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HomeMy WebLinkAbout060409PZ:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 1 of 3 REVISED – 6/3/09 NOTICE OF EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. - REGULAR SESSION. WHEN: THURSDAY, JUNE 4, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Mike Archambault Councilmember Ginny Dickey Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 2 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38- 431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Firerock tax litigation matter). 2. ADJOURN to Regular Session. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum INVOCATION – Pastor David Iverson, Fountain Hills Christian Center ROLL CALL – Mayor Schlum MAYOR’S REPORT - None SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Department Division Information Overview of Services Provided – Human Resources Administrator/Risk Manager Joan McIntosh. (ii) Presentation of the Town’s fiscal report for the nine months ending March 31, 2009 by Deputy Town Manager Julie Ghetti. (iii) Presentation by Brent Cain, Vice President/Transportation Planning Manager, HDR, Inc. relating to the upgrades to Saguaro and Shea Boulevards. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May 12, 2009. 2. CONSIDERATION of RESOLUTION 2009-20, terminating the Intergovernmental Agreement, Contract No. C-22-08-154-3-000, between the Town of Fountain Hills and Maricopa County Human Services Division for Special Transportation Services effective June 30, 2009. Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 3 of 3 3. CONSIDERATION of the FIRST AMENDMENT to the Option and Site Lease Agreement between the Town and Verizon Wireless (VAW) LLC, for the addition of a generator area at 14972 East Shea Boulevard. 4. CONSIDERATION of approving RESOLUTION 2009-21, authorizing the submission of projects for consideration of grant funding through the 2010 Governor’s Office of Highway Safety Plan. 5. CONSIDERATION of approving RESOLUTION 2009-03, regarding an Intergovernmental Agreement between the Town of Fountain Hills and the Town of Paradise Valley for shared emergency traffic signal work. REGULAR AGENDA 6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Town of Fountain Hills’ TENTATIVE BUDGET for FY 2009-2010. 7. UPDATE relating to the Town’s VOLUNTEER SPECIAL TRANSPORTATION SERVICES PROGRAM for current riders of the Maricopa County Special Transportation Service program with POSSIBLE DIRECTION TO STAFF regarding contracting with an outside agency to provide special transportation services for current residents who participate in daily adult day care programs. 8. PUBLIC HEARING of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’- 5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number SU2009-02. 9. CONSIDERATION of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’- 5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number SU2009-02. 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the design process to meet the GRANT FUNDING criteria for the potential new fire station. 11. DISCUSSION AND CONSIDERATION of approving the FOUR DAY – TEN HOUR PER DAY WORK WEEK SCHEDULE for Town employees on a permanent basis. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 13. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 14. ADJOURNMENT. DATED this 28th day of May, 2009 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 1 of 3 REVISED – 6/3/09 NOTICE OF EXECUTIVE AND REGULAR SESSIONS OF THE FOUNTAIN HILLS TOWN COUNCIL TIME: 5:30 P.M. - EXECUTIVE SESSION (Executive Session will be held in the Fountain Conference Room - 2nd floor) 6:30 P.M. - REGULAR SESSION. WHEN: THURSDAY, JUNE 4, 2009 WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS 16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ PROCEDURE FOR ADDRESSING THE COUNCIL Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the Council Chamber Lobby and near the Clerk’s position on the dais. Speakers will be called in the order in which the speaker cards were received either by the Clerk or the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked to state their name prior to commenting and to direct their comments to the Presiding Officer and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a speaker chooses not to speak when called, the speaker will be deemed to have waived his or her opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a later time or (ii) transfer any portion of their time to another speaker. If there is a Public Hearing, please submit the speaker card to speak to that issue during the Public Hearing. Individual speakers will be allowed three contiguous minutes to address the Council. Time limits may be waived by (i) discretion of the Town Manager upon request by the speaker not less than 24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either prior to or during a Meeting. Please be respectful when making your comments. If you do not comply with these rules, you will be asked to leave. Mayor Jay T. Schlum Vice Mayor Mike Archambault Councilmember Ginny Dickey Councilmember Dennis Brown Councilmember Cassie Hansen Councilmember Dennis Contino Councilmember Henry Leger Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 2 of 3 EXECUTIVE SESSION AGENDA CALL TO ORDER 1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38- 431.03(A)(4), discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body’s position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation (Specifically, the Firerock tax litigation matter). 2. ADJOURN to Regular Session. REGULAR SESSION AGENDA CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum INVOCATION – Pastor David Iverson, Fountain Hills Christian Center ROLL CALL – Mayor Schlum MAYOR’S REPORT - None SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS (i) Department Division Information Overview of Services Provided – Human Resources Administrator/Risk Manager Joan McIntosh. (ii) Presentation of the Town’s fiscal report for the nine months ending March 31, 2009 by Deputy Town Manager Julie Ghetti. (iii) Presentation by Brent Cain, Vice President/Transportation Planning Manager, HDR, Inc. relating to the upgrades to Saguaro and Shea Boulevards. CALL TO THE PUBLIC Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a future Council agenda. CONSENT AGENDA 1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May 12, 2009. 2. CONSIDERATION of RESOLUTION 2009-20, terminating the Intergovernmental Agreement, Contract No. C-22-08-154-3-000, between the Town of Fountain Hills and Maricopa County Human Services Division for Special Transportation Services effective June 30, 2009. Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 3 of 3 3. CONSIDERATION of the FIRST AMENDMENT to the Option and Site Lease Agreement between the Town and Verizon Wireless (VAW) LLC, for the addition of a generator area at 14972 East Shea Boulevard. 4. CONSIDERATION of approving RESOLUTION 2009-21, authorizing the submission of projects for consideration of grant funding through the 2010 Governor’s Office of Highway Safety Plan. 5. CONSIDERATION of approving RESOLUTION 2009-03, regarding an Intergovernmental Agreement between the Town of Fountain Hills and the Town of Paradise Valley for shared emergency traffic signal work. REGULAR AGENDA 6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Town of Fountain Hills’ TENTATIVE BUDGET for FY 2009-2010. 7. UPDATE relating to the Town’s VOLUNTEER SPECIAL TRANSPORTATION SERVICES PROGRAM for current riders of the Maricopa County Special Transportation Service program with POSSIBLE DIRECTION TO STAFF regarding contracting with an outside agency to provide special transportation services for current residents who participate in daily adult day care programs. 8. PUBLIC HEARING of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’- 5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number SU2009-02. 9. CONSIDERATION of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’- 5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number SU2009-02. 10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the design process to meet the GRANT FUNDING criteria for the potential new fire station. 11. DISCUSSION AND CONSIDERATION of approving the FOUR DAY – TEN HOUR PER DAY WORK WEEK SCHEDULE for Town employees on a permanent basis. 12. COUNCIL DISCUSSION/DIRECTION to the Town Manager. Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council: A. None. 13. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager. 14. ADJOURNMENT. DATED this 28th day of May, 2009 Bevelyn J. Bender, Town Clerk The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100 (voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this agenda are available for review in the Clerk’s office. ADMINISTRATOR/RISK MANAGER HUMAN RESOURCES OVERVIEW OF HUMAN RESOURCES Policies and procedures Develop and implement equitable policies and procedures for Town employees, fostering a positive work environment. Employee benefits and benefit administration Work closely with our insurance broker to provide the best health, dental, vision, life, and disability insurances for our employees. Work closely with our retirement plan representatives and assist employees with their paperwork when separating from service Keep employees informed regarding our Employee Assistance Plan OVERVIEW OF HUMAN RESOURCES Responsible for recruitment and overseeing the selection, advancement , retention and separation of employees. Classification and Compensation Perform annual compensation studies to determine our market relationship Determine appropriate level of compensation for Town positions OVERVIEW OF HUMAN RESOURCES Employee Relations Facilitate positive employer-employee relations with all employee groups Advise and counsel employees Work with supervisors regarding rewarding employees as well as disciplinary issues Process employee grievances Conduct internal investigations Sexual harassment Hostile work environment OVERVIEW OF HUMAN RESOURCES Coordinate Family Medical Leave (FMLA) and disability claims (ADA) Oversee the Volunteer Coordinator OVERVIEW OF RISK MANAGEMENT Administer and participate in the development of the Town’s Risk Management Program Serve as Co-Chair of the Loss Control Committee at SW Risk –meet on a quarterly basis Evaluate insurance coverage, loss exposure and potential loss in order to determine risks Coordinate the processing and settlement of all claims with the appropriate parties Worker’s Compensation claims Damages to Town property Damages to personal property Wellness and Safety Training for Town employees MISSION STATEMENT The Human Resources Department is committed to providing quality services in a professional, caring and consistent manner. In providing these services we are dedicated to clear communication, progressive thinking, and resourceful solutions toward meeting the Town of Fountain Hills’ goals and objectives. Fiscal Update June 4, 2009 Prepared by: Julie A. Ghetti, MPA, CPA June 4, 2009 June 4, 2009 General Fund Revenues Actual To Budget YTD 4/30/2009 FY08Actual $13.8M FY09 Actual $12.2M FY09 Budget $13.4M Downby $1.2M State Sales Tax $1,482,919 State Income Tax $3,049,987 Vehicle License Tax $739,047 Local Sales Tax $5,711,536 Other $1,206,616 June 4, 2009 June 4, 2009 June 4, 2009 GENERAL FUND EXPENDITURES Ten Months Ending 4/30/2009 Actual to Budget YTD 4/30/2009 FY08Actual $12.6M FY09 Actual $11.3M FY09 Budget $13.5M Under by $2.2 M June 4, 2009 GENERAL FUND EXPENDITURES Budget Revised Difference Revenues $16.1M $15.1M $1.0M Expenditures $16.1M $15.1M $1.0M Fund Balance $6.5M $6.5M $5.2M* *after transfer of $1.3M to Rainy Day Fund June 4, 2009 Budget Revised Revenues $1.9M $1.6M Carry forward $0.3M $0.4M Expenditures $2.2M $1.7M Fund Balance $0.0M $0.3M June 4, 2009 Budget Revised Revenues $296K $320K Carry forward $759K $961K Expenditures $192K $180K Fund Balance $863K $1.1M June 4, 2009 Budget Revised Sales Tax Revenues $706K $1.0M Transfers from other funds $3.4M $2.5M Prior year carry forward $8.9M $10.8M Expenditures $5.6M $4.4M Fund Balance $8.7M $9.9M June 4, 2009 Shea/Saguaro Boulevard Intersection Improvement Study June 4, 2009 Town of Fountain Hills, Arizona Presentation Overview ♦Study Objectives ♦Data Collection ♦Analysis Results ♦Recommended Improvements ♦Summary Findings ♦Next Steps Study Objectives ♦Document existing roadway conditions ♦Conduct traffic counts ♦Analyze traffic crash data ♦Estimate year 2030 traffic volumes ♦Conduct traffic operational analysis ♦Identify roadway improvements ♦Document findings and recommendations Project Milestones Notice to Proceed Traffic Counts Stakeholder Meetings Public Open House Draft Report Submittal Final Report Submittal Design Phase May, 2008 June, 2008 July, 2008 Jan, 2009 Feb, 2009 April, 2009 June, 2009 Traffic Study Design Study Locations Source: HDR Engineering Turning Movement Counts ♦Turning movement counts were conducted at seven locations on Wednesday, June 25, 2008 ♦Counts were conducted in : AM Peak (6:30 a.m. to 8:30 a.m.) Mid-day (11:00 a.m. to 1:00 p.m.) PM Peak (4:00 p.m. to 6:00 p.m.) Existing (2008) Traffic Counts Source: Town of Fountain Hills, HDR Engineering Level of Service (LOS) LOS D is typically acceptable in urban areas Intersection Traffic Control Level of Service AM Mid-day PM Shea Blvd and Saguaro Blvd Traffic Signal C D D Shea Blvd and McDonald’s Drwy Side Street Stop control A A A Shea Blvd and Circle-K Access Drwy A A A Saguaro Blvd and Circle-K/MCO Drwy A A B Saguaro Blvd and Trevino Dr C C C Saguaro Blvd and Monterey Dr B B B Trevino Dr and Burkemo Dr A A A Existing (2008) Level of Service Study Intersections are operating at an acceptable LOS D or better Crashes at Shea/Saguaro Blvd Analysis Period: Jan 1, 1995 thru Dec 31, 2007 Total Crashes: 117 Injury: 33 Fatal: 0 Rear end: 29% Single Vehicle: 21% Side swipe: 20% Left turn: 17% Angle: 5% Other: 8% Summary Data source: Town of Fountain Hills, 2008 Year 2030 Traffic Volume Estimates Traffic volume estimate includes the Ellman property development Source: MAG, Ellman Property TIA, HDR Engineering Level of Service at Shea/Saguaro Scenarios Level of Service AM Peak PM Peak Existing Conditions (2008)C D Year 2030 No Improvement E F Year 2030 With Improvements C D With improvements by year 2030, Shea/Saguaro Blvd Intersection will operate at an acceptable LOS Roadway Improvements Additional WB thru-lane on Shea Blvd Additional EB left turn-lane on Shea Blvd NB right turn-lane on Saguaro Blvd at Trevino Dr extension SB right turn-lane on Saguaro Blvd at Trevino Dr Relocate existing driveway on Shea Blvd to west WB right turn lane on Shea Blvd at McDonald/ Circle-K Drwy SB right turn lane on Saguaro Blvd at Shea Blvd Extend existing SB dual left turn-lane on Saguaro Blvd at Shea Blvd Additional sign and RT arrow on NB Saguaro Blvd at Shea Blvd 1 2 3 4 5 7 6 8 9 1 2 3 4 5 7 6 8 9 Source: HDR Engineering, Summary Existing Conditions: Study intersections operate at an acceptable LOS Year 2030 Without Improvement: Proposed Ellman property traffic will impact Shea/Saguaro intersection Heavy delay is anticipated for SB left-turn traffic on Saguaro Blvd and EB left-turn traffic on Shea Blvd Intersection of Shea/Saguaro, Saguaro/Trevino and Saguaro/Monterey will operate below an acceptable LOS Year 2030 With Improvements: The intersection of Shea/Saguaro will operate at an acceptable LOS Queue length on SB Saguaro Blvd and EB Shea Blvd will be shortened Intersections of Saguaro/Trevino and Saguaro/Monterey will continue to operate below an acceptable LOS due to excessive left turning delay Next Steps Beginning of Design Phase in June, 2009 QUESTIONS? “GIVE A LIFT” Special Transportation Services Transition Program THE CHALLENGE •STS Services discontinuing service to Fountain Hills on June 30 •STS currently serves 22 residents on a regular basis –range from 1 trip/week to 13 trips/week •6 of the 22 residents use STS services M-F to attend Adult Day Care Centers in Scottsdale •Remaining use STS services for medical appointments, recreational, and personal business •STS currently serves an additional 12 residents on an occasional basis •Committee was formed to discuss viable alternatives to the STS Program for our residents. •Committee members: Rick Davis, Heather Ware, Joan McIntosh, Bruce Florence, Jim Judge, Mary Mapes and Bill Whittaker •Unable to locate jurisdictional options: •Fountain View Village •Red Cross •STARS Program •Dial-A-Ride SOLUTIONS Any program the Town can provide will not be a replacement for STS A Town program will be a volunteer based initiative whereby riders are matched with volunteers Must decide who we can serve on more of a long-term basis and who we can serve on a transitional basis only. Valley Metro is currently trying to put together a cab/medical transport program for Fountain Hills and other cities. $35,000 LTAF Funds available for this purpose. UNVEILING THE PROGRAM Committee members have met with each current rider to assess their needs All current riders will be taken care of first Program will be called “Give A Lift” This is not a public transit program: It is a volunteer program Announcement in AveNEWS, press release, website, Channel 11, volunteer newsletter, church bulletins, and Town kiosks LOGISTICS Entails recruitment and training of volunteers Volunteers will use their own vehicle ◦Discussed providing a stipend to volunteers based on participation ◦Transportation will be provided around Fountain Hills or to the nearest transit stop (Mayo Clinic) ◦Rides for medical appointments, shopping, recreation/social, but most needy will be priority ◦Volunteers auto insurance will be primary Any loss above their coverage would be the Town’s responsibility TIMEFRAME Rollout: July 1 Now: Logo development and marketing/education Ongoing: Will make adjustments, accommodations and additions as needed TOWERDRI V E DRIVESA G U A R O AL L E Y DRIVEDR I V E DRIVETI O G A DESERT VISTADRIVE DESERT VISTASIOU X SAXON DRIVE SITE Recommend that the Town Council APPROVE the Special Use Permit to allow “Cricket Communications”to construct a wireless communication antenna with attendant ground- mounted equipment in Desert Vista Park,as outlined in the applicant’s narrative and the staff report; Subject to the terms of a lease agreement. Case #2009-02 Fire Station Construction Grant (FSC) Application period: Week of June 8 –July 10th $210 million to be Awarded $15 million Maximum per Grant $5 million Maximum per Project Competitive No Cost Share Required (Cost Share is an option, to achieve additional points. 90/10% is a standard Federal match.) Priorities: First Responder Safety Enhanced Response Capability Expand Mutual Aid Effect on Daily Operations Cost /Benefit Frequency of Use Population Served Economic Vitality of the Community (Joblessness, Town’s Financial Health) “Shovel Readiness” Project Description Own Land Design Phase (Concept to Permits Obtained) Appropriately Zoned Utilities on, or Adjacent to Property Studies Completed (Environmental, Flood Etc.) Length of Time Project Has Been Planned Training Level of Firefighters (Must Meet NFPA 1001) Provide Emergency Medical Services? Construction Features Must Comply with NFPA 1500 Must Incorporate Sustainable Practices Should Achieve LEED Registration: ▪Certified, Silver, Gold, or Platinum TOWN HALL OPEN MONDAY THROUGH THURSDAY 7:00 A.M. TO 6 P.M. Trial Period The Town has tested the new schedule beginning January 5 to the present The new schedule has been evaluated based on Enhancement of customer service Cost savings in energy consumption Effectiveness in meeting the Council’s direction to be a steward of the natural environment by creating a positive environmental impact Employee recruitment/retention and overall job satisfaction. ENHANCED CUSTOMER SERVICE Residents and business customers benefited from extended Town Hall due to increased access to Town Hall Numbers of customers before 8:00 a.m. and after 5:00 p.m. have steadily increased over the trial period from 5.75% in January to 15% in May, indicating that our customers are becoming increasingly more aware of the benefit of extended hours Customers have been surveyed throughout the trial period 85% were either in favor of continuing the 4-10 schedule or didn’t care one way or the other 15% were in favor of going back to the 5-8 schedule CUSTOMER SURVEY RESULTS Citizen surveys conducted throughout the trial period yielded a total of 183 responses. The following are the ONLY comments that were written on the surveys; the vast majority of citizens checked one of the categories and made no comment. Comments from citizens that prefer Green 4-10’s: Good idea to save money. All companies should do this! The hours are much better and we save. Comment from a citizen that doesn’t care one way or the other: Whichever keeps you guys smiling! Comments from citizens that prefer 5-8’s: Most other businesses are still operating under the traditional business hours 5 days/week. COST SAVINGS Energy savings through reduced consumption and corresponding costs to taxpayers $1,000 savings in electricity from Jan. –April, 2009. Due to a power outage in early January, controls for Town Hall were destroyed. A new part was not available until March; therefore Facilities could not control the HVAC system for two months. Cost savings for employees as they drive one less day to work Even though some employees still drive to run errands, etc., on Fridays, employees who live outside of Fountain Hill do not drive the same distance it takes them to commute to work POSITIVE ENVIRONMENTAL IMPACT Green Fridays are in direct alignment with Maricopa County’s trip reduction plan Employers are required to reduce the amount of travel and trips to work by car because of pollution problems that threaten federal funding levels for Maricopa County Green Fridays uphold Town environmental initiatives Green Fridays directly align with the Council’s goal that created an Environmental Policy for the Town Green Fridays support the Strategic Priority in the Town’s Strategic Plan to “Enhance dedication to stewardship of natural environment” POSITIVE ENVIRONMENTAL IMPACT Fuel conservation by approximately 63 full-time Town employees 6,552 fewer commuting trips annually 70,200 fewer commuting miles annually Reduced pollution 70,000 pounds less carbon dioxide released into the atmosphere annually EMPLOYEE RETENTION AND JOB SATISFACTION 100% employee retention since the inception of Green Fridays Less stress driving in heavy traffic during typical “rush hours” Significant savings in commuting time each week for 36.5% of Town staff who travel to work from outside Fountain Hills Staff concerned with day care issues have been provided alternatives to help overcome these challenges During these tight budgetary times, some employees are encouraged by having Green Fridays as a benefit of working for the Town •A Town staff survey conducted three months into the trial period yielded 64 responses: 79% either were in favor of continuing the 4-10 schedule or didn’t care one way or the other 8% wanted to continue the 4-10’s only in the summer months 13% were in favor of going back to the 5-8 schedule. EMPLOYEE SATISFACTION SURVEY •Comments by employees in favor of continuing Green Friday It took some getting used to the hours but now that I have fully adjusted the schedule works great for me. I feel like I am refreshed when I come back to work on Monday and I don’t have to take off during the day for appointments. I also feel that it has been better for the customer to have staff on duty after 5:00 p.m. Overall this has been a very positive experience and would vote to continue the 4/10’s. I haven’t felt this relaxed in years! I am more productive during the day. I have more time with my family and getting personal things done. I have had to take less time off for Dr. appointments. Nice to have three day weekend –feel really rested by Monday. More service to citizens who work during the day. Fewer commuter miles. EMPLOYEE SURVEY RESULTS •Comments by employees not in favor of continuing Green Friday Makes for a long day! The summer is going to be too hot for some of the employees to work 10 hours outside. It’s affecting my marriage. At 7:00 a.m., I’m still sleepy. Inconvenient for daycare. When late meetings or special events are added to the day, I worry about the safety of driving home at night. EMPLOYEE SURVEY RESULTS How is the employee’s work week affected? Each employee continues to work a full schedule of 40 hours each work; the reduced number of work days does not equate to reduced hours of work per week Exempt employees continue to work as required on Fridays and weekends (retreats, special events, meetings and special projects) How is Holiday Pay Affected? Town Hall is currently closed for 10 holidays (total of 80 hours) during the calendar year With Green Fridays, the number of holidays that occur Monday through Thursdays will accrue toward the 80 hours of vacation pay; holidays that occur on Fridays will not be paid holidays Adjustments will be made annually as indicated in the following table: •In years when a holiday needs to be forfeited, the Council will determine which Holiday will not be observed when the budget is adopted. YEAR # OF HOLIDAYS THAT FALL ON MON.- THURS. HOLIDAY HOURS PAID AT 10 HOURS/DAY ADJUSTMENT 2009 7 70 Bank 10 hrs. to Vacation Leave 2010 7 70 Bank 10 hrs. to Vacation Leave 2011 7 70 Bank 10 hrs. to Vacation Leave 2012 9 90 Forfeit One Holiday (10 hrs.) 2013 9 90 Forfeit One Holiday (10 hrs.) 2014 8 80 2015 7 70 Bank 10 hrs. to Vacation Leave The Trend Toward 4-10 Schedules in Local Government Cities/Towns that have adopted a 4-10 schedule following a trial period: Avondale Queen Creek (approved through 6/30/2010. Will proceed on a year to year approval) Cities/Towns that have adopted a 4-10 schedule with no trial period: Buckeye Eloy Payson The following cities are in the process of evaluating a 4-10 schedule: Mesa WHAT’S NEXT? At the Council’s request following the trial period, staff has brought Green Fridays back for reconsideration this evening QUESTIONS?