HomeMy WebLinkAbout180605CMDPNOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN: TUESDAY, June 5, 2018
TIME: IMMEDIATELY FOLLOWING ADJOURNMENT OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION, WHICH BEGINS AT 5:25 PM; AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 5:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the June 5, 2018, Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived."
AGENDA
CALL TO ORDER AND ROLL CALL. — District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must
be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal
action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of
the "Call to the Public", individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future agenda.
1. CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING
MINUTES of May 1, 2018.
2. PUBLIC HEARING regarding RESOLUTION CMD 2018-02, approving the Tentative Budget
as the Final Budget of the District for the Fiscal Year beginning July 1, 2018, and ending June
30, 2019.
3. CONSIDERATION of RESOLUTION CMD 2018-02, approving the Tentative Budget as the
Final Budget of the District for the Fiscal Year beginning July 1, 2018, and ending June 30,
2019.
4. ADJOURNMENT.
DATED this 24th day of May, 2018.
Bevelyn J. Bender, District Clerk
The Cottonwoods Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk's office and on the Town's
website [www.fh.az.gov].
z:\council packets\2018\r180605\cmd\packet\180605cmda.docx Last printed 5/22/20181:29 PM
NOTICE OF SPECIAL SESSION OF
THE COTTONWOODS
MAINTENANCE DISTRICT BOARD
WHEN: TUESDAY, June 5, 2018
TIME: IMMEDIATELY FOLLOWING ADJOURNMENT OF THE EAGLE
MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD SPECIAL
SESSION, WHICH BEGINS AT 5:25 PM; AND PRIOR TO THE REGULAR
MEETING OF THE TOWN OF FOUNTAIN HILLS TOWN COUNCIL
WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS
16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the Cottonwoods Maintenance District and
to the general public that the District Board of the Cottonwoods Maintenance District will hold a special session open to the public,
which will begin immediately after the adjournment of the 5:25 PM Eagle Mountain Facilities District Board Special Session and prior
to the June 5, 2018, Fountain Hills Town Council meeting.
Members of the Cottonwoods Maintenance District Board will attend either in person or by telephone conference call; a quorum of the
Town's various Commissions or Boards may be in attendance at the Board meeting.
"Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to
consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the District
Board are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording.
Parents in order to exercise their rights may either file written consent with the District Clerk to such recording, or take personal action to
ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the
District Board will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived."
AGENDA
CALL TO ORDER AND ROLL CALL. — District Board Chair Linda M. Kavanagh
CALL TO THE PUBLIC.
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must
be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal
action on matters raised during "Call to the Public" unless the matters are properly noticed for discussion and legal action. At the conclusion of
the "Call to the Public", individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future agenda.
1. CONSIDERATION of approving the Cottonwoods Maintenance District Board MEETING
MINUTES of May 1, 2018.
2. PUBLIC HEARING regarding RESOLUTION CMD 2018-02, approving the Tentative Budget
as the Final Budget of the District for the Fiscal Year beginning July 1, 2018, and ending June
30, 2019.
3. CONSIDERATION of RESOLUTION CMD 2018-02, approving the Tentative Budget as the
Final Budget of the District for the Fiscal Year beginning July 1, 2018, and ending June 30,
2019.
4. ADJOURNMENT.
DATED this 24th day of May, 2018.
Bevelyn J. Bender, District Clerk
The Cottonwoods Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with
disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate
in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk's office and on the Town's
website [www.fh.az.gov].
z:\council packets\2018\r180605\cmd\packet\180605cmda.docx Last printed 5/22/20181:29 PM
Meeting Date: 6/5/2018 Meeting Type: Special Session
Agenda Type: Regular Submitting Department: Administration
Staff Contact Information: Bevelyn J. Bender, District Clerk, 480-816-5115, bbender@fh.az.gov
REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the Cottonwoods Maintenance District
board meeting MINUTES from May 1, 2018.
Applicant: NA
Applicant Contact Information: NA
Owner: NA
Owner Contact Information: NA
Property Location: NA
Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01
Staff Summary (background):
The intent of approving meeting minutes is to ensure an accurate account of the discussion and action taken at
that meeting for archival purposes. Approved minutes are placed on the Town's web site in compliance with
state law.
Risk Analysis (options or alternatives with implications): NA
Fiscal Impact (initial and ongoing costs; budget status): NA
Budget Reference (page number): NA
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: NA
Recommendation (s) by Board(s) or Commission(s): NA
Staff Recommendation(s): Approve
List Attachment(s): None
SUGGESTED MOTION (for Council use):
Move to approve the May 1, 2018 meeting minutes
Page 1 of 2
Prepared by:
Bevelyn Bender, District Clerk 4/26/2018
Director's Approval:
Z-2, -\t;ady iller, Dis Mana r �426 18
Approved:
ra filler, is ric nager 4/26/2018
Page 2 of 2
Meeting Date: 6/5/2018
Agenda Type: Regular
TOWN OF FOUNTAIN HILLS
Cottonwoods Maintenance District
AGENDA ACTION FORM
Meeting Type: Special Session
Submitting Department: Administration
Staff Contact Information: Craig Rudolphy, District Finance Director; 480-816-5162; crudolphy@fh.az.gov
REQUEST TO DISTRICT BOARD (Agenda Language):
1. PUBLIC HEARING regarding RESOLUTION CMD 2018-02 approving the Tentative Budget of the District
as the Final Budget of the District for the fiscal year beginning July 1, 2018, and ending June 30, 2019.
2. CONSIDERATION of RESOLUTION CMD 2018-02 of the Board of the Cottonwoods Maintenance District,
Maricopa County, Arizona, APPROVING the final budget of the District for the fiscal year beginning July 1,
2018, and ending June 30, 2019.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle:
Staff Summary (background): The tentative budget for the Cottonwoods Maintenance District was approved by
the Board on May 1, 2018; approval of this Resolution will adopt the tentative budget as the final budget of the
Distrcit for the fiscal year beginning July 1, 2018, and ending June 30, 2019.
Risk Analysis (options or alternatives with implications):
Fiscal Impact (initial and ongoing costs; budget status): $6,642
Budget Reference (page number): pp 322-323
Funding Source: NA
If Multiple Funds utilized, list here:
Budgeted; if No, attach Budget Adjustment Form: Y ® N ❑
Staff Recommendation(s): Approve
List Attachment(s): Resolution CMD 2018-02
SUGGESTED MOTION (for District Board use): Move to approve Resolution CMD 2018-02.
Page 1 of 2
Prepared by:
NA Click here to
enter a date.
Director's Approv
Craig Rudol hy, District Finarfbe Dire for 5/22/2018
Approved:
Grady E. Miller, rict anager 5/22/2018
Page 2 of 2
RESOLUTION CMD 2018-02
A RESOLUTION OF THE BOARD OF THE COTTONWOODS
MAINTENANCE DISTRICT, MARICOPA COUNTY, ARIZONA,
APPROVING THE FINAL BUDGET OF THE DISTRICT FOR THE FISCAL
YEAR BEGINNING JULY 1, 2018, AND ENDING JUNE 3 0, 2019.
WHEREAS, the provisions of ARIZ. REV. STAT. §§ 48-574 and 48-575 allow for the
assessment of maintenance charges upon the lots and parcels within an improvement district
and for such assessments to be collected in the manner and by the officers provided by law
for the collection and enforcement of general taxes; and
WHEREAS, pursuant to ARIZ. REV. STAT. §§ 48-574(E) and 48-575(E), on
May 1, 2018, the Board of Directors of the Cottonwoods Maintenance District (the "Board")
approved Resolution CMD 2018-01, which (i) adopted the statements and schedules attached
as Exhibit A and incorporated herein by this reference as the tentative budget for the
Cottonwoods Maintenance District, Maricopa County, Arizona, (the "District") for the fiscal
year 2018-19 and (ii) authorized and directed the District Clerk to cause to be (a) mailed to
the governing body of the Town of Fountain Hills and all persons owning real property within
the District and (b) published in a manner prescribed by law, a notice that the Board would
meet on June 5, 2018, for the purpose of conducting a final hearing for District taxpayers on
the statements and estimates of the District expenditures filed with the District Clerk; and
WHEREAS, proper notice was given by (i) publication in the Fountain Hills Times
on May 9, 2018, and May 16, 2018, and (ii) first class mail to all persons owning real
property in the District on May 2, 2018; and
WHEREAS, on June 5, 2018, the Board held a public hearing to allow taxpayers of
the District to voice their comments in favor of or against any proposed expenditures and
assessments; and
WHEREAS, any person owning real property affected by the assessment who had
any objection to the legality of the assessment or to any of the previous proceedings
connected therewith was given the opportunity to appear before the Board at the hearing to
present any further objections.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COTTONWOODS MAINTENANCE DISTRICT, as follows:
SECTION 1. The recitals above are hereby incorporated as if fully set forth herein.
SECTION 2. The Board has heard all objections and has determined that (i) such
objections do not provide a basis for a modification of the statements and schedules attached
hereto as Exhibit A and (ii) any informalities or irregularities which may have occurred in the
adoption process for the District budget have been properly remedied.
PHOENIX 77018-14662580
SECTION 3. The statements and schedules attached hereto as Exhibit A and
incorporated herein by this reference, are hereby approved for the purpose as hereinafter set
forth as the final budget for the District for the fiscal year 2018-19. The statements and estimates
of the operation and maintenance expenses of the District, the costs of capital improvements,
and other expenditures for public infrastructure of the District are hereby filed with the District
Clerk.
SECTION 4. The District Chairperson, the District Clerk, and the District Counsel are
hereby authorized and directed to take all steps necessary to carry out the purpose and intent of
this Resolution.
PASSED AND ADOPTED by the Board of Directors of the Cottonwoods Maintenance
District, Maricopa County, Arizona, June 5, 2018.
Linda M. Kavanagh, District Chairperson
ATTEST:
Bevelyn J. Bender, District Clerk
APPROVED AS TO FORM:
Mitesh V. Patel, Interim District Counsel
Dickinson Wright PLLC
2
PHOENIX 77018-1 4662580
EXHIBIT A
TO
RESOLUTION CMD 2018-02
[Final Budget]
See following page.
PHOENIX 77018-1 4662581
COTTONWOODS MAINTENANCE DISTRICT
FINAL BUDGET
FISCAL YEAR 2018-19
R PxrPn» Pe
Tax Levy at $114.52 per Property Owner
TOTAL
Expenses
Annual Landscape Maintenance Cost
Annual Reserve for Exterior Wall Maintenance
Reserve Fund
Postage
Advertising
TOTAL
PHOENIX 77018-1 4662580
For the Year Ended
June 30, 2019
$6,642
$4,851
991
500
50
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