ELECTION IN AND FOR THE TOWN OF FOUNTAIN HILLS,
ARIZONA ON NOVEMBER 8, 2011
Question
Shall the Mayor and Council of the Town of Fountain Hills, Arizona, be authorized to issue and
sell bonds of the Town of Fountain Hills in the principal amount of $29,635,000, to provide
funds to design, improve, construct, reconstruct and rehabilitate the streets, avenues, alleys and
highways, including any appurtenances thereto, of or within the Town; to design, acquire, install,
construct and reconstruct street lighting, traffic signal/control systems, underground utility lines,
landscape improvements and transit/bicycle program improvements; to acquire land and interests
in land for transportation purposes; and to liquidate any indebtedness already incurred for such
purposes; such bonds to be issued as general obligation bonds of the Town, payable from the
levy of an ad valorem tax against the taxable property located within the Town; such bonds to
bear interest at a rate of not to exceed twelve percent (12%) per annum; said interest payable
semiannually on the first day of January and the first day of July of each year until the maturity
of each bond and the bonds to mature over a period of not to exceed twenty-five (25) years from
the date of their issuance; said bonds, and any bonds issued to refund the Town’s bonds, may be
sold at prices that include premiums not greater than permitted by law; said bonds to be in the
amount of $5,000 each or multiples thereof and to mature on the first day of the same month of
each year which may be either January or July? The bonds may be refunded by the issuance of
refunding bonds of a weighted average maturity of less than 75% of the weighted average
maturity of the bonds being refunded.
The issuance of these bonds will result in a property tax increase sufficient to pay the annual debt
service on the bonds.
FOR THE BONDS
AGAINST THE BONDS
NOTICE TO VOTERS:
The voter shall place a mark in the square opposite the words “For the Bonds” or “Against the
Bonds”, whichever words express the voter’s choice. Only qualified electors of the Town of
Fountain Hills, Arizona are eligible to vote at this election.
Town of Fountain Hills
Pavement Management Program
Paul Mood, P.E.January 20, 2011
Pavement Maintenance Zones
Fountain Hills Roadway Statistics
•390 lane miles
•3,460,000 SY of pavement surface
•7 Pavement Management Zones
Council Goal 6-1:Develop a fiscal
plan to get the Town back on track
with the pavement management plan.
Pavement Management Components
Crack Seal Surface Seal (TRMSS)
Slurry Seal Mill and Overlay
Fountain Hills: Standard Pavement Maintenance
Slurry Seal/TRMSS
TRMSS
Slurry Seal/TRMSS
Slurry Seal/TRMSS
New Street
(Year 35)
(Year 28)
(Year 21)
(Year 14)
(Year 7)
(Year 0)
TBD
(Year 42)
Slurry Seal/ TRMSS
Asphalt Pavement Distress
Palisades: Slurry Seal “Peeling”Saguaro: “Alligator” Cracking
Residential Streets: “Block” Cracking Sunridge: “Reflective” or “Transverse” Cracking
Asphalt Pavement Distress (continued)
How do we get pavement maintenance back on track?
3-7 Cycle Analysis
Cycles M&O Years 10 Year Bond*
7 15%49 $ 25,135,000
5 20%35 $ 29,635,000
4 25%28 $ 33,135,000
3 33%21 $ 38,535,000
* Includes Saguaro Improvements
Zone 6
2012 2019 2026 2033 2040
Mill & Overlay = 20%20%20%20%20%
Slurry Seal = 20%40%40%40%40%
TRMSS = 60%40%40%40%40%
Proposed 35 Year Street Life Cycle
TRMSS
TRMSS*
Slurry Seal*
TRMSS
TRMSS
Slurry Seal*
Slurry Seal*
TRMSS
Reconstruct or
Mill & Overlay*
TRMSS
Mill & Overlay*
(Year 32)
(Year 28)
(Year 25)
(Year 21)
(Year 18)
(Year 14)
(Year 11)
(Year 7)
(Year 4)
(Year 35)(Year 0)
*Bond Program
2012: Zone 6 and Saguaro Blvd
Mill & Overlay (20%)
•Golden Eagle Blvd.
•Boulder Ave.
•Richwood Ave.
•Sunridge Dr.
•Saguaro Blvd.
Slurry Seal (20%)
•TBD
Surface Seal (60%)
•TBD
2013: Zone 7
Mill & Overlay (20%)
•Palisades Blvd.
•Fountain Hills Blvd.
Slurry Seal (20%)
•TBD
Surface Seal (60%)
•TBD
2014: Zone 1
Mill & Overlay (20%)
•El Pueblo Blvd.
•Grande Blvd.
•Glenbrook Blvd.
Slurry Seal (20%)
•TBD
Surface Seal (60%)
•TBD
2015: Zone 2
Mill & Overlay (20%)
•Ave of the Fountains
•Parkview Ave.
•El Lago Blvd.
•La Montana Dr.
•Verde River
Slurry Seal (20%)
•TBD
Surface Seal (60%)
•TBD
Saguaro Blvd. Improvements
Total = $7,500,000
Cost Estimate
$ 4,800,000* Mill & Overlay/Reconstruction
* Drainage
* ADA Ramp Modifications
* Curb Replacement
* Striping
* Valve & Manhole Adjustments
* Engineering & Inspection
Additional Work
$ 1,750,000 AOTF Intersection Allowance
$ 750,000 Sidewalks
$ 200,000 Crosswalk Improvements
$ 2,700,000
Saguaro Pavement Conditions
Saguaro at Kingstree
Examples of Potential Crosswalk Improvements
Saguaro and Paul Nordin Parkway Saguaro and La Montana
Saguaro Sidewalk Gaps
Saguaro and Panorama Saguaro and Lamplighter
10 Year Bonding For Pavement Maintenance Program
10 Year Projected Pavement Maintenance Program Costs
2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21
Saguaro $7,500,000
Zone 1 $2,944,141 $3,994,646
Zone 2 $2,633,528
Zone 3 $1,267,947
Zone 4 $2,184,274
Zone 5 $1,430,130
Zone 6 $1,495,911 $2,034,142
Zone 7 $1,583,229 $2,542,377
$13,525,000 $6,100,000 $6,010,000 $4,000,000
FY11-12 Bond = $29,635,000
Proposed Bond Funding for
Pavement Management
Rick Davis, Town Manager
Julie Ghetti, Deputy Town Manager
Paul Mood, Director, Development Services
January 20, 2011
Why now?
•This is a prominent Council goal for FY10-11
•Also a strategic initiative identified by
residents during the strategic planning process
•Helps to focus on Downtown Vision Plan
•Lowest cost of borrowing in nearly 40 years –
very economical to perform major road
projects now
•We can pay now or we can pay more later
Why now?
•The cost of maintaining approximately 390 lane
miles is more than the Town receives for road
maintenance each year including grants
•HURF cannot support the annual debt service or
the cost of pavement management
•The current road maintenance plan is the most
expensive way to manage the pavement
•We can save money in the long run by bringing
roads up to standards which will reduce annual
maintenance costs
Current Conditions
•Sound pavement management is not pretty
but adds to the quality of life for residents,
business and property values
•Maintaining smoother and longer lasting roads
is a long term investment that requires capital
expenditures
Current Conditions
•Many roads are approaching 40 years old
•Annual maintenance has been limited to bare
minimum due to evaporation of State road
funds
•Without reconstruction the projected
minimum maintenance costs for the next five
years (CIP fund) would be $3.7M ($8.2M next
ten years)
•Deteriorating roads exacerbate deteriorating
property values
Where do your property tax dollars go?
Town Revenue Sources
Fund FY11 Budget Purpose
General Fund $12.6M Police, fire, parks, recreation programs,
Community Center, planning,
volunteers, seniors, finance, Channel
11, administration
HURF (gasoline tax)$1.3M Can only be used for streets –traffic
signals, signs, potholes, medians
Special Revenue
(grants)
$6.5M Can only be used for specific project
Debt Service $2.7M Can only be used to repay bonds
Capital Projects $10M When it’s gone, it’s gone
Why $29.6M
•Allows for long term planning –good pavement
management cannot be piece-mealed
•Bond issues will be broken up to keep cost to
taxpayers level
•By authorizing the full amount now it saves
election costs –each election is around $50,000
•First phase is $13.5M for Saguaro Boulevard,
Zones 6, 7 and 1 - further Council action will be
required before any more bonds can be sold
Current funding for roads
•HURF (gasoline taxes) = $1.3M per year for all
street maintenance, signage, traffic signals,
medians –not enough to reconstruct (cost to
mill/overlay is 7X more than slurry seal
coating)
•Road Districts dissolved with incorporation
(there were four and they issued bonds,
property owners paid for them until 1998)
WHY PROPOSE BONDS FOR STREETS
•Community equity –everyone uses roads and
everyone pays a little on their property tax bill
•Due to lack of funding proper street maintenance
has been deferred for several years
•The cost of projects is very favorable
•The cost of borrowing is very favorable
•Further delays will only increase the scope and
cost of maintenance
•As infrastructure deteriorates so do property
values
GENERAL OBLIGATION (GO) BONDS
•Repaid through ad-valorem property taxes
•Bonds are sold after project is bid
•Debt payments can be structured to remain
level regardless of how many bonds are issued
•Most efficient way to pay for infrastructure
that all residents benefit from
GO BONDS
•Must be approved by voters
•Town Council has to authorize each issue
•The total amount cannot exceed amount
voters authorized
•Can only be used for pavement management
program
PROJECTED TAX RATE IMPACT ON PROPERTY
$13.5M 2012 Bonds
Assessor’s
Full Cash
Value
Average
Additional
Monthly Cost
(Residential)
Average
Additional
Annual Cost
(Residential)
Average Additional
Annual Cost
(Commercial)
$100,000 $2.75 $33.00 $110.00
$350,000 $9.63 $115.50 $386.00
$500,000 $13.75 $165.00 $552.00
$1,000,000 $27.50 $330.00 $1,104.00
Assumptions:
Flat level of assessed valuations
15 year repayment schedule
Average tax rate increase = $0.33 - $0.42
Tax Impact to Residents
Secondary property tax rate
TIMETABLE
•Call the election Jan 2011
•Community Outreach Feb-Nov
•Date of election Nov 2011
•1st Bond sale Feb 2012
•Start construction Mar–June
•Levy for 1st debt payment Aug 2012
•Tax on property tax bill Sept 2012
•2nd Bond sale (if authorized) July 2014
•3rd Bond sale (if authorized) July 2017
QUESTIONS?
REPORT TO
FOUNTAIN HILLS TOWN COUNCIL
2nd QUARTER
PROGRESS ON
COUNCIL GOALS
FOR FY2010-11
Presented by
Richard L. Davis, Town Manager
January 20, 2010
Page 1 of 10
During a goal setting retreat on January 14, 2010, the Town Council established eight primary goals for Fiscal
Year 2010-11. Management staff held a follow-up meeting to develop specific objectives and identify resources
necessary to carry out the goals established by the Council.
The following graph depicts progress that the staff has made toward achieving all goals since the beginning of
FY2010-11:
0 10 20 30 40 50 60 70 80 90 100
Recreational Opportunities and Amenities
Public Safety, Health, and Welfare
Maintain and Improve Community Infrastructure
Economic Vitality
Civic Responsibility
Civility
Environmental Stewardship
Education, Learning, and Culture
PERCENT COMPLETE
PROGRESS TO COUNCIL GOALS FOR FISCAL YEAR 2010 -11
Quarter 1
Quarter 2
OVERVIEW
Page 2 of 10
Goal 1
Education, Learning, and Culture: Enrich our community by providing citizens with opportunities to
improve their own lives and the lives of others.
Percent Complete: 50%
a. Investigate feasibility of partnering with FHUSD and/or other learning institutions to develop a program
of educational opportunities.
Staff has been working on developing a “Citizen’s Academy” program for residents of Fountain Hills. The
program includes six sessions where residents can register and attend to learn about the Town
government and community partnerships. The academy will be conducted on Wednesday evenings
beginning February 2, 2011, and participants will receive a certificate after completion of the program.
Staff is also working with the Fountain Hills Unified School District to explore opportunities for a
partnership regarding educational opportunities for residents and/or students.
b. Partner with the Veterans of Foreign Wars to hold a “Freedom Series” at the Community Center
highlighting the extraordinary people within our own community, with this year’s series focusing on
patriots who have demonstrated sacrifice to the nation.
Staff has met with John Pletz and Bo James of the VFW and discussed a series of four presentations that
would be held in March and April at the Community Center. The series will include participation from
local Boy Scout troops in the presentation of colors. Currently, the VFW is reviewing names and will
being shortly submitting such to staff. Mr. Pletz has identified two individuals who have agreed to be
presenters. Staff has also made contact with two BSA troops, 245 and 444, who stated that they too
would be willing to participate.
c. Partner with Ft. McDowell to present a “Yavapai Culture Day.”
Staff has met with representatives of Fort McDowell Yavapai Nation and presented this initiative. Tribal
council is currently evaluating desirability of participation. The newly formed Centennial Committee will
be working with Fort McDowell relative to the possible inclusion of this event as part of the Centennial
celebration.
d. Create opportunities to showcase local performing arts talent.
A performance by a local artist will kick off each of the planned concerts this spring at the amphitheater
in Fountain Park.
e. Encourage citizen development of more special events by simplifying/streamlining the Special Event
Permit application and process.
Department staff and the Special Event Committee continue to work to streamline the process for
permits. A presentation to the Council was made in September and the group is planning to complete
their work and make a presentation to the Council this spring. Any changes to the fees, if approved,
would then likely take effect with the new fiscal year.
f. Encourage public art and continue art walks.
Despite a difficult economy, several more pieces of art have been donated this year, with several more
scheduled for consideration. Planning is already well underway for the fall and winter schedule of
docent led art walks. Docent training is scheduled for later in October and the series of art walks will
run on the first Saturday of each month from November through April. The training manual for the
docents has been updated to reflect new art pieces acquired since last spring.
Page 3 of 10
Goal 2
Environmental Stewardship: Enrich our community by promoting and preserving our Town’s natural
assets.
Percent Complete: 60%
a. Partner with the McDowell Mountain Preservation Commission to develop educational experiences and
provide a workshop to teach residents about our natural environment.
The McDowell Mountain Preservation Commission worked with staff to provide a variety of events in
October to highlight McDowell Mountain Month. There are a number of guided hikes planned over the
winter and special activities at the trailhead at Eagles Nest. The Commission also had a booth at the
Chamber’s Art Fair in November to distribute maps of the trails in the Preserve. The group is also
planning to have a booth at the February Chamber Great Fair event.
b. Rezone all Town washes as open space to provide an additional measure of protection to the washes.
Staff has identified the Town-owned washes. However, rezoning would require notifications to be
mailed to thousands of residents per the Town Code or Town-wide newspaper ads with Council
approval. Staff made a presentation to Council regarding washes on October 28 and did not receive
clarification if this goal was still a priority. Since the washes are Town-owned, no development can take
place without prior approval. Clarification from Council relative to this initiative will be sought in
February.
c. Develop a plan to establish a storm water utility.
Staff held three internal meetings during the months of August and September to develop a proposal for
Council consideration of a future stormwater utility and associated fee. The research is based on the
following elements of stormwater costs:
a. Street sweeping
b. Catch basin maintenance, inspection, cleaning
c. Wash maintenance
d. Storm water small system modifications and repairs
e. Public awareness/education
f. State/Federal regulatory compliance (including dams)
The next step was to develop the methodology for calculating any stormwater fee, as well as
determining how much the fee would be. A plan for such a fee was presented on October 28 at the
Council’s Annual Planning Retreat. Subsequent to this presentation, staff acquired and provided other
information requested by Council. Administration stands ready to provide additional information or to
advise the Council with regard to implementation as requested.
d. Continue to support water conservation programs, e.g., use of effluent.
The Town currently works with the Sanitary District in the uses of effluent water for landscaping in
Golden Eagle, Desert Vista and Fountain Park. The Town holds a Type 2 Class A+ Reclaimed Water
General Permit through the Arizona Department of Environmental Quality. The Town is a member of
“Water Use It Wisely”, an organization that helps promote water conservation through Public Service
Announcements, printed material, and special event appearances.
Page 4 of 10
Goal 3
Civility: Enrich our community by promoting internal civility and promoting partne rships and other
opportunities that bring citizens together and foster an atmosphere of neighborliness and
cooperation.
Percent Complete: 60%
a. Develop for Council ratification a policy regarding appropriate behavior with regard to public and
internal interactions.
Staff has performed research into codes of ethics and conduct. This research has included several cities
and towns. We will be assembling proposed modifications to our current code of conduct by Spring
2011.
b. Present a civility and teamwork workshop to help Council and staff come together and improve
interaction.
Staff is in discussions with League of Cities and Towns and other sources to identify possible
speakers/presenters. We will identify a possible spring workshop date.
c. Develop and execute a program to proactively distribute factual information internally and externally by
utilizing Town communication resources.
The Town Manager is now directly involved in the production of the monthly citizen newsletter and
regularly meets with local press members. Staff has developed a new policy and plan relative to the use
of Channel 11 that will broaden opportunities to use this medium. In addition, a series of community
outreach meetings have been scheduled to provide residents with factual information about the
budget and a potential road bond. Administration is also exploring the feasibility of implementing a
new, web-based product that could expand our outreach.
d. Partner with non-profits, HOAs and faith-based organizations to promote “Meet Your Neighbor Week.”
Staff proposed the week of December 12th as Meet Your Neighbor Week. A Mayoral declaration and
publicity preceded this event. Publicity included press releases, Twitter, Facebook, website, letters to
faith-based organizations and service clubs, and a staff presentation to volunteers.
e. Maintain strong lines of communication with outside jurisdictions in order to identify opportunities for
partnerships.
Staff continues its interactions with myriad external organizations such as the Maricopa Association of
Governments, the Arizona Economic Development Association, the Greater Phoenix Economic Council,
the League of Cities and Towns, the International City and County Management Association, the
Government Finance Officers Association, and the list goes on. In addition, staff is busy organizing a
Collaboration Summit to identify opportunities for partnerships, to be held on January 13, 2011. We
now anticipate participation from Scottsdale, Payson, Paradise Valley, Queen Creek, and the Fort
McDowell Yavapai Nation. A final agenda has been set for this event.
Goal 4
Civic Responsibility: Enrich our community by identifying and supporting opportunities for
volunteerism that meaningfully impact our quality of life, promote community pride an d enhance
access to Town leadership.
Percent Complete: 66%
a. Partner with the Fountain Hills Cultural and Civic Association to encourage participation in the
“Volunteer Fair.”
The Town of Fountain Hills joined in partnership with the Fountain Hills Cultural & Civic Association for
the Second Annual Volunteer, Club & Organization Expo held on Wednesday, October 20, 2010. This
Page 5 of 10
event hosted 54 organizations and clubs from the community who had tables set up with members
ready to provide information and answer questions. There were social organizations, service and
support clubs, and clubs for kids and hobbyists. Residents were able to find out what volunteer
activities most interest them. The EXPO was open to all ages and was free to participating groups, and
free to the public.
b. Continue to build upon the success of “Make a Difference Day.”
Last year the event was known as “Make a Difference Day,” and this year it was called “Take Pride in
Fountain Hills Day.” This was an opportunity for residents to further enhance our beautiful Town by
coming together and offering 2-3 hours of volunteer service. The event kick-off was held at Golden Eagle
Park on Saturday, October 23. All ages were welcome.
There were a variety of worksite projects ready for the 100-120 volunteers. Projects included trash and
weed pick-up at some of the schools, planting a wildflower and desert garden at Fountain Park, cleaning
up around the Community Center, painting at Golden Eagle Park, and painting at the fire station. The
Town also invited the Extended Hands Food Bank truck to be located at the library parking lot from 9:00
a.m. to noon in order to further community spirit with the opportunity to donate food.
c. Work with the Mayor and Council to create a Community Enrichment Commission.
Staff has submitted a proposal to the Mayor regarding the formation of such a commission and the
consolidation of other commissions. This item was discussed further by the Council at their October 12
Strategic Planning Workshop. No further direction was provided by Council to continue pursuing this
initiative. The Mayor and Manager continue to discuss methods related to the more efficient use of
commissions. Currently, discussions are on-going relative to the possibility of utilizing working groups as
subsidiaries of commissions as a means of addressing critical and emerging community issues.
d. Remain engaged as a good regional and state partner to distribute information in order to inform voters
The Clerk’s office has dispersed relevant voter information to Customer Service Representatives, staff,
and volunteers working at Town Hall and the Community Center, which includes such items as to how to
look up voters’ assigned polling locations on the County’s website, how to download a sample ballots
on-line, access election information, in general, from the Maricopa County Election website in order to
assist voters during the August and November fall elections. The Clerk’s office opens at 6 a.m. and
remains accessible to the public on Election Day to ensure that electors have access to someone locally
who can assist with election questions as support for the County should the need arise. The Clerk’s
office is a Post Election Identification Site for Maricopa County for the convenience of those electors
who are required to bring in additional personal identification in order to have their votes counted.
Presentations were made to Town volunteers attending the August Cooler on August 3 and to the Men’s
Discussion Group on August 9 relating to where to find 2010 candidate information, obtaining an early
mail ballot, what the permanent early voting list is, questions on the voter registration form, and an
overview of election information available to the public on the Town’s website, the Maricopa County
Recorder’s website, as well as the Secretary of State’s website. The presentation at the August Cooler
also included an overview of the Clerk’s role and areas of responsibilities.
On July 22 and 23, the Town hosted the 2010 Annual Arizona Municipal Clerks’ Association Election
Training sponsored by the League of Arizona Cities and Towns, which provided an opportunity for city,
town, state, and county election officials to meet, exchange ideas, and review changes in State and
Federal law that affect the State’s election process.
The Clerk attends monthly Maricopa County Community Network Meetings along with a variety of
valley-wide community based groups at the County Recorder’s MCTEC Building. These meetings provide
an opportunity to discuss a variety of election related topics and provide an opportunity to review pre
and post election issues or concerns.
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e. Remain engaged and supportive of regional and state partnerships.
The Town continues its cooperation with MAG and ADOT to reconstruct Shea Blvd. and provide
walkways to various parts of the Town. In addition, staff has been collaborating with other smaller cities
to address the threats to library support. The staff’s organization of the 1st Annual Collaboration Summit
will also aid in keeping the Town engaged in regional partnerships. Recently, the Town was successful in
securing a partnership with Maricopa County DOT to resurface Shea Blvd. between HWY 87 and the
Town Limits. This will be accomplished at no cost to the Town and will be coordinated with work that is
slated for the intersection of Saguaro and Shea.
Goal 5
Economic Vitality: Enrich our community by partnering with local and/or regional organizations or
citizens to promote an economically sound and sustainable environment in wh ich to live, work, learn
and play.
Percent Complete: 50%
a. Market the Town for business location and expansion.
The Town continues to outreach to targeted groups to support business attraction and expansion
efforts.
The Town hosted a meeting with local shopping center leasing agents and owners. The meeting focused
on ways to partner in order to attract national retailers to these shopping centers. Eleven leasing agents
and/or owners were in attendance, and represented seven of the ten invited shopping centers. Ideas
and information were shared to jointly market the shopping centers and assist in bringing new
businesses to the Town.
Retail Activity:
Fountain Hills Wireless – leased space (1,195 +/- SF) in Fountain Hills Plaza; received permit for
tenant improvement plans and has opened in this new location.
Little Caesars Pizza – leased space (1,145 +/- SF) in Fountain Hills Plaza; demolition permit
approved; submitted tenant improvement plans.
Zusia’s Doggie Daycare – leased space (1,900 +/- SF) in The Crossings of Fountain Hills.
To support marketing efforts, staff has completed the inventory of vacant property on the north side of
the Avenue. The inventory includes information on the property owners and leasing agents, as well as a
map which shows location of each vacant first floor space. The information will be used to work with
the leasing agents on business attraction to the empty first floor spaces and to discuss town resources
available to them which may assist in filling empty spaces. The focus is to target attraction of local and
regional retailers and specialty shops.
Investigation into the various economic development tools available to attract businesses to the
community has begun. The Downtown Infill Incentive District is currently being researched to
determine the ability to use the program in Fountain Hills.
Enhancing local business vitality has also been a focus area. Staff worked on supporting local business
vitality through the Customer Loyalty Program. Efforts resulted in:
22.2% increase in businesses participating in the program since June (baseline is 54, currently
have 66 participating businesses). There is no change in the number of participating businesses
since last quarter.
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307.9% increase since June in filled customer loyalty cards (baseline is 38, currently have 155
filled loyalty cards in the program). Filled loyalty cards increased by 78.2% in the second
quarter, growing from 87 to 155 cards at the end of December.
Marketing efforts for the program included:
o Increasing resident awareness of the program through advertisements in the Fountain
Hills Times, MoneySaver coupon, posters and flyers in participating businesses, and
program brochures included in the mailing of dog and business licenses.
o The 11-week “Shop Local – Win Big” Customer Loyalty Program campaign culminated on
Saturday, October 30, with the drawing of eight winners for raffle prizes with values
ranging from $100 to $550. Additionally from October to December, six other residents
were awarded raffle prizes for participating in the program with values ranging from $25
to $50.
b. Enact land use regulations that encourage development in the downtown consistent the Downtown
Vision Plan.
Staff has drafted a Planned Area Development (PAD) ordinance that could assist in the development of
downtown parcels that are over five acres in size. This ordinance is being submitted for approval to the
Town Council in January 2011. Staff is also beginning to review the Town Center Commercial District
(TCCD) regulations in an effort to identify potential amendments that will encourage development
downtown in accordance with the Downtown Area Specific Plan. Staff has received recommendations
from Swaback Partners and the Urban Land Institute so far. Staff is scheduled to meet with
representatives of the Chamber of Commerce and BVAC in January 2011 for further input and discussion
of possible regulatory modifications that could be proposed to Council which would create a more
enticing environment for business location in the downtown area. This initiative has been named
“Project Vibrant.”
c. Develop and issue a Request for Proposals to investigate the feasibility of public-private partnerships in
the Lakeside District.
The application to the Arizona State Parks and the National Park Service for conversion of a portion of
Fountain Park property from public to private use is underway. The application process requires the
geographical boundaries to be identified. A surveyor was hired and the boundary delineation for the
application has been completed. The survey data will now be converted into a map to include in the
application. Prior to issuing a RFP, Arizona State Parks and the National Park Service will need to make a
determination on whether or not the requested geographical area within Fountain Park can be
“converted” to private use.
d. Investigate opportunities to bring a college or other educational outlet, a movie theater/entertainment
venue, and a hospital to Fountain Hills.
Investigation was done to identify other communities in the Valley who have done recent studies to
determine attraction opportunities for educational institutions and medical facilities. The purpose was
to determine community strategies, costs, and findings which may assist in developing a Fountain Hills
strategy. Two communities have been identified as having done recent studies.
The City of Peoria awarded a contract to conduct a comprehensive higher education recruitment
initiative. The initiative was divided into five phases, with a cost of $100,000. We have requested and
received a copy of Peoria’s Market and Feasibility Analysis for a higher educational institution. The
Market Feasibility Analysis, among other things, identifies the site criteria for college campuses and
outlines the evaluation process used to determine if a market exists for their educational offerings.
The City of Peoria also awarded a contract to conduct a healthcare study to conceptualize the city’s
short and long-term goals in the healthcare and biotech space, and perform a market analysis to
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understand the current healthcare and biotech landscape in Peoria. The market assessment has been
completed and a presentation of findings presented.
The City of Mesa hired a consultant to conduct a healthcare feasibility study, which was divided into two
phases. The first was to identify potential growth strategies by evaluating the need for additional
healthcare services based on expected population growth and existing healthcare providers and assets.
Phase two of the feasibility study analyzed the marketability of a specific site and provided a long-term
healthcare strategy plan. The initial feasibility study cost $61,309, with an additional cost of $54,627 for
a business development strategy. Both phases have a total cost of $115,936. The City of Mesa also
recently completed a higher educational feasibility study. Additional information on the studies,
findings and costs is being gathered.
e. Assemble a citizen Blue Ribbon Committee to develop a financial roadmap for the Town’s future.
Staff received direction from Council to proceed with the feasibility study of a public safety district.
Such formation would have a significant impact on the revenue structure of the Town. Staff has
recommended that no action be taken on the formation of the Blue Ribbon Committee until the final
presentation of findings relative to the public safety district. Staff has since concluded preliminary study
of the public safety district idea and provided findings to the Council in executive session. Staff is
currently working with the Mayor to establish a timetable and scope of work associated with a Blue
Ribbon Committee.
f. Prepare an Area Specific Plan for the Shea Boulevard corridor near Saguaro Boulevard, evaluating
rezoning possibilities that would increase the inventory of commercially zoned land.
No activity to date. As the project is similar in scope and detail to the Downtown Area Specific Plan,
staff recommends that a consultant should be hired to work under the department’s supervision. The
cost to hire a consultant is estimated at $35,000 and is not included in the current budget. Staff requires
Council direction as to whether this is still a priority so that this item can be included in the FY2011-12
budget. This direction will be sought in February.
g. Partner with local and/or regional groups to participate in the Arizona Centennial.
Councilmember Ginny Dickey and Community Services Director Mark Mayer are serving as committee
co-chairs. The full Committee continues to meet as a group to discuss the local events that might be
part of the celebration. In addition, the group is working with the Ft. McDowell Yavapai Nation and has
agreed to work cooperatively with the Tribe’s Centennial Committee. A full report will be provided to
Council at the January 20 meeting.
Goal 6
Maintain and Improve Community Infrastructure: Enrich our community by synergizing with local or
regional organizations to improve and preserve our valuable public improvements.
Percent Complete: 50%
a. Develop a fiscal plan to get us back on track with the pavement management plan.
Staff has developed a 35-year strategy for a pavement management plan to bring deteriorated
roadways back up to standards and into a sustainable management cycle. This strategy and the
accompanying fiscal plan, if implemented, will provide a roadmap of how to best address our
transportation infrastructure. Included in the FY2011-12 budget is a proposal to ask the voters to
authorize a bond issue in the amount of $29.6M for the pavement program through the next ten years.
Page 9 of 10
b. Market Adopt-a-Street as an option to residents as well as businesses.
Two articles have appeared in the AveNEWS in the last four months promoting Adopt-a-Street as
available to individual residents. In addition, the Town Manager has met with the Adopt-a-Street
administrator to clarify guidelines and policy associated with resident participation in Adopt-a-Street.
c. Explore citizen satisfaction with Town services and infrastructure.
Staff gathered sample citizen surveys from other municipalities and composed a draft citizen survey.
The survey will focus on measuring customer satisfaction with Town services. The Manager has
completed the second draft of a survey that will be executed in January.
d. Evaluate our Town’s energy, technological, and connectivity potential.
The Town has completed Level 2 Energy Audits on approximately 100,000 square feet of Town-owned
buildings. The audits are part of the grant the Town received through the Arizona Commerce
Department Energy Office. As part of these energy audits the Town will also be registering its Town-
owned buildings in the EPA’s Energy Star “Portfolio Manger.” This is a free, web-based program that
helps track and monitor energy consumption for each building. It also has the ability to recognize ways
to save energy and help organizations obtain the nationally recognized “Energy Star” rating for each
building. As a result of the audits, it had been determined that the Town would benefit the most by
doing the following: updating our Energy Management System; installation of five new separate mini-
split AC units to service our IT server and telecommunications rooms; and conduct a lighting retrofit
program in selected Town-owned buildings. After the new equipment is installed, the Town will be able
to utilize the “Energy Star Portfolio Manager” program to track and monitor energy consumption for
each of the buildings.
Goal 7
Public Safety, Health, and Welfare: Enrich our community by developing or partnering on programs
that encourage citizens to actively participate in creating a safe and healthy Town.
Percent Complete: 50%
a. In cooperation with local businesses, reintroduce a program rewarding helmet use by youths.
Fire Chief Scott LaGreca has discussed with Mr. Bob Couture, Fountain Hills High School’s Career and
Technical Education Department, the possibility of producing a Public Safety Announcement on
bike/helmet safety and is in the process of reviewing the past program for lessons learned in order to
improve and reintroduce the program. The Chief has also secured LaScala certificates to be awarded to
kids “caught” using their helmets.
b. Continue “Public Safety Day” and build in more elements related to provident living.
The Public Safety Advisory Commission is currently planning the 2011 Public Safety Day which is set for
Saturday, February 5, 2011, at Fountain Park.
c. Work with the Maricopa County Sheriff’s Office to introduce a Safe House program in Fountain Hills.
Staff is working with MCSO staff to implement a Safe House program in concert with the Block Watch
program. The concept is that specific homes in the community will be designated as a safe house for
children to seek help when they feel threatened; the homes would be designated with signage that
children can easily recognize as a safe place to go. This program will be launched in the Spring.
d. Hold a “Community Health and Wellness Fair” in the spring at the Community Center.
Funds for this program were eliminated from the proposed original budget due to anticipated budget
revenue shortfalls. Alternatives are currently being discussed and advice will be sought from Council in
February.
Page 10 of 10
e. Actively participate with the Fountain Hills Youth Substance Abuse Prevention Coalition to reduce
substance abuse in Fountain Hills.
Staff met with the Coalition coordinator on October 7 to begin development of strategies and identify
potential collaborative efforts. Meanwhile, the administrative policy addressing Channel 11 has been
revisited to facilitate the cable casting of coalition informational meetings. Staff has met with coalition
leaders to coordinate a legislative response to the recent passage of Prop. 203. That ordinance is slated
for Council consideration on January 6.
Goal 8
Recreational Opportunities and Amenities: Enrich our community by developing programs or
empowering local organizations or citizens to create and promote activities/events an d venues for
all age groups.
Percent Complete: 60%
a. Develop an urban trail system master plan including connectivity between parks and other activity
centers.
Development Services staff has held numerous meetings with Community Services staff, as well as the
Town Manager, in order to identify and coordinate the Town’s current and potential urban trail
networks. Staff has developed a draft urban trail master plan and is currently compiling the additional
trail identification, e.g., difficulty level, and type (walking, biking, etc,). The plan was presented at
Council’s Annual Planning Retreat on October 28th. This plan designates routes or circuits utilizing
existing facilities and infrastructure. The objectives of the urban trail master plan are (1) encourage
healthy recreational choices that increase physical activity; (2) encourage citizen use of trails and
walkways; (3) make optimal use of existing bike lanes, sidewalks, and trails; and (4) connect points of
interest with non-motorized transportation routes. The FY2011-12 budget will propose the marketing
and trail improvements.
b. Begin to develop and present programs for 5-12 grade students at the Community Center in cooperation
with the Boys and Girls Club.
Activities for grades 5-12 at the Community Center began earlier this fall with an interactive computer
games vendor at the facility. A second activity, a showing of a Harry Potter movie, was shown in mid-
October. A total of five activities have occurred thus far with more planned. More effort w ill also be
made to program for and attract middle school age youths to these events.
c. Develop and begin implementing a plan for making trails more visible and better used by residents.
A series of maps has been developed that shows all of the trails in the developed portions of
Town, including the Preserve and the ones adjacent to Fountain Park. In addition, a second map has
been developed that shows not only the trails in Town but those in the adjacent McDowell Mountain
Regional Park and in Scottsdale Sonoran Preserve. These maps are on the Town’s website and printed
copies are available on the Town kiosks. Lastly, the Town’s Trails and Preserve page on the website was
updated with additional information. A series of maps has been developed that shows all of the trails in
the developed portions of Town, including the Preserve and the ones adjacent to Fountain Park. In
addition, a second map has been developed that shows not only the trails in Town but those in the
adjacent McDowell Mountain Regional Park and in Scottsdale Sonoran Preserve. These maps are on the
Town’s website and printed copies are available on the Town kiosks. In addition, the Town’s Trails and
Preserve page on the website has been updated with additional information. Lastly, a series of themed
hikes into the Preserve are again being planned for later this winter and spring. The themed hikes have
proven popular. This season’s hike series will begin in early January and continue through early April.