No preview available
HomeMy WebLinkAbout030509PZ:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 1 of 4 NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. – EXECUTIVE SESSION (2nd floor Fountain Conference Room) 6:30 P.M. – REGULAR SESSION WHEN: THURSDAY, MARCH 5, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 2 of 4 EXECUTIVE SESSION CALL TO ORDER – Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) ARIZ. REV. STAT. §38-431.03(A)(4), Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Golf Resort, LLC litigation); and (ii) ARIZ. REV. STAT. §38- 431.03(7), discussions and consultations with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (Specifically, possible fire station site). 2.) ADJOURNMENT AND CONVENE THE REGULAR SESSION. REGULAR SESSION CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum INVOCATION – Pastor Tony Pierce, First Baptist Church ROLL CALL – Mayor Schlum MAYOR’S REPORT (i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Presentation by Rich Schultz, Senior Branch Director of the Mary Ellen & Robert McKee Branch of the Boys and Girls Clubs of Greater Scottsdale. (ii) Recognition of Peter Anderelli as “Youth of the Year” for the McKee Branch of the Boys and Girls Clubs of Greater Scottsdale. (iii) Mayor Schlum to present of plaques recognizing the contributions to the Town of Fountain Hills by former Community Center Advisory Commissioner Dan Foster and former Senior Services Advisory Commissioners Myrle Erlich and John O’Flynn. (iv) Presentation of the quarterly budget report for the six month period ending December 31, 2008, by Deputy Town Manager Julie Ghetti. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 3 of 4 CONSENT AGENDA 1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 27, 2009, February 5, 2009, and February 10, 2009. 2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Richard Jones (American Legion, Post 58), for the purpose of a fundraiser, to be held at 16837 E. Parkview Ave., Fountain Hills, AZ, on March 14, 2009, from 9:00 A.M. to 11:59 P.M. 3.) CONSIDERATION of taking over the MEDIAN MAINTENANCE on Sierra Madre Drive and Dove Drive from the North Heights’ Homeowners Association. 4.) CONSIDERATION of RESOLUTION 2009-10, abandoning whatever right, title, or interest the Town has in the portion of the cross access easement lying within Parcel 2 of the Final Plat of Eagles Nest, Fountain Hills, Arizona, as recorded in the Office of the County Recorder of Maricopa County, Arizona, recorded in Book 580 of Maps, Page 25. 5.) CONSIDERATION for approving RESOLUTION 2009-11, abandoning whatever right, title, or interest the Town has in the certain Public Utility and Drainage Easements located at the southwesterly property line of Plat 603C, Block 3, Lot 14 (16009 E. Cholla Drive) as recorded in Book 161 of Maps, Page 43, Records of Maricopa County, Arizona. EA09-02 (Andree) REGULAR AGENDA 6.) CONSIDERATION of RESOLUTION 2009-09, adopting the Town of Fountain Hills amended and restated Strategic Planning Advisory Commission Bylaws. 7.) CONSIDERATION of APPOINTING citizen(s) to the Strategic Planning Advisory Commission with each serving a two year term beginning March 5, 2009, and ending February 28, 2011. 8.) CONSIDERATION of accepting a SCULPTURE titled “Need a Lift” being proposed by the Public Art Committee to be purchased and installed utilizing the 1% Public Art Fund and an OIL PAINTING titled “Winter View”, which is being donated to the Town and installed utilizing the 1% Public Art Fund. 9.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the reduced scope of work and reduced cost for parking improvements at the Botanical Garden. 10.) PUBLIC HEARING on ORDINANCE 09-04, amending a portion of the Official Zoning Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35, Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside Zoning District. Case #Z2008-07 11.) CONSIDERATION of ORDINANCE 09-04, amending a portion of the Official Zoning Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35, Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside Zoning District. Case #Z2008-07 12.) CONSIDERATION of ORDINANCE 09-05, amending the Fountain Hills Town Code, Chapter 7, Buildings and Building Regulations, by adding a new Article 7-11, Enforcement of State Residential Rental Property Registration. Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 4 of 4 13.) CONSIDERATION of a SERVICES AGREEMENT with 3D/International, Inc. in the amount of $190,401.33 for the Alamosa sidewalk improvement. 14.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to negotiations of renewing the proposed contract between the Town of Fountain Hills and Rural Metro for Fire and Emergency services for a five year period beginning July 1, 2009, and ending June 30, 2014. 15.) CONSIDERATION of a SETTLEMENT AGREEMENT relating to the Golf Resort Properties, LLC litigation. 16.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 17.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 18.) ADJOURNMENT DATED this 27th day of February, 2009 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 1 of 4 NOTICE OF THE EXECUTIVE AND REGULAR SESSION OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. – EXECUTIVE SESSION (2nd floor Fountain Conference Room) 6:30 P.M. – REGULAR SESSION WHEN: THURSDAY, MARCH 5, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Mike Archambault Councilmember Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Councilmember Ginny Dickey Councilmember Keith McMahan Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 2 of 4 EXECUTIVE SESSION CALL TO ORDER – Mayor Schlum 1.) ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to: (i) ARIZ. REV. STAT. §38-431.03(A)(4), Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Golf Resort, LLC litigation); and (ii) ARIZ. REV. STAT. §38- 431.03(7), discussions and consultations with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property (Specifically, possible fire station site). 2.) ADJOURNMENT AND CONVENE THE REGULAR SESSION. REGULAR SESSION CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum INVOCATION – Pastor Tony Pierce, First Baptist Church ROLL CALL – Mayor Schlum MAYOR’S REPORT (i) None. SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Presentation by Rich Schultz, Senior Branch Director of the Mary Ellen & Robert McKee Branch of the Boys and Girls Clubs of Greater Scottsdale. (ii) Recognition of Peter Anderelli as “Youth of the Year” for the McKee Branch of the Boys and Girls Clubs of Greater Scottsdale. (iii) Mayor Schlum to present of plaques recognizing the contributions to the Town of Fountain Hills by former Community Center Advisory Commissioner Dan Foster and former Senior Services Advisory Commissioners Myrle Erlich and John O’Flynn. (iv) Presentation of the quarterly budget report for the six month period ending December 31, 2008, by Deputy Town Manager Julie Ghetti. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 3 of 4 CONSENT AGENDA 1.) CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from January 27, 2009, February 5, 2009, and February 10, 2009. 2.) CONSIDERATION of approving a SPECIAL EVENT LIQUOR LICENSE APPLICATION submitted by Richard Jones (American Legion, Post 58), for the purpose of a fundraiser, to be held at 16837 E. Parkview Ave., Fountain Hills, AZ, on March 14, 2009, from 9:00 A.M. to 11:59 P.M. 3.) CONSIDERATION of taking over the MEDIAN MAINTENANCE on Sierra Madre Drive and Dove Drive from the North Heights’ Homeowners Association. 4.) CONSIDERATION of RESOLUTION 2009-10, abandoning whatever right, title, or interest the Town has in the portion of the cross access easement lying within Parcel 2 of the Final Plat of Eagles Nest, Fountain Hills, Arizona, as recorded in the Office of the County Recorder of Maricopa County, Arizona, recorded in Book 580 of Maps, Page 25. 5.) CONSIDERATION for approving RESOLUTION 2009-11, abandoning whatever right, title, or interest the Town has in the certain Public Utility and Drainage Easements located at the southwesterly property line of Plat 603C, Block 3, Lot 14 (16009 E. Cholla Drive) as recorded in Book 161 of Maps, Page 43, Records of Maricopa County, Arizona. EA09-02 (Andree) REGULAR AGENDA 6.) CONSIDERATION of RESOLUTION 2009-09, adopting the Town of Fountain Hills amended and restated Strategic Planning Advisory Commission Bylaws. 7.) CONSIDERATION of APPOINTING citizen(s) to the Strategic Planning Advisory Commission with each serving a two year term beginning March 5, 2009, and ending February 28, 2011. 8.) CONSIDERATION of accepting a SCULPTURE titled “Need a Lift” being proposed by the Public Art Committee to be purchased and installed utilizing the 1% Public Art Fund and an OIL PAINTING titled “Winter View”, which is being donated to the Town and installed utilizing the 1% Public Art Fund. 9.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the reduced scope of work and reduced cost for parking improvements at the Botanical Garden. 10.) PUBLIC HEARING on ORDINANCE 09-04, amending a portion of the Official Zoning Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35, Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside Zoning District. Case #Z2008-07 11.) CONSIDERATION of ORDINANCE 09-04, amending a portion of the Official Zoning Map, Lot 29, Block 2, Plat 506-C, located at 16225 N. Cerro Alto Drive, from R1-35, Single-Family Residential Zoning District to R1-35H, Single-Family Residential Hillside Zoning District. Case #Z2008-07 12.) CONSIDERATION of ORDINANCE 09-05, amending the Fountain Hills Town Code, Chapter 7, Buildings and Building Regulations, by adding a new Article 7-11, Enforcement of State Residential Rental Property Registration. Z:\Council Packets\2009\R3-5-09\Agenda 03-05-09.doc Last printed 3/2/2009 2:56 PM Page 4 of 4 13.) CONSIDERATION of a SERVICES AGREEMENT with 3D/International, Inc. in the amount of $190,401.33 for the Alamosa sidewalk improvement. 14.) DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to negotiations of renewing the proposed contract between the Town of Fountain Hills and Rural Metro for Fire and Emergency services for a five year period beginning July 1, 2009, and ending June 30, 2014. 15.) CONSIDERATION of a SETTLEMENT AGREEMENT relating to the Golf Resort Properties, LLC litigation. 16.) COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 17.) SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 18.) ADJOURNMENT DATED this 27th day of February, 2009 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. The mission of the Boys & Girls Clubs is to provide a positive environment, quality programs, healthy lifestyles and lifelong learning skills for school-age youth in Fountain Hills. Mission Statement http://www.bgcs.org The Vision of the Boys & Girls Clubs is that all youth who participate in Club programs will achieve personal success and make a positive contribution to society. http://www.bgcs.org Vision Statement Ethnicity Breakdown African-American: 2% Asian:1% Caucasian: 90% Hispanic: 2% Multi-Racial : 3% Native American:2% Branch Statistics: Open 242 days a year 1005 members; 575 males and 430 females Ages 6-11: 700; Ages 12-18: 305 Youth served through outreach and ancillary services (non-me 40% of members are from single parent households 15% are economically disadvantaged http://www.bgcs.org Funding Sources •33% is from Program Fees No one is ever turned away –about $350,000 in annual scholarships Money goes directly back into program •33% Development Department Special Event Revenue Golf Tournament –Mark Grace Celebrity Uncorked Unplugged –Wine Tasting Event Angels For Kids Campaign -$1.5 –goal this year •33% Other items Grants, Foundation, Contributions, United Way ,etc. http://www.bgcs.org Executive Summary Teen Programs •Boys & Girls Club with a grant partnership from the Town of Fountain Hills will operate a Teen Center and will implement and evaluate eight teen programs over a three year period. •These Programs will be offered to members for free and be one hour per week for 12 consecutive weeks. •The programs offered are: Smart Girls, Skill Tech I & II Digital Arts Suite, Money Matters, Power Hour, Jr. Staff Development and Passport to Manhood. http://www.bgcs.org Boys & Girls Clubs of Greater Scottsdale McKee Branch Presents Money Matters Town of Fountain Hills March 5 , 2009 http://www.bgcs.org PROGRAM: Money Matters Logic Model Goal Statement What is Money Matters Program Assessment Program Outcomes Program: Money Matters Logic Model What is Money Matters Program Assessment Program Outcomes Goal Statement To promote financial responsibility among teens by building their basic money management skills. To help educate family members on basic money management skills. Program: Money Matters Logic Model Goal Statement gram Assessment ogram Outcomes What is Money Matters Money Matters: Make It Count helps teens gain useful knowledge and skills on various aspects of financial literacy, including managing a checking account, budgeting, saving, investing, entrepreneurship and paying for college. Example of Sessions: Understanding your money Spending Wisely & Using Credit Saving and Investing Paying for College Being your own Boss Program: Money Matters Logic Model Goal Statement hat is Money Matters Program Outcomes Program Assessment: •a minimum of two Money Matters classes per year with at least fifteen teens attending each class. •a minimum of two outside agencies providing trainings in investments and college money saving plan. •rate of retention in the Money Matters classes. •a pre-test/post-test and an environmental scan checklist to help determine the program’s effectiveness and measure the degree of knowledge and/or skills participants acquire. Program: Money Matters Logic Model Goal Statement at is Money Matters ogram Assessment Program Outcome: •Money Matters over the last two years has enrolled 60 members •All members attend a two day training with Charles Schwab Representatives. •Change in knowledge from Pre-Test to Post-test was a 22% increase •96% of the club members understand the value of saving money now compared with 67% when the program began. •Over 305 members participated •Increase in Teen Membership of 15% •Over 3100 community service hours •An average of 33% increase in knowledge based. •Increase in # of hours per member usage of 65% http://www.bgcs.org Teen Programs Highlights http://www.bgcs.org Town of Fountain Hills TOWN OF FOUNTAIN HILLS OFFICE OF DEPUTY TOWN MANAGER INTER OFFICE MEMO TO: Honorable Mayor and Town Council DT: February 27, 2009 THROUGH: Rick Davis, Town Manager FR: Julie Ghetti, Deputy Town Manager RE: FY08-09 Budget Report The attached financial status and economic indicators report reflects the revenues, expenditures and building activity for the six months ending December 31, 2008; this report will be presented to the Town Council and the public on Thursday, March 5th. Due to the continued stress on the national economy the staff is monitoring closely the revenues on a weekly basis to make sure that expenditures are not authorized until the revenues are there to pay for them. An update on the Town’s main operating funds, General Fund and Highway User Revenue Fund (HURF) revenues and expenditures as of January 31, 2009 is summarized below: Revenues Expenditures* Difference General Fund $8.7M $8.4M $0.3M HURF $0.9M $0.6M $0.3M *Expenditures do not include annual transfer between the General Fund and Vehicle Replacement Fund, Debt Service and Capital Projects Funds. Those transfers ($725K) were made at the beginning of the fiscal year and will be covered by the end of the year. I would be happy to respond to any questions from the Town Council or the public on the financial update. Annual Financial Status Report Fountain Hills Economic Indicators December 31, 2008 Housing Starts: SF MF Qtr 12/31/2008 FY08Actual 25 4 FY09 Actual 6 2 FY09 Budget 50 5 Actual to Prior YearDown 19 units Down 2 units Certificates of Completion (Units) SF MF FY08 Actual 45 9 FY09 Actual 68 0 2 Year Comparison Commercial FY08 Actual 4 FY09 Actual 5 Qtr12/31/2008 Up Up 18 units Down 9 units Up 1 unit Commercial Starts: Actual to Prior Year Qtr 12/31/2008 FY08Actual 1 FY09 Actual 2 FY09 Budget 7 Up 1 Unit Fountain Hills Local Tax: Construction Retail Qtr 12/31/2008 (one time revenue) FY08Actual $1,041,348 $1,775,670 FY09 Actual $819,861 $1,697,322 FY09 Budget $415,385 $1,697,086 Actual to -0.212692587 Prior Year -0.044123063 Down 21.3%Down 4.4% General Fund Revenues 2 Year Comparison 0.931474149 Qtr 12/31/2008 FY08Actual $8,177,081 M FY09 Actual $7,518,112 M FY09 Budget $8,071,198 M Down by $0.1M General Fund Expenditures* Actual to Budget Qtr 12/31/2008 FY08Actual $7,591,467 M FY09 Actual $6,614,073 M FY09 Budget $8,071,198 M Under by $0.2M *excluding transfers to other funds 1 | Page These Indicators show changes from the same time period from the previous fiscal year or comparison of current year actual to current year budget. Expenditures do not include transfers to other funds. TOWN OF FOUNTAIN HILLS FISCAL BUDGET REPORT FOR TOWN OF FOUNTAIN HILLS FISCAL BUDGET REPORT FOR THE QUARTER ENDING THE QUARTER ENDING December 31, 2008 December 31, 2008 SummarySummary The economy in Fountain Hills continues to be affected by the slowdown in the national economy, evidenced by the 8% decline in General Fund revenues compared to last fiscal year. Other funds affected by the slowdown are the Highway User Revenue Fund, down $208K (20%) and development fees which are down 60%. Fountain Hills’ local sales tax receipts are 5% lower than the same period last year; however, collections are 100% of budgeted estimates for the current year with the higher than estimated construction sales tax revenue (which is transferred to the Capital Projects Fund). Special revenue/grants are rarely received as projected but the budget includes an amount for any grant revenues that were not anticipated but may be received, such as stimulus funds. With the State Constitution restriction on overspending a budget and the possibility of receiving stimulus funds it would have been difficult to make room in the budget for the unanticipated expenditure without having to make cuts elsewhere if the additional appropriation were not included. The table below is a summary of actual and budgeted revenues by fund for the first quarter of FY08-09, which ended December 31, 2008. FY2008-09 Revenues – All Funds Fiscal Quarter Ending 12/31/2007 Fiscal Quarter Ending 12/31/2008 Six Mo. Budget % of Budget General Fund $8.2M $7.5M $8.1M 93.1% Highway User Revenue $1.0M $0.8M $1.0M 81.5% Development/Impact Fees $0.3M $0.1M $0.2M 46.4% Downtown Development Tax $0.2M $0.2M $0.1M 121.6% Excise (Restricted) Local Sales Tax $0.5M $0.5M $0.7M 78.5% Special Revenue, Grants $0.0K $0.1K $1.0M 1.8% Debt Service $1.0M $1.1M $0.9M 103.2% Capital Projects Fund $1.4M $0.9M $0.3M 232.1% GRAND TOTAL ALL FUNDS (excluding transfers between funds) $12.5M $11.0M $12.4M 88.9% 2 | Page Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008 3 | Page General Fund The five key revenues that affect the Town’s General Fund and provide key indicators of the Town’s overall economic condition and performance are summarized below, comparing the prior and current fiscal year and annual budget. These revenues represent 91% of General Fund resources. Local sales tax collections from building activity are derived from actual permit revenues; therefore, as the number of permits declines it is followed months to a year later by a decrease in construction sales tax. Building permit revenue reflects the decline in the number of single family building permit applications. General fund local sales tax does not include construction sales tax transferred to Capital Projects Fund and the dedicated .4% for debt payments and downtown development. Analysis of Economic Indicators Fiscal Quarter Ending 12/31/2007 Fiscal Quarter Ending 12/31/2008 Six Month Budget % of Budget Building Permits $396K $189K $406K 47% Local Sales Tax $3.5M $3.3M $3.3M 102% Construction Activity: Applications for building permits dropped 41% (8 applications in the first half of this year compared to 29 in the first half of FY07, including multi-family) which is reflected in lower permit revenue (down $206,753 from the prior fiscal year). Permit activity and certificates of occupancy are leading indicators for construction sales tax; future construction sales tax revenue is based on the number of building permits issued and valuation of each. These declines in permit activity and certificates of occupancy will result in less construction related sales tax during FY09 through FY11. This trend is likely to continue as the Arizona building and real estate The chart to the left shows the Town’s reliance on two major sources of revenue – local sales tax (43%) and State Shared Revenues (State Sales, Income, Vehicle License and Insurance Premium Taxes) at 48%. At the end of six months those revenue sources were down 5% from what was projected. Representing 91% of the Town’s General Fund operating budget requires that these revenues be monitored closely for fluctuations in the local and national economy. Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008 4 | Page economy recedes – new permits from the state trust land are not anticipated until FY11. Local sales tax collections from construction activity are $221,487 less than the same period last fiscal year, however, higher than projected for the first quarter (this is due to the lag in construction after permits are issued). Retail Activity: Compared to last fiscal year the retail sales tax collections have declined 8%, reflecting the continued slump in the economy. Total sales tax collections for the first six months are $4.3M compared to $4.9M last year; a breakdown of the collection activity is shown to the left. State Shared Revenues: Six Months Ending 12/31/2007 Six Months Ending 12/31/2008 Six Month Budget % of Budget State Income Tax $1.7M $1.8M $1.8M 100% State Sales Tax $1.1M $1.0M $1.1M 92% Vehicle License Fees $493K $458K $533K 86% State sales and vehicle license taxes are coming in less than budgeted for the year as the State, County and cities and towns experience declining revenues; this trend will likely continue for at least the remainder of the current fiscal year. Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008 Expenditures – Two Year Comparison Most of the day-to-day operations for the Town are paid from the General Fund. At the end of December 91% of the budget was expended (excluding budgeted transfers to other funds). All categories are less than projected as we continue to expend funds only if there are available revenues. General Fund Balance The Town financial policies establish a level of reserves (fund balance) that provide future financial stability for the Town. The policy requires that the Town set aside undesignated reserves in an amount equal to 30 days annual future operating expenditures ($1.3M), designated unreserved funds of a minimum 10% of average revenues for the past five years ($1.6M) and reserved funds of 20% of average five year revenues ($3.2M). The Town’s fund balance is invested in the Arizona State Treasurers Local Government Investment Pool (LGIP). Restricted Funds Highway User Fund (HURF) - these funds are received from the State and are commonly referred to as gasoline tax; the revenues may only be used for street and transportation related expenses, including salaries and benefits. The annual transfer for retirement of the street paving bonds was made during the first half of the year. Supplies and services are slightly over budget due to a couple of one-time expenditures (equipment repairs and liability insurance payment). 5 | Page Town of Fountain Hills Summary Budget Report – Year Ending June 30, 2008 6 | Page related. The table below is a mmary of fees collected and expenditures by category through 12/31/08: Development fees are paid whenever a building permit is pulled for new home construction; these revenues are set aside and can only be used for capital items that are growth su Law Open General Enforcement Streets Parks Space Government Library Fire TOTALS FY2007-08 Revenues $47,146 $154,969 $347,122 $52,276 $92,669 $11,124 $10,912 $716,218 FY2007-08 Expenditures $0 ($2,617) ($2,008,113) ($10,700)$0 $0 $0 ($2,021,430) FY2008-09 Revenues $11,162 $50,002 $16,329 $9,346 $21,994 $2,041 $2,577 $113,451 FY2008-09 Expenditures ($2,017) ($258,821) ($6,052) ($3,586) ($4,034) ($672) ($448) ($275,630) ding Fund Balance $187,543 $231,529 ($566,722) $1,670,575 $498,874 $37,550 $36,724 $2,096,073 En Excise (0.4% Local Sales Tax) Tax Fund .3% Debt .1% Downtown Payments Development es Expenditures/Debt Service Payments $431,105 $ 74,735 alance 12/31/2008 $ 81,060 $1,065,841 Capital Projects Fund Excise Tax Revenu $512,165 $ 179,862 Transfers In/(Out) $387,000 $ 0 B Project Number/Name FY08-09 Project Budget YTD 12/31/2008 Estimated Cost to Complete in FY09 % Complete Project Status D6027 Drainage-Del Cambre $78,400 $0 $0 0.0% Project delayed D6028 Drainage-FH Blvd/Oxford $15,000 $0 $15,000 0.0% Study proceeding F4002 Street Maint Facility $17,000 $0 $17,000 0.0% Project proceeding F4005 Fire Sta 2 Relocation $364,025 $0 $105,000 0.0% Project under review F4011 Municipal Software $200,000 $97,829 $200,000 48.9% Project proceeding F4012 Event Circle $90,000 $0 $0 0.0% Project delayed FD911 Fire Department Pickup $45,000 $0 $43,004 0.0% Project completed O7005 Botanical Garden Improvements $68,000 $1,170 $21,170 5.5% Project on hold P3005 Desert Vista-Phase II $1,693,933 $1,122,609 $1,693,933 66.3% Project completed PR121 Senior Van $67,000 $0 $5,000 0.0% Replacement delayed S6001 Shea Blvd Climbing Lane $1,240,000 $118,433 $412,000 28.7% Project proceeding S6003 Saguaro Blvd Alley $64,000 $92 $204,000 0.0% Project proceeding S6005 Shea Blvd Widening $72,600 $33,365 $345,000 9.7% Project proceeding S6006 F H Blvd Sidewalks $120,780 $41,006 $120,780 34.0% Project proceeding S6007 Town Wide Sidewalks $245,000 $142 $245,000 0.1% Project proceeding S6008 Pavement Mgmt $825,000 $24,185 $602,839 4.0% Project proceeding S6009 Downtown Sidewalk Program $44,500 $30,565 $30,706 99.5% Project completed S6050 Shea Blvd Bike Lane $92,000 $0 $0 0.0% Project proceeding T5003 Signal-Palisades & Sunridge $255,000 $253,218 $350,000 72.3% Project proceeding Total FY08-09 Capital Projects $5,597,238 $1,722,614 $4,410,432 30.8% 967711.1 RESOLUTION NO. 2009-09 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS, ARIZONA, ADOPTING THE TOWN OF FOUNTAIN HILLS AMENDED AND RESTATED STRATEGIC PLANNING ADVISORY COMMISSION BYLAWS. BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF FOUNTAIN HILLS as follows: SECTION 1. That the Town of Fountain Hills Strategic Planning Advisory Commission Bylaws, Amended and Restated March 5, 2009, are hereby adopted in the form attached hereto in Exhibit A, and incorporated herein by reference. SECTION 2. That the Mayor, the Town Manager, the Town Clerk and the Town Attorney are hereby authorized and directed to take all steps necessary to carry out the purpose and intent of this Resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Fountain Hills, Arizona, March 5, 2009. FOR THE TOWN OF FOUNTAIN HILLS: ATTESTED TO: Jay T. Schlum, Mayor Bevelyn J. Bender, Town Clerk REVIEWED BY: APPROVED AS TO FORM: Richard L. Davis, Town Manager Andrew J. McGuire, Town Attorney 967711.1 EXHIBIT A TO RESOLUTION NO. 2009-09 [Amended and Restated Strategic Planning Advisory Commission Bylaws] See following pages. BYLAWS STRATEGIC PLANNING ADVISORY COMMISSION TOWN OF FOUNTAIN HILLS, ARIZONA AMENDED AND RESTATED MARCH 5, 2009 I. Officers The Strategic Planning Advisory Commission (the “Commission”) shall elect a chairperson and vice chairperson from among its own members, who shall serve for one (1) year and until their successors are elected and qualified. The chairperson shall preside at all meetings and exercise all the usual rights, duties and prerogatives of the head of any similar organization. The vice chairperson shall perform the duties of the chairperson in the latter’s absence or disability. The Commission may appoint other offices (e.g., secretary, etc.) as may be required. II. Powers and Duties The Commission shall have the powers and duties to: A. Champion the Town’s Strategic Plan to keep it visible for the Council, staff, citizens and media. B. Act in an advisory capacity to the Town Council and Town Manager in matters pertaining to the Town’s Strategic Plan. C. Provide a copy of the Strategic Plan to all Fountain Hills Town candidates for public office and educate newly elected and appointed officials about the Strategic Plan. D. Monitor the Strategic Plan’s implementation and ensure its long-term legitimacy. E. Update the Strategic Plan at least once every five years dependant on appropriations by the Town Council. F. Make recommendations with respect to the implementation of the Strategic Plan to the Town Manager. G. Develop partnerships to help implement adopted strategic initiatives. H. Meet annually with the Town Council to assess progress of the Strategic Plan. I. Host public dialogue about new strategic initiatives to consider for the next strategic plan. J. Write brief periodic Strategic Plan progress reports. 967237.1 967237.1 2 K. Perform such other duties not inconsistent with these bylaws as may be requested by the Town Council. III. Membership A. All matters concerning membership on the Commission including, but limited to, appointments, terms, vacancies and removal, shall be in accordance with Section 9 of the Town Council Rules of Procedure, as amended. B. The Commission shall be comprised of seven voting members, two standing ex officio members (the Town Manager or representative and a Youth Commissioner) and other such ex officio members as may be appointed as set forth below. The Youth Commissioner role shall be filled by a representative of the Mayor’s Youth Council, or other youth representative at the discretion of the Mayor. All members shall serve at the pleasure of the Mayor and Town Council. C. The Mayor, with the consent of the Town Council, may from time to time appoint one member of the Town Council as an ex-officio member to the Commission. Ex-officio members shall not be entitled to vote on any matter brought before the Commission. IV. Meetings A. The Commission shall meet as often as needed to keep the Strategic Plan in a position of prominence in the Town. Special meetings may be called by the chairperson or in his or her absence, the vice chairperson. In addition, any three (3) members of the Commission may make written request to the chairperson for a special meeting. B. All meetings of the Commission shall be open to the public and are subject to the Arizona Open Meeting Law. V. Conduct of Business A. Four (4) members shall constitute a quorum. The affirmative vote of four (4) members shall be required for passage of any matter before the Commission. A member may abstain from voting only upon a declaration of a conflict of interest, in which case such member shall take no part in the deliberations on the matter in question. B. The Rules of Procedure for meetings of the Commission shall follow those set forth in Section 1.1 of the Town Council Rules of Procedure, as amended. VI. Compensation The members of the Commission shall serve without compensation for their services, but members may receive reimbursement for necessary travel and other expenses incurred on official duty with appropriate prior authorization.