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Home My WebLink About180313PD NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 5:15 P.M. — VIEW THE TOWN'S NEW LADDER TRUCK 5:30 P.M. — SPECIAL SESSION WHEN: TUESDAY, MARCH 13, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh CONSIDERATION of Capital Improvement Projects with DISCUSSION AND POSSIBLE DIRECTION to staff regarding proposed or changes to Town fees. 2. ADJOURNMENT. DATED this lst day of March, 2018 01 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2018\spll803l3\180313a.docx Last Printed: 3/5/2018 2:39 PM Page 1 of 1 D NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 5:15 P.M. — VIEW THE TOWN'S NEW LADDER TRUCK 5:30 P.M. — SPECIAL SESSION WHEN: TUESDAY, MARCH 13, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. SPECIAL SESSION AGENDA CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh CONSIDERATION of Capital Improvement Projects with DISCUSSION AND POSSIBLE DIRECTION to staff regarding proposed or changes to Town fees. 2. ADJOURNMENT. DATED this lst day of March, 2018 01 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816- 5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2018\spll803l3\180313a.docx Last Printed: 3/5/2018 2:39 PM Page 1 of 1 Capital Improvement Program ;7-- t at is A Grady Miller, Town Manager Craig Rudolphy, Finance Director Justin T. Weldy, Public Works Director Rachael Goodwin, Community Services Director Robert Rodgers, Development Services Director March 13, 2018 I Capital Projects - Overview • Capital expenditures are made in five different areas: Revenue is from Development Impact Fees; 50% of the Construction Sales Tax; any excess revenue at the end of the year; intergovernmental funds or grant funds. 1. Operational Capital — expenditures of one time nature 2. Vehicle Replacement — expenditures based on a schedule of useful life of major equipment or vehicles 3. Facilities Replacement— expenditures based on a schedule of facilities infrastructure's useful life replacement 4. Pavement Management Plan — expenditures based on a planned street maintenance or replacement program ($2,000,000 annually) 1. Pavement Maintenance Program 2. Pavement Replacement Program 5. Capital Improvement Projects (CIP) — major capital one-time capital expenditures FY 17-18 Capital Projects Status • D6047— Miscellaneous Drainage Improvements ($50,OOOCIP) — initiated • E8505 —Downtown Lighting Improvements ($100,000 Downtown Strategy Fund) —completed • F4005 — Fire Station No. 2 Relocation (Revised Total $4,058,000; $3,652,694 CIP; $255,306 Development Fees; Other Sources $150,000) — initiated • F4030 — Chiller Installation ($50,000 CIP) — completed • G3204— Highway Safety Improvement Program —Stop Signs ($46,800 Grant) —deferred to FY18-19 FY 17-18 Capital Projects Status - continued • G4101 -Civic Center Bus Stop Improvements ($280,,000 grant) initiated • P3025 - Adero Canyon Trailhead (Total $2,382,362; $557,763 CIP; $1,.824,,599 Development Fees) ,- initiated • P3030 - Plaza Fountainside Courtyard Area Improvements (Total $145,000; $125,000 CIP; $20,000 Other) - deferred • P3033 -Video Surveillance Cameras ($50,000 CIP) -initiated • S6003- Unpaved Alley Paving- Phase IV ($255,000 CIP)- deferred IP)- deferred • S6015 -Fountain Hills Boulevard Widening -Shea Boulevard to Segundo Drive ($100,000 CIP) -deferred FY17m18 Capital Projects Status - continued • S6053 —Fountain Hills Blvd. Shoulder Paving (Total $550,.000; $295,000 CIP; $255,000 Grant) —initiated • S6059 — Wayfinding Signs Design ($100,000 CIP) —initiated Total $8,167,168 Vehicle Replacement Fund — two light duty trucks for staff and one ladder truck for Fire Department FY 17-18 Capital Projects Funding CIP Funding Status CIP Fund Balance at 03/06/2018 Construction Sales Tax Interest Reimbursement/Other Total Available Funds Less: Projects initiated but not yet complete D6047 — Misc. Drainage Improvements F4005 — Fire Station 2 Relocation $ 7,563,993 153,385 2,510 1,254,484 $ 8,974,372 50,000 4,058,000 FY17-18 Capital Projects Funding CIP Funding Status Less: Projects initiated but not yet complete - Continued P3025 — Adero Canyon Trailhead P3033 — Video Surveillance Cameras S6053 — Fountain Hills Boulevard Shoulder Paving S6059 — Wayfinding Signs Design Total Projects initiated but not yet complete Available CIP Balance 1,866,165 50,000 284,740 95,500 6,404,405 $ 2,569,967 6�"hat is Alc'ti/ Proposed FY18m19 Capital Improvement Projects F4005 — Fire Station #2 Relocation FY 18-19 Total Project Cost: $4,255,665 FY18-19 Cost: $2,312,165 $254,165 Construction Services Funding: $3,652,694 CIP $255,306 Development Fees $93,500 EPCOR P3025 — Adero Canyon Trailhead FY18-19 Total Project Cost: $2,382,362 FY18-19 Cost: $350,000 Funding: $1,824,599 Dev. Fees $557,763 CIP 56003 — Unpaved Alley Paving Projects FY18-19 Project Cost: $255,000 Funding: CIP 56059 — Wayfinding Signs FY18-19 f TOWN HALL / COUR-1 iii t FOUNTAIN Project Cost: $150,000 Funding: CIP F4029 — Civic Center Improvements FY18-19 V `,y ( w MAN-�.. Project Cost: $150,000 Funding: CIP 56058 — Shea Blvd. Widening Palisades Blvd. to Technology Dr. FY18-19 4 2 = 000" ti h� Project Cost: $130,000 (Design Concept Report) Funding: $90,000 Grant $40,000 CIP FALFSADE,, BLVD '•i _ 7"`,y,� �G•++•� 1 4 2 = 000" ti h� Project Cost: $130,000 (Design Concept Report) Funding: $90,000 Grant $40,000 CIP F4031—Town Hall Improvement FY18-19 1St Floor Shell Space Conversion Project Cost: $116,000 Funding: CIP _F �_ STAIR J 1S2 J SHELL 119 SPACE E12ILET RAMP 116 Project Cost: $116,000 Funding: CIP P3035 — Four Peaks Park Playground Upgrades FY18-19 Project Cost: $100,000 Funding: CIP P3033 — Video Surveillance Cameras FY18-19 Project Cost: $100,000 Funding: CIP 56015 — Fountain Hills Blvd. Widening Shea Blvd. to Segundo Dr. FY18-19 Project Cost: $100,000 (Design Concept Report) Funding: CIP 19 56061— Sidewalk Infill Program FY18-19 Project Cost: $100,000 Funding: CIP D6055 — Civic Center Drainage Improvements VILLA ESTATES AT TOWN CENTER Project Cost: $50,000 Funding: CIP FY18-19 fii r COMMUNIT40 Y i CENTER FLOW r., CENTENNIAL LIBRARY/MUSEUM CIRCLE I _ Tcst . <O1Z COMMUNITY GARDEN r ` NEW DR OR AP EL LAGO BLVD e s li VILLAGE AT TOWNE CENTER CONDOMINIUMS_ .5� r 1 YWELL MAXWELL IV PROVED EQUAL 21 PARK PLACE ❑ EXISTING, STORM DRAIN & MANHOLE (TYPICAL) LU W > FLOW --- --------------- PA------ UL NORDIN PKWY e s li VILLAGE AT TOWNE CENTER CONDOMINIUMS_ .5� r 1 YWELL MAXWELL IV PROVED EQUAL 21 D6047 — Miscellaneous Drainage Improvements Project Cost: $50,000 Funding: CIP FY18-19 P3034 — Golden Eagle Concrete Replacement FY18-19 G3204 — Highway Safety Improvement Program — Stop Signs FY18-19 Project Cost: $46,800 Funding: $46,800 Grant S6051—Avenue of the Fountains/La Montana Intersection Improvements FY18-19 Project Cost: $40,000 Funding: CIP COME - 0 25 2018-19 Capital Projects Projected balance from FY17-18 carried forward �TAINy\ ' 0 b �fhat is Ar�� $2,569,967 Less— proposed FY18-19 projects <$1,691,965> Ending Available Balance 6/30/2019 $878,002 6�"hat is Alc'ti/ Future Capital Improvement Projects FY19-20 Future Capital Projects • D6047 -Miscellaneous Drainage Improvements (On going Multi Year) $50,.000 CIP • P3026 -Fountain Park Access Improvements (Ongoing Multi Year) $834,,006- Downtown Strategy Fund $375.,000; Unfunded $459,006 • P3031 -Fountain Lake Water Quality Phase II (Ongoing Multi Year) $2,.622,,400 CIP Unfunded • P3032 -Sports Field Lighting (Ongoing Multi Year) $1,,733,.000 CIP Unfunded • P3033 -Video Surveillance Cameras (Ongoing Multi Year) $50,000 CIP • P3035 - Four Peaks Park Playground Upgrades $100,1000 CIP FY19-20 Future Capital Projects • P3036 - Desert Vista Skate Park lights $70,000 - $30,000 CIP, $40,000 Grant • S6003 -Unpaved Alley Paving— Phase V (Ongoing Multi Year) $308,000 CIP • 56051- AOTF/La Montana Int. Improvements (Ongoing Multi Year) $100,000 CIP • 56060 -Monument Signs (Ongoing Multi Year) $150,000 CIP • 56061—Sidewalk Infill (Ongoing Multi Year) $100,000 CIP • T5005— Palisades/Eagle Ridge Dr. Traffic Signal $500,000 CIP Unfunded FY20-21 Future Capital Projects • D6047 -Miscellaneous Drainage Improvements (On going Multi Year) $50,.000 CIP • F4013 -Fire Station #3 (Ongoing Multi Year) $343,000- Development Fees $199,366; Unfunded- $143,634 • P3023- Pocket Park West (Ongoing Multi Year) $113,000- Development Fees- $113,,000 • P3033 -Video Surveillance Cameras (Ongoing Multi Year) $50,000 CIP • P3035 - Four Peaks Park Playground Upgrades $100,000 CIP • S6061—Sidewalk Infill (Ongoing Multi Year) $100,1000 CIP FY21-22 Future Capital Projects • D6047 -Miscellaneous Drainage Improvements (On going Multi Year) $50,.000 CIP • P3028- Four Peaks Park Phase II &III (Ongoing Multi Year) $2,.000,.000- Grant $500,,000; Unfunded $1,500,000 • P3030- Plaza Fountainside Courtyard Area Improvements (Ongoing Multi Year) $165,000- $125,.000 CIP; $40,,000 Other • P3035 - Four Peaks Park Playground Upgrades $100,000 CIP • S6061—Sidewalk Infill (Ongoing Multi Year) $100,1000 FY22-23 Future Capital Projects • D6047 -Miscellaneous Drainage Improvements (On going Multi Year) $50,000 CIP • F4013 -Fire Station #3 (Ongoing Multi Year) $2,402,000- Development Fees $25,130; Unfunded- $2,376,870 • F4014- Fire Station #3 Equipment $1,122,000 CIP • P3023- Pocket Park West (Ongoing Multi Year) $790,,000- Development Fees $583.,728; Unfunded $206,272 • P3028- Four Peaks Park Phase II &III (Ongoing Multi Year) $3,300,000- Grant $500,000; Unfunded $2,800,000 • P3030- Plaza Fountainside Courtyard Area Improvements (Ongoing Multi Year) $220,,000- $200.,000 CIP; $20,000 Other FY22-23 Future Capital Projects • 56061— Sidewalk Infill (Ongoing Multi Year) $100,000 CIP Fee Schedule Changes Town of Fountain Hills Summary of Proposed New or Modified Fees General Fund City Code and Fee Current Fee Customer Schedule Reference Description Impacted Existing Fee Proposed Fee Justification/Cost Basis Comparisons Department/Division Other City Fee Ranges: Newspaper has increased its fees for Development Services Public Notice in Newspaper Applicants only $75 $10 plus Actual Cost posting legal ads. This revision will NA recover staff preparation and the actual costs of posting the ads. Development $5 per mailing label and/or $75 $5 per mailing label, plus Actual Makes the footnote consistent with the Services Notification Charge footnote Applicants only per newspaper posting as newspaper posting cost, plus $10 amended newspaper ad fee. NA appropriate. processing New fee: Maintains the original PAD Development Services Planned Area Developments (PAD) Applicants only $2000 plus $100 per acre or $2,000 application fee but reduces the fee for NA Amendment portion thereof plus notification amending an existing PAD to only the base amount. New fee: Maintains the original PUD Development Services Planned Unit Developments (PUD) Applicants only $2000 plus $100 per acre or $2,000 application fee but reduces the fee for NA Amendment portion thereof plus notification amending an existing PUD to only the base amount. New fee: Maintains the original Development Agreements $5000 plus $100 per acre or Development Agreement application Development Services Amendment Applicants only portion thereof plus notification $5,000 fee but reduces the fee for amending NA an existing Development Agreement to only the base amount. $24 first plan sheet page plus $20 per each additional plan This revision will recover staff Development Services Recording Fees Applicants only sheet page. $10 plus Actual Cost preparation and the actual costs of NA $9 for each instrument plus $1 recording documents and plans. for each additional page over 5. Community Services Special Event Vendor Fee Food/Event Vendors $50 local business (Fountain $100 Competitive pricing with other cities $50-500 Hills business Community Services Special Event Vendor Fee Food/Event Vendors $150 non -local business $350 Competitive pricing with other cities $50-1000 131 City Code and Fee Schedule Reference Current Fee on Town of Fountain Hills Summary of Proposed New or Modified Fees General Fund Customer Impacted Existing Fee )osed Fee Justification/Cost Basis Comparisons Department/Division Other City Fee Ranges: Administration Non - neutered dog Animal Owners $42.00 - non-refundable $0 Transferring licensing to Maricopa $42.00 County Animal Control Administration Spayed/Neutered dog Animal Owners $17.00 - non-refundable $0 Transferring licensing to Maricopa $17.00 County Animal Control Administration Over 65 with neutered dog Animal Owners $6.00 - non-refundable $0 Transferring licensing to Maricopa $6.00 County Animal Control Administration Service Dog Animal Owners No Charge $0 Transferring licensing to Maricopa No Charge County Animal Control Administration Replacement Dog Tag Animal Owners $4.00 - non-refundable $0 Transferring licensing to Maricopa $4.00 County Animal Control Administration Late fee neutered dog (per Animal Owners $2.00 non-refundable $0 Transferring licensing to Maricopa $2.00 month) County Animal Control Administration Late fee non - neutered dog Animal Owners $4.00 non-refundable $0 Transferring licensing to Maricopa $4.00 (per month) County Animal Control Administration Annual Commercial Fire Commercial Business $15.00 $0 Fee is being eliminated various Inspection Fee Owners Administration Maps - 8112 x 11 (B&W) Residents No Charge $0.50 Cost Recovery various Administration Maps - 8112 x 11 (Color) Residents No Charge $2.00 Cost Recovery various Administration Maps - 8112 x 11 (Photo) Residents No Charge $3.00 Cost Recovery various 3:1