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HomeMy WebLinkAbout171003AD NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger TIME: 5:30 P.M. WHEN: TUESDAY, OCTOBER 3, 2017 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS Vice Mayor Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 1 of 4 CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Pastor Todd Forest, Fountain Hills Christian Center ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) The Mayor will read a PROCLAMATION declaring October 28, 2017, as Make a Difference Day, in the Town of Fountain Hills. ii) The Mayor will read a PROCLAMATION declaring October 2017 as Domestic Violence Awareness Month, in the Town of Fountain Hills. iii) The Mayor will read a PROCLAMATION declaring October 15-21, 2017, as Friends of the Library Week, in the Town of Fountain Hills. iv) The Mayor will read a PROCLAMATION declaring October 15 — 21, 2017, Arizona Cities and Towns Week, in the Town of Fountain Hills. v) The Mayor will read a PROCLAMATION declaring October 23 — 31, 2017, Red Ribbon Week, in the Town of Fountain Hills. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) PRESENTATION by the Fountain Hills Branch Manager for the Maricopa County Library District Vicki Novak regarding activities and events. iii) UPDATE by Grace Rodman-Guetter, Communication and Marking Coordinator, regarding current activities and the Strategic Tourism Plan for the Tourism Division. Call To The Public Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Consent Agenda All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 19, 2017. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 2 of 4 2. CONSIDERATION of CANCELING the November 7, 2017 Council meeting, as it falls on Election Day. 3. CONSIDERATION of approving RESOLUTION 2017-36, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the rear property line of 15737 East Thistle Drive (Plat 603, Block 2, Lot 6), as recorded in Book 161, Page 41, records of Maricopa County, Arizona. (EA2017-07) 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Durim Zejneli, Owner of Georgie's Diner LLC DBA Georgie's Diner, located at 13407 N. La Montana Drive, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 5. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Michael Min Cho, Agent of C&H in Arizona, LLC, DBA That Guy's Pizza, located at 16948 E. Shea Boulevard, #104, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 6. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Republican Club (Tait Elkie) picnic to be held in the Grand Ballroom of the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ, from 2:00 PM to 8:30 PM, on Saturday, October 21, 2017. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Sister Cities Corporation (Carol Carroll) dinner to be held in the Grand Ballroom of the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ, from 6:30 PM to 10:00 PM, on Saturday, January 13, 2018. 8. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Kiwanis Club of Sunset Fountain Hills (Margaret Ziefert) for the promotion of a fundraiser to be held along the Avenue of the Fountains, in conjunction with the Fountain Hills Art and Wine Affaire, from 10:00 AM to 5:00 PM daily, from Friday, March 23, 2018, through Sunday, March 25, 2018. 9. CONSIDERATION of approving a CONTRACT (C2018-030) with Artistic Land Management, in the amount of $207,000, for Wash and Dam Maintenance. 10. CONSIDERATION of approving the FIRST AMENDMENT to Cooperative Purchase Agreement C2017-045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, for asphalt replacement and miscellaneous work, in an amount not to exceed $2,500,000.00. Regular Agenda 11. CONSIDERATION of appointing one (1) citizen to the Community Services Advisory Commission for the remainder of a one-year term beginning October 3, 2017, and ending on December 31, 2018. 12. CONSIDERATION of a COOPERATIVE PURCHASE AGREEMENT (C2018-040) with Riddle Painting and Coatings Company, in the amount of $189,108.98, for the painting of buildings in the Civic Plaza. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 3 of 4 13. CONSIDERATION of awarding CONTRACT (C2018-056) to Christmas Light Decorators for the Town's holiday lights, in an amount not to exceed $50,000.00 annually, with four one-year renewal options for an aggregate of $250,000.00; and, authorizing a BUDGET TRANSFER from the General Government Contingency Fund to the Downtown Strategy Fund, in the amount of $19,650.00. 14. CONSIDERATION of awarding the CONTRACT (C2018-055) to Bluecor Contracting, in the amount of $2,162,956.01, for the construction of the Adero Canyon Trailhead. 15. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding LEGAL SERVICES for the Town of Fountain Hills. This item has been added to the agenda at the request of Mayor Kavanagh, Councilmember Yates and Councilmember Brown. 16. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 17. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 18. ADJOURNMENT. DATED this 26th day of September, 2017. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2017\rl71003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 4 of 4 D NOTICE OF THE REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Councilmember Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger TIME: 5:30 P.M. WHEN: TUESDAY, OCTOBER 3, 2017 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS Vice Mayor Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 1 of 4 CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Pastor Todd Forest, Fountain Hills Christian Center ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) The Mayor will read a PROCLAMATION declaring October 28, 2017, as Make a Difference Day, in the Town of Fountain Hills. ii) The Mayor will read a PROCLAMATION declaring October 2017 as Domestic Violence Awareness Month, in the Town of Fountain Hills. iii) The Mayor will read a PROCLAMATION declaring October 15-21, 2017, as Friends of the Library Week, in the Town of Fountain Hills. iv) The Mayor will read a PROCLAMATION declaring October 15 — 21, 2017, Arizona Cities and Towns Week, in the Town of Fountain Hills. v) The Mayor will read a PROCLAMATION declaring October 23 — 31, 2017, Red Ribbon Week, in the Town of Fountain Hills. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) PRESENTATION by the Fountain Hills Branch Manager for the Maricopa County Library District Vicki Novak regarding activities and events. iii) UPDATE by Grace Rodman-Guetter, Communication and Marking Coordinator, regarding current activities and the Strategic Tourism Plan for the Tourism Division. Call To The Public Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Consent Agenda All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from September 19, 2017. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 2 of 4 2. CONSIDERATION of CANCELING the November 7, 2017 Council meeting, as it falls on Election Day. 3. CONSIDERATION of approving RESOLUTION 2017-36, abandoning whatever right, title, or interest the Town has in the certain public utility and drainage easement located at the rear property line of 15737 East Thistle Drive (Plat 603, Block 2, Lot 6), as recorded in Book 161, Page 41, records of Maricopa County, Arizona. (EA2017-07) 4. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Durim Zejneli, Owner of Georgie's Diner LLC DBA Georgie's Diner, located at 13407 N. La Montana Drive, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 5. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Michael Min Cho, Agent of C&H in Arizona, LLC, DBA That Guy's Pizza, located at 16948 E. Shea Boulevard, #104, Fountain Hills, AZ. This is for a series 12 license (Restaurant). 6. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Republican Club (Tait Elkie) picnic to be held in the Grand Ballroom of the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ, from 2:00 PM to 8:30 PM, on Saturday, October 21, 2017. 7. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Fountain Hills Sister Cities Corporation (Carol Carroll) dinner to be held in the Grand Ballroom of the Fountain Hills Community Center, 13001 N. La Montana Drive, Fountain Hills, AZ, from 6:30 PM to 10:00 PM, on Saturday, January 13, 2018. 8. CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION for the Kiwanis Club of Sunset Fountain Hills (Margaret Ziefert) for the promotion of a fundraiser to be held along the Avenue of the Fountains, in conjunction with the Fountain Hills Art and Wine Affaire, from 10:00 AM to 5:00 PM daily, from Friday, March 23, 2018, through Sunday, March 25, 2018. 9. CONSIDERATION of approving a CONTRACT (C2018-030) with Artistic Land Management, in the amount of $207,000, for Wash and Dam Maintenance. 10. CONSIDERATION of approving the FIRST AMENDMENT to Cooperative Purchase Agreement C2017-045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, for asphalt replacement and miscellaneous work, in an amount not to exceed $2,500,000.00. Regular Agenda 11. CONSIDERATION of appointing one (1) citizen to the Community Services Advisory Commission for the remainder of a one-year term beginning October 3, 2017, and ending on December 31, 2018. 12. CONSIDERATION of a COOPERATIVE PURCHASE AGREEMENT (C2018-040) with Riddle Painting and Coatings Company, in the amount of $189,108.98, for the painting of buildings in the Civic Plaza. z:\council packets\2017\r171003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 3 of 4 13. CONSIDERATION of awarding CONTRACT (C2018-056) to Christmas Light Decorators for the Town's holiday lights, in an amount not to exceed $50,000.00 annually, with four one-year renewal options for an aggregate of $250,000.00; and, authorizing a BUDGET TRANSFER from the General Government Contingency Fund to the Downtown Strategy Fund, in the amount of $19,650.00. 14. CONSIDERATION of awarding the CONTRACT (C2018-055) to Bluecor Contracting, in the amount of $2,162,956.01, for the construction of the Adero Canyon Trailhead. 15. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding LEGAL SERVICES for the Town of Fountain Hills. This item has been added to the agenda at the request of Mayor Kavanagh, Councilmember Yates and Councilmember Brown. 16. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 17. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. 18. ADJOURNMENT. DATED this 26th day of September, 2017. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2017\rl71003\171003a.docx Last Printed: 9/26/2017 2:49 PM Page 4 of 4