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HomeMy WebLinkAbout180306Ao NOTICE OF MEETINGS r WORK-STUDY SESSION AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 4:30 P.M. — WORK-STUDY SESSION SESSION 5:30 P.M. — REGULAR SESSION WHEN: TUESDAY, MARCH 6, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 1 of 4 WORK-STUDY SESSION ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in- depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh Presentation by Joe Fackel, Executive Vice President and Bear Burnett, Retail Development Director, from Retail Strategies LLC. regarding discovery phase findings and retail recruitment plan. 2. ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Pastor Rod Warembourg, Desert Creek Fellowship ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) Update by the McDowell Mountain Preservation Commission regarding RECENT ACTIVITIES. Call To The Public Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Consent Agenda All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 2 of 4 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 30 and February 6, 2018. 2. CONSIDERATION of RESOLUTION 2018-20, abandonment of the Public Utility and Drainage Easement on Plat 506A, Block 4, Lot 7 (15806 N. Eagles Nest Drive), as recorded in Book 159, Page 30, records of Maricopa County, Arizona. (EA 2018-03) Regular Agenda 3. CONSIDERATION of appointing three (3) Planning and Zoning Commissioners to each serve a two-year term beginning on March 7, 2018, and ending September 30, 2020. 4. CONSIDERATION of a Cooperative Purchase Agreement contract number C2018-083 with Pro Em Party and Event Rentals for up to $75,000.00 with the option of four (4) one year renewal terms. 5. CONSIDERATION of four (4) BUDGET TRANSFERS from the General Government Contingency: (i) $2,246.25, for holiday lighting of Town Hall; (ii) $600,000.00, for additional contract costs for the Fire Station #2 relocation; (iii) $50,000.00 for the May 15, 2018 Special Election for the primary property tax ballot question; and (iv) $160,000.00, for additional;/unbudgeted Interim Town Attorney Costs; and one (1) BUDGET TRANSFER from Public Works to the Cottonwoods Maintenance District in the amount of $900.00, for an unbudgeted increase in landscaping costs. 6. CONSIDERATION of the second Amendment to Cooperative Purchase Agreement C2017-045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, in an amount not to exceed $2,500,000.00, for asphalt replacement and miscellaneous work. 7. CONSIDERATION of Cooperative Purchase Agreement C2018-092, between Roadsafe Traffic Systems, Inc. and the Town of Fountain Hills, in an amount not to exceed $30,000.00 annually, for temporary traffic control devices. 8. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING before the State Legislature. 9. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 10. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. i.) None. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 3 of 4 11. ADJOURNMENT. DATED this 27th day of February, 2018. wCG4_ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2018\rl80306\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 4 of 4 o NOTICE OF MEETINGS r WORK-STUDY SESSION AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Nick DePorter Councilmember Henry Leger Councilmember Alan Magazine Councilmember Art Tolis Councilmember Cecil A. Yates TIME: 4:30 P.M. — WORK-STUDY SESSION SESSION 5:30 P.M. — REGULAR SESSION WHEN: TUESDAY, MARCH 6, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town's various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker's card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk's position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers' statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 1 of 4 WORK-STUDY SESSION ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in- depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. CALL TO ORDER AND ROLL CALL — Mayor Linda M. Kavanagh Presentation by Joe Fackel, Executive Vice President and Bear Burnett, Retail Development Director, from Retail Strategies LLC. regarding discovery phase findings and retail recruitment plan. 2. ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE — Mayor Linda M. Kavanagh INVOCATION — Pastor Rod Warembourg, Desert Creek Fellowship ROLL CALL — Mayor Linda M. Kavanagh MAYOR'S REPORT i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) Mayor Kavanagh and/or Council may review RECENT EVENTS attended relating to Economic Development. ii) Update by the McDowell Mountain Preservation Commission regarding RECENT ACTIVITIES. Call To The Public Pursuant to A.R.S. §38-431.01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Consent Agenda All items listed on the Consent Agenda are considered to be routine, non -controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 2 of 4 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 30 and February 6, 2018. 2. CONSIDERATION of RESOLUTION 2018-20, abandonment of the Public Utility and Drainage Easement on Plat 506A, Block 4, Lot 7 (15806 N. Eagles Nest Drive), as recorded in Book 159, Page 30, records of Maricopa County, Arizona. (EA 2018-03) Regular Agenda 3. CONSIDERATION of appointing three (3) Planning and Zoning Commissioners to each serve a two-year term beginning on March 7, 2018, and ending September 30, 2020. 4. CONSIDERATION of a Cooperative Purchase Agreement contract number C2018-083 with Pro Em Party and Event Rentals for up to $75,000.00 with the option of four (4) one year renewal terms. 5. CONSIDERATION of four (4) BUDGET TRANSFERS from the General Government Contingency: (i) $2,246.25, for holiday lighting of Town Hall; (ii) $600,000.00, for additional contract costs for the Fire Station #2 relocation; (iii) $50,000.00 for the May 15, 2018 Special Election for the primary property tax ballot question; and (iv) $160,000.00, for additional;/unbudgeted Interim Town Attorney Costs; and one (1) BUDGET TRANSFER from Public Works to the Cottonwoods Maintenance District in the amount of $900.00, for an unbudgeted increase in landscaping costs. 6. CONSIDERATION of the second Amendment to Cooperative Purchase Agreement C2017-045, between M. R. Tanner Development and Construction, Inc. and the Town of Fountain Hills, in an amount not to exceed $2,500,000.00, for asphalt replacement and miscellaneous work. 7. CONSIDERATION of Cooperative Purchase Agreement C2018-092, between Roadsafe Traffic Systems, Inc. and the Town of Fountain Hills, in an amount not to exceed $30,000.00 annually, for temporary traffic control devices. 8. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to any item included in the League of Arizona Cities and Towns weekly LEGISLATIVE BULLETIN or relating to any ACTION PROPOSED OR PENDING before the State Legislature. 9. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 10. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, Individual Councilmembers, and the Town Manager. i.) None. z:\council packets\2018\rl803O6\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 3 of 4 11. ADJOURNMENT. DATED this 27th day of February, 2018. wCG4_ Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk's office. z:\council packets\2018\rl80306\180306a.doex Last Printed: 2/27/2018 7:30 AM Page 4 of 4