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POST ACTION AGENDA
NOTICE OF THE
SPECIAL SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:00 P.M. - SPECIAL SESSION
WHEN: TUESDAY, APRIL 28, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Mayor Schlum will attend either in person or by telephone conference call.
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Schlum 6:00 P.M.
1. CONSIDERATION of proposed revisions to development fees with possible direction to
staff regarding the NOTICE OF INTENT AND THE ADOPTION SCHEDULE. APPROVED
2. DISCUSSION of the Town of Fountain Hills’ Fiscal Year 2009-10 DRAFT BUDGET of all
funds. NO ACTION TAKEN
3. ADJOURNMENT. 7:32 P.M.
DATED this 27th day of April, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan (6/04 -3/09)
NOTICE OF THE
SPECIAL SESSION OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 6:00 P.M. - SPECIAL SESSION
WHEN: TUESDAY, APRIL 28, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
Mayor Schlum will attend by telephone conference call.
AGENDA
CALL TO ORDER AND ROLL CALL – Mayor Schlum
1. CONSIDERATION of proposed revisions to development fees with possible direction to
staff regarding the NOTICE OF INTENT AND THE ADOPTION SCHEDULE.
2. PRESENTATION of the Town of Fountain Hills’ Fiscal Year 2009-10 DRAFT BUDGET
of all funds.
3. ADJOURNMENT.
DATED this 27th day of April, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 837-2003 (voice) or 1-800-367-8939
(TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format.
Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Councilmember Ginny Dickey Councilmember Keith McMahan (6/04 -3/09)
1
TOWN OF
FOUNTAIN HILLS
Presented by:
Rick Davis, Town ManagerJulie Ghetti, Deputy Town Manager/Finance DirectorMary Martin, Accounting Supervisor
April 30, 2009 FY09-10 Draft Budget
Fiscal Year 2009-2010
Proposed Budget
2
Actual Budget %
General Fund Revenues $10.4M $12.1M 86%
General Fund Expenditures $ 9.1M $12.1M 76%
HURF Revenues $1.1M $1.4M 79%
HURF Expenditures $0.9M $1.7M 53%
CIP Revenues $0.8M $0.5M 160%
CIP Transfers $1.0M $1.9M 53%
CIP Expenditures $2.2M $2.6M 85%
April 30, 2009 FY09-10 Draft Budget
WHERE ARE WE TODAY?
3
Program budgeting with new software program
Financial policies have been amended to reclassify a
portion of the General Fund balance to a “Rainy
Day” Fund
Rainy Day Fund will be programmed into FY09-10
budget to be used in event of revenue emergency
(i.e., legislative appropriation of SSR)
Voters will be asked to approve Revenue Bonds for
major road improvements
April 30, 2009 FY09-10 Draft Budget
NEW INITIATIVES FOR FY09-10
4
A “Consolidated Fee Schedule” will be adopted and
included in the budget and on the website
New fees are being proposed (but not programmed
into FY10 budget):
Franchise fee on utilities
Increase in telecommunications sales tax
Liquor license application fees
Revised development fees based on IIP
Lease space in Town Hall
April 30, 2009 FY09-10 Draft Budget
NEW INITIATIVES FOR FY09-10
5
FY2009-10
PROPOSED REVENUES
AND EXPENDITURES
April 30, 2009 FY09-10 Draft Budget
6
REVENUES ALL FUNDS
April 30, 2009FY09-10 Draft Budget
Major revenue sources:
Shared Revenues $7.6M
Local Revenues $8.8M
Bond Proceeds $4.5M
Stimulus Funds $2.5M
Grants $2.6M
Development Fees $0.1M
Debt Service $3.2M
Capital Projects $2.5M
7
EXPENDITURES ALL FUNDS
April 30, 2009
FY09-10 Draft Budget
•General Fund is the Town’s
operating fund and makes up 45%
of total expenditures
•40% of total expenditures are for
capital projects funded by grants,
stimulus and/or bond proceeds
•General Fund is only fund not
restricted for use
•Expenditures for all funds equal
$32.4M, but each fund should
stand on its own
8April 30, 2009 FY09-10 Draft Budget
FY09-10 BUDGETS BY FUND
FUND REVENUES EXPENDITURES
General Fund $14.7M $14.5M
Highway User Revenue (HURF)$1.6M $1.6M
Excise Tax –Economic
Development
$0.3M $0.4M
Development Fees $0.1M $0.1M
Special Revenue Fund (grants)$2.6M $2.6M
Debt Service $3.1M $3.1M
Capital Projects Fund $10.0M $12.8M
9
FY08 FY09 FY10
Operating Budgets Actual Estimated Budget
General Fund $16.7M $15.0M $14.7M
Highway User (HURF)$1.9M $1.7M $1.6M
Excise/Econ Dev Tax $0.3M $0.3M $0.3M
April 30, 2009 FY09-10 Draft Budget
FY09-10 OPERATING REVENUES
10
FY08 FY09 FY10
Operating Budgets Actual Estimated Budget
General Fund $15.3M $15.0M $14.6M
Highway User (HURF)$2.2M $2.2M $1.6M
Excise/Econ Dev Tax $0.1M $0.2M $0.4M
April 30, 2009 FY09-10 Draft Budget
FY09-10 OPERATING EXPENDITURES
11
FY08 FY09 FY10
Capital Budgets Actual Estimated Budget
Develop Fees $0.7M $0.1M $0.1M
Excise Tax $0.4M $0.3M $0.3M
CIP $2.1M $1.0M $0.5M
Stimulus Funds $0.0M $0.0M $2.5M
Grants $0.3M $0.5M $2.3M
HURF $0.3M $0.8M $0.2M
Bond Proceeds $0.0M $0.0M $4.5M
April 30, 2009 FY09-10 Draft Budget
FY09-10 CAPITAL REVENUES
12
FY08 FY09 FY10
Capital Budgets Actual Estimated Budget
Downtown $0.0M $0.0M $0.3M
Open Space $0.2M $21K $0.0M
Parks $3.8M $1.7M $0.0M
Streets $1.5M $2.0M $10.3M
Traffic Signals $0.4M $0.4M $0.1M
Stormwater/Drainage $0.0M $15K $0.1M
General Government $0.5M $0.2M $0.1M
Fire & Emergency $0.0M $0.1M $1.5M
Vehicles $0.4M $48K $0.0M
April 30, 2009 FY09-10 Draft Budget
FY09-10 CAPITAL EXPENDITURES
13
FY08 FY09 FY10
Debt Service Budgets Actual Estimated Budget
General Obligation $1.3M $1.2M $1.4M
MPC $1.6M $1.3M $1.3M
Revenue Bonds $0.1M $0.1M $0.1M
Eagle Mountain CFD $0.3M $0.4M $0.4M
April 30, 2009 FY09-10 Draft Budget
FY09-10 DEBT SERVICE REVENUES
14
FY08 FY09 FY10
Debt Service Budgets Actual Estimated Budget
General Obligation $1.4M $1.3M $1.3M
MPC $1.3M $1.3M $1.4M
Revenue Bonds $.1M $.1M $.1M
Eagle Mountain CFD $.3M $.4M $.4M
April 30, 2009 FY09-10 Draft Budget
FY09-10 DEBT SERVICE EXPENDITURES
15
OPERATING
BUDGETS
HIGHLIGHTS
April 30, 2009 FY09-10 Draft Budget
16April 30, 2009 FY09-10 Draft Budget
17April 30, 2009 FY09-10 Draft Budget
18April 30, 2009 FY09-10 Draft Budget
General Fund Operating Budget
State Shared Revenue based on population and
distributed by the State $6.1M
Local Sales Tax revenues estimate $6.6M
Pays for:
Public Safety $5.9M
Public Works $1.4M
P&Z $1.1M
Recreation $2.7M
Legislative & Admin $3.4M
19
Fountain Park overseeding
Economic Development Programs
Police and Fire
Contracts with outside agencies:
Boys & Girls Club of Scottsdale
Fountain Hills Community Theater
Fountain Hills Chamber of Commerce –
Tourism
Extended Hands Food Bank
Special Transportation Services
April 30, 2009 FY09-10 Draft Budget
General Fund Operating Budget
Sustained Levels of Service
20
No merit or cost of living increases programmed
No overseeding in parks other than Fountain Park
Mowing of turf reduced by half
Palm tree trimming eliminated
Reduced fleet by 11 pieces of equipment
Fountain preventive maintenance delayed
Print issues of AveNEWS reduced to 4
Wash Maintenance delayed
Annual Pavement Management reduced
April 30, 2009 FY09-10 Draft Budget
General Fund Operating Budget
Reduced levels of service
21April 30, 2009 FY09-10 Draft Budget
Highway User Revenue Operating
Fund (HURF)
State Shared Revenue based on gasoline sales
and population $1.5M
Includes lottery proceeds (LTAF) $113.4K
To be used solely for street and highway
purposes
Total expenditures $1.6M include $136K for
final debt service payment on street bonds and
$171K for pavement management program
22
Median maintenance (previously in Public
Works) moved to Streets Department
Personnel levels maintained
Street sign maintenance continuing
April 30, 2009 FY09-10 Draft Budget
HURF Fund Operating Budget
Sustained Level of Service
23
No merit or cost of living increases
programmed
Reduced fleet maintenance by 11 vehicles
Street Sign replacement completed
April 30, 2009 FY09-10 Draft Budget
HURF Fund Operating Budget
Reduced Level of Service
24April 30, 2009 FY09-10 Draft Budget
Excise Tax Revenue Operating Fund
(Economic Development)
Revenues are from .1% local sales (excise)
tax $300K
To be used solely for economic and
downtown development
Total expenditures of $383K includes $250K
for reimbursement to Developer for
downtown improvements per development
agreement
25
CAPITAL
BUDGETS
HIGHLIGHTS
April 30, 2009 FY09-10 Draft Budget
26April 30, 2009 FY09-10 Draft Budget
CAPITAL PROJECTS
Project Description FY2008-09
Costs
Town Square Avenue of the
Fountains
Improvements per
development
agreement (Economic
Development Fund)
$250,000
Shea Boulevard Climbing lane
(stimulus, CIP and
MAG funds)
$2,704,378
Shea Boulevard Widening project
(MAG and CIP funds)
$1,600,000
27April 30, 2009 FY09-10 Draft Budget
CAPITAL PROJECTS
Project Description FY2008-09
Costs
Saguaro Boulevard Mill and Overlay
(bond proceeds)
$4,500,000
Sidewalks FH Boulevard, AOTF
Downtown (CIP and
Grant funds)
$756,843
Traffic Signal Upgrades Upgrading to TS2
Standard
(Development Fees)
$142,000
28April 30, 2009 FY09-10 Draft Budget
CAPITAL PROJECTS
Project Description FY2008-09
Costs
Drainage Del Cambre (CIP)$86,000
Pavement Management
Program
Slurry seal –Zone 4a
(HURF and CIP)
$456,000
Fire Station Relocation of station
from Saguaro to Shea
(stimulus funds)
$1,456,103
29April 30, 2009 FY09-10 Draft Budget
CAPITAL PROJECTS
Project Description FY2008-09
Costs
Municipal Government
Software
Phase II of
integration (GIS
and/or HR modules)
$100,000
Emergency Operations
Center
Town Hall EOC
modifications (grant
funds)
$80,000
30
DEBT SERVICE
BUDGETS
HIGHLIGHTS
April 30, 2009 FY09-10 Draft Budget
31
FY10 Revenue
Payment Source
Street bonds $136K HURF
Gen Ob bonds $1.4M Prop Tax
MPC bonds $1.4M Excise Tax
EMCFD $0.4K Prop Tax
April 30, 2009 FY09-10 Draft Budget
Debt Service Schedule
32April 30, 2009 FY09-10 Draft Budget
TAX LEVY FOR BONDS
FiscalYear
Secondary
Assessed
Valuation (AV)
General
Obligation
Tax Levy
Tax Rate for
Fountain Hills
Bonds
(per $100 of AV)
FY06-07 $397,380,162 $1.4M $0.3012
FY07-08 $610,738,133 $1.4M $0.2124
FY08-09 $684,742,347 $1.4M $0.1972
FY09-10*$651,218,464 $1.4M $0.2173
*Estimated
33
Further public outreach with a Budget Open House
on May 6 at the Community Center
Another budget presentation during the May 21
Town Council meeting highlighting details of the
proposed budget, adopt maximum spending limit as
tentative budget
Adopt final budget on June 4 to allow enough time
to approve tax levy on June 18 -State law requires a
period of at least fourteen days between adoption of
the final budget and adoption of the tax levy
April 30, 2009 FY09-10 Draft Budget
Where do we go from here?
34
All funds are balanced
No increases in staff, merit, cost of living or salaries
Council and strategic goals framed proposed budget
Increased reliance on outside funding sources for
capital projects
Service level cuts were made that affect maintenance of
infrastructure but should have minimal short term
impact on residents.
April 30, 2009 FY09-10 Draft Budget
SUMMARY