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Home My WebLink About100608pZ:\Council Packets\2010\SPLS6-8-2010\100608A.docx Last printed 6/7/2010 2:17 PM Page 3 of 2 NOTICE OF THE SPECIAL SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - REGULAR SESSION WHEN: TUESDAY, JUNE 8, 2010 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Dennis Brown Councilmember Tait D. Elkie Councilmember Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2010\SPLS6-8-2010\100608A.docx Last printed 6/7/2010 2:17 PM Page 3 of 2 REGULAR SESSION AGENDA CALL TO ORDER – Mayor Schlum ROLL CALL – Mayor Schlum REGULAR AGENDA 1. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Town of Fountain Hills’ Fiscal Year 2010/11 Budget. The Council may address any or all items contained in the budget document and initiate any changes prior to the adoption of the final budget. 2. ADJOURNMENT. DATED this 7th day of June, 2010 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. TOWN OF FOUNTAIN HILLS PROPOSED BUDGET FISCAL YEAR 2010-11 June 8, 2010 Budget Methodology The Town of Fountain Hills has traditionally prepared a Line-Item Budget at the Department level. Last year the Town began moving toward development of a Performance/Outcome Based Budget on a Program Level. This process is being implemented over a number of years so as to incorporate the Strategic Plan. Performance Budgeting Links: Planning --to achieve goals and objectives Budgeting --to ensure that resources are available to carry out plans; Measuring --to assess progress and link the resources actually used to the results achieved; and Reporting --to present progress achieved and impacts on future efforts, Program Level Budgeting: Sets programs as the basis for budget appropriations. Shifts focus from line items to programs. Basis for facilitating a cost allocation system and determining true cost of service. Creates greater transparency and fiscal accountability. The Performance Measures Form answers the following questions: 1.What is the purpose of this program? 2.How will this purpose be achieved? 3.What key results or outcomes are expected to be produced? 4.How do we evaluate the success of the program? Town of Fountain Hills Department: DEPARTMENT NAME Division: DIVISION NAME Program: PROGRAM NAME (ORG) Service Delivery Plan: 1 Activities/Outcomes: 2 & 3 Performance Measures: FY 2009-10 FY2010-11 Actual Proposed 4 Quality: Productivity Service Delivery Plan The Service Delivery Plan describes the activities which will be undertaken by each program in an effort to meet program and/or Town goals. Accounting Program “Provide the Town with efficient and cost effective accounts payable, accounts receivable, accounting and financial reporting services.” Activities/Outcomes: •Activities/Outcomes lists those items that go into providing a specific service. This is the level at which performance is measured. Accounting “Process all authorized invoices and issue checks to pay bills on a bi-monthly basis.” What Do We Measure? Productivity and Quality An example of a productivity measure for Accounting might be : “Number of Accounts Payable checks issued annually” A quality measure for the above might be: “Number of voided checks processed due to errors” QUESTIONS? Comprehensive Fee Schedule Town is planning a Comprehensive User Fee Study during FY2010-11 The proposed fee schedule in the FY2010-11 budget includes minor changes to some existing fees and the addition of “Fire Safety Fees” and “Commercial Photocopy Fees”. QUESTIONS? Capital Improvement Projects PROJ PROJECT TITLE FY2010-11 Excise Tax Grants Capital Projects Stimulus Other Total NO Fund MAG, etc Fund ARRA Funding DOWNTOWN IMPROVEMENTS E8501 Downtown Vision Plan-Phase I (Greening)$250,000 $0 $0 $0 $0 $250,000 $250,000 E8502 Downtown Vision Plan-Phase II (Ave/Lakeside)$290,000 $290,000 $0 $0 $0 $0 $290,000 E8503 Downtown Vision Plan-Phase III (Ave/Saguaro)$30,000 $30,000 $0 $0 $0 $0 $30,000 TOTAL $570,000 $320,000 $0 $0 $0 $250,000 $570,000 STREET PROJECTS S6001 Shea Blvd Climbing Lane $1,147,500 $0 $1,147,500 $0 $0 $1,147,500 S6003 Unpaved Alley Paving Projects $135,000 $0 $0 $135,000 $0 $0 $135,000 S6005 Shea Blvd Widening $1,600,000 $0 $1,120,000 $480,000 $0 $0 $1,600,000 S6006 Fountain Hills Blvd Sidewalk $521,000 $0 $354,200 $166,800 $0 $0 $521,000 S6007 Annual Sidewalk Program $292,263 $0 $0 $292,263 $0 $0 $292,263 S6008 Annual Pavement Management $515,000 $0 $0 $515,000 $0 $0 $515,000 S6009 Downtown Sidewalk Program $34,737 $0 $34,737 $0 $0 $0 $34,737 S6025 Shea Bldv Gap-Overlay $1,146,993 $0 $0 $65,379 $1,081,614 $0 $1,146,993 S6046 Fountain Hills Blvd Sidewalk $40,000 $0 $0 $40,000 $0 $0 $40,000 S6050 Shea Blvd Bike lane $75,000 $0 $0 $75,000 $0 $0 $75,000 TOTAL $5,507,493 $2,656,437 $1,769,442 $1,081,614 $0 $5,507,493 TRAFFIC SIGNALS T5009 Traffic Signal Upgrades $148,800 $0 $0 $148,800 $0 $0 $148,800 TOTAL $148,800 $0 $0 $148,800 $0 $0 $148,800 GENERAL GOVERNMENT PROJECTS F4020 Voice & Data Communications Upgrade $10,000 $0 $0 $10,000 $0 $0 $10,000 F4022 Photovoltaic Installations $80,000 $0 $47,375 $0 $0 $32,625 $80,000 TOTAL $90,000 $0 $47,375 $10,000 $0 $32,625 $90,000 FIRE & EMERGENCY PROJECTS F4005 Fire Station 2 Relocation $2,226,951 $0 $0 $222,600 $2,004,351 $0 $2,226,951 F4021 Fire Station Emergency Generators $66,000 $0 $59,400 $6,600 $0 $0 $66,000 TOTAL $2,292,951 $0 $59,400 $229,200 $2,004,351 $0 $2,292,951 Contingency $88,592 $88,592 $88,592 TOTAL CAPITAL PROJECTS $8,697,836 $320,000 $2,763,212 $2,246,034 $3,085,965 $282,625 $8,697,836 QUESTIONS?