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/ y�yTA1<N�l� z n NOTICE OF THE ,Ww MW SPECIAL SESSION OF �har is x%y° THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Vice Mayor Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 5:00 P.M. WHEN: MONDAY, APRIL 24, 2017 TUESDAY, APRIL 25, 2017 — TENTATIVE, only if needed WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh 1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF FOUNTAIN HILLS FY2017-18 BUDGET, including all proposed revenues, expenditures and programs for all Governmental funds. 2. ADJOURNMENT. DATED this 20th day of April, 2017. Bev�elyn F Be der, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2017\sp1170424 - fy2017-18 budget\170424a.docx Last Printed: 4/18/2017 11:00 AM Page 1 of 1 / y�yTA1<N�l� z n NOTICE OF THE ,Ww MW SPECIAL SESSION OF �har is x%y° THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Vice Mayor Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 5:00 P.M. WHEN: MONDAY, APRIL 24, 2017 TUESDAY, APRIL 25, 2017 — TENTATIVE, only if needed WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh 1. DISCUSSION WITH POSSIBLE DIRECTION relating to the PROPOSED TOWN OF FOUNTAIN HILLS FY2017-18 BUDGET, including all proposed revenues, expenditures and programs for all Governmental funds. 2. ADJOURNMENT. DATED this 20th day of April, 2017. Bev�elyn F Be der, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2017\sp1170424 - fy2017-18 budget\170424a.docx Last Printed: 4/18/2017 11:00 AM Page 1 of 1 TOWN OF FOUNTAIN HILLS PROPOSED BUDGET FY 2017-18 Grady Miller, Town Manager Craig Rudolphy, Finance Director April 24, 2017 Mission, Vision & Values In MISSION STATEMENT The Mayor &Town Council are charged with serving the best interests of the community by providing for its safety and well- being; respecting its special, small-town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. VISION STATEMENT Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit and strives to: ****Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetics and to living in balance with the Sonoran Desert; ****Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; ❖ Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; •:+ Be civic -minded and friendly, taking responsibility for our Town's success by building partnerships and investing our talent and resources. VALUES STATEMENT • We Value: • Civility • Civic Responsibility • Environmental Stewardship • Economic Vitality • Education, Learning and Culture • Maintain and Improve Community Infrastructure • Public Safety, Health and Welfare • Recreational Opportunities and Amenities Fl • INC Ak 5-Year Financial Overview $19.0 $17.0 $15.0 $13.0 0 $11.0 $9.0 $7.0 $5.0 GENERAL FUND PROJECTIONS (excludes transfers) FY2018-2022 Projected General Fund Revenues and Expenditures FY17-18 FY18-19 -NOTAL GENERAL FUND EXPENDITURES FY19-20 FY20-21 '/ OPERATING REVENUE Et1 $18.0 $15.0 $12.0 $9.0 $6.0 $3.0 GENERAL FUND PROJECTIONS (excludes transfers) General Fund Revenues (in millions) FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 ® Actual Q Projected I GENERAL FUND PROJECTIONS (excludes transfers) General Fund Expenditures (in millions) $17.9 $18.5 $18.0 $17.0 $16.0 $16.2 $15.1 $15.0 $12.7 $13.0 $12.0 $12.1 $9.0 $6.0 $3.0 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 A,Ahh, Actual Projected $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 GENERAL FUND PROJECTIONS FY13-14 FY14-15 General Fund State Shared Revenues (in millions) $5.2 $5.3 $5.3 $5.4 $5.4 $5.4 $4.9 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 _ Actual Q Projected FY20-21 FY21-22 11 $12.0 $10.0 $8.0 $6.0 $4.0 $2.0 $0.0 GENERAL FUND PROJECTIONS General Fund Local Sales Tax Revenues (in millions) $8.2 $7.9 FY13-14 FY14-15 FY15-16 FY16-17 Actual $9.8 $10.2 $9.0 $9.4 F $8.8 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 Projected 12 HURF REVENUES Source: League of Arizona Cities and Towns 2016 Municipal Policy Statement Roughly $250,000,000 1 $3,250,000 $2,750,000 $2,250,000 $1,750,000 $69,116 $1,250,000 $750,000 HURF HIGHWAY USER (HURF) REVENUE FUND 796 $800,475 $22,156 $858,874 $3,022 $927,440 $262,000 $18,985 $1,013,279 I $929,081 $250,000_- 2012-13 2013-14 2014-15 2015-16 2016-17 (est.) 2017-18 (est.) 0 HURF VLT ■ In Lieu FY17-18 BUDGET ASSUMPTIONS FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 New staff 1.00 0 0 0 0 MCSO Increase <2.6%> 10% 10% 10% 10% Rural Metro Increase 3.0% 3.0% 3.0% 3.0% 3.0% Inflation 0% 3.5% 3.5% 3.5% 3.5% Building Permits 96 86 73 64 69 Election Costs $0 $26,500 $0 $28,000 $0 Community Center debt payment subsidy $377,586 $381,754 $305,760 $0 $0 DEBT OVERVIEW M-7 OUTSTANDING BONDS at 7/1/18 Bond Purpose Type of Issue GO Refunding Road GO Construction Total GO Date of Interest Date of Original Principal Principal Outstanding Bond Issue Rate Maturity Amount Amount Retired Principal Total GO - Eagle Mtn 2,300,000 740,000 1,560,000 Grand Total $ 18,970,000 $ 6/1/2005 4.00 7/1/2019 $ 7,225,000 $ 6,460,000 $ 765,000 2.00- 12/18/2014 3.00 7/1/2020 7,565,000 2,855,000 4,710,000 14, 790, 000 9,315,000 5,475,000 Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 850,000 1,030,000 Total Rev 1,880,000 850,000 1,030,000 GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 740,000 1,560,000 Total GO - Eagle Mtn 2,300,000 740,000 1,560,000 Grand Total $ 18,970,000 $ 10,905,000 $ 8,065,000 GO General Obligation Bonds Rev Revenue Bonds Revenue Bonds include Community Center General Obligation Bonds include Library/Museum, Preserve and Saguaro Blvd. BUDGET OVERVIEW TOWN MANAGER'S FY2017-18 PROPOSED BUDGET $ 34,3 17, 62 2 (excluding transfers) Previous Fiscal Year Budgets • FY12 $33.9M • FY13 $30.9M • FY14 $41.2M • FY 15 $44.6M • FY16 $36.7M • FY17 $34.3M 20 BUDGET HIGHLIGHTS BUDGET ASSUMPTIONS • Revenue projections determined using trend analyses and flat percentage increases as well as estimates of building activity; they are our best guesses for future revenues • Modest increase in State Shared revenues for FY 2017-18 • Building permit activity projected to include permits for Adero Canyon, Firerock and Copper Ridge • Additional priority staffing levels were considered based on necessity • A cost of living adjustment of 2.5% will go into effect July 1, 2017, for all full-time and part-time employees BUDGET ASSUMPTIONS - CONTINUED • No inflation factor for FY17, 3.5% for subsequent years • Annual General Fund payment for Community Center was required beginning in FY16-17 • Adherence to the State -imposed Expenditure Limitation Law may limit the Town's ability to budget proposed capital projects • Maintaining existing levels of service although challenging (no new programs) • Public safety contracts increase 3.0% - 10.0% through FY21 • MCSO had a 2.6% decrease; future years 10% increase • Rural/Metro Fire has a 3.0% increase BUDGET ASSUMPTIONS - CONTINUED • TPT Construction Sales Tax Revenue included in Projections (impact of any legislation is unknown at this time) • The projections do not presume development of the former State Trust land within the next five years 2017-18 Budget Highlights • Continued Focus on adequate funding for Core Services with a structurally balanced budget. • 10 new Employee Positions Requested ($505,588) — 2 in Public Works ($115,700) — 2 in Development Services ($45,010) — 2 in Finance ($153,.400) — 2 in Community Services ($61,278) — 1 in Town Clerk ($68,000) — 1 in Economic Development ($62,,200) • 2 -.5 FTE new Employee Positions budgeted in FY17-18 ($45,010) • 2.5% adjustment to employees' salaries recommended at a cost of $78,790 2017-18 BUDGET HIGHLIGHTS Departmental Funding Requests: There were $1,807,412 in Core Services Supplemental Budget requests submitted with $1,598,942 recommended as follows: General Fund • Administration - $146,673 • General Government - $100,000 • Municipal Court - $2,355 • Public Works - $20,600 • Community Services - $63,589 • Fire & Emergency Medical/Law - $19,000 Other Funds • Economic Development Fund - $50,000 • Tourism Fund - $30,000 • Environmental Fund - $146,720 • Court Enhancement Fund - $53,155 • Facilities Replacement Fund - $906,850 • Development Fees Funds - $60,000 2017-18 Budget Highlights • Public Safety Increases total $93,630. — Law Enforcement 2.6% Contract Decrease — Fire Service 3% Contract Increase • No budget increases for Salt River Project Electrical • No budget increases for Chaparral City Water/EPCOR 2017-18 Budget Highlights • Continued focus on initiating and/or completing the Capital Improvement Plan (CIP)Projects: — Drainage — Miscellaneous $ 50,000 — Downtown Lighting Improvements 1001000 — Fire Station #2 Relocation Project 315501000 — Purchase and Install Chiller 501000 — Adero Canyon Trailhead 212851000 — Plaza Fountainside Courtyard Area Improvements 1451000 — Video Surveillance Cameras 50,000 — Fountain Hills Blvd. Widening 100,000 — Fountain Hills Blvd. Shoulder Paving 550,000 — Wayfinding Signs 100,000 — Contingency 69,800 Total $7,049,800 SUMMARY OF CHANGES 2017-18 BUDGET(EXCLUDES TRANSFERS) Expenditure Details 2016/17 2017/18 % Change SERVICE $ million $ million % Wages & Benefits $4.OM $4.1M 4.6% Maintenance/Utilities $4.1M $4.6M 11.1% Contractual Services $9.9M $10.4M 4.4% Supplies & Services $1.OM $1.7M 69.3% Capital Expense from all Funds $9.7M $7.8M (19.0)% Debt Service $2.9M $2.9M (0.5%) Internal Service/ Contingency $2.7M $2.8M 4.4% TOTAL $34.3M $34.3M 0.1% GENERAL FUND (EXCLUDES TRANSFERS) OPERATING BUDGETS ExpenditureDetails 2016/17 SERVICE $ Budget (revised) $ Budget $ Change % Council $72,545 $71,849 ($696) (1.0%) General Government $752,343 $1,369,057 $616,714 82.0% Administration, Finance, HR, IT, Legal $2,092,500 $2,342,476 $249,976 11.9% Court Services $321,254 $339,913 $18,659 5.8% Public Works, Facilities $1,059,334 $1,029,137 ($30,197) (2.9%) Development Services, Planning, Engineering $698,006 $748,840 $50,834 7.3% Community Services, Recreation and Culture, Parks, Community Center, Seniors $2,419,389 $2,352,113 ($67,276) (2.8%) Fire, Emergency Medical Services $3,405,877 $3,508,054 $102,177 3.0% Law Enforcement $3,814,531 $3,715,447 ($99,084) (2.6%) TOTAL OPERATING BUDGET $15,054,199 $15,985,843 $931,644 6.2% GENERAL FUND (EXCLUDES TRANSFERS) OPERATING BUDGETS - CHANGES Supplemental Budget Requests Contingency increase Rural Metro increase MCSO decrease Otherchanges Changes FY16-17 to FY17-18 $352,217 517,008 1021PI77 (99,084) 59,326 $9311644 FY17-18 BUDGET BY CORE SERVICES FROM ALL FUNDS (EXCLUDES TRANSFERS) • Public Safety • General Government • Administration • Excise Tax-Downtown/ED/Tourism • Public Works • Development Services • Community Services • Debt Service • Special Revenue Funds • Capital $ 71732,459 1,369,057 3,719,323 469,032 837,495 940,482 2,352,113 2,906,902 5,971,634 8,019,125 Total $34,317,622 Reserve Funds (Fund Balances) RESERVE FUNDS (FUND BALANCES) Fund .,: Estimated Year Balance General Fund (includes Rainy Day Fund) $ 6,205,155 Highway User Revenue Fund 116611571 Downtown Strategy Fund 892,389 Economic Development/Tourism Funds 1921149 Special Revenue Funds 6411564 Debt Service Funds 118,657 Capital Projects Fund 3,137,116 TOTAL $12,848,601 5 YEAR FINANCIAL OVERVIEW TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS GENERAL/ SPECIAL DEBT SERVICE CAPITAL OPERATING REVENUE FUNDS IMPROVEMENT FUNDS FUNDS FUNDS General Fund Highway User Revenue Bond Capital Projects (100) Revenue Fund Debt Service Fund (600) (HURF) (200) (500) Public Art Fund Downtown General Facilities (410) Strategy Fund Obligation Debt Replacement (300) Service (510) Fund (610) General Internal Economic Eagle Mountain Fire & Emergency Service Fund Development Debt Service Development Fee (800) Fund (310) (520) Fund (720) Vehicle Tourism Fund Municipal Property Parks/ Recreation Replacement (320) Corporation Debt Development Fee Fund (810) Service (530) Fund (740) Special Open Space Revenue/Grants Development Fee Fund (4 Fund (750) Court Enhancement Fund (420) Cottonwoods Maintenance Environmental District Fund Fund (460) (540) Five Year General Fund Revenue Projections FISCAL STATE one time building activity that may not be YEAR SHARED LOCAL TOTAL GF SURPLUS/ (July to June) REVENUES REVENUES EXPEND. (SHORTFALL) 2017-18 $ 5,321,168 $ 1004,675 $ 15,9851843 $ - 2018-19 5,344,150 101552,968 16011835 (264,717) 2019-20 5,3671595 1064,758 16,958,178 (725,825) 2020-21 51391,275 11,214,895 17,8991959 (1,293,789) 2021-22 5,415,192 111631,983 18,4811455 (1,434,280) *Surplus is an estimate, based on projected one time building activity that may not be realized; Expenditure increases are estimated at 3.5% per year except public safety contracts which come in higher. Pavement Management Program Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the state based on population and county of origin of fuel sales. The revenue estimate for FY 17- 18 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast in addition to the transfer of revenue from the General Fund to HURF (vehicle license taxes) to fund a pavement management program. $3,250,000 HIGHWAY USER (HURF) REVENUE FUND $2,750,000 $15.000 $18,985 $3,022 $2,250,000 $22,156 $1,013,279 $927,440 $929,081 $1,750,000 $858,874 $800,475 $4,796 $1,250,000 $750,000 $250,000 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 (est.) 2017-18 (est.) ■ HURF VLT ■ In Lieu In Lieu fees represent encroachment permit revenues for street encroachments. $20.0 $18.0 $16.0 $14.0 $12.0 $10.0 General Fund Projections (excludes transfers) General Fund Revenues and Expenditures Fiscal Years 2007 through 2022 (in millions) FY06-07 FY07-08 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 � Revenues • Expenditures 40 General Fund Projections Comparison of FY16-17 General Fund Operating Cost Per 1,000 Citizens Goodyear $1.58 Paradise Valley $1.37 Scottsdale $1.22 Tempe $1.12 Casa Grande $0.93 Surprise $0.79 Mesa $0.77 Gilbert $0.76 Fountain Hills Queen Creek $0.61 $- $0.20 $0.40 $0.60 $0.80 $1.00 $1.20 $1.40 $1.60 $1.80 General Fund Projections Employees Per 1,000 Citizens in AZ per 2015 Census Estimate Fountain Hills Gilbert 5.04 Surprise 6.09 Paradise Valley 6.18 Queen Creek 6.23 Goodyear 6.67 Mesa 7.94 Casa Grande 8.60 Tempe 9.02 Scottsdale 10.21 0.00 2.00 4.00 6.00 8.00 10.00 12.00 General Fund Projections (excludes transfers) FY17-18 GENERAL FUND OPERATING REVENUES TOTAL = $16.OM Permits, Licenses, Building Revenue 6% Fees 6% 43 ORGANIZATIONAL CHARTS M, Presiding Judge Fire / EMS Town Prosecutor Community Services Parks Recreation / Tourism Community Center Seniorm Services 0 Citizens of Fountain Hills Mayor and Town Council Town Manager Town Attorney Development Law Services Public Works Administration Enforcement Finance / Engineering Streets Information Technology GIS Facilities Administrative Services Building Safety Inspection Town Clerk Appointed Planning Volunteer by Council Program Code Economic Contracted Enforcement Development PUBLIC SAFETY FIRE DEPARTMENT «, FIRE & EMERGENCY MEDICAL $3,876,833 t 4.5% • Rural/Metro Contract Extension valid to June 2018 • Activities include fire suppression, fire prevention, emergency medical service, building/fire safety. • The C.A.R.E. Program has been discontinued and replaced by the Crisis Response Team Fire Services Budget H 0 ighlights • Increase in Fire budget total: $168,116 (4.5%) • All Facilities expenses have been moved to Operations program. Fire And Emergency Programs PROGRAMINCREASE/ . . ......(DECREASE) BUDGETBUDGET...... Fire Administration $168,564 $176,251 4.6% Operations $3,540,153 $3,700,582 4.5% TOTAL $3,708,717 $3,876,833 4.5% 9 District Commander (1 Captain) Deputy Commander (1 Lieutenant) Administration Administrative Sergeant Detective Sergeant Patrol (1 Civilian) (1) Sergeant (1) Sergeants (6) 11 N Administrative School Resource District Detectives Patrol Deputies Deputy (1) Officer (1) (3) (18) 0 0 0 0 0 LAW ENFORCEMENT $3,855,626 11.9% 2.6% decrease in MCSO contract $99,084 3.8 beats plus School Resource Officer Increases to County benefits are passed on to the Town Includes contract with County for animal control and jail fees $10,000 for MCSO Posse for vehicle maintenance on a reimbursement basis Law Enforcement MUNICIPAL COURT MUNICIPAL COURT Municipal Court Budget Highlights • Increase in Municipal Court Budget $18,659 • Continued Teen Court program MUNICIPAL COURT $18,659 15.8% Core Responsibilities: Civil/Criminal Traffic Violations; Misdemeanor Offenses; Town Code/Ordinance Offenses; Trials, Hearings, Sentence Enforcement and Compliance; Orders of Protection and Harassment Injunctions, Teen Court. Full Time Equivalent (FTE) Employees: F3.63 1 3.63 1 3.63 3.63 GENERAL GOVERNMENT GENERAL GOVERNMENT General Government Budget Highlights: • Community Service Contracts totaling $110,889 • League of Cities and Town dues • Maricopa Association of Governments dues • East Valley Partnership dues • GPEC dues • Sister Cities membership • General Plan update $100,000 • Contingency of $1,099,635 ADMINISTRATION Volunteer Coordinator Accountant Network and IT Administrator 11 Town Manager Executive Assistant Finance Director Town Clerk *.CustoFinancial Services Tech *mmmer Service Rep II (.5) *Customer Service Rep II (.5) *Accounting Clerk (.63) *Accounting Clerk (.63) Communication & Marketing Coordinator (.2) (shared with Community Services) Economic Development Director Appointed by Council Full Time Shared Full Time * Part timi ADMINISTRATION 2,342,476 1 11.9% CORE SERVICES: Town Manager, Legal Services, Town Clerk, Finance, Administrative Services, Information Technology, Economic Development, Volunteer Program — Finance/Budget, Banking, Asset Tracking, Licensing, Purchasing, Audit, Customer Service, Channel 11, Websites. — Employee policies/procedures, employee benefits, payroll/compensation, Loss Control/Risk Management, Employee Relations, Employee Training. — Public records administration, elections, general administration, legislative administration. — Town Council, Strategic Planning Advisory Commission, Municipal Property Corporation. — Volunteer Program coordinates 26 programs; 835 volunteers; 25,000 hours; $581,000 savings. Town Manager $ 343,054 Information Technology 329,289 Town Clerk 132,852r Administrative Services 518,073-�'_i`� Finance 597,603 Legal Services 421,605 LL $2,342,476 ADMINISTRATION DIVISIONS DIVISION NAME FY16-17 REVISED BUDGET FY17-18 PROPOSED BUDGET .. . PRIOR YEAR Town Manager $298,057 $343,054 15.1% Information Technology $267,262 $329,289 23.2% Town Clerk $155,603 $132,852 (14.6%) Administrative Services $445,951 $518,073 16.2% Finance $528,677 $597,603 13.0% Legal Services $396,950 $421,605 6.2% Sub -TOTAL $2,092,500 $2,342,476 11.9% Full Time Equivalent (FTE) Employees: FY15 FY16 FY17 FY18 ®®M �. Economic Development Planning Approach EV1 — Strategic Plan Goal Economic Focused Objectives Approach Grow Our Economy Maximize Our Talent Business Attraction Business Retention & Expansion Entrepreneurial Development Education, Professional, Technical & Scientific Services Healthcare, Medical, Enhance Our Foundational Biosciences & Community Maintenance Wellness Locational Catalysts Finance & Insurance Tourism & Recreation ECONOMIC DEVELOPMENT $186,950 134.0% • Activities include Business Attraction, Business Retention & Expansion and Entrepreneurial Development Budget Highlights: • Budget increase of $47,,467 • Increased external marketing activities, trade shows, sales missions and corporate visits • Marketing Agency assistance $50,000 • Membership and involvement in International Council for Shopping Centers (ICBG) for retail recruitment DEVELOPMENT SERVICES 11Zvi 3go Executive Assistant (.5) (shared with Public Works) Town Engineer Building Permit Technician Chief Building Official/Plans Examiner Director * Civil Plans Examiner (.5) Senior Code Senior Planner0 Enforcement Officer rul ing Permit nician (.5) GIS Technician / CAD Operator Full Time Full Time Shared * Part time DEVELOPMENT SERVICES $940,482 11.4% • Departments include Planning, Building Safety, Code Enforcement, Engineering, Mapping & Graphics Budget Highlights: • Budget increase of $13,343 • Responsible for review of building plans and inspections • Responsible for annual Land Use Analysis report • Estimated 3,000 Building Inspections • Estimated 725 Code Enforcement Cases DEVELOPMENT SERVICES DIVISIONS NAME FY16-17 REVISED BUDGET .R... BUDGET INCREASE/DIVISION .. PRIOR YEAR Development Services $167,853 $167,397 (16.4%) Engineering $229,133 $191,642 (0.3%) Planning $121,314 $105,554 (13.0%) Building Safety $224,508 $295,056 31.4% Code Compliance $77,980 $75,964 (2.6%) Mapping & Graphics $106,351 $104,869 (1.4%) Sub -TOTAL $927,139 $940,482 1.4% Full Time Equivalent (FTE) Employees: FY15 FY16 FY17 FY18 7G PUBLIC WORKS 0 Civil Engineer E Inspector Streets Superintendent Traffic Signal Tech II Fleet Mechanic/ Open Space Spclst. Streets Maintenance Tech Director Executive Assistant (.5) (shared with Development Services) Facilities/Environmental Supervisor Maintenance Tech Custodian *Custodian TFullTime *Custodian Full Time (•5) Shared * Part time Contracted PUBLIC WORKS $837,495 t o.9r • Department includes Streets, Facilities, Capital Projects, Pavement Management, and Offsite Inspections Budget Highlights: • Budget increase of 7 294 • Responsible for inspection and maintenance of six ADWR Dams • Solid waste/recycling contract administration • Estimated 70 acres of wash maintenance annually • Maintenance of nine town -owned buildings • Responsible for overall Capital Improvement Program Administration • Oversee, update, and implement Pavement Management Program • Street sweeping contract administration PUBLIC WORKS DIVISIONS Full Time Equivalent (FTE) Employees: FY15 FY16 FY17 FY18 MMMM 74 STREETS FUND (HURF) $3,825,625 16.4% • Funds street division operations — 4.0 FTEs • Maintain 390 lane mile 3.5 million sq. yds. of asphalt • Maintain 68 acres of medians • Zone #1 Pavement Maintenance $3,250,000 HIGHWAY USER (HURF) REVENUE FUND $2,750,000 S262,000$15,000 $18,985 $3,022 $2,250,000 $22,156 $1,013,279 $858,e74 $927,440 $929,081 $1,750,000 $800,475 $4,796 $1,250,000 $750,000 $250,000 1 - I i I I 1 2011-12 2012.13 2013-14 2014-15 2015-16 2016-17 (est.) 2017-18 (est.) ■HURF VLT f In Lieu 75 HURF/STREET PROGRAMS PROGRAMINCREASE/ REVISED ..... BUDGETBUDGET (DECREASE) PRIOR ,. Administration $331,598 $390,425 17.7% Adopt a Street $1,010 $1,005 (0.5%) Open Space $339,583 $387,493 14.1% Pavement Management $2,618,080 $2,684,440 2.5% Street Signs $69,767 $80,139 14.9 Traffic Signals $163,483 $205,074 25.4% Vehicle Maintenance $71,175 $77,049 8.3% TOTAL $3,594,696 $3,825,625 6.4% FY15 FY16 FY17 FY18 Full Time Equivalent (FTE) Employees: 2017-18 Pavement Maintenance Expenditures • Zone #1A (3rd Phase) Mill & Overlay and "Downtown Streets" Town of Fountain Hills ZONE 1 PAVEMENT MANAGEMENT as shown is slated as the next FY 17-18 pavement management project. • Zone 1A: $1,450,000 budget • "Downtown Streets": $550,000 budget Note: • Zones 113, 1C and slurry seal are anticipated to be completed in FY18-19 • Preservative Sealing of previous mill & overlay projects in Zone 1, Shea Blvd. and Saguaro Blvd. reconstruction will need to occur within the next 1-2 years. • Avenue of the Fountains mill & overlay should occur after Phase & II of Park Place is completed. LEGEND IIE AREA A E --- ZONE SV&AREA 0 `S 0.5 S... ve REAy — xn� R ovefluv. eoRP�ETEo SCALE OF MILES PRIVATE fl0A0 MAP DATE: 4-13-17 D 00.TE0.PRIYATE 77 COMMUNITY SERVICES 11 Recreation Manager Director Community Center Manager Executive Assistant Parks Supervisor Communication & Marketing . Park Coordinator (.8) Operations (shared with Administration) Senior Services Lead Supervisor Community Center Rec. Coordinator Rec. Coordinator Operations Coordinator Park Operations *Lead Park *Operations Sup Worker Lead Attendant (.49) *Home Delivered Meals (.71) Coordinator (.75) Park *Park Attendant *Operations Sup Worker Operations (.35) *Senior Services (29) Lead Activities *Park Attendant Coordinator (.58) *Operations Sup Worker (32) Groundskeeper II enior Services Assistant (.08) �*ParkAtten ant ( 3te (•45) *Operations Sup Worker (.25) *Park Atten (.48) A*Operations Sup Worker Full Time *Customer Service Rep' (.25) Shared *Park Attendant (.53) Full Time (.12) or -Operations Sup Worker *Customer Service Re (.07) *Parl<Attendant (35) *Parttime (.30) COMMUNITY SERVICES $ 2,3 5 2, 113 j 2.8% • Activities include the Parks, Trails, Community Center, Recreation Programs, Senior Programs, Home Delivered Meals 0 a R7 c-- 1 � r^ LA'KE ..;,, �VERLCO( �RAll Community Services Budget Highlights Highlights• • Parks - 119 acres of parks; dog park; five ball parks; • 740 acres of Preserve; and 5.6 miles of Preserve Trails • Recreation Programs — adult; youth; senior services • Facility Rentals COMMUNITY SERVICES DIVISIONS NAME FY16-17 REVISED BUDGET ..... BUDGET INCREASE/DIVISION .. PRIOR YEAR Community Services $205,342 $204,845 (0.24) Recreation $485,189 $554,413 14.3% Parks $1,283,777 $1,124,394 (12.4%) Community Center Operations $222,606 $242,784 9.1% Senior Services $222,475 $225,677 1.4% TOTAL $2,4191389 $2,3521113 (2.8%) FY15 FY 16 FY 17 FY 18 Full Time Equivalent (FTE) Employees: CAPITAL IMPROVEMENT PLAN $7,049,p800 %3 2017-18 MAJOR CAPITAL PROJECTS • Drainage —Miscellaneous ($50,000 CIP) • Downtown Lighting Improvements ($100,000 Downtown Strategy) • Fire Station #2 Relocation Project ($3,,239,.632 CIP, $160,368 Development Fees, $150,000 Other Sources) • Purchase and Install Chiller ($50,.000 CIP) • Adero Canyon Trailhead ($460,,401 CIP, $1,,824,.599 Development Fees) • Plaza Fountainside Courtyard Area Improvements ($125,000 CIP; $20,000 Other Sources) • Video Surveillance Cameras ($50,.000 CIP) 2017-18 MAJOR CAPITAL PROJECTS - CONTINUED • Fountain Hills Blvd. Widening ($100,000 CIP) • Fountain Hills Blvd. Shoulder Paving ($295,000 CIP, $255,000 Grant) • Wayfinding Signs ($100,000 CIP) • Contingency ($69,800 CIP) Total $7,049,800 FEE SCHEDULE CHANGES FY17-18 Fee Schedule Changes CategoryFee .. Fee New Fee Convenience Fee - credit card payment $3.00 per transaction 3% with a minimum of $3.00 per transaction Town Code $25.00 (CD or hard copy) $25.00 per copy Zoning Ordinances $25.00 (CD or hard copy) $25.00 per copy Subdivision Code $25.00 (CD or hard copy) $25.00 per copy CAFR (Annual Financial Report) $25.00 (CD or hard copy) $25.00 per copy AnnualBudget $25.00 (CD or hard copy) $25.00 per copy Land Use Analysis $25.00 (CD or hard copy) $25.00 per copy 24" x 36" Custom Map (B&W) $20.00 description change only 24" x 36" Custom Map (Color) $30.00 description change only Peddler investigation fee (per person) $25.00 - non-refundable $41.00 - non-refundable 0 FY17-18 Fee Schedule Changes CategoryFee .. Fee New Fee ALARM LICENSE PERMIT description change only Lease Agreement Application Fee, each $100.00, per location - non-refundable $250.00, per location - non-refundable location Amendments to Cell Tower Lease $100.00 - non-refundable $250.00, per location - non-refundable Agreements Park/Open Space Fees, including $2,500/day description change only Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with less than 5,000 attendance Park/Open Space Fees, including $3,500/day description change only Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with more than 5,000 attendance Events with less than 1,000 attendance $500 description change only Events with 1,000 - 1,999 attendance $1,000 description change only Events with 2,000 - 5,000 attendance $2,500 description change only Events with over 5,000 attendance $5,000 description change only 89 FY17-18 FEE SCHEDULE CHANGES _ Category.. Fee New Fee Events with less than 1,000 attendance $500 description change only Events with 1,000 - 1,999 attendance $750 description change only Events with 2,000 - 5,000 attendance $1,000 description change only Events with over 5,000 attendance $1,500 description change only Film permit application $50.00 non-refundable Extension of Premise $25.00 - non-refundable $50.00 - non-refundable Sampling Permit $25.00 - non-refundable $50.00 - non-refundable Acquisition of Control / Restructure / Agent Change $100.00 - non-refundable FY17-18 Fee Schedule Changes CategoryFee .. Fee New Fee Base Permit Fee $50.00 - non-refundable $70.00 - non-refundable In Lieu Payments Calculated for cuts greater than 300 feet in Calculated for cuts greater than 300 feet in length length - per MAG section 336 Haul Route Permit (greater than or equal to $210.00 description change only 500 cubic yards) Late fee for paying the environmental fee $5.00 per month up to a maximum of $36. Commercial/Industrial/Multi-Family Site $500.00 plus $200.00 for every 5,000 description change only Plan Review square feet or portion thereof ^ Land Disturbance Fee $10.00 per Sq. ft. $10.00 per Sq. ft. plus revegetation - description change only Notification fee $5.00 per mailing label and $ 60.00 per $5.00 per mailing label and $ 75.00 per newspaper posting as appropriate newspaper posting as appropriate *Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting *Plus a notification charge of $5.00 per as appropriate. mailing label and/or $75 per newspaper posting as appropriate. **Deposit refundable upon landscaping approval by Town. **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping approval by Town within six 6 months. Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon landscaping ,approval by Town within six 6 months. FY17-18 Fee Schedule Changes _ Category.. Fee New Fee Appeal of Decision by Building $1,000 plus notification *^ Official/Fire Marshall *Plus a notification charge of $5.00 per mailing label and/or $60 per newspaper posting *Plus a notification charge of $5.00 per as appropriate. mailing label and/or $75 per newspaper posting as appropriate. Resident $20.00 Delete - duplicate - see page 17 or rows 699-701 Non - Resident $30.00 Delete - duplicate - see page 17 or rows 699-701 Open Park space, including Amphitheater, $400/half day $400/half day -4 hours or less Avenue of the Fountains Plaza, Great Lawn, $750/full day $750/full day -over 4 hours Centennial Circle and other lawns description change also Open Park space, including Amphitheater, $750/half day $750/half day -4 hours or less Avenue of the Fountains Plaza, Great $1,400/full day $1,400/full day -over 4 hours Lawn Centennial Circle and other lawns description change also Centennial Circle - 3 hour minimum $75.00 DELETE Centennial Circle - 3 hour minimum $112.50 DELETE Ping Pong Table $15.00 per rental Ping Pong Table $30.00 per rental PERSONNEL 120 110 100 90 N 80 N 70 N 60 N 50 N 40 PERSONNEL Number of FTE Employees Ut FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 Increase results from adding part-time Civil Plans Examiner and part-time Permit Technician. PERSONNEL & BENEFITS $4,146,113 t 4.6% WAGES and BENEFITS FUND REVISED PROPOSED BUDGETBUDGET INCREASE/ (DECREASE) PRIOR .. General Fund $3,366,038 $3,5481411 5.4% HURF $405,235 $4061203 0.2% Economic Development $104,020 $1071407 3.3% Tourism Fund $65,431 $609839 7.0% Environmental Fund $22,971 $23,253 1.2% TOTAL $3,9639695 $491469113 4.6% A 2.5% salary adjustment for employees is recommended at a total cost of $78,790 Full Time Equivalent (FTE) Employees: FY15 FY16 FY17 FY17 ==Mmi PERSONNEL • Personnel requests from Development Services, Public Works, Finance and Community Services • 2 new part-time staff positions recommended • 43 Full Time Employees/ 27 Part Time Employees... 54.95 Total Full Time Equivalent Employees • 2.5% Increase recommendation for all employees in the amount of $78,,790 included • AZ Metropolitan Trust has saved Town $100,000 annually in medical, dental, vision, and other employee benefit costs • Total Personnel Cost $4,146,113. Increase of 4.6% FY 2017-18 ANNUAL BUDGET Town Manager Recommendation: Approve the 2017-18 Annual Budget In the amount of $34,317,622 (excludes transfers) Next Steps Approval of Three (3) Budget Resolutions: — 1St Resolution Adopts the Proposed Budget on May 4, 2017 — 2nd Resolution Adopts the Final Budget on June 1, 2017, and clarifies the parameters of administering the 2017/18 Budget • Assists Staff with policy direction as to administering policies and procedures governing planned budgeted expenditures • Assists the Mayor & Town Council and Citizens with a clear understanding of parameters of the various departmental and program expenditures for the Final Adopted Budget • Approves the Organizational Charts, FTE Schedule, Job Descriptions and Pay Plans for FY 2017-18 • Includes adoption of the Fee Schedule as proposed — 3rd Resolution Adopts the Tax Levy on June 15, 2017 Fiscal Year 2017-2018 Proposed Budget Town o II "Ift I . m 1 -1 M_— ri I W I - -=. Arizona The Government Finance Officers Association of the United States and Canada (GFOA) presented the award of Distinguished Budget Presentation to the Town of Fountain Hills, Arizona, for its annual budget for the fiscal year beginning July 1, 2016. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a: 1) Policy Docu- ment, 2) Financial Plan, 3) Operations Guide, and 4) Communica- tions Device. This award is valid for a period of one year only. We believe our cur- rent budget continues to conform to program requirements, and we will submit it to GFOA to determine its eligibility for another award. 2 ' ■ , ■ ' ■ The Height of Desert Living Table of Contents TABLE OF CONTENTS Page INTRODUCTION This section will give the reader a brief overview of the budget process. The budget mes- sage from the Town Manager will summarize the goals of the Town Council and how the budget will aid in the accomplishment of those goals. Also provided here is a brief over- view of the Town as well as information about the Town Councilmembers. Budget Message 7 Community Profile 19 Town Council 33 FINANCIAL OVERVIEW This section provides a summary of the financial policies used by the Town rated into the budget, budget highlights, a detailed discussion of the revenues penditures of the Town and ends with an overview of the budget process. and incorpo- and ex- Financial Overview & Policies 43 Budget Highlights 93 Revenue Summary 107 Expenditure Summary 125 Budget Process & Schedule 133 OPERATING BUDGETS This section begins with an organization chart of the Town and then details all depart- ments and divisions, missions, goals, and expenditures by programs and line items. Per- formance measures, accomplishments, and objectives are provided within each depart- ment section. Operating Budgets 141 Organization Chart 142 Mayor & Town Council 143 Administration 149 Town Manager 158 Town Clerk 162 Administrative Services 166 Finance 170 Information Technology 174 Economic Development (General Fund) 178 Legal Services 179 The Height of Desert Living ■' ■' E 3 Table of Contents TABLE OF CONTENTS (cont.) Page General Government 181 Municipal Court 185 Public Works 193 Public Works 201 Facilities 205 Development Services 211 Development Services 218 Building Safety 221 Code Compliance 225 Engineering 228 Mapping & Graphics 231 Planning & Zoning 234 Community Services 239 Community Services 248 Community Center 251 Parks 255 Recreation 261 Senior Services 265 Law Enforcement 269 Fire & Emergency Medical 275 SPECIAL REVENUE FUNDS This section presents the special revenue funds of the Town. Fund expenditures are de- tailed here, similar to the information presented in the Operating Budgets section. Special Revenue Funds 283 Streets Division -Highway User Revenue Fund 284 Excise Tax Funds 291 Downtown Strategy Fund 293 Economic Development Fund 296 Tourism Fund 300 Special Revenue Fund 307 4 ' ■ , ■ ' ■ The Height of Desert Living Table of Contents TABLE OF CONTENTS (cont.) Page Court Enhancement Fund 313 Environmental Fund 317 Cottonwoods Maintenance District 323 DEBT SERVICE FUNDS This section presents a summary of the various debt service funds of the Town and Tax Levy and Tax Rate information. Debt Service Funds 327 Summary of Tax Levy and Tax Rate Information 333 CAPITAL IMPROVEMENT PROGRAM This section details the Town's Capital Improvement Program, definitions, a summary, and details of each project. Capital Improvement Program 335 Capital Projects Summary 341 Capital Projects Information Sheets 349 Facilities Replacement Fund 401 VEHICLE REPLACEMENT PROGRAM This section presents policy and procedures of the vehicle replacement program as well as interfund charges. Vehicle Replacement Program 405 Interfund Charges 410 SCHEDULES This section presents information not found elsewhere in this budget document. Comprehensive Fee Schedule 412 Schedule of Authorized Positions 433 Pay Plan 437 Resolution 2017-13 439 Glossary 443 Acronyms 457 Strategic Plan 463 The Height of Desert Living ® ■' E 5 Budget Message ' ■ , ■ ' ■ The Height of Desert Living Budget Message T AIN l BUDGET MESSAGE April 10, 2017 9'�that is Olp Honorable Mayor and Town Council: I am pleased to submit the operating budget for the Town of Fountain Hills for the fiscal year beginning on July 1, 2017, and ending June 30, 2018. This budget is balanced and designed to convey to the public a message that articulates priorities and issues for the upcoming fiscal year. Although each fund should be viewed individually, the Town's proposed total budg- et, including all funds is $34,317,622. It is important to note that the budget in- cludes the use of one-time sources of funding, such as one-time accumulated re- serves and grant funds. These funds cannot be relied upon for on-going operations of the Town. Department Directors and Supervisors, Finance staff, and the Town Manager are actively involved in the annual budget process. The primary focus is placed on the General Fund (operating fund) which supports core services. FIVE-YEAR REVENUE AND EXPENDITURE FORECAST During the Town Council Retreat on February 11, 2016, and again on February 13, 2017, the Finance Director outlined financial challenges the Town will be facing in the very near future. Based on the financial forecast for the next five years, the Town will be facing budget shortfalls totaling up to $3.7 million. As was stated at the recent Town Council Retreat, the Town has significantly reduced staffing levels and contracted out a number of services over the years. By doing so, the Town has diligently pared down expenditures while preserving the core services and amenities that make Fountain Hills a desirable place to live. In a number of critical service areas, staff members have taken on additional responsibilities to assume the additional workload and service functions. The Town is projected to face budget deficits over the next five years. Staff will be presenting a detailed ten-year budget at a Council Special Session in April that will project revenues and all operating and capital expenditures. The expenditures will include all of the deferred or underfunded programs such as pavement manage- ment, facilities replacement fund, capital improvement program, staffing, and oth- er critical areas. The presentation will include revenue options for Town Council consideration to address the revenue shortfall. I am grateful that the Mayor and Council have demonstrated a genuine concern and interest in tackling this major issue facing the Town of Fountain Hills. The Height of Desert Living E ■ 1 E 1 7 Budget Message The chart below depicts the current five year forecast: $19.0 $17.0 $15.0 $13.0 0 $11.0 $9.0 $7.0 $5.0 FY2018-2022 Projected General Fund Revenues and Expenditures FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 oTOTAL GENERAL FUND EXPENDITURES -4— OPERATING REVENUES Primary funding issues facing the Town of Fountain Hills include: • Increased costs for maintenance, repair and/or replacement of aging in- frastructure (roads, buildings, parks, the Fountain, etc.) • Dependence upon State shared revenues to fund operating expenditures ■ Dependence upon economically volatile local sales tax to fund operation- al expenditures and capital improvement projects ■ Decreased proportionate share of State shared revenues due to in- creased population of surrounding communities combined with negligible population growth or decreased population in Fountain Hills • Lack of a growing, sustainable, and diversified revenue base to fund on- going operating costs ■ Potential state legislation impacting revenues, e.g., sweeping of State shared revenue or unfunded mandates ■ Retaining adequate staffing levels to maintain current service levels ■ Public safety costs as an increasing proportion of total expenditures, re- sulting in less funding for other core services One of the chief roles of government is to provide for the safety of its citizens. The citizens of Fountain Hills receive great value from the Town's contracts for public safety with Maricopa County Sheriff's Office and Rural/Metro Fire. Town funds that are expended for public safety services provided under these contracts are undeni- ably high quality and cost efficient. 8 ' ■ ' ■ ' ■ The Height of Desert Living Budget Message However, the fact remains that public safety costs, while essential, represent an ever-increasing proportion of the Town's total expenditures. During the period from FY01-02 through FY16-17, Town total General Fund expenditures increased 18.7%, while public safety costs increased 72.6%, leaving reduced funding to pay for non-public safety core services. For example, in FY01-02 the Town's total General Fund expenditures were $12.7M. Fourteen years later, in FY16-17, the Town's total expenditures had increased by $2.4M, to a total of $15.1M; public safety's increase amounted to $3.2M, more than the total increase of $2.4M. In essence, this means that by FY16-17, the rev- enue available for the remainder of the Town's core services had decreased by $838K. In FY16-17, public safety costs now represent 50.7% of the General Fund. The chart below demonstrates the proportion of total Town expenditures relative to public safety costs. (Note: Town General Fund expenditures peaked in FY08- 09.) I Public Safety Costs vs. Total General Fund $18.0 $16.0 $14.0 $12.0 c ° $10.0 $8.0 $6.0 $4.0 $2.0 Expenditures FY01-02 FY07 -08 FY16-17 Public Safety Costs Y Total General Fund Expenditures The problem lies not in total public safety costs to the Town, which are fair and reasonable, but rather in the lack of a growing, sustainable, and diversified reve- nue base. In order to provide the core services and amenities that the residents of Fountain Hills expect, new sources of revenue must be found in the near future. The Town relies primarily on two main sources of revenue for operations: (1) State shared revenues (sales, income and vehicle license taxes distributed proportion- ately by the State based on population); and (2) local sales tax. Combined, these two sources contribute 88% of the General Fund (33% and 55% respectively). The Height of Desert Living E E E 1 9 Budget Message At the time of this budget message, staff members have been waiting on the final State shared revenue estimates from the State. Even though last fiscal year the Town of Fountain Hills had a modest increase in State shared revenues, the amount of revenue received was about the same amount received as ten years ago. This important source of revenue is projected to be flat and eventually decline over time as high growth cities will receive larger allocations of State shared reve- nue. The chart below demonstrates that overall local sales tax collections now reflect a modest increase over prior years: Fountain Hills 2.6% Sales Tax - by year $9.0 $8.0 $7.0 $6.0 o $5.0 $4.0 $3.0 $2.0 $1.0 $0.0 FY08-09 FY09-10 FY10-11 FY11-12 FY12-13 FY13-14 FY14-15 FY15-16 While building activity in Fountain Hills has been on the upswing since 2016 and continuing into 2017, particularly with large scale commercial, multifamily housing, and luxury housing construction, the total building permits issued is still below the peak in the year 1998. The following chart shows the historical building permit activity from the year 1998 forward. 10 1 ■ ' ■ ' ■ The Height of Desert Living Budget Message HISTORICAL BUILDING PERMIT ACTIVITY YEAR Single Family Duplex Multi -Family Total Dwelling Commercial Other Bldg. Total Units Bldg. Total Units Units 1998 582 17 34 36 170 786 26 995 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 1 0 1 0 1 5 1 10 47 23 347 2016 33 0 0 2 4 1 37 1 8 1 420 19 Year Total 2447 129 258 494 1210 3915 380 11049 19 Year Avg 128.8 6.8 13.6 26.0 63.7 206.1 20.0 581.5 BUDGET APPROACH In developing the proposed FY17-18 budget, each department director was given specific instructions to stay within the FY16-17 budget as the base budget for FY17-18. Any new budget requests would have to be submitted separately as supplemental budget requests. This was designed to maintain the current level of effort for core services and streamline the process for considering supplemental requests. The criteria used to evaluate the supplemental requests are as follows: Is there a dedicated revenue source to pay for the new program or ser- vice? • Is the budget request one-time or ongoing? • Does the supplement address issues involving operational efficiencies, safety, a Council priority, or a Strategic Plan priority? By working with Department Directors to find operational efficiencies and identify- ing budget savings in the current budget, we were able to fund $1.3M in one-time supplemental budget needs and $284K in ongoing supplemental needs. The ongo- ing budget supplements include some expenditures that could easily be scaled back or eliminated, if necessary, in FY18-19. The Height of Desert Living E E m i 11 Budget Message Last fiscal year, the Town instituted a consolidation of budget program codes to simplify budgeting and accounting. By consolidating the budget organization codes and charging to the appropriate program code, it streamlined the ongoing budget, improved departmental operations, and reduced the number of budget transfers in operating departments. In the current year, staff members continued to identify and recommend additional budget codes to consolidate in the FY17-18 budget. CORE SERVICES BUDGET In developing the proposed budget, staff focused on a review of services delivered by the Town, increased scrutiny of expenditures, and prioritization of programs to be funded with limited resources. This proposed budget provides the following core services to Town citizens from the funding sources listed: CORE SERVICES BUDGET Public Safety General Government Administration Public Works Development Services Community Services Excise Tax Funds - Downtown/ED/Tourism Special Revenue Funds Debt Service Capital Funds PUBLIC SAFETY FY16-17 FY17-18 Funding Source $ 7,638,828 $ 7,732,459 General Fund 827,866 1,369,057 General Fund 2,823,079 3,719,323 General Fund 830,201 837,495 General Fund 927,139 940,482 General Fund 2,356,959 2,352,113 General Fund 403,434 469,032 Excise Tax 5,873,586 5,971,634 Special Revenue 2,922,266 2,906,902 Debt Service 916951420 810191125 CIP $ 34,298,778 $ 34,317,622 As mentioned earlier, Public Safety expenditures continue to consume a growing proportion of the overall operating budget. Due to concerns about the projected budget shortfall in FY18-19 and the fact that the Rural/Metro contract will terminate on June 30, 2018, staff began negotiating a new contract a year in advance to better anticipate the annual cost of fire and emergency services in FY19-20 and into the future. The Town Attorney and Town Manager plan to have a new contract ready for Council consideration sometime in May. The intergovernmental agreement for law enforcement services with Maricopa County Sheriffs Office (MCSO) is based on actual cost of services from the prior fiscal year. For the first time in a number of years, MCSO proposed a reduction in costs of $99,081 or 2.6% from the current fiscal year. However, the Town of Foun- tain Hills is predicting that the Town's law enforcement services budget will contin- ue to escalate due to increased costs tied to the town's proportionate share of 12 1 ■ ' ■ ' ■ The Height of Desert Living Budget Message MCSO's underfunded liabilities in the Public Safety Personnel Retirement System. Due to a variety of factors, nearly all of the municipalities and local government that participate in the Public Safety Personnel Retirement System will be experi- encing unprecedented contribution increases to the retirement system on behalf of their public safety employees. RECOMMENDED STAFFING REQUESTS AND PERSONNEL CHANGES All of the Department Directors made compelling justifications for additional staff- ing as part of their supplemental budget requests. If the Town had the revenues to support these requests, nearly all of the requests would have been recommended for consideration in the FY17-18 budget. Unfortunately, with limited resources, I am recommending only two new positions: a part-time Permit Technician and a part-time Civil Plans Examiner. Since building permit activity and building permit revenues are up, these positions were able to be justified. The FY17-18, budget also includes minor reclassifications of positions. With the re- view of the Town's classifications, the Administrative Services Director has recom- mended that the following positions be reclassified: • Recreation Supervisor to Recreation Manager Code Enforcement Officer to Senior Code Enforcement Officer • Groundskeeper to Groundskeeper II • Events & Operations Supervisor to Community Center Manager MODEST INCREASE IN EMPLOYEE SALARY AND BENEFITS In FY17-18 there is a recommendation to include an increase of 2.5 percent to the salaries and wages of all existing employees. The cost of implementing the adjust- ment to salaries and wages is approximately $78,790. Unlike a number of other municipalities, the Town of Fountain Hills does not fund a merit system to provide regular increases to salaries and wages due to employee performance. The Town's previous merit system was discontinued several years ago as a cost savings due to the Town's inability to fund it on an ongoing basis. Last July, the Town of Fountain Hills joined a new employee health insurance pool, Arizona Metropolitan Trust (AZMET), in order to lower the Town's cost of providing health insurance, dental insurance, life insurance, vision, flexible benefits program, long-term disability, and a health and wellness program. Joining AZMET allowed Fountain Hills to be in a group that focuses on providing benefits to local govern- ment members which saved the Town over $100,000 in FY16-17 in premiums. The new group offers overall improved benefit coverage through such providers as Blue Cross/Blue Shield and Delta Dental. One of the major benefits of belonging to this new group is that the Town of Fountain Hills has a seat on the Board of Direc- tors and has equal standing in determining future rates. In FY17-18 the Town's portion of increased costs for employee medical, dental, vi- sion, and other health-related benefits will increase by $21,830 or 3.4%. This is one of the smallest increases the Town has experienced in a number of years and is the first time that AZMET has experienced a premium increase in its five-year history. The Height of Desert Living a 1 1 13 Budget Message COMMUNITY CONTRACTS Over the years, a number of non-profit organizations have received grants in aid from the Town of Fountain Hills in exchange for providing services to the commu- nity. Recognizing that the Town doesn't have the resources to continue funding these non -profits long-term, the Town Council reduced the funding of the commu- nity contracts by 10 percent from the previous fiscal year. Based on the policy di- rection from last fiscal year, the funding for community contracts in FY17-18 have been reduced by another 10 percent from FY16-17 funding levels. CAPITAL IMPROVEMENT PROGRAM The Town of Fountain Hills remains committed to funding one-time capital projects with one-time revenue sources. Whenever possible, the Town capitalizes on grants and other outside funding sources to complete projects. The Five -Year Capital Improvement Program, which represents an investment in public facilities and infrastructure, totals $7,049,800 in FY17-18, down from $9,312,200 in FY16-17 or a 24.3% decrease from previous fiscal year. The Town Council previewed the proposed Five -Year Capital Improvement Program at a spe- cial session in March and provided direction and prioritization of the proposed pro- jects contained in the plan. The two major projects in the FY17-18 capital im- provement budget for next year include the new Fire Station No. 2 on Fountain Hills Boulevard and the Adero Canyon Trailhead. These two projects constitute ap- proximately 75.7% of the overall capital improvement budget in FY17-18. VEHICLE REPLACEMENT FUND One of the major purchases recommended in FY17-18 is a replacement ladder truck. Ladder trucks typically have a useful life of 15 years. The current ladder truck is nearing 20 years. The Town is at the point where it can take advantage of an existing contract that is in place with the cities of Phoenix and Mesa which will save the Town approximately $100,000 - $150,000 on an $800,000 purchase. The existing ladder truck has a surplus value of about $100,000, which will depreciate at a faster rate if the Town doesn't address this purchase in the near future. The ladder truck has fully recovered its replacement cost in the Vehicle Replacement Fund. In the months ahead, the Town will be conducting a cost -benefit analysis of purchasing versus leasing a new ladder truck. 14 1 ■ , ■ ' ■ The Height of Desert Living Budget Message STRATEGIC PLAN The Strategic Planning Advisory Commission (SPAC) is in the process of finalizing a new Strategic Plan for the Town of Fountain Hills which will be coming before the Town Council for approval in the near future. The Strategic Plan is designed to pro- vide guidance and impacts a variety of Town activities including policy recommen- dations, Town operations, and even capital improvement projects. Prior to drafting the strategic plan, SPAC members worked closely with the Fountain Hills Cultural and Civic Association on a community survey and the Vision Fountain Hills commu- nity event that took place in May of 2016. The strategic priorities contained in the new plan were the direct result of the Vision Fountain Hills visioning process that included more than one hundred residents participating in the program. The Stra- tegic Planning Advisory Commission also conducted a SWOT Analysis of the previ- ous 2010 Strategic Plan and determined which objectives were still relevant in 2016. This coupled with the strategic priorities from the 2016 Vision Fountain Hills process form the basis of the new Fountain Hills Strategic Plan. The 2016 Fountain Hills Strategic Plan contains a number of actions and perfor- mance measures tied to the following strategic priorities: • Goal #1: Maximize Economic Development Opportunities in Fountain Hills • Goal #2: Ensure that Infrastructure and Physical Environment in Fountain Hills are Well -Maintained and Safe • Goal #3: Attract Families and Working Professionals to Foun- tain Hills • Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable • Goal #5: Focus on Strengthening the Community and Improv- ing the Town's Quality of Life BUDGET ASSUMPTIONS FOR FY17-18 AND BEYOND Adherence to State -imposed Expenditure Limitations Law impacts the Town's ability to budget proposed capital projects Revenue projections are determined using both a trend analysis for- mula, as well as a flat percentage increase, but are estimates • A reduction in the distribution of State shared revenues Existing levels of service are maintained • A cost of living adjustment of 2.5% will go into effect July 1, 2017, for all full-time and part-time employees • An inflation factor of 2.5% to 3.5% has been added to existing budg- ets for Administration, Public Works, Development Services and Com- munity Services departments in future years The Height of Desert Living A 1 1 15 Budget Message ♦ The law enforcement contract with Maricopa County Sheriff's Office has been budgeted at a decrease of 2.6% but future years will be at a 10% increase ♦ The fire services contract with Rural/Metro Corporation is projected at 3% increase for FY17-18 and beyond. The following chart provides General Fund projections through FY21-22: DISTINGUISHED BUDGET PRESENTATION AWARD Five-vear Budget Proiection EXPENDITURES Mayor & Town Council FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 REVENUES 1,369,057 485,852 502,857 520,457 538,673 Intergovernmental $ 5,321,168 $ 5,344,150 $ 5,367,595 $ 5,391,275 $ 5,415,192 Permits, Licenses, Fees 863,140 834,172 844,693 848,681 853,238 Building Revenue 960,247 714,078 618,608 567,787 583,113 Local Taxes 8,841,288 9,004,718 9,401,457 9,798,427 10,195,632 Total Revenues $ 15,985,843 $ 15,897,118 $ 16,232,353 $ 16,606,170 $ 17,047,175 EXPENDITURES Mayor & Town Council $ 71,849 $ 74,364 $ 76,967 $ 79,661 $ 82,449 General government 1,369,057 485,852 502,857 520,457 538,673 Administration 2,342,476 2,469,463 2,510,894 2,643,775 2,691,306 Municipal Court 339,913 351,810 364,123 376,867 390,057 Public Works 1,029,137 1,065,156 1,102,437 1,141,022 1,180,958 Development Services 748,840 775,049 802,176 830,252 859,311 Community Services 2,352,113 2,434,437 2,519,643 2,607,831 2,699,104 Public Safety (Police & Fire) 7,732,458 8,505,704 9,079,081 9,700,094 10,039,597 Total Expenditures 15,985,843 16,161,835 16,958,178 17,899,959 18,481,455 Surplus/ (Deficit) $ - $ (264,717) $ (725,825) $ (1,293,789) $ (1,434,280) For the past fifteen years, the Town of Fountain Hills has been awarded the Gov- ernment Finance Officers Association (GFOA) Distinguished Budget Presentation Award. This award is presented to government entities that meet certain criteria in the presentation of their budget. This Budget Message section is designed to pro- vide the lay person with a broad view of the contents of the FY17-18 annual budg- et, its processes, issues, and anticipated outcomes. 16 1 ■ ' ■ ' ■ The Height of Desert Living Budget Message A DEBT OF GRATITUDE A special thank you is extended to the Mayor and Town Council, our numerous Board and Commission members, and our Town volunteers for their many hours of volunteer service without which the Town could not function in the fine manner it does. This volunteer core of 800 plus citizens provides the Town of Fountain Hills with a vast bank of knowledge about subjects that contribute to planning for the present and future of Fountain Hills. I would also like to thank the Town of Fountain Hills Department Directors and their staff members for their diligence in preparing their budgets. The Directors and their staff attended several sessions with the Town Manager and Finance Divi- sion to justify programs, develop cost estimates, and answer questions. This team effort has resulted in a balanced budget that achieves the Council's current goals and assists in planning for the future of Fountain Hills. Respectfully submitted, Grady E. Miller Town Manager The Height of Desert Living ® N t1 17 Budget Message FOUR PEAKS TOWN OF FOUNTa�'N,� 18 1 ■ , ■ ' ■ The Height of Desert Living Community Profile Community Profile The Height of Desert Living M M ■ 1 19 Community Profile COMMUNITY PROFILE The Town of Fountain Hills overlooks the Verde River Valley and the east Valley of the metro Phoenix area. It is a master planned community estab- lished in 1970 by McCulloch Properties (now MCO Properties, Inc.). Prior to 1970, the area was a cattle ranch and was part of one of the largest land and cattle holdings in Arizona. One of the community's most valuable assets is its natural beauty. Incredible views and natural desert terrain pro- vide for a wide range of outdoor activi- ties including hiking, biking, and golf. In fact, Fountain Hills contains some of the more challenging and picturesque golf courses in the State of Arizona. The crown jewel of Fountain Hills is our beautiful fountain, which is one of the world's tallest man-made fountains. It serves as a focal point for the commu- nity and attracts thousands of visitors each year. The fountain is nestled in the center of a large man-made lake. With all three pumps and under ideal conditions, the plume of water rises 560 feet (171m) in height from a concrete water lily sculpture, though in normal operation only two of the pumps are used, with a fountain height of around 330 feet (101m). The fountain operates for 15 minutes at the top of every hour be- tween 9 AM and 9 PM, weather per- mitting. Fountain Hills is home to approxi- mately 125 pieces of Town -owned art- work throughout its downtown and at public buildings. Art is a significant part of the Town's heritage. The Public Art Committee and its parent organi- zation, The Fountain Hills Cultural and Civic Association, is the official repre- sentative of the Town in all matters dealing with the promotion of public art within Fountain Hills. From striking statues set against Fountain Hills' mountain ranges to photography located inside public buildings, Fountain Hills has some- thing for everyone. A wide variety of fountains, bronze sculptures, and oth- er art types and media are available to be viewed. Residents and visitors are invited to take self guided tours, or take advantage of one of the "Art Walk" guided tours. 20 1 ■ ' ■ ' ■ The Height of Desert Living Located on 13,006 acres of land, Fountain Hills is surrounded by the McDowell Mountains and Scottsdale on the west, the Fort McDowell Ya- vapai Nation on the east, the Salt Riv- er Pima-Maricopa Indian Community on the south, and the McDowell Moun- tain Regional Park on the north. The elevation is 1,520 feet at the fountain, 2,130 feet at the Golden Eagle Trail - head, and is approximately 500 feet above Phoenix. Over the past twenty plus years, Fountain Hills has grown from 10,190 residents to a town of 23,899 in 2015. With unparalleled scenic views of the surrounding rugged mountains, and the serenity of the Sonoran Desert, the Town carefully protects the native flora, fauna, and scenic vistas. It is not unusual to see bobcats, javelina, jackrabbits or coyotes wandering the fringes of the community. Amongst the natural beauty, the Town contin- ues to attract residents who build their homes to take advantage of this environment. The Town offers a wide range of living accommodations, from small condo- minium complexes to large custom homes. Fountain Hills also offers rec- reational and cultural programs and services that contribute to a high quality of life for its residents. The community consists of primarily resi- dential property and open space (9,660 acres or 74%). Of the remain- Community Profile ing land, 2,445 acres are developable, with 69 acres being zoned commercial (approximately .5%), 3 acres zoned industrial (.0%), and 1,528 acres are right-of-way/streets (12%). In 2016, Fountain Hills was once again - for the sixth time - honored by kaBOOM in their Playful City, USA recognition program. This national program honors cities and towns across the country for making it easy for kids of all ages to get balanced and active play in their neighbor- hoods, and for pledging to integrate play as a solution to the challenges facing their communities. One exam- ple that demonstrates how Fountain Hills prioritizes play is the installation of the Rotary Community Musical Park in Fountain Park. Another example that demonstrates playability in Foun- tain Hills is the tennis court improve- ments. Through an Arizona Sports and Tourism Authority biennial grant, Fountain Hills was awarded funds for reconstruction of all six public courts. This asset and new installment con- tributes to kid -friendly spaces and in- fuses the community with play oppor- tunities. Additions to local trails, and local events such as the Fourth at the Fountain and Movies in the Park are just a few other examples of some of the Town's efforts to encourage play- ful activities. The Height of Desert Living E E 1 01 21 Community Profile The International Festivals & Events Association (IFEA) paid tribute to Fountain Hills when they announced their 2016 Pinnacle Award winners during the IFEA/Haas & Wilkerson Pinnacle Awards Ceremony held at the IFEA's 61st Annual Convention, Expo & Retreat in Tucson, Arizona, in September, 2016. Fountain Hills won awards in the following categories: Best Organizational Website - Gold; Best Single Magazine Display Ad - Silver; Best Ad Series - Silver; and Best Miscellaneous On -Site Decor - Bronze. Expedia, an online travel website, on the Features Viewfinder, set their sites on scenic cities across the na- tion. Their mission was "to pinpoint the most beautiful places to travel in every state that may not be on your radar". They took into account all kinds of aesthetically pleasing char- acteristics, from historical attractions to natural landscapes. For Arizona, Expedia selected Fountain Hills. They state: "You'll probably see the water spraying out into the sky long before you arrive in Fountain Hills. Shooting up 560 feet, the famous flume reach- es higher than the Washington Monu- ment. While the city is home to one of the world's largest fountains, its beauty is apparent in a number of ways: Explore the Fountain Hills Bo- tanical Garden to marvel at the de- sert plants and hike Sonoran Trail for sweeping views of the lower Verde Valley." __ - U I- J,Jju__�Lw- 22 1 ■ , ■ ' ■ The Height of Desert Living Fountain Hills' low population density is a major reason it is such a desira- ble place to live. Unlike other regions of the Valley one can dine, play, and commute, without congestion. Fountain Hills' land is currently devel- oped at an average density of 1.4 dwelling units per acre for single family homes and 6.9 units per acre for multi -family housing. At the end of 2016, there were 1,010 vacant single family lots and 97 va- cant multi -family lots. Based upon the 2015 US Census population estimate figure of 23,899, Fountain Hills has an average of 1,176.1 people per square mile, or 1.84 people per acre. Community Profile The Height of Desert Living M' 0' 0' 23 Community Profile Demographics 2010 2000 Percent Change 2000-2010 2010 Population iHousingUnits Population iHousingUnits Population 1 lHousingUnits Occupied Vacant 1 22,489 1 13,167 20,235 1 10,491 11.1% 1 25.5% 10,339 2,828 Population 2010 Population Age 0-17 Population Age 18 Years Percent of Population Population Population 5,200** Years & Over Age 0-17 Years Age 18 Years & 2000 20,235* 2005 24,492* Over 22,489 1 3,230 1 19,259 1 14.4% 85.6% Population Trends Year Fountain Hills Population 1980 2,772* 1985 5,200** 1990 10,030* 1995 13,745** 2000 20,235* 2005 24,492* 2010 22,489* July 1, 2015 23,899*** 2020 25,900** 2030 31,000** Estimated Buildout —2040 34,700**** * US CENSUS ** MAG ***US CENSUS, AMERICAN COMMUNITY SURVEY ****TOWN DEVELOPMENT SERVICES The Height of Desert Living E ■ 1 01 25 Community Profile Fountain Hills Population Trends 1980 1985 1990 1995 2000 2005 2010 2015 2020 2030 2040 YEAR 26 1 ■ , ■ ' ■ The Height of Desert Living 40000 35000 0 30000 Q 25000 J a 20000 O a 15000 10000 5000 I 0 1980 1985 1990 1995 2000 2005 2010 2015 2020 2030 2040 YEAR 26 1 ■ , ■ ' ■ The Height of Desert Living Community Profile TOWN -WIDE BUILDING PERMITS ISSUED 700 600 LU N Ln 500 ■SINGLE FAMILY Ln H IN DUPLEX 400 MULTI -FAMILY LU 0. 300 ®COMMERCIAL LL0 = 200 LU co G � 100 Z 0 L U 0-m- 0. OR SII ■.1 - 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 YEAR The Height of Desert Living E E 1 01 27 Duplex Multi -Family Total Dwelling YEAR Single Family Commercial Other Bldg. Total Units Bldg. Total Units Units 1998 582 17 34 36 170 786 26 995 1999 415 18 36 34 229 680 36 947 2000 326 33 66 23 97 489 37 892 2001 227 23 46 6 28 301 8 707 2002 135 3 6 4 33 174 16 622 2003 124 10 20 10 28 172 14 689 2004 143 7 14 64 154 311 14 664 2005 165 13 26 184 287 478 9 777 2006 95 3 6 102 137 238 19 745 2007 62 0 0 18 18 80 7 589 2008 33 0 0 1 2 35 50 489 2009 5 1 2 0 0 7 20 328 2010 11 0 0 0 0 11 18 366 2011 7 0 0 0 0 7 17 319 2012 6 0 0 0 0 6 20 376 2013 14 0 0 0 0 14 18 386 2014 27 1 2 5 13 42 20 391 2015 37 1 0 1 0 5 10 1 47 23 347 2016 33 0 0 2 4 37 8 420 19 Year Total 2447 129 258 494 1210 3915 380 11049 19 Year Avg 128.8 6.8 13.6 26.0 63.7 206.1 20.0 581.5 The Height of Desert Living E E 1 01 27 Community Profile TOWN -WIDE BUILDING PERMITS ISSUED VALUATION IN DOLLARS 180 160 140 Un z 120 J J_ 100 Z 1999 80 � 13.326 2000 37 25.869 2001 8 15.625 2002 a J 16.698 2003 14 9.554 2004 14 23.021 2005 0 60 27.782 2006 19 15.792 2007 7 5.966 2008 50 10.004 2009 21 0.944 2010 18 0.719 2011 17 2.311 2012 D 1.012 2013 18 1.060 2014 20 1.936 2015 1 23 12.730 2016 8 1.629 40 20 0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 YEAR COMMERCIAL BUILDING PERMITS ISSUED AND VALUATION Year Permits Issued Valuation ($ in Millions) 1998 26 9.739 1999 36 13.326 2000 37 25.869 2001 8 15.625 2002 16 16.698 2003 14 9.554 2004 14 23.021 2005 9 27.782 2006 19 15.792 2007 7 5.966 2008 50 10.004 2009 21 0.944 2010 18 0.719 2011 17 2.311 2012 20 1.012 2013 18 1.060 2014 20 1.936 2015 1 23 12.730 2016 8 1.629 *1998-2016 Valuation includes commercial building permits as well as tenant improvements. 28 10 j r ■ The Height of Desert Living Community Profile Fountain Hills Schools The Fountain Hills Unified School District has earned a reputation for excellent aca- demic programs, noteworthy student achievement, and high levels of parent and community involvement. Over the past several years, the district has earned re- spect throughout the state as a small, friendly, and high achieving system with well-trained and motivated staff (www.fhusd.org). Public Schools 1. Fountain Hills High School 2. Fountain Hills Middle School and Four Peaks Elementary School 3. McDowell Mountain Elementary School Preschools 4. McDowell Mountain Preschool 5. Creative Child Care Preschool 6. Here We Grow Learning Center 7. Maxwell Preschool Academy 8. Maria Montessori Preschool 9. Promiseland Christian Preschool 10. Sunflower Preschool Charter School 11. Fountain Hills Charter School Fountain Hills High School Address 16100 E. Palisades Blvd 15414 N. McDowell Mountain Rd 14825 N. Fayette Drive Address 14825 N. Fayette Drive 17150 E. Amhurst Drive 16901 E. Palisades Blvd 15249 N. Fountain Hills Blvd 16751 E. Glenbrook Blvd 15555 E. Bainbridge Ave 15055 N. Fountain Hills Blvd Address 16751 E. Glenbrook Blvd ,MUWAIN HI WDDElX SCHooL Fountain Hills Middle School and Four Peaks Elementary School McDowell Mountain AKAL Elementary School The Height of Desert Living N N ■ 11 29 Community Profile s h o p p i n n r: e n to rs (and other non-residential developments) 1. Northside Business District (36,900 sf) Along the east side of Fountain Hills Blvd in the north part of town 2. Palisades Plaza (91,445 sf) Located at Fountain Hills Blvd and Palisades Blvd (Anchored by Safeway) 3. Town Center 1 (44,010 sf) Includes all businesses at the southwest and southeast of Palisades Blvd and Avenue of the Fountains, and the south west corner of Palisades Blvd and Westby Dr 4. Fountain Hills Plaza (140,421 sf) Located at the southwest corner of Palisades Blvd and La Montana Drive (Anchored by Bashas) 5. La Montana & Palisades Plaza (42,585 sf) Located at the northeast and northwest corner of La Montana Dr and Palisades Blvd 6. Red Mountain Plaza (132,192 sf) 7. Downtown (673,267 sf) 8. Plaza Fountainside (87,656 sf) 9. Enterprise Colony District (523,193 sf) 10. Plat 202 (53,299 sf) 11. Circle K Center (11,400 sf) 12. Red Rock Business Center (52,282 sf) 13. Crossroads Center (19,452 sf) 14. Shea East Plaza (9,496 sf) 15. Firebrick Plaza (18,768 sf) 16. Plat 704 (41,855 sf) 17. Four Peaks Plaza (306,307 sf) 18. Industrial Park (321,220 sf) 19. Eagle Mountain Village Plaza (82,712 sf) 20. Fountain View Plaza (12,544 sf) Northwest corner of Palisades Blvd and Saguaro Blvd Includes all businesses bordered by Saguaro Blvd, Palisades Blvd, La Montana Dr, Avenue of the Fountains and Paul Nordin Pkwy On the southwest side of Fountain Park Along Saguaro Blvd, between Colony Dr to the north and Rand Dr to the south Located along Saguaro Blvd between Kingstree Blvd and Malta Dr Located at the northwest corner of Saguaro Blvd and Shea Blvd Located at the northeast corner of Saguaro Blvd and Shea Blvd West of the Beeline Highway north side on Shea Blvd West of the Beeline Highway south side on Shea Blvd Located between Firebrick Dr and Shea Blvd Southeast corner of Saguaro Blvd and Shea Blvd Southwest corner of Shea Blvd west of Saguaro Blvd (Anchored by Target) Northwest side of Technology Dr and Saguaro Blvd Southeast corner of Shea Blvd and Eagle Mountain Pkwy (Anchored by Fry's) Located along Fountain Hills Blvd between Palisades and Keith McMahan Dr 30 1 ■ ' ■ ' ■ The Height of Desert Living to Scottsdale Shopping Center Location Map McDowell Mountain Regional Park Scottsdale i� I n i d i /1 20 Community Profile I �I e ej �I 1 M`oe�,eu i i i i i 2 5 Grande Blvd I i 7 i g" 4 I o 9 #,a d deo° 10f o Shea Blvd >I m' 17 11 p�,,+ 12 113 18 Q' 16� �o Salt River Pima • Maricopa Indian Community 15 x,14 t�"0� �o f The Height of Desert Living E E E 31 Community Profile TOWN -WIDE LAND USE SCOTTSDALE RIGHT OF WAY 1.5% SINGLE FAMILY/LOW 11.6% 10.5% OPEN SPACE 23.3% GOLF COURSE - 5.4% PARKS I.4%yyyTTT SCHOOL50.8% GOVERNMENTD.2% UTILITY 0.6% VACANT IN USTRIAL 0.02% SINGLE FAMILY/MEDIUM 18% VACANT RESIDENTIAL 17.4% �1111EIIIALJITETAIL/OFFICE 1.7% VACANT COMMERCIAL 0.5% \\ MDGUSE2% LODINGD. VACANT LODGING 0.3% INSTITUTIONAL 0.3% INDUSTR IAL D.2% MULTI-FAMILY/LOW z 0.6% MULTI-FAMILY/MEDIUM 0.01% MULTI-FAMILY/HIGH \\\ 0.1% ` MULTI-FAMILY/CONDO/LOW \\ 0.7% MULTI-FAMILY/CONDO/MEDIUI 0.2% MULTI-FAMILY/CONDO/HIGH 3.3% 32 1 ■ , ■ ' ■ The Height of Desert Living Developed Undeveloped Undeveloped Land Use Residential Units Acres Developable Undevelopable Total Acres Acres Acres Residential Single Family- L ................................................................................................................................................................ 1,0191,360.5 1,332.3 Single Family- M ................................................................................................................................................................ 7,316 2,301.6 927.9 Multi -Family- L 436 82.4 ............................................................................................................................. Multi -Family- M 301.2 6,630.1 ................................................................................................................................ Multi -Family. -.H 1.50............... 9.1 ........................................ Multi-Family/Condo - L 571 91.2 68'9 .............................................................................................................................. Multi-Family/Condo - M ............................................................................................................................... Multi-Family/Condo-H 207 3,051 19.8 435.2 Commercial/Retail 216.4 68.7 285.1 Mixed Use 350 20.5 20.5 Lodging 19.6 44.2 63.8 Institutional 44.5 44.5 Industrial 31.3 3.0 34.3 Utility 77.8 77.8 Government/Town Owned 29.1 29.1 Schools 110.5 110.5 Parks 182.4 182.4 Golf Course 770.2 770.2 Open Space 3,029.8 3,029.8 Scottsdale Owned Land 199.9 199.9 Right of Way/Streets 1,527.7 1,527.7 otal 1 13,130 7,331.0 1 2,445.0 1 3,229.7 13,005.7 32 1 ■ , ■ ' ■ The Height of Desert Living Town Council Town Council The Height of Desert Living m m ■ 1 33 Citizens of Fountain Hills Mayor and Town Council Presiding Judge E Town Prosecutor �i Town Manager Town Attorney Fire / EMS Community Services Parks Recreation Tourism Community Center Senior Services Development public Work Services Engineering It logy GIS Facilities es !Economic Building SafetyWInspection Planning Appointed Code by Council Enforcement ration Law Enforcement e / tion logy rative es !Economic lerk Appointed eer by Council m mic Contracted Mayor Linda M. Kavanagh's busi- ness career began as second in com- mand at a book and magazine import company in New York City, which ca- tered to specialized markets. She then went on to manage a salon and also became a published author. Upon moving to Arizona with her husband and two sons, she became immersed in business and community service activities in her new hometown of Fountain Hills. Mayor Kavanagh was and is a member of many civic organizations including the American Legion Auxiliary, Cul- tural & Civic Association, ADOG, Fountain Hills Republican Club, Fal- con Boosters, PTO, Sister Cities Foundation, Arizona Latino Republi- can Association, Library Association, Friend of the Chamber (past chair), McDowell Park Association, Historical Society (past board member), and Chamber Ambassadors (past chair). She served on the Public Art Commit- tee and created the Fountain Hills Docent -Guided Art Walk to showcase the town's world-renowned art collec- tion. She was also very active with the Visitor's Bureau to spur tourism for the town. Town Council Linda M. Kavanagh Mayor Kavanagh is an honorary Cap- tain with the Maricopa County Sher- iffs' Department, was named Busi- ness Advocate of the Year by the Fountain Hills Chamber of Commerce and also served as its Board of Direc- tors Chair. She was also named Fountain Hills Parks & Recreation Outstanding Volunteer of the Year, Community Center Volunteer of the Year, and received the River of Time Museum Hero Award. Mayor Kavanagh was inducted into the Lower Verde River Valley Hall of Fame in 2009 as a tribute to her many years of active involvement with the Town's civic, cultural, ser- vice, religious and business commu- nities. Mayor Kavanagh earned a BA degree in English and Education from Queens College in New York City and is an A+ certified computer repair technician, graphic designer, and un- paid Director of Constituent Services for her husband, State Senator John Kavanagh. She has two sons and one grandson. Mayor Kavanagh was reelected to her third term of office in 2016. The Height of Desert Living E E E 35 Town Council Dennis Brown Councilmember Dennis Brown and his wife, Judy, moved to Fountain Hills in 1996. In 1999, they opened their construction company, Echelon Company, building both commercial and residential products in Fountain Hills. Councilmember Brown was the Presi- dent of the Fountain Hills Licensed Contractors Association for five years from 2002 through 2007. In 2002, a Planning and Zoning Com- mission seat became available. He was appointed to serve on the Com- mission and served for more than seven years, four of which were as Chair of the Commission. During his seven year tenure on the Planning and Zoning Commission, the Com- mission rewrote the Town's sign ordi- nance, passed the Saguaro protection ordinance, and wrote the Commercial Architectural Guidelines. Councilmember Brown and his wife have supported Little League baseball and football, the Fountain Hills Com- munity Theater, Movies in the Park, and numerous other local organiza- tions. They have two sons and one daughter who have given them five - count them five - granddaughters. 36 1 ■ , ■ ' ■ The Height of Desert Living Councilmember Nick DePorter's pro- fessional experience includes com- munity relations, business develop- ment, strategic planning, and higher education leadership. Nick works for LinkedIn serving as the Senior Field Organizer on the Economic Graph team. Nick is responsible for partner- ing with companies, non -profits, edu- cation providers, and governments to create economic opportunity for eve- ry member of the workforce. Councilmember DePorter currently serves on the Chicanos Por La Causa - Health & Human Services, the City of Phoenix Business and Workforce Development Board, the Maricopa County Workforce Development Board, the Fountain Hills Chamber of Commerce Public Policy Committee, and the Arizona State University - Career Services Advisory Board. Nick previously served on the Fountain Hills Strategic Planning Advisory Commission for three years, holding the positions of Chair and Vice -Chair. He also served as a Board Member for the Fountain Hills Cultural and Civic Association for two years. Town Council Nick DePorter Councilmember DePorter has enjoyed living in Arizona for 21 years and moved to Fountain Hills in 2010. He was born in Long Beach, California and primarily raised in Las Vegas, Ne- vada. Nick holds a BA in Political Sci- ence, and a Master of Public Admin- istration (MPA) from Arizona State University. He enjoys traveling and spending time with his wife, Adrienne, and children, Jack and Abbie. Nick is proud that his family, parents, and in- laws all call Fountain Hills home. The Height of Desert Living ® E 11 37 Town Council Henry Leger As a resident of Fountain Hills for over 25 years, Councilmember Hen- ry Leger is currently serving his third term on Town Council. He has served the Town in this capacity since June of 2006. In addition to his Town Council position, Henry is currently a member of several com- munity organizations, including the Fountain Hills Cultural and Civic As- sociation and Chamber of Com- merce. Originally from Massachusetts, Hen- ry moved to Arizona in 1970 to at- tend the University of Arizona where he received his Master's Degree in Educational Psychology. Henry worked as a professional in the field of leadership and organizational de- velopment for 30 years. Throughout his career, he held a number of leadership positions in education and government work settings and worked as an internal consultant for several Fortune 500 companies. He is now retired from that field. Prior to his position on Town Coun- cil, he volunteered his time on nu- merous community initiatives and activities, including: Serving on the Chamber's Business Vitally Advisory Committee Serving on the Executive Committee for the Downtown Visioning project Member of the Technical Ad- visory Committee for our Town's citizen -driven strate- gic planning initiative: • Co-chair of the Youth Visioning Institute • Co -Chair for the com- munity survey team Board member, treasurer, and member of the Commit- tee of Architecture for the Fir- erock Ridge neighborhood property owners' association Class room volunteer in the Fountain Hills School District President and Vice President of the Church Council at Shepherd of the Hills Luther- an Church - Fountain Hills Henry is passionate about living in Fountain Hills and contributing to its quality of life. He cherishes spending time with his family and friends and enjoys hiking, golf, and the arts. Henry and his wife, Janet, have two daughters, Kristin and Marisa. Mari- sa, a graduate of Fountain Hills High School, is enrolled at the University of Arizona. Kristin, a graduate of Fountain Hills High School and Uni- versity of Arizona, is serving in the Peace Corps. Janet is an active vol- unteer in the community and enjoys her long-standing professional career at CVS Health. 38 1 ■ ' ■ ' ■ The Height of Desert Living Vice Mayor Alan Magazine was sworn in for his first term on the Town Council on December 4, 2014. Prior to that, he served for over five years on the Strategic Planning Advisory Commission, the last year as Chair. Born and raised in the Boston area, his entire career took place in Wash- ington, D.C. where he served as president of three organizations, the last being The Health Industry Manu- facturers Association. Additionally, he served on the staff of the Interna- tional City Management Association, as well as two four-year terms on the Fairfax County Board of Supervisors in Virginia. In the latter capacity, he represented the county on the Metro- politan Washington Council of Gov- ernments' Board of Directors, as well as serving as Chairman of the North- ern Virginia Transportation Commis- sion. During his "retirement" in Fountain Hills, he has won numerous awards as a nature photographer. Town Council Alan Magazine Vice Mayor Magazine received a Ph.D. from the University of Maryland in 1976. He has lived in Fountain Hills with his wife, Cynthia, since 2006. Magazine has two children and a granddaughter. Cynthia has two chil- dren from a previous marriage and four grandchildren. The Height of Desert Living ® E t1 39 Town Council Art Tolis Councilmember Art Tolis has been ac- tive in the Fountain Hills community for over 16 years. He has served on many boards and commissions includ- ing the Fountain Hills Chamber of Commerce (2003-2007), Treasurer of the Chamber in 2006, L. Alan Cruik- shank River of Time Museum Board of Directors, Fountain Hills Realtor Mar- keting Chair/Scottsdale Association of Realtors Board of Directors, the Town of Fountain Hills Planning & Zoning Commission, Four Peaks Rotary (2016 -2017 as President), and is a graduate of the first Fountain Hills Leadership Academy class. Prior to moving to Ari- zona, Art was active in Connecticut politics and also served on the Town Council for Berlin, Connecticut. He has a Bachelor's Degree from Syracuse University and a Master's Certificate from Pacific Coast Banking School/ University of Washington. In addition to these community posi- tions, Art is the owner of Tolis Mort- gage Financial Group and is a licensed mortgage broker, realtor and insur- ance agent (life and health). Art is married to Heather Tolis and is the proud father to six children who are either currently attending or have graduated from the Fountain Hills Uni- fied School District. 40 1 ■ , ■ ' ■ The Height of Desert Living Councilmember Cecil A. Yates was born in New York City, but grew up in Bay Village, Ohio (a suburb of Cleve- land). He graduated from Bay High School in 1985. He has earned two undergraduate degrees; one in Mar- keting and the other in Management from the University of Cincinnati in 1990 and has recently completed his MBA in Strategic Management from Patten University in California. He and his family moved to Fountain Hills in 2005. Councilmember Yates has served on the Planning and Zoning committee for five years and two years as its Vice Chairman. He has chaired the General Plan Update committee, the Economic and Development commit- tee with BVAC, co-chaired the Sign committee, and was treasurer of Sunridge Canyon HOA. He presently sits on the Maricopa Association of Governments, Domestic Violence Committee. In his spare time, Coun- cilmember Yates coaches soccer and is active in his church. Town Council Cecil A. Yates Councilmember Yates is an award winning commercial real estate de- veloper. He is presently the Executive Director of Property Management for Commercial Properties, Inc. (CPI) and operates over 6,000,000 square feet of office, retail and industrial space throughout Arizona. He has owned and operated several restau- rants including Panini's Bar & Grill (as seen on "Man vs. Food") and Zeppes Pizzeria. Councilmember Yates and his wife, Nancy, have been married since 1995 and are the proud parents of two children, Sophia, 17; and Mason, 14 (not to mention their black lab, Wiz- ard; German Shepherd, Gracie; their cat, Simba; and whatever other crawling creatures their kids adopt!). The Height of Desert Living E E E 41 Town Council Terms of Office Elected Officials' Terms of Office Mayor: Linda M. Kavanagh Term of Office: First term: June, 2012 - November, 2014 Second term: December, 2014 - November, 2016 Third term: December, 2016 - November, 2018 Vice Mayor: Alan Magazine Term of Office: First term: December, 2014 - November, 2018 Councilmembers: Dennis Brown Term of Office: Partial term: May, 2009 - May, 2012 Second term: June, 2012 - November, 2016 Third term: December, 2016 - November, 2020 Nick DePorter Term of Office: First term: December, 2014 - November, 2018 Henry Leger Term of Office: First term: June, 2006 - May, 2010 Second term: June, 2010 - November, 2014 Third term: December, 2014 - November, 2018 Art Tolis Term of Office: First term: December, 2016 - November, 2020 Cecil A. Yates Term of Office: First term: June, 2012 - November, 2016 Second term: December, 2016 - November, 2020 42 1 ■ , ■ ' ■ The Height of Desert Living Financial Overview & Policies Financial Overview Policies The Height of Desert Living m m ■ 1 43 TOWN OF FOUNTAIN HILLS BUDGETARY FUNDS GOVERNMENTAL FUNDS OPERATING SPECIAL DEBT SERVICE CAPITAL FUNDS REVENUE FUNDS FUNDS IMPROVEMENT FUNDS General Fund Highway User Revenue Bond Capital Projects (100) Revenue Fund Debt Service Fund (600) (HURF) (200) (500) Public Art Fund Downtown General Facilities (410) Strategy Fund Obligation Debt Replacement (300) Service (510) Fund (610) Internal Service Economic Eagle Mountain Fire & Emergency Fund (800) Development Debt Service Development Fund (310) (520) Fee Fund (720) Vehicle Municipal Parks/Recreation Replacement Tourism Fund Property Development Fund (810) (320) Corporation Debt Fee Fund (740) Service (530) Special Open Space Revenue/Grants Development Fund (400) Fee Fund (750) Court Enhancement Fund (420) Environmental Fund (460) Cottonwoods Maintenance District Fund (540) Fund Type Fund Operating General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Public Art Fund Internal Service Fund Vehicle Re lacement Fund FUND/DEPARTMENT STRUCTURE Governmental Funds Department Total Mayor & Town Council Administration General Government Municipal Court Public Works Development Services Community Services Law Enforcement Fire & Emergency Medical Community Services Administration Administration Fund Type Department Special Revenue Total Highway User Revenue Fund Public Works Downtown Strategy Fund Administration Economic Development Fund Administration Tourism Fund Community Services Special Revenue Fund Administration Court Enhancement Fund Municipal Court Environmental Fund Public Works Cottonwoods Maintenance District Fund Public Works Fund Type Department Debt Service Total General Obligation Bond Fund Administration Eagle Mountain CFD Fund Administration Municipal Property Corporation Fund Administration Fund Type Fund Department Capital Projects Total Capital Projects Fund Administration, Community Services, Public Works, Development Services, Fire & Emergency Medical Facilities Replacement Fund Public Works Development Fees Funds Community Services, Development Services, Law Enforcement, Fire & Emergency Medical, Parks/Recreation, Open Space GRAND TOTAL ALL FUNDS - includes transfers Financial Overview & Policies Fund Department Total Proposed Statement Summary Budget Page Number 104 143-148 104 149-180 104 181-184 104 185-192 104 193-210 104 211-238 104 239-268 104 269-274 104 275-282 104 128 104 128 104 407-412 Page Numoer 104 283-290 104 291-295 104 296-299 104 300-306 104 307-312 104 313-316 104 317-322 104 323 326 Page Number 105 1 328 105 1 329 105 1 329-330 Page Number 1 105 1 401-404 1 105 1 129 Amount 17, 929, 766 71,849 2,342,476 2,347,894 339,913 837,495 940,482 2,352,113 3,855,626 3,876,833 39,383 63,702 862,000 Amount 6,712,535 3,825,625 140,885 345,318 254,698 1,344,000 80,265 717,613 4,131 Amount 2,906,902 2,121, 550 407,656 377,696 Amount 11,196,149 8,251,740 906,850 $ 38,745,352 The preceding page depicts the budgetary funds of the town. The table above rep- resents the departments of the Town and the funds that are used by those depart- ments. The Height of Desert Living E E ■ 1 45 Financial Overview & Policies FUND STRUCTURE The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Operations of each fund are accounted for with a separate set of self -balancing accounts that comprise its assets, liabili- ties, fund equity, revenues and expenditures. Town resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process. Operating Funds «The General Fund (Fund 100) is the primary operating fund of the Town and accounts for the resources and uses of various Fountain Hills depart- ments. It exists to account for the financing of services traditionally associated with local government. These services include police and fire protection, develop- ment services (engineering/planning), public works (facilities), community services (parks and recreation/community center/senior activity center), general admin- istration, and any other activity for which a special fund has not been created. Governmental accounting requires the General Fund be used for all financial re- sources except those required to be accounted for in another fund and have desig- nations of non -spendable, restricted, committed, assigned or unassigned. «The Public Art Fund (Fund 410) is funded by developer in -lieu con- tributions. These funds may only be used for the purchase of art and for the instal- lation of this art throughout the community. This fund has a committed fund bal- ance. «The Internal Service Funds (Funds 800 and 810) are used to ac- count for the Town's business -type activities. These funds are considered self- supporting in that the services rendered are financed through user charges or are on a cost reimbursement basis. These funds are classified as having assigned fund balances. Internal Service Funds include: • General Internal Service Fund (Fund 800) • Vehicle Replacement Fund (Fund 810) Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes, designated as committed or restricted. The Town maintains the following Special Revenue Funds: «The Highway User Revenue Fund (HURF) (Fund 200) is funded by .2% of local sales tax, State shared revenues and transfers from the Capital Improvement Fund. The State of Arizona taxes motor fuels and collects a variety of fees and charges relating to the registration and operation of motor vehicles. These revenues are deposited in the Arizona Highway User Revenue Fund (HURF) and are then distributed to the cities, towns, and counties and to the State High- way Fund. This fund may only be used for street and highway purposes and is a restricted fund. 46 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies «The Downtown Strategy Fund (Fund 300) is a committed fund which may only be used for development of the downtown. Revenue for this fund comes from the 20% (previously 40%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Economic Development Fund (Fund 310) is a committed fund which may only be used for economic development. Revenue for this fund comes from the 80% (previously 60%) of the .1% of local sales tax collections that have been dedicated for this purpose. «The Tourism Fund (Fund 320) is a committed fund which may only be used for tourism. Revenue for this fund is provided by a transfer from the Eco- nomic Development Fund and grant money. «The Special Revenue/Grants Fund (Fund 400) is restricted by the terms of the individual grants or program funds received. An example of this would be state or federal funds. These funds are to be used only for the specific program or programs for which the funds have been awarded and in accordance with all the grant conditions. «The Court Enhancement Fund (Fund 420) is a restricted fund which may only be used to enhance the technological, operational and security capabili- ties of the Fountain Hills Municipal Court and to support the operation of the Court collection program. Revenues are derived from court fees and bond forfeitures. «The Environmental Fund (Fund 460) is an assigned fund which may only be used to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items in- clude, but are not limited to, permit fees, wash maintenance, ADWR dam inspec- tion and maintenance, street sweeping, storm drain cleaning and household haz- ardous waste disposal. Revenues are derived from the annual environmental fee billed to Town residents. «The Cottonwoods Maintenance District Fund (Fund 540) is a re- stricted fund which may only be used for maintenance of the Cottonwoods Mainte- nance District. Revenues are derived from a secondary property tax. Debt Service Funds are established for the payment of principal and inter- est on bonded indebtedness. Revenues are derived from a secondary property tax levy, and municipal property lease payments. (The 0.2% of local sales tax previ- ously dedicated to mountain preserve bonds has been redirected to the Highway User Revenue Fund for the pavement management program.) Revenues are re- ceived in amounts sufficient to pay the annual debt service payment; therefore, the fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than 2% greater than the annual delinquency factor based on the past five years delinquency amounts, categorized as restrict- ed. The Height of Desert Living ® N 1 47 Financial Overview & Policies Debt Service Funds include: • Revenue Bond Debt Service (Fund 500) • General Obligation Debt Service (Fund 510) • Eagle Mountain CFD Debt Service (Fund 520) • Municipal Property Corporation Debt Service (Fund 530) Capital Improvement Funds are used for the acquisition and/or construc- tion of major capital items including facilities, heavy equipment, technology, open space, park improvements, and major road improvements. «The Capital Projects Fund (Fund 600) revenues are committed rev- enues derived from excess General Fund revenues and 50% of the construction related local sales tax. The Capital Projects Fund is the primary source of capital improvements funding for the Town. «The Facilities Replacement Fund (Fund 610) revenues are assigned and currently the result of transfers from the General Fund. The Fund has been established to cover replacement costs for large scale items that cannot be ab- sorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building painting, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment, and Parks and Recreation structures. The Development Fee Funds (Funds 710-760) are restricted funds which may only be used for the planning, design, and construction of public facilities serving the needs of the new development from which it was collected and designated as restricted. The Town has developed an Infrastructure Improvement Plan (IIP) that identifies each public improvement that is proposed to be the subject of a develop- ment fee. This IIP is incorporated as part of the Town's Capital Improvement Pro- gram (CIP). Funds 710, 730, 750 and 760 will be eliminated when all remaining funds have been expended. Development Fee funds currently include: • Fire & Emergency (Fund 720) • Parks/ Recreation (Fund 740) BUDGETARY AND ACCOUNTING BASIS The budget is prepared on a budgetary basis of accounting for all fund types. Ex- penditures are recorded when the related fund liability is incurred, and revenues are recognized only when they are measurable and available. In all cases, when goods and services are not received by year-end, the encumbrances lapse. This basis means certain transactions are recognized in the budget on a basis other than Generally Accepted Accounting Principles (GAAP), which is the basis used to prepare the Town's Comprehensive Annual Financial Report (CAFR). The major dif- ferences between the budgetary and GAAP basis are: Certain revenues, expenditures and transfers are not included on a budget- ary basis, but are accrued and reported on a GAAP basis. For example, in- creases or decreases in compensated absences are not reported for budget- ary purposes, but are presented as revenues or expenditures on a GAAP ba- sis. 48 1 ■ , W ■ The Height of Desert Living Financial Overview & Policies • Depreciation is not budgeted as an expense in budgetary accounting. • Capital outlays are an expenditure in budgetary accounting and an asset in GAAP. • Certain debt service principal and interest payments are accounted for as expenditures in the General Fund on a budgetary basis, but are reported as expenses in the Debt Service Fund on the GAAP basis. All actual amounts in the budget document are shown on the budgetary basis to facilitate meaningful comparisons. Operating and Capital Budget Relationship Included within the annual budget is a Capital Improvement Program presented on a budgetary basis. Capital project budget funding sources are matched with budg- eted expenditures. Governmental accounting procedures do not require adequate budget to pay for an entire contract to be available and appropriated in the period in which a contract is entered. Therefore, expenditures are presented on a budget- ary basis which is a cash flow model. For example, a 180 day construction contract entered into in May of fiscal year one would have cash expenditures from May of fiscal year one through October of fis- cal year two; however, the entire budget for this project would not be appropriat- ed in fiscal year one, the year in which the contract was entered. Any unspent funds at fiscal year-end are carried forward and budgeted again in year two. The Height of Desert Living E ■ 1 49 Financial Overview & Policies TOWN OF FOUNTAIN HILLS FINANCIAL POLICIES I. INTRODUCTION The Mayor and Town Council (the "Town Council") of the Town of Fountain Hills (the "Town") understands that principles of sound financial management establish the framework for overall fiscal planning and management. The principles set forth guidelines for both current activities and long range planning. Following these prin- ciples will enhance the Town's financial health as well as its image and credibility with its citizens, the public in general, bond rating agencies and investors. The pol- icies will be reviewed periodically to assure the highest standards of fiscal manage- ment. Policy changes will be needed as the Town continues to grow and becomes more diverse and complex in the services it provides, as well as the organization under which it operates, to provide these services to its citizens. The Town Manag- er and staff have the primary role of reviewing and providing guidance in the fi- nancial area to the Town Council. II. OVERALL GOALS The overall financial goals underlying these principles are: 2.1 Fiscal Conservatism. To ensure that the Town is, at all times, in a solid fi- nancial condition, defined as: A. Cash solvency - the ability to pay bills. B. Budgetary solvency - the ability to balance the budget. C. Long run solvency - the ability to pay future costs. D. Service level solvency - the ability to provide needed and desired ser- vices. E. Adhering to the highest accounting and management practices as well as the financial reporting and budgeting standards established by the Government Finance Officers Association, by the Governmental Ac- counting Standards Board (GASB) and by other professional organiza- tions. 2.2 Maintaining Bond Rating. To maintain an Aa3 or better bond rating in the financial community to assure the Town taxpayers that the Town govern- ment is well managed and financially sound. 2.3 Stability. To have the ability to withstand local and regional economic fluctu- ations, to adjust to changes in the service requirements of our community, and to respond to changes in Federal and State priorities and funding as they affect the Town's residents. 2.4 Delivering Quality Services. To deliver quality services in an affordable, effi- cient and cost-effective basis providing full value for each tax dollar. 50 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies III. FUND BALANCE Fund balance is defined as the cumulative difference of all revenues and expendi- tures, also considered the difference between a fund's assets and deferred out- flows of resources and its liabilities and deferred inflows of resources. The purpose of this policy is to establish a key element of the financial stability of the Town by setting guidelines for fund balance. It is essential that the Town maintain adequate levels of fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the Town's general operations. Fund balance is an important indicator of the Town's financial position and ade- quate reserves must be maintained to allow the Town to continue providing ser- vices to the community during periods of economic downturns and/or unexpected emergencies or requirements. The level of fund balance is related to the degree of uncertainty that the Town fac- es. A prudent level of financial resources is necessary to protect against the need to reduce service levels or raise taxes and fees due to temporary revenue short- falls or unpredicted one-time expenditures. With the Town dependency upon State shared income and State sales tax revenues for approximately one third of the General Fund budget, there is increased opportunity for fluctuation. Additionally, a significant portion of Town revenue is received from sales taxes - both state shared and local - which are sensitive to fluctuations in the economy. Therefore, the level of reserves needs to be sufficient to ensure stability in ongoing govern- ment operations during a slowdown in the economy or legislative changes to the revenue sharing formula. Fund balance is one of the most widely used elements of state and local govern- ment financial statements by (1) municipal bond analysts through credit reviews and ratings, (2) taxpayer associations, (3) research organizations and oversight bodies, (4) state, county and local legislators and officials, (5) financial statement users and (6) reporters. Other objectives that influence the size of the fund balance are: 1. Credit reviews performed by municipal bond analysts. 2. Preserving or improving the bond rating. 3. Maintaining a positive trend to historical fund balances. 4. Maintaining a rating equal to or better than surrounding communities. The Governmental Accounting Standards Board ("GASB") has found that useful- ness and value of fund balance information provided is significantly reduced by misunderstandings regarding the message that it conveys and the inconsistent treatment and financial reporting practices of governments. GASB issued a pro- nouncement, GASB Statement No. 54 ("GASB 54"), which applies to all financial reports of all state and local governmental entities; GASB 54 intended to improve financial reporting by providing fund balance categories and classifications that will be more easily understood. The Height of Desert Living E ■ 1 ■' 51 Financial Overview & Policies 3.1 Fund Balance Categories. An accounting distinction is made between por- tions of fund balance that are spendable and nonspendable. These portions are broken into five categories: (A) Nonspendable fund balance—Includes amounts either not in spendable form or legally or contractually required to be maintained intact. This amount includes inventory, prepaids, and non-current re- ceivables such as long-term loan and notes receivable and property held for resale (unless the proceeds are restricted, committed, or as- signed). (B) Restricted fund balance—Includes amounts that are either (1) ex- ternally imposed by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other governments or (2) imposed by law through constitutional provisions or enabling leg- islation. Restricted fund balance means "restricted net assets" as de- fined in the government -wide Statement of Net Assets, GASB State- ment No. 34, as amended by GASB Statement No. 46. (C) Committed fund balance—Includes amounts that are committed for specific purposes by formal action of the Town Council. Amounts clas- sified as "committed" are not subject to legal enforceability like re- stricted fund balance; however, those committed amounts cannot be used for any other purpose unless the Town Council removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. The action to commit fund bal- ances must occur prior to yearend; however, actual amounts can be determined in the subsequent period. (D) Assigned fund balance—Includes amounts that are intended by the Town to be used for specific purposes, but are neither restricted nor committed. Intent should be expressed by the Town Council itself or a subordinate high-level body or official possessing the authority to as- sign amounts to be used for specific purposes in accordance with poli- cy established by the Town Council. This assignment would include any activity reported in a fund other than the General Fund that is not otherwise restricted more narrowly by the above definitions. The Town is not allowed to assign balances that result in a residual deficit. (E) Unassigned fund balance—Includes any remaining amounts after applying categories (A) -(D) above (amounts not classified as non - spendable, restricted, committed or assigned). Planned spending in the subsequent year's budget would be included in the unassigned fund balance category. The General Fund is the only fund that will re- port a positive unassigned balance. 3.2 General Fund. The fund balance of the Town General Fund may consist of up to five com- ponents, as described previously. In order to satisfy the objective of main- taining a bond rating equal to or better than surrounding peer communities, a combined General Fund operating fund balance of at least 30% of reve- nues is recommended. 52 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies A. Committed Fund Balance. The Town will maintain a committed fund balance in the General Fund of 20% of the average actual General Fund revenues for the preceding five fiscal years, indicating stable fis- cal policies. The maintenance of this fund balance is a particularly im- portant factor considered by credit rating agencies in their evaluation of the credit worthiness of the Town. It is of primary importance that the Town's credit rating be protected. (1) Rainy Day Fund to be Maintained. As a component of the Com- mitted fund balance, the Town will maintain a Rainy Day Fund, separate and apart from the Unassigned General Fund, which shall be designated for use in the event of an unanticipated ex- penditure or loss of revenue. The Rainy Day Fund balance at the end of any fiscal year will be equal to a minimum of 20% of the average actual General Fund revenues for the preceding five fiscal years. This contingency will provide for the tempo- rary financing of an unforeseen nature for that year. Expendi- tures for these emergency or unforeseen appropriations can only be undertaken with Town Manager approval and only if funds are not available in the department requesting the fund- ing. (2) Guidelines for Rainy Day Fund. In order to achieve the objec- tives of this policy, and to maintain sufficient working capital and a comfortable margin of safety to address emergencies and unexpected declines in revenue without borrowing, the fol- lowing guidelines shall be adhered to by the Town Manager, Town staff and Town Council: (a) Deposit Rules. At the end of each fiscal year, the Town Council shall transfer 5% of any surplus revenues (before transfers to the Capital Projects Fund) to the Rainy Day Fund. Deposits shall be made as set forth herein until the Rainy Day Fund balance is equal to at least 20% of the average actual General Fund revenues for the preceding five fiscal years. (b) Use Rules. Rainy Day Funds may only be expend- ed for any one of the following purposes or under the following circumstances: (i) To replace the loss of more than 25% of the Town's local share of State shared revenues re- ceived pursuant to ARrz. REV. STAT. § 43-206. (ii) For any event that threatens the health, safety or welfare of the Town's citizens. (iii) For any event that threatens the fiscal sta- bility of the Town. (iv) To address any matter declared as an emergency by the Governor or the Mayor. The Height of Desert Living A 1 1 53 Financial Overview & Policies (c) Withdrawal Rules. All withdrawals from the Rainy Day Fund shall be subject to the following rules: (i) Any appropriation shall require the approval by at least 2/3 of the entire Town Council. (ii) The maximum amount of Rainy Day with- drawals in any fiscal year shall not exceed one- half of the total balance in the Fund. (d) Replenishment Rules. Any amounts withdrawn from the Rainy Day Fund shall be replenished as follows (and such repayment shall be in addition to the annual deposits set forth above): (i) All amounts shall be repaid in not more than five years, in annual installments of not less than 1% of the previous fiscal year General Fund balance. (ii) Repayments shall be appropriated as part of the annual budget adoption. B. Assigned Fund Balance. The Town will maintain an assigned fund bal- ance in the General Fund of a minimum 10% of the average actual General Fund revenues for the preceding five fiscal years. This as- signed fund balance will be assigned for (1) "pay-as-you-go" capital project expenditures, (2) vehicle or equipment replacement, (3) pre- paying or defeasing existing Town debt or (4) any other expenditure that is non-recurring in nature. The 10% is the minimum and may be increased to accelerate accumulation of funds for a large capital ex- penditure. To the extent these balances are expended, additional funds necessary to restore this additional 10% amount will be provid- ed in at least approximately equal contributions during the five fiscal years following the fiscal year in which the event occurred. The as- signed General Fund balance can be authorized for expenditure only in accordance with Resolution 2012-02 adopted by the Mayor and Town Council on June 7, 2012, as may be amended from time to time. C. Unassigned Fund Balance. Funds in excess of the balances described in the preceding paragraphs will be unassigned General Fund balance, unless otherwise assigned in accordance with GASB 54. By Resolu- tion, the Town Council has allocated General Fund surplus funds to be (1) transferred to the Rainy Day Fund, (2) transferred to Assigned Fund Balance, (3) used to supplement "pay as you go" capital ex- penditures in the Capital Projects Fund or (4) used to prepay or de- fease existing Town debt. These funds may not be used to establish or support costs that are recurring in nature. Any excess revenues collected over budgeted and unexpended appropriations not needed to meet fund balance requirements will be transferred to the Capital Projects Fund. 54 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies During the annual budget process, the Town Manager will estimate the surplus or deficit for the current year and prepare a projection of the year-end unassigned General Fund balance. Such projection will include an analysis of trends in fund balance levels on an historical and future projection basis. The Finance Director is authorized to assign available fund balance for specific purposes in accordance with GASB 54. It is the policy of the Town that expenditures for which more than one category of fund balance could be used, that the order of use is: Nonspendable fund balance, restricted fund balance, committed fund balance, assigned fund balance and unassigned fund balance. 3.3 Special Revenue Funds. A. HURF. The Highway User Revenue Fund ("HURF") is restricted in use solely for street and highway purposes. The fund depends upon State shared revenues for over 90% of annual revenues. The restricted fund balance will be based on the minimum requirement as specified in the schedule for projects funded with Special Revenue or grant funds. The schedule will be reviewed on an annual basis to determine the required amount to be set aside as restricted fund balance. B. Excise Tax Funds. The excise tax funds are committed funds that the Town Council may dedicate for specific purposes by resolution or as part of the annual budget adoption. 3.4 Debt Service Funds. The Debt Service Fund is established for the payment of principal and inter- est on bonded indebtedness and as such is a restricted fund. Revenues are derived from a property tax levy, pledged excise taxes, municipal property lease payments, and shared revenues. Revenues are received in amounts sufficient to pay the annual debt service payment; therefore, the restricted fund balance will be no less than the annual debt service payment due on July 1 of the new fiscal year and no more than the annual debt service pay- ment due on July 1 plus an amount equal to the average annual delinquency factor based on the prior three years' delinquency rates. 3.5 Capital Projects Fund. A Capital Projects Fund has been established to allow the Town to accumu- late monies for (1) purchase of land or buildings, (2) improvements to Town -owned properties, (3) grant matches associated with capital improvements, (4) public safety projects and equipment purchases, (5) economic develop- ment projects and (6) such other capital projects as determined by the Town Council. The Capital Projects Fund will be funded by: (A) sales of real and personal property belonging to the Town; (B) General Fund transfer of any excess revenues (from the prior fiscal year) collected over budgeted and unexpended appropriations not needed to meet fund balance require- ments or re -appropriation; and (C) interest earnings on the balance of the fund invested per the Town's investment policy. Accounted for separately, but considered part of the Capital Projects Fund, are accumulated develop- ment fees collected pursuant to ARIZ. REV. STAT. § 9-463.05 that are as - The Height of Desert Living N N 1 01 55 Financial Overview & Policies sessed on new construction for the purpose of funding growth. These funds are restricted to growth -related capital expenditures as designated in the Town's adopted Infrastructure Improvements Plan. The fund balance will be established each fiscal year during the budget process depending on planned expenditures but cannot exceed accumulated revenues. The Town shall first be entitled to recoup the cost of any capital improvements, infra- structure, marketing or sales -related costs associated with the disposition of property before crediting the Capital Projects Fund (for funds other than de- velopment fees). The Town Council may approve the uses of the Capital Projects Fund as a part of its annual budget or by motion and affirmative vote at the time the expenditures are approved. IV. FINANCIAL PLANNING Financial planning refers to the process of identifying resources and allocating those resources among competing purposes. The primary vehicle for this planning is the preparation, monitoring, and analyses of the Town's budget. It is increasing- ly important to monitor the performance of the programs competing to receive funding. 4.1 Budget Adoption. The Town Manager shall prepare a proposed annual budg- et, which shall be submitted to the Town Council and the public for review in accordance with ARIZ. REV. STAT. § 42-17001, et seq. The Town will budget revenues and expenditures on the basis of a fiscal year beginning July 1 and ending the following June 30. The Town Council will adopt the budget no lat- er than June 30. By adopting the budget and the various funds set forth therein, the Town Council expresses its intent to commit fund balances for the purpose of GASB 54 classifications. The Town Manager shall execute the Town Council policies as set forth in the finally adopted budget. 4.2 Budget Preparation. The Town Manager or authorized designee will prepare a budget in accordance with the guidelines established by the Government Finance Officers Association in its Distinguished Budget Award Program. The proposed budget will contain the following: A. Revenue estimates by major category, by major fund. B. Expenditure estimates by department levels and major expenditure category, by fund. C. Estimated fund balance by fund. D. Debt service by issue detailing principal and interest amounts by fund. E. Proposed personnel staffing levels. F. A detailed schedule of capital projects, including a capital improve- ment program. G. Any additional information, data, or analysis requested of manage- ment by the Town Council. 56 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies 4.3 Operating Budget. The operating budget will be based on the principle that current operating expenditures, including debt service, will be funded with current revenues, creating a balanced budget. The Town will not balance the current budget at the expense of meeting future years' expenditures; for example, accruing future years' revenues, or rolling over short-term debt to avoid planned debt retirement. 4.4 Revenue Sources. Ongoing operating costs should be supported by ongoing, stable revenue sources. This policy protects the Town from fluctuating ser- vice levels and avoids crises when one-time revenues are reduced or re- moved. Revenues from growth or development should be targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient. 4.5 Revenue Estimate. The Town Manager will provide an estimate of the Town's revenues annually for each fiscal year, as well as estimates of spe- cial (grant, excise tax, etc.) revenues and interfund transfers. 4.6 Staffing. The budget will fully appropriate the resources needed for author- ized regular staffing. At no time shall the number of regular full-time em- ployees on the payroll exceed the total number of full-time positions author- ized by the Town Council. All personnel actions shall be in conformance with applicable Federal and State law and all Town ordinances and policies. 4.7 Budget Preparation Schedule. Annually, the Town Manager shall provide a budget preparation schedule outlining the preparation timelines for the pro- posed budget. Budget packages for the preparation of the budget, including forms and instructions, shall be distributed to Town Departments in a timely manner for the Department's completion. Department Directors shall pre- pare and return their budget proposals to the Administration Department, as required in the budget preparation schedule. 4.8 Performance Measurement. Performance measurement indicators will be in- tegrated into the budget process as appropriate. 4.9 Efficiency Analysis. Alternatives for improving the efficiency and effective- ness of the Town's programs and the productivity of its employees will be considered during the budget process. Duplication of services and inefficien- cy in service delivery should be eliminated wherever they are identified. 4.10 Department Responsibility. Department Directors are required to monitor revenues and control expenditures to prevent exceeding their total depart- mental expenditure budgets. Department Directors shall immediately notify the Town Manager of any exceptional circumstances that could cause a de- partmental expenditure budget to be exceeded. 4.11 Quarterly Report. A quarterly report on the status of the General Fund budget and trends will be prepared within 60 days of the end of each quar- ter by the Town Manager or authorized designee. 4.12 Deficit. If a deficit is projected during any fiscal year, the Town will take steps to reduce expenditures, increase revenues or, if a deficit is caused by an emergency, consider using the Rainy Day Fund, to the extent necessary The Height of Desert Living E ■ 1 01 57 Financial Overview & Policies to ensure a balanced budget at the close of the fiscal year. The Town Man- ager may institute a cessation during the fiscal year on hirings, promotions, transfers, and capital equipment purchases. Such action will not be taken arbitrarily or without knowledge and support of the Town Council. V. EXPENDITURE CONTROL The Town Manager shall ensure compliance with the legally adopted budget. In ad- dition, purchases and expenditures must comply with all applicable legal require- ments. 5.1 Budgeted Expenditures. Expenditures will be controlled by an annual budget at the departmental level. The Town Council shall adopt appropriations through the budget process. Written procedures will be maintained for ad- ministrative approval and processing of certain budget transfers within funds. 5.2 Purchasing System and Policies. The Town will maintain a purchasing sys- tem that provides needed materials in a timely manner to avoid interrup- tions in the delivery of services. All purchases shall be made in accordance with the Town's purchasing policies, guidelines and procedures and applica- ble State and Federal laws. The Town will endeavor to obtain supplies, equipment, and services as economically as possible. 5.3 Internal Controls. Expenditures will be controlled through appropriate inter- nal controls and procedures in processing invoices for payment. 5.4 State Expenditure Limit. The State of Arizona sets a limit on the expendi- tures of local jurisdictions. The Town will comply with these expenditure lim- itations and will submit an audited expenditure limitation report, audited fi- nancial statements and audited reconciliation report as defined by the Uni- form Expenditure Reporting System (ARIZ. REV. STAT. § 41-1279.07) to the State Auditor General each year. 5.5 Capitalized Assets. All assets of $10,000 or more will be capitalized and rec- orded in the Town of Fountain Hills Summary of Capital Assets. VI. REVENUES AND COLLECTIONS All government employees are considered stewards of public funds. In order to provide funding for service delivery, the Town must have reliable revenue sources. These diverse revenues must be collected equitably, timely and efficiently. 6.1 Balanced Revenue Base. The Town's goal is a General Fund revenue base that is equally balanced between sales taxes, State shared revenues, prop- erty tax, service fees, and other revenue sources. 6.2 Stable Revenue Base. The Town will strive for a diversified and stable reve- nue base to shelter it from economic changes or short-term fluctuations and in any one revenue source by doing the following: A. Establishing new charges and fees as needed and as permitted by law at reasonable levels. 58 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. Pursuing legislative change, when necessary, to permit changes or establishment of user charges and fees. C. Aggressively collecting all revenues, late penalties, outstanding taxes owed and related interest as authorized by law. 6.3 Monitoring Collection. The Town Manager or authorized designee will moni- tor all taxes to ensure they are equitably administered and collections are timely and accurate. Fees and charges should be based on benefits and/or privileges granted by the Town, or based on costs of a particular service. 6.4 Intergovernmental Aid. The Town Manager or authorized designee should pursue intergovernmental aid for those programs and activities that address a recognized need and are consistent with the Town's long-range objectives. Any decision to pursue intergovernmental aid should include the considera- tion of the following: A. Present and future funding requirements. B. Cost of administering the funds. C. Costs associated with special conditions or regulations attached to the grant award. 6.5 Cost Recovery. The Town will attempt to recover all allowable costs (both direct and indirect) associated with the administration and implementation of programs funded through intergovernmental aid. In the case of the Foun- tain Hills Unified School District, the Town may determine to recover less than full cost of services provided. In the case of State and Federally man- dated programs, the Town will attempt to obtain full funding for the service from the governmental entity requiring the service be provided. Allowable costs will be determined based upon a "Cost Allocation Study" prepared pe- riodically. 6.6 Growth Revenues. Local sales tax revenues are derived from several sources with a significant portion from construction related activity. To en- sure that the revenues from growth or development are targeted to costs related to development, or invested in improvements that will benefit future residents or make future service provision efficient, the Town will designate 50% of those one-time revenues to the Capital Projects Fund. Monthly, these revenues will be transferred from the General Fund to the Capital Pro- jects Fund for future appropriation. VII. USER FEE COST RECOVERY User fees and charges are payments for voluntarily -purchased, publicly -provided services that benefit specific individuals. The Town relies on user fees and charges to supplement other revenue sources in order to provide public services. 7.1 Establishing Fees. The Town may establish user fees and charges for certain services provided to users receiving a specific benefit. User fees and charges will be established to recover as much as possible the direct and indirect costs of the program or service, unless the percentage of full cost recovery has been mandated by specific action of the Town Council. It is recognized The Height of Desert Living I 1 1 59 Financial Overview & Policies that occasionally competing policy objectives may result in reduced user fees and charges that recover a smaller portion of service costs. 7.2 Recalculation. Periodically, the Town will recalculate the full costs of activi- ties supported by user fees to identify the impact of inflation and other at- tendant costs. VIII. CASH HANDLING POLICY Collecting and controlling cash at the Town are very important functions. The Cus- tomer Service Representatives and Permit Technicians are the Town's cash han- dling agents. Strong internal controls for cash collection and handling are neces- sary to prevent mistreatment of Town funds and to safeguard and protect employ- ees from unwarranted charges of mishandling funds. Historical practices shall not constitute justification for deviation from these proce- dures. The material contained in this Section supersedes any previous policies and procedures regarding the handling of cash followed within the Town and/or within Departments. The Finance Division will conduct periodic reviews of cash handling procedures. Any amendments to the policies require Town Council approval, but the Town Manager may make interpretations and exceptions to the policies con- tained in this Section as more particularly set forth in Subsection 8.13 below. 8.1 Individual Responsibilities. All cash transactions are to be processed by Town staff (including cash, credit cards, checks, etc.) and not volunteers. Any Department Director or manager with responsibilities for managing Town cash receipts and those employees who are entrusted with the re- ceipt, deposit and reconciliation of cash for Town -related activities shall be responsible for knowledge of and compliance with this Section VIII. A refer- ence to this Section should be included as part of all departmental policies and procedures. 8.2 Establishing Cash Handling Sites. Ideally, from a control perspective, col- lecting and controlling cash should be centralized in one location; however, that is not always possible or practical. As a result, the collection of money is, in part, decentralized. The Finance Division must authorize all cash han- dling sites, including one-time requests for cash for special events. Depart- ments requesting status as a cash handling site (or special events where money is being collected and a cash float is needed) must submit a request to the Finance Division at least 24 hours prior to the special event that in- cludes: A. Reason(s) why cash handling site or cash float is needed. B. A list of the personnel involved with the cash handling site, descrip- tions of their duties, and how segregation of duties will be main- tained. C. Whether a change drawer will be needed. D. A description of the reconciliation process, including frequency of rec- onciliation. 60 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies E. A description of the process for safeguarding cash until it is deposit- ed. F. A schedule of how often and where cash deposits will be made. 8.3 Procedures for Cash Collection. A. "Cash" is defined as any of the following accepted methods of pay- ment for Town transactions: (1) Cash (U.S. coin and currency). (2) Checks (drawn on U.S. banks and made payable to the Town; no third party checks). (3) Credit Cards (MasterCard, Visa, Discover, American Express). (4) Money Orders. B. Cash should be physically protected through the use of vaults, safes, cash registers, etc. Each Department is responsible to make the nec- essary provisions to properly safeguard the cash receipts in its area and maintain the necessary safe or vault that will ensure the security. Generally, any amount of cash on hand must be maintained in a vault or heavy safe (one which cannot be easily moved by two persons us- ing a hand cart). Cash should not be retained in desk drawers or standard file cabinets without a locking mechanism; petty cash must be secured in a locked file cabinet and keys should be secured sepa- rately. C. The cash drawer should be kept shut when not in use and after each transaction. The cash drawer, when open, should not be left unat- tended when it contains money. The contents of cash drawers should be placed in a safe, vault, or an approved, locked location after each day; all safes are to be kept locked. 8.4 Receipts. A. Procedures must be in place to record the daily beginning and ending receipt numbers of the cash register, and include safeguards to pre- vent manipulation of register totals, receipt numbers, etc. Automatic numbering of receipts through a computerized system is an accepta- ble alternative. B. Receipts should be generated from either receipt books or cash regis- ter receipt system. C. Cash registers must be programmed to issue receipts, which shall contain all information required by the accounting system to properly credit and track payments. D. Receipt books, if issued for special events, must be issued in sequen- tial order. All books should be accounted for from the time of delivery and returned to the Finance Division. The Height of Desert Living 1 1 61 Financial Overview & Policies E. Only those receipt books that have been distributed by the Finance Division may be used. F. At a minimum, sequential, pre -numbered receipt forms must contain the following information: (1) Date issued. (2) Cashier and/or Department issuing the receipt. (3) Name of payor (not the department name or revenue source). (4) Net amount received. (5) Sufficient information to identify the purpose of the payment. (6) Form of payment (cash, check, credit card, etc.). G. The receipt forms should also: (1) Contain all available identifying numbers and other pertinent, descriptive information including invoice numbers. (2) Be issued in a minimum of two copies, one for the payor and one to accompany the deposit. (3) Never be altered; if any type of change is necessary, all copies of the receipt must be clearly marked "void", and a new receipt issued. (4) Be filed sequentially and retained by the Department (including void receipts). 8.5 Cash Received in Person. A. When a customer produces a mutilated bill (where a portion is miss- ing), the receiver should request that the customer have a bank re- deem the bill. No bill will be considered for acceptance if both serial numbers are not present. B. A printed receipt must be issued for each payment received when the customer pays in person. At a remote location (for special events), manual pre -numbered receipts may be used when cash register re- ceipts are not available. C. Departments may not accept post-dated checks, IOU's, or third party checks. D. All cash received must be recorded through the computerized ac- counting system with computer-generated official Town cash receipts. When a cash handling site with a computerized accounting system has to use temporary cash receipts, those temporary receipts must be converted over to computerized receipts as soon as possible. If the conversion cannot be accomplished within 48 hours, the cash should 62 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies be deposited into the Department's safe and tracked in detail until it is recorded on the computerized accounting system. E. The customer must be presented an official Town receipt form with a duplicate record being retained by the receiving Department. All num- bered receipts must be accounted for, including the original of voided receipts. F. The cash handling site must maintain a clear separation of duties. An individual should not have responsibility for more than one of the cash handling components: collecting, depositing, disbursement, and reconciling. G. The procedures below are to be followed to safeguard the employee and the cash: (1) Account for cash as soon as is it received - count the cash in front of customer. (2) Keep cash received in view of the customer until the transac- tion is complete. (3) If change is required, count all cash and change in front of cus- tomer. (4) Reconcile the funds received to the computerized accounting system cash report or to the total of the temporary receipts at the end of the day or at the end of each shift and balance the receipts as set forth in Subsection 8.9. (5) Immediately place all cash in a cash drawer, safe or other se- cure place until deposited. A secure area for processing and safeguarding funds received should be provided and restricted to authorized personnel. (6) Personal transactions with Town cash funds are prohibited. Monies may never be borrowed nor loaned from cash funds, nor may personal checks be cashed from receipts. (7) All employees paying for Town services (rentals, movie tickets, animal license, business license, etc.) must be rung up by a different employee under a separate user ID. (8) Deposit all cash intact and not intermingled or substituted with other cash. (9) Pay refunds or expenditures through the appropriate Town bank account on a Town -generated check from the main ac- counts payable account for the smaller accounts. If the original payment was made using credit/debit card, then whenever possible refunds will be issued through the credit card per credit card regulations. The Height of Desert Living W1 1 1 63 Financial Overview & Policies (10) Provide printed receipts generated by the financial system for every transaction involving money. (11) Voided cash receipts must be approved and initialed by a su- pervisor before the daily deposit is done, noting the reason for voiding the transaction. (12) Deposit daily cash report and cash promptly at the end of each day into the Finance Division safe. (13) Place cash in amounts over $500.00 in the Finance Division safe immediately following the transaction until the end of day close out. (14) Cashiers should enter transactions using their personal logins (switch user) during a single shift. (15) All packaged coin or strapped currency received as payment should be removed from the package or straps and verified. H. Cashing checks from Town deposits, borrowing cash for personal use, lapping receipts to cover shortages in cash receipts, withholding checks for deposit in order to float checks, commingling personal and Town funds and modifying cash records are all serious offenses and may result in discipline up to and including immediate discharge from employment. 8.6 Cash Received Through the Mail. A. When mail is opened, if the cash received is not credited directly into the appropriate Town account or issued a receipt through a comput- erized accounting system, a log of the checks, credit card transac- tions and or cash should be prepared and submitted to the Finance Division. The log should include the customer's name, amount re- ceived, check number and any other information available that may assist in proper allocation of the funds. The envelope also should be retained as part of the records. B. When mail is opened, checks must be endorsed promptly with a re- strictive endorsement stamp. Checks must be stored in a safe or oth- er secure place approved by the Finance Division until deposited. C. Unidentified receipts must be deposited to a depository account ap- proved for such purposes. All reasonable attempts should be made to identify the correct account and transfer the funds. 8.7 Check Acceptance. A. The Federal Reserve has established a regulation to standardize check endorsements: (1) Checks must be made payable to the Town of Fountain Hills and endorsed promptly with a restrictive endorsement stamp payable to the Town of Fountain Hills. The endorsement 64 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies stamps must be distributed by the Finance Division; this stamp protects the check if lost or stolen. (2) All depositor's endorsements are limited to the top 1.5 inches on the back side of the check, at the trailing edge of the check. This area is where endorsements are normally placed. If you look at the face of the check, the endorsement area is directly behind where "Pay to the Order of" is printed. (3) Any check that has been endorsed may not be returned to the customer. Any marks below the 1.5 inches on the check may obscure the bank routing number, cause delays in returning checks, and forfeit the Town's right to recovery. The purpose of this regulation is to speed collection and returns. (4) The endorsement must include the following: FOR DEPOSIT ONLY TOWN OF FOUNTAIN HILLS [Account Number] (5) Checks should have the customer information pre-printed on the face of the check. Bank issued/generated checks are ac- ceptable. (6) Personal checks from employees for cash may not be cashed at any counter in a Town facility. (7) Checks or credit card transactions will not be cashed or pro- cessed for more than the amount of purchase. Departments are not authorized to return currency to the payor in the event that the check exceeds the amount due to the Town. B. Be sure that the name, branch, city and state where the drawer's bank is located is printed on the check. C. The Town will not accept a check that is: (1) Illegible or not written out clearly; checks should be written out in blue or black ink only. (2) For anything other than the exact amount (no change will be given). (3) A third party check (that is, checks made out to someone other than the Town). (4) Altered or changed. (5) Undated, post-dated or stale dated (older than six months). (6) Not signed. The Height of Desert Living J 1 1 65 Financial Overview & Policies HIS (7) A starter check, i.e. a check without the name, address and check number on the face of the check. (8) Not in U.S. funds. (9) From a foreign bank, even if payable in U.S. funds. (10) Transfer checks. D. If the written amount on a check does not match the numerical amount, the written amount will govern. E. Money orders should be filled out by the customer in the presence of Town staff; the customer must countersign and write Town of Foun- tain Hills in the payee section. Credit Card Acceptance. A. Credit cards accepted are Visa, MasterCard, Discover, and American Express. B. When presented with a credit card, the Department cashier shall: (1) Verify that the card has not been altered and is not expired. (2) Check customer identification to verify that the name on the card and the account name are the same, unless someone is paying for other family members. (3) Retain the credit card until the transaction is complete. (4) Enter the credit card transaction by swiping the card through the terminal on the keyboard; if the keyboard does not have a terminal, the swipe reader is not functioning or payment is be- ing taken over the telephone, the credit card number should be entered manually when prompted. (5) If the credit card information is being input from a paper regis- tration form that includes the card number and payor signature, shred or permanently mark over the portion of the form that includes the credit card information as soon as the transaction is complete and the card is accepted. (6) If receiving credit card information over the phone, verify the caller's name as it appears on the card, verify the amount to be processed, enter the credit card number, expiration date and security code directly; immediately shred any piece of paper where the information can be viewed or taken. Balancing of Cash Receipts. A. All funds collected must be balanced daily, by mode of payment, by comparing the total of the cash, checks and credit cards to the com- puterized accounting reports, to the manual receipts totals, including 66 1 ■ , ■ ■ The Height of Desert Living Financial Overview & Policies the totals of the money received by mail. All cash receipts and sup- porting documentation (daily deposit slip, system receipts, and sys- tem reports) should be transferred daily to the accounting system and all discrepancies should be resolved before the end of the day/ shift. B. Daily cash counts and reconciliations will be performed on a random basis by the Accountant or other senior Finance Division staff mem- ber. These reconciliations should be signed and dated by the review- er. The total monthly receipts should be balanced with the monthly bank account statements and accounting system monthly reports and all discrepancies should be resolved. C. Currency and coin must be reconciled separately from checks, credit cards and money orders by comparing actual cash received to the cash total from the cash report or to the sum of the cash sales from the manual receipts. D. Over/short amounts must be separately recorded, investigated and resolved to the extent possible as set out in the over/short portion of this Section. E. Because balancing can be a time-consuming task and requires atten- tion to detail, it is recommended that each cashier pre -balance his/ her own drawer periodically during the day. NOTE: On the rare occasion that a check needs to be forwarded to another party by the Town of Fountain Hills, the check cannot be en- dorsed. Any of the following positions are authorized to approve this receipt without endorsement: the Town Manager, the Finance Direc- tor, and the Town Clerk. Approval to accept this instrument in this manner requires approval from one of the Town's authorized signato- ries in writing prior to the presentation of the instrument. F. End of day close out process for cash collection points includes the following: (1) Two signatures on the daily cash report before depositing in the Finance Division safe. (2) Total deposit must match the printed report from the software program. (3) Deposits are turned in daily and deposited in the Finance Divi- sion safe by the responsible party. 8.10 Cash Over & Short. A. A daily accounting of cash received should be balanced against the total amount on the daily reports run by the Department. Any amount that is over or short shall be reported on the same day to the Depart- ment Director and the Accountant. The Height of Desert Living N N ■' 67 Financial Overview & Policies B. The discipline procedures set forth below should be followed if the es- tablished dollar limits and frequency of overages and/or shortages are exceeded. The current established dollar limit is five dollars. A log should be established to record any overages and shortages, and the employee's name and date. Patterns, frequencies, and inconsistencies should be noted on the employee's performance review. Overages or shortages of $50.00 or more are to be reported to the Finance Direc- to r. C. Warnings or exceptions involving cash overages or shortages shall be retained in the employee's permanent file. D. If the shortage is the result of a suspected or documented theft, the shortage must be reported immediately and in writing to the Account- ant, the Finance Director, and the Town Manager who will submit to law enforcement for investigation, regardless of amount. E. Employees who handle cash are expected to be careful and accurate and to balance their funds each day without overages or shortages. Failure to follow internal controls and checks and balances as ap- proved by the Finance Division is considered to be at least negligence and could be considered misconduct subject to the following discipli- nary procedures: (1) Verbal Warning. A verbal warning will be given if an employee has: (i) Two or more over/shorts in any 90 -day period (regardless of the amount). (ii) Cumulative over/shorts of $75.00 or more in any 30 -day period. (2) Written Warning. (i) After an employee has received two verbal warnings, the third warning will be in the form of a written warning. A fourth warning will be subject to disciplinary action as determined by the Department Director. (ii) A written warning will be issued if an employee exceeds a cumulative total of $100.00 or more cash short in any month regardless of the number of verbal warnings. 8.11 Returned Check Procedures. A. Any checks returned by the Town's depository bank as uncollected shall be sent to the Finance Division. Examples of returned checks in- clude: non -sufficient funds (NSF), account closed, payor's signature missing, refer to maker and post-dated or stale -dated checks. B. When a check is returned, the Finance Division prepares a negative entry to the revenue journal, debiting the originating account for the amount of the check and at the same time assessing a service fee in 68 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies the amount set forth in the Town's adopted fee schedule. It is the re- sponsibility of the Department that was credited with the revenue to notify the check writer and use due diligence to collect the amount of the check and the service fee. The check writer will be prohibited from receiving Town services until the Town is paid the full amount, plus the returned check fee. Restitution should be in the form of cur- rency, money order, cashier's check, or certified check. The Finance Division will maintain an aging report on all non -collectable items; this report will be submitted monthly to the Finance Director. C. When restitution is obtained, the same account should be used that was used on the negative entry and the deposit should be transferred to the Customer Service Representative for inclusion in the daily de- posit. D. If after proper due diligence is performed, collection has not been made, the Accountant may be consulted regarding returned items that remain uncollected for further action through the State. 8.12 Preparation of Deposits (performed by the Finance Division. A. The Finance Division shall prepare all deposits. B. All checks must be made payable to Town of Fountain Hills and en- dorsed. A calculator tape of the checks should be included with the checks bundled together. C. Cash must be recorded on the deposit slip in the appropriate space. D. Only depository -issued deposit slips, including the appropriate ac- count number(s) and sub-code(s) are to be used. E. Someone not involved with collecting the cash, opening the mail or reconciling the deposit must prepare the deposit. F. Deposit from the Municipal Court should be secured in locking deposit bags, which are available from the bank. G. Trips to the bank should be at random times during each day. 8.13 Exceptions to Cash Handling Policy. A. Any exception to this Section must be approved in writing by the De- partment Director and requires the concurrence of the Finance Direc- tor. For example, in cases where there is not enough staff available to maintain complete separation of duties, an alternate process to safe- guard Town funds must be established and approved by the Finance Director. Requests for exceptions to these procedures must be sub- mitted to the Finance Director in writing. B. Town personnel are prohibited from depositing Town cash into check- ing or other bank accounts unless the account has been set up by the Finance Division. The Height of Desert Living N N 1 01 69 Financial Overview & Policies 8.14 Records Retention. All cash receipts and related documents must be main- tained in accordance with Records Retention Schedules pursuant to ARrz. REV. STAT. §§ 39-101 through 39-103 and 41-151.15 through 41-151.19. Accounting reports, deposit slips, credit card receipts, copies of manual cash receipts, etc. should be kept for the period specified by the Records Retention Schedules. IX. DEBT POLICY The purpose of this debt policy is to provide for the preservation and enhancement of the Town's bond ratings, the maintenance of adequate debt service reserves, compliance with debt instrument covenants and provisions and required disclo- sures to investors, underwriters, and rating agencies. The Town's overall debt management policy is to ensure that financial resources are adequate in any gen- eral economic situation to not preclude the Town's ability to pay its debt when due. These policies are meant to supplement the legal framework of public debt laws provided by the Arizona Constitution, State Statutes, Federal tax laws and the Town's current bond resolutions and covenants. 9.1 General. A. The Town will (1) use current revenues to pay for short-term capital projects, repair and maintenance items and (2) reserve long-term debt for capital improvements with useful lives of ten years or more. The Town will not use long-term debt to fund current governmental operations and will manage its cash flow in a fashion that will prevent any borrowing to meet working capital needs. However, exclusive re- liance upon "pay-as-you-go" funds for capital improvements requires existing residents to pay for improvements that will benefit new resi- dents who relocate to the area after the expenditure is made. Financ- ing capital projects with debt provides for an "intergenerational equi- ty," as the actual users of the capital asset pay for its cost over time, rather than one group of users paying in advance for the costs of the asset. Where there is a benefit to all future residents, debt financing should be given consideration. B. To increase its reliance on current revenue to finance its capital im- provements, and promote a "pay-as-you-go" philosophy, the Town will allocate each year a percentage of current revenues to maintain a minimum 10% of average actual General Fund revenues for the pre- ceding five fiscal years in the assigned fund balance. 9.2 Capital Improvement Plan A. As part of the budget process each year, the Town Manager or au- thorized designee will prepare a capital spending plan that provides a detailed summary of specific capital projects for the five fiscal years subsequent to the fiscal year presented. The plan will include the name of the project, project schedule, capital cost by fiscal year and a recommended specific funding source. The five year capital im- provement plan will be developed within the constraints of the Town's ability to finance the plan. 70 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. The Town Manager and Department Directors will develop formal ranking criteria that will be used in the evaluation of all capital pro- jects. The ranking criteria will give greatest weight to those projects that protect the health and safety of its citizens. "Pay-as-you-go" pro- ject financing shall be given the highest priority. Capital improve- ments that must rely upon debt financing shall be accorded a lower priority and projects with a useful life of less than ten years shall not be eligible for inclusion in bond issues except in extraordinary circum- stances. C. Lease -purchase financing shall be undertaken only when the project is considered essential to the efficient operation of the Town or to re- move expenditures that would exceed the State -imposed expenditure limitation. The Town Manager or authorized designee shall be respon- sible for ensuring that "pay-as-you-go" expenditures do not cause the State -imposed expenditure limitation to be exceeded in any fiscal yea r. D. All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is rec- ommended, a dedicated source of funds to cover debt service re- quirements must be identified. All capital project requests will be re- quired to identify any impact the project may have on future operat- ing costs of the Town. The Town will seek grants to finance capital improvements and will favor those projects that are likely to receive grant money. E. All capital project appropriations and amendments to the capital im- provement plan must be approved by the Town Council. F. The capital plan will include all equipment and facilities with a useful life of greater than ten years and a cost greater than $50,000. Debt financing shall not exceed the useful life of the infrastructure im- provement or asset. G. The following steps shall be used to prepare the Capital Improvement Program ("CIP"): (1) Establish Capital Improvement policies, including: (a) Time period the CIP will cover. (b) Facilities/equipment that will be included in the CIP. (c) How acquisition of multiple items (e.g., computers) will be treated. (d) Identification of projects that are expected to be under- taken, but fall outside the time horizon of the plan. (2) Adopt standards to rank project requests. (a) Projects that address a public health or safety concern are given top priority. The Height of Desert Living N N N 1 71 Financial Overview & Policies (b) Projects mandated by a court of competent jurisdiction or a government with authority over the Town are equal with public health or safety. (c) Major maintenance (preservation of assets). (d) Replacement of obsolete equipment (improving efficien- cy). (e) Expansion to meet demand caused by growth. (f) Coordination of projects to achieve cost savings. (g) Availability of cash to finance improvements from cur- rent revenues. (h) Acquisition of open space. (3) Perform and maintain a capital inventory and identify useful life. (4) Identify projects. (a) Status review of previously approved projects. (b) Identification of new projects. (c) Assess capital project alternatives. (d) Complete project request forms. (5) Assess funding sources. (a) Available grants. (b) Development fees shall be utilized to fund capital pro- jects before "pay-as-you-go" and bond issuance financ- ing. (c) Developer contributions. (d) Private contributions. (e) Issuance of securities. (f) Capital leases. (6) Approve the CIP and Budget. (a) Town Council review. (b) Public hearing. (c) Adoption of the CIP and capital budget. 72 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies All capital project requests will be accompanied by a description of the sources of funding to cover project costs. Where borrowing is recommended, the source of funds to cover debt service requirements must be identified. All capital project re- quests will be required to identify any impact the project may have on future oper- ating costs of the Town. Department Directors will submit detailed descriptions of the useful life of capital projects submitted in conjunction with the preparation of the Town's CIP. The Town Manager shall incorporate an estimate of the useful life of proposed capital improvements in developing an amortization schedule for each bond issue. If a short-lived asset or project (less than ten years) is included in a bond issue then the bond amortization schedule shall be adjusted to reflect the asset's rapid depre- ciation. At no time shall the amortization exceed the life of the asset. 9.3 Financing Alternatives. A. Financing alternatives include, but are not limited to: (1) Grants. (2) Developer Contributions. (3) General Obligation ("GO") Bond - requires voter approval, sup- ported by an ad valorem (property) tax. (4) Revenue Bonds - repaid with dedicated revenue source (HURF, revenue generated by project). (5) Municipal Property Corporation ("MPC") Bonds - repaid with a dedicated revenue source. (6) Community Facilities District ("CFD") or Special District Bonds - supported by an ad valorem property tax, revenues of the district or assessments of the cost of public infrastructure or enhanced municipal services. (7) Capital Leases - repaid within operating budget. (8) Commercial Paper (CP) or Bond Anticipation Notes (BAN) with terms less than two years. B. Town debt service costs (GO Bonds, Revenue Bonds, MPC Bonds, Leases) shall not exceed 20% of the Town's operating revenue in or- der to control fixed costs and ensure expenditure flexibility. Improve- ment District, CFD and Special District debt service is not included in this calculation because it is paid by district property owners and is not an obligation of the general citizenry. Separate criteria for CFDs have been established and included within the Town's CFD policy. C. The Town shall comply with all U.S. Internal Revenue Service arbi- trage rebate requirements for bonded indebtedness. D. Where applicable, the Town will structure GO bond issues to create level debt service payments over the life of the issue. The goal will be The Height of Desert Living E ■ 1 ■' 73 Financial Overview & Policies to strive for a debt repayment schedule to be no more than 15 years; at no time will the debt exceed 25 years. E. Refunding bonds will be measured against a standard of the net pre- sent value debt service savings exceeding 3% of the principal amount of the bonds being refunded, or if savings exceed $750,000, or for the purposes of modifying restrictive covenants or to modify the ex- isting debt structure to the benefit of the Town. Refinancings under- taken for other reasons should proceed only when the advantages have been clearly shown in a cost/benefit analysis of the transaction. F. The Town will seek to maintain and, if possible, improve the current bond rating in order to minimize borrowing costs and preserve access to credit. G. An analysis showing how a new issue combined with current debt im- pacts the Town's debt capacity and conformance with Town debt poli- cies will accompany every future bond issue proposal. The debt ca- pacity analysis should reflect a positive trend and include: (1) Percent of debt outstanding as a percent of the legal debt limit. (2) Measures of the tax and revenue base. (3) Evaluation of trends relating to expenditures and fund balance. (4) Debt service as a percentage of assessed valuation. (5) Measures of debt burden on the community. (6) Tax-exempt market factors affecting interest costs. (7) Debt ratios. H. MPC and contractual debt, which is non-voter approved, will be uti- lized only when a dedicated revenue source (e.g., excise taxes) can be identified to pay debt service expenses. The project to be financed will generate net positive revenues (i.e., the additional revenues gen- erated by the project will be greater than the debt service require- ments). I. The Town's privilege/excise tax to debt service goal will be a ratio of at least 2.5:1 to ensure the Town's ability to pay for long-term debt from this elastic revenue source. 9.4 Issuance of Obligations. A. The Town shall select the underwriter and the paying agent/registrar for each debt issuance based on competitive bid. The underwriter must be a firm with an office in the Phoenix area and a record of prior working relationships. B. The request for proposals process will be designed to select the ser- vice providers that offer the Town the best combination of expertise 74 1 ■ , ■ ■ The Height of Desert Living Financial Overview & Policies and price. The Town is not required to select the firm offering the lowest price, but a report must be prepared by the Town Manager providing justification to the Town Council for a recommendation when other than the lowest bidder is chosen. The review of all pro- posals submitted shall be the responsibility of the Town Manager. C. The Town will sell bonds through public sale, online bidding process or an accelerated bidding process unless the Town Council authorizes the bond to be sold by negotiated sale or private placement. D. The Town Manager or designee and Town Attorney will coordinate their activities to ensure that all securities are issued in the most effi- cient and cost-effective manner and in compliance with the governing statutes and regulations. The Town Manager and the Town Attorney shall consult and jointly select the bond counsel for a bond issue. E. The Town Manager or authorized designee will seek a rating on all new issues which are being sold in the public market if economically feasible. F. The Town will report all financial information on an annual basis and notices of listed events in a timely manner, not in excess of ten busi- ness days after the occurrence of event, to the rating agencies and the Municipal Securities Rulemaking Board (MSRB) Electronic Munici- pal Market Access (EMMA) system. The annual report will include but not be limited to the Town's annual Comprehensive Annual Financial Report (CAFR) and other items specified in the Town's continuing dis- closure undertakings. G. Any institution or individual investing monies as an agent for the Town shall do so in a manner consistent and in compliance with the Town's adopted Investment Policy. H. The Town Manager or authorized designee will provide detailed draw schedules for any project to be funded with borrowed monies. The Town will invest the proceeds or direct a trustee to invest the pro- ceeds of all borrowings in a manner that will ensure the availability of funds as described in the draw schedules. I. The Town acknowledges the responsibilities of the underwriting com- munity and pledges to make all reasonable efforts to assist underwrit- ers in their efforts to comply with Securities and Exchange Commis- sion Rule 15c2-12 and MSRB Rule G-36. The Town will follow its adopted issuance and post -issuance compliance procedures relating to its tax-exempt financings. X. INVESTMENT/CASH MANAGEMENT POLICY It is the intent of this investment/cash management policy (the "Investment Policy") that idle public funds (i.e., uninvested funds) will be invested in a manner that main- tains safety of principal, maintains liquidity to meet cash flow needs, provides com- petitive investment returns and conforms to all state statutes governing the invest- ment of public funds (the "Investment Portfolio"). The purpose of these investment guidelines is to formalize the framework for the Town's daily investment activities. The Height of Desert Living ' 1 1 75 Financial Overview & Policies 10.1 Scope. This Investment Policy shall be administered in a manner that follows Arizona Revised Statutes Title 35, Chapter 2, Article 2.1, as amended and oth- er investment guidelines mandated by statute and is limited in its application to funds that are not immediately needed and are available for investment, in- cluding any and/or all districts, component units, etc., of the Town. These funds are accounted for in the Town's Comprehensive Annual Financial Report ("CAFR") and may include: A. The General Fund; B. Highway User Revenue Fund; C. Excise Tax Funds; D. Special Revenue Funds; E. Debt Service Funds; F. Capital Project Funds G. Development Fees Funds; H. Internal Service Funds; and I. Any new fund/component unit created unless specifically exempted. Except for cash in certain restricted funds, the Town will consolidate cash bal- ances from all funds to maximize investment earnings. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. 10.2 Prudence. Investments shall be made with judgment and care, under circum- stances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the prob- able income to be derived. The standard of prudence to be used by any firm or individual given responsibility as Investment Officer shall be the 'prudent per- son" standard and shall be applied in the context of a professional investment official managing an overall portfolio or account in a manner that aims to ac- complish the objectives set forth in these policies. Investment Officers acting in accordance with the Town's written procedures and this Investment Policy and exercising due diligence shall be relieved of personal responsibility for an indi- vidual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 10.3 Objectives. In priority order, the primary objectives of Town investment activi- ties are: A. Safety: Safety of principal is the foremost objective of the investment program. Investments of the Town shall be undertaken in a manner that seeks to ensure the preservation of principal in the overall portfolio. To attain this objective, the Town will diversify its investments by investing funds among a variety of securities offering independent returns and fi- nancial institutions. 76 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies B. Liquidity: The Town Investment Portfolio will remain sufficiently liquid to enable the Town to meet all operating requirements that might be reasonably anticipated. Liquidity will be achieved by matching invest- ment maturities with forecasted cash flow funding requirements, by in- vesting in securities with active secondary markets and by diversification of maturities and call dates. Furthermore, since all possible cash de- mands cannot be anticipated, a portion of the portfolio may also be placed in savings accounts, Certificates of Deposit ("CDs") or local gov- ernment investment pools that offer same day liquidity for short-term funds. C. Yield (Return on Investments): The Town Investment Portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints of safety and liquidity needs and the cash flow characteristics of the portfolio. Return shall be subordinated to safety and liquidity. The core of invest- ments is limited to relatively low-risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall not be sold prior to maturity, with the following exceptions: (1) A security with declining credit may be sold early to minimize loss of principal; (2) A security swap would improve the quality, yield or target dura- tion in the portfolio; (3) Liquidity needs of the portfolio require that the security be sold; and (4) If market conditions present an opportunity for the Town to bene- fit from the sale. D. Risk of Loss: All participants in the investment process will seek to act responsibly and prudently as custodians of the public trust. Investment Officers will avoid any transactions that they reasonably believe might impair public confidence in the Town's ability to govern effectively. The Town Council recognizes that in a diversified portfolio, occasional meas- ured losses due to market volatility are inevitable, and must be consid- ered within the context of the overall portfolio's investment return, pro- vided that adequate diversification has been implemented. 10.4 Investment Strategy. The Town intends to pursue a portfolio management phi- losophy that includes passive management; passive management means that the financial markets will be monitored by Investment Officers and invest- ments will be purchased and sold based on the Town's parameters for safety and liquidity and based on market conditions. All marketable securities pur- chased by the Town shall have active secondary markets, unless a specific cash outflow is being matched with an investment that will be held to maturity to meet that obligation. Securities may be purchased as a new issue or in the secondary markets. Securities may be sold as provided in Section 4.3. Securi- ties may be purchased with the intent from the beginning to sell them prior to maturity or with the expectation that the security would likely be called prior to The Height of Desert Living M M 01 77 Financial Overview & Policies maturity under the analyzed market scenario. The portfolio will be structured to benefit from anticipated market conditions and to achieve a reasonable re- turn. Relative value between asset groups shall be analyzed and pursued as part of the investment program within the restrictions set forth by this Invest- ment Policy. Diversification by market sector and security types, as well as ma- turity will be used to protect the Town from credit and market risk in order to meet liquidity requirements. Market and credit risk shall be minimized by di- versification and are defined below: A. Credit Risk: The Town will seek to mitigate credit risk, which is defined as the risk of loss due to failure of the security issuer or backer. Mitigat- ing credit risk is to be accomplished by carefully managing the allocation of funds to non-government or insured sectors. The Finance Director will monitor the credit holdings on a continuous basis to ensure they remain appropriate to hold. B. Interest Rate Risk: The Town will seek to mitigate interest rate risk, which is defined as the risk that the market value of securities held in the portfolio will decline due to increases in market interest rates subse- quent to their purchase. This mitigation will be accomplished by: (1) Structuring the Investment Portfolio so that securities mature concurrent with the anticipated cash requirements for ongoing operations, thereby avoiding, as much as possible, the need to sell securities into an adverse market environment prior to ma- turity; (2) Investing funds primarily in shorter -term securities or similar in- vestment pools and limiting the average maturity of the portfolio in accordance with the needs of the Town; and (3) With respect to any firm or individual given responsibility for in- vestments, utilizing external research and advice regarding the current interest rate outlook and global economic condition to op- timize portfolio duration strategy. C. Market Rate Risk: The Town will seek to mitigate market rate risk, which is defined as the risk that the portfolio value will fluctuate due to changes in the general level of interest rates. This mitigation will be ac- complished by: (1) Providing adequate liquidity for short-term cash needs; and (2) Making longer-term investments only with funds that are not needed for current cash flow purposes. 10.5 Responsibility and Control. A. Delegation of Authority: Authority to manage the Town investment pro- gram is derived from the ARIZ. REV. STAT. §§ 35-323 - 328. Manage- ment responsibility for the investment program is hereby delegated to the Finance Director. The Finance Director shall be primarily responsible for ensuring the Investment Portfolio is invested according to this In- vestment Policy. In carrying out these duties, the Finance Director may 78 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies delegate certain tasks to others (each an "Investment Officer") whose skill and experience are appropriate to the delegation. The term "Investment Officer" includes the Finance Director (until a particular task is delegated) and the "Investment Advisor," as defined below and as de- scribed in Section 10.5. A list of Town personnel eligible for delegation as Investment Officer is attached to this Investment Policy in Appen- dix A. B. Establishment of Procedures: The Finance Director shall establish writ- ten procedures for the operation of the investment program consistent with this Investment Policy. Procedures should include reference to: safekeeping, repurchase agreements, wire transfer agreements, bank- ing service contracts and collateral/depository agreements. Such proce- dures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this Investment Policy and the procedures established by the Finance Director. C. Management Responsibilities: No person shall engage in an investment transaction except as provided under the terms of Investment Policy, the procedures established by the Finance Director, or designee, and verbal or written authorization by the Finance Director to withdraw, transfer, deposit and invest the Town's funds. The Finance Director shall be responsible for all transactions undertaken, and shall establish a sys- tem of controls to regulate the activities of Investment Officers. The Fi- nance Director has the authority to manage internally or to delegate the management of the investment program to an investment advisor en- gaged by the Town (the 'Investment Advisor"). The Finance Director is responsible for: (1) Reporting Investment Portfolio performance to Town Manager; (2) Evaluating the performance of the externally -managed portfolio; (3) Monitoring Investment Advisor's compliance with this Investment Policy; (4) Conveying the investment needs of the Town to the Investment Advisor; and (5) Developing investment strategy with the Investment Advisor. D. Ethics and Conflicts of Interest: All persons involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and In- vestment Officers shall disclose to the Town Manager any material fi- nancial interests in financial institutions that conduct business within the Town, and they shall further disclose any material personal financial/ investment positions that could be related to the performance of the Town, particularly with regard to the time of purchases and sales. This Investment Policy expressly incorporates the provisions of ARIZ. REV. STAT. Title 38, Chapter 3, Article 8. The Height of Desert Living E E ■' 79 Financial Overview & Policies E. Disclosure: Investment Officers and employees shall disclose to the Town Manger any material financial interest in financial institutions that conduct business with the Town. Investment Officers and employees shall further disclose any material personal investment positions that could be related to the performance of the Town's Investment Portfolio. Investment Officers and employees shall subordinate their personal in- vestment transaction to those of this jurisdiction, particularly with re- gard to the timing of purchases and sales. An Investment Officer who is related within the second degree by affinity or consanguinity to individu- als seeking to sell an investment to the Town shall file a statement with the Town Manager and the Finance Director disclosing that relationship. F. Investment Training: Investment Officers shall have a finance, account- ing or related degree and knowledge of treasury functions and the State of Arizona laws governing public money management and investments. 10.6 Authorized Financial Dealers and Institutions. The Finance Director will main- tain a list of qualified persons or firms authorized to provide investment ser- vices that have been publicly procured. In addition, a list will also be main- tained of the State pool of approved security broker/dealers selected by credit worthiness who are authorized to provide investment services. The Town shall qualify persons or firms by applying generally accepted industry standards (i.e., capital requirements, asset quality, earnings, liquidity, management and local community development) using available public agency and private rating services as appropriate. Investment transactions shall only be conducted with financial institutions that are licensed as may be required by law to do business in Arizona. Primary government securities dealers, or broker-dealers engaged in the business of selling government securities shall be registered in compli- ance with section 15 or 15C of the Securities Exchange Act of 1934 and regis- tered pursuant to ARIz. REV. STAT. § 44-3151, as amended. It shall be the re- sponsibility of the financial institutions and broker/dealers who desire to be- come qualified bidders for investment transactions to provide the following: i. Audited financial statements within six months of the close of the fiscal year ii. Proof of Financial Industry Regulatory Authority (FINRA) certification, and trading resolution; iii. Proof of State registration; and iv. Certification of having read this Investment Policy and the Town's de- pository contracts. An eligible listing of broker/dealers shall be established for the purchase and sale of investment securities; a new list of approved broker/dealers will be es- tablished as needed. External managers may also use their own lists of inter- nally -approved broker-dealers, but only after any such list has been approved by the Town Manager and Finance Director. A periodic review of the financial condition and registrations of qualified companies will be conducted by the Fi- nance Director and the Town Manager. 80 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies A. Selection of Depository, Financial Institutions and Broker/Dealers: De- positories shall be selected through the Town's procurement process, with a typical contract being for two years with an option to extend the contract for three additional one year terms. In selecting depositories, the creditworthiness of institutions shall be considered, and the Finance Director shall conduct a comprehensive review of the prospective depos- itories' credit characteristics and financial history. No public deposit shall be made except in an eligible public depository as established by state depository laws. The depository bank bid will not include bids for invest- ment rates on certificates of deposit. Certificate of deposit rates will be evaluated competitively between qual- ified financial institutions in accordance with the manner in which all other types of investment assets are purchased. The Investment Officer may accept bids for certificates of deposit and for all marketable securi- ties either orally, in writing, electronically, or in any combination of these methods. The Investment Officer will strive to receive three price quotes on marketable securities being sold, but may allow one broker/ dealer to sell at a predetermined price under certain market conditions. Investments purchased shall be shopped competitively between ap- proved financial institution and broker/dealers. B. Insurability: Banks, financial institutions, individuals and firms seeking to establish eligibility for the Town's certificates of deposit purchase pro- gram, shall submit financial statements, evidence of federal insurance and other information as required by the Investment Officers. 10.7 Portfolio and Investment Asset Parameters. A. Pricing: Market price for investments acquired for the Town's Invest- ment Portfolio shall be priced using independent pricing sources and market value shall be monitored at least annually. B. Eligible Investments: The Town's eligible investments are governed by ARIZ. REV. STAT. § 35-323 et seq. Furthermore, those investments not identified in ARIZ. REV. STAT. § 35-323 et seq. are considered to be in- eligible. For the eligible investments, the following limitations apply: (1) Investments in insured or collateralized CDs in eligible deposi- tories shall not exceed 30% of the portfolio. (2) Investments in Certificate of Deposit Account Registry Services shall not exceed 20% of the portfolio. (3) Bonds, notes or other evidences of indebtedness of the State or any of its counties, incorporated cities or towns, school dis- tricts or special taxing districts, including registered warrants that bear interest pursuant to ARIZ. REV. STAT. § 11-635, shall not exceed 10% of the portfolio. (4) Bonds, notes or evidences of indebtedness of any county, mu- nicipal district, municipal utility or special taxing district of any state that are payable from revenues, earnings or a special tax specifically pledged for the payment of the principal and inter - The Height of Desert Living E E 1 ■' 81 Financial Overview & Policies est on the obligations, and for the payment of which a lawful sinking fund or reserve fund has been established and is being maintained shall not exceed 10% of the portfolio. (5) Bonds, notes or evidences of indebtedness issued by any coun- ty improvement district or municipal improvement district of any state to finance local improvements authorized by law, if the principal and interest of the obligations are payable from assessments on real property within the improvement district shall not exceed 10% of the portfolio. (6) Commercial paper of prime quality shall not exceed 30% of the portfolio. (7) Bonds, debentures, notes or other evidences of indebtedness shall not exceed 30% of the portfolio. (8) Negotiable or brokered certificates of deposit issued by a na- tionally or state chartered bank or savings and loan association shall not exceed 30% of the portfolio. Bond proceeds shall be invested by the Finance Director (or the In- vestment Officer, if such duties have been delegated) pursuant to ap- plicable laws, relevant bond indenture requirements and relevant ten- ets of this Investment Policy. Proceeds from tax-exempt bonds shall be invested, recorded, and re- ported in the manner set forth by the United States ("U.S.") Treasury and Internal Revenue Service to preserve the tax-exempt status of the bonds. The Town's Finance Department will maintain systems to ensure that these requirements are met. Funds set aside to defease Town debt in conjunction with an escrow agreement will be invested in accordance with State law and appropriate bond documents and as the trustee bank holding such funds deems necessary. C. Prohibited Investments: Regardless of sector, no more than 5% of the portfolio may be invested in any one issuer (excluding obligations issued or guaranteed by the U.S. or any of the senior debt of its agencies, sponsored agencies, corporations, sponsored corporations, or instrumentalities). In addition to the limitations on investment types according to ARIZ. REV. STAT. § 35-323 et seq., Town funds will not be invested in any of the following: (1) reverse repurchase agreement (2) callable agencies (3) derivative type investments such as collateralized mortgage obligations, strips, floaters, etc. (4) futures, contractual swaps, options (5) inverse floaters 82 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies (6) interest only securities (7) forward contracts (8) interest bearing securities that have a possibility of not accru- ing current income (9) closed end management type companies (10) securities whose yield/market value is based on currency, com- modity, or non-interest indices (11) bearer -form securities D. Downgraded Credit Ratings: If the credit rating of a security is sub- sequently downgraded below the minimum rating level specified in this Investment Policy, the Finance Director shall evaluate the down- grade on a case-by-case basis in order to determine if the security should be held or sold. The Finance Director will apply the general ob- jectives of safety, liquidity, yield, and legality to make the decision. 10.8 Collateralization. Where allowed by State law, full collateralization is required on all demand deposit accounts, including checking accounts and non- negotiable certificates of deposit. The State requires all depositories holding public funds participate in the State managed pooled collateral program. The State will monitor collateral for public funds to ensure the proper level of collat- eral is maintained by participant depositories. The Finance Director will check to ensure that any depository it utilizes is a State collateral pool participant. In the event that the Town enters into a repurchase agreement, it shall require collateralization at 102% and accept only the following insurance and securities as collateral: A. FDIC insurance coverage. B. Obligations of the U.S., its agencies and instrumentalities, including agency and instrumentality issued mortgage backed collateral if directly guaranteed by the U.S. C. Other obligations, the principal of and interest on which are uncondition- ally guaranteed or insured by the State, the U.S. or its agencies and in- strumentalities. D. Obligations of states, agencies thereof, counties, cities, and other politi- cal subdivisions of any state having been rated as to investment quality by a NRSRO and having received a rating of no less than "A" or its equivalent. 10.9 Safekeeping and Custody. All security transactions including collateral for re- purchase agreements, entered into by the Town or its agents/trustees shall be conducted on a delivery -versus -payment ("DVP") basis. That is, funds shall not be wired or paid until verification has been made that the safekeeping bank received the correct security. The safekeeping, or custody, bank is responsible for matching instructions from the Town's Investment Officers on an invest- ment settlement, with what is wired from the broker/dealer, prior to releasing The Height of Desert Living M M M 1 83 Financial Overview & Policies the Town's designated funds for a given purchase. The security shall be held in the name of the Town, or held on behalf of the Town, in a bank nominee name. A third party custodian designated by the Finance Director and evi- denced by safekeeping receipts will hold securities. The safekeeping bank's records shall assure the notation of the Town's ownership of, or explicit claim on, the securities. The original copy of all safekeeping receipts shall be deliv- ered to the Town. Securities shall be held by a custodian designated by the Town Manager and evidenced by safekeeping receipts. 10.10 Internal Control. The Town Manager shall establish an annual process of inde- pendent review as part of the external audit. This review will provide internal control by assuring compliance with policies and procedures. The Investment Officer is responsible for establishing and maintaining an internal control struc- ture designed to ensure that the assets of the Town are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasona- ble assurance recognizes that the cost of a control should not exceed the benefits likely to be derived and the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points: A. Control of collusion: Collusion is a situation where two or more em- ployees are working in conjunction to defraud their employer. B. Separation of transaction authority from accounting and record keep- ing: By separating the person who authorizes or performs the transac- tion from the people who record or otherwise account for the transac- tion, a separation of duties is achieved. C. Custodial safekeeping: Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party of custodial safekeeping. D. Avoidance of physical delivery securities: Book -entry securities are much easier to transfer and account for since actual delivery of a docu- ment never takes place. Delivered securities must be properly safe- guarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. E. Clear delegation of authority to staff members: Staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff po- sitions and their respective responsibilities. F. Written confirmation of transactions for investments and wire trans- fers: Due to the potential for error and improprieties arising from tele- phone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via facsimile if on letterhead and if the safekeeping institution has a list of authorized signatures. 84 1 ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies G. Development of a wire transfer agreement with the lead bank and third -party custodian: The Finance Director should ensure that an agree- ment will be entered into and will address the following points: con- trols, security provisions, and responsibilities of each party making and receiving wire transfers. 10.11 Reporting. The Town Manager, or designee, is charged with the responsibility of providing quarterly reports on investment activity and returns. The report shall summarize investment transactions that occurred during the reporting period, and shall include, at a minimum: A. Asset listing showing par value, cost and market value of each security, type of investment, issuer and interest rate; B. Average maturity of the portfolio; C. Maturity distribution of the portfolio; D. Average portfolio credit quality; E. Distribution by type of investment. 10.12 Investment Policy Adoption. This Investment Policy shall be adopted by resolu- tion of the Town Council. The Investment Policy shall be reviewed at least once every five years by the Finance Director and Town Manager and any modifica- tions made hereto must be approved by the Town Council. 10.13 Certification. A copy of this Investment Policy will be provided upon request to the senior management of any financial institution that is approved to transact business with the Town in order that it is appraised of the policies of the Town. The certification must be signed and executed by a senior member of the fi- nancial institution before any business is conducted. The Height of Desert Living ® E t1 85 Financial Overview & Policies GLOSSARY AGENCY: A debt security issued by a federal or federally sponsored agen- cy. Federal agencies are backed by the full faith and credit of the U.S. Government. Federally sponsored agencies (FSAs) are backed by each particular agency with a market perception that there is an implicit government guarantee. An example of federal agency is the Government National Mortgage Association (GNMA). An exam- ple of a FSA is the Federal National Mortgage Association (FNMA). ASKED: The price at which securities are offered. BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer. BASIS POINT: A unit of measurement used in the valuation of fixed-income securities equal to 1/100 of 1 percent of yield (e.g., "1/4" of 1 percent is equal to 25 basis points). BID: The price offered by a buyer of securities. (When you are selling se- curities, you ask for a bid.) See Offer. BROKER: A broker brings buyers and sellers together for commission. CERTIFICATE OF DEPOSIT (CDs): A time deposit with a specific maturity evidenced by a certificate. Large -denomination CDs are typically negotiable. CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SERVICES (CDARS): A net- work of financial institutions offering CDs that diversify large deposits between banks at FDIC limits. COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the Town. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance -related legal and con- tractual provisions, extensive introductory material, and a detailed Statistical Sec- tion. COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evi- dencing interest due on a payment date. DEALER: A dealer, as opposed to a broker, acts as a principal in all transac- tions, buying and selling for his own account. DEBENTURE: A bond secured only by the general credit of the issuer. 86 1 ■ , ■ ' ■ The Height of Desert Living Financial Overview & Policies DELIVERY VERSUS PAYMENT: There are two methods of delivery of securi- ties: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery ver- sus receipt is delivery of securities with an exchange of a signed receipt for the se- curities. DISCOUNT: The difference between the cost price of a security and its ma- turity when quoted at lower than face value. A security selling below original offer- ing price shortly after sale also is considered to be at a discount. DISCOUNT SECURITIES: Non-interest bearing money market instruments that are issued a discount and redeemed at maturity for full face value (e.g., U.S. Treas- ury Bills). DIVERSIFICATION: Dividing investment funds among a variety of securi- ties offering independent returns. FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g., S&L's small busi- ness firms, students, farmers, farm cooperatives, and exporters. FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit. FEDERAL FARM CREDIT BUREAU (FFCB): Debt securities issued by banks of the Farm Credit System, a leading provider of loans, leases, and services to rural communities and U.S. agriculture. FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open -market opera- tions. FEDERAL HOME LOAN BANKS (FHLB): The institutions that regulate and lend to savings and loan associations. The Federal Home Loan Banks play a role analogous to that played by the Federal Reserve Banks vis-a-vis member commer- cial banks. FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA, like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the U.S. Fannie Mae, as the corporation is called, is a private stockholder - owned corporation. The corporation's purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest. FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presi- dents. The President of the New York Federal Reserve Bank is a permanent mem- ber, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Govern- ment Securities in the open market as a means of influencing the volume of bank credit and money. The Height of Desert Living W1 1 1 87 Financial Overview & Policies FEDERAL RESERVE SYSTEM: The central bank of the U.S. created by Con- gress and consisting of a seven -member Board of Governors in Washington, D.C., 12 regional banks and about 5,700 commercial banks that are members of the sys- tem. FINANCIAL REGULATORY INDUSTRY AUTHORITY: A regulatory body creat- ed after the merger of the National Association of Securities Dealers and the New York Stock Exchange's regulation committee. The Financial Industry Regulatory Au- thority is responsible for governing business between brokers, dealers and the in- vesting public. By consolidating these two regulators, FINRA aims to eliminate regu- latory overlap and cost inefficiencies. GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA OR GINNIE MAE): Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associ- ations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHM mortgages. The term "pass-throughs" is often used to describe Ginnie Maes. GOVERNMENT SPONSORED ENTERPRISE AGENCIES (GSE): U.S. Govern- ment Agencies, Government Sponsored Enterprises (GSEs), Corporations or Instru- mentalities of the US Government - Federal Instrumentality Securities include, but are not limited to, Federal National Mortgage Association (FNMA), the Federal Home Loan Mortgage Corporation (FHLMC), Federal Home Loan Banks (FHLB), and the Federal Farm Credit Bureau (FFCB). INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. INVESTMENT ADVISOR: An independent person or group of people that makes investment recommendations or conducts securities analysis for a fee. LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes. LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasur- er for investment and reinvestment. MARKET VALUE: The price at which a security is trading and could presum- ably be purchased or sold. MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase/reverse repurchase agreements that establishes each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer -lender to liquidate the underly- ing securities in the event of default by the seller -borrower. MATURITY: The date upon which the principal or stated value of an invest- ment becomes due and payable. 88 10 1 ■ ■ The Height of Desert Living Financial Overview & Policies MONEY MARKET: The market in which short-term debt instruments (i.e., bills, commercial paper, bankers' acceptances, etc.) are issued and traded. OFFER: The price asked by a seller of securities. (When you are buying se- curities, you ask for an offer.) See Asked and Bid. OPEN MARKET OPERATIONS: Purchases and sales of government and cer- tain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool. PORTFOLIO: Collection of securities held by an investor. PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Pri- mary dealers include SEC -registered securities broker-dealer, banks, and a few un- regulated firms. PRUDENT PERSON RULE: An investment standard. In some states, the law requires that a fiduciary, such as a trustee, may invest money only in a list of secu- rities selected by the custody state - the so-called legal list. In other states, the trustee may invest in a security if it is one which would be bought by a prudent per- son of discretion and intelligence who is seeking a reasonable income and preserva- tion of capital (see ARiz. REV. STAT. §§ 14-10902 and 14-10906). QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensation use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the com- mission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits. RAINY DAY FUND: Designed to set revenue aside during times of above - trend economic growth and to utilize this revenue during times of below -trend growth. A Rainy Day Fund can be used to balance the budget which is the intend- ed purpose. RATE OF RETURN: The yield obtainable on a security based on it purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return. REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, which is, increasing bank reserves. SAFEKEEPING: A service to customers rendered by banks for a fee where- by securities and valuables of all types and descriptions are held in the bank's vaults for protection. The Height of Desert Living J 1 1 89 Financial Overview & Policies SECONDARY MARKET: A market made for the purchase and sale of out- standing issues following the initial distribution. SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Con- gress to protest investors in securities transactions by administering securities legis- lation. SIFMA: Securities Industry and Financial Markets Association. TOTAL RETURN: The sum of all investment income plus changes in the cap- ital value of the portfolio. For mutual funds, return on an investment is composed of share price appreciation plus any realized dividends or capital gains. This is calculat- ed by taking the following components during a certain time period: (Price Apprecia- tion) + (Dividends paid) + (Capital Gains) = Total Return. U.S. TREASURY BILLS: A non-interest bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year. U.S. TREASURY BONDS: Long-term U.S. government debt securities with matur- ities of ten years or longer and issued in minimum denominations of $1,000. Cur- rently, the longest outstanding maturity for such securities is 30 years. U.S. TREASURY NOTES: Intermediate U.S. government debt securities with maturities of 1 to 10 years and issued in denominations ranging from $1,000 to $1 million or more. U.S. TREASURY OBLIGATION: Direct obligations of the U.S. Treasury whose payment is guaranteed by the U.S. YIELD: The current rate of return on an investment security generally ex- pressed as a percentage of the security's current price. go ' ■ ' ■ ' ■ The Height of Desert Living Financial Overview & Policies Appendix A Authorized Investment Officers: • PFM Asset Management LLC Attn: Paulina Woo 1820 East Ray Road Chandler, Arizona 85225 • Town Manager • Town Accountant (limited in ministerial acts only) • Town Clerk (limited in ministerial acts only) The Height of Desert Living N N N 91 Financial Overview & Policies 92 1 ■ , ■ ' ■ The Height of Desert Living Budget Highlights Budget Highlights The Height of Desert Living m m ■ 1 93 Budget Highlights Budget Introduction In FY09-10, the Town introduced program budgeting. Program budgeting is a method of budgeting expenditures to meet programmatic objectives rather than budgeting on a line -item basis. In program budgeting, specific performance objec- tives or outcomes are defined and the costs to produce those outcomes are enu- merated in the budget. In FY16-17, although the budget document continues with Department level, Division level and Program level budgets, many programs were combined for more efficient managing and reporting purposes. There were also two new Departments created. The new General Government Department was cre- ated for all non -departmental, Town -wide items and the Public Works Department was created out of the Development Services Department to oversee the Streets and Facilities Divisions, as well as the Outside Inspections program that was previ- ously reported under Engineering. For a summary of all Town programs, please see pages 127-129. TOWN OF FOUNTAIN HILLS REVENUES BY FUND Eagle Mtn CFD Vehicle 1% Capital Projects Replacement Fund F 1% GO Debt Service _ Environmc 2% Special Reve S% Economic Developmer 1% Total All Funds = $25.6M Debt Service Funds 9%_\ ipecial Revenue. Funds 6% Excise Tax Funds 1% TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Capital Projects Funds 23% Total All Funds = $34.3M 94 1 ■ , ■ ' ■ The Height of Desert Living The proposed budget is based on revenue pro- jections that are con- servative and based on the expectation that the local and national econ- omy will continue at its existing pace of moder- ate growth in revenues next fiscal year. Reve- nues for all funds are $25.6M (excluding re- serves) with expendi- tures of $34.3M (excluding transfers) with some funds utilizing reserves for projects. Budget Highlights It should be noted that the State shared sources of revenue are very sensitive to the fluctuations of the economy as well as to annual legislative appropriations. Ad- ditionally, these revenues are distributed to cities and towns based on each munic- ipality's population compared to that of the entire State. Some municipalities have abundant available land for expansion and will continue to grow in population, while others, like Fountain Hills, have fixed borders and limited population growth. Over time, Fountain Hills will, therefore, represent a smaller and smaller percent- age of the total and will be allocated a smaller percentage of State shared reve- nues. Past efforts to diversify the Town's revenue sources by asking the voters to approve a primary property tax have been unsuccessful which has necessitated reductions in force while maintaining the existing level of service. During FY15-16, seven cities and towns had a mid -decade census done in order to capture a bigger portion of State shared revenues, which in turn, has had a negative impact on the Town's portion. General Fund Budget Overview The General Fund supports core services and is the largest fund with the greatest potential for revenue fluctuations. Revenues from taxes, State shared revenues, license and permit fees, and charges for services provide the major resources to fund programs and services delivered by the Town. FY17-18 GENERAL FUND OPERATING REVENUES Building Revenue TOTAL=$16.OM 6% In FY08-09, the Town received $14.8M in General Fund revenues but dropped over $2M by FY12 to $12.6M. The economic recovery saw a return to a revenue stream of $16.OM. The drop in FY13-14 reflects the reallocation of the Vehicle License Tax revenue (historically available for General Fund expenditures) to the High- way User Revenue Fund (HURF) for pavement management. Almost 88% of the Town's Gen- eral Fund resources are derived from the local sales tax and State shared revenues. Licenses, General Fund Revenues (in millions) $18.0 $16.0 $16.0 $14.8 $14.7 s14.1 $14.0 $13.2 $13.3 $12.6 $12.0 $10.0 FY08-09 FY09-10 FY10-11 FVll-12 FV12-13 FY13-14 FY14-15 FY15-I6 FY16-17 FY17-18 The Height of Desert Living M1 -' -' 95 Budget Highlights The economic recession forced the Town to focus on the delivery of core services, defined by the Town Council as: • Public Safety - Fire/Emergency Medical, Law Enforcement • Administration - Economic Development, Finance, Administrative Services, Information Technology, Town Manager, Town Clerk, General Government, and Judicial • Public Works - Streets, Stormwater/Environmental Services, Facilities • Development Services - Building Safety, Engineering, Planning, Code En- forcement, Mapping & Graphics • Community Services - Parks, Recreation, Senior Services, Community Cen- ter, Tourism, Open Space and Trails In FY14-15 , the Town Council directed staff to develop a new program for funding maintenance capital - those projects that are necessary to maintain the Town's infrastructure but are not considered a capital improvement program (i.e., under the $50,000 threshold for capital). In FY15-16, the Town had a Capital Reserve Study performed to identify those items. During the upcoming year, a transfer of General Fund reserves in the amount of $500,000 is proposed into the Facilities Replacement Fund to help cover some of those projects. Following is a brief summary of what is included in the proposed General Fund budget for FY17-18: Salaries and Benefits - For FY17-18, additional staffing is proposed, totaling 1.00 FTEs; a part-time civil plans examiner and a part-time permit technician, both positions in Development Services. Most Town employees' salaries and bene- fits are funded through the General Fund; salaries normally include overtime, sick leave, vacation and a set aside for merit increases. Staff is proposing a cost of liv- ing increase based on an updated market analysis with a 2.5% adjustment being proposed for FY17-18. The market analysis will result in a 5% adjustment to pay ranges (see pay plan on page 440). Because local governments are primarily a service industry, salaries and benefits comprise a major portion of expenditures. For Fountain Hills, salaries and benefits represent 22% of the proposed General Fund budget in FY17-18 and 12% of the total budget. Employee benefits include health, vision and dental insurance, employer taxes, disability, workers' compensation insurance, and employer match of retirement contributions. The Town does not provide a defined benefit pension plan for em- ployees but rather matches employee contributions into a 401(a) account main- tained by the International City/County Managers Association (ICMA). The chart on the right shows that the number of Town em- ployees is only slightly higher than at the lowest level in over seventeen years while the level of service to the citizens has remained constant. Number of FTE Employees so 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 96 1 ■ , r ■ The Height of Desert Living I ■ ■ ■ ■ ■ ■ ■ ■ ■ so 40 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 96 1 ■ , r ■ The Height of Desert Living Budget Highlights Contractual Services - The Town contracts with outside professionals for a num- ber of services which represents 30% of the total budget (58% of the General Fund). Two major contracts included in this category are: 1. Fire protection and emergency medical services ($3,508,054), currently un- der contract with Rural/Metro Corporation - 3% increase; and 2. Police protection ($3,715,447), currently provided through the Maricopa County Sheriff's Office - 2.6% decrease. These two contracts alone represent 48% of the General Fund budget in FY17-18. Contractual Services also includes annual landscape maintenance contracts, equip- ment and vehicle repairs, and facilities maintenance (janitorial, building mainte- nance, etc.). Maintenance of the Town's 119 acres of parks, Town medians, dams, and washes are provided by independent contractors. These contracts are solicited through a bid process to obtain the most competitive price for the Town. With pavement management a high priority, the Town is placing a priority on infrastruc- ture maintenance that has been deferred ($1,000,000 in the HURF fund annually). Maintenance/ Utilities - In FY17-18, maintenance/utilities represent 6% of the total General Fund budget. The Town owns nine buildings that require mainte- nance on HVAC equipment, interior and exterior surfaces, electric and plumbing, fire systems, irrigation, etc. Town staff has been unable to dedicate the resources necessary to maintain the buildings in an optimum condition; consequently future budgets will require increasing amounts of maintenance funding to bring the build- ings up to standards. Supplies and Services - Supplies and Services include operational costs such as insurance, office supplies, etc. for Town Hall and other Town -owned buildings and accounts for 4% of the operating budget. The Town owns the Library, the Muse- um, the Community Center, two fire stations, a vehicle maintenance facility, and the Kiwanis building, Town Hall, and the Community Center. Other items in this category are postage and travel. Capital Outlays - Capital outlays include the purchase of furniture and equip- ment, and the improvement of Town facilities with a cost of at least $10,000 but less than $50,000. Expenditures of $50,000 or more are included in the Capital Improvement Program. The Town began, with the FY10-11 budget, the inclusion of vehicle replacement charges to each department based on replacement cost to be transferred and expended within a Vehicle Replacement Fund. HURF/Streets Fund Overview The HURF/Streets Fund is a fund restricted to streets and transportation related purposes. With an operational priority for pavement management, the revenue from Vehicle License Taxes (VLT) will be appropriated within the HURF fund to be used for pavement maintenance (not reconstruction). The available resources in HURF are anticipated at $3.8M in FY17-18 which includes $1,013,279 from VLT. Road maintenance has not been adequately funded for several years which has re- sulted in serious degradation of the Town's 187 miles of arterial and collector The Height of Desert Living N N N 1 97 Budget Highlights streets. The FY17-18 program of work will continue to focus on resolving the long- term fiscal needs for road maintenance. The HURF/Streets fund provides funding for the following Town programs: • Streets Department—Administration, including Legal Services • Adopt -A -Street • Open Space • Pavement Management • Street Signs • Traffic Signals • Vehicle Maintenance Excise Tax Funds Overview The Excise Tax/Downtown Fund was created in FY00-01 designating .1% of the Town's 2.6% local sales tax to downtown development. Subsequently, on April 18, 2013, the Town Council established an additional fund by splitting the original Ex- cise Tax/Downtown Fund into two separate funds: • Downtown Strategy Fund (original Excise Tax/Downtown Fund ) • Economic Development Fund Both funds were funded originally through the dedicated .1% of local sales tax with a 60/40 split -60% of sales tax revenues allocated to the new Economic De- velopment Fund and 40% of sales tax revenues allocated to the Downtown Strate- gy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and develop- ment. The Economic Development Fund, originally, was funded with 60% of the .1% lo- cal sales tax to be available for any economic development purpose. The Economic Development budget also included a proposal to create a new fund for Tourism in the amount of $103,000 as well as implementation of the Economic Development Plan adopted by the Council in March 2013. A resolution (2014-50) was passed on December 4, 2014, changing the allocations to 80% to the Economic Development Fund and 20% to the Downtown Strategy Fund effective January 1, 2015. Special Revenue Fund Overview All special revenues (grants, etc.) are received in the Special Revenue Fund. Oper- ating expenses are also recorded in the Special Revenue Fund unless the projects supported are in the Capital Improvement Program or the funds are in support of ongoing Town services. In these cases, funds are transferred from the Special Revenue Fund to either the Capital Projects Fund or the General Fund. In 2013, with proceeds from a $60,000 grant from the State lottery funds (LTAF II), the Town contracted with Valley Metro for a study on possible transportation programs in Fountain Hills that will bring visitors and workers into Town. The study was conducted throughout the community to get a wide response as to the trans- portation needs; as a result, the Town created a Ride Choice program. Grant funds will be used for that program as long as they are available. 98 1 ■ , W ■ The Height of Desert Living Budget Highlights Included in the FY17-18 budget is an appropriation in the event that unanticipated grants become available. Other revenues in the Special Revenue Funds are the Court Enhancement Fund, the Environmental Fund, and the Cottonwoods Mainte- nance District Fund - these funds will be committed/assigned/restricted for specif- ic purpose and not available for general operations. Debt Service Funds Overview Total debt service revenues for FY17-18 are budgeted at $2.9 million including secondary property taxes for voter approved bonds and transfers from the General Fund for the Community Center. Revenues are budgeted higher than expenditures to allow for a delinquency factor in uncollected property tax revenues. The follow- ing is a summary of the debt payments for FY17-18: • General Obligation Bonds (property taxes) $2.1 million • Municipal Property Corporation (excise taxes) $0.4 million • Eagle Mountain Facilities District (property taxes) $0.4 million Development Fees Fund Overview With limited funds from development anticipated, there are few capital projects budgeted to be funded from Development Fees in the next fiscal year. However, new legislation required that the Town update the Infrastructure Improvement Plan (IIP) and conduct a revised development fee study prior to August 1, 2014. This study was initiated in FY12-13, completed in FY13-14 and is the basis for new fees. The study was approved and reduced the number of fee categories from five to two: Law Enforcement, Streets, and Library/Museum were eliminated Fire & Emergency and Parks/Recreation will remain The fund balances remaining in the eliminated categories are included in the FY17- 18 expenditures to be used towards programs or projects that were included in the original IIP. Capital Projects Fund Overview The Capital Projects Fund resources are derived from one time construction sales tax (50% of revenues - the other 50% funds operations in the General Fund) as well as bond proceeds or other revenue sources. During the building boom prior to 2008, the Town accumulated approximately $10M in the Capital Projects Fund and had been cautious about moving forward with projects during the recession. The following project areas and funding source are programmed for FY17-18 with total expenditures for capital projects budgeted at $7.OM which include: $3.6M for a new fire station relocation project, funded with CIP reserves $2.3M in park improvements, funded with Development Fees and CIP reserves The complete list of projects is shown on page 342 and 346. The Height of Desert Living ® N 1 99 Budget Highlights FY17-18 summary of Proposed Budget Revenues and Expenditures - All Funds Revenues: Sales Tax Property Tax Franchise Tax Intergovernmental Fines and Forfeitures Licenses and Permits Charges for Services Leases and Rents Investment Earnings Other Sub total Revenues Transfers In Sub total Use/(Source) of Reserves Total Revenues Expenditures: Current: General Government: Mayor and Council Administration General Government Municipal Court Total General Government Public Safety: Fire & Emergency Medical Law Enforcement Total Public Service Community Services Public Works Development Services Sub total Transfers Out Total Expenditures Operating Debt Service Capital Non -Major Funds Funds Projects Funds Funds $ 8,481,288 $ - $ 368,124 $ 1,154,268 - 2,266,440 - 5,454 360,000 - - - 5,321,168 - 255,000 3,993,773 200,000 - - 24,600 1,139,675 - 158,160 492,444 198,724 - - 262,000 235,423 - - - 12,980 1,680 14,004 6,384 448,937 - 170,000 35,000 16,398,195 2,268,120 965,288 5,973,923 1,062,500 209,838 2,577,024 578,368 17,460,695 2,477,958 3,542,312 6,552,291 469.071 428.944 7.653.837 160.244 $ 17,929,766 $ 2,906,902 $ 11,196,149 $ 6,712,535 Total $ 10,003,680 2,271,894 360,000 9,569,941 224,600 1,790,279 460,724 235,423 35,048 653.937 25,605,526 4,427,730 30,033,256 8,712,096 $ 38,745,352 $ 71,849 $ - $ - $ - $ 71,849 2,342,476 2,906,902 - - 5,249,378 2,294,758 - 171,740 1,344,000 3,810,498 339,913 - - 80,265 420,178 5,048,996 2,906,902 171,740 1,424,265 9,551,903 3,876,833 - 3,561,244 - 7,438,077 3,855,626 - - - 3,855,626 7,732,459 - 3,561,244 - 11,293,703 2,391,496 - 2,529,291 241,198 5,161,985 837,495 - 1,706,850 4,547,369 7,091,714 940,482 - 50,000 227,835 1,218,317 16,950,928 2,906,902 8,019,125 6,440,667 34,317,622 978,838 - 3,177,024 271,868 4,427,730 $ 17,929,766 $ 2,906,902 $ 11,196,149 $ 6,712,535 $ 38,745,352 Note: See page 44 for a listing of the funds included in each column. 100' ■ ' ■ ' ■ The Height of Desert Living Budget Highlights TOWN OF FOUNTAIN HILLS NET REVENUES BY TYPE - ALL FUNDS Sales Tax Property Tax 39% F 9% Franchise Tax 1% Other- 3% Inter- governmental \ I 37% Leases an r Rents 1% Charges for Licenses an Fines and Services Permits Forfeitures 2% 7% 1% Total = $25.6M TOWN OF FOUNTAIN HILLS NET EXPENDITURES BY FUNCTION -ALL FUNDS Development Services General z 0/- Public fPublic Works 21% Community--- Services ommunityServices 15% Total = $34.3M Government 28% Public Safety 33% The Height of Desert Living 0 P -M 1, M 101 Budget Highlights Historical Summary of Revenues and Expenditures - All Funds FY16-17 FY17-18 FY14-15 FY15-16 Revised Proposed Actual Actual Budget Budget Revenues: $ 72,545 $ 71,849 Administration 9,276,154 Taxes: 7,600,861 5,249,378 General Government - Sales Tax $ 8,983,050 $ 9,391,267 $ 9,023,247 $ 10,003,680 Property Tax 904,661 2,543,298 2,278,564 2,271,894 Franchise Tax 352,673 360,319 332,418 360,000 Intergovernmental 9,746,473 7,559,436 9,378,295 9,569,941 Debt Service Proceeds 12,087,086 - - - Fines and Forfeitures 186,456 209,379 212,035 224,600 Licenses and Permits 1,043,382 1,368,536 2,013,346 1,790,279 Charges for Services 176,541 186,845 416,050 460,724 Leases and Rents 269,754 255,024 254,691 235,423 Investment Earnings 135,541 219,062 47,068 35,048 Other 362,785 499,160 559,637 653,937 Sub total Revenues 34,248,402 22,592,326 24,515,351 25,605,526 Transfers In 2,782,646 562,044 6,185,415 4,427,730 Sub total 37,031,048 23,154,370 30,700,766 30,033,256 Use/(Source) of Reserves (4,756,471) 3,395,005 9,783,427 8,712,096 Total Revenues $ 32,274,577 $ 26,549,375 $ 40,484,193 $ 38,745,352 Expenditures: Current: General Government: Mayor and Council $ 82,680 $ 72,094 $ 72,545 $ 71,849 Administration 9,276,154 5,086,592 7,600,861 5,249,378 General Government - - 752,343 3,810,498 Municipal Court 298,501 304,058 409,369 420,178 Total General Government 9,657,335 5,462,744 8,835,118 9,551,903 Public Safety: Fire & Emergency Medical 3,534,617 3,495,408 7,508,717 7,438,077 Law Enforcement 3,353,581 3,654,337 3,930,111 3,855,626 Total Public Service 6,888,198 7,149,745 11,438,828 11,293,703 Community Services 2,646,343 2,623,548 5,630,807 5,161,985 Public Works - - 7,280,748 7,091,714 Development Services 10,300,055 10,751,294 1,113,277 1,218,317 Sub total Expenditures 29,491,931 25,987,331 34,298,778 34,317,622 Transfers Out 2,782,646 562,044 6,185,415 4,427,730 Total Expenditures $ 32,274,577 $ 26,549,375 $ 40,484,193 $38,745 352 102' ■ ' ■ ' ■ The Height of Desert Living $14 $12 Town of Fountain Hills Revenues - By Year and Type FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Budget Budget Budget Highlights ■ Taxes Intergovernmental J Debt Service Proceeds Fines and Forfeitures Licenses and Permits ■ Charges for Services Leases and Rents Investment Earnings Other Town of Fountain Hills Expenditures - By Year and Function FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bu dget Bu dget ■ General Government ■ Public Safety * Community Services * Development Services ■ Public Works The Height of Desert Living ® M ■ 103 Budget Highlights FY17-18 Proposed Budget Summary of Expenditures - includes transfers Administration FY14-15 FY15-16 FY16-17 FY17-18 Fund/Department Actual Actual Revised Budget Proposed Budget Operating Funds $ 2,907,213 $ 3,857,980 $ 7,430,948 $ 6,712,535 Mayor & Council $ 82,680 $ 72,094 $ 72,545 $ 71,849 Administration 2,202,263 2,008,969 2,092,500 2,342,476 General Government - - 31330,398 2,347,894 Municipal Court 297,656 301,299 321,254 339,913 Public Works 1,212,549 911,106 830,201 837,495 Development Services 679,232 774,471 927,139 940,482 Community Services 2,178,290 2,120,066 2,421,859 2,352,113 Fire & Emergency Medical 3,415,299 3,481,017 3,708,717 3,876,833 Law Enforcement 3,353,581 3,654,337 3,930,111 3,855,626 Total General Fund 13,421,550 13,323,359 17,634,724 16,964,681 Community Services 7,185 7,920 52,093 39,383 Total Public Art Fund 7,185 7,920 52,093 39,383 Administration 60,203 66,021 71,780 63,702 Total Internal Service Fund 60,203 66,021 71,780 63,702 Administration 23,954 27,899 - - Public Works - - 226,000 862,000 Total Vehicle/Equip Repl Fund 23,954 27,899 226,000 862,000 Total Operating Funds $ 13,512,892 $ 13,425,199 $ 17,984,597 $ 17,929,766 Special Revenue Funds Public Works $ 1,224,093 $ 2,605,816 $ 3,594,696 $ 3,825,625 Total Highway User Revenue Fund 1,224,093 2,605,816 3,594,696 3,825,625 Administration 1,194,160 106,069 1,021,655 140,885 Total Downtown Strategy Fund 1,194,160 106,069 1,021,655 140,885 Administration 264,396 314,898 318,411 345,318 Total Economic Development Fund 264,396 314,898 318,411 345,318 Community Services 118,120 194,435 218,790 254,698 Total Tourism Fund 118,120 194,435 218,790 254,698 Administration 102,364 158,947 1,644,430 1,344,000 Total Special Revenue Fund 102,364 158,947 1,644,430 1,344,000 Municipal Court 845 2,759 88,115 80,265 Total Court Enhancement Fund 845 2,759 88,115 80,265 Public Works - 472,351 540,586 717,613 Total Environmental Fund - 472,351 540,586 717,613 Administration 3,235 2,705 4,265 4,131 Total Cottonwoods Maint District 3,235 2,705 4,265 4,131 Total Special Revenue Funds $ 2,907,213 $ 3,857,980 $ 7,430,948 $ 6,712,535 104' ■ ' ■ ' ■ The Height of Desert Living Budget Highlights Public Works Total Facilities Replacement Fund Law Enforcement Total Law Enforcement Dev Fee Fire & Emergency Medical Total Fire/Emergency Dev Fee Public Works Total Streets Dev Fee Community Services Total Park/Rec Dev Fee Community Services Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds Grand Total of All Funds, including Transfers Out Less: Transfers Out Net Expenditures - Total of All Funds 41,010 FY17-18 Proposed Budget 431,000 Summary of Expenditures - includes transfers 41,010 76,198 FY14-15 FY15-16 FY16-17 FY17-18 Fund/Department Actual Actual Revised Budget Proposed Budget Debt Service Funds - - 203,484 Administration $ 561,022 $ 2,002,850 $ 2,119,350 $ 2,121,550 Total Gen Oblig Debt Service 561,022 2,002,850 2,119,350 2,121,550 Development Services 2,669,113 408,711 409,226 407,656 Total Eagle Mtn CFD Debt Service 2,669,113 408,711 409,226 407,656 Administration 2,954,713 513,550 393,690 377,696 Total Munic Prop Corp Debt Service 2,954,713 513,550 393,690 377,696 Total Debt Service Funds $ 6,184,848 $ 2,925,111 $ 2,922,266 $ 2,906,902 Capital Projects Funds 193,743 535 536 Administration $ 1,099,020 $ 38,258 $ 1,022,885 $ 1,371,740 Public Works 7,422,660 5,911,111 1,880,000 850,000 Community Services 535,714 300,591 2,940,000 2,480,000 Fire & Emergency Medical 119,319 14,391 3,800,000 3,550,000 Total Capital Projects Fund 9,176,713 6,264,351 9,642,885 8,251,740 Public Works Total Facilities Replacement Fund Law Enforcement Total Law Enforcement Dev Fee Fire & Emergency Medical Total Fire/Emergency Dev Fee Public Works Total Streets Dev Fee Community Services Total Park/Rec Dev Fee Community Services Total Open Space Dev Fee Community Services Total Library/Museum Dev Fee Total Capital Projects Funds Grand Total of All Funds, including Transfers Out Less: Transfers Out Net Expenditures - Total of All Funds 41,010 76,198 431,000 906,850 41,010 76,198 431,000 906,850 - - 203,484 160,368 - - 203,484 160,368 - - 51,822 11,244 - - 51,822 11,244 407,921 - - - 407,921 - - - - - 144,987 193,743 - - 144,987 193,743 535 536 1,672,204 1,672,204 535 536 1,672,204 1,672,204 43,445 - - - 43.445 - - - $ 9,669,624 $ 6,341,085 $ 12,146,382 $ 11,196,149 $ 32,274,577 $ 26,549,375 $ 40,484,193 $ 38,745,352 2,782,646 562,044 6,185,415 4,427,730 $ 29,491,931 $ 25,987,331 $ 34,298,778 $ 34,317,622 The Height of Desert Living E ■ 1 01 105 Budget Highlights Expenditures: General Government: Mayor and Council FY17-18 Projected Changes in Fund Balances - - - Operating Debt Service Capital Projects Non -Major - - Funds Funds Funds Funds Total Revenues: 3,810,498 Municipal Court 339,913 - - Sales Tax $ 8,481,288 $ - $ 368,124 $ 1,154,268 $ 10,003,680 Property Tax - 2,266,440 - 5,454 2,271,894 Franchise Tax 360,000 - - - 360,000 Intergovernmental 5,321,168 - 255,000 3,993,773 9,569,941 Fines and Forfeitures 200,000 - - 24,600 224,600 Licenses and Permits 1,139,675 - 158,160 492,444 1,790,279 Charges for Services 198,724 - - 262,000 460,724 Leases and Rents 235,423 - - - 235,423 Investment Earnings 12,980 1,680 14,004 6,384 35,048 Other 448,937 - 170,000 35,000 653,937 Sub total 16,398,195 2,268,120 965,288 5,973,923 25,605,526 Transfers In 1,062,500 209,838 2,577,024 578,368 4,427,730 Total Revenues 17,460,695 2,477,958 3,542,312 6,552,291 30,033,256 Expenditures: General Government: Mayor and Council 71,849 - - - 71,849 Administration 2,342,476 2,906,902 - - 5,249,378 General Government 2,294,758 - 171,740 1,344,000 3,810,498 Municipal Court 339,913 - - 80,265 420,178 Total General Government 5,048,996 2,906,902 171,740 1,424,265 9,551,903 Public Safety: Fire & Emergency Medical 3,876,833 - 3,561,244 - 7,438,077 Law Enforcement 3,855,626 - - - 3,855,626 Total Public Service 7,732,459 - 3,561,244 - 11,293,703 Community Services 2,391,496 - 2,529,291 241,198 5,161,985 Public Works 837,495 - 1,706,850 4,547,369 7,091,714 Development Services 940,482 - 50,000 227,835 1,218,317 Sub total 16,950,928 2,906,902 8,019,125 6,440,667 34,317,622 Transfers Out 978,838 - 3,177,024 271,868 4,427,730 Total Expenditures 17,929,766 2,906,902 11,196,149 6,712,535 38,745,352 Net Change in Fund Balance (469,071) (428,944) (7,653,837) (160,244) (8,712,096) Fund Balance Beginning of Year - estimated 6,690,123 547,601 10,790,953 3,354,514 21,383,191 End of Year $ 6,221,052 $118,657 $ 3,137,116 $ 3,194,270 $ 12,671,095 Fund Balance Percentage Change (7%) (78%) (71%) (5%) (41%) Note: See page 44 for a listing of the funds included in each column. Operating funds included in this table are the General Fund, Public Art and Internal Service Funds. The Debt Service Fund decreased because of the use of accumulat- ed reserves. The Capital Projects will also be utilizing accumulated reserves, as well as funds transferred into the fund, for one time capital expenditures. 106' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Revenue Summary The Height of Desert Living M M ■ 1 107 Revenue Summary Revenue This section provides a broad overview of the revenues included in the FY17-18 budget. Information is presented for each fund. Capital Projects Funds 4% Debt Service Funds 9% Special Revenue Funds 7% TOWN OF FOUNTAIN HILLS REVENUES BY FUND TYPE 2% Total All Funds = $25.6M Total revenues for all funds are estimated at $25,605,526, excluding transfers. The Operating Funds portion represents approximately 52% of the total. HURF/ Streets funds represent 14% of the total. Special Revenue funds represent another 7% of the budget. Debt Service represents 9% and Capital Projects represent 4%. 108' ■ ' ■ ' ■ The Height of Desert Living Description Operating Funds Sales Tax -Local Franchise Fees Liquor License Fees Business License Animal License Building Permit Sign Permits Planning & Zoning Fees Landscape Permits Encroachment Permits Variances Subdivision Fees Special Event Permit Engineering Fees Plan Review Inspection Fees Alcohol Permits Rental Fees Non -Taxable Rental Cell Tower Lease Sales Tax -State Income Tax -State Fire Insurance Premium Tax Program Fees Non -Taxable Fees Sponsorships Donations Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Taxable Sales Court Fines/Fees Interest Income Internal Service Charges Transfer In Total General Fund In -Lieu Fees Interest Income Transfer In Total Public Art Fund Miscellaneous Revenue Internal Service Charges Total Internal Service Fund Auction/Recycle Proceeds Interest Income Internal Service Charges Vehicle Replacement Charges Transfer In Total Vehicle/Equip Repl Fund Total Operating Funds FY17-18 Proposed Budget Summary of Revenues - includes transfers FY14-15 Actual 7,504,014 $ 352,673 4,550 128,377 41,261 171,307 7,145 34,346 840 38,709 5,000 78,835 6,925 5,100 172,778 24,204 20 116,736 10,229 142,789 2,055,241 2,722,433 38,211 156,839 500 9,860 2,484 643 9,282 2,543 6,938 167,491 55,009 2,289 Revenue Summary FY15-16 FY16-17 FY17-18 Actual Revised Budget Proposed Budget 7,869,026 360,320 4,000 134,873 40,247 116,731 8,845 7,058 16,800 175,075 2,900 71,460 7,555 3,150 188,955 14,992 180 110,891 11,209 132,924 2,131,484 2,707,673 47,081 167,270 8,590 26,230 26,375 74 100 2,255 10,034 185,279 93,776 2,397 14,U 75,6U 1 14,685,8U9 $ 7,551,057 332,418 1,500 103,500 40,320 556,512 6,200 16,059 25,200 35,000 9,000 44,500 2,500 3,500 430,884 17,000 1,100 134,210 11,209 109,272 2,250,724 2,925,453 37,132 139,050 10,200 105 1,000 1,000 1,000 10,150 6,522 195,685 30,000 3,330 39,828 15,082,120 16,180 500 15,000 6 14 12 - - 39,000 16,186 514 54,012 - 66,021 73,840 70,650 - - 70,650 66,021 73,840 239 7,422 - 293 1,331 600 1,445 1,469 1,268 178,027 206,115 266,222 180,004 216,337 268,090 $ 8,481,288 360,000 1,500 131,076 41,832 450,619 7,675 16,259 28,980 40,000 6,000 37,750 3,500 6,250 349,714 17,000 1,520 108,604 11,209 115,610 2,271,564 2,999,604 50,000 183,724 10,200 20,085 1,000 1,140 4,500 5,200 7,300 200,000 12,680 2,460 23,500 16,009,343 15,000 60 39,000 54,060 60,789 5,100 65,889 240 331,163 1,000,000 1,331,403 $ 14,342,441 $ 14,968,681 $ 15,478,062 $ 17,460,695 The Height of Desert Living E ■ 1 01 109 Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Description Special Revenue Funds Sales Tax -Local Vehicle License Tax Highway User Tax In -Lieu Fees Adopt -A Street Fee Reimbursements/Refunds Auction/Recycle Proceeds Restitution/Ins Proceeds Miscellaneous Revenue Interest Income Transfer In Total Highway User Revenue Fund Sales Tax -Local Sales -Excise Tax Interest Income Total Downtown Strategy Fund FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ - $ - $ 692,778 $ 769,512 858,874 927,440 929,081 1,013,279 1,392,806 1,451,431 1,444,905 1,553,494 3,022 18,985 262,000 262,000 - 90 - - 509 - - - 2,089 1,301 - - 8,510 20,974 25,000 25,000 - 395 - - 809 2,411 300 2,340 562 - 202,000 200,000 2,267,181 2,423,027 3,556,064 3,825,625 - 70,878 69,278 76,956 100,540 - - - 13,225 11,784 3,036 3,060 113,765 82,662 72,314 80,016 Sales Tax -Local - 283,511 277,111 307,800 Sales -Excise Tax 244,420 - - - Interest Income 80 215 96 48 Transfer In 90,000 50,000 50,000 - Total Economic Development Fund 334,500 333,726 327,207 307,848 Grants - 28,347 31,494 38,000 Prop 202/Gaming Rev - 25,000 39,076 45,000 Sponsorships - - 10,000 10,000 Interest Income - 148 - 180 Transfer In 119,100 140,100 139,570 178,368 Total Tourism Fund 119,100 193,595 220,140 271,548 Grants 2,000 72,624 1,325,430 1,015,000 LTAF II 9,643 - 65,000 254,000 Prop 202/Gaming Rev 67,044 50,000 75,000 75,000 Donations 23,677 - - - Transfer In 1,639 36,323 179,000 - Total Special Revenue Fund 104,003 158,947 1,644,430 1,344,000 CCEF Revenue 16,599 21,526 14,250 22,000 JCEF Revenue 2,366 2,574 2,100 2,600 Interest Income 64 129 100 180 Total Court Enhancement Fund 19,029 24,229 16,450 24,780 Environmental Fee - 486,751 540,000 492,444 Interest Income - 410 - 540 Transfer In - 194,769 240,000 200,000 Total Environmental Fund - 681,930 780,000 692,984 Property Tax -Cy 4,823 5,430 5,588 5,454 Interest Income 8 30 - 36 Total Cottonwoods Maint District 4,831 5,460 5,588 5,490 Total Special Revenue Funds $ 2,962,409 $ 3,903,576 $ 6,622,193 $ 6,552,291 110' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary FY17-18 Proposed Budget Summary of Revenues - includes transfers Total Debt Service Funds $ 6,633,343 $ 3,250,625 $ 2,522,691 $ 2,477,958 The Height of Desert Living N N N 111 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Debt Service Funds Property Tax -Cy $ 475,285 $ 2,119,611 $ 1,894,584 $ 1,893,694 Interest Income 327 2,514 210 720 Transfer In 362,638 - - - Total Gen Oblig Bond Debt Service 838,250 2,122,125 1,894,794 1,894,414 Property Tax -Cy 424,552 418,257 378,392 372,746 Debt Service/Bond Proceeds 2,300,000 - - - Interest Income 166 472 150 120 Total Eagle Mtn CFD Debt Service 2,724,718 418,729 378,542 372,866 Sales Tax -Local - 708,777 - - Sales -Excise Tax 689,920 - - - Debt Service/Bond Proceeds 1,880,000 - - - Interest Income 455 994 300 840 Transfer In 500,000 - 249,055 209,838 Total Munic Prop Corp Debt Service 3,070,375 709,771 249,355 210,678 Total Debt Service Funds $ 6,633,343 $ 3,250,625 $ 2,522,691 $ 2,477,958 The Height of Desert Living N N N 111 Revenue Summary Grand Total of All Funds, including Transfers In $ 37,031,048 $ 23,154,370 $ 30,700,766 $ 30,033,256 Less: Transfers In 2,782,646 562,044 6,185,415 4,427,730 Net Revenues - Total of All Funds $ 34,248,402 $ 22,592,326 $ 24,515,351 $ 25,605,526 112' ■ ' ■ ' ■ The Height of Desert Living FY17-18 Proposed Budget Summary of Revenues - includes transfers FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Capital Projects Funds Sales Tax -Local $ 444,155 $ 459,075 $ 433,023 $ 368,124 Development Fees 200,000 - - - Debt Service/Bond Proceeds 7,565,000 - - - Premium on Bond Proceeds 342,086 - - - Grants 2,600,221 118,356 255,000 255,000 Reimbursements/Refunds 11,600 - - 20,000 Restitution/ Ins Proceeds 32,001 119,407 150,000 150,000 Interest Income 51,587 82,141 6,000 6,024 Transfer In 1,564,936 59,137 4,046,962 2,077,024 Total Capital Projects Fund 12,811,586 838,116 4,890,985 2,876,172 Interest Income - 192 - 1,440 Transfer In 143,772 81,715 1,000,000 500,000 Total Facilities Replacement Fund 143,772 81,907 1,000,000 501,440 Development Fees 672 - - - Interest Income 58 - - - Total Law Enforcement Dev Fee 730 - - - Development Fees 20,504 33,021 58,277 35,866 Interest Income 45 216 144 120 Total Fire/Emergency Dev Fee 20,549 33,237 58,421 35,986 Development Fees 33,684 - - - Interest Income 121 - - - Total Streets Dev Fee 33,805 - - - Development Fees 68,651 55,943 122,294 122,294 Interest Income 34 427 120 420 Total Park/Rec Dev Fee 68,685 56,370 122,414 122,714 Interest Income 13,241 21,858 6,000 6,000 Total Open Space Dev Fee 13,241 21,858 6,000 6,000 Development Fees 474 - - - Interest Income 13 - - - Total Library/Museum Dev Fee 487 - - - Transfer In - - - - Total General Govt Dev Fee - - - - Total Capital Projects Funds $ 13,092,855 $ 1,031,488 $ 6,077,820 $ 3,542,312 Grand Total of All Funds, including Transfers In $ 37,031,048 $ 23,154,370 $ 30,700,766 $ 30,033,256 Less: Transfers In 2,782,646 562,044 6,185,415 4,427,730 Net Revenues - Total of All Funds $ 34,248,402 $ 22,592,326 $ 24,515,351 $ 25,605,526 112' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary FY17-18 Revenues by Type Total Revenues $ 17,929,766$ 2,906,902 $ 11,196,149 $ 6,712,535 $ 38,745,352 100% Note: See page 44 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living E E ■ 1 113 Operating Debt Service Capital Non -Major % of Funds Funds Projects Funds Funds Total Total Revenues: Sales Tax $ 8,481,288 $ - $ 368,124 $ 1,154,268 $ 10,003,680 26% Property Tax - 2,266,440 - 5,454 2,271,894 6% Franchise Tax 360,000 - - - 360,000 10/0 Intergovernmental 5,321,168 - 255,000 3,993,773 9,569,941 25% Fines and Forfeitures 200,000 - - 24,600 224,600 10/0 Licenses and Permits 1,139,675 - 158,160 492,444 1,790,279 5% Charges for Services 198,724 - - 262,000 460,724 10/0 Leases and Rents 235,423 - - - 235,423 10/0 Investment Earnings 12,980 1,680 14,004 6,384 35,048 00/0 Other 448,937 - 170,000 35,000 653,937 2% Sub total Revenues 16,398,195 2,268,120 965,288 5,973,923 25,605,526 67% Transfers In 1,062,500 209,838 2,577,024 578,368 4,427,730 110/0 Sub total 17,460,695 2,477,958 3,542,312 6,552,291 30,033,256 78% Use/(Source) of Reserves 469,071 428,944 7,653,837 160,244 8,712,096 22% Total Revenues $ 17,929,766$ 2,906,902 $ 11,196,149 $ 6,712,535 $ 38,745,352 100% Note: See page 44 for a listing of the funds included in each column. See the following pages for a discussion of the major revenue types, restrictions on use, and major influences for each type. The graphs on the following pages do not represent all of the accounts combined into the above categories. The use of reserves is intended to be for funding capital projects. The Height of Desert Living E E ■ 1 113 Revenue Summary State Shared Sales Tax Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 1,948,661 -13.4% purposes. 2009-10 $ 1,797,356 -7.8% 2010-11 $ 1,860,421 3.5% 2011-12 $ 1,757,297 -5.5% 1 2012-13 $ 1,840,766 4.7% 2013-14 $ 1,957,505 6.3% 2014-15 $ 2,055,241 5.0% 2015-16 $ 2,131,484 3.7% 2016-17 (est.) $ 2,250,724 5.6% 1 2017-18 (est.) $ 2,271,333 0.9% 1 Change as a result of census population Assumptions The State assesses a 5.6% sales tax, of which cities and towns share in the collections based on the relation of its population to the total population of all incorporated cities and towns using the 2015 mid -decade census figures (Fountain Hills represents .4% of the State total). The FY17-18 revenue projection is based on the League of Arizona Cities and Towns bulletin and by the Arizona Department of Revenue forecast for Sales and Use Tax. Major Influences: Construction Activity, Retail Sales, Population and Economy STATE SHARED SALES TAX REVENUE $2,500,000 $2,000,000 OR $1,500,000 $1,000,000 $500,000 $_ Fiscal years 2009 through 2018 114' ■ ' ■ ' ■ The Height of Desert Living Revenue Summary Local Sales Tax All Funds Restrictions Fiscal Year Amount Percent Change Revenues from the 2.6% local sales tax are allocated to 2008-09 $ 8,932,374 -14.8% Capital Projects, Downtown Strategy, Economic 2009-10 $ 7,644,441 -14.4% Development and General Fund. General Fund proceeds 2010-11 $ 7,844,332 2.6% are not restricted but must be expended for public 2011-12 $ 7,779,219 -0.8% purpose. 2012-13 $ 7,957,162 2.3% 2013-14 $ 8,454,297 6.2% 2014-15 $ 8,983,050 6.3% 2015-16 $ 9,391,267 4.5% 2016-17 (est.) $ 9,040,381 -3.7% 2017-18 (est.) $ 10,003,680 10.7% Assumptions The local sales tax rate in Fountain Hills is 2.6% - total receipts for FY17-18 are estimated to be $10,003,680. The construction related sales tax is derived from one-time activities and has been dedicated for one-time expenditures. Another portion of the local sales tax is dedicated for downtown development. The following is a breakdown of the dedicated and non -dedicated (General Fund) projections: Dedications: Downtown Strategy Fund $ 76,956 Economic Development Fund 307,800 Pavement Replacement 769,512 Capital Projects Fund 368,124 General Fund 8,481,288 Total Projections $ 10,003,680 Major Influences: Economy, Construction Activity, Retail Sales, Public Policy LOCAL SALES TAX REVENUE $12,000,000 $10,000,000 $8,000,000 11 F I I $6,000,000 $4,000,000 $2,000,000 $ Fiscal years 2009 through 2018 The Height of Desert Living E ■ I ■ 1 115 Revenue Summary Highway User Revenue Highway User Revenue Fund Restrictions Fiscal Year Amount Percent Change There is a State constitutional restriction on the use of 2008-09 $ 1,468,335 -12.7% these funds which requires that these funds be used 2009-10 $ 1,391,100 -5.3% solely for street and highway purposes. Payment of 2010-11 $ 1,396,075 0.4% principal and interest on highway and street bonds are 2011-12 $ 1,126,762 -19.3% an approved use. 2012-13 $ 1,232,187 9.4% 2013-14 $ 1,268,563 3.0% 2014-15 $ 1,392,806 9.8% 2015-16 $ 1,451,431 4.2% 2016-17 (est.) $ 1,444,905 -0.4% 2017-18 (est.) $ 1,553,494 7.5% Assumptions Cities and towns receive 27.5% of fuel tax and transportation related fees collected by the State based on population and county of origin of gasoline sales. The revenue estimate for FY17-18 is based on estimates of revenue sharing by Arizona Department of Transportation (ADOT) in their distribution forecast for the next fiscal year. Major Influences: Gasoline sales, Population, Economy and State Policy HIGHWAY USER (HURF) REVENUE $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 a Fiscal years 2009 through 2018 116' ■ 1 ■ ' ■ The Height of Desert Living Revenue Summary State Shared Income Tax Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 3,659,964 6.2% purposes. 2009-10 $ 3,162,174 -13.6% 2010-11 $ 2,383,874 -24.6% 2011-12 $ 1,898,088 -20.4% 1 2012-13 $ 2,297,203 21.0% 2013-14 $ 2,506,685 9.1% 2014-15 $ 2,722,433 8.6% 2015-16 $ 2,707,673 -0.5% 2016-17 (est.) $ 2,925,453 8.0% 1 2017-18 (est.) $ 2,999,604 2.5% 1 Change as a result of census population Assumptions A 1972 citizen's initiative gave the cities and towns a percentage share of the State income tax, officially called Urban Revenue Sharing; Arizona cities and towns receive 15% of the State's income tax collections. This State Shared revenue is distributed to cities and towns based on the relation of their population to the total population of all incorporated cities and towns in the State according to the latest census. Amounts distributed are based on actual income tax collections from two years prior to the fiscal year in which the Town receives the funds. The projection for FY17-18 is provided by the League of Arizona Cities and Towns and the State's Joint Legislative Budget Committee (JLBC). Major Influences: Personal Income, Corporate Net Profits, Population and State Policy STATE SHARED INCOME TAX REVENUE $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- - - e Fiscal years 2009 through 2018 The Height of Desert Living E E E 117 Revenue Summary Vehicle License Tax Revenue Highway User Revenue Fund Restrictions Fiscal Year Amount Percent Change Town Council has restricted for the Pavement 2008-09 $ 889,826 -9.5% Management Program. 2009-10 $ 821,321 -7.7% 2010-11 $ 799,551 -2.7% 2011-12 $ 722,126 -9.7% 2012-13 $ 752,949 4.3% 2013-14 $ 800,475 6.3% 2014-15 $ 858,874 7.3% 2015-16 $ 927,440 8.0% 2016-17 (est.) $ 929,081 0.2% 2017-18 (est.) $ 1,013,279 9.1% Assumptions Approximately 20% of the revenues collected for the licensing of motor vehicles is distributed to incorporated cities and towns. The Town receives its share of the vehicle license tax collections based on its population in relation to the total incorporated population of the county (Fountain Hills represents .4% of the State total). The remainder of the revenues collected are shared by schools, counties, and the State. The Town Council of Fountain Hills passed Resolution 2013-02 designating proceeds from the VLT to be used strictly for maintenance of Town's streets (transferred to HURF fund). Major Influences: Automobile sales, Population, and State Policy VEHICLE LICENSE TAX REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Fiscal years 2009 through 2018 P. 118' ■ , ■ ' ■ The Height of Desert Living Revenue Summary Fines and Forfeitures Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 315,274 21.2% purpose. 2009-10 $ 259,571 -17.7% 2010-11 $ 214,999 -17.2% 2011-12 $ 203,350 -5.4% 2012-13 $ 173,024 -14.9% 2013-14 $ 154,024 -11.0% 2014-15 $ 167,491 8.7% 2015-16 $ 185,279 10.6% 2016-17 (est.) $ 195,685 5.6% 2017-18 (est.) $ 200,000 2.2% Assumptions Municipal Court fines come from traffic violations and other fines paid for the violation of municipal ordinances. The Town contracts with the Maricopa County Sheriff's Office for traffic enforcement and has seen an increase in the number of citations. Major Influences: Population, Enforcement, Public Policy FINES AND FORFEITURES REVENUE $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 Fiscal years 2009 through 2018 ► The Height of Desert Living E E ■ 1 119 Revenue Summary Licensing Fee Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 153,663 -0.1% purpose. 2009-10 $ 148,657 -3.3% 2010-11 $ 151,637 2.0% 2011-12 $ 150,144 -1.0% 2012-13 $ 148,209 -1.3% 2013-14 $ 148,066 -0.1% 2014-15 $ 169,638 14.6% 2015-16 $ 175,120 3.2% 2016-17 (est.) $ 143,820 -17.9% 2017-18 (est.) $ 172,908 20.2% Assumptions License fees are derived from fees on professions, occupations, businesses ($131,076) and animals ($41,832) within the Town. The license fee is used primarily as a means of regulating businesses and animal control within the community. The estimate for FY17-18 is based on 3,146 active business licenses and 2,996 animal licenses. Major Influences: Economy, Enforcement LICENSING FEE REVENUE $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 Fiscal years 2009 through 2018 120' ■ , ■ ' ■ The Height of Desert Living Revenue Summary Building Related Revenue General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 385,514 -60.3% purpose. 2009-10 $ 236,343 -38.7% 2010-11 $ 253,074 7.1% 2011-12 $ 232,447 -8.2% 2012-13 $ 262,403 12.9% 2013-14 $ 396,875 51.2% 2014-15 $ 538,264 35.6% 2015-16 $ 605,966 12.6% 2016-17 (est.) $ 1,143,855 88.8% 2017-18 (est.) $ 960,247 -16.1% Assumptions Revenues from this source include the fees collected from building permits, rezoning, improvement plans, encroachment and subdivision plans. The estimates for FY17-18 are based on construction activity provided by local developers and planning staff and reflect the general economy in new home construction. The projected number of permits for next fiscal year is 57 single family, 37 multi -family unit, and 2 commercial projects. Major Influences: Population, Economy, Development, Public Policy BUILDING RELATED REVENUE $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 e Fiscal years 2009 through 2018 —� The Height of Desert Living E E E 121 Revenue Summary Charges For Services -Recreation User Fees General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 197,717 52.7% purpose. 2009-10 $ 192,728 -2.5% 2010-11 $ 187,524 -2.7% 2011-12 $ 180,223 -3.9% 2012-13 $ 152,106 -15.6% 2013-14 $ 138,089 -9.2% 2014-15 $ 156,839 13.6% 2015-16 $ 167,270 6.7% 2016-17 (est.) $ 139,050 -16.9% 2017-18 (est.) $ 183,724 32.1% Assumptions Charges for services are collected from recreation programs for youths to seniors. The Senior Center offers programs for senior citizens including home delivered meals, fitness programs, special interest classes, as well as social events. The decreases reflects a general decline in the number of participants in recreation programs as well as a reduction in fees. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RECREATION USER FEES $200,000 $175,000 $150,000 $125,000 $100,000 $75,000 $50,000 $25,000 Fiscal years 2009 through 2018 122' ■ , ■ ' ■ The Height of Desert Living Revenue Summary Charges For Services -Rentals General Fund Restrictions Fiscal Year Amount Percent Change No restrictions on usage. Must be expended for public 2008-09 $ 271,987 -8.2% purpose. 2009-10 $ 226,429 -16.8% 2010-11 $ 238,104 5.2% 2011-12 $ 217,987 -8.4% 2012-13 $ 226,600 4.0% 2013-14 $ 252,874 11.6% 2014-15 $ 269,774 6.7% 2015-16 $ 255,204 -5.4% 2016-17 (est.) $ 255,791 0.2% 2017-18 (est.) $ 236,943 -7.4% Assumptions The Community Center provides meeting space for the Senior Activity Center, local organizations such as weddings, the photography club, Community Chorus, Fountain Hills Realtors and various homeowners associations. Park rentals include the Plaza and ramada rentals. Additional rental charges are collected from cellular providers for use of Town property for their towers. Major Influences: Population, Internal Policy on Rates CHARGES FOR SERVICES - RENTALS $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 �- Fiscal years 2009 through 2018 The Height of Desert Living E E M' 123 < Li «t �lrlllltlll� �, o- r L 1 x Expenditure Summary Expenditure Summary The Height of Desert Living M M ■ 1 125 Expenditure Summary Expenditures This section provides a broad overview of the expenditures included in the FY17- 18 budget. Information is presented for each fund. All Funds Expenditure Summary Total expenditures for all funds are $34,317,622, excluding transfers. The Operat- ing Funds represent 50% of the total. HURF/Streets Fund represents 11% of the total Town budget. Special Revenue Funds represent 6% of the budget with Debt Service representing 9%, and Capital Projects 23%. With the introduction of program budgeting, all expenditures are categorized by line item or program. A summary of all programs and proposed costs is shown on the next pages. Debt Service Funds 9% _\ Special Revenue . Funds 6% Excise Tax Funds 1% L TOWN OF FOUNTAIN HILLS EXPENDITURES BY FUND TYPE Capital Projects Funds 23% Total All Funds = $34.3M 126' ■ , ■ ' ■ The Height of Desert Living Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Operating Funds Accounting $ 33,003 $ 87,340 $ 199,347 $ 193,745 Administration 2,001,704 1,490,753 9,571,868 8,443,981 Amenities 234,832 328,783 - - Animal Control 31,817 31,613 33,244 32,324 Art & Culture 38,857 36,372 - - Attorney Services 257,683 269,919 396,950 421,605 Audit Services 96,157 97,477 - - Boards & Commissions 53,865 46,357 - Budget 50,268 52,386 - - Building Inspection 245,262 277,080 224,508 295,056 Building Maintenance 653,723 555,577 557,159 148,565 Capital Improvement Prog 91,417 79,036 - - Civil Cases 32,924 33,877 - - Code Compliance 96,965 101,141 77,980 75,964 Community Events 102,117 109,497 102,729 146,778 Criminal Cases 51,980 52,691 - - Current Planning 101,425 104,017 - - Customer Service 19,297 19,284 36,264 40,698 Elections 41,316 33,106 - - Emergency Medical 1,464,522 1,507,914 - - Engineering 142,668 209,890 229,133 191,642 Environmental Service 32,419 28,742 - - Event Planning 54,514 54,562 - Field Prep/Maint 171,716 171,163 - - Fire Suppression 1,606,250 1,648,174 - - Fountain 196,149 195,730 262,375 200,375 Home Delivered Meals 56,661 51,965 63,464 61,637 Incarceration/Transport 56,703 48,593 - - Juvenile 9,448 9,468 - - Landscape Maintenance 184,317 183,682 - - Legislation 41,443 43,022 14,090 16,070 Licensing 49,243 50,534 51,388 56,029 Long Range Planning 27,130 29,164 - - Mapping & Graphics 70,893 69,801 106,351 104,868 Media Relations - - - 35,459 Network Administration 132,268 141,727 - - Open Space 37,249 26,436 21,058 35,658 Operations 121,833 109,779 4,901,793 5,717,750 Outside Inspections - - 60,647 61,938 Patrol 3,249,272 3,554,666 - - Payroll 22,139 21,824 Permitting 117,510 114,555 - - Planning & Zoning - - 121,314 105,554 Public Defender 6,750 4,250 - - Prosecutor 90,000 100,000 - - Purchasing 46,269 48,859 57,544 59,704 Records Management 15,968 15,982 - - Recruitment 29,209 31,328 - - Risk Management 257,612 262,051 301,272 351,385 Senior Memberships/Activities 93,129 98,185 68,382 - Social/Community Services 133,991 104,426 - - Support 41,883 42,632 - - Special Events 23,450 25,737 - - Special Interest Programs 30,697 32,806 20,007 15,847 Sports Activities 61,520 85,511 41,602 35,636 Stormwater Management 246,430 119,213 - - Strategic Planning 16,114 17,774 - - Training & Development 2,536 8,086 - - Treasury 41,702 41,487 - - Video Services 11,580 12,925 - - Volunteers 66,315 76,242 80,424 86,448 Web Site 40,227 35,822 - - Youth &Teen Programs 87,208 82,347 33,831 29,965 Total General Fund 13,421,550 13,323,360 17,634,724 16,964,681 The Height of Desert Living M M M 127 Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Operating Funds - continued $ 149,690 $ 216,026 $ 331,598 $ 390,425 Art & Culture $ 7,185 $ 7,920 $ 52,093 $ 39,383 Total Public Art Fund 7,185 7,920 52,093 39,383 Operational Support 60,203 66,021 71,780 63,702 Vehicle Replacement 23,954 27,899 226,000 862,000 Total Internal Service Funds 84,157 93,920 297,780 925,702 Total Operating Funds $ 13,512,892 $ 13,425,200 $ 17,984,597 $ 17,929,766 Special Revenue Funds Administration $ 149,690 $ 216,026 $ 331,598 $ 390,425 Adopt A Street 3,220 3,164 1,010 1,005 Legal Services 28,689 29,455 - - Open Space 261,749 294,114 339,583 387,493 Pavement Management 504,599 1,639,467 2,618,080 2,684,440 Street Signs 84,970 75,508 69,767 80,139 Traffic Signals 111,358 254,935 163,483 205,074 Vehicle Maintenance 79,818 93,146 71,175 77,049 Total Highway User Revenue Fund 1,224,093 2,605,815 $ 3,594,696 $ 3,825,625 Administration 1,194,160 106,069 1,021,655 140,885 Total Downtown Strategy Fund 1,194,160 106,069 1,021,655 140,885 Administration 264,396 314,898 318,411 345,318 Total Economic Development Fund 264,396 314,898 318,411 345,318 Administration 118,121 194,435 218,790 254,698 Total Tourism Fund 118,121 194,435 218,790 254,698 Grants Admin 102,364 158,947 1,644,430 1,344,000 Total Special Revenue Fund 102,364 158,947 1,644,430 1,344,000 Court Enhancement - - 58,115 50,265 Judicial Court Enhancement 845 2,759 30,000 30,000 Total Court Enhancement Fund 845 2,759 88,115 80,265 Administration - 472,351 540,586 717,613 Total Environmental Fund 472,351 540,586 717,613 Cottonwoods Maintenance District 3,235 2,705 4,265 4,131 Total Cottonwoods Maint District 3,235 2,705 4,265 4,131 Total Special Revenue Funds $ 2,907,214 $ 3,857,979 $ 7,430,948 $ 6,712,535 Debt Service Funds Gen Oblig Bond Debt Service $ 561,022 $ 2,002,850 $ 2,119,350 $ 2,121,550 Eagle Mtn CFD Debt Service 2,669,113 408,711 409,226 407,656 Munic Prop Corp Debt Service 2,954,713 513,550 393,690 377,696 Total Debt Service Funds $ 6,184,848 $ 2,925,111 $ 2,922,266 $ 2,906,902 128' ■ , ■ ' ■ The Height of Desert Living Expenditure Summary FY17-18 Proposed Budget Summary of Expenditures by Fund and Program - includes transfers The Height of Desert Living ■' -' M1129 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Capital Projects Funds Administration $ 2,362 $ 38,258 $ 422,885 $ 1,271,740 Downtown Development 1,096,658 - 600,000 100,000 Fire Suppression 119,319 14,391 3,800,000 3,550,000 General Govt Projects 486 - 300,000 50,000 Park Development 535,714 300,591 2,940,000 2,480,000 Pavement Management 7,338,805 4,448,978 830,000 750,000 Stormwater Management 15,177 1,187,102 750,000 50,000 Traffic Signals 68,192 275,031 - - Total Capital Projects Fund 9,176,712 6,264,351 9,642,885 8,251,740 Administration 41,010 76,198 431,000 906,850 Total Facilities Replacement Fund 41,010 76,198 431,000 906,850 Law Enforcement Dev Fee - - 203,484 160,368 Fire/Emergency Dev Fee - 51,822 11,244 Streets Dev Fee 407,921 - - Park/Rec Dev Fee - - 144,987 193,743 Open Space Dev Fee 535 536 1,672,204 1,672,204 Library/Museum Dev Fee 43,445 - - - Total Development Fee Funds 451,901 536 2,072,497 2,037,559 Total Capital Projects Funds $ 9,669,623 $ 6,341,085 $ 12,146,382 $ 11,196,149 Grand Total of All Funds, including Transfers Out $ 32,274,577 $ 26,549,375 $ 40,484,193 $ 38,745,352 Less: Transfers Out 2,782,646 562,044 6,185,415 4,427,730 Net Expenditures - Total of All Funds $ 29,491,931 $ 25,987,331 $ 34,298,778 $ 34,317,622 The Height of Desert Living ■' -' M1129 Expenditure Summary FY17-18 General Fund Expenditures by Department and Division Department Division Proposed Budget Mayor & Council Administration General Government Municipal Court Public Works Development Services Community Services Mayor & Council Town Manager Town Clerk Administrative Services Finance Information Technology Legal Services Total Administration Non- Departmental Municipal Court Public Works Facilities Total Public Works Development Services Engineering Planning Code Compliance Mapping & Graphics Building Safety Total Development Services Community Services Recreation Community Center Senior Services Parks -Town Hall Parks -Fountain Park Parks -Golden Eagle Park Parks -Four Peaks Park Parks -Desert Vista Park Parks -Open Space/Trails Parks -Avenue of the Fountains Plaza Total Community Services Law Enforcement Law Enforcement Fire & Emergency Medical Fire & Emergency Medical Total General Fund Expenditures 130' ■ , ■ ' ■ The Height of Desert Living $ 71,849 343,054 132,852 518,073 597,603 329,289 421,605 2,342,476 2,347,894 339,913 180,724 656,771 837,495 167,398 191,642 105,554 75,964 104,868 295,056 940,482 204,845 554,413 242,784 225,677 84,781 435,342 275,746 111,785 87,958 35,658 93,124 2,352,113 3,855,626 3,876,833 $ 16,964,681 Expenditure Summary Expenditure Limitation Each year, the Economic Estimates Commission of the State of Arizona develops expenditure limits for local governments in Arizona based on a formula using 1979-80 expenses adjusted for inflation and population growth. Cities and towns are required to stay within the limits or incur a penalty (reduction in State shared revenues). The FY17-18 expenditure limitation for the Town of Fountain Hills is $28,182,002 which is a 2.6% increase from the previous year. The limit applies to FY17-18 ex- penditures of the Town (all funds) but allows for certain exemptions and deduc- tions. For example, bond proceeds, debt service payments, grant expenditures, and HURF and are not included when determining compliance with the expenditure limitation. However, development fee and capital project expenditures are subject to the limitation. The table below is an estimate of the Town's expenditure limita- tion, deductions and exclusions and final spending authority. EXPENDITURE LIMITATION ANALYSIS (Estimated) Total Expenditures Exclusions (Subtractions) from Revenues: Separate Legal Entitites Required fees paid to the Arizona Department of Revenue Debt Service Payments Dividends, Interest, Gains Grants, Aid, Contributions from Federal Government Grants, Aid, Contributions from Private Organizations Amounts Received from State Quasi -External interfund Transactions Savings Reserved for Capital Purchase (voter approved) Highway User Revenues Excess 1979-80 Contracts with Other Political Subdivisions Refunds, Reimbursements Voter Approved Exclusions Prior Years Carry Forward $ 34,317,622 789,483 55,000 2,121,550 61,022 15,000 60,285 1,667,000 8,640 1,833,441 Total Exclusions 6,611,421 Expenditures subject to limitation 271706,201 Expenditure Limitation 28,182,002 Under/(Over) Limitation $ 475,801 The Height of Desert Living E E 1 01131 Expenditure Summary 132' ■ , ■ ' ■ The Height of Desert Living Budget Process & Schedule Budget Process Schedule The Height of Desert Living m m ■ 1 133 Budget Process Planning Process A number of planning processes are in place to guide the Town's decision making. Many of these processes allow for direct citizen input through public hearings, community meetings or participation in Council -appointed committees. The Town's planning processes include: Planning Process Description Town Vision, Mission, Goals and Values Sets the overall tone of the organization and guides employees in managing the daily operations of the Town. General Plan A guide designed to encourage the most appropriate use of land and resources within the Town consistent with the interest of the citizens. The General Plan sets forth goals, objectives, policies and implementation techniques that will guide the development activity within the Town and promote, preserve and protect the health, safety, and general welfare of its citizens. Capital Improvement Program A five year guide to assist in long range planning for the Town's capital needs. Details of the adopted Capital Improvement Plan are found beginning on page 335. Fiscal Policy Guidelines Policies guiding the financial management of the Town of Fountain Hills are approved by the Town Council to ensure a fiscally sound government. The adoption of and compliance with these policies is an important factor in Rating Agency reviews. A summary of the Town's policies can be found beginning on page 50. Annual Budget Process Town staff develops a recommended budget. Many of the decisions included in that recommendation are driven by processes noted above. A summary of the Town's budget process can be found on the following pages. Five Year Financial Plan A five year financial forecast is developed annually as a tool to anticipate potential budget imbalances. The current plan can be found on page 16. 134' ■ ' ■ ' ■ The Height of Desert Living Budget Process Mission of the Budget Process Communication and involvement with citizens and other stakeholders is stressed. The broad nature of the budget mission allows issues to be addressed that have limited the success of budgeting in the past. Apathy is a serious illness of govern- ment; it is in the best interests of government to have involved stakeholders. The term stakeholder refers to anyone affected by or who has a stake in govern- ment. This term stakeholder includes, but is not limited to, citizens, customers, elected officials, management, employees and their representatives, businesses, vendors, other governments, and the media. It is vital that the budget processes include diverse stakeholders. Each year, the Town of Fountain Hills budget is developed from the Town Council's priorities by the Finance Division with the individual Departments and the Town Manager. Meetings with each Department, the Town Manager and the Finance Di- vision are held during the months of February/March. After these meetings are completed, a proposed Town -wide balanced budget is prepared for submittal to the full Town Council and public in April/May. Recommended Budget Practices The Town of Fountain Hills budget process is designed to meet citizens' needs for information and input; decision makers' needs for information and advice from citi- zens on their desired blend of services; and the time line set by the State of Arizo- na through the Arizona Budget Law. The Town of Fountain Hills budget process incorporates the recommended practic- es promulgated by the National Advisory Council on State and Local Budgeting (NACSLB) and the Government Finance Officers Association (GFOA). Concurrently, Town staff apply diligent effort into improving the processes, decisions and out- comes with each new budget year. The NACSLB's practices encourage govern- ments to consider the long-term consequences of actions to ensure that impacts of budget decisions are understood over a multi-year planning horizon and to assess whether program and service levels can be sustained. Budget Definition All cities and towns in Arizona are required to adopt an annual budget. State law dictates that fiscal years begin on July 1 and end on June 30. Certain parts of the budget document, such as summaries of revenues and expenditures showing two years of spending history, are required by State law. A good budget process is characterized by several essential features: • Incorporates a long-term perspective • Establishes linkages to broad goals • Focuses budget decisions on results and outcomes • Involves and promotes effective communication with stakeholders • Provides incentives to government management and employees The Height of Desert Living 1 1 135 Budget Process These key characteristics of good budgeting make clear that the budget process is not simply an exercise in balancing revenues and expenditures one year at a time, but is strategic in nature, encompassing a multi-year financial and operating plan that allocates resources on the basis of identified goals. A good budget process moves beyond the traditional concept of line -item expenditure control, providing incentives and flexibility to managers that can lead to improved program efficiency and effectiveness. Principles and Elements of the Budget Process The budget process consists of four broad principles that stem from the definition and mission previously described. These principles are as follows: 1. A government should have broad goals that provide overall direction for the government and serve as a basis for decision making. 2. A government should have specific policies, plans, programs and man - agreement strategies to define how it will achieve its long-term goals. 3. A financial plan and budget that moves toward town achievement of goals, within the constraints of available resources, should be prepared and adopt- ed. 4. Program and financial performance should be continually evaluated, and ad- justments made, to encourage progress toward achieving goals. These principles encompass many functions that spread across a governmental or- ganization. They reflect the fact that development of a balanced budget is a politi- cal and managerial process that also has financial and technical dimensions. Each of the principles of the budget process incorporates components or elements that represent achievable results. These elements help translate the guiding principles into action components. Individual budgetary practices are derived from these ele- ments. The principles and elements provide a structure to categorize budgetary practices. The Town of Fountain Hills has broad goals that provide overall direction for the government and serves as a basis for decision-making. • Assess community needs, priorities, challenges and opportunities • Identify opportunities and challenges for governmental services, capital as- sets, and management • Develop and disseminate broad goals • Develop approaches to achieve goals - a government should have specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals • Adopt financial policies • Develop programmatic, operating, and capital policies and plans • Develop programs and services that are consistent with policies and plans • Develop management strategies • Develop a budget consistent with approaches to achieve goals - a financial plan and budget that moves toward achievement of goals, within the con- straints of available resources, should be prepared and adopted • Develop a process for preparing and adopting a budget • Develop and evaluate financial options • Make choices necessary to adopt a budget 136' ■ ' ■ ' ■ The Height of Desert Living Budget Process • Evaluate performance and make adjustments - program and financial per- formance should be continually evaluated, and adjustments made, to en- courage progress toward achieving goals • Monitor, measure, and evaluate performance • Make adjustments as needed When does the "budget season" start? The budget process typically begins in January when the Finance Division begins to review current levels of service, Council goals and objectives as identified at the annual Council retreat, proposed capital improvements, and financial forecasts. In reality, the budget process for the Town is actually an ongoing process. Throughout the fiscal year, citizens and staff submit suggestions for new services, regulations, funding sources, and improved service delivery, as well as concerns to the Town Council and Commissions for discussion, study, and/or implementation. Advisory Boards and Commissions develop plans for new or enhanced programs to be included in the following year's budget proposal. Implementing, Monitoring, and Amending the Budget A budget is an annual planning tool — it identifies the Town's work plan and matches the financial, material, and human resources available with the require- ments to complete the work plan. The budget includes information about the or- ganization and identifies the Council policy that directed the budget preparation. Although a budget is often discussed as a financial document, the financial portion means very little without the policy and administrative information that explains what the organization intends to do with the financial resources. In July, the Town staff begins the process of implementing the newly adopted budget and is accountable for budgetary control throughout the fiscal year. Reve- nue and expenditure patterns are examined, compared to budget plans, and cor- rective action, if necessary, is taken during the fiscal year. Town management has access to a monthly budget and activity report; the Town Council is provided a summary budget report at the end of each quarter disclosing actual revenue, ex- penditure, and fund balance performance as compared to the budget. The Town of Fountain Hills budget is adopted at a Department level and the Capi- tal Improvement Program is adopted at a project level. Control of each legally adopted annual budget is at the Department level; the Town Manager may, at any time, transfer any unencumbered appropriation balance or portion thereof be- tween general classifications of expenditure (line items) within a Department. The items are reduced by a like amount. At the request of the Town Manager, the Council may transfer any unencumbered appropriation balance or portion thereof between one Department to another. Pursuant to Arizona Revised Statutes, "No expenditure shall be made for a purpose not included in such budget...". Thus, a contingency line item is included within the General Fund to accommodate most unplanned expenditures. The other option in amending the budget, according to State law, is for the Council to declare an emergency and then transfer the monies from one line item or Department to an- other. In essence, any approved Council transfers do amend the budget although the budget is never reprinted. All transfers are reflected on the following year's le- gal schedules as required by the Auditor General's Office. The Height of Desert Living E ■ 1 01 137 Budget Process What funds are included in this budget? The accounts of the Town are organized on the basis of funds, each of which is considered a separate accounting entity. Government resources are allocated to and accounted for in individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The Town of Fountain Hills appropriates all funds in its budget process: • General Fund - revenues and expenditures to carry out basic governmental activities such as police and fire, recreation, planning, legal services, admin- istrative services, etc. (unrestricted). • Special Revenue Funds - revenues derived from specific taxes or other ear- marked revenue sources, usually required by statute or ordinance to finance particular activities. Highway User Revenue Fund (HURF), grants, and the Excise Tax Funds are examples of special revenue funds. • Debt Service Funds - established to account for the accumulation of re- sources for, and the payment of, general long-term debt principal and inter- est. Municipal Property Corporation (MPC) and Community Facilities District (CFD) funds are included within the debt service funds. • Capital Projects Funds - to account for the purchase or construction of ma- jor capital facilities, heavy equipment, park improvements and major road improvements. The Capital Projects Fund revenues are derived from excess General Fund revenues and 50% of the construction related local sales tax. When can a citizen have input into the budget process? Town staff welcomes comments and suggestions throughout the year. The first op- portunity for the Town Council to contribute to the budget is during the annual goal setting retreat which is typically held around the beginning of the calendar year. The proposed budget is presented to the public and Town Council in April/ May at which time a public hearing is held to receive input. This hearing is the op- portunity to increase the budget for the next fiscal year before the maximum spending amount is established. Once the maximum spending amount is adopted as the tentative budget, line items can only be exchanged or decreased prior to the budget's final adoption. 138' ■ , ■ ' ■ The Height of Desert Living The Height of Desert Living E E 1 01 139 Budget Schedule Budget Schedule FY17-18 Mon, November 14, 2016 Staff budget "kick-off' meeting in the Council Chambers Thu, December 15, 2016 DEADLINE for preliminary operating budgets entered into MUNIS Staffing requirements and budget supplements due to Finance CIP project requests and funding sources due to Finance New or changes to existing fees on Fee Schedule due Thu, December 29, 2016 5 year Revenue Forecast due to Town Manager Thu, January 12, 2017 Final reconciliation of revenues vs. expenditures (Finance staff) Tue - Thu, January 23-26, 2017 Departmental presentations for Town Manager Mon, February 6, 2017 Department/Division templates due to Finance Thu, February 9, 2017 Council Retreat Session - Priorities for FY17-18 with Council receiving preliminary CIP Budget & Strategic Plan Review Mon, February 13, 2017 Staff meeting to debrief Council Retreat Thu, February 16, 2017 Final operating budgets entered into MUNIS Thu, March 2, 2017 Staff to review proposed budget dates with Town Attorney for statute compliance Tues, March 7, 2017 Council Special Session @ 5:30 PM — Consideration of projects listed in the CIP Mon, March 27, 2017 A.R.S. §9-499.15(B)(1)-(3): Staff to publish the proposed fee and tax levy notice on the Town's website (including written report/data supporting any increases or new fees) for legal compliance Mon, April 10, 2017 Council receives proposed budget; the proposed budget is posted online & the Resolution exhibit schedules are prepared by Finance for Legal Mon, April 17, 2017 Final revenue projections entered into MUNIS Wed, April 19, 2017 A.R.S. §9-499.15(B)(4) Deadline to post [on all Town social media sites] and publish for 2 consecutive weeks in the Times the "Notice of Intent" Thu, April 20, 2017 Public Outreach/Open House held prior to the Council meeting (6:00-6:30 PM) Mon, April 24, 2017 Council Budget Special Session @ 5:00 PM Thu, May 4, 2017 Town, CMD & EMCFD Meetings - Adoption of Tentative Budgets with notice of hearing dates; notices sent to Cottonwood Homeowners the following day; (Cottonwoods requires 2G days (5/24/17) between the date of the published notice and the final budget hearing, which (due to advertising date limitations creates a 29 -day window between the tentative budget adoption and the final budget adoption; Eagle Mtn. requires 10 days between the date of the published notice and the final budget hearing, which would allow the EMCFD budget to be adopted with a 21 -day gap between the tentative budget adoption and the final; however, it is aligned with the CMD to avoid confusion Wednesdays, May 10 & 17, 2017 Publish Tentative Budgets in the Times legal section for 2 consecutive weeks; place budgets on Town website & at Maricopa County Branch Library the following business day after adoption of the Tentative Budget Thu, June 1, 2017 Town, CMD & EMCFD Meetings — Regular Session Public Hearing held on or before the 141h day before the day on which it levies taxes; Council convenes in Special Session to adopt the Town's Final Budget (A.R.S. §42-17104) and reconvenes the Regular Session (14 days -lune 16 2017 Thu, June 15, 2017 Town, CMD & EMCFD Meetings - Adoption of Tax Levy occurs on or before the 3rd Monday in August The Height of Desert Living E E 1 01 139 Budget Schedule 140' ■ , ■ ' ■ The Height of Desert Living Operating Budgets OPERATING BUDGETS MAYOR & TOWN COUNCIL ADMINISTRATION MUNICIPAL COURT GENERAL GOVERNMENT PUBLIC WORKS DEVELOPMENT SERVICES COMMUNITY SERVICES LAW ENFORCEMENT FIRE & EMERGENCY MEDICAL The Height of Desert Living m m ■ 1 141 Operating Budgets Organization Chart Town of Fountain Hills Organization Law Enforcement Appointed by Council Contracted Department Directors Town Manager Grady Miller Finance Director Craig Rudolphy Presiding Judge Robert Melton Community Services Director Mark Mayer Development Services Director Robert Rodgers Public Works Director Paul Mood Fire Chief Chief Dave Ott, Rural/Metro Corporation District Commander Captain David Letourneau, Maricopa County Sheriff's Office Town Prosecutor Mark Iacovino The Law Office of Mark Iacovino Town Attorney Andrew McGuire, Gust Rosenfeld, P.L.C. 142' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Mayor & Town Council Mayor & Town Council The Height of Desert Living m m ■ 1 143 Operating Budgets Mayor & Town Council MAYOR & TOWN COUNCIL Mission Statement The Mayor & Town Council are charged with serving the best interests of the com- munity by providing for its safety and well-being; respecting its special, small- town character and quality of life; providing superior public services; sustaining the public trust through open and responsive government; and maintaining the stewardship and preservation of its financial and natural resources. FRONT ROW: Councilmember Dennis Brown, Mayor Linda M. Kavanagh, Coun- cilmember Art Tolis BACK ROW: Councilmember Cecil A. Yates, Vice Mayor Alan Magazine, Coun- cilmember Nick DePorter, Councilmember Henry Leger 144' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Mayor & Town Council Department Overview The Town Council is comprised of the Mayor and six Councilmembers, all of whom are elected at large to serve the citizens of the Town of Fountain Hills. The term of office for the Mayor is two years, and Councilmembers serve overlapping terms of four years. The corporate powers of the Town are vested in the Council and are exercised only as directed or authorized by law via ordinance, resolution, order or motion. The Council appropriates funds and provides policy direction to Town staff. The Council appoints a Town Manager, who is responsible for the day-to-day ad- ministration of the Town. The Council also appoints the Presiding Judge, Town At- torney, and Town Prosecutor. Use of Funds - Mayor & Town Council - By Program Where does the money go? Total Proposed Budget = $71,849 The Height of Desert Living R' E E 145 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 FY17-18 Revised Proposed Budget Budget Administration 82,680 72,094 72,545 71,849 Total 82,680 72,094 72,545 71,8491 Use of Funds - Mayor & Town Council - By Program Where does the money go? Total Proposed Budget = $71,849 The Height of Desert Living R' E E 145 Operating Budgets Mayor & Town Council Use of Funds - Mayor & Town Council - By Category Where does the money go? Internal Servic 1% i raining 7% 8% nployment Taxes 5% Total Proposed Budget = $71,849 146' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 60,143 51,726 54,6 55,118 Employment Taxes 3,892 3,505 3,577 3,425 Benefits 6,267 6,366 5,306 5,483 Dues and Memberships 393 469 - - Meetin s and Training 1,772 3,109 5,420 4,810 Maintenance and Repair 99 27 - - Contractual Services 2,995 3,567 240 240 Supplies 4,746 1 131 1,200 2,100 Equipment/Improvement 412 216 - - Internal Service 1,961 1 978 2,150 673 Total 82,6801 72,6941 72,545 71,849 Use of Funds - Mayor & Town Council - By Category Where does the money go? Internal Servic 1% i raining 7% 8% nployment Taxes 5% Total Proposed Budget = $71,849 146' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Mayor & Town Council The 2016 Fountain Hills Strategic Plan contains a number of actions and perfor- mance measures tied to the following strategic priorities: • Goal #1: Maximize Economic Development Opportunities in Fountain Hills • Goal #2: Ensure that Infrastructure and Physical Environment in Fountain Hills are Well -Maintained and Safe • Goal #3: Attract Families and Working Professionals to Foun- tain Hills • Goal #4: Ensure that Fountain Hills Finances are Stable and Sustainable • Goal #5: Focus on Strengthening the Community and Improv- ing the Town's Quality of Life The Height of Desert Living N' 0 1 01 147 Operating Budgets Mayor & Town Council FY17-18 Proposed Budget Summary of Expenditures Mayor & Council Total Mayor & Council $ 82,680 $ 72,094 $ 72,545 $ 71,849 148' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 23,693 $ 16,476 $ 18,652 $ 19,118 Salaries -Part Time 36,450 35,250 36,000 36,000 FICA 2,260 2,186 2,232 2,232 Medicare 861 736 792 800 Workers Compensation 284 188 144 94 Unemployment Insurance 487 396 409 299 Group Health Insurance 3,305 4,099 2,877 3,008 Group Dental Insurance 167 224 208 215 Group Vision Insurance 28 32 29 43 Disability Insurance 86 58 79 81 Retirement 2,604 1,889 2,051 2,103 Life Insurance 75 65 62 19 Dues, Subscript & Publicat 393 469 - 14 Meetings &Training 1,772 3,108 5,420 4,810 Sign Repair & Replacement 100 27 - - Legal Fees 2,773 3,492 - - Printing Expense 223 74 240 240 Community Contracts/Events 315 - 100 600 Office Supplies 493 234 250 400 Food & Beverage Supplies 3,938 898 850 900 Program Materials - - - 200 Furniture/Appliances 412 216 - - ISF-Copier Charges 81 34 100 20 ISF-Mail Service Charges 43 42 50 38 ISF-Motor Pool Charges 40 - ISF-Telecom Charges 1,797 1,901 2,000 615 Sub total Expenditures 82,680 72,094 72,545 71,849 Transfers Out - - - - Total Mayor & Council $ 82,680 $ 72,094 $ 72,545 $ 71,849 148' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Administration Administration The Height of Desert Living M M ■ 1 149 Operating Budgets Administration Department ADMINISTRATION DEPARTMENT Note: Numbers in parentheses represent full-time equivalents (FTE). 150' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department ADMINISTRATION Mission Statement The Administration Department is dedicated to serving the citizens of Fountain Hills by providing administrative direction and support to the Town's Departments. Administration provides accurate and current information on Council legislation and administrative actions; provides for the delivery of comprehensive financial services to internal and external customers; provides support to Town staff; reaches out to political leaders and geographical neighbors to continue to grow re- lationships in the best interests of the Town; and enhances the Town's economic base through business attraction, retention and business vitality activities. Department Overview The Administration Department is made up of seven (7) Divisions and one (1) ser- vice function: Town Manager, Town Clerk, Administrative Services, Finance, Infor- mation Technology, Economic Development, Legal Services, and the Volunteer Program. The Town Manager provides direct supervision over the Town Clerk, Ad- ministrative Services, Finance, Economic Development, and the Volunteer Pro- gram. The Town Manager also administers the budget for Legal Services. The Fi- nance Director is responsible for Finance and Information Technology. The Admin- istrative Services Director is responsible for Human Resources and Risk Manage- ment. Variance Explanations: Information Technology: Budget supplements include Town -wide computer up- grades to Windows 10 and the latest version of Microsoft Office, in addition to add- ing a forms module to Laserfiche and upgrading the Wi-Fi system at the Communi- ty Center. The Height of Desert Living ® N 1 151 Expenditures by Division Division FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Town Manager 654,775 404,404 298,057 343,054 Information Technology 237,468 246,529 267,262 329,289 Town Clerk 132,117 125 043 155,603 132 852 Human Resources/Risk M mt. 360,033 369,728 445,951 518,073 Finance 373,437 489,096 528,677 597,603 Economic Development 90,000 - - - Le al Services 354,434 374,169 396,950 421 605 Total 2,202,264 2 008 969 2,092,500 21342,476 Variance Explanations: Information Technology: Budget supplements include Town -wide computer up- grades to Windows 10 and the latest version of Microsoft Office, in addition to add- ing a forms module to Laserfiche and upgrading the Wi-Fi system at the Communi- ty Center. The Height of Desert Living ® N 1 151 Operating Budgets Administration Department Use of Funds - Administration - By Division Where does the money go? Information Technology ■ 14% Town Clerk 6% Total Proposed Budget = $2,342,476 152' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Accounting 33,003 87,340 199,347 193,745 Administration 760,347 462 144 776,591 851,692 Attorney Services 257,683 269,919 396,950 421,605 Audit Services 96,157 97,477 - - Bud et 50,268 52,386 - - Customer Service 19,297 19,284 36,264 40,698 Elections 41,316 33,106 - - Le islation 41,443 43,022 14,090 16,070 Licensing 49,243 50,534 51,388 56,029 Media Relations - - - 35,459 Network Administration 132,268 141,727 - - Operations - - 178,630 229,641 Payroll 22,139 21,824 - - Public Defender 6,750 4,250 - - Prosecutor 90,000 100 000 - - Purchasing 46,269 48,859 57,544 59,704 Records Management 15,968 15,981 - - Recruitment 29,209 31,328 - - Risk Management 257,612 262,051 301,272 351,385 Social/Community Services 32,934 32,769 - - Support 41,883 42,632 - - Strategic Planning 16,115 17,774 - - Training & Development 2,536 8 086 - - Treasury 41,702 41,487 - - Video Services 11,580 12,925 - - Volunteers 1 66,315 76,242 80,424 86,44 Web Site 40,227 35,822 - - Total $2,202,264 $2,008,969 $2,092,500 2,342,47A 152' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department Variance Explanations: Operations: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Administration - By Program Risk Where does the money go? Management VolunteersAccounting 15% 4% ) 8%, Purchasing 3% a Media Relations Licensing 2% 2% 1 Customer Legislation Service 1% 2,jotal Proposed Budget = $2,342,476 The Height of Desert Living N N N 153 Operating Budgets Administration Department Variance Explanations: Utilities: The increase includes the new emergency notification system. Equipment: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Internal Service: The decrease is attributed to a new departmental copier/printer in FY16-17 so less is being sent to the Town -wide machines. Benefits 7% Employment Taxes 1% Use of Funds - Administration - By Category Dues & where does the money go? Memberships Meetings and 6% 2Training Utilities 2% 1% Contractual Services 45 Internal Service Supplies 1% Equipment 1% Total Proposed Budget = $2,342,476 3% 154' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 675,705 672,942 740,897 781,412 Employment Taxes 16,034 15,053 18,076 18,327 Benefits 158,636 163,249 138,724 156,873 Dues & Memberships 118,975 131,594 128,342 145,122 Meetings and Training 10,325 20,164 38,851 40 588 Maintenance and Repair 3,736 602 8,000 6,200 Utilities 2,538 2 208 1,800 13,000 Contractual Services 733,108 809,599 927,404 1,053,748 Supplies 23,868 29,603 31,774 32,160 Equipment 16 720 33,508 32,400 75,475 Internal Service 26,625 23,257 26,232 19,571 Transfers 396,500 102,290 - - Contin enc - 4,900 - - Ca ital Ex enditures 19,494 1 - - - Total $2,202,264 2,008,969 2,092,500 2,342,476 Variance Explanations: Utilities: The increase includes the new emergency notification system. Equipment: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Internal Service: The decrease is attributed to a new departmental copier/printer in FY16-17 so less is being sent to the Town -wide machines. Benefits 7% Employment Taxes 1% Use of Funds - Administration - By Category Dues & where does the money go? Memberships Meetings and 6% 2Training Utilities 2% 1% Contractual Services 45 Internal Service Supplies 1% Equipment 1% Total Proposed Budget = $2,342,476 3% 154' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administration Department FY17-18 Department Accomplishments Initiative Strategic Value Implement and fund infrastructure facilities replacement 12 -Maintain and Improve Commu- nity Infrastructure Continue investment in Pavement Management Program I3 -Maintain and Improve Commu- nity Infrastructure Promote quality development and actively assist new busi- nesses, retain current businesses EV1, EV3, EV4-Economic Vitality Conduct biennial Citizens Academy CR4-Civic Responsibility FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Create a Communications Plan CR4, CR7-Civic Responsibility $10,000 one time funding from for Town of Fountain Hills General Fund to create a com- munications plan The Height of Desert Living N N N 155 Operating Budgets Administration Department Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings &Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Auditing Expense Professional Fees Legal Fees Management Fees Insurance Expense Rentals & Leases Printing Expense Advertising/Signage Intergovt Agreements Cont4ractual Services Constituent Communication Contractual Services Ban k/Merc Acct Fees Election Expense Community Contracts/Events Active Net Fees Prosecutor Fees Public Defender Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials U n ifo rms Postage & Delivery Miscellaneous Expense Small Tools FY17-18 Proposed Budget Summary of Expenditures Administration Department FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 637,991 $ 637,079 $ 667,625 $ 36,307 35,341 73,272 1,406 522 - 2,251 2,209 4,543 9,487 9,571 10,655 3,177 2,389 1,930 1,118 883 948 79,982 83,796 56,913 4,396 4,225 4,158 648 521 409 2,007 2,238 2,781 69,667 70,341 72,246 1,935 2,128 2,217 75,786 43,189 2,385 7,940 1,687 1,694 134 221 2,538 53,260 40,386 350,584 15,755 222,795 2,134 5,195 9,202 535 9,064 24,200 3,535 39 3,069 6,886 9,981 45 314 86,734 44,861 20,164 602 2,208 53,840 42,596 370,084 16,090 231,353 6,168 5,363 49,845 1,985 8,075 24,200 4,332 8 2,506 7,239 11,125 482 3,911 139 156' ■ ' ■ ' ■ The Height of Desert Living 103,955 24,387 36,726 2,125 5,000 3,000 1,800 99,500 52,258 298,900 16,375 264,300 1,965 12,390 51,000 10,320 25,236 360 90,000 4,800 5,791 10 6,690 9,400 9,127 756 701,688 79,724 4,902 11,384 1,336 705 60,228 4,953 820 2,957 76,916 705 514 9,780 100,380 44,742 39,498 1,090 5,000 1,200 13,000 91,513 76,810 307,839 17,825 316,101 1,140 4,050 7,890 56,000 50,000 3,500 11,280 105,000 4,800 5,747 10 6,850 10,210 8,537 806 Description General Fund -continued Software Hardware/Peripherals Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Capital Expenditures Sub total Expenditures Transfers Out Total Administration FY17-18 Proposed Budget Summary of Expenditures Administration Department FY14-15 FY15-16 Actual Actual Operating Budgets Administration Department FY16-17 FY17-18 Revised Budget Proposed Budget $ 1,373 $ 1,548 $ 14,632 31,591 195 - - 230 519 - 14,044 11,978 7,398 5,486 217 71 4,967 5,722 - 4,900 19,494 - _ 1,805,764 1,906,679 396,500 102,290 _ 550 $ 54,050 31,850 21,425 12,955 6,380 6,727 5,708 - 828 220 390 6,330 6,265 L,V 7L,JVV L,JYL,V/V $ 2,202,264 $ 2,008,969 $ 2,092,500 $ 2,342,476 The Height of Desert Living ■' ■ ■ 157 Operating Budgets Town Manager Division Town Manager Division Service Delivery Plan Provide leadership to ensure a high quality of life for the citizens of Fountain Hills by utilizing Town resources to the greatest extent possible and offering superior service. Work in conjunction with the Town Council and the Strategic Planning Ad- visory Commission (SPAC) for successful implementation of Operational Priorities and Strategic Plan Goals. Per direction and approval of the Town Council, adminis- ter fees for service contracts and administer the Volunteer Program. Variance Explanations: Media Relations: New program created to accurately communicate news and in- formation to Fountain Hills' customers, citizens, news media, elected officials, and employees via internal and external communication sources. Use of Funds - Town Manager - By Program Where does the money go? Media -,elations Total Proposed Budget = $343,054 158' ■ , ■ ' ■ The Height of Desert Living -10% Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 539,412 277,620 217,633 221,148 Media Relations - - - 35,459 Social/Community Services 32,934 32,769 - - Strategic Planning 16,114 17,774 - - Volunteers 66,315 1 76 241 80,424 1 86,447 Total 654,775 04,404 298,057 343,054 Variance Explanations: Media Relations: New program created to accurately communicate news and in- formation to Fountain Hills' customers, citizens, news media, elected officials, and employees via internal and external communication sources. Use of Funds - Town Manager - By Program Where does the money go? Media -,elations Total Proposed Budget = $343,054 158' ■ , ■ ' ■ The Height of Desert Living -10% Operating Budgets Town Manager Division Variance Explanations; Benefits: Allowances/Stipends have been separated out of Wages for more effi- cient managing and reporting purposes. Contractual Services: The increase is a result of the addition a new Town infor- mation publication planned in conjunction with the Media Relations program. Internal Service 1% Use of Funds - Town Manager - By Category Where does the money go? The Height of Desert Living N N N 159 Expenditures by Category Category FY 14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Wages 222,387 219,687 219,352 234,204 Employment Taxes 4,481 4,298 3,855 3,969 Benefits 50,799 50 036 36,806 47,797 Dues & Memberships 19,948 20,675 2,057 2,057 Meetings and Training 2,406 6 712 9,025 9,580 Maintenance and Repair 864 - - - Utilities 768 1,009 900 - Contractual Services 24,922 25,937 2,840 21,635 Supplies 14,427 16,560 17,002 19,691 Equipment 546 274 - - Internal Service 6,727 4 316 6,220 4 121 Transfers 306,500 50,000 - Contingency - 4,900 - I - Total 654,775 404,404 298,057 343,0! Variance Explanations; Benefits: Allowances/Stipends have been separated out of Wages for more effi- cient managing and reporting purposes. Contractual Services: The increase is a result of the addition a new Town infor- mation publication planned in conjunction with the Media Relations program. Internal Service 1% Use of Funds - Town Manager - By Category Where does the money go? The Height of Desert Living N N N 159 Operating Budgets Town Manager Division Activities/ Results The Town Volunteer Program presents an avenue in which the town and its resi- dents can work together to provide enhanced services to the community, person- nel cost savings, as well as opportunities for volunteers to utilize their many tal- ents. The volunteers enable new and innovative programs, such as the Art Docent Walk and Save Our Sculpture Program as well as the Give a Lift transportation program that could not otherwise be offered, as well as supplement and compli- ment existing programs and services. The Town presently works with more than 835 volunteers and, in 2016, provided over 26,000 hours, at an overall cost savings to the Town of $581,000! (using da- ta collected by the U.S. Census Bureau and the Bureau of Labor Statistics; AZ hourly volunteer value was $22.37). • 190 Volunteers delivered 4,800 meals to homebound residents in 2016 • 24 volunteers provided over 100 rides through the Give a Lift Program • Over 300 volunteers helped with: • Teen Court - 15 • Halloween in the Hills - 60 • Ballet Under the Stars - 10 • Movie in the Park - 6 • Town Hall receptions - 9 • Guided Hikes - 66 • Decorating the Community Center for the Holidays - 145 • Hosting a Family Christmas party - 38 • Expo - 112 • 116 Volunteers helped make Turkey Trot another success this year • 44 Volunteers provide excellent customer service and welcome residents and visitors at reception desks • 8 Volunteers currently provide specialized support to staff in a variety of func- tions: accounting, special projects, archiving, filing, data entry, writing press releases, maintaining kiosks and more • 320 Volunteers served residents who, for the most part, are facing physical and/or emotional, financial and transportation challenges—during the Make a Difference Day event, making a great difference in the homes of 41 residents • 14 Volunteers keep our public art pieces clean through the Save Our Sculp- tures; 5 Volunteers are ready to lead art walk tours • 100's of Volunteers assist with special events throughout the year, such as Con- cours in the Hills, the Great Fair, Music Festival, Oktoberfest, Pitch, Hit, and Run, Eggstravaganza as well as serving at the Tourism Booth at all events • 50 Volunteers build and maintain trails • 16 youth serve as Volunteers on the Mayor's Youth Council, a civic and service program • 60+ Volunteers serve on Advisory Committees, Boards, and Commissions Our Town relies today, more than ever, upon the volunteer service of our residents and is grateful for the incredible value and enhanced services that they bring to Fountain Hills. 160' ■ , ■ ' ■ The Height of Desert Living Description General Fund Salaries -Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Boards & Commissions Office Equip Maint/ Repair Other Maint/Repair Sign Repair & Replacement Telecommunications Professional Fees Printing Expense Advertising/Signage Contractual Services Constituent Communication Community Contracts/Events Office Supplies Operating Supplies Food & Beverage Supplies Program Materials U n ifo rms Postage & Delivery Hardware Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Contingency Sub total Expenditures Transfers Out Total Town Manager FY17-18 Proposed Budget Summary of Expenditures Town Manager FY14-15 FY15-16 Actual Actual $ 222,387 $ 219,687 3,137 3,270 1,034 829 310 199 24,080 23,169 1,334 911 199 131 720 686 23,796 24,402 669 737 - 30 19,948 20,645 2,406 6,712 508 - 134 - 222 - 768 1,009 - 112 76 459 111 167 535 - - 999 24,200 24,200 1,081 1,377 1,316 1,104 5,576 6,145 6,123 7,514 45 - 286 420 546 44 - 230 4,780 2,633 996 454 952 1,229 - 4,900 348,275 354,404 306,500 50,000 Operating Budgets Town Manager Division FY16-17 FY17-18 Revised Budget Proposed Budget $ 219,352 $ 234,204 3,094 3,413 562 400 199 156 10,987 12,533 798 910 107 171 897 991 23,302 25,763 715 235 - 114 - 7,080 2,057 2,057 6,900 8,490 2,125 1,090 900 - 800 18,920 - 75 2,040 1,140 - 1,500 2,240 2,300 3,070 3,430 6,800 7,610 4,557 5,967 335 384 3,900 2,125 1,050 430 - 313 120 147 1,150 1,106 298,057 343,054 $ 654,775 $ 404,404 $ 298,057 $ 343,054 The Height of Desert Living N ■ 1 01161 Operating Budgets Town Clerk Division Town Clerk Division Service Delivery Plan The Town Clerk serves as the Town's custodian of records and election official who conducts municipal elections and who coordinates all related activities in the most efficient and effective manner and in full compliance with all applicable State stat- utes and Town Code provisions. The Town Clerk maintains documents necessary for the effective administration and operation of municipal government and pre- serves the Town's permanent records. Use of Funds -Town Clerk - By Program Where does the money go? Total Proposed Budget = $132,852 162' ■ , ■ ' ■ The Height of Desert Living ;islation 12% Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 33,391 32,934 141,513 116,782 Elections 41,316 33,106 - - Legislation 41,443 43,022 14,090 16,070 Records Management 15,967 15,981 - - Total 132,117 125,043 155,603 132,852 Use of Funds -Town Clerk - By Program Where does the money go? Total Proposed Budget = $132,852 162' ■ , ■ ' ■ The Height of Desert Living ;islation 12% Operating Budgets Town Clerk Division Variance Explanations; Contractual Services: The decrease is the result of not including costs associated with an election. Use of Funds -Town Clerk - By Category Where does the money go? Fmnlovment Total Proposed Budget = $132,852 Dues & !mberships 1% eetings and Training 4% Contractual Services 12% l Service 1% The Height of Desert Living M M M 163 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Wages 83,206 86,220 88,388 90,598 Employment Taxes 1,594 1,570 1,589 1,524 Benefits 21,395 20,597 16,712 17,006 Dues & Memberships 467 434 720 720 Meetings and Training 2,657 221 4,967 4,724 Maintenance and Repair 508 - - - Contractual Services 18,738 11,981 39,326 16,070 Supplies 264 735 551 551 Equipment - T 86 50 50 Internal Service 3,288 1 3,199 3,300 1 609 Total 132,117 125,043 155,603 132,852 Variance Explanations; Contractual Services: The decrease is the result of not including costs associated with an election. Use of Funds -Town Clerk - By Category Where does the money go? Fmnlovment Total Proposed Budget = $132,852 Dues & !mberships 1% eetings and Training 4% Contractual Services 12% l Service 1% The Height of Desert Living M M M 163 Operating Budgets Town Clerk Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Registered Voters: Primary (Mar) 100% 100% 100% 100% General (May) 148 134 150 125 Primary (Aug) 16,213 N/A 16,387 N/A General (Nov) Not a Town N/A Not a N/A Election Town Election Voter Turnout % Primary (Mar) General (May) Primary (Aug) 38% N/A 41% N/A General (Nov) Not a Town N/A Not a N/A Election Town Election Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Percentage of contracts processed within five 100% 100% 100% 100% business days after approval 148 134 150 125 Percentage of agenda and meeting notices 100% 100% 100% 100% posted in compliance legal requirements Productivity 164' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY17-18 Estimate FY17-18 Target Town Council Agenda/Meeting notices posted 36/18 33/23 30/31 34/25 Requests for Public Information processed 148 134 150 125 164' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Town Clerk Division FY17-18 Proposed Budget Summary of Expenditures Town Clerk Transfer Out Total Town Clerk $ 132,117 $ 125,043 $ 155,603 $ 132,852 The Height of Desert Living N N N 165 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 83,206 $ 86,220 $ 88,388 $ 90,598 Medicare 1,117 1,195 1,281 1,314 Workers Compensation 394 300 233 155 Unemployment Insurance 83 75 75 55 Group Health Insurance 10,968 9,774 5,643 5,788 Group Dental Insurance 633 629 594 614 Group Vision Insurance 90 90 82 124 Disability Insurance 289 331 374 383 Retirement 9,153 9,484 9,723 9,966 Life Insurance 262 289 296 91 Bonus - - - 40 Licenses/Filing Fees - - 70 70 Dues, Subscript & Publicat 467 434 650 650 Meetings &Training 2,657 221 4,967 4,724 Office Equip Maint/Repair 508 - - - Professional Fees 8,065 9,447 10,290 11,470 Advertising/Signage 2,472 2,534 3,800 4,600 Election Expense - - 25,236 - Intergovt Agreements 8,201 - - - Office Supplies 264 725 351 351 Postage & Delivery - 10 200 200 Software - - 50 50 Hardware/Peripherals - 86 - - ISF-Copier Charges 3,043 2,968 3,000 1,350 ISF-Mail Service Charges 34 8 50 14 ISF-Telecom Charges 211 223 250 245 Sub total Expenditures 132,117 125,043 155,603 132,852 Transfer Out Total Town Clerk $ 132,117 $ 125,043 $ 155,603 $ 132,852 The Height of Desert Living N N N 165 Operating Budgets Administrative Services Division Administrative Services Division Service Delivery Plan Lead the organization in the acquisition, maintenance, development, supervision and measurement of the human assets and the results of their work (quality, productivity and service). Protect the Town's assets from loss and minimize em- ployee injuries on the job. Use of Funds - Administrative Services By Program Where does the money go? Total Proposed Budget = $518,073 166' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 48,537 46,439 144,678 166,688 Payroll 22,139 21824 - - Recruitment 29,209 31 328 - - Risk Management 257,612 262,051 301,272 351,385 Training & Development 2,536 8,086 - - Total 360,033 369,728 445,950 518,07 Use of Funds - Administrative Services By Program Where does the money go? Total Proposed Budget = $518,073 166' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Administrative Services Division Variance Explanations: Dues & Memberships: The increase is a result of memberships to new organiza- tions and online job posting subscriptions. Contractual Services: The increase is a result of rising insurance costs, a budget supplement for a classification and compensation study and consulting fees. Use of Funds - Administrative Services By Category Where does the money go?� Supplies I% Total Proposed Budget = $518,073 Benefits _5% Dues & Memberships 2% Meetings and Training 4% The Height of Desert Living N ■ I N 167 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Wages 94,927 80,385 98,326 100,784 Employment Taxes 2,174 1 509 1,758 1,703 Benefits 18,195 20,421 22,423 24,079 Dues & Memberships 546 4,121 1,530 9,790 Meetings and Training 2,277 8 012 21,000 21f340 Maintenance & Repair 169 - - - Contractual Services 235f517 244,863 291,417 353,751 Supplies 5J61 9,241 8,266 5,596 Equipment 206 - - - Internal Service 861 1,176 1,230 1f030 Total 360,033 369,728 445,950 518,073 Variance Explanations: Dues & Memberships: The increase is a result of memberships to new organiza- tions and online job posting subscriptions. Contractual Services: The increase is a result of rising insurance costs, a budget supplement for a classification and compensation study and consulting fees. Use of Funds - Administrative Services By Category Where does the money go?� Supplies I% Total Proposed Budget = $518,073 Benefits _5% Dues & Memberships 2% Meetings and Training 4% The Height of Desert Living N ■ I N 167 Operating Budgets Administrative Services Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Decrease the number of days lost to injury Actual Actual Estimate Target Increase the percentage of employee perfor- 90% 92% 97% 97% mance reviews completed on schedule 4% 12% 10% 6% Increase or maintain the number of applica- 20 23 25 25 tions received per recruitment for non- 95% 95% 100% 100% exempt positions Increase or maintain the number of applica- 18 29 30 30 tions received per recruitment for exempt positions Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Decrease the number of days lost to injury 0 2 2 0 per workers' compensation claim 3 5 6 3 Maintain the turnover rate of full-time em- 4% 12% 10% 6% ployees at an acceptable rate 1 5 6 3 Productivity 168' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Number of full-time employees departed from 3 5 6 3 Town service Number of exit interviews conducted 1 5 6 3 Ensure supervisors receive performance eval- 95% 95% 100% 100% uation documentation four weeks in advance Quarterly track and analyze performance 100% 100% 100% 100% evaluation trends, including number of per- formance evaluations that were late, type of increases each employee received, etc. Number of exempt recruitments conducted 2 2 5 1 Number of full-time non-exempt recruitments 2 2 2 2 conducted Average number of days to fill a vacancy 35 43 65 60 Number of workers' compensation claims due 3 1 3 0 to injury 168' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Administrative Services Division FY17-18 Proposed Budget Summary of Expenditures Administrative Services 0 \MAN W_.' The Height of Desert Living N N N 169 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 92,315 $ 80,385 $ 98,326 $ 100,784 Salaries -Part Time 2,612 - - - FICA 162 - - - Medicare 1,372 1,095 1,425 1,476 Workers Compensation 455 266 259 173 Unemployment Insurance 184 148 74 54 Group Health Insurance 7,004 10,279 10,388 10,868 Group Dental Insurance 398 683 853 864 Group Vision Insurance 59 - - 74 Disability Insurance 308 352 402 416 Retirement 10,155 8,842 10,450 10,816 Life Insurance 271 264 330 101 Bonus - - - 40 Allowance/Stipend - - - 900 Licenses/Filing Fees 125 - 125 - Dues, Subscript & Publicat 421 4,121 1,405 9,790 Training/Cont Ed 2,015 - - - Meetings &Training 262 8,012 21,000 21,340 Office Equip Maint/Repair 170 - - - Professional Fees 11,321 12,294 20,668 35,600 Legal Fees - - 1,000 1,000 Insurance Expense 222,795 231,353 264,300 316,101 Printing Expense 132 76 150 150 Advertising/Signage 1,268 1,141 5,300 900 Office Supplies 204 538 900 830 Cleaning/Janitorial Supplies - - 10 10 Operating Supplies - 87 400 - Food & Beverage Supplies 1,311 1,094 2,600 2,600 Program Materials 3,638 3,611 4,240 2,040 Postage & Delivery 8 11 116 116 Miscellaneous Expense - 3,900 - - Hardware/Peripherals 206 - - - ISF-Copier Charges 215 605 310 300 ISF-Mail Service Charges 193 124 419 107 ISF-Vehicle Replacement Charges - - - 89 ISF- Motor Pool Charges 30 - - 42 ISF-Telecom Charges 424 447 500 492 Sub total Expenditures 360,033 369,728 445,950 518,073 Transfers Out - - - - Total Administrative Services $ 360,033 $ 369,728 $ 445,950 $ 518,073 0 \MAN W_.' The Height of Desert Living N N N 169 Operating Budgets Finance Division Finance Division Service Delivery Plan Provide efficient and cost effective financial oversight of both the short and long- term components of the Town's functions. Provide safe, secure and effective cash, banking, merchant service, tax service and debt service administration for the Town. Variance Explanations: Administration: A budget supplement was added for additional outside services if needed for an anticipated labor-intensive project. Use of Funds - Finance - By Program Where does the money go? Purchasing _ Licensing 10% 9% I.Alba Customer_ Service 7% Total Proposed Budget = $597,603 170' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Buciciet FY17-18 Proposed Budget Accounting 33,004 87,340 199,347 193,745 Administration 37,497 91,729 184,134 247,427 Audit Services 96,157 97,477 - - Bud et 50,268 52 386 - - Customer Service 19,297 19,284 36,264 40,698 Licensing 49,243 50 534 51,388 56 029 Purchasing46,269 48,859 57,544 59 704 Treasury 41,702 41,487 - - Total 373,437 489,096 528,677 597,603 Variance Explanations: Administration: A budget supplement was added for additional outside services if needed for an anticipated labor-intensive project. Use of Funds - Finance - By Program Where does the money go? Purchasing _ Licensing 10% 9% I.Alba Customer_ Service 7% Total Proposed Budget = $597,603 170' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Finance Division Variance Explanations: Contractual Services: A budget supplement was added for additional outside ser- vices if needed for an anticipated labor-intensive project. Meetings and Trainii 1% Dues Membei 1% Benefits 8% Use of Funds - Finance - By Category Where does the money go? Supplies 1% �nternal Service 2% saxes 2% Total Proposed Budget = $597,603 The Height of Desert Living ® N 11 171 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Wages 209,382 218,113 264,571 275,812 Employment Taxes 6,436 6,368 9,596 9,765 Benefits 52,765 55 840 48,414 51 541 Dues & Memberships 2,928 2,575 2,785 5,385 Meetings and Training 2,949 4 851 3,859 4,944 Maintenance & Repair 508 - 3,000 1 200 Contractual Services 81,834 135,203 179,620 234,653 Supplies 3,272 1,782 4,055 4,072 Internal Service 13,363 12,074 12,777 10,231 Transfers - 52,290 - - Total 373,437 489,096 528,677 597,603 Variance Explanations: Contractual Services: A budget supplement was added for additional outside ser- vices if needed for an anticipated labor-intensive project. Meetings and Trainii 1% Dues Membei 1% Benefits 8% Use of Funds - Finance - By Category Where does the money go? Supplies 1% �nternal Service 2% saxes 2% Total Proposed Budget = $597,603 The Height of Desert Living ® N 11 171 Operating Budgets Finance Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Consecutive years for GFOA annual Certifi- 19 20 21 22 cate of Achievement for Excellence in Finan- 103% 106% 105% 100% cial Reporting award $73,750 $177,152 $50,000 $50,000 Consecutive years for GFOA annual Distin- 13 14 15 16 guished Budget Presentation award Quality 172' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Accounts payable checks issued Actual Actual Estimate Target Actual revenue versus forecast—General 103% 106% 105% 100% Fund only (excluding transfers) $73,750 $177,152 $50,000 $50,000 Unqualified audit opinion Yes Yes Yes Yes 172' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Accounts payable checks issued 1,703 1,570 1,465 1,500 Purchase orders processed 1,019 805 890 900 Local tax revenues from audits $73,750 $177,152 $50,000 $50,000 Business licenses processed 2,723 2,872 3,000 3,000 172' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Finance Division FY17-18 Proposed Budget Summary of Expenditures Finance Total Finance $ 373,437 $ 489,096 $ 528,677 $ 597,603 The Height of Desert Living N N 1 01 173 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 174,281 $ 182,250 $ 191,299 $ 196,088 Salaries -Part Time 33,695 35,341 73,272 79,724 Overtime 1,406 522 - - FICA 2,089 2,209 4,543 4,902 Medicare 2,906 3,018 3,837 4,007 Workers Compensation 983 755 691 471 Unemployment Insurance 458 387 525 385 Group Health Insurance 30,621 32,750 24,252 25,251 Group Dental Insurance 1,595 1,565 1,501 2,139 Group Vision Insurance 236 236 166 376 Disability Insurance 460 606 811 829 Retirement 19,326 20,073 21,043 21,569 Life Insurance 527 610 641 197 Bonus - - - 280 Allowance/Stipend - - - 900 Licenses/Filing Fees 1,095 1,140 1,460 1,560 Dues, Subscript & Publicat 1,833 1,435 1,325 3,825 Training/Cont Ed 370 - - - Meetings &Training 2,579 4,851 3,859 4,944 Office Equip Maint/Repair 508 - 3,000 1,200 Auditing Expense 53,260 53,840 99,500 91,513 Professional Fees 485 213 - 820 Management Fees 15,754 16,090 16,375 17,825 Rentals & Leases - - - 1,140 Printing Expense 1,926 5,633 1,815 3,825 Advertising/Signage 1,344 1,520 1,250 1,250 Intergovt Agreements - 48,845 50,000 55,000 Constituent Communication - 986 - 50,000 Contractual Services - - - 2,000 Bank/Merc Acct Fees 9,064 8,075 10,320 11,280 Active Net Fees - - 360 - Office Supplies 1,476 1,337 1,800 1,766 Cleaning/Janitorial Supplies 39 - - - Operating Supplies 1,535 417 1,920 1,770 Program Materials 220 - 330 530 Postage & Delivery 3 16 5 6 Miscellaneous Expense - 11 - - ISF-Copier Charges 5,743 5,550 5,480 2,505 ISF-Mail Service Charges 6,164 4,891 5,197 5,134 ISF-Vehicle Replacement Charges - - - 426 ISF-Motor Pool Charges 187 71 100 200 ISF-Telecom Charges 1,269 1,563 2,000 1,966 Sub total Expenditures 373,437 436,806 528,677 597,603 Transfers Out - 52,290 - - Total Finance $ 373,437 $ 489,096 $ 528,677 $ 597,603 The Height of Desert Living N N 1 01 173 Operating Budgets Information Technology Division Information Technology Division Service Delivery Plan The Information Technology Division is dedicated to providing professional support in a timely and responsive manner while focusing on high availability and reliable technology. The Division also endeavors to implement alternative technologies to reduce operating and maintenance costs. Variance Explanations: Operations: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Program Where does the money go? Total Proposed Budget = $329,289 174' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 11,510 13,423 88,632 99,648 Network Administration 132,268 141,727 - - Operations - - 178,630 229,641 Support 41,883 42,632 - - Video Services 11,580 12,925 - - Web Site 40,227 35,822 - - Total 237,468 246,529 267,262 329,289 Variance Explanations: Operations: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Program Where does the money go? Total Proposed Budget = $329,289 174' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Tnformation Technology Division Variance Explanations: Utilities: The increase includes the new emergency notification system. Contractual Services: The decrease is a result of the completion of the website design services contract in FY16-17. Equipment: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Category Where does the money go? Maintenance and Repair 2% ontractual Services 3% Supplies 1% rvice The Height of Desert Living N N N 175 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 65,802 68,537 70,260 80,014 Employment Taxes 1,349 1 308 1,278 1,366 Benefits 15,482 16,355 14,369 16,450 Dues & Memberships 91,446 99,927 117,250 122,450 Meetings and Training 36 368 - - Maintenance and Repair 1,686 602 5,000 5,000 Utilities 1,771 1,198 900 13,000 Contractual Services 21,514 21,532 21,500 11,000 Supplies 744 1,285 1,900 2,250 Equipment 15 968 33,148 1 32,350 75,425 Internal Service 2,176 2,269 2,455 2,334 Capital Expenditures 19,494 - - - Total 237,468 246,529 267,262 329,289 Variance Explanations: Utilities: The increase includes the new emergency notification system. Contractual Services: The decrease is a result of the completion of the website design services contract in FY16-17. Equipment: Budget supplements include Town -wide computer upgrades to Win- dows 10 and the latest version of Microsoft Office, in addition to adding a forms module to Laserfiche and upgrading the Wi-Fi system at the Community Center. Use of Funds - Information Technology - By Category Where does the money go? Maintenance and Repair 2% ontractual Services 3% Supplies 1% rvice The Height of Desert Living N N N 175 Operating Budgets Information Technology Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Average cost involved for support per FTE Actual Actual Estimate Target Percentage of emergency related helpdesk 95.5% 95% 95% 98% tickets resolved within two business hours 0 0 0 0 Percentage of high priority helpdesk tickets 98.5% 98% 99% 99% resolved within four hours 818 612 400 500 Percentage of helpdesk tickets resolved with- 95% 95% 95% 98% in twelve hours 613 520 375 450 Quality Productivity FY14-15 FY15-16 FY16-17 FY17-18 Average cost involved for support per FTE Actual Actual Estimate Target Total number of tickets opened 818 612 400 500 Total number of tickets closed without resolu- 0 0 0 0 tion Total number of tickets resolved within es- 818 612 400 500 tablished timeframe Number of issues resolved during initial con- 613 520 375 450 tact Online Payments Processed (Website) N/A N/A 500 800 Productivity 176' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Average cost involved for support per FTE $4,345 $4,483 $3,308 $4,253 Availability of computer system up -time 99% 99% 99% 99% 176' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Information Technology Division FY17-18 Proposed Budget Summary of Expenditures Information Technology Total Information Technology $ 237,468 $ 246,529 $ 267,262 $ 329,289 The Height of Desert Living N N N 177 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 65,802 $ 68,537 $ 70,260 $ 80,014 Medicare 954 994 1,018 1,174 Workers Compensation 311 239 185 137 Unemployment Insurance 83 75 75 55 Group Health Insurance 7,308 7,824 5,643 5,788 Group Dental Insurance 435 437 412 426 Group Vision Insurance 64 64 54 75 Disability Insurance 230 263 297 338 Retirement 7,238 7,539 7,728 8,802 Life Insurance 206 228 235 81 Bonus - - - 40 Allowance/Stipend - - - 900 Licenses/Filing Fees 74,566 85,564 102,300 98,750 Dues, Subscript & Publicat 16,881 14,363 14,950 23,700 Meetings &Training 36 368 - - Equipment Maint/Repair 1,687 602 5,000 5,000 Telecommunications 1,771 1,198 900 13,000 Professional Fees 20,514 20,530 20,500 10,000 Advertising/Signage - 1 - - Intergovt Agreements 1,000 1,000 1,000 1,000 Office Supplies 510 355 500 500 Cleaning/Janitorial Supplies - 8 - - Operating Supplies 218 898 1,300 1,650 Postage & Delivery 17 25 100 100 Small Tools - 139 - - Software 1,373 1,548 500 54,000 Hardware/Peripherals 13,880 31,461 31,850 21,425 Peripherals 195 - - - Equipment 519 - - - ISF-Copier Charges 263 221 265 100 ISF-Mail Service Charges 12 10 10 23 ISF-Telecom Charges 1,901 2,038 2,180 2,211 Capital Expenditures 19,494 - - - Sub total Expenditures 237,468 246,529 267,262 329,289 Transfers Out - - - - Total Information Technology $ 237,468 $ 246,529 $ 267,262 $ 329,289 The Height of Desert Living N N N 177 Operating Budgets Economic Development Division (General Fund) Economic Development Division — (General Fund) Service Delivery Plan Economic Development remains in its own fund and is no longer part of the Gen- eral Fund. FY17-18 Proposed Budget Summary of Expenditures Economic Development FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ 90,000 $ - $ - $ - Total Economic Development $ 90,000 $ - $ - $ - 178' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Budget Administration 90,000 - - - Total 90,000 - - - FY17-18 Proposed Budget Summary of Expenditures Economic Development FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ 90,000 $ - $ - $ - Total Economic Development $ 90,000 $ - $ - $ - 178' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Bud et Transfers 90,000 - - - Total 90,000 - - - FY17-18 Proposed Budget Summary of Expenditures Economic Development FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Transfers Out $ 90,000 $ - $ - $ - Total Economic Development $ 90,000 $ - $ - $ - 178' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Legal Services Division Legal Services Division Service Delivery Plan The Town Attorney and Town Prosecutor are appointed by the Town Council to serve as general counsel for the Town in addition to responsibility for the efficient disposition of criminal cases prosecuted in the Municipal Court. Use of Funds - Legal Services - By Program Where does the money go? Total Proposed Budget = $421,605 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Attorney Services 257,683 269,919 396,950 421,605 Public Defender 6,750 4 250 - - Prosecutor 90,000 100,000 - - Total 354,433 374,169 396,950 421,605 Use of Funds - Legal Services - By Program Where does the money go? Total Proposed Budget = $421,605 The Height of Desert Living 91111 1 1 179 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Bud et Dues & Memberships 3,639 3,863 4,000 4,720 Contractual Services 350,584 370,084 392,700 416,640 Internal Service 210 222 250 245 Total 354,433 374,169 396,950 421 605 The Height of Desert Living 91111 1 1 179 Operating Budgets Legal Services Division Uses of Funds - Legal Services - By Category Where does the money go? Activities/ Results Productivity FY17-18 Proposed Budget Summary of Expenditures Legal Services FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Ordinances processed 11 6 16 8 Resolutions processed 41 31 40 30 Contracts and Agreements processed j 40 j 111 j 132 j150 FY17-18 Proposed Budget Summary of Expenditures Legal Services Total Legal Services $ 354,433 $ 374,169 $ 396,950 $ 421,605 180' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat $ 3,639 $ 3,863 $ 4,000 $ 4,720 Legal Fees 350,584 370,084 297,900 306,840 Prosecutor Fees - - 90,000 105,000 Public Defender Fees - - 4,800 4,800 ISF-Telecom Charges 210 222 250 245 Sub total Expenditures 354,433 374,169 $ 396,950 $ 421,605 Transfers Out - - - - Total Legal Services $ 354,433 $ 374,169 $ 396,950 $ 421,605 180' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets General Government General Government The Height of Desert Living M M ■ 1 181 Operating Budgets General Government GENERAL GOVERNMENT Mission Statement The mission of General Government is to provide a central location for Town -wide expenditures rather than in individual departmental budgets. By doing so, trans- parency will be enhanced. Department Overview The purpose of the General Government Department is to locate expenditures that are Town -wide and do not belong to any one department. Such expenditures as the community contracts, Town's membership dues in the Arizona League of Cities and Town, Maricopa Association of Governments, East Valley Partnership, and oth- er Town -wide expenditures are located in the General Government Department. Transfers for Municipal Property Corporation (MPC) debt service for the Communi- ty Center are also located in General Government. Terms such as General Govern- ment or Non -Departmental to describe the cost center is a common approach in municipal budgeting. Variance Explanations: Non -Departmental: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Division Where does the money go? Total Proposed Budget = $2,347,894 182' ■ , ■ ' ■ The Height of Desert Living Expenditures by Division Division FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Budget Budget Non -Departmental - - 3,330,3 2,347,894 Total - -$3,330,398 $2,347,894 Variance Explanations: Non -Departmental: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Division Where does the money go? Total Proposed Budget = $2,347,894 182' ■ , ■ ' ■ The Height of Desert Living Operating Budgets General Government Variance Explanations; Administration: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Program Where does the money go? Total Proposed Budget = $2,347,894 Expenditures by Program Program Name FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Budget Administration - - 3,330,398 2,347,894 Total - -$3,330,398 2, 47,89A Variance Explanations; Administration: The decrease is due to one-time transfers made in FY16-17. Use of Funds - General Government- By Program Where does the money go? Total Proposed Budget = $2,347,894 Variance Explanations; Contractual Services: The increase is the result of adding amounts for the General Plan Update due every ten years. Transfers Out: The decrease is due to one-time transfers made in FY16-17. Contingency: The increase is an offset to the MCSO contract budget estimates which were lower than anticipated. The Height of Desert Living 91111 1 1 183 Expenditures by Category Category FY13-14 FY14-15 FY15-16 Actual Actual Revised Bud et FY16-17 Proposed Budget Dues & Memberships - - 32,695 33,932 Meetings & Trainin - - - 10,000 Contractual Services - - 137,022 224,489 Supplies - - - 1,000 Transfers Out - - 21578,055 978 838 Contingency - - 582,626 1,099,635 Total - - $3,330,398 $2,347,894 Variance Explanations; Contractual Services: The increase is the result of adding amounts for the General Plan Update due every ten years. Transfers Out: The decrease is due to one-time transfers made in FY16-17. Contingency: The increase is an offset to the MCSO contract budget estimates which were lower than anticipated. The Height of Desert Living 91111 1 1 183 Operating Budgets General Government Uses of Funds - General Government - By Category Where does the money go? Dues & Memberships 1% Total Proposed Budget = $2,347,894 FY17-18 Proposed Budget Summary of Expenditures General Government 184' ■ , ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat $ - $ - $ 32,695 $ 33,932 Boards & Commissions - - - 10,000 Professional Fees - - - 100,000 Contractual Services - - - 13,000 Constituent Communication - - 10,000 - Community Contracts/Events - - 127,022 110,889 Holiday Lighting - - - 600 Program Materials - - - 1,000 Contingency - - 582,626 1,099,635 Sub total Expenditures - - 752,343 1,369,056 Transfers Out - - 2,578,055 978,838 Total General Government $ - $ - $ 3,330,398 $ 2,347,894 184' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court Municipal Court The Height of Desert Living m m ■ 1 185 Operating Budgets Municipal Court MUNICIPAL COURT 186' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court MUNICIPAL COURT Mission Statement The Fountain Hills Municipal Court is committed to professionally serving the citi- zens of Fountain Hills by administering justice in a fair, efficient and respectful manner, so as to enhance public trust and community confidence in our court sys- tem. Department Overview The Fountain Hills Municipal Court is the judicial branch of the Fountain Hills gov- ernment. Pursuant to State law and the Town Code, decisions regarding the over- all function of the Court are the sole responsibility of the Presiding Judge, who also has exclusive supervisory authority over all court personnel. The Court has juris- diction over civil traffic, criminal traffic and criminal misdemeanor offenses and vi- olations of our Town Code and ordinances. The Court also has authority over spec- ified juvenile offenses. In addition, the Municipal Court Presiding Judge has author- ity to issue arrest/search warrants, civil orders of protection, and injunctions against harassment. As part of the Arizona State Court System, the Fountain Hills Municipal Court is subject to the authority and administrative supervision of the Arizona Supreme Court. The Fountain Hills Municipal Court has legal obligations and reporting responsibilities to the State as well as to the Town of Fountain Hills. The Court must comply with constantly changing federal, state, and local laws and administrative rules, including those relating to crimes and criminal procedure, vic- tims' rights, record keeping, ADA, minimum accounting standards and judicial eth- ics. The Height of Desert Living E E E 1 187 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 203,304 205,262 174,232 188,172 Civil Cases 32,924 33,878 - - Criminal Cases 51,980 52,6 - - Juvenile 9,448 9,468 - - Operations - 147,022 151 741 Total 297,656 301,299 321,254 339,413 The Height of Desert Living E E E 1 187 Operating Budgets Municipal Court Use of Funds - Municipal Court - By Program Where does the money go? Total Proposed Budget = $339,913 Use of Funds - Municipal Court - By Category Supplies Where does the money go? 1% Contractual Services 5% Maintenance and Repair 1% Meetings anc Training 1% Dues and Membership 2% Taxes 3% Total Proposed Budget = $339,913 188' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY 14-15 Actual FY15-16 Actual FY16-17 Revised Buciciet FY17-18 Proposed Budget Wages 223,506 229,590 234,633 243,376 Employment Taxes 8,724 8,673 8,740 8,834 Benefits 36,952 39,620 42,384 46,458 Dues and Memberships 3,774 1,710 5,101 8,287 Meetings and Training 439 3,158 6,600 3,665 Maintenance and Repair 521 1,107 800 3,159 Contractual Services 14,490 10 389 15,090 18 440 Supplies 2,532 1,854 3,800 2,860 Equipment Z 942 1,401 - 105 Internal Service 3,776 3 797 4,106 4,729 Total 297,656 301,299 321,254 339,913 Use of Funds - Municipal Court - By Category Supplies Where does the money go? 1% Contractual Services 5% Maintenance and Repair 1% Meetings anc Training 1% Dues and Membership 2% Taxes 3% Total Proposed Budget = $339,913 188' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court FY17-18 Department Accomplishments Initiative Strategic Value Provided all court and judicial services as man- CR6, CR7-Civic Responsibility dated by the Constitution, statutes and ordi- nances as fairly, effectively and efficiently as possible. Provided community outreach through inform- CR4, CR7-Civic Responsibility ing the public and Fountain Hills High School about Teen Court and the justice system. Effectively and efficiently monitored and en- CR3, CR7-Civic Responsibility forced timely compliance with Court ordered sentencing and diversion programs while hold- ing defendants accountable for their actions and obligations. Complied with recognized Supreme Court/AOC CR1-Civic Responsibility guidelines for timely case processing, manage- ment and finances. Transition to the new case management sys- CR3, CR6-Civic Responsibility tem provided by the Arizona Supreme Court to provide better access to justice. The Height of Desert Living N N N 189 Operating Budgets Municipal Court FY17-18 Objectives Initiative Strategic Value Estimated Cost/ Funding Source CR6, CR7-Civic Responsibility $0 Provide all court and judicial ser- vices as mandated by the Constitu- tion, statutes and ordinances as fairly, effectively and efficiently as possible. Provide community outreach and CR4, CR7-Civic Responsibility $0 garner support through informing the public and Fountain Hills High School about Teen Court and the justice system. Refurbish or replace, as needed, I4 -Maintain and Improve Commu- nity Infrastructure $0 the benches in the Courtroom due to the wear and tear that the benches have received from years of use. Eliminate paper files by transition- CR3, CR6-Civic Responsibility Estimated Cost Per Scanner: $4 0 ing to scanning of active case rec- Total Estimated Cost of ords to improve case processing. 3 Scanners: $13,155 With the goal to become entirely Funding Source: Court file less the processing time should Enhancement Funds be reduced once the transition has been completed providing the staff a way to better serve the public. CR1-Civic Responsibility $0 Comply with recognized Arizona Supreme Court/AOC standards for timely case processing, manage- ment, and finances. CR1, CR6-Civic Responsibility No more than: $30,000 Comply with standard court securi- for upgraded security ty standards as defined and man- cameras. Funding dated by the Arizona Supreme Source: Court En- Court/AOC. hancement Funds. Total amount is un- known CR3, C6, C7 -Civic Responsibility $0 Effectively and efficiently monitor and enforce timely compliance with Court ordered sentencing and di- version programs while holding de- fendants accountable for their ac- tions and obligations. 190' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Municipal Court Activities/ Results Performance Measures The Height of Desert Living ® E n 191 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Cases Filed 1,738 1,611 2,000 2,050 Cases Terminated 1,833 1,641 2,200 2,250 Hearings/Trials Held 1,585 1,070 1,900 1,950 The Height of Desert Living ® E n 191 Operating Budgets Municipal Court Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Office Equip Maint/ Repair Auditing Expense Professional Fees Legal Fees Printing Expense Advertising/Signage Intergovt Agreements Ba nk/Merc Acct Fees Active Net Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Uniforms Miscellaneous Expense Small Tools Hardware/Peripherals Furniture/Appliance s Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out FY17-18 Proposed Budget Summary of Expenditures Municipal Court FY14-15 Actual $ 154,523 68,965 18 4,292 3,162 967 304 17,022 1,736 193 545 16,971 485 3,774 50 389 521 3,500 848 100 1,261 4,750 4,031 1,764 139 11 593 25 54 2,453 435 11 1,699 162 1,903 297,656 FY15-16 FY16-17 FY17-18 Actual Revised Budget ProDosed Budoet $ 158,488 71,102 4,372 3,265 736 300 18,228 1,720 193 615 18,332 533 1,710 3,158 1,107 216 480 5,470 4,223 1,106 92 28 558 70 1,308 92 7 1,398 154 2,238 301,299 $ 162,473 $ 167,563 72,160 75,813 4,474 4,701 3,404 3,531 562 382 300 220 13,719 20,021 1,655 1,512 162 256 688 708 25,616 23,632 544 169 - 160 5,101 8,287 6,600 3,665 800 3,159 - 3,750 150 2,150 2,000 1,400 2,000 2,000 150 - 8,600 8,600 1,950 540 240 - 3,300 2,200 500 6 1,700 250 2,150 321,254 105 5 1,400 756 356 2.212 339,913 Total Municipal Court $ 297,656 $ 301,299 $ 321,254 $ 339,913 192' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Public Works Public Works The Height of Desert Living m m ■ 1 193 Operating Budgets Public Works Department PUBLIC WORKS DEPARTMENT Executive Assistant (.5) (shared with Development Services) Full Time Streets *custod Full Time Maintenance Tech (.5) Shared * Parttime Note: Numbers in parentheses represent full-time equivalents (FTE). 194' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Public Works Department PUBLIC WORKS Mission Statement The Public Works Department is dedicated to enhancing the quality of life in Foun- tain Hills by ensuring the construction of quality infrastructure; maintenance of roadways and traffic control devices; maintenance of Town -owned washes, dams, medians and open space; and maintenance of Town facilities in a manner that pro- vides a safe, healthy and secure environment for staff and visitors. The Depart- ment strives to provide quality customer service in a professional and timely man- ner. Department Overview The Public Works Department is made up of two (2) Divisions: Public Works and Facilities. The Streets Division is funded through the Highway User Revenue Fund (HURF) and the Environmental Services Division is funded primarily through the environmental fee. The Public Works Director provides direct supervision over Divi- sion heads and the executive management assistant. Use of Funds - Public Works - By Division Where does the money go? Total Proposed Budget = $837,495 The Height of Desert Living N N N 195 Expenditures by Division Division FY14-15 Actual FY15-16 FY16-17 Actual Revised Budget FY17-18 Proposed Budget Public Works 399,712 260,052 191,233 180,724 Facilities 812,836 651,054 638,968 656,771 Total 1 212,548 911,106 830,201 837,495 Use of Funds - Public Works - By Division Where does the money go? Total Proposed Budget = $837,495 The Height of Desert Living N N N 195 Operating Budgets Public Works Department Variance Explanations: Building Maintenance/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $837,495 196' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Administration 220,977 157,281 212,395 201,610 Building Maintenance 653,724 555 577 557,159 148,565 Capital Improvement Projects 91,417 79,036 - - Operations - - - 425,382 Outside Inspections - - 60,647 61,938 Stormwater Management 246,430 119,212 - - Total 1,212,548 911,106 830,201 837,495 Variance Explanations: Building Maintenance/Operations: Programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $837,495 196' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Puhlic Works Department Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environ- mental fee was not made in FY16-17, resulting in an increased budget to accom- modate the Town's portion of the fees. Contractual Services: FY16-17 included a one-time budget supplement for con- sulting fees. Use of Funds - Public Works - By Category Where does the money go? Benefits, Dies &Memberships o Employment 7% 1% Taxes��w Lj 1% Internal Service 2% Equipment 1% JI L Contractual Supplies Services 5% 8% Total Proposed Budget = $837,495 Maintenance and Repair 20% The Height of Desert Living ® N ■ 1 197 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 262,093 245,451 262,130 268,668 Employment Taxes 20,513 16 239 14,011 11 765 Benefits 58,864 60,324 53,999 55,446 Dues & Memberships 7,132 501 1,665 9,525 Meetings and Training - 824 2,240 2 040 Maintenance and Repair 426,221 119,049 150,240 158,383 Utilities 178,427 180,090 188,138 191,760 Contractual Services 46,409 56,257 97 623 71,130 Supplies 33,239 32 739 40,022 42,610 Equipment 14 890 9,315 5,950 8,950 Damages/Vandalism 9,510 - 900 900 Internal Service 11,478 11,122 13,283 16,318 Transfers 143,772 1 179,195 - - Total 1 212,548 911,106 830,201 837,495 Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environ- mental fee was not made in FY16-17, resulting in an increased budget to accom- modate the Town's portion of the fees. Contractual Services: FY16-17 included a one-time budget supplement for con- sulting fees. Use of Funds - Public Works - By Category Where does the money go? Benefits, Dies &Memberships o Employment 7% 1% Taxes��w Lj 1% Internal Service 2% Equipment 1% JI L Contractual Supplies Services 5% 8% Total Proposed Budget = $837,495 Maintenance and Repair 20% The Height of Desert Living ® N ■ 1 197 Operating Budgets Public Works Department FY17-18 Proposed Budget Summary of Expenditures Public Works Department 198' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 217,630 $ 200,314 $ 217,585 $ 223,014 Salaries -Part Time 44,180 45,091 44,545 45,655 Overtime 283 46 - - FICA 2,733 2,735 2,763 2,831 Medicare 3,703 3,475 3,804 3,908 Workers Compensation 13,693 9,634 7,033 4,725 Unemployment Insurance 384 396 411 301 Group Health Insurance 31,462 35,068 26,681 27,203 Group Dental Insurance 1,728 1,512 1,533 1,586 Group Vision Insurance 253 220 201 286 Disability Insurance 762 801 922 945 Retirement 23,981 22,034 23,934 24,531 Life Insurance 678 688 729 225 Bonus - - - 220 Allowance/Stipend - - - 450 Licenses/Filing Fees 5,000 - 460 8,740 Dues, Subscript & Publicat 2,132 501 1,205 785 Meetings & Training - 824 2,240 2,040 Building Maint/Repair 80,405 45,700 63,800 56,300 HVAC Repair 106,417 55,388 53,180 59,180 Plumbing Repair 6,240 2,565 6,100 13,900 Electrical Repair/Maint 159 2,311 5,140 5,140 Fire Protection Systems 6,352 1,509 5,645 6,745 Grounds Maint/Repair 5,694 - - - Irrigation Repair - 1,131 2,650 2,450 Backflow Testing & Maintenance 824 1,498 810 810 Wash Maintenance 163,160 - - - Dam Inspection And Maint 42,858 - - - Storm Damage Cleanup 3,033 - - - Drainage Maint/Repair - - - 500 Equipment Maint/Repair 8,370 5,030 7,550 7,550 Vehicle Maint/Repair 513 1,387 1,360 2,160 Office Equip Maint/ Repair 822 - 200 - Other Maint/Repair 807 - 1,500 - Art Maint/Repair/Install - 25 - - Sidewalk/Pathway Repair - 1,724 - - Sign Repair & Replacement 566 780 1,205 2,548 Painting - - 100 100 Lighting Repair - - 1,000 1,000 Electricity Expense 147,467 152,475 152,039 155,941 Refuse/Recycling 2,423 1,704 1,703 1,703 Telecommunications 1,234 1,232 3,060 2,280 Water/Sewer 26,142 23,037 26,985 26,985 Gas & Oil 1,161 1,642 4,350 4,850 Professional Fees 18,016 30,011 36,160 39,480 Rentals & Leases - 397 750 750 Printing Expense 65 254 213 400 Advertising/Signage - 199 - - Contractual Services - - 25,000 - Bank/Merc Acct Fees - - 1,500 1,500 Landscape Contracts 28,329 25,397 34,000 29,000 198' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Public Works Department FY17-18 Proposed Budget Summary of Expenditures Public Works Department Total Public Works $ 1,212,548 $ 911,106 $ 830,201 $ 837,495 The Height of Desert Living M N 01 199 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund -continued Office Supplies $ 1,426 $ 3,187 $ 2,372 $ 1,860 Cleaning/Janitorial Supplies 11,563 14,255 14,100 10,500 Safety Supplies 378 207 725 725 Operating Supplies 16,992 11,826 19,025 25,625 Food & Beverage Supplies 1,322 2,145 2,000 2,000 Uniforms 1,461 1,103 1,800 1,900 Postage & Delivery 97 16 - - Small Tools 259 1,129 950 950 Hardware/Peripherals - 355 600 600 Furniture/Appliances 13,321 7,408 2,500 2,900 Equipment 1,310 423 1,900 1,500 Building Improvements Exp - - - 3,000 Damages/Vandalism 9,510 - 900 900 ISF-Copier Charges 3,250 2,295 1,075 200 ISF-Mail Service Charges 35 15 17 14 ISF-Vehicle Replacement Charge 5,160 5,263 8,320 12,726 ISF-Motor Pool Charges 29 308 171 28 ISF-Telecom Charges 3,004 3,241 3,700 3,350 Sub total Expenditures 1,068,776 731,911 830,201 837,495 Transfers Out 143.772 179.195 - - Total Public Works $ 1,212,548 $ 911,106 $ 830,201 $ 837,495 The Height of Desert Living M N 01 199 Operating Budgets Public Works Department FY17-18 Department Accomplishments Initiative Strategic Value Completed Town -owned wash and ADWR juris- ES2-Environmental Stewardship dictional dam maintenance $0/General Fund Completed Zone 1 Pavement Management I3 -Maintain and improve Community infrastruc- ture Completed Ashbrook Wash Drainage Improve- I3 -Maintain and Improve Community Infrastruc- ments ture FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public ser- CR1-Civic Responsibility $0/General Fund vice and volunteerism Compete Town Owned wash ES2-Environmental Steward- $170,000/Environmental Fund and ADWR jurisdictional dam ship maintenance 200' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Public Works Division Public Works Division Service Delivery Plan The Public Works Division, through its administrative direction, is responsible for the general oversight of capital projects and review, approval and inspections re- lated to encroachment permits. Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $180,724 The Height of Desert Living M M M 201 Expenditures by Program Program Name FY 14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 61,864 61,804 130,586 118,786 Capital Improvement Program 91,417 79,036 - - Outside Inspections - - 60,647 61,938 Stormwater Management 246,430 119,212 - - Total 399,711 260,052 191,233 180,724 Use of Funds - Public Works - By Program Where does the money go? Total Proposed Budget = $180,724 The Height of Desert Living M M M 201 Operating Budgets Public Works Division Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environ- mental fee was not made in FY16-17, resulting in an increased budget to accom- modate the Town's portion of the fees. Contractual Services: FY16-17 included a one-time budget supplement for con- sulting fees. Use of Funds - Public Works - By Category Where does the money go? Employment Benefits Taxes I 15% 2% I Meetings and Training 1% Dues & Memberships 5% ntenance d Repair 1% 4% Total Proposed Budget = $180,724 202' ■ , ■ ' ■ The Height of Desert Living _ Utilities 2% )ntractual Services 2% Supplies 1% Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 139,372 119,431 118,863 121,830 Employment Taxes 7,200 5 043 3,784 3,155 Benefits 34,751 30,142 26,058 27,088 Dues & Memberships 6,496 501 1,170 9,225 Meetings and Training - 824 2,240 2,040 Maintenance and Repair 206,841 - 560 1,360 Utilities 228 232 3,660 3,380 Contractual Services - 254 27,983 3,100 Supplies 1,400 3 324 1,860 1,960 Equipment - - 450 1 450 Internal Service 3,423 2 821 4,605 7,136 Transfers - 97,480 - - Total 399,711 260,052 191,233 180,724 Variance Explanations: Dues & Memberships: The anticipated change in billing structure of the environ- mental fee was not made in FY16-17, resulting in an increased budget to accom- modate the Town's portion of the fees. Contractual Services: FY16-17 included a one-time budget supplement for con- sulting fees. Use of Funds - Public Works - By Category Where does the money go? Employment Benefits Taxes I 15% 2% I Meetings and Training 1% Dues & Memberships 5% ntenance d Repair 1% 4% Total Proposed Budget = $180,724 202' ■ , ■ ' ■ The Height of Desert Living _ Utilities 2% )ntractual Services 2% Supplies 1% Operating Budgets Public Works Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Expenditure per right-of-way and encroach- Actual Actual Estimate Target Percentage of inspections completed within 100% 99% 99% 99% 24 hours of notice $193.33 $150.74 $173.28 $193.72 Quality Productivity FY14-15 FY15-16 FY16-17 FY17-18 Expenditure per right-of-way and encroach- Actual Actual Estimate Target Number of right-of-way and encroachment 285 271 300 300 permits issued $193.33 $150.74 $173.28 $193.72 Total number of inspections (includes multi- 320 410 350 320 ple inspection totals for residential, commer- cial & encroachment permits) Number of capital improvement (CIP) pro- 2 3 5 5 jects completed j j j Productivity The Height of Desert Living E E ■ i 203 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Expenditure per right-of-way and encroach- $217.07 $228.06 $186.61 $190.74 ment permits issued Expenditure per inspection (includes multiple $193.33 $150.74 $173.28 $193.72 inspection totals for residential, commercial & encroachment permits) The Height of Desert Living E E ■ i 203 Operating Budgets Public Works Division FY17-18 Proposed Budget Summary of Expenditures Public Works Division Total Public Works $ 399,711 $ 260,052 $ 191,233 $ 180,724 204' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 139,097 $ 119,431 $ 118,863 $ 121,830 Overtime 275 - - - Medicare 1,949 1,679 1,725 1,775 Workers Compensation 5,112 3,238 1,929 1,285 Unemployment Insurance 140 126 130 95 Group Health Insurance 17,297 15,138 11,163 11,533 Group Dental Insurance 1,054 835 812 840 Group Vision Insurance 153 121 108 155 Disability Insurance 486 491 503 516 Retirement 15,330 13,138 13,074 13,401 Life Insurance 432 418 398 123 Bonus - - - 70 Allow ance/Stipend0 - - - 450 Licenses/Filing Fees 5,000 - 460 8,740 Dues, Subscriptions & Publications 1,496 501 710 485 Meetings &Training - 824 2,240 2,040 Wash Maintenance 163,160 - - - Dam Inspection and Maint 42,859 - - - Vehicle Maint/Repair - - 560 1,360 Office Equipment Maint/Repair 822 - - - Telecommunications 227 232 1,560 780 Gas & oil - - 2,100 2,600 Professional Fees - - 1,400 1,400 Printing Expense - 254 83 200 Contractual Services - - 25,000 - Bank/Merc Acct Fees - - 1,500 1,500 Office Supplies 1,302 3,154 1,285 1,285 Cleaning/Janitorial Supplies - 5 - - Safety Supplies - - 100 100 Operating Supplies - 10 - - Uniforms 97 155 475 575 Small Tools - - 450 450 ISF-Copier Charges 3,044 2,167 875 100 ISF-Mail Service Charges 33 15 13 10 ISF-Vehicle Replacement Charge - - 2,896 6,384 ISF-Motor Pool Charges 29 306 171 28 ISF-Telecom Charges 317 334 650 614 Sub total Expenditures 399,711 162,572 191,233 180,724 Transfers Out - 97,480 - - Total Public Works $ 399,711 $ 260,052 $ 191,233 $ 180,724 204' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Facilities Division Facilities Division Service Delivery Plan The Facilities Division is dedicated to maintaining a safe and clean environment in Town -owned buildings for citizens and employees to enjoy. The Facilities Division maintains Town Hall, Community Center, Library/Museum and the Kiwanis Build- ing. Variance Explanations: Town Hall/Civic Center/Community Center/Physical Plant: These locations were combined into Civic Center for more efficient managing and reporting purposes. Use of Funds - Facilities - By Location Where does the money go? Total Proposed Budget = $656,771 The Height of Desert Living ® N 01 205 Expenditures by Location Location FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Town Hall 378,223 245,303 273,158 82,824 Civic Center - - - 425,382 Community Center 151,405 129,801 176,734 - Library/Museum 136,020 118,801 - - Community Theater 16,507 22 335 - - Kiwanis Building 5,969 9,787 - Physical Plant 46,542 55,414 36,203 - Fire Station #1 59,777 53,856 - - Fire Station #2 18,393 15,757 - - Leased Buildings - - 152,873 148,565 Total 812,836 651 054 638 968 656,7 Variance Explanations: Town Hall/Civic Center/Community Center/Physical Plant: These locations were combined into Civic Center for more efficient managing and reporting purposes. Use of Funds - Facilities - By Location Where does the money go? Total Proposed Budget = $656,771 The Height of Desert Living ® N 01 205 Operating Budgets Facilities Division Use of Funds - Facilities - By Category Where does the money go? Total Proposed Budget = $656,771 Contractual / Services r Supplies 10% 6� Equipment -� 1% Benefits 4% 206' ■ , ■ ' ■ The Height of Desert Living Internal Service 1% Employment Taxes 1% Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Buciciet FY17-18 Proposed Budget Wages 122,721 126,020 143,267 146,839 Employment Taxes 13,312 11 196 10,227 8 610 Benefits 24,113 30,183 27,941 28 358 Dues & Memberships 636 - 495 300 Maintenance and Repair 219,379 119,048 149,680 157,023 Utilities 178,200 179 857 184,478 188,380 Contractual Services 46,409 56,004 69,640 68,029 Supplies 31,839 29,415 38,162 40,650 Equipment 14 890 9,315 5,500 8,500 Damages/Vandalism 9,510 - 900 900 Internal Service 8,055 8,301 8,678 9,182 Transfers Out 143,772 81,715 - - Total 812,836 651,054 638,968 656,771 Use of Funds - Facilities - By Category Where does the money go? Total Proposed Budget = $656,771 Contractual / Services r Supplies 10% 6� Equipment -� 1% Benefits 4% 206' ■ , ■ ' ■ The Height of Desert Living Internal Service 1% Employment Taxes 1% Operating Budgets Facilities Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Square footage of buildings maintained by staff Actual Actual Estimate Target Percentage of maintenance requests resolved 75% 80% 80% 80% within 24 hours 1,625 350 350 350 Percentage of maintenance requests resolved 92% 92% 95% 95% within 48 hours .5 .5 .5 .5 Percentage of trade related work orders com- 70% 70% 70% 70% pleted in house versus contracts Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Square footage of buildings maintained by staff 117,387 117,387 117,387 107,507 Square footage of buildings cleaned by staff 23,500 23,500 23,500 23,500 Number of annual maintenance requests 1,625 350 350 350 Number of Custodial Staff 1.25 1.25 1.25 1.25 Library/Museum Custodial Staff .5 .5 .5 .5 Town Hall Custodial Staff .75 .75 .75 .75 Productivity ■il The Height of Desert Living E E E 207 FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Civic Center utility costs per square foot $1.80 $1.90 $2.02 $1.96 (water, sewer, electric - includes parking lot lighting and landscape irrigation) ■il The Height of Desert Living E E E 207 Operating Budgets Facilities Division Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Dues, Subscript & Publicat Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Storm Damage Cleanup Drainage Maint/Repair Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Landscape Contracts Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies U n ifo rms FY17-18 Proposed Budget Summary of Expenditures Facilities FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 78,533 $ 80,882 $ 98,722 $ 44,180 45,091 44,545 8 46 - 2,733 2,735 2,763 1,754 1,796 2,079 8,581 6,396 5,104 245 269 281 14,165 19,930 15,518 674 677 721 100 100 93 277 310 419 8,651 8,897 10,859 245 270 331 636 80,405 106,417 6,240 159 6,352 5,694 824 3,033 8,370 513 807 566 147,466 2,423 1,006 26,142 1,161 18,016 C�7 28,329 123 11,563 378 16,992 1,322 1,364 45,700 55,388 2,565 2,311 1,509 1,131 1,498 5,030 1,386 25 1,724 780 152,475 1,704 1,000 23,037 1,642 30,011 397 199 25,397 33 14,250 207 11,816 2,145 948 208' ■ ' ■ ' ■ The Height of Desert Living 495 63,800 53,180 6,100 5,140 5,645 2,650 810 7,550 800 200 1,500 1,205 100 1,000 152,040 1,703 1,500 26,985 2,250 34,760 750 130 34,000 1,087 14,100 625 19,025 2,000 1,325 101,184 45,655 2,831 2,133 3,440 206 15,670 746 131 429 11,130 102 150 300 56,300 59,180 13,900 5,140 6,745 2,450 810 500 7,550 800 2,548 100 1,000 155,941 1,703 1,500 26,985 2,250 38,080 750 200 29,000 575 10,500 625 25,625 2,000 1,325 Operating Budgets Facilities Division FY17-18 Proposed Budget Summary of Expenditures Facilities FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budaet Pro Dosed Budaet General Fund -continued Postage & Delivery $ 97 $ 16 $ - $ - Small Tools 259 1,129 500 500 Hardware/Peripherals - 355 600 600 Furniture/Appliances 13,321 7,408 2,500 2,900 Equipment 1,310 423 1,900 1,500 Building Improvements Exp - - - 3,000 Damages/Vandalism 9,510 - 900 900 ISF-Copier Charges 206 129 200 100 ISF-Mail Service Charges 2 - 4 4 ISF-Vehicle Replacement Charge 5,160 5,263 5,424 6,342 ISF-Motor Pool Charges - 2 - - ISF-Telecom Charges 2,687 2,907 3,050 2,736 Sub total Expenditures 669,064 569,339 638,968 656,771 Transfers Out 143.772 81.715 - - Total Facilities $ 812,836 $ 651,054 $ 638,968 $ 656,771 NIAL - +� • COMMUNITY CENTER HERE • '��#�j ' / ,, �/ / LIBRARYMIUSEUM The Height of Desert Living M M M 209 Operating Budgets Facilities Division 210' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Development Services Development Services The Height of Desert Living M M ■ 1 211 Operating Budgets Development Services Department DEVELOPMENT SERVICES DEPARTMENT Full Time Full Time Shared * Parttime Note: Numbers in parentheses represent full-time equivalents (FTE). 212' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Department DEVELOPMENT SERVICES Mission Statement The Development Services Department is dedicated to enhancing the quality of life in Fountain Hills by providing plan review, construction permitting, building inspec- tions, code enforcement, as well as the use of innovative and proven land planning techniques. The Department strives to provide quality customer service in a pro- fessional and timely manner. Department Overview The Development Services Department is made up of six (6) Divisions: Develop- ment Services, Building Safety, Code Compliance, Engineering, Mapping & Graphics and Planning. The Development Services Director provides direct supervi- sion over Division heads and the executive management assistant. Variance Explanations: Building Safety: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Mapping f Graphics 11%_\ Code Compliant 8% Use of Funds - Development Services - By Division Where does the money go? The Height of Desert Living N N N 213 Expenditures by Division Division FY 14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Development Services - - 167,853 167,398 Engineering 142,667 209 890 229,133 191 642 Planning160,973 161,923 121,314 105,554 Building Safety 207,734 231,716 224,508 295,056 Code Compliance 96,965 101,141 77,980 75,964 Mapping & Graphics 1 70,892 69,801 106,351 104,868 Total 679,231 774,471 927,139 940,4 82 Variance Explanations: Building Safety: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Mapping f Graphics 11%_\ Code Compliant 8% Use of Funds - Development Services - By Division Where does the money go? The Height of Desert Living N N N 213 Operating Budgets Development Services Department Variance Explanations; Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Use of Funds - Development Services - By Program Where does the money go? Code Compliance I 8% Engineering 20% A Mapping & Graphics 11% Planning & Zoning 11% Building - Inspection 32% Total Proposed Budget = $940,482 214' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Administration - - 167,853 167,398 Building Inspection 90,224 117 162 224,508 295,056 Code Compliance 96,965 101,141 77,980 75,964 Current Planning 101,425 104,017 - - Engineering 142,667 209 890 229,133 191,642 Environmental Service 32,419 28,742 - - Long Range Planning 27,129 29,164 - - Mapping & Graphics 70,892 69,801 106,351 104,868 Permitting 117,510 114,554 - - ,Planning & Zonin -- 121,314 1 105 554 Total 679,231 774,471 927,139 940,Z;2 Variance Explanations; Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Use of Funds - Development Services - By Program Where does the money go? Code Compliance I 8% Engineering 20% A Mapping & Graphics 11% Planning & Zoning 11% Building - Inspection 32% Total Proposed Budget = $940,482 214' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Department Variance Explanations: Contractual Services: FY16-17 included budget supplements for engineering stud- ies and surveys. Equipment: FY16-17 included the purchase of a new plotter for the Mapping & Graphics division. Intei Use of Funds - Development Services - By Category Where does the money go? employment Taxes 2% Lsuppues and Repair 2% 1% 1% Total Proposed Budget = $940,482 Benefits 13% dues & rberships 1% _tings and Training 1% The Height of Desert Living N N N 215 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Wages 457,158 486,740 556,536 606,400 Employment Taxes 19,371 16,657 16,995 17,752 Benefits 113,670 117,935 120,364 125,075 Dues & Memberships 7,292 12,375 5,442 5,888 Meetings and Training 1,313 2,972 11,650 12 160 Maintenance and Repair 1,115 7,704 4,220 5,020 Utilities 6,689 6 126 5,120 4,340 Contractual Services 50,945 102,777 172,919 137,214 Supplies 4,244 5 924 10,065 12,025 Equipment 444 933 5,250 250 Internal Service 15,351 14,328 18,578 14,358 Tra n s fe rs 1,639 - - - Total 679,231 774,471 927,139 940 482 Variance Explanations: Contractual Services: FY16-17 included budget supplements for engineering stud- ies and surveys. Equipment: FY16-17 included the purchase of a new plotter for the Mapping & Graphics division. Intei Use of Funds - Development Services - By Category Where does the money go? employment Taxes 2% Lsuppues and Repair 2% 1% 1% Total Proposed Budget = $940,482 Benefits 13% dues & rberships 1% _tings and Training 1% The Height of Desert Living N N N 215 Operating Budgets Development Services Department FY17-18 Department Accomplishments Initiative Strategic Value Completed the 2016 edition of the 'Land Use Analysis and Statistical Report" EV1-Economic Vitality Revised Administrative Site Plan Ordinance EV3-Economic Vitality Adopted Downtown Entertainment Overlay Zone EV3-Economic Vitality Revised Administrative Minor Replat Ordinance EV3-Economic Vitality Revised Outdoor Lighting Ordinance ES3-Environmental Stewardship Revised Noise Ordinance ES3-Environmental Stewardship Permitted Park Place Phase 1 EV3-Economic Vitality Implemented the Crash Magic System P3 -Public Safety, Health & Welfare Updated the Sanitary District Sewer Atlas ES3-Environmental Stewardship FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Foster a culture of public ser- CR2-Civic Responsibility $0/General Funds vice and volunteerism Complete 2017 edition of "Land EV1-Economic Vitality $1,000/General Fund Use Analysis and Statistical Report" 216' ■ ' ■ ' ■ The Height of Desert Living Description General Fund Salaries -Full Time Salaries -Part Time FICA Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings &Training Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/Repair Telecommunications Gas & Oil Professional Fees Rentals & Leases Printing Expense Advertising/Signage Contractual Services Ban k/Merc Acct Fees Active Net Fees Office Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Software Hardware/Peripherals Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Development Services Operating Budgets Development Services Department FY17-18 Proposed Budget Summary of Expenditures Development Services Department FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 456,844 $ 486,740 $ 556,535 $ 314 - - 6,453 6,913 8,072 12,373 9,064 8,369 545 680 554 56,069 57,008 50,358 3,757 3,577 4,072 514 492 493 1,608 1,782 2,355 50,288 53,541 61,221 1,433 1,535 1,866 791 10,610 1,850 6,501 1,765 3,592 1,313 2,972 11,650 976 7,704 3,100 - - 1,120 140 - - 3,692 4,035 3,120 2,997 2,091 2,000 16,609 20,407 78,500 65 221 1,499 1,388 1,036 2,500 30,000 77,826 87,500 2,883 3,287 2,800 - - 120 2,839 4,231 8,585 - 83 100 451 23 - - 10 - 80 964 - 874 612 1,230 - - 150 44 266 250 76 - - 324 336 5,000 - 331 - 2,957 1,738 3,715 449 274 358 8,183 8,593 11,461 907 708 694 2,855 3,016 2,350 677,592 774,471 927,139 1,639 - - $ 679,231 $ 774,471 $ 927,139 564,826 41,574 2,578 8,827 5,831 516 53,095 3,995 719 2,389 62,132 569 376 1,800 1,850 4,038 12,160 2,700 1,120 1,200 2,340 2,000 38,500 1,214 1,600 5,000 87,500 3,400 10,345 100 1,430 150 250 1,490 250 8,921 1,366 2.331 940,482 $ 940,482 The Height of Desert Living N ■ 1 01 217 Operating Budgets Development Services Division Development Services Division Service Delivery Plan The Development Services Division, through its administrative services, provides direction to and clerical support for the Department by the Development Services Director and Executive Assistant. Use of Funds - Development Services - By Program Where does the money go? Total Proposed Budget = $167,398 Expenditures by Program Program Name FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Budget Administration - - 167,853 167,398 Total - - 167,853 167,398 Use of Funds - Development Services - By Program Where does the money go? Total Proposed Budget = $167,398 218' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 FY15-16 FY16-17 Actual Actual Revised Bud et FY17-18 Proposed Budget Wages - - 30,773 125,153 Employment Taxes - - 4,166 3,224 Benefits - - 29,764 23,916 Dues & Memberships - - 94 494 Education and Training - - 400 4,100 Maintenance & Repair - - - 1,200 Utilities - - - 780 Contractual Services - - 83 1,514 Supplies - - 1,285 5,695 Internal Service - - 1,288 1,322 Total - - 167,853 167,398 218' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Development Services Division Use of Funds - Development Services - By Category Where does the money go? Employment Taxes Education and 2% Training 2% nance & pair L% itractual �rvices Activities/ Results Performance Measures Internal Service Total Proposed Budget = $167,398 1% Quality FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Continue to serve as staff liaison to the Plan- ning & Commission, Zoning Board of Adjust- 15 16 16 18 ment and Building Board of Appeals Continue to support joint P&Z Commission/ Town Council meetings 1 1 1 1 Prepare/Post Commission and Board meeting agendas both pre and post meetings 30 33 32 36 Prepare Commission and Board meeting 24 22 24 26 minutes and post approved meeting minutes Quality The Height of Desert Living N ■ I ' 219 FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Continue to draft, propose and update vari- ous improvements to the Zoning Ordinance, Yes Yes Yes Yes Subdivision Ordinance and Town Code Publish the annual Land Use Analysis and Statistical Report Yes Yes Yes Yes Administer contracts for engineering review of various project's Traffic and Parking re- 2 2 3 2 ports Administer contracts for plan review and in- spection consulting services 1 2 2 3 The Height of Desert Living N ■ I ' 219 Operating Budgets Development Services Division Total Development Services $ - $ - $ 167,853 $ 167,398 J ! 1 a wr t��Ic aw N. 220' ■ ' ■ ' ■ The Height of Desert Living Summary of Expenditures Development Services Division FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ - $ - $ 130,773 $ 125,153 Medicare - - 1,897 1,816 Workers Compensation - - 2,157 1,326 Unemployment Insurance - - 112 82 Group Health Insurance - - 13,209 8,682 Group Dental Insurance - - 1,058 639 Group Vision Insurance - - 122 112 Disability Insurance - - 553 530 Retirement - - 14,384 13,767 Life Insurance - - 438 126 Bonus - - - 60 Dues, Subscript & Publicat - - 94 494 Meetings &Training - - 400 4,100 Office Equip Maint/Repair - - - 1,200 Telecommunications - - - 780 Rentals & Leases - - - 1,214 Printing Expense - - 83 300 Office Supplies - - 1,185 5,395 U n ifo rms - - 100 300 ISF-Copier Charges - - 875 475 ISF-Mail Service Charges - - 13 - ISF-Vehicle Replacement Charges - - - 325 ISF-Motor Pool Charges - - - 153 ISF-Telecom Charges - - 400 369 Sub total Expenditures - - $ 167,853 $ 167,398 Transfers Out - - - - Total Development Services $ - $ - $ 167,853 $ 167,398 J ! 1 a wr t��Ic aw N. 220' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Building Safety Division Building Safety Division Service Delivery Plan The Building Safety Division is dedicated to processing applications for permits to construct homes, commercial buildings, fences, swimming pools and other struc- tures in a manner that is responsive and customer friendly. The Division coordi- nates the review of plans for the structures it permits and conducts construction inspections. Variance Explanations; Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Use of Funds - Building Safety - By Program Where does the money go? Total Proposed Budget = $295,056 The Height of Desert Living ® M ■ 1 221 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Building Inspection $ 90,224 $ 117,162 $ 224,508 $ 295,056 Permitting 117,510 114,554 - - Total $ 207,734 1 $ 231,716 1 $ 224,508 1 $ 295,056 Variance Explanations; Building Inspection: The increase is a result of increased wages and benefits for two new part-time positions and the Chief Building Official. Use of Funds - Building Safety - By Program Where does the money go? Total Proposed Budget = $295,056 The Height of Desert Living ® M ■ 1 221 Operating Budgets Building Safety Division Variance Explanations; Wages: Amounts were added to reflect two new part-time positions, a permit technician and a civil plans examiner, and the new Chief Building Official. Benefits: Amounts were added to reflect the new Chief Building Official. Use of Funds - Building Safety - By Category F-loyment axes 2% Benefits 12% Aeetings and Training 1% 2% Total Proposed Budget = $295,056 222' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages $ 131,170 $ 127,435 $ 119,511 $ 179,348 Employment Taxes 5,226 4,213 3,388 6,918 Benefits 31,074 31,255 25,584 35,104 Dues & Memberships 439 487 650 620 Meetings and Training 307 1,109 2,360 2,420 Maintenance and Repair 173 4,776 760 760 Utilities 1,606 1,067 1,780 1,000 Contractual Services 32,292 56,381 62,320 62,900 Supplies 642 464 1,050 1,050 Equipment 325 - 150 150 Internal Service 4,480 4,529 6,955 4,786 Total $ 207,734 1 $ 231,716 1 $ 224,508 1 $ 295,056 Variance Explanations; Wages: Amounts were added to reflect two new part-time positions, a permit technician and a civil plans examiner, and the new Chief Building Official. Benefits: Amounts were added to reflect the new Chief Building Official. Use of Funds - Building Safety - By Category F-loyment axes 2% Benefits 12% Aeetings and Training 1% 2% Total Proposed Budget = $295,056 222' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Building Safety Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Percentage of all residential building plan re- 97% 100% 97% 97% views completed within established turna- 170 400 500 700 round times 18 50 65 30 Percentage of all commercial building plan 100% 100% 100% 100% reviews completed within established turna- 443 410 400 500 round times 2,448 2,129 2,200 3,000 Quality *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of building plan reviews conducted (multiple reviews possible) 462 510 550 600 Number of residential plan reviews conducted (multiple reviews possible) 170 400 500 700 Number of commercial plan reviews conduct- ed (multiple reviews possible) 18 50 65 30 Number of building inspection FTE's 1 1* 1* 1* Total number of permits 443 410 400 500 Total number of inspections (all inspections) 2,448 2,129 2,200 3,000 *Building Inspections are performed by Building Official and 3rd party Inspectors Productivity The Height of Desert Living E E E 223 FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Average expenditure per inspection during $84.86 $108.84 $102.05 $71.11 the reporting period (includes all inspections) Average processing cost per permit $468.93 $565.16 $561.27 $426.65 The Height of Desert Living E E E 223 Operating Budgets Building Safety Division Description General Fund Salaries -Full Time Salaries -Part Time FICA Overtime Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Vehicle Maint/Repair Telecommunications Gas & Oil Printing Expense Contractual Services Bank/Mere Acct Fees Active Net Fees Office Supplies Safety Supplies Operating Supplies U n ifo rms Small Tools Hardware/Peripherals ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Building Safety FY17-18 Proposed Budget Summary of Expenditures Building Safety FY14-15 FY15-16 Actual Actual $ 131,162 $ 127,435 8 60 1,807 1,762 3,252 2,283 167 168 14,442 14,933 1,166 1,163 168 168 458 520 14,429 14,018 411 453 - 60 439 427 307 1,109 173 4,776 758 775 848 292 30,000 53,980 2,292 2,401 117 269 - 42 69 - 456 154 324 - 487 330 51 32 2,700 2,753 187 295 1.056 1.118 207,734 231,716 FY16-17 FY17-18 Revised Budget Proposed Budget $ 119,511 $ 137,774 - 41,574 - 2,578 1,734 2,617 1,504 1,503 150 220 10,388 16,656 1,006 1,291 136 221 506 582 13,147 15,155 401 139 - 160 - 900 650 620 2,360 2,420 200 200 560 560 780 - 1,000 1,000 200 400 60,000 60,000 2,000 2,500 120 - 550 550 500 500 150 150 500 160 25 38 5,480 3,366 - 240 LL4,JUi5 LyJ,UJb $ 207,734 $ 231,716 $ 224,508 $ 295,056 224' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Code Compliance Division Code Compliance Division Service Delivery Plan The Code Compliance Division is actively involved in maintaining an excellent quality of life by addressing community issues such as abandoned vehicles, prop- erty maintenance, improperly maintained pools, illegal signs, improper parking on private property, and dumping or other destruction in Town -owned washes. The Code Compliance Division strives to address problems in a confidential, friendly and understanding way which allows for sufficient time to come into compliance voluntarily. Use of Funds - Code Compliance - By Program Where does the money go? Total Proposed Budget = $75,964 Expenditures by Program Program Name FY 14-15 Actual FY15-16 FY 16-17 Actual Revised Budget FY17-18 Proposed Budget Code Compliance 96,965 101'1 77,980 75,964 Total 96,965 101,141 77,980 75,964 Use of Funds - Code Compliance - By Program Where does the money go? Total Proposed Budget = $75,964 The Height of Desert Living I 1 1 225 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 69,579 71,859 51,215 52,490 Employment Taxes 3,497 2 968 1,801 1,473 Benefits 18,068 19,033 12,131 12,427 Dues & Memberships - - 150 150 Meetings and Training 376 - 900 900 Maintenance and Repair 642 2,208 560 560 Utilities 1,226 1,193 1,780 1,780 Contractual Services - - 2 572 2,600 Supplies 356 235 580 130 Equipment - 126 - - Internal Service 3,221 3 519 6,291 3,454 Total 96,965 101,141 77,980 75 964 The Height of Desert Living I 1 1 225 Operating Budgets Code Compliance Division Internal S 5% Contractual Services 3% Utilities — 3% Maintenan and Repai 1% Use of Funds - Code Compliance - By Category Where does the money go? Activities/ Results Performance Measures Training 20% J 1% Total Proposed Budget = $75,964 -,nt Quality FY14-15 FY15-16 FY16-17 FY17-18 Average cost per code violation case Actual Actual Estimate Target Percentage of code violations brought into 99% 99% 99% 99% voluntary compliance prior to initiation of ad- 752 713 725 725 ministrative or judicial action 4 2 2 2 Quality Productivity FY14-15 FY15-16 FY16-17 FY17-18 Average cost per code violation case Actual Actual Estimate Target Number of Code Enforcement Officers 1 1 1 1 Number of code violation cases 752 713 725 725 Number of code violation cases reviewed in 4 2 2 2 court proceedings (does not include barking dog cases) Productivity 226' ■ , ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Average cost per code violation case $128.94 $141.85 $107.56 $104.87 226' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Code Compliance Division FY17-18 Proposed Budget Summary of Expenditures Code Compliance Total Code Compliance $ 96,965 $ 101,141 $ 77,980 $ 75,964 The Height of Desert Living N N N 227 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 69,579 $ 71,859 $ 51,215 $ 52,490 Medicare 1,006 1,039 743 762 Workers Compensation 2,396 1,836 983 656 Unemployment Insurance 95 94 75 55 Group Health Insurance 9,318 9,975 5,643 5,788 Group Dental Insurance 554 556 412 426 Group Vision Insurance 81 81 54 124 Disability Insurance 244 277 216 222 Retirement 7,654 7,904 5,634 5,774 Life Insurance 217 240 172 53 Bonus - - - 40 Licenses/Filing Fees - - 100 100 Dues, Subscript & Publicat - - 50 50 Training/Cont Ed 341 - - - Meetings &Training 35 - 900 900 Vehicle Maint/Repair 642 2,207 560 560 Telecommunications 758 775 780 780 Gas & Oil 468 418 1,000 1,000 Printing Expense - - 72 100 Contractual Services - - 2,500 2,500 Office Supplies 48 21 450 - Operating Supplies 232 - - - U n ifo rms 75 213 130 130 Small Tools - 126 - - ISF-Copier Charges 81 47 40 25 ISF-Mail Service Charges 7 25 20 22 ISF-Vehicle Replacement Charge 2,700 3,000 5,981 3,162 ISF-Motor Pool Charges 10 - - - ISF-Telecom Charges 424 448 250 245 Sub total Expenditures 96,965 101,141 77,980 75,964 Transfers Out - - - - Total Code Compliance $ 96,965 $ 101,141 $ 77,980 $ 75,964 The Height of Desert Living N N N 227 Operating Budgets Engineering Division Engineering Division Service Delivery Plan The Engineering Division is responsible for the review of commercial and residen- tial building plans, flood plain administration, preliminary and final plats, easement abandonments, etc. Use of Funds - Engineering - By Program Where does the money go? Total Proposed Budget = $191,642 Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 Actual Revised Bud et FY17-18 Proposed Budget Engineering 142,668 209,890 229,133 191,642 Total 142,668 209,890 229,133 191,642 Use of Funds - Engineering - By Program Where does the money go? Total Proposed Budget = $191,642 228 1 ■ 1 ■ 1 ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 90,900 126,970 01,435 103,971 Employment Taxes 3,908 4 206 3,486 2,856 Benefits 23,787 27,943 19,935 20,419 Dues & Memberships 1,528 636 1,595 1,870 Meetings &Training 629 250 2,240 1,540 Maintenance and Repair 230 720 - - Utilities 3,251 2,931 780 780 Contractual Services 12,893 40,924 96,822 56,850 Supplies 597 371 1,200 450 Equipment 44 1 779 - - Internal Service 4,901 4,160 1,640 2,906 Transfers - - - - Total 142,668 209,890 229,133 191 642 228 1 ■ 1 ■ 1 ■ The Height of Desert Living Operating Budgets Engineering Division Variance Explanations: Contractual Services: FY16-17 included budget supplements for engineering stud- ies and surveys. Use of Funds - Engineering - By Category Where does the money go? Dues & Employment Memberships Taxes 1% Total Proposed Budget = $191,642 Activities/ Results Performance Measures Meetings & Training 1% al Service 2% Quality FY14-15 FY15-16 FY16-17 FY17-18 Number of easements released or acquired Actual Actual Estimate Target Percentage of reviews of final plats, site plans 95% 95% 95% 95% and commercial plans completed within es- tablished turn -around time. Quality The Height of Desert Living ® E 1 229 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of easements released or acquired 27 15 25 25 The Height of Desert Living ® E 1 229 Operating Budgets Engineering Division FY17-18 Proposed Budget Summary of Expenditures Engineering Transfers Out Total Engineering $ 142,668 $ 209,890 $ 229,133 $ 191,642 230' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 90,657 $ 126,970 $ 101,435 $ 103,971 Overtime 243 - - - Medicare 1,261 1,806 1,471 1,508 Workers Compensation 2,555 2,174 1,948 1,299 Unemployment Insurance 92 226 67 49 Group Health Insurance 12,295 12,461 7,399 7,736 Group Dental Insurance 779 706 535 553 Group Vision Insurance 107 96 73 112 Disability Insurance 321 385 430 440 Retirement 9,999 13,966 11,158 11,437 Life Insurance 285 328 340 105 Bonus - - - 36 Licenses/Filing Fees 271 86 500 500 Dues, Subscript & Publicat 1,258 550 1,095 1,370 Meetings & Training 629 250 2,240 1,540 Vehicle Maint/Repair 160 720 - - Office Equip Maint/ Repair 70 - - - Telecommunications 1,569 1,550 780 780 Gas & Oil 1,682 1,381 - - Professional Fees 12,455 16,470 71,500 31,500 Printing Expense 65 149 322 350 Contractual Services - 23,846 25,000 25,000 Bank/Merc Acct Fees 373 460 - - Office Supplies 202 99 750 - Safety Supplies - 42 100 100 Operating Supplies 150 23 - - Uniforms 245 206 200 200 Postage & Delivery - - 150 150 Small Tools 44 139 - - Hardware/Peripherals - 309 - - Equipment - 331 - - ISF-Copier Charges 796 430 800 230 ISF-Mail Service Charges 88 37 50 42 ISF-Vehicle Replacement Charge 2,784 2,840 - 1,625 ISF-Motor Pool Charges 599 184 540 764 ISF-Telecom Charges 634 670 250 245 Sub total Expenditures 142,668 209,890 229,133 191,642 Transfers Out Total Engineering $ 142,668 $ 209,890 $ 229,133 $ 191,642 230' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Mapping & Graphics Division Mapping & Graphics Division Service Delivery Plan The Mapping & Graphics Division is dedicated to providing excellent customer ser- vice in a professional and timely manner. The Division is responsible for providing internal and external customers with maps, graphic information, and research. Use of Funds - Mapping & Graphics - By Program Where does the money go? Total Proposed Budget = $104,868 The Height of Desert Living ® E ■ 1 231 Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 Actual Revised Budget FY17-18 Proposed Budget Mapping & Graphics $ 70,893 $ 69,801 $ 106,351 $ 104,868 Total $ 70,893 $ 69,801 $ 106,351 $ 104,868 Use of Funds - Mapping & Graphics - By Program Where does the money go? Total Proposed Budget = $104,868 The Height of Desert Living ® E ■ 1 231 Operating Budgets Mapping & Graphics Division Variance Explanations: Equipment: FY16-17 included the purchase of a new plotter. Use of Funds - Mapping & Graphics - By Category Where does the money go? 4% Total Proposed Budget = $104,868 Services 7% 232' ■ , ■ ' ■ The Height of Desert Living ployment Taxes 1% Dues & Memberships 1% Meetings and Training 2% aintenance and Repair 2% Expenditures by Category Category FY 14-15 Actual FY15-16 Actual FY16-17 Revised Buciciet FY17-18 Proposed Budget Wages $ 49,045 $ 46,915 $ 67,899 $ 69,588 Employment Taxes 1,156 1,006 1,238 1,184 Benefits 13,489 12,843 16,764 17,239 Dues & Memberships 3 1,064 1,000 1,000 Meetings and Training - 85 1,000 2,000 Maintenance and Repair - - 2,500 2,500 Utilities - - - - Contractual Services 3,937 3,937 7,000 7,200 Supplies 1,412 3,429 3,600 3,600 Equipment - 27 5,000 - Internal Service 212 495 350 557 Transfers Out 1,639 - - - Total $ 70,893 $ 69,801 $ 106,351 $ 104,868 Variance Explanations: Equipment: FY16-17 included the purchase of a new plotter. Use of Funds - Mapping & Graphics - By Category Where does the money go? 4% Total Proposed Budget = $104,868 Services 7% 232' ■ , ■ ' ■ The Height of Desert Living ployment Taxes 1% Dues & Memberships 1% Meetings and Training 2% aintenance and Repair 2% Operating Budgets Mapping & Graphics Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Work order survey satisfaction rating 96% 95% 95% 95% Quality FY17-18 Proposed Budget Summary of Expenditures Mapping & Graphics Description FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of internal customer requests pro- cessed 300 250 250 250 Number of aerial site plans completed 100 75 100 100 Number of external customer requests pro- cessed 80 75 100 100 GIS database maintenance in hours 60 80 80 80 FY17-18 Proposed Budget Summary of Expenditures Mapping & Graphics Description FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget General Fund Salaries -Full Time $ 49,037 $ 46,915 $ 67,899 $ 69,588 Overtime 8 - - - Medicare 705 673 984 1,010 Workers Compensation 389 279 179 119 Unemployment Insurance 62 54 75 55 Group Health Insurance 7,228 6,886 8,076 8,445 Group Dental Insurance 487 426 649 660 Group Vision Insurance 50 44 54 75 Disability Insurance 175 175 288 294 Retirement 5,395 5,160 7,469 7,655 Life Insurance 154 151 228 70 Bonus - - - 40 Dues, Subscript & Publicat - - 1,000 1,000 Licenses/Filing Fees 3 1,064 - - Meetings & Training - 85 1,000 2,000 Equipment Maint/Repair - - 2,500 2,500 Professional Fees 3,937 3,937 7,000 7,000 Printing Expense - - - 100 Bank/Merc Acct Fees - - - 100 Office Supplies 1,412 3,429 3,500 3,500 Uniforms - - 100 100 Hardware/Peripherals - 27 5,000 - ISF-Copier Charges - 199 - 150 ISF-Vehicle Replacement Charges - - - 110 ISF-Motor Pool Charges 1 74 100 52 ISF-Telecom Charges 211 223 250 245 Sub total Expenditures 69,254 69,801 106,351 104,868 Transfers Out 1,639 - - - Total Mapping & Graphics $ 70,893 $ 69,801 $ 106,351 $ 104,868 The Height of Desert Living E E E 233 Operating Budgets Planning & Zoning Division Planning & Zoning Division Service Delivery Plan The Planning & Zoning Division is dedicated to enhancing the quality of life in Fountain Hills through innovative, proven planning techniques, and providing ex- cellent customer service in a professional and timely manner. The Division imple- ments land use planning related goals, policies and programs as approved by the Town Council. The Division processes applications for zoning interpretations and verifications, preliminary and final sub -division plats, variances from the require- ments of the Zoning Ordinance, Temporary Use Permits, Special Use Permits, Commercial Site Plans, signs and amendments to the General Plan and Area Spe- cific Plans. The Division also processes amendments to the Town's regulations, the Zoning Ordinance, Subdivision Ordinance and Town Code. Use of Funds - Planning - By Program Where does the money go? Total Proposed Budget = $105,554 234' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY 14-15 FY15-16 Actual Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Current Planning 101,425 104 017 - - Environmental Service 32,419 28,742 - - Long Range Planning 27,129 29,164 - - Planning & Zoning - - 121,314 105,554 Total 160,973 161,923 121,314 105,554 Use of Funds - Planning - By Program Where does the money go? Total Proposed Budget = $105,554 234' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Planning & Zoning Division Use of Funds Where d - Planning - By Category oes the money go? Internal Service 1% Supplies 1% Services 6% Meeti Trai 1 Employment Taxes Dues & 2% ngs and Memberships ning 2% Total Proposed Budget = $105,554 The Height of Desert Living N N ■ 1 235 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Buciciet FY17-18 Proposed Bud et Wages 116,465 113,562 85,703 75,850 Employment Taxes 5,583 4 265 2,916 2,097 Benefits 27,253 26,860 16,186 15,970 Dues & Memberships 5,323 10,189 1,953 1,754 Meetings and Training - 1,527 4,750 1,200 Maintenance and Repair 70 - 400 - Utilities 605 935 780 - Contractual Services 1,824 1,535 4,122 6,150 Supplies 1,238 1 425 2,350 1 100 Equipment 76 - 100 100 Internal Service 2,536 1 625 2,054 1,333 Total 160,973 161,;23 121,314 105,554 Use of Funds Where d - Planning - By Category oes the money go? Internal Service 1% Supplies 1% Services 6% Meeti Trai 1 Employment Taxes Dues & 2% ngs and Memberships ning 2% Total Proposed Budget = $105,554 The Height of Desert Living N N ■ 1 235 Operating Budgets Planning & Zoning Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Number of temporary use permits completed Actual Actual Estimate Target Percentage of first reviews of plans complet- 100% 100% 100% 100% ed within the established Department turna- 6 8 27 27 round time 6 12 6 6 Quality 236' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of temporary use permits completed 0 N/A 24 24 Number of ordinance/code changes pro- cessed 4 4 8 8 Number of zoning cases 6 8 27 27 Number of Site Plans reviewed 6 12 6 6 236' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Planning & Zoning Division FY17-18 Proposed Budget Summary of Expenditures Planning The Height of Desert Living N N N 1 237 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 116,409 $ 113,561 $ 85,703 $ 75,850 Overtime 55 - - - Medicare 1,673 1,634 1,243 1,114 Workers Compensation 3,781 2,493 1,598 928 Unemployment Insurance 129 138 75 55 Group Health Insurance 12,786 12,752 5,643 5,788 Group Dental Insurance 771 726 412 426 Group Vision Insurance 108 102 54 75 Disability Insurance 411 425 362 321 Retirement 12,812 12,492 9,428 8,344 Life Insurance 366 363 287 76 Bonus - - - 40 Allowance/Stipend - - - 900 Licenses/Filing Fees 518 9,401 1,250 1,250 Dues, Subscript & Publicat 4,805 788 703 504 Meetings & Training - 1,527 4,750 1,200 Equipment Maint/Repair - - 400 - Office Equip Maint/ Repair 70 - - - Telecommunications 605 935 780 - Professional Fees 218 - - - Printing Expense - 72 822 350 Advertising/Signage 1,388 1,036 2,500 5,000 Bank/Merc Acct Fees 218 427 800 800 Office Supplies 1,060 412 2,150 900 Food & Beverage Supplies - 10 - - Program Materials 80 964 - - Uniforms 97 39 200 200 Small Tools - - 100 100 Software 76 - - - ISF-Copier Charges 1,593 732 1,500 450 ISF-Mail Service Charges 304 180 250 148 ISF-Vehicle Replacement Charge - - - 333 ISF-Motor Pool Charges 110 155 54 157 ISF-Telecom Charges 530 559 250 245 Subtotal Expenditures 160,973 161,923 121,314 105,554 Transfers Out - - - - Total Planning $ 160,973 $ 161,923 $ 121,314 $ 105,554 The Height of Desert Living N N N 1 237 Operating Budgets Planning & Zoning Division Wolf 400 FIT ,.. ... 238 1 ■ 1 ■ 1 ■ The Height of Desert Living Operating Budgets Community Services Community Services The Height of Desert Living M M ■ 1 239 Director Executive Assistant Recreation Manager Community Center Parks Supervisor Manager Communication &Marketing Park Coordinator(.8) Operations (shared with Administration) Senior Services Lead Supervisor Community Center Rec. Coordinator Rec. Coordinator Operations Coordinator Park MM *Lead Park *Operations Sup Worker Operations Lead Attendant (.49) *Home Delivered Meals (,71) Coordinator (.75) Park *Park Attendant *Operations Sup Worker Operations (.35) *Senior Services ( 29) Lead Activities *Park Attendant Coordinator (.58) *Operations Sup Worker (32) (.08) Groundskeeper 11 *Senior Services Assistant *Park Attendant (•45) *Operations Sup Worker ( 39) (.25) *Park Attendant (,48) *Operations Sup Worker Full Time *Customer Service Rep 1 (.25) Shared *Park Attendant (.53) (.12) *Operations Sup Worker Full Time *Customer Service Rep 14 (.07 ) *Park Attendant (35) *Parttime Operating Budgets Community Services Department COMMUNITY SERVICES Mission Statement The mission of the Community Services Department is to provide exceptional cus- tomer service to enhance the quality of life by providing and maintaining safe, available, and accessible parks and facilities, recreation programs, events, and services that will meet the intellectual, social, cultural, and leisure needs of all res- idents. Department Overview Management and operations of Parks, Recreation, Community Center, Senior Ser- vices, McDowell Mountain Preserve, Desert Botanical Garden, a growing public trails system, public art, tourism, and the Avenue of the Fountains Plaza. Use of Funds - Community Services - By Division Where does the money go? Community :enter erations 10% Total Proposed Budget = $2,352,113 The Height of Desert Living ■ I E " 01241 Expenditures by Division Division FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Community Services - - Z05 342 204,845 Recreation 527,535 588,270 485,659 554,413 Parks 1,005,310 1113143 1 285 777 1 124,394 Community Center Operations 430,739 215,173 222,606 242,784 Senior Services 214,706 203,480 222,475 225,677 Total $2,178,290 $2,120,066 $2,421,859 $2,352,113 Use of Funds - Community Services - By Division Where does the money go? Community :enter erations 10% Total Proposed Budget = $2,352,113 The Height of Desert Living ■ I E " 01241 Operating Budgets Community Services Department Variance Explanations: Administration: Individual park administrative programs were combined into Op- erations for more efficient managing and reporting purposes and an amount was added in Contingency for anticipated recreation program costs associated with in- creased registrations. Community Events: Budgeted amounts increased for Town events. Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Senior Membership: The program was combined into Operations for more efficient managing and reporting purposes. 242' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Administration 557,661 409,496 772,422 615,813 Amenities 234,832 328,783 - - Art & Culture 38,857 36,372 - - Boards & Commissions 53,865 46,357 - - Community Events 102,117 109 497 102,729 146,778 Event Planning 54,514 54,562 - - Field Pre Maintenance 171,716 171,163 - - Fountain 196,149 195,730 262,375 200 375 Home Delivered Meals 56,661 51,965 63,464 61,637 Landscape Maintenance 184,317 183,682 - - O en Space 37,249 26,436 21,058 35,658 Operations 121,833 109 780 110 5 989 1 210,404 Senior Membership 93,129 98,185 68,382 - Social/Community Services 72,515 71,657 - Special Events 23,450 25 737 - - Special Interest Programs 30,697 32,806 20,007 15,847 Sports Activities 61,520 85,511 41,602 35,636 Youth & Teen Programs 87,208 82,347 33 831 29,965 Total 2 178,290$2,120,066 2,421,859 2 352 113 Variance Explanations: Administration: Individual park administrative programs were combined into Op- erations for more efficient managing and reporting purposes and an amount was added in Contingency for anticipated recreation program costs associated with in- creased registrations. Community Events: Budgeted amounts increased for Town events. Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Senior Membership: The program was combined into Operations for more efficient managing and reporting purposes. 242' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Community Services Department Use of Funds - Community Services - By Program Where does the money go? Home Delivered Fountain Meals Community 9% 3% Events Open Space 6% 2% Youth & Teen Program! 1% Special Sports Activities Special Interest 2% Programs 0 ° Total Proposed Budget = $2,352,113 The Height of Desert Living N N N 243 Operating Budgets Community Services Department Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Contingency: Amount was added for anticipated recreation program costs associ- ated with increased registrations Contractual Service - 18% Mainten and Rel 7% Use of Funds - Community Services - By Category Where does the money go? Supplies Equipment 5% 10/. _ Internal Service ment �s 2% Training 1% Total Proposed Budget = $2,352,113 244' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 810,544 857,996 879,463 923,442 Employment Taxes 53,740 48,395 44,770 39,989 Benefits 175,507 186,616 170,779 180,569 Dues & Memberships 4,621 4,284 5,092 6f014 Meetings and Training 11,284 7 179 12,425 15 750 Maintenance and Repair 167f243 155,096 321,968 156,102 Utilities 280,115 325 711 354,830 374 178 Contractual Services 304,634 350,553 389,245 428 917 Supplies 112,512 79,300 119,864 122,361 Equipment 21 524 9 580 64,550 27,400 Damages/Vandalism 1,226 3,863 2,100 2,100 Internal Service 41,840 41,489 54,303 50,291 Transfers 193,500 - 2,470 - Contin enc - - - 25,000 Capital Expenditures - 50,004 - - Total 2,17 8 290 2,120,066 2,421,859 2 352 113 Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Contingency: Amount was added for anticipated recreation program costs associ- ated with increased registrations Contractual Service - 18% Mainten and Rel 7% Use of Funds - Community Services - By Category Where does the money go? Supplies Equipment 5% 10/. _ Internal Service ment �s 2% Training 1% Total Proposed Budget = $2,352,113 244' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Community Services Department FY17-18 Department Accomplishments Initiative Strategic Value Strategic Value Completed the sixth and final phase of improve- R1 - Recreational opportunities and amenities. ments to Fountain Park R1, R2 and R3 - Recreational $2.2 million - Development Named Playful City - 6,n consecutive year. R1 - Recreational opportunities and amenities. Won an AZ Parks and Recreation award and four R1 - Recreational opportunities and amenities. tourism awards. portunities and amenities. Several grants were awarded to tourism. R1 - Recreational opportunities and amenities. Completed the reconstruction of all public tennis R1 - Recreational opportunities and amenities. courts in Town. and amenities. Completed demolition of the bus barn in Four R1 - Recreational opportunities and amenities. Peaks Park. Welfare. Completed resurfacing of the basketball courts R1 - Recreational opportunities and amenities. at Golden Eagle Park. Hosted a number of new special events on the R1 - Recreational opportunities and amenities. Avenue of the Fountains Plaza and Fountain Park. Installed with Kiwanis (playground) at Golden R1 - Recreational opportunities and amenities. Eagle Park and with Rotary (musical play - round) at Fountain Park. FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Complete the Adero Canyon R1, R2 and R3 - Recreational $2.2 million - Development Trailhead. opportunities and amenities. Fees/CIP Be named Playful City R1 and R4 - Recreational op- $0 portunities and amenities. To continue to increase the C2 - Civility and R1, R2 and R3 To be Determined/General number of special events. - Recreational opportunities Fund and amenities. To continue to participate in P5 - Public Safety Health and $0 the Youth Coalition. Welfare. The Height of Desert Living M M M 245 Operating Budgets Community Services Department Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Boards & Commissions Building Maint/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Art Maint/Repair/Install Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair & Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Instructor Fees Rentals & Leases Printing Expense FY17-18 Proposed Budget Summary of Expenditures Community Services Department FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 622,757 $ 678,024 $ 678,279 $ 186,762 178,102 201,184 1,024 1,869 - 11,270 11,184 12,473 11,514 12,192 12,754 28,378 22,660 17,498 2,580 2,358 2,045 95,269 103,608 83,343 6,611 6,438 6,828 968 987 851 2,145 2,493 2,873 68,602 70,960 74,611 1,912 2,130 2,273 1,756 2,865 4,378 6,906 915 1,043 6,593 640 6,026 14,296 495 2,006 34,749 17,320 2,860 39,470 6,600 1,269 927 1,249 3,124 1,464 26,196 207,542 4,962 9,218 46,682 11,711 22,312 14,509 35,309 2,564 1,695 2,589 7,179 685 1,015 8,959 9,770 22,456 392 1,900 44,872 5,484 3,911 20,138 5,284 754 10,582 3,472 4,009 11,412 218,791 5,553 9,029 81,801 10,537 35,320 33,789 29,721 2,188 246' ■ ' ■ ' ■ The Height of Desert Living 1,710 3,382 11,275 1,150 1,000 1,400 2,650 5,750 2,200 116,004 15,400 2,450 90,090 11,100 2,000 34,350 2,380 1,600 7,825 1,803 23,966 248,100 6,380 7,514 78,024 14,812 33,500 46,229 41,001 5,270 712,559 210,882 12,902 13,449 12,048 1,590 83,993 6,751 1,074 3,013 78,384 717 1,236 5,400 1,940 4,074 14,600 1,150 1,300 1,400 2,650 5,950 2,440 23,300 15,400 2,450 22,090 11,010 2,004 31,600 2,380 1,600 12,825 1,803 15,900 251,096 6,380 6,466 95,424 14,812 35,252 31,980 57,001 7,705 Description General Fund -continued Advertising/Signage Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Landscape Contracts Active Net Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Contingency Sub total Expenditures Transfers Out Total Community Services Operating Budgets Community Services Department FY17-18 Proposed Budget Summary of Expenditures Community Services Department $ FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget 4,501 43,295 25,050 4,364 79,296 65,544 7,890 2,985 10,924 867 61,387 2,830 26,597 2,695 4,227 5,844 886 10,335 4,459 1,226 6,318 479 29,108 83 5,852 1,984,790 193,500 2,637 $ 37,498 25,259 5,256 74,547 96,162 8,178 3,110 12,636 164 27,835 2,492 30,462 2,597 4 3,686 1,717 726 3,451 3,863 6,032 325 29,691 217 6,225 50,004 2,121,066 3,250 54,200 31,890 8,000 25,000 130,320 10,585 7,550 12,153 1,100 55,593 2,070 36,905 3,593 900 7,120 5,000 15,000 37,430 2,100 7,751 466 39,296 6,790 2,419,389 2,470 $ 3,250 52,074 33,990 8,345 53,500 134,294 11,526 3,700 14,779 1,100 66,528 2,520 30,005 3,729 8,900 2,000 16,500 2,100 4,156 299 38,233 191 7,414 25,000 2,352,113 $ 2,178,290 $ 2,121,066 $ 2,421,859 $ 2,352,113 The Height of Desert Living N N N 247 Operating Budgets Community Services Division Community Services Division Service Delivery Plan The Community Services Division, through its administrative services, provides di- rection to and clerical support for the Department by the Community Services Di- rector and Executive Assistant. Use of Funds - Community Services - By Program Where does the money go? Total Proposed Budget = $204,845 Expenditures by Program Program Name FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Budget Administration - - 205,342 204,845 Total - - 205,342 204,845 Use of Funds - Community Services - By Program Where does the money go? Total Proposed Budget = $204,845 248' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 FY15-16 FY16-17 Actual Actual Revised Bud et FY17-18 Proposed Bud et Wages - - 153,418 157,891 Employment Taxes - - 2,864 2 672 Benefits - - 35,485 36,442 Meetings and Training - - 1,150 2 150 Maintenance and Repair - - 500 500 Utilities - - 1,140 1,380 Supplies - - 4,500 450 Internal Service -11 6,285 1 3,360 Total - - 205,342 204,845 248' ■ , ■ ' ■ The Height of Desert Living Internal Service 2% tltllltlE 1% Meetings a Training 1% Operating Budgets Community Services Division Use of Funds - Community Services - By Category Where does the money go? Activities/ Results Performance Measures 0% Total Proposed Budget = $204,845 Employment Taxes 1% Quality FY14-15 FY15-16 FY16-17 FY17-18 Continue to provide support for various im- Actual Actual Estimate Target Continue to serve as staff liaison to the two 18 18 18 15 advisory commissions 1 2 2 3 Continue to support joint commission and 2 2 2 2 Council meetings Prepare commission meeting minutes and 36 36 36 30 post approved meeting minutes Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Continue to provide support for various im- Yes Yes Yes Yes provements to the parks Administer contracts for various capital pro- 1 2 2 3 jects Productivity The Height of Desert Living ® N 1 249 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Monitor number of trail users N/A N/A 1,000 1,900 The Height of Desert Living ® N 1 249 Operating Budgets Community Services Division Total Community Services $ - $ - $ 205,342 $ 204,845 The Musical Playground OF A New Fountain Park Attraction 250' ■ ' ■ ' ■ The Height of Desert Living FY17-18 Proposed Budget Summary of Expenditures Community Services Division FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ - $ - $ 153,418 $ 157,891 Medicare - - 2,224 2,291 Workers Compensation - - 490 271 Unemployment Insurance - - 150 110 Group Health Insurance - - 16,031 16,656 Group Dental Insurance - - 1,264 1,291 Group Vision Insurance - - 149 221 Disability Insurance - - 650 667 Retirement - - 16,877 17,368 Life Insurance - - 514 159 Bonus - - - 80 Meetings &Training - - - 1,000 Boards & Commissions - - 1,150 1,150 Vehicle Maint/Repair - - 500 500 Telecommunications - - 540 780 Gas & Oil - - 600 600 Office Supplies - - 4,500 450 ISF-Copier Charges - - 10 10 ISF-Mail Service Charges - - 30 2 ISF-Vehicle Replacement Charge - - 5,745 2,856 ISF-Telecom Charges - - 500 492 Sub total Expenditures - - $ 205,342 $ 204,845 Transfers Out - - - - Total Community Services $ - $ - $ 205,342 $ 204,845 The Musical Playground OF A New Fountain Park Attraction 250' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Community Center Division Community Center Division Service Delivery Plan The Community Center strives to enhance the quality of life of Fountain Hills resi- dents by providing and maintaining a safe, available, and accessible facility that will meet the needs of all residents. Variance Explanations; Administration/Operations: These programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Operations 100% 3F .00ma Total Proposed Budget = $242,784 The Height of Desert Living ® M ■ 1 251 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 242,164 50,831 100,587 - Boards & Commissions 12,228 - - - Event Planning 54,514 54 562 - - ,Operation 121,833 109,780 122,019 242,784 Total 430,739 215,173 222,606 242,784 Variance Explanations; Administration/Operations: These programs were combined into Operations for more efficient managing and reporting purposes. Use of Funds - Community Center - By Program Where does the money go? Operations 100% 3F .00ma Total Proposed Budget = $242,784 The Height of Desert Living ® M ■ 1 251 Operating Budgets Community Center Division Inter Equipment 8% Supplies 2% Contractual Services 8% Maintenance ai Repair 1% Meetings and Training 1% Use of Funds - Community Center - By Category nal Service Where does the money go? Benefits-/ Taxes 9% 4% Total Proposed Budget = $242,784 252' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 163,934 155,700 146,139 159,993 Employment Taxes 11,977 10 233 9,286 8,734 Benefits 30,654 29,355 21,770 23 396 Dues & Memberships 642 779 870 1,092 Meetings and Training 146 - 2,000 2 000 Maintenance and Repair 2,626 1,868 2,000 2,004 Utilities 1,453 1 469 1,140 1,140 Contractual Services 9,354 7,515 14,654 18,654 Supplies 3,007 3 085 3,650 3,650 Equipment 10 867 2,576 18,020 18,800 Internal Service 2,579 2 593 3,077 3,321 Transfers 193,500 - - - Total 430,739 215,173 222,606 242,784 Inter Equipment 8% Supplies 2% Contractual Services 8% Maintenance ai Repair 1% Meetings and Training 1% Use of Funds - Community Center - By Category nal Service Where does the money go? Benefits-/ Taxes 9% 4% Total Proposed Budget = $242,784 252' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Community Center Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target To attain a high overall satisfaction rating N/A N/A Good Good (good or better) with quality on rental evalu- 78,600 68,072 71,475 75,000 ations 884 884 884 892 To achieve a high return rate on rental sur- N/A N/A 50% 50% veys Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of bookings 3,946 3,628 3,809 4,000 Number of patrons served 78,600 68,072 71,475 75,000 Number of hours worked by volunteer staff in support of facility operations 884 884 884 892 Productivity 1 Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. The Height of Desert Living E 0 Y■ 1 253 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Net operating costs of facility per capita $10.64 $10.13 $9.90 $10.38 1 Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. The Height of Desert Living E 0 Y■ 1 253 Operating Budgets Community Center Division Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Equipment Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Telecommunications Professional Fees Rentals & Leases Printing Expense Advertising/Signage Constituent Communication Bank/Merc Acct Fees Active Net Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Postage & Delivery Small Tools Furniture/Appliances Hardware/Peripherals Furniture/Appliances Equipment ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Community Center FY17-18 Proposed Budget Summary of Expenditures Community Center FY14-15 Actual 108,109 $ 55,755 70 3,459 2,365 5,695 456 16,810 1,056 174 379 11,896 340 568 75 146 580 1,921 125 1,453 3,098 3,913 699 1,091 553 466 792 328 842 454 126 531 10,335 422 5 2,152 237,239 193,500 FY15-16 FY16-17 FY17-18 Actual Revised Budaet Proposed Budaet 103,139 $ 52,434 127 3,302 2,256 4,183 492 16,351 918 163 389 11,198 334 613 167 1,869 1,469 3,272 2,448 1,138 656 501 8 200 697 1,118 562 749 726 800 391 3 2,199 215,173 88,901 $ 99,181 57,238 60,812 3,548 3,701 2,120 2,310 3,200 2,336 418 387 10,439 10,708 762 788 115 138 377 419 9,779 10,910 298 100 - 333 600 600 270 492 2,000 2,000 2,000 2,004 1,140 1,140 300 5,300 3,480 3,480 1,130 130 2,850 2,850 3,000 3,000 2,961 2,961 933 933 450 450 1,000 1,000 550 550 1,000 1,000 650 650 3,020 3,800 15,000 15,000 820 7 2,250 222,606 360 4 60 28 2,869 242,784 $ 430,739 $ 215,173 $ 222,606 $ 242,784 254' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Parks Division Parks Division Service Delivery Plan The Parks Division staff is dedicated to providing safe, clean and green parks that will meet the intellectual, social, cultural, and leisure needs of all park patrons. The Town's park system has been developed to enhance the quality of life of Fountain Hills residents with hiking trails and park facilities for Youth and Adult Sports Pro- grams, Youth and Teen Programs, Special Events, and Facility Rentals. Each year, our experienced staff works to meet the goals through efficient park maintenance and operations methods. Variance Explanations: Desert Vista Park: FY16-17 included improvements made to the dog park. Open Space/Trails: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs asso- ciated with it. Uses of Funds - Parks - By Location Avenue of the Where the Money Goes Fountains Plaza Open 8% Space/Trails, Desert Vista Pai 8% Four Peaks Park 10% Town Hall Total Proposed Budget = $1,124,394 The Height of Desert Living R' A E 255 Expenditures by Location Location Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Town Hall - - 83,594 84,781 Fountain Park 396,811 402,816 524,769 435,342 Golden Eagle Park 327,719 356,344 293,920 275,746 Four Peaks Park 141,793 137,923 108,626 111,785 Desert Vista Park 101,738 111,382 173,211 87,958 Open Space/Trails 37,249 26,436 21,058 35,658 Avenue of the Fountains Plaza - 78,242 80,599 93,124 Total 1,005,310 1,113,143 1 285,777 $1,124,394 Variance Explanations: Desert Vista Park: FY16-17 included improvements made to the dog park. Open Space/Trails: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs asso- ciated with it. Uses of Funds - Parks - By Location Avenue of the Where the Money Goes Fountains Plaza Open 8% Space/Trails, Desert Vista Pai 8% Four Peaks Park 10% Town Hall Total Proposed Budget = $1,124,394 The Height of Desert Living R' A E 255 Operating Budgets Parks Division Variance Explanations: Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Uses of Funds - Parks - By Program Where the Money Goes Administration R% Total Proposed Budget = $1,124,394 256' ■ , ■ ' ■ The Height of Desert Living Fountain 18% Open Space 3% Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Administration 181,047 207,349 88,374 84,781 Amenities 234,832 328,783 - - Field Pre Maintenance 171,716 171,163 - - Fountain 196,149 195 730 262,375 200,375 Landscape Maintenance 184,317 183,682 - - O en Space 37,249 26,436 21,058 35,658 Operations - - 913,970 803 580 Total 1,005,310 1,113,143 1 285 777 1,124,394 Variance Explanations: Fountain: FY16-17 included the repair costs of Fountain Pump #1. Open Space: Budget supplements were included for supplies and signage for new trails, the opening of the new Adero Canyon trailhead and the costs associated with it. Uses of Funds - Parks - By Program Where the Money Goes Administration R% Total Proposed Budget = $1,124,394 256' ■ , ■ ' ■ The Height of Desert Living Fountain 18% Open Space 3% Operating Budgets Parks Division Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Suppe 7% Contractual Services 15% Uses of Funds - Parks - By Category Internal Service W here the Money Goes 3% \ Total Proposed Budget = $1,124,394 Employment Taxes 1% _ Benefits 6% ngs and ining L% itenance and Repair 14% The Height of Desert Living N N N 257 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 278,316 292,154 219,574 225,623 Employment Taxes 17,526 15,148 11,000 8,567 Benefits 82,225 86,061 64,273 66,279 Dues & Memberships 747 819 885 1,040 Meetings and Training 1,144 1 888 1,875 6,350 Maintenance and Repair 154,141 145,485 319,418 153,548 Utilities 274,805 320 612 350,822 370 333 Contractual Services 84,964 122,040 161,822 168 250 Supplies 72,924 42 026 75,470 81,802 Equipment 9 598 5,139 41,530 4,100 Damages/Vandalism 1,226 3 863 2,100 2,100 Internal Service 27,694 27,904 35,008 36,402 Transfers - - 2 000 - Capital Expenditures - 50,004 - - Total 1,005,310 1,113,143 1,285,777 1,124,394 Variance Explanations: Maintenance and Repair: FY16-17 included improvements made to the dog park at Desert Vista Park and included the repair costs of Fountain Pump #1. Equipment: FY16-17 included a budget transfer for the unanticipated resurfacing of the Splash Pad at Fountain Park. Suppe 7% Contractual Services 15% Uses of Funds - Parks - By Category Internal Service W here the Money Goes 3% \ Total Proposed Budget = $1,124,394 Employment Taxes 1% _ Benefits 6% ngs and ining L% itenance and Repair 14% The Height of Desert Living N N N 257 Operating Budgets Parks Division Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings & Training Building Main/Repair HVAC Repair Plumbing Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Other Maint/Repair Parking Lot Repair Striping Sidewalk/Pathway Repair Sign Repair&Replacement Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Professional Fees Rentals & Leases Printing Expense Bank/Merc Acct Fees Community Contracts/Events FY17-18 Proposed Budget Summary of Expenditures Parks FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 277,498 $ 290,782 $ 219,574 $ 225,623 - 136 - - 818 1,236 - - - 8 - - 3,974 4,130 3,185 3,314 13,006 10,425 7,441 4,979 546 584 374 274 46,672 48,969 35,392 34,404 2,736 2,767 2,737 2,552 425 409 328 423 941 1,007 930 953 30,614 32,060 24,151 24,819 837 848 735 228 - 200 - 2,700 552 440 440 590 195 379 445 450 889 - - - 255 1,888 1,875 6,350 915 - 1,000 1,300 - 685 1,400 1,400 1,043 1,015 2,650 2,650 6,593 8,959 5,750 5,950 640 - 2,200 2,440 6,026 9,770 116,004 23,300 14,296 22,456 15,400 15,400 495 393 2,450 2,450 - 1,900 - - 2,006 - - - 34,169 44,872 90,090 22,090 16,065 5,432 10,600 10,510 39,345 20,138 34,350 31,600 1,269 - - - 927 753 2,380 2,380 1,249 10,582 1,600 1,600 1,442 3,109 7,775 12,775 1,465 4,009 1,803 1,804 26,196 11,412 23,966 15,900 207,542 218,791 248,100 251,096 4,962 5,553 6,380 6,380 4,118 4,183 4,106 3,220 46,682 81,801 78,024 95,424 11,501 10,284 14,212 14,212 10,049 16,650 20,000 15,200 6,413 6,060 7,380 7,380 2,099 1,953 2,900 6,400 385 677 551 771 - - - 3,500 258' ■ ' ■ ' ■ The Height of Desert Living Description General Fund -continued Landscape Contracts Active Net Fees Office Supplies Cleaning/Janitorial Supplies Safety Supplies Operating Supplies Food & Beverage Supplies Program Materials Uniforms Small Tools Equipment Park Improvements Exp Damages/Vandalism ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charge ISF-Motor Pool Charges ISF-Telecom Charges Park Improvements Sub total Expenditures Transfers Out Total Parks FY17-18 Proposed Budget Summary of Expenditures Parks FY14-15 Actual 65,544 475 23 10,824 867 58,222 1,119 1,869 5,139 4,459 1,226 601 77 26,170 845 l,UUJ,JlU Operating Budgets Parks Division FY15-16 FY16-17 FY17-18 Actual Revised Budget Proposed Budaet $ 96,162 $ 539 4 12,610 149 26,404 7 1,203 1,650 2,488 2,651 3,863 287 9 26,693 22 893 50,004 _ 1,113,143 l,LOJ,/ / / 2,000 130,320 $ 671 100 12,153 1,100 52,083 120 7,800 2,114 4,100 37,430 2,100 451 6 33,551 1,000 134,294 705 100 14,779 1,100 63,153 120 300 2,250 4,100 2,100 450 1 34,971 980 $ 1,005,310 $ 1,113,143 $ 1,285,777 $ 1,124,394 The Height of Desert Living ® N ■ 1 259 Operating Budgets Parks Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Maintain a high overall satisfaction rating (good or better) of maintenance/operations Good Good Good Good Number of Special Events hosted in parks 30 27 50 55 Appearance/availability Good Good Good Good Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Restroom serviced and cleaned 365 days 365 days 365 days 365 days Ramadas serviced and cleaned 365 365 365 365 Trails maintained and ready for use daily 365 365 365 365 Trailhead promotions with brochures, maps and Town website 365 365 365 365 Productivity . Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. Fountain Hills Park Statistics: • 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park • 8 Acres of Botanical Garden Preserve • 59.2 Acres of Lake Overlook Trail Preserve • 5.6 Miles of Preserve Trails • 8.7 Miles of Urban Trails (FIT) 260' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Net expenditures for park operations per cap- $36.65 $40.28 $51.58 $45.86 ita* Park rentals/ 165/ 208/ 206/ 225/ Revenue $24,038 $56,832 $25,570 $30,260 Fountain Hills Hiking Trail visitors 1000+ 1000+ 7000+ 8000+ . Population for FY13-14 - FY17-18 is based on the 2010 U.S. Census. Fountain Hills Park Statistics: • 119 Acres of Developed Parks 740 Acres of Mountain Preserve Park • 8 Acres of Botanical Garden Preserve • 59.2 Acres of Lake Overlook Trail Preserve • 5.6 Miles of Preserve Trails • 8.7 Miles of Urban Trails (FIT) 260' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Recreation Division Recreation Division Service Delivery Plan The Recreation Division strives to enhance the quality of life of Fountain Hills resi- dents by providing recreation services that will meet the intellectual, social, cultur- al, and leisure needs of all residents. Program activities include: Special Interest Classes, Youth and Adult Sports Programs, Youth and Teen Programs, and Special Events. Variance Explanations; Community Events: Budgeted amounts increased for Town events. Use of Funds - Recreation - By Program Youth & Teen Where does the money go? Sports Activities Programs 6% S%� Special Interest Programs 3% Total Proposed Budget = $554,413 The Height of Desert Living M M M 261 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 82,090 97,988 287,490 326,187 Art & Culture 38,857 36 372 - - Boards & Commissions 29,081 46,355 - - Community Events 102,117 109,497 102,729 146,778 Social/Community Service 72,515 71,657 - - Special Events 23,450 25 737 - - Special Interest Programs 30,696 32,806 20,007 15,847 Sports Activities 61,520 85,511 41,602 35,636 Youth & Teen Programs 1 87,208 1 82,347 33,831 29,965 Total 527,534 588,270 485,659 554,413 Variance Explanations; Community Events: Budgeted amounts increased for Town events. Use of Funds - Recreation - By Program Youth & Teen Where does the money go? Sports Activities Programs 6% S%� Special Interest Programs 3% Total Proposed Budget = $554,413 The Height of Desert Living M M M 261 Operating Budgets Recreation Division Use of Funds - Recreation - By Category Where does the money go? Meetings and Training. 10/. Employment Taxes Supplies 6% 2% Total Proposed Budget = $529,413 262' ■ , ■ ' ■ The Height of Desert Living Internal Service 1% Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 226,634 271,536 219,698 232,463 Employment Taxes 17,128 15 666 13,713 12,072 Benefits 49,633 59,221 40,223 44,152 Dues & Memberships 2,286 2,380 2,417 2,467 Meetings and Training 9,845 5 292 7,200 5,050 Maintenance and Repair 10,476 7,380 - - Utilities 2,779 2,682 948 1,326 Contractual Services 170,992 186,653 165,323 196,896 Supplies 29,731 29,296 30,184 30,784 Equipment - 1,651 - 1,000 Damages/Vandalism - - - - Internal Service 8,030 7 113 5,483 3,203 Transfers - - 470 - Total 527,534 588,270 485,659 529,413 Use of Funds - Recreation - By Category Where does the money go? Meetings and Training. 10/. Employment Taxes Supplies 6% 2% Total Proposed Budget = $529,413 262' ■ , ■ ' ■ The Height of Desert Living Internal Service 1% Operating Budgets Recreation Division Activities/ Results Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target To attain a high overall satisfaction rating 82% 85% 85% 85% (good or better) with the quality of Town rec- 615 750 775 850 reation programs on program evaluations 160 535 600 620 To achieve a high return rate on recreation 26% 30% 35% 38% program surveys Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of individual program participants 2,470 2,362 2,500 2,550 Number of team sports program participants 615 750 775 850 Number of teen trip/teen activity participants 160 535 600 620 Number of youth sport, Boys and Girls Club, and FHUSD facility bookings 1,871 1,820 1,850 1,875 Productivity iDoes not include participations at special events or teen drop in programs. 2Population based on U.S Census 2014 estimates The Height of Desert Living E E E 263 FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Net operating costs of recreation programs $24.83 $26.05 $18.48 $20.50 per capital iDoes not include participations at special events or teen drop in programs. 2Population based on U.S Census 2014 estimates The Height of Desert Living E E E 263 Operating Budgets Recreation Division FY17-18 Proposed Budget Summary of Expenditures Recreation 264 1 ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 158,369 $ 208,776 $ 151,393 $ 162,166 Salaries -Part Time 68,205 62,463 68,305 70,297 Overtime 60 298 - - FICA 4,549 3,944 4,235 4,277 Medicare 3,130 3,796 3,184 3,382 Workers Compensation 8,331 7,066 5,593 3,898 Unemployment Insurance 1,118 859 701 515 Group Health Insurance 29,046 35,785 20,635 21,357 Group Dental Insurance 1,846 2,175 1,591 1,630 Group Vision Insurance 276 325 194 281 Disability Insurance 550 805 641 687 Retirement 17,426 19,434 16,654 17,839 Life Insurance 490 697 508 162 Bonus - - - 396 Allowance/Stipend - - - 1,800 Licenses/Filing Fees 335 336 350 400 Dues, Subscript & Publicat 1,951 2,044 2,067 2,067 Training/Cont Ed 3,340 - - - Meetings & Training 6,505 5,292 7,200 5,050 Vehicle Maint/Repair 1,255 53 - - Office Equip Maint/ Repair 939 2,043 - - Art Maint/Repair/Install 6,600 5,284 - - Sign Repair & Replacement 1,683 - - - Telecommunications 2,570 2,429 948 1,326 Gas & Oil 209 253 - - Professional Fees 10,559 18,510 12,880 12,880 Instructor Fees 14,059 33,589 45,359 30,900 Rentals & Leases 25,643 20,233 29,985 45,985 Printing Expense 465 135 1,100 1,100 Advertising/Signage 588 189 400 400 Contractual Services 13,940 11,830 17,300 19,800 Constituent Communication 21,347 21,548 25,500 26,700 Bank/Merc Acct Fees 2,340 2,863 2,868 3,423 Community Contracts/Events 79,296 74,547 25,000 50,000 Active Net Fees 2,754 3,209 4,931 5,708 Office Supplies 742 991 700 700 Cleaning/Janitorial Supplies - 19 - - Safety Supplies - 15 - - Operating Supplies - 12 - - Food & Beverage Supplies 450 605 550 550 Program Materials 24,609 27,264 28,105 28,705 Uniforms 372 386 829 829 Postage & Delivery 3,557 4 - - Small Tools - 898 - 1,000 Hardware/Peripherals - 153 - - ISF-Copier Charges 3,381 2,111 3,850 1,185 ISF-Mail Service Charges 147 131 193 123 ISF-Vehicle Replacement Charge 2,939 2,998 - 286 ISF-Motor Pool Charges 83 194 - 135 ISF-Telecom Charges 1,480 1,679 1,440 1,474 Contingency - - - 25,000 Sub total Expenditures 527,534 588,270 485,189 554,413 Transfers Out - - 470 - Total Recreation $ 527,534 $ 588,270 $ 485,659 $ 554,413 264 1 ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Senior Services Division Senior Services Division Service Delivery Plan Provide meeting space to members for programs and presentations. Coordinate meeting schedule with support groups and offer social services for the community. Deliver a quality noon -time meal to Town residents who require assistance in ob- taining nutritional meals. Variance Explanations: Administration/Operations/Senior Memberships/Activities: Programs were com- bined into Operations for more efficient managing and reporting purposes. Use of Funds - Senior Services- By Program Where does the money go? Total Proposed Budget = $225,677 The Height of Desert Living E E E 265 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 52,360 53,328 90,629 - Boards & Commissions 12,556 2 - - Home Delivered Meals 56,661 51,965 63,464 61,637 Operations - - - 164,040 Senior Memberships/Activities 93,129 98,185 68,382 1 - Total 214,706 203,480 222 475 225 677 Variance Explanations: Administration/Operations/Senior Memberships/Activities: Programs were com- bined into Operations for more efficient managing and reporting purposes. Use of Funds - Senior Services- By Program Where does the money go? Total Proposed Budget = $225,677 The Height of Desert Living E E E 265 Operating Budgets Senior Services Division Use of Funds - Senior Services- By Category Where does the money go? Equipment Contractual 2% Internal Service Services Supplies -\ I / 2% Dues 9 Membersk 1% Benefits 4% Employme Taxes 4% Total Proposed Budget = $225,677 266' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY 14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Wages 141,660 138,606 140,634 -Budget 147,471 Employment Taxes 7,109 7,348 7,907 7,944 Benefits 12,995 11,979 9,028 10,299 Dues & Memberships 946 306 920 1,415 Meetings and Training 149 - 200 200 Maintenance and Repair - 363 50 50 Utilities 1,077 947 780 - Contractual Services 39,323 34,345 47,446 45,117 Supplies 6,850 4,893 6,060 5 675 Equipment 1 059 814 5,000 3 500 Internal Service 3,538 3 879 4,450 4,006 Total 214,706 203,480 222,475 225,677 Use of Funds - Senior Services- By Category Where does the money go? Equipment Contractual 2% Internal Service Services Supplies -\ I / 2% Dues 9 Membersk 1% Benefits 4% Employme Taxes 4% Total Proposed Budget = $225,677 266' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Senior Services Division Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Number of members 1,298 1,366 1,350 1,350 Maintain a high overall satisfaction rating Good Good Good Good (good or better) of meal quality 365 365 365 365 Quality Productivity FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Number of attendees to senior programs and 21,841 25,370 25,000 25,000 presentations 33 48 46 45 Number of days per year meals delivered 365 365 365 365 Productivity The Height of Desert Living E E E 267 FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Number of senior programs offered 55 68 62 62 Number of special guest presentations of- 33 48 46 45 fered Number of socialization activities/special 8 7 7 7 events offered Number of support groups and social ser- 12 14 13 11 vices offered Number of meals delivered annually 4,035 3,497 4,000 4,400 Number of clients participating in HDM pro- 61 62 65 65 gram The Height of Desert Living E E E 267 Operating Budgets Senior Services Division Description General Fund Salaries -Full Time Salaries -Part Time Overtime FICA Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Training/Cont Ed Meetings &Training Sign Repair & Replacement Telecommunications Professional Fees Instructor Fees Rentals & Leases Printing Expense Contractual Services Constituent Communication Ba nk/Merc Acct Fees Active Net Fees Office Supplies Cleaning/Janitorial Supplies Operating Supplies Food & Beverage Supplies Program Materials Postage & Delivery Small Tools Hardware/Peripherals Furniture/Appliances ISF-Copier Charges ISF-Mail Service Charges ISF-Vehicle Replacement Charges ISF-Motor Pool Charges ISF-Telecom Charges Sub total Expenditures Transfers Out Total Senior Services FY17-18 Proposed Budget Summary of Expenditures Senior Services FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 78,782 $ 75,328 $ 64,993 $ 62,802 63,070 75,641 76 209 - 3,262 3,930 4,690 2,043 2,010 2,041 1,346 985 774 459 423 402 2,741 2,503 846 973 577 474 93 90 65 275 290 275 8,667 8,268 7,150 246 250 218 301 645 149 1,077 1,703 450 156 29,355 3,003 548 4,108 1,753 99 2,374 2,053 27 544 173 886 1,913 249 1,375 214,706 306 363 947 160 200 156 99 25,668 3,710 577 3,774 1,614 1,219 1,183 877 815 2,243 182 1.454 203,480 320 600 200 50 780 320 870 156 140 36,900 3,390 1,620 4,050 1,800 2,510 850 900 5,000 2,620 230 1,600 222,475 67,698 79,773 4,924 2,152 564 304 868 490 11 287 7,448 68 227 900 350 1,065 200 50 1,872 1,080 156 75 32,274 4,290 1,190 4,180 2,000 2,375 1,300 2,000 1,500 2,150 169 60 28 1.599 225,677 $ 214,706 $ 203,480 $ 222,475 $ 225,677 268' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement Law Enforcement The Height of Desert Living M M ■ 1 269 Operating Budgets Law Enforcement LAW ENFORCEMENT 270' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement LAW ENFORCEMENT Mission Statement The Maricopa County Sheriff's Office (MCSO) proudly provides contractual law en- forcement services to the Town of Fountain Hills by enforcing State and local laws, selective Town Ordinances and deterring criminal activity. MCSO will protect life and property, investigate criminal activity, and will work in partnership with the Town Council, staff, community leaders, and residents to resolve issues and con- cerns. MCSO is dedicated to providing these services to the residents of Fountain Hills and the general public in a respectful, courteous, and professional manner and is supportive of the community-based policing principles. Additionally, all sworn personnel will meet and stay current with established State training as delineated by Arizona Peace Officer Standards and Training Board (AZ POST) and the Maricopa County Sheriff's Office as a means of reducing liability. Department Overview The Maricopa County Sheriff's Office is a fully integrated law enforcement agency committed to being the leader in establishing the standards for providing quality law enforcement, detention and support services to the citizens of Maricopa Coun- ty and to other criminal justice agencies. Under the command of Captain David Letourneau, twenty deputies are assigned full-time to the Town of Fountain Hills. Of these, eighteen deputies and four ser- geants are assigned to patrol. One deputy is assigned to the Schools and Commu- nity Services Department to address quality of life issues, court security, and ad- ministrative duties. Additionally, there are three detectives assigned, one detective supervisor sergeant, one administrative sergeant, one Commander (Captain), one Deputy Commander (Lieutenant), and one administrative assistant. The Height of Desert Living E ■ 1 01 271 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 15,789 19,465 3 896,867 3,823,302 Animal Control 31,817 31,613 33,244 32,324 Incarceration/Transport 1 56,703 48,593- - Patrol 3,249,272 3,554,666 - - Total 3,353,581 3,654,337 3 930 111 $3,855.626 The Height of Desert Living E ■ 1 01 271 Operating Budgets Law Enforcement Use of Funds - Law Enforcement - By Program Where does the money go? Total Proposed Budget = $3,855,626 Animal Control 1% Use of Funds - Law Enforcement - By Category Where does the money go? Total Proposed Budget = $3,826,626 272' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Bud et Wages 13,785 13,422 - Employment Taxes 830 771 - - Benefits 1,443 1 500 - - Dues & Memberships 1,296 1,296 1,296 1,296 Maintenance & Repair - - - - Contractual Services 3,332,673 3 634 149 31924,305 3 821946 Supplies 766 657 1,845 740 Internal Service 2,788 2 542 2,665 2,644 Total 3,353,581 3,654,337 3 930 111 $3,826,626 Use of Funds - Law Enforcement - By Category Where does the money go? Total Proposed Budget = $3,826,626 272' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Law Enforcement For the six month period ending December 31: Description July `15 to Dec. '15 July `16 to Dec. '16 Criminal Arrests 78 70 Criminal Citations Issued 46 56 Driving Under Influence (DUI) Arrests 9 9 Interviews 1,208 1,408 Juvenile Referrals 2 4 Traffic Arrests 31 34 Traffic Violations 603 973 Traffic Warnings 441 443 Barking Dog Warnings Issued 15 14 False Alarm Warnings Issued 27 72 FY17-18 Proposed Budget Summary of Expenditures Law Enforcement Total Law Enforcement $ 3,353,581 $ 3,654,337 $ 3,930,111 $ 3,855,626 The Height of Desert Living N N ■ 1 273 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Salaries -Full Time $ 5,960 $ 5,802 $ - $ - Salaries -Part Time 7,825 7,618 - - Overtime - 3 - - FICA 485 482 - - Medicare 195 190 - - Workers Compensation 67 47 - - Unemployment Insurance 82 53 - - Group Health Insurance 737 820 - - Group Dental Insurance 10 13 - - Group Vision Insurance 2 2 - - Disability Insurance 15 18 - - Retirement 661 626 - - Life Insurance 19 20 - - Dues, Subscript & Publicat 1,296 1,295 1,296 1,296 Printing Expense - - 150 375 Advertising/Signage - 646 - - Intergovt Agreements 3,325,439 3,622,722 28,024 28,024 Contractual Services 6,973 10,515 13,500 10,000 Bank/Merc Acct Fees 261 266 240 600 Active Net Fees - - 360 - Law Patrol - - 3,814,531 3,715,447 Jail Fees - - 67,500 67,500 Office Supplies - - 40 40 Operating Supplies 128 - 1,205 - Program Materials 638 657 600 700 Equipment - - - 19,000 Rewards Program - - - 10,000 ISF-Copier Charges 155 124 165 125 ISF-Mail Service Charges 2,633 2,418 2,500 2,519 Sub total Expenditures 3,353,581 3,654,337 3,930,111 3,855,626 Transfers Out - - - - Total Law Enforcement $ 3,353,581 $ 3,654,337 $ 3,930,111 $ 3,855,626 The Height of Desert Living N N ■ 1 273 Operating Budgets Law Enforcement PPA C 274' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Fire & Emergency Medical Fire & Emergency Medical The Height of Desert Living N N ■ 1 275 Operating Budgets Fire & Emergency Medical FIRE DEPARTMENT 276' ■ , ■ ' ■ The Height of Desert Living Operating Budgets Fire & Emergency Medical FIRE & EMERGENCY MEDICAL Mission Statement The mission of the Fire Department is to protect residents, visitors and businesses in Fountain Hills commitment to exceptional service delivery in fire cine and rescue, as well as a proactive approach to ty education. Department Overview the safety and quality of life of . This mission is achieved by a suppression, emergency medi- fire prevention and public safe - Fire protection and Emergency Medical Service (EMS) are provided by a public/ private combination of Town owned equipment and facilities, operated by contract personnel from the Rural/Metro Corporation. The Fire Department is responsible for EMS delivery and fire suppression within the Town limits. The Fire Department is also responsible for fire prevention that includes plan review and building inspections. The Fire Department takes the lead role in emergency management at large scale disasters. The Fire Department also provides other community services such as public education, youth career oriented Explorer Post, child car seat installations and other safety programs. Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Administration 5% Total Proposed Budget = $3,876,833 The Height of Desert Living 01 E E 277 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Administration 160,946 165,011 168,564 176,251 FD Safety 155,038 159,918 - - FD EMS 1,464,522 1507914 - - FD Suppression 1,606,250 1,648,174 - - Operations - - 3,540,153 3700582 FD Care 28,543 - - - Total $3,415,299 $3,481,017 $3,708,717$3,876,833 Use of Funds - Fire & Emergency Medical - By Program Where does the money go? Administration 5% Total Proposed Budget = $3,876,833 The Height of Desert Living 01 E E 277 Operating Budgets Fire & Emergency Medical Variance Explanations: Maintenance and Repair: FY16-17 included budget supplements for the truck bay floor repair and coating and the turnout room conversion. Utilities: The increase is a result of maintaining the fire station building on Sagua- ro Boulevard after the opening of the new fire station #2. Supplies: The increase is a result of costs associated with the Crisis Response vol- unteers. Equipment: FY16-17 included budget supplements for replacement AED units, de- fibrillator and extrication equipment. Internal Service: The increase is the result of vehicle replacement charges associ- ated with the purchase of a new ladder truck. 278' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Bud et Dues & Memberships 680 480 750 3,360 Meeting &Trainin - - - 2,200 Maintenance and Repair 30,427 33 566 77,055 55 990 Utilities 23,129 16,549 20,000 25 580 Contractual Services 3,231,489 3 308 688 31415,688 3 518,819 Supplies 2,843 3,672 4,360 11,960 Equipment 20 141 9,901 44,000 11,500 Internal Service 106,590 108,161 146 864 247,424 Total $3,415,299 3,481,017 3,708,717 3,876,833 Variance Explanations: Maintenance and Repair: FY16-17 included budget supplements for the truck bay floor repair and coating and the turnout room conversion. Utilities: The increase is a result of maintaining the fire station building on Sagua- ro Boulevard after the opening of the new fire station #2. Supplies: The increase is a result of costs associated with the Crisis Response vol- unteers. Equipment: FY16-17 included budget supplements for replacement AED units, de- fibrillator and extrication equipment. Internal Service: The increase is the result of vehicle replacement charges associ- ated with the purchase of a new ladder truck. 278' ■ , ■ ' ■ The Height of Desert Living Utilities 1% Maintenanc Repair 2% Uses of Funds - Fire & Emergency Category Where does the money 1 Operating Budgets Fire & Emergency Medical Medical - By lo? Internal Service 6% Total Proposed Budget = $3,8 FY17-18 Department Accomplishments Initiative Strategic Value Design development for the relocation of Fire Station Two P3 -Public Safety, Health and Welfare Remodel storage area at Fire Station One 133 -Public Safety, Health and Welfare FY17-18 Objectives Initiative Strategic Value Estimated Cost/Funding Source Complete building of Fire Sta- P3 -Public Safety, Health and $3,550,000/Capital Projects tion Two Welfare Purchase replacement Ladder 133 -Public Safety, Health and $800,000/Vehicle Replacement Truck Welfare Fund The Height of Desert Living ® 0 01 279 Operating Budgets Fire & Emergency Medical Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Child Car Seat installations Actual Actual Estimate Target Complete Annual Minimum Company Stand- 100% 100% 100% 100% ards Emergency Response Times (5 minutes) 80% 84% 85% 85% Quality Productivity FY14-15 FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Child Car Seat installations 104 80 95 100 Public Education Activities 54 62 65 70 Productivity FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Fire Prevention Inspections 549 572 575 580 Plan Reviews 250 236 300 300 ►yam`.'' �,` _ _T « l MEL 280' ■ ' ■ ' ■ The Height of Desert Living Operating Budgets Fire & Emergency Medical FY17-18 Proposed Budget Summary of Expenditures Fire & Emergency Medical Transfers Out Total Fire & Emergency Medical $ 3,415,299 $ 3,481,017 $ 3,708,717 $ 3,876,833 The Height of Desert Living N N N 1 281 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget General Fund Dues, Subscript & Publicat $ 680 $ 480 $ 750 $ 3,360 Meetings & Training - - - 2,200 Building Maint/Repair - - 23,000 3,000 HVAC Repair - - 2,500 2,500 Plumbing Repair - - 2,000 2,000 Fire Protection Systems - - 915 915 Irrigation Repair - - 525 525 Backflow Testing & Maintenance - - 300 450 Equipment Maint/Repair 14,612 9,384 16,165 14,850 Vehicle Maint/Repair 15,814 24,182 29,000 29,000 Office Equip Maint/ Repair - - 150 150 Other Maint/Repair - - 2,400 2,400 Sign Repair & Replacement - - 100 200 Electricity Expense - - - 3,000 Refuse/Recycling - - - 1,080 Water/Sewer - - - 1,500 Telecommunications - 37 - - Gas & Oil 23,129 16,512 20,000 20,000 Professional Fees - - - 640 Printing Expense 141 - 800 900 Intergovt Agreements 1,887 2,010 2,011 2,225 Contractual Services 3,229,462 3,306,677 3,405,877 3,508,054 Landscape Contracts - - 7,000 7,000 Office Supplies 671 - 550 550 Cleaning/Janitorial Supplies - - 50 50 Operating Supplies 1,719 2,527 2,760 6,760 Program Materials 453 1,145 1,000 1,000 Uniforms - - - 3,600 Small Tools 1,741 - 6,500 6,500 Hardware/Peripherals - 130 - - Furniture/Appliances 39 - - - Equipment 18,361 9,772 37,500 5,000 ISF-Copier Charges 124 122 100 150 ISF-Mail Service Charges 44 232 100 160 ISF-Vehicle Replacement Charge 99,839 100,467 139,514 238,102 ISF-Telecom Charges 6,583 7,340 7,150 9,012 Sub total Expenditures 3,415,299 3,481,017 3,708,717 3,876,833 Transfers Out Total Fire & Emergency Medical $ 3,415,299 $ 3,481,017 $ 3,708,717 $ 3,876,833 The Height of Desert Living N N N 1 281 Operating Budgets Fire & Emergency Medical 282 1 ■ 1 ■ 1 ■ The Height of Desert Living Special Revenue Funds Special Revenue Funds The Height of Desert Living m m ■ 1 283 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Development Services Streets Division Highway User Revenue Fund (HURF) 284' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Streets Division Service Delivery Plan The Streets Division is responsible for the maintenance of traffic signals; regulato- ry signs; median landscape maintenance; storm debris clean up; street sweeping; street -related emergency responses; vehicle maintenance; contract administration as well as minor asphalt, curb and sidewalk repairs. The Highway User Revenue Fund (HURF) pays for Streets personnel and contract work for street repair. Variance Explanations: Traffic Signals: Amounts were included for spare equipment, new intersection LED lighting and maintenance of equipment. Use of Funds - Streets - By Program Where does the money go? Total Proposed Budget = $3,825,625 The Height of Desert Living -eet Signs 2% Vehicle Maintenance 2% Traffic Signals 5% Administration 10% El El E1285 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 Revised Budget FY17-18 Proposed Budget Administration 149,690 216,026 331,598 390,425 Adopt o Street 3,220 3 164 1,010 1,005 Legal Services 28,689 29,455 - - O en Space 261,749 294,114 339,583 387,493 Pavement Management 504,599 1,639,467 2618 080 2,6 4 440 Street Signs 84,970 75,508 69,767 80,139 Street Sweeping - - - - Traffic Signals 111,358 254,935 163,483 205,074 Vehicle Maintenance 79,818 93 146 71,175 77,049 Total $1,224,093 $2,605,815 3,594,696 3,825,625 Variance Explanations: Traffic Signals: Amounts were included for spare equipment, new intersection LED lighting and maintenance of equipment. Use of Funds - Streets - By Program Where does the money go? Total Proposed Budget = $3,825,625 The Height of Desert Living -eet Signs 2% Vehicle Maintenance 2% Traffic Signals 5% Administration 10% El El E1285 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Variance Explanations: Employment Taxes: The decrease is a result of lower workers' compensation rates. Dues & Memberships: The increase is a result of pavement management and sign software subscriptions. Contractual Services: The increase is a result of increased costs associated with traffic signal maintenance and on-call services, landscaping and other maintenance and repairs. Equipment: The increase is a result of the anticipated upgrades to the fuel facility software and related expenses and the purchase of a new vacuum excavator. Internal Service: The decrease is a due to less vehicle replacement charges since the truck used for traffic signals will not be replaced. 286' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 284,211 236,206 300,647 305,410 Employment Taxes 37,323 22,681 22,381 16,383 Benefits 85,217 84,340 82,207 84 410 Dues & Memberships 1,463 2,116 2,940 12,240 Meetings and Training - 9 1,300 1 300 Maintenance and Repair 284,462 1 654 617 2 283 361 21428,845 Utilities 131,136 131 620 157 145 154,875 Contractual Services 298,040 312,225 346,408 445,763 Supplies 28,396 14,872 29,090 30 120 Equipment 4 942 4,j75 9,000 21,'750 Damages/Vandalism 30,539 33,111 40,000 40,000 Internal Service 37,878 64,643 70,217 34,529 Transfers 486 45,000 - - Contin enc - - 250,000 1 250,000 Total 1 224,093 $2,605,815 3,594,696 3 825 625 Variance Explanations: Employment Taxes: The decrease is a result of lower workers' compensation rates. Dues & Memberships: The increase is a result of pavement management and sign software subscriptions. Contractual Services: The increase is a result of increased costs associated with traffic signal maintenance and on-call services, landscaping and other maintenance and repairs. Equipment: The increase is a result of the anticipated upgrades to the fuel facility software and related expenses and the purchase of a new vacuum excavator. Internal Service: The decrease is a due to less vehicle replacement charges since the truck used for traffic signals will not be replaced. 286' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Use of Funds - Streets - By Category Where does the money go? Damages/vandal Contractua Services Utilities 12/ 4% ism Supplies 1% 1% Equipment Internal 1% Service 1% Contingency 7% Total Proposed Budget = $3,825,625 Wages 8% Benefits 2% 1 �> The Height of Desert Living ® M N 287 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Description Highway User Revenue Fund Salaries -Full Time Overtime On Call Pay Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Vision Insurance Disability Insurance Retirement Life Insurance Bonus Allowance/Stipend Licenses/Filing Fees Dues, Subscript & Publicat Meetings &Training Building Maint/Repair HVAC Repair Electrical Repair/Maint Fire Protection Systems Grounds Maint/Repair Irrigation Repair Backflow Testing & Maintenance Drainage Maint/Repair Storm Damage Cleanup Equipment Maint/Repair Vehicle Maint/Repair Office Equip Maint/ Repair Other Maint/Repair Road Repair Striping Sidewalk/Pathway Repair Other Road Related Repair Sign Repair & Replacement Pavement Management Painting Lighting Repair Electricity Expense Refuse/Recycling Telecommunications Water/Sewer Gas & Oil Auditing Expense FY17-18 Proposed Budget Summary of Expenditures Streets FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ 278,813 $ 227,895 $ 293,078 $ 3,785 1,694 2,000 1,614 6,617 5,569 3,872 3,165 4,331 33,072 19,156 17,689 379 360 361 48,671 52,804 43,270 3,187 3,368 3,462 410 468 377 891 907 1,265 31,263 25,996 32,852 795 797 981 10 1,453 276 80 1,255 14,442 6,215 1,605 5,475 3,114 4,322 8,505 10,100 24,659 29,905 23,022 397 10,091 139,237 1,500 260 43,695 4,384 3,654 67,019 12,385 6,950 9 2,107 9 208 11,996 1,120 277 4,525 2,502 160 121,165 11,263 517 36,038 (139,237) 6,349 14,171 1,580,607 2,956 34,964 3,788 3,713 77,971 11,184 7,125 288' ■ , ■ ' ■ The Height of Desert Living 2,940 1,300 4,000 3,000 2,000 20,000 2,500 7,410 10,000 26,500 14,000 750 1,800 50,000 50,000 16,625 2,074,776 39,800 11,200 3,240 82,105 20,800 12,500 299,646 5,764 4,439 11,680 264 45,232 2,852 493 1,292 33,594 303 194 450 12,240 1,300 28,500 3,000 2,000 25,000 2,500 6,110 10,000 68,500 17,950 750 1,800 50,000 70,000 29,000 2,113,735 39,670 16,200 3,120 76,885 19,000 12,500 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund FY17-18 Proposed Budget Summary of Expenditures Streets Total Streets $ 1,224,093 $ 2,605,815 $ 3,594,696 $ 3,825,625 The Height of Desert Living M M M 289 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Highway User Revenue Fund -continued Professional Fees $ 86,013 $ 11,047 $ 20,600 $ 30,600 Legal Fees 28,689 29,454 33,096 34,080 Insurance Expense 74,097 95,540 82,212 97,083 Printing Expense - 73 - - Advertising/Signage 186 - - - Intergovt Agreements 13,750 15,000 20,000 - Contractual Services 2,353 1,361 3,000 71,500 Landscape Contracts 86,002 152,624 175,000 200,000 Office Supplies 508 - 2,225 2,705 Cleaning/Janitorial Supplies 441 238 500 500 Safety Supplies 131 7 400 650 Operating Supplies 26,001 13,893 24,265 24,265 Food & Beverage Supplies 224 517 200 500 Uniforms 1,051 125 1,500 1,500 Postage & Delivery 40 92 - - Small Tools 1,807 1,457 7,000 6,750 Software 712 356 2,000 7,500 Hardware/Peripherals - 75 - - Furniture/Appliances - 2,066 - - Equipment 2,423 422 - 7,500 Damages/Vandalism 30,539 33,111 40,000 40,000 ISF-Copier Charges - 6 - 5 ISF-Mail Service Charges 13 7 16 11 ISF-Vehicle Replacement Charge 35,736 62,101 67,631 31,450 ISF-Motor Pool Charges - 12 - - ISF-Telecom Charges 2,129 2,517 2,570 3,063 Contingency - - 250,000 250,000 Sub total Expenditures 1,223,607 2,560,815 3,594,696 3,825,625 Transfers Out 486 45,000 - - Total Streets $ 1,224,093 $ 2,605,815 $ 3,594,696 $ 3,825,625 The Height of Desert Living M M M 289 Special Revenue Funds Development Services -Streets Division Highway User Revenue Fund Activities/ Results Performance Measures Quality FY14-15 FY15-16 FY16-17 FY17-18 Total residential lane miles Actual Actual Estimate Target Pothole repair requests completed within N/A 95% 95% 95% two business days. 39 39 40 40 Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Total residential lane miles 264 264 265 265 Total arterial lane miles 79 79 79 79 Number of vehicles in fleet 39 39 40 40 Acreage of medians maintained 56 56 56 56 Number of Adopt -a -Street participants 65 65 60 55 Productivity 290' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Net expenditures per capita $54.43 $115.87 $159.84 $170.10 290' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Excise Tax Funds Administration Excise Tax Funds Downtown Strategy Economic Development Tourism The Height of Desert Living M M ■ 1 291 Special Revenue Funds Administration Excise Tax Funds The Town originally established an Excise Tax/Downtown Fund on August 3, 2000, for the purpose of improving the downtown area to spur economic activity; this fund had been funded through a dedicated portion of the Town's local sales tax (.1% Of 2.6%). On April 18, 2013, the Town Council established an additional fund by splitting the original Excise Tax/Downtown Fund into two separate funds: Downtown Strategy Fund (original Excise Tax/Downtown Fund ) Economic Development Fund (new) Both funds were originally funded through the dedicated .1% of local sales tax with a 60/40 split -60% of sales tax revenues would be allocated to the new Eco- nomic Development Fund and 40% of sales tax revenues would be allocated to the Downtown Strategy Fund. The residual fund balance of the Excise Tax/Downtown Fund as of June 30, 2013, was included with any new revenue in the Downtown Strategy Fund to be used towards Town Center infrastructure improvement and development. In January 2015, the percentage was changed to 80/20, respective- ly. The Economic Development Fund is now funded with 80% of the .1% local sales tax and will be available for any economic development purpose. 292 1 ■ 1 ■ 1 ■ The Height of Desert Living Special Revenue Funds Administration Downtown Strategy Fund Downtown Strategy Fund Service Delivery Plan The Downtown Strategy Fund was established to provide resources for enhance- ment to the downtown area through capital and economic development expendi- tures to enhance the downtown's economic base. Variance Explanations: Administration: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Total Proposed Budget = $140,885 The Height of Desert Living ® M ■ 1 293 Expenditures by Program Program Name FY14-15 Actual FY15-16 Actual FY16-17 FY17-18 Revised Proposed Budget Budget Administration 1,194,160 106,069 1,021,655 140,885 Total $1,194,160 106,069 1,021,655 140,885 Variance Explanations: Administration: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Program Where does the money go? Total Proposed Budget = $140,885 The Height of Desert Living ® M ■ 1 293 Special Revenue Funds Administration Downtown Strategy Fund Variance Explanations: Transfers: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractu, Services 22% MaintE and R 7% Total Proposed Budget = $140,885 294' ■ ' ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 FY17-18 Revised Proposed Buciciet Budget Maintenance and Repair 7,672 18,380 10,000 10,000 Contractual Services 29,397 28,552 36,655 30,885 Internal Service - - I - I - Transfers 1,157,091 59,137 1 975,000 1 100,000 Total 1 194,160 106,0 9 1,021,655 140,885 Variance Explanations: Transfers: FY16-17 included transfers to the Capital Improvement Fund for capital projects. Use of Funds - Downtown Strategy - By Category Where does the money go? Contractu, Services 22% MaintE and R 7% Total Proposed Budget = $140,885 294' ■ ' ■ ' ■ The Height of Desert Living Description Downtown Strategy Fund Sign Repair & Replacement Lighting Repair Management Fees Holiday Lighting ISF-Mail Service Charges Sub total Expenditures Transfers Out Total Downtown Strategy Fund FY17-18 Proposed Budget Summary of Expenditures Downtown Strategy Fund FY14-15 FY15-16 Actual Actual Special Revenue Funds Administration Downtown Strategy Fund FY16-17 FY17-18 Revised Budget Proposed Budget $ 7,672 $ 2,853 $ - $ - - 15,527 10,000 10,000 493 298 535 535 28,904 28,254 36,120 30,350 37,069 46,932 46,655 40,885 1,157,091 59,137 975,000 100,000 $ 1,194,160 $ 106,069 $ 1,021,655 $ 140,885 The Height of Desert Living N N N 295 Special Revenue Funds Administration Economic Development Fund Economic Development Fund Service Delivery Plan Economic Development in Fountain Hills requires a collaborative effort to ensure success. The Town of Fountain Hills plays a key role along with the business com- munity and residents. The Town works collaboratively with the various stakeholder groups and other agencies in its effort to diversify the local economy. The economic development plan is a multi -tiered approach to building strong eco- nomic base. Create more base jobs locally to attract more year-round residents to live, work and play in the community. Expand the market for local business creat- ing revenues that support the community's quality of life. As revenues are gener- ated and the economic base expands, revenues are available for basic services such as parks, recreation and roadway improvements. Use of Funds - Economic Development - By Program Where does the money go? Total Proposed Budget = $345,318 296 1 ■ 1 ■ 1 ■ The Height of Desert Living Expenditures by Program Program Name FY 14-15 Actual FY15-16 Actual FY16-17 FY17-18 Revised Proposed Bud et Budget Administration 264,396 314,898 $318,411 $345,318 Total 264,396 314,898 318,411 345,318 Use of Funds - Economic Development - By Program Where does the money go? Total Proposed Budget = $345,318 296 1 ■ 1 ■ 1 ■ The Height of Desert Living Special Revenue Funds Administration Economic Development Fund Economic Development Fund Variance Explanations: Dues & Memberships: Amounts were added for various new memberships and subscriptions beginning in FY17-18. Contractual Services: Budget supplement was added for marketing agency assis- tance. Use of Funds - Economic Development - By Category Meetings & Where does the money go? Traini 2% Dues & Members[ 3% Benefits 6% Total Proposed Budget = $345,318 The Height of Desert Living N N N 297 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Wages 64,690 81,644 83,697 85,789 Employment Taxes 2,984 1 486 1,614 1,459 Benefits 9,515 21,991 18,709 20,159 Dues & Memberships 12,600 17,877 778 9,456 Meetings &Training 1,796 2 339 6,915 6,915 Utilities 758 775 900 - Contractual Services 52,469 43,649 21,405 62,534 Supplies 88 73 5,100 200 Equipment/Improvements 6 4,617 - - Internal Service 390 347 1 365 438 Transfers Out 119,100 140 100 1 178,928 158,368 Total 264,396 314,898 318,411 345,318 Variance Explanations: Dues & Memberships: Amounts were added for various new memberships and subscriptions beginning in FY17-18. Contractual Services: Budget supplement was added for marketing agency assis- tance. Use of Funds - Economic Development - By Category Meetings & Where does the money go? Traini 2% Dues & Members[ 3% Benefits 6% Total Proposed Budget = $345,318 The Height of Desert Living N N N 297 Special Revenue Funds Administration Economic Development Fund Activities/ Results Performance Measures Founta+_r ECONOMIC PIDEVELOPMENT 298' ■ 1 ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Facilitate and/or recruit new base sector em- 44 jobs 32 jobs 4 jobs 25 jobs ployment opportunities $2.6M $11V! capi- $500 capi- $21VI capi- capital tal ex- tal ex- tal ex- expendi- penditures penditures penditures tures Facilitate expansion of targeted existing busi- 13 jobs 16 jobs 10 jobs 25 jobs ness $100K $125 capi- $0 capital $11VI capi- capital tal ex- expendi- tal ex- expendi- penditures tures penditures tures Support and structure assistance for entre- N/A 2 through 4 through 3 through preneurial growth Jumpstart JumpStart Jumpstart Biz Biz Biz Founta+_r ECONOMIC PIDEVELOPMENT 298' ■ 1 ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Economic Development Fund FY17-18 Proposed Budget Summary of Expenditures Economic Development Fund The Height of Desert Living N N ■ 1 299 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Economic Development Fund Salaries -Full Time $ 40,225 $ 81,644 $ 83,697 $ 85,789 Salaries -Part Time 24,465 - - - FICA 1,695 - - - Medicare 906 1,127 1,214 1,257 Workers Compensation 299 284 325 147 Unemployment Insurance 83 75 75 55 Group Health Insurance 4,570 11,724 8,221 8,595 Group Dental Insurance 262 629 594 614 Group Vision Insurance 27 64 54 124 Disability Insurance 127 321 354 363 Retirement 4,425 8,981 9,206 9,437 Life Insurance 105 272 280 86 Bonus - - - 40 Allowance/Stipend - - - 900 Dues, Subscript & Publicat 12,600 17,877 778 9,456 Training/Cont Ed 530 - - - Meetings &Training 1,266 2,339 6,915 6,915 Telecommunications 758 775 900 - Professional Fees 9,510 9,550 - - Rentals & Leases 2,019 - - - Printing Expense - - 100 100 Advertising/Signage 500 300 16,305 - Contractual Services 35,440 - - - Community Contracts/Events 5,000 33,799 5,000 - Marketing - - - 62,435 Tourism - - 200 200 Office Supplies 88 73 4,900 - Operating Supplies - - - Software 6 - - - Hardware/Peripherals - 2,214 - - Equipment - 2,403 100 60 ISF-Copier Charges 179 110 15 13 ISF-Mail Service Charges 1 14 - 81 ISF-Motor Pool Charges - - - 38 ISF-Telecom Charges 210 223 250 245 Sub total Expenditures 145,296 174,798 139,483 186,950 Transfers Out 119,100 140,100 178,928 158,368 Total Economic Development Fund $ 264,396 $ 314,898 $ 318,411 $ 345,318 The Height of Desert Living N N ■ 1 299 Special Revenue Funds Administration Tourism Fund Tourism Fund Service Delivery Plan Implement a comprehensive tourism program as outlined in the Town's Economic Development Plan. Provide a mix of marketing tools, with an emphasis on digital methods, to promote Town programs, amenities, and special events. Maintain the tourism website and provide timely analytic updates. Establish and maintain Foun- tain Hills as a Destination Marketing Organization with the Arizona Office of Tour- ism. Research grant opportunities, specific to Proposition 302 funding dispersed through the Arizona Office of Tourism, and apply annually. Use of Funds - Tourism - By Program Where does the money go? Total Proposed Budget = $254,698 fountain7". h i I Is Visit I Play I Shay 300' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 Actual Revised Bud et FY17-18 Proposed Budget Administration 118,120 194,435 218,790 254,698 Total 118,120 194,435 218,790 254,6913 Use of Funds - Tourism - By Program Where does the money go? Total Proposed Budget = $254,698 fountain7". h i I Is Visit I Play I Shay 300' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Tourism Fund Variance Explanations; Dues & Memberships: The increase is a result of the web hosting costs associated with the Tourism website. Use of Funds - Tourism - By Category Where does the money go? Supplies 3% - Internal Service / 1% Total Proposed Budget = $254,698 ...........b' Training 1% ers Out % Benefits 5% ues & iberships 3% The Height of Desert Living N ■ [ N 301 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Bud et Wages 40,288 47,851 51,181 47,541 Employment Taxes 1,824 930 988 842 Benefits 7,606 15,423 13,262 12,456 Dues & Memberships 1,941 2,704 2,350 7,750 Meetings &Training 1,744 2 270 2,000 3,500 Maintenance & Repair 184 1,361 - - Utilities 272 382 420 498 Contractual Services 56,143 108,511 135,040 157 600 Supplies 4,166 7 539 6,649 6,649 Equipment/Improvement 327 3 344 1,000 1,000 Internal Service 3,62541120 5 900 3,362 Transfers Out - - - 13,500 Total 118,120 194,435 218,790 254,698 Variance Explanations; Dues & Memberships: The increase is a result of the web hosting costs associated with the Tourism website. Use of Funds - Tourism - By Category Where does the money go? Supplies 3% - Internal Service / 1% Total Proposed Budget = $254,698 ...........b' Training 1% ers Out % Benefits 5% ues & iberships 3% The Height of Desert Living N ■ [ N 301 Special Revenue Funds Administration Tourism Fund Performance Measures Quality FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Average monthly website views 17,670 26,027 30,000 40,000 Average monthly social media reach 4,700 16,737 20,000 25,000 Social Media Followers 3,273 4,271 4570 5,000 Support overall quality of visitor experience while in Fountain Hills via visitor surveys Good Good Good Good Quality Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Number of special events supported 44 48 50 55 Reach/maintain status of Destination Market- Reached Maintain Maintain Maintain ing Organization as determined by the Arizo- na Office of Tourism standards 43/57 66/44 55/45 45/55 Productivity 302' ■ , ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Estimate Target Total distribution of collateral 21,727 22,000 30,000 30,000 (includes Visitor/ Dining Guides) Percentage of in/out of county distribution 43/57 66/44 55/45 45/55 302' ■ , ■ ' ■ The Height of Desert Living PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: Special Revenue Funds Grant Information Sheets G5201 Proposition 302 Grant for Tourism—Arizona Office of Tourism G5201 $38,000 $ 0 $38,000 PROJECT DESCRIPTION/ SCOPE: Marketing grant through the Arizona Office of Tourism. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $38,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds AM APIZONA GRAND CANYON STATE The Height of Desert Living ® E E 303 Special Revenue Funds Grant Information Sheets G5202 PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: Proposition 202 Grant for Tourism—Salt River Pima Indian Community G5202 $35,000 $ 0 $35,000 PROJECT DESCRIPTION/ SCOPE: Marketing grant through Salt River Pima Indian Community for Special Events Support. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $38,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds (P RICOP P c0 304' ■ , ■ ' ■ The Height of Desert Living PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: Special Revenue Funds Grant Information Sheets G5204 Proposition 202 Grant for Tourism—Fort McDowell G5204 $10,000 $ 0 $10,000 PROJECT DESCRIPTION/ SCOPE: Fort McDowell grant for marketing the area and golfing activities. TIMEFRAME: FY17-18 TOTAL ESTIMATED PROJECT COST: $10,000 PROJECT JUSTIFICATION: Grant funding not requiring any Town matching funds. FUNDING PRIORITY: High - Leverage Local Funds The Height of Desert Living E 0 ■ 1 305 Special Revenue Funds Administration Tourism Fund FY17-18 Proposed Budget Summary of Expenditures Tourism Fund 306' ■ ' ■ ' ■ The Height of Desert Living FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Tourism Fund Salaries -Full Time $ 31,050 $ 47,851 $ 51,181 $ 47,541 Salaries -Part Time 9,237 - - - FICA 981 - - - Medicare 569 681 742 700 Workers Compensation 186 167 164 93 Unemployment Insurance 87 82 82 49 Group Health Insurance 4,226 9,203 6,682 5,718 Group Dental Insurance 267 528 497 427 Group Vision Insurance 40 78 64 75 Disability Insurance 78 188 217 202 Retirement 2,923 5,264 5,630 5,230 Life Insurance 72 162 172 48 Bonus - - - 36 Allowance/Stipend - - - 720 License/Filing Fee 60 590 - - Dues, Subscript & Publicat 1,881 2,114 2,350 7,750 Meetings &Training 1,744 2,270 2,000 3,500 Sign Repair & Replacement 184 1,361 - - Telecommunications 272 382 420 498 Professional Fees 9,952 31,145 28,500 24,000 Rentals & Leases - 4,706 13,000 3,000 Printing Expense 285 - 470 - Advertising/Signage 43,475 71,123 91,570 99,100 Contractual Services 2,431 - - - Constituent Communication - 1,536 1,500 1,500 Visitors Center - - - 30,000 Office Supplies 821 714 700 700 Cleaning/Janitorial Supplies - 4 - - Operating Supplies 559 - - - Food & Beverage Supplies 111 302 500 500 Program Materials 1,625 6,161 4,449 4,449 Uniforms 483 - - 1,000 Postage & Delivery 568 359 1,000 - Software - 198 - Hardware/Peripherals 327 184 - - Equipment - 2,962 1,000 1,000 ISF-Copier Charges 3,203 2,746 5,400 1,820 ISF-Mail Service Charges 205 1,151 250 1,200 ISF-Vehicle Replacement Charge - - - 66 ISF-Motor Pool Charges 7 - - 31 ISF-Telecom Charges 211 223 250 245 Sub total Expenditures 118,120 194,435 218,790 241,198 Transfers Out - - - 13,500 Total Tourism Fund $ 118,120 $ 194,435 $ 218,790 $ 254,698 306' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Special Revenue Fund Administration Special Revenue Fund The Height of Desert Living M M ■ 1 307 Special Revenue Funds Administration Special Revenue Fund Special Revenue Fund Service Delivery Plan The Special Revenue Fund was established as a receptacle for grant monies, both anticipated and unanticipated. Any monies received may have a matching ex- penditure associated with it. If grants require a Town match, those monies are transferred into this fund. Anticipated grants received on annual basis include Proposition 202 funds and LTAF II funds. Use of Funds - Special Revenue - By Program Where does the money go? Total Proposed Budget = $1,344,000 Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 Actual Revised Bud et FY17-18 Proposed Budget Administration 102,364 158,9 1,644,430 1,344,000 Total 102,364 158,947 1,644,430 1,344,000 Use of Funds - Special Revenue - By Program Where does the money go? Total Proposed Budget = $1,344,000 308' ■ , ■ ' ■ The Height of Desert Living Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Dues & Memberships - - - - Contractual Services 78,687 50,000 142,000 77,000 Equipment/Improvements - - 15,000 15,000 Contin enc - - 1 1,097,430 1,000,000 Capital Expenditures 23,677 108,947 1 390,000 1 252,000 Total 102,364 158,9 7 1,644,430 1,344,000 308' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Special Revenue Fund Variance Explanations: Contractual Services/Capital Expenditures: The changes include a reallocation of funding of the LTAF II funds from Valley Metro services to the creation of a new bus stop at Civic Center Plaza. Use of Funds - Special Revenue - By Category Where does the money go? Total Proposed Budget = $1,344,000 Description Special Revenue Fund Advertising/Signage Intergovt Agreements Contractual Agreements Street Improvements Contingency Park Improvements Other Infrastructure Sub total Expenditures Transfers Out Total Special Revenue Fund FY17-18 Proposed Budget Summary of Expenditures Special Revenue Fund FY14-15 FY15-16 Actual Actual Contractual Services 6% cements FY16-17 FY17-18 Revised Budoet Proposed Budoet $ - $ - $ 2,000 $ 2,000 76,687 50,000 140,000 75,000 2,000 - - - - - 15,000 15,000 - - 1,097,430 1,000,000 23,677 108,947 390,000 - - - - 252,000 102,364 158,947 1,644,430 1,344,000 $ 102,364 $ 158,947 $ 1,644,430 $ 1,344,000 The Height of Desert Living N ■ 1 01 309 Special Revenue Funds Grant Information Sheets G3204 PROJECT TITLE: Highway Safety Improvement Program — Stop Signs GRANT NUMBER: G3204 GRANT AMOUNT AWARDED: $46,800 TOWN'S MATCH AMOUNT: $ 0 TOTAL ESTIMATED PROJECT COST: $46,800 PROJECT DESCRIPTION/ SCOPE: This project will provide improved stop signs on and intersecting with arterial streets. TIMEFRAME: FY17-18 FY18-19 Total TOTAL ESTIMATED PROJECT COST: $15,000 $31,800 $46,800 PROJECT JUSTIFICATION: The Town applied for and was awarded a Highway Safety Improvement Program (HSIP) grant through the Maricopa Association of Governments for the installation of guardrail impact attenuators and traffic signal pedestrian countdown timers. The traffic signal pedestrian countdown times have been installed. This project will provide additional safety measures for motorists and pedestrians while being funded 100% through grant funds. FUNDING PRIORITY: High - Leverage Local Funds 310' ■ ' ■ ' ■ The Height of Desert Living PROJECT TITLE: GRANT NUMBER: GRANT AMOUNT AWARDED: TOWN'S MATCH AMOUNT: TOTAL ESTIMATED PROJECT COST: PROJECT DESCRIPTION/ SCOPE: Special Revenue Funds Grant Information Sheets G4101 Civic Center Bus Stop Improvements G4101 $280,000 $ 0 $280,000 This project will relocate the existing Valley Metro 514 Express bus route origination point from Pali- sades Boulevard south of La Montana Drive to a more centralized location at the Town's Civic Center. The new bus stop location will provide for a bus shelter, parking and ADA compliance. TIMEFRAME: PROJECT JUSTIFICATION: FY17-18 This project will provide for a centralized bus stop location for the 514 Express Route at the Town's Civic Center and near higher density apartments and housing. Funding for the project is provided by Local Transportation Assistance Funds (LTAF II). FUNDING PRIORITY: High - Leverage Local Funds --. Ap TOMALL % 4Y ,ems Cliff" N MUM" `t•_ FOIDf�'A11 t'Vii. ��t.. ' ti ` t: .7} The Height of Desert Living E M' E 311 Special Revenue Funds Administration Special Revenue Fund 312' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Municipal Court Court Enhancement Fund The Height of Desert Living N N ■ 1 313 Special Revenue Funds Municipal Court Court Enhancement Fund Court Enhancement Fund Service Delivery Plan Pursuant to local ordinance and Arizona Revised Statutes, the court collects mon- ies deposited into the local Court Enhancement Fund (CCEF) and Judicial Court En- hancement Fund (JCEF) to increase the effectiveness of Fountain Hills Municipal Court. Pursuant to Town Resolution 2000-03A, Court Enhancement Funds shall be used to offset the costs of computer software, personnel, equipment and supplies needed to increase the effectiveness of Court case management. Pursuant to A.R.S. §12-113(B), Judicial Court Enhancement Funds, "shall be used according to plans approved by the supreme court to train court personnel, improve, maintain and enhance the ability to collect and manage monies assessed or received by the courts, including restitution, child support, fines and civil penalties, to improve court automation, to improve case processing or the administration of justice and for probation services." The monies collected into these funds are to be used to supplement the Court's annual appropriations and shall not be used solely to fund court operations. Both funds are maintained as separate accounts within the Town and any balance remaining in such accounts at the end of the fiscal year shall car- ry over into the subsequent fiscal year. Use of Funds - Court Enhancement - By Program Where does the money go? Total Proposed Budget = $80,265 314' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 FY17-18 Actual Revised Proposed Bud et Budget Court Enhancement 845 2,759 58,115 50,265 Judicial Court Enhancement - - 30,000 30 000 Total 845 2,759 88,115 80,265 Use of Funds - Court Enhancement - By Program Where does the money go? Total Proposed Budget = $80,265 314' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Municipal Court Court Enhancement Fund Supplies _ 1% Contracts Service 3% Use of Funds - Court Enhancement - By Category Where does the money go? Training Total Proposed Budget = $80,265 7% Dues & mberships 2% The Height of Desert Living ® N N 315 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Dues & Memberships - - 1,500 1,500 Meetings & Trainin - - 1,000 5 500 Maintenance & Repair 534 - 17,000 14,500 Contractual Services - - 7,375 2 500 Supplies - - 740 500 Equipment/Improvements 311 2,759 30,500 25,765 Capital Expenditures - - 30,000 30 000 Total 845 2,7 5 4 88 115 80,265 Supplies _ 1% Contracts Service 3% Use of Funds - Court Enhancement - By Category Where does the money go? Training Total Proposed Budget = $80,265 7% Dues & mberships 2% The Height of Desert Living ® N N 315 Special Revenue Funds Municipal Court Court Enhancement Fund Description Court Enhancement Fund Dues, Subscript & Publicat Meetings & Training Office Equip Maint/Repair Other Maint/Repair Professional Fees Printing Expense Advertising/Signage Intergovt Agreements Office Supplies Food & Beverage Supplies Software Hardware/Peripherals Furniture/Appliances Computer Hardware Sub total Expenditures Transfers Out Total Court Enhancement Fund FY17-18 Proposed Budget Summary of Expenditures Court Enhancement Fund FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budget Proposed Budget $ - $ - $ 1,500 $ 1,500 - - 1,000 5,500 534 - 4,500 4,500 - - 12,500 10,000 - - 1,500 - - - 2,000 2,000 - - 500 500 - - 3,375 - - - 500 500 - - 240 - - - 10,000 510 311 - 8,000 15,155 - 2,759 12,500 10,100 - - 30,000 30,000 845 2,759 88,115 80,265 $ 845 $ 2,759 $ 88,115 $ 80,265 316' ■ ' ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Environmental Fund Administration Environmental Fund The Height of Desert Living M M ■ 1 317 Special Revenue Funds Administration Environmental Fund Environmental Fund Service Delivery Plan The Environment Fund was established to help offset the costs of stormwater management and air quality permit requirements as well as other environmental programs. These items include but are not limited to permit fees, wash mainte- nance, ADWR dam inspection and maintenance, street sweeping, storm drain cleaning and household hazardous waste disposal. Variance Explanations: Administration: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Program Where does the money go? Total Proposed Budget = $717,613 318' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Proposed Bud et Budget Administration - 472,351 540,586 717,613 Total - 472,351 540,586 717,613 Variance Explanations: Administration: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Program Where does the money go? Total Proposed Budget = $717,613 318' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Administration Environmental Fund Variance Explanations: Maintenance & Repair: Amount was added for additional maintenance in the Ash - brook Wash. Contractual Services: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Category Where does the money go? Vages 3% !nefits 1% Total Proposed Budget = $717,613 The Height of Desert Living ® N N 319 Expenditures by Category Category FY14-15 FY15-16 Actual Actual FY16-17 Revised Bud et FY17-18 Proposed Bud et Wages - 18,004 18,283 18,740 Employment Taxes - 1,151 1,011 771 Benefits - 4,191 3,677 3,742 Dues & Memberships - 10,000 10,715 10,715 Meetings and Training - - 300 300 Maintenance & Repair - 284,039 335,400 445,400 Contractual Services - 154,966 170,000 235,945 Su lies II - 1,200 1 2,000 Total - 472,351 540,586 717,613 Variance Explanations: Maintenance & Repair: Amount was added for additional maintenance in the Ash - brook Wash. Contractual Services: Amounts were included for a household hazardous waste event and new stormwater support services. Use of Funds - Environmental - By Category Where does the money go? Vages 3% !nefits 1% Total Proposed Budget = $717,613 The Height of Desert Living ® N N 319 Special Revenue Funds Administration Environmental Fund Activities/ Results Performance Measures *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund. Quality FY14-15 FY15-16 FY16-17 FY17-18 Total lane miles on sweeping schedule Actual Actual Estimate Target Percentage of residential sweeping com- 100% 100% 100% 100% pleted within specified cycle* 75 65 65 65 Percentage of arterial sweeping completed 100% 100% 100% 100% within specific cycle* 1 1 1 1 Completion of annual permit requirements N/A N/A 100% 100% *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY14-15 actual sweeping costs were paid out of the Streets fund. Quality *Friends of the Library sponsored event Productivity FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Total lane miles on sweeping schedule 316 316 317 317 Total lane miles swept annually 2,682 2,682 2,695 2,695 Acres of Town -owned washes maintained 75 65 65 65 Number of paper shedding events held* 2 2 2 2 Number of electronics recycling events held 1 1 1 1 Number of household hazardous waste events held 0 0 1 1 *Friends of the Library sponsored event Productivity *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. 320' ■ ' ■ ' ■ The Height of Desert Living FY14-15 Actual FY15-16 Actual FY16-17 Estimate FY17-18 Target Expenditure for street sweeping* $87,908 $69,316 $90,000 $90,000 Expenditure per lane mile of streets swept* $32.78 $25.84 $33.40 $33.40 *Contracted street sweeping in FY13-14. Arterial street sweeping changed from once every two weeks to once every three weeks. FY13-14 and FY14-15 actual sweeping costs were paid out of the Streets fund. 320' ■ ' ■ ' ■ The Height of Desert Living Description Environmental Fund Salaries -Full Time Medicare Workers Compensation Unemployment Insurance Group Health Insurance Group Dental Insurance Group Health Vision Disability Insurance Retirement Life Insurance Bonus Licenses/Filing Fees Dues, Subscript & Publicat Meetings & Training Grounds Maint/Repair Wash Maintenance Dam Inspection and Maint Drainage Maint/Repair Storm Damage Cleanup Professional Fees Contractual Services Constituent Communication Bank/Merc Acct Fees Community Contracts/Events Program Materials Sub total Expenditures Transfers Out Total Environmental Fund Special Revenue Funds Administration Environmental Fund FY17-18 Proposed Budget Summary of Expenditures Environmental Fund FY14-15 FY15-16 FY16-17 FY17-18 Actual Actual Revised Budoet Proposed Budoet $ - $ 18,004 $ 18,283 $ 18,740 - 260 265 272 - 872 727 485 - 19 19 14 - 1,956 1,411 1,447 - 109 103 107 - 16 13 19 - 69 78 79 - 1,981 2,011 2,061 - 60 61 19 - - - 10 - 7,000 7,715 7,715 - 3,000 3,000 3,000 - - 300 300 - - 5,000 5,000 - 146,817 150,000 210,000 - 19,960 20,400 20,400 - 92,188 130,000 180,000 - 25,074 30,000 30,000 - 54,242 80,000 50,000 - 98,816 90,000 135,920 - 1,134 - - - 24 - 25 - 750 - 50,000 - - 1,200 2,000 - 472,351 540,586 717,613 $ - $ 472,351 $ 540,586 $ 717,613 USE ER WISELY,, The Height of Desert Living N N N 321 Special Revenue Funds Administration Environmental Fund ANA 322' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Cottonwoods Maintenance District The Height of Desert Living m m ■ 1 323 Special Revenue Funds Cottonwoods Maintenance District The Cottonwoods Maintenance District was formed by the Town Council in June 1999 for the purpose of improving the common areas of the Cottonwoods subdivi- sion; the Town Council serves as the governing Board for the District. The Mainte- nance District provides for the maintenance of the common area, which is per- formed by the Town of Fountain Hills. The cost is repaid through an annual proper- ty tax assessment per property owner levied by the Town and collected by Mari- copa County. The estimated levy for FY17-18 is $94.04 which includes the annual contract cost for landscaping as well as establishing a reserve amount for future exterior wall maintenance. COTTONWOODS MAINTENANCE DISTRICT FY 14-15 Description Actual Revenues Property Tax $ 4,823 Interest Income 8 Total Revenues Expenditures Grounds Maint/Repair Advertising/Signage ISF-Mail Service Charges Total Expenditures FY 15-16 FY 16-17 FY 17-18 Actual Revised Budget Proposed Budget $ 5,430 $ 5,588 $ 5,454 30 - 36 $ 4,831 $ 5,460 $ 5,588 $ 5,490 $ (3,000) $ (2,500) $ (4,015) $ (3,881) $ (185) $ (195) $ (200) $ (200) $ (50) $ (10) $ (50) (50) $ (3,235) $ (2,705) $ (4,265) $ (4,131) 324' ■ , ■ ' ■ The Height of Desert Living Special Revenue Funds Cottonwoods Maintenance District Summary of Tax Levy—Cottonwoods Maintenance District Cottonwoods Maintenance District Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax leve. A.R.S. §42-17102(A)(18) $ 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes FY16-17 FY17-18 5,588 5,454 $ 5,588 $ 5,454 (1) Current year's levy 5,588 (2) Prior years' levies (3) Total secondary property taxes 5,588 C. Total property taxes collected $ 5,588 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate $ $ (2) Secondary property tax rate 96.3500 (3) Total city/town tax rate $ 96.3500$ 94.0400 94.0400 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living E E ■ 1 325 Special Revenue Funds Cottonwoods Maintenance District 326' ■ , ■ ' ■ The Height of Desert Living Debt Service Funds Debt Service Funds The Height of Desert Living m m ■ 1 327 Debt Service Funds Debt Service Funds The Debt Service Funds provide for the payment of interest, principal, and related costs on General Obligation (GO) bonds (both the Town of Fountain Hills and the Eagle Mountain Community Facilities District) and Municipal Property Corporation (MPC) Revenue bonds. General Obligation Debt There have been four General Obligation bond issues that were approved by the voters for specific purposes: • The first GO bond issue in 1991 (refunded in 1995) was to pave roads that remained unpaved at the time of incorporation. • Additional GO bonds issued in 1999 and 2000 (partially refunded in 2005)were for the construction of a library/museum and acquiring land for open space preservation. • Bonds issued in 2001 (partially refunded in 2005) were for the purchase of mountain preserve land in the McDowell mountains. • Bonds were issued in December 2014 to pay for the Saguaro Boulevard Reconstruction Project. The annual property tax levy is based on the total amount required for the pay- ment (with adjustments for carry -forward, delinquencies, etc.) divided by the total secondary assessed valuation for the Town of Fountain Hills. The Town's assessed property valuation for FY17-18 is estimated to be $444,649,617 for the upcoming year (a 5.0% increase from the prior year) and the estimated levy is $0.4101 per $100 of assessed value. The levy is $.0371 low- er than last year as a result of the use of accumulated reserves. GENERAL OBLIGATION DEBT SERVICE FY 14-15 Description Actual FY 15-16 Actual FY 16-17 Revised Budget FY 17-18 Proposed Budget Revenues Secondary Property Tax $ 475,285 $ 2,119,611 $ 1,894,584 $ 1,893,694 Interest Income 327 2,514 210 720 Transfer In 362,637 - - - Total Revenues $ 838,250 $ 2,122,125 $ 1,894,794 $ 1,894,414 Expenditures Principal Payments $ (390,000) $ (1,770,000) $ (1,930,000) $ (1,980,000) Interest Payments (169,772) (231,850) (188,250) (140,950) Administrative/Trustee Fees (1,250) (1,000) (1,100) (600) Total Expenditures $ (561,022) $ (2,002,850) $ (2,119,350) $ (2,121,550) 328' ■ ' ■ ' ■ The Height of Desert Living Debt Service Funds Eagle Mountain Community Facilities District (CFD) Debt There have been four bond issues (issued as General Obligation bonds) that were approved for specific purposes: • The first two CFD bond issues in 1996 (refunded in 2005) were to ac- quire certain public infrastructure benefiting the District, specifically a sewer project, a storm water conveyance system project, the Eagle Mountain Parkway Phase I project, and the Summer Hill Boulevard pro- ject. • CFD bonds issued in 2005 were for refunding and defeasing the 1996 is- sues. • Outstanding bonds were refinanced in 2015 to reduce interest costs. The Eagle Mountain Community Facilities District debt payments are levied on the property owners within the District. These obligations are paid by the property owners using secondary property taxes, less any credits, carry -forward and/or in- terest earnings and allowing for delinquencies. The anticipated rate based on the estimated assessed valuation of $28,954,057 (an increase of 4.6% from the prior year) is $1.3058 per $100 of assessed valuation compared to $1.3680 in the prior year. EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT DEBT SERVICE FY 14-15 FY 15-16 FY 16-17 FY 17-18 Description Actual Actual Revised Budget Proposed Budget Revenues Property Tax Bond Proceeds Interest Income Total Revenues Expenditures Advertising/Signage Principal Payments Interest Payments Administrative/Trustee Fees $ 424,552 $ 418,257 $ 378,392 $ 372,746 2,300,000 - - - 166 472 150 120 $ 2,724,718 $ 418,729 $ 378,542 $ 372,866 $ (175) $ (195) $ (170) $ (200) (2,495,000) (365,000) (375,000) (380,000) (100,685) (43,516) (34,056) (27,456) (73,253) - - - Total Expenditures $ (2,669,113) $ (408,711) $ (409,226) $ (407,656) Municipal Property Corporation (MPC) Debt There have been four Municipal Property Corporation (MPC) bond issues that were approved by the voters for specific purposes: • The first MPC bond issue in 2000 (partially refunded in 2005) was to build the Community Center. The Height of Desert Living E ■ 1 01 329 Debt Service Funds • The second MPC issue was in 2001 (partially refunded in 2005) for the purchase of mountain preserve land. The third MPC issue was in 2004 for the construction of the Town Hall. • Outstanding bonds were refinanced in 2015 to reduce interest costs. One of the methods of funding major municipal projects is the use of a municipal property corporation (MPC). The Town created the Fountain Hills Municipal Proper- ty Corporation and bonds were issued in 2000 and 2001 to build the Community Center and purchase a portion of the McDowell Mountain Preserve. The MPC owns the land and buildings purchased through bond proceeds. The bonds issued for the Community Center are repaid through the General Fund within the General Gov- ernment Department budget. When the bonds are retired, any assets owned by the MPC will be turned over to the Town of Fountain Hills. During FY11-12, the Town used surplus reserves to retire bonds that were issued in 2004 for the Civic Center (Town Hall). The payoff provided a net savings of ap- proximately $276,000 over the life of the bonds. The annual debt service payment savings will be available in the General Fund for ongoing operations. Beginning in FY17-18, the local sales tax that was dedicated to paying for the mountain preserve bonds will be used to fund the asphalt replacement program. MUNICIPAL PROPERTY CORPORATION DEBT SERVICE $ (10) $ (10) $ (10) $ FY 14-15 FY 15-16 FY 16-17 FY 17-18 Description Actual Actual Revised Budget Proposed Budget Revenues (32,740) (22,680) (16,686) Sales -Excise Tax $ 689,920 $ 708,777 $ - $ - Bond Proceeds 1,880,000 - - - Interest Income 455 994 300 840 Transfer In 500,000 - 249,055 209,838 Total Revenues $ 3,070,375 $ 709,771 $ 249,355 $ 210,678 Expenditures License/Filing Fees $ (10) $ (10) $ (10) $ (10) Principal Payments (2,780,000) (480,000) (370,000) (360,000) Interest Payments (111,200) (32,740) (22,680) (16,686) Administrative/Trustee Fees (63,503) (800) (1,000) (1,000) Total Expenditures $ (2,954,713) $ (513,550) $ (393,690) $ (377,696) 330' ■ , ■ ' ■ The Height of Desert Living Debt Service Funds Outstanding Debt Outstanding Debt The Schedule below includes an itemization of the outstanding debt as of June 30, 2017, after the scheduled principal and interest payment due July 1. Outstanding Debt Schedule Bond Purpose Date of Interest Date of Original Principal Principal Outstanding Type of Issue Bond Issue Rate Maturity Amount Amount Retired Principal GO Refunding 6/1/2005 4.00 7/1/2019 $ 7,225,000 $ 6,460,000 $ 765,000 Road 2.00 - GO Construction 12/18/2014 3.00 7/1/2020 7,565,000 2,855,000 4,710,000 Total GO 14,790,000 9,315,000 5,475,000 Rev Refunding 6/4/2015 1.62 7/1/2020 1,880,000 850,000 1,030,000 Total Rev 1,880,000 850,000 1,030,000 GO Eagle Mtn 6/4/2015 1.76 7/1/2021 2,300,000 740,000 1,560,000 Total GO - Eagle Mtn 2,300,000 740,000 1,560,000 Grand Total $ 18,970,000 $ 10,905,000 $ 8,065,000 GO General Obligation Bonds Rev Revenue Bonds The Height of Desert Living N N N 331 Debt Service Funds Legal Debt Margin Information Leaal Debt Marain Information The Total Net Debt Applicable to Limit comes from the Report of Indebtedness, Department of Revenue, and is related to those issues noted by the appropriate % debt limit. 20% limit - GO bonds for projects involving water, sewer, artificial lighting, parks, open space, public safety, law enforcement, fire and emergency facilities, street and transportation facilities and recreational facility improvements. 6% limit - GO bonds for any other general purpose improvements. Proposition 117 in FY15-16 changed the basis for assessment from full cash value to limited property value. Town of Fountain Hills, Arizona Legal Debt Margin Information FY14-15 FY15-16 FY16-17 FY17-18 6% Debt Limit Debt limit $ 24,177,956 $ 24,128,118 $ 25,419,147 $ 26,678,977 Total applicable to limit - - - - Legal debt margin $ 24,177,956 $ 24,128,118 $ 25,419,147 $ 26,678,977 Total net debt applicable to the limit as a percentage of debt limit 0% 0% 0% 0% 20% Debt Limit Debt limit $ 80,593,185 $ 80,427,061 Total applicable to limit 2,900,000 2,000,000 Legal debt margin $ 77,693,185 $ 77,527,061 Total net debt applicable to the limit as a percentage of debt limit 4% 2% $ 84,730,489 $ 88,929,923 7,405,000 5,475,000 $ 82,730,489 $ 81,524,923 9% 6% Net Assessed: Full Cash Value $ 402,965,927 Limited Property Value $ 402,135,304 $ 423,652,443 $ 444,649,617 332' ■ ' ■ ' ■ The Height of Desert Living Debt Service Funds Summary of Tax Levy—Town of Fountain Hills Town of Fountain Hills Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levv. A.R.S. X42 -17102(A)(18) 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes FY16-17 FY17-18 1.894.584 1.893.694 $ 1,894,584 $ 1,893,694 (1) Current year's levy 1,894,584 (2) Prior years' levies (3) Total secondary property taxes 1,894,584 C. Total property taxes collected $ 1,894,584 5. Property tax rates A. Town tax rate (1) Primary property tax rate $ $ (2) Secondary property tax rate 0.4472 (3) Total city/town tax rate $ 0.4472$ 0.4101 0.4101 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the Town was operating two (2) special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the Town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. The Height of Desert Living E ■ 1 1 333 Debt Service Funds Summary of Tax Levy—Eagle Mountain Community Facilities District Eagle Mountain Community Facilities District Summary of Tax Levy and Tax Rate Information Fiscal Year 17-18 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax leve. A.R.S. §42-17102(A)(18) $ 3. Property tax levy amounts A. Primary property taxes B. Secondary property taxes C. Total property tax levy amounts 4. Property taxes collected* A. Primary property taxes (1) Current year's levy (2) Prior years' levies (3) Total primary property taxes B. Secondary property taxes (1) Current year's levy (2) Prior years' levies (3) Total secondary property taxes C. Total property taxes collected 5. Property tax rates A. CFD (1) Primary property tax rate (2) Secondary property tax rate (3) Total city/town tax rate FY16-17 FY17-18 378,392 372,746 $ 378,392 $ 372,746 378,392 378,392 $ 378,392 1.3680 $ 1.3680 1.3058 1.3058 * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 334' ■ ' ■ ' ■ The Height of Desert Living Capital Improvement Program Capital Improvement Program The Height of Desert Living M M ■ 1 335 Capital Improvement Program Policy & Procedures Capital Improvement Program (CIP) Policy and Procedures Objective To provide a policy and procedures for the development, approval, and implemen- tation of the Town of Fountain Hills' five (5) year and twenty (20) year Capital Im- provement Programs (CIP). Scope This policy applies to all projects undertaken by the Town of Fountain Hills that meet the definition of a capital improvement project detailed in the definitions sec- tion. Policy The purpose of the Capital Improvement Program is to provide an authoritative decision-making process for the evaluation, selection, and multi-year scheduling of public physical improvements based on a projection of available fiscal resources and the community's priorities. The objectives of the Program are to: a) ensure the timely repair, replacement and expansion of the Town's infra- structure; b) serve as a link in the Town's planning between the Town's Strategic Plan and all subsidiary plans with a 5-20 year horizon and the annual budget process with a one-year horizon; c) maintain control over the Town's long-term cash flow in relation to the Town's financial capacity; and d) ensure efficient, effective and coordinated capital improvement. Definitions The following words, when used in connection with this policy, shall have the fol- lowing meanings: CAPITAL IMPROVEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of capital projects. This Program serves as a guide for the efficient and effective construction and maintenance of public facili- ties, outlining a detailed timeline and financing schedule of capital projects for a five (5) year period of time and a summary schedule of capital projects for a twen- ty (20) year period. CAPITAL IMPROVEMENT PROJECT: A capital project is a heavy equipment acquisi- tion, a computer/software systems acquisition, or a public improvement that in- volves construction of new infrastructure, additions to existing structures, renova- tion of existing structures, and major repairs to infrastructure of a comprehensive and non -routine nature. A capital project is defined in financial terms as a project with a projected final cost of at least $50,000 and is a non-recurring expense. In addition, the capital asset(s) resulting from the project should have a useful life of at least 10 years. Studies, design and engineering fees greater than $10,000 which are preparatory to a capital project with a projected final cost of at least $50,000 should be included as part of the capital project cost. 336 1 ■ ' ■ ' ■ The Height of Desert Living Capital Improvement Program Policy & Procedures INFRASTRUCTURE IMPROVEMENT PLAN (IIP): A written plan that individually or collectively identifies each public service that is proposed to be the subject of a de- velopment fee. The Town of Fountain Hills' IIP is incorporated as part of the Town's CIP and follows the same timeline and procedure. Process A. Schedule: Annually, the CIP Coordinator and Finance Director will submit a proposed CIP development calendar to the Town Manager for review. Based on this calendar, the CIP Coordinator will initiate a request to the management team for submission of updates, revisions and new projects for the five (5) year Capital Improvement Program. A further, but less detailed, review of the twenty (20) year Program will also be conducted. B. Format: The management team will utilize the previous year's approved CIP as a base for developing recommended additions, deletions, or changes for incorporation in the updated CIP for the ensuing year. The management team will utilize the standard format provided to submit new projects or propose revisions to existing projects. All new projects will also include a comprehensive estimate of the impact of the new project on the Town's an- nual operating budget; e.g., salaries and benefits, supplies, utilities, fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the CIP Coordinator as necessary in all facets of Capital Improvement Program development and review including production of revenue estimates and estimated growth in assessed valuation as well as overall financial analysis of the proposed pro- gram. Additional assistance may be requested to help produce draft docu- ments, etc. D. Town Manager Review: The CIP Coordinator will provide a copy of the proposed CIP document to the Finance Director and Town Manager for re- view and comment prior to distribution of the CIP document to the Town Council as part of the budget package. E. Public Hearing: The proposed CIP will be considered at a public hearing convened by the Town Council to accept comments and input from the pub- lic on the content of the Program. Notice of said public hearing date, place, and time will be made at least 60 days in advance of the scheduled hearing. Copies of the proposed CIP will be made available to the public at least 30 days prior to the scheduled hearing date and at the hearing itself. F. Town Council Approval: The final draft of the proposed CIP will be submit- ted as an agenda item for formal approval by the Town Council at the first Council Meeting in June. G. Distribution: A copy of the approved CIP document will be published on the Town's website. H. Implementation: Upon adoption of the CIP, projects included within the applicable budget year may be implemented by the appropriate manage- ment team member in compliance with the Town's procurement policy, spe- cial benefit district, or applicable procedure. The Height of Desert Living W1 1 1 337 Capital Improvement Program Policy & Procedures I. Amendments: The adopted CIP may be amended upon approval of the Town Council. Examples of amendments include cost increases for approved projects, the acceleration of projects to the applicable budget year from a future year, and the addition of projects not previously included in the CIP. An amendment to the CIP will be submitted to the Town Manager for ap- proval. Upon approval, the amendment should be prepared as an agenda item for formal approval by the Town Council at a regular or special session. Upon approval, a copy of the amended CIP document will be published on the Town's website. Procedure A. Form: The form listed as Attachment A shall be utilized to request inclu- sion of a project in the Capital Improvement Program. B. Funding Prioritization: As part of the project submittal process, manage- ment team members shall identify project priorities to help determine which projects are recommended for inclusion in the five-year CIP. The initial measure of the project's priority is first established using the fol- lowing factors: HIGH • Project protects the health and safety of the Town, its residents, visi- tors and employees • Project is mandated by Federal, State or local, regulations • Project is a high priority of the Town Council, based on the most cur- rent Strategic Plan or other subsidiary plans. Project prevents irrepa- rable damage to existing facilities • Project leverages local funding with other non -local funding sources • Project finishes a partially completed project MEDIUM • Project maintains existing service levels • Project provides for the maintenance of existing systems and equip- ment • Project results in increased efficiency • Project reduces operational costs • Project significantly reduces losses in revenue or provides for signifi- cant increased revenues LOW • Project provides an expanded level of service or new public facility not included in the Town Council's priorities • Project is deferrable • Project uses debt financing 338' ■ ' ■ ' ■ The Height of Desert Living Capital Improvement Program Policy & Procedures C. Funding Sources: The primary funding sources for the CIP are the Gen- eral Fund, grants, development fees, excise taxes, HURF, bonded indebted- ness, capital leases and Capital Projects funds. All potential projects must identify the proposed sources of funding before submission of the CIP re- quest. Projects that are funded by development fees must also identify the relationship between the IIP project and the development fee from which it is funded in the justification section of the CIP Form. D. Project Schedule: Each Project Manager shall provide a preliminary schedule which shall detail the various phases involved in the project and their starting and ending dates. It is the responsibility of the Project Manag- er to maintain this schedule or to provide schedule updates to the CIP Coor- dinator on at least a quarterly basis. Responsibility for Enforcement The Town Manager, Finance Director and CIP Coordinator will be responsible for ensuring that this policy is followed and/or updated as necessary. 46 _moi j g s as The Height of Desert Living ® N ■ 1 339 Capital Improvement Program Policy & Procedures Attachment A Town of Fountain Hills Capital Improvement Project Information PROJECT TITLE: Click here to enter text. PROJECT NUMBER: Click here to enter text. PROJECT DESCRIPTION/SCOPE: Click here to enter text. TIMEFRAME: Click here to enter text. Example FY 2018-20 YEAR PROJECT BEGAN: Click here to enter text. Example FY 2017-18 TOTAL ESTIMATED PROJECT COST: Click here to enter text. PROJECT JUSTIFICATION: Click here to enter text. FUNDING PRIORITY: Click here to select a Priority from the list Note: Double click on the below tables to update them in Excel. The totals will automatically calculate. Funding Sources Fund Type Prior Years FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Total Capital Projects $C Grant $C Downtown Strategy General $C Developer $C Development Fees $C Bonds $C Other Sources $C Unfunded $C Total Pr $0 $0 $0 $0 $0 $0 $C Project Expenses Fund Type Prior Years FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 Total Acquisition Planning $C Design $C Construction $C Other Expenses $C Total $0 $0 $0 $0 $0 $0 $C Fund Type Salaries & Benefits Services & Supplies Other Impact Total Operating Impact FY17-18 FY 18-19 FY19-20 V $0 IF $0 r FY20-21 FY21-22 Total V $C V $C pr $C $0 $0 $0 $C 340 1 ■ ' ■ ' ■ The Height of Desert Living Capital Projects Summary Capital Projects Summary The Height of Desert Living M M ■ 1 341 Capital Projects Summary P3023 New Pocket Park -West PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 PROJECTS BY YEAR $ - $ $ Prior $ 790,000 $ 903,000 Five Year Total Project 97,362 Years' (excludes Prior No. Project Title Revenues FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 Years' Revenues) - Stormwater Management/Drainage Projects D6047 Drainage -Miscellaneous $ 51,362 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 D6055 Drainage -Civic Center Iuiprovements - - 275,000 - - - 275,000 P3029 TOTAL. $ 51,362 $ 50,000 $ 325,000 $ 50,000 $ 50,000 $ 50,000 $ 525,000 - Downtown Improvement Projects 50,000 Plaza Fountainside Courtyard Area E8505 Downtown Lighting Improvements $ 24,000 $ 100,000 $ $ - $ - $ - $ 100,000 TOTAL $ '24,000 $ 100,000 $ - $ - $ - $ - $ 100,000 120,000 Facilities Projects 265,000 F4005 Fire Station #2 Relocation $ 283,800 $ 3,550,000 $ $ $ - $ - $ 3,550,000 F4013 Fire Station #3 - - 343,000 2,402,000 2,745,000 F4014 Fire Station #3 Vehicles & Equipment 2,622,400 - 1,122,000 1,122,000 F4029 Civic Center Improvements - - 150,000 - 150,000 F4030 Purchase and Install Chiller#1 250,000 50,000 - 50,000 F4031 Town Hall Improvements - - 100,000 - - 100,000 - TOTAL $ 533,800 $ 3,600,000 $ 250,000 $ - $ 343,000 $ 3,524,000 $ 7,717,000 $ 97,362 Parks & Recreation Projects $ 5,626,406 $ 5,033,000 $ 113,000 P3023 New Pocket Park -West $ - $ $ $ 113,000 $ 790,000 $ 903,000 P3025 Adem Canyon Trailhead 97,362 2,285,000 - - 2,285,000 P3026 Fountain Park Access Improvements - 834,006 834,006 P3028 Four Peaks Park -Phases 11&III 2,000,000 3,300,000 5,300,000 P3029 Fountain Park Drainage Improvements 50,000 - 50,000 Plaza Fountainside Courtyard Area P3030 Improvements 145,000 120,000 265,000 Fountain Lake Water Quality Improvments - P3031 Phase 11 - 2,622,400 - 2,622,400 P3032 Sport Field Lighting - - 1,733,000 1,733,000 P3033 Video Surveillance Cameras 50,000 - - 50,000 TOTAL $ 97,362 $ 2,480,000 $ 5,626,406 $ 5,033,000 $ 113,000 S 790,000 $ 14,042,406 Street/Sidewalk Projects 56003 Unpaved Alley Paving Projects $ 380,479 $ - $ 255,000 $ 308,000 $ - $ - $ 563,000 Fountain Hills Blvd Widening - Shea Boulevard S6015 to Pinto - 100,000 - - 100,000 S6053 Fountain Hills Blvd Shoulder Paving 104,884 550,000 - 550,000 Shea Blvd. Widening - Palisades Blvd. to 56058 Technology Dr. - - 130,000 130,000 56059 Wayfmding Signs 100,000 - 100,000 56060 Monument Signs - 100,000 - 100,000 TOTAL $ 485,363 $ 750,000 $ 485,000 $ 308,000 $ - $ - $ 1,543,000 Traffic Signal Projects T5005 Traffic Signal -Palisades & Eagle Ridge/Palomino $ - $ - $ - $ 450,000 $ $ $ 450,000 TOTAL $ $ - $ - $ 450,000 $ - - „ $ 450,000 Vehicle Replacement Program J, Vehicle Replacement Per Schedule $ 862,000 $ 32,252 $ 354,443 $ 74,688 $ 58,516 $ 1,381,899 Continaencv $ 69,800 $ 66,864 $ 58,410 $ 5,060 $ 43,640 $ 243,774 TOTAL PROPOSED CAPITAL PROJECTS $ 1,191,887 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 342' ■ , ■ ' ■ The Height of Desert Living Capital Projects Summary FY17-18 Proposed Budget Summary of Expenditures Capital Projects Fund Total Capital Projects Fund $ 770,376 $ 2,744,465 $ 9,642,885 $ 8,251,740 The Height of Desert Living N N N 343 FY14-15 FY15-16 FY16-17 FY17-18 Description Actual Actual Revised Budget Proposed Budget Capital Projects Fund Management Fees $ 2,805 $ 1,650 $ 1,685 $ 1,940 Software 2,967 - - - Hardware/Peripherals 2,483 - - - Building Improvement Expenses 4,423 9,123 - - Street Improvement Expenses - 2,049 75,000 100,000 Park Improvement Expenses 44,350 - 75,000 145,000 Stormwater/Drainage Expenses 7,166 13,901 50,000 50,000 Furniture/Equipment - - 300,000 50,000 Computer Hardware 18,233 - - - Computer Software - 13,068 - - Building Improvements 63,115 632,349 3,800,000 3,550,000 Street Improvements 57,900 386,150 755,000 650,000 Park Improvements 33,416 74,227 2,865,000 2,335,000 Other Infrastructure 199,518 548,447 600,000 100,000 Stormwater/Drainage Improvements - 37,500 700,000 - Damages/Vandalism - 32,001 - - Contingency - - 42,200 69,800 Sub total Expenditures 436,376 1,750,465 9,263,885 7,051,740 Transfers Out 334,000 994,000 379,000 1,200,000 Total Capital Projects Fund $ 770,376 $ 2,744,465 $ 9,642,885 $ 8,251,740 The Height of Desert Living N N N 343 EXPENDITURES BY PROJECT TYPE & COSTS Stormwater Management/Drainage Projects $ 50,000 $ 325,000 $ 50,000 $ 50,000 $ 50,000 Capital Projects Summary Downtown Improvement Projects CAPITAL PROJECTS FIVE-YEAR PROJECTION - - - REVENUES & PROJECT COSTS 250,000 - 343,000 3,524,000 FIVE-YEAR 1FY20-21 Parks & Recreation Projects 2,480,000 5,626,406 5,033,000 FY21-22 TO TAL FTVE YEAR SURPLUS/ REVINUFS BY SOURCE 750,000 485,000 308,000 - - 1,543,000 Traffic Signal Projects a General Fund $ - $ - $ - $ - $ - $- 66,864 58,410 Highway User Fund 43,640 243,774 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 Downtown Strategy Fund 1,332,364 100,000 375,000 - - - 475,000 857,364 Grants 1,345,000 255,000 590,000 500,000 1,345,000 - Capital Projects Fund 9,728,175 4,539,833 1,186,864 416,410 55,060 93,640 6,291,807 3,436,368 Development Fees: Streets - - - - - - - - Law Enforcement 160,368 160,368 - - 160,368 Fire & Emergency Medical 340,887 - 309,645 31,2-4'- 340,887 Open Space 1,679,612 1,679,612 - - 1,679,612 Parks & Recreation 1,104,961 144,987 113,000 790,000 1,047,987 Library/Museum - - - - - Bonds Developers - - - - Other 190,000 170,000 20,000 - - 190,000 Total Revenues By Source $ 15,881,367 $ 7,049,800 $ 2,171,864 $ 916,410 $ 477,705 $ 914,882 S 11,530,661 $ 4,350,706 Unfunded 13,090,519 - 4,581,406 4,983,000 33,355 3,492,758 13,090,519 (13,090,519) Total Revenues Required $ 28,971,886 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 $ (8,739,813) EXPENDITURES BY PROJECT TYPE & COSTS Stormwater Management/Drainage Projects $ 50,000 $ 325,000 $ 50,000 $ 50,000 $ 50,000 $ 525,000 Downtown Improvement Projects 100,000 - - - - 100,000 Facilities Projects 3,600,000 250,000 - 343,000 3,524,000 7,717,000 Parks & Recreation Projects 2,480,000 5,626,406 5,033,000 113,000 790,000 14,042,406 Street/Sidewalk Projects 750,000 485,000 308,000 - - 1,543,000 Traffic Signal Projects - - 450,000 - - 450,000 Contingency 69,800 66,864 58,410 5,060 43,640 243,774 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 Total Project Costs 344' ■ , ■ ' ■ The Height of Desert Living Capital Projects Summary CAPITAL PROJECTS FIVE-YEAR PROJECTION Development Fees 13% Projects by Funding Source Revenues - FY18-22 Grants 1 5% Excise Tax Fund 2% Projects by Project Type Expenditures - FY18-22 TOTAL = $24.6M Street/Sidewalk Projects 6% Total = $24.6M -affic Signal Projects 2% Vehicle teplacement Program 5% Contingency 1% water Management/Drainage Projects 2% The Height of Desert Living W1 I E 345 Capital Projects Summary 34610 J r ■ The Height of Desert Living PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 BY YEAR AND FUNDING SOURCE Project Prior Years' Five Year No. Project Title/Funding Source Costs FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 Source Total Project Total D6047 Drainage -Miscellaneous 301,362 Capital Projects Fund $ 51,362 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 D6055 Drainage -Civic Centerhnprovements 275,000 Capital Projects Fund � $ - =� - $ 275,000 $ - $ - $ - $ 275,000 E8505 Downtown lighting Improvements 124,000 Downtown Strategy 24,000 100,000 - - - - 100,000 F4005 Fire Station #2 Relocation 3,833,800 Capital Projects Fund $ 188,862 $ 3,239,632 $ - $ $ - $ 3,239,632 Development Fees 94,938 160,368 - - - - 160,368 Other - 150,000 - - - - 150,000 F4013 Fire Station #3 2,745,000 Development Fees - - - - 309,645 31,242 340,887 Unfunded - - - - 33,355 2,370,758 2,404,113 F4014 Fire Station #3 Vehicles & Equipment 1,122,000 I Unfunded - - - - - 1,122,000 1,122,000 F4029 Civic Center Improvements 150,000 Capital Projects Fund $ 150,000 $ - $ - $ 150,000 F4030 Purchase and Install Chiller #1 300,000 Capital Projects Fund $ 250,000 $ $ $ - $ 50,000 F4031 Town Hall Improvements 100,000 Capital Projects Fund $ - $ $ 100,000 P3023 New Pocket Park -West 903,000 Development Fees - - - - 113,000 790,000 903,000 Unfunded - - - - - - - P3025 Adero Canyon Trailhead 2,382,362 Capital Projects Fund $ 97,362 $ 460,401 $ $. - $. 440,401 Development Fees - 1,824,599 - - - - 1,824,599 P3026 Fountain Park Access Improvements 834,006 Downtown Strategy - - 375,000 - - - 375,000 Unfunded - - 459,006 - - - 459,006 P3028 Four Peaks Park - Phases H &III 5,300,000 Grants - - 500,000 500,000 - - 1,000,000 ka Unfunded - - 1,500,000 2,800,000 - - 4,300,000 P3029 Fountain Park Drainage Improvements 50,000 Capital Projects Fund - $ - $ 50,000 $ - $ - $ - $ 50,000 P3030 Plaza Fountainside Courtyard Area hnprovements 265,000 Capital Projects Fund $ - $ 125,000 $ 100,000 $ - $;, - $ - $ 225,000 Other - 20,000 20,000 - - - 40,000 P3031 Fountain Lake Water Quality Improvments - Phase H 2,622,400 Unfunded - - 2,622,400 - - - 2,622,400 P3032 Sport Field Lighting 1,733,000 Unfunded - - - 1,733,000 - - 1,733,000 P3033 Video Surveillance Cameras 50,000 Capital Projects Fund $ - $ 50,000 $ - $ - $ - $ - $ 50,000 S6003 Unpaved Alley Paving Projects 943,479 Capital Projects Fund ffb $ 380,479 $ - $ 255,000 $ 308,000 $ - $ - $ 563,000 56015 FountainHiIIsBlvdWidening- SheaBoulevardto Pinto 100,000 Capital Projects Fund $ - $ 100,000 $ - $ - $ - $ - $ 100,000 S6053 Fountain Hills Blvd Shoulder Paving 654,884 Capital Projects Fund $ 104,884 $ 295,000 $ - $ - $ - $ - $ 295,000 Grants - 255,000 - - - - 255,000 56058 Shea Blvd. Widening - Palisades Blvd to Technology Dr. 130,000 Capital Projects Fund $ - $ 40,000 $ - $ - $ - $ 40,000 Grants - - 90,000 - - - 90,000 56059 WayfndingSigns 100,000 Capital Projects Fund $ - $ 100,000 $ - $ - $ $ - $ 100,000 56060 Monument Signs 100,000 Capital Projects Fund JIM $ - $ 100,000 $ - $ - $ - $ 100,000 T5005 Traffic Signal -Palisades & Eagle Ridge/Palomino 450,000 Unfunded - - - 450,000 - - 450,000 Contingency 243,774 Capital Projects Fund $ 69,800 $ 66,864 $ 58,410 $ 5,060 $ 43,640 $ 243,774 TOTAL PROPOS ED CAPITAL PROJECTS $ 1,191,887 $ 7,049,800 $ 6,753,270 S 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 $ 25,813,067 The highlighted rows represent project funding through the Town's Capital Projects Fund. 34610 J r ■ The Height of Desert Living Capital Projects Summary PROPOSED CAPITAL PROJECTS FY17-18 THROUGH FY21-22 BY YEAR AND FUNDING SOURCE TOTALS REVFNUE SUNIMARY TOTALS - BY FUNDING SOURCE Total Prior Years' FY17-18 - Capital Projects Fund $ 1,072,949 $ 4,539,833 $ 1,186,864 $ 416,410 $ 55,060 $ 93,640 $ 6,291,807 $ 7,364,756 Grants - 255,000 590,000 500,000 - - 1,345,000 1,345,000 Downtown Strategy 24,000 100,000 375,000 - - - 475,000 499,000 Development Fees 94,938 1,984,967 - $ 422,645 821,242 3,228,854 3,323,792 Other - 170,000 20,000 - 190,000 190,000 Funding Source Totals 1,191,887 7,049,800 2,171,864 916,410 477,705 914,882 11,530,661 12,722,548 Unfunded - - 4,581,406 4,983,000 33,355 3,492,758 13,090,519 13,090,519 Total Revenue Summary $ 1,191,887 $ 7,049,800 $ 6,753,270 $ 5,899,410 $ 511,060 $ 47407,640 $ 24,621,180 $ 25,813,067 E"INMI RE S UMMARY TOTALS - BY ACT[V 1TY The Height of Desert Living M' M ■ 347 Total Prior Years' FYI 7-18 - Activity Costs FY17-18 FYI 8-19 FYI 9-20 FY20-21 FY21-22 FY21-22 Project Total Acquisition $ 250,000 $ 50,000 $ - $ $ $ 1,122,000 $ 1,172,000 $ 1,422,000 Plying - 100,000 130,000 - 230,000 230,000 Design 524,704 340,000 936,800 85,000 456,000 - 1 1,817,800 2,342,504 Construction 416,410 6,490,000 5,619,606 5,756,000 50,000 3,242,000 21,157,606 21,574,016 Other Expenses 773 69,800 66,864 58,410 5,060 43,640 243,774 244,547 Total $ 1,191,887 $ 7,049,800 $ 69753,270 $ 5,899,410 $ 511,060 $ 4,407,640 $ 24,621,180 $ 25,813,067 The Height of Desert Living M' M ■ 347 - - - - — — �� ©>s� � %� .. / 7.a:i«� . ��w��=® \�»yy � �§y. ��� /�� , �<�:� ~ � .� «� � \� � /� `� � � > : : * » m � 2/�� � �� \� � � /�) mow. \��� � 2� \�\ w��\\' :4�� � \\^ . . > y� . � /� «. ` \_� /\� � � \� } Capital Projects Information Sheets Capital Projects Information Sheets The Height of Desert Living M M ■ 1 349 Capital Projects Information Sheets D6047 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Miscellaneous Drainage Improvements D6047 This project will provide for the construction of new drainage facilities, major repairs, or the exten- sion of existing facilities at locations of future road widening projects so that excess excavated mate- rials may be put in place when available. This project will also address erosion issues as well as im- prove drainage as needed. TOWN GOALS TIMEFRAME: FY15-22 YEAR PROJECT BEGAN: FY14-15 TOTAL ESTIMATED PROJECT COST: $301,362 PROJECT JUSTIFICATION: The Town has worked successfully with municipal, private and utility construction contractors in the past to place excess excavation materials at locations where future Town road widening projects will require fill material. This work is done at no cost to the Town and will save on the costs to fill and compact these areas in the future. The locations where the excess materials can be placed are now limited without constructing or extending drainage culverts. Revegetation is also required in the are- as where fill materials are placed to help with erosion and aesthetics. FUNDING PRIORITY: High - Leverage Local Funds 350' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets D6047 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 51,362 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 301,362 Grant - Downtown Strategy - General - Developer - Development Fees - Bonds - Other Sources - Unfunded - TOTAL $ 51,362 1 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 301,362 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ - Planning - Design - Construction 51,362 50,000 50,000 50,000 50,000 50,000 301,362 Other Expenses I - TOTAL 1 $ 51,362 1 $ 50,000 1 $ 50,000 1 $ 50,000 $ 50,000 1 $ 50,000 1 $ 301,362 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ - $ - $ - Services & Supplies - Other Impact - TOTAL $ $ - $ $ - $ - $ - The Height of Desert Living E E E 351 Capital Projects Information Sheets D6055 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Civic Center Drainage Improvements D6055 Design and installation of storm drain piping along the southern and eastern limits of the Civic Center Complex that was not completed during the initial construction of the facility or has since been modi- fied and does not provide for adequate drainage. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $275,000 PROJECT JUSTIFICATION: The current storm drain manhole located at the southwest corner of the complex was never connect- ed to the storm drain east of the Community Center and has an undersized outfall pipe onto La Mon- tana Drive which causes the manhole to back up and spill into the parking lot. The proposed storm drain connection is shown on the original Civic Center plans as "future". Additionally, the storm drain system for the parking lot and Library roof drains runs into a storm drain along the eastern edge of the Library parking lot. This system had dumped into a detention basin on the vacant lot to the east but was previously filled in. The current storm drain system has no outlet and stagnant water re- mains in the piping after each rain. FUNDING PRIORITY: k.� Z a 0 VILLA g ESTATES AT TOWN CENTER Medium - Provides Maintenance of Existing Systems EL LAGO BLVD PARK PLACE EXISTING STORM DRAIN & w MANHOLE (TYPICAL) cc LU 0 of LU FLOW _ --- -------------- -------- PAUL NORDIN PKWY r ti a s COMMUNITY VILLAGE AT TOWNE CENTER CENTER ' CONDOMINIUMS NEW STORM DRAIN & MANHOLE (TYPICAL) --- R P Y ti CENTENNIAL LIBRARY/MUSEUM CIRCLE J �r- b i 01--� f i a 0 4 % COMMUNITY GARDEN w � i FLOW �.J. EL LAGO BLVD PARK PLACE EXISTING STORM DRAIN & w MANHOLE (TYPICAL) cc LU 0 of LU FLOW _ --- -------------- -------- PAUL NORDIN PKWY r ti VILLAGE AT TOWNE CENTER CONDOMINIUMS NEW STORM DRAIN & MANHOLE (TYPICAL) --- 352' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets D6055 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ 275,000 $ - $ - $ - $ 275,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ $ 275,000 $ $ - $ - $ 275,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning Design 50,000 50,000 Construction 225,000 225,000 Other Expenses TOTAL $ - $ $ 275,000 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 353 Capital Projects Information Sheets E8505 PROJECT TITLE: Downtown Lighting Improvements PROJECT NUMBER: E8505 PROJECT DESCRIPTION/ SCOPE: The project will provide for lighting improvements along Avenue of the Fountains from Saguaro Boulevard to La Montana Drive. The design phase will include potential lighting options and cost esti- mates. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $124,000 PROJECT JUSTIFICATION: This project is at the request of Town Council from the March 8, 2016, Special Session. FUNDING PRIORITY: Low - Deferrable 354' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets E8505 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ - $ - $ $ $ - $ Grant - Downtown Strategy 24,000 100,000 124,000 General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ 24,000 $ 100,000 $ - $ $ $ - $ 124,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ $ $ - $ Planning - Design 24,000 25,000 49,000 Construction 75,000 75,000 Other Expenses I - TOTAL 1 $ 24,000 1 $ 100,000 1 $ - $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ Services & Supplies - Other Impact 10,000 10,000 10,000 10,000 40,000 TOTAL $ $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 40,000 The Height of Desert Living E E E 355 Capital Projects Information Sheets F4005 PROJECT TITLE: Fire Station #2 Relocation PROJECT NUMBER: F4005 PROJECT DESCRIPTION/ SCOPE: Construction of a new 9,600 square foot Fire Station #2 to replace the existing Fire Station #2 on Saguaro Boulevard., south of Shea Boulevard. The new station location is on Fountain Hills Boule- vard, north of Shea Boulevard and will provide decreased response times within the service area. TOWN GOALS TIMEFRAME: FY09-18 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $3,833,800 PROJECT JUSTIFICATION: The Fire Department has previously completed a study to improve response times for all areas within the Town, in particular Eagle Mountain, Crestview, CopperWynd, Adero Canyon, Fire Rock, and the Westridge developments. The criteria used included response times (5 minutes 90% of the time), secondary emergency unit coverage, balanced call volumes, Town owned property, cost and sites requiring little or no Planning & Zoning or Council action. The new Fire Station location will afford superior overlapping coverage for both of the Town's Fire Stations, which will equitably distribute and balance call volume, thus allowing better call support for multiple calls. Relocating Fire Station #2 will allow for faster response times to the western limits of Fountain Hills. FUNDING PRIORITY: Medium - Results in Increased Efficiency 356' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4005 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 188,862 $3,239,632 $ - $ - $ - $ - $3,428,494 Grant Design 283,800 100,000 - Downtown Strategy - 3,450,000 3,450,000 - General - TOTAL 1 $ 283,800 1 $3,550,000 1 $ Developer - Development Fees 94,938 160,368 255,306 Bonds - OtherSources 150,000 150,000 Unfunded - TOTAL $ 283,800 $3,550,000 $ - $ $ $ - $3,833,800 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ $ - $ - $ - Planning - Design 283,800 100,000 383,800 Construction - 3,450,000 3,450,000 Other Expenses I - TOTAL 1 $ 283,800 1 $3,550,000 1 $ $ $ $ - $3,833,800 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ - $ - $ - Services & Supplies - Other Impact - TOTAL $ $ - $ $ - $ - $ - The Height of Desert Living E E E 357 Capital Projects Information Sheets F4013 PROJECT TITLE: Fire Station #3 PROJECT NUMBER: F4013 PROJECT DESCRIPTION/ SCOPE: Design and construction of Fire Station No. 3 in the northwest portion of the Town. Due to site con- straints, the fire station is anticipated to be approximately 3,000 square feet with two apparatus bays. Construction completion by FY22-23 is based on the 2014 Land Use Assumptions and Infra- structure Improvements Plan. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $2,745,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet service levels and response times due to growth in the community. FUNDING PRIORITY: High - Protects Health & Safety of the Town SUNRIDGE CANYON PARCEL K \ OWNER: SUNRIDGE CANYON L.L.C.;- // O / FIRE STATION NO. 3 F4013 L i "\ FUTURE PARK y OWNER: \ SUNRIDGIDLE CANYON -� COMMUNITY COMMASSOCIATIONT or { .l 1 / SUNRIDGE CANy N r i s�.YAW WE T 358 1 E I E I E The Height of Desert Living Capital Projects Information Sheets F4013 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ - $ $ $ - $ - $ Grant 2,402,000 2,402,000 Other Expenses - Downtown Strategy $ - $ - $ $ $ 343,000 1 $2,402,000 $2,745,000 $1,693,650 General Developer Development Fees 309,645 31,242 340,887 Bonds - Other Sources - Unfunded 33,355 2,370,758 2,404,113 TOTAL $ - $ - $ $ - $ 343,000 $2,402,000 $2,745,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ $ $ - $ - $ Planning $1,322,750 Design 343,000 343,000 Construction 2,402,000 2,402,000 Other Expenses - TOTAL $ - $ - $ $ $ 343,000 1 $2,402,000 $2,745,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ $ $ - $1,322,750 $1,322,750 Services & Supplies 370,900 370,900 Other Impact - TOTAL $ - $ $ $ - $1,693,650 $1,693,650 The Height of Desert Living E E E 359 Capital Projects Information Sheets F4014 PROJECT TITLE: Fire Station #3 Equipment PROJECT NUMBER: F4014 PROJECT DESCRIPTION/ SCOPE: Purchase of pumper truck, brush truck, vehicle radios, portable radios, SCBA equipment, thermal imaging camera, heart monitor/defibrillator and extrication equipment for Fire Station #3. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY21-22 TOTAL ESTIMATED PROJECT COST: $1,122,000 PROJECT JUSTIFICATION: Fire Station #3 will allow the Fire Department to meet services levels and response times due to growth in the community. FUNDING PRIORITY: High - Protects Health & Safety of the Town 360' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4014 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ - $ - $ - $ - $ Grant 6,928 6,928 Downtown Strategy 83,000 83,000 General $ $ - $ $ $ 89,928 $ 89,928 Developer Development Fees Bonds Other Sources Unfunded 1,122,000 1,122,000 TOTAL $ - $ $ - $ $ - $1,122,000 $1,122,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $1,122,000 $1,122,000 Planning Design Construction Other Expenses TOTAL $ - $ $ - $ $ $1,122,000 $1,122,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ - Services & Supplies 6,928 6,928 Other Impact 83,000 83,000 TOTAL $ $ - $ $ $ 89,928 $ 89,928 The Height of Desert Living E E E 361 Capital Projects Information Sheets F4029 PROJECT TITLE: Civic Center Improvements PROJECT NUMBER: F4029 PROJECT DESCRIPTION/ SCOPE: Removal and replacement of approximately 12,500 square feet of concrete between the Library and Community Center, removal of turf areas and replacement with xeriscape, tree replacement and mis- cellaneous improvements as needed. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $150,000 PROJECT JUSTIFICATION: The Library and Community Center were opened in 2001 and since that time the concrete plaza has seen displacement causing tripping hazards. These trip hazards have been ground down to accepta- ble limits but the concrete continues to shift. The irrigation for the small turf areas surrounding the concrete plazas also run onto the concrete. Maintenance of these areas is a challenge and it is rec- ommended to replace the turf areas with concrete curbing, decomposed granite and desert friendly plants. FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems 362' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4029 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ 150,000 $ - $ - $ - $ 150,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ $ 150,000 $ $ - $ - $ 150,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning Design - Construction 150,000 150,000 Other Expenses TOTAL $ - $ $ 150,000 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 363 Capital Projects Information Sheets F4030 PROJECT TITLE: Chiller Installation PROJECT NUMBER: F4030 PROJECT DESCRIPTION/ SCOPE: Purchase and installation of a new chiller, controllers and plumbing modifications for the Civic Center complex. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY16-17 TOTAL ESTIMATED PROJECT COST: $300,000 PROJECT JUSTIFICATION: When the Civic Center complex was constructed, the Physical Plant was designed for two cooling towers and three chillers to supply chilled water for the HVAC system. During the original construc- tion, two chillers were sufficient to run the Community Center and Library/Museum. In 2005, the Town Hall building was constructed but the third chiller was not added. Two chillers are needed to run simultaneously to supply chilled water during the summer months. Without the third chiller, there is no operational redundancy and the current chillers each have in excess of 48,000 hours of run time. FUNDING PRIORITY: Medium—Provides Maintenance of Existing Systems 364' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4030 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 250,000 $ 50,000 $ $ $ $ $ 300,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ 250,000 $ 50,000 $ $ $ $ $ 300,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ 250,000 $ 50,000 $ $ $ $ $ 300,000 Planning - Design Construction Other Expenses TOTAL $ 250,000 1 $ 50,000 1 $ $ $ $ $ 300,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ - Services & Supplies 6,000 6,000 6,000 6,000 6,000 30,000 Other Impact TOTAL $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 30,000 The Height of Desert Living E E E 365 Capital Projects Information Sheets F4031 PROJECT TITLE: Town Hall Improvements PROJECT NUMBER: F4031 PROJECT DESCRIPTION/ SCOPE: Renovation of existing shell storage space located on the first floor of Town Hall to include a confer- ence room and two offices for Economic Development and Tourism staff. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Project will provided dedicated meeting space for Economic Development and Tourism staff. The con- ference room may also be utilized by Town Council for executive sessions. Additional storage modifi- cations within Town Hall will also be required. FUNDING PRIORITY: Low - Provides an Expanded Level of Service 366' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets F4031 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ 100,000 $ - $ - $ - $ 100,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ $ 100,000 $ $ - $ - $ 100,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning Design 20,000 20,000 Construction 80,000 80,000 Other Expenses TOTAL $ - $ $ 100,000 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 367 Capital Projects Information Sheets P3023 PROJECT TITLE: Pocket Park West PROJECT NUMBER: P3023 PROJECT DESCRIPTION/ SCOPE: Development of a proposed pocket park to serve the western portion of the community near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. The project is adjacent to Fire Station #3 and both projects should be done concurrently. TOWN GOALS TIMEFRAME: FY21-22 YEAR PROJECT BEGAN: FY20-21 TOTAL ESTIMATED PROJECT COST: $903,000 PROJECT JUSTIFICATION: The Town's current General Plan recommends that the community add two neighborhood parks (10- 15 acres), or pocket parks (less than 5 acres), to parts of the community that are currently not being served because facilities are lacking and the distance to an existing community or neighborhood park is excessive. The General Plan indicates that one new neighborhood park should be located on exist- ing Town owned property near the northeast corner of Sunridge Canyon Drive and Desert Canyon Drive. FUNDING PRIORITY: s it $`\ NRFDGE C51N1 .IARCEL LA Medium - Maintains Existing Level of Service POCKET PARK - WEST P3023 X OWNER: SUNRIDGE CANYON L.L.C. 19 I � OWNER: SUNRIDGE CANYON COMMUNITY ASSOCIATION SUNRIDGE CANYON PARCEL K ot r, s it $`\ NRFDGE C51N1 .IARCEL LA Medium - Maintains Existing Level of Service POCKET PARK - WEST P3023 X OWNER: SUNRIDGE CANYON L.L.C. 19 I � OWNER: SUNRIDGE CANYON COMMUNITY ASSOCIATION 368' ■ , ■ ' ■ The Height of Desert Living ot 5`jM•... NSUNREO` ON /-; i YA1 368' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3023 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ - $ - $ - $ - $ Grant Downtown Strategy General Developer Development Fees 113,000 790,000 903,000 Bonds - Other Sources Unfunded - - - TOTAL $ - $ $ - $ $ 113,000 $ 790,000 $ 903,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning Design 113,000 113,000 Construction 790,000 790,000 Other Expenses TOTAL $ - $ $ - $ $ 113,000 1 $ 790,000 $ 903,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ - $ - $ Services & Supplies Other Impact 5,000 5,000 10,000 TOTAL $ $ - $ $ 5,000 $ 5,000 $ 10,000 The Height of Desert Living E E E 369 Capital Projects Information Sheets P3025 PROJECT TITLE: Adero Canyon Trailhead PROJECT NUMBER: P3025 PROJECT DESCRIPTION/ SCOPE: This access and trailhead will be the main entrance into the Town's McDowell Mountain Preserve and would provide the public with a large parking area, trail access and information, restrooms, a shade ramada, and drinking water. Parking for up to two buses will be provided on the site for the potential use of the local school district to conduct on-site environmental classes. The site would be designed to meet ADA requirements. TOWN GOALS TIMEFRAME: FY16-18 YEAR PROJECT BEGAN: FY15-16 TOTAL ESTIMATED PROJECT COST: $2,382,362 PROJECT JUSTIFICATION: This entrance would be the sole means by which people would be able to access the McDowell Moun- tain Preserve from the south without walking through existing MCO private property. MCO's schedule for development of the planned access road for Adero Canyon also serves as the means by which access to the trailhead site would be gained for the construction of the trailhead. The site has been planned for a number of years with a master plan. The trailhead site, once completed, will be ADA compliant and provide access to the complete Pre- serve and its trail system which has already been constructed. FUNDING PRIORITY: Low - Provides an Expanded Level of Service 370' ■ ' ■ ' ■ The Height of Desert Living r, Capital Projects Information Sheets P3025 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 97,362 $ 460,401 $ - $ - $ - $ - $ 557,763 Grant - Downtown Strategy 97,362 130,000 227,362 General 2,155,000 2,155,000 Developer Development Fees 1,824,599 1,824,599 Bonds Other Sources Unfunded TOTAL $ 97,362 $2,285,000 $ - $ $ - $ - $2,382,362 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ Planning Design 97,362 130,000 227,362 Construction 2,155,000 2,155,000 Other Expenses TOTAL 1 $ 97,362 1 $2,285,000 1 $ - $ $ $ - $2,382,362 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ - Services & Supplies 5,000 12,000 12,000 12,000 12,000 53,000 Other Impact - TOTAL $ 5,000 $ 12,000 $ 12,000 $ 12,000 $ 12,000 $ 53,000 The Height of Desert Living E E E 371 Capital Projects Information Sheets P3026 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Fountain Park Access Improvements P3026 Design and construction of a connection from the sidewalk along the east side of Saguaro Boulevard at the Avenue of the Fountains alignment to connect to the existing pathway around Fountain Lake. The improvements will be designed to be ADA compliant and may contain an observation area, steps, ramps, retaining walls, handrails lighting, etc. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $834,006 PROJECT JUSTIFICATION: It has been observed that numerous pedestrians crossing Saguaro Boulevard at Avenue of the Foun- tains walk directly down the sloped drainage area into Fountain Park instead of utilizing the existing access points. Due to the existing change in grades from Saguaro Boulevard into Fountain Park, ac- cess is challenging down the existing steep slope. It is likely that some combination of steps, ramps and sidewalks will be required to provide a new access point into Fountain Park. FUNDING PRIORITY: Low - Provides an Expanded Level of Service 1=11 C� FOU NTA I N PARK PEDESTRIAN ACCESS & LAKE OVERLOOK Design Concepts -'o_ Y 372' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3026 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ - $ - $ - $ - $ - Grant - - Downtown Strategy 375,000 375,000 General 750,606 - Developer Development Fees $ - $ $ 834,006 i $ $ $ Bonds Other Sources - Unfunded 459,006 459,006 TOTAL $ - $ $ 834,006 $ $ - $ - $ 834,006 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning - TOTAL Design 83,400 83,400 Construction 750,606 750,606 Other Expenses TOTAL $ - $ $ 834,006 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ - Services & Supplies 500 500 500 500 2,000 Other Impact - TOTAL $ $ 500 $ 500 $ 500 $ 500 $ 2,000 The Height of Desert Living E E E 373 Capital Projects Information Sheets P3028 PROJECT TITLE: Four Peaks Park—Phases II & III PROJECT NUMBER: P3028 PROJECT DESCRIPTION/ SCOPE: This project represents improvements to Four Peaks Park based on a revised park Master Plan. Work would include new athletic field lighting, new picnic ramadas and pickelball courts. TOWN GOALS TIMEFRAME: FY18-20 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $5,300,000 PROJECT JUSTIFICATION: This is the Town's original park dating back decades. A new Master Plan for the neighborhood park was developed with public input from the neighborhood. FUNDING PRIORITY: Low - Deferrable 374' ■ ' ■ ' ■ The Height of Desert Living 'KEY NOTES' Q ; ENIlxN6lNME OAAlFd,DiFMMN xX650CC[x xND,O PFMNH ©;fxMID o : FYIEIIN6 EEODF,D EFMAx, _ o ;lYttDNG SINfWFLL l0 NFMYN n ©; FIINIIND PMN ENIPY 6NFNADFlO NEMW N I� Q ; UElURFACF FXwRf6 P.MIIND lO, Q ; MXWAR F%If,IXG NFi,RDOM WILMND Q ; EFMOUArt EXISINK CFll10WEx fNC101UFF lid Q ; XFW IWMIFD PASNf,WI COWx6 W/ fNAOE 6MUC,UgF! NEW MMD M- FIELD 4D;HEW16'f,F'xMDE RAFNDA WIIAME MDfN ®:NEW IMC GNOUP NAMAW AE£A DFxf y( •, \.!. "`NNN• ;NEW PAMING LOIWI DONR ; ;NEW lxSMlEOIEMND CWxlf WI6MMF S,NUCDWFS �;xeN PcxFE eMF cauvn 0 ; NEW A- WNN PEDff,fMN PAIN WI NGNrs ;NEW PLLYDIIWND EWIFMFM W/ fXFDF ;NEW MMMNNANCE YMDII.f00lif /; . ;NEW PMN FH1M ixiNA6E Nfl'FSMINWFII r BOYS AND GIRLS r CLUB 374' ■ ' ■ ' ■ The Height of Desert Living � O �p4 _ n I� NOW 0`7� lid 0 0 °O O �w� O' 374' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3028 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ - $ - $ - $ - $ $ - Grant 500,000 500,000 1,000,000 Downtown Strategy 1,500,000 3,300,000 4,800,000 Other Expenses General TOTAL $ - $ - $2,000,000 1 $3,300,000 1 $ - Developer Development Fees Bonds Other Sources - Unfunded 1,500,000 2,800,000 4,300,000 TOTAL $ - $ - $2,000,000 $3,300,000 $ $ - $5,300,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ $ Planning - Design 500,000 500,000 Construction 1,500,000 3,300,000 4,800,000 Other Expenses TOTAL $ - $ - $2,000,000 1 $3,300,000 1 $ - $ $5,300,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ - $ - $ - $ - $ Services & Supplies Other Impact 2,000 5,000 5,000 5,000 17,000 TOTAL $ - $ 2,000 $ 5,000 $ 5,000 $ 5,000 $ 17,000 The Height of Desert Living E E E 375 Capital Projects Information Sheets P3029 PROJECT TITLE: Fountain Park Drainage Improvements (EI Lago and Panorama) PROJECT NUMBER: P3029 PROJECT DESCRIPTION/ SCOPE: Remove existing turf and sprinklers and add back granite, landscaping and drip irrigation to eliminate runoff problem. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: Currently, excessive effluent water from turf irrigation is running into the street catch basins and ad- jacent wash. This effluent water is required to remain on site per the existing effluent water reuse permit. FUNDING PRIORITY: High—Federal, State or Local Mandate �.:L�x�; .It 376' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3029 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ 50,000 $ - $ - $ - $ 50,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ $ 50,000 $ $ - $ - $ 50,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ Planning Design - Construction 50,000 50,000 Other Expenses TOTAL $ - $ $ 50,000 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 377 Capital Projects Information Sheets P3030 PROJECT TITLE: Plaza Fountainside Courtyard Area Improvements PROJECT NUMBER: P3030 PROJECT DESCRIPTION/ SCOPE: Remove existing turf and replace with pavilion area suitable for events needing a hardened surface. TOWN GOALS TIMEFRAME: FY17-19 1'/ 4a1 .1111111 a *.1031X44 a.1 tefll► aaWAV TOTAL ESTIMATED PROJECT COST: $265,000 PROJECT JUSTIFICATION: Currently, the area has not had descent turf despite repeated efforts. Space is needed, with hard- ened surface, for events. FUNDING PRIORITY: Low—Provides an Expanded Level of Service 378' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3030 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ 125,000 $ 100,000 $ - $ - $ - $ 225,000 Grant - Downtown Strategy 25,000 10,000 35,000 General 120,000 110,000 230,000 Developer Development Fees $ - $ 145,000 1 $ 120,000 1 $ $ $ Bonds - Other Sources 20,000 20,000 40,000 Unfunded - TOTAL $ - $ 145,000 $ 120,000 $ $ - $ - $ 265,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ Planning Design 25,000 10,000 35,000 Construction 120,000 110,000 230,000 Other Expenses TOTAL $ - $ 145,000 1 $ 120,000 1 $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ - Services & Supplies 1,000 1,000 1,000 3,000 Other Impact - TOTAL $ $ - $ 1,000 $ 1,000 $ 1,000 $ 3,000 The Height of Desert Living E E E 379 Capital Projects Information Sheets P3031 PROJECT TITLE: Fountain Lake Water Quality Improvements — Phase II PROJECT NUMBER: P3031 PROJECT DESCRIPTION/ SCOPE: Continuation of the project which began in FY17-18 with aeration improvements. In FY18-19, project will include storage tanks to accept effluent water directly from the Sanitary District and new controls for the operation of the fountain. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $2,622,400 PROJECT JUSTIFICATION: Project continued to include future improvements to the lake's water quality. FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems 380' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3031 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ - $ - $ - $ - $ $ Grant - Downtown Strategy 238,400 238,400 General 2,384,000 2,384,000 Developer Development Fees $ - $ - $2,622,400 i $ - $ - $ $2,622,400 Bonds Other Sources - Unfunded 2,622,400 2,622,400 TOTAL $ - $ - $2,622,400 $ - $ $ - $2,622,400 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ $ Planning - Design 238,400 238,400 Construction 2,384,000 2,384,000 Other Expenses TOTAL $ - $ - $2,622,400 i $ - $ - $ $2,622,400 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ - $ - $ - $ $ Services & Supplies Other Impact TOTAL $ - $ - $ - $ - $ - $ The Height of Desert Living E E E 381 Capital Projects Information Sheets P3032 PROJECT TITLE: Sport Field Lighting PROJECT NUMBER: P3032 PROJECT DESCRIPTION/ SCOPE: Replacement of existing 1,500 watt metal halide sports field lighting assemblies at Golden Eagle Park and Four Peaks Park with LED field lighting assemblies. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $1,733,000 PROJECT JUSTIFICATION: Four Peaks Parks currently has 17 field lighting poles and metal halide lighting fixtures that were in- stalled in the 1990s. Golden Eagle Park has 20 field lighting poles and metal halide lighting fixtures installed in the 1990s. This project will leave the existing field lighting poles in place and will replace the outdated lighting fixtures with LED fixtures offering better performance while reducing mainte- nance and electrical costs. FUNDING PRIORITY: Medium - Provides Maintenance of Existing Systems 382' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3032 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ - $ - $ $ - $ Grant Downtown Strategy - General 1,733,000 1,733,000 Developer Development Fees $ - $ $ - $1,733,000 i $ $ - $1,733,000 Bonds Other Sources - Unfunded 1,733,000 1,733,000 TOTAL $ - $ $ - $1,733,000 $ $ - $1,733,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ $ - $ Planning Design - Construction 1,733,000 1,733,000 Other Expenses TOTAL $ - $ $ - $1,733,000 i $ $ - $1,733,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 383 Capital Projects Information Sheets P3033 PROJECT TITLE: Video Surveillance Cameras PROJECT NUMBER: P3033 PROJECT DESCRIPTION/ SCOPE: Purchase and installation of video surveillance cameras at various Town parks and facilities. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $50,000 PROJECT JUSTIFICATION: The Town has seen an increase in vandalism at Town parks and facilities. Additional surveillance cameras may deter vandalism or provide video evidence should vandalism occur. FUNDING PRIORITY: High - Protects Health & Safety of the Town 384' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets P3033 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ 50,000 $ - $ - $ - $ - $ 50,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ 50,000 $ - $ $ - $ - $ 50,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ Planning Design - Construction 50,000 50,000 Other Expenses TOTAL $ - $ 50,000 i $ - $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ - Services & Supplies 5,000 5,000 5,000 5,000 20,000 Other Impact - TOTAL $ $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000 The Height of Desert Living E E E 385 Capital Projects Information Sheets S6003 PROJECT TITLE: Unpaved Alley Paving Projects PROJECT NUMBER: S6003 PROJECT DESCRIPTION/ SCOPE: This project involves paving a number of unpaved alleys throughout the Town. The paving project is divided into five phases as follows: Phase I: 1,400 LF from Panorama to Colony - Completed Phase II: 870 LF from Tower to Panorama - Completed Phase III: 890 LF from Panorama to Enterprise - Completed Phase IV: 1,150 LF adjacent to Colony Wash and 770 linear feet from Fountain Hills Boulevard to Glenbrook Phase V: 770 feet from Fountain Hills Boulevard to Glenbrook and 425 feet from Rand Drive to Sioux Drive TOWN GOALS TIMEFRAME: FY09-20 YEAR PROJECT BEGAN: FY08-09 TOTAL ESTIMATED PROJECT COST: $943,479 PROJECT JUSTIFICATION: Maricopa County has mandated that all municipalities stabilize unpaved alleys to mitigate air pollu- tion. The Town of Fountain Hills has entered into an IGA with Maricopa County requiring the unpaved alleys to be stabilized. FUNDING PRIORITY: High - Federal, State or Local Mandate S6003 AV PHASE YEAR CONST. COLONY WASH F B V KIWANIS DR I` , g I COMPLETED o II COMPLETED f III COMPLETED 0 IV FY2017-18 m V FY2018-19 O o� COLO Y R = V PVVEt z `° IIIGLENBROOKBLVD ,ysH 444 N4ey TFRP�2 f DR Q �OGq O I 4Q pq`C .~� IOUX OR o SAGUARO B(Vp �� II DESERT O I VISTA `r9 PARK �G o o� 980 386' ■ 1 ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6003 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 380,479 $ $ 255,000 $ 308,000 $ $ - $ 943,479 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ 380,479 $ $ 255,000 $ 308,000 $ $ - $ 943,479 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ $ - $ Planning Design 14,658 25,000 45,000 84,658 Construction 365,048 230,000 263,000 858,048 Other Expenses 773 773 TOTAL $ 380,479 $ $ 255,000 1 $ 308,000 1 $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ Services & Supplies - Other Impact 2,000 2,000 2,000 2,000 8,000 TOTAL $ $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 8,000 The Height of Desert Living E E E 387 Capital Projects Information Sheets S6015 PROJECT TITLE: Fountain Hills Boulevard Widening - Shea Boulevard to Segundo Drive PROJECT NUMBER: 56015 PROJECT DESCRIPTION/ SCOPE: Design Concept Report for the widening of Fountain Hills Boulevard to four lanes from Shea Boule- vard to Segundo Drive. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 :2Z6}1X4i0III361000LVA6col 05 Fountain Hills Boulevard from Segundo Drive to just north of Shea Boulevard is currently one lane in each direction. The Town's General Plan identifies Fountain Hills Boulevard as a minor arterial road- way which includes four travel lanes, center turn lane/median, bike lane curb & gutter, etc. The De- sign Concept Report will provide a preliminary roadway layout, identify key issues, drainage improve- ments, etc. for the safe and efficient movement of vehicles. This information will be used for a future bond issue to fund the design and construction of the widening. FUNDING PRIORITY: Medium - Results in Increased Efficiency 388' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6015 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ 100,000 $ - $ - $ $ - $ 100,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ 100,000 $ - $ $ $ - $ 100,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ - Planning 100,000 - 100,000 Design - Construction Other Expenses TOTAL $ - $ 100,000 i $ - i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 389 Capital Projects Information Sheets S6053 PROJECT TITLE: PROJECT NUMBER: PROJECT DESCRIPTION/ SCOPE: Fountain Hills Boulevard Shoulder Paving S6053 This project will pave the dirt shoulders along Fountain Hills Boulevard from Segundo Drive to Pinto Drive providing dust mitigation and erosion control. TOWN GOALS TIMEFRAME: FY12-18 YEAR PROJECT BEGAN: FY11-12 TOTAL ESTIMATED PROJECT COST: $654,884 PROJECT JUSTIFICATION: The Town applied for and was awarded a Congestion Mitigation Air Quality (CMAQ) grant through the Maricopa Association of Governments for the paving of the dirt shoulders on Fountain Hills Boulevard. This project will provide dust mitigation, erosion control, run -off -the -road hazard mitigation, potential future use by bicycles, and will reduce maintenance costs. The project design is funded by the Town, with construction funded 94.3% through grant funds with a 5.7% local match requirement. FUNDING PRIORITY: High - Leverage Local Funds FOUNTAIN HILLS BLVD PAVED SHOULDERS - AERIAL PHOTO MAP DATE: 08-31-201D 0 SOd 1000' �i PROPOSED PAVED SHOULDERS AERIAL PHOTO: 2008`J SG1LE OF FEET 390' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6053 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ 104,884 $ 295,000 $ - $ - $ - $ - $ 399,884 Grant 255,000 255,000 Downtown Strategy 104,884 50,000 - General 500,000 500,000 Developer I - Development Fees 1 $ 104,884 1 $ 550,000 1 $ - $ $ $ Bonds Other Sources Unfunded - TOTAL $ 104,884 $ 550,000 $ - $ $ - $ - $ 654,884 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ Planning Design 104,884 50,000 154,884 Construction 500,000 500,000 Other Expenses I - TOTAL 1 $ 104,884 1 $ 550,000 1 $ - $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ - $ - $ - $ - Services & Supplies 1,000 1,000 1,000 1,000 4,000 Other Impact - TOTAL $ $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 4,000 The Height of Desert Living E E E 391 Capital Projects Information Sheets S6058 PROJECT TITLE: Shea Boulevard Widening - Palisades Boulevard to Technology Drive PROJECT NUMBER: 56058 PROJECT DESCRIPTION/ SCOPE: Design Concept Report for the design and widening of Shea Boulevard to six lanes from Palisades Boulevard to Technology Drive. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $130,000 PROJECT JUSTIFICATION: Shea Boulevard is a road of regional significance and has an average daily traffic volume of 26,000 vehicles at Palisades Boulevard. This project is a MAG Proposition 400 project which will provide for 70% of the project funding with a 30% match from the Town. The Design Concept Report will pro- vide for an updated scope of work and cost estimate. FUNDING PRIORITY: High - Leverage Local Funds 0 ,4 jj r: Zef j• ,~ J •..`�f. ✓�`./ 1,. (moi J 392 1 ■ 1 ■ 1 ■ The Height of Desert Living Capital Projects Information Sheets S6058 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ 40,000 $ - $ - $ - $ 40,000 Grant 90,000 90,000 Downtown Strategy - General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ $ 130,000 $ $ - $ - $ 130,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ - $ - $ - Planning 130,000 130,000 Design - Construction Other Expenses TOTAL $ - $ $ 130,000 i $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 393 Capital Projects Information Sheets S6059 PROJECT TITLE: Wayfinding Signs PROJECT NUMBER: 56059 PROJECT DESCRIPTION/ SCOPE: Provide wayfinding signs at strategic locations throughout the Town to help direct visitors to public amenities, parks, lodging and business areas. TOWN GOALS TIMEFRAME: FY17-18 YEAR PROJECT BEGAN: FY17-18 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: Project will replace outdated wayfinding signage installed in 2000. FUNDING PRIORITY: Low - Deferrable 394' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets S6059 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ 100,000 $ - $ - $ $ - $ 100,000 Grant - Downtown Strategy General Developer Development Fees Bonds Other Sources Unfunded - TOTAL $ - $ 100,000 $ - $ $ $ - $ 100,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ - $ Planning Design 10,000 10,000 Construction 90,000 90,000 Other Expenses TOTAL $ - $ 100,000 i $ - $ $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ $ - $ Services & Supplies Other Impact TOTAL $ $ - $ $ $ - $ The Height of Desert Living E E E 395 Capital Projects Information Sheets S6060 PROJECT TITLE: Monument Signs PROJECT NUMBER: S6060 PROJECT DESCRIPTION/ SCOPE: Replacement of two outdated Town monument signs on Shea Boulevard with new monument signs. TOWN GOALS TIMEFRAME: FY18-19 YEAR PROJECT BEGAN: FY18-19 TOTAL ESTIMATED PROJECT COST: $100,000 PROJECT JUSTIFICATION: The current monument signs at the Town limits on Shea Boulevard are outdated. Updated signage will conform to the Town's branding efforts. FUNDING PRIORITY: Low - Deferrable 396 1 N I N I N The Height of Desert Living Capital Projects Information Sheets S6060 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ - $ 100,000 $ - $ - $ $ 100,000 Grant - Downtown Strategy 10,000 10,000 General 90,000 90,000 Developer Development Fees $ - $ - $ 100,000 i $ - $ - $ $ 100,000 Bonds Other Sources Unfunded - TOTAL $ - $ - $ 100,000 $ - $ $ - $ 100,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ - $ - $ - $ - $ $ Planning - Design 10,000 10,000 Construction 90,000 90,000 Other Expenses TOTAL $ - $ - $ 100,000 i $ - $ - $ $ 100,000 OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ - $ - $ - $ - $ $ Services & Supplies Other Impact TOTAL $ - $ - $ - $ - $ - $ The Height of Desert Living E E E 397 Capital Projects Information Sheets T5005 PROJECT TITLE: Palisades Boulevard and Eagle Ridge/Palomino Drive Traffic Signal PROJECT NUMBER: T5005 PROJECT DESCRIPTION/ SCOPE: Provide for design and construction of a traffic signal at the intersection of Palisades Boulevard and Eagle Ridge Drive/Palomino Drive. TOWN GOALS TIMEFRAME: FY19-20 YEAR PROJECT BEGAN: FY19-20 TOTAL ESTIMATED PROJECT COST: $450,000 PROJECT JUSTIFICATION: With the Adero Canyon development and anticipated expansion of the CopperWynd Resort on Eagle Ridge Drive, traffic signal warrants at the intersection of Palisades Boulevard and Eagle Ridge Drive/ Palomino Drive are anticipated to be met based on the CopperWynd Resort traffic study. Once traffic signal warrants are met, the design and construction of a traffic signal at the intersection will provide for a more efficient flow of traffic. FUNDING PRIORITY: Medium - Results in Increased Efficiency 398' ■ , ■ ' ■ The Height of Desert Living Capital Projects Information Sheets T5005 FUNDING SOURCES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Capital Projects $ - $ $ - $ - $ $ - $ - Grant - Downtown Strategy 40,000 - General 410,000 - Developer Development Fees $ - $ $ - $ 450,000 i $ $ Bonds Other Sources - Unfunded 450,000 450,000 TOTAL $ - $ $ $ 450,000 $ $ - $ 450,000 PROJECT EXPENSES ACTIVITY Prior Years FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Acquisition $ - $ $ - $ - $ $ - $ Planning Design 40,000 40,000 Construction 410,000 410,000 Other Expenses TOTAL $ - $ $ - $ 450,000 i $ $ OPERATING IMPACT ACTIVITY FY17-18 FY18-19 FY19-20 FY20-21 FY21-22 TOTAL Salaries & Benefits $ $ - $ $ - $ - $ - Services & Supplies 5,000 5,000 10,000 Other Impact - TOTAL $ $ - $ $ 5,000 $ 5,000 $ 10,000 The Height of Desert Living E E E 399 Capital Projects Summary 400' ■ ' ■ ' ■ The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Administration Facilities Replacement Fund The Height of Desert Living M M ■ 1 401 Capital Projects Funds Administration Facilities Replacement Fund Facilities Replacement Fund Service Delivery Plan The Facilities Replacement Fund has been established to cover replacement costs for large scale items that cannot be absorbed in annual operating budgets. These items include, but are not limited to, roofing, interior and exterior building paint- ing, carpet replacement, Physical Plant mechanical equipment, Fire Department equipment and Parks and Recreation structures. Variance Explanations: Administration: The increase is a result of FY16-17 replacements that were de- layed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Program Where does the money go? Total Proposed Budget = $906,850 402' ■ , ■ ' ■ The Height of Desert Living Expenditures by Program Program Name FY14-15 Actual FY15-16 FY16-17 Actual Revised Bud et FY17-18 Proposed Budget Administration 41,010 76,198 431,000 906,850 Total 41,010 76,198 431,000 906,850 Variance Explanations: Administration: The increase is a result of FY16-17 replacements that were de- layed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Program Where does the money go? Total Proposed Budget = $906,850 402' ■ , ■ ' ■ The Height of Desert Living Capital Projects Funds Administration Facilities Replacement Fund Variance Explanations: Maintenance & Repair/Equipment/Improvements/Contingency: The changes are the result of FY16-17 replacements that were delayed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Category Where does the money go? Total Proposed Budget = $906,850 The Height of Desert Living ® N N 403 Expenditures by Category Category FY14-15 Actual FY15-16 Actual FY16-17 Revised Bud et FY17-18 Proposed Budget Maintenance & Re air - - 100,000 463,349 Contractual Services - 28,500 - - Equipment/Improvements 41 010 47,698 - 443,501 Contin enc - - 1 331,000 1 - Total 41,010 76,198 431,000 906,850 Variance Explanations: Maintenance & Repair/Equipment/Improvements/Contingency: The changes are the result of FY16-17 replacements that were delayed and included in FY17-18 based on the Capital Reserve Study. Use of Funds - Facilities Replacement - By Category Where does the money go? Total Proposed Budget = $906,850 The Height of Desert Living ® N N 403 Capital Projects Funds Administration Facilities Replacement Fund Description Facilities Replacement Fund Building Maint/Repair HVAC Repair Professional Fees Furniture/Appliances Equipment Building Improvements Exp Park Improvements Exp Contingency Sub total Expenditures Transfers Out Total Facilities Replacement Fund FY17-18 Proposed Budget Summary of Expenditures Facilities Replacement Fund FY14-15 FY15-16 Actual Actual FY16-17 FY17-18 Revised Budget Proposed Budget $ - $ - $ 100,000 $ 432,549 - - 30,800 28,500 - - 41,010 - - - - - - 55,208 47,698 - - - - 388,293 - - 331,000 - 41,010 76,198 431,000 906,850 $ 41,010 $ 76,198 $ 431,000 $ 906,850 404' ■ ' ■ ' ■ The Height of Desert Living Vehicle Replacement Program Vehicle Replacement Program The Height of Desert Living M M ■ 1 405 Vehicle Replacement Program Policy & Procedure Vehicle Replacement Program (VRP) Policy and Procedures Objective To provide a policy and procedures for the development and implementation of the Town of Fountain Hills' multi-year Vehicle Replacement Program (VRP). Scope This policy applies to all vehicles owned by the Town of Fountain Hills that meet the definition detailed in the Definitions section. Policy The purpose of the Vehicle Replacement Program is to provide an authoritative de- cision-making process for the evaluation, selection, and multi-year scheduling of vehicle replacements based on a projection of available fiscal resources and the vehicle's age, mileage, engine hours and repair costs. The objectives of the pro- gram are to: a) Ensure the timely purchase, repair and replacement of the Town's vehi- cles; b) Serve as a link in the Town's planning between the Town's operating and capital budgets; c) Maintain control over the Town's long-term cash flow in relation to the Town's financial capacity; and d) Ensure efficient, effective and coordinated vehicle acquisition and re- placement. Definitions The following words, when used in connection with this policy, shall have the fol- lowing meanings: VEHICLE REPLACEMENT PROGRAM: A multi-year planning document that is the product of a systematic evaluation of vehicle utilization, repair and maintenance. This plan serves as a guide for the efficient and effective replacement of vehicles, outlining a detailed timeline and financing schedule of vehicle replacement. VEHICLE: A vehicle is defined in financial terms as a piece of rolling stock with a projected final cost of at least $10,000, or $1,000 if maintained as a stewardship item, and a useful life of at least 7 years. Vehicles shall be subdivided into various classifications, using gross vehicle weight rating standards (GVWR) when appropri- ate, as follows (listed alphabetically): • Gator or Similar • Heavy Duty Trucks (commercial truck classes 7 and 8: over 26,000 GVWR (includes Dump Trucks) • Ladder Trucks • Light Duty Trucks (commercial truck classes 1, 2 and 3: 0 - 14,000 Ib. GVWR) • Medium Duty Trucks (commercial truck classes 4, 5 and 6: 14,001 - 26,000 GVWR) • Pumper Trucks • Sedans 40610 1 ■ ■ The Height of Desert Living Vehicle Replacement Program Policy & Procedure • Small Utility Equipment (includes Bunker Rakes) • Street Sweepers • SUV (Sports Utility Vehicles) • Tractors/Loaders (includes Backhoes and Graders) • Trailers Process A. Schedule: Annually, the Public Works Director and Finance Director will submit an updated VRP to the Town Manager for review in each fiscal year. The Town Manager will review the proposal and forward the approved VRP to the Finance Director for inclusion in the Town's budget proposal. B. Format: The Public Works Director will utilize the previous year's ap- proved VRP as the base for developing recommended additions, deletions, or changes for incorporation in the updated VRP for the coming year. All new (not replacement) vehicle requests will also include a comprehensive estimate of the impact of the new vehicle on the Town's annual operating budget; e.g., fuel, maintenance requirements, etc. C. Finance Review: The Finance Director will assist the Public Works Director as necessary in all facets of the Vehicle Replacement Program development and review including production of cost estimates, as well as an overall fi- nancial analysis of the proposed program. Additional assistance may be re- quested to help produce draft documents, etc. D. Town Manager Review: The Public Works Director will provide a copy of the proposed VRP document to the Finance Director and Town Manager for review and comment. Following approval by the Town Manager the VRP will be incorporated into the budget proposal for the coming year. E. Implementation: Upon adoption of the VRP in the operating budget, vehi- cles included within the applicable budget year may be purchased by the Public Works Director, or his/her designee, in compliance with the Town's Procurement Policy. F. Amendments: The adopted VRP may be amended upon recommendation of the Public Works Director and approval of the Town Manager and Town Council. Procedure A. Form: A New Vehicle Request form shall be utilized to request inclusion of a new (not replacement) vehicle in the Vehicle Replacement Program. De- partment Directors may request the addition of a new vehicle or transfer be- tween departments to the VRP by submitting their request to the Public Works Director as part of the budget process. The Public Works Director shall include these requests in the VRP that is submitted to the Finance Director and Town Manager. B. Funding Prioritization: As part of the VRP development process, the Public Works Director shall create vehicle replacement priorities to help determine the vehicle replacement schedule which will be incorporated in the upcoming fiscal year budget. The Height of Desert Living 1 1 1 407 Vehicle Replacement Program Policy & Procedure The following guidelines shall be utilized (listed alphabetically): • Gator or Similar • Heavy Duty Trucks • Ladder Trucks • Light Duty Trucks • Medium Duty Trucks • Pumper Trucks • Sedans • Small Utility Equipment • Street Sweepers • SUV (Sports Utility Vehicles) • Tractors/Loaders • Trailers 7 years/15,000 hours 15 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 12 years/125,000 miles 15 years/120,000 miles 10 years/100,000 miles 7 years/15,000 engine hours 8 years/75,000 miles 10 years/100,000 miles 20 years/15,000 engine hours 10 years In addition to the factors listed previously, the Public Works Director, or his/ her designee, shall also review the utilization, maintenance records of the vehicles, downtime and the overall condition of the vehicles when making recommendations for replacement. C. Funding Sources: The primary funding sources for the VRP are the Gen- eral Fund and HURF Fund. Revenues for the Vehicle Replacement Fund will also be generated from charges within the operating funds that support the departments that utilize the subject vehicles; charges will be calculated based on replacement cost and updated annually. Vehicles will be replaced according to the schedule and based on model year. Surplus sale proceeds and insurance claim proceeds will also be deposited to the Vehicle Replace- ment Fund to help offset future vehicle costs. D. Vehicle Disposal: At least once annually, the Public Works Director, or his/her designee, shall prepare a list of vehicles to be retired from the Town's fleet based on the replacement schedule. At the discretion of the Public Works Director and based on a recommendation from the fleet me- chanic, early retirement of a vehicle with excessive maintenance may be recommended. Excessive maintenance is defined as repair costs that exceed 40% of the vehicle value in a twelve-month period. The Town Manager shall authorize the sales of these vehicles at auction by signing over the vehicle title(s). The Public Works Director, or his/her de- signee, shall then transport the vehicles to the auctioneer and shall be re- sponsible to insure that the auction proceeds are submitted to the Finance Division for deposit to the Vehicle Replacement Fund. Responsibility for Enforcement The Town Manager, Finance Director and Public Works Director will be responsible for ensuring that this policy is followed and/or updated as necessary. Fiscal Year 17-18 Vehicle Replacement Recommendation 408' ■ ' ■ ' ■ The Height of Desert Living Vehicle Replacement Program Policy & Procedure During FY12-13, the Vehicle Replacement Program was updated with changes to the life of some vehicles and elimination of vehicles no longer utilized; the revised Program was presented and approved by the Town Council. For FY17-18, the same update was made for this year. Therefore, for FY17-18, three new vehicles are budgeted for vehicle replacement incorporating the revised schedules. New Vehicle Request Form Employee Name: Department/ Division: Total Purchase Price: Type of Vehicle Requested: ❑ Sedan/SUV ❑ Light Duty Truck Date Needed by: Reason for Purchase: Department Director Signature ❑ Approved ❑ Rejected Comments: Attachment A Medium/Heavy Duty ❑ Loader/Grader/Tractor ❑ Truck ❑ Ladder/Pumper Truck Utility Vehicle ❑ /Bunker Rake ❑ Dump Truck ❑ tither Fin ante DirectarlProrurement Agent Signature Budgeted: Account Code: Date Dote ORG Object The Height of Desert Living E E E 409 Vehicle Replacement Program Interfund Charges Development Services/Streets Vehicle Replacement Interfund Charges Ford F-250 Pickup W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00 Development Services/Streets 157 Mod Replacement 2014 Department Vehicle No. Description Type Year Cost FY17-18 Development Services 164 Equinox SUV 2017 $28,560.00 $2,856.00 Development Services 160 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00 Fire 483(L822) American LaFrance Ladder Truck 1998 $1,020,000.00 $68,000.00 Fire (E822) Spartan Pumper Truck 2014 $612,000.00 $40,800.00 Fire 752(E823) Crimson Pumper Truck 2008 $612,000.00 $40,800.00 Fire 528(E822R) American LaFrance Pumper Truck 1999 $612,000.00 $40,800.00 Fire 422(5822) Ford F5504X4(V0822) Medium Duty Truck 2012 $97,920.00 $8,160.00 Fire (5823) Ford F550 44 Medium Duty Truck 2013 $55,080.00 $4,590.00 Fire 166(D822) FordF150Supercab Light Duty Truck 2011 $31,620.00 $3,162.00 Fire 053(7(D823)) Ford F-1504x4Supercab Light Duty Truck 2009 $31,620.00 $3,162.00 Community Services 11 John Deere 4x2 Gator Gator or Simi lar 2013 $10,200.00 $1,457.14 Community Services 20 Bobcat Gator or Similar 2013 $10,200.00 $1,457.14 Community Services 17 John Deere 4x2 Gator Gator or Similar 2012 $10,200.00 $1,457.14 Community Services 146 Ford F-150 Pickup Light Duty Truck 2007 $31,620.00 $3,162.00 Community Services SS1 Tenant Sweeper Street Sweeper 2013 $44,880.00 $5,610.00 Community Services 3 Sand Pro 3040 Small Utility Equipment 2013 $22,440.00 $3,205.71 Community Services 16 Bobcat Gator or Simi lar 2012 $10,200.00 $1,457.14 Community Services 18 Mule Gator or Similar 2012 $10,200.00 $1,457.14 Community Services 14 Kubota KU Tractor/Loader 2007 $28,560.00 $1,428.00 Community Services 147 Ford F-150 Pickup Light Duty Truck 2007 $31,620.00 $3,162.00 Community Services 159 Ford F-150 Light Duty Truck 2016 $31,620.00 $3,162.00 Community Services M-1 Kubota Mower Small Utility Equipment 2014 $22,440.00 $3,205.71 Community Services 162 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00 Community Services 165 Equinox SUV 2017 $28,560.00 $2,856.00 Public Works 161 Ford F-150 Light Duty Truck 2017 $31,620.00 $3,162.00 Public Works 158 Ford F-250 Pickup W/Liftgate Light Duty Truck 2014 $31,620.00 $3,162.00 Public Works 163 Colorado Light Duty Truck 2017 $31,620.00 $3,162.00 Public Works 154 Ford F-150 Pickup W/Lights Light Duty Truck 2013 $31,620.00 $3,162.00 FUND100TOTAL 27 $264,379.12 Development Services/Streets 155 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00 Development Services/Streets 157 Ford F-250 Supercab W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00 Development Services/Streets 20 Caterpillar426C Tractor/Loader 1999 $160,140.00 $8,007.00 Development Services/Streets 135 Freightliner M2106 Heavy Duty Truck 2005 $66,300.00 $4,420.00 Development Services/Streets 151 Ford F-450 Pickup Medium Duty Truck 2008 $55,080.00 $4,590.00 Development Services/Streets 156 Ford F-250 Pickup W/Lights Light Duty Truck 2014 $31,620.00 $3,162.00 Development Services/Streets 5085M John Deere 5085M Tractor Tractor/Loader 2013 $98,940.00 $4,947.00 Development Services/Streets 134 Ford F-550 Pickup -Bucket Medium Duty Truck 2005 $55,080.00 $0.00 Development Services/Streets 134A Aerial Platform -2005 Ford F550 Aerial Lift Platform 2005 $44,880.00 $3,740.00 Development Services/Streets 113 Ford F-150 Pickup Light Duty Truck 2001 $31,620.00 $0.00 Development Services/Streets 167 Impala Sedan 2017 $22,440.00 $2,244.00 Development Services/Streets 166 Equinox SUV 2017 $28,560.00 $2,856.00 FUND200TOTAL 12 $40,290.00 Fund 100 $264,379.12 Fund 200 $40,290.00 Total $304,669.12 410' ■ ' ■ ' ■ The Height of Desert Living Schedules Schedules The Height of Desert Living m m ■ 1 411 Comprehensive Fee Schedule Effective July 1, 2017 Comprehensive Fee Schedule Effective July 1, 2017 412' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 MISCELLANEOUS FEES Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page Email Document Service $0.00 Returned Check Fee $30.00 Incoming Wire Transfer Fee $35.00 ActiveNet Transaction Fee $2.50 per transaction Convenience Fee - credit card payment 3% with a minimum of $3.00 per transaction Art Commission 20% of selling price Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents (CD Only) Town Code $25.00 ea Zoning Ordinances $25.00 ea Subdivision Code $25.00 ea CAFR (Annual Financial Report) $25.00 ea Annual Budget $25.00 ea Land Use Analysis $25.00 ea Council Meeting $25.00 ea Other Materials $25.00 ea Reports License Report (Non - Commercial Use) $25.00 (CD or hard copy) License Report (Commercial Use) $50.00 (CD or hard copy) Adopt A Street Fee, per sign $30.00 The Height of Desert Living E E E 413 Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 MISCELLANEOUS FEES (CONT.) Maps 11" x 17" Street/Index Map "Typical" (B&W) $6.00 11" x 17" Street/Index Map "Typical" (Color) $8.00 11" x 17" Aerial Site Plan (Photo) $20.00 24" x 36" Custom Map (B&W) $20.00 24" x 36" Custom Map (Color) $30.00 36" x 36" Bldg/Plat/Zoning Map (B&W) $30.00 36" x 36" Bldg/Plat/Zoning Map (Color) $40.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $50.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $80.00 Map Book $25.00 DOG LICENSE Non - neutered dog $42.00 - non-refundable Spayed/Neutered dog $17.00 - non-refundable Over 65 with neutered dog $6.00 - non-refundable Service Dog No Charge Replacement Dog Tag $4.00 - non-refundable Late fee neutered dog (per month) $2.00 - non-refundable Late fee non - neutered dog (per month) $4.00 - non-refundable BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee - non - refundable Retail merchants, restaurants, bars, contractors and renters of real and personal property with a fixed place of business within the town limits and persons enaaa*na an the sale of real estate $50.00/application and first year fee - non - refundable Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - non - refundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - non - refundable Annual renewal fee for business within the town limits $35.00 - non-refundable Annual renewal fee for business without a fixed place of business within the town limits $50.00 - non-refundable Late fee for renewal of business license fee 25% of renewal fee Penalty for operating a business without a license $100.00 414' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof - non- refundable Peddler investigation fee (per person) $41.00 - non-refundable Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. $100.00/day Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business $50.00/day Duplicate Business License $10.00 - non-refundable Verification of License Letter $10.00 - non-refundable FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each ALARM SYSTEM LICENSE PERMIT License fee $25/annually - non-refundable WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Lease Agreement Application Fee each location 1$250.00, per location - non-refundable Amendments to Cell Tower Lease Agreements 1$250.00, per location - non-refundable The Height of Desert Living M M M 415 Comprehensive Fee Schedule Effective July 1, 2017 Descri ti n Proposed Fee FY17-18 SPECIAL EVENT PERMITS Special Event Permits - Business Application Fee - Business (If submitted at least 60 days prior to the event date) $100.00 - non-refundable Application Fee - If submitted 59 days or less prior to the event date $300.00 - non-refundable Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non -Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) $50.00 - non-refundable Application Fee - If submitted 59 days or less prior to the event date $200.00 - non-refundable Permit Fee $25 per day (not to exceed $200) Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees - non- refundable Utility Fees Actual cost of usage Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centenial Circle and other lawns - Event with less than 5,000 attendance $2,500/day Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centenial Circle and other lawns - Event with more than 5,000 attendance $3,500/day Special Event Permits - Deposit Fees Events with less than 1,000 attendance $500 Events with 1,000 - 1,999 attendance $1,000 Events with 2,000 - 5,000 attendance $2,500 Events with over 5,000 attendance $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with less than 1,000 attendance $500 Events with 1,000 - 1,999 attendance $750 Events with 2,000 - 5,000 attendance $1,000 Events with over 5,000 attendance $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty $250 Recurring penalty $750 Film permit application $50.00 non-refundable 416' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 ALCOHOL LICENSE APPLICATION Person Transfer Fee $150.00 - non-refundable Location Transfer Fee $150.00 - non-refundable Probate/Will Assignment/Divorce Decree $150.00 - non-refundable Extension of Premise $50.00 - non-refundable Sampling Permit $50.00 - non-refundable Acquisition of Control/Restructure/Agent Change $100.00 - non-refundable Initial/Interim Application Fee 01 - In State Producer $500.00 - non-refundable 02 - Out of State Producer $500.00 - non-refundable 03 - Domestic Microbrewery $500.00 - non-refundable 04 - In State Wholesaler $500.00 - non-refundable 05 - Government $500.00 - non-refundable 06 - Bar, All Spirituous Liquors $500.00 - non-refundable 07 - Beer & Wine Bar $500.00 - non-refundable 08 - Conveyance $500.00 - non-refundable 09 - Liquor Store $500.00 - non-refundable 10 - Beer & Wine Store $500.00 - non-refundable 11 - Hotel/Motel $500.00 - non-refundable 12 - Restaurant $500.00 - non-refundable 13 - Domestic Farm Winery $500.00 - non-refundable 14 - Private Club 15 - Special Event $25.00 - non-refundable 16 - Wine Festival/Wine Fair $25.00 - non-refundable ADULT ORIENTED BUSINESS LICENSE Application Fee - Business $500.00 - non-refundable Application Fee - Provider $100.00 - non-refundable Application Fee - Manager $100.00 - non-refundable Application Fee - Employee(perperson) 50.00 - non-refundable License Fee - annual - Business $200.00 - non-refundable License Fee - annual - Provider $100.00 - non-refundable License Fee - annual - Manager $100.00 - non-refundable CABLE LICENSE Initial License Application $2,500.00 - non-refundable Transfer of ownership $2,000.00 - non-refundable License modificationpursuant to 47 USC Sec 545 $2,500.00 - non-refundable Other License modification up to $2000 - non-refundable License fee - quarterly 5% of gross receipts Late fee (after 30 days) 5% plus interest of 1 1/2% per mo The Height of Desert Living M M M 417 Comprehensive Fee Schedule Effective July 1, 2017 Descril2tipn Proj2osed Fee FY17-18 EXCAVATIONS/IN - LIEU FEES Base fee (per excavation) $250.00 plus: Trench cut fees: Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft. Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft. Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft. Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft. Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft. Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft. Slurry or chip sealed 0 - 2 years $4.00 per lineal ft. Pavement replacement greater than 300 ft in length $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft. Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft. Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft. Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft. Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft. Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft. Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft. Adjustment (MH, valve, monument, etc) $500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per Sq. ft. Crosswalks $.79 per Sq. ft. RPMs $7.00 ea. Seal -Coat $2.00 per Sq. yd. ENCROACHMENT/PUBLIC WORKS PERMITS Base Permit Fee $70.00 - non-refundable 2"/6" Paving A.C. $.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc. $10.00 ea. 4" Paving - PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bike path $.30 per linear ft. Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sign (regulator, street etc.) $5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway/Driveway Modifications $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar) $100.00 ea. 418' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Descri ti n I Proposed Fee FY17-18 ENCROACHMENT/PUBLIC WORKS PERMITS (CONT.) Storm Drain Pipe $2.00 per linear ft. Catch Basins, Headwells $50.00 ea. Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 Sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved) $.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt) $2.00 Sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length - per MAG section 336 Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle Permit $210.00 Haul Route Permit (greater than or equal to 500 cubic yards) $210.00 Failure to barricade or improper barricading Up to $1,000 Permit Extension $50.00 Penalty for work w/o permit 50% of Permit Fee Minimum Plan Review $70.00 per hour (1 - hour Minimum) ENVIRONMENTAL FEE Environmental fee: per residential solid waste account $3.00 per month per parcel; billed $36.00 annually per multifamily solid waste account (with a range for number of units to be determined commercial solid waste accounts (license fee and/or cost per commercial account) to be determined late fee for paying the environmental fee $5.00 per month up to a maximum of $35. The Height of Desert Living E E E 419 Comprehensive Fee Schedule Effective July 1, 2017 Descril2tion Proposed Fee FY17-18 DEVELOPMENT SERVICES FEES Easement or Right -of -Way Abandonment $350.00 Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350.00 per sheet Final Plat Improvement: Plan Checking 350.00 per sheet includes 2nd and 3rd reviews Except water and sewer plans 175.00 er sheet includes 2nd and 3rd reviews Water and sewer plans only $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval). Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) $350.00 per report New/Address Change $25.00 DEVELOPMENT FEES Single Family Residential $1,601 Multi - Family Residential $1,601/dwelling Commercial $0.243/Sq. ft. Office $0.243/Sq. ft. Hotel $0.243/Sq. ft. Industrial $0.243/Sq. ft. Fee Detail (From Above) Park & Recreation Residential (1) $1,301/dwelling Fire and Emergency Residential (1) $300/dwelling Non - Residential (2) $0.243/Sq. ft. (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage 420' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Descri ti n Proposed Fee FY17-18 PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sign Permit $25.00 Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^ Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre Comprehensive Sign Plans and amendments $200.00 Commercial/Industrial/Multi-Family Site Plan Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Continuance at Applicant Request $250.00 Cut & Fill Waiver $300 Development Agreements $5,000.00 plus 100 per acre or portion thereof Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ Hillside Protection Easement (HPE) $20.00 + applicable recording fees Land Disturbance Fee $10.00 per Sq. ft. plus revegetation Landscape Plan Review $420.00 plus 2,500.00 refundable deposit ** Notification fee $5.00 per mailing label and $75.00 per newspaper posting as appropriate Ordinances (Text Amendments) $2,000.00 plus notification Planned Area Developments (PAD) $2,000.00 plus $100 per acre or portion thereof plus notification * Planned Unit Developments (PUD) $2,000.00 plus $100 per acre or portion thereof plus notification Plat Abandonments $500.00 Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract^ Recording Fees (subject to change without notice) $24.00 first page for plat filed for record, + $20.00 per page for each additional copy, and; $9.00 for each instrument, + $1.00 for each additional page over 5 pages. Replats (lot joins, lot divisions, lot line adjustments) $500.00 up to three lots, more than 3 lots use Final Plat fees ^ Rezones (Map) $2,000.00 plus $100 per acre or portion thereof plus notification *^ Saguaro Cactus Permit $90.00 Special Use Permits and amendments $500.00 plus notification *^ - non-refundable Temporary Use Permits $200.00 plus notification * - non-refundable Temporary Visitor Permit (RV Parking): $25.00 Time Extension Fee $100.00 Tract Housing $500.00 per Standard Plan + $100 per House Fagade Variant Variances $1,000.00 plus $300.00 for each additional variance plus notification *^ Zoning Verification Letter $200.00 *Plus a notification charge of $5 per mailing label and/or $75 per newspaper posting as appropriate. **Deposit required for Certificate of Occupancy (C of O) if landscapting is not installed; refundable upon landscaping approval by Town within six (6) months. AAll fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. The Height of Desert Living E ■ 1 01421 Comprehensive Fee Schedule Effective July 1, 2017 Descril2tign I Proposed Fee FY17-18 BUILDING PERMIT/PLAN CHECK — SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Livable Area with A/C $.75 Sq. ft. Covered Area: Garage and/or Patio (non A/C) $.45 Sq. ft. Single Family Addition $.75 Sq. ft. Area non A/C $.45 Sq. ft. Single Family Remodel $.23 Sq. ft. Area non A/C $.14 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus 2,500.00 refundable deposit ** Miscellaneous Permits (Plan Review Fee Extra) One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans 1$70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment Penalty for failure to obtain a building permit 50% of Bldg Permit Plan Review Fee 422' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 BUILDING PFPM)T/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Area with A/C $.75 Sq. ft. Covered Area (non A/C) $.45 Sq. ft. Commercial Building Addition Area with A/C $.75 Sq. ft. Covered Area (non - A/C) $.45 Sq. ft. Commercial Remodel (Existing) Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C) $145 plus $.14 Sq. ft. Shell Only for Commercial & Multi - Family Area with A/C $205 plus $.50 Sq. ft. Covered Area (non - A/C) $70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C) $145 plus $.14 Sq. ft. Apartments/ Condominiums Livable Area with A/C $.75 Sq. ft. Covered Area (non - A/C) $.45 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) 100,000 livable Sq. ft. Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C) $.37 Sq. ft. Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) 100,000 livable Sq. ft.) Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C) $.33 Sq. ft. Specialized Permits (Includes Permit and Plan Review) Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus 2,500.00 refundable deposit ** **Deposit required for Certificate of Occupancy (C of O) if landscapting is not installed; refundable upon landscaping approval by Town within six (6) months. The Height of Desert Living M' = R 9E' 423 Comprehensive Fee Schedule Effective July 1, 2017 De cri ti n I Proposed Fee FY17-18 BUILDING PERMIT/PLAN CHECK — COMMERCIAL (CONT.) Miscellaneous Permits (Plan Review Fee is Separate) Minimum Permit (one discipline) $70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines) $210.00 Sign Permit, less than 32 Sq. ft. (Face Replacement Only) $50.00 per sign Sign Permit, greater than 32 Sq. ft. (Face Replacement Only) $100.00 per sign Sign Permit, less than 32 Sq. ft. (New) $190.00 per sign Sign Permit, greater than 32 Sq. ft. (New) $240.00 per sign Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Over the Counter Permits (No Plan Review Fee Required) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor) $70.00 Electrical - panel repair (minor) $70.00 Demolition (minor) $120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire Marshall $1,000 plus notification *^ *Plus a notification charge of $5 per mailing label and/or $75 per newspaper posting as appropriate. AAll fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to 25% of the original fee. The "recording fee" is per Maricopa County's Fee Schedule and is, therefore, subject to change. 424' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description Proj2osed Fee FY17-18 FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection 0.05 Sq. ft. (minimum $25) Commercial Automatic Sprinkler System Plan Review/Inspection $.10 Sq. ft. (minimum $50) Commercial Auto Sprinkler System Modification Plan Review/Inspection $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/Inspection $100.00 Commercial Fire Alarm System Modification Plan Review/Inspection $50.00 Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection Fee $15.00 Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft.) $100.00 Reinspection Fee (beyond one re -check) $150.00 per trip ABATEMENT FEES Inspection fee $70.00 per hour (1 - hour minimum) Reinspection fee $150.00 per trip PARK FACILITY RENTALS Park Rental Fees - Resident/ Organization Per Hour Small Ramada - 2 hour minimum $10.00 Medium Ramada - 2 hour minimum $15.00 Large Ramada - 2 hour minimum $20.00 Meeting Rooms 2 hour minimum $10.00 Multi -Purpose Fields - 2 hour minimum $15.00 Tennis Courts - 90 minute reservation $5.00 without lighting Tennis Courts - 90 minute reservation $7.00 with lighting Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centenial Circle and other lawns $400/half day (4 hours or less) $750/full day (over 4 hours) 10% wedding discount when combined with Community Center Rental The Height of Desert Living M M M 425 Comprehensive Fee Schedule Effective July 1, 2017 Descri ti n Proposed Fee FY17-1 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Athletic Field Lights (2 hour minimum) Athletic Field - Prep & Bases Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-refundable Fountain Operation $265.00 Per Half - Hour Staff (2 hour minimum) $21 - $38 Per Hour Park Rental Fees - Non -Resident/ Commercial (1) Per Hour Small Ramada - 2 hour minimum $15.00 Medium Ramada - 2 hour minimum $22.50 Large Ramada - 2 hour minimum $30.00 Meeting Rooms - 2 hour minimum $15.00 Multi -Purpose Fields - 2 hour minimum $22.50 Tennis Courts - 90 minute reservation $10.00 without lights Tennis Courts - 90 minute reservation $14.00 with lights Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centenial Circle and other lawns $750/half day (4 hours or less) $1,400/full day (over 4 hours) (1) 10% wedding discount when combined with Community Center Rental Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Athletic Field Lights - 2 hour minimum $10.00 per hour Athletic Field - Prep & Bases $25.00 per field Alcohol Permit with Park Reservation $10.00 for 50 Consumin Adults - non-refundable Fountain Operation $265.00 Per Half - Hour Staff - 2 hour minimum $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 426' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Descriptign Proposed Fee FY17-18 COMMUNTTY CENTER RENTAL'9 Community Center Rental - Resident/ Organization (Tier 2) (2) Per Hour Any Meeting Room - 2 hour minimum $17.00 One Ballroom (30 - 90 people) Minimum 4 hours $36.00 Two Ballrooms *(91 - 160 people) Minimum 4 hours $72.00 Three Ballrooms*( 161 - 250 people) Minimum 4 hours $108.00 Grand Ballroom *( 251 - 450 people) Minimum 4 hours $144.00 Lobby (2) Per Hour 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,760.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,200.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Weekend Rates: Friday -Sunday Ballroom 3 (includes patio access and views)* I Per Hour 4 hour minimum 1$41.00 Ballroom 4 (includes patio access and views) 4 hour minimum 1$41.00 Tier 2 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 50% of Resident/Non-Profit rate *Ballroom 3 not available as a standalone rental (z) 10% wedding discount when combined with a Park Rental The Height of Desert Living ' t E ■' 427 Comprehensive Fee Schedule Effective July 1, 2017 Description Proposed Fee FY17-18 COMMUNITY CENTER RENTALS (CONT.) Community Center Rental - Non -Resident/ Commercial (Tier 3) (2) Per Hour Any Meeting Room $39.00 One Ballroom (30-90 people) 4 hour minimum $83.00 Two Ballrooms *(91 - 160 people) 4 hour minimum $166.00 Three Ballrooms*( 161 - 250 people) 4 hour minimum $249.00 Grand Ballroom *( 251 -_450 people) 4 hour minimum $332.00 Lobby (2) 4 hour minimum $69.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,400.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,500.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday Weekend Rates: Friday -Sunday Ballroom 3 includes patio access and views)* Per Hour 4 hour minimum $124.00 Ballroom 4 (includes patio access and views) 4 hour minimum $124.00 Tier 3 Groups meeting 6 or More Times per Year: 4 hour minimum with contract 500/. of Non-Resident/Commercial Rate *Ballroom 3 not available as a standalone rental (Z) 10% wedding discount when combined with a Park Rental 428' ■ 1 ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Descrigtign Proposed Fee FY17-18 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD) $0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10') $10.00 Large Screen Border $15.00 Ping Pong Table $15.00 per rental Internet Access Hard Wire $125 per day Sound Reinforcement Wireless Microphones $5.00 Speaker Table (Includes Mixing Board) $15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $25.00 CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack The Height of Desert Living U' E I E 429 Comprehensive Fee Schedule Effective July 1, 2017 Descril2tign I Proposed Fee FY17-1 COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Non - Resident/Commercial Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Large Flat Panel Monitor $50.00 Flat Screen TV 50.00 VCR or DVD Player $20.00 Small Screen 10.00 Large Screen 8' x 10' 20.00 Large Screen Border $30.00 Ping Pong Table $30.00 per rental Internet Access Hard Wire $125.00 per da Sound Reinforcement Wireless Microphones $15.00 Speaker Table Includes Mixing Board 15.00 each Conference Phone $20.00 Portable Sound System Includes Mixing 50.00 CD Player $20.00 Electricity per booth 110 V $25.00 220 V $75.00 Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip 15.00 each Maskin Tae $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section 10.00 Piano - Tuning Extra U ri ht $50.00 Grand $100.00 Coffee Service 5.00 er 10 8oz cup pack Portable Bar $50.00 Labor Charges $25/hr $40/hr OT NOTE: All Rentals are subject to applicable Arizona Sales Taxes 430' ■ ' ■ ' ■ The Height of Desert Living Comprehensive Fee Schedule Effective July 1, 2017 Description- Proposed Fee FY17-18 SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) Resident $20.00 Non - Resident $30.00 COURT FEES Non -Sufficient Funds (checks returned to Court) $30.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Actual administrative costs Civil Traffic Default $50.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $30.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with State Law and Arizona Supreme Court Rules. The Height of Desert Living ® E 01431 Schedule of Authorized Positions Schedule of Authorized Positions The Height of Desert Living m m ■ 1 433 Schedule of Authorized Positions Schedule of Authorized Positions FY13-14 FY14-15 FY 15-16 FY 16-17 FY 17-18 Position Title Municipal Court Presiding Judge Court Administrator Senior Court Clerk Court Clerk Authorized FTE Administration Town Manager Administrative Services Director Executive Asst to Town Mgr/Council Town Clerk Volunteer Coordinator Economic Development Specialist Economic Development Director Communication and Marketing Coordinator Information Technology Administrator Network & Information Technology Administrator Finance Director Accountant Financial Services Technician Accounting Clerk Customer Service Representative II Authorized FTE Public Works Public Works Director Civil Engineering Inspector Executive Assistant Facilities/Environmental Supervisor Facilities Maintenance Tech Custodian Street Superintendent Fleet Mechanic/Open Space -Landscape Spec Traffic Signal Technician II Street Maintenance Technician Authorized FTE 1.00 0.63 0.63 0.63 0.63 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.88 1.00 1.00 1.00 1.00 0.63 1.00 1.00 1.30 1.30 - - - 1.00 1.00 1.00 1.00 1.00 0.20 0.20 - 1.00 1.00 - - - 1.00 1.00 - 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 0.50 1.00 1.00 1.00 1.00 0.50 0.63 0.63 1.26 1.26 0.80 0.70 1.00 1.00 1.00 9.06 11.33 11.63 12.46 12.46 - - - 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.25 1.30 1.30 1.30 1.30 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 434' ■ ' ■ ' ■ The Height of Desert Living Schedule of Authorized Positions Schedule of Authorized Positions (continued) FY13-14 FY14-15 FY 15-16 FY 16-17 FY 17-18 Authorized Authorized Authorized Authorized Proposed Position - Title FTE FTE FTE FTE FTE Development Services Development Services Director Executive Assistant Town Engineer Senior Planner GIS Technician/CAD Operator Senior Code Enforcement Officer Code Enforcement Officer Chief Building Official/Plans Examiner Civil Plans Examiner Building Permit Technician Authorized FTE Communitv Services Community Services Director Recreation Manager Recreation Supervisor Recreation Program Coordinator Tourism Coordinator Communication and Marketing Coordinator Executive Assistant Parks Supervisor Park Operations Lead Lead Park Attendant Park Attendant Groundskeeper Groundskeeper II Customer Service Representative II Community Center Manager Events & Operations Supervisor - CC Operations Coordinator - Community Center Operations Support Worker Customer Service Representative I Senior Services Supervisor Senior Services Activities Coordinator Home Delivered Meals Coordinator Senior Services Assistant Authorized FTE Total Authorized FTE 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.50 0.50 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 - - - - 1.00 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 - - - - 0.50 1.00 1.00 1.00 1.00 1.50 8.00 8.00 8.00 7.50 8.50 1.00 1.00 1.00 1.00 1.00 - - - 1.00 1.00 1.00 1.00 1.00 - 2.00 2.00 2.00 2.00 2.00 - 1.00 1.00 - - 0.80 0.80 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 3.00 - 0.49 0.49 0.49 0.49 - 1.96 1.96 1.96 1.96 3.00 3.00 3.00 1.00 - 1.00 0.30 0.30 - - - - - - 1.00 1.00 1.00 1.00 - 1.00 1.00 1.00 1.00 1.00 1.65 1.65 1.65 1.65 1.65 1.00 0.88 0.88 0.88 0.88 1.00 1.00 1.00 1.00 1.00 0.58 0.58 0.58 0.58 0.58 0.75 0.75 0.75 0.75 0.75 0.45 0.45 0.45 0.45 0.45 20.18 21.06 20.76 20.56 20.56 49.49 52.32 52.32 53.95 54.95 Compared to the high of 115 FTEs in FY01-02, the current level of 55 FTEs repre- sents a total decrease of 53% over a seventeen year period. The reduction in au- thorized FTEs is a result of the economic downturn and the need to reduce town expenditures, resulting in the consolidation of positions as well as actual staff layoffs. The Height of Desert Living N ■ 1 01 435 Schedule of Authorized Positions 436' ■ , ■ ' ■ The Height of Desert Living Pay Plan Pay Plan The Height of Desert Living m m ■ 1 437 Pay Plan FY17-18 PAY PLAN (adjusted by 5.0%) Exempt Positions Position Title Minimum Maximum Previous Range Finance Director $ 94,160 $ 133,905 $ 89,676 - $ 127,529 Public Works Director 92,715 131,850 88,300 - 125,571 Development Services Director 92,715 131,850 88,300 - 125,571 Town Engineer 89,128 126,749 84,884 - 120,713 Administrative Services Director 83,409 118,616 79,437 - 112,968 Community Services Director 83,085 118,155 79,129 - 112,529 Court Administrator 74,430 105,847 70,886 - 100,807 Town Clerk 68,423 97,305 65,165 - 92,671 Economic Development Director 66,520 94,599 63,352 - 90,094 Chief Building Official/Plans Examiner 65,841 93,633 62,706 - 89,174 Recreation Manager 65,041 92,506 59,787 - 85,024 Street Superintendent 64,461 91,669 61,391 - 87,304 Senior Planner 64,196 91,292 61,139 - 86,945 Community Center Manager 62,755 89,244 54,389 - 77,346 Network and Information Technology Administrator 60,409 87,839 57,532 - 85,697 Parks Supervisor 57,753 82,131 55,003 - 78,220 Facilities/Environmental Supervisor 56,157 79,862 53,483 - 76,059 Senior Services Supervisor 54,389 77,346 51,799 - 73,663 Executive Assistant to Town Manager/Council 54,006 76,801 51,434 - 73,144 Accountant 49,850 70,892 47,476 - 67,516 Recreation Program Coordinator 49,850 70,892 47,476 - 67,516 Communications and Marketing Coordinator 49,850 70,892 47,476 - 67,516 Senior Code Enforcement Officer 49,850 70,892 43,118 - 61,318 Volunteer Coordinator 49,850 70,892 47,476 - 67,516 Community Center Operations Coordinator 49,850 70,892 47,476 - 67,516 Non -Exempt Positions Position Title Minimum Maximum Previous Range Civil Plans Examiner $ 25.89 $ 36.82 N/A -new position GIS Technician/CAD Operator 25.44 36.17 $ 24.22 - $ 34.44 Traffic Signal Technician II 24.81 35.28 23.62 - 33.60 Civil Engineer Inspector 22.09 31.41 21.03 - 29.91 Executive Assistant 20.73 29.48 19.74 - 28.07 Fleet Mechanic/ en Space -Landscape S ecialist 20.22 28.75 19.25 - 27.38 Park Operations Lead 20.22 28.75 19.25 - 27.38 Facilities Maintenance Technician 18.72 26.62 17.82 - 25.35 Building Permit Technician 18.23 25.93 17.36 - 24.69 Senior Court Clerk 17.74 25.22 16.89 - 24.01 Street Maintenance Technician 17.74 25.22 16.89 - 24.01 Court Clerk 16.95 24.11 16.14 - 22.96 Financial Services Technician 16.95 24.11 16.14 - 22.96 Groundskeeper II 16.95 24.11 14.30 - 20.33 Accounting Clerk 16.41 23.33 15.62 - 22.21 Customer Service Representative II 16.41 23.33 15.62 - 22.21 Senior Services Activities Coordinator 16.05 22.82 15.28 - 21.73 Lead Park Attendant 16.05 22.82 15.28 - 21.73 Customer Service Representative I 14.62 20.78 13.92 - 19.79 Home Delivered Meals Coordinator 14.30 20.33 13.61 - 19.36 Operations Support Worker 14.30 20.33 13.61 - 19.36 Custodian 13.21 18.79 12.58 - 17.89 Park Attendant 13.21 18.79 12.58 - 17.89 Senior Services Assistant 13.21 18.79 12.58 - 17.89 438' ■ , Wr ' ■ The Height of Desert Living Resolution 2017-13 Resolution 2017-13 The Height of Desert Living m m ■ 1 439 Resolution 2017-13 WILL BE INSERTED WHEN ADOPTED 440' ■ , ■ ' ■ The Height of Desert Living Resolution 2017-13 WILL BE INSERTED WHEN ADOPTED The Height of Desert Living ® m t1 441 Resolution 2017-13 WILL BE INSERTED WHEN ADOPTED 442' ■ ' ■ ' ■ The Height of Desert Living Glossary Glossary The Height of Desert Living m m ■ 1 443 Glossary A -AR Account A separate financial reporting unit for budgeting, management or accounting pur- poses. All budgetary transactions, whether revenue or expenditure, are recorded in accounts. Several related accounts may be grouped together in a fund. A list of accounts is called a chart of accounts. Accounting Standards The generally accepted accounting principles (GAAP) promulgated by the Govern- mental Accounting Standards Board (GASB) that guide the recording and reporting of financial information by state and local governments. Accrual Basis of Accounting The basis of accounting under which transactions are recognized at the time they are incurred, as opposed to when cash is received or sent. Expenses are recorded at the time liabilities are incurred and revenues are recorded when earned. Un- billed services are recorded as receivables at year end. Actual vs. Budgeted Difference between the amounts projected (budgeted) in revenues or expenditures at the beginning of the fiscal year and the actual receipts or expenses, which are incurred by the end of the fiscal year. Adopted Budget Used in fund summaries and department and division summaries within the budget document. Represents the annual budget as approved by formal ac- tion of the Town Council, which sets the spending limits for the fiscal year. Adoption Formal action by the Town Council, which sets the spending limits for the fiscal year. Ad Valorem Taxes Commonly referred to as property taxes. The charges levied on all real, and cer- tain personal property, according to the property's assessed value and the tax rate. Used as a source of monies to pay general obligation debt and to support the General Fund. Allocation A part of a lump sum appropriation which is designated for expenditure by specific organization units and/or for special purposes, activities, or sub- jects. Appropriation Specific amount of monies authorized by the Town Council for the purpose of in- curring obligations and acquiring goods and services. An appropriation is limited in amount and time when it may be used unless it is for capital projects such as con- structing roads and buildings. Arbitrage The ability to use tax exempt proceeds and, by investing those funds in higher yielding taxable securities, generate a profit to the issuer. 444' ■ ' ■ ' ■ The Height of Desert Living Glossary AS -BE Assessed Valuation A value that is established for real and personal property for use as a basis for levying property taxes. Property values are established by the County Assessor and the State as a basis for levying taxes. Asset Resources and property of the Town that can be used or applied to cover liabilities. Alternatively, any owned physical object (tangible) or right (intangible) having a monetary value or an item or source of wealth expressed in terms of any cost ben- efitting a future period. Attrition A method of achieving a reduction in personnel by not refilling the positions vacat- ed through resignation, reassignment, transfer, or retirement. Audit Report The report prepared by an auditor covering the audit or investigation of an entity's financial position for a given period of time, usually a year. As a general rule, the report should include: 1) a statement of the scope of the audit; 2) explanatory comments concerning exceptions from generally accepted auditing standards; 3) opinions; 4) explanatory comments concerning verification procedures; 5) financial statements and schedules; and 6) statistical tables, supplementary comments and recommendations. The auditors signature follows 3). The Town is required to have an annual audit conducted by qualified certified public accountants. Authorized Positions Employee positions which are authorized in the adopted budget. Available (Unassigned) Fund Balance Funds remaining from the prior year which are available for appropriation and ex- penditure in the current year. Balanced Budget Arizona law (Title 42 -Arizona Revised Statutes) requires the Town Council to annu- ally adopt a balanced budget by purpose of public expense. State law defines this balanced budget as "the primary property tax levy, when added together with all other available resources, must equal these expenditures." The total of proposed expenditures will not exceed the total of estimated revenues and fund balances. Base Budget The ongoing expense for personnel, contractual services, commodities, and the replacement of equipment to maintain service levels previously established by the Town Council. Basis of Accounting Defined by the Government Accounting Standards Board by Fund type as the method of accounting for various activities. The basis is determined when a transaction or event is recognized in the fund's operating statement.. Beginning Balance The residual funds brought forward from the previous fiscal year (ending bal- ance). The Height of Desert Living A 1 1 445 Glossary BO -BU Bond A written promise to pay a specified sum of money (called the face value or princi- pal amount) at a specified date or dates in the future (called the maturity dates), and carrying interest at a specified rate, usually paid periodically. The difference between a bond and a note is that a bond is issued for a longer period and re- quires greater legal formality. Bonds are primarily used to finance capital projects. The most common types of bonds are: • General Obligation (GO) Bond: This type of bond is secured by the full faith, credit, and taxing power of the municipality. • Revenue Bond: This type of bond is secured by the revenues from a specific source such as gas taxes or water revenues. Bond Rating The measure of the quality and safety of a bond. The rating indicates the likelihood that a debt issuer will be able to meet scheduled repayments and dictates the in- terest rate paid. Bond Refinancing The payoff and re -issuance of bonds to obtain better interest rates and/or bond conditions. Budget A plan of financial operation embodying an estimate of proposed expendi- tures for a given period and the proposed means of financing them. This of- ficial public document reflects decisions, assesses service needs, estab- lishes allocation of resources, and is the monetary plan for achieving Town goals and objectives. Budget Amendment A change of budget appropriation between expenditure accounts that is different from the original adopted budget. Budget amendments do not change the legal spending limit adopted by the Town Council. Budget Calendar The schedule of key dates which a government follows in the preparation and adoption of the budget. Budget Document The instrument used by the budget -making authority to present a compre- hensive financial program to the Town Council. Budget Message The opening section of the budget document which provides the Town Coun- cil and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal year, and recommendations regarding the financial policy for the upcoming period. Budgetary Basis of Accounting The basis of accounting used to estimate financing sources and uses in the budget. The method used to determine when revenues and expenditures are recognized for budgetary purposes. This basis generally takes one of three forms: GAAP, cash, or modified accrual. 44610 1 ■ ■ The Height of Desert Living Glossary BU -CA Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources. Capital Assets Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Budget A spending plan for improvements to, or acquisition of, land, facilities and infra- structure that balances revenues and expenditures, specifies the sources of reve- nues, and lists each project or acquisition. Normally a capital budget must be ap- proved by the legislative body. The capital budget and accompanying appropria- tion ordinance may be included in a consolidated budget document that has a sec- tion devoted to capital expenditures and another to operating expenditures. Alter- natively, two separate documents may be prepared - one for the capital budget and one for the operating budget. Capital Expenditure A capital expenditure is made when purchasing a fixed asset having a value of $10,000 or more and a useful life of more than one year. Capital Improvement Program The Capital Improvement Plan (CIP) is a comprehensive projection of capital investment projects, which identifies priorities as to need, method of financ- ing, and project costs and revenues that will result during a five-year peri- od. The plan is a guide for identifying current and future fiscal year require- ments and becomes the basis for determining the annual capital budget. The capital plan for the ensuing year must be formally adopted during the budget process. Capital Improvement Project Expenditures for the construction, purchase or renovation of Town facilities or property that have a value greater than $50,000. Capital Outlay Expenditures resulting in the acquisition of or addition to the Town's fixed assets with a value of $10,000 or more and a useful economic lifetime of more than one year. Capital Project Carryover An approved Capital Project that was not completed in the fiscal year and, there- fore, was budgeted again in the current fiscal year in order to finish the project. Capital Projects Funds Capital project funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprie- tary funds or for assets that will be held in trust for individuals, private organiza- tions, or other governments. The Height of Desert Living M M 1 01 447 Glossary CA -DE Cash Basis of Accounting The basis of accounting in which transactions are recognized only when cash amounts are increased or decreased. Cash -in -lieu Funding for capital projects the Town requires from developers in lieu of them con- structing necessary off- site improvements related to their development project. Community Facilities District (CFD) A separate legal entity established by the Town which allows for financing of public improvements and services. Comprehensive Annual Financial Report (CAFR) The official annual financial report of the Town. The CAFR represents manage- ment's report to the Town Council, constituents, investors and creditors. Contingency/ Reserve An amount, a budgetary reserve/contingency, set aside as available, with Town Council approval, to cover unforeseen expenditures, emergency expenditures, or revenue shortfalls. Contractual Services Services such as rentals, insurance, maintenance, etc. that are purchased by the Town. Debt Limit Statutory or constitutional limit on the principal amount of debt that an issuer may incur (or that it may have outstanding at any one time). Debt Ratio Total debt divided by total assets. Debt Service The cost of paying principal and interest payments on outstanding bonds according to a predetermined payment schedule. Debt Service Fund One or more funds established to account for revenues used to repay the principal and interest on debt. Deficit The excess of an entity's liabilities over its assets or the excess of expenditures or expenses over revenues during a single accounting period. Department A major administrative portion of the Town which indicates overall manage- ment responsibility for an operation or a group of related operations. Depreciation An accounting transaction which spreads the acquisition value of an asset across its useful life. Alternatively, expiration in the service life of capital assets attributa- ble to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. 448' ■ , ■ ' ■ The Height of Desert Living Glossary DE -FE Development Fees Those fees and charges generated by building, development, and growth in the Town. Disbursement The expenditure of money from an account. Distinguished Budget Presentation Awards Program A voluntary awards program administered by the Government Finance Officers As- sociation of the United States and Canada to encourage governments to prepare effective budget documents. Division A grouping of related activities within a particular Department (example, Senior Services is a Division of Community Services). Employee (or Fringe) Benefits Contributions made by a government to meet commitments or obligations for em- ployee -related expenses. Included is the Town's share of costs for social security, pension plans, medical and life insurance plans. Encumbrance The formal accounting recognition of appropriated or committed funds to be set aside for a future expenditure. To encumber funds means to set aside or commit funds for a specified future expenditure. For budgetary purposes, encumbrances are considered expenditures. Ending Balance The residual funds that are spendable or available for appropriation at the end of the fiscal year. Estimated Revenue The amount of projected revenue to be collected during the fiscal year. Expenditure A net decrease in financial resources. Expenditures include operating expenses which require the use of current assets. If accounts are kept on the accrual basis, this term designates total charges incurred, whether paid or unpaid. If they are kept on the cash basis, the term covers only actual disbursements for these pur- poses. Expenditure Limitation An amendment to the Arizona State Constitution that limits annual expenditures of all municipalities. The Economic Estimates Commission, based on population growth and inflation, sets the limit. All municipalities have the option of Home Rule where the voters approve a four-year expenditure limit based on revenues re- ceived. Expenses Charges incurred (whether paid immediately or unpaid) for operations, mainte- nance, interest or other costs. Fees Charges for specific services. The Height of Desert Living W1 1 1 449 Glossary FI -FU Financial Plan A summary by fund of planned revenues, expenditures, operating transfers, re- serves, and fund balances. Fiscal Policy A government's policies with respect to revenues, spending, and debt manage- ment as these relate to government services, programs and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and pro- gramming of government budgets and their funding. Fiscal Year Any period of twelve consecutive months establishing the beginning and the end- ing of financial transactions. For the Town of Fountain Hills, this period begins July 1 and ends June 30. Fixed Assets Assets of a long-term character which are intended to continue to be in use or kept for more than one year and of a monetary value greater than $10,000. Franchise Fees Annual fees paid by utilities (e.g. cable TV) for use of Town public rights-of-way. Franchise fees are typically a set percentage of gross revenue within the Town. Full Faith and Credit A pledge of a government's taxing power to repay debt obligations. Full -Time Equivalent Position (FTE) A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time typist working for 20 hours per week would be equivalent to a 0.5 FTE. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and other financial resources, together with all related liabilities and changes in these assets and liabilities. Fund Balance Difference between assets and liabilities reported in a government fund. Non -spendable — Portions of fund balance that include amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact. Restricted — Portion of fund balance that reflects constraints placed on the use of resources that are either (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments or (b) imposed by law through constitutional provisions or enabling legislation. Committed — Amounts that can be used only for specific purposes pursu- ant to constraints imposed by formal action of the government's highest level of decision-making authority. In the case of the Town, this would be the Council and Mayor. Assigned — Amounts that are constrained by the government's intent to be used for specific purposes, but that are neither restricted nor commit- ted. 450 1 ■ ' ■ ' ■ The Height of Desert Living Glossary FU -IN Unassigned — Residual classification for the General Fund. This classifi- cation represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific pur- poses within the general fund. The General Fund should be the only fund that reports a positive unassigned fund balance amount. General Fund The major fund in most governmental entities. While other funds tend to be re- stricted to a single purpose, the General Fund is a catch-all for general govern- ment purposes. The General Fund contains the activities commonly associated with municipal government, such as police and fire protection, parks and recrea- tion. General Obligation Bonds This type of bond is backed by the full faith, credit and taxing power of the gov- ernment. Bonds that finance a variety of public projects. The repayment of these bonds is usually made from secondary property tax revenues. General Plan A plan approved by the Town Council that provides the fundamental policy direc- tion and guidance on development decisions in the Town. Generally Accepted Accounting Principles (GAAP) Uniform minimum standards for financial accounting and recording, encom- passing the conventions, rules, and procedures that define accepted ac- counting principles. Goal The end toward which effort is directed. A goal is general and timeless. Governmental Funds Governmental Funds are those through which most governmental functions of the Town are recorded. Revenues are recognized as soon as they are both measurable and available. Expenditures generally are recorded when a liability is incurred ex- cept for unmatured interest on debt and certain similar obligations, which should be recognized when due. Grants A contribution by a government or other organization to support a particular func- tion. Grants may be classified as either operational or capital, depending upon the grantee. Highway User Revenue Fund (HURF) A fund with revenues consisting of state taxes collected on gasoline, vehi- cle licenses and other transportation related fees. These funds must be used for street and highway purposes. Indirect Cost A cost necessary for the functioning of the organization as a whole, but which can- not be directly assigned to one service. Infrastructure The physical assets of a government (e.g. streets, public buildings, parks, etc.). The Height of Desert Living M M 1 01451 Glossary IN -MO Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Refers to transactions between different levels of government, e.g. city, county, state and federal. Intergovernmental Agreement A contract between governmental entities as authorized by State law. Intergovernmental Revenue Funds received from federal, state, and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Journal Entry An entry into the financial system that transfers actual amounts from one ac- count, department, or fund to another. Lapsing Appropriation An appropriation made for a certain period of time, generally for the budget year. At the end of the specified period, any unexpended or unencumbered balance lapses or ends, unless otherwise provided by law. Levy The total amount to be raised by general property taxes for purposes specified in the property tax levy motion. Levy Rate The amount of tax levied for each $100 of assessed valuation. Liability Indebtedness of a governmental entity, such as amounts owed to vendors for ser- vices rendered or goods received, and principal and interest owed to bondholders. These amounts are debts or legal obligations which must be paid at some future date. Line -item Budget A budget prepared along departmental lines that focuses on what is to be bought. Local Transportation Assistance Fund (LTAF) Revenues are generated by the State Lottery. Distribution of these funds is based on population. Funds must be used for public transit or streets, but a small portion may be used for cultural purposes. Long-term Debt Debt with a maturity of more than one year after the date of issuance. Modified Accrual Basis of Accounting The basis of accounting used by governmental -type funds. Under this basis, reve- nues are recognized when they become both "measurable" and "available" to fi- nance expenditures of the current period. 452' ■ ' ■ ' ■ The Height of Desert Living Glossary MU -PE Municipal Property Corporation (MPC) Bond Bonds that are backed by the excise taxes of the Town including local sales tax, franchise tax, State shared sales tax, and motor vehicle in -lieu tax. The MPC is a non-profit corporation established for the purpose of issuing debt to purchase mu- nicipal facilities, which it leases to the Town. Object Detail An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture. Objectives Something to be accomplished in specific, well-defined, and measurable terms and that is achievable within a specific time frame. The achievement of the objective advances an organization toward a corresponding goal. Obligations Amounts which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid. Operating Budget Plans of current expenditures and the proposed means of financing them. The an- nual operating budget is the primary means by which most of the financing of ac- quisitions, spending, and service delivery activities of the Town are controlled. Operating Expenses The cost for personnel, materials, and equipment required for a department to function. Operating Impacts Operating impacts are the additional, incremental revenues or costs associated with the project—any new cost or revenue streams resulting from the project less existing expenditures and revenues where applicable. These impacts include maintenance expenses, utility and personnel expenses, revenues from project - specific construction spending and operating revenues. Operating Revenue Funds that the government receives as income to pay for ongoing operations. The revenue includes such items as taxes, fees from specific services, interest earn- ings, and grant revenues. Operating revenues are used to pay for day-to-day ser- vices. Ordinance A formal legislative enactment by the governing body of a municipality. If the ordinance is not in conflict with any higher form of law, such as a state statute or a constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Pay-as-you-go Basis A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing. Per Capita A unit of measure that indicates the amount of some quantity per person in the Town. The Height of Desert Living N ■ 1 01 453 Glossary PE -RE Performance Based Budget The Performance Based Budget is a customer based, performance driven, results oriented budget system based on Outcome Management. Outcome Management is a management approach that focuses on the results achieved when providing a service. Performance Indicators Specific quantitative and qualitative measures of work performed as an objective of specific departments or programs. Measurement of service performance indica- tors that reflect the amount of money spent on services and the resulting out- comes at a specific level of services provided. Performance Measurement Statistical indicators that permit program evaluation to be conducted in a budget- ary context. Performance Target Percentage or number for each program performance measure that will be the de- sired level of performance for the upcoming budget period. Personal Services The classification of all salaries, wages, and fringe benefits expenditures. Fringe benefits include FICA, retirement contributions, medical insurance, life insurance, and workers' compensation. In some cases, benefits may also include clothing allowances and education assistance. Policy A plan, course of action, or guiding principle, designed to set parameters for decisions and actions. A policy could also be a more precise statement of a desired course of action. Program A group of related activities performed by one or more divisions or departments of the Town for the purpose of accomplishing a service the Town is responsible for delivering. Property Tax Total property tax levied by a municipality on the assessed value of a property within Town limits. In Arizona, the property tax system is divided into primary and secondary. Primary Property Tax - A limited tax levy used for operations based on primary assessed valuation and primary tax rate. The tax rate is restrict- ed to a 2% annual increase. Municipalities may use this tax for any pur- pose. Secondary Property Tax - An unlimited tax levy restricted to voter - approved budget overrides. The tax is based on the secondary assessed valuation and secondary tax rate. Reserve An account used to segregate a portion of a fund balance to indicate that it is not available for expenditure, or it is legally set aside for a specific future use. 454' ■ , W ■ The Height of Desert Living Glossary RE -SU Resolution A special or temporary order of the Town Council. Requires less formality than an ordinance or statute. Resources Total amounts available for appropriation including estimated revenues, bond/loan proceeds, fund transfers, and beginning fund balances. Revenue Amounts received by government from sources including taxes, fines, fees, grants, or charges for services, which can be used to finance government operations or capital assets. These amounts increase the net assets of the government. For those revenues which are recorded on an accrual basis, this term designates addi- tions to assets which (a) do not increase any liability, (b) do not represent recov- ery of an expenditure, and (c) do not represent the cancellation of certain liabili- ties without a corresponding increase in other liabilities or a decrease in assets. Revenue Bonds Bonds whose principal and interest are payable exclusively from earnings of a rev- enue generating fund. Secondary Property Tax Rate Arizona statute does not limit the secondary tax levy amount and municipalities may only use this levy to retire the principal and interest or redemption charges on bonded debt. Service Level Services or products which comprise actual or expected output of a given pro- gram. Focus is on results, not measures of workload. Sinking Fund A means of repaying funds that were borrowed through a bond issue. The issuer makes periodic payments to a trustee who retires part of the issue by purchasing the bonds in the open market. Special Revenue Fund Created out of receipts of specific taxes or other earmarked revenues. Such funds are authorized by statutory or charter provisions to pay for specific activities with a special form of continuing revenues. State shared Revenue Includes the Town's portion of State sales tax revenues, State income tax receipts, and motor vehicle in -lieu taxes. Strategic Plan The Strategic Plan defines the Town's strategy, or direction, and assists Town management in making decisions on the allocation of personnel and resources. Supplemental Appropriation An additional appropriation made by the governing body after the budget year has started. The Height of Desert Living M M 1 01 455 Glossary TA -WO Tax Levy The total amount of the general property taxes collected for purposes specified in the Tax Levy Ordinance. Tax Rate The amount of tax levied for each $100 of assessed valuation. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include spe- cific charges made against particular persons or property for current or permanent benefit, such as special assessments. Transfer Movement of resources between two funds. Example: An interfund transfer would include the transfer of operating resources from the General Fund to the Streets Fund. Unassigned Fund Balance The portion of a fund's balance that is not restricted or committed for a specific purpose and is available for general appropriation. Unencumbered Balance The amount of an appropriation that is neither expended nor encumbered; essen- tially the amount of money still available for future purposes. Unreserved Fund Balance The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Fees The fee charged for the direct receipt of a public service to the party or parties who benefit from the service. Valley The area represented by the Greater Phoenix Metropolitan area. Phoenix is also know as the Valley of the Sun. Variance Comparison of actual expenditure and revenues from one year to the next and comparison of budget -to -actual in current fiscal year. Working Capital A financial metric which represents the amount of day-to-day operating liquidity available. Also known as operating capital, it is calculated as current assets minus current liabilities. Working Cash The excess of readily available assets over current liabilities. 456' ■ , ■ ' ■ The Height of Desert Living Acronyms Acronyms The Height of Desert Living M M ■ 1 457 Acronyms AB -BV Acronyms ABC -American Base Course AC -Asphaltic Concrete ACA -Arizona Commerce Authority ACMA-Arizona City Manager's Association ADA -Americans with Disabilities Act ADEQ-Arizona Department of Environmental Quality ADOG-Association of Dog Owners Group ADOT-Arizona Department of Transportation ADWR-Arizona Department of Water Resources AGIC-Arizona Geographic Information Council AICP-American Institute of Certified Planners AOC -Administrative Office of the Courts APA -American Planning Association APRA-American Parks & Recreation Association APWA-American Public Works Association ARRA-American Recovery and Reinvestment Act of 2009 ARS -Arizona Revised Statutes ASCE-American Society of Civil Engineers AZBO-Arizona Building Officials AZDOR-Arizona Department of Revenue AZDOT-Arizona Department of Transportation AZ POST -Arizona Peace Officer Standards and Training Board BGC -Boys and Girls Club BRE -Business Retention and Expansion BVAC-Business Vitality Advisory Council 458' ■ , IF ■ The Height of Desert Living Acronyms CA -HP CAD -Computer -Aided Design CAFR-Comprehensive Annual Financial Report CARE -Crisis Activated Response Effort CCEF-Court Collection Enhancement fund CELA-Code Enforcement League of Arizona CFD -Community Facilities District CIP-Capital Improvement Program CMAQ-Congestion Mitigation and Air Quality cu. yd. -Cubic Yard EMCFD-Eagle Mountain Community Facilities District EMMA-Electronic Municipal Market Access EOC-Emergency Operations Center EPIC -TBI -Excellence in Prehospital Care -Traumatic Brain Injury FEMA -Federal Emergency Management Administration FHUSD-Fountain Hills Unified School District FIT -Fountain Hills Integrated Trails FTE -Full Time Equivalent FY -Fiscal Year GAAP -Generally Accepted Accounting Principles GADA-Greater Arizona Development Authority GASB -Governmental Accounting Standards Board GFOA-Government Finance Officers Association GIS -Geographical Information System GO -General Obligation GPEC-Greater Phoenix Economic Council HDM-Home Delivered Meals HPE -Hillside Protection Easement The Height of Desert Living I[1 III 111 459 Acronyms HU -RF HURF-Highway User Revenue Fund HVAC -Heating, Cooling, and Air Conditioning ICMA-International City/County Management Association ICSC-International Council of Shopping Centers ID -Improvement District IGA-Intergovernmental Agreement IIP -Infrastructure Improvement Plan ISO -International Standards Organization IT -Information Technology ITS -Intelligent Transportation System JCEF-Judicial Court Enhancement Fund In. ft. -Lineal (Linear) Feet LTAP-Local Technical Assistance Program LTAF-Local Transportation Assistance Fund MAG-Maricopa Association of Governments MCFCD-Maricopa County Flood Control District MCSO-Maricopa County Sheriff's Office MH -Manhole MHz -Megahertz MPC -Municipal Property Corporation MSRB-Municipal Securities Rulemaking Board NACSLB-National Advisory Council on State and Local Budgeting NRPA-National Recreation and Park Association PC -Portland Cement PUD -Planned Unit Developments PTO -Parent Teacher Organization RFP -Request for Proposal 460' ■ , ■ ' ■ The Height of Desert Living Acronyms RF -VR RFQ-Request for Quotation RPM -Reflective Pavement Marker RPTA-Regional Public Transit Agency SEC -Securities and Exchange Commission sq. ft. -Square Feet sq. yd. -Square Yard SR -State Route STORM-Stormwater Outreach for Regional Municipalities SWOT -Strengths, Weaknesses, Opportunities, Threats V -Volt VHF -Very High Frequency VOIP-Voice Over Internet Protocol VRF-Vehicle Replacement Fund The Height of Desert Living ® N t1 461 Acronyms 462' ■ , ■ ' ■ The Height of Desert Living 2010 Strategic Plan 2010 Strategic Plan The Height of Desert Living m m ■ 1 463 2010 Strategic Plan y StrategicPlan 2010 What is a strategic Plan a rid haw will it be used? A successful strategic plan is one that is integrated into the daily operations of an organization. In a municipal setting, staff and partner organizations use the strategic plan to develop proposals and initiatives that implement elements of the strategic plan; Council uses the strategic plan to evaluate all proposals. While a full update of a Strategic Plan is recommended periodically (every five years), the Strategic Plan should be reviewed annually and adjustments made as necessary. The cycle (right) outlines the annual use of the Strategic Plan. Our Vision Fountain Hills is a distinctive community designed to invigorate the body, mind and spirit, and strives to: ■— Be stewards of this unique enclave, dedicated to preserving the environment and visual aesthetic and to living in balance with the Sonoran Desert; ■— Champion the diversity of experiences our residents bring to our community and rely on this depth of experience to innovatively address our challenges; .— Be economically sustainable and anchor our vitality in an active, vibrant town core that serves us culturally, socially and economically; and, ■— Be civic -minded and friendly, taking responsibility for our Town's success by building partnerships and investing our talent and resources. Civility Our Pledge Build a community in which all can feel valued, welcome and as though they belong. Strategic Directions ■— C 1 Practice the art of civility in all public settings and encourage those around you to do the same. ■— C 2 Support community events and activitiesthat create opportunities to build community and friendship. ■— C 3 Genuinely solicit and consider public and stakeholder feedback as part of the decision-making process. .— C 4 Be the friendliest place in the Malley. Environmental Stewardship Our Pledge Preserve the natural beauty that surrounds us and protect it so future generations can enjoy it. Strategic Directions ■ ES 1 Educate residents about our environment to increase awareness and promote stewardship. ES 2 Protect and enhance natural infrastructure, including native vegetation, terrain and open space. ■— ES 3 Explore and implement newtechnologies and opportunities that will minimize noise, air and light pollution and reduce energy consumption. ■— ES 4 Promote water conservation and identify ways to use of this precious desert resource wisely. ■— ES 5 Protect selected view sheds from development and other manmade obstructions. ■ ES 6 Improve access to the Sonoran Desert experience. WEVI&W)ReMe Strategle Plan get Annwl Gnats PMIiVIGR Dad '4U[�{A6 Rst�PR Adcot auoffel (Plan Civic Responsibility Our Pledge Take responsibility for our community's future and foster opportunities for all residents to participate fully in our community through accessible, responsive leadership. Strategic Directions •— CR 1 Foster an environment of accessible, responsive governance. a— CR 2 discover, recognize and utilize the talents of our citizens and use these assets to address community needs. ■— CR 3 Foster a culture of public service and volunteerism. .— CR 4 Implement a comprehensive communications plan to encourage informed citizen participation in civic life. .— CR 5 Support and develop programs that educate and involve our youth in community governance. ■— CR 6 Evaluate customer satisfaction with Town services on a regular basis and implement appropriate service improvements. ■— CR 7 Communicate the role of local government and clearly define the trade-offs between service levels and amenities and the associated costs so residents can make informed choices. .— CR 8 Foster a dialogue with residents and businesses regarding the importance of investing in the community's infrastructure maintenance to protect property values and enhance the business climate. Education, Learning and Culture Our Pledge Support quality, lifelong learning opportunities and cultural assets that enrich our lives. Strategic Directions .— ELC 1 Partner with Fountain Hills' schools and other institutions to develop quality educational programming and opportunities. ELC 2 Support partners in providing arts and cultural opportunities and amenities. .— ELC 3 Promote and celebrate cultural diversity. ■— ELC 4 Position the community's arts and cultural businesses, venues and amenities as economic drivers integrated into the Town's comprehensive economic strategy. ■— ELC 5 Encourage access to higher learning opportunities orthe establishment of an educational ortraining campus within our community. 464' ■ , ■ ' ■ The Height of Desert Living Economic Vitality Our Pledge Maintain a strong commitment to financial stability and local control, and will promote economic growth that leverages Fountain Hills' assets by building a dynamic, diverse economy that supports our community's needs and promotes successful businesses. Strategic Directions ■l EV 1 Develop a comprehensive economic development strategy for the Town's future and work with our partners to forward economic growth and awareness. ■I EV 2 Develop and maintain a balanced, equitable, sustainable and local financing structure to support the Town's core government services at desired service levels. .1 EV 3 Promote a mixed use core where residents can live, work, learn and play in an urban village setting, as depicted in the Downtown Area Specific Plan (Downtown Vision Master Plan). .1 EV 4 Promote retention, expansion and relocation of quality businesses. .I EV 5 Promote Fountain Hills as a visitor destination. .1 EV 6 Identify a slate of economic development tools and strategies (including tax incentives, fee abatements, etc.) to stimulate economic growth. .l EV 7 Identify areas for redevelopment, revitalization or reuse. al EV 8 Promote unique and vibrant neighborhood and business districts. .1 EV 9 Promote the maintenance of an age -balanced population that will support the long-term sustainability of our community. ■I EV 10 Define Fountain Hills' market niche and actively pursue opportunities that attract and retain high quality employment opportunities. Recreational Opportunities and Amenities Our Pledge Make Fountain Hills a pedestrian- and bicycle - friendly community by contributing to healthy lifestyles, providing recreational and physical exercise opp-ortunities to citizens, and taking advantage of Fountain Hills' closenessto the Sonoran Desert. Strategic Directions .� R 1 Offer a wide range of cost-effective and accessible programs and servicesfor all ages to promote a healthy and active community. ■� R 2 Provide an interconnected, multi -use trail and bicycle system that promotes active living, physical activity, education and appreciation of our parks and natural resources. ■{ R 3 Support local organizations in providing affordable quality programs to promote recreational, sports, fitness and wellness programs for all ages. of R 4 Support community events and activities that create opportunities to build community and neighborhood identity. Fountain Hills strategic Plan 2010—Updated January 17, 2013 2010 Strategic Plan Maintain and Improve Community Infrastructure Our Pledge Maintain and improve our infrastructure to ensure a high quality living experience, enhance economic opportunities, and support and protect property values and community investments. Strategic Directions .� 11 Maintain a 5 -year capital improvements plan that includes programmed maintenance projects. .� I2 Lowerthe reliance on state revenues by developing a locally controlled, reliable funding source for infrastructure maintenance. .� I3 Maintain a current condition assessment of all roadways and sidewalks and prioritize and implement maintenance efforts to minimize costly reconstruction. .� I4 Partner with local civic and social organizations to assist in amenity upkeep and maintenance. .� I5 Explore ways to reducewear and tear on the transportation system including transit options and limiting of truck traffic. .� I6 Coordinate closely with downtown development efforts to ensure adequate infrastructure is planned and amenities identified and programmed. ■� I7 Maintain an up-to-date impact fee structure and equitable development agreements to ensure new growth is not a burden on existing residents and businesses. .� 18 Periodically meet with other community service providers to do joint planning and ensure that service providers can accommodate new customers resulting from growth without compromising service levels to existing residents and businesses. .� 19 Build a protected fund to finance the major periodic maintenance of community facilities. Public Safety, Health and Welfare our Pledge Protect the health and safety of our community and promote a high quality life. Strategic Directions .� P 1 Promote and enhance community-based partnerships in crime prevention, fire and emergency preparedness. ■� P 2 Reduce risk and increase safety through "community policing" and community-based fire prevention programs. ■� P 3 Ensure appropriate service levels for public safety. .� P 4 Explore health and welfare opportunities, including the creation of a small hospital or a niche health-related service cluster. +� P 5 Support health and wellness instruction throughout the community. Idea Box While the Strategic Plan itself is intended to provide broad strategic guidance, each year Council will provide more specific direction on its annual course which will be used by staff to develop an action plan. The Idea Box section ofthe plan is a collection of .specific ideas offered by residents and stakeholders. The ideas are presented neither wth endorsement nor evaluation by the Town. The Idea Box is intended to serve as a repository of tools and activities that can be considered to build the Town's annual action plan. If you have some ideas you'd like included in the Idea Box, please provide them by visiting the Strategic Plan's Web site at: www.fh.az.gov/strategic-Plan The Height of Desert Living N N I E 465 -� n roc L , 1 t t � �� � _, ai r ,. �� �y7. ,a.�ikY Kik' ���� ,-._ .. �/ 'r. �.r � �„ S '��- „. _ _. �_„ � _ � r Town of Fountain Hills 16705 E. Avenue of the Fountains Fountain Hills, Arizona 85268 480-816-5100 www.fh.az.gov ® - facebook.com/Town ofFountainHills C3- twitter.com/fhazgov