HomeMy WebLinkAbout030509PZ:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 1 of 4
NOTICE OF THE
EXECUTIVE AND REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. – EXECUTIVE SESSION
(2nd floor Fountain Conference Room)
6:30 P.M. – REGULAR SESSION
WHEN: THURSDAY, MARCH 5, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 2 of 4
EXECUTIVE SESSION
CALL TO ORDER – Mayor Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i)
ARIZ. REV. STAT. §38-431.03(A)(4), Discussion or consultation with the attorneys of the
public body in order to consider its position and instruct its attorneys regarding the public
body’s position regarding contracts that are the subject of negotiations, in pending or
contemplated litigation or in settlement discussions conducted in order to avoid or resolve
litigation (Specifically, the Golf Resort, LLC litigation); and (ii) ARIZ. REV. STAT. §38-
431.03(7), discussions and consultations with designated representatives of the public body in
order to consider its position and instruct its representatives regarding negotiations for the
purchase, sale or lease of real property (Specifically, possible fire station site).
2.) ADJOURNMENT AND CONVENE THE REGULAR SESSION.
REGULAR SESSION
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum
INVOCATION – Pastor Tony Pierce, First Baptist Church
ROLL CALL – Mayor Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Presentation by Rich Schultz, Senior Branch Director of the Mary Ellen & Robert
McKee Branch of the Boys and Girls Clubs of Greater Scottsdale.
(ii) Recognition of Peter Anderelli as “Youth of the Year” for the McKee Branch of the
Boys and Girls Clubs of Greater Scottsdale.
(iii) Mayor Schlum to present of plaques recognizing the contributions to the Town of
Fountain Hills by former Community Center Advisory Commissioner Dan Foster and
former Senior Services Advisory Commissioners Myrle Erlich and John O’Flynn.
(iv) Presentation of the quarterly budget report for the six month period ending December
31, 2008, by Deputy Town Manager Julie Ghetti.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 3 of 4
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 27, 2009, February 5, 2009, and February 10, 2009.
2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE
APPLICATION submitted by Richard Jones (American Legion, Post 58), for the purpose of
a fundraiser, to be held at 16837 E. Parkview Ave., Fountain Hills, AZ, on March 14, 2009,
from 9:00 A.M. to 11:59 P.M.
3.) CONSIDERATION of taking over the MEDIAN MAINTENANCE on Sierra Madre Drive
and Dove Drive from the North Heights’ Homeowners Association.
4.) CONSIDERATION of RESOLUTION 2009-10, abandoning whatever right, title, or
interest the Town has in the portion of the cross access easement lying within Parcel 2 of the
Final Plat of Eagles Nest, Fountain Hills, Arizona, as recorded in the Office of the County
Recorder of Maricopa County, Arizona, recorded in Book 580 of Maps, Page 25.
5.) CONSIDERATION for approving RESOLUTION 2009-11, abandoning whatever right,
title, or interest the Town has in the certain Public Utility and Drainage Easements located at
the southwesterly property line of Plat 603C, Block 3, Lot 14 (16009 E. Cholla Drive) as
recorded in Book 161 of Maps, Page 43, Records of Maricopa County, Arizona. EA09-02
(Andree)
REGULAR AGENDA
6.) CONSIDERATION of RESOLUTION 2009-09, adopting the Town of Fountain Hills
amended and restated Strategic Planning Advisory Commission Bylaws.
7.) CONSIDERATION of APPOINTING citizen(s) to the Strategic Planning Advisory
Commission with each serving a two year term beginning March 5, 2009, and ending
February 28, 2011.
8.) CONSIDERATION of accepting a SCULPTURE titled “Need a Lift” being proposed by
the Public Art Committee to be purchased and installed utilizing the 1% Public Art Fund and
an OIL PAINTING titled “Winter View”, which is being donated to the Town and installed
utilizing the 1% Public Art Fund.
9.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the reduced scope of
work and reduced cost for parking improvements at the Botanical Garden.
10.) PUBLIC HEARING on ORDINANCE 09-04, amending a portion of the Official Zoning
Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35,
Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside
Zoning District. Case #Z2008-07
11.) CONSIDERATION of ORDINANCE 09-04, amending a portion of the Official Zoning
Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35,
Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside
Zoning District. Case #Z2008-07
12.) CONSIDERATION of ORDINANCE 09-05, amending the Fountain Hills Town Code,
Chapter 7, Buildings and Building Regulations, by adding a new Article 7-11, Enforcement
of State Residential Rental Property Registration.
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 4 of 4
13.) CONSIDERATION of a SERVICES AGREEMENT with 3D/International, Inc. in the
amount of $190,401.33 for the Alamosa sidewalk improvement.
14.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to negotiations of
renewing the proposed contract between the Town of Fountain Hills and Rural Metro for
Fire and Emergency services for a five year period beginning July 1, 2009, and ending June
30, 2014.
15.) CONSIDERATION of a SETTLEMENT AGREEMENT relating to the Golf Resort
Properties, LLC litigation.
16.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None.
17.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
18.) ADJOURNMENT
DATED this 27th day of February, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call
480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to
participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff
reports furnished the Council with this agenda are available for review in the Clerk’s office.
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 1 of 4
NOTICE OF THE
EXECUTIVE AND REGULAR SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. – EXECUTIVE SESSION
(2nd floor Fountain Conference Room)
6:30 P.M. – REGULAR SESSION
WHEN: THURSDAY, MARCH 5, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in
the Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk
or the Mayor. At that time, speakers should stand and approach the podium. Speakers are
asked to state their name prior to commenting and to direct their comments to the Presiding
Officer and not to individual Councilmembers. Speakers’ statements should not be
repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have
waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion
of their time for a later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during
the Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time
limits may be waived by (i) discretion of the Town Manager upon request by the speaker not
less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the
Mayor either prior to or during a Meeting. Please be respectful when making your
comments. If you do not comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 2 of 4
EXECUTIVE SESSION
CALL TO ORDER – Mayor Schlum
1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i)
ARIZ. REV. STAT. §38-431.03(A)(4), Discussion or consultation with the attorneys of the
public body in order to consider its position and instruct its attorneys regarding the public
body’s position regarding contracts that are the subject of negotiations, in pending or
contemplated litigation or in settlement discussions conducted in order to avoid or resolve
litigation (Specifically, the Golf Resort, LLC litigation); and (ii) ARIZ. REV. STAT. §38-
431.03(7), discussions and consultations with designated representatives of the public body in
order to consider its position and instruct its representatives regarding negotiations for the
purchase, sale or lease of real property (Specifically, possible fire station site).
2.) ADJOURNMENT AND CONVENE THE REGULAR SESSION.
REGULAR SESSION
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum
INVOCATION – Pastor Tony Pierce, First Baptist Church
ROLL CALL – Mayor Schlum
MAYOR’S REPORT
(i) None.
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Presentation by Rich Schultz, Senior Branch Director of the Mary Ellen & Robert
McKee Branch of the Boys and Girls Clubs of Greater Scottsdale.
(ii) Recognition of Peter Anderelli as “Youth of the Year” for the McKee Branch of the
Boys and Girls Clubs of Greater Scottsdale.
(iii) Mayor Schlum to present of plaques recognizing the contributions to the Town of
Fountain Hills by former Community Center Advisory Commissioner Dan Foster and
former Senior Services Advisory Commissioners Myrle Erlich and John O’Flynn.
(iv) Presentation of the quarterly budget report for the six month period ending December
31, 2008, by Deputy Town Manager Julie Ghetti.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 3 of 4
CONSENT AGENDA
1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 27, 2009, February 5, 2009, and February 10, 2009.
2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE
APPLICATION submitted by Richard Jones (American Legion, Post 58), for the purpose of
a fundraiser, to be held at 16837 E. Parkview Ave., Fountain Hills, AZ, on March 14, 2009,
from 9:00 A.M. to 11:59 P.M.
3.) CONSIDERATION of taking over the MEDIAN MAINTENANCE on Sierra Madre Drive
and Dove Drive from the North Heights’ Homeowners Association.
4.) CONSIDERATION of RESOLUTION 2009-10, abandoning whatever right, title, or
interest the Town has in the portion of the cross access easement lying within Parcel 2 of the
Final Plat of Eagles Nest, Fountain Hills, Arizona, as recorded in the Office of the County
Recorder of Maricopa County, Arizona, recorded in Book 580 of Maps, Page 25.
5.) CONSIDERATION for approving RESOLUTION 2009-11, abandoning whatever right,
title, or interest the Town has in the certain Public Utility and Drainage Easements located at
the southwesterly property line of Plat 603C, Block 3, Lot 14 (16009 E. Cholla Drive) as
recorded in Book 161 of Maps, Page 43, Records of Maricopa County, Arizona. EA09-02
(Andree)
REGULAR AGENDA
6.) CONSIDERATION of RESOLUTION 2009-09, adopting the Town of Fountain Hills
amended and restated Strategic Planning Advisory Commission Bylaws.
7.) CONSIDERATION of APPOINTING citizen(s) to the Strategic Planning Advisory
Commission with each serving a two year term beginning March 5, 2009, and ending
February 28, 2011.
8.) CONSIDERATION of accepting a SCULPTURE titled “Need a Lift” being proposed by
the Public Art Committee to be purchased and installed utilizing the 1% Public Art Fund and
an OIL PAINTING titled “Winter View”, which is being donated to the Town and installed
utilizing the 1% Public Art Fund.
9.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the reduced scope of
work and reduced cost for parking improvements at the Botanical Garden.
10.) PUBLIC HEARING on ORDINANCE 09-04, amending a portion of the Official Zoning
Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35,
Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside
Zoning District. Case #Z2008-07
11.) CONSIDERATION of ORDINANCE 09-04, amending a portion of the Official Zoning
Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35,
Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside
Zoning District. Case #Z2008-07
12.) CONSIDERATION of ORDINANCE 09-05, amending the Fountain Hills Town Code,
Chapter 7, Buildings and Building Regulations, by adding a new Article 7-11, Enforcement
of State Residential Rental Property Registration.
Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 4 of 4
13.) CONSIDERATION of a SERVICES AGREEMENT with 3D/International, Inc. in the
amount of $190,401.33 for the Alamosa sidewalk improvement.
14.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to negotiations of
renewing the proposed contract between the Town of Fountain Hills and Rural Metro for
Fire and Emergency services for a five year period beginning July 1, 2009, and ending June
30, 2014.
15.) CONSIDERATION of a SETTLEMENT AGREEMENT relating to the Golf Resort
Properties, LLC litigation.
16.) COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future
agenda for action or (ii) directing staff to conduct further research and report back to the
Council:
A. None.
17.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the
Town Manager.
18.) ADJOURNMENT
DATED this 27th day of February, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call
480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to
participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff
reports furnished the Council with this agenda are available for review in the Clerk’s office.
The mission of the
Boys & Girls Clubs is to
provide a positive
environment, quality
programs, healthy
lifestyles and lifelong learning skills for
school-age youth in
Fountain Hills.
Mission Statement
http://www.bgcs.org
The Vision of the
Boys & Girls Clubs
is that all youth
who participate in Club
programs will achieve
personal success and make
a positive contribution to
society.
http://www.bgcs.org
Vision Statement
Ethnicity Breakdown
African-American: 2%
Asian:1%
Caucasian: 90%
Hispanic: 2%
Multi-Racial : 3%
Native American:2%
Branch Statistics:
Open 242 days a year
1005 members; 575 males and 430 females
Ages 6-11: 700; Ages 12-18: 305
Youth served through outreach and ancillary services (non-me
40% of members are from single parent households
15% are economically disadvantaged
http://www.bgcs.org
Funding Sources
•33% is from Program Fees
No one is ever turned away –about $350,000 in annual scholarships
Money goes directly back into program
•33% Development Department
Special Event Revenue
Golf Tournament –Mark Grace Celebrity
Uncorked Unplugged –Wine Tasting Event
Angels For Kids Campaign -$1.5 –goal this year
•33% Other items
Grants, Foundation, Contributions, United Way ,etc.
http://www.bgcs.org
Executive Summary
Teen Programs
•Boys & Girls Club with a grant partnership from the
Town of Fountain Hills will operate a Teen Center and
will implement and evaluate eight teen programs over a
three year period.
•These Programs will be offered to members for free
and be one hour per week for 12 consecutive weeks.
•The programs offered are: Smart Girls, Skill Tech I & II
Digital Arts Suite, Money Matters, Power Hour, Jr. Staff
Development and Passport to Manhood.
http://www.bgcs.org
Boys & Girls Clubs of Greater Scottsdale
McKee Branch
Presents
Money Matters
Town of Fountain Hills
March 5 , 2009
http://www.bgcs.org
PROGRAM:
Money Matters
Logic Model
Goal Statement
What is Money Matters
Program Assessment
Program Outcomes
Program:
Money Matters
Logic Model
What is Money Matters
Program Assessment
Program Outcomes
Goal Statement
To promote financial responsibility
among teens by building their basic
money management skills.
To help educate family members on basic
money management skills.
Program:
Money Matters
Logic Model
Goal Statement
gram Assessment
ogram Outcomes
What is Money Matters
Money Matters: Make It Count helps teens gain
useful knowledge and skills on various aspects of
financial literacy, including managing a checking
account, budgeting, saving, investing,
entrepreneurship and paying for college.
Example of Sessions:
Understanding your money
Spending Wisely & Using Credit
Saving and Investing
Paying for College
Being your own Boss
Program:
Money Matters
Logic Model
Goal Statement
hat is Money Matters
Program Outcomes
Program Assessment:
•a minimum of two Money Matters classes per
year with at least fifteen teens attending each
class.
•a minimum of two outside agencies providing
trainings in investments and college money
saving plan.
•rate of retention in the Money Matters classes.
•a pre-test/post-test and an environmental scan
checklist to help determine the program’s
effectiveness and measure the degree of
knowledge and/or skills participants acquire.
Program:
Money Matters
Logic Model
Goal Statement
at is Money Matters
ogram Assessment
Program Outcome:
•Money Matters over the last two
years has enrolled 60 members
•All members attend a two day
training with Charles Schwab
Representatives.
•Change in knowledge from Pre-Test to
Post-test was a 22% increase
•96% of the club members understand
the value of saving money now
compared with 67% when the program
began.
•Over 305 members
participated
•Increase in Teen Membership
of 15%
•Over 3100 community service
hours
•An average of 33% increase in
knowledge based.
•Increase in # of hours per
member usage of 65%
http://www.bgcs.org
Teen Programs Highlights
http://www.bgcs.org
Town of
Fountain
Hills
TOWN OF FOUNTAIN HILLS
OFFICE OF DEPUTY TOWN MANAGER
INTER OFFICE MEMO
TO: Honorable Mayor and Town Council DT: February 27, 2009
THROUGH: Rick Davis, Town Manager
FR: Julie Ghetti, Deputy Town Manager RE: FY08-09 Budget Report
The attached financial status and economic indicators report reflects the revenues, expenditures and
building activity for the six months ending December 31, 2008; this report will be presented to the Town
Council and the public on Thursday, March 5th.
Due to the continued stress on the national economy the staff is monitoring closely the revenues on a
weekly basis to make sure that expenditures are not authorized until the revenues are there to pay for
them. An update on the Town’s main operating funds, General Fund and Highway User Revenue Fund
(HURF) revenues and expenditures as of January 31, 2009 is summarized below:
Revenues Expenditures* Difference
General Fund $8.7M $8.4M $0.3M
HURF $0.9M $0.6M $0.3M
*Expenditures do not include annual transfer between the General Fund and Vehicle Replacement Fund,
Debt Service and Capital Projects Funds. Those transfers ($725K) were made at the beginning of the
fiscal year and will be covered by the end of the year.
I would be happy to respond to any questions from the Town Council or the public on the financial
update.
Annual Financial Status Report
Fountain Hills Economic Indicators
December 31, 2008
Housing
Starts:
SF MF
Qtr 12/31/2008
FY08Actual 25 4
FY09 Actual 6 2
FY09 Budget 50 5
Actual to
Prior YearDown
19 units Down
2 units
Certificates of
Completion (Units)
SF MF
FY08 Actual 45 9
FY09 Actual 68 0
2 Year
Comparison
Commercial
FY08 Actual 4
FY09 Actual 5
Qtr12/31/2008
Up Up
18 units
Down
9
units
Up
1 unit
Commercial Starts:
Actual to Prior Year
Qtr 12/31/2008
FY08Actual 1
FY09 Actual 2
FY09 Budget 7
Up
1 Unit
Fountain Hills Local Tax:
Construction Retail
Qtr 12/31/2008 (one time revenue)
FY08Actual $1,041,348 $1,775,670
FY09 Actual $819,861 $1,697,322
FY09 Budget $415,385 $1,697,086
Actual to
-0.212692587 Prior Year -0.044123063
Down
21.3%Down
4.4%
General Fund Revenues
2 Year
Comparison
0.931474149
Qtr 12/31/2008
FY08Actual $8,177,081 M
FY09 Actual $7,518,112 M
FY09 Budget $8,071,198 M
Down
by
$0.1M
General Fund Expenditures*
Actual to
Budget
Qtr 12/31/2008
FY08Actual $7,591,467 M
FY09 Actual $6,614,073 M
FY09 Budget $8,071,198 M
Under
by
$0.2M
*excluding transfers to other funds
1 | Page
These Indicators show changes from the same time period from the previous fiscal year or comparison of current year
actual to current year budget. Expenditures do not include transfers to other funds.
TOWN OF FOUNTAIN HILLS FISCAL
BUDGET REPORT FOR
TOWN OF FOUNTAIN HILLS FISCAL
BUDGET REPORT FOR
THE QUARTER ENDING THE QUARTER ENDING
December 31, 2008 December 31, 2008
SummarySummary
The economy in Fountain Hills continues to be affected by the slowdown in the national economy,
evidenced by the 8% decline in General Fund revenues compared to last fiscal year. Other funds affected
by the slowdown are the Highway User Revenue Fund, down $208K (20%) and development fees which
are down 60%. Fountain Hills’ local sales tax receipts are 5% lower than the same period last year;
however, collections are 100% of budgeted estimates for the current year with the higher than estimated
construction sales tax revenue (which is transferred to the Capital Projects Fund).
Special revenue/grants are rarely received as projected but the budget includes an amount for any grant
revenues that were not anticipated but may be received, such as stimulus funds. With the State
Constitution restriction on overspending a budget and the possibility of receiving stimulus funds it would
have been difficult to make room in the budget for the unanticipated expenditure without having to make
cuts elsewhere if the additional appropriation were not included.
The table below is a summary of actual and budgeted revenues by fund for the first quarter of FY08-09,
which ended December 31, 2008.
FY2008-09 Revenues – All Funds
Fiscal Quarter
Ending
12/31/2007
Fiscal Quarter
Ending
12/31/2008
Six Mo.
Budget
% of
Budget
General Fund $8.2M $7.5M $8.1M 93.1%
Highway User Revenue $1.0M $0.8M $1.0M 81.5%
Development/Impact Fees $0.3M $0.1M $0.2M 46.4%
Downtown Development Tax $0.2M $0.2M $0.1M 121.6%
Excise (Restricted) Local Sales Tax $0.5M $0.5M $0.7M 78.5%
Special Revenue, Grants $0.0K $0.1K $1.0M 1.8%
Debt Service $1.0M $1.1M $0.9M 103.2%
Capital Projects Fund $1.4M $0.9M $0.3M 232.1%
GRAND TOTAL ALL FUNDS
(excluding transfers between funds)
$12.5M $11.0M $12.4M 88.9%
2 | Page
Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008
3 | Page
General Fund
The five key revenues that affect the Town’s General Fund and provide key indicators of the Town’s
overall economic condition and performance are summarized below, comparing the prior and current fiscal
year and annual budget. These revenues represent 91% of General Fund resources. Local sales tax
collections from building activity are derived from actual permit revenues; therefore, as the number of
permits declines it is followed months to a year later by a decrease in construction sales tax. Building
permit revenue reflects the decline in the number of single family building permit applications. General
fund local sales tax does not include construction sales tax transferred to Capital Projects Fund and the
dedicated .4% for debt payments and downtown development.
Analysis of Economic Indicators
Fiscal Quarter
Ending
12/31/2007
Fiscal Quarter
Ending
12/31/2008
Six Month
Budget
% of
Budget
Building Permits $396K $189K $406K 47%
Local Sales Tax $3.5M $3.3M $3.3M 102%
Construction Activity:
Applications for building permits dropped 41% (8 applications in the first half of this year compared to 29
in the first half of FY07, including multi-family) which is reflected in lower permit revenue (down
$206,753 from the prior fiscal year).
Permit activity and certificates of occupancy are leading indicators for construction sales tax; future
construction sales tax revenue is based on the number of building permits issued and valuation of each.
These declines in permit activity and certificates of occupancy will result in less construction related sales
tax during FY09 through FY11. This trend is likely to continue as the Arizona building and real estate
The chart to the left shows the
Town’s reliance on two major
sources of revenue – local sales
tax (43%) and State Shared
Revenues (State Sales, Income,
Vehicle License and Insurance
Premium Taxes) at 48%. At the
end of six months those revenue
sources were down 5% from
what was projected.
Representing 91% of the
Town’s General Fund operating
budget requires that these
revenues be monitored closely
for fluctuations in the local and
national economy.
Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008
4 | Page
economy recedes – new permits from the state trust land are not anticipated until FY11. Local sales tax
collections from construction activity are $221,487 less than the same period last fiscal year, however,
higher than projected for the first quarter (this is due to the lag in construction after permits are issued).
Retail Activity:
Compared to last fiscal year the
retail sales tax collections have
declined 8%, reflecting the
continued slump in the economy.
Total sales tax collections for the
first six months are $4.3M
compared to $4.9M last year; a
breakdown of the collection
activity is shown to the left.
State Shared Revenues:
Six Months
Ending
12/31/2007
Six Months
Ending
12/31/2008
Six Month
Budget
% of
Budget
State Income Tax $1.7M $1.8M $1.8M 100%
State Sales Tax $1.1M $1.0M $1.1M 92%
Vehicle License Fees $493K $458K $533K 86%
State sales and vehicle license taxes are coming in less than budgeted for the year as the State, County and
cities and towns experience declining revenues; this trend will likely continue for at least the remainder of
the current fiscal year.
Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008
Expenditures – Two Year Comparison
Most of the day-to-day operations for the Town
are paid from the General Fund. At the end of
December 91% of the budget was expended
(excluding budgeted transfers to other funds).
All categories are less than projected as we
continue to expend funds only if there are
available revenues.
General Fund Balance
The Town financial policies establish a level of reserves (fund balance) that provide future financial stability
for the Town. The policy requires that the Town set aside undesignated reserves in an amount equal to 30
days annual future operating expenditures ($1.3M), designated unreserved funds of a minimum 10% of
average revenues for the past five years ($1.6M) and reserved funds of 20% of average five year revenues
($3.2M). The Town’s fund balance is invested in the Arizona State Treasurers Local Government Investment
Pool (LGIP).
Restricted Funds
Highway User Fund (HURF) - these
funds are received from the State and
are commonly referred to as gasoline
tax; the revenues may only be used for
street and transportation related
expenses, including salaries and
benefits. The annual transfer for
retirement of the street paving bonds
was made during the first half of the
year. Supplies and services are slightly
over budget due to a couple of one-time
expenditures (equipment repairs and
liability insurance payment).
5 | Page
Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008
6 | Page
related. The table below is a
mmary of fees collected and expenditures by category through 12/31/08:
Development fees are paid whenever a building permit is pulled for new home construction; these
revenues are set aside and can only be used for capital items that are growth
su
Law Open General
Enforcement Streets Parks Space Government Library Fire TOTALS
FY2007-08 Revenues $47,146 $154,969 $347,122 $52,276 $92,669 $11,124 $10,912 $716,218
FY2007-08 Expenditures $0 ($2,617) ($2,008,113) ($10,700)$0 $0 $0 ($2,021,430)
FY2008-09 Revenues $11,162 $50,002 $16,329 $9,346 $21,994 $2,041 $2,577 $113,451
FY2008-09 Expenditures ($2,017) ($258,821) ($6,052) ($3,586) ($4,034) ($672) ($448) ($275,630)
ding Fund Balance $187,543 $231,529 ($566,722) $1,670,575 $498,874 $37,550 $36,724 $2,096,073 En
Excise (0.4% Local Sales Tax) Tax Fund
.3% Debt .1% Downtown
Payments Development
es
Expenditures/Debt Service Payments $431,105 $ 74,735
alance 12/31/2008 $ 81,060 $1,065,841
Capital Projects Fund
Excise Tax Revenu $512,165 $ 179,862
Transfers In/(Out) $387,000 $ 0
B
Project Number/Name
FY08-09
Project Budget
YTD
12/31/2008
Estimated Cost
to Complete in
FY09 % Complete Project Status
D6027 Drainage-Del Cambre $78,400 $0 $0 0.0% Project delayed
D6028 Drainage-FH Blvd/Oxford $15,000 $0 $15,000 0.0% Study proceeding
F4002 Street Maint Facility $17,000 $0 $17,000 0.0% Project proceeding
F4005 Fire Sta 2 Relocation $364,025 $0 $105,000 0.0% Project under review
F4011 Municipal Software $200,000 $97,829 $200,000 48.9% Project proceeding
F4012 Event Circle $90,000 $0 $0 0.0% Project delayed
FD911 Fire Department Pickup $45,000 $0 $43,004 0.0% Project completed
O7005 Botanical Garden Improvements $68,000 $1,170 $21,170 5.5% Project on hold
P3005 Desert Vista-Phase II $1,693,933 $1,122,609 $1,693,933 66.3% Project completed
PR121 Senior Van $67,000 $0 $5,000 0.0% Replacement delayed
S6001 Shea Blvd Climbing Lane $1,240,000 $118,433 $412,000 28.7% Project proceeding
S6003 Saguaro Blvd Alley $64,000 $92 $204,000 0.0% Project proceeding
S6005 Shea Blvd Widening $72,600 $33,365 $345,000 9.7% Project proceeding
S6006 F H Blvd Sidewalks $120,780 $41,006 $120,780 34.0% Project proceeding
S6007 Town Wide Sidewalks $245,000 $142 $245,000 0.1% Project proceeding
S6008 Pavement Mgmt $825,000 $24,185 $602,839 4.0% Project proceeding
S6009 Downtown Sidewalk Program $44,500 $30,565 $30,706 99.5% Project completed
S6050 Shea Blvd Bike Lane $92,000 $0 $0 0.0% Project proceeding
T5003 Signal-Palisades & Sunridge $255,000 $253,218 $350,000 72.3% Project proceeding
Total FY08-09 Capital Projects $5,597,238 $1,722,614 $4,410,432 30.8%
967711.1
RESOLUTION NO. 2009-09
A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS, ARIZONA, ADOPTING THE TOWN OF FOUNTAIN
HILLS AMENDED AND RESTATED STRATEGIC PLANNING ADVISORY
COMMISSION BYLAWS.
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
FOUNTAIN HILLS as follows:
SECTION 1. That the Town of Fountain Hills Strategic Planning Advisory Commission
Bylaws, Amended and Restated March 5, 2009, are hereby adopted in the form attached hereto
in Exhibit A, and incorporated herein by reference.
SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town
Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose
and intent of this Resolution.
PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills,
Arizona, March 5, 2009.
FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO:
Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk
REVIEWED BY: APPROVED AS TO FORM:
Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney
967711.1
EXHIBIT A
TO
RESOLUTION NO. 2009-09
[Amended and Restated Strategic Planning Advisory Commission Bylaws]
See following pages.
BYLAWS
STRATEGIC PLANNING ADVISORY COMMISSION
TOWN OF FOUNTAIN HILLS, ARIZONA
AMENDED AND RESTATED MARCH 5, 2009
I. Officers
The Strategic Planning Advisory Commission (the “Commission”) shall elect a chairperson and
vice chairperson from among its own members, who shall serve for one (1) year and until their
successors are elected and qualified. The chairperson shall preside at all meetings and exercise
all the usual rights, duties and prerogatives of the head of any similar organization. The vice
chairperson shall perform the duties of the chairperson in the latter’s absence or disability. The
Commission may appoint other offices (e.g., secretary, etc.) as may be required.
II. Powers and Duties
The Commission shall have the powers and duties to:
A. Champion the Town’s Strategic Plan to keep it visible for the Council, staff,
citizens and media.
B. Act in an advisory capacity to the Town Council and Town Manager in matters
pertaining to the Town’s Strategic Plan.
C. Provide a copy of the Strategic Plan to all Fountain Hills Town candidates for
public office and educate newly elected and appointed officials about the Strategic Plan.
D. Monitor the Strategic Plan’s implementation and ensure its long-term legitimacy.
E. Update the Strategic Plan at least once every five years dependant on
appropriations by the Town Council.
F. Make recommendations with respect to the implementation of the Strategic Plan
to the Town Manager.
G. Develop partnerships to help implement adopted strategic initiatives.
H. Meet annually with the Town Council to assess progress of the Strategic Plan.
I. Host public dialogue about new strategic initiatives to consider for the next
strategic plan.
J. Write brief periodic Strategic Plan progress reports.
967237.1
967237.1
2
K. Perform such other duties not inconsistent with these bylaws as may be requested
by the Town Council.
III. Membership
A. All matters concerning membership on the Commission including, but limited to,
appointments, terms, vacancies and removal, shall be in accordance with Section 9 of the Town
Council Rules of Procedure, as amended.
B. The Commission shall be comprised of seven voting members, two standing ex
officio members (the Town Manager or representative and a Youth Commissioner) and other
such ex officio members as may be appointed as set forth below. The Youth Commissioner role
shall be filled by a representative of the Mayor’s Youth Council, or other youth representative at
the discretion of the Mayor. All members shall serve at the pleasure of the Mayor and Town
Council.
C. The Mayor, with the consent of the Town Council, may from time to time appoint
one member of the Town Council as an ex-officio member to the Commission. Ex-officio
members shall not be entitled to vote on any matter brought before the Commission.
IV. Meetings
A. The Commission shall meet as often as needed to keep the Strategic Plan in a
position of prominence in the Town. Special meetings may be called by the chairperson or in his
or her absence, the vice chairperson. In addition, any three (3) members of the Commission may
make written request to the chairperson for a special meeting.
B. All meetings of the Commission shall be open to the public and are subject to the
Arizona Open Meeting Law.
V. Conduct of Business
A. Four (4) members shall constitute a quorum. The affirmative vote of four (4)
members shall be required for passage of any matter before the Commission. A member may
abstain from voting only upon a declaration of a conflict of interest, in which case such member
shall take no part in the deliberations on the matter in question.
B. The Rules of Procedure for meetings of the Commission shall follow those set
forth in Section 1.1 of the Town Council Rules of Procedure, as amended.
VI. Compensation
The members of the Commission shall serve without compensation for their services, but
members may receive reimbursement for necessary travel and other expenses incurred on official
duty with appropriate prior authorization.