The URL can be used to link to this page

Home My WebLink About011210PZ:\Council Packets\2010\WS1-12-2010\100112WSA.doc Page 1 of 1 NOTICE OF THE WORK STUDY SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - 7:00 P.M. WHEN: TUESDAY, JANUARY 12, 2010 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. 1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum 2.) BUDGET DISCUSSION relating to the PROPOSED FIVE-YEAR (FY2011-16) CAPITAL IMPROVEMENT PLAN. 3.) BUDGET DISCUSSION relating to the proposed LEVELS OF SERVICE for programs for Fiscal Year 2010/11. 4.) ADJOURNMENT. DATED this 7th day of January, 2010. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office. Mayor Jay T. Schlum Councilmember Mike Archambault Vice Mayor Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Councilmember Ginny Dickey Councilmember Dennis Brown Z:\Council Packets\2010\WS1-12-2010\100112WSA.doc Page 1 of 1 NOTICE OF THE WORK STUDY SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - 7:00 P.M. WHEN: TUESDAY, JANUARY 12, 2010 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. 1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum 2.) BUDGET DISCUSSION relating to the PROPOSED FIVE-YEAR (FY2011-16) CAPITAL IMPROVEMENT PLAN. 3.) BUDGET DISCUSSION relating to the proposed LEVELS OF SERVICE for programs for Fiscal Year 2010/11. 4.) ADJOURNMENT. DATED this 7th day of January, 2010. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office. Mayor Jay T. Schlum Councilmember Mike Archambault Vice Mayor Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Councilmember Ginny Dickey Councilmember Dennis Brown Fiscal Year 2009-2010 Update PROJECT NUMBER PROJECT DESCRIPTION FY PROJECT BUDGET BUDGETED TOWN PORTION TOTAL COST THRU 12/31/2009 ESTIMATED COST THRU 6/30/2010 STATUS E8006 Town Square AOTF Imp.$250,000 $250,000 $0 $0 To be re- programmed next fiscal yr F4005 Fire Station Relocation $1,456,103 $0 $145,850 $145,950 In Design F4011 Municipal Govt. Software $100,000 $100,000 $10,168 $15,000 On Hold- except Report Package F4019 EOP Center $80,000 $8,000 $0 $0 On Hold- pending funding D6027 Drainage & Repair- Del Cambre $86,000 $86,000 $0 $86,000 Design Completed T5009 Traffic Signal Upgrades $142,400 $142,400 $0 $142,000 In Process- Bids Received Status Report as of 12/31/2009 PROJECT NUMBER PROJECT DESCRIPTION FY PROJECT BUDGET BUDGETED TOWN PORTION TOTAL COST THRU 12/31/2009 ESTIMATED COST THRU 6/30/2010 STATUS S6001 Shea Blvd Truck Climbing Lane $2,704,378 $546,764 $5,201 $136,201 In Process- Bid Opening 1/15/2010 S6003 Unpaved Alley Project (Phase II)$135,000 $135,000 $0 $135,000 In Process- 100% Designed S6005 Shea Blvd Widening (Shea/Saguaro)$1,600,000 $480,000 $48,596 $158,590 60% Design Underway S6006 F H Blvd Sidewalk (Fayette- Middle School)$338,300 288,300 $57,181 $57,181 In Process- CMA grant $354,000 Project Cost $463,287 S6007 Annual Sidewalk (Del Cambre)$342,000 $342,000 $0 $342,000 To be bid with Project D6027 S6008 Annual Pavement Mgmt (Zone 4a)$456,000 $456,000 $0 $456,000 Scheduled for Spring, 2010 Status Report as of 12/31/2009 PROJECT NUMBER PROJECT DESCRIPTION FY PROJECT BUDGET BUDGETED TOWN PORTION TOTAL COST THRU 12/31/2009 ESTIMATED COST THRU 6/30/2010 STATUS S6009 Downtown Sidewalk (Colony to El Lago)$26,543 $26,543 $15,259 $18,259 In Design- J2 Engineering S6010 Saguaro Mill And Overlay $4,500,000 $0 $0 $0 To be reprogramme d for next fiscal year. S6050 Shea Blvd Bike Lane $75,000 $75,000 $0 $0 In process- pending funding confirmation Contingency $433,710 $433,710 $255,269 $255,269 Total $12,725,434 $2,269,717 $537,523 $1,942,148 Status Report as of 12/31/2009 Fiscal Year 2010-2011 Preliminary Review •CIP fund balance is estimated to be $9.0 million at June 30, 2010. •Proposed use of CIP funding for FY2010-2011 is $2.2 million •Balance of funding for Capital Improvement Projects is expected to come from stimulus monies, grants, bonds, or other funds Preliminary Projects FY2010-2011 PROJECT NUMBER PROJECT DESCRIPTION PROJECT MANAGER FY PROJECT BUDGET TOWN FUNDED PORTION E8501 Downtown Vision Plan-Phase I (Greening)Mark Mayer $250,000 $0 E8502 Downtown Vision Plan-Phase II (Lakeside/Avenues)Lori Gary $250,000 $250,000 S6001 Shea Blvd Climbing Lane Tom Ward $2,251,143 $0 S6003 Unpaved Alley Project (Phase III)Tom Ward $135,000 $135,000 S6005 F H Blvd Sidewalk Tom Ward $506,000 $151,800 S6007 Annual Sidewalk Saguaro Colony-El Lago Tom Ward $292,263 $292,263 Preliminary Projects FY2010-2011 PROJECT NUMBER PROJECT DESCRIPTION PROJECT MANAGER FY PROJECT BUDGET TOWN FUNDED PORTION S6008 Annual Pavement Management Tom Ward $515,000 $515,000 S6010 Saguaro Mill and Overlay Tom Ward $4,500,000 $4,500,000 S6046 F H Blvd Sidewalk Tom Ward $40,000 $40,000 S6050 Shea Blvd Bike Lane Tom Ward $75,000 $75,000 T5009 Traffic Signal Upgrades Tom Ward $148,800 $148,800 Preliminary Projects FY2010-2011 PROJECT NUMBER PROJECT DESCRIPTION PROJECT MANAGER FY PROJECT BUDGET TOWN FUNDED PORTION P3008 Four Peaks Park Improvements Mark Mayer $50,000 $50,000 P3019 Joint Use Park High School Site Mark Mayer $75,000 $75,000 P3020 Joint Use Park- McDowell Elem Mark Mayer $75,000 $75,000 F4020 Voice & Data Comm Upgrade Mike Ciccarone $10,000 $10,000 F4005 Fire Station I Relocation Scott LaGreca $2,226,951 $222,600 F4021 Fire Station Emergency Generators Scott LaGreca $66,000 $6,600 Preliminary Projects FY2010-2011 PROJECT CATEGORY STIMULUS FUNDING GRANTS/ DONATIONS CAPITAL IMPROVEMENTS FUNDING OTHER FUNDING TOTAL Downtown Improvements $250,000 $250,000 $500,000 Street Projects $2,251,143 $1,474,200 $1,174,063 $5,015,000 $9,914,406 Traffic Signals $148,800 $148,800 Parks & Recreation $200,000 $200,000 General Govt.$10,000 $10,000 Fire & Emergency $2,004,351 $59,400 $229,200 $2,292,951 Contingency $460,325 $460,325 Total $4,255,494 $1,783,600 $2,222,388 $5,265,000 $13,526,482 January 12, 2010 January 12, 2010 General Fund revenues will be down 11% from FY10 Other operating funds will be down approximately 5% (those dependent upon local sales tax) HURF revenues down estimated 8% CIP budget is expected to continue declining for at least two more years January 12, 2010 How do we deliver the results that citizens want at the price they are willing to pay Overall price of government is fixed for the nation, but costs of government are not The fiscal crisis facing the government today is not really a crisis but a permanent condition When we budget for costs we get more of them – how much will it cost to keep doing what we are doing in the same way for the same results January 12, 2010 Allocate available resources: Allocate according to citizen priorities Develop a purchasing plan: Where to put the $ to get the best results Purchasing strategy is how to deliver the results at what price Desired result How do we measure How do we get there Resources needed January 12, 2010 Full cost recovery for those services that benefit only the user: fire inspection fees (currently $0) Home Delivered Meals (currently subsidized by the General Fund) liquor license fees (currently $0) Encroachment permit fees to cover cost of inspections January 12, 2010 Non-essentials S.T.U.P.I.D. Can be delayed One time expenditures New innovative ideas Program/level of service cuts Salary, benefits and merit reductions Personnel layoffs January 12, 2010 Done Done We are here January 12, 2010 Non-essentials S.T.U.P.I.D. Can be delayed One time expenditures New innovative ideas Reduction in staff (two Building Inspectors, one Permit Technician, one CAD position, one Street Maintenance Technician and other part time positions) January 12, 2010 We are here Program/level of service cuts Salary, benefits and merit reductions Personnel layoffs QUALITY OF SERVICE WON’T CHANGE BUT QUANTITY OF SERVICE WILL DECREASE January 12, 2010 Reduction in Special Transportation Programs to level of LTAF funding Reduction in scope of sales tax audits Elimination of community contracts that lack a dedicated funding source Web site administered in-house Lease equipment versus purchase January 12, 2010 Eliminate Library parking lot recycling Reduce code enforcement hours Eliminate anonymous code violations Eliminate green pool complaints Code Enforcement January 12, 2010 Reduce Town facility maintenance Reduced median and landscape maintenance Extended plan review turnaround time Defer street maintenance Fix less potholes Reduced energy usage January 12, 2010 Decreased recreational program subsidies Social/Community programs Decreased level of support for community events Eliminate support for Midnight Madness program Eliminate Party in the Park unless sponsor supported Eliminate Toddler Camps Reduction in parks maintenance through continued use of in- house mowing Reduced field preparation for outside sports organizations Decreased fountain run times (10 minutes rather than 15 and reduced hours of operation) January 12, 2010 Eliminate marketing of Community Center (bridal fairs, etc.) Eliminate Senior trip programs Annual Budget Departmental Strategies or Business Plan Council Goals (outcomes) Strategic Plan January 12, 2010 January 12, 2010 Citizen Expectations Council Goal Council Goal Council Goal O U T C O M E S Strategic Plan January 12, 2010 Council Goal Council Goal Council Goal •Budget Line Item or Program •Budget Line item or ProgramStrategy #1 •Budget Line Item or Program •Budget Line item or ProgramStrategy #2 •Budget Line Item or Program •Budget Line item or ProgramStrategy #3 •Budget Line Item or Program •Budget Line item or ProgramStrategy #1 •Budget Line Item or Program •Budget Line item or ProgramStrategy #2 •Budget Line Item or Program •Budget Line item or ProgramStrategy #3 •Budget Line Item or Program •Budget Line item or ProgramStrategy #1 •Budget Line Item or Program •Budget Line item or ProgramStrategy #2 •Budget Line Item or Program •Budget Line item or ProgramStrategy #3 January 12, 2010