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NOTICE OF THE
REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:30 P.M.
WHEN: THURSDAY, MAY 6, 2010
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the
Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or
the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked
to state their name prior to commenting and to direct their comments to the Presiding Officer
and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a
speaker chooses not to speak when called, the speaker will be deemed to have waived his or her
opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a
later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the
Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits
may be waived by (i) discretion of the Town Manager upon request by the speaker not less than
24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either
prior to or during a Meeting. Please be respectful when making your comments. If you do not
comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Councilmember Mike Archambault Councilmember Ginny Dickey
Councilmember Dennis Brown Vice Mayor Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
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CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum
INVOCATION – Pastor Tony Pierce, First Baptist Church
ROLL CALL – Mayor Jay T. Schlum
MAYOR’S REPORT
(i) The Mayor will review upcoming community events.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Recognition of former Councilmember Wally Hudson.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i)
must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not
discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal
action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a
matter or (iii) ask that the matter be placed on a future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from March
23 and April 15, 2010.
2. CONSIDERATION of approving a LIQUOR LICENSE APPLICATION submitted by Philip
John Rodakis (Phil’s Filling Station Grill), located at 16852 E. Parkview Avenue, Fountain
Hills, AZ. This is for a series 12 license (Restaurant).
3. CONSIDERATION for approval of RESOLUTION 2010-12, abandoning whatever right,
title, or interest the Town has in the certain public utility and drainage easements located at the
northerly and easterly property lines of Plat 602B, Block 2, Lot 21 (15952 E. Lantana Lane) as
recorded in Book 166 of Maps, page 32, Records of Maricopa County, Arizona. EA10-01
(Sarraillon)
REGULAR AGENDA
4. DISCUSSION WITH POSSIBLE ACTION regarding FUNDING for major road
improvements including presentation by the Town's Financial Advisor, Wedbush Morgan
Securities (formerly Peacock, Hislop, Staley & Given).
5. CONSIDERATION of a PURCHASE AGREEMENT between the Town of Fountain Hills
and Econolite Control Products, Inc. in the amount of $127,532.79.
6. CONSIDERATION of a CONTRACT between the Town of Fountain Hills and Visus, Inc.
for Del Cambre Sidewalk and Drainage Project in the amount of $207,348.40.
7. CONSIDERATION of a REVISED ORGANIZATIONAL CHART WITH JOB
DESCRIPTION AND RATIFICATION of related severance agreements.
8. QUARTERLY UPDATE by the Town Manager on the progress of implementing COUNCIL’S GOALS for FY2009-10.
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9. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
10. SUMMARY of COUNCIL REQUESTS AND REPORT ON RECENT ACTIVITIES by the Town Manager.
11. ADJOURNMENT.
DATED this 29th day of April 2010.
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-
367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in
large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.
1171259.3
EXHIBIT A
TO
PURCHASE AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
ECONOLITE CONTROL PRODUCTS, INC.
[Glendale Contract]
See following pages.
1
CITY OF GLENDALE
MATERIALS MANAGEMENT
INVITATION FOR BID
SOLICITATION NUMBER: 07-86
DESCRIPTION: Traffic Signal Cabinets, Controllers and MMUs
BID DUE DATE AND TIME: January 31, 2008 AT 2:00 P.M. LOCAL TIME
Offers for the materials or services specified will be received by the City of Glendale, Materials
Management at the below specified location until the time and date cited. Offers received by the
correct time and date will be opened and the name of each bidder and the amount of the bid will be
publicly read.
Bid Opening and Submittal Location: City of Glendale
Attn: Materials Management
6829 North 58th Drive, Suite 202
Glendale, Arizona 85301-2599
Offers must be in the actual possession of Materials Management on or prior to the time and date,
and at the location indicated above. Late offers will not be considered. Offers must be submitted in
a sealed envelope with the Solicitation Number and the bidder's name and address clearly indicated
on the envelope. See Paragraph 2.2 for additional instructions for preparing an offer.
OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE
SOLICITATION.
For questions regarding
General Terms and Conditions contact:
For questions regarding
Scope or Specifications contact:
Jim Swaziek
Contract Analyst
623-930-2867
jswaziek@glendaleaz.com
Avery Rhodes
Transportation Systems Manager
623-847-1162
TABLE OF CONTENTS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
2
SECTION PAGES
Notice 1
Table of Contents 2
1.0 SPECIFICATIONS 3
2.0 TERMS AND CONDITIONS 67
3.0 OFFER SHEET 68
4.0 PRICE SHEET 69
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
3
1.1 INTRODUCTION
1.1 It is the intent of the City of Glendale to establish a pricing agreement for the order and
delivery of traffic signal cabinets, controllers and malfunction management units
(MMUs).
1.2 DELIVERY
1.2.1 Contractor shall deliver all traffic signal cabinets, controllers and malfunction
management units (MMUs) to the Materials Control (Warehouse) located at 6210 W.
Myrtle, Bldg N, Glendale, 85301.
1.2.2 Deliveries may be made on regularly scheduled workdays between 7:00 a.m. and 3:30
p.m., or as requested by the contract administrator.
1.3 SPECIFICATIONS AND COMPLIANCE – TRAFFIC SIGNAL CABINETS
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
1.1 The Contractor shall furnish TS2 Type 1 traffic control modular
cabinet assemblies.
1.2 All equipment described in this IFB shall be provided. The MMU,
traffic signal controller and fiber optic modems are specified
herein but are considered incidental to the cabinet.
2.0 Material
2.1 The cabinet assembly shall meet, as a minimum, all applicable
sections of the NEMA Standard Publication No. TS2-1998 except
where modified herein.
2.2 The cabinet shall be constructed from type 5052-H32 aluminum
with a minimum thickness of 0.125 inches.
2.3 The cabinet shall be designed and manufactured with materials
that will allow rigid mounting, whether intended for pole, base or
pedestal mounting. The cabinet must not flex on its mount.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
4
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2.4 A rain channel shall be incorporated into the design of the main
door opening to prevent liquids from entering the enclosure. The
cabinet door opening must be a minimum of 80 percent of the
front surface of the cabinet. A stiffener plate shall be welded
across the inside of the main door to prevent flexing. The top of
the cabinet shall incorporate a 1-inch slope toward the rear to
prevent rain accumulation.
2.5 Unless otherwise specified, the cabinet shall be supplied with a
natural aluminum finish. Sufficient care shall be taken in handling
to ensure that scratches are minimized. All surfaces shall be free
from weld flash. Welds shall be smooth, neatly formed, free from
cracks, blowholes and other irregularities. All sharp edges shall be
ground smooth.
2.6 Where painted cabinets are specified, the exterior shall be
degreased and primed with a spray applied iron phosphate coat-
equivalent to a four-stage iron phosphate coat prior to painting.
The final coat shall consist of a powder coat paint (TGIC or
equivalent) applied with a minimum thickness of 2 mils.
2.7 All seams shall be sealed with RTV sealant or equivalent material
on the interior of the cabinet.
2.8 The lower section of the cabinet shall be equipped with a louvered
air entrance. The air inlet shall be large enough to allow sufficient
air flow per the rated fan capacity. Louvers must satisfy the
NEMA rod entry test for 3R ventilated enclosures. A non-
corrosive, vermin- and insect-proof, removable air filter shall be
secured to the air entrance. The filter shall fit snugly against the
cabinet door wall.
2.9 The roof of the cabinet shall incorporate an exhaust plenum with a
vent screen. Perforations in the vent screen shall not exceed 0.125
inches in diameter.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
5
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2.10 The sides of the cabinet near the top shall be drilled and tapped to
be capable of receiving a standard hanger during the installation of
the cabinet. The hanger shall be capable of being removed once
the cabinet is installed.
2.11 Each cabinet shall be of sufficient size to accommodate all
equipment. At a minimum, the cabinet sizes shall be 52” H x 44”
W x 24” D unless otherwise specified.
2A Shelves
2A.1 All cabinets shall be supplied with a minimum of one removable
shelf manufactured from 5052-H32 aluminum. Shelf shall be a
minimum of 10 inches deep.
2A.2 The shelf shall have horizontal slots at the rear and vertical slots at
the front of the turned down side flange. The shelf shall be
installed by first inserting the rear edge of the shelf on the cabinet
rear sidewall mounting studs, then lowering the shelf on the front
sidewall mounting studs. The shelf shall be held in place by a
nylon tie-wrap inserted through holes on the front edge of the shelf
and around the front sidewall mounting studs
2A.3 The front edge of the shelf shall have holes punched every six (6)
inches to accommodate tie-wrapping of cables/harnesses.
2A.4 The cabinet shall have a minimum of one roll-out or otherwise
concealable shelf that can be used as a shelf for a laptop computer
or other tools when the cabinet door is opened.
2B Component Mountings
2B A minimum of one set of vertical “C” channels shall be mounted
on each interior wall of the cabinet for the purpose of mounting
the cabinet components. The channels shall accommodate spring
mounted nuts or studs. All mounting rails shall extend to within 7
inches of the top and bottom of the cabinet. Sidewall rail spacing
shall be 7.88 inches center-to-center. Rear wall rail spacing shall
be 18.50 inches center-to-center.
2C Doors
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
6
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2C.1 The main door and police door-in-door shall close against a
weatherproof and dust-proof, closed-cell neoprene gasket seal.
The gasket material for the main door shall be a minimum of 0.250
inches thick by 1.00 inch wide. The gasket material for the police
door shall be a minimum of 0.250 inches thick by 0.500 inches
wide. The gaskets shall be permanently bonded to the cabinet.
2C.2 The main door shall be equipped with a three-point latching
mechanism. The handle on the main door shall utilize a shank of
5/8 inches minimum diameter. The handle shall include a hasp for
the attachment of an optional padlock. The cabinet door handle
shall rotate counter-clockwise to open. The handle shall not
extend beyond the perimeter of the main door at any time. The
lock assembly shall be positioned so that the handle shall not cause
any interference with the key when opening the cabinet door.
2C.3 The main door hinge shall be a one-piece, continuous piano hinge
with a stainless steel pin running the entire length of the door. The
hinge shall be attached in such a manner that no rivets or bolts are
exposed.
2C.4 The main door shall include a mechanism capable of holding the
door open at approximately 90, 125, and 150 degrees under windy
conditions. Manual placement of the mechanism shall not be
required by field personnel. The main door shall be equipped with
a lock. Minimum of two keys shall be supplied.
2C.5 The police door-in-door shall be provided with a treasury type
lock Corbin No.R357SGS or exact equivalent and a minimum of
one key. The lock shall be modified to work with a ‘Glendale’
No. 2 key. Contact the COG traffic signal supervisor at (623) 930-
2762 for more information.
2D Anchor Bolts
2D All base mounted cabinets require anchor bolts to properly secure
the cabinet to its base. The cabinet flange for securing the anchor
bolts shall not protrude outward from the bottom of the cabinet.
Four anchor bolts shall be required for proper installation.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
7
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2E Main Panel, Terminals and Facilities
2E.1 The main panel shall be constructed from 5052-H32 brushed
aluminum of 0.125 inches minimum thickness and installed so as
to minimize flexing when plug-in components are installed.
2E.2 All main panels are provided with a mounting mechanism which
allows easy access to all wiring on the rear of the panel without the
removal of any cabinet shelves. Lowering of the main panel can
be accomplished without the use of hand tools. Complete removal
can be accomplished by the use of simple hand tools.
2E.3 The terminals and facilities shall as a minimum be available in the
following configuration:
Sixteen load switch sockets, six flash transfer relay
sockets, one flasher socket, two Bus Interface Units (BIU)
sockets, one MMU SDLC cable, one sixteen-channel
detector rack with one BIU and one spare SDLC cable to
accommodate a future sixteen channel detector rack with
one BIU.
2E.4 All load switch and flash transfer relay socket reference
designators shall be silk-screen labeled on the front and rear of the
main panel to match drawing designations. Socket pins shall be
marked for reference on the rear of the panel.
2E.5 A maximum of eight load switch sockets may be positioned
horizontally or stacked in two rows on the main panel. Main
panels requiring more than eight load switch sockets shall be
mounted in two horizontal rows.
2E.6 The main panels shall have all field wires contained on two rows
of horizontally mounted terminal blocks. One row shall be wired
for the pedestrian and overlap field terminations. The other row
shall be reserved for phase one through phase eight vehicle field
terminations.
2E.7 All field output circuits shall be terminated on a non-fused barrier
type terminal block with a minimum rating of 10 amps.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
8
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2E.8 All field input/output (I/O) terminals shall be identified by
permanent alphanumerical labels. All labels shall use standard
nomenclature per the NEMA TS2 specification.
2E.9 It shall be possible to flash either the yellow or red indication on
any vehicle movement and to change from one color indication to
the other by use of a screwdriver.
2E.10 Field terminal blocks shall be wired to use four positions per
vehicle or overlap phase (green, yellow, red, flash). It shall not be
necessary to de-buss field terminal blocks for flash programming.
2E.11 The main panel shall contain at least one flasher socket (silk
screen labeled) capable of operating a 15-amp, 2-pole, NEMA
solid-state flasher.
2E.12 One RC network shall be wired in parallel with each group of
three flash-transfer relays and any other relay coils.
2E.13 All logic-level, NEMA-controller and Malfunction Management
Unit input and output terminations on the main panel shall be
permanently labeled. Cabinet prints shall identify the function of
each terminal position.
2E.14 At a minimum, three 20-position terminal blocks shall be provided
at the top of the main panel to provide access to the controller
unit's programmable and non-programmable I/O. Terminal blocks
for DC signal interfacing shall have a number 6-32 x 7/32 inch
screw as minimum.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
9
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2E.15 All main panel wiring shall conform to the following wire size and
color:
Output Wire Color Wire Size (AWG)
Green/Walk Brown 14
Yellow Yellow 14
Red/Don’t Walk Red 14
MMU (other than
AC power)
Violet 22
Controller I/O Blue 22
AC Line (power
panel to – black
wire main panel)
Black 8/10
AC Line (main
panel)
Black 10
AC Line (power
panel to – black
wire main panel)
Black 8/10
AC Line (main
panel)
Black 10
AC Neutral (power
panel to – white
wire main panel)
White 8/10
AC Neutral (main
panel)
White 10
Earth ground
(power panel)
Green 8
Logic ground Gray 22
Flash
programming-
orange wire flasher
terminal
Black wire red or
yellow field
terminal
14
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
10
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2E.16 All wiring, 14 AWG and smaller, shall conform to MIL-W-
16878/1, type B/N, 600V, 19-strand tinned copper.
2E.17 The wire shall have a minimum of 0.010 inches thick PVC
insulation with clear nylon jacket and rated to 105 degrees Celsius.
All 12 AWG and larger wire shall have UL listed THHN/THWN
90 degrees Celsius, 600V, 0.020 inches thick PVC insulation and
clear nylon jacketed.
2E.18 Connecting cables shall be sleeved in a braided nylon mesh or
poly-jacketed. The use of exposed tie-wraps or interwoven cables
is unacceptable.
2E.19 All Terminals and Facilities configurations shall be provided with
BIU wiring assignments consistent with NEMA TS2-1998
specifications.
2E.20 All Terminals and Facilities configurations shall be provided with
sufficient RS-485 Port 1 communication cables to allow for the
intended operation of that cabinet. Each communication cable
connector shall be a 15-pin metallized plastic shell D subminiature
type. The cable shall be a shielded cable suitable for RS-485
communications.
2E.21 All main panels shall be pre-wired for a Type-16 Malfunction
Management Unit (MMU).
2E.22 All wiring shall be neat in appearance. All cabinet wiring shall be
continuous from its point of origin to its termination point. Butt
type connections/splices are not acceptable.
2E.23 All connecting cables and wire runs shall be secured by
mechanical clamps. Stick-on type clamps are not acceptable.
2E.24 The grounding system in the cabinet shall be divided into three
separate circuits (AC Neutral, Earth Ground, and Logic Ground).
These ground circuits shall be connected together at a single point
as outlined in the NEMA TS2 Standard.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
11
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2E.25 The main panel shall incorporate a relay to remove +24 VDC from
the common side of the load switches when the intersection is
placed into mechanical flash. The relay shall have a momentary
pushbutton to apply power to the load switch inputs for ease of
troubleshooting.
2E.26 All pedestrian push button inputs from the field to the controller
shall be opto-isolated through the BIU and operate at 12 VAC.
2E.27 All wire (16 AWG or smaller) at solder joints shall be hooked or
looped around the eyelet or terminal block post prior to soldering
to ensure circuit integrity. Lap joint soldering is not acceptable.
2F Power Panel
2F.1 The power panel shall consist of a separate module, securely
fastened to the right side wall of the cabinet. The power panel
shall be wired to provide the necessary filtered power to the load
switches, flasher(s), and power bus assembly. It shall be
manufactured from 0.090-inch, 5052-H32 aluminum with a
removable plastic front cover. The panel shall be of such design
so as to allow a technician to access the main and auxiliary
breakers without removing the front cover.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
12
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2F.2 The power panel shall house the following components:
1. A minimum of a 30-amp main breaker. This breaker shall
supply power to the controller, MMU, signals, cabinet power
supply and auxiliary panels. Breakers shall be at minimum, a
thermal magnetic type, U.L. listed for HACR service, with a
minimum of 10,000 amp interrupting capacity.
2. A minimum of a 15-amp auxiliary breaker. This breaker
shall supply power to the fan, light and GFI utility outlet.
3. An EDCO model SHP-300-10 or exact approved equivalent
surge arrester.
4. A 50 amp, 125 VAC radio interference line filter.
5. A normally-open, 60-amp, mercury contactor Durakool
model BBC-7032 or exact equivalent.
6. A minimum of 8-position neutral bus bar capable of
connecting three #12 wires per position.
7. A minimum of 6-position ground bus bar capable of
connecting three #12 wires per position.
8. A NEMA type 5-15R GFI utility outlet.
9. A 4 position plug-in connector for wiring to the power bus
assembly.
2G Power Bus Assembly
2G.1 The power bus assembly shall be manufactured from 0.090”,
5052-H32 aluminum. It shall provide filtered power for the
controller, malfunction management unit, cabinet power supply,
and all auxiliary equipment.
2G.2 Two spare filtered 110 V power outlets shall be provided.
2G.3 It shall include the SDLC Bus connecting cables wired into a
surface mounted compression terminal block.
2G.4 The Power Bus Assembly shall house the following components:
1. A minimum of three and a maximum of six power
connectors.
2. Two terminal strips to hardwire the power connections.
3. SDLC terminal block with pre-wired cables.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
13
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2G.5 All cabinet equipment requiring filtered power to operate, shall be
connected to the power bus assembly by a Burndy connector #
SMS12PDH1 or exact equivalent, or hardwired directly to the
supplied terminal blocks.
2H Vehicle Detection Rack
2H.1 A minimum of one vehicle detector amplifier rack shall be
provided in each cabinet in the following configuration:
Supports up to eight channels of loop detection (four 2
channel detectors), two 2-channel preemption devices, and
one BIU.
2H.2 If design plans show a signal with more than 8 detector channels
than a second detector rack should be added.
2H.3 Detector rack BIU mounting shall be an integral part of the
detector rack.
2H.4 All BIU connectors shall have jumper address pins corresponding
to the requirements of the TS2 specification. The jumpers may be
moved to change the address of any individual rack. The address
pins shall control the BIU mode of operation. BIUs shall be
capable of being interchanged with no additional programming.
2H.5 Each cabinet shall contain detector interface panels for the purpose
of connecting field loops and vehicle detector amplifiers. The
panels shall be manufactured from FR4 G10 fiberglass, 0.062
inches thick, with a minimum of 2 oz. of copper for all traces.
2H.6 One 8-position interface panel shall be provided for an 8-channel
rack cabinet and one 16-position interface panel shall be provided
for a 16-channel rack cabinet. The interface panel shall be secured
to a mounting plate and attached to the left sidewalk of the cabinet.
2H.7 Each interface panel shall allow for the connection of eight or
sixteen independent field loops. A ground bus terminal shall be
provided between each loop pair terminal to provide a termination
for the loop leading cable ground wire.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
14
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2H.8 Each interface panel shall provide a 10-position terminal block to
terminate the field wires for up to two 2-channel preemption
devices.
2H.9 A cable consisting of 20 AWG twisted pair wires shall be provided
to enable connection to and from the panel to a detector rack. The
twisted pair wires shall be color coded red and white wire.
2H.10 All termination points shall be identified by a unique number and
silk screened on the panel.
2H.11 Each detector rack shall accommodate rack mountable preemption
devices.
2H.12 Each detector rack shall be powered by the cabinet power supply
and be connected to the power bus assembly by means of Burndy
connector # SMS12PDH1.
2H.13 Each detector rack shall be supplied with a full array of two (2)
channel detector cards unless otherwise specified. The detector
cards shall be EDI Oracle 2E or Reno C-1200-SS or approved
equivalent.
2I Cabinet Test Switch and Police Panel
2I.1 A test switch panel shall be mounted on the inside of the main
door. The test switch panel shall provide as a minimum the
following:
1. AUTO/FLASH SWITCH – When in the flash position,
power shall be maintained to the controller and the
intersection shall be placed in flash. The controller shall not
be stop timed when in flash. Wired according to NEMA-
TS2-1998 the MMU forces the controller to initiate the
start-up sequence when exiting flash.
2. STOP TIME SWITCH – When applied, the controller shall
be stop timed in the current interval.
3. CONTROL EQUIPMENT POWER ON/OFF – This switch
shall control the controller, MMU, and cabinet power
supply AC power.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
15
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2I.2 Momentary test push buttons for vehicle and pedestrian inputs are
not required.
2I.3 The police door switch panel shall contain the following:
1. SIGNALS ON/OFF SWITCH – In the OFF position, power
shall be removed from signal heads in the intersection. The
controller shall continue to operate. When in the OFF
position, the MMU shall not conflict or require reset.
2. AUTO/FLASH SWITCH – When in the flash position,
power shall be maintained to the controller and the
intersection shall be placed in flash. The controller shall be
stop timed when in flash. Wired according to NEMA-TS2-
1998 the MMU forces the controller to initiate the start-up
sequence when exiting flash.
3. AUTO/MANUAL SWITCH – Cabinet wiring shall include
an AUTO/MANUAL switch and a hand cord with a police
push button.
2I.4 All toggle type switches shall be heavy duty and rated 15 amps
minimum. Single- or double-pole switches may be provided, as
required.
2I.5 Any exposed terminals or switch solder points shall be covered
with a non-flexible shield to prevent accidental contact.
2I.6 All switch functions must be permanently and clearly labeled.
2I.7 All wire routed to the police door-in-door and test switch push
button panel shall be adequately protected against damage from
repetitive opening and closing of the main door.
2I.8 All test switch panel wiring shall be connected to the main panel
via a 36-pin Burndy connector #SMS36R1, or exact equivalent.
2I.9 All wiring from the main panel to the test switch panel shall be
connected to the switch panel via a 24-pin Burndy connector
#SMS24R1 or exact equivalent.
2J Resistor Panel
2J An odd phase red resistor panel shall be included in each cabinet
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
16
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2K Auxiliary Devices
2K.1 Load Switches
Load switches shall be solid state and shall conform to the
requirements of Section 6.2 of the NEMA TS2 Standard.
2K.2 Flashers
The flasher shall be solid state and shall conform to the
requirements of section 6.3 of the NEMA TS2 Standard.
Flashing of field circuits for the purpose of intersection flash
shall be accomplished by a separate flasher.
The flasher shall be rated at 15 amperes, double pole with a
nominal flash rate of 60 FPM.
2K.3 Flash Transfer Relays
All flash transfer relays shall meet the requirements of Section
6.4 of the NEMA TS2 Standard.
The coil of the flash transfer relay must be de-energized for
flash operation.
The full complement of relays shall be supplied with each
cabinet to allow for maximum phase utilization for which the
cabinet is designed.
2K.4 Bus Interface Units (BIUs)
All BIUs shall meet the requirements of Section 8 of the NEMA
TS2 Standard.
The full complement of BIUs shall be supplied with each
cabinet to allow for maximum phase and function utilization for
which the cabinet is designed.
Each BIUs shall include power on, transmit and valid data
indicators. All indicators shall be LEDs.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
17
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2K.5 Cabinet Power Supply
The cabinet power supply shall meet the requirements of
Section 5.3.5 of the NEMA TS2 Standard.
The cabinet power supply shall provide LED indicators for the
line frequency, 12 VDC, 12 VAC, and 24 VDC outputs.
The cabinet power supply shall provide (on the front panel) jack
plugs for access to the +24 VDC for test purposes.
2K.6 Load Switch Jumpers
10 load switch jumpers shall be provided with each cabinet.
2L Auxiliary Cabinet Equipment
2L.1 The cabinet shall be provided with two (2) thermostatically
controlled (adjustable between 80-150 degrees Fahrenheit)
ventilation fans in the top of the cabinet plenum. The fan plate
shall be removable with the use of simple hand tools for
serviceability. A minimum of two exhaust fans shall be provided.
The fan shall be a ball bearing type fan and shall be capable of
drawing a minimum of 100 cubic feet of air per minute. Each
Fan/Thermostat assembly shall be connected to the Power panel
by means of a 4 position plug-in cable.
2L.2 A 25-watt incandescent lamp mounted on a 14-inch flexible arm
shall be included. The flexible arm shall be permanently mounted
to the middle of the cabinet door. The lamp shall be wired to
either a 15-amp ON/OFF toggle switch mounted on the power
panel or to a door activated switch mounted near the top of the
door.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
18
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2L.3 A fluorescent lighting fixture shall be mounted on the inside top of
the cabinet near the front edge. The fixture shall be rated to
accommodate at minimum a F15T8 lamp operated from a normal
power factor UL or ETL listed ballast. The lamp shall be wired to
either a 15-amp ON/OFF toggle switch mounted on the power
panel or to a door activated switch mounted near the top of the
door.
2L.4 A resealable print pouch shall be mounted to the door of the
cabinet. The pouch shall be of sufficient size to accommodate one
complete set of cabinet prints.
2L.5 A minimum of two sets of complete and accurate cabinet drawings
shall be supplied with each cabinet.
2L.6 A minimum of one set of manuals for the controller. Malfunction
Management Unit and vehicle detector amplifiers shall be supplied
with each cabinet.
2L.7 At a minimum, an additional electrical outlet shall be provided in
the cabinet. The outlet shall be wired through a fuse to protect
equipment using the outlet from surges. The outlet shall be placed
in a manner such that devices can be plugged in while still
allowing the cabinet door to close.
2N Testing and Warranty:
2N.1 The cabinet assembly and all other components shall be warranted
for a period of one year from date of shipment. The manufacturer's
warranty shall be supplied in writing with each component.
Second party extended warranties are not acceptable.
2N.2 Any defects shall be corrected by the manufacturer or supplier at
no cost to the City.
2O Replacement Coverage:
2O If a malfunction occurs during the warranty period, the supplier
shall, within two (2) weeks after notification furnish a like unit,
module, or auxiliary equipment, for use while the warranted unit is
being repaired.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
19
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.3- Specification - TRAFFIC SIGNAL CABINETS YES NO
2P Reliability Clause:
2P While under warranty, the isolation and repair of any unit
malfunction shall be the responsibility of the supplier. Any unit
experiencing a total of three failures that has twice been returned
to the supplier for repair shall be replaced with a new unit of the
same type at no charge to the City. The replacement unit's
warranty shall be that of a new unit.
NOTE: Malfunctions do not include damage caused by lightning,
power surges, negligence, acts of God, or use of equipment in a
manner not originally intended by its manufacturer.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
20
1.4 SPECIFICATIONS AND COMPLIANCE – TRAFFIC SIGNAL CONTROLLERS
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
1 Description
1 The contractor shall furnish a shelf mounted, two through sixteen
phase, fully-actuated digital, solid state traffic controller. The
controller shall meet, as a minimum all applicable sections of the
NEMA Standards Publications for TS2 and NTCIP. Where
differences occur, this specification shall govern. Controller versions
shall comply with NEMA TS2 Types 1 and 2 versions of the
controller shall be capable of operating as a Type 1 controller.
2 Materials
2 The controller shall be compact so as to fit in limited cabinet space.
2A Hardware
2A1 Electronics:
2A1.1 A microprocessor shall be used for all timing and control functions.
Continuing operation of the microprocessor shall be verified by an
independent monitor circuit, which shall set an output and indicate an
error message if a pulse is not received from the microprocessor
within a defined period.
2A1.2 A built-in, high-efficiency switching power supply shall generate all
required internal voltages as well as 24 VDC for external use. All
voltages shall be regulated and shall be monitored with control
signals. Fuses shall be mounted on the front of the controller for 120
VAC input and 24 VDC output.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
21
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2A1.3 Timing of the controller shall be derived from the 120 VAC power
line. User-programmed settings and intersection configuration data
shall be stored in Flash Memory. Memory requiring an energy
storage device (battery or capacitor) to maintain user data shall not be
acceptable. To facilitate the transfer of user-programmed data from
one controller to another, a data transfer module (data key) using a
separate serial flash memory device shall be included. This data
transfer module shall be easily removable and directly accessible from
the front of the controller. The controller shall not require this module
to be present for proper operation.
2A1.4 The timing parameters shall be capable of being downloaded from a
Windows based computer. The controller manufacturer shall provide
a software program which stores the timing database and allows them
to be downloaded directly to the controller.
2A1.5 All controller software shall be stored in Flash Memory devices. The
controller software shall be easily updated without the removal of any
memory device from the controller. The use of removable PROMS or
EPROMS from the controller shall not be acceptable. The controller
shall include an option that allows updating software using a
Windows based computer. This option shall allow updating the
controller software via a serial or Ethernet port from the front of the
controller. Updating the controller software shall require the
intersection to be in flash for no more than ten seconds using Ethernet
file transfer.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
22
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2A1.6 All printed circuit boards shall meet the requirements of the NEMA
Standard plus the following requirements to enhance reliability:
• All plated-through holes and exposed circuit traces shall be
plated with solder.
• Both sides of the printed circuit board shall be covered with a
solder mask material.
• The circuit reference designation for all components and the
polarity of all capacitors and diodes shall be clearly marked
adjacent to the component. Pin 1 for all integrated circuit
packages shall be designated on both sides of all printed circuit
boards.
• All printed circuit board assemblies, except power supplies,
shall be coated on both sides with a clear moisture-proof and
fungus-proof sealant.
2A2 Front Panel:
2A2.1 The front of the controller shall consist of a panel for the display,
keyboard and connectors for all necessary user connections. It shall
only be necessary to open the front panel during option installation
and maintenance of the electronic circuits.
2A2.2 An alphanumeric liquid crystal display (LCD) shall be used to show
program and status information. For ease of viewing, backlighting
and multiple levels of contrast adjustment shall be provided.
2A2.3 Front-panel operator inputs shall be via clearly labeled and
environmentally-sealed electrometric keys.
2A3 Data Key:
2A3.1 A data key shall be available for use as a database storage device
(backup) or as a database transfer module.
2A3.2 The data key shall be hot swappable, so that it can be inserted and
removed without powering down the controller.
2A3.3 The data key shall be capable of storing the entire controller database
and shall retain the information without use of battery or capacitor
backup.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
23
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2A3.4 The controller shall not require this key to be present during normal
operation.
2A4 Computer Database:
2A4.1 A Windows computer software program shall be available for use as a
database storage device and database transfer. The software program
shall be capable of storing timing data from multiple controllers.
2A4.2 The software shall be able to upload and download while the
controller is in operation.
2A5 Connectors:
2A5.1 All interface connectors shall be accessible from the front of the
controller. Controller model shall be offered to accommodate both
NEMA TS2 Type 1 and NEMA TS2 Type 2 cabinets.
2A5.2 To facilitate special applications the controller shall have the
capability of assignment of any input or output function to any input
or output pin respectively on the interface connectors, with the
exception of Flashing Monitor, Controller Voltage Monitor, AC+,
AC-, Chassis Ground, 24VDC, Logic Ground and TS2 Mode bits.
2A6 Serviceability:
2A6.1 All electronic modules including the power supply shall be easily
removable from the front of the controller using a screwdriver as the
only tool. All power and signal connections to the circuit boards shall
be via plug-in connectors.
2A6.2 The controller layout shall allow the removal and replacement of any
circuit board without unplugging or removing other circuit boards,
except for the power supply. No more than two boards shall be
attached together to form a circuit assembly.
2A6.3 The controller enclosure shall be designed so that one side of any
circuit board is accessible for troubleshooting and testing while the
controller is still in operation. This capability shall be accomplished
without the use of extender cards or card pullers.
2B Displays
2B1 Dynamic Displays:
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
24
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2B1.1 Dynamic displays listed below shall be provided to show the
operational status of the controller. Additional displays shall be
offered for programming. It shall be possible to place vehicle,
pedestrian and preemption calls from the keyboard while displaying
status information.
2B1.2 Intersection status display shall indicate a summary of ring, phase,
coordination, preemption and time-based control status.
2B1.3 Controller status display shall indicate current interval, pedestrian,
density, maximum, and maximum extension timing by phase and ring.
The status of vehicle and pedestrian signal outputs shall be displayed
in combination with vehicle and pedestrian calls.
2B1.4 Coordinator status display shall indicate the command source, current
coordination pattern information, local and system cycle count,
commanded/actual offset, offset correction, time-based control status,
hold, force-off, vehicle permissive, split count down, split extension,
offset from ring 1 and green band indications.
2B1.5 Preemptor status display shall indicate priority (railroad, fire,
emergency) preemptors and bus preemptors with calls, preemptor
active, inhibit, and delay status. When a preemptor is active, the
display shall also indicate preemptor interval, timing, duration, and
hold status. A portion of the display shall indicate the controller status
during preemption including current status, interval, and timing by
phase and ring and the status of vehicle and pedestrian signals for
each phase.
2B1.6 Time base status display shall indicate the current time and date, the
current day and week program, the active program step for both
coordination pattern and time-of-day functions, the start time of the
next program step, and the highest step used. The programmed
selections of the active coordination pattern and time-of-day pattern
shall also be displayed.
2B1.7 There shall be communications status displays for Port 1 (SDLC), Port
2 (terminal) Port 3, Ethernet and NTCIP.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
25
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2B1.8 Port 1 (SDLC) status display shall indicate the frame responses from
the MMU, the terminal and facilities BIUs and the detector BIUs.
2B1.9 Ports 2 and 3 status display shall indicate the interconnect format,
transmit, valid data, data error, carrier detect and the last valid
command.
2B1.10 An Ethernet status display shall indicate the line speed, the line status,
the total number of transmit and receive counts and the number of
transmit and receive error counts.
2B1.11 An NTCIP status display shall indicate the total number of SNMP and
STMP transmit and receive counts.
2B1.12 A detector status display shall indicate activity for up to 64 detectors.
The display shall show detector calls as they are processed by the
controller.
2B1.13 Flash/malfunction management unit (MMU) status display shall
indicate flash status plus MMU channel, conflict, and monitoring
function status. A separate display shall indicate the results of the
controller’s comparison of its MMU programming to the
programming in the controller.
2B1.14 An input and output status display shall indicate the activity of all of
the logic level inputs and outputs to the controller.
2B2 Programming Displays:
2B2.1 Programming displays in the form of menus shall aid the operator in
entering data from the front-panel keyboard.
2B2.2 A main menu shall allow the user to select a major function of the
controller. A submenu shall then be displayed to allow the user to
select a sub-function within the major function.
2B2.3 English language and traffic engineering terminology shall be used
throughout to facilitate programming. The display organization shall
allow traffic personnel to program the controller without using
reference cards or manuals. All data entry and data screens shall be in
logical order.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
26
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2B2.4 Programming entries shall consist of alpha-numerical values,
YES/NO and ON/OFF entries. During program entry, the new data
shall be displayed as it is entered. Entries shall only be validated and
stored when the consistency check is performed for entries that are
constrained by other programmed data or when the ENTER or cursor
key is pressed when they are not.
2B2.5 An example of constrained data is the sequence of the phases within a
ring. They need to be checked with the phase compatibility, phases in
the ring and start phases among others.
2B2.6 An example of non-constrained data is the vehicular extension time
entry.
2B2.7 The keyboard entry software shall include context sensitive help
screens. Help information shall be accessed by placing the cursor on
the data entry in question then pressing the HELP key. Help screens
shall be provided for all keyboard-entered data and shall include at a
minimum range, description, and functional operation information for
the data entry.
2C Programming
2C1 Programming Methods
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
27
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2C1 Programming Methods: The methods listed below shall be available
for controller configuration and timing entries. The manufacturer
shall be able to provide as off-the-shelf items all of the firmware and
software required to affect the listed methods and to implement
network operation with system masters and host PC's.
• Manual data entry via the front panel keyboard
• Downloading via telemetry from a system master connected to
a host PC in a closed-loop system.
• Downloading from a portable PC-compatible computer via an
Ethernet or serial cable.
• Transfer from one controller to another using the Ethernet port
on each controller.
• Transfer from one controller to another, or restoring for a
back-up copy, using a data transfer module (data key).
2C2 Programming Security
2C2.1 A minimum of three access levels shall be available to provide
programming security.
2C2.2 The highest or supervisor level shall have access to all programming
entries including setting access codes.
2C2.3 The second or data change level shall have access to all programming
entries except access codes.
2C2.4 The third or data display level shall only have access to displayed
data. No access code shall be required to display data.
2C2.5 User selectable, four-digit access codes shall be provided for the
supervisor and data change access levels. Access codes shall initially
be set to provide unrestricted access.
2C2.6 If there has been no keyboard activity the controller shall
automatically logoff the user after 30 minutes.
2C3 Programming Utility Functions
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
28
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2C3.1 A copy function shall permit copying all timing data from one phase
to another. It shall also permit copying all timing plan from one
timing plan to another, one detector plan and detector options plan to
another, all coordination pattern data from one pattern to another and
one sequence to another. This feature will facilitate data entry when
programming any two or more phases with the same timing values, or
detectors with the same programming, and/or two or more
coordination patterns with the same pattern data.
2C3.2 The controller unit shall contain a backup data base with user
specified values stored in non-volatile memory. A copy function shall
permit transferring the backup database to the active database.
2C3.3 A memory-clear function shall permit the user to clear data entries for
the following controller functions, either individually or all at once:
• Configuration
• Controller
• Coordinator
• Preemptor
• Time base
• Detectors
• Logic Processor
2C3.4 A sign-on message shall allow the user to view the controller software
version number. This message shall be displayed upon power-up until
a key is depressed. It shall also be possible to display the sign-on
message by keyboard selection. The sign-on display shall allow a
user-defined message of up to two lines with 38 characters per line.
2C3.5 The controller shall have the capability to output a memory image of
the user programmed settings and intersection configuration data in
binary format. This shall allow transferring the memory image data to
a data key.
2D Actuated Control Functions:
2D1 Phase Sequence
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
29
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D1.1 The phase sequence of the controller shall be programmable in any
combination of sixteen phases, eight concurrent groups and four
timing rings.
2D1.2 Phase sequence information shall be changeable from the keyboard
and stored in EEPROM data memory.
2D1.3 The standard phase sequence of the controller shall also be capable of
being altered by coordination, time-of-day or external alternate
sequence command. The controller shall allow reversing the normal
phase sequence of each phase pair as shown below:
• Phases 1 and 2
• Phases 3 and 4
• Phases 5 and 6
• Phases 7 and 8
• Phases 9 and 10
• Phases 11 and 12
• Phases 13 and 14
• Phases 15 and 16
2D1.4 The operator shall be able to select from a library of standard
sequences. As a minimum the following shall be provided:
• Standard NTCIP sequence
• Two through eight phase controller
• Sixteen phase quad left turn controller
• Four single ring 4 phase controllers
• Dual TS2 eight phase quad controllers
• TXDOT three phase diamond controller
• TXDOT four phase diamond controller
2D1.5 An exclusive pedestrian clearance movement shall be provided which
will time and display the pedestrian indications with the vehicle
movements remaining in all red.
2D2 Timing Intervals
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
30
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D2.1 Timing intervals shall be programmable from 0-255 in one second
increments or from 0-25.5 in one-tenth second increments, depending
on the function.
2D2.2 Four independent timing plans shall be provided and selectable on a
time-of-day basis or by coordination pattern. Each plan shall contain
the following interval timings:
Minimum Green Maximum 3
Bike Green Dynamic Maximum
Delay Green Dynamic Maximum Step
Walk Yellow Clearance
Walk 2 Red Clearance
Walk Maximum Red Maximum
Pedestrian Clearance Red Revert
Pedestrian Clearance 2 Actuations before Reduction
Pedestrian Clearance
Maximum
Seconds before Actuation
Pedestrian Carryover Maximum Initial
Vehicle Extension Time before Reduction
Vehicle Extension 2 Cars Waiting
Maximum 1 Time to Reduce
Maximum 2 Min Gap
2D2.3 Guaranteed minimum interval values shall be specified at the time of
purchase and shall not be changed or overridden from the keyboard.
Values shall be provided for the following intervals:
• Minimum green
• Walk
• Pedestrian clearance
• Yellow clearance
• Red clearance
• Red revert
• Overlap Green
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
31
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D2.4 A bike green interval shall be provided that will replace the phase
minimum green if the interval time is larger than the min green time
and if a detector input designated as a bike detector has been
activated.
2D2.5 Two Walk and Pedestrian Clearance intervals shall be provided for
each phase per timing plan. The second Walk and Pedestrian
Clearance shall be activated by a time base action plan.
2D2.6 Two vehicle extension intervals shall be provided for each phase per
timing plan. The active vehicle extension interval shall be selected by
a time base action plan.
2D2.7 If enabled, a Delay Green timer shall delay the vehicle phase from
starting until the timer has expired. This shall provide an additional
all red for the vehicles movement until the timing is complete.
2D2.8 The Pedestrian Walk interval shall extend from Walk to the smaller of
the Walk Max time or the phase maximum in effect with a constant
input from the “Walk Extension detector”.
2D2.9 Volume density intervals shall include actuations before and cars
waiting. Actuations before added shall provide a user-specified
number of actuations that must occur before adding variable (added)
initial time. Cars waiting shall provide a user specified number of
actuations, or cars waiting, that must occur before starting gap
reduction. Gap reduction shall be initiated by either time before
reduction or cars waiting, whichever reaches its maximum value first.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
32
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D2.10 The controller shall be capable of dynamically extending the
maximum green time for each phase based on vehicle demand. Three
maximum green intervals shall be selectable per phase based on either
time-of-day, coordination pattern or external input. The initial
interval shall be selectable as Max 1, Max 2, or Max 3. If the phase
terminates due to max-out for two successive cycles, then the
maximum green time in effect shall automatically be extended by a
dynamic max step interval on each successive cycle until it is equal to
dynamic maximum. If the phase gaps out for two successive cycles,
then the maximum green time shall be reduced by the dynamic max
step time until it reaches to the original max value.
2D2.11 Each phase shall have a red maximum timing interval. An input (red
extension) shall extend the all red period of the assigned phase as long
as the detector input is true. This input must be true within the all red
time of the assigned phase to be able to extend the all red period. If
this detector fails then the all red extension feature shall be disabled.
2D3 Overlaps:
2D3.1 The controller shall provide sixteen internally-generated overlaps (A –
P). These shall be individually programmable as standard, other (see
section 5.3.2) or minus green/yellow. The green, yellow and red
intervals shall be individually programmable following termination of
the parent phase. The overlaps programmed as minus green/yellow
overlaps shall provide overlap green when any of the overlap phases
are green or when in transition between overlapped phases and a
modifier phase is not green. The overlap will be yellow when an
overlapped phase is yellow and the modifier phase is not yellow and
none of the overlapped phases are next.
2D3.2 The other overlap option shall provide for protected, pedestrian
protected, not overlap, trailing, leading and advance green
programming.
2D3.3 A protected overlap shall be green, yellow or red like a normal
overlap except its outputs shall be blank when the protected phase is
green, or the controller is transitioning to a non-included phase.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
33
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D3.4 A pedestrian protected overlap shall be green under the following
conditions:
• When an included phase is green and the protected pedestrian
is NOT in walk or pedestrian clearance
• When the controller is in transition between included phases
and a pedestrian protected phase is not next
• After servicing an included phase pedestrian demand if there is
enough time before max out to service the overlap minimum
green
2D3.5 The controller shall provide the capability of sixteen pedestrian
overlaps. These shall be capable of overlapping the pedestrian
displays of any combination of phases with a pedestrian movement.
2D3.6 Overlap functions shall be programmable from the controller
keyboard.
2D4 Conditional Service
2D4.1 The controller shall provide a programmable conditional service
feature. When selected, the controller shall service an odd-numbered
phase once normal service to that phase has been completed and
enough time for additional service exists on the concurrent even
phase.
2D4.2 A conditional service minimum green time shall be programmable for
each phase. This interval shall ensure a minimum green if the phase is
conditionally served.
2D4.3 It shall be possible to program the controller to re-service the even
phase after conditionally serving an odd phase. Once an even phase
has been conditionally re-serviced, the odd phase shall not be
conditionally served again until returning to the concurrent group that
is timing.
2D5 Additional Features
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
34
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D5.1 The following features shall be programmable for each phase in each
of four separate detector plans:
• Locking/non-locking detector memory
• Vehicle recall
• Pedestrian recall
• Maximum recall
• Soft recall
• No-rest phase
• Enable Added Initial
2D5.2 Also programmed by phase shall be:
• Phase in use
• Exclusive Pedestrian phase
2D5.3 Soft recall shall return the controller to the programmed phase in the
absence of other calls.
2D5.4 If a phase is designated as a no-rest phase the controller shall not rest
in the phase.
2D5.5 The controller shall permit power start and external start to be
individually programmed by phase and interval. Start intervals shall
be green, yellow red, or yellow with overlaps forced yellow.
2D5.6 During a power start condition, the controller shall be capable of
timing an all-red or flash interval before the power start phase(s) and
interval are displayed.
2D5.7 The controller shall provide guaranteed passage operation on a per
phase basis. When selected, this feature shall provide a full passage
(vehicle extension) interval when a phase gaps out with a gap in effect
less than the vehicle extension interval (preset gap).
2D5.8 The controller shall provide both single and dual entry operation.
When selected, dual entry shall cause the controller to ensure that one
phase is timing in each ring.
2D5.9 It shall be possible via keyboard selection to inhibit the service of a
phase with other phase(s) within the same concurrent group.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
35
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2D5.10 The controller shall provide the following additional selectable
pedestrian functions:
• Actuated phase rest in WALK
• Flashing WALK output
• Pedestrian clearance protection during manual control
• Pedestrian clearance through yellow
• Pedestrian indications remain dark with no call
• Pedestrian timing shall be capable of being carried over from
one phase to another
2D5.11 Programming shall be provided to inhibit re-service of odd phases
(left turns) within the same concurrent group.
2D5.12 The controller shall provide a programmable simultaneous gap
termination feature. When programmed, phases in both rings shall
gap out together in order to terminate the green interval and cross the
barrier.
2D5.13 The controller shall provide automatic flash selection per the
requirements of the MUTCD. Both the flash entrance and exit phases
shall be programmable through the keyboard, and flashing shall be
controlled by either setting the fault/voltage monitor output to be
FALSE or by flashing through the load switch driver outputs. If flash
desired through the load switches, both the phase and overlap outputs
shall be flashed either yellow or red as selected by the operator.
Automatic flash shall be selectable by external input, system
command, or time of day action plan.
2D5.14 The controller shall provide dimming for selectable load switch
outputs. Dimming shall be accomplished by inhibiting the selected
outputs for alternate half cycles of the 120 VAC line. Dimming shall
be controllable by time of day and an external input; both functions
must be TRUE for dimming to occur. Programming shall permit
individual dimming of the Green/Walk, Yellow/Ped Clear, Red/Don't
Walk outputs for each load switch.
2E Coordination
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
36
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E1 Coordination Patterns
2E1.1 A minimum of 120 coordination patterns shall be provided. Each
pattern shall allow selection of an independent cycle length, offset
value and split pattern. The coordination patterns shall be selected
using telemetry (system), hardwire, or non-interconnected (time base)
coordination commands.
2E1.2 The coordination patterns shall be selected by the coordination
command using the following formats:
• Pattern – This format shall allow selecting the coordination
patterns directly, that is, commanding Plan 1 selects Pattern 1.
Pattern command shall include 1-120 patterns, pattern 254
shall select free and pattern 255 shall select flash.
• Standard – This format shall allow selecting the coordination
patterns using a pattern number derived from a cycle offset-
split command. Each pattern shall be assignable to a specific
cycle-offset-split combination. The coordination pattern shall
be selected using the formula (((Cycle – 1) * 20) + ((Split – 1)
* 5) + Offset)).
• TS2 – This format shall allow selecting the coordination
patterns as a function of Timing Plan and one of three offsets.
With this format a minimum of 20 Timing Plans shall be
available for selection of one of sixty coordination patterns.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
37
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E1.3 The following functions shall be programmable in each coordination
pattern:
• Cycle length
• Split pattern
• Offset value
• Alternate-phase sequence
• Split and offset in seconds or percentage
• Crossing artery pattern
• Permissive timing
• Action plan
• Coordinated phase split extension
• Timing plan
• Actuated rest in walk
• Phase re-service
• Ring extension
• Split demand pattern
• Ring displacement
• Directed split preferences
• Special function outputs
2E1.4 The following functions shall be programmable for each of the 120
Split patterns:
• Coordinated phase
• Split value by phase
• Omit by phase
• Min recall by phase
• Max recall by phase
• Pedestrian recall
• Max and Pedestrian recall
2E2 Cycle Length
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
38
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E2.1 One cycle length shall be provided for each coordination pattern. The
cycle shall be adjustable over a range of 30-255 seconds in 1-second
increments.
2E2.2 The cycle length shall serve as the reference time for all coordination
timing.
2E3 Synchronization
2E3.1 For systems with a single system sync pulse, coordination timing shall
be synchronized to the leading edge of that pulse, which shall serve as
the master zero reference for all offset timing.
2E3.2 For hardwire systems with multiple sync pulses, the coordinator shall
lock onto the correct sync by trying different syncs and checking for
reoccurrence during successive cycles.
2E3.3 After a valid system sync pulse has been received the coordinator
shall check for the proper occurrence of the system sync pulse during
each subsequent cycle. If a sync pulse does not occur, the coordinator
shall self-sync and continue to operate with the last set of coordination
commands for a programmable number of cycles from 0-255. If a
sync pulse does not occur within the programmed period (or until the
first sync pulse is received), the coordinator shall revert to the non-
interconnected coordination mode.
2E4 Offset
2E4.1 Offset shall normally be defined as the time period from the system
sync pulse to the beginning of the leading coordinated phase green
(local zero). The coordinator shall also be capable of referencing the
offset to the beginning of the lagging coordinated phase green,
coordinated phase yield or start of yellow point.
2E4.2 Offsets shall be programmable using both percent and seconds. The
range shall be from 0-99% of the cycle length in 1% increments or 0-
254 seconds in 1-second increments. An offset value of 255 shall
result in free.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
39
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E4.3 Offset changes shall be achieved by adding or subtracting cycle time
over a maximum of three cycle periods to allow a smooth transition to
the new offset. Other offset change methods shall be adding 20% to
each cycle or to snap to the sync point once the permissive period are
complete and the coordinated phases are green. Offset correction
using dwell shall also be selectable.
2E5 Split
2E5.1 Each split shall provide a split interval for each of sixteen phases. The
split interval shall be programmable using percent or seconds. The
range shall be from 0-99% of the cycle length in 1% increments or 0-
255 seconds in 1-second increments.
2E5.2 Split interval settings shall determine the maximum time, including
vehicle clearance (yellow and red), for a non-coordinated phase, or the
minimum time for a coordinated phase. Phase termination shall be
controlled by establishing a force-off point for each phase within the
cycle. Except for the coordinated phases the force-off point shall be
selectable to be a fixed point within the cycle or allowed to float. If
floating force-offs are selected each phase shall time no more than its
own split interval.
2E5.3 During coordination, it shall be possible to operate a coordinated
phase as actuated or non-actuated. If a coordinated phase is actuated,
vehicle detections shall permit the coordinator to extend a phase
beyond the normal yield point. Extended coordinated phase green
shall be selectable using the same range as split interval settings
(percent or seconds). If actuated coordinated phases are used they
shall be able to have actuated or non-actuated (walk rest) pedestrian
movements.
2E6 Permissive Periods
2E6.1 Permissive periods shall be provided to control the time period during
which coordinated phases are released to service calls on non-
coordinated phases.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
40
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E6.2 All permissive timing shall begin at the lead coordinated phase yield
point. A yield point shall be automatically computed for the
coordinated phase in each ring. The coordinated phase yield points
shall allow the coordinated phases to yield independent of each other.
The yield point shall be the point at which the coordinated phase is
released to allow the controller to service calls on non-coordinated
phases. The computation shall take into account the coordinated
phase split interval plus pedestrian and vehicle clearance times.
2E6.3 Automatic permissive period operation shall be provided by
automatically calculating a permissive period for each non-
coordinated phase. The permissive period shall consist of a separate
vehicle and pedestrian period computed from the phase split interval
and the vehicle/pedestrian minimum time. The controller shall answer
a call only during the associated phase permissive period. However,
once the controller has been released to answer a call, all remaining
phases shall be served in normal sequence.
2E6.4 Single permissive period operation shall be provided by defining a
single time period per cycle beginning with the yield point during
which the controller is allowed to answer phase calls for any phase.
The duration of this period shall be selectable in each coordination
pattern.
2E6.5 Dual-permissive period operation shall also be provided. During the
first permissive period, the controller shall answer only vehicle or
pedestrian calls on the phases following the coordinated phase. If the
controller yields to a call during this period, calls on the remaining
phases are served in normal rotation. During the second permissive
period, the controller shall answer calls on all remaining phases except
the first permissive phase. The duration of the two permissive
periods, and the time at which to start the second permissive period
(displacement), shall be selectable in each coordination pattern.
2E7 Phase Re-Service
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
41
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E7.1 If actuated coordinated phases are in use it shall be possible to re-
service non-coordinated phases within the same cycle if sufficient
time remains. A phase shall be re-serviced only if the permissive
period for the phase indicates there is sufficient time remaining in the
cycle to service the phase.
2E7.2 Phase re-service shall be capable of being enabled/ disabled in each
coordination pattern.
2E8 Transition Cycles
2E8.1 The controller shall provide a smooth and orderly transition when
changing from free operation to coordinated operation and from one
coordination command to another.
2E8.2 During a free-to-coordinated transition, the controller shall initiate a
pick-up cycle beginning upon receipt of a sync pulse and a valid
coordination command. The controller shall then enter coordination
mode upon crossing a barrier or if resting in the coordinated phases.
2E8.3 Each coordination command shall select a pattern. A command
change shall be implemented concurrent with a sync pulse. Cycle,
offset, and split changes shall not take effect until local zero.
2E9 Crossing Artery Control
2E9.1 The coordinator shall be capable of implementing dual coordination at
an intersection where two arterials are under control of separate
masters.
2E9.2 An external input shall enable dual coordination. Once enabled, the
coordinator shall place a continuous call on the crossing artery phases
so as to ensure that these remain green for their full split interval.
2E9.3 The coordinator shall output a crossing artery sync signal to indicate
the beginning of the crossing artery phase split interval.
2E9.4 Dual coordination shall force a selectable crossing artery split plan to
be used so as to allow a particular split to be optimized for dual
coordination in each coordination pattern.
2E10 Local Split Demand
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
42
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E10.1 The coordinator shall provide a minimum of two split demand
detector inputs, which shall allow the selection of a preferred split
plan based on intersection demand.
2E10.2 If the split demand detector indicates continuous vehicle presence
during a programmed monitoring period beginning with the onset of a
selected phase green, the coordinator shall force a selectable split plan
to be in effect during the next cycle. This split plan shall remain in
effect for a selected number of cycles from 0-255. A specific split
plan shall be capable of being selected in each coordination pattern.
2E11 Adaptive Split Demand
2E11 The coordinator shall provide a method to select the split using
measurement of each phase’s green utilization. From the
measurement the coordinator shall determine which phase or phases
had excess time that was not used during the last measurement period.
Then the excess time shall be added to the first set of preferential
phases. If the first set of preferential phases gapped out during the last
measurement period, then the excess time will be added to a second
set of preferential phases. If both sets of preferential phases gapped
out during the last measurement period then the time shall be added to
the beginning of the coordinated phases.
2E12 Free Mode
2E12.1 The coordinator shall provide a free mode of operation, where all
coordination control is removed.
2E12.2 Free mode operation shall be selectable by coordination commands,
by external input or by keyboard entry.
2E12.3 The coordinator shall revert to the free mode when active controller
inputs or functions would interfere with coordination. Such inputs or
functions shall include the following:
• Manual control enable
• Stop time
• Automatic flash
• Preemption
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
43
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2E12.4 The coordinator shall provide an active free mode, where coordination
control is removed but the coordinator continues to monitor system
sync so as to keep its timing in step with the system master.
2E13 Manual Control
2E13 The controller shall allow manual override of the current coordination
command from the keyboard. The manual command shall allow
selection of any coordination pattern to be in effect.
2E14 Interconnect Modes
2E14.1 Interconnect Modes: The coordinator shall be capable of operating
with any of the following interconnect types:
• Non-interconnected coordination (time-based)
• Telemetry
• Hardwired
2E14.2 The coordinator shall be compatible with fixed-time interconnect,
which provides the sync pulse superimposed on the offset lines. It
shall also operate within an interconnected system using a separate
sync line. The non-interconnected coordination mode shall serve as a
backup when using telemetry or hardwired interconnect.
2E15 Master Coordinator
2E15 The coordinator shall output the coordination command, including
sync pulse. This feature shall permit the controller to be used as a
time-of-day master in a hardwired interconnected system.
2F Preemption
2F1 Railroad-Fire-Emergency Vehicle Preemption
2F1.1 The ten railroad-fire-emergency vehicle preemptors shall be selectable
as a priority or non-priority type. Priority preemptor calls shall
override non-priority preemptor calls. Low-numbered priority
preemptors shall override higher-numbered priority preemptor calls.
Non-priority preemptor calls shall be serviced in the order received.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
44
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F1.2 Each preemptor shall provide a locking and non-locking memory
feature for preemptor calls. If a preemptor is in the non-locking mode
and a call is received and dropped during the delay time, the
preemptor shall not be serviced.
2F1.3 Preemptor timing intervals shall be programmable from 0-255 in one-
second increments or 0-25.5 in one-tenth second increments,
depending on function. Delay, max presence and duration timing
intervals shall be programmed from 0 – 65535 seconds in one-second
increments.
2F1.4 A programmable delay time interval shall be provided to inhibit the
start of the preemption sequence. This interval shall begin timing
upon receipt of a preemption call. This time shall be programmable
from 0-255 seconds in one second increments.
2F1.5 An inhibit time shall be provided as the last portion of the delay time
interval. During this time, phases that are not part of the preempt
sequence shall be inhibited from service. This time shall be
programmable from 0-65535 seconds in one second increments.
2F1.6 A programmable extend input shall cause the preemptor to remain in
the dwell interval following the removal of the preempt call. If a
preempt call is reapplied during this time, the preemptor shall revert to
start of dwell interval. This time shall be programmable from 0-25.5
seconds in one-tenth second increments.
2F1.7 A programmable duration time shall be provided to control the
minimum time that a preemptor remains active. This time shall be
programmable from 0-65535 seconds in one second increments.
2F1.8 A programmable maximum time shall be provided to control the
maximum time that a preemptor input remains active and still be
recognized by the controller. Once failed, the input must return to
inactive state to be recognized again.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
45
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F1.9 Phases timing at the beginning of a preemption sequence shall remain
in effect for a minimum time before the controller advances to the
next sequential interval. If the phase has been timing for longer than
the programmed preemptor minimum time, the controller shall
immediately advance to the next sequential interval. Minimum times
shall be programmable for the following intervals:
• Green/walk/pedestrian clearance
• Yellow
• Red
2F1.10 A phase shall advance immediately to pedestrian clearance if it has
been timing a WALK interval at the beginning of a preemption
sequence. It shall be possible to time the minimum pedestrian
clearance through the yellow interval, or alternately to advance
immediately to yellow. During preemption, pedestrian indicators
shall be selectable as being a solid DONT WALK, OFF (blank) or
fully operational.
2F1.11 If an overlap is in effect when the preemption sequence begins, it shall
be possible to terminate the overlap so that it remains red for the
remainder of the preemption sequence. Overlaps terminating or
forced to terminate shall time the preemptor minimum yellow and red
clearance times.
2F1.12 Each preemptor shall provide user-programmable green, yellow and
red track clearance intervals. These shall begin timing immediately
after the preemptor minimum red interval.
2F1.13 Up to four permissive phases shall be selectable as track clearance
phases. During the track clearance period, the selected phases shall
time the track clearance green, yellow and red intervals once, and then
advance to the hold interval. If track clearance phases are not selected
the track clearance interval shall be omitted from the preempt
sequence. Controller interval timing shall be used if track clearance
interval times have been programmed as zero.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
46
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F1.14 The preemption hold interval shall begin immediately after track
clearance. It shall remain in effect until the preemptor duration time
and minimum hold times have elapsed and the preemptor call has been
removed or the preemptor maximum time has been exceeded. During
the preemption hold interval, any one of the following conditions shall
be selectable:
• Hold phase green
• Limited phase service
• All red
• Flash
2F1.15 Any valid phase, except a track clearance phase, shall be selectable as
a hold phase. If hold phases are not selected, the controller shall
remain in all red during the hold interval. If flash is selected for the
hold interval, up to two permissive phases shall be selectable to flash
yellow, and the remaining phases shall flash red. Overlaps associated
with the phases flashing yellow shall also flash yellow unless they
have been forced to terminate, in which case they shall remain red.
2F1.16 The preemptor shall immediately cause flashing operation if the
preemption input and the track interlock input are not in opposite
states and the track interlock function is enabled.
2F1.17 Each preemptor shall provide a user-programmable green, yellow and
red hold interval, during which the hold phase(s) shall operate
normally, except that the minimum green interval time shall equal the
hold green time. At the completion of the hold green interval, the
controller shall time the hold yellow and red clearance intervals prior
to transfer to the exit phases.
2F1.18 Up to four permissive exit phases shall be selectable to time after the
preemption sequence has been completed. These shall serve as
transition phases to return the controller to normal operation. It shall
also be possible to place calls on selected phases upon exiting
preemption. The option shall be provided to cause the preemptor to
exit preemption to the correct phase to maintain coordination.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
47
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F1.19 Each preemptor shall provide a user-programmable exit maximum
time. Upon exiting the preemption sequence, this time shall serve as
the maximum green time in effect for one controller cycle for all
phases except hold phases.
2F1.20 Preemptor linking shall permit preemption sequences, where lower-
priority preemptors may call the higher-priority preemptors from their
preemption sequence.
2F1.21 Preemptor active outputs shall be provided for each of the preemptors.
The output shall be set to ON when the preemption sequence begins
and shall remain ON for the duration of the sequence. It shall also be
possible to program preempt active outputs to be ON only during
preempt hold intervals. Additionally, it shall be possible to program
the non-active, non-priority preemptor outputs to flash while another
preemptor is active.
2F1.22 Preemptors shall normally override automatic flash. It shall be
possible to inhibit this feature for each preemptor.
2F2 Bus Preemption
2F2.1 Ten bus preemptors shall provide control for bus or other low-priority
vehicles. Bus preemptors shall have low priority and shall be
overridden by railroad-fire-emergency vehicle preemptor calls.
2F2.2 The preemptor shall be programmed to accept either a 6.25 pulse-per-
second signal with a 50% duty cycle or a solid input to identify a bus
preemptor call. Bus preemptor calls shall be capable of preemptor
call memory and shall be served in the order received.
2F2.3 Bus preemptor timing intervals shall be programmable from 0-255 in
one second increments or 0-25.5 in one-tenth second increments
depending on the function.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
48
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F2.4 A re-service time shall be provided to avoid excessive utilization of
the same bus preemptor. If a call is received before the re-service
time has elapsed, the bus preemptor shall not be re-serviced. If re-
service time has not been entered then all phases with a call when
leaving the bus preemption sequence shall be serviced before the bus
preemptor may be served again.
2F2.5 Bus preemptors shall provide delay, inhibit, and maximum time
functions similar to those for railroad-fire-emergency vehicle
preemptors described above.
2F2.6 Bus preemptors shall provide the following entrance intervals:
• Green/walk/pedestrian clearance
• Yellow
• Red
2F2.7 At the completion of the entrance red clearance, the bus preemptor
shall advance to the hold green interval. During this interval, up to
four permissive phases shall be selectable to remain green until the
minimum hold time has elapsed and the bus preemptor call has been
removed or the preemptor maximum time has been exceeded.
2F2.8 It shall be possible to program the controller to allow concurrent
phases to be serviced for a bus preemptor with only one phase
selected as the hold interval phase.
2F3 Preemption Safeguards
2F3.1 If a preemptor call is active when power is restored to a controller, the
fault/voltage monitor output shall be set to FALSE, placing the
intersection in flash. Similarly, if external start is applied during a
preemption sequence, the intersection shall be set to flash.
Intersection flash shall remain in effect until the preemptor call has
been removed and the preemptor duration time has elapsed.
2F3.2 An input shall be provided to stop timing of the current active
preemptor under control of the MMU/CMU.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
49
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2F3.3 A preemptor safety interlock shall be provided to cause the
intersection to go into flash whenever the controller has been removed
or has not been programmed for preemption. This shall be achieved
with an appropriate signal to the MMU/CMU.
2F4 Transit Signal Priority
2F4.1 The controller shall include a transit signal priority algorithm that
provides for transit vehicle movement through the intersection, while
not interrupting coordination or skipping phases.
2F4.2 A check-in detector input shall be provided that senses the arrival of
the transit vehicle. When active this input shall initiate Transit Signal
Priority (TSP).
2F4.3 A TSP delay shall delay the beginning of TSP operation until a set
interval after check-in.
2F4.4 A check-out detector input shall determine the departure of the transit
vehicle.
2F4.5 Assignment of a single pulse from the check-in detector and check-out
detector to the controller inputs shall be programmable to any
controller input. Inputs from devices that continuously pulse (pulsing
as long as the vehicle requires TSP) shall be through EVP 1-4, for a
controller with a C1 connector, or through Preemptor inputs 3 – 6, on
a controller with a MSD connector.
2F4.6 When under coordination the TSP sequence shall use alternate split
times to accommodate transit vehicles while maintaining
coordination.
2F4.7 When under free operation the TSP sequence shall use alternate
maximum times to accommodate transit vehicle while not skipping
phase.
2G Time-Based Control and Non-Interconnected Coordination
2G1 Clock/Calendar Functions
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
50
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2G1.1 The controller shall provide a time-of-day (TOD) clock, which shall
be used for all time-based control functions. The only required clock
settings shall be the current time (hour, minute and second) and date
(month, day and year). Day of week and week of year shall be
automatically computed from the date setting. It shall also be possible
to set the number of hours that the local standard time is ahead or
behind Greenwich Mean Time.
2G1.2 During normal operation, the TOD clock shall use the power line
frequency as its time base. When power is removed, the time shall be
maintained by a crystal oscillator for up to 30 days. The oscillator
shall have a timing accuracy of +/- 0.005% over the entire NEMA
temperature range as compared to the Universal Coordinated Time
Standard.
2G1.3 In addition to entering time and date via the keyboard, it shall be
possible to download the information from another controller, a
computer or a system master.
2G1.4 The controller shall include a time reset input. This feature shall reset
the TOD clock to 03:30 whenever the time reset input is TRUE.
2G1.5 The TOD clock shall automatically compensate for leap year and shall
be programmable to automatically switch to daylight savings time.
2G2 Time-Based Control
2G2.1 Time-based control shall utilize a day plan program format. The
month program shall consist of 200 programmable schedules, each
assignable to one of sixteen day programs. Each day program shall
consist of from 1 to 50 program steps which define a program for the
entire day. Each program step shall be programmed with a starting
time and an action plan number. The day plans shall also be assigned
to days of the week and days of the month.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
51
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2G2.2 Time based control shall use action plans to assign:
• Coordination pattern number
• Vehicle detector plan number
• Controller sequence
• Timing plan
• Vehicle detector diagnostic plan
• Pedestrian detector diagnostic plan
• Automatic flash
• System override
• Detector log
• Dimming
• Special functions
• Auxiliary functions
• By-Phase functions
• Pedestrian recall
• Walk 2 enable
• Vehicle extension 2 enable
• Vehicle recall
• Vehicle max recall
• Max 2 enable
• Max 3 enable
• Conditional service inhibit
• Phase omit
2G2.3 There shall be a minimum of 36 holiday or exception day programs,
which override the normal day program. Holiday programs shall be
capable of being set as floating (occurs on a specific day and week of
the month) or fixed (occurs on a specific day of the year). It shall be
possible to program a fixed holiday so that it automatically repeats in
the following year.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
52
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2G2.4 It shall be possible to manually force any of the action plans to
override the current action plan. The forced plan shall be entered
from the keyboard and shall remain in effect until removed.
2G3 Non-Interconnected Coordination
2G3.1 A minimum of 200 time base schedule programs shall be available for
the day-programs. These shall not have to be entered in any special
sequence. It shall be possible to add and delete steps from a day-
program without affecting any other day-program. Each of the
program steps shall permit selection of the following functions:
• Day program assignment
• Start time
• Action plan
2G3.2 Selection of system override in an action plan shall allow the
coordination pattern selected by the action plan to override the current
telemetry or hardwire system commanded coordination pattern.
2G3.3 When operating in the non-interconnected coordination mode the
synchronization point for all cycles shall be referenced to a user
selected reference time (sync reference), last event or last sync as
selected from the keyboard. The sync reference time is that time at
which all cycles shall be reset to zero.
2G3.4 If the sync reference time is selected, the synchronization point for the
cycle selected by the current program step shall be computed using the
present time, sync reference time, and cycle length. The
synchronization point shall occur whenever the present time is such
that an even number of cycle length periods has occurred since the
sync reference time.
2H Detectors
2H1 Detector Functions
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
53
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2H1 The controller shall provide a minimum of 64 vehicle detector inputs.
Each input shall be assignable to any phase and be programmable as
to detector function. Extend and delay timing shall be provided for
each detector. Each detector shall be capable of operating in a lock or
non-lock mode. The controller shall also be capable of providing 16
pedestrian detector inputs. Each pedestrian detector shall be
assignable to any phase.
2H2 Detector Cross Switching
2H2 The controller shall provide detector cross switching, which permits
all vehicle detectors to alternately place calls on their assigned phases
and their assigned cross switch phases. If the assigned phase is not
green and the cross-switch phase is green, the detector shall place
calls on the cross switch phase. If the assigned phase is omitted for
any reason, the detector shall place calls on the cross switch phase.
2H3 Detector Types
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
54
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2H3 Each vehicle detector shall be user-programmable to operate as one of the
following 3 detector types:
• Type 0 (zero): supports all NTCIP or standard detector functionality.
• Type 1: (GREEN DELAY) The first detection received when the
phase goes green is recognized immediately, whether the detector is
active when green starts or is activated after the green is timing.
Detections received before the first timeout of the extension interval
are also recognized immediately. Once the detector extension
interval (not the phase extension interval) times out, all further
detector inputs are recognized only if continuously present for a
period equal to the programmed delay time AND the delayed signal
is NOT extended. The first detection received when the phase goes
green, whether present when green starts or received later, is
recognized immediately. Detections received before the first
timeout of the extension interval are also recognized immediately.
Once the detector extension interval (not the phase extension
interval) times out, all further detector inputs are recognized only if
continuously present for a period equal to the programmed delay
time AND the delayed signal is NOT extended.
• Type 2: (STOP BAR WITH EXTEND TIME AND RESET) The
detector input must be true when assigned phase green starts else the
detector is disconnected for the balance of phase green. If the
detector input is true when phase green starts the extension timer is
reset while the input remains true. When the detector input is
removed the extension timer begins running. If another detector
input is received before extension time expires, the extension timer
is reset for the duration of the input and once again begins timing
when the input goes false. This action is repeated until the extension
timer times out, at which time it is disconnected for the balance of
phase green.
2H4 System Detectors
2H4.1 Each detector input shall be capable of functioning as one of 16
system detectors.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
55
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2H4.2 Vehicle detectors shall be capable of being assigned to a minimum of
16 speed detectors. Speed shall be detected using both one and two
detector configurations. Speed shall be computed using a keyboard
entered average vehicle length and loop length for a one-detector
configuration. When using two detectors, speed shall be calculated
using a keyboard entered distance between detectors and travel time
between detectors.
2I System Communications
2I1 On-Street Master Communications
2I1 The controller shall be capable of communicating with an on-street
system master. This capability shall be provided by a separate
telemetry module, which shall be included in the controller when
required by the plans and specifications. The telemetry module shall
receive system master commands and data transmissions. In addition,
it shall transmit the controller status, data base and system detector
information to the system master.
2I2 System Commands
2I2.1 The telemetry module shall allow the controller to receive, as a
minimum, the following commands:
• Cycle, offset, and split (coordination pattern)
• System sync
• Special function commands (minimum of four)
• Free and flash mode commands
• Time and date
• Request for local status
• Recall to Max
2I2.2 All commands must occur more than once in any three-second period
in order to be recognized.
2I2.3 All mode and special function commands shall be cleared after 20
minutes of loss of communication between controller and system
master.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
56
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2I2.4 Status Data – The status of each of the following functions shall be
transmitted to the system master in response to a local status request:
• Green and yellow status for all phases and overlaps
• Walk and pedestrian clearance status for all phases
• Vehicle and pedestrian detector status
• Phase termination status
• Local time
• Coordination status
• Command source
• Sync or transitioning status of coordinator
• Conflict flash status
• Local flash status
• Preempt activity and calls
• Volume and occupancy data from a minimum of 16 system
detectors
• Speed data from a minimum of two speed detectors
• Maintenance required (cabinet door open) status
• Status of two user-defined alarms
2I2.5 Split Reporting – The status of each of the following parameters shall
be calculated on a per-cycle basis and transmitted to the system
master:
• Actual time spent in each phase
• Time of day at end of cycle
• Phases forced off during cycle
• Type of coordination operation
• Whether transitioning to new offset
• Cycle, offset, and split in effect during last cycle
• Flash status if operation is Free
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
57
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2I2.6 Upload/Download Capability – The telemetry module shall provide
the capability to upload/download the entire intersection database.
Phase assignments for overlaps and preemptors shall not be
downloaded to preclude unsafe controller operation. It shall be
possible to inhibit downloading of phases in use and left-turn head
control. Data transfer shall not require the intersection to be in flash.
2I3 Telemetry
2I3.1 Telemetry shall utilize TDM/FSK data transmission from 1200 baud
to 9600 baud over two pairs of wires. These may be leased lines
(Type 3002, voice grade, unconditioned) or dedicated cable. Optional
fiber optic communications capability shall also be available.
2I3.2 The nominal transmitter output level shall be 0 dbm into a 600-ohm
load. The receiver sensitivity shall be -34 dbm and shall be adjustable
from -40 to +6 dbm.
2I3.3 Parity and error checking shall be employed to assure transmission
and reception of valid data. Indicators shall be provided on the
telemetry module to show telemetry activity as follows: transmit,
receive carrier, and valid data.
2I3.4 In the event of a telemetry failure, the controller shall revert to the
non-interconnected coordination mode after it has self-synchronized
for a number of cycles, which shall be selectable from 0-255.
2I4 Communications Protocols
2I4.1 The controller shall have the capability of supporting communications
with traffic management systems using industry standard protocols
with the installation of appropriate optional software.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
58
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2I4.2 At a minimum the controller shall have optional software to support
the following protocol:
NTCIP Level 2 as defined by Section 3.3.6 of NEMA TS2- 2003.
NTCIP v02.06 capabilities shall include for all NTCIP mandatory
and optional objects. The controller vendor shall provide access to
all controller data via vendor specific objects. These and all other
objects supported by the controller shall be defined in a standard
MIB file.
2I5 Ethernet Communications
2I5 The controller shall have the capability of supporting communications
through Ethernet. This communications shall be using internal
circuitry.
2I6 External Clock
2I6 The controller shall have the capability of communicating with an
external clock like a GPS or WWV clock in order to set its internal
time of day clock.
2I7 Communications Ports
2I7.1 The controller shall as a minimum have the following internal
communications ports:
• Port 1 SDLC for communications to other devices in the
cabinet
• Port 2 Terminal port for communications with a computer for
the purposes of uploading, downloading or upgrading the
controller software
• Port 3 Systems communications port. This port shall be
provided to either communicate to an on-street master or a
central computer system
• An option circuit board shall be available to expand
communications by adding two additional serial
communications ports
2I7.2 Serial communications shall operate at 1200 to 115.2 K baud
2J Diagnostics
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
59
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2J1 General Diagnostic Features
2J1.1 The controller shall include both automatic and operator-initiated
diagnostics. This capability shall be a standard feature and shall not
require additional modules or software.
2J1.2 Automatic diagnostics shall verify memory, MMU compatibility
programming, and microprocessor operation each time power is
reapplied to the controller. After power has been applied, diagnostics
shall continually verify the operation of essential elements of the
controller including at a minimum: PROM, EEPROM,
communications, and the microprocessor.
2J1.3 Operator initiated diagnostics shall allow the operator to verify proper
operation of all controller input, output, communications, keyboard,
and display functions. Both manual and automatic test modes shall be
provided.
2J2 Detector Diagnostics
2J2.1 Time-of-day controlled detector diagnostics shall be provided that
allow testing vehicle and pedestrian detectors for no activity,
maximum presence, and erratic output.
2J2.2 A minimum of eight detector diagnostic plans shall be provided.
These plans shall be selectable on a time-of-day basis. This shall
allow varying the detector diagnostic intervals to correspond with
changes in detector activity.
2J2.3 If a detector is diagnosed as failed, the associated phase shall be
placed in one of the following keyboard selectable modes:
• Detector fail recall from 1 to 255 seconds
• Maximum Recall
• Disable the detector from calling or extending
2J2.4 Diagnostics for NEMA TS2 detectors connected to the controller
using a Bus Interface.
2K Logging
2K1 Detector Logging
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
60
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2K1.1 The controller shall include a detector log buffer capable of logging
volume, occupancy and average speed for selected vehicle and speed
detectors.
2K1.2 The detector-logging interval shall be keyboard selectable as 5, 15, 30,
or 60 minutes.
2K1.3 Detector logging shall be capable of being enabled or disabled by
time-of-day.
2K2 Detector Failure Logging
2K2.1 The controller shall include a detector failure log buffer capable of
storing a minimum of 100 time and date-stamped detector failure
events. Once logged, detector failure events shall remain in the log
until cleared or the log buffer capacity is exceeded at which time the
oldest detector failure events shall be overwritten.
2K2.2 All detector diagnostic failures shall be recorded in the detector failure
log including: no activity, maximum presence, erratic output,
watchdog failure, open loop, shorted loop, and excessive inductance
change. If a detector recovers after a diagnostic failure, a detector on-
line event shall be stored in the detector failure log.
2K2.3 Detector failure logging shall be capable of being disabled.
2K3 Event Logging
2K3.1 The controller shall include an event log buffer capable of storing a
minimum of 200 time and date-stamped events or alarms. Once
logged, events shall remain in the buffer until cleared or the log buffer
capacity is exceeded at which time the oldest events shall be
overwritten.
2K3.2 At a minimum the following events shall be logged: communication
failures, coordination faults, MMU and local flash status, preempt,
power ON/OFF, low battery, and status of a minimum of two alarm
inputs. An on-line event shall be logged when an event or alarm
returns to normal status.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
61
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2K3.3 If security is enabled, an event shall be logged when a user enters a
data change. This event shall include the user’s ID. It is necessary to
log the first change only and not every change. Also an entry shall be
recorded when a user logs in and out of the controller.
2K3.4 Event logging shall be capable of being enabled or disabled for each
category of event or alarm.
2K4 MOE Logging
2K4.1 The controller shall accumulate phase utilization data, phase
termination data and detector data for a number of cycles selectable by
the operator.
2K4.2 The MOE log shall include the number of gap outs, force offs and
max outs per phase.
2K4.3 The MOE log shall include the mode of operation and phase
utilization. If the controller is operating under coordination, the log
shall include the pattern in effect and the average phase split for each
period. If the controller is operating free, the log shall include the
timing plan (1 – 4), the maximum in effect and the average phase
maximum for each period.
2K4.4 Each logged period shall include the volume, number of stops and the
delay per phase.
2K4.5 Each log period shall record the number of times a phase was skipped
and the number of times walk was served per phase.
2L Warranty
2L The traffic signal controller shall be warranted by the manufacturer
against mechanical and electrical defects for a period of 2 years from
date of shipment. The manufacturer's warranty shall be supplied in
writing with each controller. Second party extended warranties are
not acceptable.
2M Replacement Coverage
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
62
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.4- Specification – TRAFFIC SIGNAL CONTROLLERS YES NO
2M If a malfunction occurs during the warranty period, the supplier shall,
within two (2) weeks after notification furnish a like unit, module, or
auxiliary equipment, for use while the warranted unit is being
repaired.
2N Reliability Clause
2N.1 While under warranty, the isolation and repair of any unit malfunction
shall be the responsibility of the supplier. Any unit experiencing a
total of three failures that has twice been returned to the supplier for
repair shall be replaced with a new unit of the same type at no charge
to the City. The replacement unit's warranty shall be that of a new
unit.
2N.2 Malfunctions do not include damage caused by lightning, power
surges, negligence, acts of God, or use of equipment in a manner not
originally intended by its manufacturer.
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
63
1.5 SPECIFICATIONS AND COMPLIANCE – MALFUNCTION MANAGEMENT
UNITS (MMUs)
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.5- Specification – MALFUNCTION MANAGEMENT UNITS YES NO
1 Description
1 Malfunction Management Unit (MMU) shall meet or exceed all
specifications outlined in Section 4 (Malfunction Management
Unit) of the National Electrical Manufacturers Association
(NEMA) Standards Publication TS2-2003 v02.06, Traffic
Controller Assemblies With NTCIP Requirements.
2.3 The MMU shall include:
• A display that continuously show full RYG(W)
intersection status.
• A 10/100 Mbps Ethernet communications port
• Provide a time-stamped nonvolatile event log recording the
complete intersection status as well as the AC line events,
configuration changes, monitor resets, temperature and true
RMS voltages
• Supports the MUTCD flashing yellow arrow PPLT
operation with two different mode for either TS-2 or TS-1
cabinet configurations.
3 Additional Requirements
3A Warranty
3A The MMU shall be warranted by the manufacturer against
mechanical and electrical defects for a period of 2 years from date
of shipment. The manufacturer's warranty shall be supplied in
writing with MMU. Second party extended warranties are not
acceptable.
3B Replacement Coverage
3B If a malfunction occurs during the warranty period, the supplier
shall, within two (2) weeks after notification furnish a like unit for
use while the warranted unit is being repaired.
3C Reliability Clause
SECTION ONE
SPECIFICATIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
64
The bidder shall check the YES or NO boxes for each specification on each page of
SECTION ONE. If the bidder checks the NO box for any specification, the bidder must
provide an explanation in accordance with Paragraph 2.4 of SECTION TWO, the
SPECIAL TERMS AND CONDITIONS.
COMPLY
Item No.
1.5- Specification – MALFUNCTION MANAGEMENT UNITS YES NO
3C While under warranty, the isolation and repair of any unit
malfunction shall be the responsibility of the supplier. Any unit
experiencing a total of three failures that has twice been returned
to the supplier for repair shall be replaced with a new unit of the
same type at no charge to the City. The replacement unit's
warranty shall be that of a new unit. Malfunctions do not include
damage caused by lightning, power surges, negligence, acts of
God, or use of equipment in a manner not originally intended by
its manufacturer.
SECTION TWO
SPECIAL TERMS AND CONDITIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
65
2.1 INCORPORATION BY REFERENCE All responses shall incorporate by reference
the Scope/Specifications, Special Terms and Conditions, Standard Terms and Conditions, and
any attachments. The "Standard Terms and Conditions" applicable to this solicitation are posted
on the Internet. They are available for review and download at the City of Glendale's, Materials
Management Internet home page, www.glendaleaz.com/purchasing. Offerors are advised to
review all provisions of the Standard Terms and Conditions for this solicitation.
2.2 RETURN OF OFFER One CD-ROM containing the entire solicitation, contractor’s
response to solicitation (Offer) and an originally signed “Offer Sheet” (Section 3.0) and
“Price Sheet” (Section Four). With exception to the signed Offer Sheet, a copy of the Price
Sheet and an addendum (if issued), no Paper documents will be accepted. Response to the
solicitation shall be in MS Word, Excel, PowerPoint and/or PDF format. Offers submitted in
a format (paper or electronic) different than specified herein, may be rejected at the discretion
of the City. If the offeror does not have this capability, companies such as Kinkos or
Alphagraphics can provide this service at a nominal charge.
The offeror shall complete all sections of the solicitation in the format given (i.e.,
Specifications, Offer Sheet and Price Sheet) in the space provided. If additional space is
needed than what is given, enter “See Attachment A for detail”.
Submittal of the CD-ROM by the offeror in response to this solicitation shall be construed as the
offeror’s intent to be bound by any resultant contract.
2.3 PREPARATION OF BID PACKAGE Only the following items shall be completed and
returned. Failure to include all the items may result in a bid being rejected. Bid packages shall
be submitted in the following order:
2.3.1 OFFER SHEET, Section Three
2.3.2 PRICE SHEET, Section Four
2.3.3 ADDENDUM, Return all addenda
2.3.4 SPECIFICATIONS, Information requested in Section One and Two (On CD-
ROM only)
2.4 ALTERNATE OFFERS/EXCEPTIONS Offers submitted as alternates, or on the basis
of exceptions to specific conditions of purchase and/or required specifications, must be
submitted as an attachment referencing the specific paragraph number(s) and adequately defining
the alternate or exception submitted. Detailed product brochures and/or technical literature,
suitable for evaluation, must be submitted with the bid. If no exceptions are taken, City will
expect and require complete compliance with the specifications and all Conditions of Purchase.
SECTION TWO
SPECIAL TERMS AND CONDITIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
66
2.5 PRICE All prices quoted shall be firm and fixed for the specified contract period.
2.6 FOB POINT Prices quoted shall be FOB destination to: CITY OF GLENDALE,
ARIZONA.
2.7 TERM OF AGREEMENT The term of agreement for this Bid shall be for a one year
initial period.
2.8 OPTION TO EXTEND The City may, at it's option and with the approval of the
contractor, extend the term of this agreement an additional five (5) year(s), renewable on an
annual basis. Contractor shall be notified in writing by the City Materials Manager of the City's
intention to extend the contract period at least thirty (30) calendar days prior to the expiration of
the original contract period. Price adjustments will only be reviewed during contract renewal.
2.9 REFERENCES Provide with the bid, three letters of reference from companies for
whom contractor has provided similar products/services in the last twelve months. Also include
company name, address, phone number, contract person, a description of the products/services
provided with a description of any major variation to the requirements of this Bid.
2.10 NOTICE OF INTENT TO AWARD Information about the recommended award for
this solicitation will be posted on the Internet. The information will be available for review on
the City of Glendale’s, Materials Management Internet home page www.glendaleaz.com/purchasing
immediately after the City has completed its evaluation process of the offers received. If you
have any questions, or would like further information about an intended award, contact the buyer
immediately. Any protest must be submitted to the Materials Manager no later than seven (7)
calendar days from the date of posting on the Internet.
2.11 COOPERATIVE USE OF CONTRACT This agreement may be extended for use by
other governmental agencies and political subdivisions of the State including all members of
SAVE (Strategic Alliance for Volume Expenditures). Any such usage by other entities must be
in accord with the ordinances, charter, rules and regulations of the respective entity and the
approval of the Contractor and City. For a list of SAVE members click on the following link:
http://www.maricopa.gov/materials/SAVE/SAVE-members.PDF
2.12 ESTIMATED QUANTITIES Quantities listed are the City’s best estimate and do not
obligate the City to order or accept more than City’s actual requirements during the period of this
agreement as determined by actual needs and availability of appropriated funds. It is expressly
understood and agreed that the resulting contract is to supply the City with its complete actual
requirements for the contract period, except that the estimated quantity shown for each bid item
shall not be exceeded by 50% without the express written approval of the Materials Manager.
SECTION TWO
SPECIAL TERMS AND CONDITIONS
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
67
Any demand or order made by any employee or officer of the City, other than the Materials
Manager, for quantities in the excess of the estimated quantities shall be void if the written
approval of the Materials Manager was not received prior to the Contractor's performance.
SECTION THREE
OFFER SHEET
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
68
NOTE: In addition to completing this Section electronically and including it in the CD-
ROM submittal, a printed version with original signature shall be submitted with CD-
ROM at the time of Offer due date and time.
3.1 OFFER Proposer certifies that they have read, understand, and will fully and faithfully
comply with this solicitation, its attachments and any referenced documents. Proposer also
certifies that the prices offered were independently developed without consultation with any of
the other proposers or potential proposers.
Date: 1-29-2008
Authorized Signature
Printed Name: Doug Henderson
Title: Western Regional Sales Manager
Authorized Signature E-mail Address: dhenderson@econolite.com
Company's Legal Name: Econolite
Address: 3360 East La Palma Ave.
City, State & Zip Code: Anaheim, CA 92806
Company E-mail Address: sales@econolite.com
Telephone Number(s): 714-630-3700
FAX Number: 714-630-5120
For questions regarding this offer: (If different from above)
Contact Name: Lori MacIntyre
Phone Number: 714-630-3700
Fax Number: 714-630-5120
Email Address: lmacintyre@econolite.com
FEDERAL TAXPAYER ID NUMBER: 95-3196532
Arizona Sales Tax Number: 07205607-G Tax Rate: 8.3%
Proposer certifies it is a: Proprietorship Partnership Corporation
Minority or woman owned business: Yes No
SECTION FOUR
PRICE SHEET
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
69
NOTE: In addition to completing this Section electronically and including it in the CD-
ROM submittal, a printed version shall be submitted with CD-ROM at the time of Offer
due date and time.
Company (Offeror’s) Name: Econolite
Offeror may bid on 4.1, 4.2 or 4.3 below, or the offeror may bid on all three requirements. The
City of Glendale reserves the right to make multiple awards, if that is in the best interest of the
City.
4.1 Traffic Signal Cabinet
Mfg./Model: Econolite TS2 Type 1 Cabinet
4.1.1 Unit Price Estimated Annual Quantity 4.1.2 Total Price
$13,355.00 10 $133,550.00
4.2 Traffic Signal Controller
Mfg./Model: Econolite P/N ASC3210111100000
4.2.1 Unit Price Estimated Annual Quantity 4.2.2 Total Price
$2,350.00 20 $47,000.00
4.3 Malfunction Management Unit (MMU)
Mfg./Model: EDI MMU16-LE Econolite P/N 1133-017
4.3.1 Unit Price Estimated Annual Quantity 4.3.2 Total Price
$1,025.00 10 $10,250.00
SECTION FOUR
PRICE SHEET
CITY OF GLENDALE
Materials Management
Solicitation Number: 07-86
Traffic Signal Cabinets, Controllers and MMUs
70
4.5 DELIVERY Bidder states that any items ordered against the requirements contract
during the contract period will be delivered within 60 calendar days after receipt of the
order.
4.6 DISCOUNT/PAYMENT TERMS: Net 30
1171259.3
EXHIBIT B
TO
PURCHASE AGREEMENT
BETWEEN
THE TOWN OF FOUNTAIN HILLS
AND
ECONOLITE CONTROL PRODUCTS, INC.
[Price Sheet]
See following page.
Right Sizing our Organization
for the New Normal
Impetus Leading to Restructuring
•Continued deterioration of revenue
•State budget crisis likely to continue
•Need to utilize every available tool to meet
fiscal challenges for the next two years
Objectives
•Achieve maximum efficiency without jeopardizing
quality of life
•Adapt to new reality
•Prepare for impacts related to state budget crisis
•Prepare and deliver the very best budget possible
Strategies
•Consolidation of departments
•Consolidation of positions
•Removal of non-productive or duplicitous
positions
Town Manager
Exec. Assist.
Dep. Town Manager
Town Clerk HR Admin./
Risk Manager
ED Administrator
Account. Super.IT Coordinator Volunteer Coordinator
CSR IT Tech.Account.
Clerk
Fin Svcs.
Tech
Administration
Director
Exec. Assist.
Signal Tech Fleet Mech.Open Space/
Landscape
Specialist
Eng. Inspect.
Code Enf.
New Department of Development Services
Custodian
Maint. Tech.
Street Tech
Signal Tech Street Tech
Street Tech
Street Tech
CAD/GIS
Tech
Planner
Build.
Inspect./
Plans Exam.
Permit Tech
Street Super.Facilities Super.Town Engineer
Env. Plan./Stormwater
Senior Planner Chief Building
Official
Director
Exec. Assist.
Parks Super.Recreation Super.
Recreation
Coordinator
Recreation
Coordinator
Park
Operations
Lead
New Department of Community Services
Grounds
Keeper
Rec. Assist.
Grounds
Keeper
Community Center
Operations Coordinator
Senior Services
Supervisor
Community Center
Events Coordinator
HDM
Coordinator
Senior
Services
Assistant
Activities
Coordinator
Receptionist
Park
Operations
Lead
Park
Operations
Lead
Operations
Workers
Our Organization the Next Decade
Administration
Development
Services
Community
Services
REPORT TO
FOUNTAIN HILLS TOWN COUNCIL
3rd QUARTER
PROGRESS ON
COUNCIL GOALS
FOR FY2009-10
Presented by
Richard L. Davis, Town Manager
May 6, 2010
Page 1 of 15
During a goal setting retreat on January 9, 2009, the Town Council 13 primary goals for the
FY2009-10 budget. Management staff held a follow-up meeting to develop specific objectives
and identify resources necessary to carry out the goals established by the Council.
The following graph depicts progress that the staff has made toward achieving all goals since
the beginning of FY2009-10:
0 10 20 30 40 50 60 70 80 90 100
Implement and update Strategic Plan
Responsible development of former State Trust Land
Maintain/develop good roads and walkways
Optimal use of trails/expand access to parks and open space
Maintain service level and functionality of parks
Explore the need for an Environmental Commission
Maintain and promote our small town character
Enhance customer service and enrich our citizens' lives
Demonstrate organizational progress/promote transparency
Enhance the Town’s economic base
Build and strengthen internal/external relationships
Exercise fiscal responsibility/maintain org. integrity
Support initiatives which enhance public safety
PERCENT COMPLETE
PROGRESS TO COUNCIL GOALS FOR FISCAL YEAR 2009-10
Quarter 1
Quarter 2
Quarter 3
OVERVIEW
Page 2 of 15
Goal 1: Ensure that the Strategic Plan continues to be implemented and updated.
Percent Complete: 90%
A. Work with the Strategic Planning Advisory Commission and ensure adequate dedication of
resources to complete the update to the Strategic Plan by March 31, 2010.
The Strategic Planning Advisory Commission (SPAC) is currently in the process of obtaining
citizen feedback on the Draft Strategic Plan, which will include an Open House on April 29
and a meeting of the SPAC Planning Team on May 3. SPAC intends to present the draft
Strategic Plan for Council consideration and possible adoption on May 20.
Goal 2: Ensure development of former state trust land proceeds in a way which is most
responsible and beneficial to the community.
Percent Complete: 75%
A. Ensure that all development applications are reviewed against approved plans, agreements
and regulations.
Fountain Hills Investment Company, a subsidiary of The Ellman Companies, filed an
application for approval of a Master Preliminary Plat on November 2, 2009. The
application was reviewed against the approved General Plan Amendment, approved
zoning and the approved development agreement. The Town Council approved the
Master Preliminary Plat on February 4, 2010.
B. Assign all applications to Senior Planner to ensure consistency and accuracy of all reviews.
Senior Planner Bob Rodgers was assigned to process the Master Preliminary Plat
application that was filed on the former State Trust Land.
C. Conduct a comprehensive, coordinated team review of each development application.
The Master Preliminary Plat application was reviewed by representatives of various
Town Departments (Planning and Zoning, Engineering, and Fire and Building Safety, as
well as outside reviewers, i.e., Fountain Hills Sanitary District, Chaparral City Water
Company and the Fort McDowell Yavapai Nation). The review was coordinated by the
Senior Planner.
Goal 3: Maintain and develop good roads and walkways within fiscal constraints.
Percent Complete: 80%
A. Develop and present to the Council a fiscal plan for addressing the resurfacing of arterials
by December 31, 2009.
A Bond Election was considered and discussed by Council, but did not move forward. In
the meantime, staff is researching alternatives that will be discussed during the next
fiscal year’s budget sessions.
B. Continue to address maintenance of roadways and the addition of new sidewalks congruent
with pedestrian walkways program within fiscal constraints.
Street resurfacing this fiscal year is scheduled for the spring of 2010 and a map has been
prepared showing exact street locations. Staff has prepared a report that will be
presented at the April 15 Council meeting. Staff is considering combining Zones 4A and
B with innovative ideas to stretch budget dollars and maintain our level of service.
i. Continue to implement the 5-year CIP plan as funds become available.
The Del Cambre sidewalk is out to bid for proposals and is expected to be
constructed this fiscal year. The sidewalk constructed with the Shea Climbing Lane
is under construction and should be complete by July 2010.
Page 3 of 15
C. Pay special attention to downtown sidewalks and other walk-ability issues.
On Saguaro Boulevard, from Colony to El Lago, a sidewalk is in design that was funded
by a MAG Pedestrian Assistance Grant (for design only). Construction will need to be
funded by the Town. Design continues with this sidewalk and is expected to be
complete the first quarter of FY10-11.
i. Continue to pursue grants funding such as “Safe Sidewalks to Schools.”
The Alamosa sidewalk project is complete and provides a pedestrian link from
the Montessori School to Four Peaks Elementary. The Del Cambre sidewalk
project will provide a pedestrian link from Grande to Alamosa Avenue. Both of
these projects were funded in part by the “Safe Sidewalks to Schools” grant.
ii. Continue to design and build “gap” walkways in Town Center to provide crosswalks
as per ADA standards and as fiscal constraints allow.
A Saguaro boulevard “gap” project (west side) from Avenue of the Fountains to
Palisades is out to bid and will be complete by the end of the fiscal year.
Goal 4: Make optimal use of trails and expand public access to parks and open space.
Percent Complete: 100%
A. Enhance public access to regional open space.
i. Support McDowell Mountain Preservation Commission outreach and education
efforts relative to trail access.
Staff has continued their support of the MMPC. Outreach efforts have included
an updated trail map that shows trails both within the Preserve and also the
surrounding area. These have been placed in the Town’s informational kiosks
and on the Town website. Support for the guided hike series has also been
provided by the Sonoran Conservancy of Fountain Hills.
ii. Support efforts of McDowell Mountain Preservation Commission to man both
Chamber fair booths and distribute information specific to the preserve and its
trails.
Staff assisted the MMPC in providing materials and support for their effort and
will be present at both of the Chamber events.
iii. If County’s transportation plan for regional trails is approved, utilize the Sonoran
Conservancy’s Trailblazers to construct the trail from the regional park trail system
into the McDowell Mountain Preserve.
Staff attended the public meetings and lobbied in support of the access from
the County’s Park to the Preserve. Once the link was approved, the Sonoran
Conservancy of Fountain Hills constructed the trail to the Preserve and the trail
is now open to the public. The trail spur is called the Sonoran Trail and it comes
off of the Dixie Mine Trail. Use of the trails since it opened has been heavy.
Goal 5: Maintain service level and functionality of parks.
Percent Complete: 100%
A. Maintain grass and water quality at Fountain Park.
i. Continue the Turf Enhancement Program at Fountain Park.
This program has continued and the appearance of the turf continues to
improve. Regular applications of fertilizer have been applied to help green up
the turf.
Page 4 of 15
ii. Continue to use an aquatic consulting service to help maintain lake water quality.
Aquatic consulting services were continued this year and there were no major
outbreaks of either algae or any die-off of fish during the active summer season.
Our aquatic consultant is currently investigating and evaluating enhanced
methods of aeration. The price of a new, more effective aeration system to
control algae was received but had a price tag of over $100K. Given the Town’s
financial situation, the item was not included in the FY2010-11 budget request
but has been placed on the capital item list for the future.
B. Develop a Park Maintenance Program for parks system by December of 2009.
A Park Maintenance Management Plan was submitted to the Town Manager in
late December of 2009.
C. Explore alternatives for savings on electrical costs in running the fountain.
Several alternatives have been investigated including surge protection and, more
importantly, soft-start technology. Based on the results of several analyses, neither
method has been proven to justify the cost in our particular application.
Goal 6: Explore the need for an Environmental Commission with specific responsibility to
develop new measures and support existing initiatives that improve the quality of our natural
environment.
Percent Complete: 100%
A. Identify other communities that have environmental commissions and evaluate their
effectiveness and resource requirements. Investigate the legal ramifications of establishing
an environmental commission and seek community input with regard to the establishment
of an environmental commission. Report to Council by November 1, 2009.
Staff identified and researched five Valley communities that have Environmental
commissions or boards. We discussed the formation of an Environmental Commission
with representatives of other communities considering forming their own
Environmental Commission. We received a great deal of interest from members of the
community regarding membership if we were to form such a commission. We also
discussed possible legal issues with the Town Attorney.
Staff did additional research with local communities that have environmental
commissions/committees/task forces/boards and put this information in a memo to the
Town Manager dated December 1, 2009. This memo was subsequently provided to the
Mayor.
Goal 7: Maintain and promote our small town character by enhancing public private
collaboration to develop new and improve existing special events.
Percent Complete: 100%
The Art on the Avenue event began earlier this year, with the Farmers’ Market
beginning shortly after. The latter will run through the end of April. Attendance by the
public has been good for both events. Both events will be evaluated at the end of the
season and considered for next year.
Page 5 of 15
A. Continue Department efforts through the Recreation Division to collaborate with local
businesses and the Chamber for an expanded St. Patrick’s Day event in 2010.
The Fountain Hills Chamber of Commerce is taking the lead on the 2010 St. Patrick’s Day
Celebration at Fountain Park. The Recreation Staff is meeting with the organizing
committee to help coordinate the event; however, the Town’s financial commitment
will be limited this year. The Town will be acting as a sponsor of specific activities, such
as turning the Fountain green and logistical support.
B. Through the Recreation Division, work to expand the “Eggstravaganza” event in 2010 to
include the Kiwanis Pancake Breakfast and other possible elements.
The “egg-spanded” Eggstravaganza will continue in 2010 with the help of the Kiwanis
Club and other sponsors.
C. Work with ADOG through the Recreation Division for the second year of an expanded “Paws
in the Park” event in Fountain Park.
The Recreation staff has continued to work with ADOG for the April 11, 2010
event at Fountain Park.
D. Hold “Public Safety and Emergency Preparedness Expo.”
The Public Safety Advisory Commission (PSAC) has scheduled the event for February 13,
2010 from 10:00 a.m. to 2:00 p.m. at Fountain Park. Participants will include Fountain
Hills Rural/Metro Fire Department, Maricopa County Sheriff’s Office, Rio Verde Fire
District, Fort McDowell Fire Department and Police Department, and Department of
Public Safety among others.
E. Hold “Make a Difference Day.”
Make a Difference Day was held on October 24, 2009. Over 100 community members
demonstrated their community pride by painting the Town entrance signs, breaker
boxes, fire lane curbs, trash cans and the bus barn at Four Peaks Park; cleaning
playground equipment at the parks; building a path at Golden Eagle Park; planting trees
at Golden Eagle Park; pulling weeds in medians; picking up trash along streets currently
not included in the Adopt-A-Street program; and cleaning the art sculptures around
Town. The Town received donations of breakfast food from McDonald’s and DJ’s
Bagels; paint, trash bags, paint rollers, etc., from Ace Hardware; a number of trees and
bushes from Verde Valley Nursery; and a $100 gift card from Target to purchase water,
etc. Many participants expressed an interest in returning next year.
F. Explore cost sharing opportunities with the Chamber and other community organizations
with respect to the Thanksgiving Day Parade and Luminarias.
The Town budget approved both in-kind and financial support to the Chamber of
Commerce for the Thanksgiving Day parade this year. The Town also provided
in-kind support for the Luminarias.
Goal 8: Enhance customer service and enrich our citizens’ lives by expanding access to Town
offerings and services, developing innovative approaches to service delivery, and
developing/implementing methods for gathering citizen input.
Percent Complete: 98%
A. Expand home delivered meals program for seniors.
i. Meal preparation: Fountain View Village has already agreed to prepare up to 50
meals per day (3 routes per day x 16 meals per bag totals 48) by September 1, 2009.
The Home Delivered Meals third route went into effect on August 6, 2009. A
total of 75 volunteers have been added to the program, which made the third
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route possible. By adding the third route Monday through Friday, the distance
that volunteers travel between clients has been reduced considerably. In
August, the number of recipients of Home Delivered Meals remained consistent
at an average of 40 clients per month, but the additional route allows more
clients to be easily added and not be placed on a waitlist.
A total of 802 meals were delivered in the month of February 2010, down by
157 meals from the previous month and up 172 meals from one year ago. A
total of 47 clients received meals in January, of those clients there were 25 self-
pay clients (348 meals); 21 Area Agency clients (424 meals), and 1 underwritten
client (30 meals). Underwritten clients include meals for those who are quickly
hospitalized, errors in meals delivered by volunteers, clients pending approval
from Area Agency, or temporarily on the program due to an injury which
resulted in the inability to work to provide an income.
Since the implementation of the third route in August, the Home Delivered
Meals program has followed the anticipated increase in the need for providing
meals. With decreased housing values, the necessity for residents to remain in
their homes has increased. The average age for a Home Delivered client is 80
years old. Almost 70% of the clients live by themselves in their home. After
seven months into the fiscal year, the Home Delivered Meals program has lived
up to the expectations of our community.
B. Grow volunteer program and cultivate volunteer opportunities.
The Volunteer Program continues to remain strong with 736 volunteers serving the
Town during the 3rd Quarter. An additional two interns from A.S.U. have joined the
Economic Development Division, assisting with research and analysis, data gathering
and report preparation needed in our business attraction efforts. This information will
also be used to update the website. Also, a benchmarking study is being conducted that
will provide a comparison and analysis of Fountain Hills with similar communities in
Arizona. Additionally, three interns have continued to provide support by working on
special projects such as traffic calming, the Stormwater Program, the Town’s General
Plan, completion of the Statistical Land Use Report, and archiving council packets,
resolutions, and ordinances for the Town Clerk. All of these projects utilize specialized
skills and educational backgrounds and save the Town several thousand dollars.
Over 520 rides were provided by 35 volunteer drivers to homebound residents through
the Give-a-Lift program this 3rd Quarter. This is an increase of 165% more rides this
quarter. This increase is likely due to a greater awareness of the program in the
community, riders and drivers ‘adopting’ one another and seeking/providing more rides,
as well as a reflection of need for transportation in the community.
A total of 14 volunteers continue to clean the public art pieces weekly through the SOS
program; 25 art docents continued to lead monthly Art Walk Tours in addition to
offering private tours to school groups this 3rd Quarter; 28 volunteers remain at the
Community Center and Town Hall front desks providing customer service support and
welcome to residents and visitors; 26 volunteers continued in their trail maintenance
and building; 46 volunteers assisted in the recent Disc Golf Tournaments held at
Page 7 of 15
Fountain Park; 40 volunteers assisted with Concerts in the Park, the St. Patrick’s Day
Celebration and the Eggstravaganza; 11 new volunteers were recruited at the Seniors
EXPO.
The annual volunteer appreciation event, “Our Volunteers Make Life a Picnic,” took
place on March 25 at the Community Center with 325 in attendance. The Mayor served
as Master of Ceremony for the program which honored six Outstanding Volunteers, with
the Outstanding Volunteer of the Year award given to Walt Dunne. The former
Volunteer Coordinator, Evelyn Breting, received the prestigious President’s Lifetime
Service Award.
i. “Make a Difference Day” (See 7E).
C. Fully implement “Fountain of Innovation” program and present “Fountain of Innovation”
award at annual employee Christmas party.
The Fountain of Innovation program was embraced by our team members this year with
every Town department submitting innovative ideas. Employees were asked to submit
innovations that would either reduce costs or increase service. Over 17 great
suggestions were submitted and many of them have been implemented.
The Streets and Engineering Divisions were the recipients of the 2009 Fountain of
Innovation Award and were recognized at the employee Christmas luncheon held on
December 16, 2009. A plaque will be placed in the Town Hall lobby recognizing these
divisions.
Following are the suggestions that were submitted and implemented by Streets and
Engineering, as well as the annual savings realized:
Recycled rip rap – savings of $25,000
Using an outside company to crack seal our streets – savings of $21,000
Using Town owned equipment to clean storm drains – savings of $11,000
Installing LED lights at all traffic signals – savings of $10,200
Recycling street signs – savings of $1,200
Washing shop towels in-house – savings of $1,000
The Community Affairs and Media Relations Office has highlighted the Streets and
Engineering Divisions of the Public Works Department as the winners of the “Fountain
of Innovation” program. Additionally, the Community Center, Planning and Zoning, and
Parks and Recreation have been highlighted for their participation in the “Fountain of
Innovation” program and the innovations they have implemented. These were noted
on the Town’s website, via Twitter and press releases, and included in the AveNEWS.
D. Provide Council with quarterly updates and an annual comprehensive report on the
effectiveness of eFountain by January 15, 2010.
A presentation was given at the January 21 Council meeting on usage of the eFountain
Customer Relationship Management system. The next quarterly update will be
presented on May 20.
E. Sponsor two Town Hall meetings during the fiscal year.
The first Town Hall meeting for this fiscal year was held in Council Chambers on
November 9, 2009, focusing on Public Works and Planning and Zoning. The second
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Town Hall will be held on January 16, 2009, and will focus on the Community Center and
Senior Services.
F. Continue to work on the Town website to make is user-friendly and easy to navigate.
The transition from a Town website that is hosted by a third party provider to in-house
maintenance continues to move forward; the new website will go live during the week
of April 26, 2010 after beta testing internally. The Town will cancel the hosting service
with Deru Communications at a savings of $315/month. The website committee has
proposed enhancements that have been incorporated into the new site to make it more
user-friendly and easier to navigate. The committee will continue to meet for at least
one year to make enhancements based on customer feedback and new technology.
G. Continue to review and revise outdated, overreaching ordinances, codes, policies and
procedures.
Planning staff has drafted changes to the Zoning and Subdivision Ordinances that
consolidate the Town’s cut/fill, grading and land disturbance regulations. The revised
regulations are easier to understand and redundancy between the regulations has been
removed. The proposed changes are being reviewed by the Town Attorney and are
scheduled for consideration by the Town Council on April 1.
On December 17, 2009, the Town Council approved an Ordinance that allows A-frame
signs and banners to continue through 2010. Staff developed a permit process that will
inform the users of A-frame signs of the regulations and hopefully reduce the incidence
of code violations.
The project to reformat and update the Subdivision Ordinance has been transmitted to
the Town Attorney for review. The main goal of this project is to renumber the sections
of the Subdivision Ordinance to be consistent with the Zoning Ordinance and to bring
references in the regulation current.
Staff has drafted a new zoning district that would implement the new Area Specific Plan
for Downtown. We have transmitted our draft to the Town Attorney for preliminary
review.
The noise regulation in the TCCD Zoning District is very restrictive. Staff has proposed
eliminating this noise regulation in favor of the noise regulations in Chapter 5 of the
Zoning Ordinance, which apply to all businesses in all commercial zones. After
considering this proposal on March 11, the Planning and Zoning Commission decided to
schedule a Work Study session on the matter.
Other than small, neon signs, the Town’s sign regulations do not permit any type of
electronic signage. Staff suggested that the Town consider allowing certain types of
electronic signage. On February 25 the Planning and Zoning Commission declined to
consider staff’s proposal.
Page 9 of 15
Goal 9: Demonstrate organizational progress to citizens and promote transparent
government.
Percent Complete: 100%
A. Explore the possibility of one-day building permits for simple projects.
i. Examine best practices in other local jurisdictions that issue permits in one day and
determine resource needs and necessary changes to our process to accomplish the
same turnaround time. Determine which types of permits can be reviewed and
issued in one day by Town staff. Return with report to Council by October 1, 2009.
We are now issuing over-the-counter or one-day turnaround permits for solar
electric, solar hot water, water heaters, electrical service change out,
replacement of mechanical air conditioning components, and demolition
permits. A report was provided to the Council in memorandum form on
October 7, 2009.
B. Implement performance measures program.
i. Develop program budget format by July 1, 2009.
The Town’s new accounting software has allowed the technological ability to
begin categorizing and budgeting expenditures according to program. This
concept and practice was put into place with the beginning of this fiscal year.
Program budgeting will now allow us to better scrutinize and understand what
we are truly expending to deliver a given service and will serve as the basis of a
future performance measures program.
ii. Evaluate feasibility of regional benchmarking by December 31, 2009.
The City of Peoria publishes a benchmarking report comparing Peoria with
several of the surrounding cities, such as Chandler, Scottsdale, Glendale,
Avondale, Flagstaff and others. However, there is no regional database of
benchmarks that are universal for the State of Arizona. Fountain Hills’ data has
been compiled with the Peoria report and can be published.
iii. Update departmental performance measures by December 31, 2009.
Performance measures have been updated and reported to the Executive
Budget Committee. They will be reported to the Council at the end of the fiscal
year.
C. Expand transparent government.
i. Add ordinances, resolutions and proclamations to the Town’s website by
December 31, 2009.
Ordinances, resolutions and proclamations for 2009 were added by Community
Affairs and Media Relations to the Clerk’s page on the Town’s website on
September 28, 2009.
ii. Hold one “Meet the Town Day” on a regular workday to include departmental
overviews and tours of Town Hall utilizing volunteers as tour guides in the first half
of the fiscal year.
An Open House was held at Town Hall on March 24. Display boards highlighting
services provided by Town departments were on display, tours of Town Hall
were available, and Town staff was available to answer questions.
iii. Hold two Town Hall meetings per fiscal year (see 8E).
iv. Work with FHUSD to videotape and air departmental profiles.
Contact was made with FHUSC and the school district does not have resources
currently available to accomplish this goal.
Page 10 of 15
D. Continue to develop a system of program budgeting which facilitates the communication of
budget information to citizens.
As mentioned previously, our enhanced abilities to appropriately program expenditures
is now giving way to strategies to communicate performance measures and
benchmarking comparisons to our citizens. Now that the technological infrastructure is
in place, staff intends to begin including more of these important measures in the
budget document, budget summaries, and perhaps even on the website or other Town
media. The current budget, “Budget at a Glance,” and prior years’ budgets now live on
the Town’s website to aid in transparency.
A reporting program has been ordered that will provide reader friendly reports that can
be distributed to the public and published on the Town website.
Goal 10: Enhance the Town’s economic base by maintaining strong business relations,
developing and implementing innovative strategies to bring beneficial businesses to Town,
supporting an environment conducive to new business development, and developing
initiatives designed to help businesses succeed.
Percent Complete: 75%
A. Evaluate the existing Business Visitation (Retention) Program by July 31, 2009.
The Business Visitation (Retention) program has been evaluated. The evaluation
discovered that the Town is utilizing a software program called Synchronist Business
Information System as a way to compile and analyze the information gleaned from one-
on-one visits with local businesses. Synchronist has two separate and distinct
evaluation software components, each designed to evaluate separate sectors – CRTS is
intended for use with the service sector and PRIME is designed for use with the primary
sector companies (manufacturing). The Town is utilizing Synchronist CRTS since the
existing business base is primarily in the service sector. A total of 20 visits were made to
local businesses during FY07/08 and FY08/09. The review and analysis of the
information will occur when the information garnered from the formal visits are entered
into the Synchronist system. The initial evaluation of the program found that three (or
15%) of the 20 visits were entered into the Synchronist system.
B. Enhance the Business Visitation (Retention) Program and begin implementation in August,
2009. Develop an expanded and targeted approach to outreach to the existing business
base to include one outreach effort per quarter.
Staff has been trained via webinars on the Synchronist CRTS software. During the
second quarter, data entry of the formally conducted visits was completed. All the
formal interviews are entered into Synchronist system.
C. Work with Town Center Merchants group to develop and facilitate networking
opportunities, business vitality, and marketing and promotional opportunities using the
Main Street four-point approach.
Five meetings of the Town Center were planned and organized during the third quarter
– two for the executive committee and three for the full Town Center group. Several
opportunities were presented to enhance their business vitality via marketing and
promotional opportunities. Economic Development staff worked on and facilitated
several programs, most notably the Customer Loyalty Program. Staff assisted in
marketing materials designed to promote the program to businesses within the Town
Center footprint and implementing several targeted outreach strategies for the
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program. This included a mailing to businesses, designing and printing posters,
designing and updating a brochure, and pulling together other advertising and outreach
avenues. In addition, work on the downtown kiosk continued, including meeting with
the successful bidder for fabrication of the kiosk. The kiosk is designed to market and
promote the businesses located in the Town Center footprint.
D. Develop contacts and work with Ft. McDowell, the Chamber, and other business groups and
organizations to develop strong relationships and work towards mutually beneficial goals:
Ft. McDowell outreach at least two times.
Staff is meeting on a regular basis with various organizations to develop contacts and
build relationships. Economic development staff continues to engage in activities and
conversations with various individuals, groups and organizations including the Fountain
Hills Chamber of Commerce, Fountain Hills & Fort McDowell Visitors Bureau, Greater
Phoenix Economic Council (GPEC), Arizona Department of Commerce (ADOC), Arizona
Association of Economic Development (AAED), Fort McDowell Yavapai Nation, Business
Vitality Advisory Council (BVAC), and Town Center. In addition to external groups and
organizations, economic development staff is building relationships internally with
departments and standing committees including Planning & Zoning, Public Works, and
the Special Event Committee.
Activities during the third quarter included attending various Chamber functions,
including monthly breakfast meetings and ribbon cuttings. This has allowed Town
visibility at these meetings and interaction with local businesses. Staff continued its
involvement with GPEC. This included attendance and participation at monthly GPEC
meetings. In addition, staff maintains its interaction and continues to provide
leadership for the state economic development organization, AAED. Economic
Development staff sits on the board of directors for the AAED and maintains monthly
interaction with economic development professionals and providers across Arizona.
During the third quarter, staff’s activities with the various groups and organizations
increased the visibility of Fountain Hills regionally and statewide as a participant in
economic development discussions. It also allowed input into formulating new
statewide economic development programs and policies.
Staff participated in BVAC meetings which focused on moving the downtown vision plan
forward. During the third quarter, the Lakeside Project Team was formed to review the
vision plan for the Lakeside District, identify and address any issues or obstacles which
may interfere with development in the District, and make any recommendations aimed
at reducing or mitigating the obstacles. Economic Development staff is leading the
efforts of the team. In addition, staff continued to coordinate and participate in the
Town Center group meetings which promote business vitality. Staff also met the
Fountain Hills & Fort McDowell Visitors Bureau to discuss activities of both organizations
and find ways to coordinate activities.
Economic Development staff attended the weekly Planning & Zoning Department
meetings which allowed interactive communication among staff and coordination of
projects between both areas. The activities with all the groups and organizations
provide relationship building opportunities and the ability to discuss ways to work
together to achieve goals.
Page 12 of 15
E. Continue Town involvement with BVAC.
Involvement with BVAC continues. During the third quarter, staff participated in BVAC
meetings which focused on moving the downtown vision plan forward. The
involvement with BVAC has allowed communication on economic development
activities and ensured continued dialogue about roles and coordination of activities.
F. Evaluate the business attraction program by July 31, 2009.
The business attraction program has been evaluated. The Town has participated in the
Greater Phoenix Economic Council (GPEC) regional program and engaged directly in
retail attraction through participation in several International Council of Shopping
Centers (ICSC) sponsored activities, with limited follow-up and collateral pieces.
G. Develop a strategy to encourage business locations within the town limits starting in August
2009.
Staff has developed a business attraction program aimed at increasing the visibility of
Fountain Hills as a business location, moving the downtown vision plan forward, and
increasing retail opportunities within the municipal limits. The strategy includes
development of collateral pieces aimed at various targets, direct outreach to developers
in reference to downtown development opportunities, and direct contact with retailers.
As an ongoing effort to encourage development and business locations in the
downtown and move the adopted downtown vision plan forward, a Lakeside District
Team was formed in March. Staff is chairing the team whose purpose is to review the
vision specifically as it relates to the Lakeside District and identify key issues involved in
implementation of the Downtown Vision Plan as it relates to the Lakeside District (retail
area, venue, linkage between the Avenue of the Fountains and Fountain Park, visitor
center). The committee will look at options and make recommendations on the various
components to move forward with the lakeside development. One of the key objectives
is to form and develop an RFP for Lakeside District development. Meetings and
outreach to residents as the team moves forward is a key component in the process.
The Team is comprised of staff and community members. The first meeting was held in
March.
Goal 11: Build and strengthen internal and external relationships utilizing mutual respect as
the basis.
Percent Complete: 85%
A. Develop opportunities for more council/staff interaction.
The Town Passport Plan was a suggestion from the Employee Services Committee to
develop opportunities for more council/staff interaction. Each Council Member
received a "Town Passport" in August of 2009. The Passport contained the names of
each Town department and the name of each employee in that department. The intent
was to provide an opportunity for each individual Council Member to visit the
departments, at their convenience, and meet staff members they had not met
previously, as well as ask questions about the employee's role in the organization or the
department's role. At the conclusion of their visit, the staff members were to sign the
Council Member’s Passport. The Council Member who received the most signatures in
their Passport was to be recognized at a joint Council/Staff gathering and receive a small
prize.
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Two Council Members were recognized at the Employee Christmas luncheon on
December 16, 2009, for receiving the most signatures in their Town Passports. Council
Member Brown was the winner. He not only received the most staff signatures, he also
took the extra step and obtained signatures from volunteers. He was awarded two
movie tickets as a prize. Council Member Archambault received honorable mention for
receiving the second most signatures.
B. Develop new council orientation training which focuses on the roles of council and staff and
promotes mutual respect.
i. Create curriculum by March 1, 2010.
Staff developed an orientation process for Councilmember-elect Tait Elkie based
on his preferences. The orientation was accomplished on April 15.
C. Continue downtown business and chamber relations efforts.
Economic development staff has had regular meetings with the Town Center Executive
Committee and the Town Center Group this quarter. The economic development staff
also meets on a continual basis with the Chamber through BVAC and the Fountain Hills
& Fort McDowell Visitors Bureau to exchange information and discuss items of mutual
interest.
D. Pursue regular meetings with Ft. McDowell.
i. Quarterly economic development meetings between the Town and Ft. McDowell.
Economic development staff continues to outreach to and interact with the Fort
McDowell community through BVAC meetings and directly. Of particular note,
Fountain Hills hosted an economic development webinar and extended an
invitation to Ft. McDowell’s economic development professionals. Two people
from Ft. McDowell attended. This gave us an opportunity to interact with
Ft. McDowell, discuss activities and identify ways we might be able to work
together. We received very positive feedback including: “Thank you lori [sic]. It
was very enlightening and educational experience for me.”
ii. Meetings between governing boards twice per year.
During the third quarter, Town staff and Fort McDowell leadership began
creating an agenda for a meeting between Town Council and Tribal leadership.
It is the hope of both entities that the meeting will be held prior to the end of
this fiscal year. Also see Goal 10D.
E. Reduce e-sessions possibly by forming specific nominating committee to review applications
and recommend appointments to the Council.
i. Develop a plan based on the Avondale model and present to Council by October 1,
2009.
Town Council approved the revision to the Council Rules of Procedure on July 2,
2009. Subsequently, several subcommittees have been appointed to make
recommendations to the Mayor to fill vacancies on Boards and Commissions.
F. Make the Tribe feel welcome at Town events, endeavors, and activities.
We continue to make Ft. McDowell aware of events and extend invitations. We have
also worked together on ARRA funding possibilities. Additionally, collaboration
occurred regarding graffiti crime. The tribe receives all press releases, AveNEWS and
updates on Town happenings from the Community Affairs and Media Relations office.
The community affairs administrator continues to call her counterpart on issues that
could cross jurisdictional lines and they maintain a dialogue.
Page 14 of 15
G. Promote the Town’s relationship with the School District by holding three joint meetings per
year.
The first joint meeting was held November 18, 2009. The second meeting between the
Town Council and the School Board occurred on March 11, 2010. We are awaiting word
from FHUSD on which dates work best for them regarding the final joint meeting of the
fiscal year.
Goal 12: Exercise fiscal responsibility while maintaining organizational/functional integrity.
Percent Complete: 80%
A. Continue to hold the half-day Council Budget Workshop each October, in addition to the
full-day January Workshop.
The Council’s Strategic Planning Workshop was held on October 8, 2009. The Council’s
Annual Goal Setting Workshop will be held on January 14, 2010.
B. Submit a mid-year State of the Budget report to Council by December 31, 2009.
The State of the Budget report was presented to the Town Council during their retreat
in January, 2010, and is available on the Town’s website.
C. Submit quarterly CIP updates to Council for re-evaluation of capital needs and priorities.
The first quarterly CIP update was presented to the Town Council on January 12, 2010; a
second update is scheduled for May 20, 2010.
D. Continue to utilize work flow analysis to identify cost savings via contracting, consolidation
of services, etc.
An analysis of median maintenance and street sweeping was conducted and the results
have been implemented; a summary of those analyses is below:
Service Area Annual Costs Analysis Result
Park turf
mowing
$109,404 $121,872 annual labor costs
only; additional costs are
equipment $38,684
Continue
contracting
Crack sealing $86,600 $45,000 for two FTEs plus
$41,600 for material, fuel,
equipment maintenance;
contracting price $64,800
Contract for
service
Median
maintenance
$104,608 $155,280 labor (3-man crew);
$6,500 dump fees; $4,420
fuel; $1,000 equipment
maintenance
Continue
contracting
Street Sweeping $139,721 Includes cost of depreciation
of new street sweepers
($34,066); contract cost is
$85,450 for reduced
frequency of sweeping
Continue
contracting until
equipment is
fully depreciated
then contract out
service
Additional areas are being studied for cost savings.
Page 15 of 15
Goal 13: Support initiatives which enhance public safety in our community.
Percent Complete: 85%
A. Develop plan to address proactive community oriented policing by September of 2009.
A discussion on community oriented policing possibilities will be presented by Maricopa
County Sheriff’s Office on January 14, 2010 at the Council’s Annual Goal Setting
Workshop.
B. Provide semi-annual update to Council by Fire Chief, including an assessment of service
level.
Fountain Hills Rural/Metro reported/discussed public safety issues at the Council’s
Annual Goal Setting Workshop on January 14, 2010.
Maricopa County Multi Hazardous Mitigation Plan (5-year) completed and adopted by
Town Council.
Monthly Manager’s report submitted per contract.
Public Appreciation Day (Touch a Truck) successfully completed.