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HomeMy WebLinkAboutRes 2016-33RESOLUTION 2016-33 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, APPROVING THE REVISED TOWN ORGANIZATIONAL CHARTS FOR THE ADMINISTRATION DEPARTMENT AND THE COMMUNITY SERVICES DEPARTMENT, REVISED 2016-17 PAY PLAN, REVISED SCHEDULE OF AUTHORIZED POSITIONS AND REVISED JOB DESCRIPTION TO RECLASSIFY THE TOURISM COORDINATOR POSITION TO COMMUNICATION AND MARKETING COORDINATOR. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the "Town Council") approved Resolution No. 2016-10 on June 2, 2016, approving the Town of Fountain Hills Organizational Chart, the 2016-17 Pay Plan, the Schedule of Authorized Positions and the Employee Job Descriptions (collectively, the "Staffing Authorization"); and WHEREAS, the Town Council desires to revise the Staffing Authorization to incorporate reclassifying the Tourism Coordinator position to the Communication and Marketing Coordinator (the "Reclassification"). NOW, THEREFORE, BE IT RESOLVED BY TIIE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Town Council hereby approves and authorizes the Reclassification and directs that the necessary related changes be made to (i) the Town of Fountain Hills Organizational Charts for the Administration Department and the Community Services Department, (ii) the 2016-17 Pay flan, (iii) the Schedule of Authorized Positions and (iv) the employee job description for Communication & Marketing Coordinator, all in substantially the form attached hereto as Exhibit A and incorporated herein by reference. SECTION 3. The Reclassification shall become effective January 1, 2017. SECTION 4. The Mayor, the Town Manager, the Town Cleric and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, December 15, 2016. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: lnda M. K nagh, M yor REVIEWED BY - Grady E. Miller, o n Manager 2830917.1 JJ� IWIN s APPIRVED AS TO FORM: Andrew J. McGuire, Town Attorney EXHIBIT A TO RESOLUTION 2016-33 [Revised Staffing Authorization] See following pages. 2830917.1 11 Town Manager Executive Assistant I Communication & Marketing Coordinator (.2) (shared with Community Services) Volunteer Administrative Economic 0 1 1 0 Finance Director Town Clerk Development Coordinator Services Director Director Accountant Network and IT Administrator *Customer Service Rep II (.S) *Accounting Clerk (.63) *Accounting Clerk (.63) Full Time Shared Full Time * Part time 11 aDirector I Executive Assistant Senior Services Events & Operations Recreation Supervisor =Supervisor Supervisor Parks Supervisor Communication & Marketing Coordinator (.8) (shared with Administration) Rec. rnnrrlinarnr B.ec_Ciip *Lead Park Attend. (.49) *Park Attendant (.32) *Park Attendant (.39) *Park Attendant (.48) *Park Attendant (.12) *Park Attendant (.30) Meals Coordinator C.T5J *Senior Services Activities Coordinator (.58) 01"" TMVTM Assistant (.45) Community Center Operations Coordinator *Operations Sup Worker (.71) *Operations Sup Worker (.09) *Operations Sup Worker (.08) *Operations Sup Worker (.70) *Operations Sup Worker (.07) Park Operations Lead Park Operations Lead Park Operations Lead *Customer Service Rep 1 (.35) Full Time Shared Full Time * Part time 2016-17 Exempt Positions Position Title Minimum Maximum Finance Director $ 89,676 $ 127,529 Public Works Director 88,300 125,571 Development Services Director 88,300 125,571 Town Engineer 84,884 120,713 Administrative Services Director 79,437 112,968 Community Services Director 79,129 112,529 Court Administrator 70,886 100,807 Town Clerk 65,165 92,671 Economic Development Director 63,352 90,094 Chief Building Official/Plans Examiner 62,706 89,174 Street Superintendent 61,391 87,304 Senior Planner 61,139 86,945 Network and Information Technology Administrator 57,532 85,697 Recreation Supervisor 56,940 80,975 Parks Supervisor 55,003 78,220 Facilities/Environmental Supervisor 53,483 76,059 Events and Operations Supervisor - Comm. Ctr. 51,799 73,663 Executive Assistant to Town Manager/Council 51,434 73,144 Senior Services Supervisor 49,332 70,156 Accountant 47,476 67,516 Recreation Program Coordinator 47,476 67,516 Communications and Marketing Coordinator" 47,476 67,516 Volunteer Coordinator 47,476 67,516 Community Center Operations Coordinator 47,476 67,516 ** Communications and Marketing Coordinator was formerly Tourism Coordinator 2016-17 Non -Exempt Positions Position Title Minimum Maximum GIS Technician/CAD Operator $ 24.22 $ 34.44 Traffic Signal Technician II 23.62 33.60 Civil Engineer Inspector 21.03 29.91 Code Enforcement Officer 19.74 28.07 Executive Assistant 19.74 28.07 Fleet Mechanic/Open Space -Landscape Specialist 19.25 27.38 Park Operations Lead 19.25 27.38 Facilities Maintenance Technician 17.82 25.35 Building Permit Technician 17.36 24.69 Senior Court Clerk 16.89 24.01 Street Maintenance Technician 16.89 24.01 Court Clerk 16.14 22.96 Financial Services Technician 16.14 22.96 Accounting Clerk 15.62 22.21 Customer Service Representative 11 15.62 22.21 Senior Services Activities Coordinator 15.28 21.73 Lead Park Attendant 15.28 21.73 Customer Service Representative I 13.92 19.79 Home Delivered Meals Coordinator 13.61 19.36 Groundskeeper 13.61 19.36 Operations Support Worker 13.61 19.36 Custodian 12.58 17.89 Park Attendant 12.58 17.89 Senior Services Assistant 12.58 17.89 Schedule of Authorized Positions Administration Town Manager FY 16-17 FY 16-17 FY 16-17 Administrative Services Director Current Proposed Proposed Position Title FTE FTE change FTE Municipal Court 1.00 no change 1.00 Presiding Judge 0.63 no change 0.63 Court Administrator 1.00 no change 1.00 Senior Court Clerk 1.00 no change 1.00 Court Clerk 1.00 no change 1.00 Finance Director Authorized FTE 3.63 no change 3.63 Administration Town Manager 1.00 no change 1.00 Administrative Services Director 1.00 no change 1.00 Executive Asst to Town Mgr/Council 1.00 no change 1.00 Town Clerk 1.00 no change 1.00 Volunteer Coordinator 1.00 no change 1.00 Economic Development Director 1.00 no change 1.00 Communication and Marketing Coordinator - 0.20 0.20 Network & Information Technology Administrator 1.00 no change 1.00 Finance Director 1.00 no change 1.00 Accountant 1.00 no change 1.00 Financial Services Technician 1.00 no change 1.00 Accounting Clerk 1.26 no change 1.26 Customer Service Representative II 1.00 no change 1.00 Authorized FTE 12.26 12.46 Schedule of Authorized Positions Position - Title Public Works FY 16-17 FY 16-17 FY 16-17 Proposed Proposed Proposed FTE FTE change FTE Public Works Director 1.00 no change 1.00 Civil Engineering Inspector 1.00 no change 1.00 Executive Assistant 0.50 no change 0.50 Facilities/Environmental Supervisor 1.00 no change 1.00 Facilities Maintenance Tech 1.00 no change 1.00 Custodian 1.30 no change 1.30 Street Superintendent 1.00 no change 1.00 Fleet Mechanic/Open Space -Landscape Spec 1.00 no change 1.00 Traffic Signal Technician II 1.00 no change 1.00 Street Maintenance Technician 1.00 no change 1.00 Authorized FTE Schedule of Authorized Positions Position - Title Development Services 9.80 no change 9.80 FY 16-17 FY 16-17 FY 16-17 Proposed Proposed Proposed FTE FTE change FTE Development Services Director 1.00 no change 1.00 Executive Assistant 0.50 no change 0.50 Town Engineer 1.00 no change 1.00 Senior Planner 1.00 no change 1.00 GIS Technician/CAD Operator 1.00 no change 1.00 Code Enforcement Officer 1.00 no change 1.00 Chief Building Official/Plans Examiner 1.00 no change 1.00 Building Permit Technician 1.00 no change 1.00 Authorized FTE 7.50 no change 7.50 Schedule of Authorized Positions FY 16-17 FY 16-17 FY 16-17 Proposed Proposed Proposed Position - Title FTE FTE change FTE Community Services Community Services Director 1.00 no change 1.00 Recreation Supervisor 1.00 no change 1.00 Recreation Program Coordinator 2.00 no change 2.00 Tourism Coordinator 1.00 - - Communication and Marketing Coordinator - 0.80 0.80 Executive Assistant 1.00 no change 1.00 Parks Supervisor 1.00 no change 1.00 Park Operations Lead 3.00 no change 3.00 Lead Park Attendant 0.49 no change 0.49 Park Attendant 1.96 no change 1.96 Groundskeeper 1.00 no change 1.00 Events & Operations Supervisor - CC 1.00 no change 1.00 Operations Coordinator - Community Center 1.00 no change 1.00 Operations Support Worker 1.65 no change 1.65 Customer Service Representative I 0.88 no change 0.88 Senior Services Supervisor 1.00 no change 1.00 Senior Services Activities Coordinator 0.58 no change 0.58 Home Delivered Meals Coordinator 0.75 no change 0.75 Senior Services Assistant 0.45 no change 0.45 Authorized FTE 20.76 20.56 Total Authorized FTE 53.95 53.95 FOUNTAIN HILLS, ARIZONA 1W 'bat is %0 Job Title: Communication & Marketing Coordinator Department: Community Services & Administration Immediate Supervisor: Recreation Supervisor and Town Manager FLSA Status: Exempt Job Description BRIEF DESCRIPTION OF THE JOB: Coordinates and assists with the Town's Communication and Marketing efforts. Promotes and develops various strategies, including special events, marketing, tourism, partnerships, press releases, and other branding efforts. Analyzes the effectiveness of various Tourism, Marketing, and Communication strategies. Exercises a high degree of discretion, independent judgment, and courtesy in all interactions with the public. Under direction from the Town Manager, is responsible for disseminating and communicating information about the Town to residents, businesses, community groups, and the media. Promotes the Town's image and may function as a media liaison, and handles community relations. Coordinates electronic and print media activities, advertising; writing articles for publication; and graphic design. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength ESSENTIAL FUNCTIONS Code 1 S Plan, organize, implement and analytically evaluate tourism programs; maintain and regularly update the Town's Tourism website and social media posts; create and regularly update the Town's special event calendar. 2 S Researches facts, develops concepts, and drafts text for printed materials, including fliers, articles, ads and brochures, coordinates graphic design of materials. 4 L Under the direction of the Recreation Supervisor, collaborates with organizations such as local businesses, the Chamber of Commerce, Fort McDowell, AZ Office of Tourism, Arizona Tourism Alliance and other regional/state organizations to promote and support the local economy 5 S Under the direction of the Town Manager, prepares or coordinates the preparation of calendars, social media communications, website information, newsletters, brochures, public service announcements, news releases, and other communication services and informational reports or documents related to Town activities and services. Responsible for correspondence, editorials, and other communications as directed. 6 L Under the direction of the Town Manager, may handle community relations by answering questions from citizens, organizing and operating Town booths at events, serving as Town liaison/representative at meetings, and performing internal communication tasks. 7 L Performs other duties as assigned, including assisting with special events, research and written communication on behalf of the Town, conducting survey and focus groups to obtain and/or disseminate information. May also assist in grant writing and budgetary estimates. * See page 3 — Overall Physical Strength Demands Revised 12/01/2016 Adopted 12/15/2016 FOUNTAIN HILLS, ARIZONA JOB REQUIREMENTS: Job Description JOB REQUIREMENTS Formal Education / Work requires broad knowledge in a general professional or technical field. Knowledge Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in, Public Relations, Journalism, Marketing, Public Administration, Tourism or a closely related field. Other knowledge requirements include the general theories, principles, and practices of marketing, public relations, public information, and basic communication techniques. Effective oral presentation skills, and the ability to organize and clearly present information in an interesting manner, both verbally and in writing is essential. Experience One to three years experience involving marketing, programming and coordinating tourism, special events, public relations or related field or activities is required. Certifications and Valid driver's license with a good driving record. Must have the ability to work a Other Requirements flexible schedule to include occasional evenings, weekends and holidays. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read technical information and data, policies, guidelines, and procedures at a college level. Also requires the ability to interpret and utilize the English language and terminology used by various media. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division and percentages Writing Work requires the ability to write reports, policies, goals, and objectives in a manner that is creative to ensure audience interest. Managerial Coordinating activities to meet deadlines Budget Responsibility May assist with preparation of annual tourism budget Supervisory / Coordinates activities in order to ensure consistency to further Town Tourism and Organizational Control Communication efforts Complexity Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Work requires a high level of interaction with others outside the Town and requires Relations Skills exercising considerable initiative and independent judgment that supports Town efforts. Requires the ability to establish and maintain effective working relationships with coworkers, Town management, business owners, contractors, media personnel, citizens, and the general public. Revised 12/01/2016 Adopted 12/15/2016 FOUNTAIN HILLS, ARIZONA OVERALL PHYSICAL STRENGTH DEMANDS: Job Description ❑ Sedentary XX Light ❑ Medium ❑ Heavy ❑ Very Heavy S=sedentary L=Light M=Medium H=Heavy VH=Very Heavy Exerting up to 10 lbs. Exerting up to 20 lbs. Exerting 20-50 lbs. Exerting 50-100 lbs. Exerting over 100 lbs. occasionally or negligible occasionally, l0lbs. occasionally, 10-25 lbs. occasionally, 25-50 lbs. occasionally, 50-100 lbs. weights frequently; sitting frequently, or negligible frequently, or up to 10-20 frequently, or up to 10-20 frequently, or up to 20-50 most of the time amounts constantly OR lbs. constantly. lbs. constantly. lbs. constantly. Kneeling requires walking or Retrieving items from the ground Crouching R Retrieving items from the ground standing to a significant R Retrieving items from the ground Bending R degree. Twisting R Retrieving items from the ground or from shelving PHYSICAL DEMANDS: C = Continuously F = Frequently O = Occasionally R = Rarely N = Never 2/3 or more of the time From 1/3 to 2/3 of the time Up to 1/3 of the time Less than 1 hour per week Never occurs This is a description of the way this job is currently performed,- it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting F Deskwork Walking F Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/PullingPushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retrieving items from the ground Crouching R Retrieving items from the ground Crawling R Retrieving items from the ground Bending R Retrieving items from the ground Twisting R Retrieving items from the ground or from shelving Climbing R Ladder Balancing R Ladder Vision F Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Revised 12/01/2016 Adopted 12/15/2016 FOUNTAIN HILLS, ARIZONA Job Description MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer. ENVIRONMENTAL FACTORS: D = Daily W = Several M = Several S = Seasonally N = Never Times Per Week I Times Per Month HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Warehouse Extreme Shop Hazards N Temperatures S Chemical Recreation Center Noise and Other (see 2 Below) Hazards N Vibration N Electrical N Wetness/Humidity N Hazards Fire Hazards N Respiratory N Hazards Explosives N Physical Hazards N Communicable Diseases N Physical Danger or N Abuse Other (see 1 Below PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: PRIMARY WORK LOCATION Office Environment X Warehouse Emergency Situations Shop Frequent Change of Tasks Vehicle Irregular Work Schedule/Overtime Outdoors Performing Multiple Tasks Simultaneously Recreation Center Working Closely with Others as Part of a Team Other (see 2 Below) Tedious or Exacting Work C = Continuously F = Frequently O = Occasionally R = Rarely N = Never 2/3 or more of the time I From 1/3 to 2/3 of the time Up to 1/3 of the time I Less than 1 hour per week Never occurs NON-PHYSICAL DEMAND Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Nois /Dis cting Environment F Other see 3 below (3) Revised 12/01/2016 Adopted 12/15/2016