HomeMy WebLinkAbout031010PZ:\Council Packets\2010\WS3-10-2010\100310WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - 7:00 P.M.
WHEN: WEDNESDAY, MARCH 10, 2010
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and
study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus
of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another
interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or
end the time for such presentations.
1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum
2.) PRESENTATION AND DISCUSSION relating to the proposed LEVELS OF SERVICE
provided for in the Fiscal Year 2010/11 budget, including contracts for Special Transportation
Services, Legal Services and Recycling.
3.) ADJOURNMENT.
DATED this 4th day of March, 2010.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Councilmember Mike Archambault Vice Mayor Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Dennis Brown
Z:\Council Packets\2010\WS3-10-2010\100310WSA.doc Page 1 of 1
NOTICE OF THE
WORK STUDY SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - 7:00 P.M.
WHEN: WEDNESDAY, MARCH 10, 2010
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN.
The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and
study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus
of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another
interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or
end the time for such presentations.
1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum
2.) PRESENTATION AND DISCUSSION relating to the proposed LEVELS OF SERVICE
provided for in the Fiscal Year 2010/11 budget, including contracts for Special Transportation
Services, Legal Services and Recycling.
3.) ADJOURNMENT.
DATED this 4th day of March, 2010.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Councilmember Mike Archambault Vice Mayor Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Dennis Brown
z:\council packets\2010\ws3-10-2010\staffaafservicelevels.docx Page 1 of 2
TOWN OF FOUNTAIN HILLS
TOWN COUNCIL
AGENDA ACTION FORM
Meeting Date: 3/4/2010
Meeting Type: Work Study Session
Agenda Type: Regular
Submitting Department: Administration
Staff Contact Information: Mary Martin, Accounting Supervisor, 480-816-5179, MMartin@fh.az.gov
Strategic Priority: Not applicable
Council Goal: Develop financial plan for strategic priorities
REQUEST TO COUNCIL: PRESENTATION AND DISCUSSION relating to the proposed LEVELS OF
SERVICE provided for in the Fiscal Year 2010/11 budget, including contracts for Special Transportation
Services, Legal Services and Recycling.
Applicant: N/A
Applicant Contact Information: N/A
Property Location: N/A
Related Ordinance, Policy or Guiding Principle: N/A
Staff Summary (background): The overall purpose of the Town's Outcome Based Budget System is to
establish a process to assist program managers in scheduling work and resources in order to efficiently and
effectively carry out the Town’s Goals and Objectives contained in the Strategic Plan and prioritized by the
Council during their annual budget retreat.
This purpose of the Outcome Based Budget is summarized in the following concepts:
• Integration of long-term planning and evaluation with the budget process by relating the Town’s work
efforts to stated service levels aimed at accomplishment of the Strategic Plan Goals and Objectives.
• Defining Town business in service level terms by use of performance measures and program statements
to describe planned accomplishments, which contribute to achieving the Strategic Plan’s Goals and Objectives.
• Recording the work hours, products and financial aspects of achieved accomplishments.
• Measuring the quality, efficiency and effectiveness in accomplishing budgeted objectives.
Over the last two fiscal years, the Town has been under significant financial pressure as a result of the US
economic slowdown and has had to reduce service levels in many areas. In fiscal year 2008-09 the adopted
General Fund (Operating) budget was $16,142,395. During the course of the year, as a result of lower than
expected operating revenues, the Town was forced to reduce staff and service levels.
The adopted fiscal year 2009-10 General Fund (Operating) budget was $14,525,655; a 10% reduction from the
prior year. To accomplish this, service levels in many areas were further reduced. Even with all of these