HomeMy WebLinkAbout180501CMDPNOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN: TUESDAY, MAY 1, 2018
TIME: IMMEDIATELY FOLLOWING ADJOURNMENT OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION, WHICH BEGINS AT 5:25 PM; AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 5:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the May 1, 2018, Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived."
AGENDA
CALL TO ORDER AND ROLL CALL. — District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must
be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal
action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of
the "Call to the Public", individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future agenda.
CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING MINUTES
of June 15, 2017.
2. PUBLIC HEARING regarding RESOLUTION CMD 2018-01, approving the Tentative Budget of the
District for the Fiscal Year beginning July 1, 2018, and ending June 30, 2019, providing notification to
property owners, and setting a hearing date for the budget and annual assessments.
CONSIDERATION of RESOLUTION CMD 2018-01, approving the Tentative Budget of the District for
the Fiscal Year beginning July 1, 2018, and ending June 30, 2019, providing notification to property
owners, and setting a hearing date for the budget and annual assessments.
C".111 111117W1►A 111 "
DATED this 19th day of April, 2017.
Bevelyn J. Bender, District Clerk
The Cottonwoods Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk's office and on the Town's
website [www.fh.az.gov].
z:\council packets\2018\rl805Ol\cmd\180501cmda.docx Last printed 4/24/2018 10:41 AM
NOTIC F] OF SIPHC JAL SHSISIJON OF
THE C OTTONWOODS
1dIA INTHNANC E DISTRIC 1] HOARD
WHEN: TUHSDAV, MAIM 11 2018
TIME: IMMEDIA TELIM I?IOLLC VMING AI] JO UR11 MEND OF THD DAG LE
MCUNTAIN COMMUNITY FACILITIHS DISTRICT BOARD SIIHCIAL
SHSSIO N, WHICH HHC INS AT 5:25 HM; AND NRIC M 'DO THE RHC ULIAM
MEETING C Ll THH TC WN OF IRC UNTAIN HILLS TOWN CC UNCIL
WHERE: TOWN C Ll AOUNTAIN HILILIS - COUNCIL CHAMBERS
16705 EA S'D A VIENUH C A THD FC UNTA INS, AO UNTA IN HILILIS, A Z
Hursuanl to A.R.S. §38-431.02, ncdice is henet y gliven 1a 1he Hineatons of the Dis I nictHoand of the Cottonwoods Maintenance Distniat anc
to the general plut lie lhail ilhe Distniat Hoanc ail the Cotionwaoc9 Maintenance District will hold a splaaial session splen to 1he plublic,
which will be€lin imnrlladiailely aften 1he adjournimlent of 1he 5:25 PM Eagle Maunlain Hacililies Distriel Hoanc Special Session andrA kig
to ilhe N ay 1, 2018, Haunlain Hills town Council mleetin€b
Members of 1he Caltanwaods Maintenance Distnict Baard will alland ailher in plersan au by leleplhane canfenenae call; a quaruml of the
-➢awn's vanicros Commissions cm Baancs may be in attendance at the Haaju rnleelin€.
"Natiae is hereby giman that punsuant to A.R.S. §1-602.A.SI, subjecl la certain spleciflec slalutary excepltions, plarenis have a ni€lhl la
consent befane the Slate or an] of its plaliliaol subdivisions rnlake a vi( eo on audio maonc in€I of a minon ahilc. Meelings of the Disinici
Hoanc are aucio anc/ott video necondec, and, as a nesult, pnaaeadin€Is in which childtten ane present may be subject to such naconcing.
Haranls in otic an to exettaisa Thein rights mlay ailher file wnitten cansanl with the Distniat Clerk to such recording, or We plensonal action la
ansune thal lha itt ahilc or child hien ane nol pinesent when a necanc ing rnlay be mlac e. 111 a chilc is present al the limle a recording is rnla( a, 1he
llishiat Baard will assurne ihat the rights affatt( ed plarenis pluttsuant to A.R.S. §1402.A.Sl have been waived."
AGENDA
■ CADE TO ORDER AND ROIIII CALL. — Distria4 Boarc Chair Linda M. Igavanagh
■ CAIIIJ 110 IHIII P UBIIIC.
Pursuant to AI.R.S. 1.8-4:1 1-01 Cl),Ipublic comment is pemiitled llnot nequined) on mattem not listed on the agenda. Any sue aomment Ili: mu:it
be within the jurisdiction oll the Dniectors is subject to reasanable time, place and mannen rastr ctions. The rinieatoni will not disauss on take hIal
action on matleus eaised duaing "Call to the Public" unless the matters ace Dnopealy notiaed fon discussion and legal action. Alt the eanalusion of
the "Clall to the Public", individual Directors may (li) nespond to arilicism, (Iii) ask sG fflo raniaw a matler an Iliiil ask that the matler be placed on a
filtuas agenda.
1. CONSIDERATION oft applrov:irig 111 a Cotlonwoods Maintenance Ili striall Board NEBTING MINUBBSI
of I Juncl 19, 20117.
2. HUHLIC HEARING regarc ing RESOIJUTION CMD 2(1181-01, approving lha Tanta'liva Buc gel oft lha
Disilriclf for the Hiscal Yaa11 bagirining July 1, 20181, and ending June =ICI, 201SI, plrov Ging nolificlailionl to
proplerly owners, and sail Iing a helaring dale) fclr lha I tadgat and annual assassmanls.
21. CCINSIIIERATION of RE901JU`110N CMD 20181-011, appro- ng lha 'Beni alive Bucged of lha District for
tha Fiscal Yaw b aginning JuIN 1, 2(1181, and ar.lding June =1(1, 201% providing not ificlalion to praperly
owners, and Belting a helaring date) fclr lhcl tudgat ar.ld annual assessrn anis.
ADJOURNMEN't
DATIHD this ] SI'll c ay of Allrifl, 2011.
Hevclyln �J. B"eender, )�i'slrficctt Clerk
Tl e Cottonwoods Maintenanae District, in aaapenition with the lawn all Fountain Fills endeavors to make all public meelings aacessible'lo persons with
disabilities. Plaasa call 480-8111-5100 voice os 1-8 a a -367-8939 ('HDD) 48 hours prion to 11 a meeting to nequesil a seasonable aceammodalion to par icipale
in this meeting. Suppor ing documentation ar d staff neports filmished with this agenda ane available for seview in the Cllenk's offiae and on iho "Down's
website lwwa.ftl.az.gov].
z councilpaallets\2011�180501'cmd'180901cmda.docx hartprinted 4.124,12018 10:41 AIM
TOWN OF FOUNTAIN HILLS
Cottonwoods Maintenance District (CMD)
AGENDA ACTION FORM
Meeting Date: 5/112018 Meeting Type: Special Session
Agenda Type: Regular Submitting Department: Administration
Staff Contact Information: Bevelyn J. Bender, 480-816-5115, bbender@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the Cottonwoods Maintenance District
board meeting MINUTES from June 15, 2017.
Applicant: NA
Applicant Contact Information: NA
Owner: NA
Owner Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background):
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action taken at
that meeting for archival purposes. Approved minutes are placed on the Town's web site in compliance with
state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation(s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
List Attachment(s): None
SUGGESTED MOTION (for Council use):
Move to approve the June 15, 2017 meeting minutes
Page t of 2
Prepared la,
eeelystnd �—T76T2-018
Director's Approval:
ray it er. OisMd anager 4/26 /2018
Approved:
Grdtly E. Miller, pistnd Manager 4/28/2078
Page 2 ort
TOWN OF FOUNTAIN HILLS
Cottonwoods Maintenance District (CMD)
AGENDA ACTION FORM
Meeting Date: 5/1/2018 Meeting Type: Special Session
Agenda Type: Regular Submitting Department: Administration
Staff Contact Information: Craig Rudolphy, District Finance Director; 480-816-5162; crudolphy@fh.az.gov
REQUEST TO COUNCIL (Agenda language):
PUBLIC HEARING regarding RESOLUTION CMD 2018-01 approving the Tentative Budget of the District for the
fiscal year beginning July 1, 2018, and ending June 30, 2019, providing notification to property owners, and setting a
hearing date for the budget and annual assessments.
CONSIDERATION of RESOLUTION CMD 2018-01 APPROVING the tentative budget of the District for the fiscal year
beginning July 1, 2018, and ending lune 30, 2019, providing notification to property owners, and setting a hearing date
for the budget and annual assessments.
Applicant: NA
Applicant Contact Information: NA
Owner: NA
Owner Contact Information: NA
Property Location:
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): The Cottonwoods Maintenance District was formed by the Town Council in
June, 1999 for the purpose of maintaining or improving the common areas of the Cottonwoods subdivision.
The Town Council serves as the governing Board for the District. The Maintenance District provides for the
maintenance of the common area, which is performed by the Town of Fountain Hills. The annual cost is repaid
through an annual property tax assessment of $114.52 per property owner levied by the Town and collected by
Maricopa County. The estimated levy includes the annual contract cost for landscaping as well as establishing
a reserve amount for future exterior wall maintenance and an additional reserve for unplanned maintenance.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): $6,642
Budget Reference (page number): pp 322-323
Funding Source: NA
If Multiple Funds utilized, list hers:
Budgeted; if No, attach Budget Adjustment Form: Yes
Recommendations) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
Page 1 of 2
List Attachment(s): Resolution CMD 2018-01
SUGGESTED MOTION (fpr Council use): Move to approve Resolution CMD 2018-01
Prepared by.
Direct!! �AAp�p`rova:
16 M
�,iaig u o p iaan-crfinance-6 ec or d725,°1bi✓3—
Approved:
Grady E. Miller, District Manager 4/252918
Page 2 oft
RESOLUTION CMD 3018-01
A RE�ICIIU'IIION CP 'I1HE BOARD CF THE CCT110NWOCIIS
MAINTENANCE DIS'IIRICT, MA RIICC PA CC UNITY, ARIIZC NA,
AHPRICMING THE TENTATIVE BUDGBT OH THE IIISTINC1 PORI THE
FISCAL YBARI BEGINNING JULY 1, 2018, AND BNIIING JUNE! 30,201%
AND SETTING A HBA14INIC DATE !ORI THE! ANNUAL ASSESSMENTS
AND BUDGET.
BF I'M RIESOLVEU BY THE! BOARID OH DIRBCTC14S OH 'I1HE CCTTCNWCOD9
MAINTENANCE! DIS'HRICT, as fkallows:
9BCTION 1. THe silaterrcantsi and scHedu:lcis atilaicahled ais Exhlibit A and incorporated hlcire:in
by thlisi rcafirarence, arca Hereby aplplrovcad foci lhla purposca as hcuicainaftar seat farlhl as the tentalime
budged for thle Clotlonwoods Ma:intcanancie Districil, Maricopla County, Ar.'acana (thle "D:istriicit") fkar
lhca fiscal year 2(118-19. T1.1ca statcaments and estirnates of lhca opleratican and ma:inlcanance explenscas
ofElhlca Dislrict, the cowls cif Ecaaplital :irrpromemeanls and olhlcaii expenditures foci public infrastructure
of the Disitrial (collectively, thle "Il:istriicat Bxpend:it>dreas"; are hlcuicaby filcad with the Disllriicat Clerk.
9BCTION 2. The D:istrial C:Icarll :is hcarcaby aulhoriiacad and direcllcad Flo cause to ba (:i; mailed
1a thle gaverning bady ofElhla Town ofEHountain Hills and a]1 persons owning reail ppioparty wit1iin
lhca Dislrict and (ii) publishled in thle mannear prcasaribcad by law, a notice in substantially thle form
attacahlcad hlcuicato as Bxhibit A, that the District Board will meel fbr the purpase of conducat:ing a
hearing foii Dislrict laixpayers on the statcaments and estimates of Il:istriicat Bxpenditurcas filed with
1Ihca Ilistriicat Clerk, inc'lud:ing lhca annual asscassments and on lhlca adoption of thle 20118-1q Annual
Budget for thle District; said hearing to be caondualed on Jlunca 5, J01 8, at -11:J3 p.m. in thea Disllriict
of fi cocas (thle Counci] Chambcros at Hounlain Hi1:Is Town Hall), 16705 E. Avenue oflthle Pounta:insa,
Hounla:in Hills, Arizona 85201. At the conclusion of lhca hcaaring, the Dislrict Board shall pass
upon any objecalions and shlall adopt lhca Final Budgel fdr 1Ihca Distrial; final aipproma] of lhlca Tax
heavy for lhca Dislrict sHa]] fb>]aw on June 19, 2018, al thea same lime and placae.
FIASSI U AND ADOPTED by lhca Board of Dircactors ofltHe Clotlonwoods Maintcanance
Districl on May 1, 2018.
Linda M. Kavanagh, Districll Chlairperson
ATTEST:
Bevelyn J. Bender, District Clerk
A FIPRO VEU AS TO AO RM:
Mites! Vl. Pal al, Dickinson Wright PLLC
Interum Dislrict Counse:
PHOENIA 7aCHEI-1 4513'1590
1250.14 I
TC
R E SOIIUTlION CMI.; 2018-01
[Natiaa/Tled ative Budget]
See fbl]owing paga.
PHOENIX 771018-1 45c11MW
NOTICE
COTTONWOODS PROPERTY OWNERS
The taxpayers of the Cottonwoods Maintenance District (the "District") are hereby notified that
the Board of Directors will hold a public meeting on June 5, 2018, at 5:25 p.m. at the District
offices located at 16705 E. Avenue of the Fountains, Fountain Hills, Arizona (the Council
Chambers at Fountain Hills Town Hall), when and where any taxpayers of the District will be
heard in favor of, or against, any of the proposed expenditures for the District, after which the
foregoing estimates as modified or as now existing, will be assessed by the Board of Directors as
the basis for the 2018-19 budget. Taxpayers may file written objections at any time prior to the
hearing, and the Board of Directors shall hear and pass upon any objections at the hearing.
Copies of the tentative 2018-19 District budget may be viewed prior to the June 5, 2018 meeting
at the District Clerk's office, 16705 E. Avenue of the Fountains, Fountain Hills, Arizona 85268,
the Town of Fountain Hills website, www.fh.az. eov, and the Fountain Hills branch of the Maricopa
County Library, 12901 N. LaMontana Drive, Fountain Hills, Arizona 85268.
Revenues
COTTONWOODS MAINTENANCE DISTRICT
PROPOSED BUDGET
FISCAL YEAR 2018-19
For the Yew Ended
June 30, 2019
Tax Levy at $114.52 per Property Owner $6642
TOTAL
Expenses
Annual Landscape Maintenance Cost $4,851
Annual Reserve for Exterior Wall Maintenance 991
Reserve Fund 500
Postage 50
Advertising 250
TOTAL Sft6.42
PHOENIX 77018-1 453159v2