HomeMy WebLinkAbout060409PZ:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 1 of 3
REVISED – 6/3/09
NOTICE OF EXECUTIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. - REGULAR SESSION.
WHEN: THURSDAY, JUNE 4, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the
Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or
the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked
to state their name prior to commenting and to direct their comments to the Presiding Officer
and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a
speaker chooses not to speak when called, the speaker will be deemed to have waived his or her
opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a
later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the
Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits
may be waived by (i) discretion of the Town Manager upon request by the speaker not less than
24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either
prior to or during a Meeting. Please be respectful when making your comments. If you do not
comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Ginny Dickey
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38-
431.03(A)(4), discussion or consultation with the attorneys of the public body in order to
consider its position and instruct its attorneys regarding the public body’s position regarding
contracts that are the subject of negotiations, in pending or contemplated litigation or in
settlement discussions conducted in order to avoid or resolve litigation (Specifically, the
Firerock tax litigation matter).
2. ADJOURN to Regular Session.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum
INVOCATION – Pastor David Iverson, Fountain Hills Christian Center
ROLL CALL – Mayor Schlum
MAYOR’S REPORT - None
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Department Division Information Overview of Services Provided – Human Resources
Administrator/Risk Manager Joan McIntosh.
(ii) Presentation of the Town’s fiscal report for the nine months ending March 31, 2009 by
Deputy Town Manager Julie Ghetti.
(iii) Presentation by Brent Cain, Vice President/Transportation Planning Manager, HDR,
Inc. relating to the upgrades to Saguaro and Shea Boulevards.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May 12, 2009.
2. CONSIDERATION of RESOLUTION 2009-20, terminating the Intergovernmental
Agreement, Contract No. C-22-08-154-3-000, between the Town of Fountain Hills and
Maricopa County Human Services Division for Special Transportation Services effective
June 30, 2009.
Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 3 of 3
3. CONSIDERATION of the FIRST AMENDMENT to the Option and Site Lease Agreement
between the Town and Verizon Wireless (VAW) LLC, for the addition of a generator area at
14972 East Shea Boulevard.
4. CONSIDERATION of approving RESOLUTION 2009-21, authorizing the submission of projects for consideration of grant funding through the 2010 Governor’s Office of Highway Safety Plan.
5. CONSIDERATION of approving RESOLUTION 2009-03, regarding an
Intergovernmental Agreement between the Town of Fountain Hills and the Town of
Paradise Valley for shared emergency traffic signal work.
REGULAR AGENDA
6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Town of
Fountain Hills’ TENTATIVE BUDGET for FY 2009-2010.
7. UPDATE relating to the Town’s VOLUNTEER SPECIAL TRANSPORTATION
SERVICES PROGRAM for current riders of the Maricopa County Special Transportation
Service program with POSSIBLE DIRECTION TO STAFF regarding contracting with an
outside agency to provide special transportation services for current residents who
participate in daily adult day care programs.
8. PUBLIC HEARING of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf
of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’-
5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number
SU2009-02.
9. CONSIDERATION of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf
of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’-
5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number
SU2009-02.
10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the design
process to meet the GRANT FUNDING criteria for the potential new fire station.
11. DISCUSSION AND CONSIDERATION of approving the FOUR DAY – TEN HOUR
PER DAY WORK WEEK SCHEDULE for Town employees on a permanent basis.
12. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
13. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager.
14. ADJOURNMENT.
DATED this 28th day of May, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 1 of 3
REVISED – 6/3/09
NOTICE OF EXECUTIVE AND
REGULAR SESSIONS OF
THE FOUNTAIN HILLS TOWN COUNCIL
TIME: 5:30 P.M. - EXECUTIVE SESSION
(Executive Session will be held in the Fountain Conference Room - 2nd floor)
6:30 P.M. - REGULAR SESSION.
WHEN: THURSDAY, JUNE 4, 2009
WHERE: FOUNTAIN HILLS COUNCIL CHAMBERS
16705 E. AVENUE OF THE FOUNTAINS, FOUNTAIN HILLS, AZ
PROCEDURE FOR ADDRESSING THE COUNCIL
Anyone wishing to speak before the Council must fill out a speaker’s card and submit it to the
Town Clerk prior to Council discussion of that Agenda item. Speaker Cards are located in the
Council Chamber Lobby and near the Clerk’s position on the dais.
Speakers will be called in the order in which the speaker cards were received either by the Clerk or
the Mayor. At that time, speakers should stand and approach the podium. Speakers are asked
to state their name prior to commenting and to direct their comments to the Presiding Officer
and not to individual Councilmembers. Speakers’ statements should not be repetitive. If a
speaker chooses not to speak when called, the speaker will be deemed to have waived his or her
opportunity to speak on the matter. Speakers may not (i) reserve a portion of their time for a
later time or (ii) transfer any portion of their time to another speaker.
If there is a Public Hearing, please submit the speaker card to speak to that issue during the
Public Hearing.
Individual speakers will be allowed three contiguous minutes to address the Council. Time limits
may be waived by (i) discretion of the Town Manager upon request by the speaker not less than
24 hours prior to a Meeting, (ii) consensus of the Council at Meeting or (iii) the Mayor either
prior to or during a Meeting. Please be respectful when making your comments. If you do not
comply with these rules, you will be asked to leave.
Mayor Jay T. Schlum
Vice Mayor Mike Archambault Councilmember Ginny Dickey
Councilmember Dennis Brown Councilmember Cassie Hansen
Councilmember Dennis Contino Councilmember Henry Leger
Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 2 of 3
EXECUTIVE SESSION AGENDA
CALL TO ORDER
1. ROLL CALL AND VOTE TO GO INTO EXECUTIVE SESSION: Pursuant to A.R.S. §38-
431.03(A)(4), discussion or consultation with the attorneys of the public body in order to
consider its position and instruct its attorneys regarding the public body’s position regarding
contracts that are the subject of negotiations, in pending or contemplated litigation or in
settlement discussions conducted in order to avoid or resolve litigation (Specifically, the
Firerock tax litigation matter).
2. ADJOURN to Regular Session.
REGULAR SESSION AGENDA
CALL TO ORDER AND PLEDGE OF ALLEGIANCE – Mayor Schlum
INVOCATION – Pastor David Iverson, Fountain Hills Christian Center
ROLL CALL – Mayor Schlum
MAYOR’S REPORT - None
SCHEDULED PUBLIC APPEARANCES/PRESENTATIONS
(i) Department Division Information Overview of Services Provided – Human Resources
Administrator/Risk Manager Joan McIntosh.
(ii) Presentation of the Town’s fiscal report for the nine months ending March 31, 2009 by
Deputy Town Manager Julie Ghetti.
(iii) Presentation by Brent Cain, Vice President/Transportation Planning Manager, HDR,
Inc. relating to the upgrades to Saguaro and Shea Boulevards.
CALL TO THE PUBLIC
Pursuant to A.R.S. §38-431-01(G), public comment is permitted (not required) on matters not listed on the agenda. Any
such comment (i) must be within the jurisdiction of the Council and (ii) is subject to reasonable time, place, and manner
restrictions. The Council will not discuss or take legal action on matters raised during “Call to the Public” unless the
matters are properly noticed for discussion and legal action. At the conclusion of the call to the public, individual
Councilmembers may (i) respond to criticism, (ii) ask staff to review a matter or (iii) ask that the matter be placed on a
future Council agenda.
CONSENT AGENDA
1. CONSIDERATION of approving the TOWN COUNCIL MEETING MINUTES from May 12, 2009.
2. CONSIDERATION of RESOLUTION 2009-20, terminating the Intergovernmental
Agreement, Contract No. C-22-08-154-3-000, between the Town of Fountain Hills and
Maricopa County Human Services Division for Special Transportation Services effective
June 30, 2009.
Z:\Council Packets\2009\R6-4-09\090604Agenda.docx Last printed 6/3/2009 5:25 PM Page 3 of 3
3. CONSIDERATION of the FIRST AMENDMENT to the Option and Site Lease Agreement
between the Town and Verizon Wireless (VAW) LLC, for the addition of a generator area at
14972 East Shea Boulevard.
4. CONSIDERATION of approving RESOLUTION 2009-21, authorizing the submission of projects for consideration of grant funding through the 2010 Governor’s Office of Highway Safety Plan.
5. CONSIDERATION of approving RESOLUTION 2009-03, regarding an
Intergovernmental Agreement between the Town of Fountain Hills and the Town of
Paradise Valley for shared emergency traffic signal work.
REGULAR AGENDA
6. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF regarding the Town of
Fountain Hills’ TENTATIVE BUDGET for FY 2009-2010.
7. UPDATE relating to the Town’s VOLUNTEER SPECIAL TRANSPORTATION
SERVICES PROGRAM for current riders of the Maricopa County Special Transportation
Service program with POSSIBLE DIRECTION TO STAFF regarding contracting with an
outside agency to provide special transportation services for current residents who
participate in daily adult day care programs.
8. PUBLIC HEARING of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf
of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’-
5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number
SU2009-02.
9. CONSIDERATION of a SPECIAL USE PERMIT for Quinn United Enterprises on behalf
of Cricket Communications, to allow the replacement of a 49’-2” tall light pole with a 80’-
5” tall light pole with a cellular antenna on top in Desert Vista Park. Case Number
SU2009-02.
10. DISCUSSION WITH POSSIBLE DIRECTION TO STAFF relating to the design
process to meet the GRANT FUNDING criteria for the potential new fire station.
11. DISCUSSION AND CONSIDERATION of approving the FOUR DAY – TEN HOUR
PER DAY WORK WEEK SCHEDULE for Town employees on a permanent basis.
12. COUNCIL DISCUSSION/DIRECTION to the Town Manager.
Items listed below are related only to the propriety of (i) placing such items on a future agenda for action or (ii) directing staff to conduct further research and report back to the Council:
A. None.
13. SUMMARY of COUNCIL REQUESTS and REPORT ON RECENT ACTIVITIES by the Town Manager.
14. ADJOURNMENT.
DATED this 28th day of May, 2009
Bevelyn J. Bender, Town Clerk
The Town of Fountain Hills endeavors to make all public meetings accessible to persons with disabilities. Please call 480-816-5100
(voice) or 1-800-367-8939 (TDD) 48 hours prior to the meeting to request a reasonable accommodation to participate in this meeting
or to obtain agenda information in large print format. Supporting documentation and staff reports furnished the Council with this
agenda are available for review in the Clerk’s office.
ADMINISTRATOR/RISK MANAGER
HUMAN RESOURCES
OVERVIEW OF HUMAN RESOURCES
Policies and procedures
Develop and implement equitable policies and procedures for
Town employees, fostering a positive work environment.
Employee benefits and benefit administration
Work closely with our insurance broker to provide the best
health, dental, vision, life, and disability insurances for our
employees.
Work closely with our retirement plan representatives and assist
employees with their paperwork when separating from service
Keep employees informed regarding our Employee Assistance
Plan
OVERVIEW OF HUMAN RESOURCES
Responsible for recruitment and overseeing the selection,
advancement , retention and separation of employees.
Classification and Compensation
Perform annual compensation studies to determine our market
relationship
Determine appropriate level of compensation for Town
positions
OVERVIEW OF HUMAN RESOURCES
Employee Relations
Facilitate positive employer-employee relations with all
employee groups
Advise and counsel employees
Work with supervisors regarding rewarding employees as well
as disciplinary issues
Process employee grievances
Conduct internal investigations
Sexual harassment
Hostile work environment
OVERVIEW OF HUMAN RESOURCES
Coordinate Family Medical Leave (FMLA) and disability
claims (ADA)
Oversee the Volunteer Coordinator
OVERVIEW OF RISK MANAGEMENT
Administer and participate in the development of the Town’s Risk
Management Program
Serve as Co-Chair of the Loss Control Committee at SW Risk –meet
on a quarterly basis
Evaluate insurance coverage, loss exposure and potential loss in
order to determine risks
Coordinate the processing and settlement of all claims with the
appropriate parties
Worker’s Compensation claims
Damages to Town property
Damages to personal property
Wellness and Safety Training for Town employees
MISSION STATEMENT
The Human Resources Department is committed to
providing quality services in a professional, caring and
consistent manner. In providing these services we are
dedicated to clear communication, progressive thinking, and
resourceful solutions toward meeting the Town of Fountain
Hills’ goals and objectives.
Fiscal Update
June 4, 2009
Prepared by:
Julie A. Ghetti, MPA, CPA
June 4, 2009
June 4, 2009
General Fund Revenues
Actual
To Budget
YTD 4/30/2009
FY08Actual $13.8M
FY09 Actual $12.2M
FY09 Budget $13.4M
Downby
$1.2M
State Sales Tax $1,482,919
State Income Tax $3,049,987
Vehicle License Tax $739,047
Local Sales Tax $5,711,536
Other $1,206,616
June 4, 2009
June 4, 2009
June 4, 2009
GENERAL FUND EXPENDITURES
Ten Months Ending 4/30/2009
Actual to
Budget
YTD 4/30/2009
FY08Actual $12.6M
FY09 Actual $11.3M
FY09 Budget $13.5M
Under
by
$2.2 M
June 4, 2009
GENERAL FUND EXPENDITURES
Budget Revised Difference
Revenues $16.1M $15.1M $1.0M
Expenditures $16.1M $15.1M $1.0M
Fund Balance $6.5M $6.5M $5.2M*
*after transfer of $1.3M to Rainy Day Fund
June 4, 2009
Budget Revised
Revenues $1.9M $1.6M
Carry forward $0.3M $0.4M
Expenditures $2.2M $1.7M
Fund Balance $0.0M $0.3M
June 4, 2009
Budget Revised
Revenues $296K $320K
Carry forward $759K $961K
Expenditures $192K $180K
Fund Balance $863K $1.1M
June 4, 2009
Budget Revised
Sales Tax Revenues $706K $1.0M
Transfers from other funds $3.4M $2.5M
Prior year carry forward $8.9M $10.8M
Expenditures $5.6M $4.4M
Fund Balance $8.7M $9.9M
June 4, 2009
Shea/Saguaro Boulevard
Intersection Improvement Study
June 4, 2009
Town of Fountain Hills, Arizona
Presentation Overview
♦Study Objectives
♦Data Collection
♦Analysis Results
♦Recommended Improvements
♦Summary Findings
♦Next Steps
Study Objectives
♦Document existing roadway conditions
♦Conduct traffic counts
♦Analyze traffic crash data
♦Estimate year 2030 traffic volumes
♦Conduct traffic operational analysis
♦Identify roadway improvements
♦Document findings and recommendations
Project Milestones
Notice to
Proceed
Traffic
Counts
Stakeholder
Meetings Public
Open
House
Draft
Report
Submittal
Final
Report
Submittal
Design
Phase
May, 2008 June, 2008 July, 2008 Jan, 2009 Feb, 2009 April, 2009 June, 2009
Traffic Study Design
Study Locations
Source: HDR Engineering
Turning Movement Counts
♦Turning movement counts were conducted at seven
locations on Wednesday, June 25, 2008
♦Counts were conducted in :
AM Peak (6:30 a.m. to 8:30 a.m.)
Mid-day (11:00 a.m. to 1:00 p.m.)
PM Peak (4:00 p.m. to 6:00 p.m.)
Existing (2008) Traffic Counts
Source: Town of Fountain Hills, HDR Engineering
Level of Service (LOS)
LOS D is typically acceptable in urban areas
Intersection Traffic
Control
Level of Service
AM Mid-day PM
Shea Blvd and Saguaro Blvd Traffic Signal C D D
Shea Blvd and McDonald’s Drwy
Side Street
Stop control
A A A
Shea Blvd and Circle-K Access Drwy A A A
Saguaro Blvd and Circle-K/MCO Drwy A A B
Saguaro Blvd and Trevino Dr C C C
Saguaro Blvd and Monterey Dr B B B
Trevino Dr and Burkemo Dr A A A
Existing (2008) Level of Service
Study Intersections are operating at an acceptable LOS D or better
Crashes at Shea/Saguaro Blvd
Analysis Period:
Jan 1, 1995 thru Dec 31, 2007
Total Crashes: 117
Injury: 33
Fatal: 0
Rear end: 29%
Single Vehicle: 21%
Side swipe: 20%
Left turn: 17%
Angle: 5%
Other: 8%
Summary
Data source: Town of Fountain Hills, 2008
Year 2030 Traffic Volume Estimates
Traffic volume estimate includes the Ellman property development
Source: MAG, Ellman Property TIA, HDR Engineering
Level of Service at Shea/Saguaro
Scenarios
Level of Service
AM Peak PM Peak
Existing Conditions (2008)C D
Year 2030 No Improvement E F
Year 2030 With Improvements C D
With improvements by year 2030, Shea/Saguaro
Blvd Intersection will operate at an acceptable LOS
Roadway Improvements
Additional WB thru-lane on Shea Blvd
Additional EB left turn-lane on Shea Blvd
NB right turn-lane on Saguaro Blvd at Trevino Dr extension
SB right turn-lane on Saguaro Blvd at Trevino Dr
Relocate existing driveway on Shea Blvd to west
WB right turn lane on Shea Blvd at McDonald/ Circle-K Drwy
SB right turn lane on Saguaro Blvd at Shea Blvd
Extend existing SB dual left turn-lane on Saguaro Blvd at Shea Blvd
Additional sign and RT arrow on NB Saguaro Blvd at Shea Blvd
1
2
3
4
5
7
6
8
9
1
2
3
4
5
7
6
8
9
Source: HDR Engineering,
Summary
Existing Conditions:
Study intersections operate at an acceptable LOS
Year 2030 Without Improvement:
Proposed Ellman property traffic will impact Shea/Saguaro intersection
Heavy delay is anticipated for SB left-turn traffic on Saguaro Blvd and
EB left-turn traffic on Shea Blvd
Intersection of Shea/Saguaro, Saguaro/Trevino and Saguaro/Monterey
will operate below an acceptable LOS
Year 2030 With Improvements:
The intersection of Shea/Saguaro will operate at an acceptable LOS
Queue length on SB Saguaro Blvd and EB Shea Blvd will be shortened
Intersections of Saguaro/Trevino and Saguaro/Monterey will continue
to operate below an acceptable LOS due to excessive left turning delay
Next Steps
Beginning of Design Phase in June, 2009
QUESTIONS?
“GIVE A LIFT”
Special Transportation Services
Transition Program
THE CHALLENGE
•STS Services discontinuing service to Fountain Hills on June 30
•STS currently serves 22 residents on a regular basis –range from 1 trip/week to 13
trips/week
•6 of the 22 residents use STS services M-F to attend Adult Day Care Centers in
Scottsdale
•Remaining use STS services for medical appointments, recreational, and personal
business
•STS currently serves an additional 12 residents on an occasional basis
•Committee was formed to discuss viable alternatives to the STS Program for our
residents.
•Committee members: Rick Davis, Heather Ware, Joan McIntosh, Bruce Florence, Jim
Judge, Mary Mapes and Bill Whittaker
•Unable to locate jurisdictional options:
•Fountain View Village
•Red Cross
•STARS Program
•Dial-A-Ride
SOLUTIONS
Any program the Town can provide will not be a replacement for STS
A Town program will be a volunteer based initiative whereby riders are matched
with volunteers
Must decide who we can serve on more of a long-term basis and who we can serve
on a transitional basis only.
Valley Metro is currently trying to put together a cab/medical transport program
for Fountain Hills and other cities.
$35,000 LTAF Funds available for this purpose.
UNVEILING THE PROGRAM
Committee members have met with each current rider to assess their needs
All current riders will be taken care of first
Program will be called “Give A Lift”
This is not a public transit program: It is a volunteer program
Announcement in AveNEWS, press release, website, Channel 11, volunteer
newsletter, church bulletins, and Town kiosks
LOGISTICS
Entails recruitment and training of volunteers
Volunteers will use their own vehicle
◦Discussed providing a stipend to volunteers based on participation
◦Transportation will be provided around Fountain Hills or to the nearest transit
stop (Mayo Clinic)
◦Rides for medical appointments, shopping, recreation/social, but most needy will
be priority
◦Volunteers auto insurance will be primary
Any loss above their coverage would be the Town’s responsibility
TIMEFRAME
Rollout: July 1
Now: Logo development and marketing/education
Ongoing: Will make adjustments, accommodations and additions as needed
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DESERT VISTADRIVE
DESERT VISTASIOU
X
SAXON
DRIVE
SITE
Recommend that the Town Council APPROVE the Special Use
Permit to allow “Cricket Communications”to construct a
wireless communication antenna with attendant ground-
mounted equipment in Desert Vista Park,as outlined in the
applicant’s narrative and the staff report;
Subject to the terms of a lease agreement.
Case #2009-02
Fire Station Construction Grant (FSC)
Application period: Week of June 8 –July 10th
$210 million to be Awarded
$15 million Maximum per Grant
$5 million Maximum per Project
Competitive
No Cost Share Required (Cost Share is an
option, to achieve additional points. 90/10%
is a standard Federal match.)
Priorities:
First Responder Safety
Enhanced Response Capability
Expand Mutual Aid
Effect on Daily Operations
Cost /Benefit
Frequency of Use
Population Served
Economic Vitality of the Community (Joblessness, Town’s
Financial Health)
“Shovel Readiness”
Project Description
Own Land
Design Phase (Concept to Permits Obtained)
Appropriately Zoned
Utilities on, or Adjacent to Property
Studies Completed (Environmental, Flood Etc.)
Length of Time Project Has Been Planned
Training Level of Firefighters (Must Meet
NFPA 1001)
Provide Emergency Medical Services?
Construction Features
Must Comply with NFPA 1500
Must Incorporate Sustainable Practices
Should Achieve LEED Registration:
▪Certified, Silver, Gold, or Platinum
TOWN HALL OPEN MONDAY THROUGH THURSDAY
7:00 A.M. TO 6 P.M.
Trial Period
The Town has tested the new schedule beginning
January 5 to the present
The new schedule has been evaluated based on
Enhancement of customer service
Cost savings in energy consumption
Effectiveness in meeting the Council’s direction to be a
steward of the natural environment by creating a positive
environmental impact
Employee recruitment/retention and overall job
satisfaction.
ENHANCED CUSTOMER SERVICE
Residents and business customers benefited from
extended Town Hall due to increased access to Town Hall
Numbers of customers before 8:00 a.m. and after 5:00 p.m. have
steadily increased over the trial period from 5.75% in January to 15%
in May, indicating that our customers are becoming increasingly more
aware of the benefit of extended hours
Customers have been surveyed throughout the trial period
85% were either in favor of continuing the 4-10 schedule or didn’t care
one way or the other
15% were in favor of going back to the 5-8 schedule
CUSTOMER SURVEY RESULTS
Citizen surveys conducted throughout the trial period yielded a total
of 183 responses. The following are the ONLY comments that were
written on the surveys; the vast majority of citizens checked one of
the categories and made no comment.
Comments from citizens that prefer Green 4-10’s:
Good idea to save money.
All companies should do this! The hours are much better and we save.
Comment from a citizen that doesn’t care one way or the other:
Whichever keeps you guys smiling!
Comments from citizens that prefer 5-8’s:
Most other businesses are still operating under the traditional
business hours 5 days/week.
COST SAVINGS
Energy savings through reduced consumption and
corresponding costs to taxpayers
$1,000 savings in electricity from Jan. –April, 2009.
Due to a power outage in early January, controls for Town Hall were
destroyed. A new part was not available until March; therefore Facilities
could not control the HVAC system for two months.
Cost savings for employees as they drive one less day to work
Even though some employees still drive to run errands, etc., on Fridays,
employees who live outside of Fountain Hill do not drive the same distance
it takes them to commute to work
POSITIVE ENVIRONMENTAL IMPACT
Green Fridays are in direct alignment with Maricopa County’s
trip reduction plan
Employers are required to reduce the amount of travel and trips
to work by car because of pollution problems that threaten
federal funding levels for Maricopa County
Green Fridays uphold Town environmental initiatives
Green Fridays directly align with the Council’s goal that created
an Environmental Policy for the Town
Green Fridays support the Strategic Priority in the Town’s
Strategic Plan to “Enhance dedication to stewardship of natural
environment”
POSITIVE ENVIRONMENTAL IMPACT
Fuel conservation by approximately 63 full-time
Town employees
6,552 fewer commuting trips annually
70,200 fewer commuting miles annually
Reduced pollution
70,000 pounds less carbon dioxide released into the
atmosphere annually
EMPLOYEE RETENTION
AND JOB SATISFACTION
100% employee retention since the inception of Green Fridays
Less stress driving in heavy traffic during typical “rush hours”
Significant savings in commuting time each week for 36.5% of
Town staff who travel to work from outside Fountain Hills
Staff concerned with day care issues have been provided
alternatives to help overcome these challenges
During these tight budgetary times, some employees are
encouraged by having Green Fridays as a benefit of working
for the Town
•A Town staff survey conducted three months into
the trial period yielded 64 responses:
79% either were in favor of continuing the 4-10
schedule or didn’t care one way or the other
8% wanted to continue the 4-10’s only in the
summer months
13% were in favor of going back to the 5-8
schedule.
EMPLOYEE SATISFACTION SURVEY
•Comments by employees in favor of continuing Green Friday
It took some getting used to the hours but now that I have fully adjusted
the schedule works great for me. I feel like I am refreshed when I come
back to work on Monday and I don’t have to take off during the day for
appointments. I also feel that it has been better for the customer to have
staff on duty after 5:00 p.m. Overall this has been a very positive
experience and would vote to continue the 4/10’s.
I haven’t felt this relaxed in years!
I am more productive during the day.
I have more time with my family and getting personal things done.
I have had to take less time off for Dr. appointments.
Nice to have three day weekend –feel really rested by Monday.
More service to citizens who work during the day.
Fewer commuter miles.
EMPLOYEE SURVEY RESULTS
•Comments by employees not in favor of continuing Green Friday
Makes for a long day!
The summer is going to be too hot for some of the employees
to work 10 hours outside.
It’s affecting my marriage.
At 7:00 a.m., I’m still sleepy.
Inconvenient for daycare.
When late meetings or special events are added to the day, I
worry about the safety of driving home at night.
EMPLOYEE SURVEY RESULTS
How is the employee’s
work week affected?
Each employee continues to work a full schedule of 40 hours
each work; the reduced number of work days does not equate
to reduced hours of work per week
Exempt employees continue to work as required on Fridays
and weekends (retreats, special events, meetings and special
projects)
How is Holiday Pay Affected?
Town Hall is currently closed for 10 holidays (total of 80 hours) during the
calendar year
With Green Fridays, the number of holidays that occur Monday through
Thursdays will accrue toward the 80 hours of vacation pay; holidays that
occur on Fridays will not be paid holidays
Adjustments will be made annually as indicated in the following table:
•In years when a holiday needs to be forfeited, the Council will determine
which Holiday will not be observed when the budget is adopted.
YEAR
# OF HOLIDAYS THAT
FALL ON MON.- THURS.
HOLIDAY HOURS PAID AT
10 HOURS/DAY ADJUSTMENT
2009 7 70 Bank 10 hrs. to Vacation Leave
2010 7 70 Bank 10 hrs. to Vacation Leave
2011 7 70 Bank 10 hrs. to Vacation Leave
2012 9 90 Forfeit One Holiday (10 hrs.)
2013 9 90 Forfeit One Holiday (10 hrs.)
2014 8 80
2015 7 70 Bank 10 hrs. to Vacation Leave
The Trend Toward 4-10
Schedules in Local Government
Cities/Towns that have adopted a 4-10 schedule following a trial period:
Avondale
Queen Creek (approved through 6/30/2010. Will proceed on a year to year
approval)
Cities/Towns that have adopted a 4-10 schedule with no trial period:
Buckeye
Eloy
Payson
The following cities are in the process of evaluating a 4-10 schedule:
Mesa
WHAT’S NEXT?
At the Council’s request following the trial period, staff
has brought Green Fridays back for reconsideration this
evening
QUESTIONS?