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Home My WebLink About012709PZ:\Council Packets\2009\SplEXWS1-27-09\TCAgenda090127.doc Page 1 of 2 NOTICE OF THE SPECIAL EXECUTIVE AND WORK STUDY SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:00 P.M. – EXECUTIVE SESSION (2nd floor Fountain Conference Room) 5:30 P.M. – WORK-STUDY SESSION WHEN: TUESDAY, JANUARY 27, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ EXECUTIVE SESSION AGENDA CALL TO ORDER – Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: i) Pursuant to A.R.S. §38- 431.03(A)(1), Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussion, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. (Specifically, for the purpose of interviewing one applicant for possible service on the Board of Adjustment.) 2.) ADJOURN the Executive Session and convene the Special Work-Study Session. WORK STUDY AGENDA ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. 1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum Mayor Jay Schlum Councilmember Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Vice Mayor Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2009\SplEXWS1-27-09\TCAgenda090127.doc Page 2 of 2 2.) DISCUSSION regarding TRASH AND RECYCLING SERVICES for single family residences. 3.) PRESENTATION AND DISCUSSION on the FY2009 – 2014 CAPITAL IMPROVEMENT PLANS and FUNDING OPTIONS. 4.) ADJOURNMENT. DATED this 22ND day of January, 2009. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office. Z:\Council Packets\2009\SplEXWS1-27-09\TCAgenda090127.doc Page 1 of 2 NOTICE OF THE SPECIAL EXECUTIVE AND WORK STUDY SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:00 P.M. – EXECUTIVE SESSION (2nd floor Fountain Conference Room) 5:30 P.M. – WORK-STUDY SESSION WHEN: TUESDAY, JANUARY 27, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ EXECUTIVE SESSION AGENDA CALL TO ORDER – Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: i) Pursuant to A.R.S. §38- 431.03(A)(1), Discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining or resignation of a public officer, appointee or employee of any public body, except that, with the exception of salary discussion, an officer, appointee or employee may demand that the discussion or consideration occur at a public meeting. The public body shall provide the officer, appointee or employee with written notice of the executive session as is appropriate but not less than twenty-four hours for the officer, appointee or employee to determine whether the discussion or consideration should occur at a public meeting. (Specifically, for the purpose of interviewing one applicant for possible service on the Board of Adjustment.) 2.) ADJOURN the Executive Session and convene the Special Work-Study Session. WORK STUDY AGENDA ALL WORK-STUDY ITEMS LISTED ARE FOR DISCUSSION ONLY. NO ACTION CAN OR WILL BE TAKEN. The primary purpose of work session meetings is to provide the Town Council with the opportunity for in-depth discussion and study of specific subjects. Public comment is not provided for on the Agenda and may be made only as approved by consensus of the Council. In appropriate circumstances, a brief presentation may be permitted by a member of the public or another interested party on an Agenda item if invited by the Mayor or the Town Manager to do so. The Presiding Officer may limit or end the time for such presentations. 1.) CALL TO ORDER AND ROLL CALL – Mayor Schlum Mayor Jay Schlum Councilmember Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Vice Mayor Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2009\SplEXWS1-27-09\TCAgenda090127.doc Page 2 of 2 2.) DISCUSSION regarding TRASH AND RECYCLING SERVICES for single family residences. 3.) PRESENTATION AND DISCUSSION on the FY2009 – 2014 CAPITAL IMPROVEMENT PLANS and FUNDING OPTIONS. 4.) ADJOURNMENT. DATED this 22ND day of January, 2009. Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to attend this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the council with this agenda are available for review in the Clerk’s office. Capital Projects Budget January 27, 2009 Prepared by: Julie A. Ghetti, MPA, CPAJanuary 27, 2009 STATUS OF THIS YEAR’S CAPITAL PROJECTS January 27, 2009 Account Project Budget Est Actual Y/E Comments D6027 Drainage-Del Cambre $78,400.00 $78,400.00 Project on hold D6028 Drainage-FH Blvd/Oxford $15,000.00 $15,000.00 Study Proceeding F4002 Street Maint Facility $17,000.00 $17,000.00 Project Proceeding F4005 Fire Sta 2 Relocation $364,025.00 $105,000.00 Project Under Review F4011 Municipal Software $200,000.00 $200,000.00 Project Proceeding F4012 Event Circle $90,000.00 $0.00 Project on hold FD911 Fire Department Pickup $45,000.00 $43,003.88 Project Completed O7005 Botanical Garden $68,000.00 $21,170.00 Project on hold P3005 Desert Vista-Phase II $1,693,933.00 $1,693,933.00 Construction Completed PR121 Senior Van $67,000.00 $5,000.00 Replacement delayed S6001 Shea Blvd Climbing Lane $1,240,000.00 $412,000.00 Project Proceeding S6003 Saguaro Blvd Alley $64,000.00 $92,000.00 Project Proceeding S6005 Shea Blvd Widening $72,600.00 $345,000.00 Project Proceeding S6006 F H Blvd Sidewalks $120,780.00 $120,780.00 Project Proceeding S6007 Town Wide Sidewalks $245,000.00 $245,000.00 Project Proceeding S6008 Pavement Mgmt $825,000.00 $602,838.80 Project Proceeding S6009 Downtown Sidewalk Program $44,500.00 $30,706.23 Construction Completed S6050 Shea Blvd Bike Lane $92,000.00 $92,000.00 Project Proceeding T5003 Signal-Palisades & Sunridge $255,000.00 $350,000.00 Project Proceeding Totals $5,597,238.00 $4,468,831.91 FIVE YEAR CAPITAL PROJECT BUDGET SUMMARY Total available resources $31.7M Total planned projects $59.3M Unfunded $27.6M January 27, 2009 Projected CIP Resources FY10 -14 CIP/HURF DEV FEES GRANTS Bal 6/30/09 $8.7M $2.3M $ FY09-10 $0.3M $0.2M $0.3M FY10-11*$1.4M $1.0M FY11-12*$3.6M $1.9M FY12-13*$3.8M $1.8M FY13-14*$4.5M $1.9M TOTAL $22.3M $9.1M $0.3M *dependent upon development of Ellman Property January 27, 2009 Projected CIP Projects FY10 -14 FY09-10 $10.8M FY10-11 $11.0M FY11-12 $12.8M FY12-13 $12.9M FY13-14 $11.8M TOTAL $59.3M January 27, 2009 FY2009-10 CIP BUDGET Projects: Trail connectivity $ 1.1M DF Sidewalks $ 1.0M GR/CIP Shea Widening $ 0.3M CIP Saguaro Mill & Overlay $ 3.1M CIP Annual Pavement Management $ 1.8M HURF Signals $ 0.2M DF/CIP Fountain Park Phase VI $ 1.3M CIP Fire Station Relocation $ 1.5M CIP Municipal Software $ 0.2M GF Library Event Circle $ 0.3M DF TOTAL FY2010 $10.8MJanuary 27, 2009 FY2010-11 CIP BUDGET Projects: Adero Canyon Trailhead $ 1.5M DF Sidewalks $ 2.1M CIP Annual Pavement Management $ 1.8M HURF Signals $ 0.8M DF/CIP Shea Widening $ 0.3M CIP Community Park Ellman Property $ 3.2M DF Joint Use Park $ 0.6M DR Street Yard Improvements $ 0.1M CIP TOTAL FY2011 $11.0M January 27, 2009 FY2011-12 CIP BUDGET January 27, 2009 Projects: Adero Canyon Trailhead $ 1.0M DF Sidewalks $ 2.0M CIP Annual Pavement Management $ 1.8M HURF Signals $ 0.4M DF Drainage $ 0.3M CIP Community Park Ellman Property $ 3.3M DF Joint Use Park $ 0.7M DF Street Yard Improvements $ 0.7M CIP TOTAL FY2012 $12.8M FY2012-13 CIP BUDGET January 27, 2009 Projects: Avenue of the Fountains Improvements $ 4.1M DWNT Sidewalks $ 0.6M CIP Annual Pavement Management $ 1.8M HURF Drainage $ 1.3M CIP Community Park Ellman Property $ 3.4M DF Four Peaks Park $ 1.2M CIP TOTAL FY2013 $12.9M FY2013-14 CIP BUDGET January 27, 2009 Projects: Avenue of the Fountains Improvements $ 4.1M DWNT Sidewalks $ 0.4M CIP Annual Pavement Management $ 1.9M HURF Traffic Signals $ 1.0M DF Drainage $ 0.4M CIP Neighborhood Park Ellman Property $ 3.8M DF Fire Station Renovation $ 0.1M CIP TOTAL FY2014 $11.8M BALANCING THE CIP BUDGET Option Pros Cons Delay projects Frees up resources Future costs may be higher Negative impact on Town infrastructure Use CIP fund resources Costs may be cheaper due to economy Depletes fund Ellman property development may be delayed Use Development Fees Can be used for projects in CIP/IIP Cash available if Ellman property begins development Insufficient funds available due to lack of permits Can only be used for growth related projects Issue General Obligation bonds Cash available to pay for project(s) Favorable interest rates Low current debt obligation Voters may not approve project(s) January 27, 2009 BALANCING THE CIP BUDGET Option Pros Cons Grant funding Cash available for project(s) Uncertainty regarding awards/amounts Usually requires matching funds (usually the General Fund) Revenue Bonds (dedicated local sales tax or Highway User Revenue (HURF) revenues Voter approval not required for MPC bonds Cash available to pay for project Favorable interest rates HURF bonds expire in 2011 Increased local sales tax rate Fluctuations in economy provides unstable resource Limited bond capacity with HURF bonds Voters have to approve HURF bonds Stormwater Utility Fee Pays for federally mandated stormwater projects Voters may not approve of fee January 27, 2009 WHERE DO WE GO FROM HERE? Projects not started will be delayed until funding becomes available Grant funded projects will move forward Alternative funding sources will need to be implemented for those projects that are a high priority Council goal A proposed five year CIP budget will be presented to the Council in March, 2009 for direction and approval January 27, 2009