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HomeMy WebLinkAbout3-100805p z:\council packets\2010\r8-5-10\emcfd\100805emcfda.doc Last printed 7/28/2010 2:42 PM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD (EMCFD) WHEN: THURSDAY, AUGUST 5, 2010 TIME: 6:20 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the EMCFD and to the general public that the District Board of the EMCFD will hold a special session open to the public, which will begin prior to the August 5, 2010, Cottonwood Maintenance District Board meeting and the Regular Session of the Fountain Hills Town Council. AGENDA CALL TO ORDER AND ROLL CALL. – District Board Chairman Jay T. Schlum CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board meeting MINUTES of June 17, 2010. 2. CONSIDERATION of RESOLUTION EMCFD 2010-03, levying upon the assessed valuation of the property within the District, subject to ad valorem taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically for the purpose of paying principal and interest upon bonded indebtedness; all for the Fiscal Year ending June 30, 2011. 3. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, Town Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. z:\council packets\2010\r8-5-10\cmd\100805cmda.docx Last printed 7/28/2010 2:34 PM NOTICE OF SPECIAL SESSION OF THE COTTONWOOD MAINTENANCE DISTRICT BOARD [CMD] WHEN: THURSDAY, AUGUST 5, 2010 TIME: CONVENES IMMEDIATELY FOLLOWING THE ADJOURNMENT OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD MEETING AND PRIOR TO THE FOUNTAIN HILLS TOWN COUNCIL MEETING WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the CMD and to the general public that the District Board of the CMD will hold a special session open to the public, which will begin immediately following the Eagle Mountain Facilities District Board Meeting and prior to the August 5, 2010, Regular Session of the Fountain Hills Town Council. AGENDA CALLED TO ORDER AND ROLL CALL. – District Board Chairman Jay T. Schlum CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of June 17, 2010. 2. CONSIDERATION of RESOLUTION CMD 2010-03, assessing upon the individual lots and parcels within the District a sum sufficient to raise the amount estimated to be required in the annual budget to provide funds for maintenance of certain pedestrian areas, parking and parkways, all for the Fiscal Year ending June 30, 2011. 3. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, District Clerk The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. REGULAR SESSION WHEN: THURSDAY, AUGUST 5, 2010 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Dennis Brown Councilmember Tait D. Elkie Councilmember Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2010\R8-5-10\100805A.docx Last printed 7/28/2010 2:05 PM Page 3 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(A)(4), Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (specifically, relating to negotiation of a solid waste hauler contract). 2.) ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum INVOCATION – Minister Don Lawrence, Christ’s Church of Fountain Hills ROLL CALL – Mayor Jay T. Schlum MAYOR’S REPORT (i) The Mayor will read a proclamation declaring August 1, 2010, through August 31, 2010, as Drowning Impact Awareness Month. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) None. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June 8 and 17, 2010. REGULAR AGENDA 2. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding expanding the Fire Department Public Access Defibrillation (PAD) program through the PURCHASE of fifteen (15) automated external defibrillators (AQED’s) for Fountain Hills Fire Department. 3. CONSIDERATION of RESOLUTION 2010-25, levying upon the assessed valuation of the property within the Town of Fountain Hills, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically bonded indebtedness, for the purpose of paying principal and interest upon bonded indebtedness; all for the Fiscal Year ending June 30, 2011. 4. QUARTERLY UPDATE by the Town Manager on the progress of implementing COUNCIL'S GOALS FOR FY2009-10. Z:\Council Packets\2010\R8-5-10\100805A.docx Last printed 7/28/2010 2:05 PM Page 3 of 3 5. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 6. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 7. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. z:\council packets\2010\r8-5-10\emcfd\100805emcfda.doc Last printed 7/28/2010 2:42 PM NOTICE OF SPECIAL SESSION OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD (EMCFD) WHEN: THURSDAY, AUGUST 5, 2010 TIME: 6:20 P.M. WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the EMCFD and to the general public that the District Board of the EMCFD will hold a special session open to the public, which will begin prior to the August 5, 2010, Cottonwood Maintenance District Board meeting and the Regular Session of the Fountain Hills Town Council. AGENDA CALL TO ORDER AND ROLL CALL. – District Board Chairman Jay T. Schlum CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Eagle Mountain Community Facilities District Board meeting MINUTES of June 17, 2010. 2. CONSIDERATION of RESOLUTION EMCFD 2010-03, levying upon the assessed valuation of the property within the District, subject to ad valorem taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically for the purpose of paying principal and interest upon bonded indebtedness; all for the Fiscal Year ending June 30, 2011. 3. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, Town Clerk The Eagle Mountain Community Facilities District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. z:\council packets\2010\r8-5-10\cmd\100805cmda.docx Last printed 7/28/2010 2:34 PM NOTICE OF SPECIAL SESSION OF THE COTTONWOOD MAINTENANCE DISTRICT BOARD [CMD] WHEN: THURSDAY, AUGUST 5, 2010 TIME: CONVENES IMMEDIATELY FOLLOWING THE ADJOURNMENT OF THE EAGLE MOUNTAIN COMMUNITY FACILITIES DISTRICT BOARD MEETING AND PRIOR TO THE FOUNTAIN HILLS TOWN COUNCIL MEETING WHERE: TOWN OF FOUNTAIN HILLS - COUNCIL CHAMBERS 16705 EAST AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ Pursuant to A.R.S. §38-431.02, notice is hereby given to the Directors of the District Board of the CMD and to the general public that the District Board of the CMD will hold a special session open to the public, which will begin immediately following the Eagle Mountain Facilities District Board Meeting and prior to the August 5, 2010, Regular Session of the Fountain Hills Town Council. AGENDA CALLED TO ORDER AND ROLL CALL. – District Board Chairman Jay T. Schlum CALL TO THE PUBLIC. Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Directors is subject to reasonable time, place and manner restrictions. The Directors will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the “Call to the Public”, individual Directors may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future agenda. 1. CONSIDERATION of approving the Cottonwood Maintenance District Board MEETING MINUTES of June 17, 2010. 2. CONSIDERATION of RESOLUTION CMD 2010-03, assessing upon the individual lots and parcels within the District a sum sufficient to raise the amount estimated to be required in the annual budget to provide funds for maintenance of certain pedestrian areas, parking and parkways, all for the Fiscal Year ending June 30, 2011. 3. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, District Clerk The Cottonwood Maintenance District, in cooperation with the Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 voice or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting. Supporting documentation and staff reports furnished with this agenda are available for review in the Clerk’s office and on the Town’s website [www.fh.az.gov]. NOTICE OF THE EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. REGULAR SESSION WHEN: THURSDAY, AUGUST 5, 2010 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Dennis Brown Councilmember Tait D. Elkie Councilmember Dennis Contino Councilmember Cassie Hansen Councilmember Ginny Dickey Councilmember Henry Leger Z:\Council Packets\2010\R8-5-10\100805A.docx Last printed 7/28/2010 2:05 PM Page 3 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to §38- 431.03(A)(4), Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (specifically, relating to negotiation of a solid waste hauler contract). 2.) ADJOURNMENT. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Jay T. Schlum INVOCATION – Minister Don Lawrence, Christ’s Church of Fountain Hills ROLL CALL – Mayor Jay T. Schlum MAYOR’S REPORT (i) The Mayor will read a proclamation declaring August 1, 2010, through August 31, 2010, as Drowning Impact Awareness Month. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) None. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June 8 and 17, 2010. REGULAR AGENDA 2. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding expanding the Fire Department Public Access Defibrillation (PAD) program through the PURCHASE of fifteen (15) automated external defibrillators (AQED’s) for Fountain Hills Fire Department. 3. CONSIDERATION of RESOLUTION 2010-25, levying upon the assessed valuation of the property within the Town of Fountain Hills, subject to taxation a certain sum upon each one hundred dollars ($100.00) of valuation sufficient to raise the amounts estimated to be required in the annual budget, specifically bonded indebtedness, for the purpose of paying principal and interest upon bonded indebtedness; all for the Fiscal Year ending June 30, 2011. 4. QUARTERLY UPDATE by the Town Manager on the progress of implementing COUNCIL'S GOALS FOR FY2009-10. Z:\Council Packets\2010\R8-5-10\100805A.docx Last printed 7/28/2010 2:05 PM Page 3 of 3 5. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 6. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 7. ADJOURNMENT. DATED this 29th day of July 2010. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Page 1 of 2 TOWN OF FOUNTAIN HILLS TOWN COUNCIL AGENDA ACTION FORM Meeting Date: 8/5/2010 Meeting Type: Regular Session Agenda Type: Consent Submitting Department: Administration Staff Contact Information: Bevelyn J. Bender, Town Clerk; 480-816-5115; bbender@fh.az.gov Strategic Priority: Civic Responsibility Council Goal: Provide Citizens Opportunities to Improve Lives REQUEST TO COUNCIL (Agenda Language): CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from June 8 and 17, 2010. Applicant: NA Applicant Contact Information: NA Property Location: NA Related Ordinance, Policy or Guiding Principle: A.R.S. §38-431.01 Staff Summary (background): The intent of approving previous meeting minutes is to ensure an accurate account of the discussion and action that took place at that meeting for archival purposes. Approved minutes are placed on the Town’s website in compliance with state law. Risk Analysis (options or alternatives with implications): NA Fiscal Impact (initial and ongoing costs; budget status): NA Budget Reference (page number): NA Funding Source: NA If Multiple Funds utilized, list here: Budgeted; if No, attach Budget Adjustment Form: Choose an item. Recommendation(s) by Board(s) or Commission(s): NA Staff Recommendation(s): Approve List Attachment(s): None SUGGESTED MOTION (for Council use): Move to approve the consent agenda. Proposed Expansion of the Town of Fountain Hills Fire Department Public Access Defibrillation Program The Leading Cause Of Death •The leading cause of death in the United States is sudden cardiac arrest. •Sudden Cardiac Arrest strikes approximately 365,000 people in the U.S. every year. •Key to survival is rapid defibrillation. •Approx. 90% chance of survival if defibrillation is provided within the first minute of SCA. •Less than 5% chance of survival if defibrillation after 10 minutes in SCA. Proposal to Expand Program •Purchase 15 additional AED’s to be placed in MCSO Vehicles •Initial Purchase price estimated at $20,100 •Fire Department would be responsible for Training, Maintenance and Inventory Benefits of AEDs in Patrol Cars •MCSO frequently arrives on scenes prior to EMS. •Increased saturation of available mobile AEDs in town. 1252217.2 RESOLUTION NO. 2010-25 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, LEVYING UPON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE TOWN OF FOUNTAIN HILLS, SUBJECT TO TAXATION A CERTAIN SUM UPON EACH ONE HUNDRED DOLLARS ($100.00) OF VALUATION SUFFICIENT TO RAISE THE AMOUNT ESTIMATED TO BE REQUIRED IN THE ANNUAL BUDGET, TO PROVIDE FUNDS FOR BOND REDEMPTIONS, FOR THE PURPOSE OF PAYING INTEREST UPON BONDED INDEBTEDNESS; ALL FOR THE FISCAL YEAR ENDING THE 30TH DAY OF JUNE, 2011. WHEREAS, the Mayor and Town Council of the Town of Fountain Hills (the “Town Council”) is required by ARIZ. REV. STAT §§ 42-17151 and 42-17253 to adopt an annual tax levy based upon the rate to be assessed per each one hundred dollars ($100.00) of valuation of real and personal property within the Town; and WHEREAS, by the provisions of State law, a resolution levying the property taxes for fiscal year 2010-11 is required to be finally adopted on or before the third Monday in August and not less than 14 days after the adoption of the municipal budget; and WHEREAS, the Town Council adopted the Town’s annual budget on June 17, 2010; and WHEREAS, the County of Maricopa is assessing and collecting authority for the Town of Fountain Hills. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, as follows: SECTION 1. The foregoing recitals are incorporated as if fully set forth herein. SECTION 2. There is hereby levied on each one hundred dollars ($100.00) of assessed valuation of all property, both real and personal, within the corporate limits of the Town of Fountain Hills, except such property as may be by law exempt from taxation, a secondary property tax rate of $0.1639, which amount is sufficient to raise the sum of $945,000, for the purpose of providing a bond interest and redemption fund for General Obligation Bond debt service for the fiscal year ending June 30, 2011. SECTION 3. Failure by the county officials of Maricopa County, Arizona, to properly return the delinquent list, any irregularity in assessments or omissions in the same, or any irregularity in any proceedings shall not invalidate such proceedings or invalidate any title conveyed by any tax deed; failure or neglect of any officer or officers to timely perform any of the duties assigned to him or to them shall not invalidate any proceedings or any deed or sale pursuant thereto, the validity of the assessment or levy of taxes or of the judgment of sale by which the collection of the same may be enforced shall not affect the lien of the Town of Fountain Hills upon such property for the delinquent taxes unpaid thereon, and no overcharge as to part of the taxes or 1252217.2 2 of costs shall invalidate any proceedings for the collection of taxes or the foreclosure; and all acts of officers de facto shall be valid as if performed by officers de jure. SECTION 4. The Town Clerk is hereby directed to transmit a certified copy of this Resolution to the County Assessor and the Board of Supervisors of the County of Maricopa, Arizona. SECTION 5. If any provision of this Resolution is for any reason held by any court of competent jurisdiction to be unenforceable, such provision of portion hereof shall be deemed separate, distinct, and independent of all other provisions and such holding shall not affect the validity of the remaining portions of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, August 5, 2010. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney REPORT TO FOUNTAIN HILLS TOWN COUNCIL 4th QUARTER PROGRESS ON COUNCIL GOALS FOR FY2009-10 Presented by Richard L. Davis, Town Manager August 5, 2010 Page 1 of 16 During a goal setting retreat on January 9, 2009, the Town Council established 13 primary goals for the FY2009-10 fiscal year. Management staff held a follow-up meeting to develop specific objectives and identify resources necessary to carry out the goals established by the Council. The following graph depicts progress that the staff has made toward achieving all goals since the beginning of FY2009-10: 0 10 20 30 40 50 60 70 80 90 100 Implement and update Strategic Plan Responsible development of former State Trust Land Maintain/develop good roads and walkways Optimal use of trails/expand access to parks and open space Maintain service level and functionality of parks Explore the need for an Environmental Commission Maintain and promote our small town character Enhance customer service and enrich our citizens' lives Demonstrate organizational progress/promote transparency Enhance the Town’s economic base Build and strengthen internal/external relationships Exercise fiscal responsibility/maintain org. integrity Support initiatives which enhance public safety PERCENT COMPLETE PROGRESS TO COUNCIL GOALS FOR FISCAL YEAR 2009-10 Quarter 1 Quarter 2 Quarter 3 Quarter 4 OVERVIEW Page 2 of 16 Goal 1: Ensure that the Strategic Plan continues to be implemented and updated. Percent Complete: 100% A. Work with the Strategic Planning Advisory Commission and ensure adequate dedication of resources to complete the update to the Strategic Plan by March 31, 2010. Fountain Hills Strategic Plan 2010 was adopted by the Town Council on May 20, 2010. Goal 2: Ensure development of former state trust land proceeds in a way which is most responsible and beneficial to the community. Percent Complete: 100% A. Ensure that all development applications are reviewed against approved plans, agreements and regulations. Fountain Hills Investment Company, a subsidiary of The Ellman Companies, filed an application for approval of a Master Preliminary Plat on November 2, 2009. The application was reviewed against the approved General Plan Amendment, approved zoning and the approved development agreement. The Town Council approved the Master Preliminary Plat on February 4, 2010. B. Assign all applications to Senior Planner to ensure consistency and accuracy of all reviews. Senior Planner, Bob Rodgers was assigned to process the Master Preliminary Plat application that was filed on the former State Trust Land and will continue to process and administer any subsequent applications as they are submitted. C. Conduct a comprehensive, coordinated team review of each development application. The Master Preliminary Plat application was reviewed by representatives of various Town Departments (Planning and Zoning, Engineering, Fire, and Building Safety, as well as outside reviewers, i.e., Fountain Hills Sanitary District, Chaparral City Water Company, and the Fort McDowell Yavapai Nation). The review was coordinated by the Senior Planner. The developer continues to work with both Chaparral City Water and the Fountain Hills Sanitary District to complete infrastructural planning. Goal 3: Maintain and develop good roads and walkways within fiscal constraints. Percent Complete: 100% A. Develop and present to the Council a fiscal plan for addressing the resurfacing of arterials by December 31, 2009. A Bond Election was considered and discussed by Council, but did not move forward. In the meantime, staff is researching alternatives that will be discussed during the next fiscal year’s budget sessions. These discussions have proceeded and a proposal will be presented to the Council in August to place a road bond question before the voters in November of 2011. Meanwhile, staff has also discussed with the Council, and will continue to discuss into the next fiscal year, possibilities associated with the redesign of the Saguaro/Avenue of the Fountains intersection. B. Continue to address maintenance of roadways and the addition of new sidewalks congruent with pedestrian walkways program within fiscal constraints. Street resurfacing this fiscal year is scheduled for the spring of 2010 and a map has been prepared showing exact street locations. Staff has prepared a report that was presented at the April 15 Council meeting. Staff proposed combining Zones 4A and B with innovative ideas to stretch budget dollars and maintain our level of service. This work was completed on June 11, 2010. We remain on track with our pavement management schedule. Page 3 of 16 i. Continue to implement the 5-year CIP plan as funds become available. The Del Cambre sidewalk project is under construction. The sidewalk with the Shea Climbing project is under construction. C. Pay special attention to downtown sidewalks and other walk-ability issues. On Saguaro Boulevard, from Colony to El Lago, a new sidewalk is in design. The design was funded by a MAG Pedestrian Design Assistance Grant. This new sidewalk will enhance downtown pedestrian accessibility and walk-ability. i. Continue to pursue grants funding such as “Safe Sidewalks to Schools.” The Alamosa sidewalk project is complete and provides a pedestrian link from the Montessori School to Four Peaks Elementary. The Del Cambre sidewalk project will provide a pedestrian link from Grande to Alamosa Avenue. Both of these projects were funded in part by MAG Pedestrian Design Assistance Grants. ii. Continue to design and build “gap” walkways in Town Center to provide crosswalks as per ADA standards and as fiscal constraints allow. A Saguaro boulevard “gap” project (west side) from Avenue of the Fountains to Palisades has been completed. This new sidewalk will enhance downtown pedestrian accessibility and walk-ability. Goal 4: Make optimal use of trails and expand public access to parks and open space. Percent Complete: 100% A. Enhance public access to regional open space. i. Support McDowell Mountain Preservation Commission outreach and education efforts relative to trail access. Staff has continued their support of the MMPC. Outreach efforts have included an updated trail map that shows trails within the Preserve and in the surrounding area. These have been placed in the Town’s informational kiosks and on the Town website. Support for the guided hike series has also been provided by the Sonoran Conservancy of Fountain Hills. ii. Support efforts of McDowell Mountain Preservation Commission to man both Chamber fair booths and distribute information specific to the preserve and its trails. Staff assisted the MMPC in providing materials and support for their effort and were present at both of the Chamber events. iii. If County’s transportation plan for regional trails is approved, utilize the Sonoran Conservancy’s Trailblazers to construct the trail from the regional park trail system into the McDowell Mountain Preserve. Staff attended the public meetings and lobbied in support of the access from the County’s Park to the Preserve. Once the link was approved, the Sonoran Conservancy of Fountain Hills constructed the trail to the Preserve and the trail is now open to the public. The trail spur is called the Sonoran Trail and it comes off of the Dixie Mine Trail. Use of the trails since it opened has been heavy. Page 4 of 16 Goal 5: Maintain service level and functionality of parks. Percent Complete: 100% A. Maintain grass and water quality at Fountain Park. i. Continue the Turf Enhancement Program at Fountain Park. This program has continued and the appearance of the turf continues to improve. Regular applications of fertilizer have been applied to help green up the turf. ii. Continue to use an aquatic consulting service to help maintain lake water quality. Aquatic consulting services were continued this year and there were no major outbreaks of either algae or any die-off of fish during the active summer season. Our aquatic consultant is currently investigating and evaluating enhanced methods of aeration. The price of a new, more effective aeration system to control algae was received but had a price tag of over $100K. Given the Town’s financial situation, the item was not included in the FY2010-11 budget request but has been placed on the capital item list for the future. B. Develop a Park Maintenance Program for parks system by December of 2009. A Park Maintenance Management Plan was submitted to the Town Manager in late December of 2009. C. Explore alternatives for savings on electrical costs in running the fountain. Several alternatives have been investigated including surge protection and, more importantly, soft-start technology. Based on the results of several analyses, neither method has been proven to justify the cost in our particular application. Staff has identified a software addition to the programming of the fountain that will allow the fountain to not come on during days of heavy winds. The staff has also investigated replacing the current aeration system with a newer system with more capacity. It is anticipated that this increased aeration will lead to the lowering or elimination of the amount of time that the fountain must run in the warmer months to prevent algae and the resultant odor it causes. Goal 6: Explore the need for an Environmental Commission with specific responsibility to develop new measures and support existing initiatives that improve the quality of our natural environment. Percent Complete: 100% A. Identify other communities that have environmental commissions and evaluate their effectiveness and resource requirements. Investigate the legal ramifications of establishing an environmental commission and seek community input with regard to the establishment of an environmental commission. Report to Council by November 1, 2009. Staff identified and researched five Valley communities that have Environmental commissions or boards. We discussed the formation of an Environmental Commission with representatives of other communities who are considering forming their own Environmental Commission. We received a great deal of interest from members of the community regarding membership if we were to form such a commission. We also discussed possible legal issues with the Town Attorney. Staff did additional research with local communities that have environmental commissions/committees/task forces/boards and put this information in a memo to the Page 5 of 16 Town Manager dated December 1, 2009. This memo was subsequently provided to the Mayor. Goal 7: Maintain and promote our small town character by enhancing public private collaboration to develop new and improve existing special events. Percent Complete: 100% The Art on the Avenue event began earlier this year, with the Farmers’ Market beginning shortly after. The latter ran through the end of April. Attendance by the public has been good for both events. Both events will be evaluated at the end of the season and considered for next year. A. Continue Department efforts through the Recreation Division to collaborate with local businesses and the Chamber for an expanded St. Patrick’s Day event in 2010. The Fountain Hills Chamber of Commerce is taking the lead on the 2010 St. Patrick’s Day Celebration at Fountain Park. The Recreation Staff is meeting with the organizing committee to help coordinate the event; however, the Town’s financial commitment was limited this year. The Town will be acting as a sponsor of specific activities, such as turning the Fountain green and logistical support. B. Through the Recreation Division, work to expand the “Eggstravaganza” event in 2010 to include the Kiwanis Pancake Breakfast and other possible elements. The “egg-spanded” Eggstravaganza will continue in 2010 with the help of the Kiwanis Club and other sponsors. C. Work with ADOG through the Recreation Division for the second year of an expanded “Paws in the Park” event in Fountain Park. The Recreation staff continued its work with ADOG for the April 11, 2010 event at Fountain Park. D. Hold “Public Safety and Emergency Preparedness Expo.” The Public Safety Advisory Commission (PSAC) held the event on February 13, 2010 from 10:00 a.m. to 2:00 p.m. at Fountain Park. Participants included Fountain Hills Rural/Metro Fire Department, Maricopa County Sheriff’s Office, Rio Verde Fire District, Fort McDowell Fire Department and Police Department, and Department of Public Safety among others. E. Hold “Make a Difference Day.” Make a Difference Day was held on October 24, 2009. Over 100 community members demonstrated their community pride by painting the Town entrance signs, breaker boxes, fire lane curbs, trash cans and the bus barn at Four Peaks Park; cleaning playground equipment at the parks; building a path at Golden Eagle Park; planting trees at Golden Eagle Park; pulling weeds in medians; picking up trash along streets currently not included in the Adopt-A-Street program; and cleaning the art sculptures around Town. The Town received donations of breakfast food from McDonald’s and DJ’s Bagels; paint, trash bags, paint rollers, etc., from Ace Hardware; a number of trees and bushes from Verde Valley Nursery; and a $100 gift card from Target to purchase water, etc. Many participants expressed an interest in returning next year. F. Explore cost sharing opportunities with the Chamber and other community organizations with respect to the Thanksgiving Day Parade and Luminarias. The Town budget approved both in-kind and financial support to the Chamber of Commerce for the Thanksgiving Day parade this year. The Town also provided in-kind support for the Luminarias. Page 6 of 16 Goal 8: Enhance customer service and enrich our citizens’ lives by expanding access to Town offerings and services, developing innovative approaches to service delivery, and developing/implementing methods for gathering citizen input. Percent Complete: 98% A. Expand home delivered meals program for seniors. i. Meal preparation: Fountain View Village has already agreed to prepare up to 50 meals per day (3 routes per day x 16 meals per bag totals 48) by September 1, 2009. The Home Delivered Meals provides meals 365 days a year with the assistance of 260 volunteers. The program operates with three routes Monday thru Friday and two routes Saturday and Sunday. For fiscal year 2009-2010 the program delivered 10,169 meals to clients. On April 19, 2010 staff attended a meeting at Area Agency on Aging (AAA). The purpose of the meeting was to discuss a state law that requires all staff and volunteers providing direct services to “vulnerable older adults” to submit to fingerprinting and a level 1 background check. To comply with this law, AAA asked us to provide Social Security numbers on all our HDM volunteers. On May 11, 2010, 140 Home Delivered Meals volunteers were fingerprinted at the Fountain Hills Community Center. AAA provided personnel to conduct these fingerprints and they covered the cost of these initial checks, but funding for these checks after May is not guaranteed. Another 21 volunteers were fingerprinted at other Area Agency fingerprint locations. On May 26, 2010, fingerprinting was completed and Central Registry background information was passed on to AAA. A total of 43 clients received meals in June, 2010. Of those clients there were 20 self-pay clients (333 meals); 21 Area Agency clients (411 meals), and 2 underwritten clients (18 meals). Underwritten clients included meals for those who were quickly hospitalized, errors in meals delivered by volunteers, clients pending approval from Area Agency, or temporarily on the program due to an injury. All self-pay clients were advised in June of the price increase of meals from $6.50 to $7.00 per meal, effective July 1, 2010. One client expressed that the price increase would result in her having to discontinue with the program. This client’s situation was evaluated and resulted in continuing her on the program to receive meals twice a week with meal assistance provided by Senior Services, Inc. B. Grow volunteer program and cultivate volunteer opportunities. The Volunteer Program remained full of life and responsive to the changing needs of the Town during the 4th Quarter of FY09-10. With a reduction in Town staff, the need for volunteers increased slightly. The Town relies heavily on its 729 volunteers. Often in organizations, volunteers can be overlooked and as a result more than one-third of those who volunteer one year do not donate their time the next year. The strategic approach used in Fountain Hills is to communicate regularly with the volunteers – via newsletters, personal cards and Page 7 of 16 emails, phone calls, visits during their service time, and through social networks that connect volunteers with one another, such as monthly coffees. Viewing the volunteers as highly valuable assets shows in our retention of them over the years. Utilizing volunteers effectively in the Town also includes a personal interview where information regarding matching volunteers’ skills with appropriate placements can take place; followed with recognizing the contributions of our volunteers – both through the annual volunteer reception that 350–400 residents attend and creating an organizational culture that values them; measuring the impact of volunteers annually with a report on the number of hours served and the cost savings to the community, and assisting paid staff in working with volunteers. (In 2009, over 22,900 hours of volunteer service were given to the Town, representing a *cost savings of $477,444.) *Using the Independent Sector along with the U.S. Census Bureau and the Bureau of Labor Statistics annual data. Continuing to utilize a talent management approach to the volunteer program attracts several highly skilled volunteers. In the 4th Quarter, we welcomed 16 new volunteers. Placements included: a former IT manager for over 30 years who updated all of the Town computers and is presently working on creating a commercial database for Munis; a former graphic designer creating a Volunteer Program brochure for distribution; a business administrator working on the publication of the FY10-11 Budget document; an Intern assisting the Economic Development Division in the marketing of the Customer Loyalty Program; a retired planner working on a special project with the Environmental Planner; and a retired teacher updating the volunteer database to include email addresses. The Give a Lift program provided over 400 rides during the 4th Quarter. The SOS volunteers continue to keep the public art pieces cleaned weekly. Twenty-five Art Docents finished leading the first season of Art Walks in April. Tours will resume in November. Twenty-eight volunteers remain at the Community Center and Town Hall front desks, providing customer service and welcome to the residents and visitors. i. “Make a Difference Day” (See 7E). C. Fully implement “Fountain of Innovation” program and present “Fountain of Innovation” award at annual employee Christmas party. The Fountain of Innovation program was embraced by our team members this year with every Town department submitting innovative ideas. Employees were asked to submit innovations that would either reduce costs or increase service. Over 19 great suggestions were submitted and many of them have been implemented. The Streets and Engineering Divisions were the recipients of the 2009 Fountain of Innovation Award and were recognized at the employee Christmas luncheon held on December 16, 2009. A plaque was placed in the Town Hall lobby recognizing these divisions. Page 8 of 16 Following are the suggestions that were submitted and implemented by Streets and Engineering, as well as the annual savings realized:  Recycled rip rap – savings of $25,000  Using an outside company to crack seal our streets – savings of $21,000  Using Town owned equipment to clean storm drains – savings of $11,000  Installing LED lights at all traffic signals – savings of $10,200  Recycling street signs – savings of $1,200  Washing shop towels in-house – savings of $1,000 The Community Affairs and Media Relations Office has highlighted the Streets and Engineering Divisions of the Public Works Department as the winners of the “Fountain of Innovation” program. Additionally, the Community Center, Planning and Zoning, and Parks and Recreation have been highlighted for their participation in the “Fountain of Innovation” program and the innovations they have implemented. These were noted on the Town’s website, via Twitter and press releases, and included in the AveNEWS. D. Provide Council with quarterly updates and an annual comprehensive report on the effectiveness of eFountain by January 15, 2010. Two presentations were given to the Council on usage of the eFountain Customer Relationship Management system. E. Sponsor two Town Hall meetings during the fiscal year. The first Town Hall meeting for this fiscal year was held in Council Chambers on November 9, 2009, focusing on Public Works and Planning and Zoning. The second Town Hall was held on January 16, 2009, and focused on the Community Center and Senior Services. F. Continue to work on the Town website to make it user-friendly and easy to navigate. A committee worked on improving the website to make it more user-friendly. The recommendation was to bring the maintenance and updating of the program in-house, as opposed to paying a hosting service, in order to have more control of the content and appearance. The website has been maintained in-house for the past two months and improvements are on-going. The committee will continue to meet for at least one year to make enhancements based on customer feedback and new technology. G. Continue to review and revise outdated, overreaching ordinances, codes, policies and procedures. Planning staff drafted changes to the Zoning and Subdivision Ordinances that consolidate the Town’s cut/fill, grading and land disturbance regulations. The revised regulations are easier to understand and redundancy between the regulations has been removed. The proposed changes were approved by the Town Council on April 1, 2010. On December 17, 2009, the Town Council approved an Ordinance that allows A-frame signs and banners to continue through December 2010. Staff developed a permit process that will inform the users of A-frame signs of the regulations and hopefully reduce the incidence of code violations. The project to reformat and update the Subdivision Ordinance has been transmitted to the Town Attorney for review. The main goal of this project is to renumber the sections Page 9 of 16 of the Subdivision Ordinance to be consistent with the Zoning Ordinance and to bring references in the regulation current. Staff has drafted a new zoning district that would implement the new Area Specific Plan for Downtown and transmitted our draft to the Town Attorney for preliminary review. Further revisions to this draft will be made after the Urban Land Institute (ULI) performs its review of the Downtown Plan on September 1, 2010 and the Town is able to consider any recommendations. The noise regulation in the TCCD Zoning District is very restrictive. Staff has proposed eliminating this noise regulation in favor of the noise regulations in Chapter 5 of the Zoning Ordinance, which apply to all businesses in all commercial zones. After considering this proposal on March 11, the Planning and Zoning Commission scheduled a Work Study session on the matter and determined that the issue was too complex to be decided quickly. A Noise Subcommittee was formed to review the information, consult with experts, and return with recommendations. The subcommittee will hold its first meeting on August 12, 2010. Other than small, neon signs, the Town’s sign regulations do not permit any type of electronic signage. Staff suggested that the Town consider allowing certain types of electronic signage. On February 25, the Planning and Zoning Commission declined to consider staff’s proposal. Goal 9: Demonstrate organizational progress to citizens and promote transparent government. Percent Complete: 100% A. Explore the possibility of one-day building permits for simple projects. i. Examine best practices in other local jurisdictions that issue permits in one day and determine resource needs and necessary changes to our process to accomplish the same turnaround time. Determine which types of permits can be reviewed and issued in one day by Town staff. Return with report to Council by October 1, 2009. We are now issuing over-the-counter or one-day turnaround permits for solar electric, solar hot water, water heaters, electrical service change out, replacement of mechanical air conditioning components, and demolition permits. A report was provided to the Council in memorandum form on October 7, 2009. B. Implement performance measures program. i. Develop program budget format by July 1, 2009. The Town’s new accounting software has allowed the technological ability to begin categorizing and budgeting expenditures according to program. This concept and practice was put into place with the beginning of this fiscal year. Program budgeting will now allow us to better scrutinize and understand what we are truly expending to deliver a given service and will serve as the basis of a future performance measures program. ii. Evaluate feasibility of regional benchmarking by December 31, 2009. The City of Peoria publishes a benchmarking report comparing Peoria with several of the surrounding cities, such as Chandler, Scottsdale, Glendale, Page 10 of 16 Avondale, Flagstaff and others. However, there is no regional database of benchmarks that are universal for the State of Arizona. Fountain Hills’ data has been compiled with the Peoria report and can be published. iii. Update departmental performance measures by December 31, 2009. Performance measures have been updated and reported to the Executive Budget Committee. They were included in the budget document for FY2010- 2011. C. Expand transparent government. i. Add ordinances, resolutions and proclamations to the Town’s website by December 31, 2009. Ordinances, resolutions and proclamations for 2009 were added by Community Affairs and Media Relations to the Clerk’s page on the Town’s website on September 28, 2009. ii. Hold one “Meet the Town Day” on a regular workday to include departmental overviews and tours of Town Hall utilizing volunteers as tour guides in the first half of the fiscal year. An Open House was held at Town Hall on March 24. Display boards highlighting services provided by Town departments were on display, tours of Town Hall were available, and Town staff was available to answer questions. iii. Hold two Town Hall meetings per fiscal year (see 8E). iv. Work with FHUSD to videotape and air departmental profiles. Contact was made with FHUSD and the school district does not have resources currently available to accomplish this goal. D. Continue to develop a system of program budgeting which facilitates the communication of budget information to citizens. As mentioned previously, our enhanced abilities to appropriately program expenditures is now giving way to strategies to communicate performance measures and benchmarking comparisons to our citizens. Now that the technological infrastructure is in place, staff intends to begin including more of these important measures in the budget document, budget summaries, and perhaps even on the website or other Town media. The current budget and prior years’ budgets now live on the Town’s website to aid in transparency. Goal 10: Enhance the Town’s economic base by maintaining strong business relations, developing and implementing innovative strategies to bring beneficial businesses to Town, supporting an environment conducive to new business development, and developing initiatives designed to help businesses succeed. Percent Complete: 100% A. Evaluate the existing Business Visitation (Retention) Program by July 31, 2009. The Business Visitation (Retention) program has been evaluated. The evaluation discovered that the Town is utilizing a software program called Synchronist Business Information System as a way to compile and analyze the information gleaned from one- on-one visits with local businesses. Synchronist has two separate and distinct evaluation software components, each designed to evaluate separate sectors – CRTS is intended for use with the service sector and PRIME is designed for use with the primary sector companies (manufacturing). The Town is utilizing Synchronist CRTS since the existing business base is primarily in the service sector. A total of 20 visits were made to Page 11 of 16 local businesses during FY07/08 and FY08/09. The review and analysis of the information will occur when the information garnered from the formal visits are entered into the Synchronist system. The initial evaluation of the program found that three (or 15%) of the 20 visits were entered into the Synchronist system. B. Enhance the Business Visitation (Retention) Program and begin implementation in August, 2009. Develop an expanded and targeted approach to outreach to the existing business base to include one outreach effort per quarter. Staff has been trained via webinars on the Synchronist CRTS software. Data entry of the formally conducted visits was completed. All the formal interviews are entered into Synchronist system. C. Work with Town Center Merchants group to develop and facilitate networking opportunities, business vitality, and marketing and promotional opportunities using the Main Street four-point approach. Twenty-one meetings of the Town Center were planned and organized in conjunction with the Town Center Group. During the year, opportunities were presented to enhance their business vitality via marketing and promotional opportunities. Marketing and promotional opportunities worked on and facilitated by Economic Development staff through the Town Center included the Savory Spots – dining guide, downtown kiosk design, and the planning and promoting of “Halloween on the Avenue” (Pets and Their People Halloween Costume Contest and Haunt the Avenue Trick or Treating), and planning and promoting the Customer Loyalty Card program. Economic Development staff worked on and facilitated several programs during the year, most notably the Customer Loyalty Program. Staff assisted in marketing materials designed to promote the program to businesses within the Town Center footprint and implementing several targeted outreach strategies for the program. This included a mailing to businesses, designing and printing posters, designing and updating a brochure, and pulling together other advertising and outreach avenues. In addition, staff prepared and submitted a request for a yearly Temporary Use Permit to cover sidewalk sales events within the Town Center footprint. The permit allows the Town Center group to plan cohesive, organized and coordinated events that promote participating businesses and encourage shopping within the area. The Council approved the Temporary Use Permit request at their meeting held on December 17, 2009. D. Develop contacts and work with Ft. McDowell, the Chamber, and other business groups and organizations to develop strong relationships and work towards mutually beneficial goals: Ft. McDowell outreach at least two times. Staff has met on a regular basis with various organizations to develop contacts and build relationships. Economic development staff engaged in activities and conversations with various individuals, groups and organizations including the Fountain Hills Chamber of Commerce, Fountain Hills & Fort McDowell Visitors Bureau, Greater Phoenix Economic Council (GPEC), Arizona Department of Commerce (ADOC), Arizona Association of Economic Development (AAED), Fort McDowell Yavapai Nation, Business Vitality Advisory Council (BVAC), and Town Center. In addition to external groups and Page 12 of 16 organizations, economic development staff has built relationships internally with departments and standing committees including Planning & Zoning and Public Works (now Development Services), the Special Event Committee, and Parks & Recreation (now Community Services). Activities included attending various Chamber functions, including monthly breakfast meetings and ribbon cuttings. This has allowed Town visibility at these meetings and interaction with local businesses. Staff continued its involvement with GPEC. This included attendance and participation at monthly GPEC meetings. In addition, staff maintained its interaction and continues to provide leadership for the state economic development organization, AAED. Economic Development staff sat on the board of directors for the AAED, was recently elected as President of AAED, the state-wide economic development professional association, and maintains monthly interaction with economic development professionals and providers across Arizona. Staff’s activities with the various groups and organizations during the year increased the visibility of Fountain Hills regionally and statewide as a participant in economic development discussions. It also allowed input into formulating new statewide economic development programs and policies. Staff participated in BVAC meetings which focused on moving the downtown vision plan forward. During this year, the Lakeside Project Team was formed to review the vision plan for the Lakeside District, identify and address any issues or obstacles which may interfere with development in the District, and make any recommendations aimed at reducing or mitigating the obstacles. Economic Development staff is leading the efforts of the team. In addition, staff continued to coordinate and participate in the Town Center group meetings which promote business vitality. Staff also met the Fountain Hills & Fort McDowell Visitors Bureau to discuss activities of both organizations and find ways to coordinate activities. Economic Development staff attended Planning & Zoning Department (now Development Services) meetings which allowed interactive communication among staff and coordination of projects between both areas. The activities with all the groups and organizations provided relationship building opportunities and the ability to discuss ways to work together to achieve goals. E. Continue Town involvement with BVAC. During the year, staff participated in BVAC meetings which focused on moving the downtown vision plan forward. The involvement with BVAC allowed communication on economic development activities and ensured continued dialogue about roles and coordination of activities. F. Evaluate the business attraction program by July 31, 2009. The business attraction program has been evaluated. The Town has participated in the Greater Phoenix Economic Council (GPEC) regional program and engaged directly in retail attraction through participation in several International Council of Shopping Centers (ICSC) sponsored activities, with limited follow-up and collateral pieces. G. Develop a strategy to encourage business locations within the town limits starting in August 2009. Staff has developed a business attraction program aimed at increasing the visibility of Fountain Hills as a business location, moving the downtown vision plan forward, and Page 13 of 16 increasing retail opportunities within the municipal limits. The strategy included development of collateral pieces aimed at various targets, direct outreach to developers in reference to downtown development opportunities, and direct contact with retailers. As an ongoing effort to encourage development and business locations in the downtown and move the adopted downtown vision plan forward, a Lakeside District Team was formed in March. Staff is chairing the team whose purpose is to review the vision specifically as it relates to the Lakeside District and identify key issues involved in implementation of the Downtown Vision Plan (retail area, venue, linkage between the Avenue of the Fountains and Fountain Park, visitor center). The committee is looking at options of the various components to move forward with the lakeside development. Goal 11: Build and strengthen internal and external relationships utilizing mutual respect as the basis. Percent Complete: 100% A. Develop opportunities for more council/staff interaction. The Town Passport Plan was a suggestion from the Employee Services Committee to develop opportunities for more council/staff interaction. Each Council Member received a "Town Passport" in August of 2009. The Passport contained the names of each Town department and the name of each employee in that department. The intent was to provide an opportunity for each individual Council Member to visit the departments, at their convenience, and meet staff members they had not met previously, as well as ask questions about the employee's role in the organization or the department's role. At the conclusion of their visit, the staff members were to sign the Council Member’s Passport. The Council Member who received the most signatures in their Passport was to be recognized at a joint Council/Staff gathering and receive a small prize. Two Councilmembers were recognized at the Employee Christmas luncheon on December 16, 2009, for receiving the most signatures in their Town Passports. Councilmember Brown was the winner. He not only received the most staff signatures, he also took the extra step and obtained signatures from volunteers. He was awarded two movie tickets as a prize. Councilmember Archambault received honorable mention for receiving the second most signatures. B. Develop new council orientation training which focuses on the roles of council and staff and promotes mutual respect. i. Create curriculum by March 1, 2010. Staff developed an orientation process for Councilmember-elect Tait Elkie based on his preferences. The orientation was accomplished on April 15. C. Continue downtown business and chamber relations efforts. Economic development staff has had regular meetings with the Town Center Executive Committee and the Town Center Group this quarter. The economic development staff also met continually with the Chamber through BVAC and the Fountain Hills & Fort McDowell Visitors Bureau to exchange information and discuss items of mutual interest. D. Pursue regular meetings with Ft. McDowell. i. Quarterly economic development meetings between the Town and Ft. McDowell. Page 14 of 16 Economic development staff continued to outreach to and interact with the Fort McDowell community through BVAC meetings and directly. Of particular note, Fountain Hills hosted an economic development webinar and extended an invitation to Ft. McDowell’s economic development professionals. Two people from Ft. McDowell attended. This gave us an opportunity to interact with Ft. McDowell, discuss activities and identify ways we might be able to work together. We received very positive feedback including: “Thank you lori [sic]. It was very enlightening and educational experience for me.” ii. Meetings between governing boards twice per year. A joint meeting of the Fountain Hills Town Council and the Fort McDowell Yavapai Nation’s Tribal Council was held on May 12, 2010. E. Reduce e-sessions possibly by forming specific nominating committee to review applications and recommend appointments to the Council. i. Develop a plan based on the Avondale model and present to Council by October 1, 2009. Town Council approved the revision to the Council Rules of Procedure on July 2, 2009. Subsequently, several subcommittees have been appointed to make recommendations to the Mayor to fill vacancies on Boards and Commissions. F. Make the Tribe feel welcome at Town events, endeavors, and activities. We continue to make Ft. McDowell aware of events and extend invitations. We have also worked together on ARRA funding possibilities. Additionally, collaboration occurred regarding graffiti crime. The tribe received press releases, AveNEWS and updates on Town happenings and the Town maintained a dialogue with Ft. McDowell on issues that could cross jurisdictional lines. G. Promote the Town’s relationship with the School District by holding three joint meetings per year. The first joint meetingwith FHUSD was held on November 18, 2009. The second meeting between the Town Council and the School Board occurred on March 11, 2010. Due to the departure of Town staff, the third joint meeting did not take place. Intergovernmental duties with FHUSD have since been reassigned. Goal 12: Exercise fiscal responsibility while maintaining organizational/functional integrity. Percent Complete: 100% A. Continue to hold the half-day Council Budget Workshop each October, in addition to the full-day January Workshop. The Council’s Strategic Planning Workshop was held on October 8, 2009. The Council’s Annual Goal Setting Workshop was held on January 14, 2010. B. Submit a mid-year State of the Budget report to Council by December 31, 2009. The State of the Budget report was presented to the Town Council during their retreat in January 2010, and is available on the Town’s website. C. Submit quarterly CIP updates to Council for re-evaluation of capital needs and priorities. The first quarterly CIP update was presented to the Town Council on January 12, 2010; a second update was presented on May 20, 2010; and a third followed on June 10, 2010. Page 15 of 16 D. Continue to utilize work flow analysis to identify cost savings via contracting, consolidation of services, etc. An analysis of median maintenance and street sweeping was conducted and the results have been implemented; a summary of those analyses is below: Service Area Annual Costs Analysis Result Park turf mowing $109,404 $121,872 annual labor costs only; additional costs are equipment at just over $4,000 Continue contracting some of the work; mowing at Golden Eagle is self-performed, along with a portion of Four Peaks Crack sealing $86,600 $45,000 for two FTEs plus $41,600 for material, fuel, equipment maintenance; contracting price $64,800 Contract for service Median maintenance $104,608 $155,280 labor (3-man crew); $6,500 dump fees; $4,420 fuel; $1,000 equipment maintenance Continue contracting Street Sweeping $139,721 Includes cost of depreciation of new street sweepers ($34,066); contract cost is $85,450 for reduced frequency of sweeping Continue contracting until equipment is fully depreciated then contract out service Additional areas are being studied for cost savings. In addition to the above, the Town has completed a comprehensive reorganization which better positions it fiscally and prepares it for the future. Goal 13: Support initiatives which enhance public safety in our community. Percent Complete: 100% A. Develop plan to address proactive community oriented policing by September of 2009. A Community Oriented Policing Plan was presented to Council and staff on January 28, 2010 at the Council’s Goal Setting Workshop. Due to budgetary constraints, support for additional resource allocation from the Sheriff’s Office was not met with approval. The Sheriff’s Office will continue its Block Watch Program and community outreach as it has in the past as we continue to strive for a better community oriented policing engagement. Page 16 of 16 B. Provide semi-annual update to Council by Fire Chief, including an assessment of service level. Fountain Hills Rural/Metro reported/discussed public safety issues at the Council’s Annual Goal Setting Workshop on January 14, 2010. Maricopa County Multi Hazardous Mitigation Plan (5-year) completed and adopted by Town Council. Monthly Manager’s report submitted per contract. Public Appreciation Day (Touch a Truck) successfully completed.