HomeMy WebLinkAbout170504CMDPNOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN: THURSDAY, MAY 4, 2017
TIME: IMMEDIATELY FOLLOWING ADJOURNMENT OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION, WHICH BEGINS AT 6:25 PM; AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 6:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the May 4, 2017, Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived."
AGENDA
CALL TO ORDER AND ROLL CALL. — District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must
be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal
action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of
the "Call to the Public", individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future agenda.
1. CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING MINUTES
of June 16, 2016.
2. PUBLIC HEARING regarding RESOLUTION CMD 2017-01, approving the Tentative Budget of the
District for the Fiscal Year beginning July 1, 2017, and ending June 30, 2018, and setting a hearing date
for the budget and annual assessments.
3. CONSIDERATION of RESOLUTION CMD 2017-01, approving the Tentative Budget of the District for
the Fiscal Year beginning July 1, 2017, and ending June 30, 2018, and setting a hearing date for the
budget and annual assessments.
C".111 111117W1►I 111 "
DATED this 27th day of April, 2017.
r
Bevelyn J. Bender, District Clerk
The Cottonwoods Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk's office and on the Town's
website [www.fh.az.gov].
z:\council packets\2017\r170504\cmd\170504cmda.docx Last printed 4/24/2017 12:59 PM
NOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN: THURSDAY, MAY 4, 2017
TIME: IMMEDIATELY FOLLOWING ADJOURNMENT OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION, WHICH BEGINS AT 6:25 PM; AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 6:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the May 4, 2017, Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived."
AGENDA
CALL TO ORDER AND ROLL CALL. — District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must
be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal
action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of
the "Call to the Public", individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future agenda.
1. CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING MINUTES
of June 16, 2016.
2. PUBLIC HEARING regarding RESOLUTION CMD 2017-01, approving the Tentative Budget of the
District for the Fiscal Year beginning July 1, 2017, and ending June 30, 2018, and setting a hearing date
for the budget and annual assessments.
3. CONSIDERATION of RESOLUTION CMD 2017-01, approving the Tentative Budget of the District for
the Fiscal Year beginning July 1, 2017, and ending June 30, 2018, and setting a hearing date for the
budget and annual assessments.
C".111 111117W1►I 111 "
DATED this 27th day of April, 2017.
r
Bevelyn J. Bender, District Clerk
The Cottonwoods Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk's office and on the Town's
website [www.fh.az.gov].
z:\council packets\2017\r170504\cmd\170504cmda.docx Last printed 4/24/2017 12:59 PM
Meeting Date: 5/4/2017
Agenda Type: Regular
Cottonwoods Maintenance District
(CMD)
AGENDA ACTION FORM
Meeting Type: Special Session
Submitting Department:
Administration
Staff Contact Information: Bevelyn J Bender, 480-816-5115, bbender@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Not applicable
REQUEST TO COUNCIL: CONSIDERATION of approving the Cottonwoods Maintenance District Board
meeting MINUTES from June 16, 2(" 6.
Applicant: NA
Applicant Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account
of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on
the Town's website in compliance with state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
Attachment(s): None
SUGGESTED MOTION: Move to approve the June 16, 2016 meeting minutes.
Submitted and Approved by:
Bevelyn J. Bender istri Clerk 4/24/2017
Approved:
Grady E. Mil n
rict Manager 4/25/2017
z:\council packets\2017\rl70504\cord\aaf cmd minutes.docx Page l of 1
Meeting Date: 5/4/2017
Agenda Type: Regular
TOWN OF FOUNTAIN HILLS
Cottonwoods Maintenance District
AGENDA ACTION FORM
Meeting Type: Special Session
Submitting Department: Administration
Staff Contact Information: Craig Rudolphy, District Finance Director; 480-816-5162; crudolphy@fl1.az.gov
REQUEST TO DISTRICT BOARD (Agenda Language):
1. PUBLIC HEARING regarding RESOLUTION CMD 2017-01 approving the Tentative Budget of the District
for the fiscal year beginning July 1, 2017, and ending June 30, 2018, providing notification to property owners,
and setting a hearing date for the budget and annual assessments.
2. CONSIDERATION of RESOLUTION CMD 2017-01 of the Board of the Cottonwoods Maintenance District,
Maricopa County, Arizona, APPROVING the tentative budget of the District for the fiscal year beginning July
1, 2017, and ending June 30, 2018, and setting a hearing date for the annual assessments and budget.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): The Cottonwoods Maintenance District was formed by the Town Council in June,
1999 for the purpose of maintaining or improving the common areas of the Cottonwoods subdivision. The
Town Council serves as the governing Board for the District. The Maintenance District provides for the
maintenance of the common area, which is perforined by the Town of Fountain Hills. The annual cost is repaid
through an annual property tax assessment of $94.04 per property owner levied by the Town and collected by
Maricopa County. The estimated levy includes the annual contract cost for landscaping as well as establishing a
reserve amount for future exterior wall maintenance and an additional reserve for unplanned maintenance.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $5,454
Budget Reference (page number): pp 324-325
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: Y ® N ❑
Staff Recommendation(s): Approve
Page 1 of 2
List Attachment(s): Resolution CMD 2017-01
SUGGESTED MOTION (tor District Board use): Move to approve Resolution CMD 2017-01.
Prepared by:
NA Click here to
enter a date.
Director'"
��t J &
Craig Rudolph ,District Financ irector 4/26/2017
Approved:
Grady E. Miller, District Manager 4/26/2017
Page 2 of 2
RESOLUTION CMD 2017-01
A RESOLUTION OF THE BOARD OF THE COTTONWOODS
MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA,
APPROVING THE TENTATIVE BUDGET OF THE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 2017, AND ENDING JUNE 30, 2018,
AND SETTING A HEARING DATE FOR THE ANNUAL ASSESSMENTS
AND BUDGET.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COTTONWOODS
MAINTENANCE DISTRICT, as follows:
SECTION 1. The statements and schedules attached as Exhibit A and incorporated
herein by this reference, are hereby approved for the purpose as hereinafter set forth as the
tentative budget for the Cottonwoods Maintenance District, Maricopa County, Arizona, (the
"District") for the fiscal year 2017-18. The statements and estimates of the operation and
maintenance expenses of the District, the costs of capital improvements and other expenditures
for public infrastructure of the District (collectively, the "District Expenditures") are hereby filed
with the District Clerk.
SECTION 2. The District Clerk is hereby authorized and directed to cause to be (i)
mailed to the governing body of the Town of Fountain Hills and all persons owning real property
within the District and (ii) published in the manner prescribed by law, a notice in substantially
the form attached hereto as Exhibit A, that the District Board will meet for the purpose of
conducting a hearing for District taxpayers on the statements and estimates of District
Expenditures filed with the District Clerk, including the annual assessments and on the adoption
of the 2017-18 Annual Budget for the District; said hearing to be conducted on June 1, 2017, at
the hour of 6:25 p.m. in the District offices (the Council Chambers at Fountain Hills Town Hall),
16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268. At the conclusion of the
hearing, the District Board shall pass upon any objections and shall adopt the Final Budget for
the District; final approval of the Tax Levy for the District shall follow on June 15, 2017, at the
same time and place.
PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance
District on May 4, 2017.
Linda M. Kavanagh, District Chairperson
ATTEST:
Bevelyn J. Bender, District Clerk
APPROVED AS TO FORM:
Andrew J. McGuire, District Counsel
2955387.1
EXHIBIT A
TO
RESOLUTION CMD 2017-01
[Notice/Tentative Budget]
See following page.
2955387.1
NOTICE
COTTONWOODS PROPERTY OWNERS
The taxpayers of the Cottonwoods Maintenance District (the "District") are hereby notified that
the Board of Directors will hold a public meeting on June 1, 2017, at 6:25 p.m. at the District
offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona (the Council
Chambers at Fountain Hills Town Hall), when and where any taxpayers of the District will be
heard in favor of, or against, any of the proposed expenditures for the Cottonwoods Maintenance
District, after which the foregoing estimates as modified or as now existing, will be assessed by
the Board of Directors as the basis for the 2017-18 budget. Taxpayers may file written objections
at any time prior to the hearing, and the Board of Directors shall hear and pass upon any
objections at the hearing.
Copies of the tentative 2017-18 District budget may be viewed prior to the June 1, 2017, meeting
at the District Clerk's office, 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268,
the Town of Fountain Hills website, www.fh.az.gov, and the Fountain Hills branch of the
Maricopa County Library, 12901 N. LaMontana Drive, Fountain Hills, Arizona 85268.
COTTONWOODS MAINTENANCE DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2017-18
Revenues
Tax Levy at $94.04 per Property Owner
TOTAL
Expenses
Annual Landscape Maintenance Cost
Annual Reserve for Exterior Wall Maintenance
Reserve Fund
Postage
Advertising
TOTAL
2955387.1
For the Year Ended
June 30, 2018
$5,454
5 454
$3,881
1,073
250
50
inn
5 454