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Home My WebLink About110510P NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. WHEN: TUESDAY, MAY 10, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9 , subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceed ings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not pr esent when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\Spl5-10-11\110510A.docx Last printed 5/3/2011 11:32 AM Page 2 of 2  CALL TO ORDER AND ROLL CALL – Mayor Jay T. Schlum 1. PRESENTATION, DISCUSSION, WITH POSSIBLE DIRECTION TO STAFF relating to the Town of Fountain Hills PROPOSED BUDGET for Fiscal Year 2011-12. 2. ADJOURNMENT. DATED this 3rd day of May 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. WHEN: TUESDAY, MAY 10, 2011 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commissions or Boards may be in attendance at the Council meeting. “Notice is hereby given that pursuant to A.R.S. §1 -602.A.9 , subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceed ings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not pr esent when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived.” PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Councilmember Dennis Brown Councilmember Tait D. Elkie Vice Mayor Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2011\Spl5-10-11\110510A.docx Last printed 5/3/2011 11:32 AM Page 2 of 2  CALL TO ORDER AND ROLL CALL – Mayor Jay T. Schlum 1. PRESENTATION, DISCUSSION, WITH POSSIBLE DIRECTION TO STAFF relating to the Town of Fountain Hills PROPOSED BUDGET for Fiscal Year 2011-12. 2. ADJOURNMENT. DATED this 3rd day of May 2011. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480 -816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. FY2011-12 BUDGET PROPOSAL May 10, 2011 Presented by: Rick Davis, ICMA-CM Julie A. Ghetti, MPA, CPA May 10, 2011 Economy continues to show signs of stability Revenues include proposed increase in telecommunications/utilities tax to 4% Proposed GF expenditures increase less than 1% excluding Public Safety Council goals incorporated CIP budget is funded with construction sales tax that continues to deteriorate May 10, 2011 Prolonged economic recession leading to foreclosed properties Aging infrastructure Decreased proportionate share of State Shared revenues due to increased population of surrounding communities Lack of sustainable or diversified revenue base Dependence upon State Shared revenues Business attraction and retention Implementation of a Downtown Vision Plan May 10, 2011 May 10, 2011 May 10, 2011 No merit Defrayed cost of benefits by reduced benefit to employees Proposal to increase telecommunications tax to 4% Initiative for General Obligation bonds for $29.6M Saguaro Boulevard mill and overlay $10.5 million of CIP Funds utilized for Capital Projects over the next 5 years May 10, 2011 Community contracts reduced by 20%: Reduced transfer from General Fund for Community Center May 10, 2011 FY10 Actual FY11 Actual FY12 Proposed FH Chamber/ Tourism $150,000 $129,000 $103,200 Boys & Girls Club $100,000 $100,000 $80,000 FH Community Theater $130,000 $90,300 $72,240 Food Bank $44,000 $37,840 $30,272 TOTAL $424,000 $357,140 $285,712 Increase revenues Decrease expenditures March 29, 2011 $12.6M $12.1M $11.8 $12.0 $12.2 $12.4 $12.6 $12.8 FY11 FY12 Proposed solutions must be aligned with the following three principles: 1.Be permanent and sustainable There are likely to be more declines in the future due to legislative action, increased population in other communities The Town has to adjust to the new fiscal reality 2.Preserve organizational integrity The ability to perpetually provide the high level of service that the citizens have come to expect 3.Be equitable Does not rely on one source or citizens group Spreads the burden among various publics March 29, 2011 March 29, 2011 Estimated Annual Amount Comments Sales tax on telecommunications to 3.1%$275,000 Requires Council action with 60 days advance notice to public before considering and 60 days after adoption to implement Sales tax on telecommunications to 3.6%$550,000 “ Sales tax on telecommunications to 4.0%$750,000*“ *included in proposed budget May 10, 2011 Service Monthly Charge Tax Paid at 2.6% Tax Paid at 4.0% Difference Per Month CCW $50.70 $1.32 $2.03 $0.71 Cox $30.00 $0.78 $1.20 $0.42 SRP $145.84 $3.79 $5.84 $2.05 Qwest $86.00 $2.24 $3.44 $1.20 Cell Phone 75.00 $1.95 $3.00 $1.05 TOTAL $387.54 $10.08 $15.51 $5.43 May 10, 2011 SRP Monthly Charge $145.84 Current tax $3.79 Proposed 4% tax $5.84 Difference $2.05 May 10, 2011 CCW Monthly Charge $50.70 Current tax $1.32 Proposed 4% tax $2.03 Difference $0.71 May 10, 2011 QWEST Monthly Charge $86.00 Current tax $2.24 Proposed 4% tax $3.44 Difference $1.20 May 10, 2011 COX Monthly Charge $29.97 Current tax $0.78 Proposed 4% tax $1.20 Difference $0.42 Estimated Annual Savings Comments Staff pay cuts (10%)$310,000 Not sustainable –25%reduction since 2009 Staff furloughs $115,000 Not sustainable Eliminate programs $120,000 Reduces organization integrity Reduce community contracts by another 20% $71,428*Reduces organization integrity Utilize Rainy Day Fund $515,000 Temporary solution Eliminate funding for Vehicle Replacement Fund $140,000 Not sustainable Restructure debt payment for Community Center $193,500*Potential shortfall in MPC debt service fund in FY14 Reduce contracts:Law Enforcement from 3.8 to 3.4 beats $215,500 Eliminates 2 deputies, 1 detective,1 sergeant March 29, 2011 *included in proposed budget May 10, 2011 May 10, 2011 Programs Line Items Administration 63% Compliance 21% Juvenile 5% Protective Orders 11% Use of Funds -Municipal Court Where does the money go? Total Expenditures = $432,855 Wages 72% Employment Taxes 1% Benefits 22% Dues & Memberships 1% Contractual Services 2%Supplies 1%Internal Service 1% Use of Funds -Municipal Court Where does the money go? Total Expenditures = $432,855 May 10, 2011 Divisions Line Items May 10, 2011 Line Items Divisions May 10, 2011 Line Items Divisions May 10, 2011 Line Items Programs May 10, 2011 Line Items Programs May 10, 2011 May 10, 2011 Line Items Programs May 10, 2011 Line Items Programs May 10, 2011 5 Year Capital Improvement Projects -CIP Funds Only Project No.Project Name CIP Funds Other Funds Other Funding Source D6047 Miscellaneous Drainage Improvements $ 75,000 $ - E8504 Ave of the Fountains Median Improvements $ 800,000 $ 1,000,000 Downtown Fund F4012 Civic Center Event Circle $ 110,000 $ - F4015 Fire Station No. 1 Renovation $ 495,000 $ - F4021 Fire Station Emergency Generators $ 35,000 $ - F4027 Assistance To Fire Fighters Grant –Radios $ 12,000 $ 108,000 Grant P3008 Four Peaks Park Improvements (Master Plan)$ 50,000 $ - P3011 Fountain Park Improvements $ 1,500,000 $ - P3019 Joint Use School/Town -Fountain Hills High School Site $ 705,000 $ - P3020 Joint Use School/Town -McDowell Mountain Site $ 671,000 $ - P3021 Fountain Pump Renovation $ 105,000 $ - P3022 Fountain Lake Water Quality Improvements $ 150,000 $ - S6003 Unpaved Alley Paving Projects $ 650,000 $ - S6005 Shea Boulevard Widening $ 781,000 $ 2,218,000 Prop 400 S6008 Annual Pavement Management $ 2,430,915 $ 9,925,000 Future Bonds S6025 Shea Blvd Gap -Overlay $ 10,000 $ 1,081,000 ARRA Funds S6047 Shea Blvd Multi-Use Path $ 135,000 $ 331,000 Grant & City of Scottsdale S6053 Fountain Hills Blvd. Shoulder Paving $ 106,000 $ 225,000 CMAQ Grant S6054 Highway Safety Improvement Program $ 3,500 $ 54,000 HSIP Grant S6056 Shea Blvd. Eastbound Bike Lane and Overlay $ 211,000 $ 440,000 Surface Transportation Program T5009 Traffic Signal Cabinet Upgrades $ 200,000 $ - T5010 Intelligent Transportation System (ITS)$ 511,000 $ 922,000 CMAQ Grant T5011 Traffic Signal -Palisades & Saguaro Upgrades $ 400,000 $ - Subtotal = $ 10,146,415 $ 16,304,000 3% Contingency = $ 304,392 NA Total = $ 10,450,807 $ 16,304,000 May 10, 2011 Delayed (Year 6) Capital Improvement Projects -CIP Funds Only Project No.Project Name CIP Funds Other Funds Other Funding Source D6028 Oxford Wash Drainage Improvements $ 348,000 $ 348,000 Ellman Development Agreement D6046 Caliente Wash Drainage Improvements $ 165,000 $ 165,000 Ellman Development Agreement F4002 Streets Maintenance Facility Improvements $ 1,800,000 $ - F4005 Fire Station #2 Relocation $ 2,250,000 $ - L1002 Palisades Medians $ 695,000 $ - P3008 Four Peaks Park Improvements $ 2,650,000 $ - P3013 New Pocket Park -South $ 1,962,000 $ - S6007 Annual Sidewalk Program $ 953,000 $ - S6009 Downtown Sidewalk Program $ 225,000 $ - S6001 La Montana Medians $ 274,000 $ - S6019 Saguaro Blvd. Service Road Elimination $ 38,000 $ 633,000 $633,000 Grant not approved in FY11 -Re-apply if available S6046 Fountain Hills Blvd. Sidewalk (Cholla to Crystal Pt.)$ 280,000 $ 300,000 Eliminate Project -Project includes $300,000 CMAQ Grant S6051 La Montana & Avenue of the Fountains Intersection $ 1,536,000 $ - T5006 Traffic Signal -Fountain Hills Blvd. & Glennbrook $ 280,000 $ 250,000 Ellman Development Agreement T5012 Traffic Signal -Fountain Hills Blvd. & Saguaro $ 280,000 $ 250,000 Ellman Development Agreement T5013 Traffic Signal -Palisades & Golden Eagle $ 280,000 $ 250,000 Ellman Development Agreement T5015 Traffic Signal -Fountain Hills Blvd. & Middle School $ 280,000 $ 250,000 Ellman Development Agreement T5015 Traffic Signal -Fountain Hills Blvd. & El Pueblo $ 280,000 $ 250,000 Ellman Development Agreement Total = $ 14,576,000 $ 2,696,000 Adopt the maximum as tentative next meeting May 19, 2011 Resolution to notify public regarding increase in telecommunications tax Two more work study sessions prior to June 2, 2011 Fee schedule Pay plan June 2 adopt the final operating and capital June 16 adopt the tax levy May 10, 2011 May 10, 2011