HomeMy WebLinkAbout110412PZ:\Council Packets\2011\WS4-12-11\110412WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M.
WHEN: TUESDAY, APRIL 12, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a
quorum of the Town’s various Commissions or Boards may be in attendance at the Work-Study Session.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary
purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In
appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if
invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations.
AGENDA
1. CALL TO ORDER AND ROLL CALL – Mayor Schlum
2. UPDATE by Raymond Rees, Storm Water/Environmental Planner, relating to the Town of
Fountain Hills’ WASH MANAGEMENT PROGRAM.
3. PRESENTATION AND DISCUSSION regarding the Town’s Five Year CAPITAL
IMPROVEMENT PLAN (CIP) for Fiscal Years 2012 through 2016.
4. ADJOURNMENT.
DATED this 6th day of April, 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s off ice.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Cassie Hansen
Vice Mayor Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
Z:\Council Packets\2011\WS4-12-11\110412WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:00 P.M.
WHEN: TUESDAY, APRIL 12, 2011
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call ; a
quorum of the Town’s various Commissions or Boards may be in attendance at the Work-Study Session.
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary
purpose of work session meetings is to provide the Town Council with the opportunity for in -depth discussion and study of specific
subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In
appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if
invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations.
AGENDA
1. CALL TO ORDER AND ROLL CALL – Mayor Schlum
2. UPDATE by Raymond Rees, Storm Water/Environmental Planner, relating to the Town of
Fountain Hills’ WASH MANAGEMENT PROGRAM.
3. PRESENTATION AND DISCUSSION regarding the Town’s Five Year CAPITAL
IMPROVEMENT PLAN (CIP) for Fiscal Years 2012 through 2016.
4. ADJOURNMENT.
DATED this 6th day of April, 2011.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s off ice.
Mayor Jay T. Schlum
Councilmember Dennis Brown Councilmember Cassie Hansen
Vice Mayor Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Tait D. Elkie
Town of Fountain Hills
Wash Management
Program
(Council Update)
Wash Maintenance History
Year Crew Acreage Budget Herbicide
2004-2005 10 men 37.7 144,000$ Yes *
2005-2006 10 men 70 144,000$ Yes *
2006-2007 10 men 70 144,000$ Yes *
2007-2008 **10 men 95 152,000$ Yes *
2008-2009 8 men 108 91,000$ No
2009-2010 Suspended
2010-2011 8 men 27 61,000$ No
* includes $14,000 per year in herbicides and labor for weed control application
** indicates going to a four-year maintenance cycle, down from an eight year cycle
Typical Wash Maintenance Crew
Oxford Wash
Standard for removal of vegetation –Legend Wash
Entrance off F.H. BLVD.
Fire Damage –Balboa Wash
Lower Balboa Wash –50 Yards from the burn site Upper Balboa Wash
Moving Forward
Year Crew Acreage Budget Herbicide
2011-2012 8 men - 45 days 31 61,000$ No
2012-2013 8 men - 45 days 28.2 61,000$ No
2013-2014 8 men - 45 days 28.2 61,000$ No
2014-2015 *8 men - 45 days 28.2 61,000$ No
2015-2016 8 men - 45 days 27 61,000$ No
2016-2017 8 men - 45 days 28 61,000$ No
2017-2018 8 men - 45 days 30 61,000$ No
* indicates a new contract year
Seven Year Maintenance Program Additional Resources
Bureau of Land Management
Fire Crew
Maricopa County Department of
Emergency Management Grant
2011 -$10,000
2012 -?
April 12, 2011
April, 2011
Total proposed projects = $85.0M
Increase of $14.7M (21%) over prior five year
plan
Proposed CIP budget includes $24.8M in
spending from CIP budget (deficit of $14.3M)
Other resources are grants, excise taxes, bonds,
developer contributions or other funds
April, 2011
April, 2011
April, 2011
REVENUES BY SOURCE
FIVE YEAR
AVAILABLE
FUNDS
FY11-12
Requested
FY12-13
Requested
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
TOTAL FIVE
YEAR
PROJECTION
SURPLUS/
DEFICIT
General Fund 141,000$ 16,000$ 25,000$ 30,000$ 70,000$ 141,000$ -$
Highway User Fund -$ -$ -$ -$ -$ -$ -$ -$
Excise Tax Fund -$ -$
Sales Taxes 717,900$ 263,573$ 135,960$ 143,518$ 151,368$ 40,000$ 734,418$ (16,518)$
Fund Balance 1,800,000$ 277,427$ 401,040$ 394,482$ 387,632$ -$ 1,460,582$ 339,418$
Grants, MAG, etc.6,636,100$ 4,253,100$ 361,000$ 646,000$ 1,376,000$ -$ 6,636,100$ -$
Capital Projects Fund 10,578,200$ 3,448,803$ 4,196,091$ 3,492,664$ 3,617,602$ 10,082,678$ 24,837,838$ (14,259,638)$
Development Fees:-$ -$
Streets 360,929$ -$ -$ -$ -$ -$ -$ 360,929$
Law Enforcement 297,042$ -$ -$ -$ -$ -$ -$ 297,042$
Fire & Emergency 61,166$ -$ -$ -$ -$ -$ -$ 61,166$
Open Space 1,761,206$ -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$ (950,794)$
Recreation 424,171$ -$ -$ -$ -$ -$ -$ 424,171$
Library/Museum 64,119$ -$ -$ -$ -$ -$ -$ 64,119$
General Government 729,171$ -$ -$ -$ -$ -$ -$ 729,171$
Bonds 13,500,000$ 8,995,911$ 1,583,229$ 2,944,141$ 2,633,528$ 1,267,947$ 17,424,756$ (3,924,756)$
Reimbursements from Developers 29,363,000$ -$ 9,200,000$ 18,400,000$ 1,763,000$ 29,363,000$ -$
Other 1,670,813$ 115,000$ 450,891$ 388,372$ 611,101$ 105,449$ 1,670,813$ (0)$
-$
Total Revenues 68,104,817$ 17,369,814$ 7,153,211$ 18,836,177$ 28,292,230$ 13,329,074$ 84,980,507$ (16,875,690)$
April, 2011
PROJECT COSTS
FY11-12
Requested
FY12-13
Requested
FY13-14
Requested
FY14-15
Requested
FY15-16
Requested
TOTAL FIVE
YEAR
PROJECTION
Downtown Improvements 755,000$ 750,000$ 750,000$ 750,000$ -$ 3,005,000$
Open Space Projects -$ -$ 1,627,000$ 1,085,000$ -$ 2,712,000$
Street/Sidewalk Projects 14,512,826$ 2,887,812$ 4,696,876$ 4,685,059$ 3,634,698$ 30,417,271$
Traffic Signals 600,000$ 53,000$ 53,000$ 1,327,000$ 2,650,000$ 4,683,000$
Stormwater Management/Drainage Projects 75,000$ -$ -$ -$ 1,026,000$ 1,101,000$
Park & Recreation Projects 455,000$ 825,000$ 11,101,000$ 19,130,000$ 3,982,000$ 35,493,000$
General Government Projects 199,000$ 25,000$ -$ -$ 1,800,000$ 2,024,000$
Fire & Emergency Projects 377,000$ 2,110,000$ 65,000$ 430,000$ -$ 2,982,000$
Library, Art and Museum Projects 125,000$ -$ -$ -$ -$ 125,000$
Vehicle Replacement Program 100,000$ 435,891$ 360,372$ 611,101$ 105,449$ 1,612,813$
Contingency 170,988$ 66,508$ 182,929$ 274,071$ 130,927$ 825,423$
Total Project Costs 17,369,814$ 7,153,211$ 18,836,177$ 28,292,230$ 13,329,074$ 84,980,507$
April, 2011
SOURCES OF FUNDS USES OF FUNDS
Fund balance estimated to be $9.0M by June
30, 2011
Proposed CIP budget includes $3.4M in
spending from CIP budget
Remainder is stimulus, grants, bonds or other
funds
April, 2011
April, 2011
Program Area FY11-12 Total
Downtown Improvements $755,000
Street/Sidewalk Projects $14,512,826
Traffic Signals $600,000
Drainage Projects $75,000
Parks & Recreation Projects $455,000
General Government Projects $324,000
Fire & Emergency Projects $377,000
Vehicle Replacement Program $100,000
Contingency $170,988
TOTAL $17,369,814
April, 2011
Program Area FY11-12 Total
General Fund $16,000
Excise Tax $541,000
Grants $4,253,100
CIP Fund $3,448,803
Other (Dev Fees, VRF)$115,000
Bonds $8,995,911
TOTAL $17,369,814
April, 2011
Project
No.
Project Budgeted Cost Comment
E8501 Greening Project $100,000 Donation driven
E8502 Vision Plan Phase II $250,000 Developer
inducement for
Downtown Area
Specific Plan
E8503 Vision Plan Phase III $5,000 Completion of
prior year traffic
study counts
E8504 Ave of the Fountains
Median & ROW
$400,000 Pedestrian access
improvements
TOTAL DOWNTOWN $755,000
Project
No.
Project Description Budgeted Cost Comments
S6005 Shea Boulevard Widen from
Saguaro to
Beeline
$3.0M Grant and CIP
S6008 Annual Pavement
Program
Zone 6 $2.1M Bonds and CIP
S6009 Downtown Sidewalks Downtown
connectivity
$36,000 CIP
S6010 Saguaro Boulevard Mill & Overlay $7.5M Bonds
S6025 Shea Boulevard Gap E/B Fountain
Hills Blvd to
Technology
$691,00
April, 2011
Project
No.
Project Description Budgeted Cost Comments
S6046 Sidewalk West side of FH
Boulevard Cholla to
Crystal Point
$100,000 Future grant
project
S6047 Shea Boulevard Multi-Use path 142nd
Street to Eagle Mtn
$35,000 Future grant
project
S6053 Fountain Hills
Boulevard
Segundo to Pinto
shoulder paving
$40,000 Future grant
project
S6054 Shea Boulevard Guardrails and
pedestrian
countdown timers
$57,000 Grant funded
S6055 Sidewalk San Marcus to Four
Peaks School
$327,600 Grant funded
April, 2011
Project
No.
Project Description Budgeted Cost Comments
S6056 Shea Boulevard Rubberized asphalt
on Shea Boulevard
$651,000 Grant funded
TOTAL $14,512,826
April, 2011
April, 2011
Project
No.
Project Description Budgeted Cost Comments
T5009 Traffic Signal
Upgrades
Controllers,
uninterrupted and
underground
conduits
$200,000 CIP
T5011 Traffic Signal
Upgrades
Palisades and
Saguaro
$400,000 CIP
TOTAL $600,000
April, 2011
Project
No.Description
Budgeted
Cost
Funding
Source
D6048 Drainage
Project
Misc.
locations
for future
road
projects
$75,000 CIP
TOTAL $75,000
April, 2011
Project
No.Description
Budgeted
Cost
Funding
Source
P3008 Park
Improvements
Four Peaks
Park
$50,000 CIP
P3019 Joint Use
School/Town
FH High
School site
$75,000 CIP
P3020 Joint Use
School/Town
McDowell
Mountain
Site
$75,000 CIP
P3021 Fountain
Renovation
Fountain
pumps
$105,000 CIP
TOTAL $455,000
April, 2011
Project
No.Description
Budgeted
Cost Comments
F4020 Information
Technology
Voice & Data
Communicati
ons Upgrade
$90,000 Continuation
of prior year
project
F4023 Facilities Energy
Efficiency
Program
$109,000 Grant funded
to upgrade
energy
management
system
Vehicle
Replacement
Per Schedule $100,000 Annual fleet
program
TOTAL $299,000
April, 2011
Project
No.Description
Budgeted
Cost Comments
F4012 Event Circle Civic Center
as part of
Centennial
Project
$125,000 Continuation
of prior year
project
TOTAL $125,000
April, 2011
Project
No.Project Description
Budgeted
Cost Comments
F4021 Emergency
Generators
Shea
Boulevard
$25,000 Stimulus
F4025 Portable Fire
Training Unit
For regional
use
$160,000 Federal
Grant
F4026 Emergency
Operations
Center
Open space
in Council
chambers
$72,000 Grant
F4027 Radios Assistance to
Firefighters
$120,000 Grant
TOTAL $377,000
April, 2011