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HomeMy WebLinkAbout161201ANOTICE OF THE REGULAR SESSION OF THE 'chars �Y''FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 6:00 P.M. - FOUNTAIN HILLS TOWN COUNCIL GROUP PHOTO TAKEN IN THE TOWN HALL COUNCIL CHAMBERS 6:30 P.M. — REGULAR SESSION WHEN: THURSDAY, DECEMBER 1, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2016\rl 61201 \1 6120 1 a.docx Last Printed: 11/23/2016 9:48 AM Page 1 of 4 REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Moment of Silence ADMINISTRATION of "Ceremonial Oaths of Office" to newly elected officials by Presiding Judge Robert Melton: Linda M. Kavanagh — Mayor Dennis Brown — Councilmember Art Tolis — Councilmember Cecil Yates- Councilmember ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) PRESENTATION of the Republic Services Community Grant by Operations Manager Jeff Fanelli and General Manager Tricia Ponce De Leon iii) RECOGNITION of the Fountain Hills High School 2016 Girl's 3A State Volleyball Champions. iv) RECOGNITION of the members in the inaugural class of the Leadership Academy. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from November 9, 2016. z:\council packets\2016\r161201\161201a.docx Last Printed: 11/23/2016 9:48 AM Page 2 of 4 2. CONSIDERATION of approving the FIRST AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT C2016-180 with Roadsafe Traffic Systems Inc, for the purchase of temporary traffic control in the amount not to exceed $20,000.00. 3. CONSIDERATION of CONFIRMING TOWN COUNCIL SUB -COMMITTEE MEMBER APPOINTMENTS FOR THE BALANCE OF FY2016/17 AND FY2017/18, as proposed by the Mayor Kavanagh, for the purpose of interviewing and recommending applicants to the Mayor to serve on the Town's boards and commissions: (i) Community Services Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Alan Magazine and Cecil Yates; (ii) McDowell Mountain Preservation Commission — Councilmembers Dennis Brown, Art Tolis, and Cecil Yates; (iii) Planning and Zoning Commission — Vice Mayor Nick DePorter, Councilmembers Dennis Brown and Cecil Yates; (iv) Strategic Planning Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Henry Leger and Art Tolis; (v) Board of Adjustment — Councilmembers Dennis Brown, Henry Leger and Alan Magazine; (vi) Sisters Cities Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Henry Leger and Alan Magazine; and (vii) Building Safety Board of Appeals — Councilmembers Dennis Brown, Cecil Yates and Art Tolis. 4. CONSIDERATION of approving a FAIR/FESTIVAL LIQUOR LICENSE APPLICATION for the International Cancer Advocacy Network (Marcia Horn) for the promotion of a fund raiser to be held on Avenue of the Fountains, in conjunction with the Fountain Hills Sculpture and Wine Experience, from 10:00 AM to 5:00 PM, Friday, January 13, 2017, through Sunday, January 15, 2017. 5. CONSIDERATION of RESOLUTION 2016-39, approving the Amendment One to the Intergovernmental Agreement with the County of Maricopa relating to the maintenance, improvement and management of outdoor recreation opportunities in the Town's McDowell Mountain Preserve and the County's McDowell Mountain Regional Park and ratifying the Town Manager's execution of the Amendment. 6. CONSIDERATION of Ordinance 16-12, amending the Town of Fountain Hills Town Code, Chapter 9, Article 9-4, Section 9-4-3, Rules and Regulations at Town Owned Parks. z:\council packets\2016\r161201\161201a.docx Last Printed: 11/23/2016 9:48 AM Page 3 of 4 REGULAR AGENDA 7. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding proposed Town of Fountain Hills Noise Regulations. 8. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 071 with Infrastructure Asset Management, LLC in the amount of $106,245.00 for pavement performance data collection and reporting. 9. CONSIDERATION of RESOLUTION 2016-37, declaring as a public record that certain document filed with the Town Clerk and entitled "Amendments to Town Code Chapter 3, Article 3, Procurement, dated December 1, 2016. 10. CONSIDERATION of ORDINANCE 16-13, adopting the "Amendments to Town Code Chapter 3, Article 3, Procurement, dated December 1, 2016" by reference and amending the Town of Fountain Hills Town Code, Chapter 3, Article 3, by revising provisions related to procurement. 11. CONSIDERATION of RESOLUTION 2016-36, adopting the Town of Fountain Hills Procurement Policy dated December 1, 2016. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 23rd day of November, 2016. % 112&,— Nancy Walter, Acting Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\rl 61201 \1 6120 1 a.docx Last Printed: 11/23/2016 9:48 AM Page 4 of 4 NOTICE OF THE REGULAR SESSION OF THE 'chars �Y''FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Vice Mayor Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 6:00 P.M. - FOUNTAIN HILLS TOWN COUNCIL GROUP PHOTO TAKEN IN THE TOWN HALL COUNCIL CHAMBERS 6:30 P.M. — REGULAR SESSION WHEN: THURSDAY, DECEMBER 1, 2016 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2016\rl 61201 \1 6120 1 a.docx Last Printed: 11/23/2016 9:48 AM Page 1 of 4 REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Moment of Silence ADMINISTRATION of "Ceremonial Oaths of Office" to newly elected officials by Presiding Judge Robert Melton: Linda M. Kavanagh — Mayor Dennis Brown — Councilmember Art Tolis — Councilmember Cecil Yates- Councilmember ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) PRESENTATION of the Republic Services Community Grant by Operations Manager Jeff Fanelli and General Manager Tricia Ponce De Leon iii) RECOGNITION of the Fountain Hills High School 2016 Girl's 3A State Volleyball Champions. iv) RECOGNITION of the members in the inaugural class of the Leadership Academy. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from November 9, 2016. z:\council packets\2016\r161201\161201a.docx Last Printed: 11/23/2016 9:48 AM Page 2 of 4 2. CONSIDERATION of approving the FIRST AMENDMENT TO COOPERATIVE PURCHASING AGREEMENT C2016-180 with Roadsafe Traffic Systems Inc, for the purchase of temporary traffic control in the amount not to exceed $20,000.00. 3. CONSIDERATION of CONFIRMING TOWN COUNCIL SUB -COMMITTEE MEMBER APPOINTMENTS FOR THE BALANCE OF FY2016/17 AND FY2017/18, as proposed by the Mayor Kavanagh, for the purpose of interviewing and recommending applicants to the Mayor to serve on the Town's boards and commissions: (i) Community Services Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Alan Magazine and Cecil Yates; (ii) McDowell Mountain Preservation Commission — Councilmembers Dennis Brown, Art Tolis, and Cecil Yates; (iii) Planning and Zoning Commission — Vice Mayor Nick DePorter, Councilmembers Dennis Brown and Cecil Yates; (iv) Strategic Planning Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Henry Leger and Art Tolis; (v) Board of Adjustment — Councilmembers Dennis Brown, Henry Leger and Alan Magazine; (vi) Sisters Cities Advisory Commission — Vice Mayor Nick DePorter, Councilmembers Henry Leger and Alan Magazine; and (vii) Building Safety Board of Appeals — Councilmembers Dennis Brown, Cecil Yates and Art Tolis. 4. CONSIDERATION of approving a FAIR/FESTIVAL LIQUOR LICENSE APPLICATION for the International Cancer Advocacy Network (Marcia Horn) for the promotion of a fund raiser to be held on Avenue of the Fountains, in conjunction with the Fountain Hills Sculpture and Wine Experience, from 10:00 AM to 5:00 PM, Friday, January 13, 2017, through Sunday, January 15, 2017. 5. CONSIDERATION of RESOLUTION 2016-39, approving the Amendment One to the Intergovernmental Agreement with the County of Maricopa relating to the maintenance, improvement and management of outdoor recreation opportunities in the Town's McDowell Mountain Preserve and the County's McDowell Mountain Regional Park and ratifying the Town Manager's execution of the Amendment. 6. CONSIDERATION of Ordinance 16-12, amending the Town of Fountain Hills Town Code, Chapter 9, Article 9-4, Section 9-4-3, Rules and Regulations at Town Owned Parks. z:\council packets\2016\r161201\161201a.docx Last Printed: 11/23/2016 9:48 AM Page 3 of 4 REGULAR AGENDA 7. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding proposed Town of Fountain Hills Noise Regulations. 8. CONSIDERATION of approving COOPERATIVE PURCHASE AGREEMENT C2017- 071 with Infrastructure Asset Management, LLC in the amount of $106,245.00 for pavement performance data collection and reporting. 9. CONSIDERATION of RESOLUTION 2016-37, declaring as a public record that certain document filed with the Town Clerk and entitled "Amendments to Town Code Chapter 3, Article 3, Procurement, dated December 1, 2016. 10. CONSIDERATION of ORDINANCE 16-13, adopting the "Amendments to Town Code Chapter 3, Article 3, Procurement, dated December 1, 2016" by reference and amending the Town of Fountain Hills Town Code, Chapter 3, Article 3, by revising provisions related to procurement. 11. CONSIDERATION of RESOLUTION 2016-36, adopting the Town of Fountain Hills Procurement Policy dated December 1, 2016. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 13. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 14. ADJOURNMENT. DATED this 23rd day of November, 2016. % 112&,— Nancy Walter, Acting Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2016\rl 61201 \1 6120 1 a.docx Last Printed: 11/23/2016 9:48 AM Page 4 of 4