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HomeMy WebLinkAbout111006AREVISED: 10/3/11 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 6, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1- 602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Me eting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Mr. Kurt Beckman, Christ Church  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) November 8, 2011 Election Reminders: This will be the Town’s first all mail ballot election; ballots will be mailed on October 13th to each voter who is registered by the October 10th registration deadline. Publicity Pamphlets for the November 8, 2011, Bond Election, were mailed last week to each household in which a registered voter resides. The Publicity Pamphlet is also available on the Town’s election website or at Town Hall. Any questions on voter registration status, contact the Town Clerk’s office (480-816- 5100) or the Maricopa County Recorder’s office (480-506-1511).  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) ROTATION of the VICE MAYOR POSITION to Councilmember Dickey. Pursuant to Section 2-2-2 of the Fountain Hills Town Code, each member of the Council, except the Mayor, shall serve an eight-month term as Vice Mayor and shall perform the duties of the Mayor during his absence or disability. ii) The Mayor will read a PROCLAMATION declaring October 2011, McDowell Mountain Month. iii) The Mayor will read a PROCLAMATION declaring October 2011, Fire Prevention Month. iv) The Mayor will read a PROCLAMATION recognizing Customer Service Week (October 3 – 7, 2011). v) PRESENTATION by Maricopa County Sheriffs’ Office Captain Joe Rodriquez regarding the “TEXT-A-TIP” PROGRAM. vi) PRESENTATION of the CERTIFICATE OF EXCELLENCE INVESTMENT POLICY awarded to the Town of Fountain Hills by the Association of Public Treasurers of the United States and Canada. vii) UPDATE regarding the TOWN BUSINESS OUTREACH ACTIVITIES to fill vacant office and retail space by Lori Gary, Economic Development Administrator, and an ECONOMIC UPDATE by Interim Town Manager Julie Ghetti. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 3 of 4 CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 13 and 15, 2011. 2. CONSIDERATION of RESOLUTION 2011-39, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 3. CONSIDERATION of authorizing a BUDGET TRANSFER in the amount of $138,000 within the Special Revenue Fund from miscellaneous line item to the Proposition 202 line item. 4. CONSIDERATION of RESOLUTION 2011-40, approving the First Amendment to Final Settlement Agreement with MCO Properties L.P. REGULAR AGENDA ITEMS 5. CONSIDERATION of APPOINTING one citizen to fill a vacancy on the Strategic Planning Advisory Commission (SPAC) for a term expiring on June 30, 2013. 6. CONSIDERATION of a request to extend the review period for an ENCROACHMENT PERMIT submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining area located in front of the restaurant as well as creating a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 7. CONSIDERATION of RESOLUTION 2011-35, approving an IGA between Maricopa County and the Town for access to the Fountain Hills McDowell Mountain Preserve through the use of adjoining trails in McDowell Mountain Regional Park. 8. CONSIDERATION of approving a Professional Services Agreement with the Boys & Girls Clubs of Scottsdale, McKee Branch in the amount of $80,000 for the fiscal period July 1, 2011, through June 30, 2012, to provide youth programs. 9. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Fountain Hills Community Theater in the amount of $72,240 for the fiscal period July 1, 2011 , through June 30, 2012, to sponsor theater performances for Fountain Hills residents. 10. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Extended Hands Food Bank in the amount of $30,250 for the fiscal period July 1, 2011, through June 30, 2012, to provide food and social service referral for Fountain Hills residents. 11. CONSIDERATION WITH POSSIBLE DIRECTION TO STAFF regarding a request by the Fountain Hills Chamber of Commerce relating to renaming a street in honor of the late Councilmember Keith McMahan under the Town's adopted naming policy. 12. COUNCIL DISCUSSION/DIRECTION to the Interim Town Manager/Finance Director Julie Ghetti. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 4 of 4 13. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Interim Town Manager/Finance Director Julie Ghetti. 14. ADJOURNMENT. DATED this 29th day of September 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED: 10/3/11 NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 6, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1- 602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Me eting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Mr. Kurt Beckman, Christ Church  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) November 8, 2011 Election Reminders: This will be the Town’s first all mail ballot election; ballots will be mailed on October 13th to each voter who is registered by the October 10th registration deadline. Publicity Pamphlets for the November 8, 2011, Bond Election, were mailed last week to each household in which a registered voter resides. The Publicity Pamphlet is also available on the Town’s election website or at Town Hall. Any questions on voter registration status, contact the Town Clerk’s office (480-816- 5100) or the Maricopa County Recorder’s office (480-506-1511).  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) ROTATION of the VICE MAYOR POSITION to Councilmember Dickey. Pursuant to Section 2-2-2 of the Fountain Hills Town Code, each member of the Council, except the Mayor, shall serve an eight-month term as Vice Mayor and shall perform the duties of the Mayor during his absence or disability. ii) The Mayor will read a PROCLAMATION declaring October 2011, McDowell Mountain Month. iii) The Mayor will read a PROCLAMATION declaring October 2011, Fire Prevention Month. iv) The Mayor will read a PROCLAMATION recognizing Customer Service Week (October 3 – 7, 2011). v) PRESENTATION by Maricopa County Sheriffs’ Office Captain Joe Rodriquez regarding the “TEXT-A-TIP” PROGRAM. vi) PRESENTATION of the CERTIFICATE OF EXCELLENCE INVESTMENT POLICY awarded to the Town of Fountain Hills by the Association of Public Treasurers of the United States and Canada. vii) UPDATE regarding the TOWN BUSINESS OUTREACH ACTIVITIES to fill vacant office and retail space by Lori Gary, Economic Development Administrator, and an ECONOMIC UPDATE by Interim Town Manager Julie Ghetti. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 3 of 4 CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 13 and 15, 2011. 2. CONSIDERATION of RESOLUTION 2011-39, approving an intergovernmental agreement with the Fort McDowell Yavapai Nation relating to Proposition 202 funding. 3. CONSIDERATION of authorizing a BUDGET TRANSFER in the amount of $138,000 within the Special Revenue Fund from miscellaneous line item to the Proposition 202 line item. 4. CONSIDERATION of RESOLUTION 2011-40, approving the First Amendment to Final Settlement Agreement with MCO Properties L.P. REGULAR AGENDA ITEMS 5. CONSIDERATION of APPOINTING one citizen to fill a vacancy on the Strategic Planning Advisory Commission (SPAC) for a term expiring on June 30, 2013. 6. CONSIDERATION of a request to extend the review period for an ENCROACHMENT PERMIT submitted by Carolyn Redendo (Sofrita, LLC) for the purpose of creating an outdoor seating and dining area located in front of the restaurant as well as creating a performance area for flamenco dancers and other entertainment on the public sidewalk at 16848 E. Avenue of the Fountains. 7. CONSIDERATION of RESOLUTION 2011-35, approving an IGA between Maricopa County and the Town for access to the Fountain Hills McDowell Mountain Preserve through the use of adjoining trails in McDowell Mountain Regional Park. 8. CONSIDERATION of approving a Professional Services Agreement with the Boys & Girls Clubs of Scottsdale, McKee Branch in the amount of $80,000 for the fiscal period July 1, 2011, through June 30, 2012, to provide youth programs. 9. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Fountain Hills Community Theater in the amount of $72,240 for the fiscal period July 1, 2011 , through June 30, 2012, to sponsor theater performances for Fountain Hills residents. 10. CONSIDERATION of a PROFESSIONAL SERVICES AGREEMENT with the Extended Hands Food Bank in the amount of $30,250 for the fiscal period July 1, 2011, through June 30, 2012, to provide food and social service referral for Fountain Hills residents. 11. CONSIDERATION WITH POSSIBLE DIRECTION TO STAFF regarding a request by the Fountain Hills Chamber of Commerce relating to renaming a street in honor of the late Councilmember Keith McMahan under the Town's adopted naming policy. 12. COUNCIL DISCUSSION/DIRECTION to the Interim Town Manager/Finance Director Julie Ghetti. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. Z:\Council Packets\2011\R10-6-11\111006A.docx Last printed 10/4/2011 7:23 AM Page 4 of 4 13. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Interim Town Manager/Finance Director Julie Ghetti. 14. ADJOURNMENT. DATED this 29th day of September 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.