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Home My WebLink About180605PREVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 1 of 5 NOTICE OF MEETINGS MEETING AND POSSIBLE EXECUTIVE SESSION AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 4:00 P.M. – MEETING AND POSSIBLE EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 5:30 P.M. – REGULAR SESSION WHEN: TUESDAY, JUNE 5, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Alan Magazine Councilmember Nick DePorter Councilmember Art Tolis Councilmember Henry Leger Councilmember - Vacancy REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 2 of 5 NOTICE OF MEETING AND POSSIBLE EXECUTIVE SESSION Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Fountain Hills Town Council and to the general public that the Town Council will hold a meeting open to the public on June 5, 2018, beginning at 4:00 PM, for the purpose of deciding whether to go into Executive Session. If authorized by a majority vote of the Council, the Executive Session will be held immediately after the vote and will not be open to the public.  CALL TO ORDER – Mayor Linda M. Kavanagh  ROLL CALL – Mayor Linda M. Kavanagh  VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) A.R.S. § 38-431.03(A)(3), discussion or consultation for legal advice with the attorney or attorneys of the public body; and (ii) A.R.S. § 38-431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or cont emplated litigation or in settlement discussion conducted in order to avoid or resolve litigation [Specifically relating to (a) EPCOR’s rate case before the Arizona Corporation Commission; (b) the recent legal developments regarding public records, (c) the Fountain Hills Senior Living project; and (d) the council vacancy]. 2. ADJOURNMENT. REGULAR SESSION  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Ken Brown, Fountain Hills Presbyterian Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) None.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor and/or Council may review RECENT EVENTS attended relating to Economic Development. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 3 of 5 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving RESOLUTION 2018-36, abandonment of the 10' Public Utility and Drainage Easement on Plat 107, Block 12, Lot 13 (17017 E. El Pueblo Boulevard), as recorded in Book 141, Page 18, records of Maricopa County, Arizona. (EA 2018-06) 2. CONSIDERATION of RESOLUTION 2018-22, granting a Public Utility Easement at the Adero Trailhead site (EAA 2018-01). 3. CONSIDERATION of a BUDGET TRANSFER from the HURF/Streets Fund to the Downtown Strategy Fund for the replacement of the summer banners, in the amount of $12,911.35. 4. CONSIDERATION of RESOLUTION 2018-37, a Drainage Easement Agreement with RCS - Park Place 1, LLC. (EAA 2018-04) 5. CONSIDERATION of RESOLUTION 2018-38, a Parking Easement Agreement with RCS - Park Place 1, LLC. (EAA 2018-05) REGULAR AGENDA 6. PUBLIC HEARING regarding RESOLUTION 2018-27, approving the Final Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1, 2018, and ending June 30, 2019. RECESS THE REGULAR SESSION AND CONVENE THE SPECIAL SESSION SPECIAL SESSION AGENDA  CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh SPL#1 CONSIDERATION of RESOLUTION 2018-27, approving the Final Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1, 2018, and ending June 30, 2019. SPL#2 CONSIDERATION of RESOLUTION 2018-34, adopting and establishing the FY2018-19 Budget Implementation Policy and approving the Town Organizational Charts, the FY2018/19 Pay Plan, the Schedule of Authorized Positions, the Employee Job Descriptions, and the FY2018/19 Comprehensive Fee Schedule. SPL#3 ADJOURNMENT. RECONVENE THE REGULAR SESSION REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 4 of 5 7. CONSIDERATION of selecting the WAYFINDING SIGN DESIGN CONCEPT and authorizing staff to move forward with construction documents. 8. CONSIDERATION of RESOLUTION 2018-04, declaring as a public record that certain document filed with the Town Clerk and entitled the “Fountain Hills Senior Living Planned Area Development” (PAD). (Case# Z2017-14) 9. PUBLIC HEARING to receive comments on ORDINANCE 18-03, amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest corner of Saguaro Boulevard and Trevino Drive from Hemingway Planned Area Development (PAD) to Fountain Hills Senior Living PAD (Case# Z2017-14) 10. CONSIDERATION of ORDINANCE 18-03, amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest corner of Saguaro Boulevard and Trevino Drive from Hemingway PAD to Fountain Hills Senior Living PAD. 11. CONSIDERATION of RESOLUTION 2018-31, granting a one year extension to the Hemingway Planned Area Development zoning designation approved by Ordinance 15-05 and Special Use Permit SU2015-06 to allow an Assisted Living Facility on 5.75 acres located at 9700 N Saguaro Blvd. AKA APN# 176-10-811. (Case SU2015-06) 12. CONSIDERATION of the FIRST AMENDMENT to Professional Service Agreement C2017-087, with the CK Group, for the design of Avenue of the Fountains at La Montana Intersection Design Phase - 2018, in the amount of $36,000.00. 13. CONSIDERATION of PROFESSIONAL SERVICE AGREEMENT C2018-104, between the Town of Fountain Hills and Sunrise Engineering, Inc. for the Fountain Hills Boulevard Concept Design Study (Shea Boulevard to Crystal Ridge Drive), in the amount of $69,000.00. 14. CONSIDERATION of the FIRST AMENDMENT to Cooperative Purchasing Agreement C2017-115 between the Town of Fountain Hills and Climatec, LLC, for security camera installation and service, fire suppression inspections, and alarm monitoring in the amount of $192,930.64. 15. CONSIDERATION of the FIRST AMENDMENT to Cooperative Purchasing Agreement C2017-064 between the Town of Fountain Hills and Fluoresco Services, LLC, for the replacement of Illuminated street name signs, in the amount of $69,795.70. 16. CONSIDERATION of the THIRD AMENDMENT to Professional Services Agreement C2012-129 with Sunrise Engineering for design and contract document modifications required by Arizona Deparatment of Transportation (ADOT) for the Fountain Hills Boulevard Shoulder Paving Project, in the amount of $33,000.00. REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 5 of 5 17. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the acceptance of two kinetic SCULPTURES entitled Phoenix of Leaves and Medium Double Swirl to be placed within the Park Place development. 18. CONSIDERATION of AUTHORIZING staff to apply for the Diamonds Back Youth Field Building Grant for ball field reconstruction at Four Peaks Park. 19. CONSIDERATION of an AMENDMENT to Professional Services Agreement C2018-15 between the Town of Fountain Hills and Willdan Financial Services, for the biennial audits of the Town’s development fees, in the amount of $12,000 with three additional one-year renewals. 20. CONSIDERATION of a THIRD AMENDMENT to Professional Services Agreement C2015-107.3 between the Town of Fountain Hills and Al Holler & Associates, to increase the contract by $12,000.00 (from $174,000.00 to $186,000.00) for audit services during the 2018-19 fiscal year. 21. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 22. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, individual Councilmembers, and the Town Manager. 23. ADJOURNMENT. DATED this 24th day of May, 2018. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 1 of 5 NOTICE OF MEETINGS MEETING AND POSSIBLE EXECUTIVE SESSION AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 4:00 P.M. – MEETING AND POSSIBLE EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 5:30 P.M. – REGULAR SESSION WHEN: TUESDAY, JUNE 5, 2018 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Councilmembers of the Town of Fountain Hills will attend either in person or by telephone conference call; a quorum of the Town’s various Commission, Committee or Board members may be in attendance at the Council meeting. Notice is hereby given that pursuant to A.R.S. § 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded and, as a result, proceedings in which children are present may be subject to such recording. Parents, in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. § 1-602.A.9 have been waived. PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name and whether or not they reside in Fountain Hills (do not provide a home address) prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Linda M. Kavanagh Vice Mayor Dennis Brown Councilmember Alan Magazine Councilmember Nick DePorter Councilmember Art Tolis Councilmember Henry Leger Councilmember - Vacancy REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 2 of 5 NOTICE OF MEETING AND POSSIBLE EXECUTIVE SESSION Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Fountain Hills Town Council and to the general public that the Town Council will hold a meeting open to the public on June 5, 2018, beginning at 4:00 PM, for the purpose of deciding whether to go into Executive Session. If authorized by a majority vote of the Council, the Executive Session will be held immediately after the vote and will not be open to the public.  CALL TO ORDER – Mayor Linda M. Kavanagh  ROLL CALL – Mayor Linda M. Kavanagh  VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) A.R.S. § 38-431.03(A)(3), discussion or consultation for legal advice with the attorney or attorneys of the public body; and (ii) A.R.S. § 38-431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or cont emplated litigation or in settlement discussion conducted in order to avoid or resolve litigation [Specifically relating to (a) EPCOR’s rate case before the Arizona Corporation Commission; (b) the recent legal developments regarding public records, (c) the Fountain Hills Senior Living project; and (d) the council vacancy]. 2. ADJOURNMENT. REGULAR SESSION  CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Linda M. Kavanagh  INVOCATION – Pastor Ken Brown, Fountain Hills Presbyterian Church  ROLL CALL – Mayor Linda M. Kavanagh  MAYOR’S REPORT i) None.  SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS i) The Mayor and/or Council may review RECENT EVENTS attended relating to Economic Development. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(H), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 3 of 5 CONSENT AGENDA ITEMS All items listed on the Consent Agenda are considered to be routine, non-controversial matters and will be enacted by one motion and one roll call vote of the Council. All motions and subsequent approvals of consent items will include all recommended staff stipulations unless otherwise stated. There will be no separate discussion of these items unless a Councilmember or member of the public so requests. If a Councilmember or member of the public wishes to discuss an item on the consent agenda, he/she may request so prior to the motion to accept the Consent Agenda or with notification to the Town Manager or Mayor prior to the date of the meeting for which the item was scheduled. The items will be removed from the Consent Agenda and considered in its normal sequence on the Agenda. 1. CONSIDERATION of approving RESOLUTION 2018-36, abandonment of the 10' Public Utility and Drainage Easement on Plat 107, Block 12, Lot 13 (17017 E. El Pueblo Boulevard), as recorded in Book 141, Page 18, records of Maricopa County, Arizona. (EA 2018-06) 2. CONSIDERATION of RESOLUTION 2018-22, granting a Public Utility Easement at the Adero Trailhead site (EAA 2018-01). 3. CONSIDERATION of a BUDGET TRANSFER from the HURF/Streets Fund to the Downtown Strategy Fund for the replacement of the summer banners, in the amount of $12,911.35. 4. CONSIDERATION of RESOLUTION 2018-37, a Drainage Easement Agreement with RCS - Park Place 1, LLC. (EAA 2018-04) 5. CONSIDERATION of RESOLUTION 2018-38, a Parking Easement Agreement with RCS - Park Place 1, LLC. (EAA 2018-05) REGULAR AGENDA 6. PUBLIC HEARING regarding RESOLUTION 2018-27, approving the Final Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1, 2018, and ending June 30, 2019. RECESS THE REGULAR SESSION AND CONVENE THE SPECIAL SESSION SPECIAL SESSION AGENDA  CALL TO ORDER AND ROLL CALL – Mayor Linda M. Kavanagh SPL#1 CONSIDERATION of RESOLUTION 2018-27, approving the Final Budget for the Town of Fountain Hills for the Fiscal Year beginning July 1, 2018, and ending June 30, 2019. SPL#2 CONSIDERATION of RESOLUTION 2018-34, adopting and establishing the FY2018-19 Budget Implementation Policy and approving the Town Organizational Charts, the FY2018/19 Pay Plan, the Schedule of Authorized Positions, the Employee Job Descriptions, and the FY2018/19 Comprehensive Fee Schedule. SPL#3 ADJOURNMENT. RECONVENE THE REGULAR SESSION REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 4 of 5 7. CONSIDERATION of selecting the WAYFINDING SIGN DESIGN CONCEPT and authorizing staff to move forward with construction documents. 8. CONSIDERATION of RESOLUTION 2018-04, declaring as a public record that certain document filed with the Town Clerk and entitled the “Fountain Hills Senior Living Planned Area Development” (PAD). (Case# Z2017-14) 9. PUBLIC HEARING to receive comments on ORDINANCE 18-03, amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest corner of Saguaro Boulevard and Trevino Drive from Hemingway Planned Area Development (PAD) to Fountain Hills Senior Living PAD (Case# Z2017-14) 10. CONSIDERATION of ORDINANCE 18-03, amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest corner of Saguaro Boulevard and Trevino Drive from Hemingway PAD to Fountain Hills Senior Living PAD. 11. CONSIDERATION of RESOLUTION 2018-31, granting a one year extension to the Hemingway Planned Area Development zoning designation approved by Ordinance 15-05 and Special Use Permit SU2015-06 to allow an Assisted Living Facility on 5.75 acres located at 9700 N Saguaro Blvd. AKA APN# 176-10-811. (Case SU2015-06) 12. CONSIDERATION of the FIRST AMENDMENT to Professional Service Agreement C2017-087, with the CK Group, for the design of Avenue of the Fountains at La Montana Intersection Design Phase - 2018, in the amount of $36,000.00. 13. CONSIDERATION of PROFESSIONAL SERVICE AGREEMENT C2018-104, between the Town of Fountain Hills and Sunrise Engineering, Inc. for the Fountain Hills Boulevard Concept Design Study (Shea Boulevard to Crystal Ridge Drive), in the amount of $69,000.00. 14. CONSIDERATION of the FIRST AMENDMENT to Cooperative Purchasing Agreement C2017-115 between the Town of Fountain Hills and Climatec, LLC, for security camera installation and service, fire suppression inspections, and alarm monitoring in the amount of $192,930.64. 15. CONSIDERATION of the FIRST AMENDMENT to Cooperative Purchasing Agreement C2017-064 between the Town of Fountain Hills and Fluoresco Services, LLC, for the replacement of Illuminated street name signs, in the amount of $69,795.70. 16. CONSIDERATION of the THIRD AMENDMENT to Professional Services Agreement C2012-129 with Sunrise Engineering for design and contract document modifications required by Arizona Deparatment of Transportation (ADOT) for the Fountain Hills Boulevard Shoulder Paving Project, in the amount of $33,000.00. REVISED: 6/4/18 z:\council packets\2018\r180605\180605a.docx Last Printed: 6/4/2018 2:53 PM Page 5 of 5 17. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the acceptance of two kinetic SCULPTURES entitled Phoenix of Leaves and Medium Double Swirl to be placed within the Park Place development. 18. CONSIDERATION of AUTHORIZING staff to apply for the Diamonds Back Youth Field Building Grant for ball field reconstruction at Four Peaks Park. 19. CONSIDERATION of an AMENDMENT to Professional Services Agreement C2018-15 between the Town of Fountain Hills and Willdan Financial Services, for the biennial audits of the Town’s development fees, in the amount of $12,000 with three additional one-year renewals. 20. CONSIDERATION of a THIRD AMENDMENT to Professional Services Agreement C2015-107.3 between the Town of Fountain Hills and Al Holler & Associates, to increase the contract by $12,000.00 (from $174,000.00 to $186,000.00) for audit services during the 2018-19 fiscal year. 21. COUNCIL DISCUSSION/DIRECTION to the TOWN MANAGER. Item(s) listed below are related only to the propriety of (i) placing such item(s) on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: i.) None. 22. SUMMARY OF COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Mayor, individual Councilmembers, and the Town Manager. 23. ADJOURNMENT. DATED this 24th day of May, 2018. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Randy Harrel;Town Engineer;rharrel@fh.az.gov;480-816-5112 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF RESOLUTION 2018-36,abandonment of the 10' Public Utility and Drainage Easement on Plat 107,Block 12, Lot 13 (17017 E. El Pueblo Blvd.), as recorded in Book 141, Page 18,records of Maricopa County,Arizona.(EA 2018-06) Applicant:James and Anne Charron Applicant Contact Information:17017 E. El Pueblo Blvd.;Fountain Hills, AZ 85268;Tele:571-485-0926 or 703-946-1551 Owner:Same Owner Contact Information:Same Property Location:Same Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):This item on the Town'Council's agenda is a proposal to abandon the pre- incorporation 10'Public Utility and Drainage Easement on Plat 107,Block 12, Lot 13 (17017 E. El Pueblo Blvd.),as shown in the attached aerial photo.(Note:Because this action will abandon the entirity of the existing easement on this lot without any stipulation,no map exhibit has been attached to the RESOLUTION for this item.) All of the public utilities have approved of abandonment of this easement. Staff has reviewed the site to determine any on-site drainage issues in addition to the Town's general interest in the easement.There is no need for the Town to retain the drainage easement proposed to be abandoned, with the understanding that the owners of Lot 13 are required to pass the developed flows generated by the upstream lots across their property. The adjoining 10'PUE/DE (at Plat 107,Block 12, Lot 16;15049 Calle del Prado)was abandoned by the Town Council on 5-1-18 (RESOLUTION 2018-17;EA 2018-02).It should be noted that the existing southeasterly masonry wall on this current property lies at its rear easement line (not at the rear property line),and that its existing southwesterly masonry wall cuts diagonally across the rear portion of this property ("inside" of the existing PUE/DE).So,the area outside of this masonry wall effectively (though not legally) lies within (the fenced area of)15049 Calle del Prado. Risk Analysis (options or alternatives with implications):N/A Fiscal Impact (initial and ongoing costs;budget status):N/A Budget Reference (page number):N/A Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 6/5/2018 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Randy Harrel; Town Engineer;rharrel@fh.az.gov;480-816-5112 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF RESOLUTION 2018-37,a Drainage Easement Agreement with RCS - Park Place 1, LLC. (EAA 2018-04) Applicant:RCS -Park Place 1, LLC. Applicant Contact Information:Bart Shea;Tele:480-315-9090 Shea Connolly Dev. LLC;7904 E.Chaparral Rd.;Scottsdale,AZ 85250 Owner:same Owner Contact Information:N/A Property Location:Civic Center Property (northeastern corner); Developer Property Phase 1 (southwest corner of Verde River Drive and Avenue of the Fountains). Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):On June 16, 2016, the Town Council passed RESOLUTION 2016-13, approving a Development Agreement between the Town and N-Shea Group,LLC and Park Place Properties, LLC (recorded at MCR 20160478461).Exhibit Dinthat recorded document was the "Sample AOTF Drainage Easement"(labelled as DRAFT inthat Development Agreement, and without any legal description or map exhibit attachments).The following relevant paragraphs in that Development Agreement set the terms and conditions for the Drainage Easement,as follows: PARA. 4.2: New Town Parking Lots "B. AOTF Lot Additional Requirements.Developer shall construct the AOTF Lot not later than the date of a certificate of occupancy for any building in Phase 1 of the Project.Developer shall design and construct the AOTF Lot:(1) in a manner that ....(b)accommodates the Town's drainage to and through that area (but not onto the Avenue of the Fountains right-of-way), and the Parties shall execute a permanent drainage easement over that portion of Developer's property located west of Verde River Drive, in the form attached hereto as Exhibit D,as necessary to ensure perpetual transmission of drainage flows from the adjacent Town property...." PARA. 6.2:Developer's Obligations "M.Site Drainage.Developer agrees and understands that the Town's willingness to permit reduced parking requirements on the Project site is based upon,among other things,Developer's use of underground storm water detention and retention.Accordingly,Developer (1)shall not modify Project drainage in a manner inconsistant with underground storm water facilities,and (2)shall submit for the Town's approval as part of the applicable Concept Plan,plans for underground storm water facilities for each Phase." Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Consent Submitting Department:Development Services Staff Contact Information:Randy Harrel; Town Engineer;rharrel@fh.az.gov;480-816-5112 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF RESOLUTION 2018-38,a Parking Easement Agreement with RCS -Park Place 1, LLC.(EAA 2018-05) Applicant:RCS -Park Place 1, LLC Applicant Contact Information:Bart M.Shea;Tele:480-315-9090 Shea Connolly Dev.LLC;7904 E.Chaparral Rd.;Scottsdale,AZ 85250 Owner:same Owner Contact Information:same Property Location:Civic Center Property (northeastern corner). Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):On June 16,2016,the Town Council passed RESOLUTION 2016-13, approving a Development Agreement between the Town and N-Shea Group,LLC and Park Place Properties, LLC (recorded at MCR 20160478461.)Exhibit E in that recorded document was the "Sample Parking Easement Agreement"(labelled as DRAFT in that Development Agreement,and without any legal description or map exhibit attachments).The following relevant paragraphs in that Development Agreement set the terms and conditions for the Parking Easement Agreement,as follows: PARA.6.2. "H.Developer Public Improvements.Developer shall design and construct all necessary public infrastructure improvements in accordance with the approved plans and specifications for each Phase,including,the New Town Parking Lots ....Developer shall dedicate all such Public Infrastructure Improvements to the Town; provided however that such dedication and acceptance shall not relieve Developer of its maintenance obligations ...." "K.Dedication and Acceptance....Developer shall be solely responsible for the cost of operating ....and maintaining the New Town Parking Lots constructed on Town property ...." Staff has now prepared the attachments,and the Town Attorney has now prepared the actual Parking Easement Agreement document for signature.RESOLUTION 2018-38 is for approval of this Parking Easement Agreement with the Phase 1 developer (RCS -Park Place 1, LLC). At the request of the developer,a separate agreement will later be signed between the Town and the Phase 3 developer. Risk Analysis (options or alternatives with implications):N/A Page 1 of 2 PHOENIX 77018-1 462612v1 RESOLUTION NO. 2018-38 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF FOUNTAIN HILLS, MARICOPA COUNTY, ARIZONA, ADOPTING A PARKING EASEMENT AGREEMENT WITH RCS – PARK PLACE 1, LLC. WHEREAS, the Mayor and Town Council of the Town of Fountain Hills (the “Town”) desire to adopt a parking easement in the vicinity of the Park Place development pursuant to that certain Development Agreement between the Town and N-Shea Group and Park Place Properties, LLC, recorded in the Official Records of the Maricopa County Recorder at Instrument No. 2016-0478461. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. A Parking Easement Agreement is hereby adopted with RCS – Park Place 1, LLC located through, over, under and across certain real property more specifically described therein, in substantially the form and substance attached hereto as Exhibit A and incorporated herein by reference. SECTION 2. The Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to cause the execution of the Parking Easement Agreement and to take all steps necessary to carry out the purpose and intent of this Resolution. [Signatures on following page] PHOENIX 77018-1 462612v1 PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Maricopa County, Arizona, this 5th day of June, 2018. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: _________________________ ____________________________ Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: __________________________ ____________________________ Grady E. Miller, Town Manager Mitesh V. Patel, Interim Town Attorney Dickinson Wright PLLC PHOENIX 77018-1 462612v1 EXHIBIT A TO RESOLUTION NO. 2018-38 [PARKING EASEMENT AGREEMENT] See following pages. PHOENIX 77018-1 467118v1 WHEN RECORDED RETURN TO: Town of Fountain Hills Attn: Town Clerk 16705 East Avenue of the Fountains Fountain Hills, Arizona 85268 This Agreement is exempt from the real estate transfer fee and Affidavit of Property Value pursuant to A.R.S. §11-1134(A)(2) PARKING EASEMENT AGREEMENT THIS PARKING EASEMENT AGREEMENT (this “Easement Agreement”) is entered into on June 5, 2018, by and between the Town of Fountain Hills, an Arizona municipal corporation (“Grantor” or the “Town”), and RCS – Park Place 1, LLC, a Colorado limited liability company (“Grantee”). Grantor and Grantee are sometimes referred to herein collectively as the “Parties,” or individually as a “Party.” RECITALS A. Grantor owns that certain real property located east of the southeast corner of Avenue of the Fountains and La Montana Drive in Fountain Hills, Arizona, more particularly described in Exhibit P-1 and depicted in Exhibit P-3, attached hereto and incorporated herein by reference (the “Town Parcel”). B. Grantee owns that certain real property located at the intersection of Verde River Drive and Avenue of the Fountains in the Town of Fountain Hills, Arizona, as more particularly described in Exhibit P-2 and as partially depicted in Exhibit P-3 (the “Developer Property”). Grantee intends to construct a multifamily and retail project, including but not limited to retail shopping areas, restaurants, offices, and related uses (the “Project”), on the Developer Property. Grantee requires use of the Town Parcel for parking related to the Project. C. Grantor desires to grant to Grantee and its successors and assigns a permanent nonexclusive easement for ingress, egress, parking and pedestrian access on, over and across the Town Parcel (the “Easement Area”) for use in connection with the Project. D. The Parties acknowledge and agree that Grantee must design and construct the AOTF Parking Lot (as defined in the Development Agreement (defined below)) on the Easement Area in accordance with the requirements of that certain Development Agreement by and among the Town of Fountain Hills, N-Shea Group, LLC (“N-Shea”), and Park Place Properties, LLC, dated June 17, 2016, recorded on July 7, 2016 in the Official Records of Maricopa County Recorder as Instrument No. 20160478461, as assigned by N-Shea to Grantee (with respect to the “Phase 1” rights and obligations only) pursuant to that certain Assignment and Assumption of Development Agreement (Phase 1), dated September 7, 2016, recorded on September 9, 2016 in the Official Records of Maricopa County Recorder as Instrument No. 20160655029 (as so assigned, the “Development Agreement”). 2 PHOENIX 77018-1 467118v1 AGREEMENT NOW, THEREFORE, in consideration of the foregoing introduction and recitals, which are incorporated herein by reference and the mutual covenants set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. Grant of Easement. Grantor hereby expressly grants to Grantee and to its successors and assigns, for the benefit of the Developer Property, the following easement through, on, over, under, upon, in, across and along the Easement Area, subject to termination as set forth in Section 2 below: 1.1 Parking and Maintenance Easement. Grantor hereby grants a non-exclusive and perpetual right and easement (the “Easement”) for the purpose of (i) ingress, egress, parking and pedestrian access, and on-going maintenance activities related to the AOTF Parking Lot, and (ii) ingress, egress, pedestrian access, and on-going maintenance activities related to the Pocket Park.. 1.2 Reserved. 2. Termination of the Easement. The Easement granted herein shall terminate (i) immediately upon termination of the Development Agreement with respect to Phase 1 caused by a breach of such agreement by the Developer (as such term is defined in the Development Agreement) with respect to Phase 1, (ii) at such time as Phase 1 has been abandoned for a period in excess of 180 consecutive days, or (iii) after completion of the AOTF Parking Lot, the failure of Grantee to maintain the Easement Area as set forth in Section 3 below following the notice and cure process set forth in Section 7.2 below. Upon occurrence of any terminating event as set forth above, this Easement Agreement shall fully terminate and neither Party shall have any further rights or obligations herein. 3. Operation and Maintenance. 3.1 AOTF Parking Lot. Grantee shall be solely responsible for the (A) perpetual maintenance and repair of all pavement, markings, signage, dust control, landscaping, irrigation, electrical and lighting located within the Easement Area, and (B) payment of any electrical or water costs associated with the parking facilities located within the Easement Area. Such maintenance and repair shall be conducted at the same intervals and standards as Grantee’s parking areas. 3.2 Reserved. 4. Indemnification. Grantee shall indemnify, defend and hold harmless Grantor and each council member, officer, employee, contractor or agent thereof (Grantee and any such person being herein called an “Indemnified Party”), for, from and against any and all losses, claims, damages, liabilities, costs and expenses (including, but not limited to, reasonable attorneys’ fees, court costs and the costs of appellate proceedings) to which any such Indemnified Party may 3 PHOENIX 77018-1 467118v1 become subject, under any theory of liability whatsoever (“Claims”), insofar as such Claims (or actions in respect thereof) relate to, arise out of, or are caused by or based upon (i) the negligent design and construction of the Parking Lot and the Pocket Park on the Easement Area, or (ii) failure to properly maintain the Easement Area by Grantee, its employees, agents or any tier of subcontractor acting on Grantee’s behalf. The provisions of this Section will survive for a period of one year following the termination of this Easement Agreement. 5. Insurance. Each of the Parties shall, at its sole cost and expense, carry commercial general liability insurance, naming the other Party as additional insured, covering injury, death, disability or illness of any person, or damage to property, occurring in, on or about its real property, with liability limits not less than $2,000,000. The policies of insurance provided herein shall be issued by insurance companies qualified to do business in the State of Arizona and reasonably acceptable to the Parties. Each such insurance company shall have a rating of at least A, Class IX in Best’s Key Rating Guide. Copies of certificates evidencing the insurance policies that each Party is required to carry hereunder, shall be delivered to the other Party within five days after the date on which this Easement Agreement is recorded. The policies of insurance must contain a provision or endorsement that the company writing said policy will give to the other Party 30 days’ notice in writing of any modification, cancellation or lapse of effective date or any reduction in the amount of insurance. Not more frequently than every five years, if, in the reasonable opinion of either Party the amount of the commercial general liability insurance coverage at that time is not adequate, the Parties shall meet and discuss additional insurance as may be reasonable for comparable facilities in the greater metropolitan Phoenix area. 6. Notices and Requests. Any notice or other communication required or permitted to be given under this Easement Agreement shall be in writing and shall be deemed to have been duly given if: (i) delivered to the Party at the addresses set forth below; (ii) deposited in the U.S. Mail, registered or certified, return receipt requested, to the address set forth below; or (iii) given to a recognized and reputable overnight delivery service, to the address set forth below: If to Grantor: Town of Fountain Hills 16705 East Avenue of the Fountains. Fountain Hills, Arizona 85268 Attn: Town Manager With a copy to: Town of Fountain Hills 16705 East Avenue of the Fountains. Fountain Hills, Arizona 85268 Attn: Town Attorney If to Grantee: RCS – Park Place 1, LLC 371 Centennial Parkway, Suite 200 Louisville, CO 80027Attn: Bruce Hazzard 4 PHOENIX 77018-1 467118v1 With a copy to: Real Capital Solutions, Inc. 371 Centennial Parkway, Suite 200 Louisville, CO 80027 Attn: Senior Counsel or at such other address, and to the attention of such other person or officer, as any Party may designate in writing by notice duly given pursuant to this Section. Notices shall be deemed received: (i) when delivered to the Party; (ii) three business days after being placed in the U.S. Mail, properly addressed, with sufficient postage; or (iii) the following business day after being given to a recognized overnight delivery service, with the person giving the notice paying all required charges and instructing the delivery service to deliver on the following business day. If a copy of a notice is also given to a Party’s counsel or other recipient, the provisions above governing the date on which a notice is deemed to have been received by a Party shall mean and refer to the date on which the Party, and not its counsel or other recipient to which a copy of the notice may be sent, is deemed to have received the notice. 7. Self-Help. In addition to all other remedies available at law or in equity, upon the failure of a defaulting Party to cure a breach of this Easement Agreement within 30 days following written notice thereof by the non-defaulting Party (unless, with respect to any such breach the nature of which cannot reasonably be cured within such 30-day period, the defaulting Party commences such cure within such 30 day period and thereafter diligently prosecutes such cure to completion, which completion must occur not later than 60 days after the date of the notice), the non-defaulting Party shall have the right to perform such obligation contained in this Easement Agreement on behalf of such defaulting Party and be reimbursed by such defaulting Party upon demand for the reasonable costs thereof together with interest at the prime rate charged from time to time by Bank of America (its successors or assigns), plus 2% (not to exceed the maximum rate of interest allowed by law). Notwithstanding the foregoing, in the event of (A) an emergency, (B) blockage or material impairment of the Easement rights, or (C) the unauthorized parking of vehicles on the Town parcel, the non-defaulting Party may immediately cure the same and be reimbursed by the defaulting Party upon demand for the reasonable cost thereof together with interest as above described. 8. Duration. Unless otherwise cancelled or terminated as set forth herein, the Easement granted in this Easement Agreement shall continue in perpetuity. 9. Document Execution, Modification and Cancellation. This Easement Agreement (including exhibits) may be modified or cancelled only by agreement between Grantor and Grantee. 10. Headings. The headings herein are inserted only as a matter of convenience and for reference and in no way define, limit or describe the scope or intent of this document nor in any way affect the terms and provisions hereof. 11. Time of the Essence. Time is of the essence with regard to performance under the terms and provisions of this Easement Agreement, and any amendment, modification or revision thereof, with respect to the actions and obligations of each person bound by the terms hereof. 5 PHOENIX 77018-1 467118v1 12. Severability. Invalidation of any of the provisions contained in this Easement Agreement, or of the application thereof to any person by judgment or court order shall in no way affect any of the other provisions hereof or the application thereof to any person and the same shall remain in full force and effect. 13. Attorney’s Fees. If either Party commences an action against the other to interpret or enforce any of the terms of this Easement Agreement or because of the breach by the other Party of any of the terms hereof, the losing Party shall pay to the prevailing Party reasonable attorney’s fees, costs and expenses, including expert witness fees, incurred in connection with the prosecution or defense of such action. For the purpose of this Easement Agreement, the terms “attorney’s fees, costs and expenses” shall mean the fees and expenses of counsel to the respective Parties, which may include printing, duplicating and other expenses, air freight charges, and fees billed for law clerks, paralegals, librarians and others not admitted to the bar but performing services under the supervision of an attorney. The term “attorneys’ fees, costs and expenses” shall also include, without limitation, all such fees and expenses incurred with respect to appeals, arbitrations and bankruptcy proceedings. 14. Negation of Partnership. None of the terms or provisions of this Easement Agreement shall be deemed to create a partnership between or among the Parties in their respective businesses or otherwise, nor shall it cause them to be considered joint ventures or members of any joint enterprise. Each Party hereto shall be considered a separate owner, and no Party hereto shall have the right to act as an agent for another Party hereto, unless expressly authorized to do so herein or by separate written instrument signed by the Party to be charged. 15. No Other Interest. Grantee acknowledges and agrees that except for the Easement, Grantee claims no right, title or interest in or to any portion of the Town Parcel. 16. Assignment. Neither Grantor nor Grantee shall have the right or authority to assign, in whole or in part, any of its rights or obligations under this Agreement, or any portion of this Agreement to any third party without the prior, written consent of the other party, which consent shall not be unreasonably delayed, conditioned or denied. Notwithstanding the foregoing, the Parties acknowledge and agree that no such consent shall be required if the underlying property burdened or benefitted by this Easement Agreement is transferred or conveyed to a third party. 17. Running of Benefits and Burdens. All provisions of this Easement Agreement, including the benefits and burdens, run with the land and are binding upon and inure to Grantor, Grantee and their respective successors and assigns. 18. Additional Easements. Nothing contained in this Easement Agreement shall prohibit Grantor from conveying additional easements for access, drainage, utility or other purposes through, over, under, upon, in, across and along the Easement Area; provided, however, that no such additional rights or easements shall impair the use of the Easement. Notwithstanding the forgoing, if Grantor exercises its rights under this Section, Grantee shall not have any responsibility whatsoever for the repair or replacement of any damage or destruction to the Town Parcel, or for any damage or 6 PHOENIX 77018-1 467118v1 destruction to any improvements installed on the Easement Area by Grantee, caused by any such activity, and Grantor shall be solely responsible for such repair or replacement. 19. Counterparts. This Easement Agreement may be executed in counterparts, all of which are identical, each of which shall be deemed an original, and all of which counterparts, when executed, taken together shall constitute one and the same instrument. 20. Entire Agreement. This instrument contains the entire agreement between the Parties relating to the subject matter hereof. Any oral representations or modifications concerning this instrument shall be of no force or effect, excepting a subsequent recorded modification, signed by Grantor and Grantee or their respective successors or assigns. 21 Applicable Law; Venue. This Easement Agreement shall be governed by the laws of the State of Arizona and suit pertaining to this Easement Agreement may be brought only in courts in Maricopa County, Arizona. [SIGNATURES ON FOLLOWING PAGES] 7 PHOENIX 77018-1 467118v1 IN WITNESS WHEREOF, the Parties have executed this Parking Easement Agreement as of the date first set forth above. “Grantor” TOWN OF FOUNTAIN HILLS an Arizona municipal corporation Linda M. Kavanagh, Mayor ATTEST: Bevelyn J. Bender, Town Clerk (ACKNOWLEDGMENT) STATE OF ARIZONA ) ) ss. COUNTY OF MARICOPA ) On June 5, 2018, before me personally appeared Linda M. Kavanagh, the Mayor of the TOWN OF FOUNTAIN HILLS, an Arizona municipal corporation, whose identity was proven to me on the basis of satisfactory evidence to be the person who she claims to be, and acknowledged that she signed the above document, on behalf of the Town of Fountain Hills. Notary Public (Affix notary seal here) [SIGNATURES CONTINUE ON FOLLOWING PAGE] TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Special Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162;crudolphy@fh.az.gov REQUEST TO COUNCIL (Agenda Language):PUBLIC HEARING regarding RESOLUTION 2018-27,approving the Final Budget for the Town of Fountain Hills for the fiscal year beginning July 1,2018,and ending June 30, 2019. CONSIDERATION of RESOLUTION 2018-27 of the Mayor and Council of the Town of Fountain Hills,Arizona, APPROVING the final budget for the Town of Fountain Hills for the fiscal year beginning July 1, 2018, and ending June 30,2019. Applicant: Applicant Contact Information: Owner: Owner Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):The proposed FY2018-19 budget was presented to the Town Council and the public and a budget open house was held during April 2018;the tentative budget was approved on May 1, 2018,which established the maximum expenditure amount for all funds at $38.9M and estimated revenues of $32.0M.The failure of the ballot question for a primary property tax necessitated a revision to the tentative budget,resulting in a decrease of the tentative revenues and expenditures.Resolution 2018-27 adopts the adjusted tentative budget as the final budget for the fiscal year beginning July 1, 2018, and ending June 30, 2019. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status):$32,414,866 Budget Reference (page number):pp 104-105,127-129 Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):Resolution 2018-27 Page 1 of 2 • TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162,crudolphy@fh.az.gov Strategic Planning Goal:Not Applicable (NA)Operational Priority:Not Applicable (NA) REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of RESOLUTION 2018-34 adopting and establishing the 2018-19 Budget Implementation Policy and approving the Town Organization Charts, the 2018-19 Pay Plan, the Schedule of Authorized Positions, the Employee Job Descritpions and the 2018-19 Comprehensive Fee Schedule. Applicant: Applicant Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):Resolution 2018-34 establishes certain budget policies and procedures governing the expenditures and determinations of budget for the various departments and programs, supplementing budget adoption Resolution 2018-27. This Resolution is necessary to providefor a more consistent and uniform administration of the Town funds and to maximize savings of funds.Staff is also requesting that the Council review and approve the latest Organization Chart, Pay Plan,Schedule of Authorized Positions along with associated Employee Job Descriptions and the Comprehensive Fee Schedule. Risk Analysis (options or alternatives with implications): Fiscal Impact (initial and ongoing costs;budget status): Budget Reference (page number):pp 413-443 Funding Source:NA If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:NA Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Approve List Attachment(s):Resolution 2018-34 SUGGESTED MOTION (for Council use):Move to approve RESOLUTION 2018-34. Page 1 of 2 PHOENIX 77018-1 466256v1 RESOLUTION 2018-34 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING AND ESTABLISHING THE 2018-19 BUDGET IMPLEMENTATION POLICY AND APPROVING THE TOWN ORGANIZATION CHARTS, THE 2018-19 PAY PLAN, THE SCHEDULE OF AUTHORIZED POSITIONS, THE EMPLOYEE JOB DESCRIPTIONS AND THE 2018-19 COMPREHENSIVE FEE SCHEDULE. WHEREAS, the Mayor and Council of the Town of Fountain Hills (the “Town Council”), pursuant to ARIZ. REV. STAT. § 9-240 (B)(2), is vested with the power to determine the budgets of all Town departments; and WHEREAS, the Town Council, in order to provide for consistent and uniform administration of the Town’s monies and to maximize savings of funds by monitoring expenditures, has determined it necessary to adopt a budget implementation policy for the FY 2018-19 Town Budget (the “2018-19 Budget Policy”) governing the expenditures within the FY 2018-19 Town of Fountain Hills budget; and WHEREAS, pursuant to Subsection 3-1-1(H)(3) of the Town Code, the Town Council must approve the organization charts and job descriptions for employees of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. The Town Council hereby adopts the 2018-19 Budget Policy in substantially the form and substance attached hereto as Exhibit A and incorporated herein by reference. SECTION 3. The Town Council hereby approves and authorizes (i) the Town of Fountain Hills Organization Charts, (ii) the 2018-19 Pay Plan, (iii) the Schedule of Authorized Positions and (iv) the Employee Job Descriptions, all in substantially the form and substance attached hereto as Exhibit B and incorporated herein by reference. SECTION 4. The Town Council hereby approves the 2018-19 Comprehensive Fee Schedule, effective July 1, 2018, in the form attached hereto as Exhibit C and incorporated herein by reference. SECTION 5. The Mayor, the Town Manager, the Town Clerk, and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. [SIGNATURES ON FOLLOWING PAGE] 2 PHOENIX 77018-1 466256v1 PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, June 5, 2018. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Linda M. Kavanagh, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Grady E. Miller, Town Manager Mitesh V. Patel, Interim Town Attorney Dickinson Wright PLLC PHOENIX 77018-1 466256v1 EXHIBIT A TO RESOLUTION 2018-34 [2018-19 Budget Implementation Policy] See following pages. 1 TOWN OF FOUNTAIN HILLS 2018-19 BUDGET IMPLEMENTATION POLICY 1. Definitions. The following definitions shall apply for purposes of this policy. A. “Budget Unit” is a Town department as designated on the Town’s organization chart, including the Town Municipal Court. B. “Capital Expenditures” are those capital expenditures exceeding $50,000 that require the approval of the Town Manager and Town Council. C. “Contingency” appropriation used for unforeseen emergency and critical needs when current budget appropriation is inadequate. D. “Fund” is a fiscal and accounting mechanism with a self-balancing set of accounts recording cash and financial resources. 2. Transfer of Funds. A. Transfers within a Fund. After adoption of the fiscal budget by the Town Council, any Budget Unit has the authority to reprogram funds within its department’s line items. These departments of the budget will be controlled by bottom line total only. Transfers between General Fund departments are allowed with the approval of the Department Director, Finance Director, Town Manager and Town Council according to the standards set forth in ARS §42-17106. A report of each transfer will approved by the Department Director and submitted to the Finance Division through the financial accounting system for processing; final approval shall be vested with the Town Manager, whose decision shall be final and conclusive. B. Transfers between Funds. After adoption of the fiscal budget by the Town Council, any budgetary transfer between Funds will require approval or ratification of each transfer by the Town Council. Prior to any transfer, the Department must provide sufficient documentation to the Town Manager and the Town Council that funding exists. C. Reprogramming of Wages. No funds may be reprogrammed to or from the “wages” section of the Budget Unit’s adopted budget without consultation with and approval by the Town Manager. The requesting Department Director must submit a memorandum and any necessary supporting documentation to the Town Manager; the Town Manager will notify the Finance Division of approved transfers of funds from the “wages” section of the budget. D. Reprogramming of Capital Funds. No funds may be reprogrammed to or from the “capital expenditures” section of the Budget Unit’s adopted budget without consultation with and approval by the Town Manager and 2 ratification by the Town Council. The requesting Department Director must submit a memorandum and any necessary supporting documentation to the Town Manager. If approved by the Town Council, the Town Manager will notify the Finance Division of the reprogrammed funds. E. Carryover Appropriations. The Finance Division may approve appropriation transfers for carried over operating/capital items (i.e., IT infrastructure, equipment, vehicles and facilit y improvements) if the Town Council previously appropriated the operating/capital item in a prior fiscal year. All carryover appropriation transfers must be submitted to the Town Council for ratification; all carryover appropriation transfers shall be reflected in the appropriate budget reports. 3. Expenditure Restrictions. A. Budget Hold for Prior Exceedance. Any General Fund Budget Unit that exceeded its budget in the prior fiscal year may be subject to immediate budget hold status in the current fiscal year. However, if a Budget Unit exceeded its budget in the prior fiscal year due to a one-time emergency purchase, and proof of such an emergency (in a form acceptable to the Town Manager) can be shown, the budget hold status will be removed. B. Remedies for Budget Exceedance. Once a Budget Unit has exceeded its expenditure limitation, the Finance Division shall notify the Budget Unit, in writing, that the appropriate expenditure limit has been exceeded. The Budget Unit must then consult and reach an agreement with the Finance Division and the Town Manager regarding the remedies available to either restore spending to a level approved in the budget for the balance of the fiscal year or to request additional funds as set forth in Subsection 3(C) below. C. Requests for Additional Funds. When additional funds from other sources are requested, the Finance Division and Town Manager must concur before the Budget Unit may expend the additional funds. If the expenditure of additional funds will require a fund transfer, the recommendation shall be forwarded to the Town Council for approval. Any Budget Unit that has exceeded its limitations shall submit an expenditure reduction program to the Town Manager through the Finance Division as part of any request for additional expenditures. The expenditure reduction program shall include, but not be limited to, consideration of reductions in force of budgeted and authorized positions, termination of all travel expenditures, suspension or termination of contracts and such other expenditure reductions as the Budget Unit deems appropriate. 4. Fund Balance. All budget considerations, including expenditure of appropriated funds, shall adhere to the Town of Fountain Hills Financial Policies, Amended and Restated April 6, 2017, or the most recent version of later-adopted editions of 3 such financial policies. 5. Fiscal Priorities. The 2018-19 budget is intended to implement the Town Council’s top fiscal priorities. 6. Positions. A. General Provisions. (1) Section 3-1-1 of the Town Code states that the Town Manager shall be the administrative officer of the Town government and may appoint and, when necessary, suspend or remove all employees of the Town, except those officers appointed by the Town Council. All appointments and removals shall be based upon merit and upon the qualifications and disqualifications of such employee without regard to any political belief or affiliation; prior to any creation, combination, consolidation or deletion of any positions of employment, written job descriptions or amendments thereto shall have been approved by the Town Council. (2) All requests for new positions or reclassification of existing positions, regardless of the funding source, must be approved by the Town Council. Reclassification of existing positions (filled and vacant) should include justification of why budget savings, including savings from deleted positions, should be used to create new positions and how the position will align/impact Town strategic priorities and departmental goals. Departments must submit their requests to Administrative Services; Administrative Services will review job description and salary information prior to forwarding information to the Town Manager. The Town Manager will review and recommend/deny the position for approval by the Town Council. (3) Intergovernmental agreements, grants, etc. that require/authorize additional positions must be approved by the Town Council. The position and the budgetary impact must be fully disclosed to Administrative Services and the Finance Division, which shall be responsible for analyzing the input and presenting such analysis to the Town Council in conjunction with any request for approval as part of an intergovernmental agreement, grant, or other agreement. (4) All authorized positions must be full y funded by the General Fund, a Special Revenue Fund, or a grant. If a position becomes unfunded or under-funded by its original funding source, it must be fully funded immediately from other sources or eliminated. An under- funded position is a position for which a department/funding source has only 1% to 99% of the funding required to support it on an annualized basis. If eliminating unfunded or under-funded 4 positions results in a Reduction in Force, the Administrative Services Director shall prepare a layoff plan for approval by the Town Manager. B. Fiscal Year 2018-19 Authorized Positions. The following lists position revisions: Salary and Job Description Reclassification: • Parks Supervisor reclassified to Parks Superintendent • Two part-time Operations Support Worker positions reclassified to part-time Lead Operations Support Worker • Two part-time Customer Service Representative I positions reclassified to part-time Customer Service Representative II • One Court Clerk reclassified to Senior Court Clerk Added Positions: • One part-time Information Technology Support Specialist position added at the hourly pay range of $26.72 - $39.85 Other Changes: • Replace Traffic Signal Technician II position with Street Maintenance Technician • Convert two part-time Accounting Clerk positions with one full-time Financial Services Technician • Department Directors and Town Clerk consolidated from six to two pay ranges • Town Engineer position moved from Development Services to Public Works Department • Minor edits to job descriptions The schedule of authorized positions, pay plan, Town organization charts and updated job descriptions are attached as Exhibit B to the Town Council Resolution that adopts this Policy (Resolution 2018-27). 7. Hiring Freeze. There is no hiring freeze in effect for FY 2018-19, and positions that become vacant may be filled if the Town Manager determines that it is in the best interests of the Town to do so. 8. Salary Adjustment. Salary Adjustments will be effective beginning with the first full pay period after July 1, 2018, and the first full pay period after January 1, 2019 as follows: A. Individual Salaries. All Fountain Hills employees shall receive a 2.5% increase on July 1, 2018. All Fountain Hills employees, excluding the Presiding Judge, shall receive an additional 2.5% increase on January 1, 2019. 5 B. Pay Ranges. The pay ranges for all Fountain Hills exempt & non-exempt employees are increased by 2.5% effective with the first full pay period after July 1, 2018; and an additional 2.5% effective with the first full pay period after January 1, 2019. C. Reconciliation to New Pay Ranges. After the adjustments made in accordance with Subsection 8(A) and (B) above, any employees with salaries not meeting the range minimum shall be increased to the lowest pay in their newly-adjusted pay ranges. 9. Comprehensive Fee Schedule. The Comprehensive Fee Schedule is adopted by the Town Council and authorizes the fees for fiscal year 2018-19. In addition, the Community Services Department charges fees for classes and recreational activities that are not listed in the Fee Schedule. Those fees are established by the Community Services Director and are based on instructor cost, class size, program materials needed, and other related costs. The range for these fees is no cost up to $550. 10. Contingency Appropriation. The purpose of a Contingency appropriation is to maintain a reserve of expenditure authority from which specific amounts can be transferred to other appropriated budgets after adoption of the annual budget to cover emergency or critical items if there are sufficient revenues to do so. Contingency appropriations will be established within the General Government budget for general purposes or in other funds reserved for specific issues. All requests for General Government Contingency must be submitted to the Town Manager for review. If the Contingency expenditure exceeds the Town Manager’s purchasing authority, the Town Council must approve or ratify all transfers from Contingency appropriations. 11. Tax Levy. The Town’s secondary property tax levy is exclusively for the annual debt service payment on General Obligation bonds issued and approved by the voters; the annual levy is based on the annual debt payment divided by the entire community’s primary net assessed valuation multiplied by 100. An allowance for delinquency factor is included in the calculation (usually 1% or 2%). The Town does not have a primary property tax. 12. Budget Adoption. This budget is being adopted by the Town Council at a fund level. Each fund is a fiscal and accounting mechanism with a self-balancing set of accounts recording cash and other financial resources. The department level budget detail that is contained within the financial system is designed and used wholly as a management tool for the individual departments. A sub-fund may also be created to track a specific project or goal and is used as a tool for management purposes. A sub-fund would be an extension of a major fund such as a project fund. 13. Vehicles/Equipment and Infrastructure Projects. The Town Council will approve specific positions, vehicles, equipment and facility infrastructure projects as part of the FY18-19 budget. Additional funding requested during the fiscal year must be submitted to the Town Council for approval or ratification. 6 A. Mid-year Requests. All mid-year General Fund vehicle and equipment requests that exceed $10,000 and capital items (account series 8000) must be approved by the Finance Director. Approval is required when using existing resources or requesting additional resources. Requests shall be made in writing to the Finance Director, who shall grant or deny the request. If denied, a request for reconsideration may be presented to the Town Manager, whose decision is final. B. Infrastructure Requests over $50,000. All infrastructure project requests that exceed $50,000, regardless of the funding source, must be submitted to the Finance Division for review prior to forwarding information to the Town Manager. The Town Manager will recommend the project for approval by the Town Council. C. Capital Improvement Program/Vehicle Replacement Program. The Programs’ Policy and Procedures as contained in the Adopted Budget book have been approved by Town Council and outline the procedures that should be followed in administering each individual program. PHOENIX 77018-1 466256v1 EXHIBIT B TO RESOLUTION 2018-34 [Organization Charts, 2018-19 Pay Plan, Schedule of Authorized Positions, and Employee Job Descriptions] See following pages. Development Services Citizens of Fountain Hills Presiding Judge Town of Fountain Hills Organization Recreation / Tourism Community ServicesFire / EMS Administration Law Enforcement Town Manager Town Attorney Community Center Code Enforcement Building Safety Finance / I. T. Town Clerk Administrative Services Senior Services Parks Town Prosecutor Economic Development Appointed by Council Contracted Economic Volunteer Program Mayor and Town Council GIS Planning Engineering Streets Facilities Public Works Inspection Development Public Information LAW ENFORCEMENT District Commander (1 Captain) Patrol Sergeants (6) Detective Sergeant Sergeant (1) Deputy Commander (1 Lieutenant) Administration (1 Civilian) District Detectives (3) Patrol Deputies (20) Sergeant (1) School Resource Officer (1) Administrative Sergeant (1) Community Liaison (1) Sergeants *Presiding Judge (.63) Senior Court ClerkSenior Court Clerk MUNICIPAL COURT Court Administrator - *Part time - Appointed by Council Full Time Town ManagerExecutive Assistant to Town Manager & Town Council ADMINISTRATION DEPARTMENT Executive Assistant to Town Volunteer Coordinator Town ClerkAdministrative Services Director Economic Development Director Economic Development Analyst Network & IT Administrator Financial Services Technician Accountant Customer Service Rep II Customer Service Rep II Finance Director Financial Services Technician IT Support Specialist Communications & Marketing Coordinator (.2) (shared - Comm. Svcs.) Part timePart time Full Time Full Time Shared Director PUBLIC WORKS DEPARTMENT Street Maintenance Technician Custodian Facilities Maintenance Tech Custodian Streets Superintendent Facilities/Environmental Supervisor Street Maintenance Technician Fleet Mechanic/ Open Space Spclst. Custodian Part time Full Time Contracted Executive Assistant (.5) (shared with Development Services) Full Time Shared Civil Engineering Inspector (shared with Development Services) Town Engineer Director DEVELOPMENT SERVICES DEPARTMENT Executive Assistant (.5) (shared with Public Works) Senior Code Enforcement Officer GIS Technician CAD Operator Senior Planner Chief Building Official/Plans Examiner Civil Plans Examiner (.5) Building Permit Technician Building Permit Technician (.5)Full Time Full Time Shared Part time Temporary Building Inspector Director Executive Assistant Parks Superintendent Recreation Manager COMMUNITY SERVICES DEPARTMENT Park Operations Lead Groundskeeper II Park Operations Lead Park Operations Lead Part time Full Time Recreation Coordinator Recreation Coordinator Park Attendant (.39) Park Attendant (.40) Park Attendant (.39) Lead Park Attend. (.49) Park Attendant (.39) Park Attendant (.39) Customer Service Rep II (.53) Customer Service Rep II (.35) Community Center Manager Senior Services Supervisor Senior Services Assistant (.45) Home Delivered Meals Coordinator (.75) Senior Services Activities Coordinator (.58) Community Center Operations Coordinator Lead Operations Support Worker (.63) Operations Sup Worker (.20) Operations Sup Worker (.04) Operations Sup Worker (.65) Operations Sup Worker (.02) Operations Sup Worker (.11) Lead Operations Support Worker (.65) Communications & Marketing Coordinator (.8) (shared –Admin.) Full Time Shared Fire Chief (1) Station Two Captains (3) A,B,C Shift Station One Captains (3) A,B,C Shift FIRE DEPARTMENT Assistant Fire Chief/ Fire Marshal (1) Firefighters (12) A,B,C Shift Firefighters (6) A,B,C Shift A,B,C Shift Firefighters (12) Position Title Minimum Maximum Public Works Director 100,000$ 142,000$ 92,715$ - 131,850$ Finance Director 100,000 142,000 94,160 - 133,905 Development Services Director 100,000 142,000 92,715 - 131,850 Administrative Services Director 100,000 142,000 83,409 - 118,616 Town Clerk 95,000 134,900 68,423 - 97,305 Economic Development Director 95,000 134,900 66,520 - 94,599 Community Services Director 95,000 134,900 83,085 - 118,155 Town Engineer 91,357 129,727 89,128 - 126,749 Court Administrator 76,291 108,333 74,430 - 105,847 Chief Building Official/Plans Examiner 67,488 95,833 65,841 - 93,633 Recreation Manager 66,668 94,669 65,041 - 92,506 Parks Superintendent*66,668 94,669 57,753 - 82,131 Streets Superintendent 66,073 93,824 64,461 - 91,669 Senior Planner 65,801 93,437 64,196 - 91,292 Community Center Manager 64,324 91,340 62,755 - 89,244 Network and Information Technology Administrator 61,920 87,926 60,409 - 87,839 Facilities/Environmental Supervisor 57,561 81,737 56,157 - 79,862 Events and Operations Supervisor 55,971 79,479 54,605 - 74,327 Senior Services Supervisor 55,749 79,164 54,389 - 77,346 Executive Assistant to Town Manager/Council 55,357 78,607 54,006 - 76,801 Civil Plans Examiner 55,203 78,395 53,851 - 76,586 Economic Development Analyst 54,479 77,360 53,150 - 75,585 Volunteer Coordinator 51,097 72,558 49,850 - 70,892 Senior Code Enforcement Officer 51,097 72,558 49,850 - 70,892 Recreation Program Coordinator 51,097 72,558 49,850 - 70,892 Operations Coordinator - Community Center 51,097 72,558 49,850 - 70,892 Accountant 51,097 72,558 49,850 - 70,892 Communications and Marketing Coordinator 51,097 72,558 49,850 - 70,892 Position Title Minimum Maximum GIS Technician/CAD Operator $ 26.08 $ 37.04 $ 25.44 - $ 36.17 Information Technology Support Specialist 26.72 39.85 n/aA - n/aA Civil Engineering Inspector 22.65 32.17 22.09 - 31.41 Executive Assistant 21.25 30.18 20.73 - 29.48 Fleet Mechanic/Open Space-Landscape Specialist 20.73 29.44 20.22 - 28.75 Park Operations Lead 20.73 29.44 20.22 - 28.75 Facilities Maintenance Technician 19.19 27.25 18.72 - 26.62 Building Permit Technician 18.69 26.54 18.23 - 25.93 Senior Court Clerk 18.19 25.83 17.74 - 25.22 Street Maintenance Technician 18.19 25.83 17.74 - 25.22 Court Clerk 17.38 24.68 16.95 - 24.11 Financial Services Technician 17.38 24.68 16.95 - 24.11 Groundskeeper II 17.38 24.68 16.95 - 24.11 Accounting Clerk 16.83 23.90 16.41 - 23.33 Customer Service Representative II 16.83 23.90 16.41 - 23.33 Senior Services Activities Coordinator 16.46 23.38 16.05 - 22.82 Lead Park Attendant 16.46 23.38 16.05 - 22.82 Lead Operations Support Worker 16.46 23.38 n/aB - n/aB Customer Service Representative I 14.99 21.29 14.62 - 20.78 Home Delivered Meals Coordinator 14.66 20.82 14.30 - 20.33 Operations Support Worker 14.66 20.82 14.30 - 20.33 Custodian 13.55 19.25 13.21 - 18.79 Park Attendant 13.55 19.25 13.21 - 18.79 Senior Services Activities Assistant 13.55 19.25 13.21 - 18.79 *Note: Position was reclassified; Previous Pay Ranges reflect previous position titles. ANote: Information Technology Support Specialist is a new position for FY 2018-19 BNote: Lead Operations Support is a new position for FY 2018-19 FY 18-19 PAY PLAN - (Proposed for July FY 2019 - adjusted by 2.5%) Exempt Positions Previous Range Non-Exempt Positions Previous Range Position Title Minimum Maximum Public Works Director 100,000$ 142,000$ 100,000$ - 142,000$ Finance Director 100,000 142,000 100,000 - 142,000 Development Services Director 100,000 142,000 100,000 - 142,000 Administrative Services Director 100,000 142,000 100,000 - 142,000 Town Clerk 95,000 134,900 95,000 - 134,900 Economic Development Director 95,000 134,900 95,000 - 134,900 Community Services Director 95,000 134,900 95,000 - 134,900 Town Engineer 93,641 132,970 91,357 - 129,727 Court Administrator 78,199 111,043 76,291 - 108,333 Chief Building Official/Plans Examiner 69,176 98,230 67,488 - 95,833 Recreation Manager 68,335 97,036 66,668 - 94,669 Parks Superintendent 68,335 97,036 66,668 - 94,669 Streets Superintendent 67,725 96,170 66,073 - 93,824 Senior Planner 67,447 95,775 65,801 - 93,437 Community Center Manager 65,933 93,625 64,324 - 91,340 Network and Information Technology Administrator 63,468 90,125 61,920 - 87,926 Facilities/Environmental Supervisor 59,001 83,781 57,561 - 81,737 Events and Operations Supervisor 57,371 81,467 55,971 - 79,479 Senior Services Supervisor 57,143 81,143 55,749 - 79,164 Executive Assistant to Town Manager/Council 56,741 80,572 55,357 - 78,607 Civil Plans Examiner 56,597 80,372 55,203 - 78,395 Economic Development Analyst 55,841 79,294 54,479 - 77,360 Volunteer Coordinator 52,375 74,373 51,097 - 72,558 Senior Code Enforcement Officer 52,375 74,373 51,097 - 72,558 Recreation Program Coordinator 52,375 74,373 51,097 - 72,558 Operations Coordinator - Community Center 52,375 74,373 51,097 - 72,558 Accountant 52,375 74,373 51,097 - 72,558 Communications and Marketing Coordinator 52,375 74,373 51,097 - 72,558 Position Title Minimum Maximum GIS Technician/CAD Operator $ 26.74 $ 37.98 $ 26.08 - $ 37.04 Information Technology Support Specialist 27.39 38.90 26.72 - 39.85 Civil Engineer Inspector 23.22 32.98 22.65 - 32.17 Executive Assistant 21.79 30.95 21.25 - 30.18 Fleet Mechanic/Open Space-Landscape Specialist 21.25 30.18 20.73 - 29.44 Park Operations Lead 21.25 30.18 20.73 - 29.44 Facilities Maintenance Technician 19.67 27.94 19.19 - 27.25 Building Permit Technician 19.16 27.21 18.69 - 26.54 Senior Court Clerk 18.65 26.49 18.19 - 25.83 Street Maintenance Technician 18.65 26.49 18.19 - 25.83 Court Clerk 17.82 25.31 17.38 - 24.68 Financial Services Technician 17.82 25.31 17.38 - 24.68 Groundskeeper II 17.82 25.31 17.38 - 24.68 Accounting Clerk 17.26 24.51 16.83 - 23.90 Customer Service Representative II 17.26 24.51 16.83 - 23.90 Senior Services Activities Coordinator 16.88 23.97 16.46 - 23.38 Lead Park Attendant 16.88 23.97 16.46 - 23.38 Lead Operations Support Worker 16.88 23.97 16.46 - 23.38 Customer Service Representative I 15.37 21.83 14.99 - 21.29 Home Delivered Meals Coordinator 15.03 21.35 14.66 - 20.82 Operations Support Worker 15.03 21.35 14.66 - 20.82 Custodian 13.89 19.73 13.55 - 19.25 Park Attendant 13.89 19.73 13.55 - 19.25 Senior Services Activities Assistant 13.89 19.73 13.55 - 19.25 FY 18-19 PAY PLAN - (Proposed for January FY 2019 - adjusted by 2.5%) Exempt Positions Previous Range Non-Exempt Positions Previous Range Note: Director &Town Clerk positions not changed in January due to previous adjustment in July FY14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Authorized Authorized Authorized Authorized Proposed Position Title FTE FTE FTE FTE FTE Municipal Court Presiding Judge 0.63 0.63 0.63 0.63 0.63 Court Administrator 1.00 1.00 1.00 1.00 1.00 Senior Court Clerk 1.00 1.00 1.00 1.00 2.00 Court Clerk 1.00 1.00 1.00 1.00 - Authorized FTE 3.63 3.63 3.63 3.63 3.63 Administration Town Manager 1.00 1.00 1.00 1.00 1.00 Administrative Services Director 1.00 1.00 1.00 1.00 1.00 Executive Asst to Town Mgr/Council 1.00 1.00 1.00 1.00 1.00 Town Clerk 1.00 1.00 1.00 1.00 1.00 Volunteer Coordinator 1.00 1.00 1.00 1.00 1.00 Economic Development Analyst - - - 1.00 1.00 Economic Development Specialist 1.00 1.00 - - - Economic Development Director - - 1.00 1.00 1.00 Communications and Marketing Coordinator - - - 0.20 0.20 Information Technology Administrator 1.00 1.00 - - - Network & Information Technology Administrator - - 1.00 1.00 1.00 Information Technology Support Specialist - - - - 0.50 Finance Director 1.00 1.00 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 1.00 1.00 Financial Services Technician 1.00 1.00 1.00 1.00 2.00 Accounting Clerk 0.63 0.63 1.25 1.25 - Customer Service Representative II 0.70 1.00 1.00 1.00 1.00 Authorized FTE 11.33 11.63 12.25 13.45 13.70 Public Works Public Works Director - - 1.00 1.00 1.00 Civil Engineering Inspector 1.00 1.00 1.00 1.00 1.00 Executive Assistant - - 0.50 0.50 0.50 Town Engineer - - - - 1.00 Facilities/Environmental Supervisor 1.00 1.00 1.00 1.00 1.00 Facilities Maintenance Tech 1.00 1.00 1.00 1.00 1.00 Custodian 1.30 1.30 1.30 1.30 1.30 Streets Superintendent 1.00 1.00 1.00 1.00 1.00 Fleet Mechanic/Open Space-Landscape Spec 1.00 1.00 1.00 1.00 1.00 Traffic Signal Technician II 1.00 1.00 1.00 1.00 - Street Maintenance Technician 1.00 1.00 1.00 1.00 2.00 Authorized FTE 8.30 8.30 9.80 9.80 10.80 Schedule of Authorized Positions FY14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Authorized Authorized Authorized Authorized Proposed Position – Title FTE FTE FTE FTE FTE Development Services Development Services Director 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 0.50 0.50 0.50 Town Engineer 1.00 1.00 1.00 1.00 - Senior Planner 1.00 1.00 1.00 1.00 1.00 GIS Technician/CAD Operator 1.00 1.00 1.00 1.00 1.00 Senior Code Enforcement Officer - - - 1.00 1.00 Code Enforcement Officer 1.00 1.00 1.00 - - Chief Building Official/Plans Examiner 1.00 1.00 1.00 1.00 1.00 Civil Plans Examiner - - - 0.50 0.50 Building Permit Technician 1.00 1.00 1.00 1.50 1.50 Authorized FTE 8.00 8.00 7.50 8.50 7.50 Community Services Community Services Director 1.00 1.00 1.00 1.00 1.00 Recreation Manager - - - 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 - - Recreation Program Coordinator 2.00 2.00 2.00 2.00 2.00 Tourism Coordinator 1.00 1.00 1.00 - - Communications and Marketing Coordinator - 0.80 0.80 Executive Assistant 1.00 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 - Parks Superintendent - - - - 1.00 Park Operations Lead 1.00 1.00 3.00 3.00 3.00 Lead Park Attendant 0.49 0.49 0.49 0.49 0.49 Park Attendant 1.96 1.96 1.96 1.96 1.96 Groundskeeper 3.00 3.00 1.00 - - Groundskeeper II - - - 1.00 1.00 Customer Service Representative II 0.30 - - - 0.88 Customer Service Representative I 0.88 0.88 0.88 0.88 - Community Center Manager - - - 1.00 1.00 Events & Operations Supervisor - CC 1.00 1.00 1.00 - - Operations Coordinator - Community Center 1.00 1.00 1.00 1.00 1.00 Operations Support Worker 1.65 1.65 1.65 1.65 0.37 Lead Operations Support Worker - - - - 1.28 Senior Services Supervisor 1.00 1.00 1.00 1.00 1.00 Senior Services Activities Coordinator 0.58 0.58 0.58 0.58 0.58 Home Delivered Meals Coordinator 0.75 0.75 0.75 0.75 0.75 Senior Services Activities Assistant 0.45 0.45 0.45 0.45 0.45 Authorized FTE 21.06 20.76 20.76 20.56 20.56 Total Authorized FTE 52.32 52.32 53.94 55.94 56.19 FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Accountant Department: Administration Immediate Supervisor: Finance Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs various accounting duties including processing cash receipts, accounts receivable, and journal entries. Creates and posts entries to the general ledger, reconciles general ledger accounts, and prepares monthly reports. Administers the Procurement Card program and is the liaison for all banking matters. Gathers information for and works closely with auditors. Assists with the preparation of the annual budget and CAFR. Provides support for the MUNIS system. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Maintains records, databases (MUNIS, Access, etc.) and reports. Provides support for MUNIS system, including contacting Tyler Technologies, to correct any issues. 2 S Creates and posts journal entries, reconciles general ledger accounts to journals, reviews, codes and enters cash receipts, reconciles bank statements, assists with budget preparation and works with the auditors on the annual audit. 3 S Prepares monthly revenue and expenditure journals, monitors expenditures to notify departments when budget line items are exceeded, respond to department requests for revenue and expenditure detail reports. Prepares semi-annual improvement district billings, prepares payoff statements and lien releases. 4 S Administers the Procurement Card program and is the liaison for all banking matters. This includes monitoring the online P-Card database to ensure cardholder/supervisor compliance with timely reconciliation of accounts and contacting customer support with cardholder issues. 5 S Prepares various reports such as the monthly sales tax report, quarterly worker's compensation report, monthly revenue and expenditure reports for the department heads, and the fuel inventory allocation report. 6 S Assists the Finance Director and Town Manager with projects as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree or equivalent in Accounting. Knowledge of accounting principles, practices, and procedures on manual and automated systems, plus ability to work with detail, and good organizational skills; skilled in dealing with financial and numeric data and use of Excel spreadsheets and other accounting software. ** Experience Minimum of two (2) years experience in clerical accounting Certifications and Other Requirements ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read manuals, contracts, general ledger reports, budget reports and general correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial None. Budget Responsibility Work requires the ability to coordinate and prepare the annual budget. Job requires the monitoring of department budget expenditures. Supervisory / Organizational Control None. Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization. These contacts may be involved in decision making or providing approval or decision making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Filing, making copies, faxing Sitting F Deskwork Walking F To and from office equipment, other offices, mailroom Lifting O Files, office supplies, binders Carrying O Files, mail, binders Pushing/Pulling R File boxes Reaching F For supplies, files, and mail Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling N N/A Bending F Filing in lower drawers Twisting F From computer to other desk areas and bookcase Climbing O Ladder to reach files, stairs Balancing N N/A Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as MIP, Excel, Word and Access. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 4/26/2018 Adopted 6/5/2018 Job Title: Accounting Clerk Department: Administration Immediate Supervisor: Finance Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs data entry functions for business licenses, animal licenses, cash receipts and accounts payable. Assists with peddler’s licenses and new business license accounts. Files business and animal licenses. Provides front desk coverage for Customer Service when required. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Processes all business license data entry batches. Coordinates business license renewal change approvals with Planning & Zoning. Assists with business license inquiries which include answering telephone calls and sending out correspondence, as well as obtaining approvals from other Town departments. Assists with business license cancellations. 2 S Processes all animal license data entry batches. Assists with inquiries regarding animal licensing through telephone calls and written correspondence. Works with others on problem resolution. 3 S Performs data entry with accounts payable as needed and assigned. Assists with peddler’s licenses and business license new accounts as needed and assigned. 4 S Processes data entry batches for all daily cash receipts. Files business and animal licenses. Sets up and prints labels for new business license folders. Files new and cancelled business license folders. 5 S Assists with coverage at customer service front desk during lunch hours and serves as backup when necessary. Maintains records, files and manages archiving and records destruction schedules. 6 S Performs other duties as needed and assigned. * See page 3 – Overall Physical Strength Demands Revised 4/26/2018 Adopted 6/5/2018 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be o btained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Experience A minimum of one year accounting experience. Must be computer literate. Knowledge of Microsoft Word, Microsoft Excel, Access, CLASS, ActiveNet, and MUNIS preferred. Certifications and Other Requirements ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read invoices, license applications, purchase orders, reports, and general correspondence. Attention to detail is a requirement of this position. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial Planning responsibilities include the timing of license reports and other deadlines. Budget Responsibility Job has no responsibility for budget allocations. Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization as well as outside. Interactions occur in person as well as via telephone. Revised 4/26/2018 Adopted 6/5/2018 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, and faxing Sitting C Deskwork Walking O To and from office equipment, mailroom, and other departments Lifting R Files, boxes, and books Carrying O Files, office supplies, books, and boxes Pushing/Pulling R File boxes Reaching F For supplies, files, mail slots, telephone Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling N N/A Bending O Filing in lower drawers Twisting F From computer to other desk areas Climbing R Ladder to reach files, stairs Balancing R While on ladder reaching for files Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 4/26/2018 Adopted 6/5/2018 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as MIP, Tyler, Access, Outlook and Excel ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Administrative Services Director Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Under administrative direction, performs complex management and technical duties as the Human Resources Manager and Risk Manager, with responsibility for directing the Town’s administrative services programs. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Provides counsel and advice to insure effective management of the Town’s human resources through organization planning, recruitment and selection, placement, compensation, classification, employee relations, group benefits administration, safety and training. Ensures compliance with organization’s policies and procedures, federal, state, and local laws/regulations. Establishes effective relationships with management throughout the organization in order to provide appropriate support for their activities. Provides information to others as needed in order to fulfill their responsibilities. Participates in relevant professional associations, establishes and maintains appropriate relationships with oversight agencies. 2 S Assures effective communications with Town management, interprets and explains Federal, state and Town personnel rules and regulations; evaluates and analyzes policies and procedures, and recommends solutions; assures that policies and procedures are administered and interpreted in a fair and consistent manner. 3 S Administers and participates in the development of the Town’s Risk Management Program, attends Loss Control Meetings, evaluates insurance coverage, loss exposure and potential loss in order to determine risks. Serves as the Town’s liaison with consultants and attorneys contracted by the Town to review general liability, claims, and other insurance programs and with other agencies contracted by the Town to investigate claims against the Town. 4 S Manages special projects; analyzes Town operations; reviews and monitors status reports, and recommends appropriate actions and plan modifications. Establishes priorities and assures program objectives and standards are defined, attained and congruent with the overall goals of the Town. 5 S Performs other duties as assigned or required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelors Degree in Public/Business Administration or related field required. Master’s Degree preferred. Experience Five (5) years professional experience in municipal government, including three (3) years supervisory and management experience required. Certifications and Other Requirements IPMA-CP or SPHR certification is highly desirable. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Skill in reading, interpreting, understanding and applying personnel standards and procedures, applicable Federal rules and regulations, and Town policies and procedures. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division and to prepare statistics for budgets. Writing Work requires the ability to write general correspondence, articles, letters, and reports at a college level. Managerial Skill in effectively leading staff and creating a work environment that fosters teamwork and professionalism. Skill in managing multiple projects and prioritizing multiple tasks and demands. Budget Responsibility Prepares and oversees the budget of Human Resources and Risk Management. Supervisory / Organizational Control None Complexity Skill in analyzing complex issues, collecting information, and recommending methods, procedures and techniques for resolution of issues. Skill in analyzing and interpreting technical documents, and preparing complex reports. Interpersonal / Human Relations Skills Skill in effective communication, both verbal and written. Skill in establishing and maintaining cooperative working relationships with employees, officials, other agencies and the general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Copier, fax machine, presentations. Sitting C Computer, desk work, paperwork, meetings, driving Walking C Inter-office, to/from other buildings, to/from meetings Lifting R Supplies Carrying R Reports, supplies, files, paperwork Pushing/Pulling R Boxes, doors, chairs, filing cabinet drawers Reaching F Office supplies, files Handling F Paperwork Fine Dexterity C Computer keyboard, writing, telephone keypad, calculator Kneeling R Retrieving files Crouching R Retrieving files Crawling N Bending R Retrieving files Twisting F To/from computer to desk, retrieving files Climbing R Stairs Balancing N Vision C Computer, desk work, paperwork, writing, reading, use of office equipment, driving Hearing C Telephone, co-workers, staff, supervisor, Council members, Town manager, directors, attorneys, representatives, meetings, presentations, training Talking C Telephone, co-workers, staff, supervisor, Council members, Town Manager, directors, attorneys, representatives, meetings, presentations, training Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Building Permit Technician Department: Development Services Immediate Supervisor: Chief Building Official/Plans Examiner FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Processes building permit applications. Provides assistance to the public. Maintains files and plans for active and completed building permits. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Receives and processes building permit applications and plans by assigning a permit number, calculating and collecting plan review fee, inputting data into the computer and preparing documents for plan review. Provides status information until issued. 2 L Processes completed permit applications and plans by preparing approved documents, calculating valuation and fees. Inputs data into computer, contacts applicants, collects permit and development fees and issues permits. 3 S Provides information in reference to building codes and procedures to the general public, contractors, engineers at counter and on the telephone and, if necessary, routes them to the correct department. 4 S Provides accurate and expeditious information to field inspectors and other departments to assist them in performing their duties. 5 L Accurately files and maintains building permits, plans, and inspection tickets. Purges and disposes of old files as required by records retention policy. 6 S Researches and inputs permit information to generate reports required for submittal to various government agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four year of high school or equivalency. Experience Minimum of 2 years customer service experience in a construction and office environment. Certifications and Other Requirements Building Permit Technician Certification required within first six months of employment. Must be bondable. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and comprehend permit applications, construction plans and inspection tickets and building codes. Math Ability to calculate permit valuations, plan review fees, permit fees, count money, calculate refunds according to building code. Writing Ability to write inspection tickets, permits, certificate of occupancy, compose letters, check requests and requisitions. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Requires the ability to understand building codes and procedures, and the ability to use multiple computer programs. Interpersonal / Human Relations Skills Position frequently contacts others within the organization and external customers. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Assisting customers, filing, making copies Sitting F Deskwork Walking F Throughout the office for various tasks and back and forth to counter. Lifting F Building permit plans and files. Carrying F Building permit plans and files. Pushing/Pulling R Putting away rolled plans in bins. Reaching F Small objects, books, rolled plans in bins (retrieving). Handling F Paper work, office supplies Fine Dexterity F Keyboard, telephone keypad, writing Kneeling O Filing in lower drawers Crouching O Filing in lower drawers Crawling R Filing in lower drawers Bending O Filing in lower drawers Twisting O Deskwork Climbing O Step stool for building plans Balancing R Carrying files and plans. Vision C Computer monitor, building plans and reading. Hearing C Communicating with public, co-workers, telephone Talking F Communicating with public, co-workers, telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax, telephone, computer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Chief Building Official/Plans Examiner Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Incumbent is authorized and directed to enforce the provisions of the adopted codes, render interpretations of adopted policies and procedures in order to apply code provisions. Approves alternate materials and methods. Responsible for administration of the building codes. Inspects buildings to verify compliance with codes, drawings, and contracts. Supervises subordinate staff to ensure building permitting process is effective and efficient. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Provides administrative and technical support to all staff members to ensure compliance with adopted codes and standards. Assures that reviews and inspections are done in a timely and professional manner. Prepares and presents policies, programs and education for the staff based on the most current codes and technologies available, ensuring that the best resources are available for the building community. Administers the town Building Safety Board of Appeals. 2 L Inspects residential and commercial buildings to verify compliance with subject codes, approved drawings, and contract documents. Proactively investigates unpermitted work activity requiring building permits. 3 S Monitors department budget, expenditures and forecasting future needs. 4 S Reviews proposed construction documents for conformance with model building (general, structural, fire and life safety), electrical, fuel gas, mechanical and plumbing codes as adopted or amended by the Town. Advises applicants of needed changes with written checklists and plan review reports. 5 S Ensures retention and organization of public and private records meet state statutes, as well as make for efficent use of employee resources. 6 S Assists the public by promptly answering technical code questions on the phone and at the front counter, explains plan review comments and code requirements, provides code interpretations, and otherwise assists applicants in meeting requirements as they proceed through the development review process. Responds to public concerns related to building safety. Investigates and resolves all complaints. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with a two year associate's degree, diploma or equivalent from a college, technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Ten years of municipal government building code inspection and or plans examiner work, including three years of supervisory experience. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. ICC Combination Inspector, Plans Examiner and Certified Building Official certification preferred. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and understand technical manuals, codes, construction plans and engineering documents. Math Ability to preform basic addition, subtraction, multiplication, division and algebra. Writing Basic writing skills should include proper use of grammar and structure for the purpose of correspondence and report writing. Managerial Occasionally supervises contractors as needed Budget Responsibility Assists Division Director in assessing budgetary needs for the building permit, plan review, and inspection functions. Monitors expenditures throughout the year. Supervisory / Organizational Control Supervises subordinate staff related to the building permitting. May supervise additional staff as Town needs Complexity Requires considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Front counter and job sites Sitting F Desk work, plan review, driving Walking F Office, job sites with un-even terrain Lifting R Plan rolls, ladders Carrying R Plan rolls, ladders Pushing/Pulling F Doors, gates Reaching F Plan storage, at job sites Handling F Paper, books, plans Fine Dexterity O Phone, computer Kneeling F During the course of inspections Crouching F During the course of inspections Crawling F During the course of inspections Bending F During the course of inspections Twisting F During the course of inspections Climbing F During the course of inspections Balancing F During the course of inspections Vision C During the course of inspections, plan reviews and driving Hearing C Personal communication, phone, meetings Talking C Personal communication, phone, meetings Foot Controls F Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Hand tools, tape measure, ladder, flashligh, screw driver, computer , fax, telephone, and general office supplies ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards S Extreme Temperatures S Chemical Hazards S Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards S Respiratory Hazards S Explosives S Physical Hazards M Communicable Diseases S Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Steel toe boots, hard hat, safety glasses, ear protection NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks C Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Civil Engineering Inspector Department: Public Works Immediate Supervisor: Public Works Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: To conduct inspections of construction projects and public works that insure all work is completed in accordance with Town codes and ordinances, MAG standards, ADOT standards and to assure contract compliance for approved plans and specifications. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Inspects grading, drainage, pipelines, paving, concrete work, landscaping, utility modifications, retaining walls, concrete drainage structures and building infrastructure construction for compliance with codes and ordinances. 2 L Provides final and one year warranty inspections for subdivisions and issues substantial compliance letters. Field checks and signs off on all "as-built" submittals. 3 L Performs surveying, permit processing and related technical services. Reviews capital improvement projects for the Town. 4 L Informs contractors of non-compliance and follows up on compliance work. Informs residents about construction zones, including types of construction and duration of projects.. 5 L Responds to and resolves complaints by citizens. Assists other departments as needed. 6 L Performs other related duties as required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High School or GED. Knowledge of MAG standards, Town standards and ordinances, some ADOT standards, basic surveying, traffic control, materials, equipment operations, and construction principles and practices. Experience Minimum five years civil construction inspection experience. Background experience in civil engineering technical areas. Experience using MAG specifications and details for street construction essential. Local technical knowledge beneficial Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read technical plans, specifications and other related documents. Math Ability to perform general math calculations. Writing Ability to write reports and keep logs. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various county, state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Job sites Sitting F Driving, desk work Walking F Job sites Lifting O Tools and equipment Carrying O Tools and equipment Pushing/Pulling O During inspections Reaching O During inspections, in truck or office Handling O Paperwork Fine Dexterity O Computer keyboard, telephone keypad Kneeling O During inspections Crouching O During inspections Crawling R During inspections Bending F During inspections Twisting O During inspections Climbing O During inspections, hills, rocks, ladders, scaffolding Balancing O On ladders or walls Vision C All aspects of work Hearing C All aspects of work Talking F Communicting and on telephone and radio Foot Controls C Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Levels, eye level, survey equipment, tape measure, hammers, probes, shovel, cameras, temperature gauges, cell phone and truck. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity M Fire Hazards M Respiratory Hazards M Explosives M Physical Hazards D Communicable Diseases M Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Steel toed shoes, hardhat NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Civil Plans Examiner (Part-Time) Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs residential and commercial plan reviews by applying knowledge of applicable codes, ordinances and standards. Writes letters, interprets codes, and coordinates reviews with other Town departments. Provides direction to the public, architects, engineers, developers and contractors regarding Town development and permitting processes. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Reviews and comments on construction improvement plans and reports for water, sewer, reclaimed water, paving, landscape, street light, traffic signal, signing & striping, grading & drainage, fire line, and storm water pollution prevention. Ensures these documents comply with applicable zoning codes, ordinances, standards, and amendments governing uniform construction. 2 S Prepares and maintains records of plan reviews, and enters project data into the Town’s tracking system. May assist with the development, maintenance, and training in the use of electronic plan review software. 3 L Approves or denies plans, reports, and encroachment permits related to infrastructure not limited to water, sewer, stormwater systems, streets, etc. Signs off on and if necessary obtains additional signatures as required for approved plans and reports. 4 S Reviews and comments on zoning, site plans, preliminary plats, final plats, parking, lighting, maps of dedication, preliminary and master reports for water, sewer, reclaimed water, traffic, and drainage. Ensures these documents comply with applicable codes, ordinances, and standards. Assists in the review of rezone applications and general plan amendments. 5 L May attend pre-application meetings and other meetings and provide external customers with guidelines to comply with town standards and ordinances; and presents known issues on projects. 6 S Works directly with external customers and town staff to resolve potentially challenging situations related to plan and report requirements, permit procedures, status reviews, problem areas, changes needing correction, contractor responsibilities, etc. External customers include the general public, property owners, developers, contractors, engineers, architects, and consultants. 7 S Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with a two year associate's degree, diploma or equivalent from an accredited college, technical, business, or vocational school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum of three years experience in a directly related field is required. Certifications and Other Requirements ICC (or equivalent) certification (s) related to plans examination is preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and understand general correspondence, technical manuals, codes, construction plans and engineering documents. Math Ability to preform basic addition, subtraction, multiplication, division, geometry, and algebra calculations. Writing Basic writing skills should include proper use of grammar and structure for the purpose of correspondence and report writing in order to ensure clear communication. Managerial None, but may provide advice/direction to an employee with less experience/skill or tenure. Budget Responsibility None, but may assist in the monitoring of expenditures throughout the year. Supervisory / Organizational Control None Complexity Broad application – requires skills and knowledge in approaches and systems, which may affect the design and implementation of programs, solutions for complex issues, and/or processes. Some decision-making abilities may be necessary to apply skills effectively. Interpersonal / Human Relations Skills Moderate – Interactions may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may also involve stressful, negative interactions requiring high levels of tact and the ability to respond to aggressive interpersonal interactions. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Front counter and job sites Sitting F Desk work, plan review, driving Walking F Office, job sites with un-even terrain Lifting O Plan rolls, files, equipment Carrying O Plan rolls, files, equipment Pushing/Pulling R Doors, chairs, removing debris during investigations Reaching O Filing, plans, conducting field observations Handling F Paper, books, plans Fine Dexterity F Phone, computer Kneeling R Field reviews, inspections, investigations, observations Crouching R Field reviews, inspections, investigations, observations Crawling R Field reviews, inspections, investigations, observations Bending R Field reviews, inspections, investigations, observations Twisting R Field reviews, inspections, investigations, observations Climbing O Stairs ladders, conducting investigations, observations Balancing O Stairs ladders, conducting investigations, observations Vision C Computer, desk work, writing, reading, use of office equipment, observations Hearing C Personal communication, phone, meetings Talking C Personal communication, phone, meetings Foot Controls R Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Telephone, copier, fax, general office supplies, computer, Microsoft Windows and other standard software, calculator, internet. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration S Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards S Explosives N Physical Hazards S Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) Y (1) Construction hazards at areas of proposed or ongoing construction (2) Areas of proposed or ongoing construction PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) X FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Communications & Marketing Coordinator Department: Community Services & Administration Immediate Supervisor: Community Services Director and Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Coordinates and assists with the Town’s Communication and Marketing efforts. Promotes and develops various strategies, including special events, marketing, tourism, partnerships, press releases, and other branding efforts. Analyzes the effectiveness of various Tourism, Marketing, and Communication strategies. Exercises a high degree of discretion, independent judgment, and courtesy in all interactions with the public. Under direction from the Town Manager, is responsible for disseminating and communicating information about the Town to residents, businesses, community groups, and the media. Promotes the Town's image and may function as a media liaison, and handles community relations. Coordinates electronic and print media activities, advertising; writing articles for publication; and graphic design. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Plan, organize, implement and analytically evaluate tourism programs; maintain and regularly update the Town's Tourism website and social media posts; create and regularly update the Town's special event calendar. 2 S Researches facts, develops concepts, and drafts text for printed materials, including fliers, articles, ads and brochures, coordinates graphic design of materials. 4 L Under the direction of the Recreation Supervisor, collaborates with organizations such as local businesses, the Chamber of Commerce, Fort McDowell, AZ Office of Tourism, Arizona Tourism Alliance and other regional/state organizations to promote and support the local economy 5 S Under the direction of the Town Manager, prepares or coordinates the preparation of calendars, social media communications, website information, newsletters, brochures, public service announcements, news releases, and other communication services and informational reports or documents related to Town activities and services. Responsible for correspondence, editorials, and other communications as directed. 6 L Under the direction of the Town Manager, may handle community relations by answering questions from citizens, organizing and operating Town booths at events, serving as Town liaison/representative at meetings, and performing internal communication tasks. 7 L Performs other duties as assigned, including assisting with special events, research and written communication on behalf of the Town, conducting survey and focus groups to obtain and/or disseminate information. May also assist in grant writing and budgetary estimates. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in, Public Relations, Journalism, Marketing, Public Administration, Tourism or a closely related field. Other knowledge requirements include the general theories, principles, and practices of marketing, public relations, public information, and basic communication techniques. Effective oral presentation skills, and the ability to organize and clearly present information in an interesting manner, both verbally and in writing is essential. Experience One to three years experience involving marketing, programming and coordinating tourism, special events, public relations or related field or activities is required. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. Must have the ability to work a flexible schedule to include occasional evenings, weekends and holidays. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read technical information and data, policies, guidelines, and procedures at a college level. Also requires the ability to interpret and utilize the English language and terminology used by various media. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division and percentages Writing Work requires the ability to write reports, policies, goals, and objectives in a manner that is creative to ensure audience interest. Managerial Coordinating activities to meet deadlines Budget Responsibility May assist with preparation of annual tourism budget Supervisory / Organizational Control Coordinates activities in order to ensure consistency to further Town Tourism and Communication efforts Complexity Work is governed by broad instructions, objectives and policies. Requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills Work requires a high level of interaction with others outside the Town and requires exercising considerable initiative and independent judgment that supports Town efforts. Requires the ability to establish and maintain effective working relationships with coworkers, Town management, business owners, contractors, media personnel, citizens, and the general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting F Deskwork Walking F Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retrieving items from the ground Crouching R Retrieving items from the ground Crawling R Retrieving items from the ground Bending R Retrieving items from the ground Twisting R Retrieving items from the ground or from shelving Climbing R Ladder Balancing R Ladder Vision F Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Sedentary XX Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Community Center Manager Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes, and manages the daily operations, bookings, marketing, financial objectives, budget, and staff of the Town of Fountain Hills Community Center including the activities and operations of senior services operations, home -delivered meal program, and other senior activities. Non-traditional work hours are required including nights, weekends, early mornings, and possibly holidays. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Manages the operations; including scheduling, leasing, and marketing of the Fountain Hills Community Center for multiple purposes including recreation, special interest activities, special events, and senior services; senior services activities include the home-delivered meal program and other social service programs; assures that the facility is clean, safe, secure, properly prepared, and in compliance with state, Federal, and Town requirements. 2 S Meets with clients, assists in event planning, and explains Town policies and procedures; identifies available resources for rental, and defines equipment and services to be provided by the Community Center; prepares cost estimates and writes proposals; prepares contractual agreements and resolves contractual issues. 3 L Promotes the Community Center, and encourages participation in Town programs and events; answers questions on the use of facilities, and coordinates work with public and private sector organizations, community groups, business and service clubs, and regional government agencies. 4 L Works with event promoters and senior services staff to coordinate special events and programs; manages event calendars; oversees the development of marketing materials. Reviews operational information and trends, and creates summary reports and recommendations. 5 S Assures effective communication and coordination with operations and senior services staff; coordinates with other Town departments to assure customers are in compliance with technical requirements for facility events. 6 L Manages operational and administrative issues; supervises staff, and assigns priorities and projects; coaches staff and evaluates performance; assures that assignments are defined and achieved; meets regularly with staff to discuss and resolve priorities, workload, budgets, and technical issues; reviews the work of assigned staff to assure the work quality and the timely accomplishment of assigned duties and responsibilities. 7 S Provides leadership, direction and guidance in planning, program development priorities, and customer service issues; assures the effective allocation and utilization of budgeted funds. Supports and promotes Community Services Department initiatives through cross-divisional collaboration and communication. 8 S Manages various related projects and performs other related duties as assigned * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree in business, public administration, marketing, hospitality/tourism, or related field. Experience Minimum of three (3) years experience in marketing, hospitality or facilities management in a convention center, conference center, senior services center, including one year of supervisory experience. Previous work experience in a municipal environment preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record; evening, weekend, early morning and holiday work required; possession of , or ability to obtain within six months of hire, CPR/AED Certification. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret policies and procedures, contracts, comprehend and make inferences from written materials. Math Work requires the ability to make basic math calculations such as addition, subtraction, multiplication, division and percentages. Writing Produce written documents in the English language with clearly organized thoughts using proper sentence constcution, punctuation, and grammar. Managerial Review the work of others and ensure conformance to standards. Responsibilities include collecting and tracking event information, maintaining contract documents, collection and accounting of money; training event staff. Budget Responsibility Prepares documents and conducts research on other event facilities in order to be competitive in the current marketplace. Responsible for monitoring and tracking funding sources, revenues and expenditures for Community Center. Supervisory / Organizational Control Work cooperatively with other employees, clients, management, and general public. Direct and manage the work activities of multiple support staff groups and satisfy the contract requirements for multiple events occuring simultaneously. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Requires the ability to exercise decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Interpersonal / Human Relations Skills Position requires frequent contact with others internally and externally. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers, and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At events and programs Sitting C Office and paperwork Walking F Facility tours, final walk through with client, attending varous outside events Lifting R Supplies and equipment, event setup. Set up at trade shows, etc. Carrying R Supplies and equipment, event setup. Pushing/Pulling R Supplies and equipment, event setup Reaching R Suplies and equipment, event setup Handling R Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Supplies and equipment Crouching R Supplies and equipment Crawling R Supplies and equipment, event setup. Bending O Supplies and equipment, event setup. Twisting R Supplies and equipment, event setup. Climbing N Balancing N Vision C Reading, observing activities, driving Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls O Driving to and from outside events Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, audiovisual equipment, and supplies related to event setup. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Community Services Director Department: Community Services Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Responsible for the oversight and operation of Parks and Recreation, Community Center and Senior Services. Overall fiscal responsibility concerning the department budget preparation, submission, defense and the oversight of expenditures. Responsible for the long term planning and development of the department. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Overall fiscal responsibility for the preparation, defense and adherence to the department's annual budget. 2 L Works with a wide variety of community and civic organizations in the development of recreational programs, activities, and goals and objectives. 3 L Plans and directs park and recreational facility acquisition, development and improvements. 4 L Formulates rules, policies and procedures associated with the public's use of facilities and their enrollment in programs. 5 L Overall responsibility for the preparation and defense of recommendations regarding fees for the use of facilities and their enrollment in programs, and the collection of these fees. 6 L Overall responsibility for the training, retention and supervision of all Department employees. 7 S Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Parks & Recreation. Experience Seven (7) years experience in municipal recreation including at least three (3) years in direct supervision. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. Certified Parks and Recreation Professional (CPRP) status preferred. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports, letters, correspondence, schedules, budget materials, requisitions. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Ability to write clearly and concisely utilizing appropriate sentence structure, grammar and punctuation. Work requires the ability to write reports, letters, correspondence. Managerial Ability to manage the department effectively, efficiently and in a proactive manner. Budget Responsibility Ability to prepare and defend the annual budget, including operational and capital improvement expenditures. Upon adoption, responsible for the overall compliance with the spending limits contained therein. Supervisory / Organizational Control Overall responsibility for the supervision and oversight of employees and the various operational components of the Department. Complexity Requires the ability to simultaneously handle diverse tasks of varying priorities in an effective manner, with a focus on accomplishing results. Interpersonal / Human Relations Skills Position requires frequent contact with the public and various organizations on a variety of topics, many of which can be difficult and require a great deal of tact and diplomacy. Ability to work effectively with subordinates, peers, the media, and the public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At park sites and at recreational facilities Sitting F Office work, meetings and driving Walking F Throughout park sites and facilities Lifting R Various equipment and supplies Carrying R Various equipment and supplies Pushing/Pulling R Various equipment and supplies Reaching R For files, supplies, etc. Handling R Files, equipment, supplies, etc. Fine Dexterity R Computer keyboard, calculator, telephone keypad, etc. Kneeling R Picking up supplies, equipment, etc. Crouching R To reach files, supplies, etc. Crawling R Retrieving Bending R To reach files, supplies, etc. Twisting R To reach files, supplies, etc. Climbing R To hang program banners at events, etc. Balancing R To hang program banner at events, reach for supplies, etc. Vision C Reading, computer monitor, driving, observing work activities. Hearing F Communicating with the general public, employees, etc. in person and/or on the phone Talking F Communicating with the general public, employees, etc. in person and/or on the phone Foot Controls O Operation of a vehicle Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, vehicle, general office equipment, phone, fax, etc. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime C Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Court Administrator Department: Court Immediate Supervisor: Presiding Judge FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages the administrative functions, court services operations, non-judicial staff and the resources of the Municipal Court. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Manages, plans and organizes the activities of all non-judicial staff; selects, trains, motivates and evaluates personnel; works with employees to provide job performance feedback and correct deficiencies and enhance performance; implements discipline and termination procedures for non-judicial personnel. 2 S Manages the Court's accounting functions; implements and ensures compliance with the Arizona Code of Judicial Administration Minimum Accounting Standards; processes bond refunds and restitution disbursements; creates purchase requests for court expenditures, reviews and identifies and resolves financial discrepancies. 3 S Implements policies and procedures governing administrative operations of the court; recommends changes to operational policies and procedures to improve court administrative operations; develops long-range plans and programs; identifies problems and creates and implements solutions. 4 S Participates in the development and administration of the Court's budget; directs the forecast of funds needed for staffing, equipment, materials, services and supplies; monitors and approves expenditures within specified limits. 5 S Compiles and evaluates statistical data related to the efficiency and effectiveness of Court operations, and makes appropriate written and verbal recommendations as needed; maintains compliance with monthly, quarterly and annual statistical reporting, accounting and records management policies and procedures established by the Supreme Court and the Presiding Judge of Maricopa County. 6 S Responds to inquiries, requests for information and complaints; represents the Court with outside agencies, boards and committees, and at interdepartmental and committee meetings as required; serves as Clerk of the Court and Custodian of Records. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's degree or equivalent in applicable field. Experience Five years of highly responsible experience in the administration and management of a limited jurisdiction court system, including a minimum of two years at the management level. Experience with court-related case and financial management software programs desirable. . Certifications and Other Requirements Fellowship in the Institute for Court Management desirable; must obtain 16 credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires the ability to read and understand various governmental and court-related reports, financial documents, court orders, statutes and Town codes, regulations and general correspondence. Math Requires the ability to perform general math calculations; the ability to calculate decimals and percentages; may include the ability to compute interest and ratios; may include ability to calculate surface areas, volumes, weights and measures. Writing Requires the ability to write clearly and effectively in English; requires the ability to write performance appraisals, procedures, memos and status reports with clearly organized content, using proper sentence structure, punctuation and grammar. Managerial Develops, implements and oversees work plans; organizes, prioritizes and delegates work activities, projects and programs; supervises, directs and evaluates staff; processes and addresses employee issues, concerns and problems; counsels, disciplines and writes performance evaluations. Budget Responsibility Participates in the development and administration of the Court's budget; monitors expenditures and revenues; authorizes purchases within authorized limits; monitors grants and intergovernmental agreements; analyzes future needs and forecasts funds needed for staffing, equipment, materials, services and supplies. Supervisory / Organizational Control Requires supervising and monitoring of the Court staff. Complexity Requires an understanding of court judicial and administrative processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving the evaluation of information against subjective criteria, as opposed to that which is clearly measurable or verifiable. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Conducting meetings or training; assisting the public. Sitting C Considerable desk work. Walking O To and from desk to other office areas, to other departments and occasionally to other buildings or locations. Lifting O Files, file boxes, office supplies, books. Carrying F Files, books, boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Paperwork, case files, office equipment, money. Fine Dexterity C Computer keyboard, calculator, telephone keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N N/A Bending R Retrieving items from lower shelves or file drawers. Twisting O From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N N/A Vision C Reading court documents and correspondence, reports and computer monitor. Hearing C Communicating with staff, the public and other departments or agencies in person and on the phone. Talking C Communicating with staff, the public and other departments or agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone and laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) O (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/6/2014 Adopted 6/5/2018 1 Job Title: Court Clerk Department: Court Immediate Supervisor: Court Administrator FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs a wide variety of specialized clerical duties, including money handling and reconciling; assists the public with court procedures and services; processes, records and files court documents; provides quality clerical support to the Presiding Judge of the Municipal Court. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Performs frequent and intense public contact work at the Court counter, over the telephone and by email; communicates orally with defendants to inform them of options, penalties and the effects of decisions; routinely handles difficult public contact situations which require diplomacy, tact and negotiation skills; performs all services efficiently and with respect for each individual. 2 S Answers questions and provides information to defendants, attorneys, law enforcement, other municipal employees and the general public. 3 S Creates and maintains complex court files and records; receives, prepares and reviews a variety of court documents for criminal, traffic and civil cases; maintains court calendars. 4 S Performs a variety of data entry into the case management system, including citation entry, case dispositions, sentencing information, scheduling hearings, and program compliance information. Reviews computer data for quality control, and corrects errors; disperses information as required or requested. 5 S Receives and processes payments; updates case management system and issues receipts; balances daily payment receipts, establishes and monitors payment plans for defendant's financial obligations; uses a variety of resources to optimize collection efforts, including the Tax Intercept Program, Accurint or other skip-tracing activities. 6 L Performs other court related duties as required, including, but is not limited to, mail processing and distribution, filing, and overseeing audio tape recording of various court proceedings. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/6/2014 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Two years of general clerical experience, including some public contact, preferably in a court or law office; experience in the use of Windows-based computer software programs is desirable. Certifications and Other Requirements Must obtain 16 credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Necessary to read and understand general legal documents, reports and correspondence. Math Ability to perform general math calculations; the ability to calculate decimals and percentages. Writing Ability to write effectively in English with proper grammar and sentence structure. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Requires a general understanding of court processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving a variety of generally predefined duties which are often characterized by frequent change; ability to multi-task in a busy environment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/6/2014 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At the counter assisting the public. Sitting C Considerable desk work. Walking O To and from desk and counter, to other departments and occasionally to other buildings or locations. Lifting O Files, file boxes, office supplies and books. Carrying F Files, books, boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Case files, paperwork, money, office equipment. Fine Dexterity C Computer keyboard, calculator, telephone keypad and charge machine keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N N/A Bending R Retrieving items from lower shelves or file drawers. Twisting F From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N N/A Vision C Reading court documents, correspondence and computer monitor Hearing C Communicating with supervisors and other staff members, the public and other departments and agencies in person and on the phone. Talking C Communicating with supervisors and other staff members, the public and other departments and agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/6/2014 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone, tape recorder or other recording equipment, charge machine, laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment F Other (see 3 below) F (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Custodian Department: Public Works Immediate Supervisor: Facilities/Environmental Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Provide a variety of routine custodial cleaning and building maintenance duties required to maintain a safe and clean work environment of Town facilities. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Sweeps, vacuums and mops floors; picks up debris indoors and outdoors; cleans, disinfects and stocks restrooms 2 M Cleans drinking fountains and coffee rooms; operates power-cleaning equipment such as vacuums, carpet extractors; sets up, takes down and stores chairs and tables. 3 M Spot cleans carpets, strips and waxes floors and other duties of this type; performs manual work requiring extensive physical exertion; dusts and polishes furniture, woodwork, fixtures and equipment; uses chemical/cleaning agents in compliance with established safety policies/procedures. 4 M Empties and cleans waste receptacles indoors and out; maintains custodial supplies and equipment; follows a well established routine in accomplishing daily tasks. 5 L Performs periodic cleaning of windows; moves and arranges furniture and equipment as needed; responds in a timely manner to requests for custodial needs; assists staff in special projects as required 6 L Performs other related duties as requested * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical and/or office processes. Experience Methods, materials, tools, and equipment used in custodial work. Safe work practices. MSDS sheets on cleaning solvents and chemicals. General experience in facility custodial work is desirable. Certifications and Other Requirements Valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Basic reading and comprehension skills; ability to read and comprehend product directions, operation manuals and product labels. Math Basic math skills Writing Work requires good written skills. Communication between shifts is essential. Must be able to communicate legibly on forms, work orders, supply requisitions and messaging. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Able to perform a diverse range of duties and tasks. Interpersonal / Human Relations Skills Ability to interact with peers and public in a positive and professional manner. Communication and the ability to work in a team environment are essential. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C Job sites Sitting R Walking C Between job sites and tasks Lifting O Tools, equipment, supplies, furniture Carrying O Tools, equipment, supplies Pushing/Pulling F Cleaning Equipment, carts, furniture Reaching F Handling F Fine Dexterity R Kneeling F Cleaning restrooms, floors and baseboards. Crouching F Cleaning restrooms, floors and baseboards. Crawling N Bending F Twisting F Climbing O Stairs, ladders Balancing R Vision C Hearing C Talking O Foot Controls F Custodial machinery Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Equiped with custodial care tools, manual and self propelled floor care machinery. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards D Noise and Vibration M Electrical Hazards M Wetness/Humidity W Fire Hazards N Respiratory Hazards S Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Within entire confines of facility PROTECTIVE EQUIPMENT REQUIRED: Sanitary gloves, safety glasses. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team F Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) X FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Customer Service Representative I Department: Community Services (Community Center) Immediate Supervisor: Community Center Manager FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The Customer Service Representative I is the first contact with the public as they enter the Community Center building. This position is instrumental in giving the proper information on event locations within the building, directing those with questions to the correct department, providing essential community information and processing registrations for the Senior Services Division. This person must maintain a working knowledge of the Community Center and Senior Services . ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Communicates with clients, the general public, vendors and Town employees, either through personal contact at the front desk or by phone, to give directions, answer questions, forward rental requests, discuss current and upcoming events. 2 L Processes registrations for Senior Services activities using the appropriate booking system. Collects money, runs end of day reports and makes daily deposits. Must be able to troubleshoot and solve accounting problems associated with the booking system. 3 S Answers and re-directs phone calls to the appropriate facility member. Maintains correct information on reader board and checks materials left at desk to assure they are appropriate for distribution. 4 S Provides clerical support as necessary to the Community Center and Senior Services staff. Proofreads correspondence and reports, files, posts agendas, processes incoming mail to appropriate department. 5 S Provides basic information for Community Center and Senior Services. 6 L Performs other related duties as assigned * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four year of high school or equivalency. Experience Work requires a minimum of (2) two years clerical experience. Must possess basic computer skills and working knowledge of Windows based programs. Certifications and Other Requirements CPR/AED Certification required. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires general math calculations (addition, subtraction, multiplication, division, percentages, decimals), ability to use a calculator, ability to reconcile bank deposits. Writing Work requires the ability to write correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work involves professional judgement to provide appropriate responses to the public and staff. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Mail services, faxing, copying, filing, facility tours. Sitting F Desk and computer work and answering phones. Walking O To and from office equipment and around Communtiy Center building. Lifting R Files, office supplies Carrying R Files, office supplies Pushing/Pulling R Doors, filing drawers Reaching F Files, keyboard, materials for distribution Handling C Paperwork Fine Dexterity C Computer keyboard, calculator, telephone, writing Kneeling R Filing in lower drawers Crouching R Retrieving from lower drawers Crawling N N/A Bending O Filing in lower drawers, retireving distribution materials Twisting F From telephone to computer to file drawers Climbing R Stairs at Town Hall Balancing R Files or other materials Vision C Reading, computer monitor Hearing C Communication with staff and general public Talking C Communication with staff and general public Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general office equipment. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Customer Service Representative II Department: Administration or Community Services Immediate Supervisor: Finance Director or Community Center Manager FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Receives and directs visitors and callers to the appropriate Town representative or department. Responds to all forms of telecommunications at Town Hall and/or the Community Center. Performs moderately complex clerical and accounting work involving mail distribution, cashiering, program and facility registration. Assists with requests for public records. Must be able to work a flexible schedule. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Interacts frequently with the public by phone, email and through counter duty responding to customer inquiries and/or concerns. Demonstrates considerable tact and persuasion when dealing with customers who may become irate or distraught. 2 S Processes incoming and outgoing mail. Orders and maintains postage supplies. Distributes incoming faxes and maintains fax supplies. 3 L Receives and handles payments and reconciles daily transactions. 4 L Registers individuals for various recreation programs and recreational facilities. Processes refund requests for cancelled programs. 5 S Serves as the central cashiering function for Administration, Parks & Recreation and other Town departments, receiving payments, processing credit card transactions, balancing the cash drawer, compiling and preparing daily reports and receipts. 6 L Performs administrative duties such as preparing correspondence, updating various reports and records, miscellaneous filing, assisting with requests for public records. Provides notarial services to public and staff. Performs other duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Knowledge of CLASS system, ActiveNet, and Microsoft Office preferred. Experience Work requires a minimum of (2) two years customer service experience and computer literacy. ** Certifications and Other Requirements ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires the ability to perform general math calculations (addition, subtraction, multiplication, division, percentages, decimals), ability to use a calculator, ability to count cash drawer. Writing Work requires the ability to produce correspondence with clearly organized thoughts using proper English sentence construction, punctuation and grammar. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work involves professional judgment to provide appropriate responses to the public and staff. Interpersonal / Human Relations Skills The employee in this position contacts others within the organization as well as outside the Town. This employee must be able to deal with all types of people in a professional manner. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Mail services, faxing, copying, filing Sitting F Desk and computer work and answering the phone Walking O To and from office equipment and other departments Lifting R Files, office supplies, packages Carrying R Files, office supplies, packages Pushing/Pulling R Doors, filing drawers Reaching F For reference material, files, keyboard Handling C Paperwork, money Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling R Filing in lower drawers Crouching R Retrieving from lower drawers Crawling N N/A Bending O Filing in lower drawers, Twisting F From telephone to computer to book cases Climbing R Stairs Balancing R Files Vision C Reading, computer monitor Hearing C Communicating with staff and general public and on telephone Talking F Communicating with staff and general public and on telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Personal computer and related software, telephone system, copier, fax machine, laminator, label maker and other general office equipment ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Development Services Director Department: Development Services Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and directs the work of professional and technical staff in such areas as, planning & zoning, building safety, code enforcement, mapping & graphics, and engineering. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Responsible for program planning and project development of all projects in the, financial/cost analyses for projects, overseeing grants, initial project assessments, design concept reports, assisting the Finance Department on budgeting, financial planning and programming of projects, and coordinating project development activities with Town Departments. 2 L Directs trains and evaluates the various divisions within the Development Services Department. Administers and distributes workloads for Town development projects. Inspects project sites to assist in the solution of difficult problems. Interprets specifications and Town policies. Prepares and manages the department's budget. 3 L Evaluates plans and reports by reviewing and approving submitted plats, improvement plans, and associated reports to ensure compliance with applicable Town laws, codes, ordinances, and planning principles. 4 S Develops department policies and guidelines by developing, updating and revising various standardized forms, applications, and processes for development projects. 5 L Provides professional and technical support to the Town Manager, Town Council and other boards and commissions. Communicates with the general public, other Town, local, state and federal employees, vendors, management, contractors, and public officials in order to perform assigned work. Prepares letters, memos, specifications, Town Council and other reports, with clearly organized thoughts using proper sentence structure, punctuation, and grammar to communicate technical and controversial issues. 6 S Directs and participates in the development of plans, specifications, estimates, and work orders for community development projects. Participates in the selection of consultants, preparation of plans, specifications and cost estimates, negotiating fees for professional services, processing submittals, progress payments and change orders. * See page 3 – Overall Physical Strength Demands Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree in Urban Planning, Business Administration, Public Administration, Political Science or equivalent.** Experience Minimum of five (5) years public sector experience in planning & zoning, building safety, code enforcement, mapping and graphics, engineering, and management. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read construction plans and specifications, county, state and federal regulations, legal documents and descriptions, contracts, and reports. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, and statistics. Writing Work requires the ability to write technical and quantitative documents, construction specs, and policies and procedures. Managerial Work requires the supervision of the Development Services Department, which includes planning and zoning, building safety, code enforcement, mapping and graphics, and engineering. Budget Responsibility Ability to prepare and defend the annual budget, including operational and related expenditures. Upon adoption, responsible for the overall compliance with the spending limits contained therein. Supervisory / Organizational Control Work requires supervising and monitoring performance of planning and zoning, building safety, code enforcement, mapping and graphics, and engineering. Complexity Work requires strong knowledge of general urban planning principles and practices. The level of work requires exercising competent, independent judgement. Work is widely varied involving analyzing and evaluating many complex and significant variables, identifying needs and assignments, and developing and/or recommending departmental and or townwide policies and procedures. Interpersonal / Human Relations Skills This position has contact with others within the organization. These contacts may involve similar work units or departments within the Town. In addition, this position works with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Meetings and discussions may be conducted with customers, developers, contractors, and design professionals to resolve specific issues. Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job sites and meetings Sitting F Deskwork, meetings Walking F To other departments and around job sites Lifting R Plans and equipment Carrying F Plans and equipment Pushing/Pulling N Reaching R For supplies and plans Handling F Paperwork Fine Dexterity O Measuring and drafting Kneeling R During inspections Crouching R During inspections Crawling N Bending R Retrieving items from lower shelves Twisting O From computer to telephone Climbing R Stairs, step stool Balancing R On step stool Vision C Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public and on telephone Talking F Communicating with personnel and general public and on telephone Foot Controls O Automobiles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, fax machine, copier, scanner, telephone ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat and steel-toed shoes NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations R Frequent Change of Tasks C Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Economic Development Analyst Department: Administration Immediate Supervisor: Economic Development Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Under the direct supervision of the Economic Development Director, is responsible for performing routine, professional-level statistical, analytical, and research activities in support of business attraction, expansion, and retention in the preparation of marketing and promotional materials for the Economic Development function for the Town of Fountain Hills. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Conducts statistical, analytical, and market research on economic and development issues; identifies information needed to conduct studies; obtains information from varying sources including databases, field investigations, GIS mapping, publications, Town and County records, internal files and personal interviews. Analyzes data pertaining to development, land use, building and land ownership, population, demographic conditions, and future projections. 2 S Develops and maintains statistical, economic, population, demographic, related information resources, and databases; maintains a library of maps, trade journals, and other materials supporting the Economic Development's programs and services. 3 S Develops and maintains computer applications to track development data such as population, construction, vacancy rates, and other economic information, demographic data, and trends. May perform site analysis for proposed development projects including taxes, fees, as well as economic and relevant multiplier factors. 4 L In coordination with the Economic Development Director, responds to general information, and project-specific requests. Works with Communication and Marketing staff to develop brochures, pamphlets, profiles, market intelligence, and website materials. Also works with Communication and Marketing staff to update, enhance and ensure the Town's website, and other electronic and print media reflects pertinent economic development information and projects. 6 L Meets with contracted consultants conducting research projects for the Town; assists consultants with obtaining needed information for studies. Serves as a member of cross functional project teams, committees, and work groups as assigned. 7 L Manages various projects and performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree from an accredited college or university in Economic Development, Regional Development, Economics, Urban Planning, Public Administration, Marketing, Geography, or related field is required. Knowledge of research and statistical methods and techniques; economic development principles and practices; the principles and techniques of sales, marketing and promotion; current economic development, demographic, and market trends in the regional area; and personal computer software applications ** Experience A minimum of two years of management support experience, conducting research related to economic development is preferred. Experience in both the public and private sectors preferred Certifications and Other Requirements Completion of IEDC Basic Economic Development course is preferred. Valid driver's license for a minimum of two years with a good driving record required. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read, comprehend, and make inferences from research data in order to prepare statistical comparisons and trend analyses to be used in marketing and other promotional materials. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, college algebra, and statistical analysis. Writing Work requires the ability to write clearly and accurately in both print and electronic media in order to communicate with the general public, executive management, Town Council, Chamber of Commerce, and business executives. Develops, updates, designs, and edits a variety of electronic and printed materials including the Economic Development web page, community profiles, and other promotional and marketing materials. Position also drafts written documents such as brochures, advertisements, press releases, and prospect proposals for distribution to a variety of targeted audiences in order to promote and market Fountain Hills as a business location. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Work requires initiative and independent judgment, and the employee is expected to exercise discretion in planning and executing assignments. Organization-wide policies, procedures, or precedents may be recommended to management. Interpersonal / Human Relations Skills Incumbents in this position contact others within the organization and also communicate with the general public, professional service providers, economic development agency representatives, and the media in order to gather and provide information. Conducts off- site research and attends a variety of meetings including local economic development meetings and trade shows as required. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Presentations, copier, fax machine, filing Sitting C Computer, desk work, paperwork, answering telephone, meetings, driving Walking O Inter-office, to/from meetings, field work, tradeshows Lifting O Contracts, reports, plans, displays Carrying O Contracts, reports, plans, displays, boxes Pushing/Pulling R Doors, chairs, filing cabinet drawers Reaching O Supplies, files, boxes Handling F Contracts, reports, plans Fine Dexterity C Computer keyboard, writing, telephone keypad Kneeling R Filing, retrieving dropped items Crouching R Filing, retrieving dropped items Crawling R Retrieving dropped items Bending R Filing, retrieving dropped items Twisting R Filing, retrieving dropped items Climbing R Stairs Balancing R Stairs Vision C Computer, desk work, writing, reading, use of office equipment, field work, driving Hearing C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Talking C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Standard office equiptment such as a telephone and computer; use of a vehicle. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) N (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Economic Development Director Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and implements the activities of an economic development program to promote the growth and development of the Town's economic base. Assists in business recruitment, retention and expansion for both existing and new businesses for the Town. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Plans and organizes economic development programs related to generating business and development opportunities, including successfully managing projects from inception to completion. Plans, develops and implements informational strategies to attract growth industries and companies. Researches, prepares and communicates information to attract new business clients projecting an effective communication and project management environment. 2 S Directs Town response to requests for information from potential businesses, developers and consultant groups. 3 S Develops and maintains various project management databases. Generates statistical reports, information and plans in connection with economic development projects. 4 S Researches and assists in development of alternative economic development policies, strategies and implementation techniques. 5 L Makes verbal and written presentations to the Town Council, boards, commissions and other citizen groups in a professional and effective manner. 6 L Acts as a liaison between the Town, local and regional Chambers of Commerce, Economic Development Councils and various federal, state and local government agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree in Economic Development, marketing, planning, urban geography or a related field. Completion of a Master's Degree preferred. ** Experience A minimum of four years of management support experience, with three of those years in business development and related economic development activities. Experience in both the public and private sectors preferred. Certifications and Other Requirements IEDC Certified Economic Developer status preferred. Valid driver's license for a minimum of two years with a good driving record required. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read complex legal documents, development agreements and contracts, executive business letters and communications, development-related documents, master plans, design guidelines, construction site plans, budget documents, business magazine, journals, newspapers and technical reports, strategic or operational plans. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, college algebra, and statistics. Writing Work requires the ability to write communication with executive management, Town Council, and business executives, preparing marketing documents, assisting with development agreements, concise and professional letters all at a college level. Managerial Managerial responsibilities include participation and management of Town teams with crucial issues including strategic planning and fiscal management, infrastructure planning and development, Town building projects, and management of the Economic Development division. Budget Responsibility Assists in preparing and monitoring the Economic Development budget. Supervisory / Organizational Control None Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Organization-wide policies, procedures, or precedents are developed and/or recommended. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Communicates extensively with the Town Manager, Town Council, developers / real estate, external clients, customers, allies, business professionals, government officials, and regional, state, and national personnel. Employee must maintain regular attendance. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Presentations, copier, fax machine, filing Sitting C Computer, desk work, paperwork, answering telephone, meetings, driving Walking O Inter-office, to/from meetings, field work, tradeshows Lifting O Contracts, reports, plans, displays Carrying O Contracts, reports, plans, displays, boxes Pushing/Pulling R Doors, chairs, filing cabinet drawers Reaching O Supplies, files, boxes Handling F Contracts, reports, plans Fine Dexterity C Computer keyboard, writing, telephone keypad Kneeling R Filing, retrieving dropped items Crouching R Filing, retrieving dropped items Crawling R Retrieving dropped items Bending R Filing, retrieving dropped items Twisting R Filing, retrieving dropped items Climbing R Stairs Balancing R Stairs Vision C Computer, desk work, writing, reading, use of office equipment, field work, driving Hearing C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Talking C Telephone, staff, co-workers, supervisor, Town Manager, Town Council, analysts, directors, planners, engineers, local businesses, reporters, meetings, presentations, training classes Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Standard office equiptment such as a telephone and computer; use of a vehicle. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) N (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Events and Operations Supervisor Department: Community Services Immediate Supervisor: Community Center Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans, organizes and manages the daily operations, bookings, marketing, financial objectives, budget division and staff of the Town of Fountain Hills Community Center. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Schedules, leases, and markets the Fountain Hills Community Center for the Community Services Department; assures that the facility is clean, safe, secure, properly prepared, and in compliance with state and Federal regulations and Town standards. 2 S Meets with clients, assists in event planning, and explains Town policies and procedures; identifies available resources for rental, and defines equipment and services to be provided by the Community Center; prepares cost estimates and writes proposals; prepares contractual agreements and resolves contractual issues. 3 L Promotes the Community Center, and encourages participation in Town programs and events; answers questions on the use of facilities, and coordinates work with public and private sector organizations, community groups, business and service clubs, and regional government agencies. 4 L Works with event promoters to coordinate special events and programs; manages event calendars; oversees the development of marketing materials. 5 S Assures effective communication and coordination with Operations staff ; coordinates with other Town departments to assure customers are in compliance with technical requirements for facility events. 6 L Manages operational and administrative issues; supervises staff, and assigns priorities and projects; coaches staff and evaluates performance; assures that assignments are defined and achieved; meets regularly with staff to discuss and resolve priorities, workload, budgets, and technical issues; reviews the work of assigned staff to assure the work quality and the timely accomplishment of assigned duties and responsibilities. 7 S Exercises independent judgment within policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction and guidance in planning, program development priorities, and customer service issues; assures the effective allocation and utilization of budgeted funds. 8 S Reviews operational information and trends, and creates summary reports and recommendations. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Bachelor's degree in business, public administration, marketing, hospitality/tourism, or related field. Experience Minimum of three (3) years experience in marketing, hospitality or facilities management in a Convention or Conference Center, including one year of supervisory experience. Work performed in a municipal environment preferred. Certifications and Other Requirements Valid driver's license for a minimum of two years with a good driving record required. Evening, weekend and holiday work required;Possession of , or ability to obtain within six months of hire, CPR/AED Certification. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret policies and procedures, contracts, comprehend and make inferences from written materials. Math Work requires the ability to make basic math calculations such as addition, subtraction, multiplication, division and percentages. Writing Produce written documents in the English language with clearly organized thoughts using proper sentence constcution, punctuation, and grammar. Managerial Review the work of others and ensure conformance to standards. Responsibilities include collecting and tracking event information, maintaining contract documents, collection and accountin of money, training event staff. Budget Responsibility Prepares documents and conducts research on other event facilities in order to be competitive in the current marketplace. Responsible for monitoring and tracking funding sources, revenues and expendictures for Community Center. Supervisory / Organizational Control Work cooperatively with other employees, clients, management, and general public. Direct and manage the work activities of multiple support staff groups and satisfy the contract requirements for multiple events occuring simultaneously. Complexity Work involves decision making within established policies and procedures. Professional actions and judgement and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills This position requires a high degree of intereaction with others both inside and outside the organization. Facility promotion at tradeshows, networking events, etc. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At events and programs Sitting C Office and paperwork Walking F Facility tours, final walk through with client, attending varous outside events Lifting R Supplies and equipment, event setup. Set up at trade shows, etc. Carrying R Supplies and equipment, event setup. Pushing/Pulling R Supplies and equipment, event setup Reaching R Suplies and equipment, event setup Handling R Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Supplies and equipment Crouching R Supplies and equipment Crawling N Bending O Supplies and equipment, event setup. Twisting N Climbing N Balancing N Vision F Reading, observing activities, driving Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls O Driving to and from outside events Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, audiovisual equipment, and supplies related to event setup. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/05/2018 1 Job Title: Executive Assistant Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Provides support services and executive assistance for the Director and Division Supervisors of the department by performing highly responsible secretarial, clerical, and administrative duties. Serves as the budget aide for all divisions of the department. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Assists Department management in budget preparation; prepares Department budget reports. Prepares bidding documents and administers contract documents for the annual landscape contract. Assists Community Services Managers and Supervisors in project construction management by reporting, file management, and contract administration. 2 S Prepares and distributes Commission Meeting packets and postings; secures meeting rooms, attends Commission meetings, transcribes Commission minutes. Prepares all paperwork pertaining to Commission recruitment and attends recruitment interviews. 3 S Provides administrative support in the day-to-day operations of the department. Processes the department’s time sheets and leaves slips. Reviews incoming mail, distributes it accordingly, and responds to correspondence as directed. 4 S Prepares requisitions and receives products on purchase orders using the MUNIS software system. Maintains a department purchase card and codes purchases. Monitors and orders departmental supplies. Calls for equipment repair when necessary. Monitors and stocks the department’s brochures and flyers in kiosks. 5 S Provides support for the Town Hall CSRs; assists in participant registration and park facility booking, and other areas as needed. Assists staff at the Community Center/Activity Center with conducting tours of the Community Center, booking events, registrations, memberships, proofreading, and other areas when requested. 6 S Conducts research, accomplishes special projects, and sits on committees as assigned. Responds to requests for information from staff and the general public in a timely manner to achieve satisfactory resolutions. 7 S Maintains all of the records/documents for the department. Adheres to the records retention requirements. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/05/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Must be literate in Microsoft Word, Excel, PowerPoint, and Microsoft Outlook. Experience Minimum five years in progressively responsible administrative work. Certifications and Other Requirements Notary Public; Automated External Defibrillator/CPR Certification; First Aid Certification. ** Equivalent combination of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and understand reports, letters, correspondence, schedules, budget material and purchase orders. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, letters, correspondence, schedules and purchase orders. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, vendors, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/05/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, copying, assembling packet materials, and assisting the public Sitting F Deskwork and meetings Walking O To and from office equipment and other departments and during programs Lifting O Receiving and restocking supplies Carrying R Light weight equipment and office supplies Pushing/Pulling R Light weight equipment Reaching O For supplies and files Handling C Paperwork, resolving problems associated with software systems Fine Dexterity C Computer keyboard and calculator Kneeling O Retrieving filing items and organizing equipment and supplies Crouching O Retrieving filing items and organizing equipment and supplies Crawling R Retrieving small pieces of equipment and supplies under tables Bending O Retrieving filing items, small equipment, and supplies Twisting O Retrieving filing items, small equipment, and supplies Climbing O Stairs and ladder Balancing R On ladder Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with staff and the general public on the telephone Talking C Communicating with staff and the general public on the phone and in person Foot Controls O Transcription/recording equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/05/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, Copy machine, fax machine, laminator, paper autofolder machine, binding machine, recording equipment, telephone, calculator, general office supplies, typewriter, laser printer, inkjet printer, department vehicles, Automated External Defibrillator and first aid kits. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Executive Assistant Department: Development Services and Public Works Immediate Supervisor: Director of Development Services & Public Works FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Supports the Directors and all divisions within Development Services and Public Works by performing highly responsible secretarial, clerical and administrative duties. Serves as budget aide for all divisions of the departments. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Assists the Director by performing administrative support in the day-to-day operations. Screens the Director's phone calls and re-routes calls, as appropriate. Maintains the Director's daily calendar and schedules meetings. Reviews incoming mail, distributes it accordingly, and responds to correspondence as directed. 2 S Assists the Director in developing and implementing department budgets. Monitors expenditures and purchases on a daily basis. 3 S Receives and logs all incoming/outgoing improvement plan review submittals. Maintains and monitors construction assurance files. Issues permits for overweight/over height vehicle permits. Maintains accident report data base. Researches and implements special projects as directed. 4 S Issues permits and associated billings related to departmental plan review and inspection fees. Researches, as needed, and prepares information for presentation to the Town Council, i.e., special events and easement abandonments. 5 S Assists in the preparation and bidding of annual contracts. Monitors annual maintenance contracts and prepares work orders as needed. 6 S Responds to requests for information from staff and the general public in a timely manner to achieve satisfactory resolutions. Meets the needs of departmental personnel and management through efficient, established office procedures. Acts in a courteous and professional manner, and with good judgment, while assisting the public, elected and appointed officials, employees, service providers, and other state and county government agencies * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical, or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum five years in progressively responsible administration work. Previous municipal experience working with the public is desirable. Certifications and Other Requirements ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and understand reports, letters, correspondence, schedules, budget material and purchase orders. Ability to read and understand construction plans. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, letters, correspondence, schedules and purchase orders. Managerial Planning responsibilities include coordinating data for special projects, budget process, purchasing and inter-divisional issues. Budget Responsibility Assist in developing and implementing department budgets. Monitor expenditures and purchases. Supervisory / Organizational Control Position has no supervisory responsibility. Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, faxing Sitting F Desk work, meetings Walking O To and from office equipment and other departments Lifting R Receiving and restocking supplies Carrying R Equipment, files, office supplies Pushing/Pulling O File and desk drawers Reaching O For supplies and files Handling O Paperwork Fine Dexterity C Computer keyboard, calculator Kneeling R Filing Crouching O Retrieving Files Crawling N N/A Bending O Retrieving and filing items Twisting O Computer to telephone or other equipment Climbing R Retrieve files or plans Balancing N N/A Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with personnel and general public and on telephone Talking C Communicating with personnel and general public and on telephone Foot Controls R Transcriber controls Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser or inkjet printer, binding machine, transcriber, recorders ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Executive Assistant to Town Manager/Council Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Provides support to the Town Manager, Mayor and Council. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Provides support to the Town Manager, Mayor and Council by coordinating meetings and events and maintaining calendars; relaying messages; preparing correspondence, reports, manuals, proclamations and various other documents utilizing Word, PowerPoint, Excel, and Publisher; handling registrations for conferences and seminars; making travel arrangements and preparing itineraries. 2 S Responds to requests or concerns from Town citizens and serves as liaison to Town departments on a variety of issues. Responds to requests from public officials in other governmental agencies and regional organizations. 3 L Coordinates Town meetings, receptions and special events, including intergovernmental meetings. 4 S Conducts research, accomplishes special projects, and sits on committees as assigned. 5 S Assists in performing essential Town Clerk duties in his/her absence. 6 S Acts as staff liaison to Strategic Planning Advisory Commission, Municipal Property Corporation, and other boards or commission as assigned by Town Manager. 7 S Prepares and oversees Town Manager and Council budgets; codes P-card purchases. 8 S Logs and fulfills Requests for Information during Council election cycles. 9 S Orders office supplies and handles purchasing functions for Town Manager, Mayor/Town Council, and Town Clerk Offices 10 S In the absence of the Town Clerk, serves as Acting Town Clerk, performing functions in support of the Town Clerk’s Office, including preparing the Town Council meeting agenda and minutes, attending Town Council meetings, and other Clerk-related duties * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. An understanding of best practices relating to records management, Arizona Open Meetings laws, and Public Records Retention. Experience Five years experience as an Executive or Administrative Assistant, preferably in a municipal setting. Certifications and Other Requirements A designation as a Certified Municipal Clerk (CMC) is required at the time of hire or after a specified period of time on the job. Training with the Secretary of State’s Office and/or Maricopa County in the area of elections is desirable. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read policies, procedures, handbooks, agreements, contracts, city ordinances, Council reports, newsletters, brochures. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, ratios, and percentages. Writing Work requires the ability to write memos, letters, emails, and general correspondence. Managerial None Budget Responsibility Assists in preparing and monitoring Town Manager and Council budgets. Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, faxing, retrieving mail, distributing Sitting F Deskwork, meetings Walking F To and from office equipment and other departments Lifting R Files, office supplies, tables and chairs Carrying F Files, office supplies Pushing/Pulling R Office cart Reaching R For items on higher shelves Handling F Files, office supplies Fine Dexterity C Computer keyboard, telephone keypad, calculator Kneeling R Filing Crouching R Filing, retrieving items from shelves Crawling R N/A Bending O Filing in lower drawers, retrieving items from lower shelves Twisting O From computer to telephone Climbing F Stairs Balancing O Carrying files, office supplies Vision C Reading, computer monitor Hearing C Communicating with personnel and general public and on telephone Talking C Communitcating with personnel and general public and on telephone Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, general office supplies, telephone, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Facilities Maintenance Technician Department: Public Works Immediate Supervisor: Facilities/Environmental Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs a variety of general maintenance duties required to maintain the safety, aesthetics and physical plant operations of Town owned and/or leased facilities.. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Performs preventive maintenance on all Town physical plant operations, such as HVAC equipment. Maintains records for all preventive maintenance. Performs a variety of tasks related to plumbing, electrical, fabrication, carpentry and HVAC operations. 2 L Responds to requests received through the Maintenance Request system for maintenance/repairs of all Town owned/leased facilities. Distributes supply requests. 3 L Performs facility safety inspections, insures all life safety functions operate properly. 4 M Supplies and supports custodial positions, filling in for custodians during their absence. 5 L Performs the tasks of Facility Operations Supervisor in his/her absence. 6 M Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Minimum of high school diploma or equivalency. Knowledge of Microsoft Office and other basic computer skills Experience Three years of responsible experience in construction, commercial building maintenance; basic skills in HVAC, plumbing, electrical and plant maintenance. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Must be able to read and comprehend technical manuals and construction blue prints. Math Must be able to perform basic math calculations. Writing Must be able to communicate legibly in completing forms, work orders, supply requisitions and messaging. Managerial none Budget Responsibility none Supervisory / Organizational Control Liaison to custodial staff. Complexity Perform a diverse range of duties and responsibilities Interpersonal / Human Relations Skills Ability to interact with peers and public in a positive and professional manner. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Job sites Sitting R Walking F Between job sites and tasks Lifting F Tools, equipment, supplies Carrying F Tools, equipment, supplies Pushing/Pulling F Tools, Equipment, supplies Reaching F Telephone, supplies Handling F Fine Dexterity O Computer, telephone keypad Kneeling O Crouching O Crawling R Bending O Twisting O Climbing O Ladders Balancing O Ladders Vision C Hearing C Talking F Foot Controls O Vehicles and equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Operate HVAC equipment in the 25 to 150 ton capacity. Operate all machinery associated with plant custodial care. Utilize all types of hand tools associated with construction and building maintenance. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards D Noise and Vibration D Electrical Hazards W Wetness/Humidity S Fire Hazards M Respiratory Hazards M Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Mechanical Plants PROTECTIVE EQUIPMENT REQUIRED: Hard Hat, gloves (Latex, Leather, Chemical Protection), safety glasses, respiratory, safety belts, steel toed footware. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop X Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Facilities / Environmental Supervisor Department: Public Works Immediate Supervisor: Public Works Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Organize and supervise the operations, maintenance and custodial services of owned and/or leased Town buildings. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plan, assign and supervise the work of staff involved in providing maintenance and custodial services to Town facilities; requisition supplies, materials, and equipment for all facility needs; prepare and maintain preventive maintenance programs and contracts. Implement Town environmental policies by initiating, managing and coordinating environmental programs. Coordinate and supervise wash and dam maintenance. Assist in management of the Town's Solid Waste contract. Reviews plans and other documents for consistency with the Town environmental policy. 2 S Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures. Prepare and present various reports on existing and proposed environmental policies and programs to Town management, the Planning and Zoning Commission and the Town Council. 3 S Participate in the hiring of staff; monitor employee performance ; prepare employee performance reviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. Research environmental regulations and programs for possible application in Fountain Hills 4 L Assist with the safety inspections of all Town facilities; respond to requests from the risk pool to implement improvements in property and staff safety; prepare reports required by Federal, State, and Local agencies.. Act as Town ADA (Americans with Disabilities Act) Coordinator, research and resolve ADA concerns with Town owned facilities; interact with US Department of Justice and State ADA compliancy agencies on matters concerning Town owned property. Ensure compliance with Federal, State, County and Town regulations and programs relating to storm water and air quality. 5 M Participate in and supervise the liquidation of Town surplus property in accordance with State regulations; prepare all necessary reports. Prepare and plan for the collection and destruction of archived files in accordance with the State Records Reduction Act. Develop and implement monitoring, reporting and compliance strategies related to storm water and air quality, including drafting local regulations and submitting annual reports. 6 S Prepare and present reports to various entities on the many aspects of the storm water program including State and Federal regulatory agencies. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Planning, Environmental Planning, Environmental Science, Engineering or Water Resources. Basic knowledge of HVAC, plumbing, electrical and plant maintenance required. Experience Minimum of two years of municipal planning experience or experience in administering environmental or storm water management programs. Working knowledge of Microsoft Office software. Five years of responsible experience in construction and commercial building maintenance . Certifications and Other Requirements Computer skills in Microsoft Office software and Outlook (e-mail). Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Must be able to read and comprehend technical manuals and construction blue prints. Ability to complex, technical documents, reports and regulations. Math Must be able to perform basic math calculations. Writing Ability to write reports, correspondence, and ordinance amendments. Managerial Planning responsibilities include scheduling daily tasks. Possess skills to work as a lead worker on projects. Ability to manage projects including scheduling and organizing meetings. Budget Responsibility Prepares and monitors a comprehensive budget pertaining to the Facilities/Environmental Division. Supervisory / Organizational Control Minimum two years of lead and supervisory responsibility. Complexity Position requires the ability to be self motivated, independent and self managed. Ability to follow broad instructions, objectives and policies. Work requires analysis and judgment in accomplishing diversified duties. Interpersonal / Human Relations Skills The employee in this position has contact with work units or departments within the Town, which may be involved in decision-making or providing approval for purchases or projects. In addition, this employee works with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Work site Sitting O Driving and computer/office work Walking F Between work sites Lifting F Tools & equipment, packages, tables, chairs Carrying O Tools & equipment, packages Pushing/Pulling F Equipment, broom, vacuum Reaching O Telephone, office supplies Handling O Tools & equipment Fine Dexterity F Small hand tools, computer, calculator, telephone and writing Kneeling O Work site Crouching O Crawling R Bending F Twisting O Climbing O Balancing O On ladder Vision C Driving, computer Hearing C Communicating with public and personnel Talking C Communicating with public and personnel Foot Controls F Town vehicle, gator, other Town equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Maintains HVAC equipment in the 25 to 150 ton capacity, operates computer monitered and controlled HVAC. Operates hydraulic high reach equipment up to 30' in height. Operates all machinery associated with facility custodial care. Utilizes all types of hand tools associated with construction and building maintenance. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards W Noise and Vibration D Electrical Hazards D Wetness/Humidity S Fire Hazards D Respiratory Hazards W Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Mechanical Plants PROTECTIVE EQUIPMENT REQUIRED: Hard hat, gloves (latex, leather , chemical protection), safety glasses, respiratory, safety belts, steel toed footware (when necessary). NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop X Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 Adopted 6/5/2018 1 Job Title: Finance Director Department: Finance Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Establishes goals, objectives, policies, procedures and priorities related to activities of finance and budgeting. Provides administrative direction for accounts payable, purchasing, information technology, sales and property tax, prepares annual budget and financial report. Researches, analyzes and develops recommendations on financial and budgetary issues. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Supervises staff to include prioritizing and assigning work; conducting performance evaluations; ensuring staff is cross-trained. Develops, implements, and evaluates departmental policies, procedures, strategies and goals. 2 S Attends management meetings and public meetings including making presentations to Council, civic and citizen groups. 3 S Oversees preparation of audited financial statements and special audits by coordinating with external auditors, preparing Comprehensive Annual Financial Report, Management Discussion and Analysis, disseminates reports to bond rating agencies. 4 S Manages budget procedures and monitors the Town’s budget including revenues and expenditures. Oversees preparation of annual budget by coordinating department requests, developing management indicators, forecasting revenue projections, preparing budget message, making budget available to citizenry. 5 S Coordinates with bond counsel, investment banking team for bond issuances and refinancing, bond ratings, covenant requirements. 6 S Oversees maintenance of accounting ledgers and records on accounting software. Responsible for safeguarding Town’s assets by implementing appropriate internal controls. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional field and specific knowledge of generally accepted accounting principles. Knowledge is normally acquired through four years of college resulting in a Bachelors of Science in Accounting. Experience Over five years experience in government finance including (3) years in direct supervision. Certifications and Other Requirements Certification by the State of Arizona as a Certified Public Accountant (CPA) preferred. Member of national and local Government Finance Officers Association is desired ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read federal, state, and local regulations, accounting manuals and promulgations, and computer manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division as well as interpolations, statistical analysis, and projections. Writing Work requires the ability to write reports, summaries, memos, letters, outlines, and requests; written reports need to be understandable by the general public. Managerial Planning responsibilities include allocation of personnel and resources to accomplish all assignments that have deadlines and communicating requirements for upcoming changes, deadlines, training and computer updates. Budget Responsibility The incumbent prepares the annual budget document that meets governmental standards (GFOA), prepares estimates of revenues, researches alternative funding resources and may recommend budget allocations for presentation to the Town Manager. Monitors actual versus budgeted revenues and expenditures. Supervisory / Organizational Control Work requires supervising and monitoring performance for a group of regular employees in a work unit, including providing input on hiring/disciplinary actions and work objectives/effectiveness, and realigning work as needed; performance evaluations and promotions. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Talking with staff, making presentations to the public, Town Council or staff Sitting C Deskwork, meetings Walking O Talking with staff, attending meetings Lifting O Files and office supplies Carrying O Files and office supplies Pushing/Pulling R Files and office supplies Reaching O Filing and storage of files Handling C Paperwork, telephone Fine Dexterity C Computer keyboard, calculator, writing Kneeling R Files and office supplies Crouching R Files and office supplies Crawling N None Bending O Files and office supplies Twisting R Files and office supplies Climbing R Stairs Balancing R Files Vision C Reading, computer monitor Hearing C Communicating with personnel and telephone Talking F Communicating with personnel and telephone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/28/2014 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, fax machine, telephone, calculator, general office supplies, computer and related software, laser and/or inkjet printer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work C Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) Revised 4/26/18 Adopted 6/5/2018 1 Job Title: Financial Services Technician Department: Administration Immediate Supervisor: Finance Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs as a professional specialist with responsibility for an accounting program, function or specialty area. May be assigned to a specific functional area such as Accounts Payable, Accounts Receivable or Licensing, or may carry out special projects as assigned. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Processes/reconciles daily cash receipts, requisitions, purchase orders, accounts payable and accounts receivable invoices, purchasing cards, petty cash or other program areas as assigned. 2 S Handles all inquiries and maintains the files for the program area assigned. Verifies information for accuracy and resolves any discrepancies prior to preparing data or preparing accounting or managerial reports. 3 S Responsible for all business licensing and animal licensing, including resolving any issues. Utilizes and maintains multiple software applications and reports, which includes coordination with Code Enforcement and processing notice violations. 4 S Handles the issuance of peddlers licenses, badges, and approvals with other departments. Processes regular liquor license applications. 5 S Acts as liaison with other departments to coordinate accounting activities, such as insuring accurate requisition preparation, following up on invoicing, and reconciliation of cash receipts from all departments. 6 S Assists with other accounting functions as assigned, including but not limited to, front desk coverage and general ledger journal entries and reconciliations. * See page 3 – Overall Physical Strength Demands Revised 4/26/18 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be otained with two years of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Experience A minimum of two years accounting experience. Knowledge of Microsoft Office, ActiveNet, and MUNIS preferred Certifications and Other Requirements ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read invoices, license applications, purchase orders, reports, and general correspondence. Attention to detail is a requirement of this position. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division, as well as business math. Writing Work requires the ability to write memos, emails, and documenting procedures. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization. These contacts may be involved in decision making or providing approval or decision making authority for purchases or products. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Customers may also be called for information on licensing. Revised 4/26/18 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, making copies, and faxing Sitting C Deskwork Walking R To and from office equipment, mailroom, and other departments Lifting R Files, boxes, and books Carrying R Files, office supplies, books, and boxes Pushing/Pulling R File boxes Reaching F For supplies, files, and mail Handling C Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling R Filing in lower drawers Crouching R Filing in lower drawers Crawling N N/A Bending O Filing in lower drawers Twisting F From computer to other desk areas Climbing R Ladder to reach files, stairs Balancing R While on ladder reaching for files Vision C Reading, computer monitor Hearing C Communicating with the public and personnel both in person and on the phone Talking F Communicating with the public and personnel both in person and on the phone Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. Revised 4/26/18 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Calculator, copier, fax machine, telephone, typewriter, printer, general office supplies, computer and related software such as Munis, Access and Excel. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Fleet Mechanic/Open Space & Landscape Specialist Department: Public Works Immediate Supervisor: Streets Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Schedules and performs maintenance and repairs on Town vehicles and construction equipment. Schedules emission tests and licensing. Processes documentation into Fleet Management Program. Performs a variety of semi-skilled and skilled work in maintenance and repair of landscaping, turf, irrigation systems, fountains and grounds. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Maintains the fleet data management program. Schedules preventative maintenance inspections and repairs. Schedules emissions tests by conversing with agencies to receive emissions coupons and vehicle operations to complete the emission test, working with DMV for new and old vehicle registration. 2 S Processes maintenance documentation into fleet maintenance program, maintains fleet parts inventory and warranty repairs. 3 H Performs routine scheduled and un-scheduled repairs to all town vehicles and equipment which include tractors, backhoes, street sweepers, dump trucks, light trucks, cars and golf carts. Also performs welding and fabrication work and checks all vehicles and equipment over for other needed services. 4 H Performs other duties by monitoring shop safety procedures, cleaning vehicles, equipment and the shop, repairing shop equipment, research and ordering parts, analyzing complaints to ensure proper repair of the vehicles and equipment. 5 M Inspects landscaping in medians and open spaces. Coordinates contracted landscape crews, assigning jobs, then conducting follow-up. Performs maintenance and repairs as needed on irrigation. Programs and maintains irrigation timers. Maintains up-to-date records on all irrigation systems, tracking water consumption, etc. 6 M Cleans and maintains the fountains on Avenue of the Fountains and the water feature on Shea and Palisades. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Five years experience as an automotive and/or heavy equipment mechanic. Certifications and Other Requirements Possess a valid Arizona CDL Driver's License with Air Brake Endorsement for a minimum of two years with a good driving record. Mac certification license for refrigerant use. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read manuals and instructions and requires the ability to access and read the internet, OSHA directives, Town, county and state laws. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write vehicle replacement requirements, service reports and parts requests. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diverse duties. Work requires the exercise of independent thinking within the limits of policies, standards and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job site Sitting O Deskwork and inside vehicle Walking F Around job site and vehicle Lifting F Tools and equipment Carrying F Tools and equipment Pushing/Pulling O Equipment and supplies Reaching F For supplies and equipment Handling F Supplies and equipment Fine Dexterity F Installing small parts in confined areas Kneeling O While inspecting and making repairs Crouching F While inspecting and making repairs Crawling F While inspecting and making repairs Bending F While inspecting and making repairs Twisting F While inspecting and making repairs Climbing F Stairs, ladder Balancing F On ladder and large vehicle Vision C Reading, driving and looking for physical problem Hearing C Communicating with personnel and listening for possible problems Talking O Communicating with personnel and general public and on telephone Foot Controls F Operating heavy equipment and driving FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Tool box, professional tool set, Hydraulic lift, jacks, A/C equipment, diagnostic break out box and scan tool equipment, tire repair equipment, steam cleaner, volt meters, charging systems, part washer, hydraulic hose maker and computer software. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards D Noise and Vibration D Electrical Hazards W Wetness/Humidity M Fire Hazards W Respiratory Hazards D Explosives M Physical Hazards D Communicable Diseases N Physical Danger or Abuse D Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, steel-toed boots, gloves, ear plugs, welding face shields NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team R Tedious or Exacting Work F Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop X Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: GIS Technician/CAD Operator Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Performs paraprofessional technical duties for the Development Services Department. Provides technical CAD, GIS, mapping, graphics, drafting and Town facility management mapping support for all Town departments and customers. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Prepares designs, revises plans, maps, and other graphics in AutoCAD, GIS and other computerized methods, and by manual drafting methods. Coordinates, prioritizes and distributesTown digital mapping and various projects. 2 S Design Signing and Striping plans for new subdivisions, commercial and improvement projects (final approval by Town Engineer). Address assignment and distribution to proper contacts for new subdivisions, commercial and utilitiy structures. CIP - Engineering design, exhibits and mapping. Minor drainage projects. 3 S Quarterly mapping updates of town maps. Prepare and check routine survey legal descriptions. Prepare Exhibits and legal descriptions for various Easement, Right-of- Way and Real Property Acquisitions and Abandonments. 4 L Perform slope analysis checks. Obtains surveying and engineering field data. Performs routine surveying and engineering calculations. Performs occasional site development and public works inspections. Prepares schedules and cost estimates. 5 L Maintains engineering, planning and facility drawing files, as-builts and GIS. Scanning coordination of archives. Develops written and graphic standards. 6 S Special projects-working with Mayor, Council and Town Manager, also with public agencies and emergency services . Performs other related duties as required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational or technical nature which may be obtained with two years of college, diploma or equivalent from a technical, business, vocational, or correspondence school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Over two years experience in computer software applications, AutoCAD and/or Arcview software preferred. Two years of GIS experience required. Drafting, mapping, surveying, engineering, construction techniques, planning principles and practices and customer service experience preferred. Certifications and Other Requirements Professional or technical registration, certification or licensing preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read civil engineering design guidelines, construction specifications and details, property legal descriptions, engineering plan review submittal forms and plans. Math Work requires the ability to perform routine surveying and enginnering calculations, general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, property legal descriptions and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by specific instructions, objectives and policies. Work requires the exercise of consideralble initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills This position requires contact with others within the organization such as the Street Division, Parks and Recreation Department, Administration and Planning & Zoning. In addition contact may be required with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with citizens, realtors, developers, etc. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Routine office mobility Sitting C Computer work Walking R To and from office equipment and other departments Lifting R Plotting paper rolls, Files, office supplies, books, boxes Carrying R Plotting paper rolls, Files, office supplies, books, boxes Pushing/Pulling R Plotting paper rolls, Files, office supplies, books, boxes Reaching R Plotting paper rolls, Files, office supplies, books, boxes Handling O Plotting paper rolls, Files, office supplies, books, boxes Fine Dexterity F Computer keyboard, plotter's, calculator, telephone keypad, writing Kneeling R Plotting paper rolls, Files, office supplies, books, boxes Crouching N Crawling N Bending R Retrieving items from lower shelves Twisting R From computer to telephone Climbing N Balancing N Vision C Reading computer monitor Hearing C Communicating with personnel and general public and telephone Talking F Communicating with personnel and general public and telephone Foot Controls N Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Plotter, printer, copier, planimeter, calculator, light table, label maker, multi-line telephone, binding machine, fax machine, computer and related software. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards S Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work C Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title:Groundskeeper II Department:Community Services Immediate Supervisor:Parks Superintendent FLSA Status:Non-Exempt BRIEF DESCRIPTION OF THE JOB: Maintains and cleans landscaped areas, exterior of buildings, and facilities by performing a variety of unskilled and semi- skilled tasks. This is accomplished by assisting the Park Operations Lead in the preparation and maintenance of baseball fields, softball fields, playgrounds, and related facilities. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Maintain park grounds by removing trash and litter, cleaning ramadas and restrooms, blowing off sidewalks and dugouts; assists with overseeding open turf and ball fields. 2 M Prune trees, plant trees, set irrigation clocks, install and maintain irrigation system, schedule and overseed fields. 3 M Prepare athletic fields by painting, leveling, and lining athletic fields; perform minor construction duties. 4 M Perform routine maintenance of playgrounds, tennis courts, basketball courts and volleyball courts. 5 M Fertilize turf and spray pesticides 6 L Order supplies, maintain inventory records 7 M Assumes duties and responsibilities of Park Operations Lead as assigned during his/her absence. 8 M Ensures safe working conditions and collaborate with Park Operations Lead to identify safety hazards in the park. 9 M May occasionally assist the Park Operations Lead in working with and overseeing contractors, contract staff, temporary, and/or seasonal staff. 10 S-M Performs related duties as assigned. * See page 3 –Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency Experience Three years of landscape maintenance or groundskeeping experience. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record; Playground Equipment and Safety training (within one year of hire); CPR certification; First Aid Certification; Structural Pest Control license (within one year of hire). The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read work schedules, instructions for equipment assembly, chemical distribution booklets, standard operating procedures, MSDS manuals, and equipment labels. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division. Writing Work requires the ability to fill out forms such as timesheets, leave requests, etc. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Normal tasks require use of definite procedures, with little deviation. Work requires limited analysis. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At job site Sitting F Driving equipment Walking F Around jobsite Lifting F Tools and equipment Carrying O Boxes, equipment Pushing/Pulling F Equipment Reaching F Trimming Handling F Equipment Fine Dexterity F Landscaping, irrigation repair Kneeling O Picking up trash, pulling weeds, irrigation work Crouching F Picking up trash, pulling weeds, irrigation work Crawling R Picking up trash, pulling weeds Bending F Picking up trash, pulling weeds Twisting O Picking up trash, pulling weeds, lifting equipment Climbing O Ladder Balancing R On ladder Vision C Observing work activities Hearing C Communicating with personnel and on radio Talking F Communicating with personnel and on radio Foot Controls O Driving and operating heavy equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Hand tools, blowers, weed cutter, chainsaw, pesticide sprayer, air compressor, chipper, power washer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards M Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, construction hat, steel-toed shoes, dust mask, and chemical resistant suit NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Home Delivered Meals Coordinator Department: Community Services Immediate Supervisor: Senior Services Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental purpose of this position is to handle the day-to-day operations of the Home Delivered Meals Program (HDM), including coordination with clients, volunteers, and communication with the vendor contracted to prepare the meals. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S In constant contact with the chef and staff of Fountain View Village (FVV) regarding meal schedule, meal quantity, and monitor quality of meals standards set by state guidelines. Relays client comments about the meals to the kitchen staff. 2 S Monitor and maintain all aspects of client's meal schedule; including client information, billing information, and changes to the daily route sheets. Maintain and track client accounts. Must clearly communicate and generate reports for FVV, and the Town's Finance Division. 3 L Work with the daily HDM Volunteer Coordinators to make sure all routes are covered. Request monthly schedule from coordinators. Maintain data base with volunteer schedule and contact information. Recruit new volunteer drivers, schedule training, and advise Town's Volunteer Coordinator of all new HDM volunteers. 4 L Intake new self-pay clients, create/update weekly route sheets, and change out route books. Enter all client meals into ActiveNet and print reports. Apply for PO through Munis. Create requisition and check request for contracted meal vendor. Process self- pay client billing: invoice and mail. Update client information into ActiveNet and enter client meals into Activenet. Invoice Senior Services, Inc. Update monthly charts and reports. Coordinate background checks for all HDM volunteers. 5 S Maintain volunteer contact spread sheet, volunteer folders, and volunteer level one clearance compliance. Keep Home Delivered Meals procedures up-to-date and available to volunteers. Create weekly route sheets for volunteers, which includes maps and driving directions. Keep volunteers briefed on any changes in the routing or delivery procedures. Trouble shoot problems when needed with client meal delivery. Notify Sheriff's Office if needed to conduct a wellness check. Be available to deliver meals if needed. Maintain HDM bags, route books, and supplies. 6 S Demonstrate continuous effort to improve work cooperatively with co-workers to provide quality customer service. Maintain office and lobby kiosks. Work with office volunteers. Other duties as needed/assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Must be proficient in Excel worksheets and Word documents. Level of knowledge equivalent to four years of high school or equivalency. Experience A minimum of one year customer service, preferably with seniors. Minimum of one year clerical experience. Certifications and Other Requirements Possession of a valid Arizona driver's license for a minimum of two years with a good driving record. CPR/AED certified. The Town currently designates this job as a “safety- sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires ability to read routine documents. Math Work requires general math calculations (addition, subtraction, multiplication, division, percentages, decimals). Writing Work requires the ability to write weekly schedules, procedural reports, and activity reports. Managerial Work requires ability to multitask. Budget Responsibility Prepare supportive documents. Supervisory / Organizational Control Position has no supervisory responsibility. Complexity Work involves professional judgement to provide appropriate responses to customers and the public. Interpersonal / Human Relations Skills The incumbent in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Faxing, copying, filing Sitting F Deskwork Walking O Around office and Community Center. Deliver route books to kitchen. Lifting R Files, office supplies, and meal bags Carrying R Files, office supplies Pushing/Pulling R Doors, filing drawers Reaching F Files, books, keyboards Handling F Paperwork Fine Dexterity F Computer keyboard, calculator, telephone keypad, writing Kneeling R Filing in lower drawers Crouching N Crawling N Bending O Filing in lower drawers Twisting O From telephone to computer Climbing R Stairs Balancing R Files Vision C Reading, computer monitor, driving Hearing C Communication with staff, customers, on the telephone Talking F Communication with staff, customers, on the telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously O Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment N Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description New position for 2018-19 Adopted 6/5/2018 1 Job Title: Information Technology Support Specialist Department: Administration Immediate Supervisor: Network and Information Technology Administrator FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The Information Technology Support Specialist provides first level support for all users of the Town’s IT supported systems including hardware, software, and telecommunications, by assisting with the installation, maintenance and repair of computer applications, user accounts, stand-alone and network hardware, software, and peripherals. Trouble-shoots and performs first level photo-copier support, and acts as videographer at Town meetings as required. Delivers excellent customer service to peers, management, and the public. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Assists with management of system users on Town IT network system, including log- in information, email accounts, and designated software. Ensures that users are connected to necessary drives and printers and that systems function properly. Assists employees with IT questions and troubleshoots and solves problems. Delivers excellent customer service to peers and management by responding to requests in a timely and courteous manner. 2 S Performs routine maintenance on network computers, ensuring that security and software updates are performed on a regular basis. 3 L Provides basic maintenance on Town copiers: changing ink and toner cartridges as necessary, ensuring copiers are in good working order and reporting and escalating any issues that may arise. Helps employees trouble-shoot and resolve printer malfunctions. 4 L Installs hardware and peripheral components such as monitors, keyboards, and printers. Trouble-shoots issues on telecommunication system. Acts as videographer at Town Council meetings, as requested. 5 S Helps maintain Town-wide software licenses, software inventory, cell phones, pagers, and maintenance contracts. Provides end -user IT training to staff. Helps administer access control system by issuing building access and ID cards, adding and removing users. 6 S Implements operational standards and escalation procedures to ensure service levels are maintained at a consistent level. Documents, tracks, and monitors problems to ensure resolution in a timely manner with the least impact on Town operations. 7 S Performs other duties as assigned or required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description New position for 2018-19 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature that may be obtained with six-months/one year of advanced study or training past the high school equivalency. Community college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. . ** Experience Minimum of 1 year (1) year experience in a related field. Certifications and Other Requirements Microsoft Certified Professional, A+ Certified, equivalent IT certifications or degree in Information Technology preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read technical instructions, technical software specifications, letters, memos, and general correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write memos, presentations, and issue requests for proposals, letters, and general correspondence. Managerial Job has no responsibility for the supervision of others but provides advice/direction on IT matters to other employees. Budget Responsibility None Supervisory / Organizational Control None Complexity The employee normally performs assignments under the direction of the Network and Information Technology Administrator. There is some opportunity for discretion when making selections among readily identifiable choices. Work involving discretion is typically reviewed by manager before being executed. Interpersonal / Human Relations Skills Work requires contact with others in the organization. In addition, work is performed with contact to others outside the Town who may belong to professional or peer organizations. Vendors and suppliers may be called upon to provide information on purchases, supplies, or products. Discussions may be conducted with Town employees and outside sales representatives. FOUNTAIN HILLS, ARIZONA Job Description New position for 2018-19 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Observing work duties and activities Sitting F Deskwork and meetings Walking O To and from office equipment, other departments, to/from job sites Lifting O Files, office supplies, video recording and computer equipment Carrying R Files, office supplies, video recording and computer equipment Pushing/Pulling O Computer equipment, copier equipment Reaching O Connecting equipment cables Handling O Files, office supplies, and computer equipment Fine Dexterity O Computer and telephone keypads, writing, setting jumpers on circuit boards Kneeling O Working on computers on the floor Crouching O Working on computers on the floor Crawling O Working on computers on the floor Bending O Working on computers on the floor Twisting R Working on computers on the floor Climbing R Ladders, stairs Balancing R Ladders Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with personnel and general public and on phone Talking C Communicating with personnel and general public and on phone Foot Controls N Sedentary Li ght Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description New position for 2018-19 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Screw drivers, ladders, test meters, copy machine, fax machine, telephone, calculator, office supplies, computer and software, laser and/or ink jet printer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards W Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) N/A (2) N/A PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks C Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment N Other (see 3 below) - (3) N/A PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description New position 6/5/2018 Adopted 6/5/2018 1 Job Title: Lead Operations Support Worker Department: Community Services Immediate Supervisor: Community Center Manager FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Supports a wide variety of facilities operations at the Community Center to ensure the efficient operation of its events and programs. This is the advanced level class within the Operations Support Worker series. Employees within this class are distinguished from the Operations Support Worker through the performance of more complex assignments, including the oversight of unique situations that may arise during events or programs held at the Community Center facility. Employees in this class are fully aware of operating procedures and policies, and serve as a staff liaison during events. Employees in this class also work a regular schedule and assist with front desk and/or administrative duties as assigned. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 VH Ensures the set-up and take down of chairs, tables, staging, lighting, audio-visual, sound gear, dance floor, kitchen and bar and other required equipment in accordance with client lease requirements. 2 L Trains and provides direction to Operations Support Workers before, during and after Community Center events and programs ensuring that all lease and set-up requirements are met. 3 L Opens and/or secures facility before and after events. Completes event reports, ongoing maintenance, and cleaning checklists. Assists in planning for facility usage, including serving as a point of contact with customers and the public. May create and interpret event layout drawings utilizing computerized software. Facilitates Community Center room rentals in the computerized reservation software system, and assists the Community Center Manager with tracking and monitoring contracts. 4 L Demonstrates continuous effort to improve operations, decrease turn-around times, streamline work process, and works cooperatively and jointly to provide quality seamless customer service. 5 L Performs custodial duties as needed, including but not limited to cleaning, sanitizing and replenishing restrooms. Washes windows, walls and mirrors. Sweeps, mops, scrubs, waxes and vacuums floors. Dusts and cleans offices. Replaces light bulbs, cleans and polishes fixtures and empties waste receptacles and ashtrays. 6 L Performs other related duties as assigned * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description New position 6/5/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical and/or office processes. Level of knowledge equivalent to four years of high school or equivalency. Proficient in Microsoft Office applications especially spreadsheets, and Word documents. Proficient in the use of electronic reservation/scheduling systems. Experience One (1) year prior experience setting-up audio visual, staging, lighting, banquet facilities and working in a customer-service capacity. Previous banquet or meeting facilities skills a plus. ** Certifications and Other Requirements Possession of a valid drivers license for a minimum of two years with a good driving record. CPR/AED Certification. The Town currently designates this job as a “safety- sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires good reading skills. Being able to follow, interpret and communicate written instructions is important in this position. Math Work requires the ability to perform general math calculations such as addition, subraction, multiplication and division. Writing Work requires the ability to write reports and fill out forms. Managerial None Budget Responsibility None Supervisory / Organizational Control While no direct supervision is exercised, work requires training of other employees, providing direction and clarification of job assignments, interpreting and communicating policies and procedures to other employees, and reporting operating issues to supervisory staff. Complexity Work requires the use and application of standard technical skills. There is some opportunity for discretion when making selections among readily identifiable choices. Work involving discretion is typically reviewed by manager before being executed. Interpersonal / Human Relations Skills Customer/Client relations and team building skills are required. Communication and the ability to provide leadership and work in a team environment are essential. FOUNTAIN HILLS, ARIZONA Job Description New position 6/5/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Moving equipment, supplies, furniture Sitting O Walking F Moving equipment, supplies, furniture, monitor building operations Lifting F Tables, chairs and sections of dance floors. Carrying F Tables, chairs and sections of dance floors. Pushing/Pulling F Staging, carts, racks of chairs up to 120Lbs. Reaching F Moving equipment, supplies, furniture Handling F Moving equipment, supplies, furniture Fine Dexterity R Kneeling F Installing dance floors, audio cords and electical cords Crouching F Installing dance floors, audio cords and electical cords Crawling R Bending F Moving equipment, supplies, furniture Twisting F Moving equipment, supplies, furniture Climbing R Ladders Balancing R Vision C Computer work, moving equipment, supplies, furniture Hearing F Customer/Client services. Talking F Customer/Client services. Foot Controls R Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description New position 6/5/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, copy machine, vacuum cleaner, floor machines. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures N Chemical Hazards W Noise and Vibration N Electrical Hazards M Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Community Center PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) D FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/18 Adopted 6/5/2018 1 P Job Title:Lead Park Attendant Department:Community Services Supervisor:Recreation Program Coordinator FLSA Status:Non-Exempt BRIEF DESCRIPTION OF THE JOB: The Lead Park Attendant, under direct supervision, is responsible for driving between the Town’s multiple parks to prepare fields for sporting events, perform maintenance and custodial services, monitor and report vandalism and ensure that park grounds are free of trash and debris. The incumbent in this position also acts as a lead for other Park Attendants. The Lead Park Attendant trains and provides functional direction to Park Attendants, interprets and communicates policies, and reports operating issues to direct supervisors. Incumbent is expected to be available to work at the majority, if not all,of the Town’s large scale special events including, but not limited to: St Patrick’s Day Festival, Eggstravaganza, 4th at the Fountain, Back 2 School Bash and Turkey Trot. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Acts in a lead capacity which involves training employees, providing direction to other employees, interpreting and communicating policies and assignments to employees, and reporting operating issues to the supervisor. Incumbent is expected to be available to work all Town’s large scale events. 2 M Monitors parks using Town vehicles and equipment. Picks up trash and debris and cleans building facilities and restrooms. 3 M Sets up apparatus and other equipment and issues supplies; lines athletic fields and ball diamonds, participates in the delivery of recreation programs and interacts with participants. 4 S Checks for vandalism or unsafe conditions and reports them to supervisor. Completes daily status reports. Delivers flyers to park kiosks. 5 S Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service 6 L Performs other duties as assigned. * See page 3 –Overall Physical Strength Demands P FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/18 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Experience Twelve (12) months experience as a Park Attendant or in related programs areas preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record, Basic First Aid and CPR/AED Certification required. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports, interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports and fill out forms. Must possess the ability to write letters, sponsorship requests, flyers, receipts, and equipment bids. Managerial None Budget Responsibility None Supervisory / Organizational Control While no direct supervision is exercised, work requires training of other employees, providing direction and clarification of job assignments of other employees, interpreting and communicating policies and procedures to other employees, and reporting operating issues to supervisory staff. Complexity Work requires the use of standard technical skills appropriate to the work environment of the organization. Limited analysis and independent thinking is utilized. Interpersonal / Human Relations Skills Establish and maintain effective working relationships with employees and the public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/18 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At park sites, recreation facilities and progarms/events Sitting F Deskwork, meetings, driving Walking F At park sites, recreation facilities and progarms/events Lifting F Equipment and supplies Carrying F Equipment and supplies Pushing/Pulling F Equipment and supplies Reaching F Equipment and supplies Handling F Equipment and supplies Fine Dexterity O Computer keyboard, telephone keypad, writing Kneeling F At park sites, recreation facilities and progarms/events Crouching F At park sites, recreation facilities and progarms/events Crawling O At park sites, recreation facilities and progarms/events Bending O At park sites, recreation facilities and progarms/events Twisting O At park sites, recreation facilities and progarms/events Climbing R At park sites, recreation facilities and progarms/events Balancing R At park sites, recreation facilities and progarms/events Vision C Reading, computer work, driving Hearing C Communication with staff and customers Talking C Communication with staff and customers Foot Controls F Operating vehicles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/18 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/30/18 Adopted 6/5/2018 1 Job Title: Network and Information Technology Administrator Department: Administration Immediate Supervisor: Finance Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages the activities of Information Technology including application services, system and network operations, customer support and telecommunications services. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Plans and organizes direction of the information technology activities of the Town including network, infrastructure, telecommunications, computer-related hardware and software, IT security, IT consulting and project management and new technology research. Works with departments in identifying computer software and hardware needs. Prepares special studies, analyses and projections. 2 L Provides quality technical support by troubleshooting and analyzing systems with a high degree of customer service, technical expertise and timeliness to Town staff. Provides support for Council and Commission meetings. Provides Town website content and upkeep. 3 L Manages the technical, programming, production aspects of the Town's government access channel and streaming media resources. Manages live televised public meetings held in Town Council Chambers. Contributes to Web content videos including; creating and collaborating on content; posting videos to the public website, internal media server; and troubleshooting Web video issues. 4 S Analyzes, designs, installs, configures, maintains and repairs the Town’s network infrastructure; Configures network devices of all new and existing hardware; Troubleshoots and resolves all network connectivity issues; maintains existing network infrastructure and all network equipment; Responsible for providing technical leadership and project management activities in support of operational objectives; communicates regularly with staff to maximize the effectiveness and efficiency of interdepartmental operations and activities; Provides customer service to all staff, internal customers as well as citizens of the Town of Fountain Hills; Utilizes communication, analytical, design, decision-making, project and problem solving skills to maximize the benefit of IT investments. Provides analysis to resolve and prevent long term system deficiencies; Maintains backup systems and procedures; executes system modifications, performance monitoring, and troubleshooting; Manages the implementation of enterprise level networking systems and maintains the health of the core infrastructure; analyzes, diagnoses and troubleshoots switching and routing issues; identifies, analyzes, architects, and proposes replacement solutions for FOUNTAIN HILLS, ARIZONA Job Description Revised 5/30/18 Adopted 6/5/2018 2 all routing, switching and cabling systems reaching end of life; Monitors, analyzes and optimizes system performance and functionality for all routers, switches, firewalls and ancillary support devices; diagnoses problems and develops effective solutions for hardware and applications software; 5 S Administers the division budget. Maintains Town-wide softward licenses, software inventory, cell phones, pagers, and maintenance contracts. Provides end-user training to staff. Administers access control system by issuing building access and ID cards, adding and removing users. 6 S Develops, implements, and manages operational standards and escalation procedures to ensure service levels are maintained at a consistent level. Documents, tracks, and monitors problems to ensure resolution in a timely manner with the least impact on Town operations . 7 S Performs other duties as assigned or required. . * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/30/18 Adopted 6/5/2018 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires a Bachelor's Degree in Computer Science, Information Technology, or related field, knowledge of a specific vocational, administrative, or technical nature which may be obtained with advanced training or study past the high school equivalency. Junior college, vocational, business, or technical schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. ** Experience Minimum of five (5) years experience as Network Administrator or I/T Technician. Certifications and Other Requirements Microsoft Certified Professional, A+ Certified, or advanced degree in Information Technology preferred. Possess a valid Arizona Driver's License for a minimum of two years with a good driving record.The Town currently designates this job as a “safety- sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read technical instructions, technical specifications, planning documents, letters, memos, and general correspondence. Math Work requires the ability to perform general math calculations. Writing Work requires the ability to write memos, presentations, and issue requests for proposals, letters, and general correspondence. Managerial Allocating resources and planning projects. Budget Responsibility Prepares and monitors annual Information Technology budget and makes recommendations to other Town departments for technology requests. Supervisory / Organizational Control Supervises Information Technology Support Specialist Complexity Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills Work requires contact with others in the organization. In addition, work is performed with contact to others outside the Town who may belong to professional or peer organizations. Working with state and federal agencies may also be required. Vendors and suppliers may be called upon to provide information on purchases, supplies, or products. Meetings and discussions may be conducted with Town employees and outside sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/30/18 Adopted 6/5/2018 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Observing work duties and activities Sitting F Deskwork and meetings Walking O To and from office equipment, other departments, to/from job sites Lifting O Files, office supplies, and computer equipment Carrying R Files, office supplies, and computer equipment Pushing/Pulling O Computer equipment Reaching O Connecting equipment cables Handling O Files, office supplies, and computer equipment Fine Dexterity O Computer and telephone keypads, writing, setting jumpers on circuit boards Kneeling O Working on computers on the floor Crouching O Working on computers on the floor Crawling O Working on computers on the floor Bending O Working on computers on the floor Twisting R Working on computers on the floor Climbing R Ladders, stairs Balancing R Ladders Vision C Reading, computer monitor, driving, observing work activities Hearing C Communicating with personnel and general public and on phone Talking C Communicating with personnel and general public and on phone Foot Controls R Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/30/18 Adopted 6/5/2018 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Screw drivers, ladders, test meters, copy machine, fax machine, telephone, calculator, office supplies, computer and software, laser and/or ink jet printer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards W Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) N/A (2) N/A PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks C Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment N Other (see 3 below) - (3) N/A PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Operations Coordinator - Community Center Department: Community Services Immediate Supervisor: Community Center Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Performs both set up and take down duties as well as participatory supervision of operation workers. Organizes, supervises and oversees the daily custodial and maintenance services. Coordinates repairs and construction projects, maintains proper levels of supplies needed for facility maintenance. Works with the Community Center Event Coordinator to ensure that facilities, equipment and set up meet the requirements of the event and the client's contractual agreements. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Prepares work schedules based on staffing budget and event schedule. Assigns work to employees, oversees work procedures and inspects work in progress to support various events and activities. 2 M Trains and supervises employees in the safe operation of equipment, such as floor scrubbers, dance floor, staging, alarms, AV equipment, and in routine maintenance of the building and equipment. 3 S Communicates with vendors and evaluates new products as needed. Keeps current on maintenance of all equipment and building codes. Maintains compliance with OSHA standards and fire code regulations. 4 L Communicates with Center clients and staff to clarify needs ensuring proper event set up. Works closely with Community Center Event Coordinator and Senior Center Supervisor to make sure event sheets and drawings are reviewed after event has ended. 5 M Arranges for last minute adjustments in room or equipment set up at the request of lessee. Resolves problems or complaints from clients or the public in accordance with established policies and procedures 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Priniciples and practices of supervision for personnel. Knowledge of common tools and the use and maintenance of light motorized equipment. Knowledge of fire codes and safety practices and procedures for custodial and public facilities. Knowledge of specialized equipment such as audio visual equipment, operable wall system, HVAC and cleaning equipment. Experience One year of facilities operations management, or the equivalent training and experience in event management and supervision.** Certifications and Other Requirements Basic computer skills and possession of a valid driver's license for a minimum of two years with a good driving record. CPR/AED certification required. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret policies and procedures, contracts, comprehend and make inferences from written materials. Math Work requires the ability to make basic math calculations such as addition, subtraction, multiplication, division and percentages. Writing Produce written documents in the English language with clearly organized thoughts using proper sentence construction, punctuation, and grammar. Managerial None Budget Responsibility None Supervisory / Organizational Control Supervise the work activities of multiple support staff groups and satisfy the contract requirements for multiple events occuring simultaneously. Complexity Work involves decision making within established policies and procedures. Professional actions and judgement and analytical skills required to determine approporiate courses of action. Interpersonal / Human Relations Skills The position requires a high degree of interaction with others both inside and outside of the organization. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At events and programs. Sitting O Office and paperwork. Walking C Set up and take down of various events. Lifting C Supplies and equipment, event setup. Carrying C Supplies and equipment, event setup. Pushing/Pulling C Supplies and equipment, event setup. Reaching R Supplies and equipment, event setup. Handling R Supplies and equipment. Fine Dexterity R Supplies and equipment. Kneeling R Supplies and equipment. Crouching R Supplies and equipment. Crawling N Bending O Supplies and equipment, event setup. Twisting N Climbing N Balancing N Vision F Reading, observing activities, driving. Hearing C Communicating with personnel and general public. Talking C Communicating with personnel and general public. Foot Controls O Driving to and from outside events. Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, audiovisual equipment, and supplies related to event setup. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures N Chemical Hazards M Noise and Vibration N Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) Community Center PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks O Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work R Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) X FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Operations Support Worker Department: Community Services Immediate Supervisor: Community Center Manager FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Sets up and takes down chairs, tables, staging, sound equipment, dance floors and/or other equipment in accordance with the rental requirements; supports a wide variety of facilities operations at the Community Center. Communicates with the public, clients, vendors and management in order to answer inquiries, and provide excellent customer service. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 VH Ensures the set-up and take down of chairs, tables, staging, sound equipment, dance floor or other equipment in accordance with the lease requirements. 2 L Working knowledge of all audio visual, sound, lighting, kitchen and bar equipment. Responsibilities include set-up and basic operation of equipment. 3 L May occasionally open and/or secure facility before and after events. Completes event reports noting attendance and any significant problems. 4 L Demonstrates continuous effort to improve operations, decrease turn-around times, streamline work process, and works cooperatively and jointly to provide quality seamless customer service. 5 L Performs custodial duties as needed, including but not limited to cleaning, sanitizing and replenishing restrooms. Washes windows, walls and mirrors. Sweeps, mops, scrubs, waxes and vacuums floors. Dusts and cleans offices. Replaces light bulbs, cleans and polishes fixtures and empties waste receptacles and ashtrays. 6 L Performs other related duties as assigned * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical and/or office processes. Experience Audio, visual and customer service skills. Previous banquet or meeting facilities skills a plus. ** Certifications and Other Requirements Possession of a valid drivers license for a minimum of two years with a good driving record. CPR/AED Certification. The Town currently designates this job as a “safety- sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires good reading skills. Being able to follow written instruction is important in this position. Math Work requires basic math skills. The ability to calculate and balance cash in and cash out transactions. Writing Work requires good written skills. Communication between shifts is essential. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work involving discretion is typically reviewed by manager before being executed. Interpersonal / Human Relations Skills Customer/Client relations and team building skills are required. Communication and the ability to work in a team environment are essential. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Moving equipment, supplies, furniture Sitting O Walking F Moving equipment, supplies, furniture, monitor building operations Lifting F Tables, chairs and sections of dance floors. Carrying F Tables, chairs and sections of dance floors. Pushing/Pulling F Staging, carts, racks of chairs up to 120Lbs. Reaching F Moving equipment, supplies, furniture Handling F Moving equipment, supplies, furniture Fine Dexterity R Kneeling F Installing dance floors, audio cords and electical cords Crouching F Installing dance floors, audio cords and electical cords Crawling R Bending F Moving equipment, supplies, furniture Twisting F Moving equipment, supplies, furniture Climbing R Ladders Balancing R Vision C Computer work, moving equipment, supplies, furniture Hearing F Customer/Client services. Talking F Customer/Client services. Foot Controls R Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, copy machine, vacuum cleaner, floor machines. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures N Chemical Hazards W Noise and Vibration N Electrical Hazards M Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards D Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) Community Center PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime C Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors Recreation Center X Other (see 2 Below) D FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 P Job Title:Park Attendant Department:Community Services Supervisor:Recreation Program Coordinator FLSA Status:Non-Exempt BRIEF DESCRIPTION OF THE JOB: The Park Attendant, under direct supervision, is responsible for driving between the Town’s multiple parks to prepare fields for sporting events, perform maintenance and custodial services, monitor and report vandalism and ensure that park grounds are free of trash and debris. Incumbent is expected to be available to work at the majority, if not all,of the Town’s large scale special events including, but not limited to: St Patrick’s Day Festival, Eggstravaganza, 4th at the Fountain, Back 2 School Bash and Turkey Trot. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 M Monitors parks using Town vehicles and equipment. Picks up trash and debris, and cleans building facilities and restrooms. 2 M Sets up apparatus and other equipment and issues supplies; lines athletic fields and ball diamonds, participates in the delivery of recreation programs and interacts with participants. 3 S Checks for vandalism or unsafe conditions and reports them to supervisor. Completes daily status reports. 4 S Delivers flyers to park kiosks. 5 M Performs other duties as assigned. * See page 3 –Overall Physical Strength Demands P FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Experience Six (6) months experience in related programs areas preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record, Basic First Aid and CPR/AED Certification required within 6 months of hire. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read reports. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports and fill out forms. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills Establish and maintain effective working relationships with employees and the public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At park sites, recreation facilities and progarms/events Sitting F Deskwork, meetings, driving Walking F At park sites, recreation facilities and progarms/events Lifting F Equipment and supplies Carrying F Equipment and supplies Pushing/Pulling F Equipment and supplies Reaching F Equipment and supplies Handling F Equipment and supplies Fine Dexterity O Computer keyboard, telephone keypad, writing Kneeling F At park sites, recreation facilities and progarms/events Crouching F At park sites, recreation facilities and progarms/events Crawling O At park sites, recreation facilities and progarms/events Bending O At park sites, recreation facilities and progarms/events Twisting O At park sites, recreation facilities and progarms/events Climbing R At park sites, recreation facilities and progarms/events Balancing R At park sites, recreation facilities and progarms/events Vision C Reading, computer work, driving Hearing C Communication with staff and customers Talking C Communication with staff and customers Foot Controls F Operating vehicles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 Job Title: Park Operations Lead Department: Community Services Supervisor: Parks Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Manages maintenance of park or parks and oversees contract staff. Assists with equipment and projects as needed. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Assists with work schedules by planning and organizing projects with Park Supervisor and employees. Oversees crews and projects. Performs hands-on work. 2 S Administers yearly budget by allocating funds for the park's operational needs ; collects proposals to get specific projects accomplished. 3 S Monitors contract staff by observing daily work performance, ensuring the completion of projects. 4 M Inspects park site for public safety hazards or problems in the field, taking initiative for corrective action. 5 M Maintains accurate records of work activities and scheduling of overseeding and irrigation clocks; monitoring water usage; pesticide and fertilizer management schedule; legal and health concerns with effluent water. 6 M Responsible for overall, safety of playgrounds, fields, and all amenities. Responsible for ordering all supplies, tools, and equipment needed for daily operations of the park and scheduled activities; operating various equipment as needed for projects. 7 S-M Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge High school diploma or equivalency; knowledge of irrigation systems with master valve and pump station, clocks, wires, valves, heads, drip and rotors, as well as legal and health concerns with using effluent water, and environmental impact of herbicides and fertilizers. Experience Five (5) years in grounds and/or turf maintenance Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. State of Arizona pesticide applicator certificate (within one year of employment), basic first aid, CPR/AED Certification, certified landscape professional program (within one year of employment), playground safety certification. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read contract proposals, memos, action plans, budgets, schedules, blue prints, chemical distribution booklets, standard operating procedures, and MSDS manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division; and basic calibrations for chemical applications. Writing Work requires the ability to write action plans, schedules, budgets, memos, and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control Works in Lead capacity for Groundskeeper II, and provides direction for contractors, contract staff, temporary, and/or seasonal staff Complexity Work is governed by broad instructions, objectives, and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgement. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town such as field supervisors, coordinators, public works, or directors that may be involved in decision making or providing approval for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies, or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections, trimming, raking, prepping Sitting O Deskwork and driving Walking C Prepping, trimming, painting Lifting F Bases, branches, garbage, tables, fertilizers, seed, plants, trees. Carrying F Assisting crews with equipment and projects Pushing/Pulling F Assisting crews with equipment and projects Reaching F Assisting crews with equipment and projects Handling F Assisting crews with equipment and projects Fine Dexterity O Computer keyboard , telephone keypad, and writing Kneeling F Assisting crews with equipment and projects Crouching F Assisting crews with equipment and projects Crawling F Assisting crews with equipment and projects Bending F Assisting crews with equipment and projects Twisting F Assisting crews with equipment and projects Climbing F Assisting crews with equipment and projects Balancing F Assisting crews with equipment and projects Vision C Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls F Assisting crews with equipment and projects Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical sprayers. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration D Electrical Hazards S Wetness/Humidity S Fire Hazards N Respiratory Hazards D Explosives N Physical Hazards M Communicable Diseases M Physical Danger or Abuse N Other (see 1 Below) W (1) Hepatitis, effluent water (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, construction hat, steel-toed shoes, dust mask, and chemical resistant suit NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Reclassified position 6/5/2018 Adopted 6/5/2018 1 Job Title: Parks Superintendent Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: The Parks Superintendent plans, organizes and directs the activities of the Town’s park system. Incumbent is responsible for developing and monitoring the park’s budget, supervising and evaluating Parks Division staff, facilities and daily maintenance operations, and overseeing multi-million-dollar contracts. Incumbent also coordinates activities with other departments and provides excellent customer service to citizens by resolving any issues and complaints. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Directs, supervises, and evaluates Parks Division staff. Responsible for overall operation of Parks Division facilities, amenities and vehicles and equipment. Provides organizational leadership by developing division and individual goals and objectives, and recommending strategies for maximizing efficiency, safety and quality of park operations. Ensures safe and efficient operation of Parks’ facilities and equipment and compliance with city policies and state and local regulations. 2 S Develops and monitors overall Parks Division budget. Conducts research and prepares written budgetary expenditure justification, facility usage and activity reports. Reviews and approves division purchases. 3 S Participates in the planning of new park facilities. 4 S Administers and oversees multi-million-dollar contracts for grounds maintenance and capital improvements. Meets with vendors and oversees contract workers. 5 L Plans, develops and evaluates annual maintenance, landscape and horticulture plans for parks. Demonstrates continuous effort to improve operations and customer service by streamlining work processes, reducing turnaround times and ensuring budgetary goals are met. 6 H Assists staff with daily maintenance and operations as needed at each park facility. 7 L Performs other duties as assigned or required. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Reclassified position 6/5/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with a two-year associate’s degree, diploma or equivalent from a college, technical, business, or vocational school. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Proficient in Microsoft Office applications especially spreadsheets, and Word documents. Proficient in the use of electronic maintenance management systems. Experience Minimum 5 years experience in supervision of municipal parks or ground maintenance. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record; Playground Equipment and Safety certification; CPR certification; First Aid Certification; Structural Pest Control license. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read and interpret reports, memos, bids, blueprints, manuals and correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division; basic calibrations for chemical applications. Writing Requires ability to correspond by writing reports, e-mails, memos, letters, requisitions, and employee evaluations. Managerial Responsibilities include personnel reviews, maintenance schedules, administering contracts, and attending meetings. Budget Responsibility Responsible for preparing all Town parks annual budgets, including research and recommendations for park equipment and facilities Supervisory / Organizational Control Work requires managing and supervising all Parks Division employees, including input on hiring, disciplinary actions, goal-setting and evaluations. Complexity Work requires extensive knowledge of all aspects of grounds and facilities maintenance: turf, irrigation, buildings, electrical, mechanical, safety, budgets, customer service. Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Requires the ability to exercise decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers will also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and the general public. FOUNTAIN HILLS, ARIZONA Job Description Reclassified position 6/5/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections, tours, and assisting personnel Sitting O Desk work, meetings, and driving Walking F During inspections, tours, and assisting personnel Lifting O Assisting crews with equipment and projects Carrying O Assisting crews with equipment and projects Pushing/Pulling O Assisting crews with equipment and projects Reaching O Assisting crews with equipment and projects Handling O Assisting crews with equipment and projects Fine Dexterity F Computer keyboard , telephone keypad and writing Kneeling O Assisting crews with equipment and projects Crouching O Assisting crews with equipment and projects Crawling N N/A Bending O Assisting crews with equipment and projects Twisting O Assisting crews with equipment and projects Climbing R Assisting crews with equipment and projects Balancing R Assisting crews with equipment and projects Vision F Reading, computer monitor, observing work activities Hearing C Communicating with personnel and general public Talking C Communicating with personnel and general public Foot Controls O Assisting crews with equipment and projects Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Reclassified position 6/5/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Backhoe, trencher, blower, chainsaws, trailer, tractor, gators, spreaders, paint and chemical spayers, printer, and computer ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards M Explosives N Physical Hazards M Communicable Diseases M Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Safety glasses, gloves, hearing protection, constuction hat, steel-toe shoes NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Public Works Director Department: Public Works Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Plans and directs the operation of the Public Works Department, including administration of the Street Division, Capital projects, Environmental programs, right-of-way permits and inspections; is responsible for operating, maintaining and improving the Town’s public infrastructure; develops and carries out the annual capital improvement program for the Public Works Department. Provides professional and technical support to the Town Manager, Town Council and other boards and commissions. Oversees the development and ongoing expenditures of the department budget. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Oversees the direction of department divisions by providing direction to division heads. Oversees and creates department goals, policies and procedures. Authorizes and oversees department personnel and budget decisions. 2 S Represents the Town on public works matters by presenting directions and decisions at Town meetings. Provides technical background and professional opinions to the Town Manager and Council. Communicates the Town's official opinion on public works related matters and makes presentations at external meetings regarding public works. 3 S Oversees the Town's public works projects by directing the division's development of regulations and guidelines. Makes final recommendations to the Town Manager and Council regarding the appropriate direction for Town public works. 4 S Responsible for program planning and project management of the Town’s Capital Improvement Program (CIP). Administers and distributes workloads for Town CIP projects; including preparation of Request for proposals and bid packages. 5 6 * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent. ** Experience Over ten years experience in public works. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record.The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes and ordinances, general and specific plans, engineering design standards, development agreements, case law, applications, reports and general correspondence. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division and statistical analysis. Writing Work requires the ability to write reports, Town codes, amendments, plans, projects, technical analysis and general correspondence. Managerial Responsibilities include managing and directing department long range goals, division managers and annual department expenditures. Budget Responsibility The incumbent has responsibility for final approval of budgetary recommendations to the Town Council and monitors progress toward fiscal objectives and adjusts plans as necessary to reach them. Supervisory / Organizational Control Work requires managing and monitoring work performance by directing subordinate supervisors or administrators, including making final decisions on hiring and disciplinary actions, evaluating program/work objectives and effectiveness, and realigning work and staffing assignments, as needed. Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Town-wide policies, procedures, or precedents are developed and/or recommended. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Making presentations Sitting F Deskwork, meetings Walking F To and from meetings and around job sites Lifting R Files and furniture Carrying R Files, office supplies, books Pushing/Pulling R Equipment Reaching R For supplies and files Handling R Paperwork and supplies Fine Dexterity F Computer keyboard, calculator, telephone keypad Kneeling N N/A Crouching N N/A Crawling N N/A Bending R Retrieving items from lower shelves Twisting R From computer to telephone Climbing R Stairs Balancing N N/A Vision C Reading, computer monitor, driving Hearing C Communicating with personnel, general public and on telephone Talking F Communicating with personnel, general public and on telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Copy machine, vehicle, computer and related software ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Recreation Manager Department: Community Services Immediate Supervisor: Community Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: To plan, organize and manage, through subordinate supervisors and staff, the operations of the recreation division within the Community Services Department. Incumbents supervise the development, coordination, implementation, and daily activities of the recreation, events, and related programs; have oversight of staff and recreational facility usage; have budget responsibility; and, are charged with program supervision and marketing of services and/or programs. Non-traditional work hours are required including nights, weekends, early mornings, and holidays. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Assists the Director in the development and administration of Community Services functions including policy and procedure administration, recreation, events and promotions, program development, strategic planning, partnership development and administration, organizational development, staff supervision, and facility utilization. 2 L Supervises full and part-time recreation staff, volunteers, and contract personnel; conducts supervisory meetings, attends management meetings, and full staff meetings; selects, plans, assigns, supervises, trains, and evaluates the work of subordinates. 3 S Under the supervision of the director, develops, prepares, administers, and monitors the annual budget, including monitoring of fees, expenditures, and revenues for recreation and related programs. Ensures grant opportunities are optimized, including marketing and event opportunities, researches, develops, and presents to Council activities relating to budget. 5 L Oversees the activities, permitting, and use of public recreation facilities; participates in the planning of park and recreation facilities through the CIP process; ensures compliance with applicable rules, regulations, and policies; manages risk and safety for recreation and events; ensures adherence to safety and risk management practices. 6 L Markets, promotes, and coordinates programs by preparing marketing materials including social media; promotes the Town as a special event destination; recruits event producers, procures sponsorships, and develops partnerships to enhance Town events; acts as a Town representative for committees, including the special event committee; monitors and evaluates event logistics including the permitting process; oversees coordination of support necessary from other sources including police, fire, and other departments when applicable. 7 S Supports and promotes Community Services Department initiatives through cross-divisional collaboration and communication. 7 S Acts as Community Services Director in their absence. 8 L Manages various related projects and performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in recreation, leisure studies, parks and recreation management, recreation administration, recreation management, or related field. Considerable knowledge of recreation program design and management; planning and provision of large scale public events and promotions. Experience A minimum of five (5) years experience in professional recreation management with a minimum of three (3) years at a supervisory level. Certifications and Other Requirements Possession of a valid driver's license with a minimum of two years with a good driving record; Basic First Aid and CPR/AED Certification required. Certified Parks and Recreation Professional (CPRP) or Certified Parks and Recreation Executive (CPRE) status preferred. IFEA Certified Festival and Event Associate certification preferred. Membership in Arizona Parks and Recreation Association (APRA) as well as the National Recreation and Parks Association (NRPA) is preferred. Non-traditional work hours are required including nights, weekends, early mornings, and holidays. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and comprehend contracts, bids, proposals, applications, registrations, insurance documents, council reports, budgets, meeting minutes, newsletters, equipment specifications, surveys, e-mails, purchase orders and instruction manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write intergovernmental agreements, evaluations, reports, letters, memos, contracts, grant applications, and sponsorship letters; and create other documents and registration forms, Managerial Plans, organizes, and directs the actvities of staff engaged in the delivery of recreation services to the community. Budget Responsibility Administers the budget for the Recreation Division, which includes both expenditures and revenues. Oversees grant applications and reports to Town Council on budget and grant status. Supervisory / Organizational Control Supervises employees, volunteers, interns, and oversees contracted employees directly and through the recreation coordinators to ensure a smooth operation of all recreation programs and facilities. Reviews reports of employees; advises and directs subordinates in the improvement of work processes. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Requires the ability to exercise decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Interpersonal / Human Relations Skills Position requires frequent contact with others internally and externally. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers, and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F At park sites, recreation facilities and programs/events Sitting F Deskwork, meetings, driving Walking F At park sites, recreation facilities and programs/events Lifting O Equipment and supplies Carrying O Equipment and supplies Pushing/Pulling R Equipment and supplies Reaching O Equipment and supplies Handling O Equipment and supplies Fine Dexterity F Computer keyboard, telephone keypad, writing Kneeling O At park sites, recreation facilities and programs/events Crouching O At park sites, recreation facilities and programs/events Crawling R At park sites, recreation facilities and programs/events Bending O At park sites, recreation facilities and programs/events Twisting O At park sites, recreation facilities and programs/events Climbing R At park sites, recreation facilities and programs/events Balancing R At park sites, recreation facilities and programs/events Vision C Reading, computer work, driving Hearing C Communication with staff and customers Talking C Communication with staff and customers Foot Controls O Operating vehicles Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, vehicle, general office equipment, telephone, fax, etc. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment C Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Recreation Program Coordinator Department: Community Services Immediate Supervisor: Recreation Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental reason for this position is to provide professional recreational programming for the Town of Fountain Hills. This is accomplished by planning, organizing, coordinating and supervising a wide variety of recreation programs, sports programs and special events. Will also assist peers in programs and events. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plan, organize, implement and evaluate recreation programs; create and monitor budgets; incorporate new developments in the field of recreation as needed. 2 S Coordinate programs and events and work with Tourism in designing fliers, writing news releases, brochures and survey instruments; attracting sponsors, locating equipment and entertainment, and complying with policy requirements. 3 S Provide administrative support by answering phones, interacting with the public, ordering and maintaining supplies and equipment, and drafting letters to participants and sponsors. 4 M Responsible for overseeing all program activity at designated locations such as parks, school facilities and other public facilities. Includes setting up facilities and area for special events, and any related tasks to ensure success of programs. 5 L Train, motivate, evaluate and work as a team with contracted and part-time staff for events and programs. 6 L Collaborate with school districts, non-profit groups, citizens and other departments to promote programs and activities. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Recreation, Leisure Studies, or closely related field. Experience Minimum two years experience in professional recreation work, including programming and coordinating recreational activities is required. Full time municipal recreation programming experience is preferred. Must have the ability to work a flexible schedule to include occasional evenings, weekends and holidays. . Certifications and Other Requirements Possess a valid Arizona Driver's License with a minimum of two years driving experience with a good driving record; Basic First Aid and CPR/AED Certification required or ability to obtain within first six months of employment. Certified Parks and Recreation Professional (CPRP) status preferred.The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to to perform general math calculations such as addition, subtraction, multiplication, division, fractions and percentages. Writing Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment bids, purchase requisitions and reports. Managerial None Budget Responsibility None Supervisory / Organizational Control May require functioning as a lead worker while performing own responsibilities, and includes overseeing work quantity, training, instructing, and scheduling work for part- time staff and volunteers. Complexity Work involves decision making within established standard practices and procedures. Professional judgment and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting C Deskwork Walking O Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retreiving items from the ground Crouching R Retreiving items from the ground Crawling R Retreiving items from the ground Bending R Retreiving items from the ground Twisting R Retreiving items from the ground or from shelving Climbing R Ladder Balancing R Ladder Vision F Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Scoreboards, toolboxes, computer and related software, general office machines such as copier, fax. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Senior Code Enforcement Officer Department: Development Services Immediate Supervisor: Development Services Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Leads the code enforcement function for the Town; in enforcing Town Zoning Ordinances, Subdivision Ordinances, Town Code, and other regulations. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Responds to complaints from the public, verbally and in writing. Investigates possible violations of property maintenance, nuisance and zoning codes; identifies violations and properties not in compliance and follows up with warning notices and citations to ensure compliance with Town codes. Works with citizens, property, and business owners to correct violations. 2 L Performs enforcement and conducts field inspections; inspects all areas of the Town to locate and observe violations of Town codes including zoning, nuisance, land disturbance, pools, and health and safety ordinance violations. 3 S Is proactive and reactive in all matters and areas of code enforcement. Meets with residents to discuss violations, using diplomacy and tact. 4 S Researches case histories, approval documents, approved blueprints, property ownership records, business licenses, aerial photos, microfiche records, utility records, and other related documents as necessary. 5 S Provides information to the public, other Town departments, architects, engineers, contractors and interested parties regarding zoning and other regulations, and related departmental programs and policies. 6 S Prepares cases for court actions, assists the Prosecutor's Office in determining appropriate disposition of outstanding cases and testifies in court. Prepares reports, documents, inspections, issues notices or letters, photographs property conditions and maintains required records. Uses a computer database for reporting and record keeping. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Knowledge in legal procedures related to compliance of codes and ordinances; principles, practices, methods and techniques of code interpretation, application and enforceability; and basic principles, practices and techniques of building and safety inspections preferred. Experience Three years of recent experience in public code enforcement, preferably including the application and interpretation of rules and regulations. Certifications and Other Requirements Possess a valid Arizona Driver's License for a minimum of two years with a good driving record. AACE certification is required within the first year of employment. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes and ordinances. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write reports, written recommendations and documentation for non-compliance cases. Managerial Manages the code enforcement function for the Town. Budget Responsibility May be required to provide expenditure and other budget related information to management in order to assist with the budget. Supervisory / Organizational Control May act in a lead role to other less experienced team members. Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Requires the ability to exercise decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable Interpersonal / Human Relations Skills Position requires frequent contact with others internally and externally. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various county, state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with department heads, customers, brokers, and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F During inspections and dealing with the public. Sitting F Deskwork Walking F During inspections Lifting O Tools and equipment Carrying O Files and equipment Pushing/Pulling O Equipment Reaching F Files and telephone work Handling C Paperwork and equipment Fine Dexterity O Computer input Kneeling O During inspections Crouching O During inspections Crawling R During inspections Bending F During inspections Twisting O During inspections Climbing O During inspections Balancing O During inspections Vision C Reading, computer monitor, driving and conducting inspections Hearing C Communications Talking F Communicating with personnel and general public and telephone Foot Controls F Frequent driving and during inspections Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration M Electrical Hazards N Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 5/15/2017 Adopted 6/5/2018 1 Job Title: Senior Court Clerk Department: Municipal Court Immediate Supervisor: Court Administrator FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Serves as lead position for the Court Clerk classification. Performs a wide variety of specialized clerical duties, including money handling and reconciling, case disposition, statistical records and complex financial and computer data entry. Prepares daily cash reports and disburses bonds when the court administrator is not available. Monitors required training for court staff. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Performs frequent and intense public contact work at the Court counter, over the telephone and by email; communicates orally with defendants to inform them of options, penalties and the effects of decisions; routinely handles difficult public contact situations which require diplomacy, tact and negotiation skills; performs all services efficiently and with respect for each individual. 2 S Recommends and assists in the implementation of goals and objectives; provides input on updates to policies and procedures. 3 S Creates and maintains complex court files and records; monitors, records and documents compliance with judicial sentencing orders; prepares court orders as directed; prepares the courtroom for jury trials and oversees jurors; maintains audio tape records of court proceedings. 4 S Trains court staff on policies and procedures relating to general court processes, computerized records system usage, and resolution of work errors. Resolves problems or complaints from the public if referred by staff. 5 S Interacts respectfully and courteously with the public, even under difficult and stressful circumstances; establishes and maintains effective and proper working relationships with other Town employees, attorneys, co-workers and the general public. 6 S Assists the Court Administrator with daily cash reporting and Presiding Judge with administrative or secretarial duties as assigned. Schedules interpreters and pro tem judges as needed . 7 S Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 5/15/2017 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training Experience Three years clerical experience involving direct public contact or customer service, preferably in a court environment. Experience in the use of Windows-based computer software is desirable. Some lead worker experience is preferred. Certifications and Other Requirements Must obtain 16 credit hours of judicial staff education annually. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Requires the ability to read and understand court documents, reports and correspondence. Math Requires the ability to perform general math calculations such as addition, subtraction, multiplication and division; the ability to calculate decimals and percentages. Writing Requires the ability to write effectively in English with proper grammar and sentence structure. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Requires a comprehensive understanding of court processes, including statutes, rules and procedures and disposition protocol. Requires the ability to exercise good judgment, decisiveness and creativity in situations involving a variety of generally predefined duties which are often characterized by frequent change; ability to multi-task in a busy environment. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/15/2017 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At the counter assisting the public Sitting C Considerable desk work. Walking O To and from desk and counter and to other departments. Lifting O Files, file boxes, office supplies and books. Carrying F Files, books and boxes. Pushing/Pulling R Doors, desk and file drawers. Reaching F For files, office equipment and supplies. Handling C Case files, paperwork, money and office equipment. Fine Dexterity C Computer keyboard, calculator, telephone keypad and charge machine keypad. Kneeling R Retrieving items from lower shelves or file drawers. Crouching R Retrieving items from lower shelves or file drawers. Crawling N Bending R Retrieving items from lower shelves or file drawers. Twisting F From computer to telephone. Climbing R Step stool to retrieve files from top shelves. Balancing N Vision C Reading court documents, correspondence and the computer monitor. Hearing C Communicating with supervisors and other staff members, the public and other departments or agencies in person and on the phone. Talking C Communicating with supervisors and other staff members, the public and other departments or agencies in person and on the phone. Foot Controls N N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 5/15/2017 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer and related software, copier, fax machine, calculator, telephone, charge machine, laser printer. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) O (3) Dealing with stressful situations involving irate and/or emotional individuals. PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Senior Planner Department: Development Services Immediate Supervisor: Development Services Director Status: Exempt BRIEF DESCRIPTION OF THE JOB: Organizes and manages assigned land use planning activities. Administers land use ordinances and policies. Maintains and updates General Plan in accordance with State law. Coordinates projects with internal and external reviewing agencies to obtain reliable and complete information for processing and reporting. Provides information to Development Services Director, Mayor and Council, Town Manager, Planning and Zoning Commission, Board of Adjustment and the public. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Contact with the general public and development community in zoning matters. 2 S Processes subdivision, zoning, special and temporary use permits, administrative use permits, and variance cases. 3 S Prepares text amendments for Zoning Ordinance and Subdivision Ordinance. 4 S Public presentations to Planning and Zoning Commission, Town Council, and Board of Adjustment. 5 S Reviews development plans and subdivisions for compliance with applicable codes. 6 S Processes amendments and prepares updates to the General Plan and negotiates development agreements. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Planning or closely related field. Experience At least five (5) years of experience in municipal planning or a closely related field and a working knowledge of Microsoft Office and related software. Certifications and Other Requirements Possess a valid Arizona Driver’s License for a minimum of two years with a good driving record;· AICP preferred. The Town currently designates this job as a “safety- sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read codes and ordinances, general and specific plans, development agreements and general correspondence. Math Work requires the ability to perform general math calculations and statistical analysis. Writing Work requires the ability to write reports, Town codes, amendments, plans, projects, technical analysis and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Position requires the ability to be self motivated, independent and self managed. Ability to follow broad instructions, objectives and policies. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Standing at the building safety counter and on occasional site visits Sitting F Sitting at a drafting table and desk Walking O Site visits on hillside slopes are occassionally required. Lifting O Plans and files Carrying O Plans and files Pushing/Pulling R Using push cart for moving large plan submittals Reaching O Phone and plans Handling O Plan submittals Fine Dexterity R Plan submittals Kneeling O Retrieving plans stored in low areas Crouching O Retrieving plans stored in low areas Crawling N N/A Bending O Retrieving plan submittals or files Twisting N While doing deskwork Climbing R Hiking in native hillside terrain Balancing N N/A Vision F Plan review Hearing C Verbal communication with the public, developers, Council or Commissioners Talking F Verbal communication with the public, developers, Council or Commissioners Foot Controls O Driving to site visits Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Phone, computer, calculator, camera, noise meter and vehicles. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks O Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Senior Services Activities Assistant Department: Community Services Immediate Supervisor: Senior Services Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: The fundamental purpose of this classification is to asist with special program /event planning and coordination, research potential new events and programs to offer and perform clerical tasks, update program flyers, help with Public Relations needs (create monthly newsletter) and outreach, and assist clients. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Coordinate and plan special programs and events throughtout the year. Assist with identifying potential sponsors, drafting event press releases and coordinating the design of event flyers and other event details as needed. Update event outlines and event action lists. Research potential new events and programs to offer at the Center. Assist with the coordination of programs 2 L Create monthly newsletter using InDesign program. Create monthly program coordinator updates and email out to distribution list or place in program coordinators mailbox slots. 3 L Perform routine clerical work such as designing flyers, filing, making copies, answering phones, drafting public relations material, thank you letters, donation request letters and other correspondence as needed. 4 S Assist with monitoring and logging attendance for activities/programs. Update new emails or members in spreadsheet. 5 L Provide customer service to walk-ins clients and phone-in clients. Maintain kiosks in office and in front lobby. Coordinate First Fridays at Fountain View movie program. 6 S Supervise office volunteers. Available to serve as back-up at Community Center front desk. Other duties as needed/assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Computer skill level is high- word, excel and powerpoint. Level of equivalent to four years of high school or equivalency. Experience Minimum of two years experience in progressively responsible administrative field. Certifications and Other Requirements CPR certified. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Considerable time is spent on the computer. Math Should have the ability to use a calculator. Writing Will be required from time to time to compose correspondence. Managerial Manage time to ensure daily tasks are completed. Budget Responsibility Position has no budget responsibility Supervisory / Organizational Control Supervise volunteer staff. Complexity The ability to multi-task is essential. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Greeting clients, filing Sitting C Preparing all paperwork Walking O Touring the building and the Senior Activity Center with clients Lifting O Files Carrying O Files Pushing/Pulling N N/A Reaching F While doing desk work Handling F Paperwork Fine Dexterity N N/A Kneeling R Filing Crouching N N/A Crawling N N/A Bending R Filing Twisting F While doing desk work Climbing N N/A Balancing N N/a Vision C Work on the computer Hearing C Communicating with personnel and on the telephone Talking C Communicating with personnel, general public and on the telephone Foot Controls N Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations N Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Senior Services Activities Coordinator Department: Community Services (Senior Services) Immediate Supervisor: Senior Services Supervisor FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Coordinates senior programs and special presentations. Duties include confirming guest speakers for special health topics and education presentations, First Fridays program, donation programs, and Food Bank drop off program. Assist members with Social Service needs, and provide assistance to walk-in or phone-in customers, keep Kiosks and information boards organized, take program head count. Responsible for preparing all press releases and send out information in a timely manner to media. Submit Senior Services website updates. Research travel companies and coordinate with these companies on types of trips to offer and do post trip follow-up with companies. Serves as Home Delivered Meals back-up when HDM Coordinator is not available. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Home Delivered Meals - Serve as back-up when HDM Coordinator is not available. Advise HDM Coordinator of any changes in meal schedule, contact Fountain View Village with changes, readily available to deliver meals if needed, contact daily coordinators regarding issues that arise. 2 L Programs - coordinate trips with various travel companies as to type of trips to offer. Request flyers on specific outings from travel companies, do post trip follow-up to confirm attendance and maintain log of completed trips. Legal Consultations - contact attorneys to schedule dates, prepare sign-up sheet, confirm appointments with clients and attorrneys. Movies - review and select monthly movies, prepare detailed flyer each month. First Friday Movie - prepare flyer, update monthly sign-up sheet, and call Fountain View Village montlhy with count. Eye Glass Donations - monitor level and call for pick-up when needed. Extended Hands Food Barrel - monitor level and call for pick-up when needed. 3 L Presentations - coordinate and confirm guest speakers for special health topics and education presentations (research topics, request speakers bio, confirm date with speakers, obtain presentation information, topic outline, and create flyer). 4 S Create and update program/event/presentation flyers as needed. Maintain flyers in office kiosk, lobby kiosk, and community information boards. Assist customers with medical equipment loans, fill out loan form, clean returned equipment. Give tours of the senior office. Take head counts for each program (Wed.- Fri.) and log count on monthly calendar. 5 S Updates information flyers (legal, transportation, and social services). Serve as the primary person to assist members with social service needs. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 6 S Public Relations - prepares all press releases and sends out information in a timely manner to media, updates and maintains Senior Services website on a weekly basis. 7 S Coordinate Wed. - Fri. office volunteers. Provide assistance to walk-in or phone-in customers. Take head counts for all Senior program, event, presentations and log on daily calendar. Serve as back-up at Community Center front desk. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Computer skill level is high - Word, Excel, and PowerPoint. Level equivalent to four years of high school. Experience Minimum of two years experience in progressively responsible program planning and coordination. Certifications and Other Requirements CPR/AED Certification. Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Considerable time is spent on the computer. Math Should have the ability to use a calculator. Writing Will be required from time to time to compose correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity The ability to multi-task is essential. Interpersonal / Human Relations Skills The incumbents in this position contacts others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Greeting clients, filing, filling kiosks Sitting C Preparing all paperwork. Walking O Touring the building with clients Lifting O Files Carrying O Files Pushing/Pulling N Using push cart to move supplies for programs and events. Reaching F While doing desk work and filling kiosks Handling F Paperwork, telephone Fine Dexterity N N/A Kneeling R Filing Crouching N N/A Crawling N N/A Bending R Filing Twisting F While doing desk work Climbing N N/A Balancing N N/a Vision C Reading, computer work Hearing C Communicating with personnel, general public and on the telephone Talking C Communicating with personnel, general public and on the telephone Foot Controls N Driving to deliver Home Delivered Meals Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 5 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures C Emergency Situations N Frequent Change of Tasks C Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Senior Services Supervisor Department: Community Services Immediate Supervisor: Community Center Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: As a Community Services Department Supervisor, the Senior Services Supervisor position performs administrative and supervisory duties in the daily operation and delivery of Community Services Department initiatives primarily focused on services to seniors; not limited to special interest activities and home-delivered-meals. Plans, organizes, implements, and evaluates all activities, programs and services provided to assist, educate, and entertain senior adults; and supports overall community center operations as needed. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 L Plans, develops, implements and evaluates social services, activities and programs for senior adults either directly or through advocacy with other service providers and citizen advisory groups. 2 L Conducts community outreach efforts to publicize services, activities and programs to recruit new Senior Center clients; communicates and collaborates with other Fountain Hills organizations on programs for senior adults. 3 S Assists clients in utilizing personal and external resources to alleviate their problems or concerns; refers clients to appropriate agencies. Trains Home Delivered Meals staff and volunteers, may help deliver meals when necessary. 4 L Participates in collaborative efforts to develop new funding opportunities; develops and participates in fundraising efforts for Senior Center activities and special events. Supports and promotes Community Services Department initiatives through cross- divisional collaboration and communication. 5 S Trains, motivates, evaluates and works as a team member with contracted, part-time, and volunteer staff. 6 L Conducts research and prepares written budgetary expenditure justification, facility usage and activity reports. Proactively seeks grant opportunities in support of Community Center programs. Meets and accepts advice as required with the Community Services Advisory Commission. 7 L Performs other related duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge of available Maricopa County services for seniors which Fountain Hills cannot provide is useful. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Social Services, Gerontology, or closely related field. Experience Minimum two years experience in professional programming and coordinating Senior Services activities is required. Experience in providing social services to senior adults is required. Familiarity with computerized scheduling systems is preferred. Full time municipal senior programming experience is preferred. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record; Basic First Aid and CPR/AED Certification required. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read and interpret manuals, rules, contracts, purchase orders, and professional publications. Math Work requires the ability to to perform general math calculations such as addition, subtraction, multiplication, division, fractions and percentages. Writing Work requires the ability to write forms, letters, sponsorships, fliers, receipts, equipment bids, purchase requisitions and reports. Managerial Planning responsiblities include collecting and tracking registration monies, reserving facilities, training volunteers, and monitoring program results. Budget Responsibility The incumbent prepares documents and conducts research to provide information to the Community Center Supervisor. Responsible for monitoring and tracking funding sources, revenues and expenditures for assigned units. May also recommend budget allocations. Supervisory / Organizational Control Works cooperatively with other employees, clients, town staff, and the public. Supervises and manages the work activities of multiple support staff. Satisfies the contract requirements for multiple events occurring simultaneously. Complexity Work involves decision making within established standard practices and procedures. Professional judgment and analytical skills required to determine appropriate course of action. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. In addition, these incumbents work with individuals outside the Town who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with members of management, customers, brokers and sales representatives. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O At special events and programs Sitting C Deskwork Walking O Around offices and during special events Lifting R Supplies and equipment Carrying R Supplies and equipment Pushing/Pulling R Supplies and equipment Reaching R For supplies and equipment Handling O Supplies and equipment Fine Dexterity R Supplies and equipment Kneeling R Retrieving items from the ground Crouching R Retrieving items from the ground Crawling R Retrieving items from the ground Bending R Retrieving items from the ground Twisting R Retrieving items from the ground or from shelving Climbing N Balancing N Vision C Reading, driving, observing work activities Hearing F Communicating with personnel and general public on telephone Talking F Communicating with personnel and general public on telephone Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, calculator, fax, copier ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures S Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Street Maintenance Technician Department: Public Works Immediate Supervisor: Streets Superintendent FLSA Status: Non-Exempt BRIEF DESCRIPTION OF THE JOB: Under general supervision, performs a variety of semi-skilled and manual labor, repairing and maintaining public streets and rights-of-way. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 H Performs a variety of maintenance tasks associated with the repair of streets and works with a variety of constuction materials including asphalt, hot tar, striping material, gravel and concrete. Trims trees and vegetation.. 2 M Operates a variety of light to medium power tools and equipment, such as a jackhammer, chainsaw, tamping machine, air compressor, pickup truck, trailer, aerial lift, tractors, dump truck, street sweeper, and other equipment utilized in the maintenance and repair of the streets. 3 H Work often requires prolonged heavy physical exertion that may be performed under adverse weather conditions, and may entail working in close proximity to heavy traffic. 4 M Performs operator maintenance as needed on vehicles and equipment 5 L Maintains daily work records which may include computerized record keeping 6 M Performs related duties as needed * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency. Experience Equivalent to one year full time street constuction, maintenance work, or other construction work involving the operation of light or heavy motorized equipment. Certifications and Other Requirements Possession a valid driver's license for a minimum of two years with a good driving record. Commercial Driver's License with Air Brake Endorsement required, or ability to obtain within six months of employment. Average computer skills required.The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read work orders, street signs, directions, maps, written correspondence, policies, and saftey information. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division. Writing Work requires the ability to write daily work reports and general correspondence. Managerial None Budget Responsibility None Supervisory / Organizational Control None Complexity Work requires analysis and judgment in accomplishing diversified duties. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town, which may be involved in decision-making or providing approval or decsion-making authority for purchases or projects. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing C At job site Sitting O Driving and computer work Walking F Around job site Lifting F Tools and equipment Carrying F Tools and equipment Pushing/Pulling F Equipment, brush Reaching F Controls on equipment, sign installation, and brush control Handling F Tools and equipment Fine Dexterity O Small hand tools, computers, calculators, telephones, and writing Kneeling O Curb number painting Crouching O Storm drain maintenance Crawling R Storm drain maintenance Bending O Thermoplastic installation and cracksealing Twisting O Cracksealing Climbing O Brush control and sign installation Balancing O On equipment and on ladders Vision C Driving, observing work activities Hearing C Communicating with personnel Talking C Communicating with personnel Foot Controls F Driving and operating equipment Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Tractor, dump truck, paint striper, concrete cutter, tamper, jackhammer, aerial-lift, chainsaw, computer, fax machine and calculator ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards D Extreme Temperatures S Chemical Hazards M Noise and Vibration D Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards M Explosives M Physical Hazards D Communicable Diseases N Physical Danger or Abuse D Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat, gloves, safety shoes, safety glasses, hearing protection, reflective safety vest NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime O Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment F Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment Warehouse Shop Vehicle Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Streets Superintendent Department: Public Works Immediate Supervisor: Public Works Director Status: Exempt BRIEF DESCRIPTION OF THE JOB: Supervises general field and preventive maintenance activities of the street division and operates equipment used in the maintenance and construction of Town streets. Supervises Town's vehicle and equipment maintenance program. Supervises open space and landscape activities. Performs special projects as required. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Performs administrative tasks by scheduling work, conducting research for various projects, compiling reports, and recommending changes in policies and procedures for the Street Division and Open Space & Landscape Division. 2 M Provides supervision to all Street Division personnel, fleet mechanic, open space & landscape specialist, and oversees all Town vehicles and equipment maintenance. Assists in hiring of new personnel, trains new staff, conducts performance evaluations, and verifies timesheets and work code sheets. 3 L Operates street maintenance equipment, and supervises emergency and unscheduled work. 4 L Assures department compliance with applicable safety rules and regulations. Initiates safety training, requisitions for tools, materials, equipment, and services. 5 L Represents the Town in contacting property owners, contractors, and utility company employees to ensure proper and safe road maintenance. Responds to resident's concerns regarding street maintenance or refers to appropriate department. 6 S Recommends purchases of materials and equipment required for department operations. Reviews and approves billing for work performed by Street Division for outside activities. Reviews and approves billing for work performed by Open Space and Landscape Division. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires knowledge of a specific vocational, administrative, or technical nature, which may be obtained with six months/one year of advanced study or training past the high school equivalency. Junior college, vocational, business, technical, or correspondence schools are likely sources. Appropriate certification may be awarded upon satisfactory completion of advanced study or training. Experience Minimum of three (3) years in street maintenance. One year in a supervisory capacity Certifications and Other Requirements Possession of a valid Arizona Class A CDL Driver's License with Air Brake Endorsement for a minimum of two years with a good driving record. CPR/AED Certification. Close Quarters Rescue Certification. OSHA safety reporting. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read blueprints, technical instuctions, manuals,letters, machine/equipment readings, measurements, gauges, and town, county, and federal regulations Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division Writing Work requires the ability to write letters, memos, reports, formal documents, performance reviews, and general correspondence Managerial Planning responsibilities include managing all phases of street maintenance and some construction. Provides direct supervision to all Street Division personnel and Fleet Mechanic. Budget Responsibility The incumbent does research for documents, compiles data for computer entry, and has reponsibility for monitoring budget expenditures within the street department Supervisory / Organizational Control Work requires supervising and monitoring performance for a group of regular employees in a work unit, including providing input on hiring/disciplinary actions and work objectives/effectiveness, and realigning work as needed Complexity Work is widely varied, involving analyzing and evaluating many complex and significant variables. Organizational-wide policies, procedures, or precedents are developed and/or recommended Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision making or providing approval or decision making authority for purchases or projects.Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers, brokers, or sales representatives FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Supervising, visiting work sites, observations Sitting F Computer, desk work, meetings Walking F To/from offices, vehicles, job sites Lifting O Hand tools, assisting at job sites Carrying O Hand tools, assisting at job sites Pushing/Pulling O Unloading materials and equipment Reaching O Books, files, supplies Handling O Office equipment, hand tools Fine Dexterity F Computer keyboard, writing Kneeling O Picking up equipment and materials Crouching O Picking up equipment and matreials Crawling O Inspecting equipment Bending O Picking up materials Twisting O Picking up materials Climbing O Onto equipment Balancing O On ladder Vision C Reading, computer work, driving, observing work activities Hearing C Communicating with personnel and general public Talking F Communicating with personnel and general public Foot Controls O Driving Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Street sweeper, dump truck, front loader, backhoe, jackhammer, tractors, pick-up truck, ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards W Extreme Temperatures S Chemical Hazards M Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards M Respiratory Hazards S Explosives M Physical Hazards M Communicable Diseases S Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hard hat gloves, safety shoes, safety glasses, hearing protection, reflective safety vest NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle X Outdoors X Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised: 4/26/2018 Adopted 6/1/2017 1 Job Title: Town Clerk Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Manages and maintains official Town records as prescribed by State Statute and Town Code; responsible for coordinating, preparing and posting Council meeting agendas/packets/minutes; serves as the Town’s Elections Official and main contact for “requests for public information”. This position also serves as the District Clerk for the Eagle Mountain Community Facilities District and Cottonwoods Maintenance District. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Directs the preparation of Town Council meeting agendas; coordinates and schedules Council meetings; prepares and assembles agenda packets, including the electronic packet; posts documents to the Town’s website; instructs internal and external parties on the procedure for placing items on the agenda; and attends Council meetings, prepares meeting minutes; and records official actions taken. 2 S Manages official Town records; establishes and writes policies and procedures for record maintenance, retention and destruction as well as other organizational procedures; ensures records activities comply with state public records requirements and regulations; responds to subpoenas for records and/appears in court as required; and provides notarial services to the public and staff. 3 S Responds to questions and attests to official actions of the Town Council; maintains the Town’s official Code Book and other official records; administers oaths to newly elected and appointed officials; and ensures appropriate use of the Town Seal; and coordinates responses to requests for information” from staff, elected officials, and the general public. 4 S Interprets laws and regulations relating to the work performed by the Town Clerk’s office; provide information and organizes material in compliance with laws, regulations and policies; administers provisions of the Town Code, State and Federal regulations as they relate to the Town Clerk’s office. 5 S Directs Town Elections; plans and organizes elections, coordinates services; directs the distribution of election materials and verifications of election related documents, such as eligibility and signature requirements; ensures election related activities comply with Federal, State and local laws and regulations; initiates reviews and actions in response to violation of election laws; ensures the integrity of election process; and prepares related reports and records. FOUNTAIN HILLS, ARIZONA Job Description Revised: 4/26/2018 Adopted 6/1/2017 2 JOB REQUIREMENTS: JOB REQUIREMENTS **Formal Education / Knowledge Knowledge of municipal functions; modern management principles, practices, techniques of public administration; office management methods, procedures and computerized equipment essential to the Town Clerk’s office including familiarity with various Microsoft, Laserfiche, and Adobe professional computer software programs; Federal, State laws; local laws, codes and regulations; and Council support functions. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree or through considerable experience in progressive responsible administration or management work involving frequent interaction with the public. Work requires broad knowledge in a related profession or technical field. **Experience Any combination of experience and training that provides the required knowledge and abilities. Certifications and Other Requirements Certified Municipal Clerk or Certified Master Municipal Clerk designation preferred. State Certified Election Officer designation preferred. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Work requires the ability to read administrative and technical documents, statutes, codes, ordinances, resolutions, and manuals. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, division, percentages and decimals. Writing Work requires the ability to write correspondence, reports, procedures and minutes and knowledge of a variety of computer software applications (Laserfiche and Microsoft software products). Managerial Planning responsibilities include managing elections, coordinating meeting agendas and packet materials, calendars and staff. Budget Responsibility Election cost projections and outside service contract costs for transcription services as part of the annual budget process. Supervisory / Organizational Control None Complexity Work is governed by broad instructions, objectives and policies. Work requires the exercise of considerable initiative and independent analytical and evaluative judgment. Interpersonal / Human Relations Skills This position interacts with individuals within the organization, which may involve the town manager, town attorney, department directors, and councilmembers. This position may work with individuals outside the Town who belong to a professional or peer organization. Working with various state and federal agencies may also be required. Vendors and suppliers may also be called upon for information on purchases, supplies or products; meetings and discussion may be conducted. FOUNTAIN HILLS, ARIZONA Job Description Revised: 4/26/2018 Adopted 6/1/2017 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing F Filing, making copies, and faxing Sitting C Desk work Walking F To and from office equipment and other departments Lifting F Files, office supplies, and books Carrying F Files, office supplies, and books Pushing/Pulling F Doors Reaching F For telephone and files Handling C Paper work Fine Dexterity C Computer keyboard, calculator, telephone keypad, and writing Kneeling O Filing and connecting computer components Crouching R Filing and connecting computer components Crawling R N/A Bending F Filing in lower drawers Twisting F From computer to telephone to drawer Climbing F Stairs Balancing N/A Vision C Reading and use of computer monitor Hearing C Communicating with external and internal customers Talking C Communicating with external and internal customers Foot Controls N/A Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised: 4/26/2018 Adopted 6/1/2017 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, telephone, copier, FAX machine, scanner, and other general office equipment ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations O Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team C Tedious or Exacting Work F Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment: may be required to evenings or weekends X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Town Engineer Department: Public Works Department Immediate Supervisor: Public Works Director FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Assists in the review of Town's technical documents. Provides technical advice to Public Works and other departments. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S PLANNING: Assists in preparation of the Town's capital improvement plan, annual budget, ordinance and code changes, design standards, and grant proposals. Acts as the Town's Floodplain Administrator, Drainage Administrator, and Traffic Analyst. Coordinates with adjacent municipalities, and serves on regional (MAG) committees. 2 S DESIGN: Selects, contracts, and reviews work of design and surveying consultants for Public Works improvement projects. Prepares civil and traffic engineering designs, plans, specifications, contract documents and cost estimates. 3 S DESIGN REVIEW: Oversees review of civil and site plans submitted for building permits; subdivision, utility, and other private development plans submitted for encroachment permits. 4 S CONSTRUCTION ADMINISTRATION: Administers Public Works construction projects, including traffic control, materials submittals; approval of payment and change order requests; 5 L SITEWORK DEVELOPMENT INSPECTION: Oversees inspection of private development sitework and utility right-of-way permit construction. 6 S Performs other related duties as assigned * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Civil Engineering. Experience Ten years experience as a civil engineer. Knowledge of local codes and conditions highly desireable. Certifications and Other Requirements Possess a valid Arizona Drivers License for a minimum of two years with a good driving record. Registered as a Civil Engineer in the state of Arizona. Other technical registrations desireable - especially Land Surveyor and Structural Engineer.The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. ** Equivalent combinations of experience and training that meet the minimum qualifications may be substituted. Reading Ability to read technical reports and manuals, research papers, construction plans and specifications, correspondence, legal documents, ordinances, and legal descriptions. Math Ability to perform arithmetic, algebra, geometry, and trigonometry calculations. Writing Write technical reports, analysis of engineering-related issues, Town ordinances, memos, and general correspondence. Managerial Project future infrastructure needs, develop implementation plans, prepare project budgets, Budget Responsibility Assist in the preparation of the Department budget, and in the capital budget for other departments, as requested. Supervisory / Organizational Control Position has no supervisory responsibility. Complexity Widely varied work, involving analyzing complex factors. Develops or recommends Town-wide policies, procedures, and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the Town which may be involved in decision-making or providing approval or decision-making authority for purchases or projects. Working with various state and federal agencies may also be required of the employee. Vendors and suppliers may also be called upon for information on purchases, supplies or products. Meetings and discussions may be conducted with customers and general public. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Observing work duties and activities, at job site. Sitting F Deskwork, meetings, driving. Walking O At job sites. Lifting R Supplies, plans, reports. Carrying R Supplies, plans, reports. Pushing/Pulling R Supplies, plans, reports. Reaching O Plans, reports. Handling R Supplies, plans, reports. Fine Dexterity C Writing, drawing,sketching, computer keyboard, calculator. Kneeling O Field review. Crouching R Field review. Crawling N N/A Bending R Field review. Twisting R Field review. Climbing O Field review. Balancing O Field review. Vision C Reading, computer monitor, driving, plan and field review. Hearing C Communicating with personnel and general public. Talking C Communicating with personnel and general public. Foot Controls F Driving. Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Vehicle, drafting equipment, calculator, general office supplies, computer and related software, hand-held radio, surveying and measuring equipment, telephone. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards M Extreme Temperatures S Chemical Hazards N Noise and Vibration M Electrical Hazards M Wetness/Humidity S Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards M Communicable Diseases N Physical Danger or Abuse M Other (see 1 Below) (1) (2) PROTECTIVE EQUIPMENT REQUIRED: Hardhat, steel toe boots, safety vest. NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures F Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime F Performing Multiple Tasks Simultaneously F Working Closely with Others as Part of a Team F Tedious or Exacting Work O Noisy/Distracting Environment O Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 1 Job Title: Volunteer Coordinator Department: Administration Immediate Supervisor: Town Manager FLSA Status: Exempt BRIEF DESCRIPTION OF THE JOB: Responsible for recruiting, screening, placement, and ongoing management and support of volunteers. Tracks a volunteer's involvement, such as number of hours served; keeps the database of volunteers updated, and provides assistance when requested by a volunteer or staff member. ESSENTIAL FUNCTIONS: This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent. Physical Strength Code ESSENTIAL FUNCTIONS 1 S Recruits volunteers for placement in various Town departments, events, and activities to further the Town's work, interviewing potential volunteers and placing them according to their interests and skills. Provides orientation in order to encourage the volunteer's success. 2 S Serves on task forces and committees related to volunteerism for the Town. Actively markets and promotes volunteer program. Maintains public contacts in the community sectors in order to recruit and discuss program. Coordinates the preparation of publicity materials such as flyers, banners, posters, social media, and website. 3 S Monitors and evaluates volunteers’ performance in regard to having positive public relations skills and being good ambassadors for the Town. Holds regular meetings with the volunteers to update current policies and information. Maintains volunteer time records, applications and database. 4 S Plans, organizes, and implements volunteer recognition events and activities, including annual Volunteer Reception, volunteer coffees, newsletters, etc. Coordinates the "Give a Lift" program, Make a Difference Day; serves as Advisor to the Mayor's Youth Council; assists with such local events as the Volunteer EXPO, 5 S Reviews proposed legislation and Town, departmental, and program policies and procedures for issues related to volunteers. 6 S Performs other duties as assigned. * See page 3 – Overall Physical Strength Demands FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 2 JOB REQUIREMENTS: JOB REQUIREMENTS Formal Education / Knowledge Knowledge is normally acquired through four years of college resulting in a Bachelor's Degree or equivalent in Social Work, Liberal Arts, Public Relations, Business or Public Administration, or a closely related field. Work requires knowledge necessary to understand principles, techniques, tools and media used in promoting good public relations, in addition to principles and practices of volunteer management. Experience Minimum of two (2) years of experience in professional volunteer management or public relations. Experience in customer service. Must be able to relate with people and follow up with tasks. Certifications and Other Requirements Possession of a valid driver's license for a minimum of two years with a good driving record. The Town currently designates this job as a “safety-sensitive position.” Accordingly, the Town requires satisfactory completion of a drug and alcohol screening as a condition of employment. Reading Work requires the ability to read reports, letters, correspondence, schedules, budget materials, and requisitions. Math Work requires the ability to perform general math calculations such as addition, subtraction, multiplication, and division. Writing Work requires the ability to write reports, letters, correspondence, purchase requisitions, thank you notes, and newsletters. Managerial None Budget Responsibility Assists in preparing and monitoring the Volunteer Program annual budget. Supervisory / Organizational Control While the position does not involve supervising staff, the position does involve overseeing, hiring, placing, providing assignments, supervising, and evaluating volunteers. Complexity Work requires analysis and judgment in accomplishing diverse duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Interpersonal / Human Relations Skills The incumbents in this position contact others within the organization and cooperatively works with individuals to resolve problems and coordinate projects. Communicates with clients, the general public, Town employees, facility staff, vendors and guests either through personal contact, computer, or telephone. Human relations skills are important to this position. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 3 OVERALL PHYSICAL STRENGTH DEMANDS: PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMANDS FREQUENCY CODE DESCRIPTION Standing O Filing, copying, and assisting the public. Sitting F Deskwork and meetings Walking O To and from office equipment and other departments and during programs Lifting O Boxes and books., coffee, pates, pictures of volunteers, etc. Carrying O Light weight equipment and office supplies Pushing/Pulling R Light weight equipment and piano. Reaching O For supplies and files Handling C Paperwork . Fine Dexterity C Computer keyboard and calculator Kneeling R Retrieving filing items and organizing equipment and supplies Crouching R Retrieving filing items and organizing equipment and supplies Crawling R Retrieving small pieces of equipment and supplies under tables Bending O Retrieving filing items, small equipment, and supplies Twisting R Retrieving filing items, small equipment, and supplies Climbing R Stairs and ladder. Balancing R On ladder. Vision C Reading, computer monitor, observing work activities Hearing C Communicating with staff and the general public on the phone and in person. Talking C Communicating with staff and the general public on the phone and in person. Foot Controls O Driving – Sedentary Light Medium Heavy Very Heavy S=sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time L=Light Exerting up to 20 lbs. occasionally, 10lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. M=Medium Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly. H=Heavy Exerting 50-100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs. constantly. VH=Very Heavy Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly. FOUNTAIN HILLS, ARIZONA Job Description Revised 4/26/2018 Adopted 6/5/2018 4 MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Computer, copy machine, fax machine, laminator, telephone, calculator, general office supplies, Automated External Defibrillator, and first aid kits. ENVIRONMENTAL FACTORS: D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never HEALTH AND SAFETY ENVIRONMENTAL FACTORS Mechanical Hazards N Extreme Temperatures N Chemical Hazards N Noise and Vibration N Electrical Hazards N Wetness/Humidity N Fire Hazards N Respiratory Hazards N Explosives N Physical Hazards N Communicable Diseases N Physical Danger or Abuse N Other (see 1 Below) N (1) (2) PROTECTIVE EQUIPMENT REQUIRED: None NON-PHYSICAL DEMANDS: C = Continuously 2/3 or more of the time F = Frequently From 1/3 to 2/3 of the time O = Occasionally Up to 1/3 of the time R = Rarely Less than 1 hour per week N = Never Never occurs NON-PHYSICAL DEMANDS Time Pressures O Emergency Situations R Frequent Change of Tasks F Irregular Work Schedule/Overtime R Performing Multiple Tasks Simultaneously C Working Closely with Others as Part of a Team C Tedious or Exacting Work O Noisy/Distracting Environment R Other (see 3 below) (3) PRIMARY WORK LOCATION Office Environment X Warehouse Shop Vehicle Outdoors Recreation Center Other (see 2 Below) PHOENIX 77018-1 466256v1 EXHIBIT C TO RESOLUTION 2018-34 [2018-19 Comprehensive Fee Schedule] See following pages. Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 A B Description Fee FY18-19 MISCELLANEOUS FEES Services Notarization $2.00 per signature Affix Town Seal $2.00 each Faxing Service - Local Only $2.00 First Page, $.50 Each Additional Page Faxing Service - Long Distance $3.00 First Page, $.50 Each Additional Page Email Document Service $0.00 Returned Check Fee $30.00 Incoming Wire Transfer Fee $35.00 ActiveNet Transaction Fee $2.50 per transaction Convenience Fee - credit card payment $3.00 per transaction Art Commission 20% of selling price Campaign Fees Pro/Con Argument Fee $100.00 Campaign Finance - Late Filing Fee $10.00 per business day (per ARS 16-918) Copies - Non - Commercial Photocopies (B&W) 8 1/2 x 11 $.25 per page Photocopies (B&W) 8 1/2 x 14 $.30 per page Photocopies (B&W) 11 x 17 $.40 per page Photocopies (Color) 8 1/2 x 11 $.50 per page Photocopies (Color) 8 1/2 x 14 $.60 per page Photocopies (Color) 11 x 17 $.70 per page Copies - Commercial Photocopies (B&W) 8 1/2 x 11 $.50 per page Photocopies (B&W) 8 1/2 x 14 $.60 per page Photocopies (B&W) 11 x 17 $.80 per page Photocopies (Color) 8 1/2 x 11 $1.00 per page Photocopies (Color) 8 1/2 x 14 $1.20 per page Photocopies (Color) 11 x 17 $1.40 per page Documents (CD Only) Town Code $25.00 ea Zoning Ordinances $25.00 ea Subdivision Code $25.00 ea CAFR (Annual Financial Report)$25.00 ea Annual Budget $25.00 ea Land Use Analysis $25.00 ea Council Meeting $25.00 ea Other Materials $25.00 ea Reports License Report (Non - Commercial Use)$25.00 (CD or hard copy) License Report (Commercial Use)$50.00 (CD or hard copy) Adopt A Street Fee, per sign $30.00 Page 1 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 A B Description Fee FY18-19 MISCELLANEOUS FEES (CONT.) Maps 8 1/2" x 11" (B&W)$0.50 8 1/2" x 11" (Color)$2.00 8 1/2" x 11" (Photo)$3.00 11" x 17" Street/Index Map "Typical" (B&W)$6.00 11" x 17" Street/Index Map "Typical" (Color)$8.00 11" x 17" Aerial Site Plan (Photo)$20.00 24" x 36" Custom Map (B&W)$20.00 24" x 36" Custom Map (Color)$30.00 36" x 36" Bldg/Plat/Zoning Map (B&W)$30.00 36" x 36" Bldg/Plat/Zoning Map (Color)$40.00 60" x 60" Street/Bldg/Develop/Plat/Plot (B&W) $50.00 60" x 60" Street/Bldg/Develop/Plat/Plot (Color) $80.00 Map Book $25.00 DOG LICENSE Non - neutered dog $0.00 Spayed/Neutered dog $0.00 Over 65 with neutered dog $0.00 Service Dog $0.00 Replacement Dog Tag $0.00 Late fee neutered dog (per month)$0.00 Late fee non - neutered dog (per month)$0.00 BUSINESS LICENSE FEES Providers of services, wholesalers and manufacturers with a fixed place of business within the town limits $50.00/application and first year fee - non- refundable Retail merchants, restaurants, bars, contractors and renters of real and personal property with a fixed place of business within the town limits and persons engaging in the sale of real estate $50.00/application and first year fee - non- refundable Wholesalers, manufacturers and providers of services without a fixed place of business within the town limits $50.00/application and first year fee - non- refundable Retail merchants, etc. (as above) without a fixed place of business within the town limits $50.00/application and first year fee - non- refundable Annual renewal fee for business within the town limits $35.00 - non-refundable Annual renewal fee for business without a fixed place of business within the town limits $50.00 - non-refundable Late fee for renewal of business license fee 25% of renewal fee Penalty for operating a business without a license $100.00 Page 2 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 93 A B Page 3 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 A B Description Fee FY18-19 BUSINESS LICENSE FEES (CONT.) Peddlers, solicitors and mobile merchants $250.00/calendar quarter or fraction thereof - non- refundable Peddler investigation fee (per person)$41.00 - non-refundable Promoters of entertainments, circuses, bazaars, etc., who receive a percentage of receipts or other consideration for their services. Each such promoter shall also obtain liability insurance of a minimum of $1 million naming the Town as insured. $100.00/week Animal Show $100.00/week Circus Parade Only $50.00/day Handbill Distributor $10.00/day Amusement Company, such as ferris wheel, merry - go - round, etc., not part of a circus. Tent Show. Wrestling Exhibition. Road Show, Carnival or Circus. $100.00/day Practice of palmistry, phrenology, astrology, fortune telling, mind reading, clairvoyancy, magic or any healing practices not licensed by the State of Arizona, or any similar calling without a fixed place of business $50.00/day Duplicate Business License $10.00 - non-refundable Verification of License Letter $10.00 - non-refundable First and second None Third $50.00 Fourth $75.00 Fifth and Sixth $100.00 Seventh or more $200.00 each License fee $25/annually - non-refundable Lease Agreement Application Fee, each location $250.00, per location - non-refundable Amendments to Cell Tower Lease Agreements $250.00, per location - non-refundable Small Cell Wireless Facilities: (all fees are non-refundable) ROW Use Fee $50/year x number of small wireless facilities (SWF) Authority utility pole attachment $50/year per utility pole attachment Small Wireless Facilities (SWF) collocation $100 per SWF up to five Small Wireless Facilities (SWF) collocation $50 for SWF over five Batched applications for up to 25 SWF's $100 per SWF up to five (at $100 each) ($500 maximum fee) Batched applications for up to 25 SWF's $50 per SWF 6 - 20 sites ($1,000 maximum fee) Applications for new, replacement or modified utility poles NOT subject to zoning review Not to Exceed $750.00 FALSE ALARM SERVICE CHARGES (PER CALENDAR YEAR) ALARM SYSTEM LICENSE PERMIT WIRELESS COMMUNICATIONS (CELL TOWER ON TOWN PROPERTY) Page 4 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 132 133 A B Applications for new, replacement or modified utility poles and collocation of wireless facilities subject to zoning review Not to Exceed $1,000.00 Page 5 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 134 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 A B Description Fee FY18-19 SPECIAL EVENT PERMITS Special Event Permits - Food/Event Vendors Application Fee - Local (Fountain Hills) Business $100.00 - non-refundable Application Fee - Non-Local Business $350.00 - non-refundable Special Event Permits - Business Application Fee - Business (If submitted at least 60 days prior to the event date) $100.00 - non-refundable Application Fee - If submitted 59 days or less prior to the event date $300.00 - non-refundable Permit Fee $50 per day (not to exceed $400) Special Event Permits - Non-Profit Application Fee - Charitable Organization (If submitted at least 60 days prior to the event date) $50.00 - non-refundable Application Fee - If submitted 59 days or less prior to the event date $200.00 - non-refundable Permit Fee $25 per day (not to exceed $200) Special Event Permits - Extra Fees Special Event Liquor Application Fee See alcohol license application fees - non-refundable Utility Fees Actual cost of usage Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with less than 5,000 attendance $2,500/day Park/Open Space Fees, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns - Event with more than 5,000 attendance $3,500/day Special Event Permits - Deposit Fees Events with less than 1,000 attendance $500 Events with 1,000 - 1,999 attendance $1,000 Events with 2,000 - 5,000 attendance $2,500 Events with over 5,000 attendance $5,000 Special Event Permit Fees - Road Closure Admin Fees Events with less than 1,000 attendance $500 Events with 1,000 - 1,999 attendance $750 Events with 2,000 - 5,000 attendance $1,000 Events with over 5,000 attendance $1,500 Special Event Permit Fees - Vendor Compliance Fine First time penalty $250 Recurring penalty $750 Film permit application $50.00 non-refundable Page 6 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 174 A B Page 7 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 175 176 177 178 179 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 A B Description Fee FY18-19 ALCOHOL LICENSE APPLICATION Person Transfer Fee $150.00 - non-refundable Location Transfer Fee $150.00 - non-refundable Probate/Will Assignment/Divorce Decree $150.00 - non-refundable Extension of Premise $50.00 - non-refundable Sampling Permit $50.00 - non-refundable Acquisition of Control/Restructure/Agent Change $100.00 - non-refundable Initial/Interim Application Fee 01 - In State Producer $500.00 - non-refundable 02 - Out of State Producer $500.00 - non-refundable 03 - Domestic Microbrewery $500.00 - non-refundable 04 - In State Wholesaler $500.00 - non-refundable 05 - Government $500.00 - non-refundable 06 - Bar, All Spirituous Liquors $500.00 - non-refundable 07 - Beer & Wine Bar $500.00 - non-refundable 08 - Conveyance $500.00 - non-refundable 09 - Liquor Store $500.00 - non-refundable 10 - Beer & Wine Store $500.00 - non-refundable 11 - Hotel/Motel $500.00 - non-refundable 12 - Restaurant $500.00 - non-refundable 13 - Domestic Farm Winery $500.00 - non-refundable 14 - Private Club 15 - Special Event $25.00 - non-refundable 16 - Wine Festival/Wine Fair $25.00 - non-refundable ADULT ORIENTED BUSINESS LICENSE Application Fee - Business $500.00 - non-refundable Application Fee - Provider $100.00 - non-refundable Application Fee - Manager $100.00 - non-refundable Application Fee - Employee (per person)$50.00 - non-refundable License Fee - annual - Business $200.00 - non-refundable License Fee - annual - Provider $100.00 - non-refundable License Fee - annual - Manager $100.00 - non-refundable CABLE LICENSE Initial License Application $2,500.00 - non-refundable Transfer of ownership $2,000.00 - non-refundable License modification, pursuant to 47 USC Sec 545 $2,500.00 - non-refundable Other License modification up to $2000 - non-refundable License fee - quarterly 5% of gross receipts Late fee (after 30 days)5% plus interest of 1 1/2% per mo Page 8 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 269 270 A B Description Fee FY18-19 EXCAVATIONS/IN - LIEU FEES Base fee (per excavation)$250.00 plus: Trench cut fees: Newly paved or overlayed 0 - 1 yrs $55.00 per lineal ft. Newly paved or overlayed 1 - 2 yrs $45.00 per lineal ft. Newly paved or overlayed 2 - 3 yrs $35.00 per lineal ft. Newly paved or overlayed 3 - 4 yrs $25.00 per lineal ft. Newly paved or overlayed 4 - 5 yrs $15.00 per lineal ft. Newly paved or overlayed 5 - 6 yrs $10.00 per lineal ft. Slurry or chip sealed 0 - 2 years $4.00 per lineal ft. Pavement replacement greater than 300 ft in length $2.50 per sq. yd. Utility Pit fees: Newly paved or overlayed 0 - 1 yrs $5.00 per Sq. ft. Newly paved or overlayed 1 - 2 yrs $4.50 per Sq. ft. Newly paved or overlayed 2 - 3 yrs $3.50 per Sq. ft. Newly paved or overlayed 3 - 4 yrs $2.50 per Sq. ft. Newly paved or overlayed 4 - 5 yrs $1.50 per Sq. ft. Newly paved or overlayed 5 - 6 yrs $1.00 per Sq. ft. Slurry or chip sealed 0 - 2 years $5.00 per Sq. ft. Adjustment (MH, valve, monument, etc)$500 ea. Striping $.55 per linear ft. Lane Markers $150.00 ea. Stop Bars $2.50 per Sq. ft. Crosswalks $.79 per Sq. ft. RPMs $7.00 ea. Seal-Coat $2.00 per Sq. yd. ENCROACHMENT/ENGINEERING PERMITS Base Permit Fee $70.00 - non-refundable 2"/6" Paving A.C.$.35 per sq. yd. 1" Paving - Overlay or Top Course $.15 per sq. yd. 1" ABC or Select Subbase $.05 per sq. yd. Permanent Barricading $25.00 ea. Guard Rail/Hand Rail $.20 per linear ft. Survey Monuments $10.00 ea. Concrete Aprons $15.00 ea. Scuppers $15.00 ea. Review for Adjustments MH, etc.$10.00 ea. 4" Paving - PC Concrete $.22 per sq. yd. Decorative Sidewalk or Paving $.30 per linear ft. Sidewalk & Bike path $.30 per linear ft. Curb & Gutter $.20 per linear ft. Valley Gutter $.50 per linear ft. Sign (regulator, street etc.)$5.00 ea. Pavement Cuts $2.00 per linear ft. Driveway/Driveway Modifications $30.00 ea. Utility, Water Line, Sewer Line Trench $.15 per linear ft. Drywells (maxwell or similar)$100.00 ea. Storm Drain Pipe $2.00 per linear ft. Page 9 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 271 272 A B Catch Basins, Headwells $50.00 ea. Page 10 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 299 300 301 302 303 304 305 306 307 308 A B Description Fee FY18-19 ENCROACHMENT/ENGINEERING PERMITS (CONT.) Cutoff Walls $.35 per linear ft. Slope Protection $.30 per sq. yd. Rip Rap $.90 Sq. ft. Retaining Wall $1.53 per linear ft. Cut/Fill (Materials Moved)$.40 per cubic yd. Box Culverts 5% of attached estimate Miscellaneous 5% of attached estimate Landscaping 5% of attached estimate Irrigation 5% of attached estimate Lighting 5% of attached estimate Grading 5% of attached estimate Utility Splice/Repair Pits (outside pvmt)$2.00 Sq. ft. (minimum $50.00) Other 5% of attached estimate In Lieu Payments Calculated for cuts greater than 300 feet in length - per MAG section 336 Traffic Control Plan Review $200 Engineering Plan Review Fee $350 per sheet Failure to obtain an Encroachment Permit $200 Failure to obtain a Final Inspection $100 Reinspection Fee $150 Investigation Fee for Work Done Without Permit $250 or the permit fee, whichever is greater, but not to exceed $2,500 for every day or a portion of a day from the time unpermitted work began until a permit is obtained. Oversize/Overweight Vehicle Permit $210.00 Haul Route Permit (greater than or equal to 500 cubic yards) $210.00 Failure to barricade or improper barricading Up to $1,000 Permit Extension $50.00 Penalty for work w/o permit 50% of Permit Fee Minimum Plan Review $70.00 per hour (1 - hour Minimum) ENVIRONMENTAL FEE Environmental fee: per residential solid waste account $3.00 per month per parcel; billed $36.00 annually per multifamily solid waste account (with a range for number of units to be determined commercial solid waste accounts (license fee and/or cost per commercial account) to be determined late fee for paying the environmental fee $5.00 per month up to a maximum of $35. Page 11 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 309 310 311 312 313 314 315 316 317 318 319 320 321 322 323 324 325 326 327 328 329 330 331 332 333 334 335 336 337 338 339 A B Description Fee FY18-19 DEVELOPMENT SERVICES FEES Easement or Right-of-Way Abandonment $350.00 Hillside Protection Reconfiguration and/or Replacement of Hillside Protection Easement $350.00 Revocation Administrative Fee $300.00 Engineering Plan Review Fee $350.00 per sheet Final Plat Improvement: Plan Checking $350.00 per sheet (includes 2nd and 3rd reviews) Except water and sewer plans $175.00 per sheet (includes 2nd and 3rd reviews) Water and sewer plans only $200.00 per sheet with corrections (4th+ reviews); $75.00 per sheet for addendums (changes made after approval). Engineering Report/Calculations Review Fee (Drainage, Environmental, Traffic, Structural, Water, Sewer, etc.) $350.00 per report New/Address Change $25.00 DEVELOPMENT FEES Single Family Residential $1,601 Multi - Family Residential $1,601/dwelling Commercial $0.243/Sq. ft. Office $0.243/Sq. ft. Hotel $0.243/Sq. ft. Industrial $0.243/Sq. ft. Fee Detail (From Above) Park & Recreation Residential (1)$1,301/dwelling Fire and Emergency Residential (1)$300/dwelling Non - Residential (2)$0.243/Sq. ft. (1) Residential includes single and multi - family dwelling units (2) Non - residential includes commercial and industrial square footage Page 12 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370 371 372 373 374 375 376 377 378 379 380 381 A B Description Fee FY18-19 PLANNING & ZONING FEES Administrative Use Permit/Grand Opening Sign Permit $25.00 Appeal of a Decision by the Zoning Administrator $1,000.00 plus notification *^ Area Specific Plans and amendments $3,000.00 plus $ 100.00 per acre ^ Comprehensive Sign Plans and amendments $200.00 Commercial/Industrial/Multi-Family Site Plan Review $500.00 plus $200.00 for every 5,000 square feet or portion thereof ^ Condominium Plats $1,500.00 plus $50.00 per unit ^ Continuance at Applicant Request $250.00 Cut & Fill Waiver $300 Development Agreements $5,000.00 plus $100 per acre or portion thereof Development Agreements - Amendment $5,000 Final Plats $1,500.00 plus $ 50.00 per lot, unit or tract ^ General Plan Amendments Minor $ 3,000.00 plus $ 100.00 per acre ^ Major $ 5,000.00 plus $ 100.00 per acre ^ Hillside Protection Easement (HPE)$20.00 + applicable recording fees Land Disturbance Fee $10.00 per Sq. ft. plus revegetation Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Public notice in Newspaper actual newspaper posting cost plus $10 processing Notification fee $5.00 per mailing label plus actual newspaper posting cost plus $10 processing. Ordinances (Text Amendments)$2,000.00 plus notification * Planned Area Developments (PAD)$2,000.00 plus $100 per acre or portion thereof plus notification * Planned Area Developments (PAD) - Amendment $2,000 Planned Unit Developments (PUD)$2,000.00 plus $100 per acre or portion thereof plus notification * Planned Unit Developments (PUD) - Amendment $2,000 Plat Abandonments $500.00 ^ Preliminary Plats $2,000.00 plus $50.00 per lot, unit or tract^ Recording Fees (subject to change without notice)$10 plus actual cost Replats (lot joins, lot divisions, lot line adjustments)$500.00 up to three lots, more than 3 lots use Final Plat fees ^ Rezones (Map)$2,000.00 plus $100 per acre or portion thereof plus notification *^ Saguaro Cactus Permit $90.00 Special Use Permits and amendments $500.00 plus notification *^ - non-refundable Temporary Use Permits $200.00 plus notification * - non-refundable Temporary Visitor Permit (RV Parking):$25.00 Time Extension Fee $100.00 Tract Housing $500.00 per Standard Plan + $100 per House Façade VariantVariances$1,000.00 plus $300.00 for each additional variance plus notification *^Zoning Verification Letter $200.00 *$5.00 per mailing label plus actual newspaper posting cost plus $10 processing. **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to Page 13 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 382 383 384 385 386 387 388 389 390 391 392 393 394 395 396 397 398 399 400 401 402 403 404 405 406 407 408 409 410 411 412 413 414 415 416 417 418 419 420 421 422 423 424 425 426 427 A B Description Fee FY18-19 Livable Area with A/C $.75 Sq. ft. Covered Area: Garage and/or Patio (non A/C)$.45 Sq. ft. Single Family Addition $.75 Sq. ft. Area non A/C $.45 Sq. ft. Single Family Remodel $.23 Sq. ft. Area non A/C $.14 Sq. ft. Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 LF (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** One Discipline Permit $70.00 (building, plumbing, electrical or mechanical) Combination Permit $210.00 Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor)$70.00 Electrical - panel repair (minor)$70.00 Demolition (minor)$120.00 Plan Review Add On (After 3rd Review)50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per Trip Plan copies 24x36 $3.00 per page - B&W $5.00 per page - Color Permit Extensions - Residential new construction only (If Town has all records and $400.00 Permit Extensions - Residential remodel only (If Town has all records and within current Code cycle) $100.00 Refund for cancelled Single Family Home permit 35% of building permit fee paid - request must be made within 180 days of original payment BUILDING PERMIT/PLAN CHECK – SINGLE FAMILY RESIDENTIAL Single Family Homes (Includes Permit and Plan Review) Specialized Permits (Includes Permit and Plan Review) Miscellaneous Permits (Plan Review Fee Extra) Over the Counter Permits (No Plan Review Fee Required) Page 14 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 428 429 A B Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Page 15 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 430 431 432 433 434 435 436 437 438 439 440 441 442 443 444 445 446 447 448 449 450 451 452 453 454 455 456 457 458 459 460 461 462 463 464 465 466 467 468 469 470 471 472 A B Description Fee FY18-19 Area with A/C $.75 Sq. ft. Covered Area (non A/C)$.45 Sq. ft. Commercial Building Addition Area with A/C $.75 Sq. ft. Covered Area (non - A/C)$.45 Sq. ft. Commercial Remodel (Existing) Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C)$145 plus $.14 Sq. ft. Shell Only for Commercial & Multi - Family Area with A/C $205 plus $.50 Sq. ft. Covered Area (non – A/C)$70 plus $.45 Sq. ft. Commercial Tenant Improvement Area with A/C $145 plus $.23 Sq. ft. Covered Area (non - A/C)$145 plus $.14 Sq. ft. Apartments/Condominiums Livable Area with A/C $.75 Sq. ft. Covered Area (non - A/C)$.45 Sq. ft. Livable Area with A/C $.60 Sq. ft. Covered Area (non - A/C)$.37 Sq. ft. Livable Area with A/C $.53 Sq. ft. Covered Area (non - A/C)$.33 Sq. ft. Solar Photovoltaic $140.00 Fence Walls $70 plus $.15 Lf (Linear Footage) Retaining Walls $70 plus $1.53 LF (Linear Footage) Pools & Spas Attached $290 plus $.90 Sq. ft. Stand Alone Spas $235.00 Landscape Plan Review $420.00 plus $ 2,500.00 refundable deposit ** Specialized Permits (Includes Permit and Plan Review) BUILDING PERMIT/PLAN CHECK - COMMERCIAL Commercial Building Permit (Includes Permit and Plan Review) Apartments/Condominiums with 4 or more units & recurring floor plans (0 -100,000 livable sq. ft.) Apartments/Condominiums with 4 or more units & recurring floor plans (Over 100,000 livable sq. ft.) **Deposit required for Certificate of Occupancy (C of O) if landscaping is not installed; refundable upon Page 16 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 473 474 475 476 477 478 479 480 481 482 483 484 485 486 487 488 489 490 491 492 493 494 495 496 497 498 499 500 501 502 503 504 505 506 507 A B Description Fee FY18-19 Minimum Permit (one discipline)$70.00 (or $210.00 for building, plumbing, electrical and mechanical) Minimum Combination (all disciplines)$210.00 Sign Permit, less than 32 Sq. ft. (Face Replacement Only) $50.00 per sign Sign Permit, greater than 32 Sq. ft. (Face Replacement Only) $100.00 per sign Sign Permit, less than 32 Sq. ft. (New)$190.00 per sign Sign Permit, greater than 32 Sq. ft. (New)$240.00 per sign Miscellaneous Plan Review Minimum Plan Review $70.00 per hour (1 - hour Minimum) Revisions to Approved Plans $70.00 per hour (1 - hour Minimum) Plumbing - Water heater replacement/solar (minor) $70.00 Mechanical - HVAC replacement (minor)$70.00 Electrical - panel repair (minor)$70.00 Demolition (minor)$120.00 Plan Review Add On (After 3rd Review) 50% of Bldg Permit/Plan Review Fee Reinspection Fee $150.00 per trip Permit Extensions - Commercial new construction only (If Town has all records and within current Code cycle) $400.00 Permit Extensions - Commercial remodel only (If Town has all records and within current Code cycle) $100.00 Penalty for failure to obtain a building permit 50% of Bldg Permit/Plan Review Fee Refund for cancelled Commercial Building permit (must be done in writing) 35% of building permit fee paid - request must be made within 180 days of original payment Appeal of Decision by Building Official/Fire Marshall $1,000 plus notification *^ BUILDING PERMIT/PLAN CHECK – COMMERCIAL (CONT.) Miscellaneous Permits (Plan Review Fee is Separate) Over the Counter Permits (No Plan Review Fee Required) *$5.00 per mailing label plus actual newspaper posting cost plus $10 processing. ^All fees include up to 3 reviews by staff. Any additional reviews will be subject to an additional fee equal to Page 17 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 508 509 510 511 512 513 514 515 516 517 518 519 520 521 522 523 524 525 526 527 528 529 530 531 532 533 534 535 536 537 538 539 540 A B Description Fee FY18-19 FIRE SAFETY FEES Residential Automatic Sprinkler System Plan Review/Inspection 0.05 Sq. ft. (minimum $25) Commercial Automatic Sprinkler System Plan Review/Inspection $.10 Sq. ft. (minimum $50) Commercial Auto Sprinkler System Modification Plan Review/Inspection $75.00 Commercial Hood System Plan Review/Inspection $100.00 Commercial Fire Alarm System Plan Review/Inspection $100.00 Commercial Fire Alarm System Modification Plan Review/Inspection $50.00 Residential LPG Installation Review/Inspection $50.00 Annual Adult Residential Group Care Inspection $100.00 per year Annual Commercial Fire Inspection Fee $0.00 Tent Permit Fee (any tent over 200 Sq. ft. & any canopy over 400 Sq. ft.) $100.00 Reinspection Fee (beyond one re-check)$150.00 per trip ABATEMENT FEES Inspection fee $70.00 per hour (1 - hour minimum) Reinspection fee $150.00 per trip PARK FACILITY RENTALS Park Rental Fees - Resident/Organization (1)Per Hour Small Ramada - 2 hour minimum $10.00 Medium Ramada - 2 hour minimum $15.00 Large Ramada - 2 hour minimum $20.00 Meeting Rooms 2 hour minimum $10.00 Multi-Purpose Fields - 2 hour minimum $15.00 Tennis Courts - 90 minute reservation $5.00 without lighting Tennis Courts - 90 minute reservation $7.00 with lighting Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns $400/half day (4 hours or less) $750/full day (over 4 hours) (1) 10% wedding discount when combined with Community Center Rental Page 18 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 541 542 543 544 545 546 547 548 549 550 551 552 553 554 555 556 557 558 559 560 561 562 A B Description Fee FY18-19 PARK FACILITY RENTALS (CONT.) Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Athletic Field Lights (2 hour minimum)$10.00 per hour Athletic Field – Prep & Bases $25.00 per field Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-refundable Fountain Operation $265.00 Per Half - Hour Staff (2 hour minimum)$21 - $38 Per Hour Park Rental Fees - Non-Resident/ Commercial (1) Per Hour Small Ramada - 2 hour minimum $15.00 Medium Ramada - 2 hour minimum $22.50 Large Ramada - 2 hour minimum $30.00 Meeting Rooms - 2 hour minimum $15.00 Multi-Purpose Fields - 2 hour minimum $22.50 Tennis Courts - 90 minute reservation $10.00 without lights Tennis Courts - 90 minute reservation $14.00 with lights Open Park space, including Amphitheater, Avenue of the Fountains Plaza, Great Lawn, Centennial Circle and other lawns $750/half day (4 hours or less) $1,400/full day (over 4 hours) (1) 10% wedding discount when combined with Community Center Rental Park Rental Fee Extras Power Distribution Box Rental Fee & Deposit $15.00/box per day; $100.00 deposit per box and power cable Page 19 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 563 564 565 566 567 568 569 570 571 572 573 574 575 576 577 578 579 580 581 582 583 584 585 586 587 588 589 590 591 592 593 594 A B Athletic Field Lights - 2 hour minimum $10.00 per hour Athletic Field – Prep & Bases $25.00 per field Alcohol Permit with Park Reservation $10.00 for 50 Consuming Adults - non-refundable Fountain Operation $265.00 Per Half - Hour Staff - 2 hour minimum $21.00 - $38.00 Per Hour Recreation Fees Program Cancellation Fee $10.00 Description Fee FY18-19 COMMUNITY CENTER RENTALS Community Center Rental - Resident/ Organization (Tier 2) (2) Per Hour Any Meeting Room - 2 hour minimum $17.00 One Ballroom (30 - 90 people) Minimum 4 hours $36.00 Two Ballrooms *(91 - 160 people) Minimum 4 hours $72.00 Three Ballrooms*( 161 - 250 people) Minimum 4 hours $108.00 Grand Ballroom *( 251 - 450 people) Minimum 4 hours $144.00 Lobby (2)Per Hour 4 hour minimum $34.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $1,760.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $2,200.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Weekend Rates: Friday-Sunday Ballroom 3 (includes patio access and views)*Per Hour 4 hour minimum $41.00 Page 20 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 595 596 597 598 599 600 601 602 603 604 605 606 607 608 609 610 611 612 613 614 615 616 617 618 619 620 621 622 623 624 625 626 627 628 629 630 631 632 633 634 635 636 A B 4 hour minimum $41.00 4 hour minimum with contract 50% of Resident/Non-Profit rate (2) 10% wedding discount when combined with a Park Rental Description Fee FY18-19 Community Center Rental - Non-Resident/ Commercial (Tier 3) (2) Per Hour Any Meeting Room $39.00 One Ballroom (30-90 people) 4 hour minimum $83.00 Two Ballrooms *(91 - 160 people) 4 hour minimum $166.00 Three Ballrooms*( 161 - 250 people) 4 hour minimum $249.00 Grand Ballroom *( 251 - 450 people) 4 hour minimum $332.00 Lobby (2) 4 hour minimum $69.00 Grand Ballroom & Lobby (2) All Day Rate (Monday - Thursday 7:00 am to Midnight) $4,400.00 All Day Rate (Friday - Saturday 7:00 am to Midnight) $5,500.00 Weekend Rates: Friday & Saturday (2) (no rentals on Sunday) Weekend Rates: Friday-Sunday Ballroom 3 (includes patio access and views)*Per Hour 4 hour minimum $124.00 4 hour minimum $124.00 4 hour minimum with contract 50% of Non-Resident/Commercial Rate (2) 10% wedding discount when combined with a Park Rental Tier 3 Groups meeting 6 or More Times per Year: Ballroom 4 (includes patio access and views) Tier 2 Groups meeting 6 or More Times per Year: *Ballroom 3 not available as a standalone rental COMMUNITY CENTER RENTALS (CONT.) Ballroom 4 (includes patio access and views) *Ballroom 3 not available as a standalone rental Page 21 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 637 638 639 640 641 642 643 644 645 646 647 648 649 650 651 652 653 654 655 656 657 658 659 660 661 662 663 664 665 666 667 668 669 670 671 672 673 674 675 676 677 678 679 680 681 682 683 684 685 A B Description Fee FY18-19 Video Projector - Note Vission 3,000 Lumens $40.00 Overhead Projector $15.00 Slide Projector $15.00 27" TV $15.00 Flat Screen TV $25.00 TV/VCR (or DVD)$0.00 VCR or DVD Player $10.00 Small Screen $5.00 Large Screen (8' x 10')$10.00 Large Screen Border $15.00 Ping Pong Table $15.00 per rental Internet Access Hard Wire $125 per day Sound Reinforcement Wireless Microphones $5.00 Speaker Table (Includes Mixing Board)$15.00 each Conference Phone $10.00 Portable Sound System (Includes Mixing Board and/or Portable Speaker) $25.00 CD Player $10.00 Electricity (per booth) 110 V $15.00 220 V $40.00 Other Easel $5.00 Papers & Markers $10.00 Portable White Board $5.00 Walker Display Board $5.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 per roll Miscellaneous Dance Floor - per 3' x 3' parquet square $3.00 Staging 6' x 8" section $5.00 Piano - Tuning Extra Upright $25.00 Grand $50.00 Coffee Service $5.00 per 8 cup pack COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Resident/Non-Profit Page 22 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 686 687 688 689 690 691 692 693 694 695 696 697 698 699 700 701 702 703 704 705 706 707 708 709 710 711 712 713 714 715 716 717 718 719 720 721 722 723 724 725 726 727 728 729 730 731 732 733 734 735 736 737 738 739 A B Description Fee FY18-19 Video Projector - Note Vission 3,000 Lumens $75.00 Overhead Projector $30.00 Slide Projector $30.00 27" TV $30.00 Large Flat Panel Monitor $50.00 Flat Screen TV $50.00 VCR or DVD Player $20.00 Small Screen $10.00 Large Screen (8' x 10')$20.00 Large Screen Border $30.00 Ping Pong Table $30.00 per rental Internet Access Hard Wire $125.00 per day Sound Reinforcement Wireless Microphones $15.00 Speaker Table (Includes Mixing Board)$15.00 each Conference Phone $20.00 Portable Sound System (Includes Mixing $50.00 CD Player $20.00 Electricity ( per booth) 110 V $25.00 220 V $75.00 Other Easel $10.00 Papers & Markers $20.00 Portable White Board $10.00 Walker Display Board $10.00 Items for Sale 25' Extension Cord $15.00 each Power Strip $15.00 each Masking Tape $5.00 each Miscellaneous Dance Floor - Per 3' x 3' parquet square $5.00 Staging 6' x 8" section $10.00 Piano - Tuning Extra Upright $50.00 Grand $100.00 Coffee Service $5.00 per (10) 8oz cup pack Portable Bar $50.00 Labor Charges $25/hr $40/hr OT Description Fee FY18-19 Resident $20.00 SENIOR SERVICES ANNUAL MEMBERSHIP FEES (CALENDAR YEAR) COMMUNITY CENTER RENTALS (CONT.) Community Center Extra Service Fees - Non - Resident/Commercial NOTE: All Rentals Are Subject To Applicable Arizona Sales Taxes Page 23 of 24 Legal - Exhibit C - Comprehensive Fee Schedule FY18-19-REVISED.xlsx 740 741 742 743 744 745 746 747 748 749 750 751 752 753 754 755 756 757 A B Non - Resident $30.00 COURT FEES Non-Sufficient Funds (checks returned to Court)$30.00 per check Public Defender Actual costs for appointed attorney Jail Reimbursement Actual costs billed by County for jail time served Jury Costs (assessed if jury trial canceled within five days of trial) Actual administrative costs Civil Traffic Default $50.00 per defaulted charge Warrant $50.00 per warrant issued Diversion Program Rescheduling $25.00 Court Clerk $17.00 Court User $30.00 per charge, plus surcharges Public Records Search $2.00 per name Copies $0.50 per page Certified Copies $17.00 Copies of CDs $17.00 NOTE: Court fees are subject to change throughout the fiscal year in accordance with Page 24 of 24 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Marissa Moore, AlCP,Senior Planner;mmoore@fh.az.gov;(480)816-5139 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF selecting the Wayfinding Sign Program design concept. Applicant:Town of Fountain Hills Development Services Department Applicant Contact Information:Marissa Moore,AlCP,Senior Planner;mmoore@fh.az.gov;(480)816-5139 Owner:Town of Fountain Hills Owner Contact Information:NA Property Location:Town-Wide Related Ordinance,Policy or Guiding Principle:NA Staff Summary (background): In the Fiscal Year 2017/2018 Budget,the Town approved funding for the design of a town-wide Municipal Wayfinding Sign Program,which includes the graphic design of directional and gateway signage,a sign location and verbiage plan,and the creation of construction documents. Commencing in January 2018,a Wayfinding Sign Review Team has been working with the selected vendor, Hunt Design,to develop the Program.Through data collection;analysis of local conditions,goals and opportunities;and with iterative feedback from the Review Team,the vendor developed the proposed Sign Program,which consists of 41 directional signs,one new gateway sign and three retrofit gateway signs. On May 16,2018,staff and the vendor held an open house to present to the public and to receive public comments on two conceptual designs.Attached is the "Wayfinding Sign Program Design Review" presentation which shows Existing Conditions,Strategy,Process,and Concepts for the Wayfinding Sign Program.Included are a list of destinations identified through the design process,typical sign locations,and renderings of two Design Concepts - A and B -that incorporate public feedback from the May 2018 open house.Staff is requesting that the Town Council select a Design Concept and direct staff to move forward to create construction documents. Risk Analysis (options or alternatives with implications): If a Design Concept is selected,the Vendor can proceed to create construction documents for the selected concept. Ifa Design Concept is not selected,the Wayfinding Review Team and the vendor will work to create a design that meets Town Council's requirements. Fiscal Impact (initial and ongoing costs;budget status):$95,500;ongoing Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Community Services Staff Contact Information:Marissa Moore,AICP,480-816-5139,mmoore@fh.az.gov REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF RESOLUTION 2018-04,declaring as a public record that certain document filed with the Town Clerk and entitled the "Fountain Hills Senior Living Planned Area Development". (Case# Z2017-14) PUBLIC HEARING to receive comments on ORDINANCE 18-03 amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest comer of Saguaro Boulevard and Trevino Drive from Hemingway PAD to Fountain Hills Senior Living PAD.(Case#Z2017-14) CONSIDERATION of ORDINANCE 18-03 amending the Town of Fountain Hills Official Zoning District Map for approximately 5.74 acres generally located at the northwest comer of Saguaro Boulevard and Trevino Drive from Hemingway PAD to Fountain Hills Senior Living PAD.(Case#Z2017-14) Applicant:Dan Kauffman Applicant Contact Information:P.O dan@kauffmanhomes.com (312)239-1896 Owner:Dan Kauffman P.O.Box Box 18571, Fountain Hills,AZ 85269; 480-816-6155; Owner Contact Information: dan@kauffmanhomes.com Property Location:9700 N Saguaro Blvd Related Ordinance,Policy or Guiding Principle 18571, Fountain Hills,AZ 85269; 480-816-6155; Ordinance #18-0 Zoning Ordinance Zoning Ordinance Zoning Ordinance Zoning Ordinance Zoning Ordinance Zoning Ordinance Subdivision Ordinance Subdivision Ordinance Subdivision Ordinance Subdivision Ordinance Amendment to the Official Zoning Map Section 2.01 -Amendments or Zone Changes Chapter 6 -Sign Regulations Section 7.03 - Design and Location of Parking Spaces. Chapter 12 -Commercial Zoning Districts Chapter 19 -Architectural Review Guidelines Chapter 23 -Planned Area Development (PAD) District Article 3 -Subdivision Design Principles and Standards Article 4 - Public Improvement Requirements Article 5 -Grading Standards Article 6 -Landscaping Standards Page 1 of 6 © 2018 Snell & Wilmer1© 2018 Snell & Wilmer Fountain Hills Senior Living Planned Area Development (PAD) Case #Z2017‐14 © 2018 Snell & Wilmer2 Hemingway PAD ‐2015 •10 Building Campus, Single Story (25 FT) •Assisted Living– 112 Beds •Independent Living –22 Beds •23.3 Beds per Acre © 2018 Snell & Wilmer3 CA Senior Living’s November Proposal •Single Building, 3 Stories (40 FT) •Assisted Living & Memory Care – 100 Beds •Independent Living –96 Beds •34.1 Beds Per Acre © 2018 Snell & Wilmer4 Changes Requested by Planning Commission •Larger Plants throughout Site •Trees/Taller Plants along South Building Façade •Widen Trevino to Burkemo Drive •More Plants at Northwest Corner of Site •Blend Sign Wall to Better Match Building •Bring Down Building Height as Much as Possible …all incorporated into February Proposal © 2018 Snell & Wilmer5 CA Senior Living’s February Proposal •Single Building, 3 Stories (40 FT) •Assisted Living & Memory Care – 102 Beds •Independent Living –76 Beds •31.0 Beds Per Acre © 2018 Snell & Wilmer6 Meetings with Neighbors •September 20th •November 1st •March 19th •March 26th •April 9th •April 25th •May 10th Redesign Discussions May 24th Planning Commission Review of New Design Concept © 2018 Snell & Wilmer7 Major Changes after Neighbor Meetings •Changed request from C‐2/PAD to C‐1/PAD •Reduced height from 3 stories at 40 feet to 2 stories at 25 feet, with more than 50% 1 story. •Reduced unit count from 157 to 130 •Redesigned Architecture & Elevations •Emergency access only at northernmost drive •Enhanced elevation from Saguaro Blvd © 2018 Snell & Wilmer8 Major Changes •Larger trees and enhanced screening to benefit northern neighbors •Widening Trevino by 10 additional feet •Construction traffic only allowed Trevino •Daytime only for delivery to site •Support for no parking on north side of Trevino © 2018 Snell & Wilmer9 CA Senior Living’s May Proposal •Single Building, 2 Stories (25 FT) (50%+ 1 Story) •Assisted Living – 109 Beds •Memory Care –32 Beds •24.5 Beds Per Acre © 2018 Snell & Wilmer10 Local Landscape Palette © 2018 Snell & Wilmer11 © 2018 Snell & Wilmer12 First Floor © 2018 Snell & Wilmer13 Second Floor © 2018 Snell & Wilmer14 © 2018 Snell & Wilmer15 © 2018 Snell & Wilmer16 © 2018 Snell & Wilmer17 © 2018 Snell & Wilmer18 © 2018 Snell & Wilmer19 © 2018 Snell & Wilmer20 © 2018 Snell & Wilmer21 © 2018 Snell & Wilmer2 © 2018 Snell & Wilmer1© 2018 Snell & Wilmer Fountain Hills Senior Living Planned Area Development (PAD) Case #Z2017‐14 © 2018 Snell & Wilmer15 © 2018 Snell & Wilmer3 © 2018 Snell & Wilmer4 © 2018 Snell & Wilmer5 © 2018 Snell & Wilmer6 © 2018 Snell & Wilmer7 © 2018 Snell & Wilmer8 © 2018 Snell & Wilmer9 © 2018 Snell & Wilmer10 PROPOSED TREVINO PARKING SOLUTION © 2018 Snell & Wilmer11 FIRE ACCESS ROUTE © 2018 Snell & Wilmer12 NEED UPDATED VERSION © 2018 Snell & Wilmer13 CONSTRUCTION TRAFFIC AND PARKING © 2018 Snell & Wilmer14 BUSINESS FACTS ‐FOUNTAIN HILLS SENIOR LIVING • Fountain Hills currently has 3,778 citizens aged 75+ and is projected to have 4,860 citizens aged 75+ in 5 years. • An INCREASE of 28.62% compared to the national average of 17.20% • NEW product is required to accommodate the needs of 1,000+ senior that will be added to this community • Fountain Hills Senior Living is projecting: • 4‐6 months for design and permitting • 16‐18 months for construction • 2‐year lease‐up (Total of approximately 4‐5 years) • FH Senior Living only needs to capture less than 3% of the target population WITHIN FOUNTAIN HILLS in order to meet business requirements • We are NOT counting on anyone from outside this market (i.e. Scottsdale) to make our business plan work • Neighboring property values typically INCREASE after development due to CERTAINTY (built structure) vs UNKNOWN (empty commercial lot). • Quiet, transitional neighbor that provides a permanent buffer between residential area and true COMMERCIAL USES such as the McDonalds and Circle K. Assessor Paul D.Petersen Assessor Paul D.Petersen <>Maricopa County Assessor's Office Feature Information (lot 2) 176-10-726 Clear Owner information Owner Name:STASSER FAMILY TRUST 9750 E MONTEREY DR 1 FOUNTAIN HILLS 85268Address: Mailing Address: Deed dumber:160049708 Sale Date: Sale Price:$ La£/L<Mg: S/T/R: Jurisdiction: Z®m)iinig: PSJC: Lot Size (sq ft] MCR#: Subdivision: Lot ik Floor: Canrestructiom 1020 TOWNE AVE BATAVIA IL 60510 33.574333,-111.712373 26 3N6E FOUNTAIN HILLS R-5 0745 156 452-31 MONTERRA RANCH CONDOMINIUMS 1 1 1998 https://maps.rncassessor.maricopa.gov/ 4/25/18,8:31 AM Page 1 of 1 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Development Services Staff Contact Information:Marissa Moore, AICP,Senior Planner,mmoore@fh.az.gov;(480)816-5139 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF RESOLUTION 2018-31, granting a one year extension to the Hemingway Planned Area Development zoning designation approved by Ordinance 15-05 and Special Use Permit SU2015-06 to allow an Assisted Living Facility on 5.75 acres located at 9700 N Saguaro Blvd. AKA APN# 176-10-811.(Case SU2015-06) Applicant:Dan Kauffman Applicant Contact Information:P.O.Box 18571,Fountain Hills, AZ 85269;480-816-6155; dan@kauffmanhomes.com Owner:Dan Kauffman Owner Contact Information:P.O.Box 18571,Fountain Hills, AZ 85269;480-816-6155; dan@kauffmanhomes.com Property Location:9700 N.Saguaro Blvd.,Fountain Hills, AZ 85268 Related Ordinance,Policy or Guiding Principle: Zoning Ordinance Section 2.01 -Amendments or Zone Changes Zoning Ordinance Section 2.02 -Special Use Permits Zoning Ordinance Chapter 23 -Planned Area Development (PAD) District 2010 General Plan Chapter 3 - Land Use Map -(Figure 11) Ordinance 15-05 Hemingway Planned Area Development Staff Summary (background):On May 21,2015,Town Council approved rezoning the property located at 9700 N.Saguaro Blvd.(AKA APN#176-10-811)from C-1 -Neighborhood Commercial to "Hemmingway Planned Area Development"with a Special Use Permit to allow the construction of an assisted living facility at the subject property,generally located at the southeast corner of N.Saguaro Blvd.and E.Trevino Dr. Per the Ordinance 15-05,which adopted the "Hemingway Planned Area Development"(PAD), the rezoning from C-1 -Neighborhood Commercial and Residential to the Hemingway PAD is conditioned on development of the project commencing within three years of the effective date of Ordinance 15-05,which is May 21,2015. Prior to the expiration of the three-year condition,the applicant or authorized representative may submit an application to request an extension to maintain the Hemingway PAD zoning designation.The applicant submitted an application to extend the Hemingway PAD on May 11,2018.This request includes the extension of the Special Use Permit to allow an assisted livingfacility in the C-1 -Neighborhood Commercial zoning district at the subject location. Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Public Works Staff Contact Information:Randy Harrel;Town Engineer;rharrel@fh.az.gov;480-816-5112 REQUEST TO COUNCIL (Agenda Language):CONSIDERATION OF Amendment NO.1 to Professional Services Agreement C2017-087 with the CK Group,for the design of Avenue of the Fountains at La Montana Intersection Design Phase-2018,in the amount of $36,000. Applicant:Ogbonna Abarikwu/the CK Group,Inc. Applicant Contact Information:16448 N.40th Street.Suite A,Phoenix,Arizona 5032;Tele:602-482-5884; E-mail:ckgroup@theCKgroup.com Owner:Town of Fountain Hills Owner Contact Information:N/A Property Location:Avenue of the Fountains at the La Montana intersection area Related Ordinance,Policy or Guiding Principle:N/A Staff Summary (background):CK Group prepared the "Intersection Configuration Asessment Study;Avenue of the Fountains [AOTF]at La Montana Drive",including 6 alternative concepts for the intersection,and presented that report's finding to the Town Council on 11-14-17. The Town Council directed (see attached Meeting Minutes)that Staff proceed with the design of: *Intersection Concept 1 (Tighten Intersection), *Modifications to the west Post Office driveway/median cut for OUT traffic in addition to the existing IN traffic; *Concept Plan to relocate the Post Office mailboxes off of the west side of La Montana (south of AOTF)onto the Post Office site. *Signing/striping "street diet"modifications on La Montana Drive (El Lago - AOTF), The CK Group has prepared a proposal to design the above features.Finance Director Craig Rudolphy has indicated to contract this as a change order to CK's design study contract (PSA C2017-087),for Council approval due to the total contract amount (PSA +proposed change order).(See attached e-mail string.) The total contract amendment cost ($36,000)includes CK's proposal (attached)for the work ($32,970.64)and an "owner's allowance"($3,029.36). This intersection currently calculates as operating at a good Level of Service (LOS B) during all peak hours. However,despite several past signing/striping modifications,the AOTF/La Montana intersection has never functioned well,due to the wide median width on AOTF.(Note:Traffic Engineering textbooks recommend against having medians at this pre-incorporation median width;they're too wide to function well as one intersection,but too narrow to function well as two separate intersections.) Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM • Meeting Date:6/5/2018 Meeting Type:Regular Session Agenda Type:Regular Submitting Department:Administration Staff Contact Information:Craig Rudolphy,Finance Director,480-816-5162;crudolphy@fh.az.gov REQUEST TO COUNCIL (Agenda Language):CONSIDERATION of a THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT with Albert Holler,to increase the contract by $12,000.00 (from $174,000.00 to $186,000.00)for auditing services during the 2018-19 fiscal year. Applicant: Applicant Contact Information: Owner: Owner Contact Information: Property Location: Related Ordinance,Policy or Guiding Principle: Staff Summary (background):From time to time circumstances require sales tax audits of business transactions occuring within the corporate limitsof the Town of Fountain Hills.The contractor requires technical expertise to conduct such sales tax audits to determine compliance with local ordinances and state law. The Professional Services Agreement with Hollerand Associates has been amended,and the amount continues to be increased by $1,000 per month, to allowfor a special focus on residential rental properties located within the Town of Fountain Hills. Risk Analysis (options or alternatives with implications): Staff does not have time or resources to identify and confirm the rental status of these properties. Fiscal Impact (initial and ongoing costs; budgetstatus):$42,000;maximum amountof$186,000 Budget Reference (page number):pp 171, 173 Funding Source:General Fund If Multiple Funds utilized,list here: Budgeted;if No,attach Budget Adjustment Form:Yes Recommendation(s)by Board(s)or Commission(s): Staff Recommendation(s):Recommend approval. List Attachment(s):Third Amendment to Professional Services Agreement SUGGESTED MOTION (for Council use):Move to approve Third Amendment to PROFESSIONAL SERVICES AGREEMENT Page 1 of 2