HomeMy WebLinkAbout110208PZ:\Council Packets\2011\WS2-8-11\110208WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M.
WHEN: TUESDAY, FEBRUARY 8, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a
quorum of the Town’s various commissions may be in attendance.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary
purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus o f the Council. In
appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if
invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the ti me for such presentations.
AGENDA
1. CALL TO ORDER AND ROLL CALL – Mayor Schlum
2. DISCUSSION relating to the Town’s volunteer special transportation services program and the
discontinuation of these services past June 30, 2011.
3. PRESENTATION AND UPDATE on the preliminary proposal of the Fiscal Year 2011-12
budget for all funds for the Town of Fountain Hills.
4. REVIEW of Town Council Goals and Initiatives for Fiscal Year 2010-11 and their relevance.
5. ADJOURNMENT.
DATED this 3rd day of February, 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend thi s meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s off ice.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Cassie Hansen
Vice Mayor Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
Z:\Council Packets\2011\WS2-8-11\110208WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M.
WHEN: TUESDAY, FEBRUARY 8, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a
quorum of the Town’s various commissions may be in attendance.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary
purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus o f the Council. In
appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if
invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the ti me for such presentations.
AGENDA
1. CALL TO ORDER AND ROLL CALL – Mayor Schlum
2. DISCUSSION relating to the Town’s volunteer special transportation services program and the
discontinuation of these services past June 30, 2011.
3. PRESENTATION AND UPDATE on the preliminary proposal of the Fiscal Year 2011-12
budget for all funds for the Town of Fountain Hills.
4. REVIEW of Town Council Goals and Initiatives for Fiscal Year 2010-11 and their relevance.
5. ADJOURNMENT.
DATED this 3rd day of February, 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend thi s meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s off ice.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Cassie Hansen
Vice Mayor Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
FY2011-12 BUDGET
INTRODUCTION
February 8, 2011
Presented by:
Rick Davis, ICMA-CM
Julie A. Ghetti, MPA, CPA
February 8, 2011
Economy is showing signs of stability
Revenues are anticipated to increase
approximately 1%
Expenditures have been maintained at FY11
levels
Public safety contracts are programmed to
increase 3% per contract
CIP budget is funded with construction sales
tax that continues to deteriorate
February 8, 2011
Used conservative but slightly optimistic revenue
estimates
Includes 3% increase for public safety contracts
Includes 3% merit for staff
Assumes bond proceeds for first phase of major
road improvements (Saguaro Blvd)
Incorporated Council initiatives from retreat
February 8, 2011
Updated revenue projections
Community contracts
Fees for service
Law enforcement costs
Capital projects budget
Special Transportation Program
Internal Service Funds
February 8, 2011
$34.2M Budget for all funds*
Major Funds:
General Fund $12.8M
Highway User Revenue (HURF)$1.6M
Excise Tax $0.3M
General Obligation $1.4M
Municipal Property Corporation $1.4M
Capital Projects $16.5M**
Non Major Funds $0.2M
February 8, 2011
*preliminary
**including bond and grant funding
Part time Prosecutor (Admin)
Increased hours for Recreation part-time staff to
assist with sculpture cleaning
Full time Management Assistant (ED)
50% General Fund, 50% ED Fund
Full time Economic Development Specialist (ED)
100% ED Fund
February 8, 2011
Initiatives included in budget proposal
Initiatives from prior year are continued
Civility
Environmental Stewardship
Civic Responsibility
Education, Learning and Culture
Economic Vitality
Recreational Opportunities and Amenities
February 8, 2011
Council Initiative
Support community events and activities
Solicit public feedback
Proposed Budget
Take Pride Day $5,000
Centennial Project $10,000
Centennial Event Circle $125,000
Citizen Surveys $0
February 8, 2011
Council Initiative
Implement new technologies and opportunities to reduce
energy consumption
Proposed Budget
Energy management system and
retrofit Civic Center buildings with split AC units for IT and
electrical rooms, energy efficient lighting, window tinting,
etc.$109,000
February 8, 2011
Council Initiative
Foster a culture of public service and volunteerism
Comprehensive communications plan to encourage citizen
participation in civic life
Proposed Budget
Expand Take Pride Day $4,400
Expand volunteer program $0
Park Host Program $1,000
Comprehensive citizens communication $24,000
Community calendar $0
Citizen’s Academy $1,000
February 8, 2011
Council Initiative
Support partners in providing arts and cultural opportunities
Position community’s arts as economic drivers
Encourage access to higher learning opportunities
Proposed Budget
Arts and cultural opportunities $5,000
Support public art walk $3,000
Greening project $1,000
Higher learning opportunities $0
February 8, 2011
Council Initiative
Provide an interconnected, multi-use trail and bicycle system
Proposed Budget
Signage, trail marketing $10,000
Analysis of pedestrian movements $0
Expand and maintain Preserve trails $0
February 8, 2011
Council Initiative
Develop a comprehensive economic development strategy
Promote retention, expansion, and relocation of quality
businesses
Promote Fountain Hills as a visitor destination
Support future Lakeside District Development
Proposed Budget
2 new FT positions $148,130 (Downtown/GF)
Fountain Hills Chamber Tourism $TBD
Downtown Infill Incentive District $5,000
February 8, 2011
Proposed Projects:
Downtown Vision Plan $355,000
Shea Widening at Saguaro $2.9M (grant/CIP)
Shea Gap (carryover)$1.7M (grant)
Annual Pavement Management $2.1M (CIP)
Saguaro Mill & Overlay $7.5M (bonds)
Safe Routes to School $0.3M (Grant)
Traffic Signal Updates $0.6M (CIP)
Library event circle $125,000 (CIP)
February 8, 2011
Fiscal Year Sales Tax Collections*
Percent
Increase/Decrease
over Prior Year
2006-07 $11,075,430 2% (16%)*
2007-08 $10,470,882 -5% (-0%)
2008-09 $8,740,324 -17% (-13%)
2009-10 $8,327,804 -13% (-3%)
2010-11*$7,169,714 -6% (-1%)
2011-12*$7,409,167 3% (3%)
February 8, 2011
*excluding construction
February 8, 2011
If road bonds are
approved by the
voters the Town’s
tax levy will return
to FY2001 level.
Average annual
cost to homeowner
is $10/month
February 8, 2011
February 8, 2011
Taxing Authority
Fountain Hills School District $0.46
Maricopa County $0.42
Sanitary District $0.09
Town of Ftn Hills $0.02
East Valley Institute $0.01
Total $1.00
February 8, 2011
February 8, 2011
February 8, 2011
February 8, 2011
February 8, 2011
February 8, 2011
ECONOMIC DEVELOPMENT
BUDGET PRESENTATION
Town of Fountain Hills
FY 2011 -2012
COUNCIL GOALS FY 2010-2011
Goal 3 E:
Maintain strong lines of communication with
outside jurisdictions in order to identify
opportunities for partnerships.
Goal 4 E:
Remain engaged and supportive of regional and
state partnerships.
COUNCIL GOALS FY 2010-2011
Goal 5A:
Market the Town for business location and
expansion.
Goal 5 C:
Develop and issue a Request for Proposals to
investigate the feasibility of public-private
partnerships in the Lakeside District.
COUNCIL GOALS 2010-2011
Goal 5 D:
Investigate opportunities to bring a college or other
educational outlet, a movie theater/entertainment
venue, and a hospital to Fountain Hills.
ED -RETURN ON INVESTMENT
Business Attraction & Retention/Vitality
Completed research compilation and analysis
Retail Market Analysis
Event Analysis
Completed projects
Dining Guide
Signage –Town Center, Shea Corridor, Highway
Website Update and Enhancements
Site and Buildings Availability
ED -RETURN ON INVESTMENT
Business Attraction & Retention/Vitality
Retail tradeshow participation
Contact with 16+ developers
Contact with over 30 retailers
Outreach to local shopping center leasing
agents/owners
Interaction and assistance with local businesses
Town Center Group
Customer Loyalty Program implementation
ED –RETURN ON INVESTMENT
Gathered research completed by other
communities to determine attraction opportunities
for educational institutions and medical facilities
Selected outreach to State business development
representatives
ED –RETURN ON INVESTMENT
Engaged in Organizations:
Chamber
BVAC
Ft. McDowell and surrounding communities
GPEC
AAED
ED –RETURN ON INVESTMENT
Downtown Vision Plan
Engaged in planning sessions
Outreach and discussions with 16+ developers
ULI AzTAP forum
Downtown parking inventory
Inventoried first floor space on north side of Avenue
Lakeside District
Land conversion application underway
IN THE “PIPELINE” –10 PROJECTS
2 Retail Projects
4 Office
3 Light Manufacturing
1 R&D
PARKING LOT ITEMS
Website Updates
ED Policies, Programs and Plan
Downtown (north side of Avenue) Strategies
Customer Loyalty Program Support
Analysis and Findings on College/Higher
Education and Medical Facilities
Movie Theater/Entertainment Venue
PARKING LOT ITEMS
Proactive Outreach to Retailers
Proactive Outreach to Developers
Information on Fiber Providers, Locations and
Capacity
RFP for Lakeside District
Update Data (e.g., retail market analysis)
Development of Targeted Collateral Pieces
COUNCIL GOALS FY 2011-2012
Goal ELC 5: Encourage access to higher learning
opportunities or the establishment of an
educational or training campus within our
community.
Broker a commitment from an organization to establish
an educational or training facility/program in Fountain
Hills. Report on activities to date.
Develop a contact list of higher learning and technical
colleges/institutions and begin to cultivate relationships.
COUNCIL GOALS FY 2011-2012
Goal EV 4: Promote retention, expansion, and
relocation of quality businesses.
Provide opportunities to receive feedback from those
investing in our community.
Hold annual business and development meeting to establish
goodwill, provide forum for exchanging ideas and concerns with
businesses and developers, express gratitude for their
investment in our community, and share community information
Develop strategies that focus on business retention
within the community.
Goal EV 6: Identify a slate of economic development
tools and strategies (including tax incentives, fee
abatements, etc.) to stimulate economic growth.
Develop strategy to focus new development and business
relocation to the Downtown Core (along Avenue of the
Fountains).
Analyze and facilitate necessary rezoning (and related
activities) to support future Lakeside District development and
look at other tools that might prepare us for making the
Downtown Vision Plan come to life as the economy improves.
ECONOMIC DEVELOPMENT OFFICE
1 Person (ED Administrator):
Continued engagement with Chamber, BVAC, GPEC, AAED
Outreach to State business development representatives
Respond to leads from partners
Respond to requests from leasing agents
Respond to other inquiries
Track & follow -up with current “pipeline” projects
Track & update properties with current contacts
Limited support to existing businesses through Town Center
Group
Tradeshow discussions with retailers and developers
ECONOMIC DEVELOPMENT OFFICE
2 People: (ED Administrator and ED Specialist)
Research, develop and provide recommendations on
ED policies, program and plan
Develop and implement downtown (north side of
Avenue) strategies
Proactive outreach to specialty retailers
Proactive outreach to downtown property owners &
leasing agents
Lakeside District RFP research, development and
oversight
Prepare and submit additional prospect proposal
packages
ECONOMIC DEVELOPMENT OFFICE
3 people (Administrator, Specialist, Management
Assistant):
Website updates
Collect, consolidate and analyze data
Manage special projects (e.g., retail market analysis,
preparation of targeted collateral material)
Support business vitality programs (e.g., Customer
Loyalty Program)
Analyze targeted business sectors and gather related
information (e.g., medical, educational, and movie
theater)
Track and update available space
Rev. 3/4/10 Page 1 of 3
COUNCIL GOALS AND INITIATIVES FOR FY2010-11
Goal 1
Education, Learning, and Culture: Enrich our community by providing citizens with
opportunities to improve their own lives and the lives of others.
1. Investigate feasibility of partnering with FHUSD and/or other learning institutions to
develop a program of educational opportunities.
2. Partner with the Veterans of Foreign Wars to hold a “Freedom Series” at the Community
Center highlighting the extraordinary people within our own community, with this year’s
series focusing on patriots who have demonstrated sacrifice to the nation.
3. Partner with Ft. McDowell to present a “Yavapai Culture Day.”
4. Create opportunities to showcase local performing arts talent.
5. Encourage citizen development of more special events by simplifying/streamlining the
Special Event Permit application and process.
6. Encourage public art and continue art walks.
Goal 2
Environmental Stewardship: Enrich our community by promoting and preserving our Town’s
natural assets.
1. Partner with the McDowell Mountain Preservation Commission to develop educational
experiences and provide a workshop to teach residents about our natural environment.
2. Rezone all Town washes as open space to provide an additional measure of protection
to the washes.
3. Develop a plan to establish a storm water utility.
4. Continue to support water conservation programs, e.g., use of effluent.
Goal 3
Civility: Enrich our community by promoting internal civility and promoting partnerships and
other opportunities that bring citizens together and foster an atmosphere of neighborliness and
cooperation.
1. Develop for Council ratification a policy regarding appropriate behavior with regard to
public and internal interactions.
2. Present a civility and teamwork workshop to help Council and staff come together and
improve interaction.
3. Develop and execute a program to proactively distribute factual information internally
and externally by utilizing Town communication resources.
4. Partner with non-profits, HOAs and faith-based organizations to promote “Meet Your
Neighbor Week.”
5. Maintain strong lines of communication with outside jurisdictions in order to identify
opportunities for partnerships.
Rev. 3/4/10 Page 2 of 3
Goal 4 Civic Responsibility: Enrich our community by identifying and supporting opportunities
for volunteerism that meaningfully impact our quality of life, promote community pride and
enhance access to Town leadership.
1. Partner with the Fountain Hills Cultural and Civic Association to encourage participation
in the “Volunteer Fair.”
2. Continue to build upon the success of “Make a Difference Day.”
3. Work with the Mayor and Council to create a Community Enrichment Commission.
4. Remain engaged as a good regional and state partner to distribute information in order
to inform voters
5. Remain engaged and supportive of regional and state partnerships.
Goal 5
Economic Vitality: Enrich our community by partnering with local and/or regional organizations
or citizens to promote an economically sound and sustainable environment in which to live,
work, learn and play.
1. Market the Town for business location and expansion.
2. Enact land use regulations that encourage development in the downtown consistent
the Downtown Vision Plan.
3. Develop and issue a Request for Proposals to investigate the feasibility of public-
private partnerships in the Lakeside District.
4. Investigate opportunities to bring a college or other educational outlet, a movie
theater/entertainment venue, and a hospital to Fountain Hills.
5. Assemble a citizen Blue Ribbon Committee to develop a financial roadmap for the
Town’s future.
6. Prepare an Area Specific Plan for the Shea Boulevard corridor near Saguaro
Boulevard, evaluating rezoning possibilities that would increase the inventory of
commercially zoned land.
7. Partner with local and/or regional groups to participate in the Arizona Centennial.
Goal 6
Maintain and Improve Community Infrastructure: Enrich our community by synergizing with
local or regional organizations to improve and preserve our valuable public improvements.
1. Develop a fiscal plan to get us back on track with the pavement management plan.
2. Market Adopt-a-Street as an option to residents as well as businesses.
3. Explore citizen satisfaction with Town services and infrastructure.
4. Evaluate our Town’s energy, technological, and connectivity potential.
Rev. 3/4/10 Page 3 of 3
Goal 7
Public Safety, Health, and Welfare: Enrich our community by developing or partnering on
programs that encourage citizens to actively participate in creating a safe and healthy Town.
1. In cooperation with local businesses, reintroduce a program rewarding helmet use
by youths.
2. Continue “Public Safety Day” and build in more elements related to provident living.
3. Work with the Maricopa County Sheriff’s Office to introduce a Safe House program
in Fountain Hills.
4. Hold a “Community Health and Wellness Fair” in the spring at the Community
Center.
5. Actively participate with the Fountain Hills Youth Substance Abuse Prevention
Coalition to reduce substance abuse in Fountain Hills.
Goal 8
Recreational Opportunities and Amenities: Enrich our community by developing programs or
empowering local organizations or citizens to create and promote activities/events and venues
for all age groups.
1. Develop an urban trail system master plan including connectivity between parks and
other activity centers.
2. Begin to develop and present programs for 5-12 grade students at the Community
Center in cooperation with the Boys and Girls Club.
3. Develop and begin implementing a plan for making trails more visible and better
used by residents.