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HomeMy WebLinkAbout111020A NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 20, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1- 602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Councilmember Dennis Contino Councilmember Cassie Hansen Vice Mayor Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Baha’I Faith Community, Mrs. Susan Ducot  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) November 8, 2011 Election Reminders: Ballots were mailed on October 13 to all registered voters. Town Hall and the Maricopa County Recorder’s offices opened as Ballot Replacement Stations on October 17. A ballot box is located at Town Hall (on the 2nd Floor) for those voters who do not wish to return their voted ballots by mail to Maricopa County Elections.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) PRESENTATION by Congressman David Schweikert. ii) PRESENTATION by Cox Communications, Government Relations and Regulatory Specialist Jonathan D. Babbitt and Government Relations Manager Michael Stull will give an overview of new technological developments and Cox-sponsored charitable service programs that directly benefit Fountain Hills. iii) RECOGNITION of Planning and Zoning Commissioner Jeff Mangels’ service to the Town of Fountain Hills. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 6, 2011. 2. CONSIDERATION of approving the PURCHASE from Extrication Concepts in the amount of $21,831.68 for extrication equipment with proceeds from a grant awarded by the Governor’s Office of Highway Safety (GOHS). 3. CONSIDERATION of a piggyback agreement in the amount of $40,390.72 off of the City of Mesa contract #2009196 to PURCHASE nine uninterruptable power supply (UPS) units for traffic signals from Phoenix Highway Products. Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 3 of 4 4. CONSIDERATION of a SPECIAL EVENT APPLICATION for the HALLOWEEN IN THE HILLS presented by the downtown merchants and the Town of Fountain Hills Community Services Department to be held on October 29, 2011, on the Avenue of the Fountains. Sections of the Avenue of the Fountains will be closed for this event. 5. CONSIDERATION of a SPECIAL EVENT APPLICATION for the GREAT GRAPE STOMP 5K presented by the Arizona Wine Growers Association to be held on November 5, 2011, in and around Fountain Park. Lane restrictions will be in effect on Saguaro Boulevard, El Lago Boulevard, and Panorama Drive during this event. 6. CONSIDERATION of a WINE FESTIVAL LICENSE/WINE FAIR LICENSE APPLICATION submitted by Curt Dunham (Lawrence Dunham Vineyards) for the purpose of a wine tasting, located at 12925 N. Saguaro Blvd, Fountain Hills, AZ, (Fountain Park) scheduled to be held on November 5, 2011, which is part of The Great Grape Stomp 5k. 7. CONSIDERATION of a WINE FESTIVAL LICENSE/WINE FAIR LICENSE APPLICATION submitted by Cory Whalin (Su Vino Winery) for the purpose of a wine tasting, located at 12925 N. Saguaro Blvd, Fountain Hills, AZ, (Fountain Park) schedule d to be held on November 5, 2011, which is part of The Great Grape Stomp 5k. 8. CONSIDERATION of a SPECIAL EVENT APPLICATION for the FOUNTAIN FESTIVAL OF ARTS AND CRAFTS presented by the Fountain Hills Chamber of Commerce to be held on November 11-13, 2011, in downtown Fountain Hills. Sections of the Avenue of the Fountains, Verde River Drive, and Saguaro Boulevard will be closed for this event from November 10-13, 2011. 9. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Robert D. Schmitz representing the American Legion Post 58 located at 16837 E. Parkview, Fountain Hills, AZ for the purpose of a fund raiser. Event to be held at 16837 E. Parkview, scheduled to be held on Friday and Saturday, November 11 and 12, 2011, from 9:00 AM to 6:00 PM, and Sunday, November 13, 2011, from 10:00 AM to 6:00 PM. 10. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Gisela H. Navone representing the American Legion Auxiliary Unit 58 located at 16839 E. Parkview Avenue, Fountain Hills, AZ for the purpose of a fundraising event. Event to be held on the Avenue of the Fountains at the La Montana intersection, scheduled to be held on Friday and Saturday, November 11 and 12, 2011 from 9:00 AM to 6:00 PM, and Sunday, November 13, 2011, from 10:00 AM to 6:00 PM. REGULAR AGENDA ITEMS 11. UPDATE from the Fountain Hills Centennial Committee on the local Centennial Celebration being planned for February 12, 2012. 12. CONSIDERATION of AUTHORIZING the Interim Town Manager to execute the agreement with Artistic Land Management, Inc. to perform Wash and Dam maintenance in an amount not to exceed $132,000. 13. CONSIDERATION of AUTHORIZING the Interim Town Manager to execute the agreement with Re-Create Companies in the amount of $49,915.89 for the installation of pavers in the Centennial Circle. Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 4 of 4 14. CONSIDERATION of RESOLUTION 2011-45, urging the Arizona Independent Redistricting Commission to reconsider its determination regarding placement of the Town of Fountain Hills on the “Finalized Draft 6” Congressional District Map. 15. CONSIDERATION of RESOLUTION NO. 2011-41, authorizing and providing for the Town Manager or Designee to transfer Town funds to an irrevocable trust fund to be used to defease and redeem the outstanding Town of Fountain Hills, Arizona Municipal Property Corporation Municipal Facilities Revenue Bonds, Series 2004; authorizing the execution of a depository trust agreement for the safekeeping and handling of securities and moneys to be used to pay the bonds being defeased; and ratifying the actions of all officers and agents of the Town and others with respect to the transfer, prepayment, defeasance and redemption. 16. COUNCIL DISCUSSION/DIRECTION to the Interim Town Manager/Finance Director Julie Ghetti. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 17. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Interim Town Manager/Finance Director Julie Ghetti. 18. ADJOURNMENT. DATED this 12th day of October 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 6:30 P.M. WHEN: THURSDAY, OCTOBER 20, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1- 602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Councilmember Dennis Contino Councilmember Cassie Hansen Vice Mayor Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 2 of 4  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum  INVOCATION – Baha’I Faith Community, Mrs. Susan Ducot  ROLL CALL – Mayor Jay T. Schlum  MAYOR’S REPORT i) November 8, 2011 Election Reminders: Ballots were mailed on October 13 to all registered voters. Town Hall and the Maricopa County Recorder’s offices opened as Ballot Replacement Stations on October 17. A ballot box is located at Town Hall (on the 2nd Floor) for those voters who do not wish to return their voted ballots by mail to Maricopa County Elections.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) PRESENTATION by Congressman David Schweikert. ii) PRESENTATION by Cox Communications, Government Relations and Regulatory Specialist Jonathan D. Babbitt and Government Relations Manager Michael Stull will give an overview of new technological developments and Cox-sponsored charitable service programs that directly benefit Fountain Hills. iii) RECOGNITION of Planning and Zoning Commissioner Jeff Mangels’ service to the Town of Fountain Hills. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA ITEMS 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from October 6, 2011. 2. CONSIDERATION of approving the PURCHASE from Extrication Concepts in the amount of $21,831.68 for extrication equipment with proceeds from a grant awarded by the Governor’s Office of Highway Safety (GOHS). 3. CONSIDERATION of a piggyback agreement in the amount of $40,390.72 off of the City of Mesa contract #2009196 to PURCHASE nine uninterruptable power supply (UPS) units for traffic signals from Phoenix Highway Products. Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 3 of 4 4. CONSIDERATION of a SPECIAL EVENT APPLICATION for the HALLOWEEN IN THE HILLS presented by the downtown merchants and the Town of Fountain Hills Community Services Department to be held on October 29, 2011, on the Avenue of the Fountains. Sections of the Avenue of the Fountains will be closed for this event. 5. CONSIDERATION of a SPECIAL EVENT APPLICATION for the GREAT GRAPE STOMP 5K presented by the Arizona Wine Growers Association to be held on November 5, 2011, in and around Fountain Park. Lane restrictions will be in effect on Saguaro Boulevard, El Lago Boulevard, and Panorama Drive during this event. 6. CONSIDERATION of a WINE FESTIVAL LICENSE/WINE FAIR LICENSE APPLICATION submitted by Curt Dunham (Lawrence Dunham Vineyards) for the purpose of a wine tasting, located at 12925 N. Saguaro Blvd, Fountain Hills, AZ, (Fountain Park) scheduled to be held on November 5, 2011, which is part of The Great Grape Stomp 5k. 7. CONSIDERATION of a WINE FESTIVAL LICENSE/WINE FAIR LICENSE APPLICATION submitted by Cory Whalin (Su Vino Winery) for the purpose of a wine tasting, located at 12925 N. Saguaro Blvd, Fountain Hills, AZ, (Fountain Park) schedule d to be held on November 5, 2011, which is part of The Great Grape Stomp 5k. 8. CONSIDERATION of a SPECIAL EVENT APPLICATION for the FOUNTAIN FESTIVAL OF ARTS AND CRAFTS presented by the Fountain Hills Chamber of Commerce to be held on November 11-13, 2011, in downtown Fountain Hills. Sections of the Avenue of the Fountains, Verde River Drive, and Saguaro Boulevard will be closed for this event from November 10-13, 2011. 9. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Robert D. Schmitz representing the American Legion Post 58 located at 16837 E. Parkview, Fountain Hills, AZ for the purpose of a fund raiser. Event to be held at 16837 E. Parkview, scheduled to be held on Friday and Saturday, November 11 and 12, 2011, from 9:00 AM to 6:00 PM, and Sunday, November 13, 2011, from 10:00 AM to 6:00 PM. 10. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Gisela H. Navone representing the American Legion Auxiliary Unit 58 located at 16839 E. Parkview Avenue, Fountain Hills, AZ for the purpose of a fundraising event. Event to be held on the Avenue of the Fountains at the La Montana intersection, scheduled to be held on Friday and Saturday, November 11 and 12, 2011 from 9:00 AM to 6:00 PM, and Sunday, November 13, 2011, from 10:00 AM to 6:00 PM. REGULAR AGENDA ITEMS 11. UPDATE from the Fountain Hills Centennial Committee on the local Centennial Celebration being planned for February 12, 2012. 12. CONSIDERATION of AUTHORIZING the Interim Town Manager to execute the agreement with Artistic Land Management, Inc. to perform Wash and Dam maintenance in an amount not to exceed $132,000. 13. CONSIDERATION of AUTHORIZING the Interim Town Manager to execute the agreement with Re-Create Companies in the amount of $49,915.89 for the installation of pavers in the Centennial Circle. Z:\Council Packets\2011\R10-20-11\111020A.docx Last printed 10/12/2011 3:58 PM Page 4 of 4 14. CONSIDERATION of RESOLUTION 2011-45, urging the Arizona Independent Redistricting Commission to reconsider its determination regarding placement of the Town of Fountain Hills on the “Finalized Draft 6” Congressional District Map. 15. CONSIDERATION of RESOLUTION NO. 2011-41, authorizing and providing for the Town Manager or Designee to transfer Town funds to an irrevocable trust fund to be used to defease and redeem the outstanding Town of Fountain Hills, Arizona Municipal Property Corporation Municipal Facilities Revenue Bonds, Series 2004; authorizing the execution of a depository trust agreement for the safekeeping and handling of securities and moneys to be used to pay the bonds being defeased; and ratifying the actions of all officers and agents of the Town and others with respect to the transfer, prepayment, defeasance and redemption. 16. COUNCIL DISCUSSION/DIRECTION to the Interim Town Manager/Finance Director Julie Ghetti. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. NONE. 17. SUMMARY of Council requests and REPORT ON RECENT ACTIVITIES by the Interim Town Manager/Finance Director Julie Ghetti. 18. ADJOURNMENT. DATED this 12th day of October 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.